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Contract Number: Vendor: Subject: Department: File Class: Begin Date: End Date: Review Date: Vault Date: 5508 HERRARA ENVIRONMENTAL CONSULTANTS PSA - Stormwater Comprehensive Plan Water Resources G550-01-11 Rev. 3 General 9/16/2015 12/30/2016 1/1/2017 2017 Comments : AGENDA BILL CITY OF BREMERTON CITY COUNCIL ��/ � F // SUBJECT: Professional Services Agreement with Herrera Environmental Consultants for the Stormwater Comprehensive Plan Study Session Date: September 9, 2015 COUNCIL MEETING Date: September 16, 2015 Department: Public Works and Utilities Presenter: K. Cahall, Water Resources Manager Phone: 473-2315 SUMMARY: The Stormwater Utility Plan provides the guidance needed to operate Bremerton's stormwater system, maintain compliance with state permit requirements, determine capital improvement needs, and provide information for the City's Comprehensive Plan. The first Bremerton Stormwater Plan was prepared in 1996 and updated in 2008. Since the last update, changes have been made to the Western Washington Stormwater Phase II NPDES permit including an increased emphasis on low impact development (LID) requirements. Herrera Environmental Consultants was determined to be the most qualified firm to assist the Bremerton Stormwater Utility to complete this plan. ATTACHMENTS: 1) Professional Services Agreement FISCAL IMPACTS (Include Budgeted Amount): The cost of this plan is $218,000 and has been budgeted in the Bremerton Stormwater Utility budget. STUDY SESSION AGENDA: � No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the professional services agreement with Herrera Environmental Consultants and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: [�Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 PROFESSIONAL SERVICES AGREEMENT Herrera Environmental Consultants Stormwater Comprehensive Plan a Ri �i � q� The City of Bremerton ("City") and Herrera Enviromnental Consultants ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perfonn the services more specifically described in the Scope of Work, dated August 17, 2015, including any attachments thereto, attached hereto as Exhibit A, which is u�corporated by reference hereui. The Scope of Work may be modified only pursuant to Section VII.H of this Agreeinent. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreeinent will be performed in accordance with generally accepted professional practices in effect at the tune such services are perfonned. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A unmediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule attached hereto as Exhibit B; provided however, that additional tune shall be granted by the City for excusable delays or extra work as provided for in Section IX.A of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $218,000. Consultailt's charges and bills shall conform to the fee schedule attached hereto as Exhibit C and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforniing billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit C. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit C. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. Bremerton/Herrera Rev. 2/15 Stormwater Comprehensive Plan Page 1 of 7 IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing uidependent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants. None of the benefits provided by the City to its employees, including, but not lunited to, compensation, insurance, and unemployment uisurance are available from the City to the employees, agents, representatives, or sub-Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-Consultants during the performance of this Agreement. The City inay, duruig the tenn of this Agreement, engage other independent Consultants to perfonn the same or similar work. As an uldependent Consultant, Consultant is responsible for its own management. The City's admulistration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, ulcluding all legal costs and attorney fees, arising out of or in connection with Consultant's performance of this Agreement, unless Consultant is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indeiru�ification. B. Architects, En�ineers and Any Other Professional Listed In and Performing Services Defined in RCW 4.24.115. Should a court of competent jurisdiction deternune that Consultant's services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY LTNDER 1NDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY Bremerton/Herrera Rev. 2/15 Stormwater Comprehensive Plan Page 2 of 7 FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for uijuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-Consultants. Before beginnulg work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liabilitv iilsuraiice with limits no less than $1,000,000 combined single liinit per accident for bodily injury and property damage; and 2. Commercial General Liabilitv insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and einployer's liability; and 3. Excess Liabilitv insurance with liinits not less than 1,000,000 limit per occurrence and aggregate. 4. Professional Liabilitv insurance with liinits no less than $1,000,000 limit per occurrence/claim. Any payment of deductible or self insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a"claims-made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary insurance as respects the City and it shall be an affirmative obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473- 5161, or by certified mail, return receipt requested to City of Bremerton, attn: Risk Management, Bremerton/Herrera Rev. 2/15 Stormwater Comprehensive Plan Page 3 of 7 345 6�' Street, Suite 600, Bremerton, .WA 98337 witliin two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreeinent. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage u1 the fonn of a duplicate of the insurance policy with all endorseinents as evidence of coverage. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and fonn requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original docuinents, drawings, designs and reports, includ'u1g those in electroiuc format, developed under this Agreement are the property of the City. AIl written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like inforination relating to its own business. If such information is publicly available or is akeady in Consultant's �ossession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's offce ui Seattle, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable tunes for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this infonnation shall be provided to the City upon its request, and at reasonable cost. All docuinents, including all reports, drawings, specifications, coinputer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk. C. Use of PhotoQraphs and Ima e�s. Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the perfonnance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss Bremerton/Herrera Rev. 2/ 15 Stormwater Comprehensive Plan Page 4 of 7 of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Seattle, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire A�reeinent: This Agreement and its Exhibits constitutes the entire agreement between tlie Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of tlus Agreement. G. Severabilitv: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be inodified by written instrument signed by both Parties. I. Written Notices: All corrununications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1 st class mail, by personal service, or by email to katl�leen.cahall(2�ci.bremerton.wa.us for the City of Bremerton and to Matt Fontaine mfontaine(a%herrerainc.com for Herrera and shall be deemed sufficiently given if sent to the addressee at the address stated 'ui this Agreement or such other address as may be hereafter specified in writing. Cit Address Consultant Address Bremerton Public Works and Utilities Herrera Environmental Consultants 100 Oyster bay Avenue N Denny Buildiilb, ?200 6th Ave Bremerton, ��4�A 98312 �1100 Seattle. VVA 981?1 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. Bremerton/Herrera Rev. 2/15 Stormwater Comprehensive Plan Page 5 of 7 N. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. O. Assi�iunent: Any assigrunent of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in einployment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actioi�s based on bona fide occupational qualification. IX. Termination: This Agreeinent shall remain in force until completion and acceptance of the services, tenninated by written instruinent upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be u�runediately terminated for cause by a Party if the other Party substantially fails to perfonn through no fault of the tenninating Party, and the non- perfonning Party does not corrunence correction of the failure of performance within thirty (30) days of the termuiating Party's sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all iteins listed in the Scope of Work current through the tennination date. If the City receives reimburseinent by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior� to the completion of the work, the City inay summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be ternunated nor shall Consultant be charged with liquidated damages for any delays in the coinpletion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipinent, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the tune of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreeinent, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Ri�hts Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After terniination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. � Bremerton/Herrera Rev. 2/15 Stormwater Comprehensive Plan Page 6 of 7 O �j �/ � � X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby / certifies, by signing this agreement, that neither it nor its principals are presently debarred, ` suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Consultant shall provide iminediate written notice to the City if at any tune it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whoin it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. CITY OF BREMERTON ��i // /" �l.� . I f - ,� � ._ � �. - � i I Approved as to fonn: City Attorney R S�Professional Services A�eement Form (2014).doc Bremerton/Herrera Stormwater Comprehensive Plan Page 7 of 7 CONSULTANT 1�1,.�m�C ..��.Q,cav►�e:�'1,���1 B y. f� �! � 1ts:��i�9� U�G�C�L Date: Z S ZO Attest: � Ci y Clerk Rev. 2/ 15 EXHIBIT A- SCOPE OF WORK City of Bremerton Stormwater Comprehensive Plan Update On April 10, 2015, the City of Bremerton authorized Herrera Environmental Consultants (Herrera) to prepare a scope of work and cost estimate to provide consultant support for the City's stormwater comprehensive plan, including updating the plan for stormwater capital improvement projects (CIP), conducting a LID retrofit evaluation, and providing stormwater program support. This scope of work includes a discussion of the activities, assumptions, deliverables, and a schedule associated with this project. The primary outcomes of this work wi11 include a CIP chapter for the City's stormwater comprehensive plan, CIP summary s�eets, a stormwater program gap analysis memo, and trainings conducted at the City offices. This scope of work includes the following tasks: Task 1. Background Data Collection and Review .................................................................... 3 Task 2. Advisory Group Meeting .............................................................................................. 5 Task 3. Stormwater System Evaluation and L(D Retrofit Opportunities and . Constraints Analysis ..................................................................................................... 6 Task 4. Project Identification and Field Evaluation .................................................................. 8 Task 5. CIP and LID Retrofit Project Prioritization .................................................................. 9 Task Modeling ..................................................................................................................... l0 Task Summary Sheets ......................................................................................................... 1 i Task 8. Capital Improvement Program Chapter ...................................................................... 12 Task"9. Stormwater Gap Analysis and Needs Assessment ..................................................... 12 Task 10. Code Integration ......................................................................................................... 13 Task 11. Training ...................................................................................................................... 14 Task12. Financial Analysis ...................................................................................................... 15 Task 13. Public Involvement ..................................................................................................... 15 Task 14. Review Draft 2015 Stormwater Comprehensive Plan ................................................ 16 Task 15. Project ManagementJContract Administration ........................................................... 16 Task 16. Supplemental Services ................................................................................................ 16 The following page includes a figure that illustrates the proposed process for identifying potential CIP projects and LID retrofit sites, prioritizing those sites, and developing conceptual design, costs, and predesign reports. The graphic does not include information related to stormwater comprehensive plan review or stormwater program support. �,rn..�m�•.w�.,»„Pm�r..n,r l,�„�-is-nxi��1M� August 17, 2015 t of 17 Herrera Environmental Consultants SCOPE OF WORK Data Collection and Infiltration Assessment Opportunities & Constraints Review (Task 1) (Task 3A) Analysis (Task 3B) � 1 Identify Stormwater Problems and LID Retrofit and Opportunities Field Evaluation (Task 4) i Identify Potential CIP Projects (Up to 25; Includes LID retrofits) 1 , Project Prioritization (Task 5) 1 Up to 14 Summary Sheets (Task 7) Advisory Group Input (Tasks 2) Figure 1. City of Bremerton CIP Project Development and Prioritizadon Flow Chart. Includes Identification, Prioritization, and Development of LID Retrofit Projects. m( 6.emrrruna,.vpdau:saqn•f�a1-15-081 i dnc� August 17, 2015 2 of 17 Herrera Environmental Consultants SCOPE OF WORK Task 1. Background Data Collection and Review The objective of this task is to collect and evaluate existing data on the City's stormwater management program, natural resources, and institutional knowledge of the City's stormwater system. In particular, this effort will focus on the identification of locations with known stormwater problems and provide the City with an opportunity to share high-level concerns related to the existing stormwater program to help focus work on the project in priority areas. Herrera will selectively review data and information provided by the City to gain a comprehensive understanding of the stormwater system, stormwater management needs associated with existing and future development, and natural resources impacted by stormwater runoff throughout the City. Herrera will identify data gaps based on previous experience with stormwater comprehensive plans, experience with LID retrofit plans, and discussions with City staf£ Task 1 will be initiated with a kick-off workshop with City staff, including Public Works and Utilities engineering, water resources, and operations staff. This will ensure that Herrera staff understands the stormwater assets and deficiencies, as well as the stormwater management program from the City's perspective and will help to prioritize Herrera's data review. This meeting will also be used as a forum to discuss known and suspected problem locations in the stormwater system. Herrera will develop a simple questionnaire for City staff to complete before this meeting. Herrera will selectively review the following information, if available and as appropriate: ■ GIS data including existing stormwater system, soils, water resources, utilities, land uses, aerial photos, streets, topography, zoning, tax lots, buildings, and private stormwater facilities. ■ Relevant programs or plans provided by City including the City's 1996 and 2008 Stormwater Comprehensive Plan, city-wide Comprehensive Plan, including updates not reflected in the most recent documents. ■ Any additional project lists or records of stormwater problem areas, including customer response database. ■ Record drawings (as-builts) for stormwater facilities that require rehabilitation or replacement. ■ Design drawings and cost estimates for the Marine Drive / Kitsap Way and Ostrich Creek, and any other projects that may be integrated into the CIP plan ■ A synthesized list of historical capital improvement program (CIP),basin plan related stormwater projects, and known problem issues (including any conceptual solutions that have been proposed internally). The list should identify incomplete projects, completed projects, whether the projects were successful, and known problems with additional projects that are needed, if known. ■ City-specific unit cost data, such as recent bid tabs or unit cost reports ■ Water quality data available from stormwater monitoring programs, including the 2014 Water Quality Monitoring Report and data available on the Kitsap County Public Health website mf hre.nermn�,vpda�r.x.,pefrinl.ISLxI?Jo.r August 17, 2015 3 of 17 Herrera Environmental Consultants SCOPE OF WORK ■ Kitsap County IDDE Project report ■ Kitsap Lake Study ■ Dyes and Sinclair Inlet Reports from 2009 and Watershed Action Plans from the 1990's ■ WRIA 15 Watershed Planning — fmal plan ■ Sinclair and Dyes Inlet TMDL and Water Quality Improvement Plan ■ Any planning documents related to draft TMDLs under development for basins partly or completely under the jurisdiction of the City of Bremerton. ■ Bremerton CSO Annual Reports ■ The 2015 City of Bremerton Stormwater Management Program report. � ■ City of Bremerton policies, codes, and ordinances pertaining to stormwater. ■ Maintenance and monitoring data for City-owned or maintained stonnwater facilities or a summary of maintenance performed during the current NPDES pernut cycle. ■ Informatiori on groundwater resources, including wellhead protection areas, boring data, and well logs. ■ Information on planned developments, annexations, or land use change from Community Development. ■ Information on the City's existing storm and surface water operations and inaintenance program, including the 2014 Stormwater Facility Maintenance Manual ■ If available, any existing modeling data on the City's stortnwater system and drainage basins. ■ Background information on the City's current stormwater utility fee and other information related to financial policy. Assu�nptions ■ The City will provide all of the above information. ■ The City will review a stormwater program and CIP questionnaire, provided by Herrera, and provide feedback to Herrera at least 1 week prior to the meeting. ■ Up to 3 Herrera team staff inembers will participate in one 4-hour meeting with the City to discuss key elements of the above information review. ■ The City will provide an initial synthesized list of potential Problem / CIP sites to Herrera as part of the background data. De/iverables ■ Questionnaire for City staff to complete before the kick-off ineeting. ■ Proposed agenda for advisory group meeting (to be convened in Task 2). ■ Draft prioritization criteria for advisory group meeting. ■ List of data gaps, focus areas, and other issues identified in data review and kick-off ineeting mr n., m�•.,..n.,.,, �� ��-rsns� � d�,�= August 17, 2015 4 of 17 Herrera Environmental Consultants SCOPE OF WORK Task 2. Advisory Group Meeting Herrera will help coordinate a meeting to introduce and discuss issues related to the stormwater comprehensive plan update with an internal City stormwater comprehensive plan advisory group consisting of representatives from Public Works, Operations, Water Resources, Community Development, and Finance (plus other departments as needed). The meeting will be jointly led by Herrera and the Gity, and will summarize information on the City's existing stormwater program, with emphasis on what is working and opportunities for improvement. Topics to be discussed will depend in part on the findings of Task 1. The advisory group will be involved in future tasks as the project progresses (see also Task 5). � The primary objective of the advisory group meeting is to brief staff on the project objectives and anticipated outcomes, provide an opportunity for input on project priorities and processes, and foster communication between team members to help ensure the project outcomes meet the expectations of the City stakeholders. Additional topics will likely include the following: ■ Overview of project scope. ■ Overall stormwater program status (e.g., what's working and where is there room for improvement). ■ Major problems (flooding and water quality) that will be priorities to address through the CIP and LID plans. ■ Process for code revisions for LID ■ Other information that City staff identify for comprehensive stormwater planning purposes and project development, such as potential stormwater needs that could result from annexation of new areas. ■ Criteria to be used in identifying, evaluating, and ranking CIP and LID projects. Assumptions ■ Three Herrera team members will participate in the meeting. One 2-hour meeting is assumed. ■ The City will identify and irivite other City staff to participate in the advisory group. Suggested attendees include representatives from Public Works, Operations, Water Resources, Community Development, and Finance departments. ■ Herrera will develop draft meeting notes summarizing the discussion during the advisory group meeting. Notes may include recommendations for addressing key advisory group comments. ■ The City will review, finalize, and distribute meeting notes. Deliverables ■ Draft meeting notes, summarizing the discussion during the advisory group meeting. mr n.r�.,��,,.,.�,,,.•����,•r���-rs-0xn�„�:� August 17, 2015 5 of 17 Herrera Environmental Consultants SCOPE OF WORK Task 3. Stormwater System Evaluation and LID Retrofit Opportunities and Constraints Analysis The Herrera team will evaluate City-wide LID opportunities and constraints to support identification and development of LID retrofit projects. The assessment will focus on identifying areas where stormwater BMP retrofits have a hif;h potential for water quality and flow control benefits. Property types in the study area to be assessed will include: 1) publicly owned property, 2) road rights of way [ROW]), and 3) privately owned property. In particular, this effort will focus on the identification of areas where stormwater can be infiltrated and the other factors that influence project cost and effectiveness, such as the presence of existing stormwater flow control and treatment facilities. This task will include a review of available background materials provided by the City, a geological assessment, integrated GIS analysis of site suitability, and field reconnaissance. Specifically, this task will include the following components: a. Infiltration assessment using existing City data and external data sources b. GIS Analysis of opportunities and constraints Task 3A — Infiltration Assessment This subtask focuses on a Citywide assessment of stormwater infiltration characteristics including: ■ Infiltration potential as determined by geology and soil type: This information will be based on available geologic and hydrogeologic reports and maps, internal AESI files/information, water well information on file with the City of Bremerton, and Department of Ecology well/boring logs. ■ Topography/slope: Based on analysis of LiDAR and USGS topographic data. ■ Risk to environment: Based on maps of environmentally sensitive areas, including steep slopes, wetlands, surface water, and well head protection areas. Since sensitive steep slope areas have not been mapped for most of the study area, the steep slope assessment will likely be based on an analysis of topography and geology. ■ Depth to groundwater/seasonal high water table: This information will be based on geology, well data, available hydrogeologic studies, and surface water elevations. ■ Thickness of unsaturated permeable horizon: This information will be used to help assess the potential for deep stormwater infiltration. It can be estimated based on hydrogeologic information, including well logs, and nearby surface water elevations. The information is generally of poor quality and can be difficult to interpret but it should be useful for a screening level analysis. mr n.��,�.��.m,� ao�.� August 17, 2015 6 of 17 Herrera Environmental Consultants SCOPE OF WORK AESI will create GIS layers to represent each of these important site characteristics, specifically geology, soil, steep slopes, and well head protection areas mapped by State Health Source Water Assessment Program. AESI will incorporate readily available GIS information provided by the City or Herrera on streams and wetlands. Unique combinations of these criteria will be used to assess infiltration feasibility. The potential for shallow infiltration and deep infiltration will be assessed and maps will be created to show the potential for shallow infiltration and deep infiltration across the City. AESI will prepare a technical memorandum summarizing the results of the site characteristics assessment. This memorandum will include a description of the hydrogeologic setting, infiltration feasibility approach, GIS maps for all the layers defined above, and a summary of the results. � . Assumptions Comments on the memorandum will be incorporated in the capital improvement plan prepared in Task 5. This work will not include an assessment of potentially contaminated sites, septic drain fields or existing landfills. This information can be incorporated into the infiltration feasibility maps if readily available in GIS format. De/iverables GIS layers of results in digital format. Technical memorandum documenting the work of this subtask in pdf and Word format. Task 3B — GIS Analysis of Opportunities and Constraints The objective of the GIS analysis in this subtask will be to tie together input gathered during previous steps into a map tool that can be used to select priority areas and sites to be evaluated via field reconnaissance in Task 4. Assumptions The map will integrate GIS layers that convey the following information: ■ Shallow and deep infiltration potential based on infiltration assessment performed in Task 3A ■ Stormwater pollutant hotspots based on land use intensity, impervious area data, TMDL Plan data, and other data reviewed in Task 1 ■ Areas already serviced by existing water quality and flow control facilities based on existing facility locations, storm drain network, and topography ■ Known drainage and water quality problems ■ Currently proposed CIP locations ■ Property ownership considerations The GIS analysis may also incorporate the following information where available and appropriate: Institutional knowledge from City staff related to areas that may be more suitable to LID mi n.��,,.v,n,,,,,�,.�•.��p.•r�„r-is�Ai�d��:. August 17, 2015 7 of 17 Herrera Environmental Consultants SCOPE OF WORK ■ Major utilities, including drainage systems, where available ■ Roads ■ Wetlands ■ Land use types / zoning ■ Community gathering places (as these offer public education opportunities) or other elements related to the City's vision for locations where LID could complement the existing or future landscape The Herrera team will conduct 1 meeting at the City to review the draft opportunities and constraints map and discuss next steps. Herrera will also develop a custom electronic field form to more efficiently collect data in the field using web-based GIS technology on smart phones or tablets. Deliverables Opportunities and constraints map(s) to support and help direct development of CIP projects and LID retrofit site identification and prioritization. Field evaluation App access in electronic format. Field maps for use in Task 4. Task 4. Project Identification and Field Evaluation Herrera will visit areas identified during prior work as an existing stormwater problem or potential LID opportunity. Initial screening will be conducted to visit problem locations and LID opporturuty areas. Areas to be evaluated in the field will include known drainage and water quality problems and areas potentially suitable for LID retrofits. This task will result in identification of up to 25 CIP project locations and candidate LID retrofit sites for further development and evaluation. This "windshield assessment" level evaluation will focus on understanding problems and opportunities in the field, and identifying projects. Assumptions Herrera team staff will spend up to 60 hours (including preparation and travel time) to visit opportunity areas or known problem locations and identify up to 25 candidate project sites. During these site visits, Herrera will be accompanied by City staff familiar with the problem as applicable. Field evaluation will be focused on a high-level qualitative evaluation of important stormwater system issues/components and natural resources. Field measurements (e.g., pipe diameter, channel geometry) may be collected where features are readily accessible, but the field evaluation will not include any survey data, water quality sampling, or flow measurements. mr ti.�•m•.,�.�m,.�aL��� �i-is-0a��a„« August 17, 2015 8 of 17 Herrera Environmental Consultants SCOPE OF WORK If budget allows, a photo log will be developed the site visits with photos and simple captions related to potential project locations. Additional field assessment will need to be conducted as part of supplemental services if required. Deliverables Map(s) identifying the 25 candidate CIP locations (including LID retrofit sites), accompanied by a matrix listing site information such as ID code, location, contributing drainage area characteristics (includes pollutant generation), current site condition (includes flooding problems), stormwater system project options considered to be the most likely (includes gray- infrastructure and LID options), receiving water problems, and potential site challenges. Matrix summarizing potential sites, problems, solutions, and benefits. Email summary of the field efforts and recommendations for additional data collection and next steps, as appropriate. Task 5. CIP and LID Retrofit Project Prioritization Work on this task will evaluate and prioritize sites identified in prior efforts to identify 14 projects to be developed at a concept level and included in project summary sheets. Herrera will complete a prioritization matrix for the 25 CIP sites identified in Task 4 and facilitate a project team meeting to review the prioritization results and identify up to 14 priority sites. Assuntptions ■ Prioritization criteria will be developed based on input from the project team during the advisory group meeting and through follow up discussions. ■ The Herrera team will present a list of draft criteria to the City for input and approval. ■ To the extent feasible, prioritization will be kept qualitative. For example, factors such as problem risk, water quality benefit, and grant funding potential will be evaluated using qualitative data. ■ The City will provide support by completing portions of the prioritization table that depend on institutional knowledge, such as frequency or severity of problems. ■ City staff will familiarize themselves with the results of initial field assessment as needed to support prioritization discussions. ■ City staff will participate in a prioritization meeting at Herrera's Seattle office or via video conference. ■ Herrera will provide the final ranking to the City as meeting notes and the revised prioritization table will be incorporated into the CIP Chapter. ■ If site specific geotechnical explorations will be required at any of the sites, the City will complete the required forms for the Department of Historic Preservation and the work would be conducted using supplemental services budget. mr n..•�,.,�,�.M,.,e,.,...«�,•r �,i-is-0xr e��. August 17, 2015 9 of 17 Herrera Environmental Consultants SCOPE OF WORK Additional rounds of prioritization discussion will be facilitated using the supplemental services task. Deliverables ■ Draft ranking (as a table) of the 25 potential CIP sites in pdf format Task 6. Modeling This task includes staff hours to evaluate LID retrofit opportunities and evaluate the Eagle and Dibbs flooding problem and solutions. Assumptions LID Retrofits ■ LID retrofit water quality and flow control performance will be assessed using Ecology approved modeling methods. ■ BMP facility sizing and design will be based on the Kitsap County LID BMP sizing tool. ■ To the extent budget allows, supplemental hydrologic modeling may be performed using MGSFIood software . ■ Infiltration rates will be estimated based on work performed in the infiltration assessment and site specific infiltration assessment. ■ Pollutant load reductions (water quality benefits) will be calculated using model output on volume and the best available science related to stormwater pollutant concentrations and BMP pollutant removal performance. ■ LID retrofit model results will be incorporated into the summary sheets or provided by email as appropriate. Eagle and Dibbs ■ Modeling will be performed using the Storm Water Management Model. ■ Model extents are expected to include the area tributary to the Eagle and Dibbs flooding location as well as the Stephenson Canyon Basin and Pine Road Basin. ■ Up to 3 alternative solutions will be evaluated, including LID retrofit of the Youth Wellness Campus area ■ Model calibration or validation will not be performed for SWMM models, but anecdotal flooding evidence may be used to help guide model development and use. ■ A 3-5 page technical memorandum will be developed that describes modeling methods, results for each potential solution, and include model reports as appendices. ■ The City will collect the stormwater infrastructure data (e.g., pipe invert elevation, pipe size, structure depth, roadway elevations) that are required for model input prior to model development. mr n..•�,�.�,�nM„�e,,,�.«�,k•r�„�-rs-oxi; d�,�, August 17, 2015 10 of 17 Herrera Environmental Consu/tants SCOPE OF WORK Deliverables Draft and final technical memorandum for the Eagle and Dibbs problem area in pdf and word format. Model files in electronic format via ftp site. Task 7. Summary Sheets For the CIP projects, as agreed with the City following review of Herrera's recommendations and prioritization process, Herrera will develop a CIP sketch and cost estimate included in a "project summary sheet" outlining the problem, proposed solution, project benefits, cost estimate assumptions, and a figure. Assun:ptions ■ Conceptual design and cost estimating work will be performed for up to 14 CIP projects (including LID retrofit options). The actual number of summary sheets and level of detail will be mutually agreed up by the Herrera team and the City after more is known about each problem and the City's needs. ■ Lower priority problems and possible solutions (i.e. problems for which a summary sheet is not developed) will be provided in a table. ■ Each CIP summary sheet will briefly describe the site and the problem, the proposed solution, include a conceptual sketch of the solution, and include approximate pro�ect costs. ■ Cost estimates for the CIP projects will be prepared using parametric methods that rely on typical cost for analogous (similar) projects. Appropriate percentages will be applied for allied costs (design, geotech, construction management). ■ Itemized cost estimates may be prepared for priority projects as budget allows. ■ The CIP summary sheets will be subject to one round of revision and all City review comments will be synthesized by the City project manager and consolidated into a single set of comments for each round of review. ■ City staff will attend a meeting to discuss comments on the draft summary sheets and cost estimates at Herrera offices or via video conference. Deliverables ■ Up to 14 draft CIP project summary sheets in pdf format. ■ Up to 14 final CIP project summary sheets in pdf format. mr n..•�,,.�.,ti,,.,,�a�n:..�,�-r�ai-1 �-0n� � a��x August 17, 2015 11 of 17 Herrera Environmental Consultants SCOPE OF WORK Task 8. Capital Improvement Program Chapter Herrera will document the work conducted to evaluate problems, identify solutions, prioritize potential projects, and develop conceptual designs and cost estimates in a Chapter of the Stormwater Comprehensive Plan. Assumptions ■ The City will provide a Microsoft Word format document template. ■ One round of City review and comment for the draft Chapter. ■ The City will synthesize and consolidate all comments on the draft. ■ On conference call to discuss comments on the draft Chapter. ■ The City will integrate the final Chapter into the Stormwater Comprehensive Plan and be responsible for final formatting. Deliverables ■ Draft Chapter in MS Word format. Final Chapter in MS Word format, with a comment and response table. Task 9. Stormwater Gap Analysis and Needs Assessment The City has a well-developed stormwater program but would like a third party review to identify any gaps in stormwater program coverage and identify areas for improvement. Herrera will assess options and needs to address gaps in program coverage and LID implementation, such as additional funding, equipment, staffing, training, stakeholder concerns, budgetary needs, policy updates, and planning considerations. Herrera will identify gaps in stormwater program coverage and work with the City to develop a plan that addresses those gaps. This task will culminate in preparation of a Gap Analysis and Needs Assessment Memorandum that will focus the contents and emphasis of the Stonnwater Comprehensive Plan. Assumptions ■ Work on this task will be focused on priorities identified during the kickoff workshop conducted in Task 1 and the advisory group meeting. City staff will attend one meeting to discuss the draft report at Herrera's Seattle office or via video conference. The City will use the recommendations of the gap analysis and needs assessment to shape the content and recommendations of the Stormwater Comprehensive Plan. For example, review of City policies in the gap analysis will result in either reaffirmation or modification of those policies, to be mf hrrmrrrun.,�vnJw.�rua••f n!-l5-0x1?do��r August 17, 2015 12 of 17 Herrera Environmental Consultants SCOPE OF WORK elaborated on and documented in the Stormwater Comprehensive Plan by the City. ■ The gap analysis memorandum will be limited to a two-page summary of gaps in progratn coverage and recommendations with an attached table of findings and recommendations. ■ The memorandum will not provide detailed descriptions of program accomplishments or areas that are not in need of improvement. Deliverables ■ Draft gap analysis and needs assessment memorandum in the form of Microsoft Word and Excel files. ■ Final memorandum, incorporating comments received from the City. Herrera will submit three hard copies and a pdf of the final memorandum. Task 10. Code Integration The task is to review all applicable parts of the City code, identify suggested revisions, help draft updated code, support adoption (presentations, technical content), and then document the update for inclusion in the annual report to Ecology. The intent of the revisions is to make LID the preferred and commonly used approach to site development. This task will develop a framework and path forward for the LID Integration process through meetings with City staff directly involved in the code and policy review process. Herrera will work with City staff to identify chapters or elements of City codes and policies that require review as part of this process. Herrera will work with City staff to review the section of codes and policies and identify potential barriers and conflicts that may inhibit the use of LID practices. Herrera will record the outcomes in a review form that is adapted from the LID Code Update and Integration Toolkit. Information that will be recorded includes: 1) the topic and subtopics reviewed; 2) a section/page reference for relevant sections; and 3) a summary of the existing text and the conflict/gap identified (if any). The results will be reviewed and discussed at a preliminary findings meeting with the City. The results of the preliminary review will be used to develop draft revisions that satisfy the NPDES Phase II permit requireinents. The Herrera team will provide City staff with draft redlines/new language for the codes and documents reviewed. Herrera will also prepare summary sheets organized by code/document section that summarize the existing language, suggested revisions to the existing text, the type of gap (required, preferred, or optional), and a section for the City to track their decision process (amend existing language, develop new language, or decide not to incorporate any changes). If the City decides not to incorporate any changes, the reason why should also be documented (e.g., competing needs such as ADA requirements conflict with reducing sidewalks widths). A series of two to three discussion meetings will be scheduled to discuss the draft redlines/new language. The code integration process will be summarized in a LID Integration Gap Analysis Report that the City can use to meet their reporting requirement to Ecology for this permit component. „�rn.�• ,,. «,,.r�,.�.isax�?��� August 17, 2015 13 of 17 Herrera Environmental Consultants SCOPE OF WORR Assu»:ptions Up to two Herrera staff will attend one 2-hour preliminary findings meeting at the City. Up to two Herrera staff will lead up to three 3-hour meetings with City staff to review or develop new code language that addresses conflicts or gaps that would prevent full integration of LID in the City's code. To the extent feasible, meetings will be held at Herrera's Seattle office or via video conference. The Herrera team will provide support to the City in working through code issues under the supplemental services task if requested. Deliverables ■ Review forms (organized by topic) for each documendcode section ■ Preliminary findings meeting ■ Discussion forms (organized by documendcode section) for the redlines/new language meeting ■ Final recommendations for redlines/new language based on discussion meeting ■ Draft LID Integration Gap Analysis Report ■ Final LID Integration Gap Analysis Report. Task 11. Training Under this task the Herrera team will train City staf£ Potential topics include, but are not limited to the following: ■ Illicit discharge detection and elimination (IDDE) awareness ■ IDDE response and enforcement ■ Illicit discharge field screening and source tracing ■ Spill response ■ Good housekeeping/Stormwater Pollution Prevention Plans (SWPPPs) Low impact development (LID) facility inspection and maintenance ■ LID design ■ Phase II permit requirements ■ Plan review Assumptions ■ This task includes up to 6 hours of City staff training in up to 2 sessions. ■ Travel time is included for up to 2 sessions. ■ Training attendees are anticipated to include field crews, engineering and environmental technicians, etc. ■ Up to two Herrera staff will lead each training session. More than one training session will be scheduled in a single day if possible to save on travel time and cost. ■ Training topics and materials will be limited to those developed by Herrera for past trainings. This task includes budget for minor revisions to existing training materials, but does not include time for developing substantial new content. mr n..���•,�„�,,.,.ne„�.,��,,w•r,,,.�.�;.un��e��� August 17, 2015 14 of 17 Herrera Environmental Consultants SCOPE OF WORK This task will make use of previously developed training materials and assumes 40 hours�of total Herrera team staff time for material preparation and to deliver the trainings. Deliverables ■ Up to 6 hours of City staff training in up to 2 sessions. Task 12. Financial Analysis The Herrera team will assist the City with updating the financial analysis for the stormwater utility. This work would include updating the financial analysis to account for the cost and scheduling for the new and revised CIP and LID retrofit projects as well as programmatic project or staffing costs provided by the City. Assumptions The tasks performed for the financial program will include the following: • Update financial model input based on budget figures and fund balances ■ Incorporate CIP plan into the rate analysis. ■ Define resulting rate impacts ■ Documentation, will include financial model output. The City will write the financial chapter of the Stormwater Comprehensive Plan Update. Deliverables Financial model output to be used as appendices in pdf. Input on the financial chapter for the Stormwater Comprehensive Plan Update, which will be written by the City. Task 13. Public Involvement Herrera will assist the City through the Comprehensive Stormwater Plan adoption process. Herrera will prepare a fact sheet to engage stakeholders. Primary stakeholders are expected to be internal City departments, the public, developers, and possibly large property owners. Assistance may also be provided during meetings: ■ Support during one study session with the City Council to present information on the plan and to answer questions. Assumptions One Herrera team member will attend one 2-hour meeting. Herrera will prepare a 2-page fact sheet. Herrera will provide input on a presentation prepared by the City. „�r n.�,�.«�,,,,,�,�„n•.,�„i,•r��i-is-onr ��,�. August 17, 2015 15 of 17 Herrera Environmental Consultants SCOPE OF WORK Deliverables ■ One 2-page fact sheet. Task 14. Review Draft 2015 Stormwater Coanprehensive Plan City staff is updating the 2008 Stormwater Comprehensive Plan and the Herrera team will review the revised plan and provide comments and recommendations. This will be one of the last tasks so that information gained from this project can be included in the final cotnprehensive plan. , Assun�ptio�ts • All chapters will be developed and finalized by City staff. ■ Two Herrera team inembers will attend a 2-hour meeting at the City. Deliverables Comments and recommendations on the draft plan included as tracked changes in a M.icrosoft word copy of the plan. Meeting notes. Task 15. Project ManagementlContract Administration Herrera will be responsible for ongoing contract administration of this project, including preparing invoices and monthly progress reports, as well as coordination of work efforts.. Matt Fontaine is Herrera's project manager assigned to this project. Kathleen Cahall is the City of Bremerton's project representative for this project. Herrera's project manager and contract manager will have phone and e-mail contact with the City and subconsultants on an as-needed basis. Deliverables ■ Progress reports and invoices. Task 16. Supplemental Services The nature of this project is such that additional technical needs may potentially arise that are pertinent to the overall scope of work. However, the specifics of these needs will not be known until some preliminary work has been accomplished. Examples needs could include: ■ Additional computer modeling for CIP development. ■ Follow up tasks based on the Gap Analysis to "fill" some of the gaps. ■ Developing additional projects beyond the current scope. ■ Developing more detailed designs Geotechnical evaluation for high priority LID retrofits Other stormwater program support as defined mi br.•�r�,��„„�Pd�m«om��m„ais-oHisd��x August 17, 2015 16 of 17 Herrera Environmental Consultants SCOPE OF WORK Herrera will provide additional services as requested by and authorized by the City, subject to amendment of the approved scope of work. Herrera shall submit a scope of work amendment and corresponding budget estimate for Supplemental Services not covered in previous tasks as may be requested by the City. The City shall provide written authorization (email is acceptable) to proceed with any Supplemental Services prior to any such work being performed by Herrera. $10,000 of the total project budget has been set in reserve for supplemental services. mi n.�•m.•.�,�.„,,.�,e„4�,z �p.•r���-is-oxi � ��« August 17, 2015 17 of 17 Herrera Environmental Consultants I EXH[Bif B 1 2 3 1 4 1.1 5 1.2 6 1.3 7 1.4 8 1.5 9 1.6 10 2 11 2.1 12 2.2 13 2.3 14 3 15 3.1 16 3,1.1 17 3.1.2 18 �3.1.3 — 19 3.2 20 3.2.1 21 3.2.2 I 22 �6 23 6.1 24 �6,2 i ��6,3 � 26 �6.4 � 27 ,6.5 Name NTP Project Initiation Background Data Collectlon and Revlew Data Review Questionnaire Agenda for Klckoff Meeting Kickoff Meeting Notes and Advlsory Group Agenda List of data gaps, focus areas, and other issues Advisory Group Meeting Meeting Prep Advisory Group Meeting Draft Meeting Notes Storm System Eval / LID Opps and Constralnts Infiltretlon Assessment Infiltration Assessment Draft Technlcal Memorandum Final Technical Memorandum GIS Analysis of Opportunitles and Constralnts Opportuntles and Constralnts Maps Ffeld Maps / App Data for Task 4 ProJect Identiflcatlon and Field Evaluatlon Fleld Prep Field Time Map of Sites and Follow Up Matrix of Potential Sites, Probiems, and Solutions Emall Summary Duration 0 days 5 days 20 days 10 days 10 days 10 days 5 days 5 days 5 days 12 days 5 days 5 days 2 days 55 days 50 days 30 days 30 days 10 days 15 days 10 days 5 days 31 days 5 days 15 days 10 days 10 days 1 day Bremerton Stormwater Comprehensive Plan Update Herrera Project No. 15-06025-000 Wed 9/30/15 Wed 9/30/15 Wed 9/30/15 Tue 10/6/15 Wed 10/7/15 Tue il/3/15 Wed 10/7/15 Tue 10/20/15 Wed 30/7/15 Tue 30/20/15 Wed 10/7/15 Tue SO/20/15 Wed 10/21/15 Tue 30/27/15 Wed 10/28/15 Tue 11/3/15 Wed 10/28/15 Tue 11/3/15 Wed 11/4/15 Thu 11/19/15 Wed 11/4/15 Tue il/10/15 Wed 11/11/15 Tue 11/17/15 Wed li/18/15 Thu 11/19/15 Wed 10/21/15 Frl 1/22/i6 Wed 10/21/15 Fri l/15/16 Wed 10/21/15 Fri 12/4/15 Mon 12/7/15 Fri 12/18/15 Mon 1/4/16 Frl 1/15/16 Mon i/4/i6 Frl 1/22/16 Mon 1/4/16 Fri 1/15/16 Mon 1/18/16 Fri 1/22/16 Mon 1/25/16 Mon 3/7/16 Mon 1/25/16 Fri 1/29/16 Mon 2/1/16 Frl 2/19/16 Mon 2/22/16 Frl 3/4/16 Mon 2/22/16 Frl 3/4/16 Mon 3/7/16 Mon 3/7/16 � Oct'15 I Nov'15 � Dec'15 � lan'16 � Feb'16 � Mar'16 I Ap�'16 I May'16 � 1un'16 � 1ul'16 � Aug � � � i � i �� i � � I . � � i� � i � I i, i: ��' I 7 4�11j182 5 11811 5!Z2?9L6 1320213�1.9,172.43117�19�2128_6113�27_3I10•1724�1181152_2.�29 5;12_1.926�3,1017243�17 o. y�sv I� �� i � � �� I �. � � �. i ��I I �� ��. I I i I 0 I � ' L--� � y P " 1 � I �, � � `�. � I I �9 �� I � �I � � I � �� i i '; j — �l Task Project: BaselineSchedule-15-0 Split Date: Tue 8/18/15 Milestorre Summary �_ � Pro�ed Summary P"�'°`�"7 Manual Task t�l Start-only C Deadline i �,�,����„�„�������,���� InactrveTask Duretion-only �� Flnish-only ] Progress ♦ Inadive Milestone ' Manual Summary Rollup — External Tasks Manual Progress 1� Inactive Summary u"""' ' ""`. Manual Summary �°� External Milestone 4 Page 1 of 4 I EXHIBIT B CIP and LID Retroflt Pro)ect Prloritfzation Prioritization Approach Draft Priority Table - 25 Sites Meeting Modeling LID Retrofit and Simplified Sizing Eagle and Dibb Modeling Technical Memorandum Summary Sheets Summary Sheet Spreadsheet Template Setup ProJect Cost Basls Concept Design and Costing Draft Summary Sheets City Review Meeting Final Summary Sheets and Cost Estimates Capitel Improvement Program Chapter Draft CIP Chapter Clty Review Meeting Final CIP Chapter Stormwater Gap Analysis and Needs Assessment Analysis Draft Technical Memorandum Meeting Final Technical Memorandum sh 28 7 29 7.1 30 7.2 31 7.3 32 8 33 8.1 34 $,2 35 8.3 36 9 37 9,2 38 9.3 39 9,9 40 9.4 41 9,9 42 9.5 43 9,6 44 10 45 10. 46 10. 47 10. 48 10. ' S0 �31.1 51 – I11.2 � 52 11.3 53 �11.4 I_�__1_._.___ Project: BaselineSchedule-15-0 Date: Tue 8/18/15 Nov L�s, � � �I �� i L.� � S � Mar'16 � Apr'16 � May'16 i � J I I JuI'16 , � Auc 21�28;6�13�20_27,3�10�17�24L?�18J1522_29�5!12192�31L01724 3.117 I rl �� �, �. I �� � � I �—=•. I �M.- �I � ��, �I �i-� —, � �� �� � Task spi�t Milestone Summary � Pro�ect Summary Manual Task �1 Start-only C Deadline + ����������„�,�„����,�„ InactiveTask Duretion-only � Finish-only ] Progress � ♦ Inactive Milestone ' Manual Summary Rollup �� Ezternal Tasks � Manual Progress � 1 Inactive Summary �'""' '"� " Manual 5ummary ��1 External Milestone ♦ 35 days 10 days 20 days 5 days 66 days 2o days 20 days 20 days 60 days 5 days 5 days 15 days 30 days 10 days 5 days 15 days 35 days 10 days 10 days 5 days 10 days 40 days 10 days 15 days 5 days 10 days Bremerton Stormwater Comprehensive Plan Update Herrere Pro�ect No. 15-06025-000 Tue 3/8/16 Mon 4/25/16 ! Tue 3/8/16 Mon 3/21/16 Tue 3/22/16 Mon 4/18/16 Tue 4/19/16 Mon 4/25/16 � Mon 2/22/16 Mon 5/23/16 Tue 4/26/16 Mon 5/23/16 Mon 2/22/16 Fri 3/18/16 Mon 3/21/16 Fri 4/15/16 i Tue 4/26/i6 Mon 7/18/i6 I � Tue 4/26/16 Mon 5/2/16 Tue 4/26/16 Mon 5/2/16 � Tue 5/3/16 Mon 5/23/16 � Tue 5/24/16 Mon 6/6/16 Tue 6/7/16 Mon 6/20/16 Tue 6/21/16 Mon 6/27/16 Tue 6/28/16 Mon 7/18/16 Tue 7/19/16 Mon 9/5/16 Tue 7/19/16 Mon 8/1/16 Tue 8/2/16 Mon 8/15/16 Tue 8/16/16 Mon S/22/16 Tue 8/23/16 Mon 9/5/16 Wed il/4/15 Frl i/15/16 Wed 11/4/15 Tue 11/17/15 Wed 11/18/15 Frl 12/11/15 Mon 12/14/15 Frl 12/18/15 Mon 1/4/16 Frl 1/15/16 Page 2 of 4 i EXHIBIT B � 54 12 � 55 !12.1 �---1 56 12.2 � 57 12.3 58 12.4 I 59 12.4.1 60 12.4.2 � _._._ 61 12.4.3 ' 62 12.5 63 12.6 64 12.7 I 65 12.8 66 I 67 13 68 13.1 69 13.2 70 14 71 14.1 72 14.2 73 14.3 ! 74 15 � 75 15.6 76 15.1 I 77 15.2 78 15.5 i ' 79 i6 � eo 16.2 81 '16.3 82 16.4 Name Code Integration Draft Review Forms Preliminary Findings Meeting Final Review Forms Discussion Forms - Includes draft redlines Meeting 1 Meeting 2 Meeting 3 Final Recommendations Redlines Council Revlew and Adoption Draft LID Integration Report Final LID Integration Report Permit Deadline for Code Review and Implem. Tralning Session 1 Session 2 Finencial Analysis Financial Model Output City Writes Ffnancial Chapter Flnancia� Chapter Input Review Draft 2015 SLormwater Comprehenslve Plan City finishes Draft Plan Review Draft Plan, Word Tracked Changes Meeting Meeting Notes Public Involvement Meeting FactSheet Presentation Preparation Bremerton Stormwater Comprehensive Plan Update Herrere Project No. 15-06025-000 Duration Start finish I I Occ'15 � Nov'15 , Dec'15 � Jan'16 . 220 days 40 days 5 days 15 days 80 days 25 days 25 days 30 days 20 days 60 days 20 days 15 days 0 days 80 days 40 days 40 days 35 days 15 days 15 days 5 days 35 days 15 days 10 days 5 days 5 days 20 days 20 days 20 days 20 days Fri 11/20/15 Tue 10/11/16 Frill/20/15 Tue 2/2/16 Wed 2/3/16 Tue 2/9/16 ' Wed 2/30/16 Tue 3/1/16 � Wed 2/10/16 Tue 5/31/16 Wed 2/10/16 Tue 3/15/16 i Wed 3/16/16 Tue 4/19/16 ; Wed 4/20/16 Tue 5/31/16 Wed 6/1/16 Tue 6/28/16 Wed 6/29/16 Tue 9/20/16 Wed 6/29/16 Tue 7/2b/16 Wed 9/21/16 Tue 10/11/16 Fri 12/30/16 Fri 12/30/16 Mon i/4/16 Frl 4/22/16 Mon 1/4/16 Fri 2/26/16 i Mon 2/29/16 Fri 4/22/16 Tue 9/6/i6 Mon 10/24/i6 ; Tue 9/6/16 Mon 9/26/16 Tue 9/27/16 Mon 30/17/16 i Tue 10/18/16 Mon 10/24/16 Tue 10/25/16 Mon 12/12/16 : Tue 10/25/16 Mon 11/14/16 I Tue 11/15/16 Mon 11/28/16 i Tue 11/29/16 Mon 12/5/16 ' Tue 12/6/16 Mon 12/12/16 I Tue 11/15/16 Mon 12/12/i6 ! Tue 11/15/16 Mon 12/12/16 I Tue 11/15/16 Mon 12/12/16 I Tue Il/15/16 Mon 12/12/16 � � Mar'16 , I Apr'16 , I May,'16 , I 1un,'16 � 1 � �` , � � � i � 1 , �—_ �� �� � Project: BaselineSchedule-15-0 Date: Tue 8/18/15 I Task Split Milestone Summary - Project Summary i��"m� Manual Task � Start-only C Deadline i ������„����������,����„ InactiveTask Duration-only :� Finish-only ] Progress -� O Inactive Milestone Manual Summary Rollup - External Tasks Manual Progress � P��1 Inacnve Summary ." "'' --" �`-,. Manual5ummary 1���1 External Milestone A �_ Page 3 of 4 _ i EXHIBCf B iID WBS Task Name 83 17 ProJect Management/tontract Administratlon _� 17.1 Monthly Involces / Progress Reports I 101 17.2 BI-Weekly Team Meetings 139 17.3 BI-Weekly PM Calls Bremerton Stormwater Comprehensive Plan Update Herrera Project No. 15-06025-000 Du�ation iStart jFinish I � Oct'15 I Nov �15 Dec'15 i Jan'16 i Feb'16 � Mar'16 � Apr'16 I May'16 � 1un'16 i � 1ul'16 � Aug � I 21q j11�182511 i 8 i15�2229 6 1320�213I1017i2431�7,114�212B 6_L1320�27 3 �101i2 11J15¢2�29 5�1.21426�.31.1.0�17_24�3117 357 days Mon 8/3/15 Frl 12/30/16 357 days Mon 8/3/15 Fri 12/30/16 I 1 I 1 � 1 i i � i 357 days Mon 8/3/15 Frl 12/30/16 I 1 I 1 I I I 1 I f I I I I I I 1 1 I 1 1 I I 357 days Mon 8/3/15 Frt 12/30/16 I i i � i i i i i � i i i � � � i i i i � � � � � Task � Project: BaselineSchedule-15-0 spi�c Date: Tue 8/18/15 Mi�estone � Summary � Pro�ect Summary I Manual Task I-1 Start-only C Deadllne i �,�,,,�,��,������,���„�, 'InactiveTask Duration-only :�. Finish-only ] Progress ♦ Inadive Milestone ' Manual Summary Rollup - EMernal Tasks Manual Progress 1'�� Inactive Summary .""� " Manual Summary ��� External Mdestone ♦ I Page 4 of 4 EXHIBIT C HERRERA ENVIRONMENTAL CONSULTANTS Cost Estimate for City of Bremerton Stormwater Comprehensive Plan Update Herrera Project No. 15-06025-000 Project Name: C�ty of Bremerton Stormwafer Comprehensive Plan Update Task 1.0 Task 2.0 � Task 3A Task 3B Task 4 Number of Tasks : 16 BaCkground Data Advisory Group Infiltration Assessment G/S Ana/ysis of Fie/d Screening Collecfion and Review Meeting Opportunities and Constraints COST SUMMARY Labor $8,535 $2,797 $768 $10,626 $6,607 Escalation factor on 2018 labor (d 3% (by task) 3% Travel and per diem $48 $48 $0 $0 $71 Other direct costs (ODCs) $0 $0 $0 $0 $0 Subconsultants $1575 $1,050 $26,250 $525 $3,150 GRAND TOTAL $8,158 $3,895 $27,018 $11,151 $9,828 COST ITEMIZATION Labor �ZO�s re�e9� Personnel Rate/Hour Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Ps Lenth, John Practice Director $216.93 $0 1 $217 $0 $0 $0 P5 Lancaster, Alice Assoclate Engineer $195.91 $0 $0 $0 2 $392 $0 pq Dugopolski, Rebecca Senior Engineer $147.08 19 $2,794 9 $1,324 $0 $0 $0 aa Fontaine,Matt SeniorEngineer $139.56 17 $2,372 9 $1,256 $0 12 $1,675 19 $2,652 Pa Iftner, George Senior Scfentist 5131.20 $0 $0 $0 $0 $0 P3 Feller, Meghan Project Engineer $126.94 $0 $0 4 $508 12 $1,523 25 $3,173 p2 Forester, Kate Staff Scientist �107.32 $0 $0 $0 $0 $0 p� Echterling, Caitlyn Englneer $92.25 12 $1,107 $0 $0 $0 $0 Pa Schmidt, Jennifer Senior GIS $130.30 2 $281 SO 2 $261 54 $7,036 6 $782 P3 Prescott, Todd Praject CAD/GIS $121.12 $0 $0 $0 $0 $0 F2 Tonkikh, Natalya Accounting Staff $72.79 $0 $0 $0 $0 $0 a,a Jackowich, Pemela Word Processor $85.53 $0 $0 $0 $0 $0 SUBTOTAL LABOR (Burdened Labor) 60 $8,635 19 $2,787 6 $788 80 $10,626 60 $8,807 TRAVEL AND PER DIEM Unit Cost Units Cost Units Cost Units Cost Units Cost Units Cost Ferry RT $42.60 1 $42.80 1 $42.60 $0.00 $0.00 1 $42.60 Auto Use Mlle $0.575 10 $5.75 70 $5.75 $0.00 $0.00 50 $28.75 SUBTOTAL TRAVEL AND PER DIEM S48 S48 SO SO S71 SUBCONSULTANT COSTS Unit Cost Unite Cost Units Cost Units Cost Units Cost Units Cost Exeltech $1,000 $1,000 $3,000 AESI $500 $25,000 $500 FCS BRH Surve Fee on Subconsultants 5% 5% $75 $50 $1,250 $25 $150 SUBTOTAL SUBCON8ULTANT $1,67b $1,060 $26,260 $52b $3,160 FinalBudget 08172015 xlsx 1 of 4 8/17l2015 4 49 PM EXHIBIT C HERRERA ENVIRONMENTAL CONSULTANTS Cost Estimate for City of Bremerton Stormwater Comprehensive Plan Update Herrera Project No. 15-06025-000 Project Name: City of Bremerton Stormwater Comprehensive Plan Update . Task 5.0 Task 6.0 Task 7.0 Task 8.0 Task 9.0 Number of Tasks : 16 Priorit�zation Modeling Summary Sheets Capital Improvement Stormwater Gap Program Chapter Analysis and Needs Assessment COST SUMMARY Labor � $4,135 $30,030 $12,790 $6,365 $6,761 Escalation factor on 2016 labor @ 3% (by task) 3% ' $191 Travel and per diem $48 $0 $0 $0 $0 Other direct costs (ODCs) $0 $0 $0 $0 $0 Subconsultants $525 $0 $13,650 $1,050 $0 GRAND TOTAL $4,708 $30,030 $26,440 $7,606 $6,761 COST ITEMIZATION LBbOf (2015 rates) Personnel Rate/Hour Hours Cost Cost Hours Cost Hours Cost Hours Cost P6 Lenth, John Practice Director $216.93 $0 3 $651 1 $217 2 $434 1 $217 PS Lancaster, Alice Associate Engineer $195.91 $0 $0 4 $784 $0 $0 P4 Dugopolski, Rebecca Senior Engineer $147.08 $0 $0 $0 $0 18 $2,647 P4 Fontaine, Matt Senior Engineer $139.56 7 $977 27 $3,768 14 $1,954 16 $2,233 10 $1,396 P4 Iftner, George Senior Scientist $131.20 $0 $0 $0 $0 $0 P3 Feller, Meghan Pro�ect Engineer $126.94 10 $1,269 60 $7,616 38 $4,824 16 $2,031 $0 P2 Forester, Kate Staff Scientist $107.32 $0 $0 2 $215 $0 $0 P1 Echterling, Caitlyn Engineer $92.25 12 $1,107 175 $16,145 52 $4,797 16 $1,476 24 $2,214 P4 Schmidt, Jennifer Senior GIS $130.30 6 $782 12 $1,564 $0 $0 $0 P3 Prescott, Todd Projecl CAD/GIS $121.12 $0 $0 $0 $0 $0 F2 Tonkikh, Natalya Accounting Staff $72.79 $0 $0 $0 $0 $0 Aa Jackowich, Pamela Word Processor $95 53 $0 3 $287 $0 2 $191 3 $287 SUBTOTAL LABOR (Burdened Labor) 35 $4,135 280 $30,030 111 572,790 52 $6,365 56 $6,761 TRAVEL AND PER DIEM Unit Cost Units Cost Units Cost Units Cost Units Cost Units Cost Ferry RT $42.60 1 $42 60 $0.00 $0.00 $0 00 $0.00 Auto Use Mile $0.575 10 $5.75 $0.00 $0 00 $0.00 $0.00 SUBTOTAL TRAVEL AND PER DIEM S48 SO SO SO SO SUBCONSULTANT COSTS Unit Cost Units Cost Units Cost Units Cost Urnts Cost Units Cost Exeltech $500 $12,500 $1,000 AESI $500 FCS BRH Surve Fee on Subconsultants 5% 5% $25 $0 $650 $50 $0 SUBTOTAL SUBCONSULTANT $525 $0 $13,650 $1,050 $0 FinalBudget 08172015.x1sx 2 of 4 8/17/2075 4:49 PM EXHIBIT C HERRERA ENVIRONMENTAL CONSULTANTS Cost Estimate for City of Bremerton Stormwater Comprehensive Plan Update Herrera Project No. 15-06025-000 Project Name: C�ty of Bremerton Stormwater Comprehens�ve Plan Update Task 10.0 Task 71.0 Task 72.0 Task 13.0 Task 14.0 IVumber of Tasks: 16 Code Integration Traming Financial Analysis Public Involvement Review DraR 2015 Stormwater Comprehensive Plan COST SUMMARY Labor $31,422 $5,566 $558 $2,989 $9,595 Escalation factor on 2016 labor @ 3% (by task) 3% $167 $17 $90 $288 Travel and per diem $193 $97 $0 $48 $48 Other direct costs (ODCs) $0 $0 $0 $0 $0 Subconsultants $0 $0 $7,088 $0 $0 GRAND TOTAL $31,616 $5,829 $7,662 $3,127 $9,931 COST ITEMIZATION LBbo� (2015 rates) Peisonnel Rate/Hour Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost P6 Lenth, John Practice Direclor $216.93 6 $1,302 $0 $0 $0 4 $868 P5 Lancaster, Alice Associate Engineer $195 91 1 $196 $0 $0 $0 2 $392 P4 Dugopolski, Rebecca Sernor Engineer $147 08 91 $13,384 20 $2,942 $0 13 $1,912 32 $4,706 P4 Fontaine, Matt Senior Engineer $139.56 12 $1,675 $0 4 $558 2 $279 26 $3,629 P4 Iflner, George Sernor Scientist $131.20 $0 20 $2,624 $0 $0 $0 P3 Feller, Meghan Pro�ect Engineer $126 94 $0 $0 $0 $0 $Q P2 Forester, Kate Slaff Scientist $107.32 $0 $0 $0 4 $429 $0 P1 Echterling, Caitlyn Engineer $92.25 157 $14,484 $0 $0 4 $369 $0 P4 Schmidt, Jennifer Senior GIS $130 30 $0 $0 $0 $0 $0 P3 Prescott, Todd Pro�ect CAD/GIS $121 12 $0 $0 $0 $0 $0 F2 Tonkikh, Natalya Accounting Staff $72.79 $0 $0 $0 $0 $0 A4 Jackowich, Pamela Word Processor $95.53 4 $382 $0 $0 $0 $0 SUBTOTAL LABOR (Burdened Labor) 271 $31,422 40 $5,566 4 $558 23 $2,989 64 $9,595 TRAVEL AND PER DIEM Unit Cost Units Cost Units Cost Units Cost Units Cost Units Cost Ferry RT $42.60 4 $170.40 2 $85.20 $0.00 1 $42.60 1 $42.60 Aulo Use Mile $0.575 40 $23.00 20 $11.50 $0.00 10 $5.75 10 $5.75 SUBTOTAL TRAVEL AND PER DIEM $193 S97 $0 S48 $48 SUBCONSULTANT COSTS Unit Cost Units Cost Units Cost Units Cost Units Cost Units Cost Exeltech AESI FCS $6,750 BRH Surve Fee on Subconsultants 5% 5% $0 $0 $338 $0 $0 SUBTOTAL SUBCONSULTANT $0 $0 $7,088 $0 $0 FinalBudget_08172015 xlsx 3 of 4 8/17/2015 4�49 PM EXHIBIT C HERRERA ENVIRONMENTAL CONSULTANTS Cost Estimate for City of Bremerton Stormwater Comprehensive Plan Update Herrera Project No. 15-06025-000 Project Name: City of Bremerton Stormwater Comprehensive Plan Update Task 15.0 Task 16.0 TOTAL Number of Tasks 16 Project Supplemental Services Management/Contract Administration COST SUMMARY Labor $17,015 $7,000 $161,558 Escalation factor on 2016 labor @ 3°/a (by task) 3% $752 Travel and per diem $0 $603 Other direct costs (ODCs) $0 $0 Subconsultants $0 $54,863 GRAND TOTAL $17,015 $7,000 $217,776 COST ITEMIZATION LabOf (20t5 retes) Personnel Rate/Hour Hours Cost Hours Cosi Hours Cost P6 Lenth, John Practice Director $216 93 4 $868 $0 22 $4,773 P5 Lancaster, Alice Associate Engineer $195.91 $0 $0 9 $1,763 P4 Dugopolski, Rebecca Senior Engineer $147.08 $0 $0 202 $29,709 P4 Fontaine, Matt Senior Engineer $139.56 74 $10,327 $0 249 $34,750 P4 Iftner, George Senior Scientist $131.20 $0 $0 20 $2,624 P3 Feller, Meghan Pro�ect Engineer $126.94 13 $1,650 $0 178 $22,595 P2 Forester, Kate Staff Scientist $107.32 $0 $0 6 $644 P7 Echterling, Caitlyn Engineer $92 25 31 $2,860 $0 483 $44,559 P4 Schmidt, Jennifer Senior GIS $130 30 $0 $0 82 $10,685 P3 Prescott, Todd Project CAD/GIS $121 12 $0 $0 0 $0 F2 Tonkikh, Natalya Accounting Staff $72.79 18 $1,310 $0 18 $1,310 4 Jackowich, Pamela Word Processor $95.53 $0 $0 12 $1,146 SUBTOTAL LABOR (Burdened Labor) 140 $17,015 0 SO 1,281 5154,558 TRAVEL AND PER DIEM Unit Cost Units Cost Units Cost Units Cost Ferry RT $42.60 $0 00 �0.00 12 $511 Auto Use Mile $0.575 $0 00 $0.00 160 $92 SUBTOTAL TRAVEL AND PER DIEM SO SO $603 SUBCONSULTANT COSTS Unit Cost Units Cost Units Cost Units Cost Exeltech $19,000 AESI $26,500 FCS $6,750 BRH Surve $� Fee on Subconsultants 5% 5% $0 $0 $2,613 SUBTOTAL SUBCONSULTANT $0 $0 $54,863 FinalBudget_08172015.x1sx 4 of 4 8/17I2015 4:49 PM CONTRACT MODIFICATION #1 AGREEMENT NO. 5508 BETWEEN THE CITY OF BREMERTON AND Herrera Environmental Consultants PROJECT: Stormwater Comprehensive Plan and Low Impact Development Code Integration CONSULTANT: Herrera Environmental Consultants DATE: November 9, 2016 THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE AGREEMENT (the "Contract") entered into between the City of Bremerton and Herrera Environmental Consultants on 9-16-15 All provisions in the Contract shall remain in full force and effect except as expressly modified by this document. For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as follows: I. Section I. Scope , is modified as follows: No change; Section II. Term , is modified as follows: The Consultant shall complete the work described in this Contract Modification Agreement by June 30, 2017. Section III. Compensation , is modified as follows: No change; II. Consultant accepts all requirements of this Contract Modification by endorsing below. Consultant further agrees that this Contract Modification constitutes full and final settlement of all of the Consultant's claims for contract time and for all costs of any kind, including without limitation, costs of delays related to any work either covered or affected by this Contract Modification, claims related to on-site or home office overhead, or lost profits. This Contract Modification does not limit the City's right to bring a claim for past performance. The undersigned consultant approves the foregoing Contract Modification as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any,for completion of the entire work due to said Contract Modification. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. CONTRACT MODIFICATION 1 Project Number: The parties whose names appear below warrant that they are authorized to enter into a contract modification that is binding on the parties of this contract. In addition, Consultant warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and year first written above. City Engineer/Public Works Director approved to process ‘ „ IA- Initials and Date CONSULTANT THE CITY OF BREMERTON - -Ftf/A4,44,-,4_ ,(7Q ---Q)1" or ,: /t By '11GieSa. Al. tda9c1 By Patent Its Veil �1 _ Its M. •r DATE: ll/t/Lobo DATE: //` '1-- ;410 APPROVED AS TO FORM: ATTEST: / 1/A Bremerton C. Attorn City Clerk NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Bremerton Public Works and Utilities Herrera Environmental Consultants 100 Oyster bay Avenue N Denny Building, 2200 6th Ave Bremerton, WA 98312 #1100 Seattle, WA 98121 R:\LEGAL\Contracts\FORMS\Contract Modification(2003).doc CONTRACT MODIFICATION 2 Project Number: Client#: 12725 HERRENVI ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD!YYYY) 11/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED 1. REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. f IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the \--certificate holder in lieu of such endorsernent(s). PACDUCER ' �'� A T Elizabeth Olson '4AME: I,!Propel Insurance I PHDAtONE,rpt►:800 499-a?933 -- -- --FAX— 66 S77-1326 Tacoma Commercial Insurance I E-tC,N _i_LAIC,No): 866 _ RECEIVED EDD!.Ess_elizabeth.oison@propeiinsurar/ce.com 1201 Pacific Ave,Suite 1000 INSURER(S)AFFORDING CCVERACE NRIC i Tacoma,WA 98402 — __ i It1SUrtERA:Ironshore Specialty Insurance !25445 INSURED DEC ® _ ZOIG I INSURERS:SAIF Corporation '36196 Herrera Environmental — ,. 1 Consultants Inc '�INSURER C:Ohio Security insurance Company 24082 City of Bremerton INSURER D: 2200 6th Avenue#1100 Risk Management Seattle,WA 98121 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE INSRL WVD POLICY NUMBER POLICY EFF POLICY EXP LIMITS SUBR (MOLIC YEFF (POLIC YYYY) A X COMMERCIAL GENERAL LIABILITY 000826907 ' 11/24/2016 11/24/2017 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR PREMISESO(Eaoceu ante) $1,000,000 MED EXP(Any one person) $25,000 • • PERSONAL&ADV INJURY $1,000,000 _ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 52,000,000 POLICY ECO-T I I LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: $ C AUTOMOBILE LIABILITY BAS1656989902 11/24/2016 11/24/2017 COaMacciBINEDdent)SINGLE LIMIT $1,000,000 (E X ANY AUTO BODILY INJURY(Per person) $ — ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS _AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS (Per accident) I $ A UMBRELLA LIAB _ OCCUR 000827007 11/24/2016 11/24/2017 EACH OCCURRENCE $4,000,000 X EXCESS LIAB X CLAIMS-MADE Incl. PL&Poll AGGREGATE $4,000,000 I DED RETENTION$ $ B WORKERS COMPENSATION 857188 OR 11/24/2016 11/24/2017 X MUTE EMPLOYERS'UABILITY Y/NI STATUTE A OFFICIEMEREXCLUPROPRIETOR/PARTNER/EXECUTIVE NN/A 000826907 WA STG E.L.EACH ACCIDENT $1,000,000 1. (Mandatory in NH) t E.L.DISEASE-.EA EMPLOYEE 51,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional& , 000826907 11/24/2016 11/24/2017 $1,000,000 Occurrence Pollution $2,000,000 Aggregate DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Bremerton Stormwater Comprehensive Plan Herrera Project 15-06025-000 CERTIFICATE HOLDER CANCELLATION Cityof BremertonSHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN • Attn: Kathleen Cahall ACCORDANCE WITH THE POLICY PROVISIONS. 345 6th Street,Ste 600 Bremerton,WA 98337 AUTHORIZED�� REPRESENTATIVE • I 42e4./1/14 ' i t 4)//9elLe ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) 1 of 1 The ACORD name and logo are registered marks of ACORD #S2493434/M2492646 FAR00 • 000826907 ONSFOR[ / y1\ ,yoursafrharbour Wording from EPIC for Additional Insured and Waiver of Subrogation Found on page 26, 34 and 36 of form SECTION II—WHO IS AN INSURED 1. If you are designated in the Declarations as: a. An individual, you and your spouse are insureds, but only with respect to the conduct of a business of which you are the sole owner. b. A partnership or joint venture, you are an insured. Your members, your partners, and their spouses are also insureds, but only with respect to the conduct of your business. c. A limited liability company, you are an insured. Your members are also insureds, but only with respect to the conduct of your business. Your managers are insureds, but only with respect to their duties as your managers. d. An organization other than a partnership,joint venture or limited liability company, you are an insured. Your executive officers and directors are insureds, but only with respect to their duties as your officers or directors. Your stockholders are also insureds, but only with respect to their liability as stockholders. e. A trust, you are an insured. Your trustees are also insureds, but only with respect to their duties as trustees. 2. Any subsidiary, associated, affiliated, allied or limited liability company or corporation, including subsidiaries thereof, of which you have more than 50%ownership interest at the effective date of the policy period qualify as a Named Insured. 3. Any organization you newly acquire or form,other than a partnership,joint venture or limited liability company, and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the 180th day after you acquire or form the organization or the end of the policy period,whichever is earlier; b. Coverage under this policy does not apply to bodily injury, property damage or environmental damage that occurred before you acquired or formed the organization; c. Coverage under this policy does not apply to personal and advertising injury arising out of an offense committed before you acquired or formed the organization;and d. Coverage under this policy does!;not apply to damages arising out of any act,error or omission or professional incident that took place before you acquired or formed the organization. 4. Each of the following is also an insured: a. Your volunteer workers only while performing duties related to the conduct of your business, or your employees, other than either your executive officers (if you are an organization other than a partnership,joint venture or limited liability company) or your managers (if you are a limited liability company), but only for acts within the scope of their employment by you or while performing duties related to the conduct of your business. However,none of these employees or volunteer workers are insureds,for: (1) Bodily injury or personal and advertising injury: (a) To you, to your partners or members (if you are a partnership or joint venture) or to your members(if you are a limited liability company); a. A manager or lessor of premises,a lessor of leased equipment, or a mortgagee, assignee, or receiver is not an insured as respects bodily injury, property damage, environmental damage or personal and advertising injury: a. Arising out of any occurrence that takes place after the equipment lease expires or you cease to be a tenant;or b. Arising out of structural alterations, new construction or demolition operations performed by or on behalf of the manager or lessor of premises, or mortgagee, assignee,or receiver. a. Any person or organization that has at least a 50% controlling interest in you but only with respect to bodily injury, property damage, environmental damage or personal and advertising injury arising out of their financial control of you. Page 34 4. Other Insurance If other valid and collectible insurance is available to the insured for a loss we cover under this policy, our obligations are limited as follows: a. a. Primary Insurance This insurance is primary except when Paragraph b. below applies. If this insurance is primary, our obligations are not affected unless any of the other insurance is also primary. Then, we will share with all that other insurance by the method described in Paragraph c. below. However, regardless of whether b. below applies, in the event that a written contract or agreement or permit requires this insurance to be primary for any person or organization you agreed to insure and such person or organization is an insured under this policy, we will not seek contributions from any such other insurance issued to such person or organization Page 36 5. Transfer Of Rights Of Recovery Against Others To Us If the insured has rights to recover all or part of any payment we have made under this policy,those rights are transferred to us. At our request, the insured will bring suit or transfer those rights to us and help us enforce them. However, if the insured has waived rights of recovery against any person or organization prior to a loss, we waive any right of recovery we may have under this policy against such person or organization. COMMERCIAL AUTO CA 88 10 01 10 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. . BUSINESS AUTO COVERAGE ENHANCEMENT ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. COVERAGE INDEX SUBJECT PROVISION NUMBER ADDITIONAL INSURED BY CONTRACT, AGREEMENT OR PERMIT 3 ACCIDENTAL AIRBAG DEPLOYMENT 12 AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS 18 AMENDED FELLOW EMPLOYEE EXCLUSION 5 AUDIO,VISUAL AND DATA ELECTRONIC EQUIPMENT COVERAGE 13 BROAD FORM INSURED 1 BODILY INJURY REDEFINED 21 EMPLOYEES AS INSUREDS (including employee hired auto) 2 EXTENDED CANCELLATION CONDITION 22 EXTRA EXPENSE—BROADENED COVERAGE 10 GLASS REPAIR—WAIVER OF DEDUCTIBLE 15 HIRED AUTO PHYSICAL DAMAGE(including employee hired auto) 6 HIRED AUTO COVERAGE TERRITORY 20 LOAN/LEASE GAP 14 PARKED AUTO COLLISION COVERAGE (WAIVER OF DEDUCTIBLE) 16 PERSONAL EFFECTS COVERAGE 11 PHYSICAL DAMAGE—ADDITIONAL TRANSPORTATION EXPENSE COVERAGE 8 RENTAL REIMBURSEMENT 9 SUPPLEMENTARY PAYMENTS 4 TOWING AND LABOR 7 UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS 17 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US 19 SECTION II—LIABILITY COVERAGE is amended as follows: 1. BROAD FORM INSURED SECTION II—LIABILITY COVERAGE, paragraph A.1. —WHO IS AN INSURED is amended to include the following as an insured: d. Any legally incorporated entity of which you own more than 50 percent of the voting stock during the policy period. However, "insured" does not include any organization that: (1) Is a partnership or joint venture; or (2) Is an insured under any other automobile policy; or (3) Has exhausted its Limit of Insurance under any other automobile policy. Paragraph d. (2) of this provision does not apply to a policy written to apply specifically in excess of this policy. e. Any organization you newly acquire or form, other than a partnership or joint venture, of which you own more than 50 percent of the voting stock. This automatic coverage is afforded only for 180 days from the date of acquisition or formation. However, coverage under this provision does not apply: (1) If there is similar insurance or a self-insured retention plan available to that organization; ©2010 Liberty Mutual Insurance Company.All rights reserved. CA 88 10 01 10 Includes copyrighted material of Insurance Services Office,with its permission. Page 1 of 7 b. Your"employee" hires or rents under a written contract or agreement in that "employee's" name, but • only if the damage occurs while the vehicle is being used in the conduct of your business; subject to the following limit and deductible: A. The most we will pay for"loss" in any one"accident"or"loss" is the smallest of: (1) $50,000; or (2) The actual cash value of the damaged or stolen property as of the time of the"loss"; or (3) The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality, minus a deductible. B. The deductible will be equal to the largest deductible applicable to any, owned "auto" for that coverage. C. Subject to the limit, deductible and excess provisions described in this provision, we will provide coverage equal to the broadest coverage applicable to any covered "auto"you own. D. Subject to a maximum of $750 per "accident", we will also cover the actual loss of use of the hired "auto" if it results from an "accident", you are legally liable and the lessor incurs an actual financial loss. E. This coverage extension does not apply to: (1) Any"auto"that is hired, rented or borrowed with a driver; or (2) Any"auto"that is hired, rented or borrowed from your"employee". For the purposes of this provision, SECTION V—DEFINITIONS is amended by adding the following: "Total loss" means a "loss" in which the cost of repairs plus the salvage value exceeds the actual cash value. 7. TOWING AND LABOR SECTION III —PHYSICAL DAMAGE COVERAGE, paragraph A.2. Towing, is amended by the addition of the following: We will pay towing and labor costs incurred, up to the limits shown below, each time a covered "auto" classified and rated as a private passenger type, "light truck"or"medium truck" is disabled: a. For private passenger type vehicles, we will pay up to$50 per disablement. b. For"light trucks", we will pay up to $50 per disablement. "Light trucks" are trucks that have a gross vehicle weight(GVW) of 10,000 pounds or less. c. For"medium trucks" ,we will pay up to$150 per disablement. "Medium trucks" are trucks that have a gross vehicle weight(GVW) of 10,001 —20,000 pounds. However, the labor must be performed at the place of disablement. 8. PHYSICAL DAMAGE-ADDITIONAL TRANSPORTATION EXPENSE COVERAGE Paragraph A.4.a., Coverage Extension of SECTION III — PHYSICAL DAMAGE COVERAGE, is amended to provide a limit of$50 per day and a maximum limit of$1,500 ©2010 Liberty Mutual Insurance Company.All rights reserved. CA 88 10 01 10 Includes copyrighted material of Insurance Services Office,with its permission. Page 3 of 7 • Exclusion 4.c. and 4.d. do not apply to: a. Electronic equipment that receives or transmits audio, visual or data signals, whether or not designed solely for the reproduction of sound, if the equipment is permanently installed in the covered "auto" at the time of the "loss" and such equipment is designed to be solely operated by use of the power from the "auto's" electrical system, in or upon the covered "auto" and physical damage coverages are provided for the covered "auto"; or If the "loss" occurs solely to audio, visual or data electronic equipment or accessories used with this equipment, then our obligation to pay for, repair, return or replace damaged or stolen property will be reduced by a$100 deductible. 14. LOAN/LEASE GAP COVERAGE A. Paragraph C., LIMIT OF INSURANCE of SECTION III — PHYSICAL DAMAGE COVERAGE is amended by adding the following: The most we will pay for a "total loss" to a covered "auto" owned by or leased to you in any one "accident" is the greater of the: 1. Balance due under the terms of the loan or lease to which the damaged covered "auto" is subject at the time of the"loss" less the amount of: a. Overdue payments and financial penalties associated with those payments as of the date of the"loss", b. Financial penalties imposed under a lease due to high mileage, excessive use or abnormal wear and tear, c. Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchased with the loan or lease, d. Transfer or rollover balances from previous loans or leases, e. Final payment due under a"Balloon Loan", f. The dollar amount of any unrepaired damage which occurred prior to the "total loss" of a covered "auto", g. Security deposits not refunded by a lessor, h. All refunds payable or paid to you as a result of the early termination of a lease agreement or as a result of the early termination of any warranty or extended service agreement on a covered "auto", i. Any amount representing taxes, j. Loan or lease termination fees; or 2. The actual cash value of the damage or stolen property as of the time of the"loss". An adjustment for depreciation and physical condition will be made in determining the actual cash value at the time of the"loss". This adjustment is not applicable in Texas. B. ADDITIONAL CONDITIONS This coverage applies only to the original loan for which the covered "auto" that incurred the loss serves as collateral, or lease written on the covered "auto"that incurred the loss. C. SECTION.V—DEFINTIONS is changed by adding the following: As used in this endorsement provision, the following definitions apply: "Total loss" means a "loss" in which the cost of repairs plus the salvage value exceeds the actual cash value. A"balloon loan" is one with periodic payments that are insufficient to repay the balance over the term of the loan, thereby requiring a large final payment. ©2010 Liberty Mutual Insurance Company.All rights reserved. CA 88 10 01 10 Includes copyrighted material of Insurance Services Office,with its permission. Page 5 of 7 • • 20. HIRED AUTO COVERAGE TERRITORY SECTION IV — BUSINESS AUTO CONDITIONS, paragraph B.7., Policy Period, Coverage Territory, is amended by the addition of the following: f. For "autos" hired 30 days or less, the coverage territory is anywhere in the world, providedthat the insured's responsibility to pay for damages is determined in a "suit", on the merits, in the United States, the territories and possessions of the United States of America, Puerto Rico or Canada or in a settlement we agree to. This extension of coverage does not apply to an "auto" hired, leased, rented or borrowed with a driver. SECTION V—DEFINITIONS is amended as follows: 21. BODILY INJURY REDEFINED Under SECTION V—DEFINTIONS, definition C. is replaced by the following: "Bodily injury" means physical injury, sickness or disease sustained by a person, including mental anguish, mental injury, shock, fright or death resulting from any of these at any time. COMMMON POLICY CONDITIONS 22. EXTENDED CANCELLATION CONDITION COMMON POLICY CONDITIONS, paragraph A.—CANCELLATION condition applies except as follows: If we cancel for any reason other than nonpayment of premium, we will mail to the first Named Insured written notice of cancellation at least 60 days before the effective date of cancellation. This provision does not apply in those states which require more than 60 days prior notice of cancellation. ©2010 Liberty Mutual Insurance Company.All rights reserved. CA 88 10 01 10 Includes copyrighted material of Insurance Services Office,with its permission. Page 7 of 7