HomeMy WebLinkAbout5586AGENDA BILL 5F
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Approve Amendment No. 2 with Study Session Date -
A -1 -Performance, Inc. for Janitorial Services COUNCIL MEETING Date:
Department:
Presenter:
Phone:
March 22. 2017
April 5, 2017
PW & Utilities
Milenka Hawkins -Bates
(360) 473-5758
SUMMARY: The City is seeking approval for payment increases on 10 Janitorial Services contracts
to accommodate State minimum wage increases. The increases (if all contracts are considered as a
whole) exceed 30% of the contract amount originally approved by Council, and thus require Council
approval under BMC 2.76.110. Other than costs, all conditions and specifications within the
contracts will remain the same.
All contracts expire October 2017 and will be organized and re -bid as required before the expiration
date.
The contracts to be amended are: 5079 (3029 Olympus), 5080 (3027 Olympus), 5081 (550 Park),
5082 (7266 Tibardis), 5083 (911 Park), 5084 (1025 Burwell), 5085 (100 Oyster Bay), 5586 (100
Washington), 5587 (680 Lebo), 5588 (1140 Nipsic)
ATTACHMENTS: 1) Amendment #2 to City Contract No. 5085 Between A-1 Performance Inc. and
City of Bremerton
2) State Contract Janitorial Services Contract 00508 Work Contract No. 20489
f
FISCAL IMPACTS (Include Budgeted Amount): Total annual cost of these contracts is $104,269.39
This amount is included in 2017 budgets for Janitorial Services.
STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: M Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Amendment No. 2 with A-1 Janitorial Services and authorize the Mayor to
finalize and execute the amendments with substantially the same terms and conditions as presented.
COUNCIL ACTION: [Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
Bidder Company Name:
Bidder UBI #:
Bidder Point of contact:
Site Supervisor:
STAT+
&V4"('f
1.0�
oy
State of Washington
DEPARTMENT OF ENTERPRISE SERVICES
Master Contracts & Consulting
1500 Jefferson Street SE, P.O. Box 41411 -Olympia, Washington 98504-1411 -(360) 902-7400
ianitorialdesk@des.wa.gov
Janitorial Services Contract 00508 --Per 2014 Refresh
Work Contract #20489
REVISION ID 01100100
A-1 Performance Inc.
601-770-923
Doug Fraley
Doug Fraley
OMWBE Status: Certified Women Owned Business
Email: doug cDalperformance.com
Email: doug6dialyerformance.com
Phone: 360-538-0501
Phone: 800-876-7135
Agency Name: City of Bremerton Kitsap Conference Center Work Request Number: 20489
Agency # or ID: I
Contract Life: 1 Anticipated Start Date: 1 -Jun -16 Initial Anticipated End Date: 31 -Dec -16
Building Type: General Office` ` ' ' ' .` ._
Estimated Square Feet: # of Floors: 1 County: Kitsap Date Issued:
Approved working hours Monday through Friday 5:00 PM -4:00 am unless otherwise specified in service schedule
Client to Identify: % Weighting to be applied to: Pricing: References: Client Summary:
Work to be performed at:
Street Address: Kitsap Conference Center
Street Address: 100 Washington Ave. .
City & Zip Bremerton WA 98337
Point of contact Chris Mottner
Phone: 360 473.2316
Client Contract Administrator:
City of Bremerton
100 Oyster Bay Ave.
Bremreton WA 98312
Chris Moaner
360 473-2316
Send billino information to:
City of Bremerton
345 6th Street
Bremerotn 98377
Joan Brookman
360 473-5313
Page 1 Work Request Template July 2013
Fax:
Email: a.us
Facility Se
a.us I Ius
RFQQ Bid Submissions (by Vendors) should be janitorialdeskO-des.wa.gov
electronically sent to this email address >>>
:urity:
Special Instructions or requirements (f any): i.e. Apparent Successful Bidder employees may be required to pass background check documentation for any staff
iWindowWasher
member or subcontractor who will be given access to the facility.
Embed any documents containing
$13.22
specific terms, conditions,
specifications, floor plans, and/or
other instructions. >»»»»»
Supervisor
Bidder to identify hourly labor rate--> $18.00
Click on link below to Identify
L&I janitorial Prevailing wages by job class by county
`Note: The purchasing agency will update the Work Contract to reflect the L&I
prevailing wage changes at the time of the contract extension or minimum wage
changes effective January 1st of each year if any apply.
Janitor Shampooer
I Waxer
iWindowWasher
$9.47 $9.47
$9.47
$13.22
Dust, wipe,, spot clean, and remove finger prints to include: (Daily 1 Weekly)
a)
b)
C)
d)
e)
Q
g)
h)
i)
j0
k)
1)
M)
n)
xs
Page 2 Work Request Template July 2013
Idditional Instructions:
Check box to activate section:
2 Additional Dust, wipe, spot clean and disinfect: (Daily 1 Weekly)
......... .................. _............................................................................................_.........................................................
b) t.jh•.-s reUhes
c) �`@Fk}FG Y�1aC�1r IeS
d) F—� T,eie.pori-aiea Oaks
e) F'iher
9 ❑ oun r
g) ❑ ";,PF
h) ❑ °�;hc-
Check box to activate section:
3 Dust, wipe, spot clean and remove finger prints to include: (Monthly ! Annually)
................ _.................. ............................................................................................. ........................................................................ _.................. I
a)
b)
C)
d)
e)
fl
g)
h)
i)
J)
k)
1)
M)
n)
Page 3 Work Request Template July 2013
Check box to activate section:
-Clean / Wipe Chrome Fixtures to Include
.......... . ...................................................................................................
a) Fj Dr4rkirrg-FoLnu&_s
b) F-1
C)raw�rtH3kiFIF2 c"85 t; 4,,G1W-
e)
g)
i) -1Iter
k) ❑ Pinel
can liners shall be replaced whenever they become stained, soiled, or tom.
....................................................................................
4 Check box to activate section:
5 Trash .
Empty Daily'yc
..... . .................................................PReccle bins from the followin
.......... (.Recycle V
a) F❑__j
-Fo,3,:A. s-awk) pr; 4-- 1 rea s
b) rido-.-S
c) F❑ The i'Gibwl-, g 4�ryiefe;c-e
Roenis-
d) F-1 Dipw-ug-JAinchmem areas
e) ❑ 10chen-areas
g) F-1 Rerieptlli,",- re a
k) F❑ Other
M)
0) -',4er
-areas:
-
q) L
S) QC� ',' JQSi -1.ateg-4jdy 7&): !aka_ 1�jrqe ri-cepticals Ao� the-9,ims: 'ied-Larea-
E] - .9 t
Page 4 Work Request Template July 2013
Check box to activate section:
6Entryway and Outside Clean-up
a)
Sw;eeo-withi:+40 feet e; -E la 4,ntefarce:
b)?#+Slci2ula
l'3ii ?'i�ik3ti 3lttliflG
c)
Pievne:ve tzar -h and-&- brts f(wi 3iii.S �2 Get in{?'9t
d)
e)
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g)
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i Check MY to activate sertinn-
7 General Miscellaneous Cleaning and Day Porter Services
..................�.............._....................................._.................. .........
a) II II � H F2�1 Gi RfC e{? L fOPr3 ii3�) r$ce3tic^sF YPa 3fi2!rS
b)
C)
d)
e)
g)
i)
k)
M)
o)
�-lioht-trsbe -asp-�,ea
Page 5 Work Request Template July 2013
L I describing Day Porter Services I
I Applicable.
E.................................................................................................................................................................................................................................................................................
a) ❑ S rta�i�e; �r�ilefs :F,s': est± ��asis
b) ❑ �;we,&3; C, y' rl(3{}aFi 0f- n lD-74q ,ap,� vr'.$fRf}3�' IAL�fS
c) ❑Et�e .�._ 31FnGF?eR�e-z
d) ❑ f}{! a'I'ran�F-dS ;SsF'=5e = L�+�f F�} s� xitis ticat SeaC34(�Fd;s�?ers9rsr-'tl,) se3sea&e'
e) ❑ Rl.nge-aid atj'.. neede", ,
g) ❑ Other
i) ❑ E�it�eF
k) ❑ utter
M) ❑ �itr
0) ❑ .;ter
i Check box to activate section:
❑..9....Additional Restroom Cleaning �.and Disinfecting
............................................................................................................................�
a) ❑ ?c31 : �rJl� r#+BG� it; �G�t tli4 c3FFs 2nc , �s
b) ❑ C ea;i ar•,u'disin?fc-A she; ger-a�;as �J-fiAwes
C) ❑9reF
d) ❑ dt4eF
e) F `2i--
g) ❑ utf-,eF
Special Instructions:
Page 6 Work Request Template July 2013
..........................................................................................................
4 Check box to activate section:
IL_jl 10General Kitchen Cleaning.
I .............. . ................... . .................. ........... ........
a)
and disinfect all cow e s
b)
c)
F—I
C"kamn-and-disig-fect oNc,,!,d—_0 214--apOiaiw.
d)
Q
Clean and disi;i-fts;ct sank, aqd-f4xIUre&
e)
Ober
g)
F__j
':Ity
0
F
-hpr
k)
7L
'48-
M)
F
0)
4 Check box to activate section:
... A.d.d.iti.on.a.l..Kit.e.h.e.n..C.I.ea.n.i.n.,
. . ...................... ................ .... ..........
a)
b)
d)
Q
-0thEr
e)
Ober
g)
F
0
F
-hpr
k)
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'48-
m)
F
0)mer
Page 7 Work Request Template July 2013
♦ Check box to activate section:
12 Other Specific Rooms As Follows:
.........................................................._.........................................
a) ❑ DtheF
b) ❑ ;tl,Ec
c) ❑ Gther
d) ❑gti-,&r
e) ❑ er-
g) ❑ QtheF
k) ❑ nth:
M) ❑ ?ef
0) ❑.hFiEF
Special Instructions:
M
♦ Check box to activate section:
❑13
Vaccum High Trafic Carpeted Areas to Include: (Daily I weekly)
..... ....... ......
..........
........................................................................................................................_..................
b)❑
renara! a{yOfx FBaS 'hd {}tai;s and-corr owS,.
d)
❑
L.'f�dG i3FiEaE3T
e)❑
ErrWoyee-atide-a; eas
�
❑
.Ad.'-!c�:F1al��t)�t�,s x�raFe;�s-as-r;a�ed� S�ec:a{-Uts`�:t�ehs�w�2ce�;�+�r
g)
❑
jatr-a;EUaFpeFar �ra�s :at,en need
n)
❑
ott ai
j)
❑
e ili?F
Page 8 Work Request Template July 2013
♦ Check box to activate section:
14 Vaccum Low Trafic Carpeted Areas to Include:
...........................................................................................................................................................................................................................................1................
a)Fj
aYa
c) F The °' ;le„ C_ of rFrtia FGC'tl S' - - - - - -- -- --- - - - -- --
e) ❑-rlvate c4lir-,:s -
g) C's 31.ri Sial-Ifsirul: ;arcs-soa e.-h.-elcv
k)
m) ❑ Other
o) rtlitiF
q) ❑ C.Mer
S) n �iC cf<BN2 S, f E^, ,r;,`—c"rc"ii. a 'i +� !aO-- ar—rze4Sir
i Check box to activate section:
El 1 .. ....
5 Clean . . resilient ....floor....s ....
to include: . . . . (Daily .. 1 . Weekly) .
...... ..................... ............. ......................._..._................ _..... _....... _
a) _AVeep-#ls3ers
b)Fy' tY„ 3n
d) Other
fle) either
g) ❑ Other
h) -liter
instructions: Surfact cleaning as noted above should be done on all noncarpeted floors unless specified
Page 9 Work Request Template July 2013
♦ Check box to activate section:
]16 Clean, Strip & Wax Resilient floors: (Monthly/ Annually)
..........._.............................................................. _............................... _............. _........................................ _............................................................
a) RF-� 91, ip 2lo vv3x q'1=i rertiava Std:'f'r 2fiC So �Or�t' riS
C) f�e?-r::4iX ��i-iil'�5;; �i`iC�C i � J;«.•..:fh'� fiF w�.,E`+:?!f;iG't :'C''�+:tali--}c4� - 4c �c'i=3i-*f`$tftlof t a}2G_ ....; fp n
e) F-� "'I-faPa .afp,-,',.ed- -,r,f
g) ❑"+±c�iAF-Li�i, tri��fr.c,as
m) ❑ `t: s a ni Lai -. "Mas
o) 7 -vltrv;- ays
q) F'-1
S) fir EF
♦ Check box to activate section:
:1117 Shampoo Carpet As follows
- ---------- ------ - - - - - ----- --- ---------------- - -
Page 10 Work Request Template July 2013
Miscellaneous:
i Check box to activate section:
7II 1118 Clean interior side of interiorlexterior windows
a)
❑
Qr'her
b)
Ot4&,
C)tl-ler
d)
Othea
e)
04t (er
f)
❑
othia":
g)
❑
ether
h)
[]
Gther
to
Et'
.ve&•. i'6`C eha:,d —`s 2<oly enr' iJ ie;:I"Ve-a!ny ltet'c: !ronl w6do":°
i Check box to activate section:
❑x 19 Clean (ground level) exterior windows Total # ofr---j Ave Sq. Estimated
Estimated
windows>> Ft. »> Sq. Ft.
a) a Clean exterior ground windows
c) r7 Other
e) 0 Other
g) Other
I) Other
k) F Other
m) 0 Other
p) Q Other
q) M Other
S ) Other
Frequency:) 9 1 x I a Year
as well as October, December and February • 9 months total per year.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Supmvlwr(s) Janitors) Shampooer(s) wazer(s) window Wnhw(s)
Total MINUTES required to successfully complete this task pe 240 240
job class per event >>
..............................................................................................................................................................................................................................................................
i Check box to activate section:
Page 11 Work Request Template July 2013
Clean (non -ground level) exterior windows
a) Gthaf
C) Q
e) t4&r
g)
k) trther
4, Check box to activate section:
M21 Clean additional interior windows
a)
b)
__j
F
c)
F__j
(;onfareace rawwindewss
d)
F❑
Qter
e)
fl
g)
h)
D
............................................................................ I .......................................................................................................... ......
Miscellaneous and Other Types of Cleaning
4 Check box to activate section:
FE -1122 Other
Page 12 Work Request Template July 2013
a)
❑
D?fier
C)
❑cher
e)
❑ttr
g)
❑
9thec
i)
❑
Other
k)
❑
8`her
m)
❑
v her
0)
❑
u:rrer
q)
❑tfr
S)
■
r"
biflrr'
.....................................................................................................................................................................................................................................................................i
Check box to activate section:
2
3 OtherI a
.4 r;'.:'...��:� VYA •!`�, s7>'I ^ .tai �. ': �.�•�,: .1"fi - ,'-: -,,�;���• `: Y,_�, .:�: - �::;- '� ;`
a) ❑tr
c) ❑C ker
e) ❑"'her
g) ❑ �;Ehsr
i) ❑ 4'.her
k) ❑ Qther
M) ❑ neer
0) ❑ C*er
q) ❑ �tt?er
S) ■ 04'he=
Special Instructions!
♦ Check box to activate section:
24 Other"° .
a)❑re:
C) ❑ ii#lEr
e) ❑ her
Page 13 Work Request Template July 2013
9) iJ,hLr
i) ❑ ,-
k) ❑r
m) ❑ other
o) ❑ : �r
q) ❑
sj ❑ 4h --F
Special Instrucdons:
i Check box to activate section:
X25 Othelr _ -
a)F��,e; Q
C)
e) ❑ tber
9) ❑
i) ❑ C:4her
k) ❑ M&F
♦ Check box to activate section:
a)
❑
tee'
c)
❑
094es
e)
❑
_tlieF
9)
❑
OD
k)Othc-l'
HO
M)
Other
Page 14 Work Request Template July 2013
As Needed Cleaning:
0128 Out of the ordinary cleanup following special event or office function or minor construction
Page 15 Work Request Template July 2013
0) 00ther
q)
am
:ham
Special instructions:
..................................................................... ........................................................................................................ ...... ..........................................................................
♦ Check box to activate section:
F1127
Other
a) F
C) F-1 c4c-F
e) F--j Qtl,�F
FEI
g) r-� Other
0
k) F--j Dt4,-,
rn) ❑ OtRer
0)
q)
S) OVVYE]
E
Special Instructions:
As Needed Cleaning:
0128 Out of the ordinary cleanup following special event or office function or minor construction
Page 15 Work Request Template July 2013
M29 Emergency water damage cleanup
M30 Other (i.e. Chemical Spills)
M-131 Other (i.e. Biological Spills)
M32 Other (i.e. Bodily Fluids)
r
1033 Other
ISpecial Instructions: Clean upper exterior wndows, upon request
Frequency: x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as
line item per event)
Super%IsDr(s) Janbr(s) Shampooer(a) Waxer(s) WindowWasheqs)
Total MINUTES required to successfully complete this task pe 240 240
job class per event >,,I
Page 16 Work Request Template July 2013
F=-134 Other
7=135 Other
f -i C[; .. , :u _ f i=cE.,3 , .,. a �•: #r'
.:1! :i i�i lJ 1� r:. nF::".`.! r. -FUI:_i ''.; r7;n lr-' SF. :4':r L'.. , -..
Absent a compelling business reason
State Agencies are to utilize state contract to purchase PAPER SUPPLIES
FID 33 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
Environmentally Provided by
Supply Preferred? Agency
Toilet Paper
❑
❑X
Paper Towels
X
❑X
Toilet Seat Covers
X
]
.
Other (please specify)
X
❑X
Absent a compelling business reason
State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
E-1134 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monthly Invoices must be accompanied with a cost break down and supporting
documentation to validate vendor's actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>> X0.00
�—Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Page 17 Work Request Template July 2013
Supply
Environmentally
Preferred?
Provided by
Agency
Provided by
Vendor
Light Bulbs
❑
a
_ - ';'
fir; i
❑
Deicer
=
❑
r
❑x
u -
F
❑
Liquid Soap
x
❑
t
x
❑
Floor Care Products
❑
_
...
❑
Garbage Bags
❑
❑x
`❑
Glass Cleaner
❑
'-.
❑
!'
❑
Restroom Disinfectants 8 Cleaners
x
_ Y—,
x-;
Trash Can Liners
-=
X
'
o
❑
Other (please specify)
' .
❑
-
-
❑
_
❑
❑
Important! Client Questionnaire must be filled out and submitted with RFQQ.
Click here to open and fill out Client Questions!
Prompt Payment Discount (PPD)M% (Maximum amount attributible to Bid Score is 5%)
NOTE: A PPD %d net 30 days will be applied to the bidders bid prices and thereby impact the bidders score.
Total Amount of Annual Minutesthours Bid for this project: 4,320
Minutes
Total Labor Cost For Regularly Scheduled Services - Based on minutes bid.
This is the minimum amount that vendor has to pay for the labor in order to remain $1,123.92
compliant with prevailing wage requirement.
IF Vendor expects to pay below prevailing wage, check the box And write in the10
percentage of prevailing wage you expect to pay, »>
720
Hours
Bidder Labor Cost/Percentage multiplier >>> Enter Monthly Added Fee
The labor cost multiplier provides a mark-up to cover Vnedor's non- r' -°1." 50.00'
labor related expenses and added profit margin. It can be applied as a Enter Annual Added Fee
flat annual amount, a monthly amount, and/or as an additional 4-r
percentage increase to the overall labor costs. Choose one, two, or all a."
three multiplier formats you wish to use and type the proper amount in Enter % increase to Labor Costs
the correct box..
Total Per Unit "As Needed Cleaning" Labor Cost $124.88 «Exduded from Annual Contrad
Amount
Flat Monthly Fee for providing Janitorial Products: As noted above (§33 and §34)»> $0.00
Prompt Payment Discount Bid Evaluation Credit>>> $0.00 «ExoWdedtramAnnual Contrad
Amount
Annual Total Labor Cost Adjustment (from above calcualtions) >>> $1,218.16
Total Bid Evaluation Price >>> $2,535.64
Total Projected Annual Contract Price (Plus Applicable Taxes)>>> $2,535.64
Price per month (Plus Applicable Taxes) $211.30
Page 18 Work Request Template July 2013
Work Contract Term & Extensions
The initial term of this Work Contract is a maximum of two (2) years and a minimum of one (1) year from date of award with the option to extend
for additional two (2) year terms or portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole
discretion of the Purchasing Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent
extensions, shall not exceed one (1) year beyond the maximum term date of MCC Primary Contract 00508 unless the MCC determines an
emergency exists and/or special circumstances require a partial term extension.
Certifications and Assurances
We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the MCC
Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract.
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by the
offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has been
made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.
However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with the MCC Janitorial
Services Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted by the
Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 60 -day
period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is resolved, whichever is
later.
3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including amendments.
Submitting this document constitutes complete understanding and compliance with the terms and conditions.
The state of Washington, acting by and through MCC, issued RFQQ 00508 dated [9/18/08], for the purpose of acquiring Janitorial Services in
accordance with its authority under Chapter 39.26 RCW. The MCC evaluated bid responses and all Responsive and Responsible Bidder's were
included in the establishment of a pre -qualified bidder pool. The pre -qualified bidder pool was used to solicit prices for this Janitorial Services
Work Contract bid opportunity. Consistent with the Janitorial Services Primary Contract 00508 RFQ evaluation criteria, The MCC evaluated RFQ
responses and determined that the Bidder identified below to be the lowest responsive responsible bidder. Accordingly, the MCC has determined
that entering into a Contract with The Successful Bidder will meet Client's needs and will be in Client's best interest.
Now Therefore, Purchasing Activity awards to the Bidder identified below this Work Contract, the terms and conditions of which shall govern
Contractor's furnishing to the Purchasing Activity janitorial services. This Work Contract is not for personal use. In Consideration of the mutual
promises as set forth in the MCC RFQQ 00508 Primary Agreement Contract, the parties agree to contract for Janitorial Services.
WORK CONTRACT AWARD
A contract is hereby enacted between
A-[ I �er� M u� Iwo And City of Bremerton Kitsap Conference Center
Page 19 Work Request Template July 2013
uthodzed Signature
0-7 � � / (
Efffttvi Date
a
Page 20 Work Request Template July 2013
Page 20 Work Request Template July 2013