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Home My WebLink About10/07/2015 i i � '� �. ! BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) BOARD �_J 345 6`h Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473-5280 OCTOBER 7, 2015 SPECIAL MEETING OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) BOARD IN THE FIRST FLOOR MEETING CHAMBERS Immediate/y following the 5:30 PM City Council Meeting A. CALL TO ORDER � B. ELECTION OF 2015 OFFICER • 1. Election of 2015 Vice-Chair C. CONSENT AGENDA 2. Claims & Check Register 3. Minutes of Regular Meeting —August 5, 2015 D. INFORMATION BRIEFING 4. Update on 2015 Work Plan; 2016 Proposed Work Plan; and 2017 Work Plan Elements E. PUBLIC HEARINGS 5. Resolution No. 018 authorizing 2016 Street Maintenance, Repair and Construction Projects 6. Ordinance No. 008 approving and adopting the Bremerton TBD FY2016 Budget F. ADJOURNMENT OF BREMERTON TBD BOARD SPECIAL MEETING . � Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at(360) 473-5323 at least 24-hours prior to the Meeting. VOTING RECORD TBD BOARD MEETING DATE: OCTOBER 7, 2015 AGENDA ITEM: TBD OFFICER ELECTIONS: TBD VICE-PRESIDENT NAME OF NOMINEE: '✓ S NAME OF NOMINEE: NAME SULLIVAN f�bl� C2�CJ�1 V DAUGS ./ MCDONALD � WHEELER / � DAVIS / ✓ RUNYON / ✓ YOUNGER � TR.ANSPORTATION BENEFIT DISTRICT SPECIAL BOARD MEETING WEDNESDAY, OCTOBER 7, 2015 SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU WISIT YOUR COMMENTS TO BE INCLUDED IN THE RECORD �2� t�� Y�o c: "z-� s s I-_ REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS SUBJECT: Approve Claims and Check BOARD MEETING Date: October 7, 2015 Registers City Department: Finance Presenter: Shannon Corin Phone: 360-473-5323 SUMMARY: Approve the following check and electronic fund transfers, and interfund transfers: 1) Check#'s 364755 in the amount of$20.00. 2) IFT#15276 in the amount of$259,827.49. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): RECOMMENDED MOTION: Move to approve the consent agenda. AGENDA: ❑X Consent Agenda ❑ General Business ❑ Public Hearing BOARD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 1/7/15 AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS SUBJECT: Minutes of Meeting - BOARD MEETING Date: October 7, 2015 August 5, 2015 City Department: Dino Davis, TBD Board President Phone: (360)473-5280 SUMMARY: Attached are the Meeting Minutes of the Meeting held on August 5, 2015 ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A RECOMMENDED MOTION: Move to approve the TBD Meeting Minutes as presented. AGENDA: ❑Consent Agenda ❑Informational Briefing ❑Business ❑Public Hearing BOARD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 5/16/14 BREMERTON TRANSPORTATION BENEFIT DISTRICT MEETING MINUTES Wednesday, August 5, 2015 The Regular Meeting for the Bremerton Transportation Benefit District (TBD) was called to order in the First Floor Meeting Chambers of the NoRM DicKs GovERNMEtvT CErvTER, 345 6tn Street, Bremerton, Washington, Wednesday, August 5, 2015 at 7:05 PM, with the TBD Board President Dino Davis presiding. Board Members present were Roy Runyon, Greg Wheeler, Jerry McDonald, and Leslie Daugs. Board Members Mike Sullivan and Eric Younger were absent. Also present were Board Attorney Roger Lubovich, Board Clerk Shannon Corin; Board Information Services Manager Kevin Matthews; and Board Assistant Lori Smith. B. CONSENT AGENDA 1. Minutes of Special Meeting — May 6, 2015 There were no questions or comments from the public... 07:05:35 M/S/C/U (Daugs/Runyon) Move to approve the Consent Agenda as presented. C. INFORMATION-ONLY BRIEFING 1. Update on the 2015 Work Plan and Future Program Considerations—Chal Martin, Public Works & Utility Director Questions were asked by Daugs, Runyon ... with responses provided by Mr. Martin... D. BUSINESS ITEMS 1. No other General TBD Business was discussed. With no further TBD Business to discuss, President Davis adjourned the meeting at 7:36 PM. Prepared and Submitted by: � L SMITH Board Assistant Attest: SHANNON CORIN, Board Clerk DINO DAVIS, TBD Board President DD:SC:Is:cg , ��r�+�� .�.,��'. . � -'�T,r� : r�., "`1; i.',1�+`: �' ,1.J ��' `,��Y��t �y �, V ��a" .�'` �� .� : r:,��; � ,r `-�� L I�. �� , e.�' �+ � . :�.�` V� � c/� ., . �':�� { ��: .� n ) � ', -�T"�r .. ♦V � .f ' .,� +, � '` : .� � � � � �'i �o. � :��:. �� '� r� . -�'� — �+ .� . � � � � � � �. ' :�.; � . 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BREMERTON � • Completed : — Lowe r W h e ato n Way — Marine Drive and Trenton overlays • Sti I I worki ng : . — Hot-Applied Street Markings — Crack sealing — Raised pavement markings — Large area grind/patch several locations • W i I I ro I I ove r to n ext ye a r: — Austin Drive overlay ' 2016 Pro osed Work P1an � p -�- ; � � �� , � CITY OF BREMERTON � — Hot-Applied Street Markings — Raised pavement markings — Large area grind/patch several locations — Crack sealing — Austi n Drive overlay — Warren Avenue Corridor ADA ramps 2017 Likel Work Elements -�- y C 1 T Y O F � BREMERTON ' — Hot-Applied Str�eet Markings — Raised paveme�nt markings � — Large area grind/patch� several locations — Crack sealing � � � — Partnership Lebo� / Bridge-to-Bridge project � City of Bremerton � � ; -� ` Transportation Benefit District , , gREMERTON ' Possible A roach 2016 - 2019 pp 2016 — In-house and contract maintenance programs - $200k • (Crack Sealing, RPMs and Hot-Applied markings) — Build back fund balance - �99� $100k — Warren Avenue Corridor ADA Ramps $100k 2017 — In-house and contract maintenance programs - $200k — Possible partnership project (Lebo/Callahan Bridge-to-Bridge - $200k) — Possible slurry/chip seal project (or 2017) — Seems less likely: small overlay project (would have to be in place of slurry/chip seal project) 2018 — In-house and contract maintenance programs - $200k — Build back fund balance 2019 — In-house and contract maintenance programs - $200k — Possible partnership project — Possible slurry/chip seal project — Possible large area grind/patch project . _ ; _ _ ,__..._.. . , -.-_;_... : -- - - -- _ ' `�!... � f.. , . - _ �.,� . � y � _ t ��1�t r _ �.. 4 ..----�'�.� " , S _ ; � ' • y z ¢ ' i � ! 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M �� t. -{ . ,�� 1 = - _y � _ _ � � .�, = AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS SUBJECT: Public Hearing and Adoption of BOARD MEETING Date: October 17, 2015 Resolution No. 018 Authorizing Street City Department: Public Works & Utilities Maintenance, Repair and Construction Presenter: Chal Martin Projects for 2016 Phone: 5758 SUMMARY: The attached resolution adopts the proposed 2016 Work Plan for the Bremerton Transportation Benefit District(TBD). The work plan will expend $408,000 from revenue received from the vehicle license fee adopted by the TBD per Resolution 005 which was approved in December 2011. ATTACHMENTS: Resolution No. 018 of the Bremerton Transportation Benefit District, authorizing street maintenance projects for 2016, summarized in Exhibit A of the resolution. FISCAL IMPACTS (Include Budgeted Amount): The proposed 2016 TBD work plan budget is $408,000. RECOMMENDED MOTION: Move to adopt Resolution No. 018 authorizing street maintenance, repair and construction projects for 2016. AGENDA: ❑Consent Agenda ❑Informational Briefing ❑Business �Public Hearing BOARD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 5/16/14 I2ESOLUTION NO. 018 A RESOLUTION of the Board of the Bremerton Transportation Benefit District, authorizing street maintenance, repair and construction projects for 2016. WHEREAS, in Ordinance No. 5076, the City Council of the City of Bremerton established the Bremerton Transportation Benefit District as authorized by RCW 35.21.225 and subject to the provisions of RCW 36.73; and WHEREAS, in Resolution No. 005, the Bremerton Transportation Benefit District established an annual vehicle license fee in the amount of twenty-dollars($20.00),consistent with RCW 36.73.065, to be collected by the Washington Department of Licensing on qualifying vehicles as set forth in RCW 82.80.140 and Chapters 36.73 and 46.16 RCW; and WHEREAS, the funds collected from the vehicle license fee shall be used for transportation improvements that preserve and maintain and improve the transportation infrastructure of the City consistent with the requirements of Chapter 36.73 RCW. The funds shall be used primarily for improvements to preserve and maintain the City's previous investments in the transportation infrastructure, reduce the risk of transportation facility failure, improve safety, continue the cost-effectiveness of the City's infrastructure investments, continue the optimal performance of the transportation system, and make other related improvements as authorized by Chapter 36.73 RCW; and WHEREAS,the Board of the Bremerton Transportation Benefit District desires to formalize a project list fior 2016 funding;NOW THEREFORE, THE BOARD OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: SECTIONI. That the Work Plan as set forth in Exhibit A attached hereto and incorporated for reference is hereby approved and adopted. SECTION2. Severabilitv. If any one or more sections,subsections,or sentences of this Resolution are held to be unconstitutional or invalid,such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION3. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. � PASSED by the Board of the Bremerton Transportation Benefit District this day of , 2015. Dino Davis, President ATTEST: APPROVED AS TO FORM: Shannon Corin, Board Clerk Roger A. Lubovich, Board Attorney TBD-2016 Street Maintenance,Repair and Construction Projects Exhibit A to the Bremerton Transportation Benefit District 2016 Work Plan Authorizin� Resolution Proposed 2016 TBD Work Plan: Activity/Investment Allocation Method 1. In-House and Contract Maintenance Programs $200,000 (in-house and contract) 2. Austin Drive Overlay $108,000 (contract) 3. Warren Avenue Corridor ADA Ramps $100,000 (contract) Budget Target $408,000 AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS SUBJECT: Public Hearing and Adoption of BOARD MEETING Date: October 7, 2015 Ordinance No. 008 approving the Bremerton City Department: Financial Services Transportation Benefit District fiscal year Presenter: Cathy Johnson 2016 budget Phone: 360-473-5296 SUMMARY: The attached ordinance represents the proposed fiscal year 2016 Budget for the Bremerton Transportation Benefit District. This budget incorporates the 2016 work plan and anticipates an ending fund balance of$361,295 to be carried over to 2017. � A public hearing is scheduled for this evening to consider the proposed budget prior to adoption. ATTACHMENTS: • Ordinance No. 008 of the Bremerton TBD approving�and adopting the budget for the Bremerton Transportation Benefit District for fiscal year 2016. • Budget Summary � . FISCAL IMPACTS (Include Budgeted Amount): Total 2016 budget is$769,295, inclusive of ending fund balance. - RECOMMENDED MOTION: Move to approve Ordinance No. 008 of the Bremerton Transportation Benefit District Board approving and adopting the budget for the Bremerton Transportation Benefit District for fiscal year 2016. AGENDA: ❑Consent Agenda ❑Informational Briefing ❑Business �Public Hearing BOARD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 5/16/14 ORDINANCE NO. 008 AN ORDINANCE of the Bremerton Transportation Benefit District Board approving and adopting the budget for the Bremerton Transportation Benefit District for the fiscal year 2016. WHEREAS, Chapter 3533 RCW and Chapter 36.73 RCW require the Bremerton Transportation Benefit District to adopt an annual budget; and WHEREAS, Chapter 35.33 RCW provides procedures for the filing of estimates, a preliminary budget, deliberations, public hearings, and final fixing of the budget; and WHEREAS, a preliminary budget for the fiscal year 2016 has been prepared and filed in the Office of the City Clerk for the Bremerton Transportation District; a public hearing has been held for the purposes of fi�ing the final District Budget; and the District Board has deliberated and has made adjustments and changes deemed necessary and proper; NOW THEREFORE, THE BOARD OF THE BREMERTON TRANSPORTATION DISTRICT OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. That the 2016 Annual Budget for the Bremerton Transportation District, on file in the office of the City Clerk, covering the period from January 1, 2016 through December 31, 2016, with regular revenues and unencumbered fund balances of $769,295 and expenditures and ending fund balances of $769,295 is hereby approved and adopted. SECTION2. Severabilitv. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION3. E,�'ectrve Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the District Board the 7th day of October, 2015. By: Dino Davis, Board President � Transportation Benefit District-2016 Budget ATTEST: APPROVED AS TO FORM: SHANNON CORIN, Board Secretary ROGER A. LUBOVICH, Board Attorney PUBLISHED the day of , 2015 EFFECTIVE the day of , 2015 ORDINANCE NO. 008 2 Transportation Benefit District-2016 Budget Bremerton Transportation Benefit District Special Revenue Fund 2015 Proposed 2014 Amended Budget Actual Budget 2016 Revenues Fees $444,012 $430,000 $470,000 Investment Earnings 659 0 0 Total Revenue 444,671 430,000 470,000 Expenditures Supplies and Services 496,326 510,000 200,000 Transfers 250,000 108,000 208,000 Total Expenditures 746,326 618,000 408,000 Revenue over(under)expenditures (301,655) (188,000) 62,000 Beginning Fund Balance 567,950 266,295 299,295 Ending Fund Balance � $266,295 $78,295 $361,295