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CITV COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360)473-5280
AUGUST 10, 2016
CITY COUNCIL STUDY SESSION
5:00 PM in COUNCIL CONFERENCE ROOM 603
The Study Session is open to the public, but there will be no opportunities for input or participation; no
action is anticipated during the Study Session; and the content of these items is subject to change. If
approved by the Council, the items will be placed on the August 17, 2016 City Council Meeting Agenda.
A. NO PRESENTATION PLANNED — The following items are budgeted items orsubjects that
have been raised with the appropriate Council Committee Members:
1. Confirm Appointment of Deanna Jones to the Planning Commission
2. Amendment to the Annual Compensation of the Municipal Court Judge
3. Services Reimbursement Agreement with the Kitsap Public Health District to Provide
Security Services at the Salvation Army
4. Interlocal Agreement with Kitsap County for Provision of Juvenile Detention Facilities
5. Award Construction Contract for Austin Drive Pavement Preservation Project
6. Proposed Public Hearing on Surplus and Sale of 1720 Warren Avenue and 914 17th Street
to Olympic College
B. BRIEFINGS � FULL PRESENTATIONS
1. Resolution to Change the Name of North Summit Avenue to "Carol Arends Parkway"
2. Lease Agreement with Kitsap Mental Health Services for the Olympus Office Building
Complex located at 3027 Olympus Drive
3. Ordinance providing for the Issuance and Sale of not to exceed $7.8M Principal Amount of
Water and Sewer Revenue Bonds; and Delegating Authority to the Mayor or Director of
Financial Services to approve Final Terms of the Bonds
4. Ordinance amending Chapter 15.03.040 of the Bremerton Municipal Code entitled "Service
Beyond City Limits"
C. GENERAL COUNCIL BUSINESS
o Public Works Committee Briefing (8/09/16 Special Meeting) —Chair Greg Wheeler
o Public Safety & Parks Committee Briefing (8/10/16 Meeting)—Chair Leslie Daugs
o Other General Council Business
D. ADJOURNMENT OF STUDY SESSION
� Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special
accommodations please contacf the City Clerk at(360) 473-5323 at least 24 hours prior to the Meeting.
AGENDA BILL A3
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Services Reimbursement Study Session Date: 08/10/2016
Agreement with Kitsap Public Health District COUNCIL MEETING Date:
Department: Financial Services
Presenter: Mike Riley/Other
Phone: (360) 473-5303
SUMMARY: The City of Bremerton and the Kitsap Public Health District wish to enter a Services
Reimbursement Agreement. This is a cooperative effort in which the City will reimburse the District
for its payments to the Salvation Army for security services, and the Salvation Army will provide
security services at its 6th Street facility. The funds will assist the Health District as it administers a
mental health grant from Kitsap County; the grant's aim is to provide mental health outreach services.
The agreement between the District and the Salvation Army is attached as Exhibit A.
ATTACHMENTS: 1) Services Reimbursement Agreement with Kitsap Public Health District;
2) Exhibit A - Professional Services Agreement between Kitsap Public Health District and the
Salvation Army; and 3) Interlocal Agreement for Professional Services between Kitsap County and
the Kitsap Public Health District
FISCAL IMPACTS (Include Budgeted Amount): This item is not included in the 2016 Budget. The
General Fund Non-Departmental budget will be increased in an amount not to exceed $30,000
STUDY SESSION AGENDA: � No Presentation � Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business � Pulled
RECOMMENDED MOTION:
Move to approve the Services Reimbursement Agreement with Kitsap Public Health District in the
amount not to exceed $30,000 for security services at the Salvation Army and to amend the 2016
expenditure budget accordingly and authorize the Mayor to finalize and execute the agreement with
substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
SERVICES REIMBURSEMENT AGREEMENT
Kitsap Public Health District
The City of Bremerton ("City") and the Kitsap Public Health District ("District"),
referred to collectively as the "Parties," enter into the following Agreement for services
reimbursement:
I. Scope: The District shall provide the following service for the benefit of the City:
maintaining a contract with the Salvation Army to employ a trained security guard for security
services at its facility at 832 6`h Street in Bremerton. The District's contract with the Salvation
Aimy, attached hereto as Exhibit A, sets forth the terms of their agreement. The City's role in
this Agreement is only reimbursement of expenses for services provided. The City has no
interest, control or liabiliry regarding the contract between the District and the Salvation Army.
II. Term: This agreement shall commence on the date of execution of this Agreement and
shall continue in full force and effect until December 31, 2017, unless terminated earlier pursuant
to Section IX of this Agreement.
III. Reimbursement: In consideration of the services provided pursuant to this Agreement,
City shall reimburse the District its costs for these services in an amount not to exceed Thirty
Thousand Dollars and 00/100 ($30,000).
The District shall submit monthly billing statements detailing the services for which the District
has contracted and the amount paid to the Salvation Army during the preceding month. Upon
receipt of a conforming billing statement, the City shall promptly process payment. If a billing
statement does not conform to this Agreement, the City may withhold payment until the
statement is brought into compliance.
The District shall not be reimbursed for work beyond the scope of this Agreement, unless the
Scope is modified pursuant to section VII.E herein.
IV. Relationship of Parties: District and its personnel are not employees or agents of the
City. District and its personnel have no authority to bind the City or to control the City's
employees and the City's contractors. None of the benefits provided by the City to its
employees, including, but not limited to, compensation, insurance, and unemployment insurance
are available from the City to the employees, agents, representatives, or sub-consultants of the
District. District will be solely and entirely responsible for its acts and for the acts of District's
agents, employees, representatives and sub-consultants during the performance of this
Agreement.
Bremerton/Kitsap Public Health District
Page 1 of 4
District is responsible for its own management. The City's administration and enforcement of
this Agreement shall not be deemed an exercise of managerial control over District or its
personnel.
V. Indemnification: District shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement, except for that portion of the injuries and damages caused by the
City's sole negligence.
The City's review or acceptance of any of the work when completed shall not be grounds to
avoid any of these covenants of indemnification. ,
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: The City may require, as a condition of performance under this Agreement,
that the District obtain public liability insurance naming the City as an additional insured. If the
City so requires, it shall notify the District and give the District the option to withdraw its
request.
VII. General Conditions:
A. Reports and Information: When requested by the City, District shall furnish periodic reports
and documents on matters covered by this Agreement. The reports and documents shall be
furnished in the time and form requested. District shall maintain accounting records in
accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed
amounts.
B. Work Performed at District's Risk: District shall take all precautions necessary and shall be
responsible for the safety of its employees, agents, and sub-consultants in the performance of the
work hereunder and shall utilize all protection necessary for that purpose. All work shall be
done at District's own risk.
C. Entire A�reement: This Agreement constitutes the entire agreement between the Parties, and
the Parties acknowledge that there are no other agreements between them, written or oral, that
have not been set forth in the text of this Agreement.
D. Severabilitv: Should any part of this Agreement be found void, the balance of the Agreement
shall remain in full force and effect.
E. Modification: This Agreement may only be modified by written instrument signed by both
Parties.
F. Written Notices: All communications regarding this Agreement shall be sent to the parties at
the addresses listed below by registered or 1 st class mail, or by personal service, and shall be
Bremerton/Kitsap Public Health District
Page 2 of 4
deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such
other address as may be hereafter specified in writing.
City Address District Address
City of Bremerton Kitsap Public Health District
345 6`h Street, Suite 600 345 6`h Street, Suite 300
Attn: Financial Services Attn: Katie Eilers
� Bremerton, WA 98337 Bremerton, WA 98337
(360)473-5303 (360) 337-5224
G. Waiver: Fai(ure to enforce any provision of this Agreement shall not be deemed a waiver of
that provision. Waiver of any right or power arising out of this Agreement shall not be deemed
waiver of any other right or power.
H. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the
covenants and agreements contained herein, or to exercise any option herein conferred in one or
more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
I. Compliance with Laws: District shall comply with all applicable Federal, State, and local
laws in performing its obligations under this Agreement.
J. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the
State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall
be brought in Kitsap County Superior Court. �
K. Attornevs' Fees: In the event of litigation to enforce any of the terms or provisions herein,
each party shall pay all its own costs and attorney's fees.
L. Assi�nment: Any assignment of this agreement by the District without the written consent of
the City shall be void.
VIII. Nondiscrimination: District shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, or disability,
except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement may be terminated by either party for convenience upon
thirty(30) days written notice to the other party, or for cause if either party fails substantially to
perform through no fault of the other and does not commence correction within five(5)days of
written notice and diligently completes the correction thereafter. Upon such termination, City
will be entitled to reports showing tl�e status of all services District is providing to the City as of .
the effective date of termination.
Bremerton/Kitsap Public Health District
Page 3 of 4
CITY OF BREMERTON KITSAP PUBLIC HEALTH
DISTRICT
Board of Directors
Patty Lent, Mayor
Robert Gelder, Chair
Date
� Edward E. Wolfe, Commissioner
Approved as to form:
Bremerton City Attorney Charlotte Gamdo, Commissioner
Attest: Attest:
Shannon Corin, City Clerk Dana Daniels, Clerk of the Board
Bremerton/Kitsap Public Health District
Page 4 of 4
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KPHD 1562
PROFESSIONAL SERVICES AGREEMENT
Between
KITSAP PUBLIC HEALTH DISTRICT
And
THE SALVATION ARMY
This Professional Services Agreement("Agreement") is made and entered into between the Kitsap Public
Health District, a Health District organized pursuant to chapter 70.46 Revised Code of Washington and
Chapter 9.52 Kitsap County Code, hereinafter referred to as "District," and the Salvation Army, hereinafter
referred to as"Contractor." The parties mutually agree as follows:
I. Period of Performance: The period of performance of this Agreement shall begin August 1, 2016,
and be completed no later than December 31, 2017, unless terminated sooner or extended as
provided for herein.
II. Services: The District requires the Contractor'to priivide the services of a trained security guard in
support of the crisis response team performing wbrk related to Kitsap..Connects grant project. The
. presence of security personnel is sought in order to preserve,a peaceful work environment for staff
employed by the grant as well as to mitigate hazards posed by:at-risk clients. A guard shall be on
I site during core business hours of.8:00.AM to 2:00 P1VI:� Contractor shall provide the vendor
agreement specifying the employment,arid.duties of the security guard to the District and it shall be
attached as Attachment A. ����
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III. Qualifications/Eligibilitv: �The Contractor;will have the qualifcations necessary to successfully
complete the objectives of tlus,Agreemenf:..The'Confractor liereby affirms that he/she is eligible to
work in the United'States as set'forth in the Immigration Reforin and Control Act(IRCA).
IV. Compensation:..,The District.,agrees to contribute a,total compensation not to exceed $30,000 during
the Agreement.._Compensation will be based�on irivoices submitted by Contractor itemizing hours
worked with a detailed description.of services.performed. �
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V. Contin�enev Agreement:.This Agreement is contingent upon the availability of funds from the City
of Bremerton. The interlocal•,agreement between the District and the City of Bremerton detailing the
intent to distribufe,the funds is attached as Attachment B. Termination of this agreement due to the
uriavailability of furids is provided in section XIX.
VI. Notices: Notices pursuarit to.this agreement shall be sent to:
If to the District: If to the CONTRACTOR:
Kitsap Public Health District Salvation Army .
ATTN: Katie Eilers ATTN: NAME
345 6`" Street, Suite 300 ADDRESS
Bremerton, WA 98337 CITY, ST ZIP
(360) 337-5224 PHONE
KPHD 1562
Page 2 of 5
VII. Billin s: Billings to the District shall be submitted no more frequently than every 30 days, and shall
be sent to:
Kitsap Public Health District
Accounts Payable
345 6`h Street, Suite 300
Bremerton, WA 98337
(360) 337-5215
VIII. Independent Contractor: Contractor and its employees or agents performing under this Agreement
are not employees or agents of the District.
IX. Indemnification: Contractor shall defend, indemnify and hold the District, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or resulting from the acts, errors or omissions of the
Contractor in performance of this Agreement, except for injuries and damages caused by the sole
negligence of the District. Solely for the purposes of this provision, the Contractor waives its
immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington and
acknowledges that this waiver was mutually negotiated by the parties. This provision will survive
the expiration or termination of this Agreement.
X. Insurance: The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, its agents,representatives, or
employees.
No Limitation. Contractor's maintenance of insurance as required by the agreement shall not be
construed to limit the liability of the Contractor to the coverage provided by such insurance, or
otherwise limit the District's recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Commercial General Liabilitv insurance shall be written on ISO occurrence form CG 00 O1
and shall cover liability arising from premises, operations, independent Contractors and
personal injury and advertising injury. The District shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with respect to the work
performed for the District.
2. Workers' Compensation coverage as required by the Industrial Insurance laws of the state of
Washington.
3. Professional Liabilitv insurance appropriate to the Contractor's profession. The Contractor
shall provide the District with proof of liability insurance or professional errors and
omissions coverage appropriate to the Contractor's profession.
KPHD 1562
Page 3 of 5
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Commercial General Liabilitv insurance shall be written with limits no less than $1,000,000
each occurrence, $2,000,000 general aggregate.
2. Professional Liabilitv insurance shall be written with limits no less than $1,000,000 per claim
and$1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability, Professional Liability and Commercial General Liability insurance:
1. The Contractor's insurance coverage shall be primary insurance in respect to the District.
Any insurance, self-insurance, or insurance pool coverage maintained by the District shall be
excess of the Contractor�s insurance and shall not contribute with it.
2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by
either party, except after thirty(30) days prior written notice by certified mail, return receipt
requested, has been given to the District.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. Verification of Coverage
Contractor shall furnish the District with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Contractor before commencement of the work.
XI. Safeguarding of Information: The use or disclosure by Contractor of any information or
documents obtained by the Contractor in the course of contract performance for any purpose not
directly connected with Contractor's responsibilities under this Agreement is prohibited except as
may be required by law. The security guard will sign a statement of confidentiality and will
safeguard any sensitive information encountered while performing the work of this contract. The
confidentialiry statement shall be attached as Addendum C.
XII. Statutorv and Regulatorv Compliance: Contractor shall comply with all applicable federal, state,
and local laws, regulations, guidelines, and standards in the performance of this Agreement.
XIII. Compliance with State and Federal Confidentialitv Laws: The Contractor shall not use protected
health information created or shared under this Agreement in any manner that would constitute a
violation of the Health Information Portability and Accountability Act, commonly known as HIPAA,
and any regulations enacted pursuant to its provisions.
KPHD 1562
Page 4 oE 5
XN. Non-Discrimination: Contractor shall not discriminate against any employee or applicant for
employment because of race, color, sex, religion, national origin, creed, marital status, age, Vietnam
era or disabled veteran status, sexual preference, or the presence of any sensory mental or physical
handicap.
XV. Dispute Resolution: In the event that a dispute arises under the Agreement that the parties are
unable to resolve, they shall allow the dispute to be decided by a Dispute Panel in the following
manner: a Mediator shall be mutually appointed by both parties, and each party shall appoint an
additional member to the Dispute Panel. The Dispute Panel shall review the facts, contract terms
and applicable statutes and rules and make a determination of the dispute. The determination of the
Dispute Panel shall be final and binding on the parties hereto. The parties shall equally share the
costs, if any, for the services of the Dispute Panel.
XVI. Choice of Law: This Contract has been and shall be construed as having been made and delivered
within the State of Washington and it is agreed by each party hereto that this Contract shall be
governed by the laws of the State of Washington, both as to its interpretation and performance. Any
action at law, suit in equity, or judicial proceeding arising out of this Contract shall be instituted and
maintained only in any of the courts of competent jurisdiction in Kitsap County, Washington.
XVII. Severabilitv: If a court of competent jurisdiction holds any part, term, or provision of this Contract
to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be
affected, and the parties'rights and obligations shall be construed and enforced as if the Contract did
not contain the particular provision held to be invalid.
XVIII. Amendment: This Agreement may be modified only by a written amendment executed by
authorized representatives of both parties.
XIX. Termination: This Agreement may be terminated by either party upon giving at least thirty(30)
days advance written notice to the other party.
In the event that funding for this project is withdrawn, reduced or limited in any way after the
effective date of this Contract, KPHD may summarily terminate this Contract notwithstanding any
other termination provision of this Contract. Termination under this paragraph shall be effective
upon the date specified in the written notice of termination sent by KPHD to the Contractor. After
the effective date, no charges incurred under this Contract are allowable.
If the Contractor breaches any of its obligations hereunder, and fails to cure the breach within ten
(10) calendar days of written notice to do so by the KPHD, KPHD may terminate this Contract, in
which case KPHD shall pay the Contractor only for the costs of work performed.
XX. �ntire Agreement: This Agreement constitutes the entire agreement between the parties regarding
its subject matter. Any oral or written representations not expressly incorporated in this Agreement
are specifically excluded.
KPHD 1562
Page 5 of 5
KITSAP PUBLIC HEALTH DISTRICT THE SALVATION ARMY
By: By:
Keith Grellner SIGNATORY
Administrator TITLE
Date: Date:
Fundin Sourcc
Program:
Non-Federal ContractlGraot
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KPHD 1551
Page 1 of 13
KC-262-16
CFDA#:N/A
INTERLOCAL AGREEMENT
FOR PROFESSIONAL SERVICES
THIS Agreement is made and entered into at Port Orchard, Washington,
pursuant to RCW 39.34.080 between Kitsap County ("COUNTY"), and the Kitsap
Public Health District, ("PUBLIC AGENCY").
WHEREAS, the COUNTY desires to enter into an Interlocal Agreement with the
PUBLIC AGENCY to perform certain services and/or tasks set forth below, requiring
specialized skills and other supportive capabilities; and
WHEREAS, the PUBLIC AGENCY represents that the PUBLIC AGENCY is
qualified and possesses sufficient skills and the necessary capabilities, including
technical and professional expertise, where required, to perform the services and/or
tasks set forth in this Agreement.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and
performance contained herein, the parties hereto agree as follows:
1. SCOPE OF SERVICES
The PUBLIC AGENCY shall perform such services and accomplish such tasks,
including the furnishing of all materials and equipment necessary, as are designated in
the responsibilities of PUBLIC AGENCY throughout this Agreement and as described in
Attachment A: Statement of Work, attached and incorporated herein.
2. TERM
The Project shall begin on July 1, 2016 and shall be completed no later than December
31, 2017.
3. COMPENSATION AND METHOD OF PAYMENT
Payments for services provided shall be made following the performance of such
services, unless otherwise permitted by law and approved in writing by the COUNTY.
No payment shall be made for any service rendered by the PUBLIC AGENCY except
for services identified and set forth in this Agreement, including Attachment A. Fees for ,
services shall be in accordance with the fee schedule attached as Attachment B:
Budget and shall not exceed $518,451.
4. ADMINISTRATION
No separate entity is being created by this Agreement. This Agreement shall be
administered by Katie Eilers, Kitsap Public Health District; and Gay Neal, Human
Services Planner III, Kitsap County.
KC-262-16 Kitsap Public Health District—Crisis Intervention 7-1-16 thru 12-31-17 1
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KPHD 1551
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5. INDEMNIFICATION
Each party agrees to be responsible and assume tort liability for its own wrongful acts or
omissions, or those of its officers, agents, or employees to the fullest extent required by
law, and agrees to save indemnify, defend and hold the other party harmless from any
such tort liability. In the case of negligence or wrongful acts by both the COUNTY and
the PUBLIC AGENCY, any damages allowed shall be levied in proportion to the
percentage of fault attributable to each party, and each party shall have the right to seek
contribution from the other party in proportion to the percentage of negligence
attributable to the other party.
The PUBLIC AGENCY shall also indemnify the COUNTY against all liability and loss in
connection with, and shall assume full responsibility for, payment of all federal, state
and local taxes or contributions imposed or required under unemployment insurance,
workman's compensation, social security and income tax laws, for the PUBLIC
AGENCY and any employees or volunteers of the PUBLIC AGENCY.
The PUBLIC AGENCY acknowledges that the foregoing indemnity is specifically and
expressly intended to constitute waiver of the Contractor immunity under Washington's
Industrial Act, RCW Title 51, and that this waiver has been specifically negotiated and
agreed upon by the parties.
6. INSURANCE
A. The PUBLIC AGENCY will carry and maintain throughout the period of the
Agreement, at its own expense, the following minimum insurance which must be
primary and noncontributory: �
1. Comprehensive commercial general liability insurance in the amount of no
less than $1,000,000 for combined, single-limit bodily injury, including wrongful
death, or property damage to defend and indemnify all activities and services
covered by this Agreement with a commercial insurance carrier protected under
the State of Washington Guaranty Fund or with a risk pool approved by the
Insurance Commissioner. Such insurance shall be endorsed to include Kitsap
County, its officers, elected officials, employees and agents as an additional
insured, and shatl not be reduced or cancelled without thirty(30) days prior
written notice to the COUNTY.
Each insurance shall be endorsed to include language containing a "cross
liability" or "separation of insureds" indicating essentially that, except with
respect to the limits of insurance and any rights or duties specifically assigned in
the coverage part to the first named insured, this insurance applies as if each
named insured were the only named insured, and separately to each insured
� against whom a claim is made or a suit is brought. Any payment of a deductible
or self-insured retention shall be the sole responsibility of the PUBLIC AGENCY.
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KPHD 1551
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Auto liability insurance with limits of no less than $1,000,000 for each person
and/or$1,000,000 for each occurrence for owned, hired and non-owned
automobiles used for any activities and services covered by this Agreement.
Such insurance shall be endorsed to include Kitsap County, its officers, elected
officials, employees and agents as an additional insured, and shall not be
reduced or cancelled without thirty (30) days prior written notice to the COUNTY.
2. Standard professional liability insurance covering damages resulting from
errors or omissions of the PUBLIC AGENCY or his employees or agents. The
limit of liability shall not be less than $1,000,000 per claim and annual
aggregate. Nofinrithstanding paragraph 5, professional liability insurance is not
required to hold harmless or defend the COUNTY for any claim.
3. Statutory workers' compensation insurance and employer's liability
insurance to cover employees and volunteers as required by state and federal
law.
B. The PUBLIC AGENCY shall provide the COUNTY evidence of insurance in the
form of a Certificate of Insurance satisfactory to the COUNTY, executed by a duly
authorized representative of each insurer showing compliance with the insurance
requirements set forth above. Upon the request of the COUNTY, the PUBLIC AGENCY
shall also provide a duplicate (photocopy) of each insurance policy and endorsements
noted above and the name, address and telephone number of the broker who issued
each one as evidence of coverage. Approval of insurance is a condition precedent to full
execution, including continued compensation, of this Agreement. The maintenance of
said insurance will not in any manner affect the PUBLIC AGENCY'S obligation to hold
harmless and indemnify the COUNTY as provided in this Agreement.
7. MAINTENANCE AND INSPECTION OF RECORDS
A. The PUBLIC AGENCY shall maintain books, records and documents, which
sufficiently and properly reflect all work related to the performance of the Agreement. In
addition, the PUBLIC AGENCY shall maintain all accounting records in a form necessary
to assure proper accounting of all funds paid pursuant to this Agreement. All of the above
shall be subject at all reasonable times to inspection, review, or audit by the COUNTY,
its authorized representative, the State Auditor, or other governmental officials authorized
by law to monitor this Agreement.
B. The PUBLIC AGENCY shall retain all books, records, documents and other
material relevant to this Agreement for six (6) years after its expiration. The PUBLIC
AGENCY agrees that the COUNTY or its designee shall have full access and right to
examine any of said materials at all reasonable times during said period.
C. The COUNTY may at any time, by written order, make changes within the
general scope of the Agreement in the services to be performed.
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KPHD 1551
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8. EXTRA WORK
A. If any such change causes an increase or decrease in the estimated cost of, or
the time required for, performance of any part of the work under this Agreement,
whether or not changed by the order, or otherwise affects any other terms and
conditions of the Agreement, the COUNTY shall make an equitable adjustment in the
(1) maximum amount payable; (2) delivery or completion schedule, or both; and (3)
other affected terms and shall modify the Agreement accordingly.
B. The PUBLIC AGENCY must submit its "request for equitable adjustment" or
claim under this clause within thirty (30) days from the date of receipt of the written
order.
C. The maximum amount payable for this Agreement shall not be increased or
considered to be increased except by specific written supplement to this Agreement.
9. OWNERSHIP OF PROPERTY
A. All data, materials, reports, memoranda, and other documents developed under
this Agreement, whether finished or not, shall become the property of the COUNTY,
shall be fonnrarded to the COUNTY at its request, and may be used by the COUNTY as
it sees fit. PUBLIC AGENCY is granted a royalty-free, non-exclusive and irrevocable
license to use such documents for governmental purposes.
B. All materials and equipment purchased by the PUBLIC AGENCY for use in
carrying out this Agreement shall remain the property of the PUBLIC AGENCY and
shall be further used or disposed of as the PUBLIC AGENCY sees fit.
10. TERMINA►TION
A. Termination for Convenience. Either the COUNTY or the PUBLIC AGENCY
may terminate this Agreement, in whole or in part, at any time, by at least thirty (30)
days written notice to the other. The PUBLIC AGENCY shall be paid for work
performed and expenses incurred to the date of termination. Within thirty (30) days,
the PUBLIC AGENCY shall submit a termination claim to the COUNTY. If the PUBLIC
AGENCY has any property in its possession belonging to the COUNTY, the PUBLIC
AGENCY will account for the same, and dispose of it in the manner directed by the
COUNTY.
� B. Termination for Cause. If the PUBLIC AGENCY fails to perform in the manner
called for in this Agreement, or if the PUBLIC AGENCY fails to comply with any other
provisions of the Agreement and fails to correct such noncompliance within five (5)
days written notice thereof, the COUNTY may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the PUBLIC
AGENCY setting forth the manner in which the PUBLIC AGENCY is in default. The
PUBLIC AGENCY will only be paid for services performed in accordance with the
manner of performance set forth in this Agreement.
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11. MEDIATION
The parties shall attempt to resolve any controversies or disputes arising out of or
relating to this Agreement through a good faith attempt at mediation. Each party will
pay its own attorneys' fees and costs.
12. ARBITRATION
A. Any controversy or claim arising out of or relating to this Agreement that is not
resolved through mediation, shall be resolved by final and binding arbitration pursuant
to RCW 7.04A. Demand for arbitration shall be made in writing to the other party. The
arbitration shall be held in Kitsap County before a single arbitrator selected through the
Agreement of the parties. If the parties cannot agree upon an arbitrator within fifteen
(15) days after the demand for arbitration is made, the arbitrator shall be selected by a
judge in the Superior Court of Kitsap County in accordance with the procedures set out
in RCW 7.04A.110.
B. Unless the parties agree otherwise in writing, the arbitration hearing shall occur
no later than sixty(60) days after the date the arbitrator is appointed.
C. The parties agree that, with the exception of the circumstances set out in RCW
7.04A.230, the arbitrator's decision shall be binding, final and not appealable to any
court of law.
D. Each party shall pay its own costs of arbitration, including attorneys' fees. The
arbitrator's fee and any administrative expenses imposed by the arbitrator shall be
shared equally by the parties.
E. This Agreement shall be governed by laws of the state of Washington, both as to
interpretation and performance.
13. WAIVER
The waiver by, or the failure to take action with respect to, breach of any term,
covenant or condition of the Agreement shall not be deemed to be a waiver of such
term, covenant or condition on any subsequent breach. All remedies afforded in this
Agreement shall be taken as cumulative; that is, in addition to every other remedy
provided herein or by law.
14. SEVERABILITY
It is understood and agreed by the parties that if any term or provision of this
Agreement is held by any court to be illegal or in conflict with any law of the state of
Washington, the validity of the remaining portions shall not be affected, and the rights
and obligations of the parties shall be construed and enforced as if the Agreement did
not contain the particular term, part or provision held to be invalid.
KC-262-16 Kitsap Public Health District—Crisis Intervention 7-1-16 thru 12-31-17 5
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KPHD 1551
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15. ENTIRE AGREEIVIENT
This instrument contains the entire Agreement between the parties and statements,
promises, or inducements made by any party or agent of that party that are not
contained in this Agreement shall not be valid or binding. This Agreement may not be
enlarged, modified, or altered except in writing signed by all parties.
16. FILING
This Agreement shall be filed with the Kitsap County Auditors following execution.
17. NO�'ICE �
Notice provided for in this Agreement shall be sent by certified mail to the following
addresses designated for the parties.
Kitsap Countv Kitsap Public Health District
Gay Neal, Human Services Planner Katie Eilers, Assistant Director
Kitsap County Department of Human Service of Community Health
614 Division Street MS-23 Kitsap Public Health District
Port Orchard, WA 98366 345 6th Street, Suite 300
Bremerton, WA 98337
18. ATTACHMENTS
The parties acknowledge that the following attachments, which are attached to this
Interlocal Agreement, are expressly incorporated by this reference:
Attachment A: Statement of Work
Attachment B: Budget
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed as of the last date of signature below.
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DATED this day , 2016. DATED this day , 2016.
CONTRACTOR KITSAP COUNTY BOARD OF
KITSAP PUBLIC HEALTH DISTRICT COMMISSIONERS
Keith Grellner, EDWARD E. WOLFE, Chair
Administrator
CHARLOTTE GARRIDO, Commissioner
ROBERT GELDER, Commissioner
ATTEST:
Dana Daniels, Clerk of the Board
Approved as to form by the Prosecuting Attorney's Office
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ATTACHMENT A: STATEM�NT OF WORK
Crisis Response and Coordinated Care Demonstra4ion Project
Proiect Descriqtion
Kitsap Public Health District (KPHD) will serve as the backbone agency for this
collective impact project, which will service the Bremerton and Central Kitsap areas.
In addition to KPHD program management and staffing for this project, two agencies
will be subcontracted for work, including Kitsap Community Resources (KCR) and
Kitsap Mental Health Services (KMHS). This project will hefp 50 of the most
vulnerable residents of Bremerton and Central Kitsap, who are experiencing (or are
at risk of) mental illness, chemical dependency, physical illnesses, and
homelessness by improving access to the care they need. Using a multi-disciplinary,
mobile outreach team that includes intensive care coordination services, this project
will provide the critical engagement and connective tissue to link these residents with
desperately needed services that will ultimately reduce the severity of behavioral
health issues, serious physical health complications, and homelessness.
Proiect Activities
The Contractor will oversee the hiring, supervision and management of the following
staff positions for this project:
• Project Director (.15 FTE): This position is responsible for the overall
oversight of the project, lending leadership support to the project, ensuring
that grant requirements are fulfilled, and supervising the Program Manager.
• Program Manager (1 FTE): This position is responsible for designing program
policies and procedures necessary to implement the program, overall
program administration, daily supervision of program staff, program
communications, convening of case conference meetings with key partners,
convening crisis response and coordinated care team advisory council,
facilitating regular staff meetings with all project staff, maintaining
relationships with external stakeholders, overseeing the monitoring and -
evaluation of the project, and ensuring grant deliverables (including reporting
and outcome measurement requirements) are met.
• Public Health Nurse (1 FTE): This position participates on the crisis response
and care coordination team as the content expert in chronic and
communicable disease, health promotion, self-management tools, and
healthy living strategies. This position is responsible for providing targeted
health education, resources, referrals, and linkages to appropriate health care �
providers. '
• Behavioral Health Professional (1 FTE): Master's level, co-occurring disorder
capable, employed by Kitsap Mental Health Services (KMHS) through
subcontract. This person participates on the crisis response and care
coordination team as content expert in behavioral health, and is responsible
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for conducting outreach and engagement activities, behavioral health
screenings with clients, care coordination, and advising on care plan
development specifically promoting chemical dependency recovery and
effective treatment for mental illness.
• Housing Outreach and Stabilization Coordinator (1 FTE): To be hired as an
employee of Kitsap Community Resources (KCR) through subcontract. This
person participates on the crisis response and care coordination team as
content expert in homelessness and housing, and is responsible to lead
outreach and engagement efforts for referred clients facing homelessness
and housing instability. Working with the Housing Solutions Center (HSC),
this position assists clients in securing stable, appropriate housing for their
needs, and maintaining that housing over time.
Proiect Desian
In 2014, as part of the community health needs assessment, Kitsap Public Health
District convened stakeholders from multiple sectors to intensively review
sociodemographic, health care, morbidity, and mortality data for Kitsap County. This
comprehensive process, known as the Kitsap Community Health Improvement Process
(KCHP) culminated in the identification of four leading health priorities including:
1. Prevent Adverse Childhood Experiences (ACEs) and reduce the negative impact
of ACES.
2. Ensuring behavioral health care is accessible, available, and timely for all.
3. Increasing affordable housing and making homelessness a one-time brief event.
4. Make it easy for all residents to be physically active and ensure all residents
have healthier food options.
Community leaders from Kitsap County behavioral health service providers, hospital,
social service providers, affordable housing, homeless services, public health, and
Emergency Medical Services (EMS) responded to these priorities by further identifying
gaps in service in Kitsap County. A common agenda emerged: in order to thrive, the
most vulnerable persons in our community (who often utilize the costliest resources)
require tailored, intensive outreach and coordinated care focused specifically on
stabilizing housing, accessing primary care, mental health, and/or chemical dependency
services.
This project was conceived collectively by housing and health leaders who share a deep
concern for marginalized persons in the community, particularly for people struggling
from multiple complex issues related to homelessness, mental illness, chemical
dependency, and un-managed chronic health issues. This project is organized around a
collective impact approach to help the most vulnerable residents in our community, who
experience or are at risk of inental illness and chemical dependency and comorbid
physical illnesses, effectively access the care they need. Using a multi-disciplinary,
team-based intervention, the project aims to reduce the use of costly health, public, and
KC-262-16 Kitsap Public Health District—Crisis Intervention 7-1-16 thru 12-31-17 9
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social services by improving the well-being and stability of at risk members in our
community through the provision of intensive care coordination services.
The team will be comprised of a Behavioral Health Professional, Public Health Nurse,
and Housing Outreach and Stabilization Coordinator. This team will engage participants
via telephone, face to face meetings, home visits, and street outreach with the goal of
identifying key barriers to stability and resource needs. The team offers the individual
tailored care by providing intake assessment, referral and connection to appropriate
resources, including behavioral health, wellness resources and other social services
(food, housing, healthcare, transportation, etc.). The team maintains engagement with
participants by coordinating care among these resources, and by providing chronic
disease and health education as needed. It is expected that the team can service 25
clients at any given time, and throughout the program period will serve 50 clients.
Clients are anticipated to remain "in the program" for 6-9 months.
The Team will be housed in the Bremerton Downtown Core at the Salvation Army
Services Center, with shared team office space and an interview room in which to meet
with individuals. The Center is located within finro blocks of KCR and the Housing
Solutions Center, KPHD, and the Bremerton Housing Authority, and its location creates
ease for a quickly responsive "mobile" team to provide services on site or conduct
outreach and engagement activities in the Bremerton-Central Kitsap Community.
Agencies will be able to refer participants who they have identified as being in need of
outreach, engagement, and/or intensive care coordination because they exhibit risk for
or signs of inental illness, chemical dependency, housing instability/ homelessness, or a
combination of these, to the multi-disciplinary crisis response and coordinated care
team. These team members are the problem solvers of last resort for people who are
falling through the cracks and needlessly suffering and even dying. Referring agencies
may include: law enforcement, EMS, primary care, behavioral health, social service,
emergency department and inpatient discharge, and housing and homeless service
providers.
Harrison Medical Center(HMC)will provide referrals of both high Emergency
Department usage clients and highly vulnerable patients discharging from inpatient
services to the Crisis Response and Coordinated Care team to provide tailored linkages
to necessary social and health services. When possible, the team will meet patients at
the hospital during the discharge process to help ensure optimal success in linkages to
needed services.
Proiect Outcomes and Measurements
Goal #1: Improve the mental and physical health and well-being of highly vulnerable
clients.
Objective#1: Serve at least 50 highly vulnerable, costly clients with intensive
crisis response and care coordination services.
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Objective#2: Fifty percent(50%) of enrolled clients remain engaged in the
program and make progress on their tailored care plan.
Objective#3: Seventy-five percent(75%)of clients report moderate to high level
of satisfaction with program as measured by a patient satisfaction survey.
Goal #2: Reduce usage of costly health, social, and public services resulting in cost
savings.
Objective#4: Seventy-five percent (75%) of clients decrease use of costly
services compared to their baseline and according to their care plan.
Objective#5: Of 911 high utilizers, reduce calls by 30% from baseline. Of
inappropriate or high emergency department utilizers, reduce ED admits by 15%
from baseline.
Goal #3: Improve system efficiency through enhanced coordination and collaboration of
social, public and health service providers.
Objective#6: At least seven (7) diverse agencies establish Memorandums of
- - Understanding to refer to the program and participate in case conferences as
appropriate.
Objective#7: Ninety percent(90%)of agencies participating in care conference
and the Advisory Committee will report improved collaboration via a systems
assessment survey.
Data Collection
The Contractor will provide a Quarterly Report to the Kitsap County Human Services
Department by October 31, 2016; January 31, April 30, July 31, and October 31, 2017;
and January 31, 2018 each year funding is received under this grant, detailing progress
made on program outcomes during the quarter, what other funding sources have been
investigated, and what the future potential for alternative funding is. In addition,
outcomes identified in the Evaluation Plan for Mental Health, Chemical Dependency
and Therapeutic Court Programs will be reported.
BillinQ and Pavment
Contract payments to Contractor shall be requested using an invoice form, which is
supplied by the County. Contractor invoices must be sent to the County by the fifteenth
(15th) calendar day after the end of the month.
The Contractor is authorized to receive payments in accordance with the cost
reimbursable budget included under this contract. The Contractor will comply with the
following standards as applicable.
Reimbursement Request— Upon Completion of each month, the Contractor must
provide to the County a written explanation of expenditures which are less than 90% of,
or more than 115% of the year-to-date budgeted total.
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All payments to be made by the County under this contract shal{ be made to:
Kitsap Public Health District ,
345 6th Street, Suite 300
Bremerton, WA 98337
The contract shall not exceed the total amount indicated on the cover sheet of this
contract and any other modifications hereof.
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ATTACHMENT B: BUDGET
KITSAP PUBLIC HEALTH DISTRICT
July 1, 2016— December 31, 2017
____.... .._.__.�._�..._�_._..._� . . . _....__ .._. - - -.._ . ... ._.. _ ..�_._ �..._ ...�.._�_�___.._._.�. . _._..__,.
Kitsap County Human Services Department
Expenditure Plan: July 1,2016-December 31,2017
.................... . .... ......................................... ... . .............. . ... ......... .. ............... .._. .....................................................:.
._........... .............._........._..........._..._...........�......._......__..._........._........_.__.�............_._...-------...._..,..._......_......_....... _...�.................__.�._._._....._.�......._....
Agency Name: Kitsap Public Health District
Project Name: Cnsis Response and Coordinated Care Demonstration Pro�ect `.
.. ........ .........
Contrect: 5518,451 ContraRtt KC-262-16
.............. .:
contr�� �/�/zoie io/u2oie i/i/zov a/i/zoi> >/uzov io/uzoii rotai
Lineitem 9/30/2016 12J31/2016 3/31/2017 6/30/2017 9/30/2017 12/31/2017 Budget _
Personnel 46,020.83 46,02D.83 46,020.83 46,020.83 46,020.83 46,020.83 276,125.00 _ �
Manager and Staff(Program Relat 35,925.00 35,925.00 35,925.00 35,925.00 35,925.00 35,925.00 215,550.00
Fringe Benefits 10,095.83 10,095.83 10,095.83 10,095.83 10,095.83 10,095.83 60,575.00
--.......... ,
Supplies&E ui ment 8,600.00 60�•00 60U•00 9.800.00
Equipment - - - - - - ' e
......_....._............a
OfficeSupplies 600.00 - 600.00 - 600.00 - 1,800.00 ��
Other(Computer Software and Har 8,000.00 - - - - 8,000•00
._.............. .
Administration 38,656.67 38,774.67 36,774.6J 38,774.67 38,770.67 38,770.67 232,526.00
_...... .. .. ,
Pdvertising/Marketing - - - - - - ,
Audit/Accounnng - - - - - ' _„_, ._
Communication 600.00 600.00 600.00 600.00 600.00 600.00 3,600.00 LL
Insurance/Bonds - - - ' �
Postage/Pnnting - - - - ' ' '
...__...................
Training/Trevel/Trensportation 1,580.00 1,580.00 1,580.00 1,580.00 1,580.00 1,580.00 9,48000
.........................
%Indirect 7.855.17 7,855.17 7,855.17 7,855.17 7,855.17 7,855.17 47,131.00
other�Chent�nudentals�: 236.00 354.00 354.00 354.00 354.00 350.00 2,002.00
_.....................
O[her(subcontractto KMHS and K 28,385.50 28,385.50 28,385.50 28,385.50 28,385.50 28,385.50 170,313.00 ____
O eratians&Maintenence
lam[onal5ervice - - - - ' ' '
MaintenanceControctr - - - ' ' ' ' ,
MaintenanceofEx�stingLandscapi - - - - ' " ' _.,,_..�_...._.
RepairofEqwpmentandProperry - - - - � - '
Utili[es - - ' ' ' '
Other: �.._,..._.. .
Other(Descri6e): - - _._._.......,
Other ...._._ _
DebtService - - - ' ' ' ,�_.....�
Other�Descnbe): - - - - ' ' '
Other�Descnbe�: - - - ' ' ' '
.__.... _. . �
Pro ect Bud etTotal $ 93,277.50 S 84,795.50 S 85,395.50 S 84,795•50 S 85,395.50 $ 84,791.50 S 518,45L00 ,
KC-262-16 Kitsap Public Health District—Crisis Intervention 7-1-16 thru 12-31-17 13
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�'� �115 d r�a,✓lQ1�lGe �b�'1't �- i
Ci o� PuYat,t( GvaS ;
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s�bh,u,{.�,�( --� ►� �
�R�gNAiVC� NO. 3110 ��SC'�'�S S i DVl 0.�Oot�`� 0.�1 �
�tl-�.rr�a-h'V�. �-o -t'I�t �
Alii �RgDgNANC� �F 'I'H� CITY COUN�:I➢� OF 'I'�� CITX �PdS� a���
O]F YYJXA�,L�Ii', VVAS��IV�TG�N, amending PMC 5.90.000 to �� -�.QXV( �3...
designate businesses thai provide social services to the homeless as ;
high impact businesses. �
Whereas, l'MC 5.90 autllorizes the City to i•egulate businesses with signiticant impacts.
Whereas,the City Council of the City of Puyallup fiuds that businesses that providc ,
social services to the homeless have impacts which significantly affect the surrounding '
community. Stich impacts include, Uut are not limited to sanitation, security,theft, littering, '
illegal drug use, indecent exposure, and so forth; and
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Whereas, the Council desires address the impacts of such businesses; �
NOW THER���R�,'�'�E C�'�Y COUNCIL O�''g'I�� CI'I'Y OF P�JYAILLUP,
WASH�NQ�'g'ON, 1[��.R�BY �➢t�AINS AS k'(DI.LOWS:
Section 1. Amendmeizt. Section 5.90.060 of the Puyallup Municipal Code is amended
as follows: '
Chapter 5.90 �
SIGNIFICAN'1'IMPAC"1 BUSII�iESS
Sections: ,
5.90.O10 Purpose and authority, _
5.90.020 Definitions.
5.90.030 Licensing. j
5.90.040 Designation of business. �
5.90.050 Authority to impose couditions. ;
5.90.060 Significant impact bt�sinesses.
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Tlie mission of the city of Puyallup is to provide the citizens of Puyallup with a
safe and healthy environment in which to live, worlc and play. In f uct}ierance of tl�is � ;
mission, the city exercises its police and regulatory authority derived fi•om Wash. Cont.
Ai•ticle X[, Section 1 l, and RCW 35A.82.020 to regulate businesses that have signific�nt
impacts to the Puyallup community. ;
5.90.02U Definitions.
The ciefinitions in this section apply througllout this chapter.
(1)"Significant impact business"means a business designatcd as a significant �
impact business in this chapter, or a business that has significant impact to earth, air,
water, ��lants, animals, energy and natural resources, environmental health, land or '
shoi•eline, housing or pi•operty, aesthetics,recreation, historic and cultural things, '
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Ordinance No.31 l0 �
High Impacl Business Licensing
Page I of 3 '
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transportation,public services or utilities, coinmunity or neighbors, or has significant :
noise, light or glare impacts. �
(2) "Congregate residential facility for sex offenders"means a dwelling where � !
two or more sex offenders reside. ' �
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5.90.030 Licensing. �
A significant impact business shall be licensed under Chapter 5.04 PMC, and !
shall comply with licensing or other conditions imposed by the city under this chapter.
5.90.040 Designation of business. �
Except as designated in this chapter,the city,through its lead planning official, �
shall have authority to determine whether a business is a significant impact business. �
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5.90.050 Authority to impose conditions.
The city shall have authority to impose reasonable requirements as conditions of a
license granted under Chapter 5.04 PMC to a significant impact business. The conditions
may address any significant impact of the business, and may require elimination or
mitigation of the impact. The conditions can include, but are not limited to,requirements
for insurance, bonding or other security; requirements to reimburse ihe city for costs �
incurred by the city; measures to reduce or control impacts; and measures to maintain
compatibility with,protect,preserve, conserve or enhance impacted elements.
5.90.060 Si�niticant impact businesses. ,
The following businesses are designated significant impact businesses: '
(1)An airport; �
(2) A business that processes hazardous waste at a site in the city of Puyallup;
(3)A business that operates a congregate residential facility for sex offenders at a
site in the city of Puyallup;
(4) A business that manufactures explosives,fireworks or pyrotechnics at a site in
the city of Puyallup; and
(5)A business that provides social services or housing to persons that are or were
homeless, as defined in 24 CFR Part 91, 582 and 583, including, but not limited to drop
in centers,
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Section 2. Severability - Construction. If a section, subsection,paragraph, sentence, ;
clause, or phrase of this ordinance is declared unconstitutional or invalid for any reason by any
court of competent jurisdiction; such decision shall not affect the validiiy of the remaining
portions of this ordinance unless the puipose of this ordinance is substantially destroyed. If the
provisions of this ordinance are found to be inconsistent with other provisions of the Puyallup
Municipal Code, this ordinance is deemed to control. �
Section 3. Effective date. This ordinance shall take effect after its passage, approval and
publication according to law.
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Ordinance No.3110
High Impact Business Licensing '
Page 2 of 3
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PASS�d� �t an open public meeting by ihe City Cow�cil of the City ol Puyalltip on the
5`f' day of April, 2U16. �
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John Hopl<ins ;
Mayor ;
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Approved as to foi•m: nttest: �
_.�� _.— I
���6 _.._._-___�—�_�---�" � � � , ;
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Steve Kirlcelie Mary Winte '
City Attorney City Clerk
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Published: April 8, 2016, The News Tribune `
Effective Datc: April 13, 2016
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Ordinance No.3 I 10 �
High Impact Business Liccnsing �
Page 3 of 3 �
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PUBLIC WORKS COMMITTEE MEETING
August 9, 2016
Called to order at 4:30 pm by Councilmember Greg Wheeler
Attendees: Councilmember Wheeler, Chair, Councilmember Davis, Vice-Chair;Councilmember Huddy;
Public Works Director Chal Martin;Administrative Division Manager Milenka Hawkins-Bates;City
Engineer Tom Knuckey;Finance Director Cathy Johnson; Water Resources Division Manager Kathleen
Cahall;AD Financial Services Mike Rile;Stormwater Coordinator Chance Berthiaume;Callow Business
Owner Faye Flemister and minutes by Office Assistant Senior Hillary Hamilton.
General Issues
1. Chal Martin discussed the Transportation Improvement Board Complete Streets grant program
which is a new funding opportunity for local governments.To qualify, the city would need to be
nominated by outside entities. Awards are expected to be given in January 2017 and typically
range between $250,000 and $500,000. Chal took Steve Gorchester with the Transportation
Improvement Board to the Callow District to look at possibilities for that area from Burwell to 11tn
Street. Going forward the committee members would like to see a conceptual design including
cost.
2. Chal Martin discussed transportation funding and provided two examples; Tacoma, WA and
Issaquah,WA.Tacoma is based on property tax and sales tax; Issaquah has not been voted on yet
but would be property tax increase only. Finance Department will collect data and bring to the
next Public Works Committee Meeting in September.
3. Chance Berthiaume discussed the National Pollutant Discharge Elimination System Permit and the
Phase II Municipal Stormwater Permit requirement updates to municipal codes and development
regulations to make Low Impact Development the preferred and commonly-used approach to site
development and redevelopment. Bremerton is required to meet these permit conditions by
December 31,2016 and is currently on track to meet that deadline.
4. Kathleen Cahall provided an update on the Lead Gooseneck service lateral issue.A customer tool
is now available on the city's website which allows them to enter their address and it will tell
whether a lead gooseneck is absent, possible or unknown. Public outreach campaign will begin in
September 2016.
Public Works Committee Meet�ng
8/9/16 Page 1
General Issues Continued
5. Tom Knuckey has been coordinating with the community liaison for the Navy in regards to
shipyard security.A citizen has been moving park furniture and jumping the secured fence; navy
is working with the Parks Department.A citizen climbed a tree and jumped the Montgomery gate
fence;Department of Natural Resources crew trimmed the trees three(3)feet back from the front
of the fence; Navy will continue to maintain those trees.The city received a request by the Navy
to relocate the taxi stand by the gate entrance. One option is on Naval Avenue in the outside
southbound lane; twenty four que spots would be lost and the ADA ramps would need to be
upgraded, this would cost around $20,000. Second option is having the taxi que on south side of
Gregory Way. Navy would pay for these changes with a possible partnership with the city.
Committee members requested that the city look at other options that would not eliminate
residential parking. Navy also requested speed humps on Naval Avenue due to vehicles traveling
fast and crashing into the gate; Navy will fully fund but the location on Naval Avenue has not been
identified yet.Committee members requested that these two items be brought back to the Public
Works Committee meeting in September.
6. Tom Knuckey discussed the two(2)Transportation Improvement Board Applications that are due
on August 19, 2016. First application is the urban arterial program for the intersection of Kitsap
Way/Chico Way/Northlake Way; which includes the roundabout and frontage improvements
from the roundabout to Harlow. $5.5 million dollar project with a 15%match.Second application
is for the sidewalk program and is two parts; infill sidewalks and ADA ramps only in the downtown
core. Both parts of the sidewalk program are$1,250,000 with 15%match. Find out results in mid-
November.
7. Tom Knuckey discussed the Pacific Avenue Federal Highway audit results. Federal projects are
always audited by Washington State Department of Transportation; this year they selected the
Pacific Avenue project. Due to issues a number of documentation was not properly completed;
engineering staff worked hard to complete the documentation.Audit findings were reduced to a
few items; math error on mobilization, wrong Title 6 language and a number of public interest
findings(PIF). Federal Highway audited last week and has accepted the Pacific Avenue project.
8. Tom Knuckey discussed a request made by a couple of citizens to turn Homer Jones by the YMCA
from a one way to a two way street. Due to inadequate sight distance turning left on Schley Blvd
to Wheaton Way, it is recommended to keep Homer Jones a one way street.
9. Tom Knuckey discussed a request made by the Police Department in regards to inadequate site
distance as you turn right onto Park Avenue from Burwell. Engineering staff evaluated this area
and determined that the free right turn at the traffic light needs to be removed due to safety.
General Issues Continued
Public Works Committee Meeting
8/9/16 Page 2
10. Tom Knuckey discussed the Riddell Storm Drain Improvement. Kitsap County is in the process of
paving Riddell Rd; the city is addressing a storm drain issue that is creating the pavement to fail
at the west end of Wheaton Way before Kitsap County paves.
Add on items
1. Milenka Hawkins-Bates mentioned that Department of Natural Resources approved the city's
2016-2017 application. DNR crew will be housed with the county for the 2016-2017.
2. Milenka Hawkins-Bates briefed the committee on the Gregory Way trees. Three (3) trees were
removed, stumps were ground out and the street department has a plan moving forward for the
street.
Capital Proiects
1. Washington Avenue (and Evergreen Park) — Currently there are three issues with Washington
State Department of Transportation;one has already been eliminated.
2. Burwell/State Street Pedestrian Improvements — Navy opened bids; pre purchase later this
month.
3. Reservoir 4 Cover Replacement—Cover alternatives were evaluated, due to size the cost of the
hard cover is over budget. Floating covers will be used and replaced every fifteen (15) years.
Construction next spring,completion next summer.
4. Flow Control and Seismic Valves (DWSRF Loan)— Project is done. Noise complaint was reported
by Larry Taylor(resident) and the city is looking at options to resolve that issue.
5. Austin Drive Overlay—Bids opened August 9, 2016. Bids were a little high but still within budget.
Study Session August 10, 2016, Council August 17, 2016.
6. Crownhill Elementary Safe Routes to School—Originally coordinated with an LID project that did
not get funded. Construction in 2017 as a stand-alone project.
7. Highway Safety Improvement Program Phase II —Waiting for Washington State Department of
Transportation to approve minor public interest findings(PIF) and tide bid.
8. Crosswalk Bundle-$800,000 project. Under construction. Installation of flat work on Harlow next
week.
Capital Proiects Continued
Public Works Committee Meeting
8/9/16 Page 3
9. Lebo Boulevard Reconstruction— Moving forward. 30%design this week. Engage public one
on one with plan in hand.
10. Warren Avenue Curb Ramps WSDOT — Generally complete, waiting for Washington State
Department of Transportation invoice.City pays 50%for ramps.
11. McKenna Falls Intake Structure—Going really well. Pictures provided by Tom Knuckey.
12. Anderson Creek Fish Passage Water/Sewer Relocation — No new news. November
completion.
13. Cure in Place 2016 — Tom brought in a piece of cure in place pipe and showed to the
committee.
14. Water Reservoir Coatings 2016—Project will be completed next week.
15. Campbell Way Outfall—Waiting for permits; deferred until 2017.
Add on Items
1. 2000 and 3000 Forestry bridges have been completed. Water main will be hooked up on August
10, 2016.—Milenka Hawkins-Bates
Meeting adjourned at 6:45 pm
Next meeting on Tuesday,September 5, 2016
Public Works Committee Meeting
8/9/16 Page 4
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CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 c�s Phone (360)473-5280
PUBLIC SAFETY & PARKS COMMITTEE
Meeting Minutes
July 13, 2016
Present: Councilmembers Daugs,Younger, McDonald
Directors Duke, Lubovich, Elevado and Captain Wolfe. Also present, Shannon Corin,
• Called to order 3:00
• Minutes from June 8, 2016 approved. McDonald, Daugs
• Courts No report
• Fire
o Written Fireworks report presented—5 firework related incidents
o Next month will bring Transfer of Assets between Kitsap 911 and City for MCT's.
o Working on fire department study with Tapp International.
o Possibly receiving a $60K grant for air compressor and RIT packs.
• Parks
o The Parks Commission recommended naming an element of the Forest Ridge Park
honoring Carol Arends. Proposed naming North Summit Ave to Carol Arends Parkway.
Will at Council on 7-27-16 &8-3-16.
o Have ordered control parts for Fountain Park and contract is in place. 7-25-16 should
install pump and strainer completing the project in first part of August. Hope to have up
and running by August 13t"
o A number of events in the parks this weekend; Kitsap Pride, Brew Fest,Vet's Stand
Down.
o Will work on the outdoor bathroom facility at Pendergast Park
• City Clerk
o Impark contract will be on the agenda tonight. It is a 3-year extension.
• Police
o Next month will have an update on Use of Force and police accountability
o Will receive a grant for training 102 officers on mental health and 12 computer tablets
or smart phones. On agenda tonight.
o Also on the agenda is a $23,752 JAG grant. This funds Joe Sexton's position.
� Legal N othing
• Meeting Adjourned at 3:45 pm
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CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360)473-5280
2016 City Council Goals
Established at the Joint Planning Session on January 30, 2016
1) Performance Audit/Review of Fire Department (PSP Committee)
2) Social IVledia and Increase Public Outreach
• City of Breme►ton Facebook Page (Council President and Council Staf�
• "Move to Bremerton" C8r17pa►g►1 (Mayor Lent with input from Council)
3) Repair City Roads/Sidewalks Maintenance and Funding (Public works
and Finance Committees)
4) Econor�nic Development (Entire Council)
• Focus on Growing Sa/es Tax Revenues
• Reach out to Existing Business Owners for their Suggestions
5) improve Financial Sustainability of City Parks
• Performance Audit/Review of Parks Department (PSP Committee)
• Funding/Sustainable Business Model (Finance Committee)
6) Nledical Care Services Succession Plan (Mayor�ent with input from Council)
7) A�nexation (Entire Council)
R:\City Council\GOALS& RETREATS\2016 Goals.docx