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Home My WebLink About08/05/2015 i � � � ; ; ' BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) BOARD 345 6th Street, Suite 600, Bremerton, WA 98337 C_l Phone (360) 473-5280 :� � • AUGUST 5, 2015 REGULAR MEETING OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) BOARD In fhe First F/oor Meefing Chambers Immediate/y following the 5:30 PM City Council Meeting A. CALL TO ORDER B. CONSENT AGENDA 1. Minutes of Special Meeting —May 6, 2015 C. INFORMATION-ONLY BRIEFING 1. Update on the 2015 Work Plan and Future Program Considerations — Chal Martin, Public Works & Utility Director D. BUSINESS ITEMS 1. Other General Business of the Bremerton TBD (As necessary...) E. ADJOURNMENT OF BREMERTON TBD BOARD MEETING �Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special accommodations please contact fhe City Clerk at(360) 473-5323 by noon on the day preceding the Meeting. AGENDA BILL � _ BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS SUBJECT: Minutes of Special Meeting - BOARD MEETING Date: August 5, 2015 May 6, 2015 City Department: Dino Davis, TBD Board President Phone: (360) 473-5280 SUMMARY: Attached are the Meeting Minutes of the Special Meeting held on May 6, 2015 ATTACHAAENTS: Special Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A RECOMMENDED MOTION: Move to approve the TBD Special Meeting Minutes as presented. AGENDA: C�S1Consent Agenda ❑Informational Briefing ❑Business ❑Public Hearing BOARD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 5/16/14 BREMERTON TRANSPORTATION BENEFIT DISTRICT SPECIAL MEETING MINUTES Wednesday, May 6, 2015 The Special Meeting for the Bremerton Transportation Benefit District (TBD) was called to order in the First Floor Meeting Chambers of the NORM DICKS GOVERNMENT CENTER, 345 6tn Street, Bremerton, Washington, Wednesday, May 6, 2015 at 7:04 PM, with the Chair of the TBD Board Dino Davis presiding. Board Members present were Roy Runyon, Greg Wheeler, Jerry McDonald, Leslie Daugs, and Mike Sullivan. Board Member Eric Younger was absent. Also present were Board Attorney Roger Lubovich, Board Clerk Shannon Corin; Information Services Manager Kevin Matthews; and Board Assistant Christine Grenier. B. CONSENT AGENDA 1. Claims & Check Register— Check No. 362323 in the amount of$20.00 2. Minutes of Regular Meeting— February 4, 2015 There were no questions or comments from the public... 7:05:57 Motion was made by Daugs and seconded by Sullivan...Questions were provided by Runyon; with a response provided by Ms. Corin... 07:07:02 M/S/C/U (Daugs/Sullivan) Move to approve the Consent Agenda as presented. C. BUSINESS ITEMS 1. Approve the 2014 Transqortation Benefit District Annual Report Cathv Johnson, Financial Services Director, explained that pursuant to RCW 36.73.160, a separate annual financial report for the Transportation Improvement District is to be filed annually indicating the status of transportation improvement costs, transportation improvement expenditures, revenues, and construction schedules. Section 6.05 of the Charter of the Bremerton Transportation District requires Board approval of the report to distribution to the public and newspapers of record. The 2014 Annual Report for the Bremerton Transportation Benefit District has been prepared according to Governmental Accounting Standards and will be made available upon the Board's approval. Chal Martin, Public Works & Utilities Director, added information on completed projects and was available to answer questions. There were no questions or commenfs from the public... 07:24:44 Motion was made by Runyon and seconded by Sullivan... Comments were provided by Runyon... 07:25:37 M/S/C/U (Runyon/Sullivan) Move to approve the 2014 Transportation Benefit District Annual Financial Report as presented. 2. Resolution No. 017 amendinq the 2015 Transaortation Benefit District Work Plan Chal Martin, Public Works � Utilities Director, summarized that on October 15, 2014, the Transportation Benefit District Board approved the 2015 Work Plan. The Work Plan anticipated completion of the Marine Drive/Trenton Avenue grind and patch project, and included both the carryover of the remaining balance of the contracted work as well as an estimate for additional repair work identified during the initial phase of the project. The proposed amendment to the plan updates the 2015 expenditure amount for this work now that the 2014 books have been closed and the contract change amount has been determined. There were no questions or comments from the public... 07:28:11 Motion was made by Daugs and seconded by Sullivan... Questions and comments were provided by Daugs and Runyon; with responses provided by Ms. Johnson... 07:29:26 M/S/C/U (Daugs/Sullivan) Move to approve Resolution No. 017 amending "Street Maintenance, Repair, and Construction Projects for 2015". 3. Ordinance No. 007 amendinp Ordinance No. 006 relatinq to the Transportation Benefit District FY-2015 Budqet Cathv Johnson, Financial Services Director, explained that on October 15, 2014, the Transportation Benefit Board passed Ordinance No.006 adopting the 2015 TBD Budget. The original budget anticipated completion of the Marine Drive/Trenton Avenue grind and patch project and included both the carryover and a cost estimate for additional repair work identified during the initial phase of the project. Now that the 2014books have been closed and the contract change amount determined, it is necessary to adjust the budget to reflect an increased fund balance carryover from 2014 and the associated increase to budgeted expenditures. There were no questions or comments from the public... 07:30:47 Motion was made by Daugs and seconded by Runyon... Comments were provided by Daugs... 07:31:45 M/S/C/U (Daugs/Runyon) Move to approve Ordinance No. 007 amending the TBD FY- 2015 Budget. President Davis adjourned the meeting at 7:32 PM. Prepared and Submitted by: CHRISTINE G ENIER Board Assistant Attest: SHANNON CORIN, Board Clerk DINO DAVIS, TBD Board President DD:SC:Is:cg - INFORMATION ONLY COVER SHEET BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS SUBJECT: Update on 2015 Work Plan and BOARD MEETING Date: August 5, 2015 Future Program Considerations City Department: Public Works Presenter: Chal Martin Phone: (360) 473-5758 SUMMARY: Bremerton's Public Works Director will provide an update on the 2015 work plan the City is implementing on behalf of the Transportation Benefit District, and discuss future program considerations. ATTACHMENTS: Form Created 7/23/15 : 1 City of Bremerton Work Performed for Bthe Transportation Benefit District ' �,,.a, 2015 Work Plan Update ; BREMERTON and Future Considerations ��__�''� �� ..� �� "��.;�" - a- +:N,�-"` � .,�� 5 ;_y�s�� c`.t • t•,.�� T*� � k i` � ,, �v�;•< � �t� �{--c ,t-Z?. � $..-.a_ ,:.r�.. �� ,� �Xrs :..� -�".a--�'�+�1F-y y�l(� �I i.� p� ��i �.ii`.•,� .,__';,��.�� ;',�'m�� . , - �F-. �y�� '/. tP�y;• �� - �i� .►��a�m r !!{ �'. �� ` .�� ' u:. ��r i 1 � �.. --- =?`-�r t . r^'`f�. �+y ../� �- =:.'`�� `�j�_?�+ .�.r�� %,/ ;�� `�`` . ��-�.�� '�;�.,i ` , .+ac' �' ` � ti, �� ' �� 5 City of Bremerton � Transportation Benefit District gRE,;.,�R,oN What We've Learned ; • Efficient Investments/ Efficient Approach: — In-house crack sealing — In-house raised pavement rnarkings — Contracted hot-applied traffic markings � — Grant Match for partnership projects (Lower Wheafon Way and Austin , Drive overlay) • Pilot Program - very promising but not yet quite dialed in: — Slurry/Chip sealing • Least Efficient but Important: — Large area grind/patch using contract i � i I : 1 � . - -- __ . .. .. . � �� I ��' B 2015'W'ork Plan Update � � 'BREMERTLIN � � I' I ; • Completed: i; — Lower Wheaton Way ! — Marine Drive and Trenton overlays • Stiil to be com�pleted: ;' — 2015 Hot-Applied Street'�Markings � — Crack sealing i — Raised pavement mar�k�ings ; — Large area grind/patch several locations • Will roll over to next year: — Austin Drive overlay i ; • Eme�rgent projec�: � � � � — Warren Avenue/Whe'aton Way ADA Ramps (Joint w WSDOT) '�_ lil. � , � __ . _ -- , �, . ,__ . . . _ . _ . i i � B Future Program Considerations ; <,„o, I� � BREh1ERYON I, � � I; I • In-house program (crack sealing, rpms,grind/patch, other_ � maintenance)-$100k' $150k�/year i • Hot-Applied Street Markii Igs contract- $80k-$120k/year ' • Partner with City on whole-street reconstruction projectls(i.e., Lower Wheaton Way; Austin Drive) — $200k for Lebo/Caflahan�2017? . � I Large scale maintenance/repair contract projects � — Need $500k at least tb Iclhieve efficiency of scale j • Focus should continue�on�;l rteria�ls; however, the chip seal work is ' an exarnp(e of an effective technique for�neighborhood �esidentiai I !, ', , `; � � , I; I ; � I ' u . _.: � i � : 1 City of Bremerton � Transportation Benefit District °��•°� Possible Approach 2016/2017 BREMERTQI+1 2016 — In-house and contract maintenance programs-$200k • �Crack Sealing,RPMs and HorApplied markings) — Bufld back fund balante-5200k 2017 — In-house and contract maintenance programs�$200k — Possible partnership project(Lebo/Callahan Bridge-to-Bridge-$200k) — Possible slurry/chlp seal projec[(or 2017) — Seems less likely:small overlay project(would have to be in place of slurry/chip seal project) 2018 — In-house and contract maintenance programs-5200k — Build back fund balance 2019 — In-house and contract maintenance programs-5200k — Possible partnership project — Possible slurry/chip seal project — Possible large area grind/patch project � i . � � n �� .� � : 1 - _ , . �_ . . � City of Bremerton � .o, Transporta�tion �Benefit District BR�MERTON � Question�s? ; �^ .��.•� �K .� � �. y- I� ��.� � . �'��', �; ,��• ,;. ,f � ; �.;�i �� ; -�. � �_ ��I. �,, s, _ � �, f' .,.�.. �. ..�` -� � ' �._ :' �(L`" ''. ;�}� `, ` ! _ ( :��e.� l' .�r �' .M - � _- --- ' �,' ^ '� ; � �'� �:q,-� a�,r!!'� c � _ I . `_^_�� --_- "� _..� ` �� NI- �:�.N ., , . . ��.-- � ' i 1 I � f '� I � . � _.. . _ .. _.""._ . .1:-. .. ..,.. : �. . ..'._.'__"'." "_'._ . . ._ _ . _ i From: Lori Smith on behalf of City Council Sent: Monday,July 27, 2015 10:54 AM To: City Council Subject: FW: Response to Council Inquiry - Fiscal Impacts of Annexation (Roy Runyon) Attn: Council Members(FYI) Prom: Cathy Johnson Sent: Monday, July 27, 2015 9:21 AM To: City Council; Patty Lent Cc: Andrea Spencer; Allison Satter Subject: Fiscal Impacts of Annexation At the City Council study session last week Councilman Runyon asked if additional car tab fees for the proposed annexation areas should be included in the fiscal analysis. Based on the population estimates in the study approximately$57,000 would be collected from the proposed annexation areas in 2015. In my opinion the most conservative approach would be to not include these fees for the following reasons: 1. The fees are approved for a six year period. There is no certainty that the tab fee will be renewed throughout the study term. 2. Historically the annual work plans approved by the Board have included contributions to capital projects. The amounts of those contributions have been determined on a case by case basis. Determining the remaining funds dedicated to operations would be difficult. 3. Any TBD revenues dedicated to operations in the Street fund would be offset by expenditures to carry out the work plan resulting in a net fiscal impact of zero. Because of these reasons we have directed the consultant to not include car tab fees in the projected fiscal impacts in the final report. Cathy Johnson Director of Financial Services City of Bremerton 345 6`h Street, Suite 600 Bremerton,WA 98337 360 473-5296 office ciohnson@ci.bremerton.wa.us 1