HomeMy WebLinkAbout07/15/2015 AGENDA ::
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CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360)473-5280
***AMENDED***
JULY 15, 2015
CITY COUNCIL MEETING AGENDA
1. BRIEFING: 5:00—5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. General Council Business
2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
A. Pledge of Allegiance
B. Invocation
3. POLICE DEPARTMENT—Police Chief Steven Strachan
A. Promotion of Rena Brown to Police Records Supervisor
B. Police Department Monthly Update �
4. MAYOR'S REPORT
5. KEDA BRIEFING —John Powers, Executive Director, Kitsap Economic Development Alliance
6. PUBLIC RECOGNITION
7. CONSENT AGENDA
A. Claims & Check Register
B. Minutes of Meeting —July 1, 2015
C. Minutes of Study Session —July 8, 2015
D. Appointment of Kristin Moerler as Senior Planner at Pay Band 11, Rate 6 of the 2015
Management, Professional, Confidential & Fiduciary Salary Plan
E. Interlocal Agreement for the 2015 Regional Aerial Mapping Project
F. Sewer Easements (with Thomas E. Weaver, Jr. and Dennis Sailor); and Access Easement
(with Maria Cunanan DDS PS) for Wastewater Improvements
G. Goods and Services Agreement with Sprague Mechanical for Backflow Assembly Tester
H. Ordinance No. 5280 to amend Chapter 3.36 of the Bremerton Municipal Code (BMC)
entitled "Contingency Reserve Fund"
I. Resolution No. 3247 to adopt updated Financial Goals & Policies for the City of Bremerton
J. Resolution No. 3248 to amend Resolution No. 3159 relating to an Interfund Loan to the
Gold Mountain Golf Complex Fund from the Equipment Rental Reserve Fund (ERR)
K. Memorandum of Understanding (MOU) with the Bremerton Police Officer's Guild to
eliminate the Master Police Officer Program; and establish the Civil Service Position of
Police Corporal
Continued on back...
�Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special
accommodations please contact the City Clerk at(360) 473-5323 by noon on the day preceding the Meeting.
8. PUBLIC HEARINGS
A. Public Hearing for Police Department local solicitation of the 2015 Edward Byrne Memorial
Justice Assistance Grant (JAG) Application
B. Public Hearing and Resolution No. 3249 to adopt the 2016-2021 Six Year Transportation
Improvement Plan (TIP)
C. Public Hearing to adopt the 2015 Community Development Block Grant (CDBG)Work
Program for the 2016-2020 Consolidated Plan
9. GENERAL BUSINESS
�A. Ordinance No. 5281 to submit "Proposition No. 1 — Public Safety Bonds" for the November
� 3, 2015 General Election
10. COUNCIL MEMBER REPORTS
11. EXECUTIVE SESSION
A. 15-Minutes to discuss Potential Litigation under RCW 42.30.110(1)(i) No action anticipated
12. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING.
�Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special
accommodations please contact the City Clerk at(360) 473-5323 by noon on the day preceding the Meeting.
BREMERTON CITY COUNCIL
MEETING SPEAKERS LIST
PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT
SO YOUR NAME CAN BE INCLUDED IN THE RECORD
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REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK
THANK YOU
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► Over G0,000 incidents a year
► Massive flow of documents, reports, ch�rges
for Courts and Public Disclosure Requests
► Rena Brown. Police Records Supervisor
�t�t��t��� ��n� � o � �
Jun ' 13 Jun ' 14 Jun ' 15
Reports 1051 9GG 908
Arrests 23G 17G 158
Dom. Violence ZG 2Z 28
DUI 16 8 2*
Mental Health 3Z 19 15
� *Most charged by WA State I'atrol
„��� ��nt �� �r�� ��c�� wr���
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Jun ' 13 Jun ' 14 Jun ' 15
Tresp�ss 15 1 G � 9
Theft 74 53 58
Shoplifting 1 G 1 G G
Vehicle Theft 13 14 4
Res. Burgl�ry 18 17 18
Non-Res. Burglary G 7 1 Z
Vehicle Prowling 17 25 12
DWLS 1 1 8 8
M�I. Mischief 34 28 19
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► Currently 14 Master Patrol Officers �MPOs)
► Negotiated many years �go- a form of
�onge��typ�y
► New agreement with guild- 9 positions
► Focus on perform�nce, merit and development
of our future le�ders
► Recommended by the LEMAP Audit in Z013
► Provides for account�ble supervision 24/7
► Rislc management
��w�s v��u�t��r�
� Started July 4- Fireworlcs checics in parlcs and
hancled out inform�tion
� More p�trols later in the week
� Gre�t feedbacic
� Vacation checics- BPD Website
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� ::�' The Victory Memoria( Temple, built in 1920 at a cost
� close to $100,000. Described as "magnificent" when it
t , :�� �ened the temple features 38 lon�ed�with Masoni�cr�e
lodge room. Brass p(ates decora
emblems adorn every doorknob.
i(l tour this historic building, hear history of Kitsap
nc lodges and their role in our community and enjoy
a buffet (unch on site.
$40 per person, $35 KCHS members
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��I � AMERICAN
KITSAP II S ; � FINANCIAL
e:��\61:Stl:�Gf:i:t\�I��;it ��� SOLUTIONS
B�EYERTON MLPBONBIOE
�� a local nonprofit credit counseling agen�y
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Buying your first home doesn't need to be so complicated...
Homeownership is in the palm of your hand with a
First-Time Home Buyer class
The City of Bremerton in partnership with Kitsap Conference Center and
American Financial Solurions is offering a free First TYme Home Buyers Class,
courtesy of HomeStreet Hometown Program,that will help you to prepare for
homeownership!And provide you a WSHFC certificate upon completion.
We invite you to join us as we cover the
following topics: �
• 'i'he home buying process
• Roles of the lender and the realtor
• Current state of the housing market
• Your down payment assistance options _
• Incentives for homebuyers
• Q&A with a Hometown mortgage expert
Where: Kitsap Conference Center,Oyster Bay Room
When:Saturday,July 25,8:30am-1:30pm
Parking and lunch included
� For more information or to register:
call the Hometown Hotline at 866.309.6790 or go to
www.homesteeet.com/FTH Bclass
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[xomestr�eet]A�nityLending FDIC ��
02015 HomeStme[,In<.Al]Righo Rcserved.HOMtSI'REfT nnd tAe HOMESfREC[
Hometown Home Loan Program LOGO nre regs[ercd bademorb oFHomcSlmt.lne.
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Friends of The Arc
. Huge Multi-Family Yard Sale
In The Arc Parking Lot .
Satu rda , J u ly 25, 2015 9AM
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� � ��'����,��--��;,_� S U N DAY, AU G U 5 T Z • 2:3 0 PM
-N�BK BAEMEI3TON PA�ADE FIELD
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BREMERTON HIGH SCHOOL
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Saturday, August 8th
2 PM Matinee
7 PM Evening
www.singkitsap.org 360-33T-SING
150013th Street
KiTS� C�MPUTi�iG �
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�t - ,�� ��-� SENIORS
www.KitsapComputingSeniors.org
Do- you need a new :home fo r a
computer you no longer want?
We w111 put i t to good use !
Working computers (Windows VISTA, 7, or 8, minimum 1 Gh processor
speed) are needed for our New Horizon's community outreach program.
Donated computers will have their hard drives scrubbed, be
refurbished and have Windows 7 or 8 installed (if needed).
Refurbished computer are given, at no cost, to qualifying low income
Kitsap County residents.
We can also use your monitor, keyboard, speakers and mouse.
We do not accept printers.
To donate a computer, contact Clint Geiger at 360-509-6712
GG "
Pas
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KCS is.a non-profit edutational�organization under IRS rule 501 (c)(3).
Donations may be tax deductible.
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Washington Avenue Community Boulevard Project
Traffic Alert
We recommend utilizing detour routes to avoid congestion near Washington Avenue between
5th Street and the Manette Bridge. Please see below graphics: Detours North of 6th Street and
Detours South of 6th Street. These detour route graphics are also available for download as a
PDF: Washington Avenue Detour Routes (PDF). Included on the graphics are recommended
exit patterns for high volume parking garages.
For weekly project updates and more information, please visit the Washington Avenue
Community Boulevard qroject webqage at http://www.bremertonwa.Qov/418/Washinqton-
Avenue-Communitv-Boulevard
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WAS H I N GTO N AVE . P ROJ ECT
i E C O N O M I C 2"d Quarter 2015 Economic Development Report
City of Bremerton
DEVELOPMENT April 1, 2015—June 30, 2015
ALLIANCE
BUSINE55 RETENTION, EXPANSION AND ATTRACTION (BRER)—Q2
Retain, Expand and Assist Primary Businesses in Kitsap County
Annual
BRER Assistance Q2 Qi YTD Total YTD°� Goal
Information research and referrals 55 98 153 77% 200
Companies assisted 29 37 66 44% 150
Visits and presentations 26 26 52 52% 100
Start-up assistance 4 3 7 23% 30
Early stage technology firms contacted 1 0 1 10% 10
Early stage technology assisted 1 0 1 2d% 5
--- - ------ - ----- -- � -- -..
� Early stage �
� Start-up technology !
' firms contacted Early stage �
assistance_.., �
� 4� �_`� j_`�technology �
assisted
i �/ i
� Visits and !
i presentations_-�--- '
22�o Information ;
i research and �
� referrals ��
47% �
�
,
I
� �
� Companies------- j
1 assisted !
� 25� BRER ASSISTANCE Q2 2015;
- --._. -------- - -- - ----- - . -------------------------------�---- ---- ------- -
{-- _
� �RER ASSISTANCE BY LOCATIOIV �
� ■BRE/PTAC ■Recruitment ■Inquiries&Reports �
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! '•..._.._._ _......... ....-- -_.._. --�- ---.._!.._.._..._. ----'---._. _..._.._._! �
I BAINBRIDGE ISLAND BREMERTON KITSAP COUNTY PORT ORCHARD POULSBO �
� I
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- - - ._.. .- - - - --------- - ... . i
Page � 1
l E CO N O M I C 2"d Quarter 2015 Economic Development Report
A D E V E LO P M E N T City of Bremerton
April 1, 2015—June 30, 2015
�� ALLIANCE
BUSINE55 ATTRACTION ACTIVITY
.. .. .
Q2 2015: lead from Comm.G; company seeking product support and marketing
6/26/2015 Tech Security efforts and looking at Kitsap for base.
q2 2015: PAS lead; company with east coast and Canada sites; may be interested in
6/15/2015 PAS 1 expansion site; composites
q2 2015: PAS lead;CA firm with small Bothell office seeking site NOT on Seattle side;
6/15/2015 PAS 2 potential site visit summer 2015
6/15/2015 PAS 3 42 2015: PAS lead;wants to bring fixed wing to WA
6/15/2015 PAS 6 Q2 2015: PAS lead; Irish firm considering expansion to WA for Boeing business
6/15/2015 PAS S 42 2015: PAS lead; French company that sought out KADA; possible expansion
Q2 2015: Econ Dev agency met at PAS that will work with clients interested in NW
6/15/2015 PAS 4 and pass them on
Q2 2015: site consultant seeking 50-70,000 SF space for retail;also seeking
6/2/2015 Large Retail incentives
Q2 2015:site consultant seeking existing 40,000 SF space for 400 seat call center in
6/i/2015 Coll Center 2015 Bremerton.Provided two spaces; referred to two brokers.
Site consultant seeking labor market data for client who has identified Seattle region
5/4/2015 Project West as candidate for 50,000 SF,200 FTE food manufacturing and prep operation
Q2 2015: lead from DOC for aerospace firm bidding on Navy project. Sites focused
on Kitsap and Redmond.Sent sites from Poulsbo, Bremerton, POB and Silverdale.
Site visit at company in Redmond to better determine site criteria.Awaiting RFP Q3
8/22/2014 Project Roncho 2015: met with company at PAS;determining if they will submit on MK48 RFP
OTHER RECRUITMENT ACTIVITY—Q2
• Attended Paris Air Show
■ 54 business contacts
■ 8 strong leads
■ 6 chalet visits
• Provided support and planning for SAME conference
■ Presented 3 sessions
• Participated in Port of Bremerton presentation to Taiwanese delegation
• Hosted or Presented at 9 PTAC classes
■ Contracting Coffee Hour(3)
■ Being a Subcontractor-Parts 1 and 2
■ Small Business Finance
■ Small Business Planning
■ Marketing to the Government
■ Overhead Prices
� Continued follow up FDI leads
• Continued#KitsapConnected Digital Ambassador Program
• Continued Kitsap promotion via news releases,twitter and Facebook
Page � 2
E C O N O M I C 2"d Quarter 2015 Economic Development Report
City of Bremerton
DEVELOPMENT April 1, 2015—June 30, 2015
'\ ALLIANCE
BUSINESS RETENTION AND EXPANSION ACTIVITY—SELECTED CASES
$ITE VISITS/COUNSELING SESSIONS:
NOTE:In the following posts, PTAC stands for Procurement Technical Assistance Center
�. ..- .
, Q2 2015: Business consultant with most clients outside Kitsap; referred to
5/26/15 Business Consultant il two other local consultant for potential collaboration and/or referrals
4/15/15 Education 15 q2 2015:attended Marketing to the government
Q12014:New business seeking assistance with government contracting.Provided SAM guide
and capability statement template.Attended January"selling to the Navy workshop';Ql:Site
visit with details on company goals and plans;seeking investment capital Ql 2015:
attended Jan Feb and March contracting coffee hour; reviewed capability
statement q2 2015:attended Being a Subcontractor class, part 1;attended
1/7/14 Technology 5 May contracting coffee hour Q3 2015:attended contracting coffee hour
Q4:Attended Government Contracting 101 workshop;provided names for potential on-site
locations for CTE director meetings Ql:followed up on inquiry regarding SAM and Small
Business status;attended Jan"selling to the Navy"workshop q2 2014:meeting re upcoming
RFP and best way to respond;follow up meetings re RFP as well as targeted research to
support RFP;Q3 2014:client notified KEDA they did receive bid!!!;research for new program;
provided link for previous research project Q3 2015:a5515ted Cllent Wlth Small
11/20/13 Education 5 business sub-contracting plan
Construction Services Q3:client attended PTAC workshop;answered PTAC questions Q2 2015:assisted with
8/14/13 38 SAM registration and referred to VetBiz.gov for SDVOSB certification
June:Attended PTAC class Govt 101 with emphasis on Woman Owned Business certification;
goal is to increase DoD contracts--currently only selling in Kitsap Oct:client requested review
of DIBBS contract;nnary�o fouowed�p Qz 2015: client ready to move from home to
small warehouse; conducting search for sublease. Referred to SBA lender to
purchase if no sublease found; attended May and June Contracting Coffee
6/6/12 Supplier Hours;43 2015:one on one assistance with capability statement
Met with client regarding business climate and needs.Follow up as directed by client;Oct:
follow up visit with client Q2 2013:follow up re growth and business development;q4:follow
up re continuing growth Q2 2014:meetings to work on transitions Q3 2015: met wlth
general contractor on new building project to assist with recruiting local subs;
9/15/11 Healthcare 1 also forwarded contacts for local internships
Met with client re business climate;growth needs. Follow up as needed Nov:follow up
meeting 44 2012:participated in focus group for client;Q12013:meeting with management
re trends and 2013 forecast Q2:PTAC assistance re lien holdings Q3:client participated in
briefing re regional climate Q2 2014:met with marketing dept.re social media and ways to
connect with KEDA's outreach Q3 2014:worked with client on community event;provided
referral for nonprofit research Ql 2015: provided input for resources to find new
clients including Alliance Q2 2015: input and assistance for event benefitting
9/9/11 Business Services 3 local business; attend Small Business Finance for Govt Contractors workshop
Page � 3
E C O N O M I C 2"d Quarter 2015 Economic Development Report
City of Bremerton
DEVELOPMENT Apri1 1, 2015—June 30, 2015
ALLIANCE
PTAC client 2012:Attended Kiewit Outreach event for EHW2;sent email re upcoming Walsh
construction bid seeking subs Attended Keyport Industry Day;counseled re business
succession planning Q12013:attended"selling to the Navy"workshop;met with Mary Jo for
general session;referred client to regional transportation center for small business cert Q3:
Met for follow up on status;reviewed talent needs;Q4:follow up on business plan and future
growth Q12014:Sent client info on new WA State Small Business certification in response to
prior inquiry Q2 2014:new staff member attended Govt 101 and line card class;follow up
with client re BidMatch and marketing/research;made arrangements for intro to Whidbey
Island small business folks;Introduced to prime contractor Q3 2014:attended being a
subcontractor parts 2 and 3 q4:worked with client on RFP and helped determine areas to
address Q12015: attended contracting coffee hour;forwarded info on SBIR
website"down"time;worked with client on SAM challenges and review of
capability statement.Attended Korte Outreach;Small MACC workshop;
attended Feb contracting coffee hour Q2 2015: attended April contracting
Professional Services 1 coffee hour; attended July contracting coffee hour Q3 2015: attended July
1/12/10 (2010) Contracting coffee hour a and b
OTHER BRE ACTIVITIES—Q2
� Presentations to business owner groups
■ Kitsap Commercial and Investment Brokers
• Working with NAVFAC NW for 2015 Industry Day on August 10
• Provided demographics and referrals for startups
■ Consultant
■ Bakery
■ Gaming Bar
• Provided data for following:
■ EEO on government contracts
■ Tech company list for Rep. Hansen
■ Top employers
• Helped coordinate three(3) Kitsap Business Forums
• Hosted or Presented at 9 PTAC classes
■ Contracting Coffee Hour(3)
■ Being a Subcontractor-Parts 1 and 2
■ Small Business Finance
■ Small Business Planning
■ Marketing to the Government
■ Overhead Prices
• Continued#KitsapConnected Digital Ambassador Program
• Continued Kitsap promotion via news releases,twitter and Facebook
• Continued updates of KEDA website, KEDA Facebook page, Pinterest boards and KEDA Twitter account
Page � 4
E C O N O M I C 2"d Quarter 2015 Economic Development Report
City of Bremerton
DEVELOPMENT April 1, 2015—June 30, 2015
ALLIANCE
MARKETING AND OUTREACH—Q2
-...._._.._..._._.____.._..--------------- -----��--•------._._....------------�-----.._. . .. . . ............----------.—....---...---------
-I �-----... _..._._----- --------... -- -- �
, KEDA Social Media Activity � ! KITSAPEDA.ORG U N IQU E �
; : � �
, zoo ---._._-__ _.__.._..--.--.----_.._........._.. __.._ ----. ..__. ._._._._..... ; � VISITS �
i � 3,867 �
' 100 ..._...._._..._._._.... ---�--�--.._..___......----------------• � � � 4,000
---. , _
; ; ; `� 3,732
; 0 ---�---------.�...-------..�_..__._._....__ ..----- �-• -- '•; I 3,600 �- -. _ _/ . _.
Facebook Linkedln Pinterest Twitter ! i I
! 3,400 .. - --- .. . �
■New likes/followers■retweets or shares � ': 3,200 � - �-- '
' � � 3;327 - �
� ■RePins ■comments � �, 3,000 - -- -- '�
__.._ _...
� ■Clicks to Web
� April , May June
� '
.
; � �-----
_ _ _.. ..
� - - ------- --- - - -
! Q2 Top Downloads ;
� � � i
� 2014KEDAAnnualReport � 75 ; Kitsapeda.org � � �
I � ' � j
I 20/20 Report � 93 I j I� , � ;
I i : ; ' ` . ! �
Invitation to bid-JR14034 i 96 ' � ; I i I
I ; I i ; � ; � ;
I 2015 KEDA Work Plan ; 118 I i ; �
` I. i f
i NAVFAC NW Prime Contractors List ! I , 119 ; I I � ; I
� � ' I 1 � �
� NAVSUP Presentation 2013 � 120 � I � �
I � I i I ; I I I
2013 Top Employers-Private 208 � � �
� � , f
I � ' � I I
� Seaport-e Info � � 238 i
, � � i , I i
i � ' �
i WA state rail map i i i 307 i
� �
� --- ---- -- -.. ... . ......— - ------ . -------- -- -- -- - - ---
i - ------- - ----.. .. I
, Kitsapeda.org Top Pages �
; �
� Blog � �176 i I f � � i � I
� Learn to be a successful subcontractor �; 188 � j I � ; j I I
i Trulife Acquires Company ��j 192 � ' � � i i j
� ; � i ; �
! PTAC — 262 i � � �, I �
; Life+Work + �380 � � � ; i ; � I
Kitsap Business Licenses and Permits � � � 434 � ! � i � ! i I
i Laborforce and employment � � 449 � I �
Events Calendar ` i 48o � � � , � I '
� i ; , ` � � �
; Contact Us � , 549 I ; ; , I !
Board of Directors ' , � � , � � � 1579 I ;
; �
Page � 5
�ualac�� �os u �D���
We are excited to �ave turned the corner and
�asse� ali o� our 6ui�c�in� ins�ections YAY���
Now we are testin� reci�es anc� �etting set to o�en on
�ric�a , ,� u� 1 �t�' at 3 :40
y �
Qur ��an is to 6e oPen �rom 3�.m.-mic�ni��t �junc�ay-T�urs�ays
3 �.m.-2:00 a.m. �ric�ays anc� �jaturc�ays
(Q�Posite o� Ni-Lo's �ours�.
We will 6e o��ering
,rish �ooc� ancl ��r�ost �ris� �ooc�
P�us a variety o� �evera�es incluc�in�
�joc�a PoP, Juice, Tea, Co��ee, �eer, anc� Wine.
�n �ric�ays (o�enin� nijht inc�uc�e�� we'�� �e ho�din� tra�itiona�
lrish 5tyle "C��eighs"
�hese are 6asicaily �irst come-�irst served oFen microFhone o��ortunities in our
�er�ormance s�ace. We encoura�e the individua� and sma�� ensem6�e �resentin� o�
stories, �oetry, c�ance, come�y, anc� music. P�ease si�n uP at the 6u��et to the �e�t o�
the music room when you arrive i�you �ave somethin� to s�are. Per-�ormers wi�� �e
�imitec� 1 5-20 minutes i� ot�ers are waitin�.
•
rl s e staurant
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3 : 00 m Frida Jul 17 2015
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Bremerton WA
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Group that will prioritize projects and carryout park beautification tasks � . . � . � . �� .
on a monthly basis. The group is requesting donations from local � �� .
businesses for project supplies and will provide coffee and pastries on _ � �. � �� ,
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To f in d a loca tion near you, ,���k�.� .
Call 360.473.4717 or go to USDA is an equal opportunity
www.bremertonschoois.orq employe�and provider.
Child Nutrition, Summer Food Program
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- 1�1:30=12 3:15-3:30 M=F Crownbill Elem. 1500 Rocky Pt Rd
- 11:45-12:15 3:15-3:30 M-F YMCA(East Bremerton)� 2261 Homer R Jones Rd
- 12-1230 '3:15-3:30 M-F Naval Ave(Boys'n Girls Club) 900 OLympic�Ave;.
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July 6. 2015-.1ulv 30, 2015
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- 12-12:30 - M, W,TFi Noliwood 385 Noilwood
. July 06, 2015-Au�ust 07R 20154 � . � , � � � -
Brkfst Lunch Snack Days �Park Locations Address � � . �
- 12-12:30 - M-F Blueberry��•also June 22nd&30th) 737 Sylvan Way �
- 12-12:30 - M-F Manette Park 1300 Vandalia �
- 12-1.2:30 - M-F Haddon Park lSth &Ford Avenue
- 12-12:30 - M-F Kievanis(•also lune 22nd) 17015th.Street �
. �uree 29,.2015 -lulv 23, 2015 � � � �
Brkfst lundh . Snack Days [,ocation Address. : .
- 12=12:30 - M,T, W,Th MVMS 240�Perry Avenue
JuIV 07. 2015 -Au�ust �1, 2015 � .
Brkfst Lanch Snack Days Lowtion � Address �
' - 11:45-12:00 - ruesdayson�y Downtown Bremerton Lib�ary 612 5th St .
Julv 13.2015-Jui}L29. 2015 � � � � � ' .
Brkfst Lunch Snack Days Location Add�ess .
�:45-8 11:30-12 - M-F Bremerton Hi�;�Schoo!�wsTicn�� 150Q 13th St
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9-9:15 12-12:15 - M,T, W,Th West Hills Elem.(Annex) 520 Nafional Ave�S
9-9:�5 12=12:15 - M,T, W,Th View Ridge Elementary 3Z50 Spruce St
vleafs must be consumed on site, no charges to children 18 years of age and�under. � : . � � �
To�find.the tocation and time of summer meal sites nearest you,call Family Food hotline at 1.888.4.FOOD.WA
t.888.436.6392 or ulww.parenthelp123.org or by.text tn Fi20DWA to 877-877.. - .
last revised May 18,2015
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Locations 8� Dafes
Bremerton Braneh June 22-August ?1 i 7om - 6pm
� 900 Olympic Avenue � Bremerton � 360.362.1854
8remerlon Teen Center lune 22— August 2.1 � Noon - bp►n
3102 Wheaton Way � Bremerton � 360.830.6947
Progmm Dafes m�e subjec/�o chmge.Cbbs nn716e cfosed Jufr 3.
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
� SUBJECT: Claims & Check Register Study Session Date:
COUNCIL MEETING Date: July 15, 2015
Department: Financial Services
Presenter: Shannon Corin
Phone: 473-5323
SUMMARY:
Approval of the following checks and electronic fund transfers:
1) Check#'s 364051 through 364422 and EFT's 15048 through 15139 in the amount of
$4,195,040.03.
2) Regular Payroll for the pay period ending June 30, 2015 in the amount of$715,351.46.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
AGENDA BILL �
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Meeting - Study Session Date: N/A
July 1, 2015 COUNCIL MEETING Date: July 15, 2015
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: Attached is a summary of the City Council Meeting on July 1, 2015.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): N/A
STUDY SESSION AGENDA: � No Presentation ❑ Full Presentation
STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Consent Agenda as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
Wednesday, July 1, 2015
The weekly meeting of the Bremerton City Council was called to order Wednesday, July 1, 2015, at
5:00 PM Itl COUf1Cll COflf@P@C1C2 ROOfTI 603 Of th@ NORM DICKS GOVERNMENT CENTER, 345 6th Street,
Bremerton, Washington, with Council President Greg Wheeler presiding. Council Members present
were Roy Runyon, Dino Davis, Jerry McDonald, and Leslie Daugs. Council Members Mike Sullivan
and Eric Younger were absent. Also present were City Attorney Roger Lubovich; City Clerk Shannon
Corin; Legislative Assistant Lori Smith; and Dave Sorensen, Information Services.
A CouNci�BRiEFiNG was held to discuss General Council Business at 5:00 PM in the Council
Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers.
The Pledge of Allegiance was led by Council Member Leslie Daups followed by the invocation
provided by Fire Chaplain Bill Martin of Abundant Life Foursquare Church.
MAYOR'S REPORT—Mayor Patty Lent...
• Pointed out the new "City of Bremerton" Tourism Gazebo currently on display in the lobby;
• Was proud to see the City of Bremerton honored with "The Governor's 2015 Smart
Communities Award for Outstanding Achievement in Creating Livab/e and Vibrant
Communities" in recognition of the Gorst Subarea Plan & Gorst Creek Watershed
Characterization and Framework Plan at the Association of Washington Cities Annual
Conference in Wenatchee last week; which was accepted by Director of Community
Development Andrea Spencer and Senior Planner Allison Satter;
• Proclaimed July 26, 2015 as the "25�h Anniversary of the Americans with Disabilifies Acf
(ADA)"; and invited Roxanne Brvson, Executive Director of Holly Ridge Center to accept the
proclamation, who then extended an invitation to the Council Members to "come out and play";
• Brought forward Fire Chief AI Duke to provide suggestions on how the community can have a
safer 4th of July, including a suggestion to view a public fireworks display;
• Looked forward to the kick-off of the Rock the Dock Summer Concert Series on the Louis
Mentor Boardwalk this Saturday, and then every Saturday through August 29;
• Invited families with young children to participate in the Fun at the Playgrounds Lunch & Drop-
In Program (for children ages 6 to 12) Monday through Friday—July 6 through August 7 from
11:00 AM to 12:00 PM at Blueberry, Haddon, Kiwanis and Manette Parks;
• Brought forward Kurt Wiest, Executive Director of the Bremerton Housing Authority who
invited the community to celebrate the 75'h Anniversary at an Open House on July 17;
• Announced the Annual Summer Brewfest will be on Saturday, July 18 from 12:00 to 6:30 PM
on the Bremerton waterfront; and
• Established there was need for one more family to host a Japanese exchange student this
summer from July 24 through August 20, so if interested, please contact the Mayor's Office.
PUBLIC RECOGNITION
Sunnv Wheeler, City Parks Commissioner, encouraged families to enjoy themselves and have fun,
but provided a reminder that it has a�ways been illegal to set off fireworks in City Parks; and also
encouraged families to take advantage of one of the several public firework displays.
Mike Walton, Community Relations Director with the Bremerton Family YMCA, reported it was
"summer camp time"; the Resolution Runs are still on-going; passed out several free passes to the
Dog Dash Fun Run; and reminded families that Military Date Night is still available for 4-hours on the
first Saturday of each month, except July Date Night will be on Saturday, July 11 due to the holiday.
Robert Parker supports the Council's direction to utilize CDBG funding in support of economic
development; but is hopeful they will continue to find grants and other funding to also support parks.
City Council Reg. Mtg. Minutes
Wednesday, July 1, 2015
Page2of3 �
Christine Snow informed the community that beginning in September, Kitsap Computing Seniors will
again be offering free computer classes at the Sheridan Park Community Center; they accept
computer donations; and more information can be found at http://kitsapcomputingseniors.orq/.
Vivian Henderson read a statement into the record to express her support for Council's decision to
pull the City of Bremerton out of the Kitsap Regional Coordinating Council (KRCC); and encouraged
more citizens to pay more attention to both KRCC and PSRC meetings.
CONSENT AGENDA
5A— Claims & Check Register: Regular Payroll for the pay period ending June 15, 2015 in the
amount of $783,301.47; and Retiree Payroll for the pay period ending June 30, 2015 in the
amount of $51,644.45
5B— Minutes of Meeting —June 17, 2015
5C— Minutes of Study Session —July 24, 2015
5D— Interlocal Agreement with Kitsap County for Reimbursable Work Performed by Kitsap County
Public Works and/or Equipment Rental
5E— Professional Services Agreement with Murray, Smith &Associates, Inc. for 2015 Water
Resources System Improvements
5F— Sole Source Purchase of a 2016 Ford F550 Maintenance Truck from Cobalt Truck Equipment
of Spokane, WA for the Storm & Sewer Division of the Public Works & Utilities Department
5G — Ordinance No. 5278 creating Section 2.19.040 of the Bremerton Municipal Code (BMC)
entitled "Warrant Officers"
There were no questions or comments from the public...
06:10:22 M/S/C/U (Runyon/Davis) Move to approve the CoNSENr AGENoa as presented.
GENERAL BUSINESS
6A— ORDINANCE NO. 5279 AMENDING CHAPTER 2.100 OF THE BREMERTON MUNICIPAL
CODE (BMC) ENTITLED "PUBLIC ACCESS CITIZENS ADVISORY COMMIITEE": Charleen
Burnette, BKAT Manager, explained that the proposed amendments to Bremerton Municipal Code
(BMC) Chapter 2.100 that established the Public Access Citizens Advisory Committee for Bremerton
Kitsap Access Television (BKAT), increases the membership from 9 to 12; and that member
representation would change three County Commissioner-appointed at-large positions to a
representative from each of the three Commissioner districts, add an education representative
appointed by the Mayor of Bremerton, and add representatives from the cities of Bainbridge Island
and Poulsbo, appointed by their respective Mayors. The Committee would meet quarterly:
September/December/March/June. Ms. Burnette also provided a brief PowerPoint presentation to
establish further clarification; and that she hopes the Board will begin meeting in September.
Robert Parker expressed several concerns, and was particularly surprised to learn that the Public
Access Citizens Advisory Committee hasn't met since 2010 since he was referred to them by the
BKAT Manager when he wanted to submit a complaint.
Douq Bear, Kitsap County Communications Manager, established that he is responsible for
managing the BKAT contract with the County, that he has been meeting with Charleen Burnette for
the last 6-months to update this document, and he encourages the Council to support it.
Mavor Lent explained that employees were lost during the recession so there were not enough staff
members for several years to keep the Committee going.
City Council Reg. Mtg. Minutes
Wednesday, July 1, 2015
Page 3 of 3
06:22:15 Motion was made by Daugs, and seconded by McDonald... Questions were asked by
Daugs, Runyon (also noting that Mayor Erickson of Poulsbo submitted comments that were included
in the record), Davis, and McDonald; with responses provided by Ms. Burnette, Mavor Lent, and Mr.
Lubovich...
06:38:11 M/S/C/U (Daugs/McDonald) Move to pass Ordinance No. 5279 amending Bremerton
Municipal Code (BMC) Chapter 2.100, entitled Public Access Citizens Advisory Committee.
COUNCIL MEMBER REPORTS
Leslie Dauqs was thankful for the opportunity to attend the AWC Annual Conference held in
Wenatchee last week, which she believes helps her to be a better Council Member; cautioned
everyone to have a safe 4`h of July; and offered her thoughts and prayers to Council Member Mike
Sullivan and his family; and looked forward to having him back soon.
Jerrv McDonald concurred with the sentiments expressed about Council Member Mike Sullivan; look
forward to the kick-off for the 2015 "Rock the Dock" Summer Concert Series on July 4`h when an
additional band will be playing at 8:00 PM; and asked for volunteers to staff the new City of
Bremerton Tourism Gazebo near the Boardwalk and reiterated that it was on display in the lobby.
Dino Davis also enjoyed attending the AWC Annual Conference in Wenatchee, but added his
concern for the families who lost their homes in the Sleepy Hollow fire that started soon after he had
left the area. He also implored the community to be safe and sane while celebrating the 4th of July.
Rov Runvon suggested that the new Gazebo could be set up on the Seattle side to encourage visits
to Bremerton -- Mr. McDonald noted "they were working on it. Mr. Runvon then shared photos
, taken during the 3� Annual Kitsap Water Trails event held last weekend; and added a reminder for
adults to be good examples for children by always wearing flotation devices when on the water.
Greq Wheeler announced on behalf of Council Member Mike Sullivan, that volunteers are needed for
the next Lions Park Monthly Work Party on Saturday, July 11 from 10:00 AM to Noon -- Mr. Davis
added that the reason they are encouraging the weed pulling is to avoid using chemicals near the
water. Mr. Wheeler then mentioned that he helped clean up Madrona Trails last Friday as part of
Kitsap United Way's "Day of Caring"; and encouraged Council Members Daugs and McDonald to
help promote the area, which he considered a "gem" in the middle of Bremerton.
With no further business, President Wheeler adjourned the Council Meeting at 6:50 PM.
Prepared and Submitted by:
� �
LORI SMITH
Legislative Assistant
Attest:
SHANNON CORIN, City Clerk
GREG WHEELER, City Council President
GW:SC:Is:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Study Session - Study Session Date: N/A
July 8, 2015 COUNCIL MEETING Date: July 15, 2015
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: Attached is a summary of the City Council Study Session on July 8, 2015.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): N/A
STUDY SESSION AGENDA: � No Presentation O Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Consent Agenda as presented.
COUNCIL ACTION: A rove ❑ Den ❑ Table ❑ Continue ❑ No Action
❑ PP Y
Form Updated 01/07/15
DIGITAL RECORDING
CITY COUNCIL STUDY SESSION MINUTES
Wednesday, July 8, 2015
A Study Session of the City Council of the City of Bremerton was called to order in the Council
Conference Room of the NORM DicKs GOVERNMENT CENTER, 345 6th Street, Bremerton,
Washington, Wednesday, July 8, 2015, at 5:00 PM, with Council President Greg Wheeler
presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry
McDonald, and Leslie Daugs. Council Member Mike Sullivan was absent. Christine Grenier,
Council Assistant, was present to provide staff support.
President Wheeler emphasized that the Study Session was open to the public but there would be
no opportunities for input or participation; and announced that approved items by Council will be
placed on the July 15, 2015 Council Meeting Agenda; or as indicated.
A. NO PRESENTATION PLANNED — The following items are budgeted ifems or subjects that
have been raised with the appropriate Council Committee Members...
1. Appointment of Kristin Moerler as Senior Planner at Pay Band 11, Rate 6 of the 2015
Management, Professional, Confidential & Fiduciary Salary Plan Consent Agenda
2. Interlocal Agreement for the 2015 Regional Aerial Mapping Project Consent Agenda
3. Sewer Easements (with Thomas E. Weaver, Jr. and Dennis Sailor); and Access Easement
(with Maria Cunanan DDS PS) for Wastewater Improvements Consent Agenda
4. Goods and Services Agreement with Sprague Mechanical for Backflow Assembly Tester
Consent Agenda
� 5. Proposed Public Hearing and Resolution to adopt the 201 fr2021 Six Year Transportation
Improvement Plan (TIP) Public Hearing
6. Ordinance to amend Chapter 3.36 of the Bremerton Municipal Code (BMC) entitled
"Contingency Reserve Fund" Consent Agenda
7. Resolution to adopt updated Financial Goals & Policies for the City of Bremerton Consenf
Agenda
8. Resolution to amend Resolution No. 3159 relating to an Interfund Loan to the Gold
Mountain Golf Complex Fund from the Equipment Rental Reserve Fund (ERR) Consent
Agenda
9. Proposed Public Hearing for Police Department local solicitation of the 2015 Edward Byrne
Memorial Justice Assistance Grant (JAG) Application Public Hearing
B. BRIEFINGS AND FULL PRESENTATIONS
10. Memorandum of Understanding (MOU) with the Bremerton Police Officer's Guild to
eliminate the Master Police Officer Program; and establish the Civil Service Position of
Police Corporal Consent Agenda
11. Proposed Public Hearing to adopt the 2015 Community Development Block Grant (CDBG)
Work Program for the 2016-2020 Consolidated Plan Public Hearing
Council recessed from 7:42 to 7.•47 PM...
City Council Study Session Minutes
Wednesday, July 8, 2015
Page 2 of 2
C. GENERAL COUNCIL BUSINESS
o Resolution to submit "Proposition No. 1 — Public Safety Bonds" for the November 3,
2015 General Election — Fire Chief AI Duke General8usiness
o Audit Committee Briefing (6/18/15 Meeting) —Chair Leslie Daugs
o Public Works Committee Briefing (7/7/15 Meeting) —Vice Chair Dino Davis
o. Public Safety & Parks Committee Briefing (7/8/15 Meeting) —Chair Leslie Daugs
o Lodging Tax Advisory Committee Briefings (6/15/15 & 6/29/15 Meetings)—Chair Dino Davis
o Other General Council Business was briefly discussed.
With no further business, President Wheeler adjourned the Council Study Session at 8:53 PM.
Prepared and Submitted by:
, �
CHRISTINE G NIER
Council Assistant
Attest:
SHANNON CORIN, City Clerk
GREG WHEELER, City Council President
GW:SC:Is:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Appointment of Senior Planner Study Session Date: July 8, 2015
at Rate 6, Pay Band 11 of Management, COUNC►L MEETING Date: July 15, 2015
Professional, Confidential & Fiduciary Salary Department: DCD
Plan 2015 Presenter: Andrea L. Spencer
Phone: 360.473.5283
SUMMARY: The Director of Community Development proposes to fill the vacant position of Senior
Planner with Kristin Moerler, a Bremerton resident who currently works as a planner for the City of
Gig Harbor. Ms. Moerler has extensive experience with project management and project lead for
large commercial site plans, subdivisions, shoreline and critical area review, SEPA compliance, and
design review. The Director has negotiated salary compensation with Ms. Moerler and proposes
making this appointment at Rate 6 of Pay Band 11. Pursuant to the appointment provisions
contained in BMC 2.50.032(a)this appointment above Rate 1 requires City Council approval.
ATTACHMENTS: Ms. Moerler's resume is on file with Human Resources
FISCAL iMPACTS (Include Budgeted Amount): None. The salary can be accommodated within the
2015 personnel budget for DCD.
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: � Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the appointment of Kristin Moerler as Senior Planner at Pay Band 11, Rate 6, of the
2015 City of Bremerton Management, Professional, Confidential & Fiduciary Salary Plan.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
........................................................................................
SUBJECT: Interlocal Agreement for the Study Session Date: July 8, 2015
2015 Regional Aerial Mapping Project COUNCIL MEETING Date: July 15, 2015
Department: PW & U
Presenter: Ned Lever
Phone: (360) 473-2398
SUMMARY: This Interlocal Agreement establishes the City of Bremerton's fair share contribution to
the regional aerial photography project sponsored by King County. This is a multijurisdictional effort
which results in significant cost savings to the City. The City will receive aerial photography that
encompasses the city limits, utility service areas and urban growth areas with a 6-inch pixel
resolution.
ATTACHMENTS: 1) Council Summary; and 2) Interlocal Agreement ,
FISCAL IMPACTS (Include Budgeted Amount): This project is included in the 2015 Engineering
Budget. The budgeted amount is $10,000.
STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve the Interlocal Agreement for the 2015 Regional Aerial
Mapping Project and authorize the Mayor to finalize and execute the agreement with substantially the
same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
COUNCIL SUMMARY
Aerial Mapping interlocal Agreement
Summary
The City of Bremerton has been participating with a consortium of governmental and
local agencies who wish to cooperate on a Regional Aerial Mapping Project(Project).
The Project area is currently being flown and the City will receive electronically updated
aerial photography for the entire City limits and service areas. The photos will have a 6-
inch resolution. These maps will be high-accuracy, high-quality imagery in standard
format and tiling as defined by the composite Area of Interest(AOI) for the City. (See
attached)
King County is managing the proj ect and has selected a contractor who has begun the
work. A project manager from King County is overseeing the day-to-day operations of
the contract and reporting to the Project Steering Committee(PSC).
This aerial mapping will update and supersede imaging from 2011 which is currently
being used for City projects and exhibits. Staff recommends this mapping be updated for
this use.
Fiscal Summarv
Total cost for the City of Bremerton is $8,336.76,which includes a $1,080.43
contingency amount. This is included in the Engineering budget for an amount of
$10,000.
, 2015 Regional Aerial Mapping
Council Summary
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2015 Regional Aerials Funding Agreement
This Funding Agreement(Funding Agreement) is entered into by and among the various
signatory parties (hereinafter"ParticipanY' or"Participants") who shall sign this agreement,
including King County, who shall be acting as Fiscal Agent on the project's behalf.
RECITALS
WHEREAS, the Participants to this Funding Agreement consist of a group of local governmental
entities, including counties, cities; State and/or Federal Governmental services agencies; tribes;
utilities; and private corporations, and
WHEREAS, this Funding Agreement , by authorization of the signing authorities within each
respective agency, tribe or private corporation, shall allow governmental, tribal and private
entities to make efficient use of their resources by cooperating with each other on a basis of
mutual advantage to meet the needs of local communities; and
WHEREAS, the purpose of this Funding Agreement is to permit the Participants to cooperate on
the funding of a regional orthoimagery project referred to as the 2015 Regional Aerials Project
(hereinafter"Project"); and
WHEREAS, the Project will include a structure for funding, governance, technical and
administrative management of the contracted vendors; will utilize vendor services for the
acquisition and production processing of orthoimagery and related aerial mapping; and will
utilize separate vendor services for quality control/quality assurance (QC/QA)of sampled
deliverables from the selected acquisition/production processing vendor; and
WHEREAS, agencies throughout the Pacific Northwest region regularly engage in joint
operations and provide mutual assistance through effective interagency cooperation,jointly
funding the Project will optimize the Participants' powers and resources as well as ensure a
standardized product for all Participants; and
WHEREAS, the Project will provide substantial benefit to the citizens of the participating
governmental agencies;
NOW THEREFORE, it is hereby agreed and covenanted among the undersigned as follows:
2015 Reg�onal Aer�als Fundmg Agreement Pagc I
Section 1. Agreement Definitions
As a precursor to being able to accurately define and describe the work to be accomplished as
part of the Project, the following definitions are provided relative to Agreement:
1.1. Acceptance or Accepted
Mutually accepted and approved by all parties, including the County, the Contractor, the Third
Party QA Vendor and (for imagery, related data or supplemental data)the Participant/s
receiving the deliverable
1.2. Acquisition Vendor
The contractor that acquires, processes, and delivers the Orthophotography and related
deliverables under the 2015 Regional Aerials contract
1.3. Acquisition Window
The period of time, defined by calendar dates, during which all flights and necessary reflights
should occur. Any additional flights and imagery acquisition outside of this window of time will
be allowed only through the conditions stated elsewhere in this Agreement
1.4. Aerial Triangulation (aka Aero-triangulation, AT)
Process using the Project's processed imagery, ground control, and airborne GPS data with
specialized software to create a block adjustment solution
1.5. Agreement
This contract(the Funding Agreement), including the recitals, main contract body, as well as all
reviewed, approved and mutually executed addendums, amendments and Counterparts.
1.6. Airborne GPS
Global Position Satellite hardware and software used in aircraft for determining the aircraft's
position in space
1.7. Area of Interest (AOI)
A polygon defining the area for which deliverables will be produced and a corresponding Esri-
shapefile polygon for each deliverable
1.8. American Society for Photogrammetry and Remote Sensing (aka ASPRS)
Also known as The Geospatial Information Society, ASPRS goals include promoting: the
ethical application of active and passive sensors, the disciplines of photogrammetry, remote
sensing, geographic information systems, and other supporting geospatial technologies.
ASPRS also sets some of the more commonly used aerial mapping accuracy standards in the
Unites States
1.9. CSDGM
Content Standard for Digital Geospatial Metadata —Documentation used to construct metadata
as established by the Federal Geographic Data Committee
1.10. Data Acceptance Testing (aka DAT)
Includes a range of defined workflows to perform Quality Assessment and Quality Control (QA/
QC) evaluation of processes and deliverables. These may be created, documented, updated
and/or performed by the County, the Contractor, the Third Party QA Vendor and/or the
Participants
201�Regional Aerials Punding Agreement Pagc 2
1.11. Digital Elevation Model (aka DEM)
A digital model or 3D representation of the earth's surface in a format useable for
orthorectification of imagery.
1.12. Digital Terrain Model (DTM)
An enhanced version of a DEM in the same format, but with greater detail to support the
maximum contour interval possible for the flight height, resolution etc.
1.13. Esri (aka ESRI)
GIS software firm who produces an open source spatial data format called a shapefile. This file
format is one of the most common GIS-related file formats in use currently.
1.14. Federal Aviation Administration (aka FAA)
The Federal Aviation Administration is the division of the Department of Transportation that
inspects and/or certifies civilian aircraft and pilots, enforces the rules of air safety, and installs
and maintains air-navigation and air traffic control infrastructure.
1.15. Federal Geographic Data Committee (aka FGDC)
A division of the US government that promotes the coordinated development, use, sharing, and
dissemination of geospatial data on a national basis.
1.16. FinalOrthophotography
Final Orthorectified, DAT-and County-approved imagery tiles.
1.17. Global Positioning System (aka GPS)
A means of providing location and time information, typically regardless of weather, based on
satellite-derived data.
1.18. Ground Sample Distance (aka GSD)
The distance between pixel centers as measured on the ground.
1.19. Inertial Measurement Unit (aka IMU)
An electronic device that measures and records an aircraft's velocity, orientation and
gravitational forces.
1.20. Infra-Red (aka IR or Ir)
The band comprising the Infrared spectrum, which unless colorized into a light spectrum visible
to the human eye, normally would be beyond the light range visible to humans due to its long
wavelength.
1.21. Issue Report
A report to be filed related to the acquired and/or processed imagery and related data, which
alleges a defect, concern shortfall, as compared to either the published specifications or the
accepted pilot test flight quality baselines for imagery and/or supplemental data.
1.22. Metadata
Data describing data. A record containing information about a spatial data set or discrete unit of
spatial data. The Federal Geographic Data Committee (FGDC) has published Geospatial
Metadata Standards that will define the metadata to be collected.
2015 Reg�onal Acnals Fundmg Agreement Page 3
1.23. Nadir
The point vertically beneath the camera center at the time of exposure, relative to the
gravitational pull. Note that this may or may not be equivalent to the center of the camera's field
of view depending on such factors as the aircraft's orientation.
1.24. Orthomosaic
The seamless collection of final Orthophotography that is tiled for delivery.
1.25. Orthophotography (aka Orthophotographic Imagery, Orthorectified Imagery or
Orthorectified Imagery)
Digital image that has the properties of an orthographic projection. It is developed from a
perspective aerial photograph by differential rectification to remove image displacements
caused by camera tilt and terrain relief.
1.26. Participant(s) or Project Participant(s)
Any town, city, County, utility, private company, tribe, or agency(at any governmental level)
who has joined in this collaborative project, for which King County is the Fiscal Agent. Joining
of the project as a Project Participant is finalized only upon signing of the participation contract
(known as the Funding Agreement, which provides the formal contractual relationship between
King County and the Participant.
1.27. Photogrammetric
Refers to the science of extracting map and surface-related information from photography
collected in a stereo geometric manner.
1.28. Pilot Area (in the context of Orthophotography)
Selected areas of Orthorectified imagery that must undergo and pass Data Acceptance Testing
before the remaining areas are processed into final Orthophotography.
1.29. Pilot Area (in the context of supplemental deliverables)
Selected areas of completed supplemental deliverable that must undergo and pass Data
Acceptance Testing before the remaining areas are processed into final deliverables.
1.30. RGBir Orthophotography (aka 4-Band Orthophotography)
Orthorectified imagery that contains 4 bands of spectral information at 16-bit.
1.31. Stereo Scans
Stereo Scans are raw imagery. Additionally all references to Scans or Stereo Scans shall be
understood to include the associated oriented world file. All preliminary Stereo Scans are not
required to be fully orthorectified but instead represent auto-correlated imagery prior to any
manual corrections, including such items as DEM reviews or updates; AT corrections; manual
production edits; insertion of break lines; etc.
1.32. Preliminary Orthophotos (Pre-ortho)
Draft, preliminary orthophotographs that are 'roughly' rectified with no additional processing
delivered for use by client prior to later delivery of final Orthophotography, and are not required
to pass Data Acceptance Testing
1.33. Project Participant (aka Participant)
A Project Participant is any town, city, County, utility, private company, tribe, or agency(at any
governmental level)who has joined in this collaborative project for which King County is the
Fiscal Agent. Joining of the project as a Project Participant is finalized only upon signing of the
2015 Rcgional Aerials Fundmg ngreement Page 4
participation contract(known as the Funding Agreement, which provides the formal contractual
relationship between King County and the Participant. See also, "Participant"
1.34. QA/QC (Quality Assessment/ Quality Control)
Processes and methodologies used in Data Acceptance Testing to determine whether products
or processes meet sufficient quality standards
1.35. Resolution
The native acquisition or final resampled pixel size of final Orthophotography, expressed either
in inches or feet
1.36. RGB (Red, Green, Blue)
The 3 color bands in an additive color model generally used for 3-band natural color
Orthophotography
1.37. RGBIr(aka CIR)
4-band color Orthophotography including both the standard RGB values as well as Infra-Red
1.38. Request for Proposal (aka RFP)
A solicitation for proposals, issued by an agency or company interested in a product or service,
to potential suppliers. The RFP generally will contain at a minimum a description of work to be
performed or product to be delivered and may also contain an initial list of potential business,
functional and/or technical constraints to be followed or other criteria to be met
(requirements.) Responding parties are generally requested to provide all required information
within the RFP and may also be allowed to provide additional information. The RFP will often,
though not always, result in one or more parties being awarded a contract related to the RFP
which contracts the party to deliver the services, products or other commodity to the agency or
company who issued the RFP
1.39. Shapefile
An open source geospatial vector data format for GIS software. It was developed by Esri, for
storing spatial and attribute data and allowing interoperability between Esri and other parties
GIS software products
1.40. Standard Imagery (aka "Standard Imagery and Related Data")
Standard Imagery refers to the developed and finalized Orthophotography delivered as part of
this project. The"and Related Data" in the context of Standard Imagery includes the Ground
and Airborne Control Plan, the Final Acquisition Report, the Seamline file, the Block
Adjustment Plan, the stereo scans (with World file), the developed and finalized DEM and any
other data created or produced during the production of the Standard Imagery
1.41. Statement of Work (aka SOW)
Formal documentation that defines and/or describes required deliverables, requirements, work
activities and processes of the project, along with the required timeline for key items associated
with a given project or contract
1.42. Supplemental Deliverable
Photogrammetric mapping products derived from final Orthophotography
1.43. Third Party QA Vendor
The Contractor that receives various deliverables in conjunction with or on behalf of the County
and Participants and performs detailed QA/QC DAT reviews of deliverables from the image
acquisition Contractor
201�Regional Acrials Fundmg Agreement Page 5
Section 2. PROJECT DESCRIPTION
The Project is an effort to bring together regional partners in and around King, Snohomish and Kitsap
Counties in order to acquire high-resolution aerial imagery and related GIS data for Participants at a
significantly reduced cost. Further, by obtaining all imagery and related data from a single vendor
during a single acquisition window, the project will create a single common, regional data baseline for
future collaborative, planning, disaster response and economic development purposes—to name a few.
Section 3. GEOGRAPHIC SCOPE
This project encompasses an area of western Washington spanning approximately 3,876 square miles.
Participating entities include approximately 100 cities, counties, tribes, state/federal agencies, first
responders, utility districts and private businesses, all participating in this regional cost-sharing GIS
collaboration. Geographically the Project area includes all or portions of King, Snohomish, Kitsap and
Pierce Counties.
Section 4. GOALS AND ANTICIPATED BENEFITS
The following goals and benefits are anticipated for the project:
4.1. Cost Savings
By leveraging regional collaboration, the Project expects to have a better overall negotiating
strength with vendors due to the Project area's overall budget, geographic size and number of
Participants. Also, duplicative costs(costs where previously 2 or more Participants previously
would have paid full vendor pricing for the same tile, expense or deliverable) are expected to
be substantially reduced. Further, in such a case where Area of Interest(AOI) overlaps exist
befinreen 2 or more Participants, under the Project's Cost Allocation Model (CAM), only a
proportional fraction of the normal vendor cost of an overlapping tile will be borne by each
Participant requesting that tile—thus creating further individual Participant savings. Through
the stronger negotiating position with vendors, the elimination of duplicative costs and through
the cost sharing mechanisms employed when possible, a significant reduction is expected in
each Participant's overall cost for obtaining such imagery and associated supplemental data.
4.2. Data Sharing
Additionally, through this Project all Participants will have obtained imagery and related data
from the same source, during the same overall 2015 flight window. Because of this,
Participants across the region will be able to more easily share data with other Participants.
Section 5. PROJECT DELIVERABLES
The Project is being undertaken to obtain the following deliverables:
5.1. Standard Imagery and Related Deliverables
The primary Project goal is to obtain Standard Imagery deliverables. This refers to high-
resolution orthoimagery(may include both natural color and near-infrared), as well as stereo
imagery models and supporting data.
2015 Regional Aenals Fund�ng Agreement Page 6
Note: Project costs for Standard Imagery deliverables listed above will be shared proportionally
where two or more Participants' Areas of Interest(AOIs) overlap, in turn reducing each
ParticipanYs financial commitment for these deliverables.
5.2. Supplemental Data Deliverables
The secondary Project goal is to obtain the ancillary data referred to herein as the
Supplemental Deliverables. Supplemental Deliverables include such items as data related to
impervious surface identification and categorization (transportation impervious, structure
rooflines, other impervious surfaces) as well as detailed contours and digital terrain models
(DTM.)These deliverables will be derived from the same industry best practices as used in
creating the Standard Imagery and Related Deliverables.
Note: Project costs for the optional Supplemental Deliverables will be borne solely by those
Participants choosing these optional products.
Section 6. VENDORS TO BE HIRED
The following external resources are to be hired, at a minimum, to support successful execution of the
Project and to help minimize any risks related to the successful delivery of project deliverables:
6.1. Primary Vendor(aka Acquisition Vendor)
One vendor, hereafter described as the Primary Vendor, will be responsible for the aerial
imagery acquisition and related data, as well as production processing and delivery of
orthoimagery and related products. This vendor also will be responsible for the optional
Supplemental Data processing and development into final deliverables.
6.2. Secondary Vendor (aka QA/QC Vendor)
One vendor hereafter referred to as the Secondary Vendor, hall hold primary responsibility for
performing quality assurance (QA)tasks, including quality control (QC) and related quality
validation of the submitted imagery, data and supplemental deliverables submitted by the
Primary Vendor. The quality control checks shall be performed by this vendor using a random
or similar sampling method. These efforts will be supported by and coordinated with any
supplemental testing performed by the Participant organizations.
Section 7. PROJECT PROCESSES AND PROCEDURES
The following section outlines the processes and procedures to be followed by the Project for selection
of the relevant vendors, definition of participant Areas of Interest(AOIs), date estimation, project
execution, tracking of defects, etc.:
7.1. Pre-Vendor Selection Documentation of Requirements and Specifications
The Project will develop a documented scope, technical specifications, and detailed
descriptions of vendor deliverables. This information will appear in the Request for Proposal
(RFP) documents to be published to perspective vendors as part of the vendor selection
process.
2015 Regional Aerials Funding Agreement Page 7
7.2. Requirements and Specification Explicitly Included in Vendor Contracts
The Project will include the documented scope, technical specifications, and detailed task
descriptions appearing in the RFP, or amended during vendor negotiations, within the
Statement of Work(SOW)of any subsequent contract.
7.3. RFP Process to be Utilized
Based upon 2012 participant feedback and lessons learned, this Project will utilize a Request
for Proposal (RFP) process rather than the previously-used Invitation to Bid (ITB) process. This
procedural change allows evaluation and selection of vendors based on qualifications rather
than strictly on pricing. It is believed that this should improve the quality of deliverables; reduce
schedule risk; reduce the overall project risk; etc. as compared to the 2012 Project.
Once the RFPs are published and vendor responses received, the vendor responses will be
reviewed and scored. Scoring criteria include a number of factors such as:
7.3.1. Ability to Deliver
Vendor's ability to deliver on the full project scope as defined in the RFP, Technical
Specs, etc.
7.3.2. Track Record
Industry track record with other large-scaled projects such as this Project.
7.3.3. References
References relevant to the project work to be done, with particular weight placed on
projects of similar scope, design, requirements, etc.
7.3.4. Available Resources
Available staffing, materials and equipment(including such items as aircraft, sensors,
staff, software, detailed sensor capabilities, etc.)
7.3.5. Agreeability to the proposed flight window
Availability for and agreeability to the requested flight window.
7.3.6. Experience level
Amount of organization and staff industry experience (both lead and line staff.)
7.3.7. Expertise
Perceived and documented expertise in this area.
7.3.8. Experience with other large collaborative projects
Experience with projects of similar size, number of participants and scope.
7.3.9. Overall pricing and value.
Pricing and perceived overall value will also play a role, albeit a smaller factor than in
the 2012 project's "Invitation to Bid" process.
7.4. Vendor Selection and Negotiations
Once ranked, negotiations with top two to three vendors will follow, with the goal of leading to a
successful contract(s) befinreen King County (representing the Participants as the Project Fiscal
Agent) and both the Primary(Acquisition) Vendor and Secondary(QA/QC) Vendors.
2015 Reg�onal Aerials Funding Agreement Page 8
7.5. Shared QA Process for the Evaluation of All Deliverable Types
Based upon the issues encountered in the 2012 effort, the 2015 project will instead utilize the
services of a competent, third-party vendor to take lead responsibiliry for sample-based testing
of all primary photogrammetric data elements (adequacy of survey control network, raw
imagery capture, analytical aero-triangulation solution, etc.) and standard imagery deliverables.
Due to cost, it was deemed that this vendor would not test every image but would test a
representative sampling of all deliverable types and general areas, with the test sample
percentage rate dynamically being determined throughout the project life cycles according to
the error rate detected. The Secondary Vendor will be responsible for testing and reporting the
Primary Vendor's Project deliverables against contract specifications. Additionally where
feasible they will assist in evaluating the key processes to be used by the Primary(Acquisition)
Vendor during the performance of their services, also to be performed using a general sample
test rate approach.
7.6. Participant's Imagery AOI by Tile Definitions
The Area of Interest (AOI)for each Participant is defined according to a predefined grid, by full
3000 x 3000-foot grid cells (tiles) represented by the shape file "idxp3000_2015.shp." This grid
applies uniformly to all Participants. These tiles are intended to be used for determining each
Participant's AOI and overlap calculations with other entities. However, all Project unit costs will
be stated as dollars per square mile. Each tile is approximately one-third square mile. The
exact conversion is 1 tile = 0.32238 square mile.
7.7. Participant Eligibility for Imagery Tiles
All Project Participants are eligible to identify as their AOI any tiles within the project's defined
subareas. At a minimum, all Participants will receive for their identified AOIs, primary
photogrammetric data elements(survey control nefinrork, raw imagery, analytical aero-
triangulation solution, etc.) and further eligible to include in their AOI any and all types of
Supplementary Deliverables as defined in the vendor Scope of Work(SOW)and included in
the vendor contract.
7.8. Smoothing of AOI Definitions
Prior to completion of flight planning, at the discretion of the TWG Chair, some adjustments
may be made to a Participant's proposed AOI if some 'smoothing' is required to adjust the edge
of a resolution area. For example, small gaps and irregular borders could be eliminated in order
to present a logical, cost-effective flying pattern. All resolution areas will be contiguous blocks
wherever possible and will be of sufficient size and appropriate geometry to meet practical
industry acquisition standards.
7.9. AOI Confirmation Required in Writing Prior to Signing Funding Agreement
Prior to a ParticipanYs signing of the Funding Agreement, the Participant will be required to
confirm acceptance of their AOI in writing. If the party signs and submits the Funding
Agreement without first sending documented confirmation of their defined AOI, their signature
of the Funding Agreement shall be deemed as inclusive of their formal acceptance of their
previously defined or described draft AOI as final. If such a party has not previously submitted
a draft AOI prior to the deadline for the signing of the Funding Agreement, their subsequent
imagery request shall need to be finalized at the earliest possible time, no later than 2 business
days after the deadline for signing the Funding Agreement(Note: no late participants are
2015 Regional Acnals Fundmg Agreement Page 9
allowed as part of the 2015 project—thus there is no option as occurred in 2012 for
participants to be treated as "Late Participants."
7.10. AOI Adjustments Following the Start of the Flight Window
After the beginning of final flight planning, no increase in a ParticipanYs AOI will be allowed if it
would change any Project Area resolution boundary.
Note: Participants may increase their AOI at any time during the Project so long as the
change does not modify any defined resolution boundaries.
7.11. No AOI Reduction Following Signature of the Funding Agreement
Once a Participant signs this Funding Agreement, no reduction in its AOI is allowed. Following
their Funding Agreement contract signature, a Participant may opt out of receiving any given
deliverable, but is still responsible for the cost of the deliverable.
7.12. Other Deliverables: Change Orders not Outlined Above
It shall be noted that any Change Orders which are not outlined above and which are issued on
behalf of a sole Participant or on behalf of a group of Participants not representing the whole of
all Participants, shall be priced separately within the respective Change Orders and all
associated costs specific to such Change Orders shall be borne only by the requesting
Participant or Participants.
7.13. Milestone Dates —General Provisions
All project milestone dates shall not be formalized until the acceptance by the PSG of the
Master Project Plan baselining. The baselined Master Project Plan shall encompass integration
and mutual formal acceptance and sign off by all vendors and the County(as Fiscal Agent for
the Project) of the final integration of the individual respective vendor project plans into the
County project plan, to create the baselined 2015 Regional Aerials Master Project Plan. Such
formalized dates shall be also subject to project re-baselining, pursuant to formal approvals by
the Project Steering Committee and Project Sponsor.
7.14. Milestone Dates — Purposes within this Agreement
Milestone dates will be used as described below as part of the cost calculations for all
Participants. If any milestone date ambiguity exists, the formal determination of the milestone
date in question shall, at the request of any Participant, be determined by a simple majority
vote of the PSG.
7.15. One Resolution per Tile
The Primary Vendor will create imagery of only one resolution for any given tile. Each tile shall
be defined as 0.25-foot, 0.50-foot or 1.00-foot resolution imagery. The Primary Vendor will fly
and create orthoimagery at that resolution to conform to boundaries provided by King County.
7.16. Determination of Resolution for a Given Tile
The resolution assigned to a tile is the highest resolution imagery requested by any Participant
whose AOI includes that tile. All Participants `buy in' to a tile at this resolution.
2015 Regional Aenals Fundmg Agrccmcnt Page 10
SPECIAL NOTE: It is critical that Participants are aware of edge effects along resolution �
boundaries and plan their processes for AOI definition, testing and acceptance criteria
accordingly.
7.17. Determination of Deliverables —Geographic Scope
Participants will receive deliverables for solely those tiles included in their defined AOI and/or
Supplemental Deliverables request, and as fully paid for according per this Funding
Agreement.
7.18. Payment adjustments
Every reasonable effort will be made by the Project to bill every invoice accurately and
completely to the best of its ability. It should be noted however, given the number of
Participants in this cost-sharing regional collaboration, that late-breaking decisions regarding
changes in participation by one or more parties may ultimately result in adjustments (usually �
very minor)to the final costing of other Participants. The Project team agrees to make every
reasonable attempt to mitigate the risk of this happening; however it asks that Participants be
flexible should minor, last-minute changes occur in either the Project ParticipanYs list or in AOI
definitions.
Section 8. PROJECT ROLES
The following roles are planned for the Project team:
8.1. PROJECT MANAGER
A PM shall be appointed by King County to manage the project.
8.1.1. PM Selection
King County shall appoint a King County Project Manager(PM), whose role shall be
to manage the overall project as well the vendors and contract(s) on an ongoing
basis.
8.1.2. Reports to Sponsor
The PM shall report to the Project Sponsor regarding all applicable matters, plans,
risks, issues, mitigations, votes, decisions, status and overall direction of the project.
8.1.3. Recommendations to the Project Steering Group (PSG)
The PM shall make recommendations to the Project Steering Group (PSG) on the
matters described in the associated PSG section below.
Note: The description, composition and duties of the PSG will be described in the
relevant PSG section below.
8.1.4. Accessible by Participants
The PM shall be as readily accessible as possible (based on meetings, tasks and
prioritization of work) via phone and e-mail by all Participants.
8.1.5. Employee of King County
The PM shall remain an employee of King County at all times, and King County shall
retain the right and duty to supervise the PM at all times.
2015 Regional Aerials Funding Agreement Page I I
8.1.6. PM Duties
The duties of the PM shall include
8.1.6.1 Form Subcommittees and Workgroups.
Form subcommittees and workgroups as needed by the Project and as
directed by the PSG, including a Technical Work Group (TWG), working
with Mike Leathers, King County GIS Data Administrator and Project
technical lead.
8.1.6.2 Facilitate Communication between the PSG and TWG
Coordinate with the King Counry GIS Center Data Coordinator and the
TWG on any technical issues requiring inpuUconsultation befinreen the
PSG and TWG.
8.1.6.3 Funding Agreement
Work with the TWG Chair to prepare the Funding Agreement.
8.1.6.4 Facilitate the RFP Creation and Advertisement Process
Coordinate with King County Procurement to 1) incorporate the SOW into
a RFP; 2) advertise the RFP in compliance with statutory and local
requirements; 3) address any RFP addendums; and 4) summarize
applicable decisions related to the RFP for review and approval by the
PSG.
8.1.6.5 Facilitate and Record the Ranking of RFP Respondents
Submit a written summary of review and ranking of RFP results to King
County Procurement to initiate contract negotiations with vendor finalists.
8.1.6.6 Facilitate Final Selection of Vendor/s and Subsequent Negotiations
Lead the project to conclude negotiations with a successful contract(s),
working with the PSG and King County Procurement.
8.1.6.7 Vendor Management
Manage the Primary and Secondary Vendor contract(s) on a regular
basis as required and provide direction and guidance to the Vendor(s)as
requested by the PSG. This is anticipated to involve management of the
Primary and Secondary Vendor to assist in ensuring all relevant contract
specifications and requirements are met.
8.1.6.8 Vendor Status Reporting
Report to the PSG and the TWG as necessary on Vendor progress.
8.1.6.9 Facilitate Tracking and Recording of Deliverables to Participants
Work with Mike Leathers and all Participants to track and record delivery
of all Standard and Supplemental Deliverables ordered by Participants.
8.1.6.10 Facilitate QA Defect Triage Meetings
Facilitate detailed QC/QA overall defect reviews and/or new defect triage
meetings as needed for accurate QA audit, remediation and reporting
purposes.
8.1.6.11 Facilitate the Change Order Process
Submit change order requests to the PSG for approval and submission to
the Vendor(s).
8.1.6.12 Facilitate Vendor Invoice Approvals and Disbursements
2015 Regional Aenals Fundmg Agreement Page 13
Submit Vendor invoices to the PSG and County, and direct payment of
invoices by the Fiscal Agent upon approval of invoices by the PSG.
8.1.6.13 Coordinate PSG Meetings
The PM will provide support for and participate in PSG meetings.
8.1.6.14 Coordination meetings between the PSG, TWG and Vendors
The PM, as a non-voting member of the Project Steering Group (PSG),
will provide coordination among the PSG, the TWG, and the both the
Primary and Secondary Vendors.
8.2. PROJECT STEERING GROUP
The Project Steering Group (PSG) shall be formed to assist in the leadership and decision
making processes of the Project.
8.2.1. PSG Composition
The PSG shall be comprised of no less than 5 and no more than 10 members. For
the 2015 Project, the PSG shall consist of a voting representative from each of the
following participating organizations: the City of Auburn, the City of Bellevue, the City
of Bothell, the City of Issaquah, the City of Kirkland, the County of King, the County
of Kitsap, the City of SeaTac, the City of Seattle, and the Counry of Snohomish.
8.2.2. PSG Chair
The King County GIS Center Manager, as the King County business representative,
will serve as the Chair of the PSG.
Note: as defined in the Project Charter, the King County Sponsor will oversee the
PSG and shall hold final approval authority on matters referred to the PSG for votes.
8.2.3. PSG Member Duties
The duties of PSG Members shall include:
8.2.3.1 Direct Substantive Decisions
The PSG shall direct the PM on all substantive decisions concerning the
work and shall review and take final action on the following specific items:
8.2.3.2 Approve the Funding Agreement
Approve the Project methodology and calculations of the Funding
Agreement(including applicable addendums and counterparts)
developed by the PM and TWG Chair.
8.2.3.3 Approve the Statement of Work
Approve the preliminary SOW jointly developed by the TWG and the PM
prior to issuance of the RFP.
8.2.3.4 Review and Approve the Vendor Selection Recommendations
Review and approve the final vendor recommendation/s published by the
King County project team regarding the most advantageous RFP
response that meets requirements of the SOW.
8.2.3.5 Receive and Review Status Reports regarding vendor performance
2015 Rcgional Acrials Funding Agreement Page 13
Review all reports from the PM for management of the respective vendors
and deliverables and provide applicable direction where deemed
necessary by the PSG.
8.2.3.6 Review and Approve the QA Plans
Approve the Quality Control/Quality Assurance(QC/QA)Work Plan
developed jointly by King County, the Secondary Vendor and the TWG.
8.2.3.7 Approve the sample QAIQC rates
Approve the sample QA/QC rates for upcoming testing which are
proposed by the QA/QC Secondary vendor based on current error
detection rates.
8.2.3.8 Review and approve QC/QA reporting
Review and approve QC/QA results developed and submitted by the
Secondary Vendor, including oversight of rejected deliverables and
approving the Primary and Secondary Vendor's timeline for redelivery.
8.2.3.9 Review and Approve Change Orders
Review and Approve Change Order requests, whether initiated by the
Vendor or by Participants.
8.2.3.10 Review and Approve Vendor Invoices
Review and authorize Vendor payments as submitted to the PSG by the
PM.
8.2.3.11 Develop administrative policies
Develop administrative policies necessary for proper functioning of the
PSG, and provide direction for the TWG and other ad hoc groups as may
be necessary.
8.2.3.12 Provide Project Assistance
Provide assistance as a group with tasks, activities or deliverables for the
Project as outlined in the Project Charter. These activities and
deliverables shall relate to tasks which contribute to the successful
delivery of the Project but which currently allocated staff do not have
available bandwidth to deliver. Alternately, the PSG may authorize
(subject to approval by the Project Sponsor)the hiring of additional staff
to perform these activities, or assign staff from their organizations on a
temporary support basis.
8.2.4. Appointment of an Alternate / Back Up PSG Member
Each representative of the PSG may appoint an alternate representative who shall be
empowered to act on behalf of the primary representative in their absence
8.2.4.1 Meeting Attendance by the Alternate PSG Member
Such an alternate may attend any applicable meetings on behalf of the
primary PSG member who appointed them and shall be deemed
attendance of all such meetings by the relevant organization.
8.2.4.2 Voting by the Alternate PSG Member
� Such an alternate may also cast a vote or votes on behalf of the PSG
- member in their absence, unless previously restricted by the Primary
PSG member who appointed them and as recorded in an email to the PM
in advance of any such vote.
2015 Regional Aerials Funding Agreement Page 14
8.2.4.3 Other Rights and Privileges of the Alternate PSG Member
Additionally, the PSG Alternate may act with all other rights and privileges
of a PSG member, subject to any restrictions placed on their role by the
Primary PSG member who appointed them, and as recorded in advance
in an email to the PM.
8.2.5. PSG Voting
The PSG will strive to make decisions by unanimous consensus. However, if
unanimous consensus cannot be reached, any PSG member may call for a vote.
8.2.6. PSG Meeting Votes
The following rules govem votes held during the monthly and/or ad hoc PSG
meetings; any joint PSG/TWG meetings; or by email:
8.2.6.1 Quorum required
No PSG meeting vote shall be held unless a quorum of PSG members
are present at that meeting.
8.2.6.2 Definition of Quorum
For the purposes of this project, a PSG quorum shall be defined as the
simple majority of all PSG members present or alternate members for
those organizations whose primary representative was unable to attend.
8.2.6.3 Majority Votes—Meetings held by Members in Attendance �
For all PSG votes held in-person, PSG votes wifl be approved by a simple
majority of the total number of all PSG quorum members or their formally
recorded alternates, who are in attendance.
8.2.6.4 Majority Votes—Meetings held by Members through Email
PSG votes shall be held by email for all instances wherein either a
quorum of PSG Members (or their designated and recorded Alternates)
are not in attendance. Additionally, any vote may be called by any PSG
member to be held via email during the discussion related to any pending
PSG vote or motion. As with in-person PSG Votes, all such votes shall be
decided by a simple majority of email votes cast and sent to the project
PM prior to any stated deadline which was provided in the email
describing the issues related to the vote and calling for PSG members to
cast their votes.
8.2.6.5 All PSG Members Invited to Votes
No PSG meeting vote or email vote shall be held unless the meeting
invitation or related invitation to cast a vote by email was sent to all
current PSG members prior to the vote.
8.2.6.5.1. Missed PSG Member Invitations
In the event that any members were missed in the
invitation, the formal result of any such vote shall not be
determined —or shall be formally recalculated, once all
members have been invited to cast their votes.
8.2.6.6 Recording of Votes
Any vote held during the course of a PSG meeting shall be recorded in
the Meeting Minutes.
2015 Regional Aenals Funding Agrcemcnt Page I S
8.2.6.7 Votes generally to be reiterated in email for tracking purposes
The preferred method for decisions made by vote during meeting
sessions shall be that the vote shall be formally repeated via email for the
purpose of records retention and tracking.
8.2.6.8 Record of votes retained
These email responses will be retained by the PM, initially in Outlook and
upon project completion, as part of the King County Electronic Records
Management System.
8.2.6.9 Voting records
Any vote responses not sent by a given PSG member to all other
members shall not generally be redistributed to all other PSG members
by the PM or other party unless a subsequent vote by the PSG members
has passed specifically requesting an full disclosure vote summary report,
which shall summarize the issue, any related context summary and all
votes cast and by whom.
8.2.6.10 PSG Vote Results Published
All PSG vote outcomes, once decided, shall be distributed via email to the
PSG; the PSG and TWG or the full Stakeholder Members Group as
applicable.
8.2.7. PSG Meeting Schedule
Meetings of the PSG shall generally be held per a regular, recurring monthly meeting.
Additional PSG meetings may be held on an as-needed basis. Meetings may be
scheduled at the request of the Project Sponsor, the Chair of the PSG, the PM, or by
a majority of the PSG members. The Chair shall be responsible for the logistics of
scheduling PSG meetings. Attendance may be in person or via teleconference.
8.2.8. PSG Meeting Attendance
The following shall define PSG members' attendance requirements for PSG
meetings:
8.2.8.1 Scheduled Recurring Meetings
PSG Members attendance shall be mandatory(either directly or through
their appointed alternate member) at the regularly scheduled monthly
meetings which have been scheduled no less than 2 weeks in advance.
No more than 3 meetings may be missed by any PSG member in any 12-
month meeting period.
8.2.8.2 PSG Meeting Attendance—Ad Hoc Meetings
Attendance by PSG Members at all other non-monthly meetings is highly
encouraged but shall be considered optional, and shall not count against
the "3 missed meetings" clause above.
8.3. TECHNICAL WORK GROUP
A Technical Work Group (TWG) shall be formed to provide input and recommendations on
key project decisions which have a technical component or key technical information involved
as an input to the decision.
2015 Rcg�onal Aenals Fundmg Agreement Page 16
8.3.1. TWG Group Open
TWG shall be an open group, with members joining or leaving at will as their
scheduled availability permits.
8.3.2. TWG Composition
The TWG shall consist of one or more representatives from each Participant. Any
PSG representative may also be a member of the TWG
8.3.3. TVVG Duties
The duties of the Technical Work Group (TWG)shall include:
8.3.3.1 SOW creation
Create SOWs for both the Primary and Secondary Vendors, and submit
these SOWs to the PSG for its approval.
8.3.3.2 Participation in vendor selection
Provide the necessary members, as chosen by the PSG, to participate in
the RFP vendor response review group. This group will review and score
proposals, summarizing their results for presentation by the PM to the
PSG.
8.3.3.3 Review and assessment of defect reports
Review quality assessment reports generated by the Project technical
assistance/Quality Assurance Vendor.
8.3.3.4 Tasks as directed by the PSG
Execute any other tasks as may be required by the PSG.
8.3.4. Calls for TVVG Votes
The TWG will strive to make decisions and/or recommendations by unanimous
consensus. However, if unanimous consensus cannot be reached, any TWG member
may call for a vote. If seconded, the vote will go forward.
8.3.5. TWG voting majority defined
Voting matters must be approved either by a simple majority of all members present
at a meeting, or if the matter is proposed by email, by a simple email majority of the
TWG members.
8.3.6. TVUG Meeting Schedule
Meetings of the TWG shall be held on an as-needed basis with a non-binding
attendance by members. Meetings may be scheduled at the request of the chair of
the PSG, the PM, or by a majority of the TWG members. The PM shall be responsible
for the logistics of scheduling TWG meetings. Attendance may be in person or via
teleconference.
8.3.7. TVUG Chair
The initial Chair of the TWG shall be the King County GIS Center Data Coordinator.
2015 Regional Acrials Funding Agreement Page 17
8.3.8. TV11G Chair to Provide Pricing
Following initial acceptance of the Funding Agreement by the PSG, the Chair of the
TWG shall populate the cost allocation model with required data to provide each
Participant with periodic cost estimates and final pricing per the methods and
formulas outlined in the description of the Cost Allocation Model outlined in
Addendum A of this document.
8.4. SUPPLEMENTAL RESOURCES
Supplemental resources shall include any additional staff not provided for elsewhere in this
document, but who are hired to assist with the successful delivery of the Project. All staff that
may be hired to supplement existing resources must first be approved by the PSG and/or
Project Sponsor and all Participants shall be readily notified should there be any impact to the
Participant pricing due to such a change.
8.4.1. Supplemental Resources — Potential Roles
Supplemental resources shall include but not be limited to any GIS experts,
photogrammetric experts, or project administrative staff that may be contracted or
otherwise engaged to assist the project on an as-needed basis.
8.4.2. Supplemental Resources —Activities and Oversight
The PM, in consultation with the TWG and/or PSG, may work with these
supplemental staff resources in order to meet any and all goals related to the Project.
Section 9. FISCAL AGENT
King County, acting as fiscal agent for the Project, shall assume the following responsibilities. These
tasks may be performed by any applicable staff within the County:
9.1. Fiscal Agent Duties - General
King County shall perform the following general fiscal agent tasks, to be executed by any
applicable staff appointed by the County:
9.1.1. Vendor Contract Management
Manage the vendor contract.
9.1.2. Maintain Project Funds
Maintain Project funds in the King County Imagery Reserve, a separate, non-interest-
bearing fund managed by King County GIS Fund 5481, to be disbursed as provided in
this Funding Agreement.
9.2. Vendor-facing Fiscal Agent Responsibilities —General
King County shall also perForm the following duties related to vendors:
9.2.1. Vendor Invoice Payment
Pay vendor invoices which have been formally approved by the PSG.
2015 Reg�onal Aerials Funding Agrccmcnt Page 18
9.2.2. Accounting and Tracking of Vendor Invoices and Payments
King County shall maintain an accounting of payments related to the vendors,
including:
9.2.2.1 Billing/invoices received from the Primary Vendor and Secondary
Vendor
9.2.2.2 Payments made to any vendor
9.2.2.3 Outstanding amounts still owed, if any
9.2.2.4 Unspent funds
9.2.2.5 King County shall provide a statement of this accounting to all
Participants at Project closure.
9.3. Participant-facing Fiscal Agent Duties
King County shall also perform the following duties related to Participants:
9.3.1. Participant Invoicing
Invoice each Participant in accordance with this Funding Agreement.
9.3.2. Calculation and Validation of Participant Pricing
Calculate and perForm reasonable validation of the cost for each Participant.
9.3.3. Billing / invoices issued to each participant
A record of all participant invoices shall be documented, maintained and reported
9.3.4. Payments made by each participant
A record of all participant payments shall be documented, maintained and reported
9.3.5. Outstanding amounts still owed, if any
A record of all unspent funds shall be documented, maintained and reported
9.3.6. Unspent funds
A record of all unspent funds shall be documented, maintained and reported
9.3.7. Applicable Participant Refunds
A refund of any excess amounts paid shall be made to Participants at project closure,
as necessary.
9.3.8. Reporting
King County shall provide a statement of this accounting to each Participant.
9.3.9. Disputes
Upon receipt of a notice of any record-keeping dispute related to Section IV, items 8
or 9 above, King County shall notify all relevant Participants and meet jointly with all
interested parties and the PSG members within two (2)weeks to resolve any record-
keeping dispute.
2015 Regional Acnals Fund�ng Agrecment Page 19
Section 10. FINANCIAL CONTRIBUTIONS BY PARTICIPANTS
The following section describes the general principle which directly relate to the financial contributions
of Participants taking part in the Project.
10.1. Signature Indicates Agreement to Pricing
By executing Counterparts, Section XIX of this Funding Agreement, each Participant agrees to
pay its required monetary contribution, as stated on the signature page, for all Standard and
Supplemental Deliverables for which they have contracted.
10.2. Participant Pricing —Initial Estimates
The initial pricing estimate for each Participant(exclusive of grant funds) shall be provided
once the Primary and Secondary Vendor contract prices plus any additional consultant fees are
set, employing the cost allocation model for Project deliverables as found in Addendum A.
Initial pricing estimates are provided for informational purposes only throughout the initial
Project period leading up to final execution of the Funding Agreement by all Participants, to
assist Participants with cost estimation purposes. Each pricing estimate iteration will be a best
effort attempt by the Chair of the TWG based on currently available information and shall be
considered non-binding.
10.3. Preliminary 2014 Cost Estimates —2014 Invoices
For the primary purpose of those participants requiring invoicing in 2014, one or more
Preliminary Final Pricing Estimates shall be generated during Q4 2014, depending on each
individual ParticipanYs required invoicing deadline. Each such estimate shall be considered
non-binding with regards to final pricing (as the finalized list of participants and AOIs will not be
determined until 2015), but shall also be a best-effort attempt by the TWG Chair to provide
pricing based on the latest available information available at the time the pricing estimate is
generated. An additional set of Secondary Final Pricing Estimates shall be generated during
2015, also to be based on a best effort attempt by the TWG Chair, utilizing the latest available
information.
10.4. Participant Pricing —QA Pricing Variable
As the QA vendor may be contracted according to a sliding scale, to be adjusted in accordance
with the error detection rate and related PSG approvals, the final Participant pricing may not be
known until Project completion. However, since a maximum expense cap would be established
in such a QA pricing scenario, the maximum QA inspection rate is not anticipated to exceed the
pricing estimates provided at the time of 2015 Participant invoicing.
10.5. Signature Represents Participant Commitment to Purchase
By signing this Funding Agreement, each Participant commits to paying its full contribution to
the King County Imagery Reserve Fund.
10.6. Funding Agreement and Related Invoice Milestones
The Funding Agreement, execution and Participant invoicing shall occur according to the
following process and milestones:
2015 Regional Aenals Funding Agreement Page 20
10.6.1. Funding Agreement Publication
The Funding Agreement will be distributed in email to all potential stakeholders/
Participants who have indicated their intent to join the Project.
10.6.2. Participant Review Period —Standard Deliverables
From the date the Funding Agreement is published to all stakeholders, the
prospective Participants shall have no less than forty-five (45)calendar days for
review, feedback and the potential joint creation with the County and Vendors of
Participant-specific Funding Agreement Counterparts related to the Standard Imagery
and related data deliverables.
Note: such Counterparts shall not cover the Optional Supplemental Data
deliverables, which shall always be defined through the Change Order process.
10.6.3. Funding Agreement Counterparts due date
The completion date for the initial draft of Counterparts shall be 30 calendar days
after the publication and distribution of the Funding Agreement to all Stakeholders. All
Counterparts shall be finalized with the County and Vendors by forty-five calendar
days following publication of the Funding Agreement to all Participants
10.6.4. Invoice Payment Period —Standard Deliverables
The invoice remediation period shall then begin. The invoice payment period end date
shall be published. This date and shall be no less than forty-five (45) calendar days
following the conclusion of the Participant review and Counterparts creation period.
Any qualifications or extensions to this date will be stated in the Counterparts to this
Agreement and shall be specific to the Participant executing that Counterpart.
10.6.5. Optional Supplemental Data deliverables invoiced and paid separately
For Supplemental Deliverables (whether new work or built upon an existing baseline):
the Project milestone representing the start of the development phase for their
Supplemental Deliverables (new work.)The specific dates for these payment-related
milestones shall be determined and agreed to by all parties (the primary and
secondary vendor, King County and the Participant requesting this work) prior to the
start of execution of such work
10.7. Participant Payments — Directed To
All payments to the King County Imagery Reserve Fund shall be made by check payable to
King County Finance, and sent to King County GIS Center, 201 S Jackson St, Suite 706,
Seattle,WA 98104, Attn: Katy Cressey.
10.8. Participant Payments —General Limits
Except for a contingency amount, as determined by the PSG, King County shall not collect
funds in excess of the amounts contracted with the Primary Vendor, Secondary Vendor and
any contracted orthophotographic consultant, unless the contract price has been amended with
a PSG-approved change order. All funds collected by King Counry shall be used solely to pay
contract costs.
10.9. Criteria for Refunds to Participants
Should there be an excess of funds, King County will notify the Participants and refund any
excess if greater than $10 if the affected Participant specifically requests the refund. Any
2015 Regional Aenals Funding Agreement P�Be��
excess not refunded shall remain in the Imagery Reserve Fund for use in subsequent regional
imagery acquisitions, until this Funding Agreement(or as amended) expires, at which time all
remaining funds will be refunded to the affected Participants.
10.10. Grant Funding Notifications to Fiscal Agent
If a Participant's contribution is made up in whole or in part of grant funds, the Participant
agrees to provide King County with a copy of the contract between itself and the grant funding
agency in order to assist King County and the PSG in complying with the requirements of any
such grant. The grant contract shall be provided as soon as possible, and no later than upon
signature of the Participant indicating acceptance of this Funding Agreement.
10.11. Other Participant Contributions
In addition to the fiscal commitment for purchasing the Standard Deliverables and/or optional
Supplemental Deliverables, Participants may, but are not required to, actively participate in the
Project as follows:
10.11.1.Become a TWG member
Participate as a member of the TWG. This may include assisting with any technical tasks or
activities which assist in the successful completion of the Project.
10.11.2.Ad hoc participation in project tasks
Assist in any other ad hoc or planned work group.
10.11.3.Assist in QA/QC work
Perform any supplemental QA/QC of their own deliverables, either in conjunction with or in
addition to the work being performed by the QA vendor.
10.12. Hardship or other Potential Discounts
At the discretion of the PSG, a hardship or other discount may be offered to certain parties
under certain scenarios, when it is deemed in the best interest of participants as a whole and/or
when it is deemed to be to the general benefit of citizens across the region. All such discounts
would be allowed on a case-by-case basis and any such discount must be voted on and
approved by the majoriry of the PSG membership. These discounts shall be limited in nature
and are only intended to be only applied to a small percentage of participants.
As with all such votes, the result of such votes shall be recorded and retained by the PM.
10.13. No Sales Tax Applied
No sales tax will be applied to any Project deliverable or service unless required by law.
Section 11. LICENSING OF DATA
The following license rights, restrictions and terms shall apply to all Participants.
11.1. License Scope
All Participants are restricted to the use and, where applicable the redistribution to applicable
parties, of those Areas of Interest paid for by the Participant. Such areas are restricted to the
areas paid for by the Participant and as defined in their respective shape files which have been
submitted and confirmed for both the Standard Imagery and the Supplemental Data project
phases, except where modified under the section defining the permissions for"Mosaics."
2015 Rcgional Aerials Fundmg Agreement Pagc 22
11.2. Standard Imagery and Deliverables — Licensing Terms
The following standard license terms shall be the default for all Participants not specifically
excluded per prior precedence and notation of exclusion later in this section:
11.3. Standard Licensing Terms
Unless specifically requested at the inception of the project, all Participants shall be subject to
the standard licensing terms as defined in the Vendor Agreements. The following rights and
restrictions shall apply to all participants not previously exempted in the 2012 project:
The default terms shall apply to all Standard Imagery and Related Data shall be licensed from
the vendor.
11.3.1. Use by Organization, Contracted Parties
The default license terms shall allow for the use by the Participant for its own
business purposes and for any and all business purposes of any external parties with
whom it has contracted with for the development of products or the development
and/or provision of services. Additionally, it may redistribute to private individuals for
non-commercial purposes only
11.3.2. Duration of use by Contracted Parties
The right of use for the data by such externally contracted parties shall be restricted to
the duration of said contract, and external parties shall be required to erase, destroy
and otherwise remove all instances of that data upon termination of the contract or
completion of rendering the contracted service or services to the Participant.
11.4. Joint Ownership Licensing Terms— Limited Parties Grandfathered from 2012
The following terms shall apply solely to those parties grandfathered for 2015 based solely on
the grounds they have been grandfathered into joint several ownership of data, with the
vendor, based on their ownership negotiated in 2012. No other parties may be added to this list
for the 2015 project due to prearranged terms with the acquisition vendor, required to reach an
agreeable price point which was acceptable to all parties.
11.4.1. Group grandfathered from 2012
A limited set of Participants previously exempted under the 2012 Agreement shall be
allowed to retain jointly unrestricted ownership of the data and imagery, shared with
the Acquisition Vendor, specifically and solely limited to their defined and purchased
Area of Interest, per their defined shapefile recorded with the Project's records.
Geographic scope
11.4.2. Geographic Scope
Such unrestricted use shall not extend beyond their AOI, as with all licensing terms.
11.1.1.1 Joint ownership with the Acquisition Vendor
Under these terms, the Participant shall own the data and have full usage
rights,jointly and severally useable for all purposes by both the
Participant and the Acquisition Vendor.
11.1.1.2 Public Disclosure where applicable
Additionally, under these terms such permissions may require the
Participant to support the requirement for redistribution under relevant
Public Disclosure laws.
2015 Regional Aerials Fundmg Agreement Page 23
11.4.3. Vendor Ownership/ Full Usage Retained
Under both of the preceding licensing terms above, the vendor shall retain full and/or
joint several ownership for all Project deliverables and data, including but not limited
to the full right for re-use, resale and/or development without chargeback or any other
cost to the vendor, by any or all Participants, for any and all purposes, including for
resale to any other clients, including other Participants.
11.5. All Supplemental Deliverables
The following stipulations shall apply with regards to Supplemental Data licensing:
11.5.1. License terms to be negotiated for Supplemental Data
Regarding the licensing or ownership of all optional Supplemental Data deliverable
purchased by each Participant, such shall be subject to whatever licensing rights are
agreed to by the Participant, King County as Fiscal Agent, and the Acquisition
Vendor. All such terms shall be explicitly documented in the relevant Change Order
describing any authorizing the development and delivery of the relevant Supplemental
Data.
Section 12. ADDITION OF PARTICOPANTS
No new Participants may be added to the Project following execution of the contract with the
Acquisition Vendor, which occurred on March 11�h, 2015. Any parties interested in obtaining the
imagery, vector, or other project-related data deliverables shall be referred to the Project's Acquisition
Vendor for potential purchase, at a price which they shall separately negotiate with the vendor
independent of the Project.
Section 13. FINALIZATION OF PROJECT EXTENTS, RESOLUTION AREAS
The following terms, dates and milestones shall apply to the setting of both overall project extents and
the setting of resolution boundaries.
13.1. Requests to Expanding Project Extents
Prior to the Project milestone marking the initial freeze of the overall Project area extents and
resolutions boundaries, potential Participants may request of the PSG that their AOI be
included in the Project extents even if some or all of the AOI would result in an expansion of
the initially planned Project area. Any such Project area expansions however must be
approved by the County and the PSG.
13.2. Requesting Tiles by Resolution
Further, they may request any resolution boundaries they wish, with the caveat that the final
captured and billed resolution will be based on the highest resolution for any given tile
requested by any participant as outlined elsewhere in this agreement.
13.3. Timeline for the Freeze of both the Project Extents and Resolutions Boundaries
The following terms shall apply to the freezing of the Project extents and resolution boundaries:
13.3.1. Date for Freeze of Project Extents and Resolutions
The date for finalization of the Project extents and resolution boundaries will be
published in email to all Participants no less than thirty (30)calendar days before the
extents and resolution boundaries are finalized.
2015 Regional Acrials Funding Agreemcnt Page?4
13.3.2. Participation After Finalization of Extents and Resolution Boundaries
Once the freeze of the Project extents and resolution boundaries occurs, any new
potential Participants'AOIs and resolution definitions must both fall fully within the
existing areas established for the Project and be congruent with the existing
resolution boundaries.
13.3.3. Exceptions to these Rules Solely Allowed per Vote of the PSG
Any requests for exceptions to these restrictions must be passed by a majority vote of
the PSG and will be based on various factors, including but not limited to the benefits
to other Participants with regard to pricing, etc. gained from the additional revenue for
the new Participant joining the Project. The PSG holds all approval or rejection rights
in this regard, subject to the standard final decision authority of the Project Sponsor.
Section 14. INDEPENDENT CONTRACTOR
Seroices provided by King County under this Funding Agreement are those of an independent
contractor. Employees of King County are and will remain employees of King County. Employees of the
other Participants are and will remain employees of their respective Participants. Nothing in this
Funding Agreement shall be construed to render the Participants partners or joint venture members.
Section 15. INDEMNIFICATION
Each Participant shall defend, protect and hold harmless the other Participants from and against all
claims, suits and/or other actions arising from any negligent or intentional act or omission of that
Participant's employees, agents and/or authorized subcontractor(s)while performing this this Funding
Agreement.
Section 16. AMENDMENT
The Participants may amend this Funding Agreement by means of a mutually accepted Counterpart or
Counterparts. Such amendments shall not be binding unless in writing and signed by personnel
authorized to bind each of the Participants.
Section 17. CHOICE OF LAW AND VENUE
This Funding Agreement shall be governed by the laws of the State of Washington, both as to
interpretation and performance. Any action at law, suit in equity or other judicial proceeding for the
enforcement of this Funding Agreement shall be instituted only in a court of competent jurisdiction in
King County.
Section 18. INTEGRATION CLAUSE
This instrument, along with the associated Appendices, embodies the entire agreement of the
Participants with respect to funding of the relevant Project contracts and share costs. There are no
promises, terms, conditions or obligations other than those contained in this Agreement. This
Agreement supersedes all previous communications, representations or agreements, either oral or
written, between any Participant and King County.
Section 19. TERMINATION CLAUSE
In the event that King County decides not to hire a vendor, this Funding Agreement will terminate and
all Participants will receive a full refund of their contributed funds.
2015 Regional Aenals Fundmg Agreement Page 2�
Section 20. NO ASSIGNMENT
The Participants shall not subcontract, assign, or delegate any of their rights, duties or obligations
under this Agreement without the express prior written approval of King County.
Section 21. DISPUTES
In the event that a dispute arises under this Agreement, the Participants shall endeavor to resolve the
dispute in an amicable manner by direct discussions. The Participants may elevate the dispute to the
PSG for resolution. If not resolved by the PSG by mutual agreement, then the Participants may engage
in alternative dispute resolution by mutual agreement. No Participant waives its rights to seek legal
remedy in the jurisdiction and venue stated in Section 17.
Section 22. NOTICES
All notices and other communications shall be given to the PM and all notices and other
communications to the other Participants shall be given to the PSG member for each Participant.
Notices shall be given in writing and shall be sufficiently given and shall be deemed given three (3)
calendar days after the date by which the same has been (a) mailed by certified mail, return receipt
requested, postage prepaid, to the mailing address shown adjacent to the signatures of the Participant
to whom it is addressed or(b) sent by email, with adequate proof of receipt retained by the sender, to
the email address shown adjacent to the signatures of the Participant to whom it is addressed. Any of
the Participants may, by notice to all other Participants, designate any further or different addresses to
which subsequent notices or other communications shall be sent.
Section 23. EFFECTIVE DATE; TERM
This Agreement shall take effect immediately following its execution by each Participant,
notwithstanding the fact that not all Participants may have executed their agreements, and shall expire
at the end of December 31, 2016, unless terminated sooner. PROVIDED, however, that a Participant's
obligations after December 31, 2014, are contingent upon local legislative appropriation of the
necessary funds for this specific purpose. This Agreement may be amended to allow it to be used for
subsequent coordinated data collection efforts, including, but not limited to, future orthoimagery
acquisitions.
Section 24. SEVERABILITY
The invalidity or unenforceability of any provisions of this Agreement shall not affect the validity or
enforceability of any other provision of this Agreement, which shall remain in full force and effect.
Section 25. COUNTERPARTS
This Agreement may be signed in several counterparts, each of which shall be an original, but all of
which together shall constitute the same instrument.
Comment: Upon Final Invoicing, each Participant will be provided with its unique COUNTERPARTS
page. Besides the signature block the Counterparts page (or pages) shall contain:
a) Any licensing option which is being requested by the Participant that is different than the default
licensing terms outlined previously in this document
b) Any other terms to be included, modified or amended as required by the Participant's policies,
applicable ordinances or laws within their jurisdiction or geographic area.
2015 Regional Aerials Funding Agreement Page 26
c) Cost generated by Cost Allocation Models for all costs listed below
d) Specific payment terms for those Participants not using the procedures stated in the main body of
this Agreement.
The Funding Commitment information from each Participant will be summarized in a
report distributed to all members of the PSG.
Name of 1. Funding 2. Funding 3.Shared 4. Individual Funding
Participant Commitment: Commitment: Participant Participant costs Commitment:
Standard Supplemental Costs TOTAL
Deliverables Deliverables
ima e
City of
Bremerton $3,519.73 $0.00 $4,763.58 $53.46 $8,336.76
1. Note: Item 1 costs shall include the ParticipanYs Standard Deliverables (base cost), plus the
applicable Project contingency fee based on invoicing date (15%total if invoiced partially or fully
in 2015; 25%for those parties who require projected full invoicing in 2014)
2. Item 2 costs shall include the Participant's Supplemental Deliverables (base cost plus the 15%
project contingency fee)
3. Item 3 costs shall include all shared Participant costs
4. Item 4 costs shall include all individual Participant(non-shared) costs specific to that Participant,
such as shipping charges
5. Funding Commitment TOTAL is the sum of Items 1 through 4
Section 26. 2015 Regional Aerials Agreement Acceptance
(NOTE: this section commits party to acceptance of all terms and conditions within this
contract, including its Addendums):
Approved as to form only by Date
Participant Organization
Participant Address
Participant Signature Date
Participant Print Name
Print Participant Title
2015 Reg�onal Aerials Funding Agreement Page 27
Addendum A
2015 Regional Aerials Project Cost Allocation Model - Overview
Two Tvaes of Deliverables
There are 2 types of deliverable components for the 2015 Regional Aerials Project Cost Allocation
Model.
Component 1 deliverables are the Imagery and its supporting deliverables. This component affects all
Participants.
Component 2 deliverables are the Supplemental Data deliverables (digital terrain model (DTM),
contours, impervious surface layers and others.)This component affects the costs for only those
Participants who decide to also request these optional products.
The costs for both deliverable component types listed above may be affected by cost-sharing, either
directly or indirectly. Cost sharing is determined by overlaps in each ParticipanYs Area of Interest(AOI)
and other factors. The cost-sharing impact is generally much more significant for the imagery
component than for the Supplemental Data component due to the way that AOIs and deliverable
footprints are defined for each, the unique specifications and requirements typically provided for each
Supplemental Data Change Order; and the fact that few Participants request the optional Supplemental
Data deliverables.
Six Proiect Staaes Defined
The Project will be executed in six stages. While these stages in some cases may have some degree of
overlap based on resources and general vendor resources, they are organized in this Agreement as
follows:
Stage 1 —Planning and Preparation
Stage 1 consists of all preparatory Project work related to the initial flight window as well as high level
planning for all later stages. Stage 1 deliverables are required for the development and delivery of all
Standard Imagery and Related Data being requested by all Participants and as such, Stage 1 costs
shall be borne by all Participants based in proportion to their AOI and any related cost sharing factors.
Stage 2—Imagery and Data Acquisition —Flights
Stage 2 begins with the start of the flight window and includes the full flight window as well as the post-
flight-window Preliminary Deliverables work, QA validation and any other required re-work related
specifically to "Component 1: Imagery and Related Deliverables. Stage 2 deliverables are required for
the development and delivery of all Standard Imagery and Related Data being requested by all
Participants and as such, Stage 2 costs shall be borne by all Participants based in proportion to their
AOI and any related cost sharing factors.
Stage 3—Development, QC and Delivery of all Standard Deliverables
Stage 3 consists of the analytical aero-triangulation and other production processing work which shall
be done by the vendor to provide all standard imagery and related deliverables. Stage 3 deliverables
are required for the development and delivery of all Standard Imagery and Related Data being
requested by all Participants and as such, Stage 3 costs shall be borne by all Participants based in
proportion to their AOI and any related cost sharing factors.
Stage 4—Supplemental Data—New Data (not built upon an existing baseline)
2015 Reg�onal Aerials Fundmg Agreement Page 28
Stage 4 consists of the period in which work is being done for any Participants related to New
Supplemental Data and Deliverables. All such Stage 4 Supplemental Data work shall be outlined in
Participant-specific Change Orders, with each Change Order having its own pricing. As such, the costs
related to work in this stage shall be borne by each Participant requesting such work.
Stage 5—Supplemental Data Built Upon an Existing Baseline; DTM and Contours
Stage 5 consists of the period in which work is being performed related to deliverables for
Supplemental Data built upon an existing baseline. This stage also shall include all work related to DTM
and contours. All such Stage 5 Supplemental Data work shall be outlined in Participant-specific Change
Orders, with each Change Order having its own pricing. As such, the costs related to work in this stage
shall be borne by each Participant requesting such work. At the discretion of the County(as Project
Fiscal Agent), the Acquisition and QA vendors, the work in Stage 5 may be done concurrently with
Stage 4.
Stage 6—Project Closure
Stage 6 shall consist of all project closure activities, including such work by the County and vendors to
ensure all final deliverables have been received; final data archived and indexed for future access;
vendor invoices processed; post-project"Lessons Learned" and similar analyses completed; and final
status reporting to all Participants done.
Costs, Milestones, Continqencies and Commitment Dates for Participation
Total Cost
As you will see in the sections below, there are a number of more detailed scenarios and factors such
as type of data; whether the work is "new work" or"based on previous baseline"; etc. which can
influence a Participant's final cost. However, the following genera/principles, which apply to all
Participants, are outlined below to provide clarity on the overall milestones, required steps, deliverables
and financial commitment that apply to the majority of Participants.
Please note that a ParticipanYs Total Project Cost will be the total of all Shared Costs for all phases,
plus the specific costs related to Component 1 (the Imagery and Related Deliverables) section plus,
where applicable, Component 2 (the Supplemental Data and Deliverables.)
Note: It is expected that not all Participants will choose to request Supplemental Data Deliverables and
some Participants therefore may have no costs associated with Component 2: Supplemental Data
Deliverables
General Cost Principles
Calculation of Shared Costs
All Shared Costs Calculated by Phase
All shared costs will be calculated by Project stage as defined above and as applicable to only those
Participants to whom each stage applies.
"Stage Multiplier" Calculation
For the purposes of cost calculations of individual Participants, each stage shall have a proportional
"Stage Multiplier" percentage calculation applied to it, determined by the amount of calendar time spent
on that phase as a percentage of the overall projected project schedule. This ratio will then be used to
2015 Regional Aenals Fundmg Agreement Page 29
calculate costing factor related to each of the phases. These 3 percentages shall total 100% of the
overall project schedule (first decimal precision.)
"Participant Proportional Ratio"
For the purposes of cost calculations of individual Participants, each Participant will have a proportional
"Participant Proportional Ratio by Stage"determined. This value shall be set per stage.
Stages 1 and 2 Costing
For Stages 1 and 2 the Participant Proportional Ratio shall be set according to tiles defined in each
Participant's AOI, with shared tiles being divided according to the number of Participants desiring the
same deliverable for that tile.
Stage 3 Costing
Stage 3 costing is measured by the AOI square mileage.
Stage 4, "New Work" Only Costing
The only cost sharing for AOIs for Supplemental Data and Deliverables (the deliverables in Stage 4 is
related to identical deliverables for specifically overlapping square mileage as defined in 2 or more
parties' AOIs and only when that work is not based upon any existing baseline data..
Stage 5 "Build Upon and Existing Baseline" Costing
For Stage 2 Supplemental Deliverables and Data which are based upon an existing baseline, there are
no cost sharing methods employed due to the nature of the work.
Stage 6 Project Close Out Costing
Stage 6 costs apply to all Participants and as such, Stage 6 costs witl be borne identically to Stages 1
and 2, according to tiles defined in each Participant's AOI, with shared tiles being divided according to
the number of Participants desiring the same deliverable for that tile.
NOTE: Only stages applicable to each Participant will be invoiced. Participants will only be invoiced for
those stages in which they have requested relevant deliverables.
Shared Cost Determination
For each Shared Cost, the value is determined by:
1. Stage Multiplier(defined above)for each applicable phase, multiplied by
2. Participant Proportion by Stage
3. The sum of all Project costs for that Shared Cost category
Note: the final Shared cost is the sum of the individual Shared Cost categories for all applicable stages,
according to the deliverables chosen by the Participant.
Shared Cost Cateqories
Shared Cost Categories include:
1. PM Costs
PM costs include all PM staffing costs associated with performing the PM duties outlined earlier in
this Agreement
2. Shared Primary Vendor Costs
2015 Reg�onal Aerials funding Agrccment Page 30
3. Shared Secondary Vendor Costs
4. Supplemental Staffing Costs (as stated in Section III, to include such support as orthophotographic
project consultant, GIS expert, project administrator or other supplemental staff, if contracted or
otherwise hired for a portion or the duration of the Project, as required to meet the Project goals.)
Any such staff must be authorized by the PSG and the Project Sponsor.
Other Potential Shared Costs
Water-based Tiles (Puget Sound)
Tiles within Puget Sound, not included in any Participant's AOI, will be acquired as standard
orthoimagery deliverables to ensure continuity of data. This additional cost will, similar to PM costs, QA
costs, etc., be added as overhead proportionally to each Participant's imagery AOI costing.
Tiles Including Partial Water within a Requested AOI
Water areas are treated the same as land areas. There is no discount for a Participant if its AOI
includes tiles or a shape file definition that contains water areas, regardless of what percent is water.
Partial Tiles Not Allowed
Partial tiles are not allowed in the definition of a Participant's AOI for Imagery and Related Deliverables.
Tiles Which Have Existing Supporting Ground Control Data
All tiles, regardless of any pre-existing DEM and Control (GCP), are assigned the same deliverable and
overhead costs. There is no mitigation or weighting due to variation in the extent or quality of supporting
data.
Individual Participant Costs
The following items are costs which would be borne by the specific Participant requesting such work:
1. Change Order Costs—Acquisition and QA Vendor Expenses
All costs for any third-party assistance which has been contracted by a single Participant or group
of Participants to assist with their own Project goals or deliverables, typically done by way of a
Change Order, will be borne solely by the applicable Participant or Participants involved.
2. Individual Participants' Administrative Costs
All non-personnel administrative costs incurred, including but not limited to shipping, post-
processing, custom products, etc., will be deducted from a Participant's contingency on an as-
needed basis.
3. Project—Other Administrative Costs
Costs for any general administrative work as assigned to King County(apart from PM services)will
be borne solely by King County. Likewise, all administrative or technical work performed by any
Participant or its own contractors will be borne by that Participant. This includes but is not limited to
any supplemental field or ground control work done by the Participant, beyond that defined in this
Agreement.
Final Pricing
As the Secondary (QA/QC)Vendor has been hired on a capped, sliding scale Agreement rather than a
fixed fee basis (wherein their sample QA rate shall be determined based on the severity and frequency
2015 Regional Acrials!'unding Agreement Page 3l
of defects found in their most recent test pass), the final pricing will not be known until the Project
completion. As a cost cap was established however for this contract, the cap shall be used to generate
the "worst case" pricing estimates as well as invoices generated for each Participant.
Upon Project completion of deliverables for all Participants for the Imagery and Standard Deliverables
stage, a calculation shall be done to determine any overpayment by all Participants.
Contingency Percentages to be Applied
2015 Invoicing Only—Contingency Amount
For those parties who wish to be billed solely in 2015 or for those parties who wish to be partially billed
in 2014 and the remaining amount in 2015, a standard contingency percentage of fifteen percent(15%)
shall be applied to their total Standard Deliverables pricing.
2014 Invoicing Only-Contingency Amount
For those parties who wish to be billed entirely 2014, a standard contingency percentage of twenty five
percent(25%) shall be applied to their total Standard Deliverables pricing. This higher contingency
percentage is designed to offset the greater number of unknowns to be present at the earlier invoice
date than would be known later in the Project.
Contingency Added to Estimate
The contingency amount will be added to the base costs for the calculation of their total invoice
amounts. This contingency will be included in all initial pricing estimates distributed, as well as the final
invoice.
Unused Contingency to be Refunded
All unused portions of the contingency are refundable at the conclusion of the Project.
Contingency Purpose
Contingency fund collection is intended to ensure that Project cost changes due to unforeseen Project
circumstances will not cause undue risk of parties withdrawing from the Project related to escalating
pricing late in the Project.
Component Categories
Note: These descriptions are intended to provide clarification of these costs and mechanisms specific
to Component 1 deliverables and should not be considered a comprehensive description.
Component 1: Imaqerv and Related Deliverables
Each Participant will receive a standard set of imagery and related data deliverables as the default,
non-optional deliverables for the Project. These deliverables include such items as the raw imagery,
coordinates for photo centers, standard orthoimagery, orthomosaics, ground control, and analytical
aero-triangulation solution.
201�Regional Acrials Funding Agreement Page 32
Component 2: Supplemental Data Deliverables Cost
Supplemental Data Deliverables— List
Each Participant has the option to request additional (supplemental) deliverables. Such supplemental
data deliverables may include:
1. Additional work on the DEM used for ortho rectification in order to create a Digital Terrain
Model (DTM) suitable for detailed contours. This includes creation of contours.
2. Polygons defining building roof outlines (building impervious)
3. Polygons defining transportation surfaces (transportation impervious)
4. Polygons defining other impervious surfaces(not building impervious or transportation
impervious)
5. Other deliverable options as defined by the approved SOW.
Supplemental Data Deliverables — General Descriptions, Factors and
Mechanics
The following definitions, factors and mechanics apply to all Supplemental Deliverables activities for
this Project, regardless of whether the work is "New Work" (no existing data baseline to be reconciled)
or"Build Upon an Existing Baseline" (data to be correlated with an existing baseline dataset.)
Note: These descriptions are intended to provide clarification of these costs and mechanisms and
should not be considered a comprehensive description.
1. Supplemental Data Deliverables -Total Cost
Total Supplemental Data deliverables costs will be the sum of each of the "general" individual
deliverable costs related to Supplemental Deliverables as described below, in addition to those
expenses outlined and described in the applicable section/s for"New Work" and "Build Upon and
Existing Baseline" as applicable.
2. Adjustments to the Participant's Supplemental Deliverables Request
Unlike imagery, most Supplemental Deliverables requests can, if needed, be adjusted without
changing flight plans or other related flight window tasks. However it is agreed that should a
ParticipanYs original Supplemental Deliverables area decrease significantly or require cancellation
altogether, solely in the case of"New Work", some charges may still apply (see"Supplemental
Deliverables— New Work, Reduction of AOI After Start of Work" section below for details.) Any
such charges still charged to the Participant will be at the sole discretion of a majority vote of the
PSG, using as a guideline whether a reduction in "New Work"AOI by a Participant would result in
a notable cost being passed onto the remaining Participants requesting "New Work" Supplemental
Deliverables.
3. Timing of Supplemental Data Change Orders
As all Supplemental Deliverables work is anticipated to occur following the closure of the imagery
acquisition flight window, Participants requesting Supplemental Deliverables do not need to
formalize their requests prior to the start of the flight window, as is required for imagery
deliverables. Instead, for Supplemental Deliverables Participants will have the opportunity to freely
adjust their AOI for Supplemental Deliverables until the start of these activities. In most cases,with
the exception of"New Work"AOI reduction, adjustments to such AOIs wi11 be allowed during the
Supplemental Deliverables work, up until such a time as that area's production commences. Such
adjustments will be generally be accepted to the extent possible, at the discretion of the PSG.
2015 Reg�onal Acrials Funding Agreement Page 33
4. Supplemental Deliverables — New Work, Reduction of AIO After Start of Work"
As outlined elsewhere in this section, for supplemental deliverables which do not need to be
correlated to an existing baseline, Participants may see potential savings due to shared costs with
other Participants for those areas which have overlapping AOIs. As parties may have been notified
of the pricing estimates for their AOIs(including such shared savings), prior to the start of work for
Supplemental Deliverables for a given area. Should any Participant significantly reduce their AOI in
areas that include areas shared with other Participants after work on that area commences, such a
change could cause an increase in the pricing for other Participants. To prevent this issue, any
Participant that requests Supplemental Deliverables— New Work, and who reduces their AOI in
areas shared with other current Participants, shall remain liable for their proportional costs of any
such shared areas, at the discretion of a majority PSG vote based on such items as level of pricing
impact to other Participants, as outlined elsewhere in this document. This stipulation is designed to
protect, to the greatest degree possible, the pricing expectations set by the project with all
Participants requesting Supplemental Deliverables— New Work.
Note: Final determination regarding remaining liability costs being applied to a given Participant
shall be made by a majority vote of the PSG.
Supplementa0 Deliverables — Two Cost Allocation Models
There are two potential models which may be applied by the Project for Supplemental Data
Deliverables, determined by whether the deliverables are "new work" or"build upon an existing
baseline." New work is much simpler and more easily/quickly executed by the Primary Vendor-and
QA'd by the Secondary Vendor. Updates based on building upon an existing baseline must be
correlated to an existing baseline dataset and are both more complex and more time consuming, and
therefore may cost more than "new work."The following costing models reflect this reality.
Note: If necessary, each Supplemental Deliverable type requested may have its own unique AOI
definition.
1) Supplemental Deliverables Cost— New Work
The Supplemental Deliverables—"New Work" cost allocation model shall be considered the correct
approach when no existing baseline must be accommodated by the Primary and Secondary
vendors. For such deliverables, the following model applies.
a) "New Work" AOI definition
Each Participant defines its AOI based on its business needs, includinq an adequate
buffer. No additional buffer will be applied by the Project. The AOI may be the same or
smaller than the Imagery AOI. It does not need to conform to the 3000-ft grid used to
define the Imagery AOI.
b) "New Work" Unit Costing by Deliverable Type
Each Supplemental deliverable type is assigned a per square mile unit cost unique to that
deliverable type specifically for"New Work."
c) "New Work" Supplemental Deliverables AOI Calculation
Each Supplemental Data deliverable's AOI is calculated per square mile, irrespective of
alignment to the predefined imagery tile grid.
Z015 Regional Acnals Fundmg Agrccmcnt Pagc 34
d) "New Work" Supplemental Deliverables Cost Calculation Method
The cost calculation method for each Supplemental Deliverables product is:
square miles of a Participant's Supplemental Deliverable AOI multiplied by the unit cost for the
applicable deliverable type, divided by the actual area of overlap with other participants(if any)
for that specific deliverable type and area.
NOTE: For"New Work" Supplemental Deliverables in areas with overlap, the cost of each
deliverable will be divided equally among affected Participants on the basis of the actual overlap
area for that specific deliverable type.
e) Same Standard, All Participants
All deliverable types for all Participants will be delivered according to the same specifications as
defined in the SOW.
NOTE: If additional work(usually an additional attribute) is required for a given
deliverable for a specific Participant or a non-majority group of Participants, such a
request or requests will be considered data updates, as such, costs will be calculated as
documented in the "Supplemental Deliverables - Build Upon an Existing Baseline" section
f) Additional "New Work" Participants
"New Work"AOIs for additional Participants may be added so long as the extent required by the
new AOIs fall within the combined extent of the existing Participants' AOIs, the work can be
completed within the existing Project schedule, and the new Participants adopt all other existing
Project specifications as outlined in the SOW.
g) All Applicable Costs Apply
All other Supplemental Deliverables costs for"New Work"work shall apply, as
documented in the "Supplemental Data Deliverables—General Descriptions, Factors and
Mechanics" section above.
2) Supplemental Deliverables — Build Upon an Existing Baseline
For Participants who are receiving updated deliverables (i.e., data exists and is supplied to the
vendor), the Supplemental Deliverables—"Build Upon an Existing Baseline" option may be selected
by the Participant as the desired approach. For such deliverables, the cost allocation model for
"Build Upon and Existing Baseline"would apply:
a) Total Price is the Sum of All Costs
A ParticipanYs total Supplemental Cost is comprised of the sum of all applicable line item
Supplemental deliverable costs, where each deliverable is uniquely defined for that
Participant.
b) Various Standards May Be Utilized in Change Orders By Individual Participants
Supplemental Data Change Order/s for a specific Participant may be specified utilizing unique
specifications to that Participant, due to the fact that such "Build Upon Existing Baseline"
deliverable are generally negotiated on a unique, individual basis, apart from other Participants'
deliverables and contracted Change Orders.
c) Separate Pricing Model Applied
The cost of each line item is also uniquely negotiated based on various factors, including but not
limited to such items as the state of the existing data, the area the update entails, and other,
potentially unique requirements and specifications, as outlined by the Participant requesting that
2015 Reg�onal Aenals Funding Agreement Pagc 3�
►
deliverable within their Change Order.
d) Additional "Build Upon an Existing Baseline" Participants AOIs—Same Change Order
Under certain circumstances (listed below)the AOIs for additional Participants may be added to
a previously negotiated, documented and mutually accepted Change Order(a Change Order
already accepted by the County, requesting Participant, QA Vendor and Acquisition Vendor.)
Such an addition shall be acceptable only if all aforementioned parties, as well as the new
requesting party, agree to the following conditions, along with any other specific conditions the
parties may believe are relevant to the specific Change Order:
i) The requested deliverables are the same or substantively the same, such that the nature
and timing of already-negotiated deliverables would remain unchanged for existing Change
Order Participant/s
ii) The existing baseline Participant data to be added is of the same or higher quality than that
baseline data already included in the existing Change Order's accepted AOI
iii) The pricing model already negotiated in the mutually accepted Change Order would not be
required to change on a per-unit or per-deliverables basis
iv) No undue risk to scope, schedule or budget are incurred by the addition of the new
deliverables, geographic scope or other changes required for the additional
v) All existing specifications, acceptance criteria and other requirements already documented
in the Change Order would remain unchanged —or that any change incurred by the
additional Participant/s are acceptable to all Parties
vi) Participant/s to be included in the existing Change order
e) All Applicable Costs Apply
All other Supplemental Deliverables costs for"Build Upon and Existing Baseline"work also
apply, as documented in the "Supplemental Data Deliverables—General Descriptions, Factors
and Mechanics" section above.
Section 27. (End of Agreement)
''015 Regional Aerials Fundmg Agreement Page 36
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Sewer and Access Easements Study Session Date: July 8, 2015
for Wastewater Improvements COUNCIL MEETING Date: July 15, 2015
Department: WW/PW&U
Presenter: Ned Lever
Phone: (360) 473-2398
SUMMARY: The Wastewater Division needs to be able to access air release valves that vent air
from a beach sewer main in East Bremerton to perform preventative maintenance tasks. Currently,
the valves are only accessible from the beach and are inaccessible during high tides. These three
sewer easements will allow operations staff to install vent piping and relocate the valves to the top of
the bluff adjacent to Lower Wheaton Way so that they are always accessible. Three land owners
have agreed to grant the City Sewer and Access Easements on their property to allow for installation
of the vent piping and relocation of the valves.
ATTACHMENTS: 1) Easements; 2)Attachment A - Site Map
FISCAL IMPACTS (Include Budgeted Amount): The cost of the easements and installation of the
vent piping and valves will be against the Wastewater Maintenance budget which has a total
projected budget of$75,000. The property owners will be reimbursed for their easements based on
the easement area at a rate of 15 percent of the assessed value of their properties as follows:
Maria Cunanan DDS PS Thomas E.Weaver Dennis Sailor
2317 Wheaton Way 2321 Wheaton Way 2325 Wheaton Way
Bremerton,WA 98310 Bremerton, WA 98310 Bremerton, WA 98310
Access Easement Sewer Easement Sewer Easement
Tax Lot#3976-029-029-0000 Tax Lot#3976-029-009-0004 Tax Lot#3976-029-011-0000
1 700.00 � 2 700.00 500.00
STUDY SESSION AGENDA: � No Presentation ❑ Full Presentation
STUDY SESSION ACTION: � Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve the Sewer Easement with Thomas E. Weaver, Jr. in
the amount of$2,700; the Sewer Easement with Dennis Sailor in the amount of$500; and the
Access Easement with Maria Cunanan DDS PS in the amount of$1,700, and authorize the Mayor to
finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
Retum Address: City Clerk
City of Bremerton
345 Sixth Street,Suite 600 ,
Bremerton,WA 98337 ��
V
AUDITORIRECORDER'S INDEXING FORM
._...-----...._�..�....---- -------- ----..�- ----- ---..._..._.___ --�---�--� ---- _.___._
�Document Title s: !
( ) 1. Sewer Easement
�---- --- --
Reference NumbeKs)of Documents assigned or released: N!A ` �
��-- - — ----._..—---_�._.. — ---
�'Grantor(s): i. Thomas E Weaver JR. j
� ;� Additional names on page of document.
-----�-- '
—.._—..... --- ---- _-- --- ----- �
Grantee(s): 1. The City of Bremerton �
� �� Additional names on page 3 of document. '
Legal Description: A portion of the SW 4,SW '/,in Gov't Lot 1,Sec. 12,T25N,R1 E,W.M..,in Kitsap � �
(abbreviated) County,WA.
; I� Additional legal is on page 4 of document. �
Assessor's Property Tax ParceUAccount Number.3976-029-009-0004 I
Project Name:EastSide Sewer Beach Main Alr-Vac. '
SEWER EASEMENT
(Individual)
THIS INSTRUMENT made this day of , 2015, by and
between Thomas E Weaver Jr. (hereinafter "Grantor") and the City of Bremertom a
Washington municipal corporation of Kitsap County, State of Washington (hereinafter
"Grantee").
WITNESSETH that Grantor for and in consideration of mutual benefits derived and/or
other valuable consideration, receipt of which is hereby acknowledged by Grantor; do by
these presents grant, bargain, sell, convey, and confirm forever unto Grantee, its successors
and/or assigns, an easement for sewer air-vac, with necessary appurtenances, over, across and
upon the following described property situated in Kitsap County, Washington, more
particularly described as follows:
SEE EXHIBIT "A" ATTACHED
SEWER EASEMENT(Individual)-Page 1 of 4
Grantee shall have the right, without prior institution of suit or proceeding at law, at
times as may be necessary, to enter upon the property referenced in Exhibit A and
immediately adjacent incidental areas with the necessary equipment for the purposes of
altering, installing, operating, maintaining, constructing, repairing, and reconstructing the
utility, without incurring any legal obligation or liability; provided, however, that the private
improvements existing within this easement area and the immediately adjacent incidental
areas shall not he disturbed or destroyed, or in the event they are disturbed or destroyed, they
will be replaced in as good a condition as they were immediately before the properties were
entered upon by the Grantee.
Grantor shall retain the right to use the surface of this easement, including the
immediately adjacent incidental areas, so long as that use is not inconsistent with and does not
interfere with the rights and uses granted to Grantee in this document. Under no
circumstances shall Grantor place any cement, concrete, structure, trees, large shrubs or any
other objects on the property described in this easement or the immediately adjacent
incidental areas in a manner that would interfere with Grantee's use of the easement.
This easement shall be a covenant running with the land, and shall bind Grantor's
successors and assigns and all future owners of the real property affected by this easement.
GRANTOR:
Thomas E. Weaver Jr.
DATE:
(iVo/ary�tck�iou•ledgnie�u Appears ai rVexr Puge)
SEWER EASEMENT(Individual)-Page 2 of 4
_,�
STATE OF WASHINGTON )
)ss.
COUNTY OF KITSAP )
On this day of , 2015, before me a Notary Public in and
for the State of Washington, personally appeared Thomas E. Weaver Jr. to me known to be
the individuals that executed the foregoing instrument, and acknowledged it to be the free and
voluntary act, for the uses and purposes mentioned in this instrument, and on oath stated that
he/she/they were authorized to execute said instrument.
-Notu�y Seal el•hrst Appenr lPrr6in Th�s 8oa-
IN WITNESS WHEREOF,I have hereunto set my hand and official seal the day and year
first a6ove�vritten.
NOTARY PUBLIC,in and for the State
of Washington,residing at
My appointment expires
APPROVED AS TO FORM:
ROGER A. LUBOVICH
City Attorney
SEWER EASEMEM(Individual)-Page 3 of 4
EXHIB/T 'A"
A 5-foot sewer air-vaccum easement offset southerly from the foilowing described line;
8eginning at a point 44-feet from the westerfy corner on the northerly property line, point"B".
Thence running northeasterly 58-feet on the northerly property line to a point"C".
A 5-foot and 15-foot access easement
A 5-foot offset southerly, beginning at point"C"and running southeasterly to the southwesterly edge of the
paved parking lot and approximately 12'northeast of the top of bank and the southwesterly boundary of
the following described area; also a 15-foot offset northwesterly from the southeasterly property line.
Upon following described property:
3676-029-011-0000
Lots 11 and 12, block 29, United States Navy Yard Addition to Bremerton, according to plat recorded in
volume 3 of plats, page 63, in Kitsap County, Washington; also lots 27 and 28 block 29 United States
Navy Yard Addition to Bremerton, according to plat recorded in volume 3 of plats, page 63 in Kitsap
County, Washington, except the northeasterly 50 feet thereof.
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SEWER EASEMENT (individuol)—Page 4 ot 4 � �`�ti
�F
Return Address: City Clerk
City of Bremerton
345 Sixth Street,Suite 600 O
Bremertoq WA 98337
AUDITOR/RECORDER'S INDEXING FORM
_..---...--�------_-__...- —..__�_.__ ---- ----...— -----—
Document TiGe(s): 1. Access Easement
--- ---- - - -- -— -- ---�
Reference Number(s)of Documents assigned or released: N/A �
:Grantor�s): Maria Cunanan DD3 PS � � �
� n Additional names on page _ of document. :
�----- .- . —..._ —� ---� -- .-- ---J
;Grantee(sl: 1. The City of Bremerton �
� Additional names on page 3 of document. II •
---�� - �
Legal Description: A portion of the SW '/,SW %in Gov't Lot 1,Sec. 12,T 25 N,R 1 E,WM,in Kitsap j
. (abbreviated) County,WA. �
�� Additional legal is on page 4 of document. I
- -- - ------ ---- -- ------ '
Assessor's PropeRy Tax ParcellAccount Number: 3976-029-029-0000
Project Name:Eastside Sewer Beach Main Air-Vac.
ACCESS EASEMENT
THIS INSTRUMENT made this day of , 2015, by and
« „
between Maria Cunanan DDS PS (hereinafter Grantor ) and the CITY OF
BREMEi�TON, a Washington municipal corporation of Kitsap County, State of
Washington(hereinafter"Grantee").
WHEREAS the Grantee seeks ingress and egress over, through, and across the
below described real property; and
THEREFORE Grantor, for and in consideration of mutuai benefits derived and/or
other valuable consideration, receipt which is hereby acknowledged Grantor, conveys to
the Grantee and its successors and assigns, the perpetual right, permit, license and
easement for the purpose of ingress and egress over, through, across and upon the
following described real property parcel(s), situated in Kitsap County, Washington.
INGRE55 AND EGRESS EASEMENT -Page 1 of 4
SEE EXHIBIT "A" ATTACHED
Grantee shall have the right, without prior institution of suit or proceeding at law, at
times as may be necessary, to enter upon the above-referenced property, without incurring
any legal obligation or liability; provided, however, that the private improvements existing
within this easement area and the immediately adjacent incidental areas shall not be
disturbed or destroyed, or in the event they are disturbed or destroyed, they will be
replaced in as good a condition as they were immediately before the properties were
entered upon by the Grantee. Grantee shall not enter the property during Grantor's
business hours except (1) in case of emergency, (2) for inspections where heavy equipment
is not used, or (3) as otherwise authorized by Grantor. Grantee shall not impede access of
Grantor's business customers to Grantor's building. Grantee shall give Grantor notice
twenty four(24)hours prior to entering the property, except in case of emergency. Grantor
shall not be required to close its business upon Grantee entering the property.
Grantor shall retain the right to use the surface of this easement, including the
immediately adjacent incidental areas, so long as that use is not inconsistent with and does
not interfere with the rights and uses granted to Grantee in this document. Under no
circumstances shall Grantor place any cement, concrete, structure, trees, large shrubs or
any other objects on the property described in this easement or the immediately adjacent
incidental areas in a manner that would interfere with Grantee's use of the easement.
This easement shall be a covenant running with the land, and shall bind Grantor's
successors and assigns and all future owners of the real property affected by this easement.
GRANTOR:
Maria Cunanan DDS PS
(Norarv Acknotirledgmen!Appears on Nest PageJ
INGRESS AND EGRESS EASEMENT -Page 2 of 4
STATE OF WASHINGTON )
)ss.
COUNTY OF KITSAP )
On this day of , 2015, before me a Notary Public in
and for the State of Washington,personally appeared Maria Cunanan DDS to me known to
be the individual that executed the foregoing instrument, and acknowledged it to be the free
and voluntary act, for the uses and purposes mentioned in this instrument, and on oath stated
that he/she/they was/were authorized to execute said instrument on behalf of Maria
Cunanan DDS PS.
-Nofarv Seal Miut Appear Wilhin 7his Bo.r-
IN WITNESS WHEREOF,I have hereunto set my hand and official seal the day and year
fust above written.
NOTARY PUBLIC,in and for the State
of Washington,residing at
My appointment expires
APPROVED AS TO FORM:
ROGER A. LUBOVICH
City Attorney
INGRESS AND EGRESS EASEMENT -Page 3 of 4
. . � EXH/B/T 'A"
15-foot access easement
15-foot offset northwesterly from the southeasteriy property line.
Upon the following described property: 3676-029-029-0000
That portion of lots 29 and 30, block 29, United States Navy Yard Addition to Bremerton, according to plat
recorded in volume 3 of plats, page 63, records of Kitsap County, Washington, described as follows: Beginning
at the intersection of the most northerly line of Iot 29,with the southwesterly line of the right of way of Wheaton
Way (Highway 21-B) , as said right of way was established on April 5, 1961; thence southeasterly along said
southwesterly right of way line a distance of 60 feet to the southeast corner of lot 30; thence southwesterly
along the southeasterly line of said lot 30 a distance of 60 feet; thence northwesterly parallel with the
southwesterly right of way line of said Wheaton Way a distance of 60 feet to the northwesterly line of said lot
29; thence northeasterly along said northwesterly line of lot 29 a distance of 60 feet to the point of beginning.
/ .
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SEWER EASFMENT ALT 3 (individua!)—Poge 4 of 4 \ � • ,
, .
Retum Address: City Clerk
City of Bremerton O.
345 Sixth Street, Suite 600
Bremerton, WA 98337 �
AUDITOR/RECORDER'S INDEXING FORM
- -- — i
'Document Title�s): 1. Sewer Easement
i _. �
�Reference Number(s)of Documents assigned or released: N/A
i ---
Grantor(s): �. Dennis Sailor �
� �---, �
I J Additional names on page _ of document.
i..._' �---- ---
.. --
'Grantee(s): �, The City of Bremerton (
�� Additional names on page __ 3 _of document. —�
Legal Description: A portion of the SW %<,SW % in Gov't Lot I,Sec. 12,T25N,R1 E,W.M.., in Kitsap
(abbreviated) County,WA.
x�f Additional legal is on page 4 ___ of document. ;
Assessor's Property Tax ParceUAccount Number:397&029-011-0000 �
Project Name:EastSide Sewer Beach Main Air-Vac. __ __ j
SEWER EASEMENT
(Individual)
THIS INSTRUMENT made this day of , 2015, by and
between Dennis Sailor (hereinafter "Grantor") and the City of Bremerton a Washington
►;�unicipal corporation of Kitsap Count;�, State of Washington (hereinafter"Grantee").
WITNESSETH that Grantor for and in consideration of mutual benefits derived andlor
other valuable consideration, receipt of which is hereby acknowledged by Grantor, do by
these presents grant, bargain, sell, convey, and confirm forever unto Grantee, its successors
and/or assigns, an easement for sewer air-vac, with necessary appurtenances, over, across and
upon the following described property situated in Kitsap County, Washington, more
particularly described as follows:
SEE EXHIBIT "A" ATTACHED
SEWER EASEMENT(Individual)-Page 1 of4
Grantee shall have the right, without prior institution of suit or proceeding at law, at
times as may be necessary, to enter upon the property referenced in Exhibit A and
� immediately adjacent incidental areas with the necessary equipment for the purposes of
altering, installing, operating, maintaining, constructing, repairing, and reconstructing the
utility, without incurring any legal obligation or liability; provided, however, that the private
improvements existing within this easement area and the immediately adjacent incidental
areas shall not be disturbed or destroyed, or in the event they are disturbed or destroyed, they
will be replaced in as good a condition as they were immediately before the properties were
entered upon by the Grantee.
Grantor shall retain the right to use the surface of this easement, including the
immediately adjacent incidental areas, so long as that use is not inconsistent with and does not
interfere with the rights and uses granted to Grantee in this document. Under no
circumstances shall Grantor place any cement, concrete, structure, trees, large shrubs or any
other objects on the property described in this easement or the immediately adjacent
incidental areas in a manner that would interfere with Grantee's use of the easement.
This easement shall be a covenant running with the land, and shall bind Grantor's
successors and assigns and all future owners of the real property affected by this easement.
GRANTOR:
Dennis Sailor
DATE:
(Normy Acknoti�•Iedgmen(Appears on Next PugeJ
SEWER EASEMENT(Individual)-Page 2 of 4
STATE OF WASHINGTON )
�53.
COUNTY OF KITSAP )
On this day of , 2015, before me a Notary Public in and
for the State of Washington, personally appeared Dennis Sailor to me known to be the
individual that executed the foregoing instrument, and acknowledged it to be the free and
voluntary act, for the uses and purposes mentioned in this instrument, and on oath stated that
he/she/they were authorized to execute said instrument.
-No�arv Sen!hl�at Appem•{!'irhi�i This Box-
IN WITNESS WHEREOF,[have hereunto set my hand and official seal the day and year
first above written.
NOTARY PUBLIC,in and for the State
of Washington,residing at
My appointment expires
APPROVED AS TO FORM:
ROGER A. LUBOVICH
City Attorney
SEWER EASEMENT(Individual)-Page 3�f 4
..._.._.._..._..._._..... ..............:_...._...__,....._.... ....o ...__......�.......... __ ..,. ,...... __..._,....n _ .. .. .. , _�..... . ,�_
.. -.._..�.._...,.. .��.,__.....�,._......., . � ._,,..._.� _, . , ,w
EXH/BJT 'A"
A 5-foot sewer air-vaccum easement offset southerly from the following described line;
Beginning at a point on the westerly property line and 34.5-feet northwesterly from the south corner,
point"A".
Thence running southeasterly to the southerly property line, to a point 44-feet from the south corner,
point
"B", and the end of easement.
Upon the following described property:
3676-029-011-0000
Lots 11 and 12, block 29, United States Navy Yard Addition to Bremerton, according to p(at recorded
in volume 3 of plats, page 63, in Kitsap County, Washington; also lots 27 and 28 block 29 United
States Navy Yard Addition to Bremerton, according to plat recorded in volume 3 of plats, page 63 in
Kitsap County, Washington, except the northeasterly 50 feet thereof.
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SfWER EASfMENT (individuol)—Page 4 of 4 4
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Approve Goods and Services Study Session Date: July 8, 2015
Agreement with Sprague Mechanical for COUNCIL MEETING Date: July 15, 2015
Backflow Assembly Tester Department: Public Works & Utilities
Presenter: Dave Carter
Phone: 360-473-5327
SUMMARY: The Utilities division is requesting the approval of the selected backflow assembly
tester. This tester will be contacted by the Utilities division to test private backflow assemblies when
the Customer does not satisfy the annual test requirement. The fee for the test and any necessary
repairs to the assembly will be added to the Customer's utility bill.
ATTACHMENTS: 1) Goods and Services Agreement
FISCAL IMPACTS (Include Budgeted Amount): No Impact
STUDY SESSION AGENDA: � No Presentation ❑ Full Presentation
STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve the Goods and Services Agreement between the City
of Bremerton and Sprague Mechanical and authorize the Mayor to finalize and execute the
agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
GOODS AND SERVICES AGREEMENT
THIS AGREEMENT,is entered into between the City of Bremerton,a Washington Municipal Corporation("City"),and
SnraFue Mechanical("Vendor"),whose mailing address is:P. O.Box 502 Be/fair. WA. 98528.
The parties agree as follows:
1. VENDOR SERVICES.The Vendor shall provide the following goods and materials and/or perform the following services
for the City: Test, and repair if necessarv. backflow assemblies within the Citv water svstem, as assigned bv the Utilities
Compliance Suecialist, within 10 davs of beinQ noti�erL All reaair work must be pre-aanroved bv the Udlities Conealiance
Specialist
2. TERM OF CONTRACT. This agreement shall be in effect for a period of 365 davs from the date of signing. At the
discretion of the City,this agreement may be extended an additional 365 davs.
3. COMPENSATION. The City shall pay the Vendor the total amount of$25.00 aer backflow test, including applicable
Washington State Sales Tax, for the goods and services contemplated in this Agreement. The City shall pay the Vendor 30.00 er
hour plus neaterials ai:d required tux for the neeessarv reaairs to assemblies that do not pass the initia!test Minor repairs to the
asse�nh/ies that do not require replacement aarts are included in the nornia!tesdnQ fee.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor for any defective or
unauthorized goods,materials or services.
4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times acting as an independent contractor and not as an
employee of the City. The Contractor shall secure at its expense, and shall be responsible for all payments of income tax, social
security, state disability insurance compensation, unemployment compensation, and all other payroll deductions for the Contractor,
officer, agents, employees and sub-contractors. The Contractor shall also secure all applicable business licenses, if required, in
connection with the contract services,including all required licenses for Contractor's officers,agents,employees and sub-contractors.
5. TERMINATION. The City may terminate this Agreement for good cause. "Good cause" shall include, without limitation,
any one or more of the following events:
A. The Vendor's refusal or failure to perform the assigned backflow tests.
B. The Vendor's failure to complete this Agreement within the time specified in this Agreement.
C. The Vendor's failure to comply with federal,state or local laws,rules or regulations.
D. The Vendor's filing for bankruptcy or becoming adjudged bankrupt.
If the City terminates this Agreement for good cause,the Vendor shall not receive any further monies under this Agreement
beyond the backflow tests that had previously been completed by the Vendor.
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6. CHANGES. The City may issue a written change order for any change in the goods, materials or services to be provided
during the performance of this Agreement. If the Vendor determines, for any reason, that a change order is necessary, Vendor must
submit a written change order request to an authorized agent of the City within fourteen(14)calendar days of the date Vendor knew or
should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or
decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good
faith, to reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will
determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the change order work upon receiving
either a written change order from the City or an oral order from the City before actually receiving the written change order. If the
Vendor fails to require a change order within the time allowed, the Vendor waives its right to make any claim or submit subsequent
change order requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment the Vendor must
complete the change order work;however,the Vendor may elect to protest the adjustment as provided below:
A. Procedure and Protest by the Vendor. If the Vendor disagrees with anything required by a change order, another
written order,or an oral order from the City,including any direction,instruction, interpretation,or determination by
the City,the Vendor shall:
1. Immediately give a signed written notice of protest to the City;
2. Supplement the written protest within fourteen(14)calendar days with a written statement that provides the
following information:
a. The date of the Vendor's protest.
b. The nature and circumstances that caused the protest.
c. The provisions in this Agreement that support the protest.
d. The estimated dollar cost,if any,of the protested work and how that estimate was determined.
e. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is
asserting a schedule change or disruption.
3. The Vendor shall keep complete records of extra costs and time incurred as a result of the protested work.
The City shall have access to any of the Vendor's records needed for evaluating the protest.
The City will evaluate all protests,provided the procedures in this section are followed. If the City determines that a
protest is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be
made for an invalid protest.
B. Vendor's Dutv to Complete Protested Work. In spite of any protest, the Vendor shall proceed promptly to provide
the goods,materials and services required by the City under this Agreement.
C. Vendor's Acceptance of Chan�. The Vendor accepts all requirements of a change order by: (1)endorsing it, (2)
writing a separate acceptance,or(3)not protesting in the way this section provides. A change order that is accepted
by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time
and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or
affected by the change.
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any
additional entitlement and accepts from the City any written or oral order (including directions, instructions,
interpretations,and determination).
2
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E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor
completely waives any claims for protested work and accepts from the City any written or oral order (including
directions, instructions,interpretations,and determination).
7. CLAIMS. The Vendor shall give written notice to the City of all claims other than change orders within fourteen (14)
calendar days of the occurrence of the events giving rise to the claims. Any claim for damages,additional payment for any reason,or
extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor
unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement;or, if(and only i�no such
provision is applicable, unless that claim is set forth in detail in writing and received by the City within seven(7)calendar days from
the date Vendor knew, or should have known, of the facts giving rise to the claim. At a minimum, a Vendor's written claim must
include the information set forth regarding protests in Section 6(A)(2)(a)-(e).
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED
SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING 1N ANY WAY FROM THE FACTS OR EVENTS
SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY.
Vendor must, in any event, file any claim or bring any suit arising from or connected with this Agreement within 120
calendar days from the date the contract work is complete.
8. WARRANTY. The Vendor shall correct all defects in workmanship and materials within 30 days from the date of the City's
acceptance of the satisfactory test report. When defects are corrected, the warranty for that portion of the work shall extend for 30
days from the date such correction is completed and accepted by the City. The Vendor shall correct any defects within seven (10)
calendar days of its receipt of notice from the City of the defect.
9. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and
volunteers harmless from any and all claims, injuries,damages, losses or suits, including all legal costs and attorney fees, arising out
of or in connection with the performance of this Agreement. Vendor's obligation to indemnify shall not extend to that portion of
damages caused by the City's sole negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these
covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of
liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Vendor and the City, its officers, officials, employees,agents and volunteers,the Vendor's liability hereunder shall
be only to the extent of the Vendor's negligence.
[T [S FURTHER SPEC[F[CALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION
CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER 1NDUSTRIAL 1NSURANCE, TITLE 51 RCW, SOLELY
FOR THE PURPOSES OF THIS 1NDEMNIF[CATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
3
Rev.7/14
10. INSURANCE. The Vendor shall procure and maintain for the duration of this Agreement, insurance against claims for
injuries to persons or damage to property that may arise from or in connection with the performance of the Contract work by the
Vendor,its agents,representatives,employees or subcontractors.
Before beginning work on the project described in this Agreement, the Vendor shall provide a Certificate of Insurance
evidencing:
1. Automobile Liabilitv insurance with limits no less than $1,000,000 combined single limit per accident for bodily
injury and property damage;and
2. Commercial General Liabilitv insurance written on an occurrence basis with limits no less than $1,000,000
combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property
damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad
form property damage;and employer's liability.
Any payment of deductible or self insured retention shall be the sole responsibility of the Vendor.
All required policies shall be provided on an "occurrence" basis except professional liability insurance(if required), which
shall be provided on a"claims-made"basis.
The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work
performed by or on behalf of the Vendor and a copy of the endorsement naming the City as additional insured shall be
attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance
policies.
The Vendor's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to
each insured against whom claim is made or suit is brought,except with respects to the limits of the insurer's liability.
The Vendor's insurance shall be primary insurance as respects the City and and it shall be an affirmative obligation upon
Vendor to advise the City's Risk Manager by fax at(360)473-5161,or by certified mail, return receipt requested to City of
Bremerton, attn: Risk Management, 345 6`h Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation,
suspension or substantive change of any insurance policy set out herein,and failure to do so shall be construed to be a breach
of this Agreement.
The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a
duplicate of the insurance policy with all endorsements as evidence of coverage.
11. MISCELLANEOUS.
A. Licenses and Taxes. Vendor shall possess a current Bremerton Business License and any regulatory license required
to fulfill Vendor's obligations under this contract. B&O taxes shall be paid when due, and Vendor, by this
agreement, assigns any payments due under this contract to the City Clerk for payment of such taxes which have
been declared delinquent.
B. Conflict and Precedence. In the event of a conflict between the contract documents, the document which rates
4
Rev.7/14
higher on the following list shall take precedence:
1. Addenda,if any,
2. Contract,
3. Specifications,
4. Terms and Conditions,
5. Contractor's proposal.
C. Documents Incorporated by Reference. The following documents are incorporated by reference,to include, but not
be limited to:
1. Terms and Conditions,
2. Specifications,
3. Proposal,and
4. Non-Collusion Affidavit.
D. Use of Photo�raphs and Ima� Vendor shall not use or distribute photographs or images depicting City officials,
personnel,property,or equipment whether prepazed by Vendor or provided by City without prior written consent of
the City. The City will not unreasonably withhold its consent.
E. Nondiscrimination. In the hiring of employees for the performance of work under this Agreement the Vendor, its
subcontractors, or any person acting on behalf of Vendor shall not, by reason of race, religion, color, sex, sexual
orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any
person who is qualified and available to perform the work to which the employment relates.
F. Compliance with Laws. Vendor shall comply with all federal,state and local laws,rules and regulations throughout
every aspect in the performance of this Agreement.
G. Work Performed at Vendor's Risk. Vendor shall take all precautions necessary and shall be responsible for the
safety of its employees,agents,and subcontractors in the performance of this Agreement. All work shall be done at
Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles
used or held for use in connection with the work.
H. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of
Washington. If any dispute arises between the City and Vendor under any of the provisions of this Agreement,
resolution of that dispute shall be available exclusively under the jurisdiction, venue and rules of the Kitsap County
Superior Court,Kitsap County,Washington.
I. Attornev's Fees. In any claim or lawsuit for damages arising from the parties'performance of this Agreement, each
party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing
such claim or lawsuit; however, nothing in this subsection shall limit the City's right to indemnification under
Section 9 of this Agreement.
J. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed
below,unless otherwise notified. Any written notice shall become effective upon delivery,but in any event three(3)
calendar days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent
to the addressee at the address stated in this Agreement.
Notices to be sent to: Notices to be sent to:
5
Rev.7/14
VENDOR: CITY:
Attn:_Gordon Sprague Attn:Dave Carter
Sprague Mechanical Utilities Division
P O Box 502 100 Oyster Bay Ave N
Belfair,WA.98528 Bremerton,WA.98312
K. Assi ng ment. Any assignment of this Agreement by the Vendor without the written consent of the City shall be void.
L. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding
unless in writing and signed by a duly authorized representative of the City and Vendor.
M. Severabilitv. If any one or more sections, sub-sections, or sentences of this Agreement are held to be
unconstitutional or invalid,that decision shall not affect the validity of the remaining portion of this Agreement and
the remainder shall remain in full force and effect.
N. Entire Aereement. The written provisions and terms of this Agreement, together with any attached Exhibits,
supersede all prior verbal statements by any representative of the City,and those statements shall not be construed as
forming a part of or altering in any manner this Agreement. This Agreement and any attached Exhibits contain the
entire Agreement between the parties. Should any language in any Exhibit to this Agreement conflict with any
language contained in this Agreement,the terms of this Agreement shall prevail.
IN WITNESS WHEREOF,the parties below have executed this Agreement.
VENDOR: CITY:
City of Bremerton
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM:
By:
Bremerton City Attomey
ATTEST:
By:
City Clerk
6
Rev.7/14
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Ordinance No. 5280 amending Study Session Date: July 8, 2015
Chapter 3.36 of the Bremerton Municipal COUNCIL MEETING Date: July 15, 2015
Code entitled "Contingency Reserve Fund" Department: Financial Services
Presenter: Cathy Johnson
Phone: (360) 473-5296
SUMMARY: Chapter 3.36 of the Bremerton Municipal code establishes a Contingency Reserve
Fund to protect the City's General Fund in the event of unforeseen and unfunded emergency
requirements. The required minimum level expressed in the chapter of$1,000,000 was established
in 2007. The Revised Code of Washington (RCW) 35.33.145 restricts the accumulation of monies in
contingency funds to $0.375 per$1,000 of total assessed valuation (AV). Currently the City's AV is
8% less than the 2007 AV resulting in an allowable reserve amount of$882,954, less than amount
currently authorized in the BMC. It is the recommendation of the Director of Financial Services that
the code be changed to reflect the formula contained in RCW to allow the reserve amount to
increase or decrease with changes in the City's assessed valuation.
ATTACHMENTS: Ordinance No. 5280
FISCAL IMPACTS (Include Budgeted Amount): The 2015 budget anticipates a fund balance of
$730,240 at 12/31/15, less than the required amount. Since the fund balance was drawn down in
2011 funds have been budgeted and transferred annually from the General Fund to rebuild the
balance to the authorized amount.
STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve Ordinance No. 5280 amending Chapter 3.36 of the
Bremerton Municipal Code to set the established contingency reserve amount equal to thirty-seven
and one-half cents per thousand dollars of assessed valuation of property within the City of
Bremerton and make other related amendments.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
ORDINANCE NO. 5280
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending Chapter 3.36 of the Bremerton
Municipal Code entitled"Contingency Reserve Fund."
WHEREAS, the City Council desires to amend and update provisions of Chapter
3.36 of the Bremerton Municipal Code relating to the Contingency Reserve Fund; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 3.36 of the Bremerton Municipal Code entitled
"Contingency Reserve Fund" is hereby amended to read as follows:
3.36.010 ESTABLISHED.
There is established a special revenue fund to be called the "Contingency Reserve Fund."
The fund is established to protect the City's General Fund in the event of unforeseen and
unfunded expense or an emergency�eq��s as set forth in RCW 35.33.145, as currentiv
enacted and hereinafter amended.
� 3.36.020 AMOUNT AND SOURCE.
The minimum Contingency Reserve Fund balance shall be established�-�kean amount e€
equivalent to , , thirty-seven and one-half cents per thousand
dollars of assessed valuation of propertYwithin the Citv at such time, or such other amount as
established by RCW 35.33.145 ("Minimum Fund Balance"�. If at any time the cash balance of
the fund is less than , , the Minimum Fund Balance, a repayment
plan shall be established by the Mayor and approved by the City Council to replenish the fund to
its minimum level.
The proceeds of sale of all General Fund real property shall be deposited to the
Contingency Reserve Fund.
3.36.030 ADMINISTRATION AND EXPENDITURE.
. ,
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The Contingenc,v Reserve Fund shall be operated as a special revenue fund administered
by the Director of Financial Services and the Mavor. All monies received bv the fund, to e�
with investment earnin�s thereon, ma�expended only in the followin�manner:
�a Emer e�ncv or Unfunded Unforeseen Expense. Funds mav be expended
from the Contin�v Reserve Fund in the event of 1) a bona fide emergenc�as defined in and
pursuant to RCW 35.33.081 and RCW 35.33.091, as currentiv enacted and hereinafter amended,
1
Chapter 3.36 BMC—
Contingency Reserve Fund
or 2) for an unforeseen and unfunded expense. In either event, funds may be withdrawn from the
Contin�encv Reserve Fund bv transfer to the appropriate operating fund authorized by resolution
or ordinance adopted by the City Council pursuant to RCW 35.33.147, as currently enacted and
hereinafter amended. A unanimous vote of all members of the City Council shall be required to
authorize fund transfer. �
(b) Funds in Excess of Minimum Fund Balance. Should the balance of the
Contingency Reserve Fund at an�ime exceed the Minimum Fund Balance, the excess funds
mav be used for capital purchases upon City Council approval by simple majority vote.
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.,. �_-�---�---n ---- ------- ---------� -- -�- --r---- r------».,_., :1,�.. _- .� �.,.,.-----
SECTION 2. Severabilitv. If any one or more sections, subsections, or
sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Ordinance and the same shall remain in full
force and effect.
SECTION 3. E�fective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the day of , 2015
GREG WHEELER, Council President
Approved this day of , 2015
PATTY LENT, Mayor
ATTEST: APPROVED AS TO FORM: •
SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney
PUBLISHED the day of , 2015
EFFECTIVE the day of , 2015
ORDINANCE NO.
R•\Legal\Legal\Orclinances`,Finance\Chapter 336 BMC-Contingency Reserve Fund docx
2
Chapter 3.36 BMC—
Contingency Reserve Fund
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Resolution No. 3247 adopting Study Session Date: June 10 & July 8, 2015
updated Financial Goals and Policies for the COUNCIL MEETING Date: July 15, 2015
City of Bremerton Department: Financial Services
Presenter: Johnson/Riley
Phone: 360-473-5296
SUMMARY: The stewardship of public funds is one of the greatest responsibilities given to the City
Council and the Administration of the City of Bremerton. The establishment and maintenance of
sound fiscal policies is an important part of fulfilling that expectation. The City last update financial
goals and policies by Resolution No. 3034 on August 15, 2007. It is important to periodically review
these financial goals and policies to ensure they are continuing to meet the City's needs and are
updated as needed. The proposed action repeals and replaces the existing financial goals and
policies with an updated version. Primary changes are to update interfund loan provisions and to
adopt provisions for the use of unrestricted fund balances.
ATTACHMENTS: 1) Resolution No. 3247 2)Attachment A"Financial Goals & Policies"
FISCAL IMPACTS (Include Budgeted Amount): None. Provides guidance to financial planning and
decisions for the City.
STUDY SESSION AGENDA: � No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve Resolution No. 3247 adopting updated Financial
Goals and Policies for the City of Bremerton.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
RESOLUTION NO. 3247
A RESOLUTION adopting updated and amended
financial goals and policies for the City of Bremerton.
WHEREAS, the City Council and Mayor of Bremerton are committed to
improving the City's financial management; and
WHEREAS,the stewazdship of public funds is one of the greatest responsibilities
given to the City Council and the Administration of the City of Bremerton. Therefore, the
establishment and maintenance of wise fiscal policies enables City officials to protect public
interests and ensure public trust; and
WHEREAS, the City Council previously adopted financial goals and policies by
Resolution No. 3034 on August 15, 2007 which are now in need of updating to provide greater
clarity on interfund loan provisions and the use of unrestricted fund balances;NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The provisions of Resolution No. 3034 are hereby repealed and
superseded in their entirety.
SECTION 2. The financial goals and policies in Attachment A to this Resolution
are hereby adopted. .
, SECTION3. Severabilitv. If any one or more sections, subsections, or sentences
of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Resolution and the same shall remain in full force and
effect.
SECTION 4. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage�
PASSED by the City Council of the City of Bremerton, Washington, on this day of
2015.
Greg Wheeler, Council President
APPROVED AS TO FORM: ATTEST:
ROGER LUBOVICH, City Attorney Shannon Corin, City Clerk
R:�L,egal\Legal�Resolutions�Finance\Financial Policy Resolution 2015.doc
1
Financial Po[icy Resolution
Attachment A—Resolution No. 3247
City of Bremerton
Financial Goals & Policies
The City of Bremerton is accountable to its citizens for the efficient use of public dollars.
Resources entrusted to the City should be used in a manner that provides services, public
facilities, and infrastructure necessary to meet the needs of the community—both for
today and for the future. The following financial goals and policies establish a
framework of financial health and stability that is required to meet those expectations.
The goals expressed here define what constitutes a"good outcome" for the city in regards
to financial planning and decisions. Goals indicate the objectives - while the policies
describe actual boundaries (or measurable) that are deemed necessary to achieve those
goals.
Goals for Financial Sustainability—
• Diversified annual resources that are sufficient to provide for the regular and
ongoing operations associated with core city services—plus enough additional
margins to cover debt service requirements and normal (average) ongoing capital
expenditures.
• Debt financing should be used to smooth the effects of unusual or significant
amounts of capital expenditures and/or to finance facilities that are dedicated to
the benefit of limited users (for example— Local Improvement District "LID").
Pol��y -
• The budget and financial plans of the City shall balance recurring operating
expenses, debt service, and average ongoing capital requirements to recurring
operating revenue. Average ongoing capital requirements are defined to include
payments necessary to the various Internal Service funds (i.e. ER&R, and
Information Technology) and average recurring capital expenditures.
• Before the City undertakes capital expenditures or accepts grant funds, the
ongoing costs and commitments should be described fully including identification
of the revenue sources expected to provide for such ongoing costs- so that proper
consideration may be given to the longer term financial sustainability of the
project or commitment.
• Where possible, grants or contributions of capital will be identified for proposed
City expenditures.
• Deficit financing and borrowing shall not be used to support on-going City
services and operations. Expenses shall be reduced to conform to the long-term
revenue forecast. Interfund loans are permissible to cover temporary gaps in cash
flow, but only from moneys in excess of anticipated cash needs throughout the
duration of the loan and legally available for investment. All loans shall be
1
Attachment A—Resolution No. 3247
supported by a clear expectation and schedule for repayment. Interest shall be
assessed based on the current Washington State Local Government Investment
Pool rate unless the borrowing fund has no other source of revenue other than the
lending fund; or the borrowing fund is normally funded by the lending fund.
• Cash balances in excess of the amount required to maintain strategic reserves may
be used to fund one-time or non-recurring costs. Preference should be given to
uses that reduce ongoing expenses (for example - early retirement of debt).
• Replacement Reserves based on expected replacement cost shall be collected and
placed in the Equipment Rental and Reserve Fund (ER&R) for equipment (other
than computer equipment) or vehicles (other than fire engines) with a value of
$20,000 or more if it is expected to be a continued need beyond its estimated
initial useful life. The cost of computer equipment replacement shall be included
in the annual payments made to the Information Technology Fund (IT) for each
computer by its using department. These payments are based on an expected five-
year replacement schedule. In addition to ER&R and IT, other internal service
funds may be established to appropriately account for and collect expenses for
specific costs with the approval of the Mayor and the City Council. An amount
equal to the annual fractional estimated cost of replacements based on the
expected useful life of assets shall be included in the service charges paid by City
departments to the various Internal Service funds (i.e. Equipment Rental &
Reserve fund and Information Technology). Replacement cost shall be
reevaluated periodically throughout the life of the asset and replacement reserve
charges adjusted accordingly. Assets with an initial value less than $20,000 may
be included in the Equipment Rental and Reserve Fund upon request by the using
department with the approval of the Director of Public Works and Utilities and
the Director of Financial Services.
• Long-term borrowing shall be confined to significant capital improvements (or
similar projects) which have an extended life and when it is not practicable to be
financed from current revenues. All other available and appropriate sources of
financing should be exhausted before long term borrowing is pursued.
• Bonds cannot be issued for a longer maturity schedule than a conservative
estimate of the weighted average useful lives of the assets to be financed. The
City shall keep the average maturity of general obligation bonds at or below
twenty years.
• Where possible, the City shall use special assessment revenue, or other self-
supporting bonds instead of general obligation bonds.
• The City Utility Systems shall strive to maintain a minimum debt service
coverage(annual gross revenues less annual operating and maintenance expenses
divided by annual debt service) of the combined Utilities (Water, Wastewater,
Stormwater) of at least 1.Sx.
2
Attachment A—Resolution No. 3247
Goals for Financial Flexibility—
• Sufficient operating reserves (working capital) to manage monthly and daily cash
flow variability.
• Adequate liquidity to provide for limited interruptions in revenues (natural
disasters, unexpected loss of revenue source, etc).
• Contingency and reserve funds should be available for use in the event of
emergency and/or unforeseen events.
• Resources restricted by external sources or enabling legislation should be used
first, then unrestricted resources as needed. Unrestricted resources should be
reduced in the following order; funds committed by ordinance, funds assigned or
earmarked for a particular purpose, and then unassigned.
Policy—
• The City shall maintain reserves required by law, ordinance, and/or bond
covenants.
• The City shall strive to maintain ending cash and investment balances in the
General Fund of no less than 8.5% of total planned annual operating expenses.
• The City shall strive to maintain ending cash and investment balances of no less
than 12% of total planned annual operating expenses for the Gold Mountain Golf
Complex, Water Utility, Wastewater Utility, and Stormwater Utility.
• The City shall strive to maintain a minimum reserve fund balance in the Self-
Insured Health and Welfare Reserve Fund of at least four months of Program
expenses or at an amount recommended by an independent actuary, whichever is
greater.
• The City shall strive to maintain a balance of the equivalent of thirty-seven and
one-half cents per thousand dollars of assessed valuation of property within the
city in the Contingency Reserve fund as a provision for unforeseen or catastrophic
events and emergencies.
Goals for Stewardship of Public Funds —
• Maintain public trust and confidence by utilizing resources in the most efficient
manner possible.
• Expenditures should be necessary to either:
o meet regulatory requirements
o provide core city services
o contribute to the achievement of stated goals and policies
0 or undertaken in anticipation of an emerging requirement.
3
Attachment A—Resolution No. 3247
Policy—
• Budget managers shall provide sufficient documentation to support requested
budget appropriations and in a manner that clearly demonstrates that the
expenditure is necessary to either meet regulatory requirements, provide core city
services, or contributes to the achievement of stated goals or policies of the City.
• A comprehensive multi-year(minimum of six years) plan for City capital �
improvements shall be prepared and updated annually. The Capital
Improvement Plan shall be consistent with and support the City's Comprehensive
Plan. The Comprehensive Plan service level goals should be included in the
Capital Improvement Plan.
Goals for Accountability—
• Reports demonstrating the status of financial activity and results should be
prepared on a timely basis and in compliance with BARS and GAAP accounting
requirements.
• Reports showing the status of financial policy compliance should be provided
periodically.
• Ensure the legal use of public assets through an effective system of internal
controls. To ensure all local, state, and federal rules are followed.
Policy -
• An annual audit shall be performed by the State Auditor's Office and include the
issuance of a financial opinion. A Comprehensive Annual Financial Report shall
be prepared in accordance with generally accepted accounting principles (GAAP)
and shall be distributed to the City Council, Mayor, Director of Financial
Services, Department Directors, City Audit Committee, and any other interested
party.
• Quarterly a budget status report shall be prepared and distributed to the City
Council, Mayor, and Department Directors providing an overview of financial
activities for the City with comparison to the approved budget. Information on
the status of compliance with financial policies shall be provided in this report.
• Regular monthly financial statements shall be prepared on a timely basis and
posted for review on the City's internet and intranet site.
• The City shall maintain a budgetary control system to ensure compliance with the
approved budget.
• The City shall maintain adequate internal controls to safeguard public assets. The
Director of Financial Services shall work cooperatively with the City's Internal
4
Attachment A—Resolution No. 3247
Auditor and the Audit Committee to identify and address material deficiencies in
internal controls.
• The City shall manage and invest its residual cash through the City Treasurer on a
continuous basis in accordance with the City's investment policies and within the
guidelines established by the Washington State Statutes based upon the following
order of priorities: 1) safety, 2) liquidity, and 3) yield.
5
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Resolution No. 3248 amending Study Session Date: July 8, 2015
Resolution No. 3159 relating to an Interfund COUNCIL MEETING Date: July 15, 2015
Loan to the Gold Mountain Golf Complex Department: Financial Services
Fund from the Equipment Rental Reserve Presenter: Catny�onnson�Mike Riiey
(EFF) Fund Phone: (360) 473-5296
SUMMARY: On December 21, 2011 the City Council approved Resolution No. 3159 authorizing an
Interfund Loan to the Gold Mountain Golf Course for the purchase of replacement greens equipment.
The final installment of$186,000 was not issued until December 31, 2012, the date of initial
repayment. In 2013 management of the course was transferred to Columbia Hospitality. Terms of
the prior management agreement required the City to purchase inventory on hand at transition. Also,
in order to effect a smooth transition, some equipment owned by the operator was purchased at
market value. These costs, in addition to startup costs due to CHI, amounted to around $200,000.
The costs reduced the cash flow available for loan repayment on the approved schedule. Two
payments amounting to $103,464 were made in 2014. The current balance of the loan is $157,536.
The request is to extend loan repayment for two additional years, to December 31, 2018 to altow for
adequate cash flow to operate the course. An accelerator has been included for earlier payment if
funds are available. Accrued interest has been paid on the outstanding balance through December
31, 2014.
ATTACHMENTS: 1) Resolution No. 3248 2) Loan Repayment Schedule 3) Resolution No. 3159
FISCAL IMPACTS (Include Budgeted Amount): The 2015 budget contains an annual installment
payment. The funds loaned from ERR are from fund balance in excess of that needed for
operations. Interest received by the ERR fund compensates for other interest earnings that would be
received if the loan had not been made.
STUDY SESSION AGENDA: �x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing .
RECOMMENDED MOTION: Move to adopt Resolution No. 3248 amending Resolution No. 3159
relating to an Interfund Loan to the Gold Mountain Golf Complex Fund from the Equipment Rental
Reserve Fund.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
RESOLUTION NO.3248
A RESOLUTION, of the City Council of the City of
Bremerton, Washington, amending resolution No. 3159 relating to
an interfund loan to the Gold Mountain Golf Complex Fund from
the Equipment Rental Reserve Fund.
WHEREAS, pursuant to Resolution No. 3159, the City Council authorized an
interfund loan to the Gold Mountain Golf Complex Fund to finance the purchase of replacement
greens mowers and_other rolling stock to maintain the Cascade and Olympic courses; and
WHEREAS, the loan was not fully disbursed until December 31, 2012; and
WHEREAS, a change in management of the facility subsequent to the approval of
the interfund loan resulted in additional expenditures related to the purchase of inventory and
equipment pursuant to the terms of the Management Agreement; and
WHEREAS, these expenditures resulted in insufficient cash flow for the
repayment of the interfund loan on the approved scheduled; and
WHEREAS,the loan is to be repaid not later than December 31, 2016; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Resolution No. 3159 is hereby amended to extend the date of
repayment of the interfund loan from December 31, 2016 to December 31, 2018. In the event the
balance of the Golf Course net current assets at December 31 of any year exceeds the target
reserve requirement established in the adopted Financial Goals and Policies the principal
payment shall be increased by the amount in excess of the tazget. All other terms of Resolution
No. 3159 not specifically amended herein shall remain in full force and effect.
SECTION2. Severabilitv. If any one or more sections, subsections, or
sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Resolution and the same shall remain in full
force and effect.
SECTION 3. Effective Date. This Reso
lution shall take effect and be in force
immediately upon its passage�
PASSED by the City Council of the City of Bremerton, Washington this
day of , 2015.
1
Inter fund Loan —
� Amendment to Resolution No. 3159
GREG WHEELER, Council President
APPROVED AS TO FORM: ATTEST:
ROGER A. LUBOVICH, City Attorney SHANNON CORIN, City Clerk
2
Inter fund Loan—
Amendment to Resolution No. 3159
Proposed Repayment Schedule
Balance 12/31/14 $ 157,536.00
Interest Rate 0.47%
Principal Interest Balance
Paymentl2/31/15 39,384.00 740.42 118,152.00
Payment 12/31/16 39,384.00 555.31 78,768.00
Payment 12/31/17 39,384.00 370.21 39,384.00
Payment 12/31/18 39,384.00 185.10 -
$ 157,536.00 $ 1,851.04
RESOLUTION NO. 3�J _
A RESOLUTION, of the City Council of the C�ty of
BremeRon, Washington, authonzmg an Inter-fund Loan to Gold
Mountam Golf Complex Fund from Equipment Rental Reserve
Fund
WHEREAS, the Gold Mountain Golf Complex Fund has an immediate need for
funds to finance the purchase of replacement greens mowers and other rolling stock to mauitain
the Cascade and Olympic courses
WHEREAS,external financing options aze more costly than what the C�ty can
provide through an inter-fund loan, and
WHEREAS, surplus cash tn an amount sufficient to meet these cash flow needs is
presently on hand in the Equipment Rental Reserve Fund,NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS
SECTION 1. The Assistant Director of Financ�al Serv�ces�s hereby authonzed
and directed to make an�nter-fund loan from the Equipment Rental Reserve Fund to the Gold
Mountain Golf Complex Fund in an amount not to exceed$261,000 Unpaid pnncipal shall
accrue mterest at 60%per annum dunng the first two yeazs After two years,and every two
years thereafter,interest will be ad�usted to reflect current returns on municipal mvestments
Annual payments of pnncipal and interest shall be made commencing December 31,2012 This
loan shall be repa►d not later than December 31,2016
SECTLON 2. Severab,letv If any one or more sections, subsections, or
sentences of this Resolut�on are held to be unconstitutional or invalid,such decision shall not
affect'the validity of the remaming portion of this Resolution and the same shall remain in full
force and effect
SECTION3. Ef)`'ect�ve Date This Resolut►on shall take effect and be�n force
immediately upon its passage
PASSED by the Ctty Council of the City of Bremerton, Washington this ���
day of�,Q ��'Y14bfi1' ,2011
�e%l/ � .
WILL MAUP ,C cil President
1
Inter fund Loan to the
Gold Mountain Golf Course Fund
APPROVED AS TO FORM. ATTEST
RO ER A LUBOVICH,Ctty Atto ON CORIN, City Clerk
2
Inter fund Loan to the
Gold Mountain Golf Course Fund
AGENDA BILL �
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Approval of Memorandum of Study Session Date: July 8, 2015
Understanding between the City of COUNCIL MEETING Date: July 15, 2015
Bremerton and the Bremerton Police Department: Police
Officer's Guild Presenter: Steve Strachan
Phone: 360-473-5227
SUMMARY: The Police Department intends, following negotiations with the Bremerton Police
Officer's Guild (BPOG), to eliminate the Master Police Officer(MPO) program and replace it with the
Civil Service rank of Police Corporal. Corporals will be trained and serve as assistant supervisors.
ATTACHMENTS: (1) Proposed Memorandum of Understanding between the City and the
Bremerton Police Officer's Guild, (2) Corporal job description and (3)Appendix B of BPOG CBA
regarding MPO program
FISCAL IMPACTS (Include Budgeted Amount): The Department anticipates an initial increase in
cost countered by a significant long term savings. The fiscal impact depends on the number of MPOs
who are promoted to the rank corporal. The initial cost increase will be between $0 (all Corporals
come from the MPOs)to a maximum of$39,417 (in 2016 dollars) if none of the MPOs are promoted
to Corporal. Long term, as former MPO's retire or are advanced to the rank Corporal in later
promotions, the City will eventually see a savings of$21,900 per year in 2016 dollars (9 Corporals
vs. 14 MPOs).
STUDY SESSION AGENDA: ❑ No Presentation ❑x Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Memorandum of Understanding (MOU) befinreen the City and the Bremerton
Police Officer's Guild regarding elimination of the Master Police Officer program and establishing the
Civil Service position of Police Corporal and authorize the Mayor and Police Chief to finalize and
execute the MOU.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF BREMERTON
AND
THE BREMERTON POLICE OFFICER'S GUILD
1. This Memorandum of Understanding (MOU) establishes, upon City Council approval, the
Civil Senrice Rank of Corporal and eliminates the position of Master Police Officer
(MPO), superseding Appendix B of the Collective Bargaining Agreement between the
City of Bremerton (City) and the Bremerton Police Officer's Guild (Guild).
2. The City, in consultation with the Guild, has established a job description for the position
of corporal.
3. The City will initially promote nine police officers to the rank of corporal. The number of
corporals following initial promotion is established by the budget process, as it is for all
ranks.
4. Corporal seniority for the purpose of shift and vacation bidding will be established by
date of promotion. In the event employees have the same promotion date, seniority will
� be determined by the higher overall score obtained during the promotional process.
5. The pay for corporal will be the same as the MPO step of Appendix A of the Guild's
collective bargaining agreement with the City.
6. The MPO program will be eliminated upon the date of the last signature of this MOU. No
new MPOs will be appointed. Wearing of the MPO uniform insignia will no longer be
authorized.
7. Promotions to the rank of sergeant made on or before June 6, 2016 will be filled from the
current promotional register. Promotions to the rank of sergeant after June 6, 2016 will
be made from a promotional register established by competitive civil service selection
process from employees holding the rank of corporal.
8. MPOs who are not selected for the of rank corporal at the time of the elimination of the
MPO program shall continue to be paid 5% MPO pay throughout their continuous
employment at the rank of police officer.
9. In the event an MPO is promoted to a higher rank and subsequently demoted to the rank
of police officer for non-disciplinary reasons, the employee will receive 5% MPO pay.
10. Employees receiving MPO pay are not eligible to receive officer-in-charge (OIC) pay or
Field Training Officer(FTO) pay while functioning in those positions.
11. Corporals will bid for Patrol shifts and vacation after sergeants and before police officers.
12. When a corporal is functioning as the primary supervisor of a unit or shift during an
extended absence of the sergeant, not associated with vacation, for thirty (30) or more
continuous duty days, excluding days off, the corporal shall receive sergeant's pay for
the full period of the absence.
13. The City and Guild agree that any modifications or amendments to this MOU shall
be done in writing, signed by both parties. The MOU shall become effective on the
date of its signing.
Aaron Elton- President
Bremerton Police Officer's Guild
Steven Strachan
Chief of Police
Patty Lent
Mayor '
City of Bremerton Classification Specification
POLICE CORPORAL
GENERAL FUNCTION
Under general direction of a Sergeant, performs all duties of the rank of Police Officer
and provide first level supervision to an assigned shift or specialty unit. Provides
emergency aid, security and protection to the citizens of Bremerton by patrolling
business and residential areas, responding to requests for information and assistance,
investigating criminal activity and otherwise ensuring the proper enforcement of laws
and regulations.
REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES (Note — This list
is intended only to illustrate the various types of work that may be performed.
The omission of specific statements does not exclude them from the position.)
• Supervises Police Officers on an assigned shift or other specialty unit
assignments in the absence of a Police Sergeant and reviews the work of
assigned staff.
• Assigns work activities and coordinates schedules, projects and programs.
• Verifies that goals are achieved; meets regularly with staff to discuss and resolve
daily priorities, workload and technical issues; makes effective suggestions and
recommendations and inspects work performed to assure quality work products
and effective use of resources.
• Assists the Police Sergeant with evaluating performance of assigned staff;
provides training, direction and assistance to subordinates.
• Reports the abilities, deficiencies and progress of probationary officers and
volunteers and resolves employee complaints and concerns.
• In the absence of, or at the direction of, the Police Sergeant, reviews reports and
monitors assigned cases for progress and disposition.
• Assumes responsibility for the Police Department's operation in the absence of
command personnel.
• Investigates and resolves citizen complaints involving assigned personnel.
• ,Patrols as directed in preventing crime and to enforce federal, state and city laws
and regulations.
• Observes, reports, and acts on conditions conducive to crime and danger such
as checking buildings for security, assisting other officers on traffic stops and
checking suspicious persons and vehicles. Reports traffic hazards and directs
traffic flow when necessary.
• Determines the nature of a call, investigates the circumstances, and takes any
necessary and prudent action, such as making arrests and transporting
prisoners. Searches prisoners, collects personal effects and assures proper
safeguarding of personal effects.
• Provides assistance to the public in emergency and non-emergency situations.
Administers first aid and requests medical service. Performs crisis intervention
in sensitive situations such as family disputes. Provides general information to
Page 1 of 5
City of Bremerton Classification Specification
POLICE CORPORAL
the public on laws and ordinances. Assists persons with complaints and
inquiries or directs them to the appropriate authorities.
• Prepares a variety of records and reports, such as reports on arrests, property
impounded, accidents, offenses, and damage to property; assists in searching,
booking, processing and supervising prisoners.
• Performs investigative assignments on serious crimes. Conducts interoiews of
victims, witnesses and suspects and submits progress reports on cases under
investigation. Collects and documents evidence and may arrest suspects.
• Appears in court, and is available to testify in matters which the officer has
knowledge of.
• Maintains proficiency in the use of police related equipment.
• Prepares and maintains legible, concise and understandable activity logs and
other related or similar types of information as a personal reference record of
incidents and details.
• May perform special assignments as required.
• K-9 handlers who are promoted to corporal may continue in K-9 for the service
life of the dog. Corporal K-9 handlers will be assigned to shifts based on the
needs of the department as determined by the Chief of Police.
• May assist in the training of new employees and reserves.
• Checks business and private property for security. Investigates such conditions
as open doors, broken windows, vehicles parked in suspicious places.
Other Duties
Regular attendance is an essential requirement
Performs related work as assigned and/or required
KNOWLEDGE. SKILLS AND ABILITIES
Knowledge of:
• Federal, state, county and city laws, regulations and ordinances as they pertain
to law enforcement duties and responsibilities.
• Principles of supervision, training and performance evaluation.
Ability to:
• Analyze situations and adopt a quick, effective and reasonable course of action,
particularly under conditions which are psychologically and emotionally stressful.
• Communicate effectively with persons in physical and/or emotional distress.
• Administer first aid or perform other lifesaving procedures in accordance with
training.
• Write clear and accurate reports.
� Adapt to and utilize current and new technology, devices, equipment, computers
and software.
' Skill in:
Page 2 of 5
City of Bremerton Classification Specification
POLICE CORPORAL
• Use and care of firearms. Must be able to routinely qualify with and proficiently
operate all assigned weapons, including the ability to accurately fire, clear
malfunctions, disassemble and clean weapons.
• Driving motor vehicles under emergency and non-emergency conditions.
• Properly operating and maintaining police issued or assigned equipment.
• Observation and the ability to remember names, faces and details of incidents.
PHYSICAL REQUIREMENTS
• The physical requirements described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
• The employee is frequently required to walk, stand or sit for long periods of time
(including driving).
• The employee must occasionally lift and carry equipment.
• The employee must possess sufficient physical strength, endurance and flexibility to
perform rescue operations or other law enforcement duties. Examples of the
situations officers may encounter, with varying degrees of frequency, during the
performance of their duties include: quickly entering and exiting vehicles; lifting,
moving and dragging heavy objects; climbing over or pulling oneself over obstacles;
jumping down from elevated surfaces; climbing through openings; jumping over
obstacles, balancing on uneven or narrow surfaces and using body force to gain
entrance through barriers, move through heavy underbrush; and suddenly move out
of the way of danger.
• The employee must posses sufficient physical strength, endurance and flexibility to
run varying distances in pursuit of fleeing suspects and upon capture, must be
capable of exerting sufficient force or exertion to physically subdue, restrain, control
and arrest violent or combative subjects.
• The employee must be able to use hands to manipulate, handle or feel objects,
tools, or controls; reach with hands and arms; and smell.
• The employee must speak clearly; hear and understand radio, telephone and
normal range verbal communications.
• Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and the ability to adjust focus.
WORKING CONDITIONS
• Work may be performed in an office setting or in the field which may include
exposure to dangerous and hazardous situations. Working hours may be irregular
or long, depending upon the demands of any given situation. The employee is
subject to call-back for emergency situations. Physical hazard from traffic and
violent offenders may be present.
• The employee frequently works in outside weather conditions, including possible
extreme weather conditions. The employee may be exposed to working near moving
Page 3 of 5
City of Bremerton Classification Specification
POLICE CORPORAL,
mechanical parts; in high, precarious places; with explosives; with firearms; and is
occasionally exposed to wet and/or humid conditions, fumes or airborne particles,
toxic or caustic chemicals, fire, smoke extreme cold, extreme heat, varying light
conditions and vibration.
• The noise level in the environment is usually moderate.
• The employee may be exposed to personal danger, including but not limited to:
armed and/or dangerous persons/animals; persons and/or articles having
contagious/communicable diseases; hazards associated with emergency'driving,
vehicular surveillance, traffic control and working in and around traffic; hazards
associated with natural and man-made disasters, the use and operation of electrical
equipment.
• The employee is occasionally exposed to, and must effectively deal with morbid,
repugnant or otherwise unpleasant situations.
QUALIFYING EDUCATION AND EXPERIENCE
Two years college level police science or related field or equivalent training and
experience.
Four (4) years full-time paid commissioned law enforcement experience, eighteen (18)
months of which must have been with the Bremerton Police Department.
Washington State Peace Officer Certification
Valid Washington State driver's license.
LEGAL and REGULATORY EMPLOYMENT CONDITIONS
This classification specification does not constitute an employment agreement between
the City and employee. It is subject to change by the City as the needs of the City and
requirements change.
Fair Labor Standards Act: The classification is non-exempt under the laws of the Fair
Labor Standards Act minimum wage and overtime provisions.
Representation: The classification is included in the bargaining unit pursuant to the
Recognition Article of the current labor agreement between the City of Bremerton and
Bremerton Police Officer's Guild.
Civil Service: The classification is included in the Civil Service System.
Appointment and Removal Authority: The position is filled by appointment by the
Department Head. Removal is by action of the Department Head in conformance with
Civil Service Rules.
" Page 4 of 5
City of Bremerton Classification Specification
POLICE CORPORAL
This classification specification does not constitute an employment agreement
between the City and employee. It is subject to change by the City, with the
approval of Human Resources, as the needs of the City and requirements change.
Page 5 of 5
i
�
�
ApP�NDIX l3 �
�
�
TO THE AGItBEMENT BY AND BETWEBN �
THE
CiT'Y OF BREMERTON �
AND
BREMERTON POLICB OFFIC$RS QUII,D
JANUARY 1,2012 THROUGH DECBMBER 31,2015
THIS AYpENDIX is supplemental to that Agreement by and between tho C1TY OF BREMBRTON,
WASHINGTON{"Lmployer")and the BREMERTON POLICB OFFICERS GUILD,("Guild").
Mastar Police Officer;
Tha Master Poiice Offcer(MPO)program is viewed as an enhanced career development opporiunity for
the sworn emplayees of the Bremerton Police Department.The purpose of an MPO program is to allow
qualifled non-ranking officers with special technical and administrative skill to be elevated to a new level,
Qualifications;
A. An employee has served as a top step police officer for three(3)consecutive years.
B. Employee has crnmpleted� in the course af their employment as a ]aw enforcement officer, 400
hours of law enforcement specialty training that does not include the training hours of•basic
academy; basic e�uivalency academy; repeated training classes:ar refresher training o€BAC or
first aid.
C. F.mployee has served at least 12 montha on each patrol shift atter compl0ting initial probarion. It
shall be understood that employees may not"double or triple stack"tUeir tlme.
Example: An ot�icer who has been concurrantly assigaed to K-9 and the graveyard shift for 3
qears�uay nnt couut 3 years of gi�aveyard and 3 years of K-9;however,the employee may divide
the 3 years as desired such as 1 yeaz of graveyard and 2 years of K-9.
D. Bmployee hes served satisfactorily in a sacondary aseignment(s} for thB Bremerton Police
Department for a minimum of 18 mont]�s. Secondary assignmants are assigementa above and
beyond duties nonmally assigc►ed to patrol officers serving in patrol unit.Theso assignments are
detect.ive units, crime scenes, Community Resource Offccers, Traffia, K�9, School Resource
Officers and West Park Officer.Additiunal secondary assignments as they may be daveloped can
be added to this l�st.
E, Bmployee voaintains acc�ptabla work performance standards and has not had a sustained Internal
Affaira invearigation one year prior to MPO acceptancs. Tlie selection panal may coneider other
types of minor complaints on a case-case basis.
P. MPO's wili be assigned as OIC and FTO as naedetl. Bmployee will only handle the sergeant's
duties �vhen hrJshe has been assi�ed as OIC or during limited exceptional circumstanccs, ,Au
CollecHvo Baegauting Ageanent
City of Bremerton and the BPOCi
1/1/2012—12/31r2015
Pega 29 of 31
�
I
employee will not be assigned as O�C while acting in an FTO capacity except during limited
exceptional circumstances.
G. MPOs shall not be eligible to receiva OTC pay and their 5%MPO premi�uu pay.
H. The Chief of Police will appoint MPO's in tiie same order in which they aze ranked by the panel,
Maintaining MP4 Status:
To maintain MPO status an employee must;
A. Be assigned to tbe Uniformed D'evision upou .app�intment to MPO status for not less tvan 18
months.If the employee is vacating a non-uniformed position�the employee shall be assigned to
the Uniformed Division within a xeasonable tune par�od, which allo�vs the Department to assign
and train a replaceino��t.
B. Maintain satisfactory work perfomaancc.
C, Not have sustained any major policy rula violations,committed insubordination or be subject to
continued citizen complaints.
D. Show a commitnnent to continuance of law en£orcement training while sarvi.ng as an MPO.
If an employee fails to maintain these conditions,he/abe will be removad from MI'0 status by the Chief
o�Police after review by the seleakion panel,and must�vait eight montlis before reapplying,An employee
shall not be removed from MPO status dua to a ne�v assignment in non-uniformed position.
MPO Cap:
The number of MPO's shall not exceed{14)fourteen.
Selection Panal: �
A. The original selection panel will consist of two management personnel snd two membera of thc
Board of Representatives of the Guild who do not qualify for selection.Future selection panels
will consist of three MPO's and two management personnel.
B. Selection panel will meet as needed to review and select applicants for Master Polica Officer
appointment and will use the following criteria:
1. Candidates will be listed by saniority,and then given points as follows:
#1 candidate-14 point
#2 candidste-12 points
#3 oandidate-10 points � ,
#4 candidate-8 poiuta
#5 candidate-6 points
#6 candidato-4 points
#7 candidats-2 points
Collective Bargaining A�eement
City af Bremcrton and thc B�Ofl
3/1/2012--11I31r1015
Pego 30 of 31
�
. i
I
2, Cendidates will be]isted by number of Training Hours and given points as follows:
#1 candidate-7 poiuts �
#2 candidate-6 points '
#3 candidato-5 paints '
#4 candidate-4 points
#5 candidate-9 points
#6 candidafe-2 points
#7 caudidate-1 points
(For purposes of this selection process, att Associate Degree in a Police related field will count for 100
hours,and a Bachelors Degree in a police relatad field will count for 200 hours.)
3. Candidates will receive one additional point for eech additional special assig�ment of 18
months or longer up to a maximum of three points. Should two or more candi@ates have
equal standing, their points will be added and then d�vided by iwo (example: tup two
candidates have the sRma seniorlty so each geta 13 points). Should there be a tie after the
points bave been totaled,tl�e salection panel wi�l be required to resolve it and provida a
single list to the Chief.
C. MPO assignw,ent openinga will be avnounced pursuant to Chapter 12 of the Department Manusl
by posting the information throughout the Depattment,
A. Candidates will apply for MPO positions by submittuog a letter and written summary of years of
service,training and education,special assignments and letters of recommendadon.
B. The Chief of Police witl request the panel convena to review a specific MPO's status,
N. Decisions by tite salection panal regarding selection or removal frona the MFO progiam are not
subject to tt�e grievance procedure.
Co]tecHve B�rgaining Agreement I
GYty of Bremerton and ttie APQG
]/1/2012-12/31J2015
Page 31 of 31
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
........................................................................................
SUBJECT: Police Department local Study Session Date: July 8, 2015
solicitation of 2015 The Edward Byrne COUNCIL MEETING Date: July 15, 2015
Memorial Justice Assistance Grant (JAG) Department: Police
Application Presenter: Chief Strachan
Phone: (360) 473-5224
SUMMARY: The Bremerton Police Department is applying for the local solicitation of the Edward
Byrne Memorial Justice Assistance Grant (JAG). Since 2010, JAGs have been used to help fund the
salary of the Community Resource Specialist. The 2015 JAG will be used for the same purpose.
This grant will allow the City of Bremerton to continue to sustain the Community Resource Unit and
its crime prevention function and programs which include Neighborhood Watch, the Landlord
Notification Program, Abandoned Property Program, crime analysis function, enforcement of the
Chronic Nuisance Property Ordinance, the Bremerton Citizen Auxiliary Volunteer Program.
The grant is from the Department of Justice. No matching funds are required of the City. The total
grant amount is $23,081.00.
ATTACHMENTS: Grant Application No. 2015-H3897-WADJ
FISCAL IMPACTS (Include Budgeted Amount): None. The JAG funding is a revenue source of
$23,081.00 with no match requirement.
STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business 0 Public Hearing
RECOMMENDED MOTION:
Move to approve the 2015 Justice Assistance Grant Application and grant acceptance when
awarded, and further authorize the Mayor to finalize and execute the agreement with substantially the
same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/25/13
Program Narrative
Edward Byrne Memorial Justice Assistance Grant(JAG) Program funds will allow the City of
Bremerton to support activities designed to prevent crime based on local needs and conditions.
JAG funds will be directed to the areas where they are needed most, preserving jobs and crime
prevention functions. The grant will partially fund a Community Resource Specialist; bringing
stability to a position that directly contributes to crime reduction and community policing
services.
The Department continually looks at systems and processes that help reduce calls for service and
direct resources to problem areas. This sends the message to criminals that any crime, no matter
how small, will not be tolerated.
One of the most successful crime prevention programs administered by the Community Resource
Specialist is the Landlord Notification Program which notifies owners when criminal activity
takes place at one of their rental properties. Previously, many landlords complained they were
unaware of criminal activity taking place at their rentals until it was too late. The program was
initiated in March 2008 with 11 participating landlords representing 1,348 addresses. In 2014,
the City of Bremerton enacted an ordinance that required all landlords to register all properties
and participate in the Landlord Notification Program. Currently, there are over 1,8001andlords
representing over 11,000 addresses. Since the Program's inception, the Community Resource
Specialist has sent over 21,000 notifications to the landlords participating in the Program. The
landlord notifications represent a successful crime prevention effort and result in an increased
quality of life for the residents of the afflicted neighborhoods, by decreasing the number of
police calls for service at problem properties. This program represents a growing community
partnership with the local and state landlord associations. This focused policing approach has
made a big difference, and we have been contacted by other police agencies from across the
United States wanting to learn more about our Program.
The City of Bremerton, like many other communities, has many vacant properties which have
been foreclosed, are pending foreclosure, or are subject to foreclosure, and these properties have
an adverse impact on the vitality and livability of the areas in which they are located. Many of
these vacant properties have become targets of vandalism, burglary, and trespass. The
Community Resource Specialist works with the Patrol Division and the City's Code
Enforcement Division to attempt to work with lenders, and third-party trustees to resolve issues
at these properties,but it is often times a lengthy and difficult process. As a result, the City of
Bremerton enacted an Abandoned Property Registration and Maintenance Ordinance, and due to
the successes of the Landlord Notification Program mentioned above, the Ordinance requires
local property manager information to be submitted to the Community Resource Specialist, so
that issues will be identified and resolved in a more timely manner, thus taking away the
opportunity for these properties to become crime targets. There were 221 properties registered as
of May 2015, and the Community Resource Specialist did an audit of all the properties to
determine if any had been sold. After this audit was conducted, we currently have 117 properties
registered, and we see that as a good sign that these once abandoned homes are now occupied
and the neighborhoods they were in are now safer. We have had many successes thus far
resulting in fewer calls for service to deal with the problems and issues at these vacant
properties.
The JAG grant funds will preserve the Community Resource Unit and will allow it to continue to
perform vital core functions associated with Directed Policing in partnership with the
Department's Patrol Division. The Community Resource Specialist works with our citizens and
businesses on issues affecting them, and working with our Patrol Division we can conduct
directed patrols, bicycle patrols, and "hot spot" patrols to deal with issues such as graffiti,
vandalism,homeless encampments, traffic emphasis patrols, and other nuisance activity.
The Community Resource Specialist maintains working crime prevention relationships with
citizens, businesses,property owners, landlords,housing agencies, social service agencies,
schools, and other community groups through problem solving,presentations, education, and
other crime prevention measures. Another core function is the Neighborhood Watch Program
that is administered and facilitated by the Community Resource Specialist. This program
continues to be very successful, with very active and concerned Watch Groups across the City.
The number of organized Watch Groups continues to grow, and is a vital element of our crime
prevention partnerships. We have also added several apartment complexes to the Apartment
Watch program, and the participation has been strong and encouraging.
Over the last six months, the Bremerton Police Department has been developing and recruiting
members for the Bremerton Citizens Auxiliary Patrol (BCAP) that we plan to have operational in
July of 2015. The BCAP will be administered by the Community Resource Specialist, and will
be as we have come to call it, "a Neighborhood Watch on steroids." The BCAP is a citizen
volunteer branch of the Bremerton Police Department that will patrol the city, its business
districts,parks, and marinas by vehicle, foot patrol and bicycles and observe and report
suspicious activity, vandalism, graffiti, unsecured properties and the like. BCAP members will
also conduct checks of abandoned properties and also conduct residential vacation checks.
BCAP members will also assist the Department at special events and community celebrations.
This program will be a vital component of the Department's overall community policing and
crime prevention efforts.
The Community Resource Specialist is also one of the Department's operators/analysts of a
crime analysis program we put into place. Analysis efforts with this program have a direct effect
on our Directed Policing initiatives, as well as providing crime data, trends, and statistics to not
only members of our Department, but also our citizens, and elected officials.
BJA FY 15 Edward Byme Memorial Justice Assistance Grant(JAG)Program-L•ocal Sol... Page 1 of 2
r�'T---��;-�_�JA FY 1� �dward �yrn� Ni�r�norial �u�tice Assistance,.-�`- _ .
�� i��;! G�aret (JAG) Prograrn - l�Acal Solicitation 2016-H3897-WA- �.�L���
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Review SP-424 Print a CQ�v
� Application Handbook ppp�ICATION FOR 2.DATE SUBMITTED Appllcant ldentltler
FEDERAL
Overview ASSISTANCE
i.TYPE OF SUBMISSION 3. DATE RECEIVED BY State Appllcation IdenUEier
,Appficant STATE
FrlformaCion Application Non-Constructfon
4.DATE RECEIVED BY Federal Identlfler
ProleCt Information FEDERALAGENCY
Bud ec�t a«d
Proaram S.APPLICANT iNFORMAT20N
AttachmentS Legal Name Organlzational Unft
AsSuranCes dncf Clty of Bremerton Bremerton Pollce
- Department
Certificdtions pddress Name and telephone
number of the person to
Review SF 424 345 6th Street be co�sebed on matters
Sulte 600 lnvoiving this applicatlon
Submit A�piicatiora B�merton,Washtnyton
98337-1812 Strachan,Steven
(3b0)473-5224
Hel� Frec�uentfy 6. EMPLOYER iDENTiFiCATioN NUMBER(EEN) 7.TYPE OF APPLICANT
Asked Questions 91-60Q1231 Municlpal
GMS Home 8•�PE OF APPLiCAT�ON 9.NAME OF FEDERAL
-- AGENCY
L.c�g Off NeW Bureau of Justice Asslstance
iQ.CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11.DE5CRIPTIVE TITLE
OF APPLiCANT'S
NUMBER: 16.738 PR07ECT
CFDA EDWARD BYRNE MEMORIAL)USTICE Sustain the Community
TITLE: ASSISTANCE GRANT PROGRAM Resource UnIC and Its crlme
preventlon functlon.
12.AREAS AFFECTED BY PR07ECT
The City of Bremerton, Its downtown city core,and seven (7) councll distrlcts.
13. PROPOSED PRO]ECT 14.CONGRESSIONAL
� Start Date: October 01, 2015 DISTRICTS OF
End Date: September 30, 2017 a,ppp�icant �
b. Project WA06 I
35. ESTIMATED FUPlDEMG 16.IS APPLICA7ION
Federal $23,081 SUB7ECT TO REVIEW BY
STATE EXECUTIVE
Applicant �p ORDER 12372 PROCESS?
State �p Program is not covered by
E.O_ 12372
https://grants.ojp.usdoj.gov/gmsexternaVapplicationReview.do 6/17/2015
�
BJA FY 15 Edward Byrne Memorial Justice Assistance Grant(JAG)Program-Local Sol... Page 2 of 2
Local $0
Other $0
Program Income $0 17.iS THE APPLICANT
DELINQUENT ON AMY
TOTAL $23,081 FEDERAL DEBTt
18.TO THE BEST OF MY KNOWLEDGE AfQD BELIEF,ALL D TA IN THIS
APPLICATION PREAPPLICATION ARE TRUE AND CORRECT,THE D�CUMENT 41AS
BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE
APPLICANT WILL COMPLY WITH Tt1E ATTACHED ASSURANCES IF THE
• ASSISTANCE IS REQUIRED.
Continue .
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BJA FY 15 Edward Byrne Memorial Justice Assista.nce Crrant(JAG)Program-Local Sol... Page 1 of 1
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Appflcation Handbook Overview
Overview Thts handbook allows you to compfete the application process for
applying to the BJA FY 15 Edward Byrne Memorial ]ustice Assistance
Applicant Grant (lAG) Program - Local Sollcltation. At the end of the application
Informaticn process you will have the opportunity to view and print the SF-424 form.
Froiect Information *Type of Submisslon
� Preapplicatlon
� AppUcation Construction
Budget and Constructlon
Proqram • o � P�eappllcatlon fVon-
� Applicatlon Non- Constructlon
Attach me nts constructron
AssuranCes and *Type of Appflcat�on New �/
Certifications fRevlslon,selectappropdate Type of Revision v�
pUon �
f Other,speclfy
Review SF 424
�Is application sub�ect to review by � Yes This preappllca6oNappllcaUon was made avallable W
Subm it Applitatio n tate executive order 12372 the state executive order 12372 process Tor revlew on
process7 V ��
O No Program is not covared by E.O.12372
Help/Frequentfy
Asked lleSttOnS O N/A Program hes not been setected by state for review
GMS Home Save and Continue
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BJA FY 15 Edward Byme Memorial Justice Assistance Grant(JAG)Program-Local Sol... Page 1 of 2
�l-; BJA FY 'f5 �dward �yrne Memorial Justice Assistance Grant �'
; �'� (JAG) Program - Local Solicitation 2016-H3887-WA•DJ �,'��
\
A�plication Correspond2nce �Switch to... � —�
Applicetlon Handbook Applicant lnformation
Overview Verify that the following information filled ls correct and fiN out any mtssing
-- information.To save changes, click on the "Save and Continue" button.
Applicant
Information �Is the
---- apphcant
delinquent on O Yes 0 NO
Project. Information any tederal
• debt
BurJ et drtCl *Employer
Program Identification 91 - 6001231
Attachments Number(EIN)
Assurances a�o AppP ant �unicipal �
CertifiCations Type of �
Appllcant
Review SF 424 (Other):
*Orga�izatlonal Bremerton Police Depai.
Su6mit,Appiication urnc
*Legal Name �
(Legal City of Bremerton _
Hel�(Fr��e. .r.tiv ]unsdict[cr
Asked Qt�eSYions Name)
. *Vendor 3q5 6th Street
G_MS Home Address i
Lo Off vendor Suite 600
--g— Address 2
*Vendor City Bremerton
Vendor — I
County/Parish —J
*vendor State Washin ton __ _ __�
*Veridor ZIP 98337_ - 1812 Zi�+4 L�Ok�p
Please provide Point of Contact Information for mattere involving this applicetton
*Contact
Prefx: OthBr - V
Contact Prefix Chlef
(Other):
�Contact F�rst Steven _ I
Name:
Contact Middle �I
Initial� ��
*Contact Last SUachan
Name:
Contact Suffix: S81eCt a Suffix �l
ConCact Sufflx
(Other) : �---
*Contact Title: Chl@f `�` T J
�ContaC[
Address Line 1025 Burwell Sireet
1; � --------------------._.....
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https://grants.ajp.usdoj.gov/gmsexternaVapplicantInformation.do 6/17/2015 �
BJA FY 15 Edward Byrne Memorial Justice Assistance Crrant(JAG)Program-Loca1 Sol... Page 2 of 2
Contact
Address Line
2:
*contacc ary Bremerton .
Contact ��aP
County:
�contact Washfngton �
State:
*Contact zip 98337 - 1812 Zip+4 LOokup
Code:
*Contactvhone 360 473 5224 ext:��
Number:
Contact Fax 36U 473 5395
Number:
*Contact E-mail steven.strachan ci.bremerton.w: Email Help
Address: � @---
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BJA FY 15 Edward Byrne Memorial Justice Assistance Grant(JAG)Program-Loca1 Sol... Page 1 of 1
���. ` �� �JA FY 15 �dward �yrn� Merr�o�riat Jus4ic� Assistance :-.. . - ...:�
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Application Handbook Project Information
OveYVIeW *Descriptive Title of Applicant's Project _
Sustain the Community Resource Unit and its crime -
A�plicatlt prevention function.
Information --
C?roi�ct Information *Areas Affected by Projece _
The City of Bremerton, its downtown city core, and seven
Buclget and ��� council districts.
Proqracn - —
AttacF�ments Proposed Pro7ect
�ssurances and *start October v 01 v 2015 v
Certificatians �ate — .
�`End Date September v 34 v 2017 v .
Review SF 424
*Congressional Districts of
Submit Application
Congressional District 01,WA � �i��,
Project Congressional District 02,WA
Ne{p/Frea�lently Congressional District 03,WA � 1�
AsEced 4uestions Con ressional District 04,WA
GMS Home *Estimated Funding
Loy Off
Federal $ 23081 .Od
Appllcant $ 0 .00
State $�_� •fla
Local $IO —� .00
Other $ 0 .00
Program Income $ 0 .00
TOTAL $ O .00
Save and Continue
I-...---.___—�
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BJA FY 15 Edward Byrne Memorial Justice Assistance Grant(JAG)Program-Local Sol... Page 1 of 1
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�----- Narrative and other Program attachments. Cllck the Attach button to
�pp�icani continue. �
Infon�riation
Proiecf Ahstract.docx Delete
f�roject Inforrr�ation
� Proqram Narrat,ve.do�X Delete
BUdg�t �nC) �Zi;,�qet Detail VJorksheet.Cdf Delete
Proc�r�m
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Review SF 42�} . •.
--- �licant Disc;l�s�lre_o�.Pendin�n�llcation P�arr�c.�ve,dorx Delete
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Hel Fre uen� � '
Asked QuestiOns Cllck on the Attach Button to upload an attachment Attach
GMS Home Contlnue
La�c Off �
Your files have been successfully attached, but the appllcation has not
been submitted to OJP. Please contlnue with your application.
. �
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�,----:;".. �JA Fl( 'i� �dward �y�ne Merr�orial Jtasgic�d��sista�c�,�'- ., `
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Application Handbook Assurances and Certifications
bverview To the best of my knowledge and beiief, all data in this
appilcation/preapplication is true and correct, the document has been
A„�licant duly authorized by the governing body of the applicant and the applicant
ir�Form�tio�� will comply with the attached assurances if the assistance is awarded.
Proiect Ir�formatian Your typed name, in Jieu of your signature represents your legal binding
- ----- acceptance of the terrns of this applicatlon and your statement of the
�����e� ���� veracity of the representations made in this application. The document
Proc�r�m has been duly authorized by the governing body of the applicant anc! the
Attachments applicant will comply with the following:
� 1. Assurances �{��.�r�:B
Assurar�ces a��� Z, Certifieations Re ardir
Certifications 9 a Lobbving; Debarment, Susnensian and
nther.Rest�onsibilit k�latters� and Drun-Free VUork lace
Review SF 424 req�airements. �`jc�,�!```g�
If you are an applicant for any Vioience Agalnst Women grants, this
Submit Applic�tion Includes the Certification of Compliance with the Statutory Eliglbility
Requirements of the Violence Against Women Act.
HefpJFreq��entl,�
Asked uestians �Prefix: Mr� v
GMS Home Prefix (Other): �— �
Loct Off �First Name; Joseph u�
Middle Initiaf: L�
�Last Name: S@Xt011
Suffix Suffix: V
_... . ..
SufFix (Other):
I . _._. ._. _.
*Titie: Cammunity Resource S ,
*Address �ine i: 1025 Burwell Street ��
Addi•ess Lir�e 2: (��
1_____---._._...-------.--
�`City: Bremerton l
�..---------J
Counf.y; � _�
*state: Washin ton ���TY v
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�'zia Code: 98337 -1812
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BJA FY 15 Edward Byrne Memorial Justice Assistance Grant(JAG)Program-Local Sol... Page 2 of 2
Fax: 360 -473 -5395
*E-ma�i: joseph.sexton@ci.brem Email Help
� I have examined the information provided here regarding the
signing authority and certify it is accurate. I am the signing authority,
or have been delegated or designated formally as the signing
aufihority by the appropriate authority of official, ta provide the
information requested throughout this appllcation system on behalf
of this jurisdiction. Tnformatlon regardfng the signing authority, or
the delegation of such authority, has been placed in a file and is
available on-site for immediate review.
r Save and Continue
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�' ;.T�-`'.��J�► �Y 15 �dv�rard �y�ne M�moriaf Justic� Assistanc�-:.`� ..
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Applicatlon Handbook Submit Appllcation
Overview Status Requirement
Coerp6et� Overview
Appfic8nt
Information Com�ai�te Applicant Information
Pra�ect Information Cor�pl�#� Project Information
�uc3ael and ��r4'eqa6ef� Budget and Program Attachments
Proctram Certified to the Assurances and
Attachments Certiflcatians Regard(ng Lobbying,
�aex��alete Debarment, Suspenston and Other
Assurances and Responsibility Mal#ers; and Drug-Free
C'ertificatians Workplace
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Su€�mit Ap�lication
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Help/Frequentlx Submit Appllcatlon
Asked questions
Your applicatlon for the B]A FY 15 Edward Byrne Memorial ]ustice Assistance
GMS Hom� Grant (JAG) Program - Loca! Solicltatlon has been successfuliy submitted.
You will no longer be able to edit any information submttted. However, you
��9..Off can log in any time to view the applicatlon information.
You will be contacted by the Program Office when your application is
processed or any other action is required by you.
I
� https://grants.ojp.usdoj.gov/gmsexternaVsubmitApplication.do 6/17/2015 I
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Public Hearing and Study Session Date: 07/08/15
Resolution No. 3249 Adopting the COUNCIL MEETING Date: 07/15/15
2016 —2021 Six Year Transportation Department: Public Works 8� Utilities
Improvement Plan Presenter: Tom Knuckey
Phone: (360) 473-2376
SUMMARY: The Six-Year Transportation Improvement Program (TIP) is prepared pursuant
to RCW 35.77.010. The TIP is updated annually and filed with the Secretary of
Transportation, Local Programs Office. It is intended as a planning tool for the local, State
and Federal transportation funding entities. The TIP has been prepared for City Council
approval by Resolution prior to submittal to the Washington State Department of
Transportation. This TIP is consistent with Bremerton's Comprehensive and Non-Motorized
Transportation Plans, and Street CIP.
ATTACHMENTS: 1) Resolution No. 3249 2) 2016 —2021 Six Year City TIP Projects
FISCAL IMPACTS (Include Budgeted Amount): Annual adoption of a six-year TIP is required by
State law, and is necessary to receive certain State and Federal Transportation funds. The
TIP includes $70,086,000 in projects over the 6-year planning period.
STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda � General Business 0 Public Hearing
RECOMMENDED MOTION: Move to adopt Resolution No. 3249, which approves the City's
2016 — 2021 Six-Year Transportation Improvement Plan, and direct the Mayor to forward the
Resolution and Plan to the Department of Transportation, Local Programs Office.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
� Form Updated 01/07/15
RESOLUTION NO. 3249
A RESOLUTION of the City Council of the City of
Bremerton, Washington, adopting the 2016 — 2021 Six Year
Transportation Improvement Plan.
WHEREAS, after proper notice, the City Council of the City of Bremerton held a
public hearing at the regular meeting of the City Council at 5:30 p.m. on July 15, 2015 to
consider public testimony on the City's proposed 2016 - 2021 Six Year Transportation
Improvement Plan and, having considered public testimony to the Plan and in accordance with
the provisions of RCW 47.80; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The 2016 through 2021 Six Year Transportation Improvement
Plan, set forth in Exhibit"A" attached hereto and herewith filed with the City Clerk, is hereby
adopted.
SECTION 2. Severabilitv. If any one or more sections, subsections, or
sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Resolution and the same shall remain in full
force and effect.
SECTION 3. �fective Date. This Resolution shall take effect and be in force
immediately upon its passage.
PASSED by the City Council of the City of Bremerton, Washington this
day of , 2015.
Greg Wheeler, Council President
APPROVED AS TO FORM: ATTEST:
ROGER A. LUBOVICH, City Attorney SHANNON CORIN, City Clerk
R•\Legal\Legal\Resolutions�Public Works�2008 Resolution for TIP.doc
1 Six Year Transportation Plan
CITY OF BREMERTON PROPOSED TRANSPORTATION IMPROVEMENT PROGRAM 2016 - 2021
Project
Project Title 2016 2077 2078 2019 2020 2021 Total
SR3 Corridor Planning/Environmental-KRCC-Carryover from 2015 is,000 0 0 0 0 o ie,000
. Highway Safety Improvements Pro�ect-Phase 2 ss�,000 0 0 0 0 0 951,000
Crosswalk Project Bundle s�o,000 0 0 0 0 o s�o,000
ADA Transition Plan 200,000 0 0 0 0 o zoo,000
Non-motorized Transportation Plan Update so,000 0 0 0 0 o so,000
Traffic Calming io,000 so.000 so,000 so,000 so,000 so,000 iso,000
Sidewalk Improvements(For BMC 11.08.090, Sidewalk Abatement Fund) so,000 zso,000 soo,000 2so,000 soo,000 2so,000 �,�eo,000
City Safety Improvement-Annual Program zs,000 25,000 2s,000 2s,000 2s,000 zs,000 iso,000
Signal System Upgrades 2s,000 2oo,oao zoo,000 zoo,000 zoo,000 200,000 �,o2s,000
Lebo Blvd,Wheaton Way to City Limits sso,000 s,000,000 0 0 0 3,350,000
Pavement Preservation including Transportation Benefit Distnct 200,00o aoo,000 aoo,000 aoo,000 aoo,000 aoo,000 z,2oo,000
Arterial Streets Major Maintenance and Reconstruction o 2,200,000 2,200,00o z,2oo,00o z,zoo,000 z,zoo,000 �i,000,000
Local Street Major Maintenance and Reconstruction aoo,000 s,soo,000 s,soo,000 s,soo,000 3,soo,000 s,soo,000 i�,soo,000
Crownhill Elementary Safe Routes to Schools ass,000 0 0 0 0 o aes,000
Kitsap Lake Elementary-Safe Routes to Schools izo,000 i,2oo,000 0 0 0 0 �,s2o,000
View Ridge Safe Routes to Schools o ioo,000 eoo,000 0 0 o soo,000
Naval Avenue Safe Routes to Schools o o so,000 soo,000 0 o seo,000
Crownhill Elementary Safe Routes to Schools o 0 0 �o,000 �oo,000 o ��o,000
Armin Jahr Elementary Safe Routes to Schools o 0 0 o so,000 soo,000 sso,000
Anderson Cove Sidewalks; 19th 8 Naval to 15th-(Not a Safe Routes Project) o 0 0 o ao,000 aoo,000 aao,000
Matan&Lillian&James Walker Park Sidewalk Connector; Bloomington&Olympic o 0 0 o ao,000 aoo,000 aao,000
Street Lights Warren Avenue at 4th and 5th Street Crosswalks o so,000 o o 0 o so,000
Install yellow-flashing lights on left turns city-wide o �s,000 0 0 0 0 �s,000
Manette E. 11th Sidewalk/Storm Low Impact Development Retrofit o so,000 soo,000 0 0 o sso,000
Washington Avenue, Warren to Manette Bridge o zso,000 2,soo,000 0 0 o z,�so,000
East Bremerton Shared Use Path(WSCC Irntiative; connects to County) o eo,000 soo,000 0 0 o sao,000
Streets Electrical Cabinet Replacement Program o as,000 35,000 35,000 ss,000 ss,000 i�s,000
Belfair Valley Road Shoulder Widening for Multimodal o o aso,000 0 0 o aso,00a
4th Street Landscaping Replacement/Sidewalk Repair o o aoo,000 0 0 o aoo,000
Ped Connector Under Warren Avenue Bridge South Approach o o so,000 aso,000 0 o soo,000
Sidewalk&Guardrail,Warren Avenue/SR303 north of bridge to Sheridan o o zso,000 z,2so,000 0 o z,soo,000
SR303 Corridor Improvements-Burwell to Riddell o 0 2so,000 z,000,000 4,000,00o a,000,000 io,2so,000
Wheaton Way-extend left turn pocket from 16th south to 13th o 0 0 �oo,000 soo,000 �oo.000
Oyster Bay Avenue Improvements o 0 0 �oo,000 eoo,000 ._. �oo,000
Marine Drive NMT Improvements o 0 0 �so,000 eoo,000 sso,000
2016-2021 TIP; Page 1 of 2
Project
ProjectTitle 2016 2017 2018 2019 2020 2021 Total
Construct Werner Road widening and signal improvements o 0 0 0 0 3,000,000 3,000,000
Construct street lighting on Pine Road at Brandywine Development o 0 0 0 o aoo,000 aoo,000
Arsenal Way/Patton Ave Safety Improvements o 0 0 0 o ioo,000 ioo,000
Gorst Sinclair Trail(Planning) o 0 0 0 o zoo,000 zoo,000
Access ways in Dockside(Planning) o 0 0 0 o so,000 so,000
Naval Ave Road Diet o 0 0 0 0 �oo,000 �oo,000
Construct street lighting on Ricky Road per 2008 developer agreement o 0 0 0 o zoo,000 zoo,000
Shore Drive Shared Use path(Planning) o 0 0 0 o so,000 so,000
West Belfair Valley Road Guardrails-Evaluation and Implementation o 0 0 0 o so,000 so,000
City Street Lighting-evaluation and upgrade for compliance with standards o 0 0 0 o so,000 so,000
Hospital District Street Improvements; Callahan, Cherry,Wheaton o 0 0 0 o so,000 so,000
3,511,000 11,425,000 12,750,000 1•2,560,000 13,730,000 16,310,000 70,086,000
2016-2021 TIP; Page 2 of 2
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Public Hearing to adopt the Study Session Date: July 8, 2015
Community Development Block Grant Work COUNCIL MEETING Date: July 15, 2015
Program for the 2016-2020 Consolidated Department: DCD-Block Grant
Plan Presenter: Sarah Achaoui
Phone: 360-473-5375
SUMMARY: Community Development Block Grant staff has been briefing the City Council since Fall
of 2014 regarding a new strategic direction for our Community Development Block Grant Funding.
The purpose of this public hearing is to take public comment and direct staff to complete the work to
implement the new direction for the 2016-2020 Consolidated Plan.
The work plan is summarized as follows: '
1. Amend both the Policy and Consolidated Plans to reflect a focus on a specific target area to
abate slum and blight conditions, improve the city through capital projects, and provide
economic development to low-to-moderate income Bremerton residents. This will impact our
"Public Services" agencies, because to this point in time they have been eligible to receive
15% of the City's CDBG allocation.
2. Maintain HOME priorities city-wide to.improve housing stock.
3. Renew the slum and blight designation and target 10% of the funds so that vacant and
deteriorating buildings (federally defined as "slum and blighY') can be abated
4. Publish a "Request for Proposals" in September requesting capital project(s)which will
improve the city within the target area, provide economic development to low-to-moderate
income Bremerton residents, and abate slum and blight conditions.
5. Select appropriate project(s)that will meet a CDBG national objective and publish selected
project(s) in the city's "Action Plan."
6. Determine whether Section 108 should be utilized as a financing tool selected by the City to
aid in the economic development process.
ATTACHMENTS: 1) Staff Memo 2) Proposed CDBG 2015 Work Program for the 2016-2020 Consolidated
Plan
FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts to the City. With the strategic
change in direction of the CDBG program, will no longer set aside "Public Services"funding in the
amount of 15% of our Federal allocation.
STUDY SESSION AGENDA: ❑ No Presentation � Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business � Public Hearing
RECOMMENDED MOTION: Move to approve the CDBG Work Program for the 2016-2020
Consolidated Plan.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
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To: Bremerton City Council
From: Sarah Achaoui
Date: June 26th 2015
Re: Public Hearing to adopt the CDBG Work Program for the 2016-2020 Consolidated Plan
Moving Forward
CDBG Staff has been briefing the City Council since Fall of 2014 regarding a new strategic direction for
our Community Development Block Grant Funding. The purpose of this public hearing is to rake public
comment and direct DCD staff to complete the work to implemenr rhe new direction for the 2016-
2020 Consolidated Plan.
Required documents by HUD
Because this work plan determines the use of Federal funds awarded rhrough the United States
Department of Housing and Urban Development rhere are a series of reports that are required by the
agency:
The Policy Plan outlines how the money is spent and is typically provided to the agencies receiving
the funds.This plan outlines requirements for receiving Federal funds such as Davis Bacon
requirements,eligible applicants,eligible activities,and policies and regulations for use of funds.
The Action Plan describes the programs, projects, and activities which will be undertaken with funds
anticipated to become available during the 2016 program year.The plan will identify the relationship
to activities to the priorities determined by the City. The one year action plan is a component of the
five year consolidated plan and is updated every year. This document is due by November 15th, 2015.
The Consolidated Plan will be developed in collaboration with Kitsap County. Because the City of
Bremerton and Kitsap County are a consortium, Kitsap County is taking the lead.The City of
Bremerton has its own portion which sets forth its own priorities for use of both CDBG and HOME
funds for 2015-2020 and will be provided to Kitsap County for inclusion in the final report which is
due to HUD by November 15th, 2015.
Summary of Work Plan
The work plan is summarized as follows:
1. Amend both the Policy and Consolidated Plans to increase focus on economic development to
create jobs and housing, and create a target area to focus funds. This new direction is
consistent with City Council direction during study sessions over the past six months and is
consistent with'the public comments and survey results that have been obtained during 2015
community outreach. This will impact our "Public Services" agencies, because to this point in
time they have been eligible to receive 15%of the Cit�s CDBG allocation.
a. 2015-Prior:
Old Allocation:60%Capital Projects,citywide
15%Public Services,citywide
5%Economic Development-citywide
20%Staff Administration
2016-2020:
New Allocation: 55%Capital Projects in target area (See attached map)
10%Slum and Blight abatement in the designated area
15%Economic Development-citywide
20%Staff Administration
2. Renew HOME priorities to improve housing stock city-wide.
3. Prepare an ordinance to renew the federal "slum and blight"designation in the downtown.
4. Focus capital improvements in target area in areas and assist in the abatement of vacant
buildings(federally defined as"slum and blight").
5. Publish a "Request for Proposals" in September requesting project(s) that will abate blighted
building conditions, capital projects to improve the target area, and expand economic
opportunities for low/moderate income residents.
6. Select appropriate project(s) that will meet CDBG national objertives and publish selected
project(s) in the cit�/s "Action Plan."
7. Determine whether Section 108 should be utilized as a financing tool selected by the City to
aid in the economic development process.
City Council Direction and Survey Results:
At a study session on October 22, 2014 the City Council directed staff to prepare the 2016-2020
Consolidated Plan so that the city may make targeted improvements in our downtown to deal with
vacant and blighted buildings. The Council wanted additional information from community input to
ensure that this is the direction that the community wanted to take.
In February 2015,a survey was done to get community input on the consolidated plan for 2016-2020.
This survey stated that the top three challenges facing the community are: Not enough jobs, existing
housing in poor condition, and not enough affordable rental housing.
What are the top challenges facing our community,in ranked order?
Not enough jobs 6.99 '
Existing houses are in poor condition 6.10
Not enough affordable rental housing 5.7g
Too hard to start a small business 5.12
Not enough shops and businesses near where I live or work � 5.05
Too expensive to buy a home 4.62
Not enough services for low income people 4.33
Too few facilities for people with special needs 4.00
Not enough parks and open spaces 3.01
Economic development in our community can bring more jobs, help entrepreneurs start
and grow business,and create a sustainable place for residenu to live and work.
Which economic development tools would best help our communities?
better quality commercial space for businesses 4.49
modernization of older commercial buildings 3.93
loans programs for small-business owners 3.91
marketing for communities to attract new business 3.81
classes and training for existing and prospective... 3.67
more affordable mmmercial space for business 3.64
Industry-specific job and vocational training 3.54
Facilities that serve the general public are critical to our everyday lives-like good
roads and safe sidewalks,buildings and parks.
Please indicate how important each of these public facility needs are to you.
Fix sidewalks in heavily travelied,priority areas 19.1%
Construction of a new homeless shelter 17.3%
Create accessibility improvements for disabled... 13.8%
Construction of a new,multi-purpose community... 13.6%
Upgrade existing parks and open space 13.2%
Make repairs or upgrade community social services... 12.7�
Create new parks and open space 10.3%
City Council held an additional workshop on April 22, 2015 to hear the survey results and confirmed
that staff should continue with the direction to make targeted improvements in our downtown to
create economic and housing opportunities.The Low to Moderate national objective must be met
which statutorily requires that entitlement recipients expend 70%of their CDBG funds to meet the
Low to Moderate Income National Objective.This can be met by doing the following:
• Area benefit activities;
• Limited clientele activities;
• Housing adivities;or
• Job creation or retention activities
Survey results indicate that a top challenge is that existing homes are in poor condition. Our HOME
priorities should allow funds to be utilized to revitalize older housing stock city-wide
Slum and Blight Designation
The City of Bremerton has designated the downtown core as a slum and blight zone since the late
1970's.This designation must be renewed every 10 years, and this year is up for renewal.The
renewal of a slum and blight designation would allow for Bremerton to target its CDBG allocation to
meet Slum and Blight on an Area Basis National Objective with the eligible activity being Commercial
Rehab (Economic Development Category). Other eligible activities include:
• Infrastructure improvements in a deteriorated area
• Economic development assistance in the form of a low-interest loan to a business as a
inducement to locate a branch store in a redeveloping blighted area.
• Code enforcement may qualify under the Slum or Blighted Area category if targeted at a
designated slum or blighted area, is designed to address one or more of the conditions which
contributed to the deterioration of the area, and the code enforcement, along with other
activities, may be expected to stop the decline of the area.
• Funds may be used to rehabilitate and convert closed buildings for residential and commercial
use. Renovation of a residential property qualifies under slum and blight if the structure is
located in the designated area, is considered substandard, and all deficiencies making the
structure substandard are corrected before less critical work is undertaken.
StafF will be bringing forward a renewal ordinance for the designation in August.
CDBG 2015 Work Program for the 2016-2020 Consolidated
Plan
Contains:
Page 1: Timeline
Page 2: CDBG Proposed Target Area and Tentative Slum and
Blight Designated Renewal Area
Page 3: Funding Priorities
Page 4: Projeet Scope and Timeline
jCDBG 2015 Work Program for the 2016-2020 Consolidated Plan Update-Timeline
Task Begin End
New Diredion for CDBG
Presentation to Council "Planning the Future of CDBG" October 22, 2014
Community Survey—Top Three Challenges February 1,2015 March 31,2015
Council Presentation—Direction of CDBG&Survey Results April 22,2015
Council public hearing and adopts Work Plan&Target Area July 15, 2015
Renewal of Federal Slum&Blight Designation
Renew Designation of Slum and Blight Zone 1uly, 2015 August,2015
in Downtown Core
City Council Adoption of Renewal Ordinance August 19,2015
CDBG Policy Plan Development
2016 Policy Plan development July,2015 August,2015
2106 Policy Plan—Public hearing and adoption by Council September 2"
Request for Proposals(RFP)&Project(s)Selection
for 2016 Action Plan
Develop an RFP for projects that will abate slum and blight August 1,2015 August 31, 2015
conditions in the Downtown (target area).
Advertise RFP Sept 1,2015 Sept 30, 2015
Review proposals and select project(s) October 1,2015 October 9,2015
CDBG 2016-2020 Consolidated Plan
Consolidated Plan—update text with new direction and June,2015 October,2015
include annual citizen participation plan.
Council conducts public hearing and adopts City Bremerton November 4,2015
portion of Consolidated Plan
Council conducts public hearing and makes November 4,2015
recommendation to Kitsap County for HOME funds.
Continue with consolidated grant review process with
Kitsap County.
2016 Action Plan
Development of annual Action Plan Sept,2015 Nov,2015
Council conducts public hearing&adopts 2016 Action Plan Nov 4,2015
Explore 108 as a financing tool January 2016 June 2016
i
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��C �mmuni y Develop� ent� _loc " �.G.r,a�nt "N`���
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2 �1-6 202�6�vns ;�lated� �I.-an, �.---�
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CDBG 2015 Work Program for the 2016-2020 Consolidated Plan Update-Funding Priorities
2016 Proposed Distribution of City of Bremerton CDBG Funds
Note:Annual Percentage allocated may change by year
within the 2016-2020 consolidated plan timeframe
Estimated Funding Available for the 2016 CDBG Allocation Process _`
Estimate of 2016 CDBG Entitlement ` 390,000
2016 Program Income(PI)Estimate 0
Total Entitlement+PI 390,000
Reallocated Funds Prior Year 0
Total Estimated Available for Allocation 390,000
Estimated Allocation of 2016 CDBG Funds
Available for 2016 Planning and Admin(20%a of entitlement+PI) 78,000
Available for Capital Projects in Target Area(55%) 214,500
Available for Economic Development City-wide(15%) 58,500
Available for Slum and Blight Abatement(10%) 39,000
.----...._....-�---.._._._..---...._._._.._.__.._._...-------_�-- ----------- -------�-
!Subtotal-Available for grant applications 312,000�
Total Allocation of funds 390,000
2016 Proposed Distribution of City of Bremerton HOME Funds � ^ �
Estimate of 2016 HOME Entitlement 177,565
2016 Program Income(PI)Estimate 10,000
Prior Year Uncommitted HOME Allocation p
Total Entitlement+PI 187,565
Total HOME Allocation Available-By Source 187,565
Estimated Allocation of 2016 HOME Funds
Available for 2016 Planning and Administration(10%2015 award+10 PI) 17,756
Available for CHDO Project(15%of 2016 Award) 26,635
Available for City of Bremerton Down Payment Assistance Program 75,000
Available for any HOME Project 68,174
,Subtotal-Available for grant applications 169,806
Total Allocation of Funds 187,565
3
CDBG 2015 Work Program for the 2016-2020 Consolidated Plan Update-Project Scope and
Timeline
The City will advertise for CDBG projects for program year 2016 that meet the following three areas:
(Projected timeline for release of Scope for RFP's:September 1-30J
Capital Proiects 2016 Focus:
The City will publish an RFP for project(s)that improve public parks within the target area.
Anticipated Funding Available: $214,500
Economic Development (Non-Capita112016 Focus:
Expand economic opportunities for very-low and low-income Bremerton Residents
The City will publish an RFP to request an agency to deliver small-business education, and training.
Anticipated Funding Available $58,500
Slum and Bli�ht 2016 Focus:
The City will publish an RFP for Project(s)that help abate slum and blight within the designated area.
Anticipated Funding Available : $39,000
*Based on Anticipated Entiilement amount of$390,000
4
Frorsn: Lori Smith on behalf of City Council
Sent: Wednesday,luly 08, 20Z5 1Q:54 AM
To: City Council
Cc: Patty Lent;Wyn Birkenthal; Sarah Achaoui; Andrea Spencer
Subject: FW: Letter to Council - Loss of CDBG Funding for Parks Department (Colleen Smidt)
Attn: Colleen Smidt
Thank you for your e-mail, which was received and forwarded to the Council Members.
I have also shared a copy with Mayor Lent, Parks& Recreation Director Wyn Birkenthal, and CDBG Administrator Sarah
Achaoui for their information.
It is appreciated that you took the time to provide your comments on this issue; and Council Members will also receive a
printed copy.
Sincerely,
LorB Smith
Legislative Assistant
Bremerton City Council
(360)473-5280
I
�i ,
From: Colleen Smidt [mailto:colleensmidtCc�gmail.com] � ~T � �Y + � � �
Sent: Wednesday, )uly 08, 2015 9:59 AM
Yo: Lori Smith; City Council
Subject: Letter to Council
Good Morning,
Please find included below an email I wish to have distributed to the entire city council today and prior to the
this afternoons council study session.
Thank you for your assistance.
To: Bremerton City Council
Ciry Council Members,
At tlie last meeting of tlie Bremerton Parks and Recreation Commission, commissioners u�er•e
inf'ormed that CDBG.funding would no longer be available to the Parks and Recreation
Department e1�en if it was asked,for. That all CDBG,funds x�ere goijtg to be shifted towar•ds
economic del�elopment tar-geting the downtowra area and the vacant blight that still exists.
I am currentiv astounded that this decision was made. Especially in light of'the Counci! Goals
and Priorities,posted on the City website, that includes "Improve the Financial Sustairiability of
City Parks"as a line item.
A decision to change policy that is now going to shif't CDBG.funding away from t{:e last 9 years
of considerable imp�•ovements to the Bremerton Pa�•ks and Recreation system that x�as gained
through the use of those funds. Over those last 9 years, Parl�s and Recreation has received an
at�erage of$100,000 a year in CDBG money. Wlaen combined with state grants and donations
,fi•om ser•vice groups, the track recor•d of stretching that money into considerable improvements
,for t{ais communitv is extensive and very well documented. The Lillian and James Walker Park,
Kih�anis, Evergf-een Bevond Accessible, Blueberr�v Park, Stephenson Canyon, Matan, East Park,
Lions Park and the Senior Center kitchen rernodel are all examples of wliat has been
accomplished x�ith t{iese.fisnds. The state's Recreation and Conservation Funding Board
aK�arded first place, out of 44 local projects to tlte Evergreen Beyond Accessible pr•esentatiof�.
which was n considerable accomplishment,for eve�yone involved in tlaat effort and sliows what
h�e can do as partners i f given tlae,f'unded opportunity.
Positil�e economic impact has come with these vast park improvements. Just this past week-the
Kitsap Sun did a story on tlae grou�th of the Bremerton Farmers Market. As a collective
destination the popularity of the Beyond Accessible Playground located in Evergreen Rotary
Park has helped to make the mar•ket even more successful as a w{aole.
http://tia���.kit.sapsurl.com/news/hremertons farrners-market-contiriues-bloom-cycle 96063626
Parks that are improved, maintained and diverse add to the healtlt and wellbeing of the
community. They are public areas that lead by example against emptiness and blight. Their
proximity improves neighborhood housing conditions. They inspire citizens to get
involved. While CDBG firnds have been receil�ed and used to make improti�emer�ts,park
stewardship's are up, l�olunteer efforts are up and usage of t{ie.facilities are up. Citizens and
residents have shou�n that tlaey are more than willing to step up and meet the council half way
w{zen it comes to parl�s and recreation. If tlae council does,follow through to x�ithdraw their•half'
of'tltat effort tivere does that leati�e eti�eryone else?
I respectfully ask the council to reconsider their decision to de-fund city par•ks and recreatiora
programs by denying this departments request,for CDBG funds distribution otlier than tliose now
being allou�ed for a downtox�n/Evergreen Park project in 2015 to keep parks eligible f'or just this
year. If you will not reconsider•then at the very least please come up wit{a an immediate, viable
and inter•changeable.funding alternative to replace these funds.
Colteen Smidt
Citizen and Brernerton Pa�•ks and Recr•eation
Chairperson
191810th Street
Bremerton, WA 98337
360-340-8337 Cell
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CITY COUNCIL 345 6�h Street, Suite 600, Bremerton,WA 98337 C Phone(360)473-5280
2016 City Council Goals & Priorities
Established at the Joint Planning Session on February 7, 2015
1) Perforrv�ance audit/review of Fire Department
2) Social Media
• Address public records requests as newer technology is
developed
• Utilize Facebook and Twitter accounts for accurate reporting of
crimes rather than just "posting"commenfs
3) Repair City Roads
• Secure funding is in place for future Councils
4) Maintain Sidewalks to ensure ADA Friendly
• Finding permanent not temporary solutions
5) Increase Public Outreach
6) Look at Historic Preservation
7) Increase Involvement in Callow Avenue Business District
8) Improve Financial Sustainability of City Parks
9) Improve Walkability of the Neighborhoods
• More emphasis on multi-modal as part of al! future projects
�remerton's farmers market continues
bI o o m cyc I e Josh Fcirlcy-9:42 A�i,Jul l,2(►I S
BREMERTON—By almost any measure,
the Bremerton Farn�ers Market is enjoying a � ''� _ ;;�►
blooming year. :�'! ' _.
.�f� �
� _ _ 'f �
Take pies, for example. "''
,
� � �
Nearby CJ's Evergreen General Store once •, �� d;
needed only a few—maybe two or tluee— ����
,y '
each week to sell at the market when owner . � �
. : �
: . . 1c�3�Tri � , � .
Cynthia Jeffries brought them there for the first • - � , '`"_ , � ' ' � . � •'
� .� Fa� G�r�'",� �k� �,�w�:w.,�� ;.�.�,.
time eight years ago. Now, they're baking and �.�;� �';Y:�� �„` � ;�;:.= . • �,.:, �;:;�;; r:�";�'=� 'n���
moving inore than a dozen each week.
"This market is so organic and so real," Jeffries said. "It feels like it's doubled from what it was last
year."
Sales are up 30 percent at this year's market. They totaled $162,000 in 2014, but already are at $60,000
this year, with much of the season to go, according to Julia Zander, the market's awaxd-winning manager.
Zander believes the market's location, in a pastoral grove of conifers in Evergreen-Rotary Park, has
helped it draw an average of 700 people each week, up from 500 last year. The popularity of the nearby
all-accessible playground, which i�pened last year, and greater awareness that its farmers and vendors will
produce week after week, also have helped make the market a success, she said. The market even has a
permanent place on park signs.
"We're now a part of this park," Zander said.
Sales at Kitsap County's Washington State Farmers Market Association markets in Bainbridge,
Suquamish, Poulsbo, Bremerton, Silverdale and Port Orchard were down cumulatively between 2013 and
2014, dropping to $1.45 million from about $1.8 million. But they did increase to almost $1.5 million last
year, according to statistics coinpiled by the association.
• � �,;—.;;1;��,�, �. r.-�•-�r Brem
n , �;:,:;;�. ,�:�• � r.;;r,;r�f'� erton is helping push those numbers up. Even
. ;;,,-:���i�:F� `• . , t`�:�f,
� d ��.�._ - ,+�,�"r';- • •:I
�h� '`'�"''�"� ' �'`� Serenit Usman at a e 11 and one of the only child
a..�„ ::�r,t�t ..�:..>�. .�.�, ...� y , g
�3.::.�..ry ,t,s`':4r�. •, n
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�'�����'���� vendors at the market, said she's seen a difference
�_:�-:�� �__
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�:; � �,.;;,�,;�:; ,:, r�� between this year and last.
� ��s _a�,. ;�`. — -
_ _ -__ 1; "
� ��j "There's more people here," said Usman, who sells
crafts from bracelets to tote bags.
Kate Puls, among the first vendors to set up in
, . Bremerton when the market began more than 10
years ago; still brings herbs and purses to sell today. The market's not tucked into a nearby parking lot
anymore, now operating in an expanse surrounded by trees.
"We've come a long way," she said.
Before the days of social media and a broad awareness of farmers markets, Puls remembers many nearby
residents had never been to one.
"We said, `Come to the farmers market,"' she said. "And people were like, `What?"'
No longer is there naivety. Kathy Albro, a North Kitsap baker who comes to the market each week, said
she's seeing many more Navy sailors and their families.
"Often, I'm sold out by 5:30 or 6," she said.
Yelena Watson, a Silverdale nurse who stops by the market on her way home, said its welcoming
atmosphere and wide variety of products keep her coming back.
"lt's like a little cormnunity get together," she said.
First-timers Jason Meloche and Amanda Johnson, who own Bainbridge's Patchwork Gardens, decided to
give the Bremerton market a try last week upon hearing there was demand for more produce. They were
struck by the setting, appreciating the tree canopy, and the steady stream of customers.
"It's a good coinmunity draw,"Meloche said. "You can tell people want to be here."
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L � RAX
p a r t n e r s
- pj@loraxpartners.com
(206)276-8727
Bremerton City Council Members
Roy Runyon
Leslie Daugs
Greg Wheeler
Dino Davis
Jerry McDonald
Mike Sullivan
Eric Younger
City Council Office
345 6`" Street, Suite 600
Bremerton, WA 98337
RE: New Strategic Direction for the City's Community Development B/ock Grant Program
Council Members—
As an active real estate development firm for the last 15 years in downtown Bremerton we have gained
a strong understanding of the economics required to develop in downtown. From this point of view, we
encourage the Council to approve the new strategic direction for the City's CDBG program.
Speculative development in downtown Bremerton has been very challenging for many decades, but
aggressive leadership within the City since 2000 has led to numerous successful public-private
developments. These projects required public investment to make them viable, but in turn paid huge
dividends with the transformation of downtown Bremerton- making the City a model for
redevelopment across the country. The new strategic direction of the CDBG funds will continue the
City's forward looking vision and be an excellent way to help assist redevelopment of boazded up
buildings and the renovation of existing structures downtown.
Currently our firm has a couple of projects that could fit the CDBG program: one is a"boarded up site"
we hope to create a new, urban 26-unit apartment, and the other is an obsolete retail building we are
looking into bring a much needed grocer and additional housing downtown. Both of these projects are
very difficult to make financially"pencil" and the CDBG program could be enough to push them into
the"viable"range. We shall see, but it is our recommendation to approve this change in direction to
possibly assist one of these projects or even a better development from another group that could
continue the positive growth of the downtown.
Sincerely,
PJ Santos
Partner
L ��� RAX
partners
From: Christine Grenier on behalf of City Council
Sent: Tuesday,July 14, 2015 8:54 AM
To: 'Eiliot Gregg'
Subject: Citizen Comment - CDBG Plan (Elliot Gregg)
Mr.Gregg,
Thank you for your e-mail,which I have provided to the Council Members for their review and consideration. A copy of
your e-mail will also be included as a part of the record for this item when it is discussed at the July 15 Council Meeting.
Thank you for your interest in the City of Bremerton.
Christine Grenier
Council/Auditor Assistant
City of Bremerton
(360)473-5280
�
From: Elliot Gregg [mailto:egregg@kitsapcu.org]
Sent: Monday, July 13, 2015 8:50 PM
To: City Council
Cc: 'moelll@comcast.net'
Subject: Agenda Item: CDBG Plan
Honorable Members of the Council:
It is my understanding that the Council will be considering the future allocation of Community Development Block Grant
funds at the council meeting July 15, 2015. I am writing to support the allocation of these funds to redevelopment of
Bremerton's commercial downtown.
As you know, nine years ago the credit union invested over$16 million in the development of a parking lot at
Washington and Second Street into the 50,000 sq.ft.corporate headquarters that stands there today. We are now
surrounded by the great results of prior city investment in Bremerton's commercial core. From our vantage point we
see the great draw the conference center provides for educational and social events.We see the many families enjoying
the spectacular water parks and patronizing the many food options that have been attracted to the redeveloped
area. Our 100 employees and Everest College students enjoy accessing these same commercial services every day.
The Harborside Branch that is a part of our new headquarters was designed to support the financial needs of residents
and businesses in Bremerton's commercial core. We welcome the city's investment to the north and west of our
location so that more commercial activity can be served.
As you know,the lack of code-compliant commercial space inhibits development of our urban core. I strongly applaud
the concept of focusing CDBG monies on helping overcome the code deficiencies. I consider such funding an investment
in the future,for the benefit of the returns that future tax revenues will produce.
�
Thanking you for your consideration and service,
Elliot E.Gregg
President/CEO
(360) 662-2131 direct
(360) 509-4840 mobile
(800)422-5852 x22131 toll free
�"�KI T.SAP
P.O. Box 990, Bremerton,WA 98337
kitsapcu.org
P.!ease consider the erv�ronrnent before printing
2
From: Christine Grenier on behalf of City Council
Sent: Tuesday,July 14, 2015 9:00 AM
To: 'Charles Henderson'
Cc: 'thehendersongroupl@msn.com'
Subject: Citizen Comments - CDBG Plan (Charles Henderson & Ron Sher)
Attachments: CDBG Ron Sher letter.pdf; CDBG Henderson Group letter.pdf
Mr. Henderson (and Mr.Sher),
Thank you for your e-mails,which I have provided to the Council Members for their review and consideration. A copy of
your e-mail will also be included as a part of the record for this item when it is discussed at the luly 15 Council Meeting.
Thank you for your interest in the City of Bremerton.
Christine Grenier
Council/Auditor Assistant
City of Bremerton
(360)473-5280
�
From: Charles Henderson [mailto:chuckbasil@gmail.com]
Sent: Tuesday, July 14, 2015 7:42 AM
To: City Council
Subject: CDBG letters from Ron Sher and Charles Henderson
Attached please find the CDBG letters from Ron Sher and Charles Henderson for the Council meeting on July
15th. Please reply to this e-mail or by phone to let me know that you have received these letters.
Thank you,
Charles Henderson
360-479-7000
Chaxles B. Henderson, Principal/Broker
THE HENDERSON GROUP
1311 Marlow Avenue
Suite B-1
Bremerton, WA 98312
T - 360-479-7000
C - 360-434-7000
Fax - 360-782-7228
E-mail -thehendersongroupl(a)msn.com, chuckbasil�gmail.com
1
Sher I'artzlers
July 13,2015
Bremerton City Council Members
Roy Runyon
leslie Daugs .
Greg Wheeler
Dino Davis
Jerry McDonald
Mlke Sullivan
Eric Younger
City Council OfFice
345 6"'Street,Suite 60d
Bremerton,WA 98337
RE: New Strategic Direction for the City's Community Development Block Grant Pragram(CDBG)
Dear Council Members:
1 have believed in downtown Bremerton,as you have,for a long time. I feel most of us have been
working to get the downtown"over the hump"so that additional housing and new retail wil!make it
again the vibrant,e�ergetic place it once was.The positive implications of a successful revitalization
would be many.One would be a substantiaf increase in tax revenue. I feel dawrttown Bremerton 'rs
nea�ly at the tipping point where development can begin to happen,but we still need a push.
I believe that applying CdBG funds to the downtown may very well be the push we need to get things
going. If successful,and I believe it can be,then not only will it be a wise investment in terms of
generating income,it will also prove to be beneficial in so many ways,such as business development,
employment,housing,and community v(tallty with all its implications. I believe committing the CDBG
funds to the downtown is the proper and right decision.
Thank you for giving this your consideration.
Sinc
Rona Sher
10500 NE STH STREET,SUITE R50, SELL�.VUE,WA 980U4 OFFICE(425)99U.1200 F.�X (425) 990.1203
PRINT�O ON RECVCLEU VAPSR
THE HENDERSOlV GROUP
1311 Marlow Aver��e
5a�it�e E-1
�rem,erton, W�4 98310
�hone -- 36�-479-7�00, Fax— 360-782-�&22�
E-��ils: thehenderson�roupl�rnsn.com,
chuckbasil@�rnail.com
To the Bremerton City Counc6l Members:
Leslie, Daugs, Greg Wheeler, Roy Runyon,Jerry McDonald, Dino Davis, Mike
Sullivan and Eric Younger.
Seabject: C1TY'S COM6VIUI�tTY DEVELOPIiIIENT BLOCK GRANT PROGRAPVI
Dear Council Members,
I have been a Real Estate Broker in the State of Washington for over 35 years and
specializing in Commercia! Rea! Estate. I have been involved in many
redevelopment projects as well as new projects throughout the State. Some of
the redevelopment projects did not go forward due to the extra costs to bring the
buildings up to code and make them viable for the tenants at a rate the tenants
could afford to pay and be successful.
Many of the existing empty buildings in downtown Bremerton face the same
dilemma. The costs for a developer to make the necessary changes and upgrades
to these closed buildings and to make them affordable for any new tenant is cost
prohibitive. I have been working on getting many new tenants to come into the
downtown area for years but some oi`the costs for the prospective tenants are
cost prohibitive due to the redevelopment costs for upgrades of the buildings that
the d�velopers face. One of the types of tenants that I have been working with is
Subject: City of Bremerton Community Development Block Grant Program
continued.
a grocer. The grocer would require an extensive upgrade of the entire buildings
infrastructure which can become prohibitive depending on the building that
would be used for the grocer.
The City has a very unique opportunity to take some of these older empty
buildings and make them a showcase on how to redevelop a somewhat empty
downtown core into a vibrant redeveloped downtown. The money invested
through the COMMUNITV DEVELOPIVIENT BLOCK G�IVT PROGFtANB, into the
downtown core, will pay huge dividends in the form of increased property taxes
on the buildings, increased sales tax revenue for the city, increased residents in
the downtown core and more businesses moving into downtown. This
investment by the City of its COMMUNITY DEVELOPMENT �LOCIC GRANT
PROGRAOVm, will be a net gain to the City of its tax base that in turn can be used
for other programs that the City has a need to provide. However if the downtown
core is not redeveloped because of the costs associated with the redevelopment
that would be cost prohibitive to a developer, I believe that many of the existing
tenants may leave downtown because there is not a large enough tenant base to
attract people to visit and shop in downtown Bremerton.
I encaurage the City Council to approve the change in direction for the
Community Development Block Grant Program. It will have a lasting effect on the
redevelopment of downtown and make it a showcase of what a redeveloped
downtown should be.
Sincerely,
l rf.f �
arles Henderson
Principal/Broker
THE HENDERSON GR�UP
From: Christine Grenier on behalf of City Council
Sent: Wednesday, luly 15, 2015 11:04 AM
To: 'Charles Henderson'
Subject: Citizen Comments - CDBG Plan (Charles Henderson)
Attachments: CDBG property A calculations.pdf; CDBG Parcel B Property Tax calculation.pdf; CDBG
Sales Tax calculation.docx
Mr. Henderson,
Thank you for sending this information for tonight's Council Meeting. I will provide copies to the Council Members for
their review and consideration.
Christine Grenier
Council/Auditor Assistant
City of Bremerton
(360)473-5280 �
�
From: Charles Henderson [mailto:chuckbasilCc�gmail.com]
Sent: Wednesday, July 15, 2015 9:02 AM
To: City Council
Subject: Presentation for City Council meeting tonight
Attached please find my presentation for tonight's City Council meeting. I don't know if these should be put on
the projector or should I or you give them to the Council? Please advise.
Thank you very much.
Chuck Henderson
Charles B. Henderson, Principal/Broker
THE HENDERSON GROUP
1311 Marlow Avenue
Suite B-1
Bremerton, WA 98312
T - 360-479-7000
C - 360-434-7000
Fax - 360-782-7228
E-mail - thehendersongroupl(c�msn.com, chuckbasil(�u,gmail.com
i
Tax Statement http:/lkcwppub2.co.kitsap.wa_us/pls/ilisw/lis.generate_w.eb statement...
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vew:Receiat(sl on ffle [Click here to Pav bv Credit Card-3rd nartv fee
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Meredith R.Green,CPA 2015 WEB TAX STATEMENT
� MAKE REMITTANCES PAYABLE TO: r�n+eao�narzo�s
Kitsap County Treasurer
614 Division Street,MS-32 DRCIuER TRUST
"•"�"°`°" , po�t Orchard,WA 98366 cro eww�vscorr Mc
400 WN2REN AVE STE 450
Account Number "For Informational Purposes Only� GENERAL TAX DISTRIBUTION
Processw,mcer 1426782 2o1a 2ots
3778-007-001-0001 �y��,,,e srmE
RENER TRUST cen�tx H�3.82 SfATE G@IERPL $3,759.89
RE610>WL SGB831 REG!ONAL �73.85
Tax Property Description �'��r ��r
LOCW.SCHOOL S10?25,39LOCPLSCHOOL E10,049.$8
BREMERTON
LOTS 7 TO 4,BIOCK 7,BREMERTON,AS RECORDED IN VOLUME 2 OF caunm sz.�+s.e7 courm $2,075.58
PLATS,PAGE 30,RECORDS OF KITSAP COUNTY,WASHINGTON cro ss,e�e.�o cm $6,619.47
PORT S68C95PORT ;670.42
Pl1D 5148.18 PUD $�43,$�
zois Tomr 524,875.70 2015 ToW: s23,992.36
VALUE INFORMATION FOR TAX
2ota 2ot
land� $195,270 '$185,750
Bu�lduigs,etc: 31.541.490 t1,541,490
TOTAL.VALUE $�'738'�� 5�.��7.24� Currerrt Taxes
SSESSMENT 2014 201
Nopous WeeO S2.00 $2.0
mt Tolal $2.00 $2.0
TOTAL TAXABLE VALUE:(Land+g��dings,efc.minus Quahfying Exempfions)
51,736,760 $7,727,240
015 General Property Tax+
General Levy Rate per$1000 ssessments=.523,994.36
e�y Code 0010 13.8906
�� �'B 1n°O""�O" TOTAL AMOUNT DUE: $11,997.18
Voted Rate—44.7%Voter AppfOved Firet half taxes paid aRer Apnl 30U�will inaa weres�yus '
peralty comqAed an the FULL year anamt(RCW
Parcel Localion:Multiple addresses on'file gq�p�)
AccaW Nunber371&007-001-0001 (tezb�sz) Parcel location:NLttiple addresses onfde
SECOND HALF-Pay or Postrnarlc by OUober 31
I!you<fid rrot make a first half paymerd or�ray TAX Prev Taz MeresU TOTAL
u�d���a��u�c�a.a er,y.oan
(3G,o)a37at3s ror de�inquent tax,urtaest ar,a vEa2 ow��y FereNy Fuu r+au
penaHy�e.Delv�qugrt payments received C�arenl: 2015 $11,997.18
wnnan w«ase and perc,uy win be renaned: Amount Due: 5�i.ss��e
see r�easirer wormaGon rmk
BREMERTRUST
C/O BRADLEY SCOTT INC
400 WARREN AVE STE 450
Milce Ramittance Pa�2ble To
KBsap CoimtyTreasurer-614 Drvsion Stree�NS�2 Port Orchard,WA
983li8
I of 1 7/14/2415 7:43 AM
Kitsap County Assessor's Value/Tax Nistory http://kcwppub2.co.kitsap.wa.us/pls/ilisw/online_lis_info�kg.tax_his...
ValUB HIStOI'y .Print thi�s,page_,
Tax Account No. Process No. Situs Address
_.-�------- - --.._....__ � - --- .
3718-007-001-0001 �1426782 rMultiple addresses on file -I
I � • � �
-- � '�-- �
Taxable Annual Annual Annual
Tax �Land Bldgs., Total Annual Noxious Annual
Year Value etc. Value A.ssessed Taxes FFP SSWM W�d Total
Value AssessmentAssessment
.Assessment
2016185,7501,541,4901,727,2401,727,240 TBD TBD TBD TBD TRD
2015185,750 1,541,490 1,727,240 1,727,240 23,992.36 0.00 0.00 2.00 23,994.36
2014195,270 1,541,490 1,736,760 1;736,760 24,875.70 0.00 0.00 2.00 24,877.70
2013 204,800 1,786,510 1,991,310 1,991,310 27,28b.90 0.00 0.00 2.00 27,288.90
2012 214,330 2,054,170 2,268,500 2,268,500 29,Q61.92 0.00 0.00 2.00 29,063.92
2011214,330 2,112,950 2,327,280 2,327,280 27,740.92 0.00 0.00 2.00 27,742.92
2010 238,140 2,212,300 2,450,440 2,450,440 26,994.36 0.00 0.00 1.00 26,995.36
2009 230,200 2,375,690 2,605,890 2,605,890 26,491.58 0.00 0.00 1.00 26,492.58
2008 Z30,200 2,375,690 2,605,890 2,605,890 25,i18.70 0.00 0.0.0 1.00 25,119.70
2007207,390 2,140,260 2;347,650 Z,347,650 24,950.16 0.00 0.00 1.00 24,951.16
2006174,280 1,798,540 1,972,820 1,972,820 22,932.18 0.00 0.00 1.00 Z2,933.18
2005157,010 1,620,310 1,777,320 1,777,320 ,776.40 0.00 Q.00 1.00 23,777.40
2004144,050 1,486,520 1,630;570 1,630,570 23,240.90 0.00 0.00 0.00 23,240.90
2003124,000 1,347,000 1;471,000 1,471,000 21,853.34 0.00 0.00 0.00 21,853.34
2002124,000 1,347,000 1,471,000 1,471,000 21,582.58 0.00 0.00 0.00 21,582.58
2001 124,000 1,347,000 1,471,000 1,471,000 21,250.68 0.00 0.00 0.00 21,250.68
,_dosethis.window:
I of 1 7/14/2015 7:44 AM
Kitsap County Assessor's Building Data http://kcwppub2.c.o.kitsap.wa.us/pls/iliswlonline_lis info�kg.buildin...
Building Data Print__
Tax Account No. Process No. Situs Address
371&007-001-0001 1426782 Multiple addresses on fife
Details g�dg 1 of 1
Year Built 1941
Quality& General Retai1:001 If 111obile l�ome,click here for details
Type
Roof Material
ExtWall Type
Sq Footage
Floor Area LivinQ Area
Basement:* 12360 0 *Could be basement o�lo.wer leve]garage
Lower Level:
Above Ground: 24720 24720
Total:
Porch/Deck:
Detached
Garage:
Attached Garage:
Attributes
Bedroom(s) Fireplace(s)#*
Half Bath(s) Sewer
Full Bath(s) Water
Heat Source 0 sf
Other
Improvements Mezzanine-Semifinished,
lmp.(Cont) ,
Land Desc. DC--Downtown C�re,
Land(Cont) ,
Land(Cont)
*Could be basement or lower level garage.
**May include wood,gas,or pellet stove.
: close this window,:
] of 1 7/14/2015 7:49 AM
Property "A"
302 Pacific Avenue
City of Bremerton share of the Property Tax
2015 Value = $1,727,240 X .00383 (City's share
of the assessed value) = 6 619.47
New Assessed Value calculation
18,377 sq.ft X 4 stories = 73,508 sq.ft.
X $10.00/sq.ft of rent = $735,080/year of
income.
$735,080/ye�ar of income X 10% capitalization
rate = a new- valuation of $7,350,800.00
$7,350,800 X .00383 4City's share of Property
tax} _ $28,153.56.
$28,153.56 - New taxes to the City
- $6,619.47 — Old taxes to the City
21 535.49 — Difference �Net Gain� �
Tax Statement http://kcwppub2.eo.kitsap.wa.us/plslilisw/lis.generate_web statement...
\\ �'I
�ew:Reeelptis)on Tle [Cliek here to Pav bv Credit Card-3rd nartv fee
a lies
[CNck here to Print1 [Click here 40 9av bv E-Check-Sf.00 feel
,,,...�o�..,.
Meredith R.Green,CPA 2015 WEB TAX STATEMENT
� MAKE REMITTANCES PAYABLE TO: P�rteao�n4rzo�5
Kitsap County Treasurer
614 Division Street,MS-32 FIA�EYPROPERTYLLC
••"`"'""°« port Orchard,WA 98366 Po eoxess
PORTORCHARD,WA�B366
Account Number "'For Infortnatfonal Purposes Only� GENERAL TAX DISTRIBUTION
Frocess Phrmoer 1426691 2o1a zo15
3718-006-009-0005 y7(P3yEfPJ2ffl& 5V4EGENERILL 51,198.21 STFSEGENERPL $1,304.96
Y PROPERTY LLC R��'� n43.65 REGIONAL
��r ��� 5231.88
• Tax Property Oescription LOf'JIL SCHOOL as,sc��9�oca_scr,00� g3,4a�.ss
BREMERTUN courrn a�4e.T�cou►m $720.16
LOTS 9,10 AND 11,BLOCK 6,T01lVN OF BREMERTON,ACCORDING TO PLAT �m sz,sso az cm gZ,�g�,qq
RECORDED IN VOLUME 2 OF PLATS,PAGE 30,IN KffSAP COUNTY, �� 527899 PORf 5232.68
WASHINGTON. vuo ss�_�7 auo
$49.83
zoi4 Tooi, 58,879.50 2015 Total: $8,327.10
VALUE INFORMAT�ON FOR TAX
2oia '20�
Land. $133,740 $126,840
a472,840 �472,840
Budd�ngs,atc.:
$605,980 $599,480 Current Taxes
TOTAL VALUE: SSESSMENT 2014 201
opous Weed 82.00 $2.00
ml Tolal $2 00 $2 0
TOTAL TAXABLE VALUE(Land+Buildmgs,etc,minus puafitymg Exemplions)
$605,980 E599,480
015 Generet Property Tax+ '
General Levy Ra[e per 57000 S65Srt1C�tS=$8,329.10
evy Code 0010 13.8906
lick hare for Levv h�lormatlon] TOTAL AMOUNT DUE: $4,164.55
Voted Rate—44.7%Voter Approved F���K��Pad aRar A�ril 301h wi�l inaa u�terest phrs
penalty computed on tha FULL year anaunl(RCW
Parcel Location:252 4TH ST eq 55.ppp�_
AccamlNunber.3778�00Fr004-000.5 (ta2esetj� ParcelLccalwre2524THST
SECOND FWLF-Pay or P�hnark by OGober 31
6 you dd rot make a fvst haC paymeru or pay TAX Prev Tax hteresU TOT/1�
U1ede1'mQuefltl�re5 GSt2d.dBnY.Ge0 � YEAF2 Owvfg PmaRY Fu:l lialf
(360)337-7135 for defir�ent tax,interest erxi
penatty due.Delinquerri paymetls received Current 2015 $4,164 55
Wrtnananaesianapere�ywmberei�unea AmountDue: sa,isass
See Treaswer trdortnation link
HANLEY PROPERTY LLC
PO BOX 865
PORT ORCHARD,WA 983fi6
Make Remitlarice PayaWe To
14toap Caunty l7easurrr-614 Urv�sqn Street M5�2 Part Orchard,WA
�
I of 1 7/14l2015 9:54 AM
Kitsap County Assessor's Value/Tax History http://kcwppub2.co.kitsap.wa.us/pls/ilisw/online_lis info�kg.tax his...
Value History ;�Printthispage`
Tax Account No. Process No. Situs Address
�-----...----------._.,.- -._..._..,.._.....---..._....._._......_...---.. ..____.__...__.._..�.--- -----.._...._.._...._..._...-----.._.._..__....__.._.,.___.
i 718-006-009-0005 (I1426691 ;�52 4TH ST
�L_
Tazable Annual Annual Annual
Tax Land Bldgs., Total Annual Noxious Annual
Year Value etc. Value Assessed Taxes FFP SSWM Weed '1'o4a1
Value AssessmentAssessment
Assessment
2016126,640 472,840 599,480 599,480 TBD TBD TBD TBD TBD
2015126,640 472,840 599,480 599,480 8,327.10 0.00 0.00 2.00 8,329.10
2014133,140 472,840 605,980 605,980 8,679.50 0.00 0.00 2.00 8,681.50
2013139,630 472,840 612,470 612,470 8,392.66 0.00 0.00 2.00 8,394.6b
2012146,1201,285,3301,431,4501,431,45018,338.40. 0.(10 0.00 2.0018,340.40
2011146,1201,340,4501,486,5701,486,570 1,602.06 0.00 0.00 2:00 1,604.06
2010162,3601,402,9301,565,290 0 0.00 0.00 0.00 0.00 0.00
2009176,6101,392,6501,569,27U 0 O.OU 0.00 U.OU 0.00 0.00
2008176,6201,392,6501,569,270 0 0.00 0.00 0.00 0.00 O.QO
2007159,1201,254,6401,413,760 0 0.00 0.00 0.00 0.00 0.00
2006133,700 526,280 659,980 0 0.00 0.00 0.00 0.00 0.00
2005120,450 474,1.30 594,580 0 0.00 0.00 0.00 Q.00 0.00
2004110,500 187,220 297,720 297,720 4,243.48 0.00 0.00 0.00 4,243.48
2003 93,000 186,000 279,000 279,000 4,144.84 0.00 0.00 0.00 4,144.84
2002 93,000 186,000 279,000 279,000 4,093.51 0.00 0.00 0.00 4,093.51
2001 93,000 186,0(!0 279,000 279,000 4,030.56 0.00 U.00 0.00 4,030.56
. . • • -- --:----� - ----�.
••close this window �
1 of 1 7/14/2015 9:51 AM
Kitsap County Assessor's Building Data http://kcwppub2.co.kitsap.wa.us/pls/ilisw/online lis_info�kg.buildin...
Building Data �P�n�_
Tax Account No. Process No. Situs Address
3718-006-009-0005 1426691 252 4TH ST
Details Bldg 1 of]
Year Built 1940
Quality& Office:0011 If Mobile Home,click here for details
Type
Roof Material
ExtWall Type
Sq Footage .
Floor Area Livioa Area
Baserrient:* 9270 0 *Could be basement or lower level garage
Lower Level:
Above Ground: 18540 18540
Total:
Porch/Deck:
Detached
Garage_
Attached Garage:
Attributes .
Bedroom(s) Fireplace(s)'�*
Half Bath(s) Sewer
Full Bath(s) Water
Heat Source 0 sf
Other.
improvements Mezzanine-Unfinished, ,
lmp.(Cont) ,
Land Desc. DC--Downtown Core.,
Land(Cont) ,
I.and(Cont)
'�Could be basement or lower level garage.
#'May include wood,gas,or pellet stove.
'��close this window
I of 1 7/14/2015 9:53 AM
Property „B»
252 4th Street
City of Bremerton's share of the Property Tax
2015 Value = $599,480 X .00383 (City's share of
the assessed value� = 2 297.44
New Assessed Balue calculation
18540 sq.ft. X $10.00/sq.ft of rent =
$185,400/year of income
$18-5,400/year of income X 10% capitalization
rate = a new valuation of $1,854,400
$1,854,400 X .00383 (City's share of Property
Tax) = $7,110.35
$7,110.35 — New taxes to City
-$2,297.44 — �Id taxes to the City
4 804,.91 - Difference (Net Gain}
Sales Tax Calculation
Grocery Store Sales
$5,000,000 in sales X .0375% (taxable sales) _
$187,500 of taxable sales
$187,500 X .085 (City's portion of the sales tax)
= 1 593.75
Properties with main floor potential retail
230 4t" Street = 12,900 sq.ft.
252 4t" Street = 9,270 sq.ft.
286 4t" Street = 3,000 sq.ft.
279 4t" Street = 3,000 sq.ft.
275 4t" Street = 3,000 sq.ft.
263 4t" Street = 4,590 sq.ft.
253 4t" Street = 6, 180 sq.ft.
326 Pacific Ave. = 9,270 sq.ft.
Total potential retail space 54, 169 sq .ft.
54, 169 sq .ft. X $250/sq.ft. of sales =
$13,5642,250 in retail sales potential
$13,542,250 X .0085 (City's share of the sales
tax) _ $115, 109.00/yea r
Total revenue from the Property Tax
Property Tax for Parcel "A" $28,153.56
Property Tax for Parcel "B" $7,110.35
Total Property Tax both parcels 35 263.91
Total revenue from Sales Tax $116,702.75
Total revenue from Property and Sales Tax for
the City/year $151,966.66
From: carlos jara <carlos j@comcast.net>
Sent: Wednesday,July 15, 2015 4:06 PM
To: City Council
Cc: Michael Goodnow;Jerry McDonald;Jerry McDonald; Patty Lent; Greg Wheeler
Subject: Fwd: DBA Letter In Support Of CDBG Plan
Attachments: DBA Letter of Support CDBG.pdf
FYI...to be read to the City Council.
Thanks!
-Carlos
Board Member
Downtown Bremerton Association
Begin forwarded message:
From: Michael Goodnow<mhgoodnow(�mac.com>
Subject: DBA Letter In Support Of CDBG Plan
Date: July 15, 2015 at 3:53:21 PM PDT
To: "Jerald McDonald (mplman0l(c��mail.com)" <mplman0l c��mail.com>
Cc: carlos.j n,comcast.net
Jerry - I have a BFL board meeting tonight not sure I'll make City Council
i
�
�
BREMERTON
associATioN
Downtown Bremerton Association
40 Washington Ave. PMB 405
Bremerton,WA 98337
July 15,2015
Members of the City Council and Council President Greg Wheeler,
It is the position of the Downtown Bremerton Association Board to support the adoption of the
2015 Community Development Block Grant(CDBG)Work Program for the 201Cr2020
Consolidated Plan.
Removing blight,filling vacant storefronts will create jobs downtown. This economic growth
will generate revenue for the entire city. We see this as the final push that Downtown Bremerton
needs to succeed.
Many of us live in other areas of Bremerton and believe the City should also look for programs
that will stimulate development in the Charleston District and East Bremerton corridor,as
stakeholders in our powntown we believe a vibrant and thriving downtown district will help
stimulate development in these other areas.
We ask that members of our City Council vote yes to approve this plan.
On behalf of the board and members of the Downtown Bremerton Association,
Michael Goodnow,President
Downtown Bremerton Association
From: Geoff Wentlandt <gwentlandt@gmail.com>
Sent: Wednesday, luly 15, 2015 1:46 PM
To: City Council
Cc: Andrea Spencer; Patty Lent
Subject: Please support new priorities for HUD plan
Councilmembers,
I might not be able to make it to tonight's meeting in time so am providing these written comments.
Please support the new economic development priority for HUD funds.This is exactly what Bremerton needs.
Our community needs to focus on a better mix of incomes and economic opportunity. Right now we're out of a healthy
balance. Bremerton doesn't have enough middle income earners with the means to support our local businesses,
enhance peer groups in school etc.
Focusing on downtown is the right approach and will have the biggest impact. It's the heart of our community with the
best assets to build on and best access to jobs and transportation. It is the regional center-designated for the most jobs
and housing growth.
I really appreciate Mr.Wheeler's initiative on this to challenge the status quo, and try something new in order to make
positive change.
Thanks to all of you for your service.
Sincerely,
Geoff Wentlandt
1248 7th St.
Bremerton
Sent from my iPhone
1
Fwd: Block Grants, Parks and Lost Opportunity -janerebelowski@gmail.com - Gmail Page 1 of 2
___. _ . . _ .. _ _. .
�anereb
..._.... ... - � -� - -��-�-�- �---...._.. . - -� - -. .. .. . . ... .
Gmail , � More s or�,350 �
COMPOSE Fwd:Block Grants,Parks and Lost Opportunity �����, K Cotleen Src
( .._ ...._.._....... ...._...._._—'........._.._.__.. _.._....._.. ._...._................................. _... _. ..__._.. ,..._....__... . . . ._'_'..... .._ _ .. .._ .
..... . ... .....
..._..._...:'"_ ,Join GoogleF
Inbox(769) Colleen Smidt 10 57 AM(3 hours ago) •..`,-
Started to me �� �� � -� ,
sr
Important Here you go This was distnbutetl to the Parks Commission so it is offivally part of the public record �-� �---��-���� -�
Sent Mail En�oy�
DraRs(28) Colleen
---Forwarded message--
Notes From Wyn Birkenthal<�Birkenthal�ci bremenon wa us>
Date Wed,Jun 24,2015 at 2 55 PM
Personal Sub�ect Block Grants,Parks and Lost Opportunity
To Colleen Smidt«Ileensmidt�^a;qmail com>,"Sunny Wheeler(Greaantlsunnv.naol com)"<Greq2ndsunnv(�Daol com>,
Travel "Patman99�^acomcast nef'<Patman99;�comcast net>,"Dawd Hedger(dhe4971(�Gomail com)"<dhe4971(aamail com>,
More "rshuddvC�comcast neY'<�huddvCo%comcast nen,"bakerti(�hotmail com"<pakertiC"ahotmail com>,"shavnam(cilumail com"
<shavnam:�amail com>
- - - - - -- Cc Colette Berna<Colette Bernaaa bremenon wa us>
��;Jane ...� �
Ai _.._..
- - �-�-�-� ���- -� � � hlto/lamericanatvandwuntv.com/bloaloarks-communitv-tlevelooment�NL=nMC-0181ssue=AMC-01 20150624 AMC-01 68&
sfvcAenews=42&cl=arucle 6 b8utm rid=CPEO'�/000001080350&utm camoaign=45078utm medium=email8elo2=
fi29393160a948bcb046d543a1638546
Commissioners
Following up on last nighl's Block Grant(CDBG)discussion several of you asked for the City's CDBG total which I did not have
on hand,Bremerton's 2015 Block Grant allotment 6om the Federal GoJt is expected to come in arountl$937:000
I believe some of these funds are used to administer the program, tlirect distnbution to pro�ects�s less than this figure Our
(Parks Dept)anuapatetl ask for NAD Redevelopment was slated for 5130,00 prior to the policy shiR emphasizing economic
development As menUoned last night Parks and Rec has applietl for and recerved an average of 5100,000 each year over
the past 9 years Examples of pnor year Block Grant pro�ects include Lillian Walker Park,where a 5172,000 Block Grant
comprises the enhre construction budget Other pro�ects are Kiwanis,Evergreen Accessible Playground,Blueberty,
$tephenson Canyon,Matan,East Park,Senior Center Kitchen Remodel and Lions Park For the sake of companson it would
take a 52 million Founda4on balance with spending set at 5%annually to wmpensate for the lost CDBG revenue stream _
Opportunities to move Bremerton's park system forward are being foreclosed in a real time basis owing to a pauGry of capital
No Hangouts Contacts funding to match available grants Marguente Austin,Grants Manager for Washington State's Recreation and Conservation
Find someone Office wrote yesterday asking d there is any possible way I can put in an application for a Youth AlhleUc Facilities Grant as
there are less than 20 applicants statewide in this grant category,giwng Bremerton an almost assured chance of being able to
improve Warren Avenue Playfield The Athletic Facilihes Grant requires a match of S1 for every 51 applied for
The link above is an article in Amencan City and Courity Magazine highlighting Block Grant Program wntnbuhons to park
improvements Nauonally Just under 10°/of Block Grant distnbuUons go to Parks antl Recreahon undertakings
Wyn Bukenthal.Director ot Parks and Recreation
............... .. . .. .......
https://mail.google.com/mail/u/0/ 7/15/2015
�
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��I
�� u u � � u v � � u � v u u v v u u u � � � ��/l_�� � u � u u � � u u v v u u � � u u � � � u �..� � � � u v � u u u u � u �
� Communit De�elo ment Block� Gr.ant 2015 �
, y p �
� �
� Work� Pro ram for 2016-2020 Consol idated �
�
g �
' Plan �
� �
� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �
. • . . - . . . . . - 1 . 1 1
• • • . ' • ' .
� � - - � - - • � . � • • •
� • � � • � • � i � • •
• • � � • • • � • • • • • • • • � • � •
MISSiOs'1 :
Cor� munity Development �lock Grant
HDIVIE Investment Partnership Program
• Assist low-moderate income residents of Bremerton and
. Kitsap County;
• Address slum & blight (Block Grant);
• Decent, Safe and Affordable Housing �
2015 Wor� Program for 2016-2020 Consolidated Plan
National Objectives
LOW/MOD SLUM/BLIGHT URGENT NEED
AREA LIMITED AREA SPOT
BENEFIT CLIENTELE BASIS BASIS
HOUSING JOBS URBAN
RENEWAL
• • • � • • • • • • • • • • • • � • • •
Required Documents by U.S. Department of Housing and
Urban Development
• Policy Plan
— 1 year plan
• Action Plan
Due November 15, 2015
— 1 year plan
• Consolidated Plan
— 5 year plan
• • � � • • • • • • • • • • • • � • � •
Funding Priorities - CDBG/HOME
• HUD requires all CDBG/HOME entitlement
jurisdictions to publish a 5-year Consolidated Plan,
including:
— Needs Assessment
— Housing Market Analysis
— Funding Objectives and Strategies
• Includes Prioritization
• Need to determine riorities for CDBG/HOME
P
funds
• • � � • • • • • • • • • • • • � • � •
Summa of Work Plan
�
1 . Amend Policy and Consolidated Plan
2 . Establish CDBG target area and funding %
3 . Establish HOME priorities
4. Renew "Slum and Blight" designation
5 . Publish Request for Proposals
6 . Select projects
7 . Technical assistance for Economic Development
i n itiative
8 . Determine financing options including use of
Section 108
• • � � • • • • • • • • • • • • - • � •
��r�te�icVis�� � �r ��� her�
Current Conditions
1 .Declining funds — CDBG (34% single yr decrease 2011 -12; 38% decrease
since 2004 high-funding mark) � 2010
�`'` Census
$700,000 �
$631,000 $59�3,956
$600,000
�
� �
$500,000
�
$400,000 4���i—�
.._..
�---__-_------._..._..---........._..---_.._.
-----�-..`�-�l $397,366 $393,554
� In 2012 HUD introduced �
$300,000 � changes to the formula ' �
� calculation for determining �
$200,000 i funding allocations - to �
� Bremerton's disadvantage � �
� ,
$100,000 ! Use ofACS data � �
; � i
$0 ' �
_. .._____..
r-----.��.--�--r------.__---..r-�--__..._ -�--- i
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
• • • � • • • • • • • • • • • • - • � •
� Strat�gicVi������ � why we re ����
Current Conditions
1 . Declining funds — HOME (38% single year decrease 2011 -12;
56% decrease since 2009 high-funding mark)
$500,000
$456,196
$450,000
400,825
$400,000
$350,000
$300,000
$250,000
_._.�
--�........----.._._..._..._...-------�._...._._.__..._.�...._...-�---------_..______--
$200,000
In 2012 HUD introduced � $248,810
changes to the formula � $201,9 8
$150,000 calculation for determining ;
� funding allocations - to I
$100,000 � Bremerton's disadvantage ;
$50,000 � Use of ACS Data �
� �
$0
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
• • • � • • • • • • • • • • • • � • � •
Str�te�i� Vi�ion
• What did the old �lock Grant look like?
• "Broad Brush" Consolidated Plan Priorities, process driven by funds
availability.
• Reactionary
• Weak Strategic Plan; it is a listing of "important issues" with little/no
prioritization, no ranking, and no targeting of specific, identified
issues. If everything is a priority, there are not priorities.
• Because of the broad brush approach, virtually any project that is
eligible for funding can compete.
• • � � • • • • • • • • • • • • - • � •
�� �l �,
�
� ----�
� � :
• October study session was held with Council where
declining funds were discussed and a focused effort was
agreed upon so as to not dilute our efforts.
• General consensus to focus on the downtown first,
however no map was drawn and no vote was taken .
• During the consolidated plan year 2016-2020-focus on
one target area, and in future planning years choose a
new target area.
�O�]� �JO � � O O �� {�� �C��O�O C�o�oO o � � o G°�OQ�
Brainstorm: Think of a commercial, residential, ould
' benefit from a revitalization effort, benefits like ore co merce a d jobs, i creased property
values, better utP��c�fq��Al�lilf����t b
revitalization techniques and programs by how ' ne ating po itive
changes in the neighborhood.
Rehabilitation of older, single family homes in a spedfic,...
iVlodernization of vacant commeraal buildings to acoommodate... �
Fa�ade improvement program for oommercial buildings
0.00 1.00 2.00 3.00 4.00 5.00 6.00
Bremerton-Kitsap Community Needs
Survey-February, 2015
� • • � • • • • � � � � • • • • � • � •
Bremerton-Kitsap Community IVeeds Survey
Referring to Question 19, please comment on
your response, and teli us a little about the
neighborhood you were thinking of, if
appticabie.
skipped question � I■ �� �
answered question I
� ■Bremerton-Kitsap Community
� � } j Needs Survey Referring to
Downtown i � � Question 19, please comment on
' � our res onse,and tell us a little
Wheaton Way Corridor ' Y P
� ! � about the neighborhaod you
Callow Ave. ; I
� I i � were thinking of, if applicable.
� -�-------..-i.--��----1.- --,-I
0 20 40 60 8U 100 120 140
Downtown: 50%
Wheaton Way Corridor: 27%
Callow Avenue: 23%
*Note: With 56% response rate applicab/e to the City of Bremerton
• • • � • • • � • . • • • • • • � • � �
Strat�gic Vision - a new d�r����i
Actions Accomplished in Fall of 2014
1 .Council support to rnove forward in a new direction
• Economic Development and Housing focus
� October 22nd, 2014 Council directed staff to not maintain status quo
• City of Bremerton has formally pulled CDBG funding out of the
Coordinated Grant process
• City HOME funding will continue to be allocated through
Coordinated Grant process
• Council requested staff proceed with outreach and survey work
• • • � • • • • • • • • • • • • � • � •
�. Strat�gicVisi�n - a ���� . ������tion
Actions Accomplished
2. 2016-2020 Consolidated Planning underway — Community Outreach �
• Community Needs Survey conducted in March
• "Community Conversation" public meeting held 4/16
3. Council check-in study session held April 22, 2015
� Presented survey results and discussed new targeted direction
� � � • � � � � • � � • � � � � � � N
A �rat� �� V��ion - � new dir�ction
Actions Accomplished
4. Technical Assistance
• HUD Technical Assistance — Capacity Assessment
"To determine capabilities to develop and manage economic
development activities under CDBG, including developing an
economic development plan" — Assessment comp/eted June 2015, TA
to be delivered /ate 2015 .
� Assessment included 2 HUD contractors evaluating target area, city �
partners, and capacity to do economic development.
• On June 30t", 2015 a report was delivered to HUD headquarters
recommending that the city receive this technical assistance.
• • • � • • • � • • • • � • • • • • � •
5. Technical Assistance-Environmental Protection Agency (EPA)
In 2015 Bremerton was chosen as an EPA "Making a Visible Difference in
Communities" Target community
• EPA TA — Infill Development in Distressed Communities workshop — Helps local
governments in distressed communities identify obstacles to development in their
downtown core and strategies for overcoming these obstacles — To be delivered
fall 2015
• EPA — other opportunities to support City's revitalization initiative (Available city-
wide)
• Job training programs (green industry)
• Community facilitation tools
• • � � • • • • • . • • • • • • - • � •
� StrategicVi�ion
• What wili the new Block Grant look like?
• City-Driven Targeted Approach
— Specific, limited Consolidated Plan Priorities; process driven by
City priorities and goals.
— Funds corr�petition via City-issued RFP for specific projects to
meet identified priorities and goals.
— Opportunity to strategize to formulate a strong economic
development plan going forward.
— Provides opportunity to use HUD prograrns and tools such as
Section 108 and Neighborhood Revitalization Strategy Areas.
• • � � • • • � • • • • • • • • � • • •
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O CDBG Target Area � '"q��. �\�Q,��;
`i�, � -�:
�Terriatire Slum 8 Blight Desiynated RenewalArea tiy, i
'$`: /
'�•/
0 0.125 0.25 0.5 M�es
I � � � � � i I
i `��
� • • � • • • • � � � � • • • • ' � � •
2016 Allocation :
• *Note: Percentages can change per year during the consolidated plan time-
frame
• 55% Ca ital Pro'ects in tar et area See
p J g
map Approx. �2 ��, 500
• 10% Slum and Bli ht abatement in the
g
d es i n ated a rea Approx. �39, o00
g
• 15% Economic Develo ment-Cit wide
p Y
A p prox. $58, 500
• 20% Staff Administration
Approx. �78, 000
Based on an assumed allocation of $390, 000
• • � � • • • • • • • • • • • • � • � •
Slum and� Blight Designation
• Downtown Bremerton has been designated as a slum
and blight zone since the 1970's. By focusing on this
target area we can abate the slum/blight conditions and
provide economic opportunity and affordable housing
downtown for Bremerton Residents.
• Federal designation which allows for targeted use of
CDBG allocation to meet Slum and Blight on an Area
Basis National Objective.
• This qualification allows for the use of CDBG funds to
abate vacant or deteriorated buildings without meeting
the Low/Moderate income area benefit.
• Maximum cap for use on slum and blight projects is 10% of a/location
• • � � • • • • • • • • • • � • � • � •
� �
.
,
.
. � � �
� �
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Change in direction takes a long time
Disadvantage because projects that implement the new
plan must be identified at the same time as plan adoption .
(This is a Federally mandated requirement)
From Basically CDBG Manual:
"Historically CDBG grantees expend one-third of their funds on public
facilities and improvement. Infrastructure projects can greatly support
local communities and help grow local economies."
• • • � • • • • • • • • • • • • - • � •
How?
• How to we "target" an area, implement a new direction
towards economic development, and find a willing
development partner that meets a national objective?
• Answer: In the first year implement shovel ready capital
projects in the target area which provides an area-wide
benefit for the community.
• This provides an opportunity to come up with a strong
economic development plan while allowing time to build
strong partners able to successfully implement economic
development and affordable housing projects.
• • � � • • • • • . • • • • • • � • � •
Next steps�
• HUD evaluated the city in June 2015 and has
recommended that the city receive federal technical
assistance to carry out a new economic development
strategy.
• The assistance requested was a Downtown :
— Market analysis
— Strategic Economic Development Plan
— Staged Implementation and financing options for leveraging
funds and utilizing Section 108.
— Marketing Identity
— Combating gentrification
It is expected that this technical assistance will occur in late 2015/Early
2016.
• • • � • • • • • • • • • • • • � • � •
Early 2016 .
• Staf� plans to hold a meeting to bring
development partners together so capital
funding in 2017-2020 is focused on target area
economic development and housing .
• This exercise will identify projects that will
implement the econornic plan that was
developed during the HUD technical assistance
• • � � • • • • ! • • • • • • • � • � •
MilC�l��'�� �
RFP's for projects in the target area :
• 1 . Capital projects to create housing or
economic development in target area .
• 2 . Projects to abate slum and blight in �
downtown .
• 3 . Economic development projects-City-wide
• • • � • • • • • • • • • • • • � • • •
�']����i � ��a�oc��;��a� � �
• Home priority percentages to stay the same
• No change from past years
2016 Proposed Distribution of City of Bremerton HOME Funds
�Estimate of 2016 HOME Entitlement � 177,565'':
_____.._.____._._._...__._.._.__.__.____._.__..�_._ _..__�__._,._._.__.___�_.....__..._.____.__._�.____..,._...�.._.y..--.----.------ --.--_..__. --.----_.____.__.__..______.<
;2016 Program I ncome (PI) Estimate -----_..---__._____.________._..---�..___.__..._.__...._.__._......_.I_____.._.------ --__...___.....__..._.�._.__.___�___._.__..._10,000�
�..__._ _._.._._.
1 Prior Year Uncommitted HOME Allocation 0;
,..�__._.____ __._�_ _`.._�._....____..__..._-----.---..._.__._.�._..r..___-----_....._._.. .._..._.. ..__.� __..._.._.._,---
iTotal Entitlement + pl _._..__ __. _.___._.._____ .________ 187,565�
� �
'Total HOME Allocation Available-By Source._.-�---.------.-_--.---.. __._.._ ._._.._...._.___....__....5_-_--------.----.---_--M�._.___.._.____�.�___187,565(
' ---..--------_---___---.�.....___---------
�___ :
I i
t
i
��._M�_"_'._"_'_.�.__'..._.__...._.�___._"."".'_'__"'___'._.._—._'___"...�..
...._�._._._.._.._........__ .......,�__.,_�__.�._'_„__.— ...___"__._'_'_"—__'..."'._'_"_"'_'_._..._'."_�"'_'_.....�...._.....'.�__"_.�.'._'_'._�
� I !
�"._'_.�_.___.....__.__..__'.—'._'��_"..�._._...._._....'_"'__'_'_...�"_"+._'_'__..r.._.__�._�.__�__.....___..__._....�_._..._.—.__._..._ .�.�'___'_"_.__—"_"__._..�._.___.._..._..—_-_.._.._..._.._.......__._..—_._....._....__._.__...s
';Estimated Allocation of 2016 HOME Funds � '
L_ �
_.�—�'_.."'-"—._'_�--"—.+.�__....�.__—`---..�...�_..-------...----.._..�—'---.___._._—.---__._.�.—'�'—'.� 3
iAvailable for 2016 Planning and Administration (10%_2015 award + 10 PI_) ; 17,756�
;_._...----------------------------------- , - -------�----...----------�—�--�---...----------
�Available for CHDO Project (15% of 2016 Award)--- ,,._----.__._�__.____..__.-_-_'-_-_—_--.----------.__._.._.__,_._-_--.----._.____�_...__...26,635;
i �---.._-------_._----------
jAvailable for City of Bremerton_Down Payment Assistance_Program _ ; _______ ___ ___ _ _^ ____ __ ______ _75,000�
;Available for any HOME Project ; 68,174�
Subtotal-Available for grant applications 169,806
;Total Allocation of Funds ; 187,565�
� • • � • • • • � • � � • • • • ' • � •
Council will need to adopt the work program.
Adoption of the work program includes the following
documents:
1 . Target area/Slum and Blight Designated Area
2. Funding Priorities
3. Project Scope and Tinleline
� • • � • • • • � • � � • • • • � • � •
..:; __ ;. �.:::.'.`�:._'��:':.,- '':�.-:� .
`Community Development�Btock G�ant ��":.
2016-2020'C�nsolidated.Plan"-�` `~. �'
.
Target Area :: �_; :--,.__.:,_...
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• • I � • • • • • • . • • • • • � • � •
Percentages for 2016 use of CDBG funds
-Will be input into Action Plan
�--—_..---.._
--- __ _ _.�_.� .. _. .. _.
IEstimated Funding Available for the 2016 CDBG Allocation Process_ _ __
�Estimate of 2016 CDBG Entitlement j 390,000�
2016 Program I ncome (PI) Estimate �
�Total Entitlement + Pl � 390,000�
-------------------- —_____._____,� .—_.r.-- -----�_..� —_--------___-------- 0�
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'Total Estimated Available for Allocation 390,OOOj
--- -- — — — — ---- �-- - ---1
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;Available for 2016 Planning and Admin (20%f entitlement + PI) �_ _ _ _ _ 78,000�
�Available for Capital Projects in Target Area (55%) ; 214,500�
;A lav i able for Economic Development City-wide (15%) � 58,500,
�I----"'----'- -'-�'._-`-'- - ---- -' ------
Available for Slum and Bli ht Abatement 10% 39,000
! _..__.. -------.._.__......----�--. ._.._._..... ----._........�......_..._._..-------..__.---..._.__.........----._.._.._._---..........._.. ._...__..._._.__.___....--._..._._.__. ..._.__..._...._..._
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jSubtotal-Available for grant applications 312,OOOi
;Total Allocation of funds � 390,OOOj
�_—_�_ . _
� • � � • • • • � • � � • • • • ' • � •
Percentages for 2016 use of HOME funds
-Will be input into Action Plan
;2016 Proposed Distribution of City of Bremerton HOME Funds
;Estimate of 2016 HOME Entitlement ; 177 565:.
,._._.._..................... ___ _.._.__... ..__............_..._ _.._._.__. .. ._ . ._...._ ..__....._._......_ 4_.._.__.._ . .a_..._._,....__._ ...__.... _. .._...� ........... _._. ... .. ..., ._........� ._.._.._...._.._.._ �..__ ._ . ..
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;Total HOME Allocation Available-By Source : _ 187,565�
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;Available for 2016 Planning and Administration (10% 2015 award + 10 PI) ; _ _ _ _ _ , 17,756;
-Available for CHDO_Project(15% of 2016 Award)__ ___ _ _ _ ` _ 26,635�
. _ _. _,. , . . ,_ . . _�..- --.._.__ ._....___.__...�.._.._........ .. . . .. .._.. _.�_.�.___...__ ...-
;,Available for City of,Bremerton.Down Payment Assistance Program � ° 75,000;
�Available for any HOME Project ; _ 68,174'
Subtotal-Available for grant applications 169,806
:
�Total Allocation of Funds = 187,565:
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• • • � • • • • • • • • • • • • � • � •
CDBG 2015 Work Program for the 2016-2020 Consolidated Plan Update-Project Scope and
Timeline
The City will advertise for CDBG projects for program year 2016 that meet the following three areas:
(Projected timeline for release of Scope for RFP's:September 1-30)
Capital Projects 2016 Focus:
The City will publish an RFP for capital project(s) that serve an LMI area benefit within the target area.
Anticipated Funding Available: $214,500
Economic Development (Non-Capital) 2016 Focus: `
Expand economic opportunities for very-low and low-income Bremerton Residents
The City will publish an RFP to request an agency to deliver small-business education, and training.
Anticipated Funding Available $58,500
Slum and Bli�ht 2016 Focus:
The City will publish an RFP for Project(s)that help abate slum and blight within the designated area.
Anticipated Funding Available : $39,000
� • • � • • • • � • � � • • • • � • � •
Important upcoming dates :
;,
• Council adopts slum and blight renewal-August 19tn
• RFP's released September 1 St� With submittals by 9/30
• 2016 Policy plan-Public hearing/adopted by council-
September 2nd Council adopts consolidated plan and
action plan - November 4tn
• • � � • • • • • • • • • • • • � • � •
Staff Contact:
Sarah Achaoui , 360-473-5375
. ci . bremerton .wa . us
From: Christine Grenier on behalf of City Council
Sent: Thursday,July 09, 2015 4:43 PM
To: City Council
Subject: Juiy 8 Study Session Follow-Up - BE$T Program
Attachments: [Economic Development Project Information] 635516-non-capital application project
information-59988391.pdf; 17277568-2014 BE$T Budget Coordinated Grant
Application- Non Capital revised 4-9-13_1_l.xlsx; KCR Annual Report.docx
Attn: Council Members(FYI)
From: Sarah Achaoui
Sent: Thursday, July 09, 2015 10:59 AM
To: City Council
Cc: Andrea Spencer
Subject: Information regarding the BE$T program
Information was requested by Council last night about the use of CDBG funds for the BE$T(Business Education Support
and Training) program.Attached is the 2013 project information from the application from Kitsap Community Resources
BE$T program for the use of 2014 project funds.Attached you will also see the non-capitai budget information for use of
funds. City of Bremerton funding was used to for staff administration,funding was not used for microloans.The agency
has a partnership with Washington CASH who provides the microloans. Last attachment is a 2014 annual report. In that
annual report you will see that 112 clients received training/assistance with their business. 32 started new businesses
and 52 were sustained and/or expanded.
In 2014 they were awarded$56,963 from Kitsap County CDBG funds and $24,537 in City of Bremerton CDBG funds.
Thank you,
Sarah Achaoui
Communiry Development Block Grant Administrator
' City of Bremerton
345 6th Street Suite 600
Bremerton, WA 98337
Email:Sarah.achaoui@ci.bremerton.wa.us
Phone:360-473-5375
1
Economic Development Micro-Enterprise Project Information
Created Thursday,June 13,2013
Updated Tuesday,July 09, 2013
P�
Agency Name
Kitsap Community Resources
Project Name
BE$T Microenterprise Program _ ._ .__ _ . . ..
PROJECT DESCRIPTION
30. Project Narrative
Provide a detailed description of your program and also specifically what program costs will be covered by the requested grant funds.
Funds received from the Coordinated Grant will be used to continue Kitsap's micro-enterprise program called BE$T(Business
Education Support&Training).The Program is available to all eligible residents of Kitsap County,including the City of Bremerton.
The Program will be operated locally by Kitsap Communiry Resources(KCR)in partnership with Washington C.A.S.H.A cadre of
community volunteers and partners with business and legal expertise play valuable roles in the success of the program.The key
elements are:
•Appropriate community outreach to many local organizations,banks,businesspeople,colleges,newspapers and prior graduated
clients.
•Business training classes instructed and taught by a professional business trainer,using best practices of adult entrepreneurial training.
methods.
•On-going(twice monthly)business support group facilitation and mentoring
•Individual technical assistance and business and legal counseling
•On-going workshops on business,computer-related and social media topics
•Access to micro-loans to qualified applicants through a partnership agreement with a micro-credit organization located in Seattle,
WA called Washington C.A.S.H.
•Key operational costs associated with the program,its services,and management.
•Provide access to the store called"Ventures",located at Pike Street Market in Seattle.
The Program has continuously been modified and improved to meet the needs of the Kitsap Community.Currently it is delivered in
four phases:
Phase 1:The 2.5 hour"Get Ready for Business Workshop and Orientation"
The"Get Ready for Business Workshop and Orientation"is a boot camp that exposes the aspiring entrepreneur to a quick snapshot of
their business idea,letting them"feel"if their idea is workable and the timing is okay.It is the entry point for the eight week training
class.
Phase 2:T'he eight week 20 hour basic business training class
;The eight week training class provides the basic foundation for learning how to do business,building a feasibility plan and launch a
business.Each week of the eight weeks there is a different topic.This is the entry point into the Development and Planning Group.
Phase 3:A six(6)session 12 hour development&planning program over 90 days. ,
The six(6)session 90 day development and planning program is designed to assist the clients in completing their feasibility plan,
launching their business,begin making money,and receiving individual one-on-one business counseling regarding their business
model.It is the entry point into the Advanced Support Groups and they begin building their business plan
Phase 4:Advanced Support Groups that continuously meet 4 hours(twice-monthly X 2hrs)per month per year
The Support Groups continue the business foundation building,where clients leam how to expand and grow the business and are
exposed to the more complex areas of doing business.The end result is to develop a business plan and become"loan ready".It can
take 18 to 24 months to build a successful and resilient business. _
Page 1
The design is a vocational approach instead of an academic approach.The closer a client can"feel"what a business is like,the better
their chances of success.Each phase of the program builds on prior steps.
31. Provide a brief history or background of the program to be funded.
If funding is for an existing program,describe how it has evolved over time. If funding is for a new program give a brief description of
how it came about.ln either case you should also explain how the program fits with the overall mission of your organization.
The original concept of micro-enterprise was successfully developed in Bangladesh and has been modified for use in the United States.
BE$T is unique in Kitsap County,as it is the only operating model of a peer micro-enterprise program that provides the training,
supportive community and capital to help enterprising individuals with limited financial resources gain self-sufficiency through small
business ownership.Seattle based Washington C.A.S.H.initially developed the micro-enterprise program in Kitsap County 13 years
ago and successfully operated the program locally until last year.A reduction in funding in 2012 required Washington C.A.S.H.to put
the Kitsap Program on hiatus and consider an alternate model for Kitsap.KCR agreed to manage the program for 2013 and was
awarded$80,000 from the Kitsap and Bremerton CDBG program.Stuart Walton,who had previously operated the Kitsap Program for
Washington C.A.S.H.,was hired by KCR as the BE$T Program Manager and KCR entered into a partnership agreement with
Washington C.A.S.H
KCR provides:
•Free classroom and meeting space to all phases of the program.
•Office and data retention equipment
•Four(4)Formal Information and Registration meetings,called"Get Ready For Business Workshop and Orientation".Participants
select themselves and register for the program at these meetings and are screened for income,desire and business idea.This is the entry
point into the eight week training class.
•Four(4)eight week Business and Entrepreneurial Training Classes that are conducted by a professional business instructor and
trainer.This is the entry point into the business support groups.
•On-going Business Support Groups that are composed of two phases,the first being a 90 day development period that provides
individualized mentoring,business and legal counseling and feasibility plan review. .After review and completion of the development
period,clients can then apply to the Advanced Business Support Groups,attending twice monthly meetings where they receive
additional one-on-one business and legal counseling,share information,do presentations,apply for micro-loans and have access to a
Seattle store.This unique system of peer support and on-going business group meetings is the key to the success of a fragile start-up
business.
•Eighty(80)One-on-One business or legal counseling sessions will be provided totaling 45 hours.It is through these individual
counseling sessions that many client challenges are addressed and a strategic action or work plan is arrived at to help the client move
forward with their business.Many of these business issues are family centered and they have to be resolved before the business can
continue expansion.
•Ten(10)Group Advanced Workshops per year will be provided in topics such as tax preparation,marketing,management,
leadership,e-commerce,selling,Life Skills Action Planning,spread sheet P&L;"what if'analysis,financial statement ratio analysis
and other topics.The workshops are taught by experienced volunteer business mentors.
Washington C.A.S.H.provides:
•Access to micro-loans that start at$1,000 and go up to$5,000 and then Business Builder Loans for a more mature and profitable
business from$5,000 up to$35,000.
•Access to Ventures,one of Seattle's most unique and inspiring gift stores,located at Pike Place Market for handcrafted gifts and
accessories made by BE$T and Washington C.A.S.H.clients.
�Access and Use of their award winning training curriculum,mentor and coach handbook and client handbook.These training
manuals have been developed and refined for aspiring entrepreneurs in low income situations through 17 years of practice.
32. Estimate the number of businesses to be assisted the and number of jobs to be
created/retained from this proposal.
Enter the number estimated number of start-up businesses to be assisted,the number of existing businesses to be assisted,the number
estimated FTE jobs to be created,and the estimated FTE jobs to be retained.Enter zero if there are no business or jobs for a specific
category.
32.Estimate the number of businesses to be assisted the and number of jobs to be Businesses started and launched 31
created/retained from this proposal. �New Businesses
32.Estimate the number of businesses to be assisted the and number of jobs to be Businesses expanded or sustained
created/retained from this proposal.�Existing Businesses 18
Page 2
32. Estimate the number of businesses to be assisted the and number of jobs to be Jobs created 40
created/retained from this proposal. �FTE Jobs Created
32.Estimate the number of businesses to be assisted the and number of jobs to be 40
created/retained from this proposal. �FTE Jobs Retained
33. What are the challenges that face this program?
This is your opportunity to explain challenges such as serving a difficult to reach population,lack of stable funding,outcomes that are
difficult to measure,etc.and how you plan to address these challenges.
The unique challenge faced by the program has been to serve the high number of underemployed and unemployed clients with only
limited resources.Assisting clients in any entrepreneurial endeavor is labor intensive and requires a myriad of skills to deal with the
many challenges our low income clients have.The program is designed to provide comprehensive services over an eighteen to twenty ,
four month time frame to help people with limited financial resources achieve self sufficiency.Many of these barriers include low
paying jobs,low job skills,health and physical barriers,prejudice,functional illiteracy,low self-esteem,high underemployment or
unemployment and lack of adequate education.With regard to starting and expanding a business,aspiring entrepreneurs also face
additional obstacles such as a lack of adequate business knowledge,skills,education and experience in getting their business started,
developing and understanding financial statements,inadequate capital reserves,unsupportive families,and the need for bookkeeping
services and payment of taxes.Therefore,to adequately overcome all these obstacles,challenges and bamers,BE$T must provide
training,motivation,inspiration,access to capital and markets,support,business counseling and a great understanding of human nature
and psychology. '
34. LOGIC MODEL: Download the form (Logic Model) to answer this question and upload it
to your online application
Download the form which contains instructions,a sample and a blank template for creating a logic model for your project.
assets/survey-uploads/12247/536428-WEivEI l WR8/Logic Model.pdf
35. How do you document the client outputs and outcomes that are included in the Logic
Model?
Explain how your organization measures or documents the outputs and outcomes you included in the Logic Model.Describe how you
measure program effectiveness and efficiency.Please include actual outcomes and outputs from prior years.
Individual client outputs and outcomes are documented in confidential client files and entered into the computer system of KCR with
paper documents maintained in a locked file at KCR.As additional information is periodically gathered through the various program
phases progress updates are made to each individual client on an excel spreadsheet.All program performance is periodically reviewed
to ensure attainment of program goals and compliance with funding source requirements and these measures are presented to KCR
management.
Adjustments and design changes to improve the program based on management analysis of data and feedback progress aze made as
needed.
Some prior years actual outcomes and outputs from Fiscal year 2012 include:
•4 separate 8-week business training classes for 118 individuals with 86%graduation rate.
•245 sessions of one-on-one technical assistance,totaling 300 hours
• 10 advanced workshops on various business topics for 300 attendees
•92 businesses created/started or sustained/expanded
• 16 Kitsap clients displaying their products at the Ventures Store in Seattle
•5 micro-loans
Workshop,training classes&support groups
•Agreement with Washington CASH on micro-loans and access to Ventures store
•Training space at two KCR buildings
•Money from private donations,gifts,government grants
•Public and private parmerships
Page 3
Activities
•Outreach to low income groups,non-profit and for profit organizations
•Coordinate Get Ready for Business Workshop&Orientation,8 week business training class
•On-going continuing bi-monthly Business Support Groups
•One-on-one business and legal counseling
•Advanced workshops and group technical assistance
•Presentations and talks before various service and other local organizations interested in entrepreneurship
•Educational events and celebrations of accomplishments
Outputs
•4 Get Ready Workshops&Orientations for 100 individuals
•4 Business Training classes for 69 individuals that complete the training class
•80 sessions of one-on-one technical and legal counseling and assistance
•20 Business Support Group meetings for 87 individuals
• 10 advanced workshops on business topics for 87 attendees
Outcomes
Short-Term
•Business knowledge increased
•Clients emotionally supported and better equipped to start,launch and run a business
•Financial literacy increased,ability to speak before a group,work together in a team
Intermediate
•31 businesses started and launched
• 18 businesses expanded and sustained
• 10 individuals did not start a business but received full time employment outside of self employment
•31 new jobs created
Long—term
•Client's financial stability increased and family stress reduced
•Local economy enhanced
Goals
•Goal One:Micro and small business economic development enhanced in Kitsap County
•Goal Two: Meets the Consolidated Plan Objective E-2:Expand economic opportunities for very-low and low-income residents and
reduce the number of persons with income below the poverty level. _
36. How are the services the program/project provides integrated with other community
services?
Explain how the services provided work with other services provided in the community.Describe partnerships developed with other
community agencies and how they help your agency accomplish the program.
Individual client outputs and outcomes are documented in confidential client files and entered into the computer system of KCR with �
paper documents maintained in a locked file at KCR.As additional information is periodically gathered through the various program
phases progress updates are made to each individual client on an excel spreadsheet.All program performance is periodically reviewed
to ensure attainment of program goals and compliance with funding source requirements and these measures are presented to KCR
management.
Adjustments and design changes to improve the program based on management analysis of data and feedback progress aze made as
needed.
Some prior years actual outcomes and outputs from Fiscal year 2012 include:
•4 separate 8-week business training classes for 118 individuals with 86%graduation rate.
•245 sessions of one-on-one technical assistance,totaling 300 hours
• 10 advanced workshops on various business topics for 300 attendees
•92 businesses created/started or sustained/expanded
• 16 Kitsap clients displaying their products at the Ventures Store in Seattle
•5 micro-loans
Page 4
37. How has the program evolved or changed to improve outcomes, respond to best practices, or
provide better services to clients?
_ ._ . . _
Individual client outputs and outcomes are documented in confidential client files and entered into the computer system of KCR with '
paper documents maintained in a locked file at KCR.As additional information is periodically gathered through the various program
phases progress updates are made to each individual client on an excel spreadsheet.All program performance is periodically reviewed :
to ensure attainment of program goals and compliance with funding source requirements and these measures are presented to KCR
management.
Adjustments and design changes to improve the program based on management analysis of data and feedback progress are made as
needed.
Some prior years actual outcomes and outputs from Fiscal year 2012 include:
•4 separate 8-week business training classes for 118 individuals with 86%graduation rate. ,
�245 sessions of one-on-one technical assistance,totaling 300 hours
• 10 advanced workshops on various business topics for 300 attendees
•92 businesses created/started or sustained/expanded
• 16 Kitsap clients displaying their products at the Ventures Store in Seattle
�5 micro-loans ,
Page 5
Pa�e 2
NEED & POPULATION SERVED
38. Identify the Census Tracts comprising the programs service area.
A Census Tract map for the Counry is available by clicking on the Resources link. If the service area is all of Kitsap county,including
all the cities,you may type in"All Kitsap County".
All census tracts and cities of Kitsap County are included in outreach activities and participation in the program.This economic
development program includes all of Kitsap County including census tracts:
902.01,902.02,901.02,903,904,9400,9401,905.02,905.01,907,908,909,910,911,9011,912.03,912.04,912.01,913.02,913.01,914,915,916
,917,918,191,806,807,808,801.01,801.02,902,803,804,805,812,811,812,810,814,922,923,924,925,926,927.01,927.04,921,920,929.01,
929.02,928.02,928.03,927.04.This also includes all the zip codes within Kitsap County.
39. Estimate the number of upduplicated persons that will benefit from this proposal according
to the Area Median Income (AMI) categories listed below.
List unduplicated individuals by income category.HUD Area Median Income information is available by clicking on the Resources
link.Enter zero if there are no persons for a given category.
39. Estimate the number of upduplicated persons that will benefit from this proposal according to the Area 24
Median Income(AMI)categories listed below. �Persons:0-30%AMI
39.Estimate the number of upduplicated persons that will benefit from this proposal according to the Area 34
Median Income(AMI)categories listed below. �Persons:31 -50%AMI
39.Estimate the number of upduplicated persons that will benefit from this proposal according to the Area 29
Median Income(AMI)categories listed below.�Persons: 51 -80%AMl
39.Estimate the number of upduplicated persons that will benefit from this proposal according to the Area 0
Median Income(AMI)categories listed below. �Persons: 81%AMI and higher
40. Describe the outreach plan and how it will ensure that eligible persons have access to your
program.
Describe your outreach plan to your target population.You should address how you will reach persons with disabilities,limited
English speaking persons and minority populations.
•Target Audience:Beneficiaries of the entrepreneurial training and support groups are individuals who have been displaced,un and
underemployed,non-custodial parents,individuals with disabilities,veterans,minorities,refugees and immigrants with incomes at or
below 80%of the area median income.At least 87 low income Kitsap County residents will be served.
•Geographic and Demographic Populations Served:Currently, 17%percent of the BE$T clients served are ethnic minorities,and 63%
percent are women.Approximately 46%of clients reside in Bremerton,and the remaining 54%reside in communities from Hansville
to 011ala and every place in between.
•Outreach Plan:To reach the target population,the program manager will nurture relationships with other community non-profits
serving low income individuals,like Kitsap Mental Health,Kitsap Legal Services,Goodwill,Asset Building Coalition,Habitat for
Humanity,Bremerton Housing Authority,Housing Kitsap,people that are un or underemployed,Kitsap Economic Development
Alliance and Kitsap Entrepreneurial Center.We also continue to work closely with,WorkSource,SEAP,SBA and local lending
organizations like Kitsap Credit Union,Kitsap Bank,Bank of America,Union Bank,Liberty Bank and Columbia Bank.Coverage of
the program and its orientation workshops are also publicized in the Kitsap Peninsula Business Joumal,Kitsap Sun,The Sound
Newspaper Group of North Kitsap Herald,Bremerton Patriot,Bainbridge Review,Port Orchard Independent and Silverdale Reporter
and the Bremerton,Poulsbo,Port Orchard and Silverdale Chamber's of Commerce.
o Word of mouth advertising works best(approximately 40%of our clients are referred by prior clients of the program)..
•Referrals from Friends of the Program.
The project manager maintains a computer contact list of approximately 35"Friends of Entrepreneurship"who are known and
recognized as community leaders.These leaders receive periodic email newsletters keeping them informed of activities and outcomes.
Although they cannot participate in the program,they are well positioned within the community to refer potential clients who they .
Page 6
know as friends,neighbors,acquaintances,relatives or people of need.
•Outreach to Minoriry Organizations
BE$T personnel collaborates with organizations dealing with minority participants,such as The Immigrant Assistance Center,
Pilipino-American Organization,Division of Vocational Rehabilitation(DVR),Olympic College,Veterans Administration of Kitsap
County,The Asset Building Coalition(ABC)of Kitsap Counry,Kitsap Regional Library System,Bremerton Housing Authority
(BHA),WorkSource of Kitsap County and WorkFirst(DSHS).
41. What will change in the lives of individuals, families and the community as a result of this
funding?
The BE�T program increases the quality of life,decreases poverty,improves economic stability and promotes positive economic
growth in local communities through entrepreneurship.The long term goal is to move individuals from being in very low or low
income situations to being small or micro-business business owners.A successful BE$T client is one who has become fully confident
and competent through our training programs,is equipped to succeed through social support,financing,self-discovery and peer
training to turn their dreams of economic stability and independence into a sustainable and resilient business.Many clients in the
program have also progressed from dependence upon public assistance to not only supporting themselves but also hiring employees
and creating jobs for others,and learning how to give back to their communities in other ways,such as volunteering for local churches,
service organizations,schools and food banks.
The short term goals for the clients are to:
•Gain critical start-up business knowledge
•Improve both personal and business financial position and credit
•Learn to work collaboratively with other local businesspeople
•Complete a feasibility and business plan on their business
•Provide a stable home life for the client and their families.
42. What is the unmet need and how did your agency determine there was an unmet need in the
community for this program?
Describe the unmet need and how this program will address it.
Community Need&Priorities
Many people in Kitsap County and the City of Bremerton,(zip codes 98110,98370,98366,98367,98340,98380,98310,98311,98312;
98314,98337,98346 and 98315,98383,)are trapped in low-wage jobs that fail to provide them with resources that they need to
support themselves and their families.The face of a BE$T client is a 43 year old single mother of two children,ages 13 and 19,with
14.4 years of education,but not necessarily having an AA degree,moderate to poor credit history with credit card debt and an older
automobile.She has worked at her job for ]0 years was laid off and recently rehired,but at only 68%to 72%of what her former hourly,
wage or salary used to be.After working at her new job for 2 months,she quickly has realized that there is insufficient income to
support her family and is now seeking an alternative to bringing in more income.She has only about six choices left in life,one of
which is to start her own business.
She knows she can develop a small or micro-business,but needs a greater understanding of the mechanics of how to start and operate
her business.Hence,the BE�T Program provides her with instruction,one-on-one tutoring,access to a legal clinic,micro-loans,peer
support and problem solving through mentoring.This person's main objective is to create a better life for herself and her family,with
some pathway for financial security and stability.Our program is promoted and accepts these low income individuals from all over the
counry.
What is the organization's history in serving these populations?
Kitsap Community Resources is considered a community action organization and has been working with disadvantage populations for .
over 46 yeazs in Kitsap Counry.Our program is fully accessible to people with disabilities,and all facilities aze wheelchair accessible.
If necessary we can accommodate interpreters for people with limited English proficiency or hearing impairment.KCR was
instrumental in preparing a recent Community Needs Assessment profiling the needs of individuals in low or very low income
situations.
The need for microenterprise development services such as training and access to loans and peer support is particularly significant in
Kitsap Counry,where approximately 23.7%of the population is considered"working poor"and struggling to live at 200%of the
, federal poverty threshold(U.S.Census Bureau).There are an estimated 56,000 Kitsap County residents living at or below the 200%of
poverty.Bremerton Zip code 98337 is considered having the lazgest number of individuals living below the poverty line of any zip
code area in the county.
Page 7
43. Describe how this proJ'ect meets the objectives of the Kitsap County/City of Bremerton
2011-2015 Consolidated Plan or the Kitsap County Homeless Housing Plan.
BE�T meets Kitsap County 2011-2015 Consolidated Plan Objective E-2: Expand economic opportunities for very-low and low-income
residents and reduce the number of persons with income below the poverry level.
Cunently,there are no other microcredit,microenterprise alternative or(non-bank)small business developers providing services as
comprehensively and solely for low income entrepreneurs in Kitsap County.BE$T's self-employment program and services are
specifically designed for this population.People in this low or very low income bracket are not in a position to pay for entrepreneurial '
training at a for-profit rate,which is typically at least$400 per eight weeks of training.Without having a grant to help subsidize the
program costs,this demographic would struggle to ever develop_a successful business. __._
Page 8
P�
PROJECT FINANCIAL INFORMATION
44. SOURCES OF FINANCING: Describe what sources of funding.you anticipate using for the
(roject, indidicate whether they are committed, conditional or tentative. DownIoad the form
Sources of Financing) to answer this question and upload it to your online application
Funds that are committed should have a letter of commitment from the funder.Conditional funding would be conditioned on
something like local matching funds.Coordinated Grant Funds should be listed as tentative unless they have been awarded from a
previous year.
_
assets/survey-uploads/12247/536428-WPI7pibDbJBE$T 2014 Sources of Financing_3.xlsx_ . _ . . . ..
45. Do�ou have other funding commitments, including conditional commitments, for this
project.
If yes,upload commitment or conditional funding documentation. If no,skip the upload and move to question 46.
No
45 a) Upload funding commitment documentation
assets/survey-uploads/12247/536428-ZHiqyQlVkv/2014 BE$T Budget Coordinated Grant Application-Non Capital revised
4-9-13 1 l.xlsx _ .
46. PROJECT BUDGET: Download the form (Budget Form - Non-Capital ) to answer this
question and upload it to your online application
Be sure to use the non-capital budget form.
assets/survey-uploads/12247/536428-q4auWzEd6z/2014 BE$T Budget Coordinated Grant Application-Non Capital revised
4-9-13 1 l.xlsx
47. How did you arrive at the costs shown in the budget?
Explain how you determined costs,are they based on the current year's budget?If it is a new program,what did you base costs on?
The program costs and expenditures were arrived at by comparing to prior year actual,experience and making adjustments for a
changing economy.
48. If other funding sources are reduced, eliminated or not awarded how will it affect the
program?
In your explanation include information on the impact to the budget,staffing levels and service levels.
If the BE$T program through Kitsap Community Resources was awarded only partial funding,we would need to reduce staff time
which would result in fewer clients being served through few classes,smaller support groups,one-on-one business counseling,fewer
advanced workshops and less outreach to the community. _ ..
49. Are you requesting funding for personnel costs?
If yes,upload job description for each position you are requesing funding for.If no,skip the upload.
Page 9
_ .
Yes _ .. . - -- -. _ ... . .
49 a) Upload job descriptions
assets/survey-uploads/12247/536428-z4bbVmnKMS/Business Education Manager_l.doc _ . .
Page]0
Non-Capital Budget Form
Agency Name: Project:
Enter the estimated costs associated with Total Requested Funds Other Funds
your projecUprogram
. .. ...:...:..: ::. . . . . .:: , .. ... _
Personnel � � � � � � 24537
Managers and Staff(Program related) 55,000 . 55,000 68.75� 16869.19
Fringe Benefits 12,275 12,275 15.34% 3764.896
SUBTOTAL $ 67,275 $ 67,275 $
,. ,. . ... . . . ..
Supplies&Equipment � � � � 0.00% 0
Equipment - - 0.00� 0
Office Supplies 1,150 500 650 0.639� 1533563
SUBTOTAL $ 1,150 $ 500 $ 650
Administration � 0.00% 0
Advertising/Marketing 500 500 0.009� 0
Audit/Accounting - 0.00% 0
Communication 200 200 0.00� 0
Fees and Taxes - 0.00% 0
Indirect Administrative Expenses 6,200 6,200 - 7.75% 1901.618
Insurance/Bonds 150 150 0.00% 0
Legal Services - 0.00% 0
Training/Travel 1,050 1,050 - 1.31% 322.0481
Transportation/Contractual Services - - 0.00� 0
SUBTOTAL $ 8,100 $ 7,250 $ 850
Ongoing Operations&Maintenance � �� � � � O.00�o 0
Janitorial Service - - O.00�o 0
Maintenance Contracts - - 0.00� 0
Maintenance of Existing Landscaping - - O.00�o 0
Repair of Equipment and Property - - 0.00� 0
Utilities - - 0.009�0 0
0&M Staff Salaries&Benefits - - 0.00% 0
Other(describe):Space Charge - - - O.00�o 0
SUBTOTAL $ - $ - $ - 0.00% 0
. . ,.. :. . , ... :,... . . .
Other � � � 0.00� 0
Debt Service - - 0.00% 0
Short Term Rental Assistance - - 0.00% 0
Other(describe):Workbooks/Class Sply 4,975 4,975 6.22% 1525.895
SUBTOTAL $ 4,975 $ 4,975 $ -
� . . . � � � � : � � � � � � 1 24537
2014 Accornplishments
NOUSING AIdD HOMELESS SERVICES
Provided G366 emergency shelter bednights and 8194 transitional housing bednights to
homeless resident�. Evidian Prevention and Homeless Prevention services were provided to
133 KiMap County residents who were at risk nf becnming homeless_
HOUSING SOLUTIONS CEiVTER
Provided coord"+nated services for residents se.eking rental ossistance,shelter and
permanent hausing.Assisted 2,779 households, providing 1,015 referrals.
EMPLOYMENT ANO TRAINlNG
Served 1354 job seekers with employment counseling, job haining and job search
assistance.
EARLY l.EARNI{VG AND FAMILY SERVICES
Provided comprehensive child development services to 470 Head Start, Early Head
Start and ECEAP children. Additionally, provided parenting classes and resources to 58$
parents and children.
KITSAP YOUTH IN ACTION (KYA)
Recruited and mentored 1 10 youth for participotion in 64 community service projeds
Additios�ally, lunior and S�nior high school KYA members participated in leadership and
character-building training.
AMERtCORPS
30 Full-fime AmeriCorps Team members coordinated and implemented 11 community
service projeds resulting in 3a,315 service huurs..
BEST BUSINESS TRAINING AND SUPPORT
1 12 clients received training/assistarece with their businesses.32 started new businesses;
52 were sustained and/or expanded_
ENERGY ASSISTANCE AND I,NEATHERtZAZIOiV
Provided financial assistance with energy bills to 6461 low-income Kitsap County
households and fully audited and weatherized 89 homes.
WOMEN, IIdFANTS AND CHILOREN(WIC)
Provided nvtritio�nal assessment and guidance, heafth referrals,supplemental healthy foads
and/or breast feeding counseling to 9,157 women, infants and children.
FINANCfAL EOUCATION AND ASSET BUILDING
Provided fmancial educaticm classes, second-chance banking,community flnancial
education foirs, free tax preparotion, free credit reports and counseling to nearly 700
Kitsap County residents_
CHRISTMAS AMGELS
Coordinated and distributed Christmas gifts donated by privote sponso�s to 1,277 low-
income children in Kitsap County.
FOOD SERVICES-MEALS FOR ELDERS ANO KIDS
Prepared 164,074 liealthy, low-cost meals and snocks for home-bovnd seniors, seniov
7/17/2015 lGtsap Comm�mity Resaurces
, �
. -E,.c'_ • -y o— .
r--- ' ��i ,�,:.: :,.:,P'
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�. KITSAP COMMUNITY , ,�
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Services > Employment and Training ', contact us:
.................................................... .................................................................................................. .. ..................... Employment and
Training Main Office
RF.�T (Business Education Support Trainin�)raining) 845 8th St.
The BE$T program works with entrepreneurs who are ready to start a new business � Bremerton,WA 98337
or improve an existing one. This an approved Self-Employment Assistance Program 360-473-2118
(SEAP) �
South Kitsap Family
' Service Center
Mission and Purpose of the BF,ST 3200 SE Rainshadow Ct.
Kitsap Community Resources Business Education Support& Training(BE$T)Program , Port Orchard,WA 98366
is committed to providing the business training and network of supportive community ; 360-473-2144
services to enterprising individuals with limited financial resources gain self-sufficiency ����������������������������������������������������������
through small business ownership. Success Stories:
Fourth-Generation Kitsap
Resident Receives WIA
Classes Services. More
Our business training classes all start with a "Get Ready for Bus�ness Workshop and Information
Orientation." This is a great first step to learning more about our program and to
determine if entrepreneuralship is right for you.
DONATE
All participants must attend the orientation. To preregister or find out more about the ��������������������������������������������������������
program, contact Program Manager& Business Specialist, Dayna Ebersole at
debersole cr,kcr.org or call 360-473-2141.
Current Class Schedule
EligibilitX-BE$T Program Fee Structure
...DUi YOU GN lIAVf A.ti IMM[DtATE
1lMfAC1 IN'f}�f LIYESOF LO'W-I�CQN[
The BE$T Program receives funding from multiple sources including Community iA.N161fS I�rEtD.
Development Block Grant(CDBG)funding from Kitsap County and the City of
Bremerton. CDBG funding allows us to serve low-income residents of Bremerton and
Kitsap County and provide reduced tuition rates for applicants meeting the HUD Median
Family Income levels listed below.
Family **Class Fee$60 **Class Fee $125
Size Household income less Household income with less
than: than:
1 $26,150 $41,800
2 $29,850 $47,800
3 $33,600 $53,750
4 $37,300 $59,700
5 $40,300 $64,500
(**Payment plans may be arranged. Please contact Dayna Ebersole at(360)473-2141.)
htlpl/www.kcr.orglbest.htrn 1/3
7/17/2015 IGtsap Community Resources
• - . , . - - - -- - —
A�nlication
To pre-register for the next,"Get Ready For Business Workshop and Orientation"please
contact Program Manager& Business Specialist, Dayna Ebersole at debersole cr,kcr.org
or call 360-473-2141.
return to top
Kitsap Community Resources• 845 8th Street• Bremerton, WA 98337 • 360.478.2301 • 360.415.2706 fax
.. �U:_ i'it=.a�� :a!n.r�:.�, �"_-::ur:>s s�!��:��:i:K J�:�Si,_;t:�is,:.,-.::���.ca;r
MtpJlwvuw.kcr.orglbest.htm �3
�
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Ordinance No. 5281 Study Session Date: 7-8-15
Public Safety Bond Issue COUNCIL MEETING Date: 7-15-15
Department: Fire
Presenter: Chief Duke
Phone: 473-5380
SUMMARY:
The attached ordinance will allow the public to vote at the November 3, 2015 General Election on a
proposition which authorize the City of Bremerton to acquire two fire engines and related equipment,
one ladder truck and related equipment, assorted firefighting equipment and to remodel fire stations
#2 8�#3. The bond will issue no more than 4.5 million dollars of unlimited tax general obligation
bonds maturing within 10 years to pay the cost of the capital items and levy annual excess property
taxes to pay and retire the bonds.
ATTACHMENTS: Ordinance No. 5281
FISCAL IMPACTS (Include Budgeted Amount): This ballot measure will not impact the general fund
if the proposition passes. The election costs will come out of the Non-departmental budget.
STUDY SESSION AGENDA: ❑ No Presentation � Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda � General Business ❑ Public Hearing
RECOMMENDED MOTION:
Motion to approve Ordinance No. 5281 providing for the submission to the qualified voters of the city
at the November 3, 2015 general election a ballot for issuance of bonds for public safety purposes in
the amount of 4.5 million dollars.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07N5
ORDINANCE NO. 5281
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, providing for the form of the ballot
proposition and specifying certain other details concerning
submission to the qualified voters of the City at an election to be
held therein on November 3, 2015, of a proposition for the
issuance of its general obligation bonds in the aggregate principal
amount of not to exceed $4,500,000, for the purpose of providing
funds to purchase fire apparatus and fire and life safety eyuipment
and remodel fire facilities of the City.
WHEREAS,the City Council of the City of Bremerton, Washington (the "City"),
finds it in the best interests of the City to acquire two fire engines and one ladder truck with
related eyuipment and various pieces of firefighting equipment and remodel fire station#2 and
#3; and
WHEREAS, in order to provide all or part of the funds necessary to accomplish
such projects,the City Council finds it necessary, proper and advisable that the City incur
indebtedness, issue no more than $4.5 million of unlimited tax general obligation bonds maturing
within 11 years to pay the costs of such acquisition, and levy annual excess property taxes to pay
and retire such bonds; and
WHEREAS, by law the proposition of whether the City may incur such
indebtedness and issue such bonds for such purposes must be submitted to the registered voters
of the City for their ratification or rejection; •
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
SECTION 1. Findin�s. The findings set forth above are adopted and
incorporated herein as if set forth in full.
SECTION 2. Capital Improvements. The City shall purchase two fire engines
and one ladder truck with related equipment and various pieces of firefighting equipment and
remodel fire station#2 and#3 of the City(collectively, the "Projects").
The cost of all necessary planning, project management, engineering, and other
consulting services, inspection and testing, administrative expenses, related improvements and
other costs incurred in connection with the making of the foregoing capital improvements shall
be deemed a part of the costs of the Projects. Such improvements shall include all necessary
equipment and appurtenances, including computers and other technology equipment.
1
If available funds are sufficient from the proceeds of bonds authorized for the above
purposes, and state or local circumstances require,the City may also undertake additional capital
improvements, including fire and safety equipment, all as the City Counci( may determine.
The City shall determine the application of available moneys as between the various
Projects set forth above so as to accomplish, as nearly as may be, all of the Prbjects described or
provided for in this section. The City shall determine the exact extent and specifications for
purchases or other improvements.
If the City Council shall determine that it has become impractical to accomplish any of
such Projects or portions thereof by reason of state or local circumstances, including changed
conditions, incompatible development or costs substantially in excess of those estimated,the
City shall not be required to accomplish such Projects and may apply the Bond proceeds or any
portion thereof to other portions of the Projects, to other capital improvements, or to payment of
principal of or interest on the Bonds, as the City Council may determine.
' In the event that the proceeds of sale of the Bonds, plus any other moneys of the City
legally available, are insufficient to accomplish all of the Projects provided by this section, the
City shall use the available funds for paying the cost of those Projects for which the Bonds were
approved deemed by the City Council most necessary and in the best interest of the City.
�
� SECTION3. Authorization of Bonds. For the purpose of providing all or a part
of the funds necessary to pay the cost of the Projects, together with incidental costs and costs
related to the sale and issuance of the Bonds,the City shall issue and sell its unlimited tax
general obligation bonds in the principal amount of not to exceed $4,500,000. The balance of
the cost of the Projects shall be paid out of any money which the City now has or may later have
on hand which are legally available for such purposes. Bond proceeds shall be used for the
purchase of fire apparatus and fire and life safety eyuipment and remodel of fire facilities of the
City. None of the Bond proceeds shall be used for the replacement of equipment or for any other
than a capital purpose. Such Bonds shall be issued in an amount not exceeding the amount
approved by the qualified voters of the City as required by the Constitution and laws of the State
of Washington or exceeding the amount permitted by the Constitution and laws of the State of
Washington.
SECTION4. Details of Bonds. The Bonds provided for in Section 3 hereof
shall be sold in such amounts and at such time or times as deemed necessary and advisable by
this City Council and as permitted by law, may be issued in one or more series, shall bear interest
at a rate or rates not to exceed the maximum rate permitted by law at the time the Bonds are sold,
and shall mature in such amounts and at such times within a maximum term of 11 years from
date of issue, but may mature at an earlier date or dates, as authorized by this City Council and as
provided by law. Said Bonds shall be general obligations of the City and, unless paid from other
sources, both principal thereof and interest thereon (including original issue discount) shall be
payable out of annual tax levies to be made upon all the taxable property within the City without
limitation as to rate or amount and in excess of any constitutional or statutory tax limitations.
The terms of the Bonds sha(I be as hereafter fixed by ordinance of the City Council. After voter
2
approval of the Bond proposition and in anticipation of the issuance of such Bonds, the City may
issue short term obligations as authorized and provided by Chapter 39.50 RCW.
SECTION S. Election. It is hereby found and declared that the best interests of
the City require the submission to the qualified voters of the City of the proposition of whether
the City shall issue the Bonds at a special election to be held in conjunction with the general
election on November 3, 2015. The Kitsap County Auditor as ex officio supervisor of elections
is hereby requested also to call and conduct the special election to be held within the City and to
submit to the yualified voters of the City the proposition set forth below. The City Clerk is
hereby authorized and directed to certify the proposition to said officials in the following form:
THE CITY OF BREMERTON
PROPOSITION NO. 1
PUBLIC SAFETY BONDS
The City Council of the City of Bremerton, Washington adopted
Ordinance No. 5281 concerning financing for public safety. This
proposition would authorize the City to purchase fire apparatus and
fire and life safety equipment and to remodel fire facilities, to issue
$4,500,000 of general obligation bonds maturing within a
maximum of 11 years, and to levy excess property taxes annually
to repay the Bonds, as provided in Ordinance No. 5281. Should
this proposition be approved?
YES...................................................................................................❑°
NO.....................................................................................................❑�.
The City Clerk is hereby authorized to deliver a certified copy of this ordinance to the
Kitsap County Auditor.
For purposes of receiving notice of any matters related to the ballot title, as provided in
RCW 29A36.080, the City Council hereby designates its City Attorney (Roger Lubovich,
360-473-2335, roger.lubovich@ci.bremerton.wa.us) and its bond counsel, Foster Pepper PLLC
(Nancy Neraas, 206-447-6277, neran@foster.com), as the person to whom such notice shall be
provided.
SECTION 6. Chan�es. The City Attorney is authorized to make such minor
adjustments to the wording of such proposition as deemed appropriate or as may be
recommended by the Kitsap County Auditor and its Supervisor of Elections, as long as the intent
of the proposition remains clear and as approved by the City Council.
SECTION 7. Intent to Reimburse. The City Council declares that to the extent
that the City makes capital expenditures for the Projects, prior to the date the Bonds or other
short-term obligations are issued to finance the Projects, from funds that are not(and are not
3
reasonably expected to be)reserved, allocated on a long-term basis or otherwise set aside by the
City under its existing and reasonably foreseeable budgetary and financial circumstances to
finance the Projects,those capital expenditures are intended to be reimbursed out of proceeds of
the Bonds or other short-term obligations issued in an amount not to exceed the principal amount
of the Bonds provided by this ordinance.
SECTION 8. Severabilitv. If any one or more sections, subsections, or
sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Resolution and the same shall remain in full
force and effect.
SECTION 9. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the day of , 2015
GREG WHEELER, Council President
Approved this day of , 2015
PATTY LENT, Mayor
ATTEST: APPROVED AS TO FORM:
SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney
PUBLISHED the day of , 2015
EFFECTIVE the day of , 2015
ORDINANCE NO.
R:\Legal�i,egal\Ordinances�Fire�2015 Public Safery Bond Ordinance.docx
4
From: Lori Smith on behalf of City Council
Sent: Tuesday, July 14, 2015 11:10 AM
To: City Council
Cc: AI Duke
Subject: FW: Response to Questions on Item 9A - Ordinance No. 5281 to submit "Proposition
No. 1 - Public Safety Bonds"for the November 3, 2015 General Election (Roy Runyon)
Attachments: Councilmen Runyon AFG request.pdf
Attn: Council Members—
Printed copies of the attached document(with the e-mail string below)will be included in your Council Packets and as
part of the on-line packet for this item.
Lori Smith
Legislative Assistant !
Bremerton City Council ,
(360)473-5280
�
From: AI Duke
Sent: Tuesday, July 14, 2015 10:25 AM
To: Roy Runyon
Cc: City Council; Cathy Johnson
Subject: RE: Ordinance No. 5281 to submit"Proposition No. 1 - Public Safety Bonds"for the November 3, 2015 General
Election
Thank you for bring these questions forward.The Fire Department has applied for the AFG grants for every year since
the inception in 2002. The Fire Department has also applied for the SAFER grants in 2006, 2007, 2009 and 2010 with
councils approval.The City stopped because after four years the City is responsible for the total cost of the employee. I
have attached the FEMA web page application page for your review. In 2002,the Fire Department received $32,647 to
replace the SCBA air compressor. In 2003,the Fire Department received $166,000 to place diesel exhaust extractors in
all three fire stations including the new Fire Station#1. In 2011,the Fire Department received $108,042 to purchase 3
LifePak 15 cardiac monitor/defibrillators. Each one of these awards required a 10% match.
The Fire Department is currently working with NKFR,CKFR, Poulsbo Fire,and Bainbridge Island Fire to put in for a
regional AFG grant for the replacement of SCBA equipment. The application period will begin in the October-November
time frame. Council will see a MOU concerning this issue in August—September.
In 2005,through a Homeland Security Grant received money to purchase 40 portable radios and radios for all the
vehicles.
Also, in 2007 the Fire Department received a$7303 no match grant for Extrication Equipment from the Fireman's Fund
Insurance Company.
If you have any further questions, please feel free to contact me.
AI Duke, Fire Chief
From: Roy Runyon
Sent: Monday, July 13, 2015 12:25 PM
To: AI Duke
Cc: City Council; Cathy Johnson; Roy Runyon
Subject: Ordinance No. 5281 to submit"Proposition No. 1 - Public Safety Bonds"for the November 3, 2015 General
Election
Chief Duke,
I have some questions regarding funding of equipment for the Bremerton Fire Dept. (BFD):
1. Has the City ever applied to the Federal Emergency Management Agency (FEMA) for any Assistance to Fire Fighters
Grants (AFG) for the purchase of BFD equipment.
2. If not, why not?
3. If not, why should city property owners be asked to fund the entire cost of the BFD equipment wish list if other funding
might be available for at least some of the equipment?
4, If yes, what's the status of past or current grant applications (e.g. how much applied for, ho'w much awarded, what
equipment has been purchased using AFG funds)?
Thanks,
Councilman Runyon
z
Year Application Application Status Mail Action
Number
Assistance to Firefighters Grant Program Submitted on Com�ose Messaqe View A hcation � �
2002 EMW-2002-FG-16022 B�merton Fire Department 4/4/2002 PP G0
Assistance to Firefighters Grant Program Submitted on Com�ose Messaae 1
2003 EMW-2003-FG-11534 View Application . �
Bremerton Fire Department 4/10/2003
Assistance to Firefighters Grant Program Submitted on Comoose MessaQe
Go.
2004 EMW-2004FG-13697 gremeRon Fre Department 4��/Zppq View Application �
Assistance to Firefighters Grant Progrem Submitted on Com�ose Messaae �
2005 EMW-2005-FG-18764 B�merton Fre Department 4/8/2005 View.Application .
Assistance to Firefighters Grant Program Submitted on Comoose Messaae
2006 EMW-2006-FG-04740 View Application . �
Bremerton Fre Departrnent 4/3/2006
Staffing for Adequate Fire and Emergency Response Submitted on Com�ose Messaqe �
2006 EMW-2006-FF-04081 View Application �
Bremerton Fre Department 6/29l2006
Assistance to Firefighters Grant Program Submitted on Comoose Messag_e
2007 EMW-2007-FO-03191 View Application . �
Bremerton Fre Deparbnent 5/1/2007
Staffing for.Adequate Fire and Emergency Response Submitted on Comoose Messaae � i
2007 EMW-2007-FF-01197 View Application . i
Bremerton Fre Department 8/31/2007
Assistance to Firefighters Grant Program Submitted on Comoose Messaae � �
2008 EMW-2008-FO-07078 View Application . � i
Bremerton Fire Department 4/3/2008
ARRA Assistance to Firefighters Fire Station Construction Grants Submitted on Comoose Messaae _ I �
2009 ENN1/-2009-FC-04997R View A lication . �
Bremerton Fire Department 7l10/2009 Pp
Staffing for Adequate Fire and Emergency Response Submitted on Comoose Messaae �
2009 EMW-2009-FH-00042 View Application � �
Bremerton Fire Departrnent 12l4/2009 �
Assistance to Firefighters Grant Program Submitted on Comoose Messa�e �, ' i
2010 EMW-2010-FO-07955 View Application ��
BremeRon Fire Department 5/28I2010
Staffing for Adequate Fire and Emergency Response Submitted on Comoose Message
2010 EMW-2010.FH-00462 Bremerton Fare Departrnent 9/16/2010 View Application . Go
Assistance to Firefighters Grant Program Submitted on Com�ose Messaae �
2011 EMW-2011-FO-06289 View Application �
Bremerton Fire Departrnent 12l1/2011
Assistance to Firefighters Grant Program Submitted on Comoose Message
2013 EMW-2o13-FO-05771 B�merton Fire Department 1216/2013 View Appl�cation . �
_.....
2014 EMW-2014F0-05842 �istance to Firefighters Grant Program Submitted on Com�ose Messaqe View A lication � �.:
Bremerton Fire Department 12/5l2014 , Pp I
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U.S.Department of Homelai►d Security '
Washington,D.C.20472
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Mr.Allison Duke lii �
Bremerton Fire Department
911 Park Avenue
Bremerton;Washington 98337-1550
Re: Grant No.EMW-2011-FO-06289 ;
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Dear Mr. Duke lii: ;
On behalf of the Federal Emergency Management Agency (FEMA)and the Department of Homeland Security
(DHS), I am pleased to inform you that your grant application submitted under the FY 2011 Assistance to
Firefighters Grant has been approved. FEMA's Grant Programs Directorate(GPD), in consultation with the I
U.S. Fire Administration(USFA), carries out the Federal responsibilities of administering your grant.The
approved project costs total to$108,042.00. The Federal share is 90 percent or$97,238.00 of the approved �
amount and your share of the costs is 10 percent or$10,804.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant Agreement Articles
when you formally receive the award through the AFG online system. By accepting the grant, you agree t�
not to deviate from the approved scope of work without prior written approval from FEMA. ,!
If your SF 1199A has been reviewed and approved,you will be able to request payments online. Remember, �
you should request funds when you have an immediate cash need. �
If you have any questions or concerns regarding the awards process or how to request your grant funds,
please call the helpdesk at 1-866-274-0960.
�/��
���
Elizabeth M. Harman
Assistant Administrator
Grant Programs Directorate
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Agreement Articles
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o �� FEMA Washington, D.C.20472
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AGREEMENT ARTICLES
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM-Operations and Safety program I
i
GRANTEE: Bremerton Flre Department i
PROGRAM: Operations and Safety I
(
AGREEMENT NUMBER: EMW-2011-FO-06289
AMENDMENT NUMBER: �
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TABLE OF CONTENTS I
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Article I Project Description .
Article II Grantee Concurrence
Article III Period of Performance I
Article IV Amount Awarded
Article V Financial Guidelines �
Article VI Prohibition on Using Federal Funds '�
Article VII GPD Allocations
Article VIII Financial Reporting
Article IX FEMA Officials
Article I-Project Descriptlon
The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and
firefighting personnel against fire and fire-related hazards. After careful consideration, FEMA has determined
that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative
as well as the request details section of the application-including budget information-is consistent with the
program's purpose and worthy of award. Therefore, the grantee shall pertorm the work described in the
approved grant application as itemized in the request details section of the application and further described
in the grant application's narrative. These sections of the application are made a part of these grant
agreement articles by reference. The grantee may not change or make any material deviations from the
approved scope of work outlined in the above referenced sections of the application without prior written
approval from FEMA.
Article II-Grantee Concurrence
By providing the Primary ContacYs electronic signature and indicating acceptance of the award, the grantee
accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the
documents identified below. Grantees agree that they will use the funds provided through the Fiscal Year
2011 Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and the
program guidelines provided in the Fiscal Year 2011 Assistance to Firefighters Grant program guidance.All
documents submitted as part of the application are made a part of this agreement by reference.
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Article III-Period of Pertormance i
The period of pertormance shall be from 98-DEC-11 to 17-DEC-12.
Article IV-Amount Awarded I
The amount of the award is detailed on the Obligating Document for the Award attached to these articles. �
Following are the budgeted estimates for each object class of this grant(including Federal share plus grantee
match): �
Personnel $0.00 �
Fringe Benefits $0.00 '
Travel $0.00 I
Equipment $108,042.00
Supplies $0.00
Contractual $0.00
Construction $0.00
Other $0.00
Indirect Charges $0.00
Total $108,042.00
NEGOTIATION COMMENTS IF APPLICABLE
The Program Office has made the following reductions to your grant:
The approved cost for Cardiac Monitors is$108,042 not$180,042. i
Therefore, they have recommended the award at this level:
. �
Total budget$108,042 !
Federal share$97,238 �
Applicant share$10,804
Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: I
Nikole Duppins at Nikole.Duppins@dhs.gov.
Article V-Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative
Requirements, Cost Principles, and Audit Requirements.A non-exclusive list of regulations commonly
applicable to FEMA grants are listed below:
A. Administrative Requiremenfs 4
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to I
State and Local Governments �
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions
of Higher Education, Hospitals, and Other Nonprofit Organizations(OMB Circular A-110)
B. Cost Principles
1.
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2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments(OMB Circular
A-87) �
2. 2 CFR Part 220, Cost Principles for Educational Institutions(OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations(OMB Circular A-122) i
4. Federal Acquisition Regulations(FAR), Part 31.2 Contract Cost Principles and Procedures, I
Contracts with Commercial Organizations
C. Audit Requiremenrs
1. OMB Circular A-133,Audits of States, Local Governments, and Nonprofit Organizations
Article VI -Prohibition on Using Federal Funds
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support
of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of FEMA.
Article VII-GPD Allocations �
I
The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY
2011 Assistance to Firefighters Grant Program guidance and application kit.
Article VIII-Financial Reporting '
Recipients of any Assistance to Firefighters Grants will be required to submit a semi-annual Federal Financial I
Report(FFR)via the automated system on the Standard Form 425. The FFR is intended to provide Federal ;
agencies and grant recipients with a standard format and consistent reporting requirements throughout the
government. The FFR, to be submitted using the online e-grant system,will be due semi-annually based on �
the calendar year beginning with the period after the award is made. Grant recipients will be required to �
submit a FFR throughout the entire period of performance of the grant.
The re ortin eriods for the FFR are Janua 1 throu h June 30 Re ort due b Jul 31 , and Jul 1 throu h I
p 9P ry 9 ( P Y Y ) Y 9 �
December 31 (Report due by January 30). j
At the end of the granYs period of performance, all grantees are required to produce a final report on how the �
grant funding was used and the benefits realized from the award. Grantees must submit a final financial report i
and a final performance report within 90 days after the end of the period of pertormance.
Article IX-FEMA Officials � l
Program Officer: Catherine Patterson is the Program Officer for the Assistance to Firefighters Grant I
Program. The Program Officer is responsible for the technical monitoring of the stages of work and technical
performance of the activities described in the approved grant application.
Grants Asslstance Officer: Jane Early is the Assistance Officer for this grant program. The Assistance
Officer is the Federal official responsible for negotiating, administering, and executing all grant business
matters.
Grants Management Division POC:The Grants Management Specialist shall be contacted to address all
financial and administrative grant business matters for this award. If you have any questions regarding your
grant please call ASK-GMD at 866-927-5646 to be directed to a specialist.
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FEDERAL EMERGENCY MANAGEMENT AGENCY I
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OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
1 a.AGREEMENT NO. 2.AMENDMENT 3.RECIPIENT N0. 4.TYPE OF 5.CONTROL NO.
EMW-2011-FO-06289 NO. 91-6001231 ACTION W482946N I
0 AWARD
6.RECIPIENT NAME AND 7.ISSUING OFF.ICE AND ADDRESS 8.PAYMENT OFFICE AND ADDRESS
ADDRESS Grant Programs Directorate FEMA,Financial Servioes Branch
Bremerton Fire Department 500 C Street,S.W. 500 C Street,S.W.,Room 723
911 Park Avenue Washington DC,20528-7000 Washington DC,20472 I
Bremerton POC:Jane Early
Washington,98337-1550
9.NAME OF RECIPIENT PHONE NO. 10.NAME OF PROJECT COORDINATOR PHONE NO.
PROJECT OFFICER 3604735381 Catherine Patterson 1-866-274-0960
Allison Duke lii
11.EFFECTIVE DATE OF 12.METHOD OF 13.ASSISTANCE ARRANGEMENT 14.PERFORMANCE PERIOD
THIS ACTION PAYMENT Cost Sharing From:18-DEC-To:17-DEC-12
18-DEC-11 SF-270 11
Budget Period I
From:31-OCT-To30-SEP-12
• 11
15.DESCRIPT►ON OF ACTION
a.(Indicate funding data for awards or financial changes)
PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE
NAME (ACCS CODE) TOTAL AWARDED THIS TOTAL , NON-
ACRONYM XXXX-XXX-XXXXXX-XXXXX- AWARD ACTION AWARD FEDERAL
XXXX-XXXX-X +OR(-) COMMITMENT
AFG 97.044 2012-M7-3007RG-10000000- �0.00 $97,238.00 $97,238.00 $10,804.00
4101-D
TOTALS $0.00 $97,238.00 $97,238.00 $10,804.00
b.To describe changes other than funding data or financial changes,attach schedule and check here.
N/A
16a.FOR NON-DISASTER PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS
DOCUMENT TO FEMA(See Block 7 for address)
Assistance to Firefighters Grant recipients are not required to sign and return copies of this document.However,recipients should print
and keep a copy of this document for their records.
16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17.RECIPIENT SfGNATORY OFFICIAL(Name and Title) DATE
N/A N/A
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE
Jane Early 08-DEC-11
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Federal Emergency Management Agency j
� Washington, D.C. 20472 i
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Mr.Allison Duke lii
Bremerton Fire Department '
817 Pacific Avenue I
Bremerton, Washington 98337-1806 �
Re: Grant No.EMW-2003-FG-11534 I
Dear Mr. Duke lii: �
i
Congratulations. Your grant application submitted to the Emergency Preparedness&Response Directorate �
(EP&R/FEMA of DHS)for the FY03 Assistance to Firefighters Grant Program in the program area of Fire I
Operations and Firefighter Safety has been approved. The approved project costs amount to$166,000.00. I
The Federal share is 90 percent or$149,400.00 of the approved amount and your share of the costs is 10
percent or$16,600.00. �
As part of your award package, you will find EP&R's grant Agreement Articles. Please make sure you read I
and understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of I
these documents for your official file. You establish acceptance of the Grant and EP&R's grant �
Agreement Articles when you request and receive any of the Federal grant funds awarded to you. �
For your convenience, we will have an on-line system that will accept payment requests. The first step to �
request your grant funds is to ensure that EP&R has your correct direct deposit information on-line. Please j
log onto https://portal.fema.�ov/using your userid and password and confirm the direct deposit information. '
Once you have confirmed your direct deposit information, print a copy of it by clicking the Print SF 1199A I
button on the screen. Sign the form and take it to your bank to complete the bottom portion. Please write your I
grant number on the top of your SF 1199A before mailing it to EP&R. Once your bank has completed and ,
signed the form, mail it by priority mail,with the original signatures, to the address below: ;
Emergency Preparedness and Response Directorate(EP&R)
Financial &Acquisition Management Division
Grants Management Branch
Attn: Assistance to Firefighters Grant Program
500 C Street, SW, Room 334
Washington, D.C. -20472 �
If you currently have Assistance to Fire�ghters Grant with EP&R and your direct deposit information has not
changed, you do not need to resubmit that information. If your direct deposit information has changed, please
follow the detailed instructions in the preceding paragraph.
The second step will be to request your grant funds. Grant funds should be requested to meet your immediate
needs and should therefore be requested as close as possible to the time that you will actually spend the
funds. If you have any questions or concerns regarding the process to request your grant funds, please
contact your Grants Management Specialist, Marilynn Grim at 202-646-3459.
i
Sincerely,
fj�J` f
l '��r��c�Y��`-�,�',� '
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Patricia A. English
Senior Procurement Executive '
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Agreement Articles
'
a Federal Emergency Management Agency
Washington, D.C. 20472
0 0
AGREEMENT ARTICLES
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM
GRANTEE: Bremerton Fire Department �
PROGRAM: Fire Operations and Firefighter Safety I
AGREEMENT NUMBER: EMW-2003-FG-11534 I
�
AMENDMENT NUMBER: �
TABLE OF CONTENTS '
Article I Project Description I
Article II Grantee Concurrence
Article III Period of Performance �
Article IV Amount Awarded I
Article V Requests for Advances or Reimbursements
Article VI Budget Changes ;
Article VII Financial Reporting
Article VIII Pertormance Reports �
Article IX FEMA Officials I
Article X Other Terms and Conditions ;
Article XI General Provisions �
Article XII Audit Requirements !
Article I-Project Description I
The grantee shall perform the work described in the approved grant application's program narrative. That �
narrative is made a part of these grant agreement articles by reference. The purpose of the Assistance to ;
� Firefighters Grant Program is to protect the health and safety of the public and firefighting personnel against f
fire and fire-related hazards.After careful consideration, FEMA has determined that the grantee's project, as �
detailed in submitted project narrative and budget information, submitted as part of the grantee's application �
F (and considered part of this agreement by reference),was consistent with the program's purpose and worthy �
of award.As such, any deviation from the approved program narrative must have prior written approval from �
FEMA. Please contact your Grants Management Specialist if you are seeking a deviation from the approved ;
program narrative.
Article II-Grantee Concurrence �
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By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and
agrees to abide by the terms and conditions of the grant as set forth in this document and the documents i
identified below.All documents submitted as part of the application are made a part of this agreement by
reference.
Article III-Period of Performance
The period of performance(grant period)shall be from 01-JAN-04 to 31-DEC-04.
The grant funds are availabte to the grantee for obligation only during the period of performance of the grant
award. The grantee is not authorized to incur new obligations after the expiration date unless the grantee has
requested, and FEMA has approved, a new expiration date. The grantee has 90 days after period of
perFormance to incur costs associated with closeout or to pay for obligations incurred during period of
pertormance.Award expenditures are for the purposes detailed in the approved grant application only. The
grantee cannot transfer funds to other agencies or departments without prior written approval from FEMA.
Article IV-Amount Awarded
The amount of the award is detailed on the Obligating Document(76-10A)for Award attached to these
articles. Following are the budgeted estimates for object classes for this grant(including Federal share plus
grantee match): �
Personnel $0.00 I
Fringe Benefits $0.00 �
Travel $0.00 . I
Equipment $166,000.00 �
Supplies $0.00 �
Contractual $0.00 ;
Construction $0.00 !
Other $0.00 �
Indirect Charges $0.00 �
Total $166,000.00 f
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Article V-Requests for Advances or Reimbursements I
Grant payments under the Assistance to Firefighter Grant Program are made on an advance or reimbursable �
basis for immediate cash needs.When the grantee needs grant funds, the grantee fills out the on-line
Request for Advance or Reimbursement, after completing the SF 1199A, Direct Deposit Form, on-line.
Payments under this grant program are made via direct deposit, therefore before a payment is made, I
grantees must confirm their on-line Direct Deposit information, print a copy, sign it and mail(with an original
signature)the hardcopy to FEMA by priority mail to at the following address: '
Department of Homeland Security •
Emergency Preparedness and Response Directorate (FEMA) �
Grants Management Branch
500 C Street, SW, Room 350
Washington, DC 20472
Attn:Assistance to Firefighters Grant Program
Article VI -Budget Changes
Generally, changes in the budget-line items are permitted, as long as the original program narrative is
accomplished.The only exception to this provision is for grants where the Federal share is in excess of I
$100,000.00. In grants where the Federal share exceeds$100,000.00, the budgeted line items can be �
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changed, but if the cumulative changes exceed ten (10) percent of the total budget, FEMA must approve �
those changes. Please submit a request for an amendment through the on-line system by clicking the Grants
Management option and selecting the option for amendment requests.
Article VII-Financial Reporting '
The Request for Advahce or Reimbursement mentioned above will also be used for interim financial reporting �
purposes.At the end of the performance period, or upon completion of the grantee's program narrative,the �
grantee must complete, on-line, a final financial report that is required to close out the grant. This report is due '
within 90 days after the end of the pertormance period.
Article VIII-Performance Reports �
I
The grantee must submit a semi-annual and a final performance report to FEMA. The final pertormance �
report should provide a short narrative on what the grantee accomplished with the grant funds and any
benefits derived there from. The semi-annual report is due six months after the award date. Please log into
the firegrants system when your department is eligible to submit a semi-annual performance report. �
Article IX-FEMA Officials
�
Program Officer: Brian A. Cowan, Chief of the Grants Program Office, is the Program Officer for this grant
program. The Program Officer is responsible for the technical monitoring of the stages of work and technical
performance of the activities described in the approved grant application.
Grants Assistance Officer: Richard Goodman, Chief of the Grants Management Branch,or Sylvia A. '
Carroll, Grants Management Specialist, is the Assistance Officer for this grant program. The Assistance I
Officer is the Federal official responsible for negotiating, administering, and executing all grant business ,
matters. `
Grants Management Specialist: Marilynn Grim 202-646-3459 is the Grants Management Specialist for this f
grant award and shall be contacted for all financial and administrative grant business matters. f
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Article X-Other Terms and Conditions
A. Pre-award costs directly applicable to the awarded grant are allowable if approved in writing by the FEMA
program official prior to the award and after the close of the application period.
B. The grantee agrees to maintain their operating expenditures in the funded grant category during the period
of performance at a level equal fo or greater than the average of their operating expenditures in the firvo fiscal
years preceding the fiscal year in which assistance is awarded.
C. The grantee agrees to provide information to the National Fire Incident Reporting System for the period
covered by the grant.
D. The grantee agrees to complete timely closeout of the grant.
E. The grantee agrees to keep an official grant file, maintaining copies of all actions taken on the grant from �
application through to closeout for a period of three years after the official grant closeout date. �
Article XI-General Provisions I
The following are hereby incorporated into this agreement by reference:
44 CFR, Emergency Management and Assistance �
Part 7 Nondiscrimination in Federally-Assisted Programs �
Part 13 Uniform administrative requirements for grants and cooperative
agreements to state and local governments
Part,17 i
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Government-wide Debarment and Suspension(Non-procurement)
and Government-wide Requirements for Drug-free Workplace
(Grants)
Part 18 New Restrictions on Lobbying I
31 CFR 205.6 Funding Techniques �
OMB Circular A-122 Cost Principles for Nonprofit Organizations
OMB Circular Uniform Administrative Requirements for Grants and Agreements With Institutions of
A-110 Higher Education, Hospitals, and Other Nonprofit Organizations Assistance to Firefighters
Grant Application and Assurances contained therein.
Article XII-Audit Requirements
All grantees must follow the audit requirements of OMB Circular A-133,Audits of States, Local Governments, �
and Nonprofit Organizations. The main requirement of this OMB Circular is that grantees that expend
$300,000.00 or more in Federal funds(from all Federal sources) must have a single audit performed in �
accordance with the circular.
As a condition of receiving funding under this grant program,you must agree to maintain grant files and
supporting documentation for three years after the conclusion of the grant.You must also agree to make your �
grant files, books, and records available for an audit by FEMA, the U.S. Government Accountability Office �
(GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to
ensure compliance with any requirement of the grant program. i
� ADDITIONAL REQUIREMENTS(IF APPLICABLE) I
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FEDERAL EMERGENCY MANAGEMENT AGENCY i
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT I
1a.AGREEMENT N0. 2.AMENDMENT 3.RECIPIENT NO. 4.TYPE OF 5.CONTROL NO. �
EMW-2003-FG-11534 NO. 91-6001231 ACTION W358175N i
0 AWARD
6.RECIPIENT NAME AND 7.ISSUING FEMA OFFICE AND ADDRESS 8.PAYMENT OFFICE AND ADDRESS �
ADDRESS Grant Programs Directorate FEMA/Financial Services Branch
Bremerton Fire Department 500 C Street,S.W. 500 C Street,S.W.,Room 723 �
817 PacificAvenue Washington DC,20472 Washington DC,20472
Bremerton Specialist:Marilynn Grim 202-646-3459
Washington,98337-1806
9.NAME OF RECIPIENT PHONE NO. 10.NAME OF FEMA PROJECT COORDINATOR PHONE N0.
PROJECT OFFICER 360-478-5381 Brian Cowan (202)646-2821
Aliison Duke lii
11.EFFECTIVE DATE OF 12.METHOD OF 13.ASSISTANCE ARRANGEMENT 14.PERFORMANCE PERIOD ;
THIS ACTION PAYMENT Cost Sharing From:01-JAN- ;
01-JAN-04 SF-270 04 To:31-DEC-04 ;
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Budget Period i
03 m:01-OCT-To:30-SEP-04 �
15.DESCRIPTION OF ACTION
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a.(Indicate funding data for awards or financial changes)
PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE
NAME (ACCS CODE) TOTAL AWARDED THIS TOTAL AWARD NON- �
ACRONYM XXXX-XXX-XXXXXX-XXXXX- AWARD ACTION FEDERAL j
XXXX-XXXX-X +OR(-) COMMITMENT i
AFG 97.044 2004-57-6410RA-63210000- $0.00 $149,400.00 $149,400.00 $16,600.00 �
4101-D �
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TOTALS $0.00 $149,400.00 $149,400.00 $16,600.00 I
b.To describe changes other than funding data or financial changes,attach schedule and check here.
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16 a.FOR NON-DISASTER PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS i
DOCUMENT TO FEMA(See Block 7 for address) i
Assistance to Firefighters Grant Program recipients are not required to sign and return copies ot this document.However,recipients i
should print and keep a copy of this document for their recorcJs �
16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN I
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE
N/A N/A I
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE �
Richard Goodman OB-DEC-03 I
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Federal Emergency Management Agency i
Washington, D.C.20472 �
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Mr.Allison Duke lii
Bremerton Fire Department
817 Pacific Avenue
Bremerton, Washington 98337-1806
Re: Grant No.EMW-2002-FG-16022
Dear Mr. Duke lii:
Congratulations.Your grant application submitted under FEMA's FY 02 Assistance to Firefighters Grant �
Program for Fire Operations and Firefighter Safety has been approved. The approved project costs amount to �
$32,647.00. The Federal share is 90 percent or$29,383.00 of the approved amount and your share of the
costs is 10 percent or$3,264.00. i
As part of your award package, you will find FEMA's Grant Agreement Articles. Please make sure you read j
and understand the Articles as they outline the terms and conditions of your Grant award. Maintain a copy of �
these documents for your official file. You establish acceptance of the Grant and FEMA's Grant �
Agreement Articles when you request and receive any of the Federal Grant funds awarded to you. �
For your convenience,we will have an on-line system that will accept payment requests. The first step to I
request your grant funds is to ensure that FEMA has your correct Direct Deposit Information on-line. Once �
you have confirmed your Direct Deposit information, print a copy of it by clicking the Print SF 9199A button on �
the screen. Sign the form and take it to your bank to complete the bottom portion of the form. Once your bank �
has completed and signed the form, mail it, with the original signatures, to the address below:
Department of Homeland Security
Emergency Preparedness and Response Directorate (FEMA) i
Grants Management Branch '
500 C Street, SW, Room 350
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Washington, DC 20472 �
Attn: Assistance to Firefighters Grant Program i
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The second step will be to request your grant funds. If you have any questions or concerns regarding the i
process to request your grant funds, please call Marilynn Grim at 202-646-3459.
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Sincerely, �
�� :
�=%�l .f�r�t�./����� I
Patricia A. English i
Senior Procurement Executive • `
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Agreement Articles
Federal Emergency Management Agency
Washington, D.C. 20472
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AGREEMENT ARTICLES �
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ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM i
GRANTEE: Bremerton Fire Department �
PROGRAM: Fire Operations and Firefighter Safety
AGREEMENT NUMBER: EMW-2002-FG-16022 '
AMENDMENT NUMBER:
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TABLE OF CONTENTS �
Article I Project Description �
Article II Grantee Concurrence
Article III Period of Performance
Article IV Amount Awarded
Article V Requests for Advances or Reimbursements I
Article VI Budget Changes '
Article VII Financial Reporting ,
Article VIII Performance Reports ;
Article IX FEMA Officials �
Article X Other Terms and Conditions f
Article XI General Provisions j
Article XII Audit Requirements I
Article I-Project Description '
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The grantee shall perform the work described in the approved grant application's Program Narrative. That �
narrative is made a part of these grant agreement articles by reference. The purpose of the Assistance to �
Firefighters Grant Program is to protect the health and safety of the public and firefighting personnel against
fire and fire-related hazards. After careful consideration, FEMA has determined that the grantee's project, as
detailed in submitted project narrative and budget information, submitted as part of the grantee's application
(and considered part of this agreement by reference),was consistent with the program's purpose and worthy
of award.As such, any deviation from the approved program narrative must have prior written approval from �
FEMA.
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Article II-Grantee Concurrence �
By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and '
agrees to abide by the terms and conditions of the grant as set forth in this document and the documents
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identified below.All documents submitted as part of the application are made a part of this agreement by �
reference. �
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Article III-Period of Performance
The period of performance shall be from 01-JAN-03 to 31-DEC-03. �
The grant funds are available to the grantee for obligation only during the period of pertormance of the grant ,
award. The grantee is not authorized to incur new obligations after the expiration date unless the grantee has �
requested, and FEMA has approved, a new expiration date.The grantee has 90 days after period of i
performance to incur costs associated with closeout or to pay for obligations incurred during period of i
performance.Award expenditures are for the purposes detailed in the approved grant application only. The ;
grantee cannot transfer funds to other agencies or departments without prior written approval from FEMA. l
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Article IV-Amount Awarded
The amount of the award is detailed on the Obligating Document for Award attached to these articles.
Following are the budgeted estimates for object classes for this grant(including Federal share plus grantee
match):
Personnel $0.00
Fringe Benefits $0.00
Travel $0.00 I
Equipment $32,647.00
Supplies $0.00 �
Contractual $0.00 �
Construction $0.00 f
Other $0.00
Indirect Charges $0.00
Total $32,647.00
Article V-Requests for Advances or Reimbursements
Grant payments under the Assistance to Firefighter Grant Program are made on an advance or reimbursable
basis for immediate cash needs.When the grantee needs grant funds, the grantee fills out the on-line
Request for Advance or Reimbursement. ;
Payments under this grant program are made via direct deposit,therefore before a payment is made, �
grantees must confirm their on-line Direct Deposit information, print a copy, sign it and mail (with an original �
signature)the hardcopy to FEMA at the following address:
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Federal Emergency Management Agency '
Financial&Acquisition Management Division
Grants Management Branch
500 C Street, SW, Room 336 �
Washington, DC 20472 �
Attn: Sylvia A. Carroll
Article VI -Budget Changes �
Generally, changes in the budget-line items are permitted, as long as the original program narrative is f
accomplished. The only exception to this provision is for grants where the Federal share is in excess of �
$100,000.00. In grants where the Federal share exceeds$100,000.00, the budgeted line items can be ;
changed, but if the cumulative changes exceed ten (10)percent of the total budget, FEMA must approve �
those changes.
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Article VII-Financial Reporting
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The Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting I
purposes.At the end of the performance period, or upon completion of the grantee's program narrative, the �
grantee must complete, on-line, a final financial report that is required to close out the grant. This report is due
within 90 days after the end of the performance period. �
Article VIII-Performance Reports � �
The grantee must submit a semi-annual and a final performance report to FEMA.The final performance �
report should provide a short narrative on what the grantee accomplished with the grant funds and any I
benefits derived there from. The semi-annual report is due six months after the award date. i
Article IX-FEMA Officials '
Program Officer: Brian A. Cowan, Chief of the Grants Program O�ce, is the Program Officer for this grant i
program. The Program Officer is responsible for the technical monitoring of the stages of work and technical i
performance of the activities described in the approved grant application. �
Grants Assistance Officer: Richard Goodman, Chief of the Grants Management Branch, or Sylvia A. ,
Carroll, Grants Management Specialist, is the Assistance Officer for this grant program. The Assistance �
Officer is the Federal official responsible for negotiating, administering, and executing all grant business I
matters. �
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Grants Management Specialist: Marilynn Grim 202-646-3459 is the Grants Management Specialist for this
grant award and shall be contacted for all financial and administrative grant business matters. �
Article X-Other Terms and Conditions
A. Pre-award costs directly applicable to the awarded grant are allowable if approved in writing by the FEMA
program official.
B. The grantee agrees to maintain their operating expenditures in the funded grant category at a level equal
to or greater than the average of their operating expenditures in the two fiscal years preceding the fiscal year
in which assistance is awarded.
C. The grantee agrees to provide information to the National Fire Incident Reporting System for the period
covered by the grant. I
Article XI -General Provisions �
The following are hereby incorporated into this agreement by reference:
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44 CFR, Emergency Management and Assistance �
Part 7 Nondiscrimination in Federally-Assisted Programs i
Part 13 Uniform administrative requirements for grants and cooperative :
agreements to state and local governments �
Government-wide Debarment and Suspension (Non-procurement)
Part 17 and Government-wide Requirements for Drug-free Workplace
(Grants)
Part 18 New Restrictions on Lobbying i
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31 CFR 205.6 Funding Techniques I,
OMB Circular A-122 Cost Principles for Nonprofit Organizations
OMB Circular
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A-110
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Uniform Administrative Requirements for Grants and Agreements With Institutions of i
Higher Education, Hospitals, and Other Nonprofit Organizations Assistance to Firefighters I
Grant Application and Assurances contained therein. �
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Article XII-Audit Requirements �
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All grantees must follow the audit requirements of OMB Circular A-133,Audits of States, Local Governments,
and Nonprofit Organizations. The main requirement of this OMB Circular is that grantees that expend
$300,000.00 or more in Federal funds(from all Federal sources) must have a single audit performed in
accordance with the circular.
As a condition of receiving funding under this grant program, you must agree to maintain grant files and '
supporting documentation for three years after the conclusion of the grant.You must also agree to make your
grant files, books, and records available for an audit by FEMA,the U.S. Government Accountability Office �
(GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to
ensure compliance with any requirement of the grant program. �
ADDITIONAL REQUIREMENTS (IF APPLICABLE) �
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