HomeMy WebLinkAboutMUNI COURT - 12/16/2014 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention
periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records
whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention
Value"section of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Description Date Method of
Records Series Title Records Series Records Retention Minimum Retention Period (Box/item numbers, Dates Covered Minimum Destruction(See
DAN Schedule Retention
volume,etc.) Met examples below*)
Hand Written GS2011-184 CORE 6 years after end of fiscal 41948-42199, 2-2001—06-2007 01-14-14 Secure shred bin
Receipt Books Rev. 1 year 44256-44507, for outside
48792-50051, contractor
3001-3200, shredding
229901-2300000
1001-1504,
3269-3520
Petty Cash Receipt GS2011-184 CORE 6 years after end of fiscal 8-1985—8-2002 01-01-09 Secure shred bin
Book Rev. 1 year for outside
contractor
shredding
Deposit Books GS2011-185 CORE 6 years after end of fiscal 11-2004—12-2007 01-01-14 Secure shred bin
Rev.0 year for outside
contractor
shredding
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval: �y� �I
Employee Signature: C�..w i 1 / LJL�(/r�i _yrinted Name:—IDD �t�c� Division: / r! I r �I Cnu Y4
The Records Manager must sign the approval of this request pEior to the destruction of the listed records:
Records Manager Signature: Printed Name: r( /1 Date Approved:
The person/people responsible
�for the destruction of records must sign upon destruction of the listed records:
Employee Signature:DO—LO-Y-)
Y-) Printed Name:_ -I�h.A_X)JO Date Records Destroyed:
Form Revised 05/06/2014
City of Bremerton Public Records Destruction log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention
periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records
whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention
Value"section of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Description Date Method of
Records Series Title Records Series Records Retention Minimum Retention Period (Box/Item numbers, Dates Covered Minimum. Destruction(See
DAN Schedule Retention
volume,etc.) Met examples below*)
Uniform Notice of GS50-09-14 Destroy after Files scanned—electronic Closed Oct 2014—Dec 2014 12-15-14 Outside
Infraction,Court digitization copies to be maintained for 3 contractor
Docket,&Case File years shredding
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying
J►the
�listed records must sign below prior to the Record's Manager approval: {�-�
Employee Signature: _L.Ci��.l�l / LSCC_ �iN1 Printed Name_��Lo-O 1 (2AGc> ! Division: 1 1 /(ini c.1.Pav cnU1r"L
The Records Manager must sign the approval of this request grior to the destruction of the listed records:
Records Manager Signature:ZIA Printed Name: V K/y l �-CJ� l/\ Date Approved:
The person/people responsible for the destruction of records must sign upon destruction of the listed
'rrec �f
records:
Employee Signature: SYl +Printed Name: h eA Son Date Records Destroyed: �- 1
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
Form Revised 05/06/2014