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Home My WebLink About04/01/2015 DIGITAL RECORDING COUNCIL CITY COUNCIL MEETING MINUTES APR 1 5 2015 Wednesday, April 1, 2015 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, April 1, 2015, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, and Mike Sullivan. Council Member Leslie Daugs was absent. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; Council Assistant Christine Grenier; and Kevin Matthew, Information Services Manager. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Mike Sullivan followed by the invocation provided by Pastor Roger Hennigan of Apostolic Life Tabernacle. MAYOR'S REPORT —Mayor Patty Lent... • Brought forward Vivian Henderson to read a Proclamation (on her behalf) proclaiming the Month of April 2015 as "Parkinson's Awareness Month"; • Thanked volunteers (including several Council Members) who served as judges at the Annual Washington State Science & Engineering Fair held last weekend; • Encouraged the community to take the "Mayor's Conservation Challenge" through April 30 at www.mvwaterr)ledge.com; • Announced Columbia Hospitality would be hosting the Annual Easter Brunch from 9:00 AM to 3:00 PM with Egg Hunt from 10:00 AM to 2:00 PM at Gold Mountain Golf Course; • Confirmed that the Norm Dicks Government Center would participate in the county-wide "Drop-Cover-Hold" Earthquake Drill on Thursday, April 9 beginning at 9:15 AM; • Invited the community to the Open House for the N.A.D. Guardhouse Cabin on Saturday, April 11 from 1:00 to 4:00 PM, which will feature an update on the cabin's restoration; • Urged volunteers to help at the Annual Sinclair Inlet Clean-Up on Saturday, April 18 between 11:00 AM and 2:00 PM at any beach location from Silverdale to Port Orchard; and • Was proud to learn that Bremerton and the Kitsap Peninsula were featured in Alaska Airlines Magazine "Alaska Beyond': PUBLIC RECOGNITION Mike Walton, Executive Marketing Director for the Kitsap Family YMCA, hoped people would support their annual fundraising campaign so the organization can meet its $210,000 goal which would help continue water safety classes and membership support for foster children. Sunny Wheeler invited families to bring their small children to the Kiwanis Park Easter Egg Hunt & Parade on Saturday, April 4 from Noon to 2:00 PM; or the Easter Egg Hunts from 10:00 AM to Noon at the Manette Playfield next to the Bremerton Senior Center and at Forest Ridge Park. CONSENT AGENDA 5A— Claims & Check Register: Check Numbers 362838 through 363009, and EFT-14747 through EFT-14793 in the amount of $1,532,743.51; Regular Payroll (Correction) for the pay period ending March 15, 2015 in the amount of $355.31; and Retiree Payroll for the pay period ending March 31, 2015 in the amount of $99,540.05 City Council Reg. Mtg. Minutes Wednesday, April 1, 2015 Page 2 of 5 519— Minutes of Meeting — March 18, 2015 5C— Minutes of Study Session — March 25, 2015 " 5D— Ordinance No. 5273 establishing a Self-Insured Health &Welfare Reserve Fund 5E— Resolution No. 3243 adopting Human Resources Policy 3-40-12 relating to City's Self- Insured Health &Welfare Program 5F— Basic Life Support Agreement between Handlers Racing Association, South Kitsap Fire & Rescue (SKFR), and the City of Bremerton 5G — Master interlocal Agreement with Clallam, Jefferson, and Kitsap Counties for Fire Services 5H— Public Works Agreement with Action Services Corporation for Installation of Hot Applied Street Traffic Markings 51— Community Forestry Grant Agreement with Department of Natural Resources for Evergreen Rotary Park 5J — Resolution No. 3244 changing the name of "East Park Nature Area" to "Madrona Trails" There were no questions or comments from the public... 05:47:10 Motion was made by Runyon and seconded by Sullivan...Comments and questions were provided by Runyon (Items 5D & 5H) with responses provided by Human Resources Manager Charlotte Belmore and Public Works& Utilities Director Chal Martin... 05:49:12 M/S/C/U (Runyon/Sullivan) Move to approve the CONSENT AGENDA as presented. GENERAL BUSINESS 6A— CONFIRM REAPPOINTMENT OF JOSE MALDONADO (BAYMONT INN & SUITES) TO THE LODGING TAX ADVISORY COMMITTEE: Dino Davis, Chair of the Lodging Tax Committee, explained that the Revised Code of Washington (RCW) 67.28 requires at least two representatives from businesses that collect funding for the hotel-motel tax to serve on the Lodging Tax Advisory Committee. It is recommended that Jose Maldonado (Baymont Inn and Suites) be reappointed to the committee for a three-year term that ends April 3, 2018. There were no questions or comments from the public... 05:50:15 Motion was made by Younger and seconded by Runyon; Comments were provided by Davis (LTAC Chair) and Runyon... 05:51:01 M/S/C (Younger/Runyon) Move to confirm the reappointment of Jose Maldonado to the Lodging Tax Advisory Committee. ' Voted In Favor of Motion: McDonald, Runyon, Younger, Sullivan, Wheeler Abstained from Motion: Davis Motion carried: 5-Yes; 1-Abstention 613—CONFIRM APPOINTMENT OF SHAYNA MCKINNON TO THE PARKS & RECREATION COMMISSION: Mayor Patty Lent stated that there is a vacancy on the Parks & Recreation Commission due to the resignation of Richard Nerf; and it is recommended the vacancy be filled by Shayna McKinnon. There were no questions or comments from the public... 05:52:00 Motion was made by Davis and seconded by Sullivan; Comments and questions were provided by Davis and Runyon; with a response provided by Mayor Lent... City Council Reg. Mtg. Minutes Wednesday, April 1, 2015 Page 3 of 5 05:53:15 M/S/C/U (Davis/Sullivan) Move to confirm the appointment of Shayna McKinnon on the Bremerton Parks & Recreation Commission. 4C — LOCAL AGENCY AGREEMENTS WITH WSDOT FOR TRANSPORTATION PROJECTS: Tom Knuckev, City Engineer stated that the City has been awarded three grants to design and construct transportation improvements citywide. (1) Bremerton Crosswalk Improvements - a $692,000 grant from the Puget Sound Regional Council for non-motorized improvements at several intersections. (2) Austin Drive Pavement Preservation - a $692,000 grant from the Puget Sound Regional Council for a pavement overlay of Austin Drive from Kitsap Way to Erlands Point Road. And (3) Bremerton Highway Safety Improvements Phase 2—a $1,085,100 grant from WSDOT for intersection safety improvements. All three grants will be in WSDOT standard form with their standard terms and conditions. Included in the Fiscal Impacts are the following obligations: The Bremerton Crosswalk Improvement grant requires a 13.5% match ($108,000) identified to come from the Street Fund; the Austin Drive grant requires a 13.5% match ($108,000) identified to come from the Transportation Benefit District (TBD); the Bremerton Highway Safety Improvements grant requires a 10% match for design only ($14,900) identified to come from the Street Fund. There were no questions or comments from the public... 05:57:37 Motion was made by Runyon and seconded by Davis; Questions and comments were provided by Runyon; with a response provided by Mr. Knuckev... 05:58:48 M/S/C/U (Runyon/Davis) Move to approve Local Agency Agreements with WSDOT for the Austin Drive Pavement Preservation project, the Bremerton Crosswalks Improvement Project, and the Bremerton Highway Safety Improvements Project Phase 2; and authorize the Mayor to finalize and execute the agreements with substantially the same terms and conditions as presented. 6D—CONSTRUCTION CONTRACT WITH RV ASSOCIATES, INC. FOR WASHINGTON AVENUE COMMUNITY BOULEVARD PROJECT; AND ESTABLISH PROJECT BUDGET: Tom Knuckev, City Engineer provided the following information: The project includes bicycle and pedestrian improvements on Washington Avenue from 5th Street to the Manette Bridge —this work includes installation of 5-ft wide bike lanes, wider sidewalks, landscaping, street lighting, and associated utility improvements. The project also revises sanitary sewer service for the adjacent homes which will pump into a new sewer main in Washington Avenue. Abandonment of the existing beach sewer will occur between Pump Station CE-4 at the Louis Mentor Boardwalk all the way to the former Chevron Property. Sewer abandonment at the former Chevron Property includes abandonment of Pump Station CE-3 and associated utilities—this work is coordinated with Park improvements to integrate the property into Evergreen-Rotary Park. There were 3 bids. RV Associates was the lowest responsible, responsive bidder in the amount of $2,852,704.84 (which includes sales tax). There were no questions or comments from the public... 06:09:32 Motion was made by Davis and seconded by Younger, Questions and comments were provided by Davis and Runyon; with responses provided by Mr. Knuckev... 06:13:03 M/S/C/U (Davis/Younger) Move to.award the construction bid for the Washington Avenue Community Boulevard Project from RV Associates in the amount of $2,852,704.84 (which includes sales tax); and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. City Council Reg. Mtg. Minutes Wednesday, April 1, 2015 Page 4 of 5 6E—CONTRACT MODIFICATION NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX FOR WASHINGTON AVENUE COMMUNITY BOULEVARD PROJECT: Tom Knuckev, City Engineer, summarized that in June, 2014 the City executed a Professional Services Agreement (Contr'act No. 5387) with Parametrix for design of the Washington Avenue Community Boulevard project. This Contract Modification No. 1 provides for Construction Management and Surveying for the project. There were no questions or comments from the public... 06:13:42 Motion was made by Sullivan and seconded by Davis, Questions and comments were provided by Runyon; with a response provided by Mr. Knuckev... 06:16:18 M/S/C/U (Sullivan/Davis) Move to approve Contract Modification No. 1 to the Professional Services Agreement with Parametrix and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 6F— RESOLUTION NO. 3245 ADOPTING AN INTEGRATED VEGETATION MANAGEMENT PLAN (IVMP): Chal Martin, Public Works & Utilities Director, explained that City staff, in coordination with the Kitsap County Noxious Weed Control Board and Washington State University, Kitsap County Extension Agency, has developed the City of Bremerton Integrated Vegetation Management Plan. This plan is consistent with Washington State Department of Agriculture and Washington State Department of Ecology policy and complies with Chapter 17.10, 17.21 RCW and Chapter 16-228 WAC (Appendix IV-D R.7). The Draft IVMP was posted on our website on 2/25/15 with an E-Blast and Twitter notifications. Comments were received by the Department until 2:00 PM on March 20, 2015. Dana Cogqen, Kitsap County Noxious Weeds Program Coordinator, added that as new data is available, this plan can be changed and updated as needed. There were no questions or comments from the public... 06:19:13 Motion was made by Runyon and seconded by Sullivan Questions and comments were provided by Runyon and Younger, with responses provided by Ms. Coggin, Mr. Martin, and Mr. Lubovich... 06:28:11 M/S/C/U (Runyon/Sullivan) Move to approve Resolution No. 3245 approving the Integrated Vegetation Management Plan. 6G —GOLF CART LEASE AGREEMENT WITH YAMAHA MOTOR CORPORATION, U.S.A. FOR GOLD MOUNTAIN GOLF COURSE: AND CART PAD LEASE EXTENSION WITH ALEXANDER CART RENTALS, INC.: Jeff Elevado, Parks & Recreation, explained that with assistance from Columbia Hospitality's Golf staff requested proposals from four golf cart fleet vendors. The staff recommendation is to enter into a 48 month lease with Yamaha Motor Corporation, U.S.A. for 2015 model year golf carts as follows: 120 two-person fleet carts, 3 beverage carts and 4 four-passenger carts for a monthly amount of $7,550.00. The total annual lease amount is $90,597.00; and the total lease cost through 48 months is $565,835.00. The Yamaha cart fleet proposal represents and annual estimated savings of $19,500 over the existing golf cart agreement owning to lease price, estimated maintenance costs and fuel efficiency. The cost over the 4 year lease is recouped by rental revenue collected from Gold Mountain golfers. In 2014 gross cart rental revenue was $440,701. The Yamaha cart lease proposal significantly reduces the age of Gold Mountain's golf cart fleet and has the potential to increase cart rental as well as green fee revenue. There were no questions or comments from the public... 06:30:07 Motion was made by Runyon and seconded by Davis; Questions and comments were provided by Runyon; with responses provided by Mr. Elevado and Mark Knowles (Golf Pro)... City Council Reg. Mtg. Minutes Wednesday, April 1, 2015 Page 5 of 5 06:33:19 M/S/C/U (Runyon/Davis) Move to approve Lease Agreement between Yamaha Motor Corporation and the City for golf carts; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented; and further authorize the Mayor, or designee, to extend the cart pad lease with Alexander Cart Rentals, Inc. until December 31, 2015, at no additional charge in consideration of Alexander Cart Rentals Inc.'s agreement to termination of the golf cart rental agreement with Columbia Hospitality. COUNCIL MEMBER REPORTS Mike Sullivan reported on the Kitsap Regional Library's "branding launch"; enjoyed being a judge for the Washington State Science & Engineering Fair; and encouraged the community to participate in the next Lions Park Clean-Up and Weed Pulling Party on Saturday, April 11 from 10:00 AM to Noon. Jerry McDonald added that the article mentioned earlier by the Mayor also featured Kitsap's water trails and that the Alaska Airlines magazine reached many travelers. Dino Davis announced that the Bremerton Foodline will be hosting its Annual "Empty Bowl" fundraiser on Saturday, April 18 at 2:00 PM at Olympic College; announced the Forest Ridge Park Easter Egg Hunt will be held on Saturday, April 4 at Noon; and supported the State's travel ban to Indiana based on the situation there surrounding civil rights and religious freedom. Roy Runyon described a few impressive projects he viewed while also being a judge at the Washington State Science & Engineering Fair. Greg Wheeler looked forward to the Easter Egg Hunt at Kiwanis Park; and mentioned his attendance with Mayor Lent at the Memorial Service for Linda Joyce (YWCA Alive Shelter). With no further business, President Wheeler adjourned the Council Meeting at 6:43 PM. Prepared and Submitted by: &-e.—_ Llq- V CHRISTINE 6RENIER Council Assistant A est: S NNON �CO1RIN, City Clerk W GREG ESLER, City Council President GW:SC. :cg