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Home My WebLink AboutMUNI COURT - 01/27/2015 City of Bremerton Public Records Destruction Log The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value"section of the Local Government Records Retention Schedule(CORE)). Legal Disposition Authority(taken from Records Retention Schedule) Agency Records Description Date Method of Records Series Title Records Series Records Retention Minimum DAN Schedule Minimum Retention Period (Box/Item numbers, Dates Covered Retention Destruction(See volume,etc.) examples below*) Met Adjusted GS2011-184 CORE-2.2 3 years 2007/2008/2009 January Secure shred bin Receipts Report 2013 for outside contractor shredding AP Adjustments GS2011-184 CORE 2.2 3 years 2007/2008/2009 January Secure shred bin Audit Report 2013 for outside contractor shredding AP Report GS2011-184 CORE 2.2 3 years 2007/2008/2009 January Secure shred bin 2013 for outside contractor shredding AR Adjustments GS2011-184 CORE 2.2 3 years 2007/2008/2009 January Secure Shred bin Audit Report 2013 for outside contractor Shredding Deleted Cases GS2011-184 CORE 2.2 3 years 2007/2008/2009 January Secure Shred bin Audit Report 2013 for outside contractor shredding Ledger Summary GS2011-184 CORE 2.2 3 years 2007/2008/2009 January Secure Shred bin Report 2013 for outside contractor shredding Non-Cash GS2011-184 Core 2.2 3 years 2007/2008/2009 January Secure Shred bin Credit Report 2013 for outside contractor shredding Non-Time Pay GS2011-184 CORE 2.2 3 years 2007/2008/2009 January Secure Shred bin Summary Report 2013 for outside contractor shredding Form Revised 05/06/2014 City of Bremerton Public Records Destruction Log Overpayments GS2011-184 CORE 2.2 3 years 2007/2008/2009 January Secure Shred bin Activity Audit 2013 for outside Report contractor shredding Remittance GS2011-184 CORE 2.2 6 years 2007/2008 January Secure Shred bin Summary Report 2015 for outside contractor shredding Restitution GS2011-184 CORE 2.2 3 years 2007/2008/2009 January Secure Shred bin Adjustments Audit 2013 for outside Report contractor shredding Restitution Out-of- G550-01-02 CORE Destroy when obsolete or 2007/2008/2009 January Secure Shred bin Balance Audit superseded 2013 for outside Report contractor shredding Time Pay Summary GS2011-184 CORE 2.2 3 years 2007/2008/2009 January Secure Shred bin Report 2013 for outside contractor shredding Check Register GS2011-184 CORE 2.2 3 years 2007/2008 January Secure Shred bin Report 2012 for outside contractor shredding Trust Account GS2011-184 CORE 2.2 6 years 2007/2008 January Secure Shred bin Summary Report 2015 for outside contractor shredding Daily GS2011-184 CORE 2.2 3yrs 2007 January Secure Shred bin Disbursements 2011 for outside Report contractor shredding *Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe) Statement. The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or public records requests, are not needed for audit or other agency business, and shall be destroyed. The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval: Employee Signature: Printed Name:J�C� � �� Division: Form Revised 05/06/2014 City of Bremerton Public Records Destruction Log The Records Manager must sign a approval of this uest prior to the destruction of listed records: �'j Records Manager Signatur • Printed Name. /�/ l Date Approved: /J The person/people responsible for the destruction of records must sign upon destruction of the listed records: Employee Signature: T)�Lu M Printed Name:_ son Date Records Destroyed: Vendor Business Name(if used): Phone: Vendor Signature: Printed Name: Date Records Destroyed: The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series GS50-09-06. Form Revised 05/06/2014 City of Bremerton Public Records Destruction Log The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value"section of the Local Government Records Retention Schedule(CORE)). Legal Disposition Authority(taken from Records Retention Schedule) Agency Records Date Description Method of Records Series Title Records Series Records Retention Minimum Retention Period (Box/Item numbers, Dates Covered Minimum Destruction(See DAN Schedule volume,etc.) Retention examples below*) Uniform Notice of GS50-09-14 Destroy after Files scanned-electronic Closed May 24, 2012-Jan 01-26-15 Secure shred bin Infraction,Court digitization copies to be maintained for 3 2015 for outside Docket,&Case File years contractor shredding *Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe) Statement. The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or public records requests, are not needed for audit or other agency business, and shall be destroyed. The individual responsible for inventorying the listed records must sign below prior to the Rewor'd's Manager approval: Employee Signature: ' ?I1 Q,QQ�� , Printed Name: Nelson elson Division:Tk7LAZU.,Qcot AA4 The Records Manager must sigrk44 approval of this r uest prior to the destruction of the listed records: Records Manager Signatu Printed Name: /1,100 i wr ` Date Approved: The person/people responsible for the destruction of records must sign upon destruction of the listed records: ti Employee Signature: �L.�,l,l,�m -! Azyn Printed Name: jD11A,.W NO SOO Date Records Destroyed: I a-7- 15 Vendor Business Name(if used): Phone: Vendor Signature: Printed Name: Date Records Destroyed: Form Revised 05/06/2014 City of Bremerton Public Records Destruction Log The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency'pursuant to CORE series G550-09-06. Form Revised 05/06/2014 to Mov Mobile CERTIFICATE OF DESTRUCTION �fOR INFO m Sh. r e o 2910 Hogum Bay Rd Olympia Wa 98516 E-Mail: lms@wcnx.org C; Name: CO OP MUNICIPAL COURT-BREMERTON Phone: 1-877-898-0112 Address: 550 PARK AVE Fax: 1-360-486-2467 City: BREMERTON 98337 Phone: 360-473-5242 Account#: 2185-952778-705 Route Id: SN92 Request: RWAUTO Invoice Date: 1/27/2015 Invoice#: 1142889 On the date shown, Designated Confidential Data was Shredded and Destroyed as per Customers Instructions. Notes: Acct: 952778-705 Service Description Qty Rate Amount 65SC 2.00 65 GAL SHRED CART Z:L 2.77 41 IF b L Id JAN 2 7 1015 BY MUNICIPAL COURT Driver Signature: Date: [-Z 7 i Truck Customer Signature: Date: Time