The URL can be used to link to this page

Home My WebLink About06/01/2016 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, June 1, 2016 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, June 1, 2016, at 5:00 PM in Council Conference Room 603 of the NoRM DicKs GovERNnnENT CENTER, 345 6th Street, Bremerton, Washington, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Jerry McDonald, Leslie Daugs, and Pat Sullivan. Also present were Assistant City Attorney Kylie Purves; City Clerk Shannon Corin; Legislative Assistant Lori Smith; and Kevin Matthew, Information Services Manager. A Courvci�BRiEFiN�was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation provided by Pastor Rob Steinbach of Seaside Church. MAYOR'S REPORT— Mayor Patty Lent announced the following... • Permit activity revenue continues to improve with $3.1-million received in the month of May; • The 2"d Annual Ladies Night Out will be on Thursday, June 9 from 5:00 to 8:00 PM in downtown Bremerton, which includes a shuttle between downtown and Manette; • The 2"d Annual Kitsap Peninsula National Water Trails Festival events will be on June 18 & 19 with more information available at www.WaterTrailsFestival.com; • A free Healthy Living Workshop for Veterans, Seniors & Caregivers will be offered by the Kitsap County Division of Aging & Long Term Care, Senior Information &Assistance, and Veterans Advisory Board on Thursday, June 23 from 1:30 to 4:30 PM in the Cascade Room at WorkSource at 1300 Sylvan Way; and • Announced that host families are needed for Japanese students visiting Bremerton from July 25 to August 21 and to please contact Sister City Exchange Program Coordinator Elaine Valencia at (360) 473-5266 for more information. PUBLIC RECOGNITION Mike Walton, Marketing Director with the Kitsap Family YMCA, highlighted activities and events to be held this month; and paid tribute to his father-in-law Cmdr. Sydney S. Sherby, who earned a Graduate Degree at MIT, and was the first Director of the U.S. Naval Test Pilot School. Lauren Johnson, Reid Property Management, provided a handout to support his comments regarding the zoning for vacant properties and non-conforming provisions, particularly for properties that are vacant for 1-year, which he believes is not enough time in this economy, using the U-Haul business on Callow as one example. But at the same time, motorhomes are being allowed to park for 30-days before being ticketed, which he is opposed to. Andrea Spencer, Director of Community Development provided a response that included clarification of the zoning in the District Center Core, which has not allowed auto-oriented uses and storage since 2004. Jack Arends thanked the community for their condolences and for all of the donations that have been made to charities in honor of former Council Member Carol Arends. He mentioned that he spoke earlier with Mayor Lent and Chair of the Public Safety & Parks Committee Leslie Daugs about his hope for the City renaming Forest Ridge Park in honor of his mother. He then presented a $20,000 check to the Parks Foundation with the intention it be used to benefit the maintenance of parks, particularly Forest Ridge Park since it does not have a civic group sponsor. He felt this was the best way to honor his mother's memory because she loved that Park. City Council Reg. Mtg. Minutes Wednesday, June 1, 2016 Page 2 of 6 Terrv Fessner, a commercial property owner in downtown Bremerton, read a statement into the record to express his frustration at the City for taking action that he believes has allowed downtown to become a"haven for the homeless and mentally challenged", which he states brings trash, used needles, empty beer cans, and other complications to his building and the surrounding area. President Younqer announced that during the Briefing Session, Council Member Greg Wheeler requested Items G and H to be pulled from the Agenda tonight; but according to Council Ru/es & Procedures, two Council Members are allowed to place the items back on, which was requested by Council Members Richard Huddy and Pat Sullivan... Therefore, Items G and H were pulled down to General Business... CONSENT AGENDA 5A— Claims & Check Register: Check Numbers 368645 through 368822, and EFT-16100 through EFT-16143 in the amount of$1,866,153.28; Regular Payroll for the pay period ending May 15, 2016 in the amount of$698,961.24; Regular Payroll (Pay Out & Correction) for the pay period ending May 15, 2016 in the amount of$471.01; and Retiree Payroll for the pay period ending May 31, 2016 in the amount of$49,526.52 5B— Minutes of Meeting — May 18, 2016 5C — Minutes of Study Session — May 25, 2016 5D— Approve Hire of Shane Weber for the Position of Managing Engineer for Transportation at Rate 8 in Pay Band 16 of the 2016 Management& Professional Salary Plan 5E — Purchase and Installation of"Fecon" Mower Head and Safety Equipment by Pape Machinery of Tacoma, WA for John Deere 135D Excavator for the Forestry Division 5F— Interlocal Agreement with Kitsap County to Develop a Design Report for the Jarstad Park to Kitsap Lake Segment of the Countywide Trail System 5G — Renewal of Interlocal Agreement with the City of Forks for Prisoner Confinement Services There were no comments from the public... 06:02:02 M/S/C/U (Huddy/McDonald) Move to approve the CoNSENT AGE►v�A as presented. GENERAL BUSINESS 6A— INCREASE THE EXISTING OFFICE ASSISTANT I POSITION IN THE PARKS 8� RECREATION DEPARTMENT FROM 0.75 FTE TO 1.0 FTE; AND UPGRADE THE POSITION TO OFFICE ASSISTANT II: Jeff Elevado, Director of Parks & Recreation, explained that the Parks & Recreation Department's clerical staff was reduced from one (1) Office Assistant III and one (1) Office Assistant II to having no clerical staff in 2011. In 2014, a 0.75 FTE Office Assistant I was included in the Department's budget. The reinstatement of 0.75 FTE of the previous 2.0 FTE clerical staff has helped with receptionist duties for a portion of the office business hours, but recreation staff are still performing man reception and clerical duties. Additionally, the limitations of the OAI job description do not allow assumption of clerical duties still being performed by managers. The recently completed Workload Analysis of the Department identified a need for one (1)additional full-time Office Assistant. There were no comments from the public... 06:05:25 Motion was made by Sullivan, and seconded by McDonald... Comments and questions were provided by Sullivan, Wheeler, Daugs, Davis, and Huddy; with responses provided by Mr. Elevado... City Council Reg. Mtg. Minutes Wednesday, June 1, 2016 Page 3 of 6 06:16:50 M/S/C (Sullivan/McDonald) Move to amend the 2016 Budget to remove the 0.75 FTE Office Assistant I position; and to add a 1.0 FTE O�ce Assistant II in the Parks & Recreation Department. Voted in Favor of Motion: McDonald, Davis, Huddy, Sullivan, Younger Voted Opposed to Motion: Wheeler, Daugs Motion carried; 5-Yes; 2-No 66 —APPROVE THE ADDITION OF 1.0 FTE PARKS LABORER TO THE PARKS � RECREATION: Jeff Elevado, Director of Parks & Recreation, explained that Parks & Recreation Department staffing levels have been reduced over several years of budget reductions while the total number of acres of park and green space the Department is responsible for has increased significantly. Current maintenance responsibilities are not being met as staff hours must be diverted to emphasis areas leaving some parks and facilities with minimal support. The Department has assumed responsibility for several new and renovated facilities which are maintenance intensive and each present specific challenges and demand for additional man power. Park Maintenance staff have been tasked with maintaining over 200 additional tree wells and nearly 100 planting beds and rain gardens in the downtown area. Current staffing levels do not allow crews to address deferred maintenance tasks, estimated at approximately 3,000 hours per year as identified in a recently completed Department workload analysis. There were no comments from the public... 06:19:35 Motion was made by Huddy, and seconded by Davis... Comments and questions were provided by Davis, Younger, Whee/er, and Daugs; with responses provided by Mr. Elevado... 06:23:28 M/S/C (Huddy/Davis) Move to amend the 2016 Budget to remove the 1.0 FTE Recreation Manager position; and to add a 1.0 FTE Parks Laborer position in the Parks & Recreation Department. Voted in Favor of Motion: Davis, Huddy, Sullivan, McDonald, Younger Voted Opposed to Motion: Wheeler, Daugs Motion carried; 5-Yes; 2- No 6C — MANAGEMENT AGREEMENT WITH COLUMBIA HOSPITALITY, INC. FOR MANAGEMENT OF THE KITSAP CONFERENCE CENTER AT BREMERTON HARBORSIDE: Cathv Johnson, Financial Services Director, explained that the City has contracted with Columbia Hospitality(CHI);or management of the Kitsap Conference Center since its construction in 2003. In the intervening years the management agreement has been amended three times to update provisions and expand service to Harborside Fountain Park. In 2015 service was expanded to the recently constructed third floor meetingfacilities in the Bremerton Harborside Transit Building allowing the facility to service larger conferences requiring additional breakout rooms. The quality of the service that Columbia Hospitality provides to its customers is evidenced by the outstanding customer approval ratings that the facilityreceives. Due to the economic downturn and sequestration the gross income for the facility has suffered over the last several years. With an improving economy and the addition of the third floor space, revenues increased by 12% in 2015 and are showing improvement over budget for 2016. Since CHI took over management of Gold Mountain Golf Course in 2013 the two facilities have worked together to stem expenses at both facilities, for example, their ability to allocate trained employees as needed. Because of this positive trend, it is staff's recommendation that the City enter into a three year contractfor management services. The proposed contract does not include an automatic renewal and any further extension would require City Council approval. Arne Bakker, Kitsap Conference Center Manager, was available to answer questions. City Council Reg. Mtg. Minutes Wednesday, June 1, 2016 Page 4 of 6 There were no comments from the public... 06:27:10 Motion was made by Huddy, and seconded by Sullivan... Comments and questions were provided by Huddy, Sullivan, Daugs, Davis, McDonald and Younger; with responses provided by Ms. Johnson and Mr. Bakker... 06:45:35 M/S/C (Huddy/Sullivan) Move to approve the Management Agreement with Columbia Hospitality, Inc.; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. Voted in Favor of Motion: Wheeler, Huddy, Sullivan, McDonald, Younger Voted Opposed to Motion: Davis, Daugs Motion carried; 5-Yes; 2- No 6D—ORDINANCE NO. 5303 TO AMEND ORDINANCE NO. 5292 RELATING TO THE CITY OF BREMERTON FISCAL YEAR 2016 BUDGET: Caroline Tompson, Budget Analyst, summarized that each year the City assesses its current fiscal year budget for any needed adjustments. Adjustments are recommended for the following reasons: to adjust the estimated beginning fund balances to actual, to account for unanticipated/unexpected conditions, to incorporate 2015 carryover items, and to adjust for previously approved Council motions/resolutions etc. The attached ordinance and supporting documents outlines the various reasons for the current proposed budget amendment. There were no comments from the public... 06:48:00 Motion was made by Davis, and seconded by Huddy... Comments and questions were provided by Daugs and Wheeler; with responses provided by Ms. Tompson... 06:49:05 M/S/C/U (Davis/Huddy) Move to pass Ordinance No. 5303 to amend Ordinance No. 5292 relating to the City of Bremerton Fiscal Year 2016 Budget. PUBLIC HEARINGS 7A— PUBLIC HEARING TO ADOPT RESOLUTION NO. 3269 ADOPTING THE 2016 WORK PLAN AUTHORIZING STREET MAINTENANCE, REPAIR, AND CONSTRUCTION PROJECTS FROM TRANSPORTATION BENEFIT DISTRICT (TBD) FUNDS: Chal Martin, Public Works & Utilities Director, emphasized that the attached resolution adopts the proposed 2016 Work Plan for street maintenance, repair, and construction projects to be funded from Transportation Benefit District (TBD)funds. The work plan will expend $683,000 from revenue received from the vehicle license fee adopted by the TBD in December 2011. President Youn_qer opened the public hearing... Questions were asked by Terry Fessner; with a response provided by President Youn_qer and Mr. Martin... With no further comments received, the hearing was closed to the public, and opened for discussion by the City Council... 06:55:47 Motion was made by Daugs, and seconded by Davis... Comments and questions were provided by Daugs, Davis, Huddy, and Wheeler; with responses provided by Mr. Martin... 07:12:38 M/S/C/U (Daugs/Davis) Move to adopt Resolution No. 3269 authorizing 2016 street maintenance, repair and construction projects from Transportation Benefit District funds. City Council Reg. Mtg. Minutes Wednesday, June 1, 2016 Page 5 of 6 7B— PUBLIC HEARING TO ADOPT RESOLUTION NO. 3270 APPROVING A MATERIAL CHANGE POLICY FOR TRANSPORTATION BENEFIT DISTRICT FUNDED PROJECTS: Cathv Johnson, Financial Services Director, stated on March 16, 2016, the City Council, pursuant to RCW 36.74.010 assumed the rights, powers, functions, and obligations of the Transportation Benefit District. The proposed resolution adopts the material change policy previously adopted by the TBD Board and acknowledges that the Interlocal Agreement that was previousty entered into befinreen the TDB and the City is abolished. President Youn_qer opened the public hearing... There were no comments from the public... Wifh no further comments received, the hearing was closed to the public, and opened for discussion by the City Council... 07:14:50 M/S/C/U (Daugs/Sullivan) Move to adopt Resolution No. 3270 approving a Material Change Policy for Transportation Benefit District funded projects. COUNCIL MEMBER REPORTS Pat Sullivan announced that volunteers are welcome for the Monthly Lions Park Work Party on Saturday, June 11 from 10:00 AM to Noon. She also encouraged citizens to "adopt" a plot to keep up the weeding on an on-going basis. Leslie Dauas announced the 2"d Bi-annual Cultural Night on Thursday, June 2 from 5:00 to 7:00 PM at Mountain View Middle School that will include a display of"All About Me" projects and food trucks; looked forward to attending the 29'h PNIA Anniversary& Fiesta Ilocandia Celebration on Saturday, June 11 from 5:00 to 11:00 PM at the Multi-Cultural Center in Port Orchard; and announced the schedule for the Summer Food Service Program for Children ongoing from June 11 through August 11. She also thanked all members of the military for their service. Jerrv McDonald was pleased that the Visitor Booth will be returning to the Boardwalk, and that new volunteers Rosie & Eric Walters are ready for questions; Evening Magazine will be in Bremerton tomorrow to film a segment on the USS Turner Joy; and announced severat exciting � events this summer including Rock the Dock Summer Concerts, Brewfest, and Music in Manette. Greq Wheeler was humbled to be that Master of Ceremonies for the Memorial Day event on Saturday at Miller-Woodlawn Cemetery where several families who had lost loved ones while serving in the military were in attendance. Also a formal ceremony was held to present a flag to families whose loved ones did not receive military honors at the time of their passing. Dino Davis announced that he and Bernie Waldbillig of Susanna's Antiques will be co-hosting the Charleston Business District Revitalization Committee Meeting on Tuesday, June 7 at 2:30 PM at Fiesta Mexican restaurant located at 2665 6'h Street. He also thanked the fallen and their families for the sacrifices they made to give all of us the freedom we enjoy. Richard Huddv shared photos from Armed Forces Festival and Memorial Day events including a ceremony with Boy Scout Pack 4506, onboard the USS Turner Joy, and at the Tomb of the Unknown Soldier at Ivy Green Cemetery. City Council Reg. Mtg. Minutes Wednesday, June 1, 2016 Page6of6 With no further business, President Younqer adjourned the Council Meeting at 7:36 PM. Prepared and Submitted by: _ � LORI SMITH Legislative Assistant APPRO ED by the City Council on the 15th day of June, 2016. . Eric Younger, Council resident EST: � Shannon L. Corin, City Clerk EY:SC:Is:cg 0