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HomeMy WebLinkAbout5587AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5F SUBJECT: Approve Amendment No. 2 with Study Session Date: March 22, 2017 A=1' Performance Inc. for Janitorial Services COUNCIL MEETING Date: April 5, 2017 Department: PW & Utilities Presenter: Milenka Hawkins -Bates - Phone: (360) 473-5758 SUMMARY: The City is seeking approval for payment increases on 10 Janitorial Services contracts to accommodate State minimum wage increases. The increases (if all contracts are considered as a whole) exceed 30% of the contract amount originally approved by Council, and thus require Council approval under BMC 2.76.110. Other than costs, all conditions and specifications within the contracts will remain the same. All contracts expire October 2017 and will be organized and re -bid as required before the expiration date. The contracts to be amended are: 5079 (3029 Olympus), 5080 (3027 Olympus), 5081 (550 Park), 5082 (7266 Tibardis), 5083 (911 Park), 5084 (1025 Burwell), 5085 (100 Oyster Bay), 5586 (100 Washington), 5587 (680 Lebo), 5588 (1140 Nipsic) ATTACHMENTS: 1) Amendment #2 to City Contract No. 5085 Between A-1 Performance Inc. and . City of Bremerton 2) State Contract Janitorial Services Contract 00508 Work Contract No. 20489 FISCAL IMPACTS (Include Budgeted Amount): Total annual cost of these contracts is $104,269.39 This amount is included in 2017 budgets for Janitorial Services. STUDY SESSION AGENDA: px No Presentation ❑ Full Presentation STUDY SESSION ACTION: Fx Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Amendment No. 2 with A-1 Janitorial Services and authorize the Mayor to finalize and execute the amendments with substantially the same terms and conditions as presented. COUNCIL ACTION: [Approve Form Updated.01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action Bidder Company Name: Bidder UBI #: Bidder Point of contact: 610bleLO 0-1 STATE �J^ 1F �'t 1889 State of Washington DEPARTMENT OF ENTERPRISE SERVICES Master Contracts & Consulting 1500 Jefferson Street SE, P.O. Box 41411 •Olympia, Washington 98504-1411 -(360) 902-7400 janitorialdesk aades:wa.Qov Janitorial Services Contract 00508 -- Per 2014 Refresh Work Contract #20489 REVISION ID 01100100 A-1 Performance Inc. 601-770-923 Doug Fraley OMWBE Status: Certified Women Owned Business Email: doug(Wa1performance.com Phone: 360.538.0501 Site Supervisor: Doug Fraley Email: doug Wal Lerforamance.com Phone: 800-876-7135 Agency Name: City of Bremerton Parks Dept. Main Building Work Request Number. 20489 Agency # or ID: Contract Life: 1 Anticipated Start Date: 1 -Jun -16 Initial Anticipated End Date: 31 -Dec -16 Building Type: General Office Estimated Square Feet: 25,000 # of Floors: 1 County: Kitsap Date Issued: Approved working hours Monday through Friday 5:00 PM -4:00 am unless otherwise specified in service schedule Client to Identify: % Weighting to be applied to: Pricing: References: Client Summary: Work to be performed at: Client Contract Administrator: Send billing information to: Street Address: Parks & Recreation Office Parks & Recreation Dept. City of Bremerton Street Address: 680 Lebo Blvd 680 Lebo Blvd 345 6th Street City & Zip Bremerton WA 98310 Bremerton WA 98310 Bremeton 98337 Point of contact Jeff Elevado Jeff Elevado Joan Brookman Phone: 360 473-5428 360 473.5428 360. 473-5313 Page 1 Work Request Template July 2013 Fax: Email: us Facility Se 1 Is RFQQ Bid Submissions (by Vendors) should be ianitorialdesk(ccDdesma.gov electronically sent to this email address >>> :Uflty: secuMy system access "pin Required" Embed any documents containing $9.47 $9.47 $9.47 $13.22 . specificterms, conditions, specifications, floor plans, andfor other instructions. »»»>»» Supervisor Bidder to identify hourly labor rate--> $10.00 Click on link below to Identify L&I janitorial prevailing wages by job class by county 'Note: The purchasing agency will update the Work Contract to reflect the L&I prevailing wage changes at the time of the contract extension or minimum wage changes effective January 1st of each year if any apply. Janitor Shampooer Waxer Window Washer $9.47 $9.47 $9.47 $13.22 eption area tables, counters, and windows y room counters & tables ;hroom counters and tables eral hallway and corridor walls cabinets is doors ator walls and hand rails well walls and hand rails t clean all smudges, stains and spills as needed on any open surface D down outside of all kitched appliances love cobwebs Page 2 Work Request Template July 2013 and foyer glass doors and windows. 3 1 1 Weekly Supemsor(s) Janfta(a) Shampooer(s) waxe*) Wndow Washer(s) Total MINUTES required to successfully complete this task per 20 job class per event >>>I 1 1 1 .................................................................................................................................................................................................................................. ............................................. Check box to activate section: 2 Additional Dust, wipe, spot clean and disinfect: (Daily / Weekly) ...................................................................................................................................................................................... a) b) ht s:v%,t!dhe1& c) r-1 d) F__1 �ecepfiop -arrea-ch air& e) F-1 Gther 9 F--1 �)thler g) ❑ Gther h) F1 G!, h A.+ t Check box to activate section: 3 Dust, wipe, -spot clean and remove finger prints to include: (Monthly / Annually) a) UHS.R ',It a i�c OaGPS 34r&k11Rg-6 b) F-1 Picture-pramas 0 F-1 File6c&!Pets d) � Qlo4 paflels e) F__1 HIAG, veWs-grzs. e sac g) h)9:4,r Fj j) ❑ OthGF k) F­10thef M) FT"tiver n) F—ftllef Page 3 Work Request Template July 2013 Check box to activate section: Clean / Wipe Chrome Fixtures to Include ..............................................................................._............................... a) ® Drinking Fountains b) ❑ Elevators c) ❑ Faucets and appliances (if not included in Kitchen area cleaning tasks). e) ❑ Other g) ❑ Other i) ❑ Other k) ❑ Other Instructions: Frequency:❑2 x a Week x x S M T W R F S SupwvL%u(s) Janftw(s) shwpow(s) Waxw(s) WmdowWashe(s) Total MINUTES required to successfully complete this task pe tp job class per event »> ................................................................................................................................................................................................................................................................................ i Check box to activate section: 5 Empty Daily Trash I Recycle bins from the following areas: a) ® All rooms and open areas. b) ® General open areas, hallways, and corridors c) ❑ The following Conference Rooms: d) ❑ Dining / lunchroom areas e) ❑ Kitchen areas g) ® Reception Area i) ® Replace trash liners whenever stained, soiled, torn, and/or removed. k) ® Other m) ❑ Other o) ❑ Other q) ❑x Empty smaller trash 1 recyle items into large recepticals at specified location S) ❑ On designated day(s), take large recepticals to the specified area. Page 4 Work Request Template July 2013 Frequency:) 2 1 x S M T W R F S supemsor(s) Janitors) Shampooer(s) Wamr(a) WlndowWasher(s) Total MINUTES required to successfully complete this task per 5 10 job class per event »> I I ...................................................................................................................................................................................................................................................................... i Check box to activate sPrtinn- 6 Entryway and Outside Clean -u ....................... a) ❑ Sweep within 10 feet of each enterance. b) ❑ Sweep sidewalks along the front of building c) ❑ Remove trash and debris from outside parking lot d) ® Empty all entrance ash trays e) ® Empty outside trash cans into proper receptical g) ❑ Other I) ❑ Other k) ❑ Other m) ❑ Other o) F-1 Other Frequency: ❑2 x a Week S M T W R F S supervisors) Jan''bm(s) shampooer(s) Waxer(s) N§ndowWasher(s) Total MINUTES required to successfully complete this task pe 5 job class per event >> ..................................................................................................................................................................................................................................................................... i Check hnx to activate section - 7 General Miscellaneous Cleaning and Day Porter Services ....... .................................................................................... ................. a) ❑ :��it ate aN ecgfi++c�ni, as rcpl� a a:¢is b) ❑ Replace lig4>4 bs-& light tubes -as -%&e ad C) ❑ 5#�c-c and �u��iF^� ' +�i#tri 1 s�l;es d) ❑ R, vide d(7Ciki� 3+ cj Ci'iEf 52f'diruS t?'oi e, ?Fi I iB'v: ;4rv}: &iii !i�5lrli6lk? e) ❑ 9the� g) ❑ `�#iref i) ❑ Othef k) ❑ Dther m) ❑ (;,t ler o) ❑ (maf- Embed Document here Page 5 Work Request Template July 2013 describing Day Porter if Applicabie. U .8 /General Restroom Cleaning and Disinfecting a) ® Sanatize all toilets, urinals, wash basins, etc. b) ® Sweep, dry mop and/or damp mop and disinfect floors c) ® clean mirrors, mirror frames, faucets, exosed pipes, dispensers, hand driers, counters, and door handles d) ® fill all paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers ,and soap dispensors. e) Plunge and/or snake toilets as needed. g) ® Other i) Other k) Other M) ❑ Other o) F-� Other instructions: Report clogged sinks and toilets. Frequency:❑3 x x S M T W R F S Supemsor(s) JanMor(s) Shampooer(s) Waxer(a) Window Washer(s) . Total MINUTES required to successfully complete this task pe 5 70 job class per event »> .................................................................................................................................................................................................................................................................................. i Check box to activate section: 9 Additional Restroom Cleaning and Disinfecti ....................................................................................... .............. a) C�leen ark.sir,?�stze+le �taN foe arrd r: ;- b) �le2r gnu , s;nim? she: ar asps ;ate �:k;l= c)i� . d) cfrnr e) F-1 otjitzr g) Page 6 Work Request Template July 2013 ................................................................................................................................................................................................................................................................................ Check box to activate sertinn- 10 General Kitchen Cleaning .................................................................. . ......... ...................... .................... ....... a) Glean m"6Wect-all-mw1e=6 b) F -I c) F -I (,,,-a;4- awA4siRfe4-e G t A& Gf -a d) F -I Glean e) Fj g) ❑ Dry 8P.ti-s*imer4.wr appliances:Fj Q'aaf1-:n-side,-f-u,: - lo,& k) F -1 m) FjQ%ef o) F--jI,,QtheF .................................................................................... Check MY M nrfivntp eprtinn- 11 Additional Kitchen Cleaning ................................................ .......................................... . ...................................... . . ................ . ... Page 7 Work Request Template July 2013 .......................................................................................................................................................................I...... i Check box to activate section: LjI.12-'0th:er Specific .Rooms As Follows: a) ❑ with i b) ❑ Qthef C) ❑ Othef d) ❑ Other e) er a Check box to activate section: l� 13 Yaccum. High Trafic.Carpeted Areas to Include: (Dailyil Weekly). Estima .....................-......................:-.............................................._............................... ......................................Baum a) ® Reception Area b) ® General open areas, hallways and corridors C) The following Conference rooms: d) ❑ Elevator Floor e) ❑ Employee cubicle areas f) ❑Additional Rooms Vor areas as noted in Special Instructions space below. g) ❑ Spot clean all carpeted areas when needed h) ❑ Other i) ❑Other D n The above square footaae is estimated. Vendors should confirm actual sauare footage al of , ............................ ... ............ I.. ......... ..... Frequency: 2 x a Week S M T W R F S _. Page 8 Work Request Template July 2013 0 supervisors) Janitor(s) shampooer(s) waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task pe 5 job class per event >> :................................................................................................................................................................................................................................................................................: ♦ Check box to activate section: 14 �_Vaccurn-LowTrafic Carpeted'Areas to Include: .................................. _.............. ....................................... ........................... ........................... ............. .... ......... ........ .............................................................. ................. 1..................... a) C �) C e) C g) C I) C k) C M) C 0) C q) C S) C Dubide-/,r-e'as r:r1( -• �r2r.n'- - .�c�'f�fF.f�L„_,. cvtilS---�--- i Check box to activate section: -�v^�iricri ,=hutF�Fii:.�5=;}.•n;=� bE2:v� stimated #of is 'Clean -resilient floors to include: (Daily/ Weekly) e ::................:...:......................................... _................................................................... ..................... ..'........................ ..............square feet...... a) Q Sweep flloors b) ❑ Dry mop c) x0 Wet mop d) Other e) ❑ Other f) C Other g) � Other h) Other foyer only. Frequency:) 3 1 x I a as noted above should be done on all noncarpeted floors unless specified othewise. No cleaning in the gym areas. S M T W R F S Supsrviaor(a) Janku(s) Shampooer(a) Waxers) IAWindowWasher(s) Total MINUTES required to successfully complete this task pe 5 1 75 job class per event >> Page 9 Work Request Template July 2013 ♦ Check box to activate section: ❑:16 Clean; Strip B:WaX Resilient fIOOrS� (Monthly/Annually) ._................................._......................:......_..:... a) ❑iFif �iEG 't'4u 3RF! FB'r'if16c&i81F 68A�cvBIC��.A�iE?Rs RVx'atircEl ea$a.^rri i:Vc3� S}iH i!1 :, ?`3F1133:'.';FjicyF }ic�?irtFl:�i e) ❑iwn safe-�+s g) ❑ ^�I�{lil;-�Jf'rFilr`^'o°i;; =F2u5 k) ❑ `Yi(1�- t�j-�$�ayt' �Zf3fJF115 m) ❑ Mair a+?� acl}ays o) -MYs € q) ❑. s) F'�°7 er L � . ............................................................................................................................................................................................................................................................................... ♦ Check box to activate section: 17 : Shampoo Carpet As- follows _..................................:.....:...............:........................................................................................................................................................................................... i a) M411-caRretad we'as Page 10 Work Request Template July 2013 Miscellaneous: i Check box to activate section: F11118 Clean interior side of interiorlexterior windows a) ❑ 9ther b) !CAelf c) ❑ Other d) F QFY 'F e)❑;- fl ❑cher 9) ❑ 8ti4ei h) ❑ Glt,+er J fii an: LMI�Irt 4J. '—&K act data `.{r'jI i°:!-1'Ffi'N; I.?cf1r1!! 0,'C .......................................................................................................................... i Check box to activate section: D119 Clean (ground level) exterior windows a) ❑ Other - c) ❑ ott19F e) ❑.�;h 9) Q Other ;) ❑Other k) ❑ Oih M) ❑ Other o) F-1 aih2r q) ❑ Oiher S) D'thhr i Check box to activate section: —tE�:'i•i;+:£%-1j:�GYE F "t.weilove ally Items ftoni'PJi?::' &� Page 11 Work Request Template July 2013 Clean (non -ground level) exterior windows a) FM ♦ Check box to activate section: 7012-1., .Clean additional interior windows = a) ❑x Entry way Windows b) ❑x Private office windows c) F-� Conference room windows d) F1 Other e) [] Other f) F Other g) []Other h) F Other i) F Other D F Other (Sizes to be determined at site visit) Frequency: 3 x a Week S M T W R F S •. „_. ^.i ;: Supervisogs) Janbr(s) Shampooer(s) Waser(s) WiindowWasher(s) Total MINUTES required to successfully complete this task pe 5 job class per event >> :................................................................................................................................................................................................................................................................................. `s 1.sbelianeous and Other -.Types of Cleaning ♦ Check box to activate section: 0 22; Other: Page 12 Work Request Template July 2013 a) ❑ Q*ef 0 ❑ Other e) ❑ :her g) ❑ :ler i) ❑ c4i ier k) ❑ LAher m) ❑ i4 --F o) ❑ Othef q) ❑ oi4, f Check box to activate section: r - - 231 Other. - a) ❑ Qih%- C) ❑ co%ef e) ❑ Other g) ❑ 9theF CA -&F k) ❑ Gther M) ❑ 'Dthef o) ❑ Qk4F q) ❑ Ocher S) 71:110ttleF ♦ Check box to activate section: 24 :;.Other= a) [❑ othef C) 10thw e) jojofti�-r - Page 13 Work Request Template July 2013 g) ❑'fir"ar i) ❑:trey k) ❑ Q:lref M) ❑ 0,;!er o) ❑ Gtt,� q)I-oc--f er S ♦ Check box to activate section: 25;.:.Other ; a) ❑ Qhaf c) ❑ CA#, -r e) ❑ Othw g) ❑ ca i) ❑ 0;,;,4 k) ❑c -r m) ❑ c)*n o) ❑ FirhT r q) ❑ ` 01,4 S) . heF ♦ Check box to activate section: 26' .Other a) ❑tyef c) ❑ Quer e) ❑ , er g) ❑ `ref I) ❑Q r k) rEI Cr;7er m)Q?ef Page 14 Work Request Template July 2013 0) q) S) ft : oA ................................................................... I ............................................... ......................... ♦ Check box to activate section: a) ❑ (Ager C) ❑ otheF e) ❑ 0:4&F g) ❑c II e F k) M) ❑ 0) q) r s) F As Needed Cleaning: M8 Out of the ordinary cleanup following special event or office function or minor construction comp;-Aef,!s tas. per 6ass r rr evant >-. Page 15 Work Request Template July 2013 MIN Emergency water damage cleanup F=]30 Other (i.e. Chemical Spills) F=732 Other (i.e. Bodily Fluids) M3 Other F=134 Other M-135 Other !�e 1,; ---ed ,Cr :!'rice Evqhuaflion purpose-, '- , I o-ontra-for io r ,U':;1 .ti. I x '-3, -<< , .11 1. .. , _ �' --! . b;H pis ilne, kern per T T al I 11i i TIE t-1 u;. r e c' t,7 s ]s _Y fl:y m p i c IL! t as p C- r Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES [D33 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST Environmentally Provided by 1P j SunnIV Preferred? Agency Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES 034 C!a! Fec prov;:de alG A I' LDONR-u% A.TU.Ikf- .-r Sy Al. ar.i up,, i.ny :::ee Page 17 Work Request Template July 2013 M Toilet Paper Fx] Fx Paper Towels [i] x 0 Toilet Seat Covers x [i] 7x Other (please specify) [i] x x E — �❑11 Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES 034 C!a! Fec prov;:de alG A I' LDONR-u% A.TU.Ikf- .-r Sy Al. ar.i up,, i.ny :::ee Page 17 Work Request Template July 2013 M Environmentally Supply Preferred? Provided by Agency Light Bulbs i X ❑X =-, Deicer ❑ _ ❑ Liquid Soap ❑ Eil _ Floor Care Products ❑ ❑ Garbage Bags ❑ - _Fil _ Glass Cleaner ❑ Eil ; Restroom Disinfectants & Cleaners- X _ x _. Trash Can Liners ❑X Other (please specify) Fil- - _ ❑ EJE ❑ . ❑ ❑ Important! Client Questionnaire must be filled out and submitted with RFQQ. Click here to open and fill out Client Questions! Prompt Payment Discount (PPD)a% (Maximum amount attributible to Bid Score is 5%) NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score. Total Amount of Annual Minutes/hours Bid for this project: 31,720 Minutes Total Labor Cost For Regularly Scheduled Services - Based on minutes bid. This is the minimum amount that vendor has to pay for the labor in order to remain $5,024.85 compliant with prevailing wage requirement. F Vendor expects to pay below prevailing wage, check the box And write in the )ercentage of prevailing wage you expect to pay. >>> 528.7 Hours Bidder Labor Cost/Percentage multiplier »> Enter Monthly Added Fee The labor cost multiplier provides a mark-up to cover Vnedor's non- labor related expenses and added profit margin. It can be applied as a Enter Annual Added Fee flat annual amount, a monthly amount, and/or as an additional percentage increase to the overall labor costs. Choose one, two, or all three multiplier formats you wish to use and type the proper amount in Enter % increase to Labor Costs the correct box. 55% Total Per Unit "As Needed Cleaning" Labor Cost $0.00 «Eoy,dadtromAnnual Contrad Amount Flat Monthly Fee for providing Janitorial Products: As noted above (§33 and §34)>>> $0.00 Prompt Payment Discount Bid Evaluation Credit>>> $0.00 <<Excluded from Annual Contrast Amount Annual Total Labor Cost Adjustment (from above calcualtions) >>> $2,763.67 Total Bid Evaluation Price »> $7,788.51 Total Projected Annual Contract Price (Plus Applicable Taxes)>>> $7,788.51 Price per month (Plus Applicable Taxes) $649.04 Page 18 Work Request Template July 2013 Average Price per Day (Plus Applicable Taxes) $21.34 Work Contract Term & Extensions The initial term of this Work Contract is a maximum of two (2) years and a minimum of one (1) year from date of award with the option to extend for additional two (2) year terms or portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not exceed one (1) year beyond the maximum term date of MCC Primary Contract 00508 unless the MCC determines an emergency exists and/or special circumstances require a partial term extension. Certifications and Assurances We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the MCC Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract. 1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with the MCC Janitorial Services Primary Contract 00508. 2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 60 -day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is resolved, whichever is later. 3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions. The state of Washington, acting by and through MCC, issued RFQQ 00508 dated [9118108], for the purpose of acquiring Janitorial Services in accordance with its authority under Chapter 39.26 RCW. The MCC evaluated bid responses and all Responsive and Responsible Bidder's were included in the establishment of a pre -qualified bidder pool. The pre -qualified bidder pool was used to solicit prices for this Janitorial Services Work Contract bid opportunity. Consistent with the Janitorial Services Primary Contract 00508 RFQ evaluation criteria, The MCC evaluated RFQ responses and determined that the Bidder identified below to be the lowest responsive responsible bidder. Accordingly, the MCC has determined that entering into a Contract with The Successful Bidder will meet Client's needs and will be in Client's best interest. Now Therefore, Purchasing Activity awards to the Bidder identified below this Work Contract, the terms and conditions of which shall govern Contractor's furnishing to the Purchasing Activity janitorial services. This Work Contract is not for personal use. In Consideration of the mutual promises as set forth in the MCC RFQQ 00508 Primary Agreement Contract, the parties agree to contract for Janitorial Services. WORK CONTRACT AWARD A contract is hereby enacted between And A- ( Per4r wxae1Ce_ lot—r, Page 19 City of Bremerton Parks Dept. Main Building Work Request Template July 2013 Authorized Signature Effecive Date Page 20 Work Request Template July 2013