HomeMy WebLinkAboutCITY CLERK - 12/17/2014 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention
periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records
whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention
Value"section of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Description Date Method of
Records Series Title Records Series Records Retention Minimum Retention Period Dates Covered Minimum Destruction(See
DAN Schedule (Box/item m numbers, Retention
volume,etc.) - Met examples below")
Public Records GS2010-014 CORE 2 years after fulfilled 10.8 GB January—December 2012 12/7/14 Electronic
Requests Electronic Deletion
Records
Public Records GS2010-014 CORE 2 years after fulfilled Emails January—December 2012 12/7/14 Electronic
Requests 116 Requests Deletion
693210 KB
Public Records GS2010-014 CORE 2 years after fulfilled 2012 Records January—December 2012 12/7/14 Secured
Requests Requests Shredding Bin
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement. The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests,are not needed for audit or other agency business,and shall be destroyed.
The individual responsib r inventorying the listed records must sign below prior to the Record's Manager approval:
Employee Signatur ` Printed Name: Shannon Corin Division: Finance/City Clerk
The Records Manager must sign pprovai of this request prior4o the destruction of the listed records:
Records Manager Signature: Printed Name: Shannon Corin Date Approved: 12/16/14
The person/people respon . le for the destruction of records must sign upon destruction of the listed records:
110
Employee Signatur Printed Name: Shannon Corin Date Records Destroyed: 12/17/14
Vendor Business NameAused): LeMav Mobile Shreddins ,.,,,.�• - Phone:
Vendor Signature: , �� Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is'Retain for the life of the agency"pursuant to CORE series GS50-09-06.
Form Revised 05/06/2014