HomeMy WebLinkAbout06/01/2016 AGENDA i� � � ,
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CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360)473-5280
***AMENDED***
JUNE 1, 2016
CITY COUNCIL MEETING AGENDA
1. BRIEFING: 5:00 to 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. Review of Agenda
B. General Council Business (As necessary...)
2. CALL TO ORDER: 5:30 P.M. in the FIRST FLOOR CHAMBERS
A. Pledge of Allegiance
B. Invocation
3. MAYOR'S REPORT
4. PUBLIC RECOGNITION
5. CONSENT AGENDA
A. Claims & Check Register
B. Minutes of Meeting — May 18, 2016
C. Minutes of Study Session — May 25, 2016
D. Approve Hire of Shane Weber for the Position of Managing Engineer for Transportation at
Rate 8 in Pay Band 16 of the 2016 Management & Professional Salary Plan
E. Purchase and Installation of"Fecon" Mower Head and Safety Equipment by Pape Machinery
of Tacoma, WA for John Deere 135D Excavator for the Forestry Division
F. Interlocal Agreement with Kitsap County to Develop a Design Report for the Jarstad Park to
Kitsap Lake Segment of the Countywide Trail System
G. Renewal of Interlocal Agreement with the City of Forks for Prisoner Confinement Services
6. GENERAL BUSINESS /tems A and B were pulled down from the Consent Agenda...
A. Increase the existing Office Assistant I position in the Parks & Recreation Department from
0.75FTE to 1.0 FTE; and Upgrade the position to Office Assistant II
B. Approve the addition of 1.0 FTE Parks Laborer to the Parks & Recreation Department
C. Management Agreement with Columbia Hospitality, Inc. for Management of the Kitsap
Conference Center at Bremerton Harborside
D. Ordinance No. 5303 to amend Ordinance No. 5292 relating to the City of Bremerton Fiscal
Year 2016 Budget
7. PUBLIC HEARINGS
A. Public Hearing to adopt Resolution No. 3269 adopting the 2016 Work Plan authorizing Street
Maintenance, Repair, and Construction Projects from Transportation Benefit District Funds
B. Public Hearing to adopt Resolution No. 3270 approving a Material Change Policy for
Transportation Benefit District Funded Projects
8. COUNCIL MEMBER REPORTS
9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
� Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special
accommodations please contact the City Clerk at(360)473-5323 at/east 24 hours prior to the Meeting.
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Soturdcay June 18th
Silverdale Woterfront Pork � 10 am -7 pm �
• Ridc Thc Tidc Ralflc PidAlc • Discovcr Scuba • 9icyclr.for Kitls
• 1 P69 CuhuuJ Wulconung Cen_mony • P�cnic Games • �addle BuarJ Ra[es
• Culmral Canoe • livc Entertainmem • Kayak E Paddtc Bo.rd
• Cultural Song 8 Dnncc • Eduwtional Booths Deinonsirations
• Fireside Storyiclling • Food • Body Bu�Iders
• Basket Wc:�ving • Fill lhc Rus�Rack Pac45lor M:ids ' kitsap S:�iling F.Rowing
• Peer ihe Pier • Tour the U55 Coast Guard Cutter • NW 9cech Boys Flyover
• TouchinnF: 6�Ship • 1:7icronesian/7olynesian
• 6rian"Bucii'Hlard • Luk.s Rose B:md Uandng i�ialau
• SWl�L T E)USf US
Sundcay June 19th
Brownsville,Keyport,Poulsbo,Allyn • 10 om -4 pm
• Keys to Keqpon Paddle • Poulsbo[o Keyport Paddle • 1.1ary iheler VJeilands,
Bellair co Port Allyn Paddle
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eniors an -� a.r_e.givers �
�� FREE Hea/th - Livin Worksho ��
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June 23, 2016, 1:30 p.m. to 4:30 p.m.
WorkSource, Cascade Room, 1300 Sylvan Way, Bremerton, WA
Presentation on Medication Management
8 Information and Resources to support youi
� FREE Pill Organizers N Nutrition Services
� Medicare Options � Caregiver Support
� Long Term Care Services � Legal Resources
�Veteran Senrices
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���,�`�; :._-. �� --� � Includes Handouts
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.(A,�wv� . Question 8
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"-•' � � Answers Session
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Presented by Kitsap County
� Division of Aging 8 Long Term Care
�._.._.. Senior.lnformation�8�_Assistance
� � �Veterans Advisory Board �- -��
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IGtsap County does not discriminate on the basis of disability.Individuals who require accommodaHon should contact Stacey
James at.360337-4611 or Emall:sjames�co.kilsap.wa.us (Please prwide two weeks notice for interpreter services).
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Four Week Summer Prog�ram . - . - . . � � . �
July 2�—Au�ust 21 , 201 h � � . � �
Kitsap County families! Experience an appreciation ' ' ' � � � '
for a ne�N culture and gain lifelong friendships
without leaving home!
We are in need of families to host teenage Japanese
students from Kure, Japan-Bremerton's Sister City.
The students will be here to learn Englisf�
and immerse themselves in Ame��ican life.
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*CI`ITCRTAII'IMCI'IT** � � � ,�:. -� �'� `, ' � '•
* t the music of D Robert a � � � �`'� `�� � � ��� ���r_� �
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DONATIONS:
*General: $30
*9 Thru 15 Years Old: $15
*Under 9 Years Old: By Donation
TICKETS ����'
Contact Jamie Calfy at 425-298-8783,
jamcalf@hotmail.com JUNE 11TH
ATTIRE rJ:00 TO 11 :OOPM
Traditional Filipino attire is highly
encouraged, but semi- formal is
acceptable. No jeans.
Dinner will be served at 5:45pm
All donations are tax deductable, 501-C(3), Tax ID:#91-1689380
JOI�6 US THIS SUM ME1tFOR IVUTTtI'V'TOUS LUPVCHES
/'�1 � � ' J n' �i- � .�-� �..... 1 o c
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!�'vr��} � '+ Vt��,! UilUJ7�% 1 '� \t.J�� ,� �7' �l�''�� y J t:l��ii `, l��l I���)�; �\. �j' i!u ������
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June 20, 2016- Au�ust 19, 2016
Brkfst Lunch Snack Days Location Address
7:30-R 11:30-12 - M-F ✓ ������:�:�,:�.;�; '�`�.::�. 1500 Rocky Pt Rd
- 11:45-12:15 3:15-3:30 M-F ✓ t... ..• ��v<�:��: `.,.._.v�c:���:��;� 2261 Homer RJones Rd
- 11:45-12:30 2:30-3 M-F ✓ :��<+;<:': r�,,:::: }:�-;;�3�;� :_ ;..;I:: `�'�� , 900 Olympic Ave
s-s:�o 12-12:30 - M-F ✓ ���::?t.-:�.;:;�:: 385 Noliwood
- 11:30-12 i-i:15 Tue. &Thur. ✓ :t::�- ��%�:t::�= 4650 Bay Vista Blvd
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June 27, 2036 - July 14, 2016 �`�''��
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Brkfst Lunch Snack Days Location Address ����•: :.� .�:�
�:a5 8 11:30-12 - M-F ✓ 101 National Ave
June 27, 2016 - Au�ust 11, 2016
Brkfst Lunch Snack Days Location Address
s�n5-s:l� 11:30-11:45 - M, T, W, Th ✓ View Ridge Elementary 3250 Spruce St
June 27, 2016 -luiy 21, 2016
Brkfst Lunch Snack Days Location Address
�� 12-12:30 - M,T, W,Th ✓ fv�'4'�v-'i5 2400 Perry Avenue
July 11, 2016 - Au�ust 12, 2016�
Brkfst Lunch Snack Days Park locations Address
- 12-12:30 - M-F ✓ 3lueberry ..��:;;u�: ;:Y-. 737 Sylvan Way
- 12-12:30 - M-F ✓ Manette �ar!< ::i;::;�;;;�_ ,-; 1300 Vandalia
- 12-12:30 - M-F ✓ !<iwanis <;��:_:.•� ;°:� '-: 1701 5th Street
July 12, 2016 - Au�ust 09, 2016
Brkfst Lunch Snack Days Location Address
- 11:45-12:00 - Tuesdays only ✓ Downtown Bremerton Library 617_ 5th St
JulV 18, 2016 - Au�ust 3, 2016
Brkfst Lunch Snack Days Location Address
7:��5-g 11-11:30 - M-F ✓ ' .. _ ... .. ' _�.._. . .. .. _ 1500 13th St
�uiv zs, 2016 - Au�ust 11, Zazs
Brkfst Lunch Snack Days tocation Address
9-9:15 11:30-12:45 - M, T, W,Th ✓ Armin Jahr Efementary 800 Dibb St
9-9:15 11:3Q-12:45 - M,T, W,Th ✓ West Hills Elem. (,4nnex) 520 Natianal A�e S
Meals must be consumed on site, no charges to children 18 years of age and under.
To find the location and time of summer meal sites nearest you, call Famity Food hotline at 1.888.4.FDOD.WA
1.888.436.6392 or www.parenthelp123.org or by text to FOODWA to 877-877.
`3\� _-�?...,,. _.;€�.,,,� _,,. �,. l�st revised May 27,Z016
10:00a m
This institution is an equal opportunity provider and employer
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Charleston Business Let�:',s �start��somethi`�ng ._
� � � : �� Join us at Fiesta�IVlexican � J0111 �"�OStS �
�j District Revitalization �
�; Restaurant 2665 6th Street {�,
,; Committee reboot �;
(corner of 6th& Callow) for a Dino Davis �
discussion on rebooting our
neighborhood business district. Bremerton City
• • Councilperson
F�esta Mexican
26 65 6th St �oin The Conversation
Make your voice heard. We need gernie Waldbillig
your input and participation! ,
June 7th, 2016 Susanna s Antiques
2:30pm More info:
360-731-7405
Or
dino.davisC�3ci.bremerton.wa.us
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BREMERTON CITY COUNCIL
MEETING SPEAKERS LIST
PLEAS� PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT
SO YOUR NAME CAN BE INCLUDED IN THE RECORD
` i��f �£ s�d'
Lo 0
� C�c�C; ��I/�C�
e � r�.a- s
REQUESTS FOR INFORMATION MUST BE SUBMIT'Y'ED IN WRITING TO THE CLERK
. THANK YOU
I have done due diligence when the issue of the "less than desirable" people in Bremerton are abusing my commercial
property by identifying the problem to the Mayor, calling the police at hours of the day (essentially putting 911 on speed
dial), working with the Citizen Patrol program to help monitor the property, working with Bremerton Police Department
bicycle patrols and the officers walking the beat, rekeying the building, monitoring the building at night, removing access
to areas around the building, blocking the basement entrance and much more. Unfortunately to no avail.
Why you ask—because vou the Citv Council and Mavor of Bremerton have allowed the downtown core to become a
haven for the homeless, mentally challenged and bums. How did you do this—of course over time you have allowed
ELEVEN buildings, many of which have multiple agencies, to occupy the downtown core (essentially 3 blocks from the
Norm Dicks building). They include to the best of my knowledge, but not limited to:
✓ Kitsap Mental Health half-way house on Washington
✓ battered women and children shelter(location not disclosed)
✓ New Day Ministry(next to the post office)
✓ Max Hale Center(multiple charity functions within this structure as well as shelter for the homeless and poor
and working poor)
✓ Kitsap Rescue Mission (KRC)
✓ Kitsap Housing Authority(across from Seven 11)
✓ Salvation Army with the new addition
✓ Kitsap Community Services (Wheaton Way—multiple charity functions within this structure)
✓ Kitsap Community Services(Park Avenue—multiple charity functions within this structure)
✓ Teen Homeless Shelter(Coffee Oasis)
✓ United Way Not for Profit Center(multiple charity functions within this structure)
Did you know the homeless, mentally challenged and bums stay within a 3-block radius of where they receive
"services"?
Unfortunately the services provided only occupy a short period in a 24-hour day. So the property owners are left to deal
with these animals for the rest of the day and have to:
✓ Pick up the trash from food provided by the above "do gooders"
✓ Pick up empty beer cans and cigarette butts(where do they get the money for these items?)
✓ Call the police to discard the used needles
✓ Throw away the clothing they stash around the building (a 24 hour notice is put on the stuff first)
✓ Scrub and bleach walls and floors where they have urinated
✓ Remove soiled clothing, shit and the papers used to wipe their ass from my basement door then have to sanitize
the complete area
✓ Ask them to leave the commercial property when they are swearing and exhibiting non-civilized behavior
✓ Go in your building and see the items which have been stolen/restrooms trashed
SO THANK YOU BREMERTON CITY COUNCIL,THE MAYOR,AND BREMERTON COMMUNITY DEVELOPMENT FOR
TRASHING THE DOWNTOWN CORE—THIS COMMERCIAL PROPERTY OWNER REALLY APPRECIATES YOUR DESTRUCTIVE
ACTIONS. NOT
AGENDA BILL 5A
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Claims & Check Register Study Session Date:
COUNCIL MEETING Date:
Department: Financial Services
Presenter: Shannon Corin
Phone: 473-5323
SUMMARY:
Approval of the following checks and electronic fund transfers:
1) Check#'s 368645 through 368822 and EFT's 16100 through 16143 in the amount of
$1,866,153.28.
2) Regular Payroll for the pay period ending May 15, 2016 in the amount of$698,961.24.
3) Regular Payroll for the pay period ending May 15, 2016 in the amount of$471.01.
4) Retiree Payroll for the pay period ending May 31, 2016 in the amount of$49,526.52.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: Ox Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
AGENDA BILL � B
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Meeting - Study Session Date: N/A
May 18, 2016 COUNCIL MEETING Date: June 1, 2016
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: Attached is a summary of the City Council Meeting on May 18, 2016.
ATTACHMENTS: Meeting Minutes �
FISCAL IMPACTS (Include Budgeted Amount): N/A
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: � Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Consent Agenda as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
Wednesday, May 18, 2016
The weekly meeting of the City Council of the City of Bremerton was called to order
Wednesday, May 18, 2016, at 5:00 PM in Council Conference Room 603 of the NoRM DicKs
GOVERNMENT CENTER, 345 6�h Street, Bremerton, Washington, with Council President Eric
Younger presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler,
Jerry McDonald, Leslie Daugs, and Pat Sullivan. Also present were City Attorney Roger
Lubovich; City Clerk Shannon Corin; Council Assistant Christine Grenier; and Hans Nilsson with
Information Services.
A Cou►vci�BRiEF�N� was held to discuss General Council Business at 5:00 PM in the Council
Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers.
The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation
provided by Pastor Ken Rilev of New Life Church.
MAYOR'S REPORT— Mayor Patty Lent...
• Accepted a check presented by Dale Holdren, President of the Bremerton Rotary
Foundation, to be used for completing the pathway at the 911 Memorial;
• With the $1500 won in a raffle at the last Bremerton Rotary Luncheon, she was pleased to
present a $500 check to kick-start the Rotary Foundation's Endowment Fund, which was
accepted by Mr. Holdren; and a $1000 check to the Bremerton Parks Foundation, which
was accepted by President Sunnv Wheeler;
• Proclaimed May 21, 2016 as "Kids to Parks Day", which was accepted by Mr. Elevado;
• Congratulated Jeannie Vauahn, Community Development on her completion of a Master of
Business Administration Degree at Western Governor's University;
• Proclaimed the Month of May as "Building Safety Month 2016", which was accepted by
Ms. Vauahn;
• Thanked Jamie Forsvthe for beautifying her neighborhood with beautiful flowers;
• Announced the Harvest Party on June 3 at 2:15 PM at Bremerton High School, which will
include a Ribbon Cutting and donation to the Bremerton Foodline; and
• Invited John Hanson, Bremerton Historic Ships Association; and Hollv James, Kitsap
Entrepreneurial Center, to share details for the Kitsap Harbor Festival on May 28 and 29.
POLICE DEPARTMENT BRIEFING
Police Chief Steven Strachan used a Power Point presentation to highlight trends, statistics,
and police activity for the Month of April and early May.
PUBLIC RECOGNITION
Mike Walton, Bremerton Family YMCA, was proud that 480 3�d grade students have completed
swim training; and shared information on upcoming events.
John Hanson, Bremerton Historic Ships Association, stated that Bremerton will be represented
at a tourism conference in New Orleans; and that a new commercial featuring the USS Turner
Joy and downtown Bremerton will be featured soon on local TV stations and on Facebook.
Teresa Osinki Kitsap Homebuilders Association, encouraged Council and the public to hire a
registered contractor for their home improvement projects, and to contact the HBA for a list of
City Council Reg. Mtg. Minutes
Wednesday, May 18, 2016
Page 2 of 6
those contractors. She also congratulated Ms. Vaughn for her dedication, and added that she
is a pleasure to work with.
Joe Hudson, Evergreen Trophies, summarized past decisions that did not bode well for
businesses such as changing the traffic flow on 4th Street to one-way, which reduced parking on
4�h Street, and changing building requirements for builders on Wheaton Way.
Chase Linbo, Blue Sky Hobbies, emphasized that parking is a huge issue for downtown
businesses with more spaces needed; and hoped Council would consider the parking issue
from a business perspective.
President Younqer requested that City Clerk Shannon Corin address comments related to
parking. Ms. Corin responded that an upcoming parking study will be done to provide Council
enough data to make policy decisions.
Gavle Gillespie provided an update on the recent MS Walk Fundraiser; expressed concerns
about parking downtown; and thanked Police Chief Strachan for the great service the police are
providing for the community.
CONSENT AGENDA
6A— Claims & Check Register: Check Numbers 368431 through 368644, and EFT-16051
through EFT-16099 in the amount of$1,801,614.69; and Regular Payroll (Pay Out)for
the pay period ending April 30, 2016 in the amount of$11,228.36
66— Minutes of Transportation Benefit District Meeting — February 3, 2016
6C— Minutes of Meeting — May 4, 2016
6D— Minutes of Study Session — May 11, 2016
, 6E — Purchase and Installation of Police Equipment by Systems for Public Safety, Inc. for four
(4) 2016 Ford Interceptor Utility Vehicles
6F— Amendment#1 to the Utility Construction Agreement with WSDOT for Utility Relocation
on SR16
6G — Public Works Agreement with StripeRite, Inc. for Installation of Hot-Applied Street
Traffic Markings
6H — Collective Bargaining Agreement between tha City of Bremerton and the Bremerton
Police Officers Guild
6I— Collective Bargaining Agreement between the City of Bremerton and the Bremerton
Police Management Association
6J — Collective Bargaining Agreement between the City of Bremerton and Teamsters Local
589; and Management & Professional Employees Salary Schedules 2016 through 2018
6K— Sole Source Purchase of Self-Contained Breathing Apparatus System from
SeaWestern, Inc.
There were no comments from the public...
06:18:30 M/S/C/U (Huddy/Daugs) Move to approve the CoNSENT A�Erv�A as presented.
GENERAL BUSINESS— There were no General Business items...
City Council Reg. Mtg. Minutes
Wednesday, May 18, 2016
Page 3 of 6
PUBLIC HEARINGS
8A— PUBLIC HEARING ON ORDINANCE NO. 5299 ADOPTING THE CITY OF BREMERTON
2016 COMPREHENSIVE PLAN; AMENDING AFFILIATED SUBAREA PLANS (DOWNTOWN,
BAY VISTA, AND THE SOUTH KITSAP INDUSTRIAL AREA); AND REPEALING
ORDINANCES RELATING TO THE 2004 COMPREHENSIVE PLAN AND THE MANETTE
SUBAREA PLAN: Allison Satter, Senior Planner, summarized that pursuant to the Growth
Management Act (GMA) schedule provided in RCW 36.70A.130, the City of Bremerton is
required, to be in compliance with State requirements, to update the Comprehensive Plan by
June 30, 2016 (to plan finrenty years out, until 2036). The City Council established a Work
Program (Resolution No. 3237 on November 19, 2014) after the development and publication of
the District Profiles. That Work Program identified the Public Participation Plan to ensure robust
public involvement through the process. The Planning Commission followed the Work Program
set by City Council and provided a unanimous recommendation of approval of the 2016
Comprehensive Plan proposed update after eight workshops, finro open houses, and a Public
Hearing (hearing held on November 17, 2015). The affiliated subarea plans were included to
be updated in the Work Program and will require amendments to be consistent with the
Comprehensive Plan update. The Manette Subarea Plan is being proposed to be repealed as
the plan has been incorporated into the Comprehensive Plan (and development regulations).
More information on the Comprehensive Plan update and electronic versions of the provided
attachments can be seen at: www.Bremerton2035.com.
President Youn_qer opened the public hearing...
Comments were provided by Teresa Osinski and Joe Hudson; with a response provided by
Ms. Satter...
With no further comments received, the hearing was closed to the public, and opened for
discussion by the City Council...
06:47:20 Motion was made by Huddy, and seconded by Sullivan ... Comments and questions
were provided by Daugs, Davis, Huddy; Younger and McDonald; with responses provided by
Ms. Satter...
06:59:17 M/S/C/U (Huddy/Sullivan) Move to pass Ordinance No. 5299 to adopt the City of
Bremerton 2016 Comprehensive Plan; amend affiliated subarea plans; and repeal ordinances
related to the 2004 Comprehensive Plan and the Manette Subarea Plan.
86— PUBLIC HEARING ON ORDINANCE NO. 5300 PROVIDING LIMITED AMENDMENTS
TO THE SHORELINE MASTER PROGRAM: Allison Satter, Senior Planner, explained that
the Comprehensive Plan is being updated (under separate ordinance) due to the Growth
Management Act's 2016 periodic update requirements, thus pursuant to RCW 36.70A.040 the
Development Regulations (including shoreline regulations) need to be updated to be consistent
with the Comprehensive Plan amendments. In 2013, the Shoreline Master Program was
updated after an extensive three-year process (pursuant to RCW 90.58.200). The limited
amendments to the Maps and text within this ordinance are consistent with the goals and
policies set in the updated 2016 Comprehensive Plan and the 2013 Shoreline Master Program.
The Planning Commission held a public hearing on April 19, 2016 after numerous monthly
workshops and unanimously recommended the proposed limited amendments to the Shoreline
Master Program. More information on this process can be seen at www.bremerton2035.com.
After City Council adopts this ordinance, Department of Ecology (DOE) process will need to be
conducted prior to enactment of these limited amendments and therefore the provisions within
the updated regulations will not be effect until after DOE adoption.
City Council Reg. Mtg. Minutes ��
- Wednesday, May 18, 2016
Page 4 of 6
President Youn_qer opened the public hearing... With no further comments received, the
hearing was closed to the public, and opened for discussron to the City Council...
07:06:30 M/S/C/U (Daugs/Huddy) Move to pass Ordinance No. 5300 to provide limited
amendments to the Shoreline Master Program.
8C — PUBLIC HEARING ON ORDINANCE NO. 5301 AMENDING TITLE 20 OF THE
BREMERTON MUNICIPAL CODE ENTITLED "LAND USE" (COMMONLY KNOWN AS THE
ZONING CODE); ADOPTING THE OFFICIAL ZONING MAP; AND AMENDING
DEVELOPMENT REGULATIONS OF THE ADOPTED SUBAREA PLANS: Allison Satter,
Senior Planner, stated that the Comprehensive Plan is being updated (under separate
ordinance) due to the Growth Management Act's 2016 periodic update requirements, thus
pursuant to RCW 36.70A.040 the Land Use development regulations need to be updated to be
consistent with the Comprehensive Plan updates. Therefore, the development regulations
located within Bremerton Municipal Code (BMC)Title 20 and the affiliated subarea plans are
proposed to be updated with this ordinance. This update also includes amending the critical
area regulations. More information on this process, including electronic versions of the
attachments, can be seen at www.bremerton2035.com.
The Planning Commission held a public hearing on April 19, 2016 after numerous monthly
workshops and unanimously recommended draft documents.
Presidenf YounQer opened the public hearing...
Comments were provided by Rick Cadwell(Cadwell Group); Dale Spirlin4 (One Build, Inc);
Chuck Henderson (Henderson Group); Terr�r Fessner; Sherill "Shari"Rose; C�
Bozeman; Tara Bremiqe; Mark Goldberq (MBG Co.); Laura Kneib (Froc� Soap); G�
Sexton; Lar►v Timbv(Horse and Cow); Mark Kuhlman (Team 4); Fred Freeland Blue Sk
Hobbies ; Joe Hudson (Ever_qreen Trophies 8 Kitchen); Jim McDonald; and Nick Wofford;
with responses provided by Ms. Satter...
With no further commenfs received, the hearing was closed to the public, and opened for
discussion by the City Council...
08:10:30 Motion was made by Wheeler, and seconded by Huddy...Comments and questions
were provided by Wheeler, Davis, Daugs, Huddy, Sullivan, McDona/d, and Younger, with
responses provided by Ms. Satter...
08:48:45 M/S/C (Wheeler/Huddy) Move to pass Ordinance No. 5301 to amend Title 20 of the
Bremerton Municipal Code entitled "Land Use" commonly known as the Zoning Code; adopting
the official Zoning Map; and amending Development Regulations of adopted Subarea Plans.
Voted in Favor of Motion: Wheeler, Davis, Huddy, Sullivan, McDonald, Younger
Voted Opposed to Motion: Daugs
Motion carried; 6-Yes; 1- No
Council recessed from 8:50 to 9:00 PM...
8D — PUBLIC HEARING ON ORDINANCE NO. 5302 AMENDING AND EXPANDING THE
TARGET AREA FOR THE MULTIFAMILY PROPERTY TAX EXEMPTION: Kelli Lambert, City
Planner, summarized that in 2006 the City Council adopted the Multifamily Tax Exemption
(MFTE) incentive program. The program was initiated by establishing a small target area
where the exemption applied within the city's Downtown. Later there were ordinances that
expanded the target areas to include the boundaries of the Downtown Regional Subarea Plan
City Council Reg. Mtg. Minutes
Wednesday, May 18, 2016
Page5of6
and the Wheaton/Riddell District Center. The proposal before the City Council for consideration
is to expand the adopted target areas to match those boundaries of the adopted growth centers
of the 2016 Comprehensive Plan. These growth centers are: Downtown Regional Center,
Charleston District Center, Wheaton/Riddell District Center, Wheaton/Sheridan District Center,
Employment Center, Bay Vista, and Manette Neighborhood Center. An overview map of the
revised proposed target areas can be seen in Exhibit A of the proposed ordinance.
President Youn_qer opened the public hearing...
Comments were provided by Ms. Rose.
With no further comments received, the hearing was closed to the public, and opened for
discussion by the City Council...
09:08:10 Motion was made by Daugs, and seconded by McDonald...Comments and questions
were provided by Daugs, Davis, Huddy, McDonald, and Younger; with responses provided by
Ms. Lambert...
09:14:55 M/S/C/U (Daugs/McDonald) Move to pass Ordinance No. 5302 adopting revisions to
the Multifamily Tax Exemption target areas to coincide with the areas designated as growth
centers in the 2016 Comprehensive Plan.
COUNCIL MEMBER REPORTS
Richard Huddv looked forward to the Armed Forces Festival including the Lions Pancake
Breakfast, and added that Council Member Pat Sullivan and Mayor Lent will be cooks.
Dino Davis also looked forward to the Armed Forces Festival, especially the Parade; and
welcomed Dallas Donuts to District 5, which is now open and located at the corner of 6th and
11'h Streets.
Grea Wheeler welcomed volunteers for the next monthly Kiwanis Field Work Party on
Saturday, May 28 from 9:00 to 11:00 AM, adding that refreshments and tools will be provided.
Jerrv McDonald was excited to learn that Mobster Mike's located on 4th Street was rebranding
and opening as a comedy club on June 2; announced the Grand Opening of the Manette Yacht
Club Bar on the Board�oralk on May 27; and enjoyed attending the Kitsap County Friends of
Scouting Leadership Breakfast at the Conference Center earlier this morning.
Leslie Dauqs was glad to see Mayor Lent and Council Members Eric Younger and Pat Sullivan
back from their trip to Kure, Japan; thanked the Miss Fil-Am Program for the opportunity to be a
judge; and announced that Miss Fil-Am will be at the Armed Forces Parade. Lastly, she
encouraged people to stay safe and to keep a sharp eye out for kids out playing this summer.
Pat Sullivan reported on her experiences and observations from her trip to Japan; and also
looked forward to the Armed Forces Parade and volunteering at the Lions Pancake Breakfast.
Eric Younaer looked forward to the Armed Forces Day Parade; and reminded groups involved
with tourism that applications for lodging tax funding will be accepted until May 26.
With no further business, President Younger adjourned the Council Meeting at 9:27 PM.
City Council Reg. Mtg. Minutes
Wednesday, May 98, 2016
Page 6 of 6
Prepared and Submitted by:
.
CHRISTINE GR IER
Council Assistant
APPROVED by the City Council on the day of , 2016
Attest:
SHANNON CORIN, City Clerk
ERIC YOUNGER, City Council President
EY:SC:Is:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Study Session - Study Session Date: N/A
May 25, 2016 COUNCIL MEETING Date: June 1, 2016
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: Attached is a summary of the City Council Study Session on May 25, 2016.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): N/A
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSIOfV ACTION: � Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMEiVDED MOTION:
Move to approve the Consent Agenda as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
DIGITAL RECORDING
CITY COUNCIL STUDY SESSION MINUTES
Wednesday, May 25, 2016
A Study Session of the City Council of the City of Bremerton was called to order in the Council
Conference Room of the NORM DicKs GOVERNMENT CENTER, 345 6'h Street, Bremerton,
Washington, Wednesday, May 25, 2016, at 5:00 PM, with Council Vice President Dino Davis
presiding. Council Members present were Richard Huddy, Greg Wheeler, Jerry McDonald, Leslie
Daugs, and Pat Sullivan. Council President Eric Younger was absent. Christine Grenier, Council
Assistant, was present to provide staff support.
Vice President Davis emphasized that the Study Session was open to the public but there would
be no opportunities for input or participation; announced that approved items by Council will be
placed on the June 1, 2016 Council Meeting Agenda; or as indicated...
A. INFORMATION BRIEFINGS
1. Small Cell Program within the City of Bremerton— Peter Mauro and Lelah Vega, Verizon
Wireless Information only �
2. Waste Management Billing Process —Joe Krukowski, Area Controller, Waste Management
I Information only
B. NO PRESENTATION PLANNED — The following items are budgeted ifems or subjects that
have been raised with the appropriate Council Committee Members...
' 3. Approve Hire of Shane Weber for the Position of Managing Engineer for Transportation at
Rate 8 in Pay Band 16 of the 2016 Management & Professional Salary Plan Consenf
Agenda
4. Purchase and Installation of"Fecon" Mower Head and Safety Equipment by Pape
Machinery of Tacoma, WA for John Deere 135D Excavator for the Forestry Division
Consent Agenda
5. Interlocal Agreement with Kitsap County for Road and Street Paint Striping Services
June 7 Public Works Committee; and June 8 Council Study Session
6. Interlocal Agreement with Kitsap County for Road Paving Services June 7 Public Works
Committee; and June 8 Council Sfudy Session
7. Interlocal Agreement with Kitsap County to Develop a Design Report for the Jarstad Park
to Kitsap Lake Segment of the Countywide Trail System Consent Agenda
8. Increase the existing Office Assistant I position in the Parks & Recreation Department from
0.75FTE to 1.0 FTE; and Upgrade the position to Office Assistant II Consent Agenda
9. Approve the addition of 1.0 FTE Parks Laborer to the Parks & Recreation Department
Consent Agenda
10. Renewal of interlocal Agreement with the City of Forks for Prisoner Confinement Services
Consenf Agenda
Council recessed from 7:25 to 7:37 PM...
Item C-13 was heard first under "Briefings 8 Full Presentations"to accommodate representatives
from Columbia Hospitality; followed by Items C-11, C-12 then C-14...
City Council Study Session Minutes
Wednesday, May 25, 2016
Page 2 of 2
C. BRIEFINGS & FULL PRESENTATIONS
11. Proposed Public Hearing and adoption of Resolution No. 3269 to adopt the 2016 Work
Plan authorizing Street Maintenance, Repair, and Construction Projects from
Transportation Benefit District Funds Public Hearing
12. Proposed Public Hearing and adoption of Resolution No. 3270 to approve a Material
Change Policy for Transportation Benefit District Funded Projects Public Hearing
13. Management Agreement with Columbia Hospitality, Inc. for Management of the Kitsap
Conference Center at Bremerton Harborside General Business
14. Ordinance No. 5303 to amend Ordinance No. 5292 relating to the City of Bremerton Fiscal
Year 2016 Budget General Business
D. GENERAL COUNCIL BUSINESS
o Finance & Investment Committee Briefing (5/17/16 Regular Meeting and 5/24/96 Special
Meeting)— Chair Richard Huddy
o Audit Committee Briefing (5/23/16 Special Meeting) — Chair Leslie Daugs
o Other General Council Business was briefly discussed.
With no further business, Vice President Davis adjourned the Council Study Session at 9:22 PM.
Prepared and Submitted by:
_ �
CHRISTINE GRE IER, Council Assistant
APPROVED by the City Council on the day of , 2016
Eric Younger, Council President
ATTEST:
Shannon L. Corin, City Clerk
AGENDA BILL � D
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Request to Hire Study Session Date: May 25, 2016
Shane Weber for the Position of COUNCIL MEETING Date: June 1, 2016
Managing Engineer for Transportation at Department: PW&U
Rate 8 of Pay Band 16 of the 2016 Presenter: Tom Knuckey
Management & Professional Salary Plan Phone: (360) 473-2376
SUMMARY: The Director of Public Works proposes to fill the vacant position of Managing Engineer
for Transportation with Shane Weber, PE. Mr. Weber is currently employed with Parsons
Transportation Group as the Project manager leading the design of an $8 million design fee
transportation project. Mr. Weber has extensive experience delivering multi-disciplinary federal aid
projects as a consultant, along with extensive traffic modeling and related design and construction
management skills; this experience is directly relevant to this position. The Director has negotiated
salary compensation with the applicant and proposes making this appointment at Rate 8 in Pay Band
16. BMC 2.50.032(a) requires City Council approval of any starting salary above Rate 1.
ATTACHMENTS: 1) Resume 2) 2016 Management & Professional Salary Plan
FISCAL IMPACTS (Include Budgeted Amount): The 2016 Engineering personnel budget has
adequate funds for this position.
STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: � Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the hire of Shane Weber as the Managing Engineer for Transportation at Rate 8
of Pay Band 16 of the City of Bremerton 2016 Management & Professional Salary Plan.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
SHANE WEBER, P.E.
Poulsbo,W� 98370-
SUMMARY OF QUALIFICATIONS
• Fifteen}•ears of esperience in planrung,destgrung and constructton adrrumstrauon of civil u�orks,envtronmental and pubhc
transportation pro�ects.
• �.ighr years leadmg and supennsing mult�disaphnar}�teams on small to large transportauon pro�ccts.
• .-lbilin�to coord�nate work of multiple�ndividuals from dn�ecse backgrounds
• Pro�•en track record for schedule and budget management and getnng the�ob done.
• F.,spert m pro�ecr dehven-and road�va}'production/design.
• I:ffecrive in commumcaaons,teamwork and relationships
REGISTRATIONS AND LICENSES
• Professional Eng�neer(PE),VG'asNungton(No.4G373)
• Professional Engineer(PN),Tc.r•as (:\o.9685G)
• Engineer in Training(EI'I),\'crinont(2001)
• Cert�fied F.rosion and tiediment Control Lead(CEtiCL) ('_�o.L'VG'-33G5�9)
EDUCATION
UNI�'ERSI'I'�'OF�'ER�ION'f,BUW_I�GTON,VT
Bachelor of Science m Civil En�neering,i�1at•2001
PROFESSIONAL EXPERIENCE/ CAREER HISTORY
Parsons Transportation Group(PTG)—Seattle WA 9/15 to Present
Project Manager
Pro�ect 1•fanager leading design for the following transportation projects:
• Center City Connector Streetcar,City of Seattle Department of Transportation. tihanc is responsible for leadmg and managing a
mulridisciphnary design team to dehver GO°'o and final ei�Qu�eering design for the streetcar pro�ect. The pro�ect design includes
roadwa}•,drainage,track,structural,traffic,o�-erhead catenarv,s}�stems,utilines (water,sewer,power),()&nf facilitt-design,urban
design,signing,si�nals,cost estunanon,FT_-1 procuremcnr documentanon and r�sk management
HDR,INC—Seattle WA 2/07 to 9/15
Associate/ Project Manager
Pro�ect\•Ianager leading design for the following transportation pxo�ecrs.
• Pennsylvania Rapid Bridge Replacement Design Build Project,Walsh Granite JV,Pittsburg,PA. .�s a design squad lead,I
was responsible for dehvering release for construction designs fot over 18 bridges in the state of Penns��lvania. I managed and lead a
multi�iisctpl�nan�team of 20 roadwa��and structural engtneers to dehver rhe des�gn packages�vithin a t�vo ti�ear design penod
• I35E Managed Lanes Design Build Project,TxDOT,Dallas,TX. :\s a modcl�ng manager,I am responsible for superris�ng nvo
engu�eers to de��elop a 3D design model and cross secuon plans of rhe apprc�umatel�-S2 billion dollar reconstrucnon pro�ect. I u-as
brought on board because�ve u•erc bchind in modeLng/design�vork The design packagcs were completed on timc and with good
quahn'•
• SR 520 Montlake to Evergreen Point Floating Bridge West Approach Bridge North Project,WSDOT,Seattle,WA.:1s a lead
ci�•il design en�xneer,I was responsible for preparing design documentation,preparing env�ronmental compl�ance plans,overseeing
em�ironmental compliance implementanon in the construcnon contract,and oe-erseeing��'�D()'1'plans development process for the
approximare 5200 rrulhon destGn-bid-build pro�ect.
• SR 520108�h to SR 202 HOV Restripe Project,WSDOT,Seattle to Redmond,WA.,�s lead crvil des�gn enginc�i,I supen��sed
tu�o��'tiDOT cmployees,for dcvclopment oE GO°io Pti&E for the S?rrulhon H()V Restr�pe design-bid-butld pro�ect(lane testrtpe and
xamp extension on SR 520)as well as HDR's pro�ect manager for the SO�million cask order tipecific plans developed,included
Tvp�cal Cross tiecuons,:1lignment,TESC,tiite Preparation,Pavement l�darking,Traffic Control,ChanneLzation.
• SR 520 Evans Creek Mitigation Project,WSDOT,Redmond,WA. _�s lcad cn�il design engineer,I superv�sed three\�'�D()T
employees,for development of plans,specificat�ons and estimares for the S6�rrull�on design-bid-build werland rrvtigat�on pro�ect as
well as F�DR's pro�ect inanager for the SO 5 milhon consultant task order Tlvs pro�ect is currentl�•complere�vith irunal construcrion
and is in the muntenancc and momtoring period
• SR 520 Pontoon Construction Project—Grass Creek Mitigation Project,WSDOT,Grays Harbor,WA.:�s lead cn-il design
engineer,I supervised three\X'SD()T employees,for development of plans,speciFicauons and est�rnates for the S2 mill�on Grass
Creek design-bid-build aquatic and wetland rruagauon pro�ect as well as I IllR's pro�ect managex for the S0.3 rrullion consulrant task
order. This pro�ect is currentl�•complete w�th consrrucnon w�th no change ordexs
• SR 520 Pontoon Construction Project—Pontoon Moorage Project,WSDOT,Grays Harbor,WA.r1s lead cn•il design engmeer,
I super�•ised three\t�'tiD(.)T emplo�•ees,for de�•elopment of plans,specifications and estimates for the S10 nulhon design-bid-build
moorage pro�ect as�vell as HDR's project manager&�r the S0.3 rrulhon task order. Tlvs pro�ect is currentiv complete with
construction.
• SR 520 Pontoon Construction Project,WSDOT,Aberdeen,WA. .�s av�l task]ead,I lead the prel�aunan-design of the pontoon
construcnon facilit}�m:�herdeen,��'.�while concurrentl�•leadtng development of sect�ons of the Design Build RFP contract In
addtuon,I was HllR's pro�ect manager for thc SO.G rrulhon consultant task ordcr.
PBS&J,INC-Austin TX 11/04 to 2/07
Senior Engineer
tienior Engineer under a genexal engineenng consultant(GF.C) conrract�vith the'1"exas Deparrment of Transportation(TxD(-)1� .�ss�sted
TsD()T in the managcmenr of��arious tasks related to tcansportation planning,developmcnt,anal��sis,and des�gn of.-1ust�n District Phasc
II Toll pro�ects tipecific responsibil�t�es�nclude assisung in the de��elopment of toll feasiU�lit}•studics,cost estunatton,toll coad planntng
and prelurunar��schemanc u�ork. ()thex work invol��ed planning for the_�usun District Phase II Toll Pro�ects at the srate and local level
w�th the Central Tesas Regional�-fobihn':luthor�n•(CTR'lL1),Cap�tal,�rca��IerropoLtan Plannmg(.)rgarvzatton (C.�\�IP())and"1'xD()T
tipeafic dunes included 1'ransporta�on Improvement Program('1'IP)documentation derelopment and titatewide i�fobilir}�Program(5i�1P)
de��elopment and planning. ()ther respons�bilit�es included un�t�cs plans rev�ews,dra�nagc analysis,and roadway design
MARTINEZ,WRIGHT AND MENDEZ,INC.—Austin,TX 11/01 to 11/04
Design Engineer/Assistant Project Manager
_�s a design engineer,respons�biLues included preparing stte ana1J•sis srud�es,cost est�mates,front-end and consrruct�on documents
Construction phase responsibilines�ncluded pro�•�ding engineexing support,construcnon problem solvin�;,sub[ruttal revie�v,site
observauons,attending progress meeungs,and addtnonal responsibilittes as reyuired b�•project engtneer for construcuon compleuon "Che
following are a fc�v of the responsibiliacs performed in this position:
• Traffic Control Plans: Destgned and unplemented trafFic control plans for utiliri-pro�ects Prefotmed coordtnation with the
Chent and other perrrutnng agencies for re�•iews and acceprance of traffic conrrol plans
• F_.rosion and Sedimentation Control Plans: Designed erosion control plans for ne�v site construcrion and�vater/�vastewater uulin-
uzstallations. Coordinated u�irh Cl�enr for erosion conrrols imple�nentation and�naintenance.
• :�iunicipal\�'ater Line Planning and Design llesigned ovei G,000 LF of 1G"and 1,500 LF of 1?"water lines Design included
performing capacit}�,restraint�oint,thrust blocl:ing,air release valve,storage,and fire Elow calculattons.
• llurucipal�l'astewater Line Plan and Design• Designcd o�•er 1?,000 T.�of 8"-18"wastewatcr hnes Design included pipe
pressure calculat�ons,capacin-calculauons.
• Perform�d detatled drainage analysis of commercial and private properries using the lfodified Ranonal and TR-20 rout�ng
methods
Role tncreased to that of assistant pro�ect manager durtng the last�•ear at tlus companJ- In rlvs positton,I wc>rked under rhe super�•is�on of
a Pro�ect\lanager and/or Pnncipal to manage pro�ects with budget and schedule constraints.
ESSEX TOWN PUBLIC WORKS DEPARTMENT-Essex,VT 05/01 to 9/Ol
Assistant Town Engineer Intern
Dunes mvoh•ed performuig infrastructum�nspecaons(inc.manhole,catch basin and uttliues),road surface�nspecnons/anal}•sis using
Route Surface \fanagement Progzam(Rti:�IS),uttlit�-installanon inspecuons,roadway paving mspecuons,traffic counrs and speed stud�es
AWARDS AND ACHIEVEMENTS
• tielected for HDR 2012 Pathfinder:lward of Escellence for External CLenr tiervice.
• tielected Eor HDR 2011 Pathfinder:�ward oE E.r•celience for 1'eain—5R 520 HDR Teain
• �orrunated,selecred and graduated from HDR's Career Sl:ills llcvelopment Program,Class of 2010.
• Complered Dale Carne�,ne Effective Communicat�ons&Human Relations'1'raining Course,2010.
• tiR:i20 Program:-lchieaement_��vard,]anuan*2009
• SR 52U Program.�clve��ement�lward,�ul}��00'
SKILLS
Computer til;ills•proficient��ith?�Iicrosofr Escel,PowerI'oint,\\'ord,()utlook,:-lccess and Pro�ect,Techmcal Release 20(TR-20),
titormC:�D,Ht•draflow(i.e.titonnwm),HL:C-R�ti,HEC-H�iti,;-1utoC:-1D,:lrcview GIti,Geopak,lf�crostanon,Inroads,EBas�,BidTabs
Pro,Ptic4cE\C'ord,�doUc Pro,Pro�cctw�se,tiR�'icw
CITY OF BREMERTON
MANAGEMENT� PROFESSIONAL,CONFIDENTIAL 8�FIDUCWRY SALARY PLAN -2016
General Wage Adjustment 2.00%-Effectfve 1-1-16
PAY SALARY
BAN TITLE BASE RATE 7 RATE 2 RATE 3 RATE 4 RA7E 6 RATE B RATE 7 RATE 0
23 CITYATTORNEY MONTH 10,300.12 10,821.54 1�,092.12 11,389.40 11,653.62 11,944.98 12,243.70 12,549.74
POLICE CHIEF SEMI-MONTH 5,150.08 5,410.77 5,548.08 5,884.70 5,828.81 5,972.48 8,121.85 8,274.87
ANNUAL ._._. _--- .-_.. ..._._._123,801.44 129,8b8.4B _ 133,105.44 198,432.60----.- 138,843.44 14�,5�8_76 146,924A0 160,588.88
._ . . _---- --._. ...__._.__.._ ...-- ..__....._..------...- �
SEMI�NIO DEF COMP 20B.00 218.43 221.84 227.59 293.07 238.80 244.BT 280.99
22 DIRECTOR OF FINANCIAL SERVICES MONTH 8,603.80 10,300.12 10,557.84 10,827.54 11,092.12 11,389.40 11,853.82 11,944.98
DIRECTOR OF PUBLIC WORKS 8 UTILITIES SEMI-MONTH 4,901.80 5,150.08 5,278.82 5,410.77 5,548.08 5,684.70 5,828.81 5,972.48
FIRE CHIEF ANNUAL 177,84b.60 123,601.44 126,681.68 129.868.48 133,106.44 136,432.80_ ____159,847.44__ _ _143,339.76
_ . . _._... _ . .... __...----...._ _....... -- - -._...... . _._.. ............._...... .._._._.. . -- -.. ....---- - -
REDEVELOPMENT PROJECTS ADMINISTRATOR SEMI-MO DEF COMP 198A8 208.00 211.16 Y16.49 221•84 227.59 231.07 Z36.80
21 OIRECTOR OF COMMUNITY DEVELOPMENT MONTH 8,337.42 B,803.80 70,048.90 10,300.12 10,557.64 10,827.54 11,092.72 11,369.40
SEMI-MONTH 4,885.71 4,801.80 5,024.45 5,150.D8 5,278.82 5,410.77 5,548.08 5,884.70
ANNUAL----.--- ---.-_.111,977.04 .._ 117,645.60... . ....120.686..60...... 123,607.44 ....---_126,691.68_ 129,868.48.___. ._.133,10SA4 136,432.80
8EMI-MO DEF COMP 188.83 188.08 200.88 206.00 211.16 216.�3 221.84 227.38
20 ASSISTANT FIRE CHIEF MONTH 8,881.80 9,331.42 8,584.72 9,803.80 10,048.BD 10,300.12 10,557.84 10,827.54
CITY ENGINEER SEMI-MONTM 4.440.90 4,665.71 4,782.38 4,901.90 5,024.45 5,150.08 5,278.82 5,410.77
DIRECTOR OF PARKS 8 RECREATION ANNUAL 108,581.80 111,877.04 9l4,776.64 ____777,64G.60 ___120,686.80 __ _125,601.44 ___ 126,691.68 129,868A8
_.. . - --------.._..-- ------------------------------- -- � -
SEMI-MO OEF OMP 177.84 188.85 181.29 196.08 200.98 208. 211. 6 216.45
19 OEPUTY CITY ATTORNEY MONTH 8,453.80 B,BB1.90 8,103.84 9,331.42 B,SB4.72 9,803.60 10,048.90 10,300.12
SEMI-MONTH 4,228.80 4,440.90 4,551.92 4,665.71 4,792.38 4,801.90 5,024.45 5,150.06
ANNUAL ................__... _._._. 101,446_60 1D6.681.60 109.246.08 111,977.04 114.776.64 ----_ 117.645_60_..�_.120,688.80 __._..1Z3,601.44
--�._.._....--� - - --- -------- - -.._ ..---- _._--� �-�------ ---------� ----- ----.._ .. . _
8EM1-AAO DEF COMP 168.08 177.84 182.08 186.&1 191.28 788.08 �00.98 208.00
1g MONTH 8,048.48 8,453.80 8,665.18 8,881.80 8,103.84 8,331.42 9,SB4.72 8,803.80
SEMI-MONTH 4,023.24 4,228.90 4.332.58 4,440.90 4,551.82 4,685.71 4,782.38 4,807.90
ANNUAL 96,667.76 101,446.80 103,981.92 106,687.60 109,246.08 111,977.04 114,776.64 117,646.80
___...-------------�-------�---- --------------- -.. ._..____._..--• -----_.---•-------------------------..._ _.._.__..._..-- ...--�--------------
SEMI-0AO DEF C�YIP 160.93 189.08 173 30 177.84 182.08 788. 181.T9 188.08
17 ASSISTANT CITY ATTORNEY III MONTH 7,858.78 6.048.48 8,247.62 8,453.8D 8,885 76 8,881.80 8,103.84 9,331.42
CITYAUDITOR SEMLMONTH 3,829.38 4,023.24 4,123.87 4,228.90 4,332.58 4,440.80 4,551.92 4,665.71
ANNUAL 81,906.36 96.667.76 98,971.44 101,446.60 103,881.92 .. ._ _106,681.80---.--_109,246.08 .._._.__111,877.04
- - - .. .-------- - - - - ---... ._....___..---�- ---- ----- .......----------- ---..... ----- --- _ ---- .. ._...._ . -. - _
SEMIdNO DEF COMP 163.18 18Q93 164.96 168.08 175.30 177.64 182.08 188.63
16 ASST.COMMUNITY DEVELOPMENT DIRECTOR MONTH 7,289.74 7,858.78 7,850.20 8,046.48 8,247.82 8,453.80 8,885.16 8,887.80
ASSISTANT FINANCE DIRECTOR SEMI-MONTH 3,644.87 3,829.39 3,925.10 4,023.24 4,'123.87 4,228.90 4,332.58 4,440.90
FORESTRY MANAGER APINUAL 87,476.86 91,906.36 94,202.40 96,667.76 98.971.44 101,446.60 ..___ 10�,881.82_,_._108,681.60
---.....�- --_.._. .... - -- . .... -- - _..._ ..... . - -- - --- ---- �----- ----�--.__. .._._..__.... .---...- ---------.._..--- ----- •- -
IIdFORAAATIONSYSTEMSMANAGER SEMI�IAOOEFCaNIP__ ._ ..----,. .146,78.._____..---.--165,18 _......-----.-1b7.00.---....---.---780.85-----.---...-184.86 _,---__.__....16�.08..-.----.-----�73_30.-----.- 171.64
MANAGING ENGINEER
PUBLIC WORKS OPERATIONS MANAGER
RISK MANAGER
UTILITY/FACILITIES MANAGER
WASTEWATER MANAGER
WATER RESOURCE MANAGER
AGENDA BILL 5 E
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Purchase and Installation of Study Session Date: May 25, 2016
"Fecon" Mower Head and Safety COUNCIL MEETING Date: June 1, 2016
Equipment by Pape Machinery of Tacoma, Department: ERR
WA onto John Deere 135D Excavator for Presenter: Jim Orton
the Forestry Division Phone: (360) 473-5359
SUMMARY: Earlier this year the Forestry Division of Public Works and Utilities purchased a used
John Deere 135D excavator. When presented to Council it was stated we will be requesting
purchase and installation of a "Fecon" Bull Hog boom mower. I requested bids from local dealers and
I received two. We are requesting council approve the bid from Pape Machinery of Tacoma WA.
Pape had the higher of the two bids, but included many safety related items that were not included in
the second bid. The excavator and operator are usually working alone, the safer we can make the
operation, the better. The total cost of the requested work is $54,335.39 including Washington State
sales tax.
ATTACHMENTS: 1) Bid Tab
FISCAL IMPACTS (Include Budgeted Amount) Budgeted within the Forestry Division's 2016 CIP
budget
STUDY SESSION AGENDA: o No Presentation ❑ Full Presentation
STUDY SESSION ACTION: oConsentAgenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the purchase and installation of one Fecon Mower Head and Safety Equipment for
John Deere 135D Excavator from Pape Machinery of Tacoma, WA in the amount of$54,335.39
including Washington State sales tax.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑�No Action
Form Updated 01/07/15
CITY OF BREMERTOIV
BID TABULATION
Bid Title Mower Head and Safety Equipment Opened By: Jim Orton
Date Opened
Name of Bidder Base Bid/ Mower Parts/Installation Safety Freight Sales Tax Total
PAPE Machinery $21,590.00 $16,345.00 $10,875.00 $875.00 $4,670.39 $54,355.39
SONSRAY MACHINERY $20,853.98 $17,573.00 $1,840.00 $1,950.00 $2,073.13 $44,290.11
Comments: Sonsray bid on safety glass at$600 plus installation at$1,840 and stated it could go higher. They did not include
counter weight or cab guard.
AGENDA BILL � �
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Interlocal Agreement with Kitsap Study Session Date: May 25, 2016
County to Develop a Design Report for the COUNCIL MEETING Date: June 1, 2016
Jarstad Park to Kitsap Lake Segment of the Department: Public Works
Countywide Trail System Presenter: Chal Martin
Phone: (360) 473-5758
SUMMARY: This Interlocal Agreement provides for a cooperative effort between Kitsap County and
the City to produce a design report that will provide information to inform the eventual construction of
a non-motorized shared use facility linking Jarstad Park with the south end of Kitsap Lake. Kitsap
County has identified this segment as an important link in a future countywide non-motorized trail
system.
ATTACHMENTS:
1. Proposed agreement
FISCAL IMPACTS (Include Budgeted Amount): The City's share of this expense is expected to be
$35,000. This money has been budgeted in the 2016 Water Utilities expense budget (Forestry).
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: � Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve an Interlocal Agreement with Kitsap County to develop a Design Report for the
Jarstad Park to Kitsap Lake segment of the Countywide Trail System; and authorize the Mayor to
I finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
INTERLOCAL AGREEMENT
BETWEEN KITSAP COUNTY AND THE CITY OF BREMERTON
TO DEVELOP A DESIGN REPORT FOR THE JARSTAD PARK TO
KITSAP LAKE SEGMENT OF THE COUNTY-WIDE TRAIL SYSTEM
THIS INTERLOCAL AGREEMENT (Agreement) is made and^etitered into pursuant to
the Interlocal Cooperation Act, Chapter 39.34 of the Revised C�ode o�Washington, on the
day of , 2016, by and between Kitsap County
(County), a political subdivision of the State of Washington, ari the i of Bremerton (City), a
municipal corporation of the State of Washington, (the parties)�
�
WHEREAS, Revised Code of Washington Se t�o" n 39.34.030 authorizes cooperative
efforts between public agencies,and ,
� . �\ •
WHEREAS, Kitsap County adopted a countyw� e,n �onzed facili plan in 2014,
and
W�-IEREAS, the Jarstad Park to Ki�bake north-south. e me t is noted by many to be
�`� �
the most significant single segment within��`proposecLsystem,an
\
W�IEREAS, the City-of Bremerton\�� •�tsap�o nu�wish to work cooperatively to
develop a design report �his,proposed future� onmotorized'multi-use segment.
� . 1 . . �\ .
NOW,THE-RE� RE, i��nsideration oFt�ie mutual covenants, conditions and
promises, THE PARTIESt 6.R�E� a�-follows:
�
1. PU� �OSE- F fiGREEM N�T: The purpose of this Agreement is for Kitsap County and
the C�}��f Bremerton o w�k c�o,�erat�ely to produce a design report on the Jarstad Park to
Kitsap�al�segment of�the Kitsap C9unty county-wide trail system. Kitsap County will be
administrat�ve�ead. Produc���the de�ign report is an administrative effort, with some field site
visits as n��sary. Work p�oc�uct output will be a written design report. Kitsap County has
retained a cons�lt�nt to assist with this work under agreement KC-132-16, approved April 25,
2016. �\ /
\/
2. ADMINISTRA�ION OF AGREEMENT: The Kitsap County Department of Public
Works will admimster this Agreement for Kitsap County. The Bremerton Public Works
Department will administer this Agreement for the City of Bremerton.
3. DURATION OF AGREEMENT: This Agreement shall take effect upon execution of
the Agreement by both County and City and shall remain in effect until December 31,2017
4. TERMINATION OF AGREEMENT: Either the County or the City may terminate this
Page 1
Interlocal Agreement Between Kitsap County and the City of Bremerton for Jarstad Park—K�tsap Lake Design Report
Agreement by giving ten days written notice to the other party.
5. COiJNTY EMPLOYEES: County employees doing work pursuant to this Agreement
remain employees of the County at all times and shall perform the work envisioned under the
sole supervision of the County.
6. CITY EMPLOYEES: City employees doing work pursuant to this Agreement remain
employees of the City at all times and shall perform the work requested under the sole
supervision of the City. �'
7. FINANCIAL RESPONSIBILITY: Both parties agree to provi `e�50% of the funding. If
3�d party funding is provided, the City and the County wi�ll ea�h provide 0% of the remaining
required funding. The project budget is estimated at$70; 00:,��'
8. LEGAL/ADMINISTRATIVE ENTITY: o separate�legal or administrati-ve entity is
created by or pursuant to this Agreement. >/
U
9. 1NDEMNIFICATION
A. Each party agrees to defenc�' „ind'emnify and hold`harmless the other party, its
officials, officers, employees and agents for�all claim,liabilities, d�mages, suits,reasonable
attorney's fees and costs arising from the negl'igent acts and�omissions of the indemnitor, its
officials, officers, employees-and agents. � \���
B. In case df c n u�t negligence ,f the parties, the above provision requiring
each party to defenct;in�emnify and hold harmles�the-other party("indemnification provision")
is valid and enforceable only t t�h�e extent of�th_e`n�e,g.l�gence of the respective parties.
�
C. �E�cl�,�ar agrees t notify the o'fher party within two weekdays of any claims
made r la ef d to this Agreement.
� . . \ . . .
D. The indemm . cat�on provision shall survive the expiration or termination of this
Agreement.
10. COMPLI �E WL�=i REGULATIONS AND LAWS: The parties shall comply with
all applicable rules an �e� lations pertaining to them in connection with the matters covered
herein. �
11. ASSIGNMENT: The parties shall not assign this Agreement or any interest,obligation
or duty herein without the express written consent of the other party.
12. ATTORNEYS' FEES: In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney's fees.
Page 2
Interlocal Agreement Between Kitsap County and the City of Bremerton for Jarstad Park—Krtsap Lahe Design Report
13. NOTICES:
All notices and payments hereunder may be delivered or mailed. If mailed, they shall be
sent to the following respective addresses:
To Kitsap County: To Bremerton:
City of Bremerton
345 6th S reet,�Suite 600
Port Orchard, WA 98--- ��'
Attn: Attn/Ctty`Clerk
Phone: P ne: �3 0)473-5290
� �\ . . .
or to such other respective addresses as either party�j�ay\�hereafter dest�na� m wnting. All
notices and payments mailed by regular post (including first class) shall be deemed to have been
given on the third business day following the date ofmailing,`i�properly mailed,a���'addressed.
Notices and payments sent by certified or registere�il.shall,be`deemed to have�been given on
the day next following the date of mailing, if properly mai�led and addressed. For all types of
mail, the postmark affixed by the United States Postal Service shall be conclusive evidence of
the date of mailing.
14. INSURANCE: Each party shall iu�a�in�insurance adeq.uate to cover all its own
reasonably foreseeable activities under this Agre� e�nt. �
�� \��/
t5. FILING: This do ument shall be filed v►r\ the Coun Auditor pursuant to chapter 39.34
RCW. �
16. ENTIRE AGREEIV�I�T: Tfiis—Agree���eonstitutes the entire agreement between the
parties, and/the�parties ackno�edg that�ther\/e'no other agreements, written or oral, that have
not been set-fo`rt}i in.th�ext of this�Agreement.
17. lr--CHOICE OF\�D\Ni J•E: This Agreement shall be interpreted according to the
laws of th�S�ate of Was�ngton. �y judicial action to resolve disputes arising out of this
Agreement sha\e brought in Pierce County Superior Court.
� 1
18. SEVERAB�ILI�Y: L�any provision of this Agreement, or any provision of any document
incorporated by refer�e-c e; shall be held invalid, such invalidity shall not affect the other
provisions o f t his Ag;teemen t t ha t can be given e ffec t wi t hou t t he inva li d provision, i f suc h
remainder conforms to the requirements of applicable law and the fundamental purpose of this
Agreement, and to this end the provisions of this Agreement are declared to be severable.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and
year first above written.
DATED this , day of , 2016
Page 3
Interlocal Agreement Between K�tsap County and the City of Bremerton for Jarstad Park—Kitsap Lake Design Report
CITY OF BREMERTON BOARD OF COUNTY COMMISSIONERS
KITSAP COUNTY, WASHINGTON
Patty Lent, Mayor ROBERT GELDER, Chair
Date EDWARD E. W• FE, Commissioner
�
CHARLOTTE G"ARRIDO, Comrni�oner
ATTEST: TTEST.
�...
Shannon Corin, City Clerk Dana Daniels, Clerk of the Board
Approved to forn;•
Roger A. ub�vich, City Attomey
STATE OF WASHi� GTO '
) ss.
COUNTY OF )
ON THIS day of , 2016, before me,
personally appeared and , to me
known to be the and of � ,
being one of the municipal corporations that executed the within and foregoing instrument, and
they acknowledged said instrument to be the free and voluntary act and deed of said corporation,
Page 4
Interlocal Agreement Bet�veen Kitsap County and the City of Bremerton for Jarstad Park—Kitsap Lake Design Report
for the uses and purposes therein mentioned, and on oath stated that they were authorized to
execute said instrument, and the seat of said municipal corporation is affixed hereon.
WITNESS my hand and official seal hereto the day and year in this certificate first above
written.
r�►.
Notary Public in and o the State of Washington,
Residing at
My commission expires
�
Page 5
Interlocal Agreement Between Kitsap County and the City of Bremerton for Jarstad Park—Kitsap Lake Design Report
r------------
�
�I
AGENDA BILL �
CITY OF BREMERTON '',
CITY COUNCIL �
�----- -�-----
SUBJECT: Interlocal Agreement with the Study Session Date: May 25, 2016
City of Forks for Prisoner Confinement COUNCIL MEETING Date: June 1, 2016
Services Department: Police
Presenter: David Boynton
Phone: (360) 473-5465
SUMMARY: The City of Bremerton is renewing an agreement with the City of Forks for prisoner jail
services. Services will be limited to daily bed availability. Charges for services will be offered at a
base daily rate of$46.63. The City of Forks will house any City prisoner who has a court
commitment of 364 dates at the special daily rate of$41.45 each day.
ATTACHMENTS: Interlocal Agreement with the City of Forks for Prisoner Confinement
FISCAL IMPACTS (Include Budgeted Amount): This agreement with the City of Forks provides a
lower cost alternative to the Kitsap County Jail for housing some qualifying prisoners. The option
gives the department flexibility in incarceration strategies to help ease the costs of incarceration and
transportation.
STUDY SESSION AGENDA: � No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Interlocal Agreement with the City of Forks; and authorize the Mayor to finalize
and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
CITY OF FORKS AND CITY OF BREMERTON
INTERLOCAL AGREEMENT FOR PRISONER CONFINEMENT SERVICES
This Agreement is made and entered into this 1St day of June, 2016 by and befinreen the
CtTY OF FORKS, a municipal corporation (hereinafter "FORKS"), and the CITY OF
BREMERTON, a municipal corporation (hereinafter "CITY").
REPRESENTATIONS:
1. Pursuant to Chapters 39.34 and 70.48 RCW, FORKS and CITY may enter into an
agreement, through their respective legislative bodies, whereby FORKS shall furnish
jail facilities for CITY prisoners upon such terms as may be mutually agreed upon.
2. Chapter 39.34 RCW specifies that cities are responsible for the incarceration of
misdemeanor and gross misdemeanor offenses committed by adults in their
respective jurisdictions, and referred from their respective law enforcement agencies,
whether filed under state law or city ordinance, and must carry out this responsibility
through the use of their own courts, staff, and facilities, or by entering into contracts or
interlocal agreements to provide these services. Such contracts or interlocal
agreements are required to take into account the anticipated costs of services as well
as the anticipated and potential revenues to fund the services, including fines and
fees, criminal justice funding, and state authorized sales tax funding levied for criminal
justice purposes.
3. CITY and FORKS agree that the terms and conditions set forth herein are an
acceptable basis for FORKS providing prisoner jail services to CITY for persons
committing misdemeanor or gross misdemeanor offenses within CITY limits.
AGREEMENTS:
1. Availabilitv and Fundinq of Adult Correctional Facilities and Services: FORKS agrees
to house, care for, and provide for the welfare and safekeeping of CITY prisoners
within its facilities. In so doing, FORKS agrees to furnish its facilities and personnel for
the confinement, processing, and related services for CITY prisoners in the same
manner and to the same extent as FORKS furnishes said services for confinement,
processing, and related activities of its own prisoners. FORKS jail facilities shall be
made available and furnished for holding of CITY prisoners serving imposed jail terms,
subject to the conditions herein. Said facilities and services shall meet the
requirements of all applicable state and federal laws.
2. Definition of a CITY Prisoner: The term "CITY prisoner" as used in this Agreement
shall mean a person arrested by CITY police and held and confined in the FORKS Jail,
or otherwise held in detention as provided in this agreement, pursuant to a violation of
a CITY ordinance or a violation of a state law which designates the crime for which the
INTERLOCAL AGREEMENT FOR PRISONER CONFINEMENT SERVICES
BENVEEN CITY OF FORKS AND CITY OF BREMERTON
� -1-
person is held to be a misdemeanor or gross misdemeanor. The term "CITY prisoner" ,
shall not include a person arrested for a felony offense by CITY police, a person
arrested on a warrant issued by another jurisdiction or for charges initiated by a non-
CITY officer, or a person charged by the prosecutor with a felony or an attempt to
commit a felony even if there is a plea to or conviction of a lesser offense.
3. Prisoner Confinement Dailv Fee:
A. Beginning on the date first stated above, CITY agrees to pay FORKS a daily per
inmate fee for the housing of prisoners in the FORKS Jail, The daiiy confinement
fee shall be charged per prisoner for each calendar day or portion thereof, excluding
the release day when a prisoner has been confined for more than one day. The
base daily rate shall be $46.63 each on a daily basis, FORKS will house any CITY
prisoner who has a court commitment of 364 days at the special daily rate of$41.45
each day. The confinement fee for Intensive Management Inmates shall be two
times the current base daily rate.
B.These rates shall be adjusted annually, based on the Seattle CPI-U for June
published in July of each year, with the adjustment taking effect in January of each
subsequent year. The first annual adjustment will be effective January 1, 2017 and
each year thereafter.
C.Prisoner fees shall be billed by FORKS each month and CITY shall pay said fees
within 30 days of billing. In the event of an error, the next billing after the error was
discovered will be adjusted appropriately.
4. Partial Confinement and Alternative Confinement Proqrams: CITY prisoners shal! be
considered for FORKS alternative and partial confinement programs on an equal basis
with FORKS prisoners, and subject to the same rules and regulations, as well as
potential sanctions, for program rule violations. Prisoner participation in such programs
may be limited to an operational capacity as identified by FORKS. Alternative and
partial confinement programs shall include, but not be limited to, Work Release and
Work Crew. It is understood by the parties that the term alternative confinement
programs shall not include electronic home monitoring.
Where offenders pay a fee to FORKS for program participation, such fees shall be
deducted from the confinement daily fee billed to CITY.
Where CITY prisoners are in a FORKS Work Crew assignment, they shall be credited
with ten days "good time"for each 30 days that they are assigned to the Work Crew.
If the prisoner is not on a work crew or special program, then in such case that
prisoner is eligible for five days good time per thirty days served. "Good time" is
earned, and not automatically "given", and is calculated based only on the time the
prisoner is housed in Forks.
INTERLOCAL AGREEMENT FOR PRISONER CONFINEMENT SERVICES
BETWEEN CITY OF FORKS AND CITY OF BREMERTON
-2-
5. Desiqnated Administrators: The FORKS Police Chief in consultation with the CITY
Police Chief shall administer this Agreement. Each administrator or designee may
consult with each other quarterly regarding costs, fees and charges and regarding
changes in policies, practices, or procedures, which may affect the responsibilities of
the other. The Administrators will make their best efforts to resolve any disputes
between themselves or through their designated representatives.
6. Medical Costs: Medical costs for emergency or necessary health care for CITY
prisoners shall be the responsibility of CITY. CITY retains the option to contract with
medical providers to provide medical services to CITY prisoners. FORKS will not
transport outside of FORKS city limits for medical appointments; this will be borne by
CITY if such a medical transport is necessary.
FORKS shall notify CITY prior to outside medical care being provided for a CITY
prisoner; provided, however, that when emergency medical care is required in life-
threatening circumstances, the notification may occur as soon as practicable.
No Waiver of Right to Seek Reimbursement. The above paragraphs relating to
medical costs are intended solely to define the obligations between the parties to this
agreement. Nothing contained within the provisions of this Agreement shall be
construed to waive the rights of either party to seek reimbursement for costs from the
Department of Social and Health Services, or from the prisoner, or any other
responsible third-party.
7. Transportation: Transportation of CITY prisoners to the FORKS jail facilities will be
provided by the FORKS Police Department as needed, but not more frequently than
one time per calendar week. FORKS Police Department, will travel to a mutually
agreed upon location for the pick-up. The rate for transportation to FORKS shall be $5
per prisoner. Upon release of CITY prisoners, FORKS may transport the prisoner to
the Forks Transit Center. A one-way ticket toward the CITY area may be issued to the
released prisoner. If the prisoner is needed for Court during incarceration in the
FORKS jail, it will be the responsibility of CITY to transport the prisoner from FORKS
jail to Court, and to return the prisoner back to FORKS jail.
8. Transfer of Custodv: When the CITY law enforcement officers are placing arrested
persons in custody of FORKS, at a designated meet point between the parties or at
the FORKS jail, the CITY officer shall be required to remain in the immediate presence
of the arrested person and shall be considered to have such person in his or her sole
custody until the FORKS booking/transport officer audibly states that the prisoner is
secured; at such time and only then, will FORKS come into custody of said prisoner.
When custody of a CITY prisoner is transferred to FORKS, the CITY prisoner shall be
subject to all applicable rules, regulations and standards governing operation of the
INTERLOCAL AGREEMENT FOR PRISONER CONFINEMENT SERVICES
BETWEEN CITY OF FORKS AND CITY OF BREMERTON
-3-
FORKS jail, including any emergency security rules imposed by the FORKS Chief of
Police or designee. Any CITY police officer delivering a prisoner to FORKS jail shall
comply with reasonable rules and regulations of the FORKS jail.
9. Release of CITY Prisoner from FORKS Jail: No CITY prisoner confined in the FORKS
jail subject to this Agreement shall be released except: (a) when requested by a
member of CITY Police Department; (b) in compliance with orders of the court in those
matters in which the courts have jurisdiction; (c) for appearance in court; (d) for
interviews by CITY police or attorneys; (e) if the prisoner has served his or her
sentence or the charge pending against said prisoner has been dismissed; or (fl as
determined by the FORKS Chief of Police as part of a plan to reduce prisoner
population as a result of facility overcrowding.
10. Record Keepinq: FORKS agrees to maintain a system of record keeping relative to
the booking and confinement of each CITY prisoner in such style and manner as
equivalent to FORKS's records pertaining to its own prisoners. FORKS shall make
available, upon request, to CITY or its authorized representatives, copies of said
records.
11. CITY Access to Prisoners: All CITY police officers, investigators and the prisoner's
legal counsel shall have the right to interview the prisoners at any time inside the
confines of the FORKS jail, subject only to necessary security rules. Interview rooms
will be made available to CITY police officers in equal priority with those of any other
department.
12. Equal Treatment of CITY Prisoners: CITY and FORKS prisoners will be treated
equally for purposes of extradition, transportation, record keeping, and access to
specia! detention programs. During situations where jail population exceeds maximum
capacity, FORKS retains priority for the housing of FORKS prisoners. FORKS will
notify CITY if prisoner(s) are to be released due to situations where jail population
exceeds maximum capacity and will give CITY an opportunity to transport the CITY
prisoner(s) to another jail facility. When known, FORKS will notify CITY if the jail
population exceeds maximum capacity prior to the transportation of new prisoners to
the facility pursuant to paragraph 7 above.
13. Hold Harmless AQreement. `
A. FORKS assumes full responsibility for the welfare, safety and safekeeping of
all CITY prisoners while in the custody of FORKS. FORKS agrees to hold
harmless, indemnify, and defend CITY, its elected officials, officers,
employees and agents from and against any and all suits, actions, claims,
liability, damages, judgments, costs and expenses (including reasonable
attorneys' fees) (also including but not limited to claims related to alleged
mistreatment, injury, or death to any prisoner, or loss or damage to prisoner
INTERLOCAL AGREEMENT FOR PRISONER CONFINEMENT SERVICES
BETWEEN CITY OF FORKS AND CITY OF BREMERTON
-4- �
property while in FORKS' custody) which result from or arise out of the
negligence of FORKS, its elected officials, officers, employees, and agents in
connection with or incidental to the performance or non-performance of
FORKS' services, duties and obligations under this Agreement.
B. The CITY agrees to hold harmless, indemnify, and defend FORKS, its
elected officials, officers, employees and agents from and against any and all
suits, actions, claims, liability, damages, judgments, costs and expenses
(including reasonable attorneys' fees) (also including but not limited to a
claim of false arrest, unlawful imprisonment and writs of habeas corpus
proceedings) which result from or arise out of the negligence of CITY, its
elected officials, officers, employees, and agents in connection with or
incidental to the perFormance or non-perFormance of CITY's services, duties
and obligations under this Agreement.
C. In the event that the officials, officers, agents, and/or employees of both
FORKS and the CITY are concurrently negligent, each party shall be liable
for its contributory share of negligence for any resulting suits, actions, claims,
liability, damages, judgments, costs and expenses (including reasonable
attorneys' fees).
D. Nothing contained in this section of this Agreement shall be construed to
create a liability or a right of indemnification by any third party.
E. The provisions of this section shall survive the expiration or termination of
this Agreement with respect to any event occurring prior to such expiration or
termination.
14. Duration of Agreement: This Agreement shall be effective on the date first stated
above and shall automatically renew from year to year thereafter unless terminated
upon written notice by either party with a minimum 90 days' notice. The notice shall
state the grounds for the termination and the specific plans for accommodating the
affected jail population (per RCW 70.48.090 as amended). Pursuant to RCW
39.34.040, each party shall be responsible for recording a copy of this agreement with
its respective County auditor and/or posting this agreement on the agency's web-site.
15. Dis utes: Disputes relating to the interpretation or administration of this Agreement
that cannot be resolved by the representatives designated herein shall be referred to
the FORKS Mayor and CITY Mayor or their designees for settlement.
16. Joint Undertaking or Separate Entity: Pursuant to the requirements of RCW
39.34.030(3), the parties specify the following: 1) no new or separate legal or
administrative entity is created by the provisions of this Agreement; 2) the parties to
this Agreement are each responsible for their own duties under this Agreement; 3) no
INTERLOCAL AGREEMENT FOR PRISONER CONFINEMENT SERVICES
BETWEEN CfTY OF FORKS AND CfTY OF BREMERTON
-5-
i
: ;
i
i
�
3 joint financing or budget is required; and 4) and no real or personal property will be
; jointly acquired by the parties under this Agreement. All property owned by each of ;
� the parties shall remain its sole property to hold and dispose of in its sole discretion. .
r
i17. Non-Deleqation/Non-Assignment: Neither party may delegate the performance of any
, contractual obligation, to a third party, unless mutually agreed in writing. Neither party ;
! may assign this Agreement without the written consent of the other party. �
i �
,
� 18. Each individual Agency's officers, agents, or employees are only employees of the
individual Agency for any and all purposes, including responsibility for any federal or '
= state tax, industrial insurance or Social Security liability. No provision of services under �
; s
this Agreement shall give rise to any claim of career service or civil service rights,
; which may accrue to an employee of the Agency under any applicable law, rule, or
regulation.
19. Severabilitv: If any prov.ision of this Agreement shall be held invalid, the remainder of �
� this Agreement shall not be affected thereby if such remainder would then continue to ;
serve the purposes and objectives of both parties.
DATED this�day of 2016 DATED this day of 2016 ,
���
City of Forks City of Bremerton
�.
Mayor Mayor
Chi of o ice Chief of Police
ATTEST: ATTEST:
City lerk City Clerk
APPROVED AS T FOR APPROVED AS TO FORM: :
City Att rney City Attorney
INTERLOCAL AGREEMENT FOR PRISONER CONFINEMENT SERVICES .
BETWEEN CITY OF FORKS AND CITY OF BREMERTON
-6-
f----------------
AGENDA BILL
CITY OF BREMERTON i
CITY COUNCIL :
I.�---- —------ - —-�
SUBJECT: Increase the Office Assistant I Study Session Date: Mav 25, 2016
Position in the Parks&Recreation COUNCIL MEETING Date: June 1, 2016
Department from .75 FTE to 1.0 FTE and Department: Parks and Recreation
Upgrade the position to Office Assistant II Presenter: Jeff Elevado
Phone: (360)473-5428
SUMMARY: The Parks and Recreation Department's clerical staff was reduced from one (1)Office
Assistant III and one (1) Office Assistant II to having no clerical staff in 2011. In 2014, a 0.75FTE
Office Assistant I was included in the department's budget. The reinstatement of 0.75 FTE ofthe
previous 2.0 FTE clerical staff has helped with receptionist duties for a portion of the officebusiness
hours, but recreation staff are still performing many reception and clerical duties. Additionally,the
limitations of the OAI job description do not allow assumption of clerical duties still beingperformed
by managers. The recently completed Workload Analysis of the department identified a need forone
(1) additional full-time OfficeAssistant.
ATTACHMENTS: Hiring/Promotional Justification, Workload Analysis ResultsLetter
FISCAL IMPACTS (Include Budgeted Amount): The net savings realized by the reduction ofsalary
resulting from appointment of a new Director and the unfilled Recreation Manager position is
approximately $113,000 for 2016. No additional budget will be required.
STUDY SESSION AGENDA: o No Presentation ❑ Full Presentation
STUDY SESSION ACTION: o ConsentAgenda ❑ GeneralBusiness ❑ PublicHearing
RECOMMENDED MOTION:
Move to amend the 2016 Budget to remove the .75 FTE Office Assistant I position; and to add a 1.0
FTE Office Assistant II in the Parks and Recreation Department.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
HIRING/PROMOTIONAL JUSTIFICATION
FUND General Fund-001
DEPARTMENT Parks and Recreation -51
PROGRAM 50% Recreation-571.0051,50% Maintenance-576.8051
POSITION TITLE Office Assistant II
BUDGETED AMOUNT $9,500.00(2016)/$17,000(2017)
PROJECTED HIRE DATE June 1, 2016
Justification for need to hire replacement/promote internal employee (Include description of
position essential functions, impact on departmental operations and co-workers workload
and need for position to be filled):
Prior to budget reductions, Parks & Recreation Department staff levels included one (1) Office
Assistant III and one (1) Office Assistant II for a total of 2.0 FTE allocated for clerical support.
These positions were eliminated over several years of budget reductions. Recreation staff
absorbed receptionist and clerical duties and management staff assumed payroll, billing and
other administrative functions previously performed by clerical staff. In 2014, a 0.75 FTE Office
Assistant I was included in the departments personel budget. The reinstatement of 0.75 FTE of
the previous 2.0 FTE clerical staff has helped with receptionist duties for a portion of the office
business hours, but recreation staff are still performing many reception and clerical duties.
Additionally, the limitations of the OAI job description does not allow the OAI to assume
functions still being performed by managers. The recently completed Workload Analysis of the
department identified a need to add one (1) additonal full-time Office Assistant.
Essential Functions:
• Provide customer service to the public and city staff inembers.
• Perform Account Payable functions.
• Administer the department's file achive and rentention program.
• Receive and route phone calls, messages and route to appropriate staff.
• Receive, recei t and record monies received. Process refunds. Post records. Balance cash.
P
• Receive facility rental applications and process requests.
• Enter transactions into the department's activity registration program.
• Type, copy, distribute and mail miscellaneous letters, memos, agenda bills and minutes.
Prepare miscellaneous documents for mailing. File various documents and forms.
• Inventory office supplies on a regular basis and keep items stocked.
• Perform receptionist duties.
• Regular attendance is an essential requirement.
• Perform related work as assigned and/or required.
If replacement hire/internal promotion does not get approved, please explain impact on
operations, programs, budget,etc.:
Administrative and Recreation staff will continue performing clerical and registration duties
which will directly impact resources directed towards supervision and development of park and
recreation programs. This will result in reduction of services and associated revenue.
Please describe any possible departmental/divisional restructuring opportunities available to
make better use of budgeted funds that could help off-set the cost of filling this position?
The appointment of a new Director resulted in a reduction of approximately $18,000 over the
previous Director's salary. The appointment of the Recreation Manager to the Director position
has left the Recreation Manager position vacant. These adjustments to Parks & Recreation
Department stafFing will result in a net savings of approximately $113,000 for 2016 and
approximately$96,000 for 2017.
Division Manager:
Department Director:
-----------------------------------------------------------------------------
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Hire/Promotional Approval/Disapproval: (If disapproved, explanation attached)
Human Resources Manager:
Financial Services:
Mayor:
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TAPlnternational
March 22, 2016
Mr. Mike Riley,Assistant Finance Director
City of Bremerton,Washington
RE: Staffing/Workload Analysis
Dear Mr. Riley,
The City of Bremerton Parks and Recreation Department and TAP International, Inc. have together
completed a staffing/workload analysis. The project, implemented at no cost to the City, was
sponsored by the Local Government PerFormance Center (LGPCj, the training and information
resources arm of the Washington State Auditor's Office. The LGPC provides staff development and
tools to local governments that need to solve problems, reduce costs, and improve the value of
their services to citizens. The City requested the LGPC, in coordination with TAP International, Inc.,
to assist in its efforts to develop a tool to assess and estimate the staffing needs of the City's Parks
& Recreation Department based on its current workload now and in the future. The tool makes
transparent the Department's efforts, given its current staff and resources, to provide Bremerton
City residents attractive,well-maintained public spaces.
This letter summarizes the results of the work performed whose outcomes allowed for the
identification of opportunities to improve the efficiency and effectiveness of Department
operations. To build the staffing/workload analysis tool, first, the Department's current park
maintenance and recreation activities was identified, including the amount of time that the
Department has spent to accomplish these activities over one year. City Finance and Department
management contributed their own records of the amount of time Department staff spent on
activities. Through the use of small group workshops, 15 staff members further identified who
performs what activities and how much time each member of the staff spends on those activities.
The tool includes volunteer time spent on a wide range of Parks and Recreation activities,as well as
deferred maintenance activities and other unmet park needs as described in the City of Bremerton
Parks, Recreation& Open Spoce Plan. The tool was then used to estimate the number of full-time
� equivalents (FTEs) needed to accomplish each activity or position, and the associated cost of that
labor. Department staff and TAP International consultants used these results to identify and
discuss opportunities for how the Department could perform these activities in less time or in ways
that could deliver better service to the City.
I 1 TAP Internationai,Inc 3435 American River Drive,Suite 9 Sacramento,California 95864 916.333.3�1
Overall, there may be specific opportunities for the City to strategicolly invest in additional staff
to help the Department to be become more cost-effective and enhance the Department's revenue
generafion capabilifies. For 2015 (and again in 2016), the City approved just over 23 full-time
equivalents for the Parks and Recreation Department, including a total of 4.28 FTEs in seasonal
labor. Based on the available information,the analysis found that it would be cost-effective for the
Department to add one full-time office assistant to help the Department respond to customer
inquiries, take reservations for facilities rentals and process customer payments for recreation
programs.
The workload analysis found that the Department spends more to staff its reception desk using the
existing staff than the Department would if it hired an additional office assistant. The
Department's reception desk is open nine hours a day, however, the Department's only office
assistant works six hours a day, and must leave the desk to perform some of her activities. The
Department uses two Recreation Program Coordinators and the Recreation Program Director to
cover the desk for the remaining three hours a day that the office assistant is not available, or
already engaged with a customer. However, it would be less expensive to the City less to employ
an additional office assistant, at any level, than using the other higher-paid Recreation Program
staff to cover the reception desk. The Recreation Program Coordinators said that, with the time
they currently spend at the desk,they would use this time instead to engage in revenue-generating
activities aligned with their job responsibilities, such as expanding recreation sports programs.
Investment in an additional office assistant would also have a return on investment because the
reception desk primary takes reservations and payments for Department's facilities rentals. In
2015, the Department processed 537 facilities rentals, the majority park rentals. Reducing the
number of hours that the reception desk is open to better align with staff availability may have the
unintended consequence of reducing the number of rentals, because all rentals must be performed
manually and the Department's website has limited information about the facilities and their
availability.
The workload analysis also showed that Department staff and volunteers spend a significant
amount of time performing janitorial or custodial activities. For example, park maintenance staff
spend about 14 percent of their time on restroom maintenance and recreation staff spent 20
percent of their time on custodial activities. Management said the time needed to perform these
critical custodial duties each day reduces the availability of recreation staff to work on revenue-
generating recreation activities and prevent maintenance staff from working on deferred
maintenance activities. Further, while performing restroom maintenance, park maintenance staff
also reported concerns about their safety and security from improperly disposed needles and
frequent confrontations with hostile patrons who refuse to leave restrooms for cleaning or at
closing because staff members work alone when maintaining restrooms. Although management
reported an unsuccessful prior attempt to contract for custodial services, it may be more cost-
effective for the City to once-again try to contract for these services, pending further cost-benefit
analysis.
The team further used the workload analysis tool to examine the allocation of staffing and
workloads among park locations. For example, the amount of time spent on the City's flower
baskets, from growing the flowers in the greenhouse and then maintaining the hanging baskets
once displayed, requires about 1,120 hours a year(about 6 percent of park maintenance's hours)at
I 2 TAP International,Inc 3436 American River Drive,Suite 9 Satramento,California 95864 916.33�.3401
an estimated labor cost of$27,250 annually. In another area,the tool showed that combined,the
Department has allocated almost one full FTE each year to the maintenance of Harborside Park and
the Fountains, confirming the concern of park maintenance staff that these facilities require a
significant amount of their time to keep operational.
The results of the workload analysis led to several areas to further explore by the City. In trying to
determine staffing needs to accommodate workload levels of unmet or deferred maintenance
needs, the team identified the need for park maintenance management to develop a formal
tracking system (using a spreadsheet) of maintenance requests from outside the Department, as
well as a record of deferred maintenance activities as this occurs throughout the year. While
making it easier for the Department to track maintenance requests,this tracking system would also
record how much time the Department spends responding to these request or is unable to
perform, which may not be captured in management's current record-keeping efforts. The
Department already routinely tracks the amount of time its staff spends daily on each activity at
each park location, and the recreation program management is tracking the amount of time that
volunteers donate to its recreation programs. Further efforts by management to track how the
Department allocates its time among its various activities will facilitate analysis on staffing levels
needed, including better scheduling to address unmet or deferred maintenance needs. Having this
level of detail could also allow Department management to better respond to special requests, by
perhaps combining regularly scheduled work with the requests, making the Department's work
more efficient.
The workload/stafFing analysis tool showed that the Department spends about 1,222 hours, or
two-thirds of an FTE each year, on activities related to the cemetery including routine maintenance
and burials. Park maintenance staff identified the cemetery as a location at which there is only
enough time to perform the minimal amount of maintenance work. Other cities have successfully
established self-supporting cemetery districts or enterprise departments, an opportunity the team
discussed when examining the results of the workload analysis. Park maintenance management
said that the cemetery could generate additional revenue for the City, if the Department had more
time to dedicate to sales. Under a cemetery district or enterprise department structure, this
additional revenue could be used directly to pay for the basic level of maintenance the Department
must perform regardless.
Finally, the workload/staffing analysis tool showed that volunteers contribute a significant amount
of time to help the Department accomplish its recreation program goals, including the operation of
the Senior Center. The Senior Center is staffed by a full-time director and part-time(17 hour/week)
assistant. The Department estimated that volunteers provide more than 70 percent of the hours to
operate the Senior Center, including 1,380 volunteer hours spent specifically on
administration/reception activities like registration, cash-handling, event set-up and take-down,
and kitchen help. Further discussion by the team found that volunteers are performing key
functions at the Senior Center, such as custodial, kitchen, and under special circumstances,
financial management activities, which all may unwittingly expose the City to unanticipated risk,
however there is no other Senior Center staff to perform these tasks.
I 3 7AP International,Inc 3436 American River Drive,Suite 9 Sacramento,California 95864 916.333.3401
It was a pleasure to work with the Park and Recreation Department management and staff. The
City is fortunate to have a dedicated group of employees who care deeply about the City's Parks
and Recreation programs. And special thanks to Mike Riley, Assistant Director of Financial
Services,for his efforts to coordinate this project and participation to ensure its success.
Sincerely,
��'��t��►d%hv►�o�+C, •
TAP International, Inc.
I 4 TAP lnternational,Inc 3436 American River Drive,Suite 9 Sacramento,California 95864 916.333.34D1
i- ------------.
; �
AGENDA BILL ' �
CITY OF BREMERTON � -
CITY COUNCIL
I---- ---— - -- I
SUBJECT: Addition of 1.0 FTE Parks Study Session Date: May 25, 2016
Laborer to the Parks and Recreation COUNCIL MEETING Date: June 1, 2016
Department Department: Parks and Recreation
Presenter: Jeff Elevado
Phone: (360) 473-5428
SUMMARY: Parks and Recreation Department staffing levels have been reduced over several years
of budget reductions while the total number of acres of park and green space the department is
responsible for has increased significantly. Current maintenance responsibilities are not being met as
staff hours must be diverted to emphasis areas leaving some parks and facilities with minimal
support. The department has assumed responsibility for several new and renovated facilities which
are maintenance intensive and each present specific challenges and demand for additional man
power. Park Maintenance staff have been tasked with maintaining over 200 additional tree wells and
nearly 100 planting beds and rain gardens in the downtown area. Current staffing levels do not allow
crews to address deferred maintenance tasks, estimated at approximately 3,000 hours per yearas
identified in a recently completed department workload analysis.
ATTACHMENTS: Hiring/Promotional Justification, Workload Analysis Result Letter
FISCAL IMPACTS (Include Budgeted Amount): The net savings realized by the reduction ofsalary
resulting from a new Director and the unfilled Recreation Manager position is approximately
$113,000 for 2016. No budget adjustment is required.
STUDY SESSION AGENDA: o No Presentation ❑ Full Presentation
STUDY SESSION ACTION: o ConsentAgenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to amend the 2016 Budget to remove the 1.0 FTE Recreation Manager position; and to add a
1.0 FTE Parks Laborer position in the Parks and Recreation Department.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
HIRING/PROMOTIONAL JUSTIFICATION
FUND GENERAL FUND-001
DEPARTMENT PARKS&RECREATION-51
PROGRAM
POSITION TITLE PARKS LABORER
BUDGETED AMOUNT $65,000
PROJECTED HIRE DATE JUNE 1, 2016
Justification for need to hire replacement/promote internal employee (Include description of
position essential functions, impact on departmental operations and co-workers workload
and need for position to be filled):
Department staffing levels have been reduced over several years of budget reductions while
the total number of acres of parks and green space has increase. Current maintenance
responsibilities are not being met as staff hours must be diverted to emphasis areas leaving
some parks and facilities with minimal support. The department has assumed the maintenance
responsibilities for several new and renovated facilities. Harborside Fountain Park, Memorial
Plaza, Conference Center Plaza and the Bremerton Gateway are all maintenance intensive and
each present specific challenges and demand for additional man power. Park Maintenance has
been task with maintaining over 200 additional tree wells and nearly 100 planting beds and rain
gardens downtown. Current staffing levels do not allow crews to address defered maintenance,
estimated at approximately 3,000 hours per year.
Essential Functions:
• Perform ground maintenance, repair and construction of parks and buildings.
• Plant, transplant and maintain trees, shrubs and flowers.
• Mow, water and fertilize park grounds.
• Operate a variety of equipment such as trucks, lawn mowers, weed eaters, hand tools,
power tools, etc.
• Assist in installation of maintenance or irrigation systems.
• Assist in construction, repair and maintenance of park structures and facilities.
• Perform other duties as assigned.
If replacement hire/internal promotion does not get approved, please explain impact on
operations, programs, budget,etc.:
Park maintenance crew will continue to deffer maintenance task such as turf management,
equipment repair and replacement. Only priority parks will receive routine maintenance while
greenscapes and neighborhood parks will receive limited support. Areas of emphasis will
require scaling back of the number of hours crews can be on site resulting in a reduction in
maintenance levels and overall condition of facilities.
Please describe any possible departmental/divisional restructuring opportunities available to
make better use of budgeted funds that could help off-set the cost of filling this position?
The appointment of a new Director resulted in a reduction of approximately $18,000 over the
previous Director's salary. The appointment of the Recreation Manager to the Director position
has left the Recreation Manager position vacant. These adjustments to Parks & Recreation
Department staffing will result in a net savings of approximately $113,000 for 2016 and
approximately$96,000 for 2017.
Division Manager:
Department Director:
-----------------------------------------------------------------------------
-----------------------------------------------------------------------------
Hire/Promotional Approval/Disapproval: (If disapproved, explanation attached)
Human Resources Manager:
Financial Services:
Mayor:
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��� .
TAPlnternational
March 22,2016
Mr. Mike Riley,Assistant Finance Director
City of Bremerton,Washington
RE:Staffing/Workload Analysis
Dear Mr. Riley,
The City of Bremerton Parks and Recreation Department and TAP International, Inc. have together
completed a staffing/workload analysis. The project, implemented at no cost to the City, was
sponsored by the Local Government Performance Center (LGPC), the training and information
resources arm of the Washington State Auditors OfFice. The LGPC provides staff development and
tools to local governments that need to solve problems, reduce costs, and improve the value of
their services to citizens. The City requested the LGPC, in coordination with TAP International, Inc.,
to assist in its efforts to develop a tool to assess and estimate the staffing needs of the City's Parks
& Recreation Department based on its current workload now and in the future. The tool makes
transparent the Department's efforts, given its current staff and resources, to provide Bremerton
City residents attractive,well-maintained public spaces.
This letter summarizes the results of the work performed whose outcomes allowed for the
identification of opportunities to improve the efficiency and effectiveness of Department
operations. To build the staffing/workload analysis tool, first, the Department's current park
maintenance and recreation activities was identified, including the amount of time that the
Department has spent to accomplish these activities over one year. City Finance and Department
management contributed their own records of the amount of time Department staff spent on
activities. Through the use of small group workshops, 15 staff members further identified who
performs what activities and how much time each member of the staff spends on those activities.
The tool includes volunteer time spent on a wide range of Parks and Recreation activities, as well as
deferred maintenance activities and other unmet park needs as described in the City of eremerton
Parks, Recreation& Open Space Plan. The tool was then used to estimate the number of full-time
equivalents (FTEs) needed to accomplish each activity or position, and the associated cost of that
labor. Department staff and TAP International consultants used these results to identify and
discuss opportunities for how the Department could perform these activities in less time or in ways
that could deliver better service to the City.
I 1 TAP International,Inc 3436 American River Drive,Suite 9 Sacramento,Califarnia 95854 916.333.3401
Overall, there may be specific opportunities for the City to strategically invest in additional staff
to help the Department to be become more cost-effective and enhance the Department's revenue
generation capabilities. For 2015 (and again in 2016), the City approved just over 23 full-time
equivalents for the Parks and Recreation Department, including a total of 4.28 FTEs in seasonal
labor. Based on the available information,the analysis found that it would be cost-effective for the
Department to add one full-time office assistant to help the Department respond to customer
inquiries, take reservations for facilities rentals and process customer payments for recreation
progra ms.
The workload analysis found that the Department spends more to staff its reception desk using the
existing staff than the Department would if it hired an additional office assistant. The
Department's reception desk is open nine hours a day, however, the Department's only office
assistant works six hours a day, and must leave the desk to perform some of her activities. The
Department uses two Recreation Program Coordinators and the Recreation Program Director to
cover the desk for the remaining three hours a day that the office assistant is not available, or
already engaged with a customer. However, it would be less expensive to the City less to employ
an additional office assistant, at any level, than using the other higher-paid Recreation Program
staff to cover the reception desk. The Recreation Program Coordinators said that, with the time
they currently spend at the desk,they would use this time instead to engage in revenue-generating
activities aligned with their job responsibilities, such as expanding recreation sports programs.
Investment in an additional office assistant would also have a return on investment because the
reception desk primary takes reservations and payments for Department's facilities rentals. In
2015, the Department processed 537 facilities rentals, the majority park rentals. Reducing the
number of hours that the reception desk is open to better align with staff availability may have the
unintended consequence of reducing the number of rentals, because all rentals must be performed
manually and the Department's website has limited information about the facilities and their
availability.
The workload analysis also showed that Department staff and volunteers spend a significant
amount of time performing janitorial or custodial activities. For example, park maintenance staff
spend about 14 percent of their time on restroom maintenance and recreation staff spent 20
percent of their time on custodial activities. Management said the time needed to perform these
critical custodial duties each day reduces the availability of recreation staff to work on revenue-
generating recreation activities and prevent maintenance staff from working on deferred
maintenance activities. Further, while performing restroom maintenance, park maintenance staff
also reported concerns about their safety and security from improperly disposed needles and
frequent confrontations with hostile patrons who refuse to leave restrooms for cleaning or at
closing because staff inembers work alone when maintaining restrooms. Although management
reported an unsuccessful prior attempt to contract for custodial services, it may be more cost-
effective for the City to once-again try to contract for these services, pending further cost-benefit
analysis.
The team further used the workload analysis tool to examine the allocation of staffing and
workloads among park locations. For example, the amount of time spent on the City's flower
baskets, from growing the flowers in the greenhouse and then maintaining the hanging baskets
once displayed, requires about 1,120 hours a year(about 6 percent of park maintenance's hours)at
I 2 TAP International,Irc 3436 American River Drive,Suite 9 Sacramente,California 95864 916.333.3401
an estimated labor cost of$27,250 annually. In another area,the tool showed that combined,the
Department has allocated almost one full FTE each year to the maintenance of Harborside Park and
the Fountains, confirming the concern of park maintenance staff that these facilities require a
significant amount of their time to keep operational.
The results of the workload analysis led to several areas to further explore by the City. In trying to
determine staffing needs to accommodate workload levels of unmet or deferred maintenance
needs, the team identified the need for park maintenance management to develop a formal
tracking system (using a spreadsheet) of maintenance requests from outside the Department, as
well as a record of deferred maintenance activities as this occurs throughout the year. While
making it easier for the Department to track maintenance requests,this tracking system would also
record how much time the Department spends responding to these request or is unable to
perform, which may not be captured in management's current record-keeping efforts. The
Department already routinely tracks the amount of time its staff spends daily on each activity at
each park location, and the recreation program management is tracking the amount of time that
volunteers donate to its recreation programs. Further efforts by management to track how the
Department allocates its time among its various activities will facilitate analysis on staffing levels
needed, including better scheduling to address unmet or deferred maintenance needs. Having this
level of detail could also allow Department management to better respond to special requests, by
perhaps combining regularly scheduled work with the requests, making the Department's work
more efficient.
The workload/staffing analysis tool showed that the Department spends about 1,222 hours, or
two-thirds of an FTE each year, on activities related to the cemetery including routine maintenance
and burials. Park maintenance staff identified the cemetery as a location at which there is only
enough time to perForm the minimal amount of maintenance work. Other cities have successfully
established self-supporting cemetery districts or enterprise departments, an opportunity the team
discussed when examining the results of the workload analysis. Park maintenance management
said that the cemetery could generate additional revenue for the City, if the Department had more
time to dedicate to sales. Under a cemetery district or enterprise department structure, this
additional revenue could be used directly to pay for the basic level of maintenance the Department
must perform regardless.
Finally, the workload/staffing analysis tool showed that volunteers contribute a significant amount
of time to help the Department accomplish its recreation program goals, including the operation of
the Senior Center. The Senior Center is staffed by a full-time director and part-time (17 hour/week)
assistant. The Department estimated that volunteers provide more than 70 percent of the hours to
operate the Senior Center, including 1,380 volunteer hours spent specifically on
administration/reception activities like registration, cash-handling, event set-up and take-down,
and kitchen help. Further discussion by the team found that volunteers are performing key
functions at the Senior Center, such as custodial, kitchen, and under special circumstances,
financial management activities, which all may unwittingly expose the City to unanticipated risk,
however there is no other Senior Center staff to perform these tasks.
I 3 TAP international,Inc 3436 American River Drive,Swte 9 Sacramento,California 95&64 916.333.3401
It was a pleasure to work with the Park and Recreation Department management and staff. The
City is fortunate to have a dedicated group of employees who care deeply about the City's Parks
and Recreation programs. And special thanks to Mike Riley, Assistant Director of Financial
Services,for his efforts to coordinate this project and participation to ensure its success.
Sincerely,
.. ��p�������: .
I �'
TAP International, Inc.
I 4 TAP International,Inc 3436 American River Drive,Suite 9 Sacramento,California 95864 916.333.3401
-- — - - --- --- - -----i
I I
AGENDA BILL �
CITY OF BREMERTON :
CITY COUNCIL
SUBJECT: Management Agreement with Study Session Date: May 25, 2016
Columbia Hospitality, Inc. for Management COUNCIL MEETING Date: June 1, 2016
of the Kitsap Conference Center at Department: Financial Services
Bremerton Harborside Presenter: Cathy Johnson
Phone: (360) 473-5296
SUMMARY: The City has contracted with Columbia Hospitality (CHI)for management of the Kitsap
Conference Center since its construction in 2003. In the intervening years the management
agreement has been amended three times to update provisions and expand service to Harborside
Fountain Park. In 2015 service was expanded to the recently constructed third floor meetingfacilities
in the Bremerton Harborside Transit Building allowing the facility to service larger conferences
requiring additional breakout rooms. The quality of the service that Columbia Hospitality providesto
its customers is evidenced by the outstanding customer approval ratings that the facility receives.
Due to the economic downturn and sequestration the gross income for the facility has sufferedover
the last several years. With an improving economy and the addition of the third floor space,
revenues increased by 12% in 2015 and are showing improvement over budget for 2016. Since CHI
took over management of Gold Mountain Golf Course in 2013 the two facilities have workedtogether
to stem expenses at both facilities, for example, their ability to allocate trained employees as needed.
Because of this positive trend, it is staff's recommendation that the City enter into a three year
contractfor management services. The proposed contract does not include an automatic renewal
and any further extension would require City Council approval. �,�
�Q�
ATTACHMENTS: Management Agreement between the City of Bremerton and Columbia ��( I�(�
Hospitality, Inc. ��lDl�
� �� .�
���Q U�,'
FISCAL IMPACTS Include Bud eted Amount : The contract rovides for an annual mana ement
( 9 ) P 9 �
fee increase of$18,000 which reflects the addition of the Fountain room in Harborside Fountain Park 10
and the Third Floor space. .��r�'
� � �
STUDY SESSION AGENDA: ❑ No Presentation o Full Presentation �� �p�
��e��
�nJ
STUDY SESSION ACTION: ❑ConsentAgenda oGeneral Business ❑ PublicHearing ;� ��
RECOMMENDED MOTION:
lX"�
Move to approve the Management Agreement with Columbia Hospitality, Inc; and authorize the
Mayor to finalize and execute the agreement with substantially the same terms and conditions as
presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
MANAGEMENT AGREEMENT
Kitsap Conference Center at Bremerton Harborside
BETWEEN CITY OF BREMERTON
AND
COLUMBIA HOSPI'TALITY, INC.
This MANAGEMENT AGREEMENT ("Agreement") is entered into as of the_day of
2016 between the City of Bremerton, a Washington municipal corporation
("City") and Columbia Hospitality, Inc., a Washington corporation ("Contractor").
A. The City is the owner of real property legally described on the attached
Exhibit A (the "Real Property"). The City desires to hire Contractor to serve as the
manager for the conference center on the tertns and conditions described below.
B. Contractor is experienced in providing management services for
conference centers and is willing and able to provide the conference center with services
required by the City.
Now, therefore, the parties agree as follows:
1. Annointment of Manager.
1.1 Purpose and Administration. The purpose of this Agreement is to
establish a management services agreement whereby Contractor will provide certain
management and related services to the Facility (as defined below). This Agreement is
not a lease, nor does it create a leasehold interest or other similar property interest in
Contractor to the Facility.
1.2 Appointment of Contractor as Manager. City hereby engages
Contractor, and Contractor hereby agrees to be engaged, as the City's operator and
manager of the Facility, with right and control to service, promote, operate and manage
the Facility and its personnel in accordance with the terms and conditions set forth herein.
1.3 Scope of Services. Contractor's responsibilities include promoting and
managing the use of the Facility; providing food and beverage service; providing other
services as set forth herein related to the operation of the Facility; and providing
janitorial services for the areas of Contractor's responsibility pursuant to this Agreement,
except as otherwise agreed upon between the parties in writing. Additionally, Contractor
shall provide competent personnel necessary for such operations and shall train and
supervise them in their work.
1.4 Legal Relationship.
1.4.1 This Agreement shall not be construed as establishing a
1
partnership or joint venture between the City and Contractor, and neither party shall be
liable for the acts, omissions, debts or obligations of the other, except to the extent as
may otherwise be expressly agreed to herein. Except as provided herein, neither party
may make any representation or create any liability on behalf of the other, and no rights
in any third party shall arise by virtue of the agreements contained herein.
1.4.2 Contractor, its subcontractors, and their employees, are not
employees of the City and are not eligible for any benefits through the City, including
without limitation federal social security, health benefits, workers' compensation,
unemployment compensation, and retirement benefits.
1.4.3 Except as otherwise provided herein, the parties agee and
acknowledge that Contractor is an independent contractor and that no liability shall attach
to City as a result of the acts or omissions of Contractor, its agents or employees.
2. Facilitv.
2.1 The Facility. The Facility is depicted on Exhibit B and shall consist of
the Primary Premises (as defined below) and the Additional Premises (as defined below)
(collectively, the"Facility") as follows:
2.1.1 Primary Premises. Contractor shall have exclusive control over,
and responsibility for the following areas, all of which shall be clearly identified in
Exhibit B (the "Primary Premises") (The identifying room numbers below are taken from
LMN Architects record drawings dated October 1, 2004, page A210 & A212):
�(a) Conference Center Conference Rooms, including the
Conference Center conference room(s), the boardroom, the Conference Center lobby and
reception offices, and the Conference Center pre-function area (100, 101, 102 a-d, 103,
126);
(b) Conference Center prep kitchen and staff restrooms
120, 120a, 120b, 118, 119);
(c) All storage rooms (P204);
(d) Conference Center Bridal / Guest Dressing Rooms (114,
115);
, (e) All Conference Center storage rooms adjacent to the
receiving area and prep kitchen (listed above);
(� Conference Center Sales Office (123, 124, 145);
(g) All Conference Center public restrooms (121, 122);
2
(h) Conference Center Patio (Exterior plaza immediately in
front of room 101);
(i) Conference Center Audio- Visual Room(113);
(j) Conference Center janitor closets and all electrical,
mechanical and communications rooms (112a, 112b, 111);
(k) All corridors and common areas among the above
stated areas together with all reasonable ingress and egress thereto (I 10, 110a, 110b,
116); and
(1) Transit Harborside Building 3rd floor meeting rooms,
pantry and related faciGties.
2.1.2 Additional Premises. In addition to the Primary Premises,
Contractor may use and book, arrange and conduct events in the following areas, all of
which shall be clearly identified on Exhibit C (the "Additional Premises").
(a) Conference Center/Hotel Plaza
Contractor shall be the exclusive provider of food, beverage and event booking and
production services for the Conference Center/Hotel Plaza.
(b) Harborside Fountain Park Facilities,which consist of(1)
a meeting/event room and adjoining deck and associated kitchen facilities ("Event
Facilities"), (2) restrooms serving the facilities together with connecting hallways
("Bathroom Areas") and (3) adjacent open areas ("Park,"), collectively the ("Fountain
Park Facilities").
ln the event that Contractor utilizes any portion of the Additional
Premises, all of the terms of this Agreement shall apply for the limited period of use;
provided, however, Contractor shall not have the obligation of maintenance and repair as
set forth in Section 6.4 hereof, but instead shall only be responsible for returning that
portion of the Additional Premises utilized by Contractor in as good and clean a condition
as when received, subject to normal wear and tear.
2.2 The Cety's Right to access the Facility. The City may access and utilize
the Facility as follows:
2.2.1 Repair & Maintenance. The City may enter the Primary Premises
to perform any repair and maintenance the City reasonably believes necessary, provided
that the City's repair and maintenance work shall not materially interfere with
Contractor's use of the Facility as contemplated herein and the City provides Contractor
reasonable advance notice. The City may also enter the Primary Premises to alter or
construct major improvements to the Primary Premises in accordance with the Annual
Plan and Budget (as defined below), provided that the City's alteration and construction
shall not materially interfere with Contractor's use of the Facility as contemplated herein
3
and that the City provides at least ten (10) business days advance written notice to
Contractor. Pursuant to Section 6.4, Contractor shall be responsible for maintenance and
repair of the Primary Premises.
2.2.2 Use & Occupancy. Except as otherwise expressly provided in this
Agreement, the City shall have no right to use or occupy the Primary Premises, other than
as a customer of the Contractor.
3. Term and Termination
3.1 Term. Pursuant to IRS Revenue Procedure 97-13, the term of this
Agreement shall be three (3) years and seven months, commencing on June 1, 2016,
(the "Commencement Date") and, unless terminated earlier in accordance with this
agreement, expiring on December 31, 2019. Any additional renewals, if any, shall be
mutually ageed upon in writing in advance of contract expiration and approved by the
City Council.
3.2 Termination - Default. In addition to the other termination rights set
forth elsewhere in this Agreement, this Ageement may be terminated prior to
expiration of the then current term (Initial or Renewal) by either party, if the other
party materiallybreaches any term of this Agreement or defaults in the performance
of any obligationunder this Agreement and fails to cure such breach or default within
thirty (30) days (fifteen (15) if the default involves the nonpayment of money)
following notice thereof by the non-defaulting party, provided, that if the default
cannot reasonably be cured within the 30-day period, the defaulting party shall not be
in default if it commences to cure the default within the initial 30-day period and
diligently pursues it to completion.The non-defaulting party, shall in addition to its
right of termination, be entitled to pursue all other remedies at law or in equity as a
result of a default.
3.3 Termination - IRS Revenue Procedure 97-13. Pursuant to IRS Revenue
Procedure 97-13, the City reserves the right to terminate this Agreement, without
cause and without penalty on the third anniversary of the Commencement Date. In
such event, the City shall provide Contractor no less than ninety (90) days' prior written
notice of termination.
3.4 Termination - Performance. Provided the City is not then in default
under this Aa-eement, the City shall have the right, subject to Contractor's right to
cure described below, to terminate this Agreement prior to the expiration of the then
current term (Initial or Renewal) upon not less than forty-five (45) days' prior written
notice to Contractor, without penalty, if for reasons other than Force Majeure (as
defined below), the Facility's Net Income (as defined below) is not equal to or
greater than seventy-five percent (75%) of the Net Income budgeted in the applicable
Annual Plan and Budget (the "Performance Threshold") for any two (2) consecutive
Operating Years (as defined below) commencing with the second full year the Facility is
operating, provided, however, that such notice of termination shall be deemed null and
4
void and shall not affect a termination of this Agreement if, within thirty (30) days after
the City gives Contractor the notice of termination, Contractor pays to the City the
difference between the Facility's actual Net Income and the Performance Threshold for
the Operating Year for which the termination notice isprovided.
For the purposes of this Agreement, "Operating Year" shall be defined as each
calendar year during the Term, except that the first Operating Year shall be the
partial year beginning on the Commencement Date and ending on the following
December 31, and the final Operating Year shall be the partial year beginning on
January 1 of the year in which the Agreement expires or is earlier terminated and
ending on the expiration�date or effective date of termination.
3.5 Survival. Sections 9, l 0, and 14 of this agreement shall survive expiration
or earliest termination of this agreement.
4. Comgensation and Reimbursable Expenses.
4.1 Fixed Fee to Contractor. As compensation for services rendered by
Contractor, the City shall pay to Contractor (without right to setoffl a fixed fee of seven
thousand five hundred ($7,500) per month during the Tertn (the "Fixed Fee"). The Fixed
Fee is payable monthly not later than the last day of the month following the month for
which services are provided.
4.2 Percentage Fee to Contractor. As additional compensation for services
rendered by Contractor the City shall pay to Contractor (without right of setof� an
amount equal to one and one-half percent (1.5%) of Gross Revenues (as defined below)
for the applicable period (the "Percentage Fee," and together with the Fixed Fee, the
"Management Fee"). The Percentage Fee shall be payable for each Operating Year. The
Percentage Fee shall be paid monthly in arrears based on actual Gross Revenues accrued
through the end of the immediately preceding calendar month.
4.3 Reimbursable Expenses. The City shall promptly reimburse Contractor
for any Operating Expenses (as defined below) to the extent paid directly by Contractor
and not out of the Operating Accounts.
4.4 Payment. Amounts payable to Contractor or its Affiliates (as defined
below) under this A�rreement shall be paid to Contractor in immediately available funds
without deduction for taxes or other assessments. At Contractor's option, payrnents due
Contractor or its Affiliates under this Agreement may be made by Contractor out of the
appropriate bank accounts required under Section 6.9.2.
4.5 Default Interest. Any and all amounts that may become due from one
party to the other under this A�eement shall bear interest from and after the respective
due dates thereof at an annual rate of interest of eight percent (8%). An amount due
Contractor under this Agreement is deemed received by Contractor when Contractor has
the authority and ability, consistent with the prudent exercise of Contractor's duties under
5
this Agreement, to pay itself such amount from the Operating Accounts.
4.6 Required -- Fee Adjustment. Kitsap County issued $11,395,000 in
Limited Tax General Obligation Bonds, Series 2002A on April 11, 2002, in part to
finance the Kitsap Public Facilities District's contribution towards construction of the
Facility. As a condition to receipt of such funds, the City has agreed not to take actions
with respect to the Facility that would jeopardize the tax-exempt status of the bonds.
Therefore, pursuant to IRS Revenue Procedure 97-13, the Percentage Fee paid to
Contractor for any full Operating Year shall not exceed the Fixed Fee for that Operating
Year. In the event the parties reasonably anticipate that the Percentage Fee for any full
Operating Year will exceed the Fixed Fee for that Operating Year, the parties shall adjust
the fee schedule to comply with this provision and, in doing so, shall ensure that the level
of compensation to be paid Contractor as calculated under the compensation formula
originally established above is maintained. In addition, during the first year of operation
of the Facility, the Percentage Fee and Fixed Fee may be adjusted by the parties on a
monthly basis as necessary to comply with the fixed/percentage fee requirements of IRS
Revenue Procedure 97-13. Finally, the Fixed Fee and Percentage Fee formulas in
Sections 4.1 and 4.2 above will be evaluated on an annual basis by the parties and
adjusted by the parties as necessary to comply with 1RS Revenue Procedure 97-13 and
further as may be agreed upon between the parties.
4.7 Definitions. For purposes of this Agreement, the following terms have
the meanings set forth below:
4.7.1 "FF&E" are movable furniture, fixtures, or other equipment that
have no permanent connection to the structure of a building or utilities.
4.7.2 "Gross Revenues" means all revenue of any kind resulting directly
or indirectly from operations at the Facility generated by Contractor pursuant to this
Agreement during the period at issue as determined in accordance with Generally
Accepted Accounting Principles (GAAP), including without limitation, (i) all income and
proceeds from the rental and use of space within the Facility; (ii) all income and proceeds
from food and beverage operations at the Facility; (iii) commissions from subcontractors;
and (iv) all income and proceed from goods and services supplied to Facility users. Gross
Revenues does not include the following:
(a) Applicable federal, state and local excise, sales, use or
admissions taxes collected directly from patrons as part of, or based on, the sales price of
goods and services.
(b) The service staff distribution portion of service charges
collected by or on behalf of employees.
4.7.3 "Operating Expenses" means all ordinary and necessary expenses
incurred in the maintenance and operation of the Facility, including without limitation
the following:
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(a) Cost of operations, maintenance, and repair of all operating
eyuipment and replacement of minor items initially supplied hy the City and cost of
operating supplies.
(b) Contractor's expense associated with the cost of
compensation, benefits and payroll taxes of all personnel working at the Facility or while
performing duties with respect to the Facility from other locations, including, without
limitation, at Contractor's or Contractor's Affiliates' offices, excluding Contractor's
"Executive Personnel" and the portion of gratuities kept by Contractor employees. For
proposes of this provision, Contractor's Chief Executive Officer, the Chief Operating
Officer, the Senior Vice Presidents, and the Corporate Controller and their successors
(unless specifically otherwise agreed in writing) are Contractor's "Executive Personnel."
City has the right to approve all time spent and billed to the Facility operations by
Contractor personnel located outside the Facility that is not otherwise reflected in the
Annual Plan and Budget;
(c) Cost of utilities servicing the Facility;
(d) Cost of repair and maintenance of the Facility, excluding
maintenance and repairs that are the City's sole responsibility;
(e) Premiums for workers' compensation insurance and public
liability insurance as may be required under this Agreement, together with any
deductibles or reasonable costs to cover any self-insured losses;
(� Cost of all business taxes and valid third party assessments
against Contractor or the City with respect to the operation of the Facility, excluding
federal, state and local income taxes;
(g) Cost of reasonable legal, accounting and auditing fees for
services directly related to the operation of the Facility, provided, however, that each
party shall bcar its own legal and accounting fees associated with the negotiation and
drafting of this Agreement;
(h) Costs of technical consultants and specialized operational
experts for specialized services in connection with non-recurring work on operation,
functional design or construction problems;
(i) All costs and expenses for marketing, advertising,
promotion and sales activity directly related to the Facility, including travel, food and
beverage and lodging while away from the City of Bremerton on these activities; City
will reimburse Contractor for these expenditures to the extent they were incurred in
accordance with City's travel policies.
(j) Contractor's Fixed Fee and Percentage Fee pursuant to
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Sections 4.1 and 4.2;
(k) All costs and expenses associated with the provision of
food and beverage services and event production services for events at the Facility;
(1) Deposits into the Reserve Account; and
(m) All other reasonable charges and expenses associated with
the operation and management of the Facility to the extent set forth in the Annual Plan
and Budget, authorized under Section 6.6 or otherwise authorized by the City in writing.
Notwithstanding the foregoing Operating Expenses do not include (i) depreciation
or amortization; (ii) debt service on any bonds or indebtedness to construct the Facility;
(iii) costs of repairing or maintaining the roof, exterior, foundations and structural
components of the Facility; (iv) costs to repair or replace construction or desigi defects in
the Facility.
4.7.4 "Net Income" means for any period, the amount, if any, by which
Gross Revenue for that period exceeds Operating Expenses for that period.
5. Citv Resgonsibilities
5.1 Generally. Subject to the tertns and conditions set forth herein, the
City shall commit sufficient financial and other resources to permit the Facility to be
operated by Contractor in accordance with the Annual Plan and Budget and in a
manner consistent with the other conference centers and properties managed by
Contractor (the "Operating Standard").
5.2 Parking. City shall provide for at least 150 parking spaces at the
Facility garage for use by patrons of the Facility at then prevailing market rates or
as otherwise negotiated by Contractor. Patrons do not include any employees or
subcontractors of Contractor. City shall provide, as available, parking for use by
employees and caterers of the Facility at a negotiated hourly rate. City will provide
seven (7) spaces for senior staff of the Facility at monthly market rates. All costs and
expenses for parking under this Section shall be Operating Expenses under Section
4.7.3.
5.3 Repair & Maintenance. The City, at its sole cost and expense, shall
repair and maintain the roof, foundations, fire suppression system, HVAC system,
elevators, escalators, security system, dock structure (if any), structural components
andall exterior elements of the Facility.
5.4 Noninterference. Contractor has the sole responsibility and authority to
manage the day-to-day operations of the Primary Premises and any of Contractor's
activities occurring within the Additional Premises. To the extent the City's consent
or approval is required under this Ageement, such consent or approval may not
8
unreasonably be withheld, delayed or conditioned. The City may, however, withhold
its' consent whether or not such withholding is considered unreasonable if
Contractor's proposed actions are reasonably deemed by City to be contrary to the
Facility's Mission Statement, a copy of which is attached hereto as Exhibit D, or the
Annual Plan and Budget.
5.5 Sales of Goods at the Facility. The City reserves the right to approve any
items sold at the Facility or items that carry any sort of identification with the Facility,
except for food and beverage as provided as part of a function under thisAgeement.
6. Contractor Reseonsibilities.
6.1 Professional Skill & Judgment. Contractor shall use its highest
standard of professional skill and judgment in managing the Facility and shall use all
reasonable efforts to promote the reputation and financial success of the Facility.
Contractor shall at all times undertake its activities in a manner consistent with the
Mission Statement. Contractor will be responsible for the overall management of the
Facility, including, without limitation, the services described in this Section 6. In so
doing, Contractor may, at its option, directly perform such services itself and on an
exclusive basis or through the use of a short list of preferred vendors. If Contractor
chooses to work with preferred vendors, it is authorized and directed to use its sole
discretion and good faith judgment in choosing and managing such vendors and sub-
contractors.
6.2 Business License. Contractor shall obtain a City of Bremerton
business license as required by Chapter 5.02 of the Bremerton Municipal Code prior
to beginning work under this Agreement.
6.3 Personnel. Contractor shall hire, train, manage and terminate all executive
staff, operating and service employees and subcontractors hired or retained to assist in the
operation of the Facility. All personnel hired by Contractor for the Facility shall be
Contractor's employees or sub-contractors and not the City's, provided that such
personnel shall be employed at the expense of the City.
6.4 Maintenance and Repairs; Alterations. Contractor shall, at the City's
sole cost and expense, undertake normal maintenance and repair to the Primary Premises
and all FF&E located within the Primary Premises. Contractor shall comply with RCW
Chapters 39.04, 39.12 and 39.80, if and as applicable, for maintenance and repairs. In this
regard, Contractor will periodically seek the advice of the City in such matters and the
City will provide adininistrative and purchasing support to Contractor if requested.
Contractor may not undertake physical alterations (excluding paint and wall and floor
finishes) to the Facility without the prior written consent of the City unless set forth in the
Annual Plan and Budget. All contracts entered into pursuant to this paragraph, without
regard to whether City is bound thereon, shall contain a provision (1) that City is a third-
party beneficiary of the agreement, (2) that all representations, warranties and guarantees
are fully assignable to City, and (3) that the contract may be assumed by City in the event
9
of termination of this Agreement. In addition, all goods acquired pursuant to this
paragraph shall be titled in the name of City.
6.5 Pro Forma. Contractor will prepare and submit to City a pro forma
financial and operating statement that describes Contractor's planned activities at the
Facility over the renewal term of this Ageement, including proposed budgets for
marketing, catering, and operations (the "Pro Forma") within thirty (30) days of the
commencement of the renewal term unless otherwise agreed. Contractor will prepare the
Pro Forma using its good faith business judgment. The Pro Forma represents an estimate
and is subject to factors beyond Contractor's control. Contractor acknowledges that City
will refer to the Pro Forma, as adjusted for actual results, to judge performance by
Contractor during the term of this Agreement.
6.6 Annual Plan and Budget. By September 1 st of each Operating Year of
the Term hereof(with an initial estimate of total Gross Revenues and Operating Expenses
without detail no later than August 1 st) Contractor shall prepare and submit to the City
for its review and approval a proposed operating plan and budget for the Facility for the
following Operating Year (the "Annual Plan and Budget"). The Annual Plan and Budget
must provide reasonable detail regarding the time and money to be spent on operations as
well as reasonable estimates of Gross Revenues and Operating Expenses and proposed
FF&E replacements and withdrawals from the Reserve Account. The Annual Plan and
Budget will also include a narrative description of the sales and marketing program. The
Annual Plan and Budget shall be considered with the Pro Fortna as adjusted by changes
in general economic conditions past operating experience, and competitive conditions.
The Annual Plan and Budget will be Contractor's best estimate of operations for the
following calendar year and the parties recognize that actual results may vary from
the Annual Plan and Budget. The AnnualPlan and Budget will contain a summary of
the proposed expenditures for the year("Summary Page"). The City shall have one
hundred twenty (120) days from its receipt of the Annual Plan and Budget to approve
or disapprove the Annual Plan and Budget. Once the Annual Plan and Budget is
approved, Contractor is authorized to incur the expenditures and implement the
provisions of the Annual Plan and Budget. Contractor may not expendmore than the
expense items in the Annual Plan and Budget in the aggregate. Contractor may not �
exceed spending for any line item on theSummary Page by more than fifteen percent
(15%) without the City's prior written approval or as otherwise provided herein. Until
the Annual Plan and Budget is approved, Contractor must operate the Facility in
accordance with the prior year's Annual Plan andBudget, adjusted to account for changes
in anticipated event activity/facility usage and inflation and known cost increases. The
City shall ensure that sufficient Working Capital funds exist at all times to meet the
operating needs of the Facility in light of the Mission Statement, the Operating Plan
and the Pro Forma.
6.7 Quarterly Condition Survey. Unless waived by City, the parties shall
conduct a quarterly inspection of the Facility to observe and note the condition of,
cleanliness of, and existing damage to, the Facility and to determine whether funds on
deposit in the Capital Reserve Account will be applied at the Facility. Pursuant to Section
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6.4, Contractor shall be responsible for repairing any problems or defects noted except
those that are the City's responsibility pursuant to Section 5.3.
6.8 Additional Responsibilities of Contractor. Contractor shall in its own name
perform the following additional services, or cause the same to be
performed for the Facility:
6.8.1 determine and implement personnel policies and practices
relating to the Facility, including policies and practices relating to terms and conditions of
employment, screening, selection, training, compensation, employee benefits, discipline,
dismissal and replacement;
6.8.2 recruit, hire, relocate, pay, supervise and dismiss all personnel
providing services in the name of the Facility;
6.8.3 establish all relevant prices, price schedules, rates, rate schedules,
rents, lease charges and concession charges for all areas of the Facility subject to City
review as part of the annual budget process;
6.8.4 negotiate and administer, in the name and on behalf of the Facility,
leases, licenses and concession agreements for all appropriate areas of the Facility;
6.8.5 except as otherwise provided in Section 5.3, manage the design,
construction and installation of renovations, improvements, repairs or replacement of
FF&E;
6.8.6 negotiate, enter into, and administer, in the name of Contractor,
contracts, licenses and purchase orders for services, inventories, provisions, and supplies
that are necessary for maintenance and operation of the Facility to the extent set forth in
the Annual Plan and Budget, and to use the same in the management and operation of the
Facility;
6.8.7 negotiate, enter into, and administer, in the name and on behalf of
Contractor, contracts for the use of banquet and meeting areas within the Facility by
groups and individuals;
6.8.8 apply for, and use commercially reasonable efforts to obtain in the
name of the City or Contractor (as applicable) all licenses and permits including liyuor
licenses required of the City or Contractor in connection with the operation and
management of the Facility, provided that the City agrees to execute and deliver any and
all applications and other documents as shall be reasonably required and to otherwise
cooperate with Contractor in applying for, obtaining and maintaining such licenses and
permits;
6.8.9 use reasonable efforts to do, or cause to be done, all such acts and
things in and about the Facility as shall be necessary to comply in all material respects
with all Legal Requirements (as defined below);
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6.8.10 collect all charges, rent and other amounts due from customers,
tenants, licensees and concessionaires of the Facility and use those funds, together with
funds from other sources that may be available to the Facility, first to pay all Operating
Expenses and then any other financial obligations of the Facility as the City may
reasonably direct; and
6.8.11 perform such other tasks as are customary and usual in the
operation of a conference center of a class and standing equal to the Facility.
6.9 Accounting System & Operating Accounts.
6.9.1 IACC Standards. Contractor shall establish an accounting system
for the Facility consistent with the most recent version of the International Association of
Conference Centers Uniform Systems of Accounts for Conference Centers in
consultation with the City to properly reflect all Gross Revenues and Operating Expenses
of the Facility on an accrual basis in accordance with GAAP.
6.9.2 Operating Account. Contractor shall establish one or more
interest-bearing Operating Accounts in the name of the Facility into which all Gross
Revenues shall be deposited and from which all Operating Expenses, including amounts
due Contractor, shall be paid. Contractor's designees shall be the only persons authorized
to draw from the Operating Accounts. Contractor will deposit all funds into the
Operating Account and pay all Operating Expenses and distributions as provided in this
Agreement from the Operating Account. All signatories to this account (and any separate
account) must be bonded for any amounts in the accounts.
6.9.3 Capital Reserve Account. Contractor shall establish an interest-
bearing account and deposit into the account an amount equal to three percent (3%) of
Gross Revenues as a reserve fund to pay for replacements of all FF&E in the Facility(the
"Reserve Account"). Expenditures from the Reserve Account shall be set forth in the
Annual Plan and Budget or otherwise approved by the City, except Contractor is
authorized to make expenditures for FF&E that require replacement due to unanticipated
breakdowns or damage or Legal Requirements.
6.9.4 Compliance, Access & Audits. Contractor shall keep all books
and records with respect to the Facility, including the Operating Accounts and the Capital
Reserve Account, in accordance with GAAP as prescribed by the Financial Accounting
Standards Board (FASB) and open for inspection and copying by the City or its
representatives at any reasonable time. The City or its representatives may audit all of
Contractor's books and records relating to the Facility and its operation each year, and
may audit some or all of those books and records at any other reasonable time, upon not
less than five days' prior written notice. The cost of any such audits shall be paid by the
City unless the results of the audit reveal a discrepancy of five percent (5%) or more in
Contractor's favor in the calculation of Gross Revenue and Operating Expenses, either
individually or combined. In the case of such discrepancy, Contractor will pay the full
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cost of the audit and Contractor will promptly remit any funds owing under the audit
calculations. All such books and records and patron information shall be the property of
the City, provided that Contractor shall also own all patron information.
6.9.5 Per the Washington State Auditor, Contractor shall retain these
records for inspection, audit, and copying for at least three (3) years from the date of
completion or termination of this Agreement. Contractor shall, at all times, provide City
with all records three (3) years old and older that relate to the financial matters of the
facilities managed by Contractor under this Agreement.
6.10 Continuous Operation. During the term of this Agreement, Contractor
shall continuously conduct the business of operating and promoting the use of the Facility
for conferences and other approved uses in such a manner as to maximize Gross
Revenues and fulfill the Mission Statement and goals prepared by Contractor and
approved by City as long as the City is providing funding pursuant to Section 6.6.
Contractor shall therefore provide all necessary support to operate the Facility for its
intended purposes at all times.
6.11 Statements to City. Contractor shall provide monthly and annual
financial statements to City along with operating statements reasonably detailing all
Gross Revenues, Operating Expenses, and expenditures from the Reserve Fund, a
comparison to the then-current Annual Plan and Budget on an item-by-item basis, and a
marketing update. The statements and update will be provided within 20 calendar days
after the end of the preceding calendar month.
6.12 Quarterly Remittance to City. To the extent Net Income is positive in
any calendar quarter (calculated on Operating Year-to-date basis), Contractor shall
remit to the City the positive Net Income amount within 25 days from the end of every
calendar quarter, provided, however, that sufficient Working Capital shall remain in
the OperatingAccounts.
6.13 Compliance with Laws & City Regulations. Contractor shall comply
with all applicable federal, state, and local laws, ordinances and regulations in the
operation of the Facility, including those relating to environmental matters. Contractor
must comply with all City rules and regulations, relating to the improvements at the
Facility and its use, which are applied to all users on a nondiscriminatory basis, and
excluding internal City requirements for bidding or hiring. Contractor shall comply with
any future City resolutions relating to use of the Facility, which are applied to all users on
a nondiscriminatory basis. If a future resolution requires Contractor to cancel a contract
for an event at the Facility entered into by Contractor prior to the passage of the
resolution, or such resolution makes it impracticable or financially unfeasible for
Contractor to perform its duties hereunder, City will indemnify and hold Contractor
harmless from all direct losses or direct damage resulting therefrom.
6.14 Institution of Legal Action. Contractor shall obtain City's written
approval prior to commencing any legal action related to the Facility (except for any
13
disputes between City and Contractor and collection matters in the ordinary course of
business).
6.15 Security Services. Contractor shall be responsible for determining, and
shall provide, all necessary security in the Primary Premises and for any events
conducted by Contractor within the Additional Premises; provided, however, nothing in
this paragraph shall make Contractor responsible for determining, or providing, general
security in, on or about City's other properties. In the event of any major event that
requires extra security outside the Facility, Contractor shall be responsible for
coordinating with City Police or other law enforcement body having jurisdiction.
6.16 Emergency Procedures Plan. Contractor will consult with City and with
emergency service providers having jurisdiction and devise, monitor and, if necessary,
implement an Emergency Procedures Plan for the Facility that is acceptable to City.
6.17 Liens & Encumbrances. Contractor shall use commercially reasonable
efforts to keep the Facility free and clear of any liens and encumbrances arising out
o f C o n t r a c t o r's operation of the Facility. Contractor shall exercise reasonable care
andjudgment in resolving all claims and shall make reasonable settlement of claims.
6.18 Contractor's Proprietary Information. City acknowledges that
Contractor has directly or indirectly created, invented, authored, produced and
conceived certain proprietary information, processes and systems and that Contractor
may utilize or cause to be utilized such proprietary information, processes and systems
in its management and operation of the Facility (collectively, "Contractor's Proprietary
Information"). Contractor's Proprietary Information shall include, without limitation,
software, budgets, worksheets and sales and market plans or actions. The City may not
access, use, copy, distribute, reproduce or allow access to or use of, Contractor's
Proprietary Information except in conjunction with Contractor's services provided
hereunder. The City acknowledges and agrees that (i) all right, title and interest in and to
Contractor's Proprietary Information, and all copyrights, trademarks or other
intellectual property or proprietary rights relating thereto are and shall remain with
Contractor, and (ii) that, except as expressly provided in this Section, no right, title or
interest in Contractors' Proprietary Information is granted under this Agreement.
7. Insurance.
7.1 Liability/Casualty Insurance. Contractor shall, at all times during the
Term and at the City's sole cost and expense, to the extent specifically contemplated
and permitted by the applicable Plan and Budget or otherwise authorized under Section
6_6,procure and maintain the following minimum coverages with commercial carriers
reasonably acceptable to both the City and Contractor. Contractor shall be the named
insured, and the City shall be an additional insured, under the insurance policies
obtained pursuant to this Section. All of the insurance policies obtained pursuant to
this Section shall be primary and non-contributory to any insurance maintained by the
14
City.
7.1.1 Commerciat General Liability insurance on an occurrence basis
against claims for personal injury (including bodily injury or death) and property
damage occurring on, in or about the Facility, or any elevator therein or otherwise
arising under this Agreement in an amount not less than $1 million combined single
limit for each occurrence. This insurance must include bodily injury and property
damage liability, independent contractors' liability, contractual liability, products and
completed operations liability, liquor liability, and personal and advertising injury
liability, and may not include any exclusions for terrorism;
7.1.2 Commercial automobile liability insurance on an occurrence
basis against claims for injury or death to persons or damage occurring in or about
the Facility with minimum limits of liability of$1 million combined single limit for
each occurrence. Such insurance must include coverage for bodily injury liability,
personal injury liability, property damage liability, and the operation of owned, hired
and non-owned vehicles.
7.1.3 Employment practices liability insurance (with an extended
reporting period not .less than one (1) year in the event that the coverage is given
in a "claims made" fortn) in an amount not less than $1 million for each occurrence
and without any exclusion for terrorism;
7.1.4 Excess or "umbrella" liability insurance no less broad than the
underlying coverages on an occurrence basis providing excess coverage in a total
amount not less than $5 million in the annual aggregate;
7.1.5 Worker's compensation insurance as shall be required by and be in
conformance with the laws of the State of Washington, including employers liability
insurance with limits of not less than $1 million for each accident and disease for all of
Contractor's employees working with the Facility and $1 million in the aggregate;
7.1.6 Professional liability insurance (with an extended reporting period
not less than one (1) year in the event the coverage is given in a "claims made" form) for
errors and omissions that may arise out of the negligent acts of Contractor while
providing professional services as manager of the Facility. The minimum amount of this
insurance must be $1 million for each occurrence and may not include any exclusion for
terrorism; and
7.1.7 Such other insurance coverage (including employee dishonesty)
reasonably requested by Contractor to insure against other insurance risks not covered
under the above subsections that are commonly insured against by Contractor or
owners of similar conference facilities.
7.2 Policies and Endorsements. All insurance policies furnished and
maintained under this Section shall include a requirement that the insurer provide each
15
party at least thirty (30) days written notice of any cancellation or material change in
theterms and provision of the applicable policy. As soon as practicable prior to the
effective date of the policies furnished and maintained hereunder, each party shall
provide the other with certificates of insurance evidencing that the insurance
requirements of this Agreement have been satisfied. Contractor and the City
acknowledge and agree that thepolicies and limits described above shall be subject to
adjustment by the parties from timeto time during the Term to reflect changes in the
insuring practices for facilities similar tothe Facility and changes in insurance products.
7.3 Waiver of Subrogation. Each party shall request its respective insurance
companies to waive subrogation against the other party and its Affiliates (as
applicable) and their respective authorized representatives on account of any loss,
damage, injury and all liability of every kind and nature arising from any risk generally
insured against under any insurance policies carried by the parties or required to be
carried by the parties under this Agreement.
8. Equal Opportunit�
8.1 Services. Contractor shall not discriminate against any person or persons
because of race, sex, age, creed, color, physical disability, HIV infection, veteran's state,
marital status, sexual orientation, national origin or any other basis made unlawful
(whether on a national, state or local level) during the term of this Agreement in
furnishing, or by refusing to furnish to any person the use of Contractor's services
associated with theFacility.
8.2 Employment. Contractor shall conduct its business in a manner that
assures fair, equal and nondiscriminatory treatment of all full or part-time employees.
Contractor shall not discriminate against any full or part-time employee on the basis of
race, sex, age, creed, color, physical disability, HIV infection, veteran's state, marital
status, sexual orientation, national origin or any other basis made unlawful (whether on a
national, state or local level) during the term of this Agreement. Contractor shall seek to
hire and maintain a diverse work force.
9. Indemnification.
9.1 By the City. The City shall indemnify, defend and hold harmless
Contractor and its Affiliates and their respective owners, officers, directors, employees
and agents from any and all claims and liability (including reasonable attorneys' fees)
arising or alleged to arise out of(i) the City's ownership or operation of the Facility, the
Real Property or the surrounding development; (ii) a default by the City under this
Agreement; or(iii) any violation of the Legal Requirements by the City or its employees,
representatives or agents.
For purposes of this A�eement, "Legal Requirements" means all laws, statutes,
ordinances, regulations, codes, by-laws, orders, judgments, directives, rules, guidelines,
orders or other requirements of any governmental or regulatory authority having
16
jurisdiction over the City, the Facility, or the Real Property, including those related to
employees, building, health, safety, environmental matters and the accessibility of public
facilities to persons with disabilities.
9.2 By Contractor. Contractor shall indemnify, defend and hold harmless the
City, its owners, officers, directors and employees, from and against any and all claims
and liabilities (including reasonable attorneys' fees) arising or alleged to arise out of the
negligent act or omission or willful misconduct of Contractor or its Affiliates or their
respective owners, officers, directors, employees or agents.
9.3 Waiver of Industrial Immunity. TO THE EXTENT NECESSARY TO
GIVE FULL EFFECT TO THE INDEMNITY OBLIGATIONS SET FORTH IN THIS
SECTION 9, EACH PARTY HERETO HEREBY WAIVES ITS IMMUNITY WITH
RESPECT TO THE OTHER PARTY UNDER THE INDUSTRIAL INSURANCE ACT
(RCW TITLE 51) AND EACH PARTY EXPRESSLY AGREES TO ASSUME
POTENTIAL LIABILITY FOR ACTIONS BROUGHT AGAINST THE OTHER
PARTY BY THE WAIVING PARTY'S EMPLOYEES. THIS WAIVER HAS BEEN
SPECIFICALLY NEGOTIATED BY THE PARTIES TO THIS AGREEMENT AND
EACH PARTY HAS HAD THE OPPORTUNITY TO, AND HAS BEEN
ENCOURAGED TO, CONSULT WITH INDEPENDENT COUNSEL REGARDING
THIS WAIVER.
City's Initials Contractor's Initials
10. Regresentations and Warranties.
10.1 By the City. The City represents and warrants to Contractor as follows:
10.1.1 The City has, and throughout the Term will maintain, sole
ownership of the Facility, including its contents, and Real Property, free and clear of any
liens, charges or encumbrances of any kind.
10.1.2 There is no litigation or proceeding pending or threatened against
the City or the Facility that could adversely affect the validity of this Agreement or the
ability of the City to comply with its obligations under this Agreement.
10.1.3 Contractor may peaceably and quietly possess, manage and operate
the Facility during the Term, subject to the conditions hereinafter
10.2 By Contractor. Contractor represents and warrants to the City as follows:
10.2.1 There is no litigation or proceeding pending, or to Contractor's
knowledge, threatened against Contractor or that could adversely affect the validity of
this A�eement or the ability of Contractor to comply with its obligations under this
Agreement.
17
11. Mort�a�es.
11.1 The City shall have the right to encumber the assets that comprise the
Facility and the Real Property, including the Facility building, FF&E and operating
supplies used in connection with operation of the Facility, and to assign to any mortgagee
as collateral security for any such loan, all of the City's right, title and interest in and to
this Agreement, provided that the City (a) provides Contractor with a true and complete
copy of any mortgage and related documents within thirty (30) days of the signing of
such documents, (b) ensures that, so long as Contractor is not in material default under
this Agreement beyond any applicable cure period, Contractor shall be able to enjoy,
occupy and manage the Facility throughout the Term free from interference or ejection
by the City, any mortgagee, any ground lessor or any other entity or individual claiming
under, through or by right of the City, except as may be provided in this Agreement, and
(c) ensures that all existing and future mortgages and lessors provide Contractor with
non-disturbance protection in form and content reasonably satisfactory to Contractor,
except as may be provided in this Agreement.
12. Casualtv & Condemnation.
12.1 Casualty. If the Facility is damaged or destroyed by casualty and City
detertnines it is not feasible to rebuild, City or Contractor may terminate this Agreement.
If City elects to rebuild, then this Agreement shall continue in full force and effect. If the
Facility is closed for longer than three months as the result of such casualty and City
elects to rebuild the Facility, this Agreement and its obligations will be suspended until
the Facility is re-opened or such other time as the parties agree. The parties may negotiate
an interim management agreement to cover the period of such suspension.
12.2 Condemnation.
12.2.1 Permanent Taking. Upon a taking of either a fee interest in, or a
perpetual easement on, all or any portion of the Facility, if the part not taken may not be
repaired, restored, replaced or rebuilt so as to constitute a conference facility as
contemplated by the parties under this Agreement, then this Agreement shall terminate as
of the date that is 90 days after the earlier of the date on which the relevant governmental
authority (i) is entitled to possession or (ii) takes possession. Upon a taking of less than
all of the Facility, and if this Agreement has not been terminated as permitted under this
Section, this Agreement shall remain in full force and effect with respect to the remainder
� of the Facility and the awards or other proceeds on account of the taking shall not be
included in the calculation of Gross Revenue for the Operating Year(s) in which received.
The City shall promptly repair, restore, replace or rebuild the remainder of the Facility as
nearly as possible to its value, condition, and character immediately prior to the taking
and the costs of any such works shall not be deducted as an Operating Expense. Upon
any taking, Contractor shall, in its sole discretion, be entitled to terminate this Agreement
on 30 days' written notice to the City.
18
12.2.2 Temporary Taking. Upon a taking of all or any portion of the
Facility for temporary use, this Agreement shall remain in full force and effect, and the
award or other proceeds on account of the temporary taking shall not be included in the
calculation of Gross Revenue for the Operating Year(s) in which received. When and if,
during the Term, the period of temporary taking ceases, the City shall make all such
restoration, repairs and alterations as are necessary to restore the Facility to its condition
prior to the taking. The City shall promptly repair, restore, replace or rebuild the
remainder of the Facility as nearly as possible to its value, condition, and character
immediately prior to the taking and the costs of any such work shall not be deducted as
an Operating Expense. Notwithstanding the foregoing, if a temporary taking occurs so
that the Facility may not be operated in the manner contemplated by the parties under this
Agreement and continues in effect for a period of longer than twelve (12) months, either
the City or Contractor shall, in its sole discretion, be entitled to terminate this Agreement
on thirty(30) days' written notice to the other.
13. Names & Marks.
The name of the Facility shall be "Kitsap Conference Center at Bremerton
Harborside" and the trademark associated with the Facility shall be as established
by the City hereafter and neither may be changed without the consent of both parties.
Contractor may identify itself as the manager of the Facility in connection with
advertising and promotion of the Facility and Contractor with due recognition to City as
the owner of the Facility. In the event the parties agree to change the name of the Facility,
the City shall pay the costs associated with any name changes.
14. General Provisions.
14.1 Waiver. No express or implied waiver by either party of any event of
default shall in any way be or be construed to be a waiver of any future or subsequent
event of default. The written waiver by either party of any term, covenant or condition
herein contained shall not be deemed to be a waiver of such term covenant or condition
or any subsequent breach of the same or any other term, covenant or condition herein
contained.
14.2 Construction as Covenants. Wherever in this Agreement it is provided
that either party shall or will make any payment or perfortn or refrain from perfonning
any act or obligation, each such provision shall, even though not so expressed, be
construed as an express covenant to make such payment or to perform, or not to perform,
as the case may be, such act or obligation.
14.3 Time of Performance. Time is of the essence of this Agreement and each
and all of its provisions in which performance is a factor.
14.4 Force Majeure. Performance of this Agreement by either party is subject
to acts of God, government authority, disaster, strikes, civil disorders or other
emergencies, any of which make it illegal or impossible to provide the facilities or
19
services contemplated herein.
14.5 Partial Invalidity. Any provision of this Agreement which is held to be
invalid, void or illegal by any court of competent jurisdiction shall in no way affect,
impair or invalidate any other provision hereof.
14.6 Choice of Law; Venue. The laws of the State of Washington shall govern
this Agreement and the legal relations of the parties without giving effect to conflicts of
laws principles. The venue of any proceeding shall be Kitsap County, Washington.
14.7 Attorneys' Fees. In the event an action is commenced by either party to
enforce any right or obligation hereunder, the substantially prevailing or successful party
shall be entitled to reasonable attorneys' fees and court costs, including fees and costs
incurred on appeal or review, or in any bankruptcy proceeding.
14.8 Entire Agreement; Modification. This Agreement, together with the
Exhibits attached hereto, contains all of the agreements of the parties hereto with respect
to any matter covered or mentioned in this Agreement, and no prior agreements or
understanding pertaining to any such matters shall be effective for any purpose. No
provision of this Agreement may be amended or waived except by an ageement in
writing signed by the parties hereto or their respective successors in interest. This
Agreement shall not be effective or binding upon any party until fully executed by both
parties hereto.
14.9 Counterparts. This Agreement may be executed in counterparts, both of
which shall form but one and the same contract.
14.10 Integration. This Agreement contains the entire agreement between City
and Contractor and supersedes all prior written or oral discussions or agreements.
14.11 Non-Solicitation. During the Term and the two (2) years following
expiration or earlier termination of the Agreement, if the City should terminate the
Agreement, the City shall not directly or indirectly, for itself or any affiliated individual
or entity, solicit, recruit, hire, employ, or retain the services of, the employees of
Contractor or its Affiliates that performed services at, or for, the Facility during the 12-
month period immediately preceding the expiration or earlier termination of this
Agreement, except as provided for under jurisdictional civil service rules, and regulations
and/or other employment laws.
14.11.1 Contractor and City may amend this Agreement at any time
only by written amendment executed by Contractor and City.
14.11.2 Contractor and City agree that this Agreement shall be
amended at any time if, in the opinion of bond counsel to City, such amendment is
necessary to preserve the tax exempt status of interest on obligations of City issued to
finance the Conference Center. If Contractor finds such amendments unreasonable,
� 20
Contractor may terminate this agreement upon ninety(90) days written notice.
14.12 Authority. Each individual executing this Ageement on behalf of each
party represents and warrants that he or she is duly authorized to execute and deliver this
Agreement.
14.13 Notices. Except as otherwise provided in this Agreement, all notices,
demands, request, consents, approvals and other communications (herein collectively
called "Notices") required or permitted to be given hereunder, or which are to be given
with respect to this Agreement, shall be in writing sent by registered or certified mail,
postage prepaid, return receipt requested, addressed to the party to be so notified at the
addresses set forth below or transmittal by facsimile.
If to Contractor: If to City:
Columbia Hospitality, Inc. City of Bremerton
2205 Alaskan Way 345 6`h Street, Suite 600
Seattle, WA 98121 Bremerton, WA 98337
Attention: John Oppenheimer Attention:
Tel: (206) 239-1800 Director of Financial Services
Fax: (206) 239-1801 Tel: (360) 473-5296
Fax: (360) 473-5200
With a copy to:
Garvey Schubert Barer
1191 Second Avenue, Suite 1800
Seattle, WA 98101
Attention: Gregory J. Duff
Tel: (206) 464-3939
Fax: (206) 464-0125
Any notice shall be deemed delivered upon receipt or three (3) days after the
mailing thereof. Either party may at any time change the addresses for notices to such
party by mailing a notice asaforesaid.
14.14 Use of Affiliates. The City acknowledges and agrees that Contractor may
from time to time purchase goods, supplies and services from or through Contractor and
its Affiliates. If an Affiliate performs services Contractor is required to provide under this
Agreement, Contractor shall be ultimately responsible to the City for Contractor's
Affiliate's performance. For purposes of this Agreement, "Affiliates" means any entity
directly or indirectly controlled by, controlling or under common control with Contractor.
14.15 Remedies Cumulative and Non-Exclusive. The parties' rights and
remedies set forth in this Agreement are in addition to all other rights and remedies
21
available at law or in equity, including without limitation specific performance and
temporary and permanent injunctive relief
14.16 Confidentiality. For a period of five (5) years after disclosure, neither
party will use the other party's confidential information other than in furtherance of this
Agreement, nor will it disclose the other's confidential information except (i) to obtain
advice from legal or financial consultants (who will themselves treat the information as
confidential) or (ii) when compelled to do so under public record and disclosure laws, in
which case the disclosing party will give the other party as much notice as is possible
before releasing any confidential information so the requested disclosure can be contested
and will cooperate with the contest. "Confidential Information" shall mean information
marked as confidential or which, under the circumstances surrounding disclosure, ought
in good faith be treated as confidential, including, without limitation, all information
concerning Conference Center contracts and accounts, and Contractor's Proprietary
Information. Confidential Information shall not include information that the recipient
developed independently, or information that is or subsequently becomes readily
publicly available, in both cases other than by a breach of an obligation of confidentiality.
14.17 Assignment. Contractor shall not either voluntarily or by operation of law
assign, transfer, mortgage, pledge, hypothecate, or encumber this Agreement or any
interest therein and shall not subcontract the obligations under this Agreement, or
any part thereof, or allow any person (employees, agents, servants, and invitees of
Contractor excepted) to use the Conference Center, or any portion thereof, without the
prior written consent of City, which consent shall not be unreasonably withheld. Any
such assignment, subcontracting or use without compliance with the terms of this
paragraph shall be void and shall constitute a default under the terms of this
Agreement. If Contractor is a corporation, any transfer of this Agreement from
Contractor by merger,consolidation, or liquidation, or any change in the ownership or
power to vote in amajority of the outstanding voting stock of Contractor shall constitute
an assignment for purposes of this paragraph. Any consent to one assignment,
subcontracting, or use byany other person shall not be deemed to be a consent to any
subsequent assignment,subcontracting, or use by another person. Consent to any such
assignment,subcontracting or use shall in no way relieve Contractor of any liability
under thisAgreement.
14.18 Subcontracting. Contractor shall not subcontract its work under this
Agreement, in whole or in part, without the written approval of City. City reserves
the right to review and approve any subcontracts prior to execution to ensure
compliance with the provisions of this Agreement. Contractor shall require any
approved subcontractor to agree, as to the portion subcontracted, to comply with all
terms and conditions as specified in this Agreement. Notwithstanding City approval of
asubcontractor, Contractor shall remain obligated for full performance hereunder, and
Cityshall incur no obligation other than its obligations to Contractor hereunder. Any
' subcontracts approved by City shall be subject to and shall not extend any
rightsgranted beyond those set forth in this Agreement to Contractor. Contractor
agrees that if subcontractors are employed in the performance of this Agreement,
22
Contractor and its subcontractors are subject to the reyuirements of the State of
Washington, Workers'Compensation Laws.
This Agreement is dated as of the day and year first set forth above.
CITY:
City of Bremerton, a Washington municipal corporation
By:
Its:
CONTRACTOR:
Columbia Hospitality, Inc.
By:
Its:
R\Legal\Legal'�.Filcs\Current Active Files�.Conference Center\Columbia Hospital�ty Management Agreement 2016-Final 5-25-
16.docx
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� Hosted 265 events in 2015
� Guest satisf action f or 2015 - 97.2%
' � � � Guest satisf action YTD - 96.4%
� � Gross Revenue up by 12% in 2015
� Gross Revenue estimate for 2016 up 7% �
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� Original contract is basis for agreement
� Incorporates three amendments
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�► Delete reference to preopening activity
� Premises
' • Adds third floor
; • Changes management of Fountain Room
s Columbia Hospitality will act as an agent for facility rental
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� New Base Management Fee - $7,500/month
e Increase of $500 over the current contract
• CHI has waived the $1,000 monthly fee for management of the Fountain
Room since March 2015
�
# Agreement Term
� • 3 years, 7 months - Termination date is 12/31/19
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• No automatic extension. Council approval required.
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, 2009 1,423,126 1,177,545 84,000 21,386 42,694 97,501
-- --- --- - ---- ---
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2010 1,257,593 1,115,203 84,000 ; 18,864 37,726 1,800
2011 1,193,310 1,120,792 84,000 17,901 35,792 (65,175)
; --._ _............. . - - -
� 2012 1,185,923 1,167,170 84,000_j 17,782 35,562 (118,591)
2013 1,239,957 1,166,386 84,000 18,565 37,063 (66,057)
� 2014 1,141,244 1,131,987 84,000 ; 16,710 33,303 (124,756)
2015 1,275,488 1,244,257 74,000 18,417 38,069 (99,255)
I
2016 Budget 1,351,430 1,283,120 72,000 20,271 40,543 (64,504)
� 2016 Estimate 1,366,247 1,285,796 81,000 20,494 40,987 (62,030)
� 2017 Estimate 1,490,251 1,389,337 90,000 22,354 � 44,708 (56,148)
2018 Estimate 1,654,959 1,479,773 90,000 24,824 49,649 10,713
2019 Estimate 1,704,608 1,518,232 90,000 25,569 51,138 19,669
�
Kitsap Conference Center Bremerton Harbor (KCCBH)
Columbia Hospitality 2015-16 Key Initiatives
Prepared for City of Bremerton City Council Study Session—5-25-16 (DRAFT)
Promoting Bremerton
• Continued to drive business to KCCBH and promote tourism in Bremerton
o More targeted search engine optimization and pay per click campaigns driving qualified
traffic to KCCBH website �
o Continued exposure at key regional trade shows including: Tacoma Wedding Expo; West
Sound Wedding Expo; Kitsap Wedding Expo; Seattle Wedding Show; South Sound Business
Expo
o Continued to host and expand the Kitsap Wine Festival at Harborside Fountain Park
• Continued placements in key media
o In 2015, secured more than 2 million media impressions. Key examples include:
■ "Over 90 Open Summer-Saturday Wedding Dates."Seattle Met, May, 2015
■ "A summer of beer and wine events." Kitsap Sun,July 2015
■ "Seventh Annual Kitsap Wine Festival." Eater Seattle,July 2015
■ "Astronomers in Bremerton coming to film 'greatest movie ever made'."Kitsap Sun,
August 2015
o In 2016, our public relations agency GreenRubino continues to provide strategic, forward-
thinking methods to increase awareness of KCCBH throughout multi-channel efforts in the
print, broadcast and online space. One example of this is the development of our new
program, "Work Hard, Play Hard." We have identified wellness as a growing trend in the .
meetings and events sector and have developed an entire program around this concept.
The "Work Hard, Play Hard" program offers healthy menu options, interactive "Creative
Stations" for breaks with games, adult coloring books, etc., and the ability to partner with a
local yoga studio.This offers our clients a unique way to keep event attendees engaged, as
well as a new program to pitch to media
o Continued to serve as the primary gathering place for community events
o From large multi-day conferences (for local and regional businesses)to social events (such
as weddings) and important civic gatherings (eg: Rotary)
Growing Revenue
• Hosting over 250 events per year and generating over$1.3M in Gross Revenue
• Generating approximately$2.9M(*) in direct and indirect economic impact annually
� Continued to evolve our sales strategy:
o Introduced a CHI Sr. Sales Coach in 2015 &appointed GM Chief Sales Officer
�J�
COLUMBIA
HOSPITALITY,.
1
o Training/developing/coaching sales-planning team and restructuring administrative team to
facilitate lead development and contract close .
o Increased focus on return business
o Improved focus on upsell opportunities and revenue generation (by enhancing the guest
experience) •
o Restructured Complete Meeting Package (CMP) pricing to include Mandatory Service
Charge and improve R01
o Reintroduce Fountain Room (as at June 2016)
o Sent 17 email blasts to our ever-expanding database in 2015 and 2016 (YTD) promoting
special offers and promotions, reaching over 21,000 guests- 2324 of whom read the emails
resulting in 106 website visits
o Attended four trade shows in 2016 to showcase KCC as a unique and affordable waterfront
wedding destination for brides
o Redesigned sales brochure to highlight meeting space, social event space, and culinary
offerings at KCC �
• Continued to enhance on-line marketing presence:
o Introduced responsive design to ensure efficiency on mobile, tablet and desktop devices
o Website visits in 2015 up 14.7%over 2014
o In 2015 we saw an increase of 13.07% in organic site visits over 2014 due to our focus on
search engine optimization (SEO) and qualified keywords like "Bremerton Wedding Venues"
and "Bremerton Meetings"
o Produced 2383 qualified visits to the website as a direct result of pay-per-click(PPC)
advertising campaigns in 2015 and YTD in.2016
• Continued to enhance Our Social Media Presence & Metrics:
o Social media is an integral part of KCC's marketing strategy enhancing our ability to
communicate effectively with customers, build brand awareness, improve SEO and drive
website traffic.
o Commencing early 2016 Columbia recruited a dedicated social media coordinator to
� manage five different platforms: Pinterest, Facebook,Twitter, Instagram and Google+. The
coordinator alleviates the onsite team from the time-consuming practice of managing
social, and has garnered results. Examples from past 6 months:
■ 25%increase in Facebook followers
■ 105% increase in Instagram followers
■ 40%increase in Twitter followers
��
CO�uMBIA
HOSPITALITY.
:�
Improving Bottom Line
• Implementation of operations audit and standards testing protocols (improving consistency)
• Implementation of E-invoicing (improving productivity)
• Implementation of DayForce (a time and human resource management tool)
� Implementation of Sterling Background check(reducing risk in recruitment)
• Implementation of HireForms—electronic new hire process (improving efficiency)
• Implementation of an earlier monthly close process (improving efficiency)
• Continued to leverage purchasing power of Avendra (expense reduction)
Enhancing Guest Experience
• Invested in sales proposal software platform - Improves client interface, sales team productivity,
tracking and data mining, and facilitates more effective client communication
• Continued to evolve menu selections
� Continued to improve Guest Feedback Scores with each passing year(achieving an all-time high of
97.2%in 2015.) Similar trends are unfolding in 2016
Enhancing Team Member Experience
• Continuing to improve team member engagement (achieved 91% on most recent Team Member
Survey; among the highest engagement scores in the company)
o Launch of a CHI SharePoint team member site
o launch of monthly company updates from CEO
o Enhancement of Quarterly Department/All Team Member meetings
o Participated in Olympic College Career Fair and held additional seasonal career fair for
Kitsap Properties at Gold Mountain touting KCCBH
o KCCBH is running a turnover percentage of 14.29%YTD with a 12 month running turnover
of 25%. For perspective, the travel and leisure sectors turnover ratio is generally higher than
65.0%.
• Seamless transition of key leaders (e.g.: succession planning for Exec Chef retirement)
o Placement of Kevin Swanson, internal transfer from Salish Lodge &Spa
o Placement of Hannah Buck, Sales Manager well within our 30 day standard recruiting cycle,
facilitating continuity
• Continuing to provide training opportunities
o Staged 26 "CHI Academy" classes in 2015, 27 in 2016 YTD
o Introduction of Skillsoft E-Learning Platform, Remote TMO in English/Spanish
o Launch of"HR weekly Focus", a weekly email covering a variety of training topics
CJ�
COLUM[31A
HOSPITALITY.
1
(*)These economic impact valuations are rough-order-of-magnitude, good-faith estimates derived not
from audited accounting figures, but from other studies of similar facilities and markets in the region.
These statistics and benchmarks should,therefore, only be interpreted as best estimates of figures that
are truly unknown. More formal quantitative sampling methods specific to event type (e.g.: trade
show, banquet or business meeting), attendee demographic and other important details would be
necessary to validate these estimates.
(.J�
CO�un�tBlA
HOSPITALITY..
�
Kitsa Conference Cen er Preliminar omments Summar
Discussion Point
1. It is my understanding that the City's procurement policy for professional services,which
encompasses the services provided by Columbia Hospitality, allows the City to renew contracts
with City Council approval. In my experience, procurement policies frequently(but not always)
provide that contracts have an expiration date and may contain options to extend the contract
for a defined period. When the contract fully expires, a new RFP is put to market.
The 2016 agreement under current review has a December 31, 2019 termination date and
provides that, "additional renewals, if any,shall be mutually agreed upon in writing in advance
of contract expiration and approved by the City Council."
Chart 1-Revenue:
2. Projected revenue from 2016 through 2019 is not supported by historical actual results. �
Chart 2-Revenue:
3. From 2011 through 2015, revenue projections were not met. Will the 2016 through 2019
revenue projections be met?
Chart 3-Operatin�Income:
4. Projected operating income (losses)from 2016 through 2019 are not supported by historical
actual results.
Chart 4-Operatin�Income:
5. From 2011 through 2015,operating income (losses)were worse than projected.
Other Comments:
6. Columbia Hospitality is requesting an increase in it base management fee ($18,000/year) at least
in part to account for the additional space (Third Floor) it began managing in May 2014.
Arguably,the current fee arrangement compensates Columbia Hospitality for the increased
space because it contains an incentive bonus based on revenue. If I understand correctly,
Columbia Hospitality anticipated it would increase revenue each year by$500,000+with the
additional Third F{oor space. If Columbia Hospitality met its Third Floor revenue projections, it
would be compensated an additional $7500+ per year.
7. The incentive bonus is based on revenue. Is revenue the performance metric the City wants to
use to measure its vendor's performance? If the City wants to be operating in the black or
wants more accurate budgets, perhaps the incentive bonus metric could be changed to reflect
the interest of the City.
8. Submitting an RFP would give the City an opportunity to hear from Columbia Hospitality
competitors. Columbia Hospitality could still be the successful bidder.
Chart 1
Kitsap Conference Center
Revenue: Actual v Budget/Estimate
Si,soo,000 _
$1,600,000
$1,400,000
$1,200,000
$1,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019
Chart 2
Kitsap Conference Center
Revenue: Actual v Budget/Estimate
SZ,soo,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
ti�11 ti�1� ti�13 ti�1� ti�1h ti�16 ti�1� ti�1� ti��9
�Budget/Estimate �Actual
Chart 3
Kitsap Conference Center
Operating Income: Actual v �udget/Estimate
$40,000
$20,000 .
$0
-$20,000
-$40,000
-$60,000
-$80,000
-$100,000
-$120,000
-$140,000
2011 2012 2013 2014 2015 2016 2017 2018 2019
Chart 4
Kitsap Conference Center
Operating Income: Actual v �udget/Estimate
Debt service and COB maintenance not deducted
$40,000
$20,000
$-
$(20,000)
$(40,000)
$(60,000)
$(80,000)
$(100,000)
$(120,000)
$(140,000)
ti�1� 1�1� ti�13 ti�1� ti�1� ti�16 ti�1� ti�1� ti�1�
��Budget fActual
r—..-- --- - --�
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i i
AGENDA BILL ' !
CITY OF BREMERTON ; �
CITY COUNCIL '
�
SUBJECT: Ordinance No. 5303 to amend Study Session Date: May 25, 2016
Ordinance No. 5292 relating to the City of COUNCIL MEETING Date: June 1, 2016
Bremerton Fiscal Year 2016 Budget Department: Financial Services
Presenter: Cathy Johnson
Caroline Tompson
Phone: 360-473-5296
SUMMARY: Each year the City assesses its current fiscal year budget for any needed adjustments.
Adjustments are recommended for the following reasons: to adjust the estimated beginning fund
balances to actual, to account for unanticipated/unexpected conditions, to incorporate 2015 carryover
items, and to adjust for previously approved Council motions/resolutions etc. The attached
ordinance and supporting documents outlines the various reasons for the current proposed budget
amendment.
ATTAC H M ENTS:
• Ordinance No. 5303 to Amend Ordinance No. 5292 adopting the 2016 Budget
• 2016 Mid-Year Budget Adjustment Memo
• Detail fund listing identifying proposed line item and budget control category adjustments
FISCAL IMPACTS (Include Budgeted Amount): The net adjustment for all City Funds for the Fiscal
Year 2016 is $5,941,854 for a total expenditure appropriation of$158,873,566.
STUDY SESSION AGENDA: ❑ No Presentation o Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda o General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to pass Ordinance No. 5303 to amend Ordinance No. 5292
relating to the City of Bremerton Fiscal Year 2016 Budget.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
ORDINANCE NO. 5303
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending Ordinance No. 5292 relating to
the City of Bremerton Fiscal Year 2016 Budget.
WHEREAS, the City Council passed the Fiscal Year 2016 City Budget Ordinance
(Ordinance No. 5292)on December 2, 20l 5; and
WHEREAS, the City Council has previously amended the budget by various
motions and resolutions subsequent to December 2, 2015 which require a formal amendment by
ordinance; and
WHEREAS, all of the funds of the City of Bremerton require amendment to
adjust beginning fund balances; and
WHEREAS, City Departments and Funds expenditures and revenues require
adjustment; and
WHEREAS, certain reclassifications of revenues and expenditures are required to
properly reflect budget categories in a manner consistent with actuals as classified in accordance
with City Policy; and
WHEREAS, Fund 317 Lebo Blvd Construction, has been created to account for
budgeted revenues and expenditures in 2016; and
WHEREAS, each of these actions has an impact on the City of Bremerton's FY
2016 Annual Budget resulting in the need to amend this Budget document;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON,
WASH(NGTON, DOES HEREBY ORDA[N AS FOLLOWS:
SECTION 1. Ordinance 5292 establishing the City of Bremerton's 2016 Budget
passed by the City Council on December 2, 2015, is hereby amended as follows:
1 2016 Mid-Year Budget Amendment
2016 Budgct Amended
as Adopted by 2016
Fund No. Ord No.5292 Net Adiustments Budget
001 General Fund
Ciry Council $ 338,056 $ 3,800 $ 341,856
Executive 363,928 2,000 365,928
Financial Services 1,470,646 31,200 1,501,846
Legal 1,054,664 16,700 1,071,364
Human Resourccs 689,I28 8,700 697,828
Community Development 1,594,379 70,000 1,664,379
Municipal Court 1,388,410 11,500 1,399,910
City Auditor 81,540 - 81,540
Law Enforcement 10,339,493 221,700 10,561,193
Fire/Emergency Services 8,697,629 4,900 8,702,529
Police/Fire Pension 1,976,400 - 1,976,400
General Facilities 1,029,994 8,574 1,038,568
Parks&Recreation 2,716,241 163,246 2,879,487
Enginecring 2,735,888 (361,860) 2,374,028
Non-Department 4,620,679 (187,627) 4,433,052
Ending Fund Balance 3,'785,422 407,201 4,192,623
Total General Fund $ 42,882,497 $ 400,034 $ 43,282,531
102 Street 3,247,506 619,06i 3,866,567
103 Contingency Reserve 784,340 154,438 938,778
104 Lodging Tax 819,960 29,451 849,411
105 Parking System 2,087,675 (8,133) 2,079,542
106 Community Dev.Block Grant 718.086 375,746 1,093,832
108 Abatement Rcvolving 363,180 52,269 415,449
110 Police Special Projects 552,763 13,481 566,244
113 Public Acccss Telcvision 972,387 94,563 1,066,950
114 Gift&Donation Fund 56,184 2,190 58,374
116 Triallmprovement 112,295 �1,010 116,305
117 One Percent For Arts 60,426 (550) 59,876
120 Conterence Center Operating 1,605,361 93,018 1,698,379
203 2010 LTGO 694.810 15,168 709,978
204 2010 UTGO/LTGO(B) 1,180,166 7,501 1,187,667
205 Government Center LTGO 427,143 15 427,158
206 2015 Public Safety Bond 530,000 4,166 534,166
308 General Gov't Capital Improvement 1,334.823 292,757 1,627,580
310 Park Facilities Construction 56,592 170,924 227,516
315 , Transportation Capital Projects 3.100,195 967,796 4,067,991
316 Fire Public Safety 4,430,000 70,042 4,500,042
317 Lebo Blvd Construction - 515,000 515,000
334 Washington Avenue Connector 561.727 14,877 576;604
401 Water lJtility 15,079,237 493;692 15,572,929
404 WaterCapital 10,228,019 885,112 11,113,131
407 Golf Mountain Golf 4,238,746 13.979 4,252,725
451 WastewaterUtiliry 18,842,116 342,631 19,184,747
454 WastewaterCapital 10,725,833 1,664,355 12,390,188
481 Stortmvater Utility 3,285,273 549,684 3,834,957
484 Stormwatcr Capital 3,324,905 (23,598) 3,301,307
499 Utility Debt Reserve 2,388,355 (1,692.625) 695,730
503 Risk Management 3,706,763 (119.401) 3,587,362
504 Self Insurance Fiealth and Welfare Reserve 5,112,900 (207,761) 4,905,139
506 Employment Security 589,821 (487) 589,334
507 Accumulatcd Lcavc Liability 679,278 (8,776) 670,502
509 ER&R-Operations&Maintenance 1,601,842 80,339 1,682,181
510 ER&R-Reserves 5,I 10,375 3,624 5,113,999
511 Information Services 1,440,133 73,262 1.513,395
Total All funds $ 152,931,712 $ 5,941,854 $ 158,873,566
2 2016 Mid-Year Budget Amendment
SECTION2. That the totals for the funds noted in Section 1 above are hereby
appropriated for the fiscal year 2016.
SECTION3. ,Severabilitv. If any one or more sections, subsections, or
sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Ordinance and the same shall remain in full
force and effect.
SECTION 4. Effective Date. This ordinance shal I take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the day of , 2016
ERIC YOUNGER, Council President
Approved this day of , 2016
PATTY LENT, Mayor
ATTEST: APPROVED AS TO FORM:
SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney
PUBLISHED the day of , 2016
EFFECTIVE the day of , 2016
ORDINANCE NO.
3 2016 Mid-Year Budget Amendment
�S'� ��
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'�o: c�ty co����i
Mayor Patty Lent
�B'O�C Caroline Tompson, Budget Analyst
�@C 2016 Mid-Year Budget Amendment, Ordinance No. 5303
�it@� May 25,2016
The City adopted the 2016 budget by Ordinance No. 5292 on December 2,2015. Each year the City
assesses its current fiscal year budget and addresses any needed adjustments that have come to the
attention of the staff in Financial Services.Adjustments for both revenue and expenditures are brought
forvvard for the following reasons: to adjust the estimated beginning fund balances to actual,to account
for subsequent unanticipated/unexpected conditions, to account for previously approved projects that
were undervvay in 2015 that were not concluded and require carryover expenditure authority, to reallocate
revenue and expenditure line items within budget control categories with zero net increase, and to
formally account for various council motionslresolutions previously approved during 2016.
Enclosed is the mid-year budget amendment ordinance and detailed supporting schedules. Noteworthy
items that waRant further discussion are as follows:
General Fund
• Per City Goals for Financial Sustainability, it is preferable to use carryover balances in excess of
target to reduce ongoing expenses. The budget supports this effort with a debt service payment
of$115,000 in Parks to pay off the 1995 interfund loan issued by the Water Fund for Pendergast
Park.Addidonally, a transfer-out of$40,573 to the Contingency Reserve Fund is budgeted in
Non-Departmental. This transfer brings the estimated ending fund balance in the Contingency
Resenre Fund to the minimum reserve amount of thirty-seven and one-half cents per thousand
dollars of assessed valuation of property within the City. The target ending fund balance for the
Contingency Reserve Fund in 2016 is$938,778. This reduces annual expenditures by$62,972.
• Due to a change in the scope of work for the Navy Tunnel, $389,760 of$1,261,000 budgeted
project expenditures are being reallocated from General Fund Engineering to the Transportation
Capital Projects Fund for City sidewalk improvements.Additionally, $310,240 of 2015 project
carryover is added to the Transportation Capita!Projects Fund for City sidewalk improvements,
for a total of$700,000 funded by the Department of Commerce Grant.
• The adopted 2016 budget includes$435,200 in set-a-side labor costs for pending labor contract
settlements. Of that,$365,800 is being reallocated from Non-Departmental throughout aU
departments within the General Fund for recently approved contracts.An additional$130,600 is
allocated to the set-a-side for pending conVact settlements and the outcome of the ongoing Wage
and Classiflcation Study.
Other Funds
• The Street Fund budget reflects Council action to assume the rights, powers, functions and
obligations of the Bremerton Transportation Benefit District. The budget amendment includes
$583,072 in expenditures and$383,000 in revenue for the TBD work plan. Revenue and
expenditures identifled as TBD will be accounted for in a separate department within the Street
Fund budget.
• Proceeds from the sale of the former CenCom building is budgeted in the Contingency Reserve
Fund,$115,000.
• To account for the upcoming Parking Study, $85,000 is budgeted under professional services in
the Parking Fund.
• The Parks Capital Construction Fund includes$20,000 in donations for expenditures associated
with the Evergreen Park Path Project and$17,000 as a transfer-in from CDBG for ADA ramps at
Evergreen Park.
• The Lebo Blvd Construction Fund is formally created with the attached budget ordinance. As
previously approved by Council, of the$750,000 design budget, $515,000 is budgeted for the
street component and the remaining utility design budget is accounted for in Water($35,000)
Wastewater($15,000)and Stormwater($185,000)capital funds.
• The Utility Debt Reserve Fund accounts for reallocations from Water Operations($36,000)and
Wastewater Operations($82,000)for Utility bond reserve requirements.
The budget adjustments are necessary to properly reflect the nature and extent of revenues and
expenditures of the various City funds and departments. The attached ordinance and supporting
schedules(by fund)include adjustments by budget control category for both revenues and expenditures
with a City-wide appropriation, including fund balance, of$158,873,566.
2
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Texes
Property $ 8,302,000 a 8,302,000 $ -
Sales 7,514,000 7,514.000 -
Other 13,170,308 13,170,308 -
Licenses end Pcrmits 1,202,600 1,202,600 -
lntergovemmental 1,882,331 1,492,57t (389,760)
Charges for Services 4,951.176 5.051,176 100,000
Fines and Forfeiares 971,500 971,500 -
Miscellaneous 235,280 246,780 I1.500
Transfers In&Other Finencing 160,000 69,001 (90,999)
Totai Revenues 38,389.195 38,019,936 (369,259)
EXPENDITURES
Personnel£xpenses 27,884,760 27.992,460 ]07,700
Supplies,Services,and Taxes 10,259,343 9,988,403 (270,440)
Capitel Expendimres . . .
Debt Service 12,972 127,992 115,000
Transfers Out 940,000 980,373 40,573
Total Expenditures 39.097,075 39,089,908 (7,167)
CHANGES IN FUND BALANCE
Net change in fund balences (707,880) (1,069,972) (362,092)
Fund Belences-beginning 4.493,302 5,262.595 769,293
Fund Balences-ending S 3.785,422 $ 4,192,623 $ 407,201
GENERAL FUND EXPENDITURES ITY DEPARTMENT
Ciry Council $ 338,036 341,856 $ 3,800
Executive 363,928 365,928 2,000
Financial Services 1,470,646 1,501,846 31,200
Legal Department 1,054,664 1,071,364 16,700
Humen Resources 689,128 697,828 8,T00
Community Development 1,594,379 1,664,379 70,000
Municipel Court 1,388,410 1,399,910 11,500
City Auditor 81,540 81,540 -
PoliceDeparhnent 10,339,493 10,561,i93 221,700
Fire Departrnent 8,697,629 8,702,529 4,900
Police&Fire Pension 1,976,400 1,976,400 -
General Facilities 1,029,994 1,038,566 8,574
Parks&Recreation 2,716,241 2,879.487 163,246
Engineering 2,735,888 2,374,028 (361,860)
Non-Depertrnental 4,620,679 4,433,052 (187,627)
Totel Expendihues $ 39,097.075 $ 39,089,908 $ �
The target endirtg fund balance is 8.5°k of annual expenditures excluding capital. The target fund balance tor the 2016
budget as amended is$3,322,642. The actual ending fund balance after the proposed amendments is$4,192,623
which is higher than the target amount by$689,981. The 2016 budget as proposed,includes an ending fund batance
which exceeds the tatget,and is increased from the previously adopted budget by$407,201. The flnancial planning
goal is to maintain an ending fund balartce that meets or exceeds the target level.
FUND 001
ClTY OF BREMERTON
2016 ANTICiPATED REVENUES,EXPENDITURES AND CHANGES RV FUND BALANCE
GENERALFUND
For the Year Ended December 31,2016
Budeet Adiustmenb;
items Previously Anuroved bv Council or Finance Committee
Expenditure-Increase supplies dt services in Non-Dep�for Mimal Control Contract (3,960)
Revenue-Decreate ttansfer-in from Abatement and reallocate to charges for services(technical correcrion) (100,000)
Revenue-Increase charges for services for Abatement reallocated from transfers-in(technical correction) 100,000
Expenditure-Increase supplies&srvs for professional srvs in DCD for Military/Industrial Corridor Study(carryover) (50,000)
£xpenditure-Increase suppfies&srvs in Finance for prof srvs for arbitrage compliance and financial reporting (7,000)
Expenditure-Decrease personnel in Non-Dept and reallocate to other funds for lebor convact settlements 365,800
Expenditure-Increase personnel in Finance for labor conhact settlements (19,000)
Expenditure-lncrease personnel in Council for labor contract settlemenu (3,800)
Expenditure-Increase personnel in Executive for labor contrect settlements 12.0�)
Expenditure-Increasc personnel in DCD for Iabor contract settlements (20,000)
Expenditure-Increase personne!in Engineering for labor contract senlements (Z�.�)
Expenditure-Increase personnel in Fire for Iabor concract settlements (4.9�)
Expenditurc-[ncrease personnel in Municipal Court for labor condact settlemenu (I 1,500)
Expenditure-lncrease personnel in HR for labor contract settlements (5,600)
Expenditure-Increase personnel in Legal for labor connact settlements (16,700)
Expenditure-Increase personne!in Perks for labor contract settlements (26,800)
Expenditure-Increase personnel in Police for labor contract settlements (221.700)
Expenditure-Increase personnel in Facilides for Iabor contract settlements (5.9�)
New ttems Not Previously Approved bv Council
Revenue-Increase miscelleneous in Parks for Lions donation for scoreboard and field improvements 1 I,S00
Revenue-lncrease other revenue for insursnce recovery associeted with Kiwanis Perk fence demage 9,001
Expendihue-[ncrease supplies&scrvices in Parks For Lions and Kiwanis Park improvements (21.446)
Expenditure-Increase personnel in Finance for unenticipated increases in personnel benefits. (5.200)
Expenditure-Increase in Non-Dept for wst�ssocieted with wildlife menagement(raccoons) (3,040)
Expenditure-Incroase personnel in HR for unandcipated temporary increase in salaries (3,100)
Expenditure-Decrease personnel and reallocate to supplies and services in L.egal 31,200
Expenditure-Increase supplies&services in Legal for telecommunication and outside litigation services (31.200)
Expenditure-lncrease debt service in Parks to pey off interfimd loan from Water (115,000)
Expenditure-Increase supplies and services in Fecilities-reallocated ERR expenses�om Street Fund (2,674)
Revenue-Decrease intergovernmental for Dept of Commerce Grant(Tunnel)reallocated to Fund 3 I S (389,760)
Expenditure-Decneace supplies and services for Dept of Commer�e Tunnel project reallocated to Fund 31 S 389,760
Expendimre-incr�ase personnel in Non-Dept for additional set-a-side Iabor costs (130,600)
Expenditure-Increase tranfeo-out to Contingency Reserve Fund W meet reserve requirement (40,573)
Net edjustment to ending fund belance required E (362,092)
FUND 007
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
STREET EUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other 590,000 996,922 406,922
Licenses and Permits - - -
(ntergovemmental(fuel tax) 860,000 860,000 -
Charges for Services 357,376 57.376 (300,000)
Fines and Forfeitures - - -
Miscellaneous 974,I00 1,450,250 476,150
Transfers in&Other Revenue - - -
Total Revenues 2,781,4T6 3,364,548 583,072
EXPENDITURES
Personnel Expenses 1.255.900 1,255,900 -
Suppiies,Services,and Taxes 1,390.647 1,547.973 I57,326
Capital Expenditures 135,500 250,500 115,000
Debt Service - - -
Transfers Out - I 12,816 112,816
Total Expenditures 2,782.047 3,167,189 . 385,142
CHANGES IN FUND BALANCE
Net change in fund balances (571) 197,359 197,930
Fund Balances-beginning 466,030 502,019 35,989
Fund Balances�nding $ 465.459 $ 699,378 $ 233,919
Budeet Adiust�eots:
Items Previousfy Approved by Council
Revenue-Increase taxes for TBD vehicle fees 406,922
Revenue-Decreese charges for services for TBD work due to changes in accounting (300,000)
Revenue-Increase miscellaneous for TBD revenue previously accounted for in Fund 701 476,1 SO
Expenditure-[ncrease supplies and services for revised TBD work plan (160,000)
Expenditure-Increase capital for revised TBD work plan (115,000)
Expenditure-Increase transfers-out for revised TBD work plan (108,000)
New ltems Not Previously Approved by Council
Expenditure.-[ncrease transfer-out to Stormwater Capital for cost share of GPS equipment (4,816)
Expenditure-Decrease supplies and scrvices for Facilities equipment charges-reallocated to GF 2,674
Net adjustrnent to ending fund balance required $ 197,930
FUND 102
CITY OF BREMER'�ON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES RV FUND BALANCE
CONTINGENCY RESERVE FUND
For the Year Ended December 3l,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Properry $ - $ - $ -
Sales - - -
Other - - _
Licenses and Permits - - _
intergovernmental - - _
Charges for Services - - _
Fines and Forfeihues - - _
Miscellaneous 3,500 3,500 -
Transfers-in&Other Revenue 50,000 205,573 155,573
Total Revenues 53,500 209,073 155,573
EXPENDITURES
Personnel Expenses - - .
Supplies,Services,and Taxes - - .
Capital Expenditures - - .
Debt Service - - _
Transfers Out - - _
Total Expenditures - - _
CHANGES IN FUND BALANCE
Net change in fund balances 53,500 209,073 155,573
Fund Balances-beginning 730,840 729,705 (1,135)
Fund Balances-ending $ 784,340 $ 938,778 $ 154,438
Budeet Adiustmeots:
New Items Not Previouslv Aooroved by Council
Revenue-[ncrease other revenue for proceeds from sale of Cencom Building I I 5,000
Revenue-Increase transfer-in from General Fund to meet reserve requirement 40,573
Net adjustment to ending fund balance required $ 155,573
FUND 103
CITY OF BREMERTON
2016 ANTIC[PATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
LODGRVG TAX FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
T'axes
Property $ - $ - $ -
Sales - _ _
Other(hoteUmotel tax) 5 I 5,000 515,000 -
Licenses and Permits - _ _
Intergovernmental - - _
Chazges for Services - _
Fines and ForFeitures - _ _
Miscellaneous 800 800 -
Transfers in - - _
Total Revenues 515,800 515,800 -
EXPENDITURES
Personnel Expenses - - .
Supplies,Services.and Taxes 280,000 280,000 -
Capital Expenditures - - _
Debt Service - - _
Transfers Out I 55,000 155,000 -
Total Expenditures 435,000 435,000 -
CHANGES IN FUND BALANCE-
Net change in fund balances 80,800 80,800 -
Fund Balances-beginning 304,160 333,611 29,451
Fund Balances-ending $ 384,960 $ 414,411 $ 29,451
Budeet Adiustments:
Items Previously Approved by Cowcil
Net adjust to ending fund balance required $ _
FUND 104
CITY OF BREMERTON
2016 ANTICIPATED REVENUES.EXPENDITURES AND CHANGES iN FUND BALANCE
PARKMG SYSTEM FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Properry �$ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovernmental - - -
Charges for Services - - -
Fines and Forfeitures 195,000 195,000 -
Miscellaneous 1,416,100 1,416,100 -
Transfers in&Other Revenue - - -
Total Revenues 1,611,100 1,611,100 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes 963,718 1,048,718 85.000
Capital Expenditures - - -
Debt Service 492,308 492,308 -
Transfers Out 172,500 172,500 -
Total6xpenditures 1,628,526 1,713,526 85,000
CHANGES IN FUND BALANCE
Net change in fund balances (17,426) (102,426) (85,000)
Fund Balances-beginning 476,575 468,442 (8,133)
Fund Balances-ending $ 459,149 $ 366,016 $ 93,133
Bud�et Adiustments:
New Items Previouslv Appmved by Council
New Items Not Previously Approved bv Council
Expenditure-Increase supplies and services for parking study contract (85,000)
Net adjustrnent to ending fund baiance required S (85,000)
FUND 105
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
COMMUNITY DEVELOPMENT BLOCK GRANT
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
�Pe�' $ - $ . $ -
Sales _ _ _
Other . _ _
Licenses and Permits - _ .
lntergovernmental 589,000 633,103 44,I 03
Charges for Services 50,000 50,000 -
Fines and Forfeitures - - _
M iscellaneous 5,000 5,000 -
Transfers in 55,000 55,000 -
Total Revenues 699,000 743,103 44,103
EXPENDITURES
Personnel Expenses 123,600 123,600 -
Supplies,5ervices,and Taxas 574,944 574,944 -
Capital Expenditures - - _
Debt Service - - _
Transfers Out - 17,000 17,000
Total Expenditures 698,544 715,544 17,000
CHANGES IN FUND BALANCE
Net change in fund balances 456 27,559 27,103
Fund Balances-beginning I9,086 350,729 331,643
Fund Balances-ending $ 19,542 $ 378,288 $ 358,746
Budeet Adiustments:
Items Not Previously Approved by Council
Revenue-Increase intergovernmental for additional HUD funding allocation 44,103
Expenditure-[ncrease transfer-out to Parks Capital Constrvction for ADA ramps at Evergeen Park {17.000)
Net adjustrnent required to the ending fund balance $ 27,103
FUND 106
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES RV FUND BALANCE
ABATEMENT REVOLVMG FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permiu - - -
Intergovernmental - - -
Charges for Services - - -
Fines and Forfeitwes 25,000 25,000 -
M iscellaneous 1,000 1,000 -
Transfers in - - -
Total Revenues 26,000 26,000 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes 53,500 153,500 100,000
Capital Expenditures - - -
Debt Service - - -
Transfers Out 100,000 - (100,000)
Total Expenditures 153,500 153,500 -
CHANGES M FUND BALANCE
Net change in fund balances (127,500) (127,500) -
Fund Balances-beginning 337,180 389,449 52,269
Fund Balances-ending $ 209,680 $ 261,949 $ 52,269
Bud¢et Adiustments:
Items Previouslv Approved by Cowcil
Revenue-Decrease tiansfer-out to General Fund(technical coaection) (100,000)
Revenue-Increase charges for services to General Fund(technical correction) I 00.000
Net adjustment to ending fund balance required $ �
FUND 108
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
POLICE SPECIAL PROJECTS FUND
For tfie Year Ended December 31,2016
Proposed Adj Required
Adopted Amended Fmm The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Properry $ - $ - $ -
Sales - _ _
Other - _ _
Licenses and Permits - _ _
Intergovernmental - - -
Charges for Services - _ .
Fines and Forfeitures I5,000 I 5.000 -
Miscellaneous 53,500 53,500 -
Transfers in - - -
Total Revenues 68,500 68,500 -
EXPENDITURES
Personnel Expenses - - _
Supplies,Services,and Taxes 281,317 281,317 -
Capital Expenditures 90,000 90,000 -
Debt Service - - _
Transfers Out - - _
Total Expenditures 371�317 371,317 -
CHANGES IN FUND BALANCE
Net change in fund balences (302,817) (302.817) -
Fund Balances-beginning 484,263 497,744 13,481
Fund Balances-ending $ 181,446 $ 194,927 $ I3,481
Budeet Adiustments:
New Items Not Previously Approved by Council
Net adjustrnent to ending fund balance required $ -
FUND 110
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
PUBLIC ACCESS TELEVISION OPERATIONS FUND
For the Year Ended December 3 I,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
ProPertY $ - $ - $ -
Sales - _ _
Other(city PEG fees) - . _
Licenses and Permits 285,000 285,000 -
Intergovernmental - - _
Charges for Services 111,933 l 11,933 -
Fines and Forfeitures _ - _
Miscellaneous 68,200 68,200 -
Transfers in&Other - 4,255 4,255
Total Revenues 465,133 469,388 4,255
EXPENDITURES
Personnel Expenses 330,300 330,300 -
Supplies,Services,and Taxes 105,449 109,704 4.255
Capital Expenditures 35,000 165,000 130,000
Debt Service - _ _
Transfers Out - . _
Totai Expenditures 470,749 605,004 134,255
CHANGES IN FUND BALANCE
Net change in fund balances (5,616) (135,616) (130,000)
Fund Balances-begiru�ing 507,254 597,562 90,308
Fund Balances-ending $ 501,638 $ 461,946 $ (39,692)
Bud¢et Adiustments:
Items Previously Approved by Council
Expenditure-Increase capital for carryover of broadcast equipment upgrades (130,000)
Items Not Previously Approved by Council
Expenaiture-Increase supplies and services for building sign replacement (4,255)
Revenue-(ncrease other revenue for insurance recovery associated with building sign 4,255
Net adjustrnent to ending fund balence required $ (130,000)
FUND 113
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES[N FUND BALANCE
GIFT AND DONATION FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovemmental - - -
Charges for Services - - -
Fines and Forfeitures - - -
Miscellaneous 4,250 4,250 -
Transfers in - - -
Total Revenues 4,250 4,250 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes 5,500 5,500 -
Capital Expenditures - - -
Debt Service - - -
Transfers Out - - -
Total Expenditures 5,500 5,500 -
CHANGES M FUND BALANCE
Net chenge in fund balances (1,250) (1,250) -
Fund Balances-beginning 51,934 54,124 2,190
Fund Balances-ending $ 50,684 $ 52,874 $ 2,I 90
Budget Adiustments:
Items Previously Ap rg oved by Council
Net adjustment to ending fund balance required $ -
FUND 114
CITY OF BREMERTON
2016 ANT[CIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
TRIAL IMPROVEMENT FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Properry $ - S - $ -
Sales - - -
Other - -
Licenses and Permits - - -
Intergovernmental I 8,000 18,000 -
Charges for Services - - -
Fines and Forfeihues - - -
M iscellaneous 300 300 -
Transfers in - - -
Total Revenues 18,300 I8,300 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes 10,000 10,000 -
Capital Expenditures 45,000 45,000 -
Debt Service - - -
Transfers Out - - -
Total Expenditures 55,000 55,000 -
CHANGES IN FUND BALANCE
Net change in working capital (36,700) (36,700) -
Fund Balances-beginning 93,995 98,005 4,010
Fund Balances-ending $ 57,295 $ 61,305 $ 4,010
BudQet Adiustments:
Items Previously Approved by Council
Net adjuslment to ending fund balance required $ -
FUND 116
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
ONE PERCENT FOR ARTS FUND
For the Year Ended December 3 l,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovemmental - - -
Charges for Services 8,900 8,900 -
Fines and Forfeitures - - -
Miscellaneous 300 300
Transfers in - - -
Total Revenues 9,200 9,200 -
EXPENDITURES
PersonnelExpenses - - -
Supplies,Services,and Taxes 15,000 I 5,000 -
Capital Expenditures - - -
Debt Service - - -
Transfers Out - - -
Tota)Expenditures 15,000 15,000 -
CHANGES IN FUND BALANCE •
Net change in working capital (5,800) (5,800) -
Fund Balances-beginning 51,226 50,676 (550)
Fund Balances-ending $ 45,426 $ 44,876 $ (550)
Budget Adiustments:
New Items Not Previousiv A�proved bv Council
Net adjustrnent to ending fund balance required $ -
FUND 117
CITY O�'BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
CONFERENCE CENTER OPERATIONS
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2416 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovernmental - - -
Charges for Services 1,351.430 1,351,430 -
Fines and Forfeitures - - -
Miscellaneous 8,500 8,500 -
Transfers ln�Other Revenue 220,000 220,000 -
Total Revenues 1,579,930 1,579,930 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes 1,Sb9,055 1,569,055 -
Capital Expendihues - - -
Debt Service 2,600 2,600 -
Transfers Out - - -
Total Expenditures 1,571,655 1,571,655 -
CHANGES IN FUND BALANCE
Net change in fund balances 8,275 8,275 -
Fund Balances-beginning 25,431 I 18,449 93,018
Fund Balances-ending $ 33,706 $ 126,724 $ 93,018
Budeet Adiustments:
Items Not Previously Appmved by Council
Net adjusm�ent required to the ending fund balance $• -
FUND 120
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES RV FUND BALANCE
2010 LTGO
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 20I6 2016
REVENUES
Taxes
Property $ 2,225 $ 2,225 $ -
Sales 334,400 334,400 -
Other - - -
Licenses and Permits - - -
lntergovemmental 109,500 109,500 -
Charges for Services - - -
Fines and Forfeitures - - -
Miscellaneous 950 950 -
Transfers in 100,000 100,000 -
Total Revenues 547,075 547,075 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes - - -
Capital Expenditures - - -
Debt Service 545,636 545,636 -
Transfers Out - - -
Total Expenditures 545,636 545,636 -
CHANGES IN FUND BALANCE
Net change in fund balances 1,439 1.439 -
Fund Balances-beginning 147,735 162,903 15,168
Fund Balances-ending $ 149,174 $ 164,342 $ 15,168
Budget Adiustments:
New ltems Not Previoosly Ap�roved by Council
Net adjustment requ'ved to the ending fund balance $ -
FUND 203
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES iN FUND BALANCE
2010 UTGO/LTGO(B)
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Hudget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $• 850,000 $ 850,000 $ -
Sales - - _
Other - - _
Licenses and Permiu - - _
Intergovernmental 32,455 32,455 -
Charges for Services - - _
Fines and Forfeitures - - -
M iscel laneous I,100 1,100 -
Transfers in 172,500 172,500 -
Total Revenues 1,056,055 1,056,055 -
EXPENDITURES
Personnel Expenses .- - -
Supplies,Services,and Taxes - - .
Capital Expenditures - - _
Debt Service 1,066,457 1,066,457 -
Transfers Out - -
Tota)Expenditures 1,066,457 1,066,457 -
CHANGES[N FUND BALANCE
Net change in fund balances (f 0,402) (10.402) -
Fund Balances-beginning 124,111 131,612 7,501
Fund Balances-ending $ 113,709 $ 121,210 ;$. 7,501
Bud�et Adiustments:
New ltems Not Previouslv Approved bv Council
Net adjustment required to the ending fund balance ,$ -
FUND 204
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
GOVERNMENT CENTER LTGO
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Properry $ - $ - $ -
Sales - - -
Other - - -
Licenses and Pertnits - - -
[ntergovemmental - - -
Cherges fur Services - - -
Fines and Forfeit�ues - - -
Miscellaneous 500 500 -
Transfers in&Other Revenue 342,500 342,500 -
Total Revenues 343,000 343,000 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes - - -
Capital Expenditures - - -
Debt Service 337,713 337,713 -
Transfers Out - - -
Totat Expenditures 337,713 337,713 -
CHANGES IN FUND BALANCE
Net change in fund balances 5,28? 5,287 -
Fund Balances-beginning 84,143 84,158 15
Fund Balances-ending $ 89,430 $ 89,445 $ 1 S
Budeet Adlust�ents:
ltems Previously Approved bv Council
Net adjostment required to the ending fund balance $ -
FUND 205
CITY OF BREMERTON
2016 ANTICIPATED REVENUES.EXPENDITURES AND CHANGES IN FUND BALANCE
3015 PUBLIC SAFETY BOND FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Properry $ 530,000 $ 530,000 $ -
Sales - - .
Other - - -
Licenses and Permits - - -
lntergovemmental - - -
Charges for Services - - -
Fines and Forfeitures - - -
Miscellaneous - - -
Transfers in&Other Revenue - - -
Total Revenues 530,000 530,000 -
EXPENDITURES
Personnel Expenses - . -
Supplies,Services,and Taxes - - •
Capital Expenditures - - -
Debt Service 530,000 530,000 -
Transfers Out - - -
Total Expenditures 530,000 530,000 -
CHANGES iN FUND BALANCE
Net change in fund balances - - -
Fund Balances-beginning - 4,166 4,166
Fund Balances-ending $ - E 4,166 $ 4,166
Budeet Adiustments:
New(tems Not Previously Approved by Council
Net adjustrnent required to the ending fund balance $: -
FUND 206
CITY OF BREMERTON
2016 ANTICIPATED REVENUES.EXPENDITURES AND CHANGES fN FUND BALANCE
GENERAL GOVERNMENT CAPITAL 1MPROVEMENT FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - S -
Sala - - -
Other(Rea!Estate Excise Taxes) 820,000 820,000 -
Licenses and Permits - - -
Intergovernmentel - - -
Charges for Services - - -
Fines and Forfeitures - - -
Miscellaneous 4,000 4,000 -
Trnnsfers in&Other Revenue - - -
Total Revenues 824,000 824,000 -
EXPENDI7URES
Personnel Expenses - - -
Supplies,Services,end Taxes - - -
Capital Expe�itures 58,000 58,000 -
Qebt Servic:e - - -
Transfers Out 642,500 717,500 75,000
Total Expenditures �00,500 775.500 7S,000
CHANGES M FUND BALANCE
Net change in fund balances 123,500 48,500 (75,000)
Fund Balances-beginning 510,823 803,580 292,757
Fund Balances-ending $ 634,323 $ 852,080 S 217,757
Budeet Adiu9tments:
Items Previouslv Approved by uncil
Expenditure-Increase transfers-out to Parks Capitel Constructioo Fund for fountain repairs (75,000)
Net adjustment required w the ending fund balence $ (75,000)
FUND 308
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
PARK FACILITIES CONSTRUCTION FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - _
Other - - _
Licenses and Pemtiu - - -
Intergovemmental 5.000 5,000 -
Charges for Services - - -
Fines and Forfeitures - - -
Miscellaneous 783 20,783 20,000
Transfers in&Other Revenue - 92,000 92,000
Total Revenues 5,783 I 17,783 112,000
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes 5,000 80,000 75,000
Capital Expenditures - 37,000 37,000
Debt Service - - -
Transfers Out - - -
Total Expenditures 5,000 117,000 112,000
CHANGES iN FUND BALANCE
Net change in fund balances 783 783 -
Fund Balances-beginning 50,809 109,733 58,924
Fund Balances-ending $ 51,592 $ I IO,Sl6 $ 58,924
�� �
Budeet Adiustmeats:
Items Previouslv Aaoroved bv Council
Revenue-Increase transfer-in from General Gov't Capital Improvement Fund for fowtain repairs 75,000
Expenditure-Increase supplies and services for fountain repairs (75,000)
Items Not Previously Approved by Council
Revenue-[ncrease hansfer-in from CDBG for ADA ramps at Evergreen Perk 17,000
Revenue-Increase miscelleneous for donation received for Evergreen Park path project 20,000
Expenditure-Increase capital for ADA ramps and path at Evergreen Park (37,000)
Net adjustment required to the ending fund balance $ -
FUND 310
CI?Y OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
TRANSPORTATION CAPITAL PROJECTS
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
8udget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovernmental 2,683,625 3,607,789 924,164
Charges for Services - - -
Fines and Forfeitures - - -
Miscellaneous - - -
Transfers in 108,000 108,000 -
Total Revenucs 2,791,625 3,715,789 924,164
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes 755,000 - (755.000)
Capital Expenditures 2,121,000 3,829,726 1,708,726
Debt Service - - -
Transfers Out - - -
Total Expendittues 2,876,000 3,829,726 953,726
CHANGfiS M FUND BALANCE
Net change in fund balances (84,375) (113.937) (29,56z)
Fund Balances-beginning 308,570 352,202 43,632
Fund Balartces-ending $ 224,195 $ 238,265 $ 14,070
�
Budeet Adiustments:
Items Not Previously Ap�,roved by,Council
Revenue-Increase intergovemmental for Dept of Commerce g�ant proceeds for City Sidewalks(Tunnel) 700,000
Expenditure-Increase capital for Ciry Sidewalk Project-Tunnel carryover and reallocation (700,000)
Expenditure-Decrease supplies and services for Austin Drive and reallocate to capita!(tech correction) 755,000
Expenditure-Increase capital for Austin Drive(�755,000)and budget carryover($16,940) (771,940)
Expenditure-Increase capital for Crovm Hill Safe Routes carryover(design) (90,000)
Expenditure-Increase capital for HWY Safety Project carryover (126,498)
Expenditure-Increase capital for Crosswalk Bundle canyover (20,288)
Revenue-Increase intergovemmental for canyover of Fed HWY Admin grant proceeds 224,164
Net adjustrnent required to the ending fund balance $ (29,562)
FUND 315
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDI'NRES AND CHANGES M FUND BALANCE
FIRE PUBLIC SAFETY CAPITAL
For the Yeer Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES �
Tares
ProPertY $; $ - $. -
Sales . .
Other ..
Licenses and Permits , - -
Intergovemmental - . -
Charges for Services - -
Fines and Forfeitures -
Miscelleneous _
Transfers in&Other Revenue -
Total Revenues - -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes 460,000 460,000 ,
Capital Expenditures 1,090,000 1,090.000 -
Debt Service - - -
Transfers Out - - .
Total Expenditures I.S50,000 I,550.000 -
CHANGES M FUND BALANCE
Net chenge in fund balances (1,550,000) (I,SS0,000) -
Fund Balences-beginning 4,430,000 4,500,042 70,042
Fund Belances-ending $ 2,880,000 $ 2,930,042 $ 70,042
Bud¢et Adiustments:
[tems Previously Approved b�,Council
Net adjustment required to the ending fund balance $ -
FUND 316
�
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
LEBO BLVD CONSTRUCTION PRO]ECT
For the Year E�ded December 31.2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - S -
Sales - - -
Other - - -
Licenses nnd Pertnits - - -
Intergovemmental - S15,000 515,000
Charges for Services - - -
Fines and Fodeitures - - -
Miscellaneous - - -
Transfers in&Other Revenue - - -
TotalRevenues - 515,000 515,000
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,end Taxes - S 15,000 S 15,000
Capital Expenditures - - -
Debt Service - - -
Transfers Out - - -
Totel Expendituces - 515,000 S 15,000
CHANGES M FUND BALANCE
Net change in fund balences - - -
Fund Balances-beginning - - -
Fund Balances-ending $ - E - $ -
Budeet Adiustments:
Items Previouslv A�nroved bv Council
Expenditure-Increase supplies and services for design costs (515,000)
Revenue-Increase intergovernmental for TIB grant 515,000
Net adjusonent required to the ending fund balance $ -
FllND 317
Ciry of Bremerton
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES 1N FUND BALANCE
WASHMGTON AVE CONNECTOR FUND
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Pern►its - - -
Intergovemmental 233,223 233,223 -
Cherges for Services 72,720 72,720 -
Fines and ForFeitures - - -
Miscellaneous 1,000 I,000 -
Transfers in&Other Revenue - - -
Total Revenues 306,943 306.943 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services,and Taxes - - -
Capital Expenditures 255,065 255,065 -
Debt Service - - -
Transfers Out - - -
Total Expenditu�es 25S,063 255,065 -
CHANGES IN FUND BALANCE
Net change in fund balences 51,878 51,878 -
Fund Balances-beginning 254,784 269,661 14,877
Fund Balences-ending $ 306,662 S 3Z1,539 S 14,877
Bud¢et Adiustments:
Items Previousl�Approved by Council
�1
Net adjustment required to the ending fund balance $ -
FiJND 334
Citv of Bremerton
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
WATER UTILITY
For the Year Ended December 31,2016
Proposed Adj Required
Adupted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Properry $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovernmental - - -
Charges for Services 12,112,219 12,I 12,219 -
Fines and Forfeihues 30,000 30,000 -
Miscellaneous 346,608 346,608 -
Transfers in&Other Revenue 58,000 173,000 I 15,000
Total Revenues 12,546,827 12,661,827 115,000
EXPENDITURES
Personnel Expenses 3,795,200 3,795,200 -
Supplies,Services,and Taxes 6,268,583 6,268,583 -
Capital Expenditures - - - �
Debt Service 1,225.594 1,225.594 -
Transfers Out 1,36�,000 1.400,816 40,816
Total Expenditures 12,649,377 12,690,193 40,816
CHANGES M WORKING CAPITAL BALANCE
Net change in working capital (102,550) (28,366) 74,184
Fund Balances-beginning working capital 2,532,410 2,911,102 378,692
Fund Balances-ending working capital $ 2,429,860 $ 2,882,736 $ 452,876
�
Budeet Adiustments:
New Items Not Previouslv Aonroved bv Council
Expenditwe-Increase transfer-out to Stormwater Capital Fund for cost shere of GPS equipment (4,816)
Revenue-Increase other revenue for Parks interfund loen repayment 115,000
Expenditure-Increase transfer-out to Utility Debt Reserve Eund for Utility Bond Reserve Requ'vements (36,000)
Net adjustrnent required W the ending fund balance $• 74,184
FUND 401
CITY OF BREMERTON
2016 ANTICIPA?ED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
WATER CAPITAL
For the Year Ended December 31.2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Sudget
2016 2016 2016
REVENUES
Taxes
Properry $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovemmental - - -
Charges for Services - - -
Fines and Forfeitures - - -
M iscel laneous I 5,000 I 5,000 -
Transfers in&Other Revenue 6,511,000 6,511.000 -
Total Revenues 6.526,000 6,526,000 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services.and Taxes 776.430 7'16,430 -
Capital Expenditures 6,648,000 6,926,808 278,808
Debt Service - - -
Transfers Out - - -
Total Expenditures 7,424,430 7,703,238 278,808
CHANGES IN WORKING CAPITAL BAI.ANCE ,
Net change in working capital (898,430) (1,177,238) (278,808)
Fund Balances-beginning working capitel 3,702,019 4,587 1�31 885,112
Fund Balances-ending working capital $ 2,803,589 S 3,409,893 � 606.304
�
Budeet Adivatments:
Items Previous�y Approved by Council
Expenditure-Increase capital for two 1R Wn utility trucks. (60,000)
Expenditure-Incn:ase capital for lohn Deer excavator. (83,808)
Expenditure-Increase capital for Forestry bridge project(cartyover) (100,000)
Expenditure-Increase capitai for Lebo Blvd Project design cost (35,000)
New Items Not Previousiy Approved bv Council
Net adjustrnent required W the ending fund balance $ (278,808)
FUND 404
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
GOLD MOUNTAIN GOLF COMPLEX
For the Year Ended December 31,2016
� Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovernmental - - -
Cherges for Services 4,254,687 4,254,68? -
Fines and Forfeitures - - -
Miscellaneous 14,200 14,200 -
Transfers in - - -
Total Revenues 4.268,887 4,268,887 -
EXPENDITURES
Personnel 6xpenses
Supplies,Services,and Taxes 3,652,278 3,652,278 -
Capital Expenditures 85,000 85,000 -
Debt Service 454,289 454,289 -
Transfers Out - - -
Total Expenditures 4,191,567 4,191,567 -
CHANGES IN FUND BALANCE
Net change in working capital 77,320 77,320 -
Fund Balances-beginningworkingcapital (30,141) (16,162) 13,979
Fund Balances-ending working capital $ 47,f 79 $ 61,158 $ 13,979
Budeet Adiustments:
Items Not Previous�y Approved bv Council
Net adjustment required to the ending fund balance $ -
FUND 407 '
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
WASTEWATER UTILITY
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
PropeRy $ - $ - $ -
Sales 29,000 29,000 -
Other 4,000 4,000 -
Licenses and Permits - - -
Intergovernmental - - -
Charges for Services 14,667,447 14,667,447 -
Fines and Forfeitures 20,000 20,000 -
Miscellaneous 20,000 20,000 -
Transfers in&Other Revenue 66,000 148,000 82,000
Total Revenues 14,806,447 14,888.447 82.000
EXPENDITURES
Personnel Expenses 2,822,295 2,822,295 -
Supplies.Services,and Taxes 7,248,903 7,248,903 -
Capital Expendimres - - -
Debt Service 3,192,695 3.192,695 -
Transfers Out 1,740,000 1,744,816 4.816
Total Expenditures 15,003,893 15,008,709 4,816
CHANGES M FUND BALANCE
Net change in working capital (197,446) (120,262) 77,184
Fund Balances-beginning working capital 4,035,669 4,296,300 260,631
Fund Balances-ending working capital $ 3,838,223 $ 4,176,038 $ 337,815
Budeet Adiustments:
Items Previously Approved by Council
New Items Not Previously Approved by Council
Expenditure-lncrease transfer-out to SWrmwater Capital Fund for cost share of GPS equipment (4,816)
Revenue-Increase transfer-in from Utility Debt Reserve W reallocate Utility Bond Reserve requiremenu 82,000
Net adjustrnent required to the ending fund balance $ 77,184
FUND 451
CITY OF BREMERTON
2016 ANT[CIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
WASTEWATER CAPITAL
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
. 2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - -
Other - - -
Licenses and Permits - - -
Intergovemmental 1,002,000 1,002,000 -
Chazges for Services - - -
Fines and Forfeitures - - -
Miscellaneous 10,000 10,000 -
Transfers in&Other Revenue 6,425,000 6,425,000 -
Total Revenues 7,437,000 7,437,000 -
EXPENDITURES
Personnel Expenses - - -
Supplies,Services.and Taxes 20.000 174,725 I 54,725
Capital Expenditures 5,967,000 6,167,100 200,100
Debt Service - - -
Transfers Out - - -
Total Expenditures 5,987,000 6,341,825 354,825
CHANGES IN FUND BALANCE
Net change in working capital 1,450.000 1,095,175 (354,825)
Fund Balances-beginning working capital 3,288,833 4,953,188 1,664,355
Fund Balances-ending working capita! $ 4,738,833 $ 6,048,363 $ 1,309,530
Budeet Adiustments:
Items Previously Approved by Council
Expenditure-Increase capital for biofilter upgrade and PS OB6 and PS EB3 generators(carryover) (185,100)
Expenditure-Increase capital for Lebo Blvd Project design cost (15,000)
Expenditw�e-Increase supplies and services for grit source removal study and sewer study(carryover) (i 54,725)
New Items Not Previously Approved y Council
Net adjus�uent required to t6e ending fimd balence '$ 354,825
FUND 454
CITY OF BREMER70N
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
STORMWATER UTILITY
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
ProPorty $ - $ - $ -
Sales - _ _
Other _ _ _
Licenses and Permits - . _
Intergovemmental 22,000 22,000 -
Charges for Services 3,000,000 3,000,000 -
Fines and Forfeitures 6,800 6,800 -
Miscellaneous 1,000 1,000 -
Transfers in&Other Revenue 20,000 20,000 -
Totel Revenues 3,049,800 3,049,800 -
EXPENDITURES
Personnel Expenses 1,036,375 1,036,375 -
Supplies,Services,and Taxes 1,569.512 1,569,512 -
Capital Expenditures - - -
Debt Service 135,039 135,039 -
Transfers Out 189,000 189,000 -
Total Expenditures 2,929,926 2,929,926 -
CHANGES IN FUND BALANCE
Net change in wwking capital 119,874 119,874 -
Fund Balances-beginning working capital 235,473 785,157 549,684
Fund Balances-ending working capital $ 355,347 $ 905,031 $ 549,684
� �
Budeet Adiustments:
Items Previouslv Approved by Council
New Items Not Previously Approved bv Council
Net adjustment required to the ending fund balance $
UND
F 481
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
STORMWATER CAPITAL
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Properry $ - $ - $ -
Sales - _ _
Other - _ _
Licenses and Permits - - _
Intergovernmental 60,000 60,000 -
Charges for Services - _ _
Fines and Forfeitures - _ _
Miscellaneous 9,000 9,000 -
Transfersin&Other Revenue 1,493,500 1,507,948 14,448
Total Revenues 1,562,500 1,576,948 14,448
EXPENDITURES
Personnel Expenses - - .
Supplies,Services,and Taxes 150,000 150,000 -
Capital Expenditures 1,850,000 1,869,30Q 19,300
Debt Service - - -
Transfers Out - 185,000 I 55,000
Total Expenditures 2,000,000 2,204,300 204,300
CHANGES IN FUND BALANCE
Net change in working capital (437,500) (627,352) (189,852)
Fund Batances-beginning working capital 1,762,405 1,724.359 (38.046)
Fund Balances-ending working cepital $ 1,324,905 $ 1,097,007 $ (�227,898�
s_a
Budeet Adiustments:
Items Previouslv Approved by Council
Expenditure-Increase capital for Lebo Blvd Project design cost (185,000)
New Items Not Previouslv Approved bv Council
Expenditure-Increase capital for GPS equipment purchase (19,300)
Revenue-Increase nansfers-in from Street,Water and Wastewater for cost share of equipment purchase 14,448
Net adjustment required to the ending fund balance $ (189,g52)
FUND 484
CITY OF BREMERTON
2016 ANT[CIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
IITILITY DEBT RESERVE
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ $ $ -
Sales '
Other '
Licenses and Permits '
Intergovemmental '
Charges for Services "
Fines and Forfeitures "
Miscellaneous 12,900 12,900 -
Transfers in and other 629,000 665,000 36,000
Total Revenues 641,900 677,900 36,000
EXPENDITURES
Personnel Expenses '
Supplies,Services,and Taxes - '
Capital Expenditures "
Debt Service "
Transfers Out 82,000 82,000
Total Expenditures - 82.000 82,000
CHANGES M FUND BALANCE
Net change in working capital 641,900 595,900 (46,000)
Fund Balances-beginning working capital��� 1,746�455 17.830 (1,728,625)
Fund Balances-ending working capital $ 2,388,355 S 613,730 $ 1,774,625
New Items Not Previouslv Appmved bv Council
Revenue-Increase transfer-in from Water for Utiliry Bond Reserve Requiremenu 36,000
Expenditure-lncrease transfer-out to Wastewater to reallocate Utility Bond Reserve Requirements (82,000)
Net adjustrnent required to the ending fund balance $
���Excludes bond reserves unavailable jor expenditure
Items Previously Approved by Council
FUND 499
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
RISK MANAGEMENT[NTERNAL SERVICE FUND
Eor the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Properry $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovemmentel - - -
Charges for Services - - -
Fines and Forfeitures - - -
M iscellaneous 1,540.040 I,540,040 -
Transfers in - - -
Total Revenues 1,540,040 1,540,040 -
EXPENDITURES
Personnel Expenses 240,000 240.000 -
Supplies,Services,and Taxes 1,300,040 1,300,040 -
Capital Expendiwres - - -
Debt Service - - -
Transfers Out - - -
Total Expenditures 1,540,040 1,540,040 -
CHANGES RV FUND BALANCE
Net change in working capital - - -
Fund Balances-beginning working capital 2,166,723 2,047,322 (119,401)
Fund Balances-ending working capital $ 2,166,723 $ 2,047�322 $ (119,401)
Budget Adiustmenta:
New Items Not Previously Approved by Council
Net adjustrnent required to the ending fund balance $ -
FUND 503
CITY OF BREMERTON
2016 ANT(CIPATED REVENUES.EXPENDITURES AND CHANGES M FUND BALANCE
SELF INSURANCE HEALTH AND WELFARE RESERVE
For the Year Ended December 3 l,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Ta+ces
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovemmental - - -
Charges for Services 4,764,900 4,764,900 -
Fines and Forfeitures - - -
Miscellaneous - - - •
Transfers in - - -
Total Revenues 4,764,900 4,764,900 -
EXPENDITURES
Petsonnel Expenses - - •
Supplies,Services,and Taxes 4,399,500 4,399.500 -
Capital Expenditures - - -
Debt Service - - -
Transfers Out - -
Total Expenditures 4.�9,500 4,399,500 -
CHANGES IN FUND BALANCE
Net change in working capital 365,400 365,400 -
Fund Balances-beginning working capital 348,000 140,239 (207,761)
Fund Balances-ending working capital $ 713,400 $ 505,639 $ (2�07,761)
Bndeet Adiustments:
Items Previou�Agproved by Council
New Items Not PreviousJy Aonroved by Council
Net adjustment required w the ending fund balance $: -
FUND 5Q4
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
EMPLOYMENT SECURITY
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Pertnits - - -
Intergovernmental - - -
Charges for Services - - -
Fines and Forfeitures - - -
Miscellaneous 35,000 35,000 -
Transfers in - - -
Total Revenues 35,000 35,000 -
EXPENDITURES
Personnel Expenses 25,000 25,000 -
3upplies,Services,and Taxes - - -
CaQital Expenditures - - -
Debt Service - - -
Transfers Out - - -
Total Expenditures 25,000 25,000 -
CHANGES M FUND BALANCE
Net chenge in working capital 10,000 10,000 -
Fund Balances-beginning working capital 554,821 554,334 (487)
Fund Balances-ending working capital $ 564,821 $ 564,334 $ (487
� � ,
Budeet Adiustments:
Items Previousl�Anproved by Council
Items Previously Approved by Council
Net adjustrnent required W the ending fund balance $ -
FUND 506
CITY OF BREAAERTON
2016 ANTICIPATED REVENUES,EXPENDfTURES AND CHANGES[N FUND BALANCE
ACCUMULATED LEAVE LIABILITY
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovernmental - - -
Charges for Services - - -
Fines and Forfeitures - - -
Miscellaneous 165,000 165,000 -
Transfers in - - -
Total Rev�nues 165,000 165,000 -
EXPENDiTURES
Personnel Expenses 175,000 175,000 -
Supplies,Services,and Texes - - -
Capital Expenditures - - -
Debt Service - • -
Transfers Out - - -
Total Expenditures 175,000 175,000 -
CHANGES M FUND BALANCE
Net change in working capital (10,000) (10,000) -
Fund Balances-beginning working capital 514,278 505,502 (8,776)
Fund Balances-ending working capital $ 504,278 $ 495,502 $ (8,776)
�
Budeet Adjus4menls:
Items Previouslv Approved by Council
Items Previouslv Aonroved bv Council
Net adjustrnent required to the ending fund balance $ -
FUND 507
CITY OF BPtEMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
EQUIPMENT RENTAL RESERVE-OPERATIONS AND MAINTENANCE
For the Year Ended December 31.2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
20t6 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Seles - - -
Other - - -
Licenses end Permits - - -
Intergovernmental - - -
Charges for Services 1,410,355 1,410,355 -
Fines and Forfeitures - - -
Miscellaneous 1,850 1,850 -
Transfers in&Other Financing - - -
Total Revenues 1.412,Z05 1,412,205 -
EXPENDITURES
Personnel Expenses 432.200 432,200 -
Supplies,Services,and Taxes 1,042,557 1,042,557 -
Capital Expenditures - - -
Debt Servico - - -
Transfers Out - - -
Total Expenditures 1.474,757 1,474,757 -
CHANGES Rd FUND BALANCE
Net change in working capital (62,552) (62,552) -
Fund Balences-beginning working capital 189,637 269,976 80,339
Fund Balances-ending working capital $� 12�7,085. $ 207,424 $ 80.339
Bodget Adfnstments:
New Items Previouslv Approved by Council
Net adjustment to ending fund balance required '$ -
FUND 509
CITY OF BREMERTON
2016 ANTICIPATED REVENUES,EXPENDITURES AND CHANGES M FUND BALANCE
EQUIPMEN'T RENTAL RESERVE-RESERVES
For the Year Ended D�cember 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budgei
2016 2016 2016
REVENUES
Taxes
Properry $ - $ - $ -
Sales - - -
Other - - -
Licenses and Permits - - -
Intergovernmental - - -
Charges for Services 956,000 - (956,000)
Fines and Forfeitures - - -
Miscellaneous 68.384 68,384 -
Transfers in&Other f inancing - 956.000 956,000
Total Revenues 1,024,384 1,024.384 -
EXPENDITURES
Personnel Expenses -
Supplies,Services,and Taxes - -
Capital Expenditures 1,277,000 1,277,000 -
Debt Service - -
Transfers Out&Other - -
Total Expenditures 1,277,000 1.277,000 -
CHANGES IN FUND BALANCE
Net change in working capital (252,616) (252,616) -
Fund Balances-beginning working capital 4,085,991 4,089,615 3,624
Fund Balances-ending working capital $ 3,833,375 $ 3,836,999 3,624
�udeet Adjustments:
[tems Previously Approved by Council
New[tems Not Previously Approved bv Council
Revenue-Decrease charges for services due to technical correction in accounting. (956,000)
Revenue-Increase other revenue due to technical correction in accounting. 956,000
Net adjustment requ'ved to the ending fund balance $
FUND 510
CITY OP BREMERTON
2016 ANTICIPATED REVENUES,EXPENDiTURES AND CHANGES M FUND BALANCE
INFORMATION SERVICES
For the Year Ended December 31,2016
Proposed Adj Required
Adopted Amended From The
Budget Budget Adopted Budget
2016 2016 2016
REVENUES
Taxes
Property $ - $ - $ -
Sales - - -
Other - - -
Licenses and Pertnits - - -
Intergovemmental - - -
Charges for Services 1,171,622 1,171,622 -
Fines and Forfeitures - - -
Miscellaneous - - -
Transfers in - - '
Total Revenues 1,171,622 1,171,622 -
EXPENDITURES
Personnel Expenses 569,300 569,300 -
Supplies,Services,and Taxes 740,025 740,025 -
Capital Expenditures 25,000 25,000 -
Debt Service - - '
Transfers Out - - -
Total Expenditures 1,334.325 1,334,325 -
CHANGES IN FUND BALANCE
Net change in working capital (162,703) (162,703) -
Fund Balances-beginning working capital 268,511 341,773 73,262
Fund Balances-ending working capital $ 105,808 $ 179,070 $ 73,262
�- �
Budeet Adiustments:
Items Previouslv Aooroved bv Council
Net adjustrnent required to the ending fund balance �.
FUND 511
�-
�
CITY OF
. � RE v1ERTOO
remer on
M id -Yea r Budget Ad j ustment
Ma 25, 2016
y
:�^..- ._.�._�
��
�:��� - -
easonsto men t e u et
�` Adjust budgeted be�inning fund balances to
actual
�� Carryover expenditure authority from 2015
��� Adjust for items previously approved by Council
but not yet formalized by ordinance
�� Tech n ica I corrections ( budget control pol icy)
'�� U na ntici pated/u nexpected items
'� New items for Council consideration
__ __
_��.:�..�. ._.._...��..
��_---- _ �;.
• � . , �
�
• - � • � •
. �
� � � � � � � � � � � b � �
� � � � � �
� � � � ' � • '
General Fund 50,000 3,960 -61,127 407,201 400,034
�'--'---.--�---�--------- �--- -�r— ---- lr-------- ----------�r —�-------------i�--�-�---
� ii ii ,
; Special Revenue �'I 130,000 j� 383,000 �; 108,397 ;, 808,147 „ 1,429,544 ;
�- ---------- ----�L------- ---�=--------------- ------,�.____.------- ----.._..._..I�---�-- --------------��----�---------
Debt Service 0 0 0 26,850 26,850
----- ------� ------ - -- - - --- -
-- ----- __. _ ,
-� ;� ------ - - , -- ,
�
� Capital Improvement �� 953,726 � 665,000 �� 37,000 i' 375,670 �; 2,031,396 �
� :
'------------- ------ - ��---- �
,
__- _"'_ __'__� ____"--'__'_'__""'-'JL.._."_"_"_ '_ '-"-___'___-'__ -"-"-____"'"_'__._..._._._.... ....""__.��._.""
Enterprise 439,825 378,808 146,932 1,267,665 2,233,230
_ _ -------_. .--;.
�---------------------- , � ------- --------- ----
-- ---
- -- -
_..--- -
; Internal Service i 0 � �; 0 � -179,200 -179,200
._..------— -------- ,,
,
------ �-----------._ _ I .------ ---- . --- .-- .. ._ ._..,. _ - --- __ ._.-- i-----------.- --- - -----!_. - - _ ._. ;
. . � 1 . : 1 1 . • , ; ,
� - � -
_ _ �.:
.�d I��,�-� -__ ---_
� � . / � � • � / � � �
• •
, . � � , � • •
. ' • •
- • • • •
Taxes $328,321 Personnel $304,106
_.-�--- --------._.. _ ,_ .-- ------ _ __...__. -- --...---...------._„-------------------- ----....._. _..;
;- ------- ------
� ��,
' Licenses & Permits ;�
62,057 ; �, Supplies & Services !; 65,985 �
'�-- --------------- -- ._._..... __._ _._.._
- -------, _----.... __ _ - - ----.. .._ __...---------- ----
Intergovernmental 27,886 Debt Service 0 �
------------ -- - --------- �--_. --------- ---- --- — --------�-- . .---..___._...
, ; , �
� Charges for Services -61,511 ; ; Capital � -3,OZ8 ;
� _:�._ -- ----------- --=
; �
Fines & Forfeitures 47,057 Transfers 9,265
� ------------------ - ----------------.._....__.., �_ __..----�- - --- -- -- ------ ------- ---_._...-- --- ---- -
� ,�--
l _._ : ; �;
; Miscellaneous � -11,827 ' „ '
� ��
Transfers & Other 981
�----------- -------- -- - -------, ; �-----
- - ,-- —
Total* $392,965 ; ; Total* I $376,328 ';
� _ ._. .-- -- ---.__. --- ----------! _.._
. �
_ _..._.._._. --- --- ----- - _ - -.. . ___ _ - _..__.. _. --- ----. . _....--� - - ---- - ---------.._... - _
, • . .. --� - � ..-
• � • •
u ort � na ncia oa s a n o icies
� Goals for Financial Sustainability
`'r "The budget and financial plans of the City shall balance recurring
operating expenses....to recurring operating revenue."
"� "Cash Balances in excess....may be used for one-time or non-
recurrinq costs."
;_-
_r___�______ _.:�-�-�.�_
J f---����_ .. _
_ ..-.-
•
enera u n ustments
� One-Time Use of Funds
t`� Transfer to Contingency Reserve - $40,573
�`� Interfund Loan Payment - $ 115,000
� � ngoing
'� Set-A-Side Labor - $ 130, 600
�'� Pending Contract Setttements
"� Outcome of Wage & Class Study
_;�__ — -�._ - . --___�.
�.
/
/���
� � . • i • • � � • • • • i . . '
. �
i • • �
� • • • : . .
Amount Above Projection $769,293
-------------- ...-------------------------- ----------.._. _..---
' Carryover ii -50,000 '
=-- ----....--------- --- ---� -----.....__. J:- ----- -
One Time Use of Funds
�------ --- ----- ---- -------- _ _._ _ ..-- _ . __ ..- - ._ _ - -_ . . __ _ - -------, ___ _..,
� Parks Interfund Loan Payment I; -115,000 �
Transfer to Contingency Reserve Fund -40,573
--- ---- --._.,.._.__ ----. .-- - -._. _.- -- -- _. . _ .. - --- -- --- _-- ----- -- -----. __._.__. .
�-- --_. .-- -- _ . ... .
; Other Adjustments (Net of Revenue) ,� -14,874 :
Ongoing Use of Funds
.-- -----�--------- ---------------------------------- -. ..- -----__._..__.---.. --,
, �
� Other Adjustments i; -11,045 ;
,
�--- --------.._..._....__..__.._.__.--------------- �� ,
Set-A-Side Labor -130,600
-------------------------- - -.._. __.. ------------------- - --- ,----- -- ----�-�--------,
; Net Ad'ustment to Endin Fund Balance �! �
1 g „ $4o7,2oi ; ._
:_ _ _...------------ - _.._ _ .. _ .- - -- - - - - -- -------- _
_ _ . _ . _ _ . . .... . � ----..._
�a..
,.�;`.-
• � • •
u ort � na nc � a oa s a n o � cies
�� Goals for Financial Flexibility
`" "The City shall strive to maintain ending cash and investment
balances in the General Fund of no less than 8.5°0 of total planned
annual operating expenses."
r' "The City will strive to maintain a balance of a� least the
equivalent of thirty-seven and one-half cents per thousand dollars
of assessed valuation of property within the City in the
Contingency Reserve Fund... "
"'` 2016 = $938, 778
__�__-----�-=- �-- -�..�.,_
�r--- :.b; -
G F Bud eted End i n Fund Ba Ia nce -2� 16
� g
Amended Ending Fund Balance $4, 192, 623
S. 5% Minimum Target $3, 322, 642
Recom mended Best Practice �16�io - 60 Days) $6, 254, 385
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enera u n — �x ea r ro ect � on
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2016 2017 2018 2019 2020 2021
�Revenue 38,019,936 37,919,584 38,921,471 40,047,485 41,223,331 42,131,440
Expenditure 39,089,908 39,422,054 40,292,803 41,034,775 42,022,026 43,090,610 _ - -
�Revenue r--�Expenditure � �- -�
�
/'�
AGENDA BILL ��
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Public Hearing and Adoption of Study Session Date: May 25, 2016
Resolution No. 3269 to adopt the 2016 Work COUNCIL MEETING Date: June 1, 2016
Plan authorizing 2016 Street Maintenance, Department: Public Works
Repair and Construction Projects from Presenter: Chal Martin
Transportation Benefit District (TBD) Funds Phone: (360) 473-5758
SUMMARY: The attached resolution adopts the proposed 2016 Work Plan for street maintenance,
repair and construction projects to be funded from Transportation Benefit District (TBD) funds. The
work plan will expend $683,000 from revenue received from the vehicle license fee adopted by the
TBD in December 2011.
ATTACHMENTS: Resolution No. 3269 of the Bremerton City Council, authorizing street
maintenance projects from Transportation Benefit District funds for 2016, sumrriarized in Exhibit A of
the resolution.
FISCAL IMPACTS (Include Budgeted Amount): The proposed 2016 work plan budget is $683,000.
The anticipated balance of TBD funds at 12/31/16 is $199,068.
STUDY SESSION AGENDA: ❑ No Presentation � Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business �x Public Hearing
Move to adopt Resolution No. 3269 authorizing 2016 street maintenance, repair and construction
projects from Transportation Benefit District funds.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
RESOLUTION NO. 3269
A RESOLUTION of the City Council of the City of
Bremerton, Washington, adopting the 2016 Work Plan authorizing
street maintenance, repair and construction projects from
Transportation Benefit District funds.
WHEREAS, in Ordinance No. 5076, the City Council of the City of Bremerton
established the Bremerton Transportation Benefit District as authorized by RCW 35.21.225 and
subject to the provisions of RCW 36.73; and
WHEREAS, in Resolution No. 005, the Bremerton Transportation Benefit
District established an annual vehicle license fee in the amount of twenty-dollars ($20.00),
consistent with RCW 36.73.065, to be collected by the Washington Department of Licensing on
qualifying vehicles as set forth in RCW 82.80.140 and Chapters 36.73 and 46.16 RCW; and
WHEREAS, the funds collected from the vehicle license fee shall be used for
transportation improvements that preserve and maintain and improve the transportation
infrastructure of the City consistent with the requirements of Chapter 36.73 RCW. The funds
shall be used primarily for improvements to preserve and maintain the City's previous
investments in the transportation infrastructure, reduce the risk of transportation facility failure,
improve safety, continue the cost-effectiveness of the City's infrastructure investrnents, continue
the optimal performance of the transportation system, and make other related improvements as
authorized by Chapter 36.73 RCW; and
WHEREAS, on March l6, 2016, the City Council, following a public hearing,
passed Ordinance No. 5297 whereby the City of Bremerton assumed all of the rights,powers,
immunities, functions, and obligations of the Bremerton Transportation BenefitDistrict,
vesting the City with each and every right,power, immunity, function, and obligation
currently granted to or possessed by the Bremerton Transportation Benefit District; and
WHEREAS, the City Council of the City of Bremerton desires to formalize and
adopt a project list for 2016 funding for Transportation Benefit District Projects;NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON,WASHINGTON
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the Work Plan as set forih in Exhibit A attached hereto and
incorporated by reference is hereby approved and adopted.
SECTION 2. Severabilitv. If any one or more sections, subsections, or sentences
of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Resolution and the same shall remain in full force and
effect.
SECTION 3. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage.
1
2016 Work Plan
PASSED by the City Council of the City of Bremerton, Washington this day
of , 2016
ERIC YOUNGER, Council President
ATTEST: APPROVED AS TO FORM:
SHANNON CORIN, City Clerk ROGER A. LUBOVICH,City Attorney
�
2016 Work Plan
I _
Exhibit A
Bremerton Transportation Benefit District 2016 Work Plan
1 In-house and Contract Maintenance Program
a. In-house RPM's/Grind & Patch/Crack Seal $200,000.00
b. Hot Applied Street Markings $80,000.00
c. Striping $80,000.00
d. Tracyton Guardrail $100,000.00
2 Austin Drive Overlay $108,000.00
3 Warren Ave Ramps $115,000.00
Total $683,000.00
3
2016 Work P[an
�
AGENDA BILL 7 B
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Public Hearing and adoption of Study Session Date: May 25, 2016
Resolution No. 3270 approving a Material COUNCIL MEETING Date: June 1, 2016
Change Policy for Transportation Benefit Department: Legal
District Funded Projects Presenter: Roger Lubovich
Phone: (360) 473-2335
SUMMARY: On March 16, 2016, the City Council, pursuant to RCW 36.74.010 assumed the rights,
powers, functions, and obligations of the Transportation Benefit District. The proposed resolution
adopts the material change policy previously adopted by the TBD Board and acknowledges that the
Interlocal Agreement that was previously entered into between the TDB and the City is abolished.
ATTACHMENTS: Resolution No. 3270
FISCAL IMPACTS (Include Budgeted Amount): There are no fiscal impacts
STUDY SESSION AGENDA: ❑ No Presentation ❑x Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business � Public Hearing
RECOMMENDED MOTION:
Move to adopt Resolution No. 3270 approving a Material Change Policy for Transportation Benefit
District funded projects.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
RESOLUTION NO. 3270
A RESOLUTION of the City Council of the City of
Bremerton, Washington, approving a material change policy
for Transportation Benefit District funded projects.
WHEREAS, Chapter 36.73 RCW and RCW 35.21.255 authorize the City of
Bremerton to establish a Transportation Benefit District within the City jurisdiction for the
er
purpose of acquiring, constructing, improving, providing, and funding transportation
improvements within the district that are consistent with existing state, regional, and local
transportation plans and necessitated by'existing or reasonably foreseeable congestion levels;and
WHEREAS, the City Council of the City of Bremerton found it to be in the best
interests of the City to establish a citywide Transportation Benefit District consistent with
Chapter 36.73 RCW, to protect the City's long term investments in that infrastructure, to reduce
the risk of transportation facility failures and improve safety, to continue optimal performance of
the infrastructure over time, and to avoid more expensive infrastructure replacements in the
future; and
WHEREAS, by passage of Ordinance No. 5076, the City Council of the City of
Bremerton established the Bremerton Transportation Benefit District("TBD") as authorized by
RCW 35.21.225 and subject to the provisions of Chapter 36.73 RCW; and
WHEREAS, RCW 36.73.160 requires the Transportation Benefit District to adopt
a material change policy to address major plan changes that affect project delivery or the ability
to finance the plan, and address material changes to cost, scope, and schedule; the level of
change that will require governing body involvement; and how the governing body will address
those changes. NOW THEREFORE,
WHEREAS, RCW 36.74.010 authorizes any city in which a Transportation
Benefit District has been established pursuant to Chapter 36.73 RCW with boundaries
coterminous with the boundaries of the city to assume the rights,powers, functions,and
obligations of the Transportation Benefit District; and
WHEREAS, on March 16, 2016, the City Council, following a public hearing,
passed Ordinance No. 5297 whereby the City of Bremerton assumed all of the rights,powers,
immunities, functions, and obligations of the Bremerton Transportation BenefitDistrict,
vesting the City with each and every right,power, immunity, function, and obligation
currently granted to or possessed by the Bremerton Transportation Benefit District as of the
effective date of the ordinance; and
WHEREAS, upon adoption of the ordinance, the governing body of the
Bremerton Transportation Benefit District was abolished and the Bremerton Transportation
Benefit District ceased to exist as a separate entity, and the rights,powers, functions and
obligations previously exercised and/or performed by the governing body of the Bremerton
1
Material Change Policy
�
Transportation Benefit District were assumed by and transferred to the City of Bremerton
CityCouncil; and
WHEREAS,upon assumption of all of the rights, powers, immunities, functions,
and obligations of the Bremerton Transportation Benefit District by the City and abolishment of
the Bremerton Transportation Benefit District Board, the Interlocal Agreement entered into
between the Board and the City on or about February 15, 2012 and amended on May 21, 2014
for staffing and other related services is terminated and of no further force or effect as a result of
the assumption of the duties of the Bremerton Transportation Benefit District by the City, and
City staff will be administering the Bremerton Transportation Benefit District projects;and
WHEREAS,upon assumption of all of the rights, powers, immunities, functions,
and obligations of the Bremerton Transportation Benefit District by the City, the City and its
staff must now approve the Material Change Policy pursuant to RCW 36.73.160;NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON,WASHINGTON
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Recitals.The recitals set forth above are hereby incorporatedand
adopted as if set forth herein in full.
SECTION 2. Material Change to Cost. In the event an approved transportation
improvement project exceeds its original cost by more than twenty percent(20%), the City
Council shall hold a public hearing to solicit comments from the public regarding how the cost
change should be resolved. City authorized staff shall consult with the Council President to
inform him or her of the cost overruns for purposes of scheduling a public hearing.
SECTION 3. Material Change to Scope. In the event the scope of a
transportation improvement project materially changes from that originally anticipated at project
approval, City authorized staff shall consult with and review the changes with the Council
President. The Council President shall determine whether or not to convene a meeting of the
Board for discussion.
SECTION 4. Material Change to Schedule. In the event that the schedule of a
transportation improvement project materially changes in a way that significantly impacts other
Transportation Benefit District projects or funding, or schedule changes exceed ninety(90)days,
City authorized staff shall consult with and review such changes with the Council President. The
Council President shall determine whether or not to convene a meeting of the City Council for
discussion.
SECTION 5. Se��er•abilitv. If any one or more sections, subsections,or
sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Resolution and the same shall remain in full
force and effect.
2
Material Change Po[icy
SECTION 6. E�fective Date. This Resolution shall take effect and be in force
immediately upon its passage.
PASSED by the City Council of the City of Bremerton, Washington this
day of , 2016.
ERIC YOLJNGER, Council President
APPROVED AS TO FORM: ATTEST:
ROGER A. LUBOVICH, City Attorney Shannon Corin, Ciry Clerk
!
3
Material Change Policy