HomeMy WebLinkAboutCITY CLERK - 01/06/2016 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention
periods before being destroyed pursuant to RCW 40.14.070,WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fi11 out this form when destroying public records
whose minimum retention is oiher rhan "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention
Value"section of the Local Governmeni Records Retenfion Schedule(COREJ).
Legal Disposition Authority(taken from Records ReteMion Schedule) � Agenty Retords
Date Method of
Descriptfon Minimum
Records SeNes Title Records Series Records Retentlon Mlnimum Retention Per(od (Box/Item numbers, Dates Covered �s���o�l�
DAN Schedule Retentlon ezamples below•)
volume,etc) Met
Public GS2010-014 CORE 2 years after request is Emails January 1, 2013-December 31, 1/1/16 Electronic
Disclosure/Records Rev.2 Version 3.1 fulfilled Electronic Files 2013 Deletion
Requests
Public GS2010-014 CORE 2 years after request is Files January 1,2013—December 1/1/16 Secure Recycling
Disclosure/Records Rev. 2 Version 3.1 fulfilled 31,2013
Requests
"Examples of inethods of destrucLlon:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business,and shall be destroyed.
The individual responsible f ' ventorying the listed records must sign below prior to the Record's Manager approval:
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Employee Signature: rinted Name: Shannon Corin Division: Ciri Clerk
The Records Manager must sign proval of ' request prior to the destruction of the tisted records:
Records Manager Signature: ` Printed Name: Shannon Corin Date Approved: � � � ./�
The person/people respo ' le for the des ction of recrords must sign upon destruction of the listed records:
Employee Signature: Printed Name: Shannon Corin Date Records Destroyed: /•� r/`�'
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and dispositron action for this Public Records Destrudion Log is"Retoin for the life of the agency"pursuant fo CORE series GS50-09-06.
Form Revised OS/06/2014