HomeMy WebLinkAbout5545 ����-��= ��s
AGENDA BILL ��
CITY OF BREMERTON
CITY COUNCIL
� SUBJECT: Public Works Study Session Date: February 10, 2016
Agreement with Utter Associates COUNCIL MEETING Date: February 17, 2016
for Broadcast Equipment Upgrades Department: Finance
in the Norm Dicks Govemment Presenter. Char Bumette
Cer�ter Phone: (360)473-5011
SUMMARY: The plan is to upgrade and Iower three cameras, add a fourth camera and upgrade :;,
broadcast equipment in the control room. Requests for bids were serrt to 5 businesses on �,I
November 13,2015.There was a walk through with potential bidders held Friday, November 20.
Bid opening was on Decembe�3. The one bid received was from Utter Associates,Seattle, WA. �
ATTACHMENTS: Public Works Contract, Exhibit A Soope of Woric(as contained in the Notice
Inviting Bids), Exhibit B Project Labor plan
FISCAL IAAPACTS(Include Budgeted Amou�rt):This upgrade is funded through P.E.G.funds that -
are earmarked for capital purchases. $100,000.00 was budgeted in the BKAT 2015 annual
budget.The money was not spent in 2015.We are requesting$130,000.00 of available P.E.G.
funds be added to the 2016 BKAT Capital Budget. This amount plus the budgeted amount of
$30,000.00 will cover the entire cost of this project.
Total cost: $142,778.60(plus tax)
STUDY SESSION AGENDA: o No Presentation o Full Presentation
STUDY SESSION ACTION: �ConsentAgenda ❑GeneralBusiness ❑ PublicHearing
RECOlNMENDED MOTION: Move to approve Public Works Agreement with Utter Associates inthe
amount of$142,778.60(p(us tax)for the purchase and installation of Broadcast EquipmentUpgrades
in the Norm Dicks Govemment Center and authorize the Mayor to finalize and execute the
agreemerrt with substantially the same terms and conditions as presented;and to increase the 2016
BKAT Capital Budget by$130,000.00 for this purpose.
COUNCIL ACTtON: [�Approve ❑ D�rry ❑Tabie ❑CoMinue ❑ No Adion
Form Updated 01/07/15 \
PUBLIC WORKS AGREEMENT
THIS AGREEMENT, is entered into between the City of Bremerton, a Washington Municipal
Corporation ("City"), and Utter Associates ("Contractor"),who's mailing address is
1008 Western Ave. Suite 201 Seattle WA 98104
The parties agree as follows:
1. CONTRACTOR SERVICES. The Contractor shall procure, install, integrate, test, and
train staff on new broadcast equipment at the Council Chambers of the Norm Dicks
Government Center,as set forth in Exhibit A "Scope of Work." �
2. TIME OF COMPLETION AND LIQUIDATED DAMAGES. Contractor shall complete
the work within 90 calendar days from the date of issuance of the City's Notice to Proceed. �
For each calendar day after the date fixed for completion that the work remains incomplete,
the Contractor shall pay the City the sum of$500 per calendar day,as fixed agreed
liquidated damage.
3. COMPENSATION. The City shall pay the Contractor the total amount of
_$142,778.60 , plus any applicable Washington State Sales Tax, for the
work and services contemplated in this agreement. The Contractor shall invoice the City
monthly. The City will pay for the portion of the work described in the invoice that has been
completed by the Contractor and approved by the City. The�City payment shall not
constitute a waiver of the City's right to final inspection and acceptance of the project.
A• Performance Bond. Pursuant to Chapter 39.08 RCW, the Contractor,shall
provide the City a performance bond for the full contract amount to be in
effect until sixty (60) days after the date of final acceptance,or until receipt
of all necessary releases from the State Department of Revenue and the State
Department of Labor and Industries and until settlement of any liens filed
under Chapter 60.28 RCW,whichever is later.
B• Reta_inaee. The City shall hold back a retainage in the amount of five percent
(S%) of any and all payments made to contractor for a period of sixty (60)
days after the date of final acceptance, or until receipt of all necessary
releases from the State Department of Revenue and the State Department of
Labor & Industries and until settlement of any liens filed under Chapter
60.28 RCW,whichever is later.
C. Defective or Unauthorized Work. The City reserves its right to withhold
payment from Contractor for any defective or unauthorized work. Defective
or unauthorized work includes, without limitation: work and materials that
do not conform to the requirements of this agreement; and extra work and
materials furnished without the City's written approval. If Contractor is
unable, for any reason, to satisfactorily complete any portion of the work,
the City may complete the work by contract or otherwise, and Contractor
shall be liable to the City for any additional costs incurred by the
City. "Additional costs" shall mean all reasonable costs, including legal costs
and attorney fees, incurred by the City beyond the maximum Contract price
specified above. The City further reserves its right to deduct the cost to
complete the Contract work, including any Additional Costs, from any and all
amounts due or to become due the Contractor.
D. Final Pavment• Waiver of Claims. THE ACCEPTANCE OF FINAL PAYMENT
(EXCLUDING WITHHELD RETAINAGE) SHALL CONSTITUTE A WAIVER OF
CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND
IDENTIFIED BY CONTRACTOR AS UNSETTLED AT THE TIME REQUEST FOR
FINAL PAYMENT IS MADE.
4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times acting as an
independent contractor and not as an employee of the City. The Contractor shall secure at
its expense, and shall be responsible for all payments of income tax, social security, state
industrial insurance compensation, unemployment compensation, and all other payroll
deductions for the Contractor,officer, agents, employees and sub-contractors. The
Contractor shall also secure all applicable business licenses, if required,in connection with
the contract services, including all required licenses for Contractor's officers,agents,
employees and sub-contractors.
5. TERMINATION. The City may terminate this agreement without notice for good
cause. "Good cause"shall include,without limitation, any one or more of the following
events:
A. The Contractor's failure to supply sufficient skilled workers or suitable
materials or equipment.
B• The Contractor's failure to executE�the work with such diligence as will
ensure its physical completion wit.hin the original physical completion time
specified in this Agreement and ar�y extensions of time which may have been
granted to the Contractor by chan.ge order or otherwise.
C. The Contractor's failure to make fiall and prompt payment to subcontractors
or for material or labor.
D. The Contractor's disregard of federal,state or local laws, rules or
regulations.
E• The Contractor's filing for bankruptcy or becoming adjudged bankrupt.
F• The Contractor disregards the authority of the City.
�• The Contractor performs work which deviates from the Contract, and �
neglects or refuses to correct rejected work.
H. The Contractor's failure to provide continuous competent supervision.
1. The Contractor otherwise violates in any material way any provisions or
requirements of the contract.
If the City terminates this agreement for good cause,the Contractor shall not receive any
monies due under this agreement, if any, until the Contract work is completed.
6. PREVAILING WAGES. Contractor shall file a "Statement of Intent to Pay Prevailing
Wages,"with the State of Washington Department of Labor&Industries prior to
commencing the Contract work. Contractor shall pay prevailing wages and comply with
Chapter 39.12 of the Revised Code of Washington,as well as any other applicable prevailing
wage rate provisions. Professional or support personnel such as engineers, clerical staff or
security guards are not subject to prevailing wages. Certified pay rolls shall be submitted
as requested by the Owner.
:�
7. CHANGES. The City may issue a written or oral work change directive for any �
change in the Contract work during the performance of this agreement. If the Contractor
determines, for any reason,that a change order is necessary,Contractor must submit a
written change order request to the City's project manager within two (2) business days of
the date the Contractor knew or should have known of the facts and events giving rise to the
requested change. If the City determines that the change increases or decreases the
Contractor's costs or time for performance,the City will make an equitable adjustment. The
City will attempt, in good faith,to reach agreement with the Contractor on all equitable
adjustments. However, if the parties are unable to agree,the City wil] determine the
equitable adjustment as it deems appropriate. The Contractor shall proceed with the
change order work upon receiving either a written or oral work change directive from the
City or a change order from the City. If the Contractor fails to require a change order within
the time allowed,the Contractor waives its right to make any claim or submit subsequent
change order requests for that portion of the contract work. If the Contractor disagrees
with the equitable adjustment the Contractor must complete the change order work;
however,the Contractor may elect to protest the adjustment as provided below:
A• Procedure and Protest b the Contractor. If the Contractor disagrees with
anything required by a written work change directive, oral work change
directive or change order, including any direction, instruction,
interpretation, or determination by the City,the Contractor shall:
1• Give a signed written notice of protest to the City within one
business day;
2• Supplement the written protest within five (5) calendar days with a
written statement that provides the following information:
a. The date of the Contract's protest.
b. The nature and circumstances that caused the protest.
c. The provisions in this agreement that support the protest.
d. The estimated dollar cost, if any,of the protested work and
how that estimate was determined.
e. An analysis of the progress schedule showing the schedule
change or disruption if the Contractor is asserting a schedule
change or disruption.
The Contractor shall keep complete records of extra costs and time
incurred as a result of the protested work. The City shall have access
to any of the Contractor's records needed for evaluating the protest.
3. The City will evaluate all protests, provided the procedures in this
section are followed. If the City determines that a protest is valid,
the City will adjust payment for work or time by an equitable
adjustment. No adjustment will be made for an invalid protest.
B. Contractor's Dutv to Complete Protested Work. In spite of any protest,the
Contractor shall proceed promptly with the work as the City has ordered.
C. Contractor's Acceotance of Changes. The Contractor accepts all
requirements of a change order by: (1) endorsing it, (2) writing a separate
acceptance, or(3) not protesting in the way this section provides. A change
order that is accepted by Contractor as provided in this section shall
constitute full payment and final settlement of all claims for contract time
and for direct,indirect and consequential costs, including costs of delays
related to any work, either covered or affected by the change.
D• Failure to Protest Constitutes Waiver. By not protesting as this section
provides,the Contractor also waives any additional entitlement and accepts
from the City any written or oral order (including directions, instructions,
interpretations,and determination).
E• Failure to Follow Procedures Constitutes Waiver. By failing to follow the
procedures of this section,the Contractor completely waives any claims for
protested work and accepts form the City any written or oral order
(including directions, instructions, interpretations,and determination).
8. CLAIMS. The Contractor shall give written notice to the City of all claims other than
change orders within fourteen (14) calendar days of the occurrence of the events giving rise
to the claims. Any claim for damages, additional payment for any reason, or extension of
time, whether under this agreement or otherwise,shall be conclusively deemed to have
been waived by the Contractor unless a timely written claim is made in strict accordance
with the applicabte provisions of this agreement; or, if(and only i� no such provision is
applicable, unless that claim is set forth in detail in writing and received by the City within
seven (7) calendar days from the date Contractor knew, or should have known, of the facts
giving rise to the claim. At a minimum,a Contractor's written claim must include the
information set forth regarding protests in Section 7.A.2.a.e.
FAILURE TO PROVIDE A COMPLETE,WRITTEN NOTIF[CATION OF CLA[M WITHIN THE
TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY
FROM THE FACTS OR EVEN'�S SURROUNDING THAT CLA[M OR CAUSED BY THAT DELAY.
Contractor must, in any event, file any claim or bring any suit arising from or connected
with this agreement within 120 calendar days from the date the contract work is complete.
9. WARRANTY. The Contractor shall correct all defects in workmanship and materials
within one year from the date of the Contractor's acceptance of the City's final payment
under this contract. When defects are corrected,the warranty for that portion of the work
shall extend for one year from the date such correction is completed and accepted by the
City. The Contractor shall begin to correct any defects within seven (7) calendar days of its
receipt of notice from the City of the defect. if the Contractor does not accomplish the
corrections within a reasonable time,the City may complete the corrections and the
Contractor shall pay all costs incurred by the City in order to accomplish the correction.
10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City,its
officers,officials,employees, agents and volunteers harmless from any and all claims,
injuries,damages, losses or suits including all legal costs and attorney fees,arising out of or
in connection with the performance of this agreement,except for injuries and damages
solely caused by the City's negligence.
The City's inspection or acceptance of any of Contractor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115,then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the �
Contractor and the City, its officials, employees, agents and volunteers,the Contractor's
liability hereunder shall be only to the extent of the Contractor's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS
INDEMNIFICATION CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY UNDER
INDUSTRIAL INSURANCE TITLE 51 RCW,SOLELY FOR THE PURPOSE OF THIS
INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED TH[S WAIVER.
The provisions of this section shall survive the expiration or termination of this agreement.
11. IIVSURANCE. The Contractor shall procure and maintain for the duration of this
agreement, insurance against claims for injuries to persons or damage to property that may
arise from or in connection with the performance of the Contract work by the Contractor, its
agents, representatives, employees or subcontractors.
Before beginning the work on the project described in this agreement, the Contractor shall
provide a Certificate of Insurance evidencing:
Commercial General Liabilit insurance written on an occurrence basis with limits no less
than $1,000,000 combined single limit per occurrence and $1,000,000 aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to: blanket contractual; products/completed operations/broad form property
damage; explosion, collapse and underground (XCU) if applicable; Worker's Compensation
within statutory limits and employer's liability insurance with limits of not less than
$1,000,000.00.
Any payment of deductible or self insured retention shall be the sole responsibility of the
Contractor.
The City reserves the right to receive a certified copy of all the required insurance policies.
The City, its officials,employees, agents and volunteers shall be named as an additional
insured on the insurance policy,as respects work performed by or on behalf of the
Contractor and a copy of the endorsement naming the City as additional insured shall be
attached to the Certificate of Insurance.
The Contractor's insurance shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
The Contractor's insurance shall be primary insurance as respects the City, and the City
shall be given thirty(30) calendar days prior written notice by certified mail, return receipt
requested, of any cancellation,suspension or material change in coverage.
12. MISCELLANEOUS.
A. Nondiscrimination. In the hiring of employees for the performance of work
under this Agreement or any sub-contract hereunder,the Contractor, its
sub-contractors,or any person acting on behalf of such Contractor or sub-
contractor shall not, by reason of race, color,sexual orientation,sex, national
origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform
the work to which the employment relates.
B• Compliance with Laws. Contractor shall comply with all federal,state and
local laws, rules and regulations throughout every aspect in the performance
of this agreement.
�• Work Performed at Contractor's Risk. Contractor shall take all precautions
necessary and shall be responsible for the safety of its employees,agents,
and subcontractors in the performance of this agreement. All work shall be
done at Contractor's own risk, and Contractor shall be responsible for any
loss of or damage to materials, tools, or other articles used or held for
use in connection with the work.
D. Non-waiver of Breach. The failure of the City to insist upon strict
performance of any of the terms and rights contained herein, or to exercise
any option herein conferred in one or more instances, shall not be
constructed to be a waiver or relinquishment of those terms and rights and
they shall remain in full force and effect
E. Governing Law. This agreement shall be governed and construed in
accordance with the laws of the State of Washington. If any dispute arises
between the City and Contractor under any of the provisions of this
agreement, resolution of that dispute shall be available only through the
jurisdiction,venue and rules of the Kitsap County Superior Court, Kitsap
County,Washington.
F. Attornev's Fees. To the extent not inconsistent with RCW 39.04.240, in any
claim or lawsuit for damages arising from the parties' performance of this
agreement, each party shall be responsible for payment of its own legal costs
and attorney's fees incurred in defending or bringing such claim or lawsuit;
however, nothing in this subsection shall limit the City's right to
indemnification under Section 10 of this agreement.
G. Written Notice. All communications regarding this agreement shall be sent
to the parties at the addresses listed on the bottom of this page,unless
otherwise notified. Any written notice shall become effective upon delivery,
but in any event three (3) calendar days after the date of mailing by
registered or certified mail,and shall be deemed sufficiently given if sent to
the addressee at the address stated on this agreement.
H. Assignment. Any assignment of this agreement by the Contractor without
the written consent of the City shall be void.
I. Modification. No waiver,alteration, or modification of any of the provisions
of this agreement shall be binding unless in writing and signed by a duly
authorized representative of the City and Contractor.
1. Seve_ rabilitv. If any one or more sections, sub-sections, or sentences of this
agreement are held to be unconstitutional or invalid,that decision shall not
affect the validity of the remaining portion of this agreement and the
remainder shall remain in full force and effect.
K. Entire A reement. The written provisions and terms of this agreement,
together with any attached Exhibits,supersede all prior verbal statements
by any representative of the City,and those statements shall not be
construed as forming a part of or altering in any manner this agreement.
This agreement and any attached Exhibits contain the entire agreement
between the parties. Should any language in any Exhibit to this agreement
conflict with any language contained in this agreement,the
terms of this agreement shall prevail.
Notices to be sent to: Notices to be sent to:
CONTRACTOR: CITY OF BREMERTON:
Erik Utter Shannon Corin
President- Utter Associates City Clerk
1008 Western Ave Ste 201 _ 345 6�h Str et Ste 600
Seattle WA 98104 Bremerton WA 98337
206-829-8171 I3601473-5323
erik(a�utterassociates com Shannon.CorinCa�ci bremerton wa us
IN WITNESS WHEREOF,the parties below have executed this agreement.
CONT CTOR THE CITY OF BREMERTON
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Print Name: Erik Utter Print Name: �N�
Title: President Title:_ ��l�i�
DATE_ Zl I�\�a\,�o _ DATE �7 ���
APPROV D AS TO FORM: AT EST:
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Bremerton City Attor e Bremerton City Clerk
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CITY OF BREMERTON
NOTICE INVITING BIDS
Broadcast Equipment Upgrade
for the Council Chambers at the Norm Dicks Government Center
Project Scope: The City of Bremerton is accepting proposals from qualified vendors/installers for the
procurement and installation of broadcast equipment in the Council Chambers located on the first floor
of the Norm Dicks Government Center(NDGC).
Background: Opened in 2004,the NDGC at 345 Sixth Street in Bremerton is home to the offices
of the City of Bremerton. The "Condo" concept building also houses; Kitsap Health District,
Housing Kitsap,Washington State University Cooperative Extension, and many smaller
Government offices including Derek Kilmer's staff. The City Council and other government
boards meet in the Chambers on the first floor of the Government Center. The existing
broadcast equipment has reached its useful life and will be removed and replaced with new
equipment.
Scope of Work: The existing broadcast system in the Council Chambers,which consists of three
cameras, shall be removed and replaced with new cameras and associated wiring, supports,
and connectors. A fourth camera shall be purchased and installed at a location in the back of
the room as directed by the City of Bremerton representative (Owner). The new cameras shall
be installed at a lower height than the existing cameras as directed by the Owner. The new
cameras shall installed,connected, integrated,and tested for use in LIVE and recorded
meetings/events prior to acceptance by the City. All equipment, cables, supports, and any
other items purchased and installed for the project shall be new and unused. Additionally,
designated staff shall be trained on the use of equipment(2 hour minimum). Below is a list of
equipment needed for the project; equipment used must be the same or better quality as those
listed.
Minimum Specifications:
AW-HE130KPJ Panasonic-3MOS PT Cam 3G-SDI, Black 4
1
EXHIBIT A
NB-AVCB-W NigelB White Finish Anti-Vibration Multi-Camera Bracket 3
NB-AVCB Nigel B- Black Finish Anti Vibration Camera Shelf 1
560849 Intellinet Network Solutions 16-Port Fast Ethernet PoE+Switch 1
VC-1-SC Roland Systems Group- Up/Down/Cross Scan Converter 1
to/from SDI/HDMI with Frame Sync
MICA BroadcastPix- HD switcher with 8 HD/SD SDI inputs, 1 SDI key 1
cut input, 2 channels clips, 2 channels animations,4 channels
graphics. Outputs 6 HD/SD SDI, 2 DVI, with program, preview,
clean feed, PowerAuxA and B. Comes standard with 3 keyers
witth option to upgrade to six keyers. Each keyer has a DVE for
PiP. 250G6 Clip store holds up to 30 hours of H.264, ProRes
and DNxHD clips. Harris GS CG. Fluent-View monitoring is
customizable on 2 monitors with all inputs,file libraries, keys,4
outputs,clocks and touch-screen enabled. Fluent-Macros
automate effects with switcher and file recalls.Virtual Sets with
easy set creation. Network file-based workflow with Fluent
Watchfolders. 3 panel licenses for physical and SoftPanels.
Device control of AlA recorders and Blackmagic HyperDeck
Studios and ViewCast Streamers. Minimal constant system
delay.Version 4 .0 software with ClearKey chromakeyer. Mica
is 4RU.Ships with keyboard, mouse, owners manual. Monitors
not included.
1000 Panel Broadcast Pix- 1000- 1000 Control Panel 1
802 Broadcast Pix-Panasonic Camera Control, Control up to 9 1
Panasonic cameras, software only.
601 Broadcast Pix-On site Training 1
MG12XU YAMAHA 12-input,4-bus mixer with SPX effects,4 channels of 1
single-knob compression 8 D-PRE mic inputs,4 stereo inputs,
and USB audio interFace. Includes Cubase AI.
H55-CA Yamaha Powered monitor speakers, Black finish. 2
Z8601000 PRIMACOUSTIC Iso Wedge Isolation Kit- Monitor Speaker 1
2
EXHIBIT A
997-7346 Planar-PXL2430MW 24" Ciass Widescreen LED Backlit 2
Multi-Touch Monitor- 1080p, 1920 x 1080, 1000:1 Native,
60Hz,5ms, HDMI, DVI,VGA, USB
IE-9112-S-14-F Innovative 9112-S Articulating LCD Monitor Arm Mount 3
BMD-CONVMAA52 BlackMagic Design - Mini Converter—Analog to SDI 2 Embeder 1
BMD-CONVMSDI... BMD-CONVMSDIDA Mini Converter—SDI Distribution* 1
BMD-CONVMASA Blackmagic Design -Mini Converter-SDI to Analog(PS Incl.) 1
Custom Console Custom Video Console 1
LN22D450 Samsung- 22" LCD HDTV(with RF Input and tuner) 1
INTEGRATION
Design, documentation,and Integration services per attached scope
of work and materials for integration
Tentative Schedule:
RFP Issued: November 13, 2015
Pre Proposal Meeting: November 20, 2015 1pm
Proposals Due: December 1, 2015 2pm
Decision to Award December 9, 2015
Estimated Contract Award December 16, 2015
Work shall be completed in entirety, including procurement, installation, integration,testing,
and cleanup, no later than 90 days after contract award. Training shall be completed no later
than 120 days after contract award.
Pre-Proposal Meeting: Will take place at 1pm on Monday, November 23 in the meeting
chambers of the Norm Dicks Government Center. The purpose of the meeting will be to allow
interested parties the opportunity to look over the space a�d allow for questions and answers.
Questions Regarding this RFP: All questions must be submitted in writing(email will suffice)to
the RFP Coordinator. Questions and answers will be forwarded to all proposing suppliers who
3
EXHIBIT A
provide contact information. No questions submitted after November 26 will receive a
response.
RFP Coordinator:
Jon Rauch, Production Administrator
City of Bremerton
Phone: 360-473-5012
e-mail: jon.rauch@ci.bremerton.wa.us
Submissions of Proposals: A sealed proposal package must be submitted by no later than 2:00
pm on Tuesday, December i,2015. The sealed package shoutd contain an original and three
(3) printed copies of the proposal. Proposals received after the deadline will be returned to the
supplier unopened. Proposals shalt be mailed to the following address or may be dropped off
at the City Clerk's office on the 6th floor of the NDGC. �
City of Bremerton
Shannon Corin, City Clerk
345 Sixth St. Suite 600
Bremerton,WA 98337
Contents of proposal: At a minimum:
Total cost for purchase of all equipment; installation, integration, and testing of al
equipment;training.—including tax and training,etc
Proposed schedule. The schedule shall demonstrate completion of work by the
deadline given in the RFP. At a minimum, include dates for equipment delivery, installation,
integration,testing,and training.
Complete statement of qualifications and a list of three (3) references. References
should be for work done on the supplier's most recent projects with a similar scope.
Manufacturer's technical data sheets for all equipment to be installed.
Criteria for Selection
The lowest responsive, responsible bidder will be chosen.
4
EXHIBIT A
Pricing and Bill of Materials
Item Com onent - • p Manufacturer ' ;-�Pan Descrl tion' � • � Unit � . ExlenBed
110 HD to SD converters 1 AJA Video HD10MD4 HD-SDI to Analo Dox-nconverter b977 50 5977 50
120 Character generator PC 1 Dell Precision 5810 CG PC S1,980 00 51,980 00
130 Com uter Scan Cornerters 1 Ensemble Desi ns BEM4 Mitlo scan converter $1,394 95 37,394 95
140 S eakers 2 Mackie MRSmk3 S eaker5^ 313440 $26880
150 Console Desk 1 Martin 8 Zie ler Van uard 72 Fixed hei ht 72'tlesk wilh monitor irack $1,121 25 $1,121 25
160 HD Cameras and PTZ heads 4 Panasonic AWEHE130KPJ HD Camera 58,704 58 534,818 32
170 Camera PTZ Coniroller 1 Panasonic AWRP-50 Camera P1Z controller $2,070 00 52,070 00
180 Camera bracMets 3 Panasonic NB-AVCB-W White finish anti-vubrallon bracket $368 00 $1,104 00
190 Camera sheli 1 Panasonie NB-AVCB-Ni el 8 Black finish anti-virbra;ion Sheli 5368 00 5368 00
200 Audio wed e 1 Primacoustic Z8601000 Audio isolation wed e $39 60 339 60
210 Video Swit�her 1 Ross Video CPSSOLO-1012-001 Crossover Solo 8 in ut Production swdchei 56,895 40 56,895 40
220 Retlundant wr for switcher i Ross Video PSU-12V9A-6PIN Reduntlant Pow�er for switcher $560 20 $560 20
230 CharacterGenerator 1 RossVideo XDSO-0001-CPS XPressionLiveCG $2,155.39 52,155.39
240 Video converters lor monitors 1 Ross Video SHC-9642 3G/HD/SD SDI to HDMI Converler $32580 $325 80
250 SDI Video disiribution am 1 Ross Video SEA-9203 SDI video DA 334414 5344 14
260 Analog to SDI 1 Ross Video ADC-9033 Analo to SDI converter b5i6.64 $516 64
270 CG Trainin 2 Ross Video XPRESSION-OTR-IDAY XoressioNCiossover training da S1,539 56 $3,0791?
280 Training Travel 7 Ross Video TRAVEL-PRE-001 Pre- id travel for E�ression 52,472 50 52,472 50
290 CG antl Multiviewer Displa s 2 Samsung S22C650D Monitor �21965 5439 30
300 LCD HDN 1 Samsun LN22D450 22'HDN with tuner 5275.00 5275.00
370 Audio Board 1 Yamaha MG12XU 12 channel audio mixer $336 00 5336 00
320 Network Switch 1 Intellinet 560849 16 Port POE netw�ork switch $263 20 3263 20
330 LCD Arm 3 Innovative Essentials IE-9712-5-14-F Articuiating monitor arm $214 50 $643 50
Sub-Total Com onenis 362,448 60
Desi n 517.70000
Installation $17,600 00
Pro ect M mt 8 Admin 517,330 00
Trainin antlCommissioning 511,10000
Materials $8,000 00
Ship ing FOB Bremerton,WA $1,800.00
Insurance.Bond,Atlministration,ElecUical Sub 512,800 00
BASE BID Lum Sum $142,7T8.60
SALES TAX 8.7% 512,421.74
, � '•TOiAL LUMP SUM BID PflICE: ; $155,200.34
OPTIONAL ADD/ALT
410 Audia Leveler 1 A hex Compellor 320D Autlio leveler 51,263 90 51,263 90
420 Archivdl/Backu adeo recorder 1 AJA Video Ki Pro Rack Video recorders 53,962.54 $3,962 54
430 Video recorder drives 2 AJA Vitleo KI-STOR500-RU 500 GB 7200rpm stora e-USB 3 5387 41 $174 82
EXHIBIT A
Project labor Plan
Week WK3 WK2 WK3 WK4 WKS WK6 WK7 WK8
Week Beginning Monday 22-Feb 29-Feb 7-Mar 14-Mar 21-Mar 28-Mar 4-Apr 11-Apr Total
Weet Ending Friday 26-Feb 4-Mar 11-Mar 18-Mar 25-Mar 1-Apr 8-Apr 15-Apr Hours
ARivky INITIAL CD 100 DELIVERV DELIVERY INSTALL COMM GO LIVE CLOSE-
Type DESIGN PROCURE F&E F&E TRAIN OUT
ProJect Adminlstration
Senior Project Manager-Sam Atkinson 20 15 4 2 20 20 32 20 133
Inventory Control-Sam Atkinson 4 4 8
Adminlstration-Amanda Kay Helmfck 4 10 2 2 2 2 4 10 36
ProJct Admin Total Hours 24 25 6 8 26 22 36 30 177
Engineering
Sr Consutting Engineer-Erik Utter 40 30 8 78
Englneering Total Hours 40 30 0. 0 8 0 0 0 78
0
Systems Integrotion
install Supervisor-Dave Williams 50 30 80
Install 1-Sal Cendejas 50 30 80
Install 2-Sam Atkinson 30 20 50
Integration total hours 0 0 0 0 80 50 0' 0 130
Systems Tert&Commission
Sr Consulting Engineer-Enk Utter 30 24 10 64 Q
Test&Commission Total Hours 0 0 0 0 0 30 24 10 64 �
m
Trefning 2
Sr Consulting Engineer-Erik Utter 10 10 w
'TrainingTotalHours 0 0 0 0 0 10 0 0 10