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Home My WebLink About5488Contract Number: Vendor: Subject: Department: File Class: Begin Date: End Date: Review Date: Vault Date: G'�:Zy WSSEF Tourism Promotion Services Agre2ment City Clerk GS50-01-11 Rev. 3 General 1/1/2015 12/31/2015 9/1/2015 2016 Comments: TOURISM PROMOTION SERVICES AGREEMENT Washington State Scaence & Engineering Faer (WSSEF� � The City of Bremerton ("City") and Washington State Science & Engineering Fair ("Organization"), referred_to collectively as the "Parties," enter into the following Agreement for Tourism Promotion services: I. Scope: The Organization shall provide towism promotion services for the City. Tourism promotion shall mean activities and expenditures designed to increase tourism to the City. Tourism promotion activities may include, but are not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists to the City. The Organization shall provide to the City a work plan attached hereto as Exhibit A setting forth its goals and objectives for successful tourism promotion. Ii. Term: This agreement shall commence on January 1, 2015 and shall continue in full force and effect until December 31, 2015 unless terminated earlier pursuant to Section IX of this Agreement. lil. Cornpensation: In consideration of the services provided pursuant to this Agreement City shall pay the Organizatiom an amount not to exceed Fourteen Thousand ($14,000.00) for Tourism Promotion services. However, funding for this Agreement is subject to the actual Hotel/Motel Tax funds received by the City. If Hotei/Mote1 Tax receipts are lower than budgeted funding may be decreased. The Organization shall submit invoice(s) detailing how activities and services performed by the Organization have specifically promoted tourism in the City of Bremerton including measurable results. Upon receipt of a conforming billing invoice, the City shall promptly process payment. If a billing invoice does not conform to this Agreement, the City may withhold payment until the invoice is brought into compliance. Such withholding does not relieve the Organization of its obligations under this Ageement. Failure by the Organization to submit all conforming billing invoices by January 15�' after the expiration of this Agreement may result in the forfeiture of remaining unbilled compensation. The Organization shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Sc�pe of Work or amount of compensation is modified pursuant to this Agreement. �V. Relationship of Parties: The Organization represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its �eld of expertise. The Organization and its personnel are independent contractors and not employees of the City. The Organization and its personnel have no authority to bind the City or to control the City's employees and other contractors. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub- consultants of the Organization. Organization will be solely and entirely responsible for its acts and for the acts of the Organization's agents, employees, representatives and sub-consultants Bremerton/WSSEF Page l of 4 during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work. As an independent contractor, the Organization is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Organization or its personnel. As an independent contractor, Organization is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. lf any taxes or fees due the City have been declared delinquent, the City ma,y withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Organization. V. Indemnification: Organization shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Ageement, except for that portion of the injuries and damages caused by the City's sole negiigence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: Prior to and during the performance of the work covered by this Agreement, Organization shall provide the Risk Manager for the City with evidence that it has obtained and maintains in full force and effect during the term of this Agreement comprehensive general liability insurance coverage of at least $500,000.00 per occurrence. In the event Organization organizes, promotes or sponsors an event involving the sale or consumption of food or alcoholic beverages, Organization shall also provide evidence that it has obtained products liability and liquor liability insurance of at least $500,000.00 per occunence, for each event. The City shall be named as additional insured and it shall be an affirmative obligation upon Organization to advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, attn: Risk Management, 345 6'� Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation, suspension or substa.ntive change of any insurance policy set out herein, and failwe to do so shall be construed to be a breach of this Agreement. The Organization's insurance shall be primary and non-contributory insurance as respects the City and shall conta.in a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which covera.ge applies. Bremerton/WSSEF Page 2 of 4 VIi. General Conditions: A. Reports and lnformation: When requested by the City, Organization shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Organization shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Work Performed at Or�anization's Risk: Organiza.tion shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Organization's own risk, and Organization shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. C. Place of Work: The Organization shall perform the work authorized under this Agreement at its offices in Bremerton, Washington. Any necessary meetings with the City sta,ff shall take place at the City's offices, or at locations mutually agreed upon by the parties. D. Entire A�reement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. E. Severabilitv: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. F. Modification: This Agreement may only be modified by written instrument signed by both Parties. G. Written Notices: All communications regarding this Ageement shall be sent to the parties at the addresses listed below by registered or lst class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address Organization Address City Clerk Caroline M. Stein 345 6�' Street, Suite 600 PO Box 2412 Bremerton, WA 98337 Silverdale, WA 98383 H. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. I. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or Bremerton/WSSEF Page 3 of 4 more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. J. Comnliance with Laws: Organization shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. K. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. L. Attornevs' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. M. Assi�nment: Any assignment of this agreement by the Organization without the written consent of the City shall be void. VIII. Nondiscrimination: Organization shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, sexual orientation or disability, except for employment actions based on bona fide occupational qualifica,tion. IX. Termination: This Agreement may be terminated by either party for convenience upon thirty (30) days written notice to the other party, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction within five (5) days of written notice and diligently completes the correction thereafter. Upon such termination, City will be entitled to reports showing the sta.tus of all services Organization is providing to the City as of the effective date of termination. X. Termination of Other Contracts. This Agreement shall supersede all prior Agreements between the parties relating to the use of Hotel/Motel Tax. CITY OF BREMERTON Bremerton City WSSEF ` � \ � By .. � � � its: 1J�.aS u�10 .C' Date: �'�,�o.s�� , A t: City Clerk R: Bremerton/WSSEF Page 4 of 4 Ann�oved as to form: BOARD OF DIRECTORS President Michael Huey DMD Endodontist Vice President Warren Spalmger Nudear E�ginesr Secretary Amy Heidner Educator Treasurer Caroline Stein Consultant Fair DireMor �ois Jane Lugg Electncal Engine� Etlueation Development Director Gary Foss Aerospace Engineer WSSEF Founder Gwen Croswaite Finenfus Kandis BrigMOn Home School Caadinat� Charles Fritr Systems Anayst Dennis Heidner Aeraspace Engrneer, Ret. Will�am Hupe ProgramAnayst, ReL Raymond Koelling Research Scienhst James Luddon, Jr. Professional Engrneer, Ret Mary Omberg Educator, Ret Deanna Ph�llips Elecbical Engmeer J. David Rubie P7SA Saence Chair Ertdorsements: Washington NASA Space Grant Consortium (NASA) WA Superintendent of Public Instruction (OSPI) Washington State Academy of Sciences (WSAS) American Association for the Advancement of Science (AAAS) Affiliaie: Intel International Science 8 Engineering Fair (ISEF) Tourism Promotion Services AQreement SCOPE 4F SERVlCES Work Plan - Exhibit A Recruit participants and judges from throughout Washington Promotional Activities -- Parent/student workshops, WA State science teacher assembly and community service group presentations and outreach projects. Full color posters, designer, brochures and postage $14,000.00 Total Expenditures $14,000.00 "Celebrating 58 Years of Encouraging Young Scientists and Engineers (1957 - 2015)" . .:..:.:..:.... ... :. . . . ... .:.,:.. .. .... .. . �: . - .. ... .:.� ....... .:.:.. . . . . . .:. . . . ..:..:.:::.;;.:.. . . . ...... . ... . . . ...F :..: ......, . . :..::.''::'. .,,:,: �: . .. . ... .. . . .... .. 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THIS CERTIFlCATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE MEN,ORANDUM OF COVERAGE (MOC) BELOW. THIS CERTIFlCATE OF•INSURANCE DOES NOT CONSTIME A COMRACT BETWEEN THE ISSUING INSURER(S), REPRESENTATIVEOR PRODUCER, ANDTHEC6iTIFlCATE HOLDER. � ' ' ,.,.w.,„.........,,.,.,..,.::...............,....,,.. ................u,�,....«,.,,..,,,,...w.,,w...,......,...........�....,�.....,._.....,..........�._...,.,,,.,,,,,,,.,,.,,....,....,..,....,,,.�...,....,..,,..,_w.w.,.,....,,,.,..-...,,..w,,.....,.,.,,....;..,. 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OENERALLIABILITY :-.::`:: : .:;::.•:-;�;::-:.: : :.:;•:.....:.:,..:-: <:::.:::�.:.•>�:•:;:�:.<.. :� ::.::::..:::.:, : :.::...:.:.:::� :.;:.:•.: -:.:::=.;=:. ..:;��.::.;.;•--:::;. :::; ;�.:,:..:...... . .... . . ..... .. . .::::. .. :....::. .. COMMERCIALGENERALUABILITY SIAW141534012 09/01/2014 � 09/01/2015 GENERALAGGREGATE �� $31,000,000 �� OCCURRENCE FORIvI � � - - � � - . . • � - • - PRODUCT�OMP/OP AGG , $31,000,000, , . - � ? . . . � . . . . . . . • PERSONAL 8 ADV.• INJURY ' , $25.000,000 ' - � ' - "- ' . . � EACFIOCCURRENCE ,�- $25,000.000 : . (LIABILITY IS SUBJECT TO A 100,00061R PAYABLE FROM PROGRAM FUN0.S) _ . ANNUAL PROGRAM AGGREGATE � $150,000,000 .. - : . . .:. .. ..: . . .. .. . .. .. .. ... .. ... . . .. :. .. ... :. :. . : . . .. ..... ::.. ...:. .: : ...........:::: ; . .: .. .. ,... .:��: . ..:_. ,......:.:; .:.::.... ..:.... .., .. .:lA ILITY : ::::.:..::::�::.: ,'� :: :.::.:: ... :::.:�.. :,:::::::. . : _.. :.: ..::� ; . ::,-,.• ,." :; .. . >-.::...: :... :. ., .. ;.: . . ANY AUTO - SIAW141534012 09/01/2014 09/01/2015 COMBINED SINGLE L1MIT $25,000,000 LIABILITY IS SUBJECT TO A 100 000 SIR PAYABLE FROM PROGRAM FUNDS - ANNUAL PROGRAM AGGREGATE NONE PROPERTY . --;-.: .:.: ,... :.;.:�: . , : ..... . SIAW 141534012 09/01/2014 09/01/2015 ALL RISK PER OCC D(CL EO 8 FL $150,000,000 VARIOUS EAR'THaUAI� PER OCC $25,000,000 � FLOOD PER OOC �� Fz aav, wn�cn �s sintn� ►$25,000,000 (PROPERN IS SUBJECT TO A z50 000 �R PAYABLE FROM PROGRAM FUN� MJNUAL PROGRAM AGGREGATE NONE � :.. ,.- ,. .. . , : :. :.. � . - .... . , ..:; ::....... . ....:: �.::::.� :: :. : ;:.-. . , . : . . ..... ..... . -. . . . :.:.:... : EIPUBLIC EMPLOYEE.QISHONESTY: -. -:--, :---:;_,;. .. :.�:�...:_ �... ::.�;.,.____�_ : :...._. . .. .-..�:_; :_ _:_T,: • (CRIMESUBJECTTOA3250,ODOPROGRAMSIR) .S�/�1w�4�J�.��2 09/07/2014 �9��ZQ��J PERLOSS ��,0��,�0� � ...:...�. ... ...:.:. ... .. .:. . .. . .... -.:.�:.. ..: -. .. . . .. . .�. : . �.....> : .. . . _..::... . . �.: :�.:..�. � :� DESCRIPTION OF.OPERATIONS 1. LOCATION51 VEN�CI:ES I.�PECiqL IT�MS � `"` � Proof of Insurance conceming the WA. State Science 8 Engineering Fair. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED COVERAGE BE CANCELLED BEFORE THE IXPIRATION DATETHFREOF, HQTICE Wlll HE DElIVEREO 4N ACCORDANCE WtTH TNE PROVISIONS OF Attn: Caroline M. Stein WA State Science & Engineering Fair PO Box 2412 Silverdale, WA 98383 ��:N �i`'`' 2876269 BremSD25 Schools insurance Association of Washington CERTIFICATE OF INSURANCE IssueDate: 07/15/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF 1NFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOL�ER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE MEMORANDUM dF COVERAGE (MOC] BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUlNG INSURER�S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT H the cerlificate hdder is an ADD�TIONAL INSURED, !he AIOL rrust be entlased. H SUBROGATK'NU tS YlA1VED, wEject W tf'e tertrs ar� con6tbrs of Ihe MOC, canain coverage may re uire an endorsement A statement on th�s cer66wte does nd oaifer ' cs to the certificate holder in fi� d such erdasement s. PRODUCER COMPANIES AFFORDING COVERAGE Clear Risk Solutions GENERAL LIASILlTY SIAW/Munich Re 451 Diamond Drive Torus Specialty Insurance Company Ephrata, WA 98823 AUT06AOBILE LfABttl'fY Phone 509-754-2027 Fax 509-754-3406 SiAW/Munich Re , Torus Specialty lnsurance Company � INSURED PROPERTY � Bremerton School District #100-C SIAW / Mun;ch Re, et at. 134 Marion Ave N. Bremerton, WA 98312 CRIME / PUBLIC EMPLOYEE DIS}iONESTY SIAW/Munich Re COVERAGES ' THIS 1S TO CERTIFY THAT THE COVEfrAGE5 L15TED BELOW HAVE BEEN �SUED TO TF� IN5URED NAMED ABOVE POR THE COVERAGE PERIOD ItJfJICA7ED, NOT WIiHSTANDING ANY REaUIREMEIYT, TERM OR CANDff10N OF CONlRACT OR dTHER dOCUAIEPfi WITH f�SPECT TO VJHICN TMS CERT�ICATE MAY � ISSUED OR 1AAY �RTAIPL THE INSURANGE AFFORDED BY THE MOC DESCRIBED HEREW IS SUBJECT TO W1 THE TFRU6, D(QUSIONS AND COtJDIT10N5 OF SUCH AAOC. LQdITS SF10WN MAV F4'lVE B�W REOUCED 6Y PAID GAIMS. TYPE OF INSURANCE MOC NUNiBER MOC E� MIOC E7CP DESCRIPTION LJMITS DATE DA7E GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY SIAW141534012 09/01/2014 09/01/2015 GENERAL AGGREGATE $31,000,000 OCCURRENCE FORM PRODUCT-COMPlOP AGG $31,000,000 FERSONAL 8 A�V INJURY $25,000,000 EACH OCCURRENCE $25,000,000 LIABILITY IS SUBJECT TO A 706,000 SIR PAYABLE FRaM PROGftAM FUNDS ANNUAL PROGRAM AGGREGATE $150,000,000 AUTOMOBILE LIABIIJTY ANYAUTO SIAW149534012 �/Ol/2�14 O9/Q1/2�1�3 COMBtNEDSIfdGLELIMff $25,00�,000 LIABILITY IS SUBJECT TO A 700 OOD SlR PAYABLE FROM PROGRAM FUNDS ANkUAL PROGRAM AGGRECATE N N PROPERTY SIAW141534012 09/01/2014 09/01/2015 ALL RISK PER OCC EXCL E4 & FL $150,000,000 EARTHQUAKE PER OCC $ z5.000,000 FLOODPER OCC �x�qFZasv,,�r:m�ba�aaay $25,000,000 PROPERTY IS SUBJECT TO A 25o,wo SIR PAYABLE FROM PROGRAM FUPIDS ANNUAL FROGRAM AGGREGATE {VONE CRIME/PUBLIC EMPLOYEE DISHONESTY CRIMESUBJECTTOAE250000PROG{UMSIR SIAW141534012 09/01/2014 �.9�D��Z�� PERLOSS ��Q�,Q�� DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES ! SP�GAL ITEMS Regarding the WA. State Science & Engineering Fair. The Ciry of Bremerton and Kitsap County are named as Additional Insured regarding this event only and is subjectto coverage terms, condi6ons, and exdusions. Additionaf fnsured endorsement is attached. CANCELLATION SHOULD ANY OF TFiE ABOVE DESCRIBED CdVERAGE BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE °ROti1510NS OF THE MOC. CERTIFICATE HOLDER Caroline Stein WA State Science and Engineenng �air PO Box 2412 Silverdale, WA 98383 AUTHORFZED REPRESENTATNE � ,� I !►'uu' �i�{()y�j 0 � �QRA�R4 ADDiTIONAL INSURED ENDORSEMENT THIS ENDORSEMENT M4DIFIES lNSURANCE PROVIDED UNDER THE FOLLOWING: GENERAL LIABILITY COVERAGE PART Haw Coverage is Changed It is agreed that the interest of any Additiona! lnsured is recognized as their interests may appear, providing the certificafe of insurance that this is attached to has been issued and is on file �vith the Company. The Limits of Insurance applicable to the additional Insured are those specified in either the: 1. Written contract or written agreement; or 2. Dec(arations for this policy,whichever is less. These Limits ofi Insurance are inclusive and not in addition io the Limits of fnsurance shown in the Declaraiians. Additional insured: Caroline Stein WA Slate Science and Engineering Fair PU Box 24i2 Silverdale, �NA 98383 Regarding the WA. Sfafe Science & Ergineering Fair. The City oi Bremer`wn and lCiisap Caunty are named as AddP�onal Insured �egarding this evenY ortly anG is subject to coverage terms, conditions, and exclus+ons. Addifionai Insured endorsement is attached. Other terms: All other terms of your Memorandum of Coverage remain the same. 2988264