HomeMy WebLinkAbout5543 - Otis Elevators Agreement 2016 - 2021 . ����
AGENDA BILL ?G
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Av�ard of Contract for Elevator Study Session Date: February 10, 2016
Equipment Systems Services and COUNCIL MEETING Date: February 17,2016
Maintenance to Otis Elevator Company of Department: Public Worlcs 8 Utili�es
Seattle,WA Preser�ter: Wayne Hamitton
Phone: (360)473-5207
SUMMARY: Call-for-Bids was prepared,advertised, distributed and received in accordance with
City of Bremerton bid procedures. Four bids were requested,one bid was received, read and
recorded.The bidder was Otis Elevator Company, Seattle,Washington for five(5)years from March
1, 2016 to March 1, 2021.The department requests approval of the Elevator Equipment Systems
Seroices and Maintenance contract.
ATTACHMENTS: 1)Otis Elevator Maintenance Contract; 2)Exhibit"B°City Building and Elevator
Listing; 3)Exhibit"C"Bid Proposal form from Otis Elevator Company
FISCAL IMPACTS(Include Budgeted Amount): Funds are budgeted for the current budget year and
would be budgeted for the remaining term of the coMract.Amourrt not to exceed$30,000.00 for the
year.
STUDY SESSION AGENDA: � No Pnesentation D Full Presentation
STUDY SESSION ACT10N: �Consent�qenda � General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve the award of Elevator Equipment Systems Services
, and Maintenance contract for City Facilities with Otis Elevator Company of Seattle,WA;and
authorize the Mayor to finalize and execute the agr�eement with substantially the same tertns and
conditions as presented.
CAUNCIL ACTION: [.1f Approve ❑Deny ❑Table ❑Co�inue ❑�No Action
1 ated 01/07/15
Fortn Upd
S •
� I ' I 1 1
DATE: Octoher 29,2015
TO: FROM: ►
City of Bremerton Otis Elevator Company
100 Oyster Bay Ave :i315 South I 16'h Stree[, Suite 149
Bremerton, WA 9831? Seattle,WA 98168
EQUIPMENT LOCATION: 1e1'I�Stuli
Various Phone: 206-�78-61 12
Fax: 206-248-6401
PROPOSAL NUMBER: AFL372
E�UIPMENT DESCRIPTION:
Number of Units Type of Units Manufacturer Customer Machine Numbers
Designation
� Hy�iraulic OTIS Elevator I,I,I ACC�435, ACQ436,
Company AC(�431
� Hyclrualic Schincller I ACQ434
5 Hydraulic ThyssenKrupp 1,1,1,2,3 ACQ432, ACQ433,
ACQ437, ACQ438,
AC(�439
OTIS MAINTENANCE
We propose to furnish Otis Maintenance on the equi�ment ("Units") descrihed ahovc. Otis Mainten�ince is a full
preventive maintenance service and repair intended to protect your investmcnt,cxtend equipment iife, an� provi�e a high
Icvel of perFormance and reliability.
OTIS MAINTENANCE MANAGEMENT SYSTEMsM
We will use the Otis Maintenance Management Syslem'�� �reventive maintenance Program to deliver scrvice tailored to
your specific building needs. Equiprncnt type,component life, equipment usage, and huilding environrnent will be taken
into account by the OMMS`�scheduling systcm, which will be used to nlan maintenance activities in advance. The Units
will be provided with devices to monitor equipment usage. We will use OMMS�� slandard work processes devcloped
an�i continuously irnproved by Otis.
Uii�ler this Cnfitrnct, we wrll maiirtai�� t/re Units nfr the fol/nwing tei•ms nnd co�iditin�►s:
PERFORMANCE
MAINTENANCE
We will maintain the Units using trained ���rsonnel directly employecl ancl supervised by us. The maintenanee will
include inspection, luhrication, adjustment, and, il'conditions c�r usage warrant, rcpair or replacemcn[ of the following
parts: �
■ Contrciller parts, tielecro�s and dispatching cyuirment, relays, solid-state components, transducers, resistors,
concicnsers, power amplil7ers, transformers, ecmtacts, Ica�ls, clashpots, timing devices, computer and microcomputer
�O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM(01/30/13) Proposal#:AEH2O8 Pa�Ge 1 of 9
devices, steel sclector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating
equi�ment. �
■ Door o�erators, car door hangers, car door contacts, door protective devices, load weighing equipment, car frames,
car safety mechanisms, platforms,car and counterweight guide shoes including rollers and gibs, and emeraency car
I ighting.
■ Hoistway door interlocks and hangers,bottom door guides,and auxiliary door closing devices.
■ Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys, brake coils, �
contacts, linings,and component parts.
■ Motors, brush holders, and bearings.
■ Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or
secondary sheaves, car and counterweight huffers, car and counterweight guide rails, car and counterweight sheave
assemblies, lop and bottom limit switches, governor tension sheave assemblies, and compensating sheave ►
assemblies.
■ Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings, exposed piping, above
ground plungers and cylinders,and hydraulic tluid tanks.
■ Escalator handrails, handrail drive chains, handrail brush guards, hanclrail guide rollers, alignment devices, steps,
step treads,step wheels, step chains,step axle bushings,comb plates, tloor plates, tracks,external gearing,and drive
chains.
■ Escalator upper drives, u�per drive bearings, tension sprocket bearings, upper newet bearings anc! lower newel
hcarings,demarcation lights,and comb lights.
RELIABILITY
PARTS COVERAGE
If necessary,due to normal usage and wear,Otis will repair or replace any oF thc parts specitied abovc at their sole
ciiscretion, unless specifically excluded elsewhere in the contract.Any parts under this Contract requiring replacement
will hc replaced with parts selectecl by Otis.
PARTSINVENTORY
We will during tl�e term of this Contract maintain a supply of Frequently used replacement parts and luhricants selected
hy Otis to mcet the specitic routine requirements of the Units. Any replacement parts stored in the macl�ine room remain
our property until installed in the Units. We further agree to maintain a supply of r�utine replacement parts available for
cxpress�Ielivery in case oFemergencies.
QUALITY CONTROL
We will periodically conduct tield audits of �ur personnel and the Units lo maintain yuality standards. Otis ficld
engincers will provide technical assistance, technical information, and Code consultation lo support c�ur maintenance
urganization.
RESPONSIVENESS
24-HOUR DISPATCHING
We will, at your reyuest, provide you with acccss to eService and�ur O'TISLINE 24-hour,year-round dispatchin�
scrvice. In the event a Unit malfunction occurs hetween regular cxaminations, you will be ahle to place a service call on
�Service or through an OT[SLINE custorner servicc representative, who will,at your reyucst,dispatch an examiner to
perform service. In the event Otis receives an emergcncy call I'rom �he phone in the elevator and a passenger indica�es a
need lor assistance,Otis shall attem�t to contact a building representative I�or an assessment of�he situation and
authorization to respond to the call. If Otis is unable to reach a huilcling representative, Otis shall respond to the
crnergency call from the phone in the elevator. Thc visit will be treated as a Callback. It is your responsibility to: (a) have
a representative availahle to receive anci resrond to OTISLINE calls;and(b) maintain worhing telenhone equipment.
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM(01/30/13) Proposal#: AEH2O8 Page 2 of 9
COMMUNICATION
•
CUSTOMER REPRESENTATIVE
As a service to you, and at your request an Otis representative will be available to discuss with you your elevator needs
in the areas of modernization, traffic handling ability, recommendations and requirements of Code authorities,proper use
and care of the Units,and the UMMS°program. There is no additional charge For this consulting service, but by making
this service available to you,Otis does not assumes any duty to warn.
REPORTS—e*SERVICE �
We will use the OMMS� program to record completion of maintenance procedures. We will, at your request, provide
you access to e�`Service via Otis.com. You will be able to access twelve (12) months of repair, completed maintenance
procedure and service call history for the Unit(s). You will be responsible for obtaining Internet access to use e*Service.
SAFETY AND ENVIRONMENT '
SAFETY TESTS—HYDRAULIC ELEVATORS
We will conduct an annual no load test and annual pressure relief valve test.
FIREFIGHTERS'SERVICE TEST
[f the cyui�ment has firefighter's service, you assume responsibility for performing and keeping a record of any Code
required tests and I�or the maintenance and funetioning and testing o1'the smoke and/or heat detectors.
SAFETY TRAINING
We will instruct our personnel to use aprropriate personal protcction eyuiprnent and follow safe work practices.
ENVIRONMENTAL PROTECTION
Utis en�eavors to reduce generation of waste materials, to minimize risks to the environment, customers, the general
public ancl Otis employees, and to comply with all Federal and stnte environmental laws and rebulations. Material SaFety
Data Shcet(MSDS)Manuals are availahle f'or review at your rcquest.
You assume responsibility for removal oF wastes, incluciing bu[not lirnited to hydraulic oil,asbestos,etc.,as it is not part
oF this Contract.Otis can provide this service at addcd cost to customer.
MAINLINE DISCONNECTS
You agree to engage a qualitied electrician to service at least once annually the elevator mainline disconnects located in
the clevator equipmcnt room.
WORK SCHEDULE
NORMALHOURS
All maintcnance proccdures and repairs will be perlormed cluring our rcgular working hours of our re�ular working clays
I'or the examiners who perform the service. All lamp and signal replaccments will he perl'ormed during regular
examinations.
For purposes of this Contract,a Callback is a response by Otis to a request for service or assistance made(a)by the
customer or cust�mer representative,(b) hy the huilcling or huilding representative; (c)by emergency personnel;(d)
through �he ADA phone line,und/or(e)through REM�t monitoring system, for service or assislance,on an as ncedecl
basis,excluding regularly schedulecl maintenance.
Regular working hours: 8:00 AM—4:3(.)PM.
Regular wnrking clays: Monday—�riday excluding holi�lays.
OVERTIME
On Callbacks outside of regular working hours,Otis will absorb the worked hours at straight timc ratcs and you will he
charged for the overtime rremium portion only, including for travel time.
OWNERSHIP AND LICENSES
WIRING DIAGRAMS
You agree to provide us with current wiring diagrams retlecting all rreviously macle changes for Units covered hy this
Contr�ict to facilitate proper maintenance oF the equipment. We shall maintain thc wiring diagrams so that they properly
rcllcct any changes madc hy ntis to the cyuipment. Thctie cliagrams will remain yc�ur�ro�erty.
�O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#:AEH2O8 Page 3 of 9
OTIS SERVICE EQUIPMENT
Any counters, meters, tools, remote monitoring devices, or communication devices which we ►nay use or install under �
this Contract remain our property, solely for the use of Otis employees. Such service equipment is not considered a part
of the Units. You grant us the right to store or install such service equipment in your building and to electrically connect
it to the Units. You will restrict access to the service equipment to authorized Otis personnel. You agree to keep the
software resident in the service equipment in confidence as a trade secret for Otis. You will not permit others to use,
access,examine, copy, disclose or disassemble the service equipment or the software resident in the service eyuipment
lor any purpose whatsoever. If the service is terminated for any reason, we will be given access to your premises to �
remove the service equipment, including the resident soflware,at our expense.
OTIS SOFTWARE
Software owned by Otis may be emhedded in parts or othcrwise provided by Otis as part oF�his maintenance agreement.
You have the right to use this sof�tware only for operation of the units for which the part was provided. You may also
make a hackup or archival copy of the software,provided you reproduce the copyright notice and any other legend of �
ownership on tl�e copy. You may not otherwise copy,display,adapt, modify,distribute, reverse assemhle, reverse
compile,or otherwise translate the software. You will not transfer possession of the software except as part of a transfcr
of ownership of the Units and the assumption of the rights and obligations under this agreement by the transferee.
NON-OTIS SOFTWARE
You rctain your righ[s to any sol'[ware not provided hy Otis contained in the Units and agree to allow Otis to make onc
hackup or archival copy for you.
SERVICE TOOLS
You are responsible to secure our right to use any special service tools required to maintain your non-Otis equipment.
These tools must be provided prior to us beginning maintenance on such equirment.
THE UNITS
It is agreed thal we c10 not assume possession or control of the Units, that such Units remain yours solely as owner and
��crator, Iessce,or agcnl of the owner or Icssee, and that you are solely responsihle for all requircmcnts imposed hy any
applicable law,code,ordinance or reaulation.
CLARIFICATIONS
This Contract does not cover car enclosures(including,but no[limited to, wall panels,Joor panels,car gates, plenum
chamhers, hung ceilings, lighting, light dil'fusers, light tubes and hulbs, handrails, mirrors and iloor coverings), rail
alignment, hoistway enclosures,hoistway gates, hoistway inserts and brackets, mainline disconnect switches,doors,door
Irames,sills, swing door hinges and closing devices,hclow ground or unexpose�l hydraulic cylinders and plungers,
hurie�or unexposed piping,escalator haluslrades,escalalor lighting or wedge guards. Without affecting our obligation to
provide s�rvice under this Contract,you agree to permit us to train our pers�nnel on Ihe Units.This Contract cloes not
cover computcr and microcomputer devices,such as terminal keyboards and display units that are not cxclusively
dedicated to the elevator system.This Contract does not cover telephones installcd by others, intercoms, heat sensors,
srnohe sensors,communications a�uipment,or safety signaling eyuipment, or instructions or warnings in connection
with usc hy passengcrs.
We will not he reyuirecl: (i)to make any tests other than that as specilically set forth hercin; (ii)to make any
replaccments with parts of a different clesign or type;(iii)to make any changcs in the existing design of'the Units;(iv) to
alter, upclate, modernize or install new attachments to any Uni►s, whether rocommended or directed by governmental
�wthorities or by any U�ird �arty;(v)to make repairs or replacements necessitated by failures detected during or due to
testing of the Units or burie�ur unexposed hydraulic cylinders or piping and(vi)to replace or repair any component or
system utiliring obsolete or discontinucd parts, including parts for which the original design is no lon�er manufacture�
hy the original equipmcnt manufacturers,or par[s wl�cre the original itcm has heen replaccd by an item oFclifferent
clesign or is replaceable only hy fabrication;(vii)to provide reconditioned or used parts; (viii)to make any replacements,
renewals,or rerairs necessitatecl by reason of any cause beyond our control including, but not limited to, tire,explosion,
theFt, tloods, water, wcather,earthquake, vandalisrn, misuse, abuse, mischief,or rcpairs by others. •
Yuu assume responsibility for the cost of correcting .ill Elevator Code violations existing on the date we enter into this
ContracL IF such Code vi�lations or other outstanding salety violations are not corrected in accordance with this
Contract, Otis may with respect to the equipment not meeting Co�le requirements cancel this Contract without penalty hy
rroviding thirty(30)clays wriucn notice.
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AEH2O8 Page 4 of 9
Neither party shall be liable for any loss,damage or delay due to any cause beyond our reasonable control including,but
not limited to,acts of government,strikes,lockouts,othcr labor disputes, fire,cxplosion,theft, Floods, water, weather, �
earthquake, riot,civil commotion, war, vandalism, misuse,abuse, mischief,or acts of God.
We agree that we shall be liable for accidents ancl injuries to person or property to the extent it is caused hy the
negligence or willful misconduct of Otis or our employees. In all other ins[anccs,Customer shall indemnify,defend ancl
hold us harmless�gainst all claims,damages, losses,costs,and expenses(including attorney's Fees and other litigation
costs)arising out of or connected with the use,repair, maintenance,operation or condition of the Equipment. We shall �
►naintain worker's compensation ancl employers' liability insurance covering our liability for injury or dea[h sustained by
our employees. You shall insure that all risk insurance upon the full value of the Work and maintain at no cost to us.
The Consultant shall procure and maintain for the duration oF the Agreement, insurance against claims Por injuries to
persons or damage to property which may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, rcpresenlatives,employees,sub-consultants or sub-Consultants. .
Before heginning work on the pro,ject describecl in this Agreement, the Consultant shall provide a Certil7cate of
Insurance evidencing:
l. Automobile Liabilitv insurance with limits no less than $I,000,000 combined single limit ner acciclent for
bodily injury and property damage;and
2. Commercial General Liabilitv insurance written on an occurrence hasis with limits no less than $l,(.)00,000
comhined single limit per occurrence and general aggregate for personal injury, hodily injury ancl property
clamage. Coverage shall include hut not he limited to: blankc[ contractual; products/completed
operations/broad torm pro�erty damage; explosion, collapse and undergrouncJ (XCU) iF applicahle; and
cmployer's liability;and
3. F.xcess Liabilitv insur�nce with limits not less than I,000,000 limit per occurrence and ag�regate.
4. F'rofessional Liabilitv insurance with limits no less than$I,000,000 limit ��r occurrence/claim.
5. llisk Insurance in a sul'licient amount to cover, until installed ancl acce�ted by Customer, all materials owned
by Contractor but storcd in Customer's huilding.
Any payment of�eductible or self-insured retention shall he the sole responsihility of the Consultant.
All requirect policies shall be provicled cm an "uccurrence" basis exeept professional liability insurance (iF
rrquired), which may hc provided on a"clai►ns-made"basis.
The Consultant's insurance shall he primary insurance as respects �he City and it shall be an al�lirmative
obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or hy certiFied mail, return
receipt requested to City of I3remerton, attn: Risk Management, 345 6'h Street, Suite 600, Bremerton, WA 98337 within
two days ol'the cancellalion, susre.nsion or substantive change of any insurnnce policy set out herein,and tailure to do so
shall be construcd to he a hreach oF this A�mement.
"rhe City also rescrves its unqualifial right to require at any time and I�or any reason, proof of coverage in the
form of a cluplicate of the insurance policy wilh all endorscments as cvidenre of�cov�r<�ge.
Notwithstanding any other agreement or provision to the contrary, under no circumstances will either�arty he liable for
any inclirect, special or consequenlial dama�es of any kin�i inclucJing, hu� not limited to, lines or pcnaltia5, loss of prof7ts,
Ic�ss of rents, loss of good will, loss of business o��ortunity, additional tinancing costs, or loss of use oF any cquipment
or pro�crty, whe�her in contract, tort,w�►rranty or othcrwise.
You agree ro provide uti unrestricted ready an�1 safe ciccess to all areas of the huildin�in which any part of the Units are
located, to keep all machine rooms and pit areas free from water,stored materi�ils,and dehris, to provide a sal�e�vork
place I��r our personncl, to remove and remecliate any waste or hazardous materials in accordance with applicable laws
and regulations, and to provide a groundecl, 3-�rong elcctrical system and proper lighting in the machine rooms an�l pits.
Wc shall nc�t he ohliged to perforrn until such unsafe condition has hecn ranedicd,
If any Unit is malfunctioning or is in a dangerous condition, you a�rce to notify us as soon as possible using the�4-hour
OT[SLINE� service. Until the prohlcm is corrected, you agree to remove the Unit f'rom service and take all necessary
precautions to prevent access or usc.
OO OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13)Proposal#:AEH2O8 Page 5 of�
You will provide written notice within twenty-four hours after occurrence of any accident in or about the elevator(s) to
us and if required by law, to any local authorities. You further agree to preserve replaced parts. �
Escalator Units are designed only for transporting rassengers. For escalator Units,you agree to take all necessary
measures to prevent other items from being conveyed,so that features designed to protect passengers and prevent
property damage are not damaged. When stationary,escalators are to be properly barricaded and not to be used as stcps.
You agree to properly post, maintain, and preserve any and all instructions or warnings to passengers in connection with ►
the use of any Units.
In the event ol'an entrapment,Customer will call Otis and wait for a trained and licensed elevator mechanic to arrive,
except for a medical emerbency situation where it may be appropriate to summon a professional first responder such as
police or tirernen. Customer agrees that its agents,contractors,employees or representatives shall not attempt to extricate
any passengers from an elevator that becomes stalled within the hoistway.
Otis will not be requircd to make renewals or repairs necessitatcd by Ructuations in the huilding AC power systems, •
adverse hois[way or machine room conditions(including temperature variations below 60 degrees and above 90 degrees
Fahrenheit),excessive humidity,adverse environmental conditions, water damage,rust, tire,explosion,acts of God,
rnisuse,c.�r vandalism.
If this Agreernent is terminated prematurely for any reason,other than our own default, you agree to pay as liquidated
clamages,and not as a renalty,one-half(50�/0)of the rcmaining amount due uncier this Agreemcnt.
Should this Agreement be accepted by you in the form oF a purchase order,the terms and conditions of this Agreement
will take precedence over those of the�urchase order.
We will not be liable for any claim, injury,dclay,cleath or loss or prorerty resulting frorn telephone equipment Failure,
false alarms, interruption oF telephone service,or"no voice calls", i.e.calls From inside the eyuipmcnt to Otisline where
there is no verbal response to the Otisline operator.
ALTERATIONS
You will not allow others to makc alterations, a�iditions,adjustments,or repairs to the equipment.
SPECIAL PROVISIONS
Notwithstancling any other provision herein to the contrary, lhe following provisions shall be applicable and govern in
thc cvent of contlict:
This program meets or excccds all reyuirements of ASME A 17.I-2010 Coc1e,Section 8.6 anci A.I I.
CONTRACT PRICE AND TERM
CONTRACT PRICE
Two thousand one hundred five dollars ($ 2,105.00 ) per month, payable Quarterly
PRICE ADJUSTMENT
The Contract Price will be a�.justed on the effective date of uny labor rate adjustment under Otis 's contract with the
Inlernational Union of Elevaror Constructors(IUEC Contract)ro reticct incrcases or decreases in material and I��hor
costs.
A. ;1'Iaterial
Two hundred ten dollars and fifty cents($210.50) c�f thc original Contr�ict Price�vill he incrcascd or
decreased hy thc percent inerease or decrease shown hy the incicx of"Producer Commoclity Prices for Metals
and Metal Products"published by the U. S. De�artment of Labor, Bureau of Statistics for the rrice ad.justment
month compared with the index on 07/O1/2015 which was 200.500.
13. Labor
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#:AEH2O8 Pase 6 of 9
One thousand eight hundred ninety-four dollars and fifty cents($ ],894.50)of the original
Contract Price will be increased or decreased by the percent increase or decrease in the straight time hourly �
lahor cost under the IUEC contract on Ol/Ol/2015 which was 83.796.The phrase"straight time hourly labor
cost"means the sum ol'the straight time hourly labor rate plus the hourly cost oF frinae benef'its paid to elev�tor
cxamincrs in tlie locatity where lhe equipment is to be maintained.
TERM
The Commencement Date will be 3/1/2016. �
The Term of this Contract unless modified undcr the extended term below, will be for five (5)years beginning on the
Commencement Date.
An addition�l tive year term may bc agrecd upon by parties in advance of expiration cla[e of the initial five year term.
.
PAYMENTS
13eginning on the Effective Date, payments will be due and payable on or bel�ore the lirst day oF the contract year in
which services are rendcred heginning on the Commencement Date.
The method of'payment will be by check.
The work shall he performed for the agreed pricc rlus any applicable sales,excise or similar taxes as reyuired by law. In
aclJition to the agrecd price, you shall pay to us any future a�plicable tax imposed on us,our suppliers or you in
connection with the performance of the work described.
You agrce to pay a late charge from the date such sums hecome due oF one ancl one-half rercent(I.5�/0) per month,or the
highest Icgally p�nnittcd ratc, whichever is less,on any halancc past duc for more than �hirty(30)days, together with all
costs (inclucling,but not limited to, attorneys' lees) incurre�by us to collect overdue amounts.
Failure to pay�iny sum due by you within sixty(60)days will be a rnatcrial brcach. We may at our option declare all
sums due or to become due for the unexpired tcrm irnme�liately duc and payable as liyuidatcd damagcs,and unlil the
same are paid be discharged from Further obli�ations under the contrnct.
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM(01/30/13)Proposal#:AEH2O8 I'age 7 of 9
contained herein will exclusively govern the services to be provided. We do not give up rights under any existing �
contract until this proposal is fully executed. This Contract may not be changed,modified,revised or amended unless in
writing signed by you and an authorized representative of Otis. Further, any manual changes to this form will not be
effective as to Otis unless initialed in the mar�in by an authorized representative of Otis.
THIS QUOTATION is valid for ninety(90)days from the proposal date. �
Submitted by: Jeff Stull
Title: Account Manager
E-mail: jeff:stull@otis.com
Accepted in Duplicate
CUSTOMER Otis Elevator Company •
Approved by Authorized Representative Approved by Authorized Representative
Date: �i �lj�o Date: 1��y'►(ZGI�
.��
Signed: Signed:
� Y•-
�o� .
Print Name: �/�� Print Name:
Sua..� o.���
Title � Title Genefal Manager
E-mail: lXQilJ0�0' � �l•�/L/JIP�/l.l�Q.6GS
Name of Company O� ����/�
T�(Principal,Owner or uthorized Representative of Principal or Owner
/ '
❑Agent:
(Name of Principal or Owner)
��OTIS ELEVATOR COMPANY,201 I All Rights Reserved[.iNX Form MN'I'-OM(01/30/13)Proposal#:AFL372
Pagc 8 of 9
•
BILL TO INFORMATION
Company Name:
�,I T`/ �J� � �� n�
Address:
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Aad�ess 2. . /�D OyS'����% y`;�i!� �/
c�ry:
� ������
State:
Cd��- -
Zip Code: ��3 J�
ACCOUNTS PAYABLE CONTACT
Name:
�IZ.LiA-rn � �1����
Phone Number:
�E�—�/''7.a-���lo
Fax Number: ,!
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E-mai I:
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TA�STATUS �
Are you tax exempt? Yes No
Ifyes,please provide tax exemp ' ate
Do you require a Purchase Order be listed on your invoices? Yes No
Ifyes,please provide contact info for PO renewal:
Name:
�yl-;�r S /1�0`7�!/�-/r�'i�
Fax:
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�'Vould you like Otis to automatically debit your bank account for your maintenance invoices? Yes No
Ifyes, please provide blank check for bank routing and account information.
�OTfS fLEVA'fOR COMPANY,201I All Rights Rescrved[.iNX Form MNT-ON1(Ol/30/13)Proposal#:APL372
I'ase 9 of 9
Otis Elevator Company
3315 South 116"'Street,Suite 149
Seattle,WA 98168
(206)243-8100
.
November 4, 2015
City of Bremerton
100 Oyster Bay Ave N.
Bremerton, WA 98312
Elevator Equipment Systems Service and Maintenance— Bid Solicitation
We appreciate the opportunity to bid elevator maintenance for the City of Bremerton. Please
see the attached bid form. Our Otis Maintenance Agreement is attached as a part of "Exhibit C".
All terms and conditions set forth in the City of Bremerton bid solicitation form overwrite terms
and conditions set forth the in Otis Maintenance Agreement. All other terms and conditions are
established within "Exhibit C" of the Otis Maintenance Agreement.
Sincerely,
Jeff Stull
OTIS Elevator Company.
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City of Bremerton
BI D SOLICITATION
Elevator Equipment Systems
Services & Maintenance
The City of Bremerton is seeking written comparable bids for effective, affordable and
professional ELEVATOR EQUIPMENT SYSTEMS SERVICES AND MAINTENANCE.
The services company must have specialized experience,capability and technical expertise in
commercial property passenger elevators, freight elevators and other conveyance systems.
The services company will be required to provide all services and maintenance as outlines in
Exhibit A, scope of work and technical specifications.
Interested service companies may be asked to provide work experience, past performance,
certificates of insurance and references from the local region for similar service and
maintenance.
The City Representative is:
Chris Mottner, Inventory/Facilities Division
Phone: (360)473-2316
Fax:(360)473-5360
Email:chris.mottnerCa�ci.bremerton wa us
Additional information can be provided upon request.
WRITTEN BIDS FOR ELEVATOR EQUIPMENT SYSTEMS SERVICES AND MAINTENANCE ARE REQUIRED BY
OCTOBER 7,2015.
If uninterested, unable to meet requirements or unavailable to submit a bid, please respond with
�rNO BID��.
Bids are to be mailed to:
City of Bremerton Public Works& Utilities
Attn: Chris Mottner
100 Oyster Bay Ave N.
Bremerton,WA 98312
::r
,,.: Exhibit "A"
��j�,
:.�:
Scope of work and technical specifications for Elevator Equipment Systems
Services and Maintenance.
1. Service Requirements
The Contrador shall:
A. Have experience managing conveyance-maintenance contracts with large
Industrial, Commercial or Municipal buildings.
B. Furnish all necessary labor, equipment, supplies, materials and other accessories
and services for the full service maintenance and inspection of the elevators at
the City of Bremerton facilities, as shown on Exhibit "B", in strict accordance with
the specifications,terms and conditions of the Request for Proposals (RFP), as a
minimum.
C. Have available and be responsible for supplying all required tools, equipment
and supplies both general and special,to properly maintain the equipment in
good and safe operating condition as required by this contract.
D. Have a minimum of ten (10)years' experience performing and maintaining
comparable equipment as specified in Exhibit "B."
E. Maintain all elevators and equipment in accordance with all requirements of the
ASME,A-17.1 latest edition or revisions frequencies and other applicable codes
and regulation requirements.
F. Abide by all existing laws, codes, rules and regulations set forth by all applicable
authorities having jurisdiction where the work is being performed. Safety of City
employees, staff and the general public is a priority.
G. Provide a 24-hour telephone monitoring and emergency call service. Attach
company's call service policy to Exhibit "C" bid proposal, for review.
2. Maintenance Requirements
A. Preventive Maintenance Program, performed on a regularly scheduled basis.
Attach company's Maintenance Program description or document to Exhibit "C"
bid proposal.
Page i of 3
B. Full coverage parts repair and replacement. Attach compan�s policy to Exhibit
"C" bid proposal.
C. Maintenance Control Program.Attach company's written Maintenance Control �
Program to Exhibit "C" bid proposal, state required.
D. Quality Assurance. Attach company's quality assurance policy to Exhibit"C" bid
proposal for review.
3. Hours of Work
A. All routine maintenance service and scheduled repairs will be performed during
normal business hours. Monday through Friday, 8:00 AM to 4:00 PM except City
recognized holidays.
B. All work performed before or after normal business hours or days will be
"overtime" and will require authorization to precede by the City's representative
or his/her designee.
C. Some major service or repairs may require scheduling with the City's
representative or his/her designee. Periodically, events or other required City
business may impede service and maintenance.
4, Citv Contact List
A. Chris Mottner, Inventory/Facilities Supervisor(City Representative)
Phone; (360) 473-2316, E-mail: chris.mottner(�ci.bremerton.wa us
B. Colen Corey, Lead Facilities Service Specialist
Phone: (360) 473-5335, E-mail: colen.corevC�ci.bremerton wa us
C. Customer Response Dispatcher(24 hour message phone)
Phone: (360) 473-5920
•:• Notification will be required for any elevator taken out of service for any period over
four hours.
5. Additionalltems
A. All elevator equipment models;types and serial numbers have been provided for
reference in Exhibit"B" for bidding purposes, but verification by the contractor is
recommended.
B. Annual price adjustments; list company's annual price adjustment policy and
attach to Exhibit"C" bid proposal.
C. The City of Bremerton will be closely involved with the quality and level of
maintenance service of the elevators; listed on Exhibit "B."The City of
Page 2 of 3
Bremerton and the elevator equipment maintenance provider will meet
regularly to discuss and review repair and performance reports on the service
level and operations of the elevators.
6. Term
A. Elevator equipment maintenance and services will be for a five (5)year period,
beginning upon formal award of contract.
B. An additional five (5)year optional extension term may be offered and
negotiated by both parties.
7. Bid Determinations
A. Service/maintenance costs per each location, as listed in Exhibit "B" will be
considered in lowest bid determinations.
B. Interested companies may be asked to provide work experience, past
performance,certificates of insurance and references from the local region for
similar maintenance and services.
C. Proposals, costs per location, service and compan�s maintenance requirements,
policies and practices will be considered and will influence bid determinations.
D. The City will be seeking comparable bids for effective, affordable, reliable and
professional elevator equipment systems services and maintenance.
E. All bid proposals will be received, reviewed, evaluated and checked by a City
selection panel for this required City facilities service.
F. All interested bidders must consider Washington State prevailing wage rates for
Public Works contracts, see Appendix I, and comply if applicable.
G. Fill out proposal submittal form, bid proposal and provide additional documents
and policies for lowest/best bid determinations.
Page 3 of 3
4i Exhibit"B"
• �, � �- Bid Proposal
Building Locations and Elevator Listing
1) Conference Center/Harborside Facilitv 100 Washin�ton Avenue
a) Passenger Elevator#1, Conveyance#17230
i) Conveyance type: PRH
ii) Number of Landings: 6
iii) Manufacturer:Thyssen Krupp
iv) Model#TAC-20
v) Serial #ER-2849
vi) Year Installed 2004
b) Passenger Elevator#2, Conveyance#17231
i) Conveyance type: PRH
ii) Number of Landings: 6
iii) Manufacturer:Thyssen Krupp � -- � •
iv) Model#TAC-20
v) Serial #ER-2850
vi) Year Installed 2004
c) Freight Elevator#3, Conveyance#17225
i) Conveyance type: PH
ii) Number of Landings: 6
iii) Manufacturer:Thyssen Krupp
iv) Model#TAC-20
v) Serial #ER-8629
vi) Year Installed 2004
2) Municipal Courts Buildin� 550 Park Avenue
a) Passenger Elevator#1, Conveyance#10642
i) Conveyance type: PH
ii) Number of Landings: 2
iii) Manufacturer: Otis
iv) Model#5620
v) Serial #22204
vi) Year Installed 1995
Page 1 of 3
3) Downtown Parkin�Facilitv 405 Washin�ton Avenue
a) Passenger Elevator#1, Conveyance#01267
i) Conveyance type: PH
ii) Number of Landings: 5
iii) Manufacturer:Thyssen Krupp
iv) Model #TAC-22
v) Serial #FV-2228
vi) Year Installed 2006
4) Naval Museum/Fountain Room Facilitv 251 First Street
a) Passenger Elevator#1, Conveyance#20225
i) Conveyance type: PH
ii) Number of Landings: 3
iii) Manufacturer:Thyssen Krupp
iv) Model#TAC-20
v) Serial #EW-1762
vi) Year Installed 2006
5) Park Avenue Plaza Gara�e
a) Passenger Elevator#1, Conveyance#109673
i) Conveyance type: PH
ii) Number of Landings: 3
iii) Manufacturer:Schindler Elevator Corporation
iv) Madel #EZB 217
v) Serial #SMG1136697
vi) Year Installed 2011
6) Police Station, 1025 Burwell Street
a) Passenger Elevator#1, Conveyance#05652
i) Conveyance type: PH
ii) Number of Landings: 3
iii) Manufacturer: Otis
iv) Model # LRV3-2500
v) Serial #273695
vi) Year Installed 1984
Page 2 of 3
7) Waste Water Treatment Plant 1600 Ovster Bav Avenue S
a) Passenger Elevator#1, Conveyance#5517
i) Conveyance type: PH
ii) Number of Landings: 3
iii) Manufacturer:Otis
iv) Model#334
v) Serial#270858
vi) Year Insta�led 1983
Page 3 of 3
.:
EXHIBIT"C"
� � BID PROPOSAL
ELEVATOR EQUIPMENT SYSTEMS SERVICES AND MAINTENANCE
CITY OF BREMERTON
NOTE: Due to the varied City Departments and funds included within the elevator Services
proposal, each location will be bid separately,cost per vear.
SERVICE/MAINTENANCE COST PER EACH LOCATION LISTED,TOTALS WILL BE CONSIDERED IN
LOWEST BID DETERMINATIONS.
1. Conference Center/Harborside Facility.......................................................$9,780.00
2. Municipal Courts Building. ............................................................................$2,580.00
3. DowntownParkingFacility............................................................................$2,580.00
4. Naval Museum/Fountain Room Facility...............:.......................................$2,580.00
5. Park Avenue Parking Garage..........................................................................$
2,580.00
6. Police Station .................................................................................................$2,580.00
7. Waste Water Treatment Plant.......................................................................$2 580.00
,
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Proposal Submittal Form
Contractor OTIS Elevator Company
Firm Name United Technologies Company
Address 3315 South 116th Street, Suite 149, Seattle, WA 98168
Phone Number 206-243-8100 Fax Number 206-248-6401
NameofPreparer Jeff Stull
Signature of Rreparer
Bremerton Business License# 06840
Washington State Contractors# OTISEEA9650T
IRS TIN/SS# 13-5583389
UBI# 178-000-879
Any other licenses that may pertain to this bid, please list below for consideration:
. Bidders, please fill out all applicable information on this proposal submittal form.
ELEVATOR EQUIPMENT SYSTEMS SERVICES AND MAINTENANCE
CITY OF BREMERTON
Appendix I
WASHINGTON STATE PREVAILING WAGE RATES
FOR PUBLIC WORKS CONTRACTS
NOTES:
1. This contract or agreement may be required to include the state prevailing wage determination
from the Washington State Department of Labor and Industries.The contractor shall comply
with such state determinations for services,if applicable.
2. Any questions regarding the state prevailing wage determinations should be addressed to:
Department of Labor and Industries, Prevailing Wage Section,925 Plum Street,Olympia,
Washington 98504,or call(360)902-5335.
3. Prevailing wage rates may not apply to fire alarm,security alarm system testing,review State of
Washington prevailing wage rates to determine what and if prevailing wage rates apply.
http://Lni.wa.�ov/prevail i nQwa�e