HomeMy WebLinkAboutFINANCE - 08/01/2016 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention
periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records
whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention
Value"section of the Local Government Records Retention Schedu/e(CORE)).
Legai Disposition Authority(taken from Records Retention Schedule) Agency Records
Descrtptton Date Method of
Recards SeHes Records Retention Dates Covered Minlmum DestrurNon(See
Reco►ds Series TiUe Mintmum Retention Pertod (Box/Item numbers, Retention
DAN Schedule volume,etc.) Met examples below•)
PURCHASE ORDER, G550-08A-07 Core 3.2 3 Years Requisition Reports 2011 1/1/15 Shredding
REQUISITION&BID Rev.0
LISTING
BANKING—ACCOUNTS G52011-185 Core 3.2 Retain for 6 years after end of fisca) ACH reports 2008-2009 1/1/2 Shredding
&TRANSACTIONS Rev.0 year then Destory t/!'��
1
PURCHASE ORDER, G550-08A-07 Core 3.2 3 Years Requlsition Reports 2012 1/1/16 Shredding
REQUISITION&BID Rev.0
LISTING
*Examples of inethods of destrudion:electronic deletion,in-house OR outside contrador shredding,secure recycling,other(describe)
Slatement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requesrs,are not needed for oudit or other agency business,and shall be destroyed.
The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval:
Employee Signature:\ .��1 (�•- b� _ Printed Name: ��II� � �0 l lW i J Division: �I�UI I�e,
The Records Manager must sign the approval of this request prio�to the destruction of the listed records:
Records Manager Signature: ��"v - Printed Wame: ��'UC�I,) W i[.Jv� �I�jY� Date Approved: � � �'/"�
The person/peopfe respon ibl for the destruction of records must sign upon destruction of the listed records:
J 1 �11 L,1� �r,���� Date Records Destro 11� I� ' 1�'�
Employee Signature. Printed Name: yed:
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency'pursuant to CORE series G550-09-06.
Form Revlsed 05/06/2014