HomeMy WebLinkAboutRISK MANAGEMENT - 05/08/2015 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention
periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records
whose minimum retention is other than "Retain until no longer needed for agency business then destroy' (such as records covered in the "Records with Minimal Retention
Value"section of the Local Government Records Retention Schedule(COREJ).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Retords
Descrlption Date Method of
Records Series Titfe Records Series Records Retention Minimum Retention Perlod Minimum
DAN Schedule (Box/Item numbers, Dates Covered Retentio� Destruction(See
volume,etc.) Met examples below•)
Litigation Case Files GS53-02-04 Local Retain for 10 years after case 10, 227,36, 230, Closed 2004 12/31/14 Secure Recycling
Rev. 1 Government closed then transfer to 31,32, 115,72,
CORE Washington State Archives 213, 129, 167
for appraisal and selective
retention
Risk Management G553-02-04 Local Retain for 10 years after case One Bankers Box Closed 2004 12/31/14 Secure Recycling
Litigation Files Rev. 1 Government closed then transfer to
CORE Washington State Archives
for appraisal and selective
retention
General Advice G553-02-05 Local Destroy when obsolete or 340,341,342, Closed 2006 When Secure Recycling
Files Rev.0 Government 5uperseded 343,344,345, obsolete
CORE 346,347,348,
349,350,368,
553,465,482,
483,536
Forfeiture Files LE2010-058 Law Retain for 7 years after date 192,460,463, Closed 2008 -l�ariotrs Secure Recycling
Enforcement of forfeiture then destroy 471,475,481,
Records 522,524,526, �����i5
Retention 528,530,535,
Schedule 539,551, 552,
451,505,507,
508,509,511,
514
*Examples of inethods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonab/y anticipated litiqation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying t listed records must sign below prior to the Record's anager approval:
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Employee Signature: Printed Name: � /1�✓�G' i,t)l��1/1 Division: ' f�' � ���C'.��( "T�'
Form Revised OS/06/2014
City of Bremerton Public Records Destruction Log
The Records Manager must sign the approval of this requ�st prior to the destruction of the listed records:
� ' �'��X�'✓�� C Ll ) 1�G'� �ate A roved�. — �—��
Records Manager Signature: Printed Name: Pp
The person/people responsible for the des uction of records must sign upon destruction of the listed records:
Em lo ee Signature: Printed Name� ��,�.�{�/��l' ���/� Date Records Destroyed: 1
P Y
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and dispos�tion action for this Public Records Destrudion Log is"Retain for the life of the agency'pursuant to CORE series GS50-09-06.
Form Revised OS/06/2014