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Home My WebLink About07/27/2016 AGENDA il 1 �� :� i'� 1� . �'' �� L �' �: ' �.� �� :;�'�:�'� !Y�", ..'ah: ';i �'� - •l CITY COIDNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 � Phone (360)473-5280 JULY 27, 2016 CITY COUNCIL STUDY SESSION 5:00 PM in COUNCIL CONFERENCE ROOM 603 The Study Session is open to the public, but there will be no opportunities for input or participation; no action is anticipated during the Study Session;and the content of these items is subject to change. If approved by the Council, the items will be p/aced on the August 3, 2016 City Council Meeting Agenda. A. NO PRESENTATION PLANNED— The following items are budgeted items or subjects that have been raised with the appropriate Council Committee Members: 1. Confirm Appointment of Elizabeth Wrenn to Position No. 2 of the Parks & Recreation Commission 2. Confirm Appointments of Robin Henderson, Anna Laurie, and Sharon Shrader to the Citizen's Commission on Council Salaries 3. Professional Services Agreement with Parametrix for the Evergreen Rotary Park Nearshore Restoration Preliminary Design Project; and Amendment to the 2016 Parks Construction Fund B. BRIEFINGS & FULL PRESENTATIONS 1. Update on the "Kitsap Conference Center at Bremerton Harborside" —Arne Bakker, General Manager 2. Approve Submittal of FY-2016 Public Works Construction Loan Applications to the Washington State Department of Commerce, Public Works Board 3. Lease Agreement with Kitsap Mental Health Services for the Olympus Office Complex Building located at 3027 Olympus Drive, Bremerton 4. Acceptance of the Lodging Tax Advisory Committee's (LTAC) Funding Recommendations for FY-2017 Allocations C. EXECUTIVE SESSIONS 0 30-Minutes to discuss Agency Enforcement Actions per RCW 42.30.110(1)(i); and to consider the Acquisition of Real Estate per RCW 42.30.110(1)(b) No action is anticipated... D. GENERAL COUNCIL BUSINESS o Audit Committee Briefing —Chair Leslie Daugs o Finance & Investment Committee Briefing (7/19/16 Meeting)—Chair Richard Huddy o Other General Council Business E. ADJOURNMENT OF STUDY SESSION � Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at(360) 473-5323 at least 24 hours prior to the Meefing. INFORMATION ONLY ITEM B � CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: July 27, 2016 Update on the Kitsap Conference Center at Bremerton Harborside Presenter: Arne Bakker, General Manager, Phone: (360) 415-1041 SUMMARY: A mid-year information briefing on the Kitsap Conference Center. HANDOUTS: A Power Point presentation will be provided STUDY SESSION AGENDA: ❑ No Presentation � Full Presentation Form Created 5/4/15 � . `��J „�,,, , > . , . j..- �� ;� '.;' ._ - .�� + . � �=� � '� _ -, •!. , 1. � ,.. J�C �Lyr' �� ( �, - L � � ' �� _ � � : �' 1 �� yF �-�..s __ !.'. �t � -� � ,�;,�,"`J ,� ,1 �� `� ��. �r j,�/r,��t .��' � ' ,. L�.�J. �'� �h1 +��;_,�G : ` � _ _ �� ,�f' r .� �. -� � ��I ��'y ��y'J� �` . - . • .,e-� , � R ` ,`. � ,�� _-';•_ ' ��\, � '�� = - �� ~ '''�41 .'',\i� .._ ._ , 4- • ._...�.sr—_-., � t'�i�l�� • � tr. i j ��'v��:1:.�� :� '� �� C� r .. '� ' I . .:_; �� ..11 . � a�� !►� o� ��11 l �l .. - � �+�r P . , ;��t;:��;I � ._. <-- O � ' • 1 � � . : 1 � • .. � . ', . .:. : . •:. . .. : � . .: ', .• 7/27/2016 ----- I.;;f:�;.it�{,'„t�t��rcn�:-:�i:.;ct?�<:��-- �?��i(i � , O i------------- - ------- ------- ------ -----._...._.............. - --- ------ ------ --------- ----- .._. I i i Events 2oi6 2oi5 Variance i6� ii6 5i iAttendees 2oi6 2oi5 Variance ! � 15,932 ii,885 4,047 � � ; ' Average Spend per Guest 2oi6 2oi� Variance $4o.2i $36•79 �3•42 I i Cost of Sales: 2oi6 2oi5 Budget i Food Cost 23•5% 25•3� 25•5� i i Beverage Cost 2i.o% i8.3% 25.9% ; Wages 43.6% 5i.2% 4i.�% � � I �.it:;�iti l`i�tlf,E'.I'i'rl.('('L'['.3ltt'3' � ; `?{1 f!i , � i----- - ------------------- ............. ...... .�-- O ----------- I � � Meeting Scores: 2oi6 2oi� � � � � i � ; Overall Rating 98•3� 97•2� ! � SIRV 97•6� 95•9� � I � � � i � , i i ' 2 7/27/2016 ! ---_ --- - ------ --- , I h33�:.;lki k.�f'rI,�a t"f'l�t.'C; l i.'.Il��'?' :jt:PiE? 4,ilt':;1'<.i�'�. ['�)�'(.,�.�t;i ;� o _ _ ___ _______ ___________ _ . ___ , __ _ _____ ________ _ � ; j Forecasted Revenue 2oi6 STLY ' i i �i Definite $963,579 $88a,643 I. ; ; i i I � � I i Total Forecasted Revenue YE zoi6 Budget � i $1,355,247 $1,351,429 101% � i i i . � ! { 'I I i I I ; - ----- -----._........---- � [�i.t;::ti t'�:�tl(�r�t�rnc�� ;t+t,€i:r ` , •�£)�ti`i;lii';:'�:•iit:��l � � o � �... ........ . .. _ . _ _ _ __ ___________ __________ __ _ ...... ..__. . ._ __________ � � Revenue Generation: � I i Ensuring maximum return of existing clients i Offering pre-booking discounts/special offers { I Upscll product concentrating on food,be��eragc and audio-��sual sales ! i throughout planning stage i Cross promote e��ents��ith clicnts by combining ad�•ertiscment opportunities creating partncrships w�th our clients and increasing client retention and � satisfaction,creating a high UniFocus satisfaction score amongst clients �97.6%}�td) Targeted social media j Maximizing exposure for the Cit}�of Brcmerton,Kitsap County and KCC Promotion of e��ents on KCC Facebook,Instagram and'Ir+itter creating � maximum j IRcorganizing and reenergizing sales team IGM positioncd as Chief Sales Officer I Leaner/meancr sales and planning team �� Larger focus on sales for management team including Planning Managers i � Implementation of CHI Coach � � 3 7/27/2016 � - _. _ ---- --- ---.. --� 3�EI�;?;�'1{'.f?ii}t']'!',Ilt'L' i'•c'E2�C.i' , � `_>.t:tlf?.'4.iit'�,�C•f;t;Tl tJ�tiJ; j � OI�----- ------ ----------- -- ---- -. ..... .. . ... . O ..- ------------ -- ---.._.. ...... .. .. . . . .. ....----; � Expense Management: � � Intense focus on daily expense management ; � Daily labor � � F&B Costs iImplementation of programs to improve efficiency in work processes I (e-Invoicing, DayForce,Hireforms,etc...) IContinue to leverage purchasing power to reduce expenses � � � � i � � � i � � � I 4 � Tuesday, July 19, 2016 Meeting �, �' 4:30 PM 1' ' :, ,•� ' Council Conference Room Council Finance and Investment Committee Meeting Minutes Finance Committee Members In attendance: Richard Huddy (Chair), Pat Sullivan (Vice-chair) and Jerry McDonald. Cathy Johnson, Director of Financial Services, Mike Riley, Asst. Director of Financial Services and Caroline Tompson, Budget Analyst. Topics Discussed: • Minutes of June 28, 2016 meeting — Minutes were approved as presented. • 2016 Water Sewer Revenue Bonds � Dave Trageser of D.A. Davidson serving as Underwriter for the issuance of 2016 Water Sewer Bonds provided information regarding the schedule and process leading to the issuance of bonds to fund the utility capital improvement program. He updated the committee on the parameters included in the bond ordinance that is being prepared by the City's bond counsel and is scheduled for Council discussion at the August 10 study session. He indicated that interest rates are subject to change but today's rates would indicate an interest rate of around 2.5% on the 20 year proposed bonds. Mr. Huddy asked for a summary of the bonds issued in 2007 and 2014 for comparison with the 2016 bond proposal • Status of Grant/Loan Applications Tom Knuckey and Chal Martin provided updates on grant and loan applications. Mr. Martin discussed the rational for choosing the projects to request for grant funding. • Lease Agreement—Olympus Drive Mr. Martin provided a draft lease agreement with Kitsap Mental Health for the lease of the Utility owned building on Olympus Drive. He explained his thought process on the exchange of building upgrades for required compensation. The committee members expressed concern about what appears to be an essentially 25-year rent-free lease agreement during the term of which the City would be responsible for the capital expense of roof replacement and parking lot re-surfacing that are likely to be needed. Mr. Martin acknowledged that the committee's concern on compensation and the length of the lease term was shared by others and would become a policy discussion as the agreement moves forward to the full Council for review. • Transportation Funding Cathy Johnson shared a worksheet that contained potential new transportation funding options that are available to the City and the revenue potential of each. The list contained car tab fee increments that do not require voter approval as well as sales and property tax voted options and the limits of each. There was discussion on Tacoma's recent ballot I issues for transportation funding and a comparison of Tacoma's funding to Bremerton. • Investment Re ort— Nothin to re ort. P 9 P • Other emerging items Mr. Huddy asked about the availability of contract expiration dates. Ms. Johnson explained that the City Clerk has begun providing departments a list of contracts scheduled for expiration during the subsequent six months and that this information is also available for departments to obtain on their own. Ms. Sullivan asked if the City Auditor had access to this information as well and she was assured that the Clerk had provided the same information to her. Mr. Huddy indicated that he had read the GFOA pamphlet on common reader mistakes associated with Financial Statements but had not yet had a chance to review the City's 2015 Financial Report. It was decided that time would be set aside at the next meeting to address any questions from the committee on the information provided.