HomeMy WebLinkAboutLEGAL - 01/04/2016 . Y City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agenty Records
Description Date Method of
Records Series Title Records Series Records Retentlon Minimum
Minimum Retention Period (Box/Item numbers, Dates Covered Destruction(See
DAN Schedule volume,etc.) RQtMeton examples below*)
General Advice GS53-02-05 Local Destroy when obsolete or 2 bankers boxes 2013 When Secure Recycling
Files Rev.O Government superseded obsolete
CORE
Misdemeanor and AT2013-003 Prosecuting Retain for 3 years after Electronic File 2012 12/31/15 Electronic
Gross Rev.0 Attorney judgement,sentencing, Deletion
Misdemeanor Records dismissal,acquittal,
Prosecution Files completion of
deferral/diversion contract,
or decline to prosecute
j� DUI Prosecution AT52-07-04C Prosecuting Retain for 5 years after 8 Bankers Boxes 2010 12/31/15 Secure Recycling
Files Rev. i Attorney sentencing
Records
*Examples of inethods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describeJ
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonab/y anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval:
Employee Signature: �� \J""�'""`-"'' Printed Name: Annie Ambach Division: Ciri Attornev's Office
The Records Manager must sign the approval of this request prior to the destruction of the listed records:
Records Manager Signature: �� Printed Name: Thelma Swem Date Approved: � 'a �'/(�
The person/people responsible for the destruction of records must sign upon destruction of the listed records:
Employee Signature: t/`^� \_/"'`�""" Printed Name: Annie Ambach Date Records Destroyed: � �� �I (O
�' �un,c �YY�a�a� �aY� YY�.o�.n.n Z '2 3 r �(�
Vendor Business Name(if used): one:
Form Revised OS/06/2014