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TOURISM PROMOTION SERVICES AGREEMENT
Bremerton Historic Ships Association
� The City of Bremerton ("City") and Bremerton Historic Ships Association
("Organization"), referred to collectively as the "Parties," enter into the following Agreement for
Tourism Promotion services:
I. Scope: The Organization shall provide tourism promotion services for the City. Tourism
promotion shall mean activities and expenditures designed to increase tourism to the City.
Tourism promotion activities may include, but are not limited to, advertising, publicizing, or
otherwise distributing information for the purpose of attracting and welcoming tourists to the
City. The Organization shall provide to the City a work plan attached hereto as Exhibit A setting
forth its goals and objectives for successful tourism promotion.
T'he Organization shall complete and submit to the City the Lodging Tax Reporting form
by the deadline in February of the following year.
II. Term: This agreement shall commence on January 1, 2016 and shall continue in full
force and effect until December 31, 2016 unless terminated earlier pursuant to Section IX of this
Agreement.
III. Compensation: In consideration of the services provided pursuant to this Agreement
City shall pay the Organization an amount not to exceed Thirty-Six Thousand dollars
($36,000.00) for Tourism Promotion services. However, funding for this Agreement is subject
to the actual Hotel/Motel Tax funds received by the City. If HoteUMotel Tax receipts are lower
than budgeted funding may be decreased.
The Organization shall submit quarterly billing invoices showing the period and services
performed by the Organization during the quarter. Upon receipt of a conforming billing invoice,
the City shall promptly process payment. If a billing invoice does not conform to this
Agreement, the City may withhold payment until the invoice is brought into compliance. Such
withholding does not relieve the Organization of its obligations under this Agreement. Failure
by the Organization to submit all conforming billing invoices by January 15�' after the expiration
of this Agreement may result in the forfeiture of remaining unbilled compensation.
The Organization shall not perform work beyond the Scope of Work, nor shall be
compensated for such work, unless the Scope of Work or amount of compensation is modified
pursuant to this Agreement.
IV. Relationship of Parties: The Organization represents that it is skilled in the matters
addressed in the Scope of Work and is performing independent functions and responsibilities
within its field of expertise. The Organization and its personnel are independent contractors and
not employees of the City. The Organization and its personnel have no authority to bind the City
or to control the City's employees and other contractors. None of the benefits provided by the
City to its employees, including, but not limited to, compensation, insurance, and unemployment
insurance are available from the City to the employees, agents, representatives, or sub-
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consultants of the Orga.nization. Organization will be solely and entirely responsible for its acts
and for the acts of the Organiza.tion's agents, employees, representatives and sub-consultants
during the performance of this Agreement. The City may, during the term of this Agreement,
engage other independent contractors to perform the same or similaz work.
As an independent contractor, the Organization is responsible for its own management.
The City's administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Organization or its personnel.
As an independent contractor, Organization is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State
professional licensing, and City business licensing. If any taxes or fees due the City have been
declared delinquent, the City may withhold the delinquent amount, plus any additional charges
arising from the delinquency, from any payments due Organization.
V. Indemnification: Organization shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement, except for that portion of the injuries and damages caused by the
City's sole negligence.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
The provisions of this section sha11 survive the expiration or termination of this
Agreement.
VI. Insurance: Prior to and during the performance of the work covered by this Agreement,
Organization shall provide the Risk Manager for the City with evidence that it has obtained and
maintains in full force and effect during the term of this Agreement comprehensive general
liability insurance coverage of at least $500,000.00 per occurrence. In the event Organization
organizes, promotes or sponsors an event involving the sale or consumption of food or alcoholic
beverages, Organization shall also provide evidence that it has obtained products liability and
liquor liability insurance of at least $500,000.00 per occurrence, for each event. The City shall
be named as additional insured and it shall be an �rmative obligation upon Organization to
advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt
requested to City of Bremerton, attn: Risk Management, 345 6�' Street, Suite 600, Bremerton,
WA 98337 within two days of the cancellation, suspension or substantive change of any
insurance policy set out herein, and failure to do so shall be construed to be a breach of this
Agreement.
The Organization's insurance shall be primary and non-contributory insurance as respects
the City and sha11 contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies.
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VII. General Conditions:
A. Reports and Information: When requested by the City, Organization shall furnish periodic
reports and documents on matters covered by this Agreement. The reports and documents shall
be furnished in the time and form requested. Organization shall maintain accounting records in
accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed
amounts.
B. Work Performed at Or�anization's Risk: Organization shall take all precautions necessary
and shall be responsible for the safety of its employees, agents, and sub-consultants in the
performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Organiza.tion's own risk, and Organization shall be responsible for any
loss of or damage to materials, tools, or other articles used or held for use in connection with the
work.
C. Place of Work: The Organization shall perform the work authorized under this Agreement at
its offices in Bremerton, Washington. Any necessary meetings with the City staff shall take
place at the City's offices, or at locations mutua.11y agreed upon by the parties.
D. Entire A�reement: This Agreement and its Exhibits constitutes the entire agreement between
the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that
have not been set forth in the text of this Agreement.
E. Severabilitv: Should any part of this Agreement be found void, the balance of the Agreement
shall remain in full force and effect.
F. Modification: This Agreement may only be modified by written instrument signed by both
Parties.
G. Written Notices: All communications regarding this Agreement sha11 be sent to the parties
at the addresses listed below by registered or 1 st class mail, or by personal service, and shall be
deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such
other address as may be hereafter specified in writing.
City Address Organization Address
City Clerk John Hanson
345 6`�' Street, Suite 600 300 Washington Beach Avenue
Bremerton, WA 98337 Bremerton, WA 98337
H. Waiver: Failu.re to enforce any provision of this Agreement shall not be deemed a waiver of
that provision. Waiver of any right or power arising out of this Agreement shall not be deemed
waiver of any other right or power.
I. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the
covenants and agreements contained herein, or to exercise any option herein conferred in one or
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more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options,and the same shall be and remain in full force and effect.
J. Compliance with Laws: Organization shall comply with all applicable Federal, State, and
local laws in performing its obligations under this Agreement.
K. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the
State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall
be brought in Kitsap County Superior Court.
L. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein,
each party shall pay all its own costs and attorney's fees.
M. Assi ent: Any assignment of this agreement by the Organization without the written
consent of the City shall be void.
VIII. Nondiscrimination: Organization shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, sexual
orientation or disability, except for employrnent actions based on bona fide occupational
qualification.
IX. Termination: This Agreement may be terminated by either party for convenience upon
thirty (30) days written notice to the other party, or for cause if either party fails substantially to
perform through no fault of the other and does not cotnmence correction within five (5) days of
written notice and diligently completes the correction thereafter. Upon such termination, City
will be entitled to reports showing the sta.tus of all services Organization is providing to the City
as of the effective date of termination.
X. Termination of Other Contracts. This Agreement shall supersede all prior Agreements
between the parties relating to the use of HoteUMotel Tax.
CITY OF BREMERTON BREMERTON HISTORIC SHIPS
AS O IATION
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By: P Lent � By:
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Date: �S �I ld/.6 Date: �
Approve to form: Attest: •
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Bremerton City o ey City Clerk
Bremerton/BHSA
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Scope of Services (Exhibit A)
If funded, your organization will enter into an agreement with the City of Bremerton for tourism-
related services. The Scope of Services(also referred to as"Exhibit A")will be a required part of
that contract.
8. Please specify how the funding will be spent; and timeline for your events or program.
Item Priority Description Timeline
1 1 Print and distribute new USS The North Sound ferries
Turner Joy marketing pamphlets. will be added in April
Expand current distribution to North 2016. The additional
Sound Ferries. Printing 100,000 pamphlets to be printed
pamphlets cost$3000, expansion in November of 2016.
of North Sound ferries adds$3,000 The current distribution
to last yea�s totals. will renew March 2016.
2 1 Seattle Premier Dues paid at beginning
Attractions. Membership to of each year. Currently
consortium as only West Sound located on
attraction in group. Featured as an seattleattractions.com
attraction in SPA full-color rack
card brochure distributed all over
PacNW plus SPA website.
3 1 Memberships to Seattle Visitors Spring 2016
Bureau's 8�Concierge
4 1 Film two television commercials The producer will take
and run commercials on local major stock B roll footage in
N stations. The Public Relations Summer of 2015 and
expert and N commercial commercials will run in
producer provided sample cost of Summer 2016.
$7,000 to produce two commercials
and $10,000 for summer airings on
local major stations.
5 1 Distribution of Seattle Concierge Spring 2016
map.
6 2 Attract China—translates all USS January 2016
Turner Joy and City of Bremerton
materials to Chinese language and
post on social media sites in China
(e.g. Baidu (Google), renen.com
(Facebook),weibo.com (Twitter)).
7 2 Highway and Boardwalk signage. Spring 2016
Washington State DOT requires
annual fees and maintenance for
signage along Highway 3 and 16.
Item Priority Description Timeline
8 3 Google Ad Words Throughout 2016
9 3 Social Media Facebook advertising to
improve traffic and
impressions. January
2016
10 3 Hampton Inn in-room advertising Summer 2016
11 3 Hootsuite and Constant Contact to January 2016
distribute newsletter and"push"
social media to Twitter, Facebook,
Pinterest and Instagram
12 North sound ferries brochures
13 Film N Commercials and run on
local network
14 Canada ferry MV coho brochures
15 TV ads on South sound ferry