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Home My WebLink About08/05/2015 AGENDA �---- --- ---{ i I } I � � '� ; I • i i � � � ` ,I ..i �� ------._�_---------' CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 C Phone (360)473-5280 �`**AMENDED *** AUGUST 5, 2015 CITY COUNCIL MEETIIVG AGENDA 1. BRIEFING: 5:00 — 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. General Council Business 2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. MAYOR'S REPORT 4. PUBLIC RECOGNITION 5. COIVSENT AGENDA A. Claims & Check Register B. Minutes of Meeting —July 15, 2015 C. Minutes of Study Session —July 22, 2015 � D. Change Order No. 2 with Lakeside Industries for the Pavement Preservation Project E. Appointment of Carry Bozeman, Scott Bosch, and Ken Bagwell to Committee to Write Statements "For"; and Appointments (if determined) to write Statement "Against" Proposition No. 1 — Public Safety Bond for the Local Voters' Pamphlet 6. GENERAL BUSINESS A. Acceptance of the Lodging Tax Advisory Committee (LTAC) Recommendations for 2016 Allocations 7. COUNCIL MEMBER REPORTS 8. EXECUTIVE SESSION A. 20-Minutes to discuss Potential Litigation under RCW 42.30.110(1)(i) (Information only) 9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING The Bremerton Transportation Benefit District(TBD) Board will meet after a brief recess... �Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at(360) 473-5323 by noon on the day preceding the Meeting. BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT SO YOUR NAME CAN BE INCLUDED IN THE RECORD �� /� � � - �� - �[ �� --o `� 1 i ` 1 � a � \ � - S � �ti1 ae� �, �' (� �-� - -�-� �l.C�t� ^ �� )�«( /t� . �/4yLo �2 � � �° 0 3�e -��q— ��o �� r .�� y �<�' � i� G / � 1 A�t��y �- l�l7s/a° 1�T1��i�1 vS��v7 r , n REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU � � .�� G4-�-/�� . , . � � � J ! P , /� ' n� � W A il ' ' � �� '' �. �- �,� , � �- .� �� . - � � , G.�- B � � 3��-� ?��--� � �C� ; -- :-�. � , � � � Property rights are John M. Taylor BrokerAssociate Smce 1990 KT AP human rights■ KitsapNai�ve OHice(360)779-8510 ALL ANCE Fax�360►779-6293 OF PROPERTY OWNERS �oin our interest list. Pouls6o 1972310th Ave.NE�200 � M� . 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Community of Christ @ Memorial Lutheran Church � �, � located at the corner of 10 & Veneta � (ADA accesslble slte) � � , . � � Please conta.ct (360) 473-5280 for further information � � � � � � � � � � � � � � � � � � � � � � � � AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Claims & Check Register Study Session Date: COUNCIL MEETING Date: August 5, 2015 Department: Financial Services Presenter: Shannon Corin Phone: 473-5323 SUMMARY: Approval of the following checks and electronic fund transfers: 1) Check#'s 364423 through 364719 and EFT's 15140 through 15192 in the amount of $2,187,678.43. 2) Regular Payroll for the pay period ending June 30, 2015 in the amount of$22,488.56. 3) Regular Payroll for the pay period ending July 15, 2015 in the amount of$723,264.89. 4) Regular Payroll for the pay period ending July 15, 2015 in the amount of$648.19 5) Retiree Payroll for the pay period ending July 31, 2015 in the amount of$51,875.12. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: ❑X No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑X Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the consent agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Meeting - Study Session Date: N/A � July 15, 2015 COUNCIL MEETING Date: August 5, 2015 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is a summary of the City Council Meeting on July 15, 2015. ATTACHMENTS: Meeting Minutes FISCAL iMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, July 15, 2015 The weekly meeting of the Bremerton City Council was called to order Wednesday, July 15, 2015, 8t 5:00 PM Ifl COUf1Cll C011f2�2C1Ce ROOfiI 603 Of the NORM DICKS GOVERNMENT CENTER, 345 6`h Street, Bremerton, Washington, with Council President Greg Wheeier presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, and Leslie Daugs. Council Member Mike Sullivan was absent. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; Legislative Assistant Lori Smith; and Kevin Matthew, Information Services Manager. A CouNCi� BRiEFitv� was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Leslie Dauqs followed by the invocation provided by Pastor David Stewart of Mount Zion Missionary Baptist Church. POLICE DEPARTMENT—Police Chief Steven Strachan... • Introduced Rena Brown, and congratulated her on her recent promotion to Police Records Supervisor; and • Provided a monthly update on Police Department operations and the new BPAC Volunteers. MAYOR'S REPORT—Mayor Patty Lent announced... o Bremerton was selected as the 15`h Healthiest City in Washington State; • BKAT is looking for volunteers interested in serving on the Public Broadcast Advisory Committee; • 2015 Summer Brewfest would be held on the Boardwalk this Saturday, July 18; • Eat Your Way Through Kitsap History will include lunch and a tour of the Victory Memorial Masonic Temple; • First Time Homebuyer Class will be on Saturday, July 25 from 8:30 AM to 1:30 PM at the Kitsap Conference Center; • Friends of the Arc will be holding a huge multi-family yard sale also on Saturday, July 25 beginning at 9:00 AM at the Arc parking lot; • Easton Corbin will perform a concert on Sunday, August 2 at 2:30 PM at the Naval Base Kitsap Bremerton Parade Field; • Kitsap Chordsmen will perform on Saturday, August 8 at 2:00 PM and 7:00 PM at the Bremerton High School Performing Arts Center; • Kitsap Computing Seniors Program is accepting donations of computers, printers, and keyboards; and • Until Washington Avenue construction is completed, Public Works Director Chal Martin provided information about the project, alternative routes, and noted the completion of the project is expected late fall on approximately October 9. KEDA BRIEFING Kathv S. Cocus, Director of Business Development, Kitsap Economic Development Alliance i (KEDA), provided the highlights of the International Paris Air Show held June 15 to 21; and provided a briefing on the 2"d Quarter"2015 Economic Development Report". City Council Reg. Mtg. Minutes Wednesday, July 15, 2015 Page 2 of 6 PUBLIC RECOGNITION Richard Huddv announced on behalf of owners Mark Camp and Sally Ann Carey that a "sofY' opening of their new Irish Restaurant the Bualadh Bos Public House located at 2712 15th Street (close to Hi-Lo's 15th Street Cafe)will be on Friday, July 17 at 3:00 PM. Vern LaPrath would like to see a law that would allow the City to ban fireworks during certain extreme conditions; would also like to see a petition started to bring a buffet-style restaurant similar to Golden Corral to locate in one of the many empty buildings along Wheaton Way; and looks forward to speed bumps soon to be installed on Halverson Street. Mr. Lubovich announced that he is almost finished drafting an ordinance that would allow the City in the future to ban fireworks when emergency conditions exist. Fire Chief AI Duke started out by saying that even the Governor couldn't ban fireworks this year; and that he sent language to the State in hopes of assisting them to get the law changed; and then provided a briefing on 911 calls and responses from the 4`h of July. Gale Gillespie commented on the traffic he observed on his way to the meeting tonight being backed up all the way down Washington Avenue; and also commented that he had an opportunity to watch the new $80,000+ lawn mower recently purchased by the Parks Department, and stated the City is getting "more than its money's worth". Patrick Kerber expressed his concern about the problems caused by fireworks every July 4'h, and was particularly concerned that the CenCom system was down for approximately 20- minutes with only a recording that stated "all circuits were busy and to try the call again later", then was put on hold for another 15-minutes before an operator finally answered his call; and then no one ever arrived in response to his reported concern. He would very much like to see the City of Bremerton ban fireworks altogether. Mr. Wheeler offered to sit down with Mr. Kerber and representatives from CenCom to learn what happened; but Mavor Lent added that she forwarded Mr. Kerber's concern to the Executive Director of CenCom and if he doesn't receive a timely or satisfactory response, to please contact her directly. CONSENT AGENDA 7A— Claims & Check Register: Check Numbers 364051 through 364422, and EFT-15048 through EFT-15139 in the amount of$4,195,040.43; and Regular Payroll for the pay period ending June 30, 2015 in the amount of$715,351.46 7B— Minutes of Meeting —July 1, 2015 7C— Minutes of Study Session —July 8, 2015 7D— Appointment of Kristin Moerler as Senior Planner at Pay Band 11, Rate 6 of the 2015 Management, Professional, Confidential & Fiduciary Salary Plan 7E — Inter-local Agreement for the 2015 Regional Aerial Mapping Project 7F — Sewer Easements (with Thomas E. Weaver, Jr. and Dennis Sailor); and Access Easement (with Maria Cunanan DDS PS) for Wastewater Improvements 7G — Goods and Services Agreement with Sprague Mechanical for Backflow Assembly Tester 7H — Ordinance No. 5280 to amend Chapter 3.36 of the Bremerton Municipal Code (BMC) entitled "Contingency Reserve Fund" 71— Resolution No. 3247 to adopt updated Financial Goals & Policies for the City of Bremerton City Council Reg. Mtg. Minutes Wednesday, July 15, 2015 Page 3 of 6 7J — Resolution No. 3248 to amend Resolution No. 3159 relating to an Inter-fund Loan to the Gold Mountain Golf Complex Fund from the Equipment Rental Reserve Fund (ERR) 7K— Memorandum of Understanding (MOU)with the Bremerton Police Officer's Guild to eliminate the Master Police Officer Program; and establish the Civil Service Position of Police Corporal Kristin Moerler was introduced and looked forward to her position as Senior Planner. Rov Runvon [left the dais and went to the podium] to ask for a more detailed explanation of Item 7H, which was provided by Cathv Johnson, Finance Director. 06:34:35 M/S/C/U (Runyon/Younger) Move to approve the Co►vsENT AGEN�A as presented. PUBLIC HEARINGS 8A— PUBLIC HEARING FOR POLICE DEPARTMENT LOCAL SOLICITATION OF THE 2015 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) APPLICATION: Police Chief Steven Strachan explained that the Bremerton Police Department is applying for the local solicitation of the Edward Byrne Memorial Justice Assistance Grant (JAG). Since 2010, JAGs have been used to help fund the salary of the Community Resource Specialist. The 2015 JAG will be used for the same purpose. This grant will allow the City of Bremerton to continue to sustain the Community Resource Unit and its crime prevention function and programs which include Neighborhood Watch, the Landlord Notification Program, Abandoned Property Program, crime analysis function, enforcement of the Chronic Nuisance Property Ordinance, the Bremerton Citizen Auxiliary Volunteer Program. � The grant is from the Department of Justice. No matching funds are required of the City. The total grant amount is $23,081.00. President Wheeler opened the public hearing...With no comments received, the hearing was closed fo the public, and opened for discussion to the City Council... 06:36:09 Motion was made by Davis, and seconded by Daugs... Comments were made by Davis and Daugs; and Questions were asked by Runyon; with responses provided by Chief Strachan... 06:37:49 M/S/C/U (Davis/Daugs) Move to approve the 2015 Justice Assistance Grant Application and grant acceptance when awarded, and further authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 8B— PUBLIC HEARING AND RESOLUTION NO. 3249 TO ADOPT THE 2016-2021 SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP): Tom Knuckev, City Engineer, stated that the Six-Year Transportation Improvement Program (TIP) is prepared pursuant to RCW 35.77.010; is updated annually; and filed with the Secretary of Transportation, Local Programs Office. It is intended as a planning tool for the local, State and Federal transportation funding entities. The TIP has been prepared for City Council approval by Resolution prior to submittal to the Washington State Department of Transportation. This TIP is consistent with Bremerton's Comprehensive and Non-Motorized Transportation Plans, and Street CIP. President Wheeler opened the public hearing...With no comments received, the hearing was c/osed to the public, and opened for discussion to the City Council... City Council Reg. Mtg. Minutes Wednesday, July 15, 2015 Page4of6 06:39:00 Motion was made by Daugs, and seconded by Davis... Comments were made by Daugs; and Questions were asked by Runyon; with responses provided by Mr. Knuckey... 06:41:35 M/S/C/U (Daugs/Davis) Move to adopt Resolution No. 3249, which approves the City's 2016-2021 Six-Year Transportation Improvement Plan; and direct the Mayor to forward the Resolution and Plan to the Department of Transportation, Local Programs Office. 8C— PUBLIC HEARING TO ADOPT THE 2015 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) WORK PROGRAM FOR THE 2016-2020 CONSOLIDATED PLAN: Sarah Achaoui, CDBG Program Administrator, summarized that Community Development Block Grant staff has been briefing the City Council since fall of 2014 regarding a new strategic direction for our Community Development Block Grant Funding. The purpose of this public hearing is to take public comment and direct staff to complete the work to implement the new direction for the 2016-2020 Consolidated Plan. The work plan is summarized as follows: 1. Amend both the Policy and Consolidated Plans to reflect a focus on a specific target area to abate slum and blight conditions, improve the city through capital projects, and provide economic development to low-to-moderate income Bremerton residents. This will impact our"Public Services" agencies, because to this point in time they have been eligible to receive 15% of the City's CDBG allocation. 2. Maintain HOME priorities city-wide to improve housing stock. 3. Renew the slum and blight designation and target 10% of the funds so that vacant and deteriorating buildings (federally defined as "slum and blight") can be abated. 4. Publish a "Request for Proposals" in September requesting capital project(s) which will improve the city within the target area, provide economic development to low-to- moderate income Bremerton residents, and abate slum and blight conditions. 5. Select appropriate project(s) that will meet a CDBG national objective and publish selected project(s) in the city's "Action P{an". 6. Determine whether Section 108 should be utilized as a financing tool selected by the City to aid in the economic development process. City Clerk Shannon Corin established that letters commenting on this item will be included in the record and were received by Co//een Smidt; PJ Santos, LORAX Partners; Elliot E. GreQQ, President/CEO, Kitsap Credit Union; Ronald Sher, Sher Partners; Charles (Chuckl B. Henderson, Principal/Broker, The Henderson Group; Michael Goodnow, President, Downtown Business Association (DBA) c% Carlos Jara; and Geoff Wentlandt.. President Wheeler opened the public hearing... Comments were provided from the following: Charles (Chuck) B. Henderson, Principal/Broker, The Henderson Group; Dale Sperlinq, Realtor; Kurt Wiest, Executive Director of the Bremerton Housing Authority; Robert Parker; Wes Larson, CEO of Sound West Group, Richard Nerf, Jane Rebelowski(Submitted a printed e-mail); Beth Shea, Owner of Echo Artworks Bead Shop 8 Gallery; Jeremiah Wiley; Lar►v Eyer, Executive Director of Kitsap Community Resources; Geoff Wentlandf; Dayna Ebersol, Program Manager& Business Specialist; and Al Posner... 07:40:09 Motion was made by Younger, and seconded by McDona/d... Questions were asked by Younger, Daugs, Runyon, Davis, and McDonald; with responses provided by Ms. Achaoui; Wes Larson; Dale Sperlin_q; and Director of Community Deve/opment Andrea Spencer; and C/osing comments were provided by Wheeler... City Council Reg. Mtg. Minutes Wednesday, July 15, 2015 Page 5 of 6 08:24:30 M/S/C (Younger/McDonald) Move to approve the CDBG Work Program for the 2016- 2020 Consolidated Plan. Voted In Favor of Motion: Runyon, Younger, McDonald, Wheeler Voted Opposed to Motion: Davis, Daugs Motion carried: 4-Yes; 2-No GENERAL BUSINESS 9A—ORDINANCE NO. 5281 TO SUBMIT "PROPOSITION NO. 1 — PUBLIC SAFETY BONDS" FOR THE NOVEMBER 3, 2015 GENERAL ELECTION: Fire Chief AI Duke emphasized that this ordinance will allow the public to vote at the November 3, 2015 General Election on a proposition which would authorize the City of Bremerton to acquire 2 fire engines and related equipment, 1 ladder truck and related equipment, assorted firefighting equipment, and to remodel Fire Stations No. 2 and No. 3. The bond will issue no more than $4.5 million of Unlimited Tax General Obligation Bonds maturing within 10-years to pay the cost of the capital items, and levy annual excess property taxes to pay and retire the bonds. He added that an exemption is available for those low-income and seniors. There were no comments from the public... 08:28:42 Motion was made by Younger, and seconded by Davis... Comments were provided by Younger and Davis; and Questions were asked by Runyon and Daugs; with responses provided by Chief Duke... 08:33:15 M/S/C/U (Younger/Davis) Move to approve Ordinance No. 5281 providing for the submission to the qualified voters of the city at the November 3, 2015 General Election a ballot for issuance of bonds for public safety purposes in the amount of$4.5 million. COUNCIL MEMBER REPORTS Rov Runvon reiterated information on the "sofY' Opening on Friday, July 17 at 3:00 PM for Bualadh Bos Public House located at 2712 15th Street, very close to HI-Lo's 15th Street Cafe; and he also hoped to see everyone at the annual Bremerton Summer Brewfest on Saturday. Dino Davis announced that volunteers are needed to help clean-up Forest Ridge Park on Saturday, July 18 at 9:00 AM; and thanked his fellow Council Members for the thoughtful deliberation that took place tonight. Jerrv McDonald encouraged the public to attend the 5th Annual Bremerton Summer Brewfest on Saturday, July 18 from Noon to 6:30 PM on the Louis Mentor Boardwalk; Music in Manette on Thursdays at 6:30 PM at the Whitey Domstad Vista Park; and Rock the Dock Summer Concerts on Saturday's beginning at 5:00 PM on the Boardwalk. Leslie Dauqs shared the 2015 Summer Feeding & Food Service Program schedule for the Bremerton School District; encouraged families to sign up their children for Summer Day Camp from June 22 through August 1 at either the Bremerton Branch of the Boys & Girls Club located at 900 Olympic Avenue or at the Bremerton Teen Center located at 3102 Wheaton Way; and asked the community to "save the date" for the Back to School Fair& Fun Run on Wednesday, August 26 from 5:00 to 8:00 PM at Mountain View Middle School. Lastly, she wished Council Assistant Christine Grenier a happy birthday; encouraged citizens to pull some weeds at a City Park; attend "Kitsap Pride from Noon to 5:00 PM at Evergreen Rotary Park; and encouraged being an informed voter by attending any one or all of the upcoming forums to hear the candidates and to learn about the issues. City Council Reg. Mtg. Minutes Wednesday, July 15, 2015 Page6of6 Greq Wheeler encouraged volunteers to participate in the monthly Friends of Kiwanis Park Work Party to be held next Saturday, on June 27 from 9:00 to 11:00 AM; and invited all City residents to the next District 4 Neighborhood Meeting to be held on Tuesday, August 11 from 5:30 to 7:30 PM in the Basement of the Community of Christ at Memorial Lutheran Church located at 10th & Veneta for Dr. David Mitchell and Bruce Riveland of Olympic College to provide an update on the new College Instruction Center. President Wheeler called a break from 8:43 to 8:49 PM... President Wheeler announced the City Council would convene for a 15-Minute Executive Session to discuss "Potential Litigation" per RCW 42.30.110 (1)(i). No action was taken. With no further business, President Wheeler adjourned the Council Meeting at 9:04 PM. Prepared and Submitted by: � L R SMITH Legislative Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:Is:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Study Session - Study Session Date: N/A July 22, 2015 COUNCIL MEETING Date: August 5, 2015 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is a summary of the City Council Study Session on July 22, 2015. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: � Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, July 22, 2015 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DicKs GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, Wednesday, July 22, 2015, at 5:00 PM, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, and Leslie Daugs. Council Member Mike Sullivan was absent. Lori Smith, Legislative Assistant, was present to provide staff support. President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; and announced that approved items by Council will be placed on the August 5, 2015 Council Meeting Agenda; or as indicated. A. INFORMATION BRIEFINGS 1. Fiscal Impacts of West Bremerton UGA and Gorst UGA Annexations—Allison Satter, Senior Planner; and BERK Consulting (Natasha Fedo and Aaron Raymond) 2. 2015 Update on the Kitsap Homeless Housing Plan — Kirsten Jewell, Housing 8� Homelessness Program Coordinator, Kitsap County Department of Human Services B. NO PRESENTATION PLANNED — The following items are budgeted items or subjects that have been raised with the appropriate Council Committee Members... 3. Acceptance of the Lodging Tax Advisory Committee (LTAC) Recommendations for 2016 Allocations — Dino Davis, LTAC Committee Chair Genera/Business 4. Change Order No. 2 with Lakeside Industries for the Pavement Preservation Project —Tom Knuckey, City Engineer Consent Agenda C. BRIEFINGS AND FULL PRESENTATIONS 5. . (1riJinnnne Aln C.')G.`�. reln}in� �n 4c�c�e��mer+4� D��c� Ccc� �nrl ('`�nrnee� Fi+r\A/�4e� • � � t o �� .nr1 CF�rm��i�.��-�+��+ r`�++h.� I�l�r� r�n Cin'+nni�� Ceniinec� r � t t t Item was pulled and rescheduled to August 92 Study Session D. GENERAL COUNCIL BUSINESS o Announcement for Volunteers to serve on Committees to Write Statements "For" & "Against" Proposition No. 1 — Public Safety Bond o Audit Committee Briefing (7/16/15 Meeting) —Chair Leslie Daugs o Other General Council Business was briefly discussed; and President Wheeler added a reminder for Council Members to avoid the appearance of violating the Open Public Meetings Act by not sitting together when a quorum of the Council is in the same room whether or not City Business is being discussed; the KRCC Retreat on July 28; submitting a prayer request for fellow Council Member Mike Sullivan as part of the "Bless Our City with Prayer" event on July 25; and led a discussion on Parliamentary and Council Rules & Procedures. City Council Study Session Minutes Wednesday, July 22, 2015 Page 2 of 2 With no further business, President Wheeler adjourned the Council Study Session at 8:40 PM. Prepared and Submitted by: �' — �._� �,� ;`-��1 � � ----,C' . i ,�� , �:.,� 6u , LOI�I SN1 H Legislative Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:Is:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Approve Change Order No. 2 for Study Session Date: July 22, 2015 Pavement Preservation Project with COUNCIL MEETING Date: August 5, 2015 Lakeside Industries Department: PW & U Presenter: Knuckey Phone: 473-2376 SUMMARY: The Pavement Preservation Project constructed an overlay of Trenton Avenue between Cascade Trail and Holman Street, and on Marine Drive between Kitsap Way and Dora Avenue. The project was initiated in 2014 but completed in 2015 since the paving could not be completed during the winter months. Due to the deteriorated condition of the existing surfaces, additional materials were used beyond bid quantities. This proposed Change Order reconciles final quantities used with the project, and addresses the additional necessary work. ATTACHMENTS: 1) Council Summary; 2) Change Order Form and Documentation FISCAL IMPACTS (Include Budgeted Amount): The costs are included in the 2015 budget. STUDY SESSION AGENDA: � No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve Change Order No. 2 with Lakeside Industries for the Pavement Preservation Project and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny . � Table ❑ Continue ❑ No Action Form Updated 01/07/15 PAVEMENT PRESERVATION— TRENTON AVENUE AND MARINE DRIVE OVERLAY; CHANGE ORDER N0.2 COUNCIL SUMMARY Background The City executed the contract with Lakeside Industries on 8/28/14 to overlay Trenton Avenue from Cascade Trail to Holman Street,and to overlay Marine Drive from Kitsap Way to Dora Avenue. Prior to performing the overlay work, Lakeside identified concerns with both the uneven surFace of the roadways,and the physical condition of the surfaces, and advised the City that a few of the quantities would need to increase for them to provide the specified minimum 1.5-inch overlay. On 4/28/15,the City executed Change Order No. 1 for$44,778 to address these concerns. It should be noted that Lakeside recommended the City perForm a "pre-level"of both roads; however,this was not pursued due to cost. Requested Change Order No.2 In paving Trenton Avenue,the contractor installed 495.6 tons of asphalt rather than the 435 tons of material that was estimated. The increase was due to the uneven road profile where the low spots required more asphalt than estimated,and the requirement to provide a minimum thickness of 1.5- inches while constructing a smooth final grade. There were similar issues with the overlay of Marine Drive; however,the additional asphalt cost was largely off-set by the use of less crushed rock in the shoulders of the road. A significant component of the additional cost is additional asphalt used both for dig-outs and repair of failed asphalt on Trenton Avenue,and the asphalt installed to transition between the new ADA ramps and the roadway which was not captured in the estimated quantity. Finally,there were issues related to field fitting the ADA ramps as specified that impacted the ability to construct the ramps at Cascade Trail. Criteria was provided to the contractor; however, due to a lack of survey and design an inappropriate specification was made, and the contractor spent significant efforts trying to come up with a configuration that would work, before the specification was revised. The total cost of all items that comprise Change Order 2 total$26,094.90. Project Cost Summary: Amount Increase(Cumulative) Percent of Base Bid Original Contract Amount $259,928.27 N/A N/A Change Order No.1 $44,778.21 $44,778.21 17.2% Change Order No.2 $26,094.90 $70,873.11 27.3% Total $330,801.38 CITY OF BREMERTON CHANGE ORDER CONTRACT CHANGE ORDER NO: OO2 CIOSe OUt PROJECT NAME: Pavement Preservation Project PROJECT NO: 4297 CONTRACTOR: Lakeside Industries Inc. ORIGINAL CONTRACT AMOUNT: $259,928.27 DAYS: 30 PREVIOUSLY APPROVED CHANGES: $44,778.21 DAYS: 30 THIS CHANGE: $26,094.90 DAYS: 0 REVISED CONTRACT AMOUNT: $330,801.38 DAYS: 60 This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order Items. The increase or decrease in contract price shown below includes any applicable taxes. DESCRIPTION OF CHANGES INCREASE IN (DECREASE) CONTRAC o � CONTRACT IN CONTRACT T TIME � � AMOUNT AMOUNT EXTENSIO � � ($) ($) N(DAYS :) � � � � X This change order comprises the additional repair work that was $ 26,094.90 required around the ADA ramps and storm structures on Trenton Ave Schedule B and Marine Drive Schedule C. In Schedule B there were twenty bid items and Schedule C there are 17 bid Items for the project and tax ru1e170 applied. To insure a quality product, additional patching and Additional Fiber Reinforced HMA was required beyond what is included in the contract documents. Complication with Field fitting the ADA ramps on Cascade Trail required additional effort and design by the Contractor on Trenton Ave. Please see the attached documents for description and details. NET CHANGE IN CONTRACT AMOUNT $26,094.90 INCREASE OR(DECREASE) REVISED CONTRACT AMOUNT $330,801.38 ESTIMATED SALES TAX AT 8.7% NA (NA) TOTAL INCLUDING SALES TAX $330,801.38 Contractor acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, on-site or home office overhead, or lost profits. Nothing in this Change Order shall limit the City's right to bring a claim for past performance. CONTRACT CHANGE ORDER NO: 'I PROJECT NAME: Pavement Preservation Project - Overlay The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work due to said Change Order. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Change Order shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a change order that is binding on the parties of this contract. In addition, Contractor warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. CONYRACTOR Ap roved: DATE: PROJECT MANAGER Recommended: DATE: CITY ENGINEER Council action is required as project cost will exceed approved budget. ■ Yes ❑No Council action is required as change exceeds Mayors authority per BMC 2.76.110. ■ Yes ❑No Recommended: DATE: DIRECTOR OF PUBLIC WORKS AND UTILITIES Recommended: DATE: I MAYOR Approved: DATE: APPROVED AS TO FORM: ATTEST: Bremerton City Attorney City Clerk Page 2 of 2 Change Order ExhibR ■ �........��...�.....�......a...ae 6 PUBLIC WORKS 8 Utilities Engineering Division ' � CHANGE ORDER 2 Proiect Name.Pavement Preservation Proiect-Overlav oate 18-Jun-15 Contractor Lakeside Industries,Inc Convaa nlo a29� DESCRIPTION OF CHANGE You are hereb re uested to com I with the followin chan es from the contract Plans and s ecifications. Such work will be compensated by check one or more of the following as applicable[X]Increase or[X]Decrease in bid items,[X]Force Account; Ne otiated Price The described work affeds the existin contract items and/or adds and/or deletes bid items as follows. Bid Item Deserl tlon SCH B Minor Changes and Force Account-was more than anticipated Complication with Field fitting the ADA ramps on Cascade Trail reqwred additional effort and design by the Contractor.As such line item B1 needs to increased by$6,083 26(please see that attached Force Account tracking sheet for details) B2 SPCC-was not needed for this Schedule B work As such a credit of$250.00 is needed to close the contract 85 Roadside Cleanup-was not needed for this Schedule B work. As such a credit of$1 00 is needed to close the contract B6 Crushed Surfacing Top Course-Addit�onal roadway patching and ad�ustments were more than anticipated As such Ime item B6 needs to mcreased by 6 tons for additional ad�ustments or$858 00 Fiber Reinforced HMA CL 1/2 In -total tonnage(TN)was more than the estimated quantity. The uneven existing conditions of the road profile reqwred 87 additional matenal to fill the low spots within the travel lane and the flat spots at the crown of the road of the existing surface As such an increase from 435 tons to 495 6 added 60.6 tons or$6,090 30 to close the contract Commercial HMA-total tonnage(TN)was more than the estimated quantity Additional material was needed to repair damaged sections of the road patch B8 around the ADA ramps and storm structure that were not accounted for within the contract As such an increase of 30 4 tons or$11,628 00 is needed to close the contract B9 Crack Sealing-was not needed for this Schedule B work. As such a credit of$1,000 00 is needed to close the contract B70 Planning Bituminous Pavement-was under the estimated quantity. As such a credit of$1,222 86 is needed to close the contract. 811 Ad�ust Manhole-total manholes needed were slightly more than anticipated As such line item B11 needs to increased by 2 EA or$1,614 00 B12 Ad�ust Catch Basin-total catch basins needed were more than antiapated As such line item 812 needs to increased by 6 EA or$4,620 00 813 Replace Catch Basm Frame and Grate-total CB Frame and Grates needed were slightly more than anticipated As such line item B73 needs to increased by 3 EA or$1,413.00. B14 Concrete Inlet-was under the estimated quantity As such a credit of$865 00 is needed to close the contract B15 Ad�ust Valve-was slightly under the estimated quantity As such a credit of$432 10 is needed to close the contract SCH C Minor Changes-Additional Striping to re channelize the intersection of Kitsap way and Marine Dr was directed by the City As such line item C1 needs to increased by$749 00. C2 SPCC-was not needed for this Schedule C work As such a credd of$250 00 is needed to close the contract. C5 Roadside Cleanup-was not needed for this Schedule C work As such a credd of$1 00 is needed to close the contract. C6 Crushed Surfacing Top Course-Adddional ad�ustments were less lhan anticipated As such a credit of$5,380 83 is needed to close the contract �� Fiber Reinforced HMA CL 1l2 In -total tonnage(TN)was more than the estimated quantiry. As such an increase of 4.44 tons or$555 00 is needed to close the contract C8 Commercial HMA-total tonnage(TN)was more than the estimated quantiry As such an increase of 8 28 tons or$4,827 24 is needed to close the contract C9 Crack Sealing-was not needed for this Schedule C work As such a credit of$1,000 00 is needed to close the contract C10 Plarnng Bituminous Pavement-was under the estimated quantity As such a credit of$335.11 is needed to close the contract C11 Ad�ust Manhole-total manholes needed were slightly more than anticipated As such line item C17 needs to increased by 1 EA or$797 00 C12 Ad�ust Catch Basm-was not needed for this Schedule C work As such a credit of$1,950 00 is needed to close the contrect C13 Ad�ust Valve-Additional ad�ustments were less than anticipated As such a credit of$452 00 is needed to close the contract 7/13/2015 Page 7 Change Order Exhibit Item No Descripfion FOiNWCO V Oty Umt E Cosl Pa�Unil E Cosl Nal S Cos� Ad�Days 1 SCH B Force Account Est for Broken Storm Est Ori 1501 Ton 1 00 1,501 00 Pi e Rev 7584.26 Ton $�00 $7,584 26 $6,083 26 0 2 SCH(B)Bid SPCC Plan Ori . 1 LS $250 00 $250 00 Item B2 Rev. 0 LS $250 00 $0 00 ($250 00) 0 SCH(B)Bid On 1 Est $1 00 $1.00 3 Item B5 Roadside Cleanup Est Rev 0 Est. $1 00 $0 00 ($1.00) 0 SCH(B)8id On 138 05 Ton $143 00 $19,741 15 4 Item B6 Crushed Surfacing Top Course Rev 144 05 Ton $143 00 $20,599 15 $858 00 0 5 SCH(B)Bid Fiber Reinforced HMA CL t/2 In PG 64- Ori 435 Ton $100 50 $43,717 50 Item B7 22 Rev 495.6 Ton $100 50 $49,807 80 $6,090.30 0 SCH(B)Bid Ori 81 81 Ton $382 50 $31,292.33 6 Item B8 Commercial HMA Rev 112.21 Ton $382.50 $42,920 33 $11,628 00 0 SCH(B)Bid On 1 Est. $1,000 00 $1,000.00 � Item B9 Crack Sealing Est Rev 0 Est $1,000 00 $0 00 ( 1,000 00) 0 8 SCH(B)Bid p�aning Bituminous Pavement Ori 2023 SY $6 87 $13,898.01 Item B10 Rev 1845 SY $6.87 $12,675 15 ($1,222.86) 0 9 SCH(B)Bid Adjust Manhole Ori 4 EA $807 00 $3,228 00 Item B11 Rev 6 EA $807.00 $4,842 00 $1,614 00 p 10 SCH(B)Bid Ad�ust Catch Basin Ori 3 EA $770.00 $2,310 00 Item B12 Rev 9 EA $770 00 $6,930 00 $4,620 00 0 �� SCH(B)Bid Replace Catch Basin Frame and Grate Ori . 11 EA $471.00 $5,181 00 Item B13 Rev 14 EA $471.00 $6,594 00 $1,413.00 0 SCH(B)Bid Ori 2 EA $865 00 $1,730.00 �Z Item 814 Concrete Inlet Rev 1 EA $865 00 $865.00 ($865.00) 0 13 SCH(B)Bid Ad�ust Valve Ori 11 EA $432 10 $4,753 10 Item 815 Rev 10 EA $432 10 $4,321 00 ($432.10) 0 14 SCH C Minor Change Est Ori 1 Est $1 00 $1 00 Rev 750 Est $1.00 $750 00 $749 00 0 SCH(C)Bid On 1 LS $250 00 $250 00 14 Item C2 SPCC Plan Rev 0 LS $250 00 $0.00 ( 250 00) 0 SCH(C)Bid Ori 1 Est $1 00 $�00 15 Item CS Roadside Cleanup Est Rev 0 Est $1 00 $0 00 ($1 00) 0 SCH(C)Bid Ori 79 Ton $189 00 $14,931 00 �s Item C6 Crushed Surfacing Top Course Rev 50 53 Ton $189 00 $9,550.17 ($5,380.83) 0 �� SCH(C)Bid Fiber Reinforced HMA CL 1/2 In PG 64- Ori 330 Ton $125 00 $41,250 00 Item C7 22 Rev 334 44 Ton $125 00 $41,805 00 555 00 0 SCH(C)Bid On 43 31 Ton $583.00 $25,249 73 18 Item C8 Commercial HMA Rev 51 59 Ton $583 00 $30,076 97 $4,827 24 0 19 SCH(C)Bid Crack Sealing Est Ori 1 Est $1.000 00 $1,000 00 Item C9 Rev 0 Est. $1,000 00 $0 00 ($1,000 00) 0 SCH(C)Bid Ori 786 SY $10.81 $8,496 66 20 Item C10 Planing Bituminous Pavement Rev 755 SY $10.81 $8,161 55 ( 335 11) 0 20 SCH(C)Bid Ad�ust Manhole Ori 2 EA $797 00 $1,594 00 Item C11 Rev. 3 EA $797.00 $2.391 00 $797 00 0 SCH(C)Bid Ori 3 EA $650 00 $1,950 00 20 Item C12 Ad�ust Catch Basin Rev 0 EA $650.00 $0 00 ($1,950 00) 0 SCH(C)Bid Ori 4 00 EA $452 00 $1,808 00 21 Item C13 Adjust Valve Rev 3 00 EA $452 00 $1,356 00 ( 52 00) 0 $26,094 90 ORIGINAL CONTRACT CURRENT Est Net Change This Total Change Orders,Including Est Contract after this CONTRACT Change Order This One Change Order $259,928 27 $304,706 48 $26,094 90 $70,873 11 $330,801 3B DAYS• 60 DAYS' 60 DAYS 0 DAYS. 0 DAYS 60 All work,materials and measurements to be in accordance with the provisions of the original contract andlor the standard specifications and special provisions for the type of construction involved The payments andlor addihonal time specified and agreed to in this order include every claim by the Contractor for any extra payment or extension of time with respect to the work described herein,including delays to the overall pro�ect APPROVED BY SIGNATURE DATE OWNERS REPRESENTATIVE CONTRACTOR CITY APPROVAL 7/13/2015 Page 2 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Appointments to Committees to Study Session Date: July 22, 2015 Write Statements "For" and "Against" COUNCIL MEETING Date: August 5, 2015 Proposition No. 1 —Public Safety Bond Department: Fire Presenter: Chief AI Duke Phone: (360) 473-5380 SUMMARY: City Council is required to formally appoint Committees to write statements to be included in the Local Voter's Pamphlet "For" and "Against" Proposition No. 1 — Public Safety Bond which will be on the November 3, 2015 General Election Ballot. A ballot measure to issue no more than $4.5 million of Unlimited Tax General Obligation (UTGO) Bonds maturing with 10 years to acquire two fire engines and related equipment, one ladder truck and related equipment, assorted firefighting equipment, and to remodel Fire Stations Nos. 2 & 3. Each committee may have up to three (3) members. However, a committee may seek advice of any person preparing their statement(s). ATTACHMENTS: Kitsap County Elections Campaign Guidebook (pages 16-17) FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ❑ No Presentation 0 Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to appoint Cary Bozeman, Scott Bosch, and Ken Ba4well to the "For" Statement Writing Committee for Proposition No. 1 — Public Safety Bond measure; and Move to appoint to the "Against" Statement Writing Committee for Proposition No. 1 — Public Safety Bond measure. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 Local Voters' Pamphlet — Measures Publishing a Local Voters' Rebuttal Word Limit Pamphlet • 75 words (one paragraph). A printed copy of the Local Voters' Pamphlet • No headings are permitted. is mailed to all households within the election Rebuttals may only address issues raised approximately 20 days prior to each Primary � and General Election. Measure arguments in the opposing argument. appear in the printed Local Voters' Pamphlet RCW 29A.32.060 and Online BallotAccess. RCW29A.32.010 Argument and Rebuttal Measure arguments are published online only Specifications for Special Elections. • Italics may be used for emphasis. Committee Information • Bulleted lists, bold, underline, all-caps text The legislative authority of a district that and multiple indentations are not allowed submits a ballot measure must appoint and will be reformatted. committees to draft arguments 'for' and • Hyphenated words count as two 'against' the measure. Committees are words unless listed as one word by limited to three members and shall appoint a dictionary.com. chairperson as the primary point of contact. • Photographs and charts are permitted. If the district is unable to appoint a committee, Each square inch of chart or photograph they must notify the Auditor's Office in writing. will substitute for 50 words. RCW 29A.32.280, wAC a34-381-110 Arguments and rebuttals exceeding the . Argument Word Limit word limit are shortened by deleting full • 250 words (five paragraphs) including no sentences from the end until the limit is more than four headings. reached. • Headings may not exceed 15 words and ' Statement containing obscene, profane, count towards the word limit. libelous or defamatory language will be rejected. RCW 29A.32.090 • Headings are printed in bold type. RCW 29A.32.121 • • � -. � • � . � • • - � • - � •�� - i � • • . • • i � � � • • i � � • � •• • • •'• • � • •' r �� • '� � •. • . �• • �• • �� i i� rVoters' Pamphlet deadlines are intended to promote timely publication and may be adjusted. 16 Local Voters' Pamphlet - Measures 1. Ballot Title Sample Argument The Ballot Title is submitted by the district and reviewed �� by the Kitsap County KitsapCounty ..._ r..._.......__..�..._.. .:............._....� ...._..... .__........__..�....... __ ....._......_....._._ ..._._ Prosecuting Attorney for all Explanatory Statement�P.�Paredayrneairomeyror Proposltlon No.1 thadistnctesp2scnbetlbylewJ districts except cities. CharterAmendment Luptat SuntesuooRctenulparadistonasnoneavoluptatuf7 Offlclal Ballot Title Ed quam tloloreicat Axim atquos apic tet tlolorera�a petlit et labore neGatur mi,sa vero magnaLnt Tur aperum invendi psusapi entlae.Ita6s digenis dolupha Dan6un6us est,quatum ipsum aliquid essimus0a venis 2. Exp I a n ato ry dolaraes sum lugitas aspe penasita simentibus tloluptur, am que veno est.unt la verunt aulecto dolupissunt deles comnist,ipsam es estios derorep ernaturl idesuundit ex esequam,endis vendae in es dit estet hil isin• State m e nt Hanbush temporrum,non re audande lenimillenl,eborem accabo Itatur aut aut lem volupta quisto consetl molupta quis denim quatese dihoreperi qw untorero eaquunh ut ut sperum hd M et at tugnas et rem incton net faccum fugia nc The Explanatory Statement Quatur,aut ma nisquia debis con praepe adigendebit,tes quibusem quam nos maiarest,volupUum esentlunde lam aul essimi,iumque conestotae ped estenimus Eusdae mo te ulpan vero tlun6 tlitempor mo to volest am eum arum venihtl dolore estiur, dalibus natquis atur rest id quiatatint,volumqu ibeaque nem is prepared by the Kitsap Should this proposi6on be Ut veI ma tlolupW quuMur,sitat que reretem porepro n Approved veAerortum si sin exeratendis nimo qui qui istrupl ahbus,sum County Prosecuting Attorney u Re�ected facium ut excest elusda dolorest.sinvele nisimus,et recham eveni doluptati opGore illanduuis demporepro blaborem for county measures and by the attorney for the district for - Argument For the Measure Argument Against the Measure C�II O�hP+� IYIeaSU�P+S. Hendae inL odisqui dolorto berspe0 isquiandem Vitates Hilleclis excea volo berena setl qui doles excest labores hssitecho que verumque voluptae perum aut oRc tem eossum remquas pedi reiuntet eano blabore nisuum el eshaes editam, volorto ntatatur alia sae aut adi velibusam aut ea vel ipsus, sunt exeeano enis doloritio inais que rem aul eiuis reperum } inveno blanihiat qw re velesti atentlel igenet ad mo dolore, fugiatur7 Am eum volutem illaut quo eos Aem siWs voluptalus, 3. A rg U IY�e I1 lS , quas nonem Ut andae la quid ezceptat ezcearunt � id et arum eudi delenduntio te et rat et mollore nus ma Consem memst,imusdae nulpa pliquae etustrum is in perore ipsamusdant Arguments 'for' and 'against� int Occullanimusrewn6busesantlaeetomnisivelignietvolut chiwews estrum ea tlollaborto cc et reiur ad minulluptae ommoles motlis ea6is ma venetunt labo II es6us aut adi: the meas u re are p re pared totaspeliqui vendi omnis et mil imus is exero tenem fugiat liquatet volla eos evel molo berum in re optati berum eiu aces essinve ndella velesedi quatissundae mossi offiwtunon sinimincNr,to voluptetur� by com m ittees th at a re Dlignam,se nobis assecea quietem Ut lab ilis enbus,et volor Optur,voluptat voluptatiate dem laborepro ist volupliam mod modid sed et pra autaquaspitle eius ut et eossim anienih eate consece ptaspeliquia sn odipsunto endis sundandae appointed by the district itemquiaese inullec tempono eum ipsandae ped magnis Dolupidis sequisGaero volorem eanas et,nisque pos sum tlolora ventliL oKcitl et lacent,as dolumquah au1 facca6 ipsamus nonsequ�tlolectas eost esedignati ad et odipsae + y buscium quia expe seque sum laccus qualem ventushus et ipisten ihillam volorum ditassum sunt reiad molla sunt iusam S U bCT�I l�I(lg lhe CY�P.CaSU�P.. ma voluptae elenihi tectem es repuAigniet desequas ea6nve luga Ti cusud quaeptus expe nem et eaquo is aut acearumet runtota dolupta velliupitl et quas qws eliquam M ut qui is sus aperto dolut voluptas debitam numque ressusa ntiossi re ese mod moluptio wllenimil min parum quam qui conem rem eah volupisi que Once a pproved by the Assima voluptatenis esh re volu0�atia excerum repenbus inMahas nihil mobr molenihil magnat is doluptatur,same repe �; dolor aN et lab inulparchil imendi aut quas erum disqui offic te sum sit aut maio deles estet,cono quo mi,optatur at est dios Aud itor�.S �I I I Cie, arg u ments ��Quisint olfic torenimus minal maxime et,si is qw cori6ae et undae Ut etufJ pretion repreptae por senias inimus tle modM1is dolenistinis 7un Rorerit Initemp oremperit as doleni cortume necLaepe tlentlunt voloreni dus aut occuptium que que cusdandis et M core eniantlus es quod modihorto tempore Nd quam lacearum are provided to opposite latianimi.idesaumqui rerrum fuga Natem dolessero wnesat eaium ad evelen0i beati ommolupGs tluntus ilitewm explibus expla as sus comnis doluptatur�Necum id eahnis dolesh eos molorec teAonam quis dolore nobisimmus evenit committees to draft rebuttals. do�o�em o�o�ePed e�de��o�eNm��a panbusudi dolum tloluptale eum quos minctus cor rendem Vole to Approve Proposition 1 Vote to Re/ect the changes to Me Charter 4. Rebutta Is Rebuttal to the Argument Against Rebuttal to the Argument For Owtam itle es aute ped ullab itluntlam,acepudi6um sus Ignam rem quamus everaetur,eum laboris sitas iumentlidum Com m ittees d raft rebutta Is olupta enbus asperspeno iunt que corto volupta tunbusam tloluteclo beaqui cum fugia nonsetlit que ws eersped qO quo everenia consetli pieniat eturem is nos aborto conem � illaut vendam,occus itl eum vel eum au omniet ipsaese to arg u ments prepared by s ea nam,sil optatint pos modiCahor mod mos eut et quae molorent,quunt et debis mossend elesto molupli orepta4 si ut laborae officae seque wsam imil mod utem nonsedi comni inusaec es4us endunham,ut optas aul ut mil imint comnimus eliquas nallatem volor ant eos minal wm ipsamet apienda qui alique nonempemam excea nem re,natur? the opposite committee. quatelaboresectecuscianonsequequeprateces O�dendedollihisquaecommolenides6busesequasremvotor seria netur aN hia te nusam exerae numenda que poristo Rebuttals may only address topics presented Q�umentspreparedbyfheCommRteeFoitheMeasure ArgumentspreparedbyfheComm�tteeAga�nsttheMea, henperson Wing Luke,Commiftee Member Clere Barton, Chauperson William Henry Hamson:Commlttee Mem6e� � ommrtte Member James Munroe Further ques6ons may be FiMa Kahlo,CommMe Member Thurgood Mershell in the opposite committee s atltlressedDycontachngrnmmrtteefor�commrtteecom, Furtherqueshonsmeybaedd2ssedbycontechrg 7214567B90 i commrtteeaga�nst@commMeeagamstcom,789-12?-4567 argument and may not i introduce new topics. 5. Contact Information Committee contact Committee Videos information is optional and � Committees may submit video arguments in addition , may include a committee . to their written arguments. See page 18 for details. name, chairperson and _, . member names, website, email, phone number, and mailing address. 17 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Acceptance of the Lodging Study Session Date: July 22, 2015 Tax Advisory Committee's COUNCIL MEETING Date: August 5, 2015 Recommendations for Fiscal Department: City Council Year 2016 Allocations Presenter: Dino Davis, LTAC Chair Phone: (360) 473-5280 SUMMARY: The Lodging Tax Advisory Committee (LTAC) received seven (7) total requests for funding for Fiscal Year 2016. Committee members reached consensus and are recommending funding to all of the applicants. The City anticipates approximately $130,000 in revenue to be available for distribution to the approved recipients. Also, the City allocates $155,000 for the Kitsap Conference Center and $150,000 to the Admiral Theatre Foundation. ATTACHMENTS: 1) FY2016 LTAC Recommendations Summary 2) Memorandum FISCAL IMPACTS (Include Budgeted Amount): RCW 67.28 specifies that a municipality may either accept or reject the committee's recommendations. If any individual recommendation is rejected by City Council, then the unallocated amount will be held in the fund's reserve and that unfunded organization will have significantly reduced marketing efforts for Bremerton. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑x General Business ❑ Public Hearing RECOMMENDED MOTION: Move to accept the Lodging Tax Advisory Committee's recommendations as presented and to include the allocations in the City of Bremerton's Fiscal Year 2016 Proposed Budget. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 l � � '�„'.- FY ZO16 LODGING TAX ADVISORY COMMITTEE RECOMMENDATIONS Name of Or anization Pro osed Pro'ect Recommended Fundin Bremerton Chamber of Visitor Center $22,000 Commerce Marketing Website Mobile App Armed Forces Festival � www.bremertonchamber.orq/ Bremerton Historic Marketing & Signage $36,000 Ships Association Website Social Media Consortium Membership Dues Advertising/Marketing http://ussturnerjov.orq/ Bremerton Symphony Marketing/Advertising $17,000 Association Conductors Circle Outreach https://bremertonsymphony.wordpress.com/ Kitsap Historical Marketing/Advertising $14,000 Society & Museum Website Social Media Exhibit Opening Events wuvw.kitsaph i storv.orq/ Kitsap Admirals Marketing/Advertising $12,000 Social Media Workshop www.kitsapadmirals.com Kitsap Entrepreneurial Marketing $10,000 Center Kitsap Harbor Festival www.kitsaqharborfestival.orq/ Washington State Marketing $19,000 Science 8� Engineering Publicity Events Fair(WSSEF) Website/Social Media httq://wssef.org/ Total $130,000 i�.—_.—=.—='-----: 1, !� f� �i i � i :: �; i ;� i� II � �� • � � L:=.—::c..._ _'—_••__:I CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337-1873 G (360)473-5280 To: Council Members Mayor Patty Lent Financial Services Director Cathy Johnson From: Christine Grenier,Council/Auditor Assistant Date: July 10, 2015 RE: City of Bremerton Lodging Tax Advisory Committee (LTAC) Recommendations The Lodging Tax Advisory Committee received seven (7) requests for funding for Fiscal Year 2016. Approximately$130,000 is anticipated to be available for allocation. This amount does not include allocations to the Kitsap Conference Center($155,000) or the Admiral Theatre Foundation ($150,000). Appropriate uses for funding are specified in RCW 67.28 which include marketing,tourism promotion, and operating expenditures related to tourism promotion. Tourists are defined as those who travel more than 50 miles. Cities may use the funds for the same purposes as non-profit organizations as well as capital expenditures related to tourism. After reviewing the applications and holding interviews with each of the applicants,the committee discussed and reached consensus on its recommendations to City Council. These recommendations are subject to Council review and approval. City Council may only fund organizations listed in the recommendations,and can only accept or reject funding for each of the applicants. Lastly,these recommendations are based on the assumption that adequate revenue will be available to meet contract obligations. Bremerton Chamber of Commerce Requested $25,000 Recommended Allocation $22.000 The Bremerton Chamber of Commerce (BCC) is a member based organization which operates a visitor center in downtown and sponsors the annual Armed Forces Day Parade. The Parade draws between 20,000 and 30,000 visitors and about 7,500 visitors travel from out of the area. The visitor center assists 20 to 30 visitors over the phone daily and 10 to 20 visitors in person daily. To offset costs of operating the visitor center,the Chamber uses interns from Coffee Oasis. The Chamber provides printed directories at the visitor center,ferry terminal,and local businesses. Marketing involves the Kitsap Sun,Sound Publishing, KITZ radio,Visit Kitsap Peninsula,Certified Folder,Google Adwords,and the Tacoma Rainiers. The Chamber has a mobile application"My Chamber App"and a website http://www.bremertonchamber.ore/. Funding from the City of Bremerton will be used for marketing,website and mobile application, operation of the visitor center,and supplement efforts for the Armed Forces Festival. 1 Bremerton Historic Ships Association Requested$42,000 Recommended Allocation $36.000 The Bremerton Historic Ships Association (BHSA) operates tours onboard the USS Turner joy and a gift shop on the Louis Mentor Boardwalk. Visitors may take an onsite ship tour,go aboard for special events like the"Halloween Haunted Ship"or"Green Drinks",or visit as part of a package. The Turner Joy received over 37,000 visitors and from that amount, 18,000 are considered"tourists", those who travel from more than 50 miles away or stay overnight. The website http://ussturner�v.ore/is being redesigned to include mobile functionality as well as links to other local attractions and hotels to assist event planners. Historic Ships hopes that"rolling" photos will be displayed on Washington State Ferry tv screens and that redesigned rack cards are ' more visible to tourists. A concierge map is also provided to tourists staying overnight in Seattle with Bremerton and the Turner Joy included as a destination. Collaboration for marketing includes Kitsap Harbor Tours, Navy League, Naval Museum, Bremerton Chamber of Commerce, Naval Undersea Museum,Washington State Ferries,Seattle Premier Attractions,and Visit Seattle. Packages are promoted to military reunion groups,Girl and Boy Scouts, and to groups hosting special events or ceremonies. Marketing includes rack cards on board ferries and across the region,boardwalk and highway signs, ads through Kitsap Guide,brochures and maps through Seattle Premier Attractions and Visit Seattle, and Trip Advisor. Funding would be used to continue marketing efforts plus expansion to include north Puget Sound ferry routes,the filming and airing of two commercials,and signage. Bremerton Symphony Association Requested $22,000 Recommended Allocation $17.000 The Bremerton Symphony Association (BSA) offers events featuring the Symphony Orchestra,Youth Orchestra,and Symphony Chorale. Events drew over 6,000 attendees and of those attendees, 150 travelled more than 50 miles. The Youth Symphony and the Symphony Orchestra collaborated for an additional performance in Shelton to expand their presence this season. The Symphony partners with local restaurants including Tony's, McCloud's and Boat Shed offering discounted dinners or appetizers for ticket holders,and also shares lodging information emphasizing Bremerton hotels to interested parties. Marketing includes radio ads on KING-FM, KIXI-AM and KJR-FM which will broaden the Symphony's reach to residents out in Olympia and Port Angeles,potential subscribers who would likely stay overnight. Previously,performances by members of the Orchestra and Youth Symphony have been broadcast on BKAT. Kitsap Sun has also featured event information. Brochures and posters are also 2 distributed locally and the season's events are also available for viewing on their recently redesigned website htt�//bremertonsymphony.word�ress.com/. The Symphony has worked with Collective Visions Gallery and Visit Kitsap Peninsula. Funding from the City of Bremerton would be directed towards local advertising and marketing beyond Kitsap in King,Thurston,and Mason Counties to ultimately reach new subscribers. Kitsap County Historical Society Requested $15,000 Recommended Allocation $14.000 The Kitsap County Historical Society(KCHS) operates a museum and gift shop downtown and promotes education and culture through its museum exhibits,"Speaker Series","Heritage Family Celebration",and"Eat Your Way Through Kitsap" Programs. The Historical Society is also part of the Armed Forces Festival, Military Appreciation Day, First Friday Artwalks,and the Kitsap Antique Show. The Museum had over 5,100 visitors last year with 95 as tourists. Partnerships included sharing rack card costs with The Puppet Museum; partnering with the Puget Sound Geneological Society for the Kitsap Antique Show; sharing their space with Bremerton Symphony, Bremerton Lions,and Roxy Revival groups to hold meetings at the museum;working with Puget Sound area museums as part of Seattle Museum Month to offer discounted admission; participating in the Seattle Concierge Tour to expand marketing; and undertaking a research project with Olympic College and Bainbridge Island Historical Society to produce unique and nationally recognized exhibits. Marketing reaches to magazines,local and regional newspapers,online calendars, Perry rack cards, brochures,posters,sidewalk sandwich boards,social media, BKAT, Blue Star Museums,Visit Kitsap Peninsula,e-blasts,and on the redesigned website htt�p://www.kitsaphistory.or�/. Funding from the City of Bremerton would be used towards marketing and tourism promotion, exhibits,website maintenance,and support for exhibit opening events. Kitsap Admirals Requested $15,000 Recom�►ended Allocation $12.000 The Kitsap Admirals are a local basketball team who began participating in the American Basketball Association (ABA) Northwest League in 2012. Some of the games and practices are held in Bremerton at Mountain View Middle School, Bremerton School District Administration Building,and Our Lady Star of the Sea Church. Remaining games and practices are held in Poulsbo and Port Orchard,as well as Seattle. Featured tea►ns are from all over the U.S.and even include visiting teams from Japan and Canada. 3 Team players also collaborate with Bremerton Parks and Recreation to promote the program and also participate in a youth Anti-Bullying campaign. A video produced at View Ridge Elementary School is posted on their website httR//www.kitsapadmirals.com�and even features Mayor Lent. The Admirals also host a youth dancing program and summer youth basketball league. The Admirals partner with local hotels and restaurants to help with packaging visits to Bremerton. A season includes 10 or more home games and most teams due to travel stay overnight. The American Basketball Association (ABA) requires overnight stays Eor teams traveling more than 50 miles from home. Teams are typically 12 to 15 players each and usually bring family and friends. Last season there were approximately 3,000 attendees and 30 were another country. During the past year the Admirals participated in a 7 city tour in China and hope by translating their team's marketing materials,the Admirals will draw more international teams for tournaments next year. Current marketing includes commercials on West Sound TV, ESPN, Movin'92.5FM; ads in the Kitsap Sun; and website. Funding from the City of Bremerton will be used for Comcast tv ads,tourism materials,marketing outside U.S.,social media,and support for dance workshop. Kitsap Entrepreneurial Center Requested $12,000 Recommended Allocation$10.000 The Kitsap Entrepreneurial Center(KEC) supports marketing for the Kitsap Harbor Festival. The festival drew approximately 16,000 people and 43%of the total visitors (or 6,880 people) stayed overnight during the Memorial Day weekend. Overall attendance grew 50%from the prior year. KEC advertises via flyers throughout Kitsap and Seattle,ads in the Seattle Times and News Tribune, outreach on the ferries,social media,updated website http�//www kitsapharborfestival.org radio,Go Boating and Sea magazines, BKAT ads,reader boards,as well as street banners to be displayed in Bremerton and Port Orchard,and Kitsap Transit bus banners. Numerous collaborations include the Fathoms of Fun Festival; Bremerton's historic vessels like the M/V Kirkland,Comanche, Dominion Tug,and USS Turner Joy; Visit Kitsap;Washington State Ferries; various Chambers of Commerce and local business associations; and the Hampton Inn and Fairfield Inn. The target audience is Seattle/Tacoma,areas near the Hood Canal Bridge and Tacoma Narrows Bridge,the Pacific Northwest,and international travelers. Funding from the City of Bremerton would go directly to marketing of Kitsap Harbor Festival. ' 4 Washington State Science &Engineering Fair , Requested $20,000 � Recommended Allocation $19.000 The Washington State Science and Engineering Fair(WSSEF) is a statewide competition for students held at Bremerton High School. This event also includes a film festival. More than 3,000 people participate in or attend the fair and of those visitors, 94%qualify as tourists, 60%stay overnight,and 92%spend up to$100 beyond food or lodging. WSSEF is aggressive in its outreach efforts to numerous fairs throughout the state,as well as science based organizations,businesses,schools,and universities. In addition to printed materials,WSSEF has a website http://wssef.or�/and does utilize social media. WSSEF also has televised segments on BKAT,and ads in newspapers,journals and magazines. Student project boards from the fair have been featured in the Norm Dicks Government Center lobby and at Seattle's Pacific Science Center. WSSEF collaborates with other educators during the Washington Home School Convention, Washington Science Teacher Association Conference,along with several events and symposiums to expand the fair's message all over the state and beyond. There are also partnerships with Olympic College, Bremerton School District, and Parent Teacher Student Associations. Participants also receive a"goody bag"which has information on the Turner Joy, Naval Museum (Bremerton and Keyport), Parks and Recreation programs and events,and local restaurants among many other tourist stops. Attendees are going to be offered a special rate to stay in Bremerton. Funding from the City of Bremerton will be used to improve its website and social media, marketing, so that the fair will continue to draw more participants to Bremerton. 5 � ;. From: Lori Smith on behalf of City Council Sent: Friday,July 24, 2015 9:28 AM To: City Council Subject: FW: 2014 Lodging Tax Report Ymportance: High Attn: Council Members(FYI) This item is related to Item 6A on the August 5 City Council Meefinq Agenda,and will be included in your packet as additional information. Thanks, Lori From: Shannon Corin Sent: Thursday, July 23, 2015 3:50 PM To: Dino Davis Cc: City Council Subject: 2014 Lodging Tax Report Councilman Davis, I understand there was discussion at the Study Session on Wednesday night about the outcome of the Lodging Tax funds. I collect worksheets from each entity at the end of the year and report the information to the JLARC(Joint Legislative Audit& Review Committee). Here is a link to the JLARC report they compiled from the information for 2014: http://i I a rcd ata.le�.wa.�ov/taxR pt.aspx When you click on the+button next to Bremerton, it will expand to show the information by entity. The reports are due by March 15`h for the year previous. JLARC then compiles the information. I am more than happy to forward the link to the report for 2015 when it is ready in 2016. I hope this helps Council Members to make an informed decision on whether to approve or reject the recommended Lodging Tax funds for 2016. Best Regards, J/L�i1'O/C (/0/J�%/�', (//'/V City Clerk City of Bremerton (360)473-5323 1 WAC 434-381-110: Candidate and committee contacts. Page 1 of 1 Beginning of Chapter « 434-381-110 » 434-381-120 WAC 434-381-110 Agency filings affecting this section Candidate and committee contacts. Every candidate or committee appearing in the state voters' pamphlet shall designate a contact person with whom the secretary shall communicate all matters —.—�. related to the pamphlet.L ithin_.fi_Ge=business dajrs_of the-appointment-of the initia -� . -- —- - ----—�-- -.._. --- .. ._ __.___--.._., members;the._c_om.mitfee shall provide a name,—mailing address_;__telepfione_number;J;� �fa number._and-e-mail-addr-ess-as-applicable.�ln the case of candidates the secretary shall use the information on the declaration of candidacy unless the candidate provides different information pursuant to this section. [StatutoryAuthority: RCW 29A.04.611, 29A.04.255. WSR 11-05-008, § 434-381-110, filed 2/3/11, effective 3/6/11. Statutory Authority: RCW 29.81.320. WSR 02-02-067, § 434-381-110, filed 12/28/01, effective 1/28/02.] http://app.leg.wa.gov/wac/default.aspx?cite=434-381-110 8/5/2015 RCW 29A.32.280: Arguments advocating approval or disapproval—Preparation by com... Page 1 of 1 29A.32.270 « 29A.32.280 » End of Chapter RCW 29A.32.280 Arguments advocating approval or disapproval—Preparation by committees. *** CHANGE IN 2015 *** (SEE 1919-S.SL) *** For each measure from a unit of local government that is included in a local voters' pamphlet, the legislative authority of that jurisdiction shall, not later than forty-five days before the publication of the pamphlet, formally appoint a committee to prepare arguments advocating voters' approval of the measure and shall formally appoint a committee to prepare arguments advocating voters' rejection of the measure. The authority shall appoint persons known to favor the measure to serve on the committee advocating approval and shall, whenever possible, appoint persons known to oppose the measure to serve on the committee advocating rejection. Each committee shall have not more than three members, however, a committee may seek the advice of any person or -- -------�-------------....__.-- -----� - -._. persons.�lf�the le islative authorif__of a unit._of_local_government_fails to make such-appointments- ? __._�g_------ ---___---_y- _.-_._._._-.-_ ..._----- –_ ___ _. ..._ ::.:--_----__---- � --- ---- --..-------------, by,the�presc"ribed_deadline,_the_county_auditor,shall,whenever_possible_make the appointments.- �; _ .._.___...._... ___._.. _. [2003 c 111 § 820. Prior: 1994 c 191 § 2; 1984 c 106 § 10. Formerly RCW 29.81 A.080.l ��--� [2003 c 111 § 820. Prior: 1994 c 191 § 2; 1984 c 106 § 10. Formerly RCW 29.81A.080.] http://app.leg.wa.gov/rcw/default.aspx?cite=29A.32.280 8/5/2015 � • r � �� i M RSC local Govemment Success � Tourism Industry and Local Governments Introduction Tourism is Washington's fourth largest industry.This is reflected in the increasing dollars generated for the economy and the heightened interest local communities have in developing a tourist industry.Some general observations about the characteristics of tourism in Washington counties are presented in Dean Runyan Associates'Washington State.Regional and County Travel Impacts(http://www.deanrunyan.com/impactsWAstate.htmll. This page addresses local planning for tourism,tourism programs of Washington local governments,and mechanisms to finance tourism activities.For information on Lodging Tax(Hotel-Motel Tax)see MRSC page L in Tax�Hotel-Motel Taxl(/Home/Explore-Topics/Finance/Revenues/Lod�ing-Tax-(Hotel-Motel-Tax).asbxl.The page outlines what you need to know about lodging tax and 2013 legislative changes. Planning for Tourism � Tourism planning requires strong local support.Communities must be willing to cater to tourists and provide settings and experiences that are attractive to the traveling pubtic.The community should have amenities,attractions,and/or destinations around which to build a tourism strategy.Tourism expert Roger Brooks emphasized the importance of catering to visitors in his remarks at a planning conference: • Gluality is more important than money-but visitors still expect value • Convenience is mandatory • Curb appeal is critical:it can be a primary drawing card...or a detractor • C�luality:accommodations,dining,shopping,attractions • Pedestrian-oriented activities • Things to see and do:are they convenient? • Available visitor services Tourism- Marketing Plans • BellinglLm Tourism Commission Strategic Plan(http://www.cob.org/documents/planning bo rds- commissions/tourism/strategic-plan.pdf),2011-2016 • Fife 2013-2014 Lodgin¢Tax Advisorar Committee Comprehensive Marketingand Economic Development Plan (http://www.cityoffife.org/downloads/visitors/LTAC Plan.pdf) • San Juan County Destination Marketing and Visitor Services Plan and Budget (htt�•//sanjuanco com/Docs/a�endas/Council/2086 LTAC%20Revised%20Marketing%20Plan%20for%202009 doc pdf�, 2009,San Juan Islands Visitors Bureau • Seattle Convention and Visitors Annual Report 2013 Ltto://www.visitseattle.org/Resources/Research/VisitSeattle 2013-AnnualReport.pdf)-Includes marketing plan • Walla Walla Tourism Assessment and Strategic Plan (/Corporate/media/MediaLibrary/SampleDocuments/GovDocs/W33tourism.ndf),prepared for the City of Walla Walla Tourism Commission by Tourism Development Associates,04/2004 Cin�n�inh Tn��rirr�n � u�a��a.ui� �vu�� , + Hotel-Motel(Lodgin�Tax The hotel-motel tax or lodging tax is the primary source of funds for tourism promotion.See MRSC page on L d in Tax(Hotel-Motel Taxl(/Home/Explore-Topics/Finance/Revenues/Lodging-Tax-(Hotel-Motel-Taxl.aspx).It outlines what you need to know about lodging tax and 2013 legislative changes. • Ch.67.28 RCW(http://a�p.leg.wa.gov/rcw/default.aspx?cite=67.28)-Public Stadium,Convention,Arts,and Tourism Facilities-Authorizes municipalities to impose taxes on lodging facilities under this chapter and acquire and operate tourism-related facilities. Lodging Tax Advisory Committees For information on the Lodging Tax Advisory Committee,the application process,and sample code provisions,see MRSC page on Lodging Tax(Hotel-Motel Tax)(/Home/Explore-Topics/Finance/Revenues/Lodging-Tax-(Hotel- Motel-Taxl.aspx#appj Tourism Promotion Areas(TPA) A Tourism Promotion Area(TPA)may be established by counties and cities within the county for the purpose of imposing a special assessment on lodging businesses to fund convention and tourism promotion(see h 1 1 RCW(h�# �.�//� .�leg.wa.gov/rcw/default.aspx?cite=35.101�-Tourism Promotion Areas).Interlocal agreements are required with each city and community in the proposed TPA • Pierce County Tourism Promotion Area(htto://www.co.pierce.wa.us/index.aspx?NID=678) o Ordinance No.2009-110s(/getmedia/D41CC2CA-F6AB-41EA-82B0-40E3FE68FA7A/P5o2009-110s.aspxl, Creates Tourist Promotion Area,passed 1/12/2010 o Interlocal agreement(http://www.ci.dupont.wa.us/files/library/fdd218b49d2b1e8c o.odfl-with Tacoma, DuPont,Fife,Gig Harbor, Lakewood, Puyallup,Sumner for the establishment of a Pierce County Tourism Promotion Area • Seattle Business Improvement Tourism Area o Seattle to Establish Dedicated Fund for Tourism Marketing(http•//www seattle gov/news/detail asp� ID=12126&Dept=281,Seattle City News Release,07/12/2011 � o Seattle Ordinance No.123714(http://clerk.seattle.gov/-archives/Ordinances/Ord 123714.�-Establishes a Seattle Tourism Business Improvement Area;levying special assessments upon hotel businesses within the area;providing for the deposit of revenues in a special account and expenditures therefrom;providing for collection of and penalties for delinquencies;providing for the establishment of a Ratepayers Advisory Board, and providing for an implementation agreement with a Program Manager,passed 09/26/2011 • Seattle Southside Tourism Promotion Area(http://www.seattlesouthside.com/about-us/history-and- funding/tourism-promotion-areal-Hoteliers in the cities of Des Moines,SeaTac and Tukwila have proposed the creation of a Tourism Promotion Area(TPA) • Spokane County Tourism Promotion Area o Interlocal Cooperation Act Agreement for Establ'+shment of Spokane CountX.Tourism Promotion Area (LCorporate/media/MediaLibrary/SampleDocuments/Contracts/S71TPArea pdf),Spokane County and the cities of Spokane and Spokane Valley,2003 o Liberty Lake Ordinance No.127(http://www.libertvlakewa.gov/ArchiveCenter/ViewFile/Item/421�-Creating a Tourist Promotion Area and joint agreement with the Spokane County Tourist Promotion Area,passed 07/O6/2004 • Tri-Cities Tourism Promotion Area-Richland,I<ennewick,and Pasco o Richland Municipal Code Ch.5.36 (http://www.codepublishing.com/wa/richland/html/Richland05/Richland0536.html�-Special Lodging Assessment ' � •� urnon�ap � Ordinance No.2707(/Corporate/media/MediaLibrary/SampleDocuments/Ords/U5o2707.pdfl-Establishes Union Gap Tourism Promotion Area,passed 02/28/2011 o Union Gap Tourism Promotion Area Management Agreement . (/Corporate/media/MediaLibrary/SampleDocuments/Contracts/u5r970.pdfl-Contract to manage operational and administrative activities for the Union Gap Tourism Promotion Area(UGTPA);term is December 1,2011 until terminated • Wenatchee Resolution No.2010-43(ht�p://www.wenatcheewa.gov/Modules/ShowDocument.aspx? documentid=40891-Establishes a tourism marketing area,passed 09/15/2006 • Yakima County Tourism Promotion Area-Yakima,the Selah,Union Gap,and the unincorporated area of Yakima County o Yakima Municipal Code Ch,5.99 (http://www.codepublishing.com/WA/yakima/html/Yakima05/Yakima0599.html#5.991-Tourist Promotion Area Local Tourism Programs The following are a few examples of tourism program information from Washington cities and counties: • AWC C�ision.March/A ri1�2012 Ihttp://www.awcnet.org/Portals/0/Documents/Publications/Cityvision/2012/CityVision0312.pdf#Page=71,vol. 4 no.2,issue on Leisure Time-Several articles:City Beat,and Featured Article on Communities that tout visitor- friendly features attract crucial tourism dollars by Ted I<atauskas;CityWise covers branding,special events liability, excellence in a tourism role,and economic development counsel. • Cowlitr County"The Big Idea"Interlocal Agreement(http://74.85.36.10/attachments/33168998-666f-4f62- 8dff-521f498890be.doc),2011 and First Addendum Lttp://www.co.cowlitz.wa.us/DocumentCenter/View/153012014,Cowlitc County Regional Tourism Development Partnership Program AKA"The Big Idea"and Tourism Board of Directors,07/2011 -Agreement with Longview,I<elso,Castle Rock,I(alama,and Woodland • I<irkland Tourism Program(http://www.ci.kirkland.wa.us/depart/CMO/Tourism.htm)and Exp�ore I<irkland.com (h�,tp://www.exp�.orekirkland.com/)-Official I<irkland tourism site • Moses Lake Visitors(htto://www.citXofml.com/index.aspx?NID=91-Guide with information on local events, attractions,lodging,etc. , • Port Orchard Tourism(http://www.cityof�ortorchard.us/tourism) • Whidbey Camano Islands(htt�://www.whidbeycamanoislands.com/1-Island County tourism site Tourism Advisory Committees A few cities have created committees to advise on tourism,while others indude this function within the focus of an Economic Development Committee. • Bellingham Tourism Commission(http•//www cob org�government/public/boards-commissions/tourism asbxl • Blaine Tourism Advisory Committee(htto://www.ci.blaine.wa.us/index.aspx?NID=248) • Moses Lake Municipal Code Ch 2 46(http•//www citvofml com/DocumentCenter/Home/View/2091-Tourism Commission , Cultural and Heritage Tourism History and culture provide a key opportunity for tourism-related economic development promoters and planners. The educational experience from heritage tourism can be partnered with other tourist attractions.This section provides resources for local governments to use in developing cultural and heritage tourism.It includes local examples of cultural events,tours,and communities that have capitalized on their historic heritage. The National Trust for Historic Preservation's(NTHP)definition of cultural heritage tourism is"traveling to experience the places and activities that authentically represent the stories and people of the past and present.It includes irreplaceable historic,cultural and natural resources"The NTHP identified five principles to guide the combining of heritage and tourism:collaborate;find the fit between a community or region and tourism;make sites and programs come alive;focus on authenticity and quality of experience;and preserve and protect resources.See NTHP Cu tural Heritage 2012 Fact Sheet(http://culturalheritagetourism.o�/documents/2012CHTFactSheet OOO.pdf). ' Information Resources on Cultural and Heritage Tourism The following resources provide useful background and guidance on cultural and heritage tourism. • Cultural Heritage Tourism(http://www.culturalheritagetourism.orglindex.htmll-A great starting point for . information on this topic.A resource for organizations and individuals who are developing,marketing or managing cultural heritage tourism attractions or programs • Heritage Tourism(http://www.preservationnation.org/information-center/economics-of-revitatization/heritage- � ourism ,National Trust for Historic Preservation o How Cultural Heritage Tourism Organizations Can Beat The Recession. (http://www.preservationnation.org[information-center/economics-of-revitalization/heritage- tourism/survival-toolkit/)-Provides a Cultural Heritage Tourism Survival Toolkit,links to case studies and other toolkits • Cultural Heritage Tourism Alliance(htt�//chtalliance.com/)-A group of tourism marketing professionals who share the vision and challenge of increasing tourism to communities through the promotion of authentic and unique cultural and heritage offerings • Cultural Tourism Resources(http://www.nasaa-arts.or�/Research/I(ey-Topics/Creative-Economic- . . Development/Cultural-Tourism-Resources.phol,National Assembly of State Arts Agencies-State arts agency efforts in cultural tourism Economic Impact of Cultural Tourism � One of the primary benefits of cultural and heritage tourism is the economic impact on a community.While this is difficult to measure,it can be an important element of a local economic development strategy. • Challen�es of Estimating and Using Economic Impacts for Cultural Tourism (http•//www fs fed us/ne/newtown s4uare/publications/technical reports/pdfs/2005/326paqers/vanderstoep326 pdfl, by Gail A.Vander Stoep,Proceedings of the 2004 Northeastern Recreation Research Symposium,GTR-NE-326- Useful introduction to the topic • Economic Benefits of Historic Preservation (htxc�•//www dahq wa gov/sites/default/files/EconomicDevStudyTechnical%20Report pdf�,Technical Report, Washington State Department of Archaeology and Historic Preservation,January 2007-Study indudes economic impacts of heritage tourism • Studies on the Economic Impacts of Herita�e Tourism (htxp•//culturalheritagetourism orglresources/StudiesonEconomi Impacts html,National Trust for Historic Preservation-Studies from other states Examples of Cuttural and Heritage Tourism The following are a few examples of cultural and heritage tourism promotional materials and activities from communities around Washington State.Some of these are sponsored by chambers of commerce and other local organizations. • Downtowns Developed Around Themes(/Home/Explore-Topics/Economic-Development/Special- Topics/Central-Business-District-Downtown-Development as�,MRSC-Emphasis on cultural heritage and � historic character • Friday Harbor-Historic Friday Harbor(http://www.historicfridavharbor.org/, • National Maritime Heritage Area Study(htt�://www.cityofgigharbor.net/pa�e.oho?id=920),Gig Harbor, Washington State Department of Archaeotogy and Historic Preservation-Information about Washington State's proposed National Maritime Heritage Area • Port Townsend HistorX(htrp://www.ptuuide.com/histor�a-attractionsl, PTGuide.com • Cultural Heritage(http://www.visitseattle.org/Visitors/Discover/Heritagel,Seattle Convention and Visitors Bureau • Destination Heritage(http://www.destinationheritage.org[),4Culture-A guide to historic places around I<ing County • Lewis and Clark Trail-Washington(http://www.lewisandclarktrail.com/section4/washing�on.html- LewisAndClarkTrail.com Ecotourism Environmental tourism,ecotourism,or nature tourism provides an opportunity to visit undisturbed natural areas, scenic vistas,and to observe plants and wildlife.Washington state offers many opportunities for local governments to promote their natural environments to visitors.While maximizing the economic,environmental,and social benefits from ecotourism,the local environment must be protected.This section provides links to information on how to create and promote a nature tourism destination. • A Communitv Guide to Nature Tourism(ht�//wdfw.wa.�ov/viewing/tourism/communityl],Washington State Department of Fish and Wildlife(WDFW)-Information on how to start a sustainable nature tourism program • What is Ecotourism?(htt�://www.nature.org��reenliving/what-is-ecotourism.xm0,The Nature Conservancy Examples of Sites that Combine Nature and Marketing The following are selected sites that promote ecotourism in Washington communities: • Experience Washin�ton(http://www.exoeriencewashing�on.com/?,Washington Tourism Alliance-Official tourism site of the State of Washington;includes information on wildlife,scenic areas,and outdoor activities • Green Tourism(http://www.visitsanjuans.com/what-to-do/Green-Tourism),San Juan Islands Visitors Bureau • The Central Cascades Geotourism Project of Oregon and Washin�ton(httpJ/thecentralcascades.com/1,Travel Oregon and Experience Washington in association with National Geographic ' • San Juan Countv Wildlife(http://www.san�uanisland.org/wildlife.htmll,San Juan Chamber of Commerce • Snohomish County Tourism Bureau Open Up to the Great Outdoors(h��•//www snohomish or�/1 Information Resources on Nature Tourism This section includes general information on creating and promoting nature tourism. • Tool I<its and Agritourism/Nature Tourism Planning Guides jhttp•//www agmrc org�commodities products/agritourism/tool kits and �gritourismnature tourism planning �uides cfml, Agricultural Marketing Resource Center,U.S.Department of Agriculture-Links to many useful nature tourism planning guides • Discover Your Northwest(http://www.discovernw.or�/1-Dedicated to increasing public appreciation of the rich cultural history and spectacular natural beauty of the Pacific Northwest;includes educational materials for the visiting public • About Geotourism(htt�•//travel nationa�geograqhic com/travel/sustainable/about geotourism htmll,National Geographic Center for Sustainable Destinations-Defines geotourism and addresses sustainability Economic Impact of Nature Tourism • Nature Tourism Benefits Washington Communities(htta://wdfw.wa.gov/viewing/tourism/?,WDFW-Economic benefits of nature tourism to Washington communities • Kesources and Library:tconomic Impact ot I rails . � �htYR://www.americantrails.org/resources/economics/index.htmu, National Trails Training Partnership hosted by AmericanTrails.org Sports and Recreation Tourism This section includes information on sports and recreation tourism.Sports tourism can be an important part of a communiry's economic development program. There are many organizations that support the development of sports facilities and local events and encourage activities that will attract tourists and spur economic development. • National Association of Sqorts Commissions(http://www.sportscommissions.orgL • Washington Festivals and Events Association(http://www.wfea.orgL(WFEA)-Nonprofit organization dedicated to promoting the common business interests of the festivals and events industry in Washington State,including an annual conference and other professional education and leadership development • Seattle S�orts Commission(http://www.seattlesports.or�-Nonprofit agency dedicated to creating economic development through sports and recreation,supporting the local sports community,and promoting health and fitness in the Puget Sound area • Snohomish Countv Soorts Commission(http://www.snohomish.org/index.�h�Rage id=611� • Snokane Regional Sports Commission(http://www.spokanesports.orgL • Tri-Cities S�orts Council(htt�://www.visittri-cities.com/�orts-planners/tri-cities-sports-council/1-Project of the Tri-Cities Visitor&Convention Bureau • Tacoma-Pierce County S�orts Commission(http://www.tacomas�orts.org/) o Tacoma Resolution No.37108 Corporate/media/MediaLibrary/SampleDocuments/Contracts/T3r37108.pdfl,02/2007-Authorizes a two-year..agreement with the Sports Commission to provide assistance in attracting amateur athletic events • Wenatchee Valle�Sports Council(htt�//www.wenatcheevalley�ports.com/1 • Yakima Valley Sports Commission(http://www.visityakima.com/yakima-sports/1 Economic Impact of Sports and Recreation Tourism • Economic Benefits of Bicycling(http://www.cts.umn.edu/Research/ProjectDetail.html?id=20030151 in Comprehensive Bibliography of Bicyde Benefit and Cost Research-Hubert Humphrey Institute of Public Affairs, University of Minnesota • The Economic Benefits of Bic�cle and Pedestrian-based Tourism and the Economic Impacts of Trail Development (http://www.bikefed.org/economic im ao ct.ht�, National Center of Bicycle and Walking,20021 • GOLF 20/20 Economic Impact Reports(http•//www go1f2020 com/research/economic-im�act-reports aspxl- Golf 20/20 is an initiative of the World Golf Foundation,a nonprofit organization of the golf industry that supports programs to promote and enhance growth of the game of golf worldwide.See Washington State Report (http://www go1f2020 com/media/12750/economicim�ac wa-golf-four�agerv3 32 pdf1,2010 • Parks Management(/Home/Explore-Topics/Parks-and-Recreation/Administration/Parks-Management as�xl, MRSC-See Management-Related Topics on Parks Administration Page • Doing Better•Sports Economic Impact Analysis and Schools of Public PolicXand Administration (http://www.naspaa.org[jpaemessenger/Article/Vol15No2-SP2009/RosentraubSwindell pdfl,Mark S. Rosentrauki and David Swindell,JPAE Messenger National Association of Schools of Public Affairs and Administration,Spring 2009 Economic Impact of Sports Facilities • Athletic Stadium S Year Impact StudX (ht�q•//www seattle gov/economicdevelo ment/pioneer%20sa�are/Starl��m%205%20Year%201mpact%20Study%20- ' ' ' %20City%20of%20Seattle.pdfl,prepared by Property Counselors for City Of Seattle Office of Planning and Development and office of Economic Development,06/2006 • A Decade of Research on Sports Stadiums(htto://www.heartland.org/Article.cfm?artld=16342),compiled by John W.Skorburg, Budget& Tax News(Heartland Institute),2005(List of Cato Articles) • Identifying the Real Costs and Benefits of Sports Facilities(http://www.lincolninst.edu/pubs/dl/671 chapin- web•pdf),by Tim Chapin, Lincoln Institute of Land Policy Working Paper O 2002 General Tourism References Several of the links below address tourism in Washington State. • Promoting Tourism in Rural America(http://www.nal.usda.gov/ric/ricpubs/tourism.htm0,National Agricultural Library Rural Information Center • Greening North Carolina Travel and Tourism:(http://www.ecu.edu/cs-acad/sustainabletourism/upload/N-C- Green-Travel-Sustainabilitx-Ti�s-13.pdfl Tips for Sustainable Practices in Tourism,Center for Sustainable Tourism, East Carolina University • Tourism-Cha�ter 13(/Corporate/media/MediaLibrary/SampleDocuments/GovDocs/wacted- learn.pdf#�age=1281 in Learning to Lead:A Primer on Economic Development Strateg� (/Corporate/media/MediaLibrary/SampleDocuments/GovDocs/wacted-learn..�df�,Communiry,Trade and Economic Development(now Department of Commerce),1999-Older but still useful • Travel and Tourism Impact Analysis(http://www.deanrunyan.com/impact.htmU,Dean Runyan Associates • Washington Tourism Alliance(http://watourismalliance.com/1-Created in 2011 following the announcement of the closure of the Washington State Tourism office • Why Tourism Matters(http://www.whytourismmatters.com/)-Operated by Seattle Visitors and Convention Bureau on behalf of Washington State's core of private sector destination marketing organizations • Washington Local Chambers of Commerce Director�(http://www.wcce.org/index.Rh� oqtion=com civicrm&view=Profiles&layout=search&Itemid=995&force=ll,Washington Chamber of Commerce Executives • Tourism Research Links(http://www.sfu.ca/-dossa/links.html,Centre for Tourism Policy and Research,Simon Fraser University • Office of Travel and Tourism Industries(http://www.tinet.ita.doc.gov/?ti cart cookie=20010719.180159.299411, U.S.Department of Commerce Last Modified:July 24,2015 o zo,s MRsc or w�n��o�An��gnt5��eNed.Privacy&Terms(/getdoc/18b60b0a-f09d-4b7a-972f-2fcde5149c02/Privacy-and- Terms.as x �� MRSC Local Govemment Success • Lodging Tax (Hotel-Motel Tax) What is the Lodging Tax? The Lodging tax,also referred to as the hotel-motel tax,is a consumer tax on lodging charges for periods of less than 30 consecutive days for hotels, motels, rooming houses, private campgrounds, RV parks,and similar facilities. How Can the Lodging Tax Revenues Be Used? , The guiding principle for the use of lodging taxes is that they must be used for activities,operations and expenditures designed to increase tourism.Specifically,lodging taxes can be used for: • Tourism marketing; • Marketing and operations of special events and festivals designed to attract tourists; • Operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district;or • Operations of tourism-related facilities owned or operated by nonprofit organizations.(RCW 67.28.1816 (http://a�p.leg.wa.gov/rcw/default.asox?cite=67.28.1816)) Note that,as of July], 2013, capital expenditures for tourism-retated facilities owned by nonprofit organizations are no longer permitted expenditures of lodging tax funds. If you are considering using lodging tax revenues to fund staff support of the Lodging Tax Advisory Committee,see MRSC's blog post l/Home/Stay-Informed/MRSC-Insight/August-2014/Using-Lodging-Taxes-for-Staff-Support- of-LTAC-(Uqd.aspxl on the topic. What is Included in Tourism Marketing and Operations? . It indudes activities defined as"tourism promotion"in state law.(RCW 67.28.080 �htt •q.//��.leg.wa.gov/rcw/default.aspx?cite=67.28.080)) • Advertising, publicizing,or otherwise distributing information for the purpose of attracting and welcoming tourists; • Developing strategies to expand tourism; • Operating tourism promotion agencies;and • Funding the marketing or operation of special events and festivals designed to attract tourists. What is a"Tourism-Related Facility"? A tourism-related facility is a real or tangible personal property with a usable life of three or more years,or constructed with volunteer labor that is(a)owned by a public entity,nonprofit organization(including a non-profit business organization,destination marketing organization,main street organization,lodging association,or chamber of commerce)and(b)used to support tourism, performing arts,or to accommodate tourist activities. RCW 67 28 080(httq�//aRp leg�wa�ov/rcw/default aspx�cite=67 28 0801) What I<inds of Facilities Does this Include? It depends.The guiding principle here is that the facilities should be used by tourists.So,for example,a municipal , _ . golf course would likely be a permitted expenditure in Chelan,where it probably would not be if it were in a residential neighborhood in Spokane. Each situation is unique. Applications for Lodging Tax Funds In counties or cities of at least 5,000 population,applications must be submitted directly to the lodging tax advisory committee(LTAC). In counties or cities of less than 5,000,applications are submitted to the county or city.The law is silent on how often the awards should be made.Some jurisdictions choose to make awards as part of their annual budget cycle.Others also make mid-year awards to account for unexpected increases or decreases in projected revenue. Who Must Apply? • Convention and visitors bureaus; • Destination marketing organizations; • Nonprofits, induding main street organizations,lodging associations,or chambers of commerce; • Municipalities-The State Auditor's Office is interpreting the law to mean that all users of funds, including municipalities,are considered applicants and must fotlow relevant application procedures.So,cities and counties should submit applications for their own projects to the LTAC. , , What is Included in the Application? ' All applications must indude estimates of how funding the activity will result in increases to people staying overnight, travelling 50 miles or more,or coming from another state or country.To ensure this data is collected,jurisdictions should require this information on their lodging tax application forms. There is no requirement that priority for funding be given to appticants expected to generate the most travelers,and lodging tax revenue may still be awarded to recipients who generate few of these types of travelers. � Examples of Funding and Application Guidelines • Mount Vernon Lodging Tax/Tourism Promotion Funding A�plication Guidelines and Information . ( Corporate/media/MediaLibrarX/SampleDocuments/GovDocs/m68lodging�dfl • San Juan County 2015 Lodging Tax Facilities Grant Program (�porate/media/MediaLibrarX/SampleDocuments/RFPS/s32lodgin�g ad_fl . Examples of Applications for Lodging Tax Funds • Ellensburg Request for Pro�osals 2014 Lodgin�Tax Fund Corporate/media/MediaLibrarylSampleDocuments/RFPS/e43lodging pdf) • Lacey Ap�lication for City of Lacey Lodging Tax Funds Corporate/media/MediaLibrary/SampleDocuments/Forms/t32lod�?ing.pdf�, 2013 • • Lewis County Lodgin��ax A�plication j/Corporate/media/MediaLibrary.[SampleDocuments/GovDocs/145lodging pdfl , 2013 • Mountlake Terrace 2014 Lodging Tax Funds Application (/Corporate/media/MediaLibrary/SampleDocuments/GovDocs/m67lodging pdf) • Pacific County Lodging Tax Grant Application Packet (/Corporate/media/MediaLibrary/SampleDocuments/GovDocs/p3llodgin�pdf1,2014 • Pierce County FY 2015 Pierce County Lodging Tax&Tourism Promotion Funds , (/C:orporate/media/MediaLibrary/SampleDocuments/GovDocs/�Slodging.pdf) • Wenatchee A�alication for Wenatchee Lodging Tax Funds � Corporate/media/MediaLibrary/SampleDocuments/Forms/w44lt.pdf),2013 Review and Selection of Applications In a municipality of at least 5,000 population,the LTAC receives all applications for lodging tax revenue and recommends a list of candidates and funding levels to the municipality's legislative body for final determination.If a municipality under 5,000 chooses to establish a LTAC,they may, but do not have to,follow these requirements. What Does the Municipality Do with the LTAC's Recommendations? The legislative body"may only choose recipients from the list of candidates and recommended amounts provided by the local lodging tax advisory committee."However,a city or county does not have to fund the full list as recommended by the LTAC and can choose to make awards in the recommended amounts to all,some,or none of the candidates on this list.The selected recipients must be awarded the amounts recommended by the LTAC. Contracts with Recipients of Lodging Tax Funds Because of the state constitutional gift of public funds prohibition,a city or county should enter into a contract with any private organization providing marketing services,operating special events or festivals,,or any other tourist promotion activity.The contract should spell out the tourism-related services to be provided in exchange for city or county funding and what reports will be required.Also,any organization doing promotion on behalf of the city or county may only spend lodging tax funds on items that the city or county itself could fund.This prohibits,for example,any expenditures on promotional hosting. Examples of Contracts for Services with Recipients of Lodging Tax Funds • Olympia Professional Services Agreement for Tourism Promotion(Lod�ng Tax1 Services (/Cor�orate/media/MediaLibrary/SampleDocuments/Contracts/o46tourisml.pdf) • Union Gap Old Town Days Agreement (/Corporate/media/MediaLibrary/SampleDocuments/Contracts/u5r971.pdf),2011 • Wenatchee Municipal Services Agreement Re: Lodging Tax Funded Activities j/Corporate/media/MediaLibrary/SampleDocuments/Contracts/w44tourism2 d�fl,2014 Reporting Requirements • All recipients of todging tax revenue, regardless of what the revenue is to be used for, must submit a report to the municipality describing the actual number of travelers generated. • Municipalities should,as part of their contract with recipients, require that the report be provided immediately after the event or activity. • The municipality must make the report available to the public,the local legislative body,the local LTAC members, and the Joint Legislative Audit and Review Committee(JLARC). • Municipal reporting to JLARC will begin with calendar year 2014. The deadline for filing is March 15th. � JLARC has deve[oped a web-based submission and re�rting tool(http•//walodgdatacolt netlfor use in reporting expenditures and tourism numbers that requires an user account and tog-in routine. • JLARC will not be providing advice on how to estimate tourism impacts.Good faith estimates of actuals can be reported provided applicants and users of funds indicate how those estimates will be developed.All information (including descriptions of how actual impacts were estimated)will be available for public review. • JLARC can be contacted for technical issues associated with the reporting portal by emailing ilarcoleg.wa.gov (mailto:j larcn�leg.wa.gov� , . Reference Sources • Letter from JLARC regarding reporting requirements jhttp://www.leg.wa.gov/�LARC/Lodgin¢Tax/LetterToAssociations.pdf),10/29/2014 • Lodgin�Tax Data Collection�http://www.leg.wa.gov/�LARC/Lodgin�Tax/default.htm),Joint Legislative Audit& Review Committee(JLARC),Washington State Legislature • LodgingTax Reporting S�tem(/getmedia/bcd4cbdl-6363-4959-8f0a-Oe811dd0441d/lodtax�res.pdf.aspxl, JLARC webinar presentation slides,l2/15/2014 Lodging Tax Advisory Committee (LTAC) • This committee must have at least five members,appointed by the governing body. ' • The committee membership must include at least two representatives of businesses that are required to collect the lodging tax,at least two people who are involved in activities that are authorized to be funded by this tax,and one elected city official who serves as chairperson of the committee.The statute aLso provides that a person who is eligible under the first category is not eligible for appointment under the second category,and vice versa. • Organizations representing hotels and motels and organizations involved in activities that can be funded by this tax may recommend people for membership. • The number of committee members from organizations representing the hotels and motels and the number from organizations involved in activities that can be funded must be equal. � , • A city's committee may include a non-voting elected county official and vice-versa. • The governing body must review the membership of the committee annually. In addition to reviewing applications$or the use of the lodging tax, what does the committee do? Any proposal to impose a new lodging tax,raise the rate of an existing tax, repeal an exemption from the lodging tax, or change the use of the tax proceeds,must be submitted to the lodging tax advisory committee for review and comment. • This submission must occur at least 45 days before final action will be taken on the governing body's proposal. Even if the committee finishes its work before the 45 days are up,the governing body still must wait 45 days. • The committee's comments must indude an analysis of the extent to which the proposal will accommodate activities for tourists or increase tourism,and of the extent to which it will affect the long-run stability of the fund to which the hotel-motel taxes are credited. • If the advisory committee does not submit comments before the time that final action is to be taken on the proposal,the governing may go ahead and take final action. Municipal Code Provisions • I<irkland Municipal Code Ch.5.19 Lh�#p•//www codepublishing com/wa/kirkland/html/kirkland05/I<irkland0519 html#5191-Lodging Excise Tax • Olympia Lodging Tax Advisory Committee(http•//olym�iawagov/cit�government/advisor� committees/lodging-tax-advisory-committee.aspxl • Port Townsend Municipal Code Ch.2.74 (http://www.codepublishing.com/wa/porttownsend/MunicipalCode/PortTownsend02/PortTownsend0274 html#2 74) -Lodging Tax Advisory Committee . • I<it�ap County Lodgin�Tax Advisory Committee (http://www.kitsa�gov.com/boards/Lodging%20Tax/lodging t�ax._html • San Juan County Code Sec.3.16.030-.050 (htt�//www.codepublishing.com/wa/sanjuancounty/html/SanJuanCounty03/SanJuanCounty0316.html#3.16.0301 -Lodging Tax Advisory Committee o San Juan County Lodging Tax Advisory Board(https://sanjuanco.com/Council/AdvisoryCommittees.aspx? committee=201 What Are the Tax Rates? Any county and most cities may impose a"basic"two percent tax under RCW 67.28.180 (http://app.leg.wa.�ov/rcw/default.aspx?cite=67.28.180)on al!charges for furnishing lodging at hotels, motels,and similar establishments(including bed and breakfasts and RV parks)for a continuous period of less than one month. This tax is taken as a credit against the 6.5 percent state sales tax,so that the total tax that a patron pays in retail sales tax and the hotel-motel tax combined is equal to the retail sales tax in the jurisdiction.In most cases,when a city and county both impose this tax,there is a credit for the amount of the city tax against the county tax so that two taxes are not levied on the same taxable event. In addition,most counties and cities may levy an additional tax of up to two percent,for a total rate of four percent, under RCW 67.28.181 (http://a�p.leg.wa.gov/rcw/default.aspx?cite=67.28.1811(1).This"special"tax is not credited against the state sales tax.Therefore,if a counry or city levies this additional tax,the total tax on the lodging bill will increase by two percent. There are some exceptions established in RCW 67.28.181 (htt�://a�p.leg.wa.gov/rcw/default.as�x?cite=67.28.1811(2). RCW 67.28.181 (htt •��p.leg.wa.gov/rcw/default.aspx?cite=67.28.181�(1)stipulates that this additionat two percent tax may be(evied as long as the total tax rate under Ch. 36.100 RCW lhttp://a�p.leg.wa.gov/rcw/default.aspx? cite=36.1001(the public facilities district tax),Ch.82.08 RCW(http://app.le�gov/rcw/default.aspx?cite=82.081 (the state sales tax),Ch.82.14 RCW(httq://a�p.le�gov/rcw/default.as�x?cite=82.14)(the city,county,and transit district sales taxes),Ch.67.28 RCW(http://a�p.leg.wa.gov/rcw/default.aspx?cite=67.281(the hotel-motel tax chapter),and Ch.67.40 RCW(http://a�p.leg.wa.�ov/rcw/default.as�x?cite=67.40)(the convention and trade center tax)does not exceed twelve percent.(Note that the sales tax rate for the Regional Transit Authority(Sound Transit)in portions of I<ing, Pierce,and Snohomish counties is not included in making these calculations.)The limit for the total rate in Seattle is 15.2 percent, because the convention center tax is higher than in the rest of the county.This means that most cities in I<ing County may only levy a one percent tax and Seattle cannot levy any tax. Counties(including the cities within the county)and cities that had authority to levy a"special"tax before July 27, 1997 that allowed a total rate higher than four percent, had that rate grandfathered in by the 1997 iegislation.Grays Harbor and Pierce counties are in this category, plus Chelan, Leavenworth, Long Beach, Bellevue,Yakima,and Winthrop. Cities located in counties that had the authority to levy a total four percent tax county-wide before January 1,1997, are limited to the"basic"two percent rate.This affects cities in Snohomish and Cowlitr counties. Due to some unique circumstances,there was a period of time at the end of 1997 and beginning of 1998 when the outstanding taxing authority was six percent, rather than the four percent the legislature intended.During this time, Wenatchee and East Wenatchee raised their total tax to six percent.These rates were grandfathered in by the 1998 legislature. I act MnrlifiPrl• �nril 7U 7(11S WJ\I �V411��.V.I\r/1�\L � V IJ o zo,s MRsc or w�n��co�.au��gnt5�eSeN�a.Privacy&Terms(tgetdoc/18b60b0a-f09d-4b7a-972f-2fcde5149c02/Privacy-and- Terms.as x. � � � � f1/I R � S Local Gav�mment Sutcess A Brief Overview of the New )LARC Lodging Tax Reporting Syste m February 5,2ois by Toni Nelson Home S a -Informed MRSC-Insi ht.as x?aid=121 �ategory:Lod in Tax Hotel-Motel Tax ome Sta -Informed RS -Insi ht.as x?catID=159&cat=Lod in Tax jHotel-Motel ax)) Last month, the Joint Legislative Audit . � . � �-- �� and Review Committee(JLARC) . � ; �, ' ^ � � :� � launched its new web-based repo� , , "a'y�� ,�� , . s s em , .,:{4 .%` ' (htt�://walodgdatacoll.net/login.asp) < for filing your 2014 lodging tax data. r While the new system is fairly easy to use,we thought it would be good to �� give you quick debrief of the process, '` � as well as remind you to set up your reporting portal whether you have � e data to submit in 2014 or not.JLARC will be collecting data for both those municipalities that distributed lodging tax as well as those that did not. Setting up an Aceount � To begin this new reporting procedure you will need to go to the ILARC website ,,,�c�,�,,;�eYaM;,,g �http://walod$datacoll.net)to create a user account. Each of the fields for setting up p��==' �.��_�---�-� ` �._ �._:._..� _.. _ - your account are required in order to establish your reporting portal.Once you have set � up your account,you will be directed back to the login window to begin your data.entry. �'��'�"°`:�"�,'��,4 ��,�� ,w„r..,�,.�. _ .........--� �--�.. ........................�--�---......._ What if we received lodging tax funds in 2014 but did not distribute any? jLARC discovered after the launch of the new website that there were several smaller jurisdictions that have received lodging tax revenues but do not distibute these revenues on an annual basis.This information needs to be captured as well and,as a result, the first question that you will see will be: "Did you expend Lodging Tax- Yes or No?" If you did not expend any lodging tax dollars(be sure to take into consideration any municipal projects that may have ` been funded by lodging tax)and responded with a No,you will have completed your reporting requirment to JLARC. Adding Distribution Organizations For the majority of local governments, it will be necessary to report distributions to local organizations.The data entry steps include a window to add organizations that you distribute lodging tax dollars to,and, once entered intn the system, they will be retained from year to year. . � (/getmedia/a3bc0a9d-bfa1-4355- — 8e95-152589a2a3b8/JLARC- , JIAItC llunicipelih•Rcperling-Demo Ctit� re�orting-system.�ng.aspxl Update Aeti�ih• Activity Attei�dee Estiiuntes Estimating Attendanee . �_.—. ,�ifi��: . . .. .. . Figures L�siton Burcau � � O� L._:.�._� O�m�nnoGeae:e a0000 .{y�oo Rr,�•.,u,.�no�� rlcoti'i8sunvf. °'�"'�"°"' Probably the most significant change L�am�Commerrn;� �'°"t�a"�° �„�:o =5� �,,;o �r-��:.=,�� .,� in the reporting requirements for �Ef�ChRb ly Altlsl 111tl:Q� Olbnl.aumEeeeS�tQ.dMhm .500o q�o RrtK'-'=.�_rinry:��r4�tingsuna• � o lodging tax distributions is the 5�� . ��,i�o�, ��i3�;_o„ i C�,._r.� �� r_ O� requirement to quantify the tourism �� 7oiEaceemeeEmen,p ��°O 95� aoensrr: v establisLmrnu _� � 4,�„�,,.�. -r�� «��,�Eu..: �� askcd.;,�to� numbers generated as a result of the ''"��-� distribution of lodging tax dollars.As ��°W_.l Toul fmt of,letn;q: � g�,,,,o o -� 3� �-�� :� �R�s�� part of the application process, the requesting agency must provide .- � ------.--.-------------.-------.. � estimates of tourism numbers and Actl�ih•\oEe7:; i • . , ...____�_..—�_�.._._..._.. . . • . .�;.,,�.,�",,"""��Y�,�,,D�u,�«--„�,,,�.,� then,after the event or . �� •••„••r-,�� activity, provide final tourism numbers.The attendee estimates reporting screen provides a drop down window to select the type of inethodology used to determine the attendance numbers being reported. This first year of reporting may potentially find you making a few phone calls and/or sending email inquiries to the recipients to confirm this information.You will want to include some extra time this year for gathering the requirec9 data to assure a successfully completed report. Remember,the filing deadline this year is March 15. While JLARC cannot help you with estimating numbers to be reported,they are available to assist with the data entry into the website. For assistance, contact ilarcoleg.wa.gov(mailto:jlarcoleg.wa.gov)ATTN: Lodging Tax Reporting �m�e�a�,�SYofAdam Jones. (https://www.flickr.com/photos/adam ,iones/4007806968/) . �-�� About Toni Nelson Toni has over 24 years of experience with Local Government finance and budgeting.Toni's area of expertise ` �include"Cash Basis"accounting and reporting, budgeting,audit prep and the financial issues impacting small local government. VIEW ALL POSTS BY TONI NELSON /1/Home/Stay-Informed/MRSC-Insight.as�x?aid=1211 Comments 1 comment on A Brief Overview of the New JLARC Lodging Tax Reporting System i "The option to report no expenditures is still in the works and not yet available on the system.Once we add that � feature,JLARC staff will send a notice to all municipalities that established user accounts before the option � became available so that they will be to report if they had no expenditures during 2014" � ; Mark Fleming on Feb 9,2015 4:26 PM o zo,s MRsc of wa5n��gto�.au��ght5 reserved.Privacy&Terms(/getdoc/18b60b0a-f09d-4b7a-972f-2fcde5149c02/PrivacX-and- s. s