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05/06/2015 AGENDA
:1: Imm.I CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 Ci Phone (360)473-5280 ***AMENDED*** MAY 6, 2015 CITY COUNCIL MEETING AGENDA 1. BRIEFING: 5:00 —5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. General Council Business 2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. MAYOR'S REPORT 4. KEDA BRIEFING —John Powers, Executive Director, Kitsap Economic Development Alliance 5. PUBLIC RECOGNITION 6. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting —April 15, 2015 C. Minutes of Study Session —April 22, 2015 D. Confirm Appointment of Angela Perryman to the Arts Commission E. Confirm Appointment of Jacquelyn Speare to the Arts Commission F. Reclassification of"Lead Evidence/Property Control Specialist" to "Crime Scene/Lead Evidence Technician", with Wage Grade Adjustment from Grade 8 to Grade 12; and Budget Adjustment 7. GENERAL BUSINESS A. Construction Contract with Michels Corporation for 2015 Sewer Rehabilitation B. Ordinance No. 5275 amending Bremerton Municipal Code (BMC) Section 15.02.130 entitled "Backflow/Cross-Connection Control and Inspection" C. Schedule 74 Conversion and Development Agreement with Puget Sound Energy(PSE)for Washington Avenue 8. COUNCIL MEMBER REPORTS 9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING The Bremerton Transportation Benefit District(TBD) Board will meet after a brief recess... ®Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at(360) 473-5323 by noon on the day preceding the Meeting. IG R EAT www. kitsapgreatgive . org A.. � l. f� 3. L iv t - •< .A-,`� •> � q�•r�,J'�:��,•F� exp L� Y. d�i:f �'�'f +'T �. ��4��dk t•. '�-:•--. 4'�' �"'i..�..'y L•�.y �'{y,s �''S':n:':+t��,:w_ •ia. l ***rrr :.1 i�� cr•�. a � :�^'�"vY3':.k T-i7: '1: �t� �t�. ..H ,1` .Y•. . .._.. TF,f'!.�_L��' Jy� ly i. { .:71 L'• 1.�,�,.w^� ` ..•_ ;. � ._ -..-: t ? . . _. �� Sir .. ":Sim ':i�rt� J.+:.��:' :•J1X•�;.Yn^•`;:�: � :cs�•L,'. ,1, ..qt�,r,•-r',`� w:_ti�... =�:,� Wit:._ ,�`sA.�'�'w r;>:��:*p:�r.�-.,>,•m:• .•.;fK: ..L. K `n;, ...:-a C. iY:�-'1�1n:.fit �- -: � , ..�� "t�� ►fid„ w :�, -- - - _ -.. .. ,. • ni .8P - `Fi' May7-october15,2015 ThursdayS Brellnert(In 4 -a-- 7pm Farmers Market W ww.b o A�Im remert n�a�KeY We Teach Kids to Code... For Free West Sound ], Coder Dojo UPCOMING May —... - •1 I • I Poulsbo City Hall 4 • • I Bainbridge Public Library 10:30 AM to 12:30 r `^ . �� \r•� '� �' ��� �, _I _ ;_-tea - www.westsoundcoderdoio . com PROUDLYPRESENTSTHE A R MED ......... ------- i f SnJ GENERAL DYNAMICS o fico -Bremerton 6th -Ambassador Scholarship Awards 7PM-9PM May 8th-Pepsi Armed Forces Golf Tournament h•Culinary Arm Competition LOAM-2PM May 16th -Uons Club Panacake Breakfast 60 -SK Run 7:30AM May 16th -Armed Forces Day Parade 6th-Hero's Barbecue 11AM-IPM May 16th•Navy league Gala tsctfthe Bremerton Chamber of Commerce for more information 360.479.3579 or staff@bremertoruharn L_.____� Vrodamation WHEREAS, the City of Bremerton supports the 7th Annual Armed Forces Weekend Motorcycle Ride and Bike Show benefitting the Washington Youth Academy at 10:00 AM on Sunday, May 17th 2015 beginning at Pendergast Park, 1099 Union Ave. in Bremerton and sponsored by Brothers Powersports, and the North Kitsap ABATE, and WHEREAS, proceeds from this event go directly to the Washington Youth Academy Foundation whose mission is helping Washington at-risk youth succeed; and WHEREAS, the Washington Youth Academy (WYA) Foundation was established to support the students and mission of the WYA. The WYA is part of the National Guard Youth Challenge Program and is a state-run residential and post-residential program for 16-18 year old boys and girls who have dropped out of high school or are at risk of dropping out; and WHEREAS, during the rider registration, the Washington Youth Academy Cadets will march in to the park and the Cadet Drill Team will perform. The Cadets will also pick their favorite motorcycle; NOW, THEREFORE, I, Patty Lent, Mayor of the City of Bremerton, do hereby proclaim Sunday, May 17th, 2015 as 7`h Annual Armed Forces Festival& Washington Youth Academy Motorcycle Ride and Bike Show Day and we encourage riders and the general public to attend. Signed this 6th day of May, 2015 Mayor Patty Lent T L. _ i A=Ww— Spam Presents: 7th Annual Armed Forces Washington Youth Academy Motorcycle Ride & Show i. a wd W N i a + Sunday, May 17th, 2015 10:00am m 0 0 BEGINS at Pendergast Park, 1099 Union Ave, Bremerton u-) (parking lot near the soccer fields) � Cadets Choice Bike Show before the ride First, Second & Third place Trophy Plaques will be awarded *All bikes, registered in the ride, are in the show Ride departs Pendergast Park @ 11:00 & ENDS at Brothers PowerSports at 5205 1st St. @ 1:00pm With a Complimentary Meal, Vendors and Live Music by Joey James Dean Additional sponsorship by: North Kitsap A.B.A.T.E. Contact: 360-271-7814 facebook.com/groups/westsound.bikers.rides.events � I i CITY Proclamation WHEREAS, May 16th, 2015 is the fifth Kids to Parks Day organized and launched by the National Park Trust; and WHEREAS, Kids to Parks Day empowers kids and encourages families to get outdoors and visit America's parks; and WHEREAS, it is important to introduce a new generation to our nation's parks because of the decline in Park attendance over the last decades; and WHEREAS, we should encourage children to lead a more active lifestyle to combat the issues of childhood obesity, diabetes mellitus, hypertension and hypercholesterolemia; and WHEREAS, Kids to Parks Day is open to all children and adults across the country to encourage a large and diverse group of participants; and WHEREAS, Kids to Parks Day will broaden children's appreciation for nature and the outdoors; and NOW THEREFORE, I, Patty Lent, Mayor of the City of Bremerton do hereby proclaim to participate in Kids to Parks Day. I urge residents of Bremerton to make time May 16th, 2015 to take the children in their lives to a neighborhood, state or national park. Signed this 1St day of May 2015 Mayor Patty Lent m- � t N" . ,* ' Y Al Iw �► AIL :`L'a e =• Retail I , Customer / / Training Program Consider this ifyou are: 2015 Session Dates • Serious about getting a job • Interested in retail or customer service positions May 26-July 23 • Ready to learn updated cashiering skills Application Deadline:April 30 • Needing some expert help with your job search August 10-October 8 • Able to commit to 9 weeks of full-time training Application Deadline:July 16 • 18 years of age or older,&eligible to work in the U.S. October 19-December 17 • Willing to eam a stipend while you loom new skills Application Deadline: Sept.24 This FREE class includes six weeks ofinstruction in: • using a cash register&point-of-sale systems • processing financial transactions&cash-handling skills • sales techniques,merchandising&creating displays Plus ov er9O hours of on-the job training at a local Goodwill store/ Regular on-the-job training at the Silverdale Goodwill store provides time to �. practice the skills learned in class.During weeks 7&8,participants enter an internship at a local Goodwill store,and receive 90 additional on-the-job training hours with coaching. The program prepares students for jobs as customer service representatives, cashiers,merchandise planners,and other occupations that require excellent �r customer service skills.Throughout,participants learn onlinejob search skills, s create resumes&cover letters,and practice interviewing essentials.Our } Employment Specialist works with students to secure regular positions with local employers upon graduation.Program graduates work at many different companies,all over Kitsap County! In order to be considered for this program,an in-person application and interview is required Please contact us for more information: Job Training and.Education Center- Silverdale 10001 Mickelberry Road NW I Silverdale,WA 983831360-698-6T76 www.seatt legoodwil I.org Goodw ill provides quality,effective employment training and basic education to individuals Goodwill experiencing significant barriers to economic opportunity.Becauselobschangelivs Because lobs change lives ■ ions Park 2015 2nd Saturday Schedule F f May 9 Aug 8 ,June 13 Sept 12 ,July 11 Oct 10 It's a 1 Oam to Noon friendly weed party!! Bags and weeds are supplied. Look for Lion/2 Flag and enjoy! h• r., W'i r;. _ T •N� LIONS PARK - ADOPT A BEACH PROGRAM Lions Park was given an environmentally friendly makover in 2010&2011. The 1/3 mile long park beach was planted with 50+trees,250 grasses and approximately 1,200 shrubs. With limited funding for maintenance x!44 and weed killers being banned along the waterfront,the beach became overgrown with noxious weeds.Occasional summer weedings helped but did not prevent the weeds from multiplying.Thus Adopt A Bead was born. If many volunteers could each maintain a small beach lot throughout the year,the weed war could be won. Many hands make light work► 1 l_ Q 4 �x.� �"�..' •syn.•. �.1°[�._ r r H _ � t `f 1I'.- � Irl rl' �' f _ _ M,.l.V�''... �' �I � :ii •ii 1 JC i Forest Ridge , • . 1 ark F� . Stewardship Days Interested in ,S helping restore, update • nd beautify d27-acre . • vft• Tasks will include: trail A maintenance, removal,weed . • • • • restroom • facility RD updates., • . • 3 SATURDAY OF EVERY MONTH PARK ADDRESS 1 Avenue FOREST RIDGE PARK Bremerton, STEWARDSHIP DAYSEVENTSeptember ;' . 1/ am A group of community volunteers, in collaboration with the City of October 11 , Bremerton, have taken on creating a Forest Ridge Park Stewardship November9:00 . Group that will prioritize projects and carryout park beautification tasks1 11 . on a monthly basis. The group is requesting donations from local December 11 . businesses for project supplies and will provide coffee and pastries on FebruaryJanuary 17, 11 . March 21,work days. • 11 . All are welcome to participate! • • 11 . May 16, • 11 . Find us on June 20, • 11 am i 6 © Facebook . www.facebook.com/ForestRidgePark July ` • • 11 . WANTED CANDIDATES FOR CITY COUNCIL DISTRICTS - 2, 4 & 6 Duties : Council members serve as the legislative body of the city. Duties may include enactment of ordinances, policies and budgets that regulate municipal affairs. Functions of these offices are further defined in state law and by the specific jurisdiction. Qualifications and Info: *U.S. citizen *Be a resident of the city at least 12 months prior to the primary election. *Reside in the district to be represented. *Be a registered voter at time of ding for office. *Pay the $120.00 ding fee**. *Regular candidate filing period: May 11-15. *Primary election: August 41n. *General election: November 3rd. **May be waived for indigent candidates. DISTRICT 6 NEIGHBORHOOD MEETING Featuring 1 1 PW Director Chal Martin to discuss "Public Works Projects" 6: 30 PM Thursday, May 14, 2015 Westgate Community Center 1550 Rocky Point Road %*#6% 4 1Stuarter Economic Develo r"f"ientchvtyfeport Q p ECONOMIC City of Bremerton KiTSAP DEVELOPMENT January 1,2015—March 31,2015 ALLIANCE BUSINESS RETENTION, EXPANSION AND ATTRACTION (BRER) Retain, Expand and Assist Primary Businesses in Kitsap County I YTD Annual Visits and Start-up BRER Assistance Q1 % Goal presentations assistance Information research and referrals 98 49% 200 16% ��\ 2% I Companies assisted 37 1 25% 150 Visits and presentations 26 26% 100 Start-up assistance 3 10% 30 Early stage technology firms contacted 0 0% 10 i Information Early stage technology assisted 0 0% 5 Companies—-' research and NOTE:numbers in parens are assisted referrals annual goal 22% 60% BRER ASSISTANCE BRER ASSISTANCE BY LOCATION ■BRE/PTAC E Recruitment ■Inquiries&Reports I i 41 j I i 19 I j i i i I I i Ii 27 i 5 18 � i BAINBRIDGE ISLAND BREMERTON KITSAP COUNTY PORT ORCHARD POULSBO I I i i Page I 1 1St Quarter Economic Development Activity Report ECONOMIC City of Bremerton KITSAP DEVELOPMENT January 1, 2015—March 31, 2015 ALLIANCE Business Attraction Activity: • KEDA was team member of WA State delegation at Foreign Direct Investment Conference • Attended one(1)trade shows ■ PNAA Aerospace Show(Lynnwood,WA) • Co-sponsored Pacific NW Defense Luncheon • Hosted or Presented at 9 PTAC classes ■ Contracting Coffee Hour(3) ■ Get Certified (Woman Owned Business) ■ Overhead Pricing ■ Boots to Business ■ Change Order Pricing ■ SBA Outreach ■ Port Townsend Contractor's Workshop ■ Government Contracting Essentials • Continued#KitsapConnected Digital Ambassador Program • Continued Kitsap promotion via news releases,twitter and Facebook Listing of cases at end of this report BRE Activities: • Presentations to business owner groups • Kitsap Commercial Investment Brokers ■ GKEDC Hotel Study ■ KEDA Annual Meeting ■ OEA(Office of Economic Adjustment—defense project) interview • Helped coordinate three(3) Kitsap Business Forums • Hosted/presented at 9 PTAC Workshops ■ Contracting Coffee Hour(3) ■ Get Certified (Woman Owned Business) ■ Overhead Pricing ■ Boots to Business ■ Change Order Pricing ■ SBA Outreach ■. Port Townsend Contractor's Workshop ■ Government Contracting Essentials • Continued#KitsapConnected Digital Ambassador Program • Continued Kitsap promotion via news releases,twitter and Facebook • Continued updates of KEDA website, KEDA Facebook page, Pinterest boards and KEDA Twitter account Listing of cases at end of this report Page 12 1st Quarter Economic Development Activity Report ECONOMIC City of Bremerton DEVELOPMENT January 1, 2015—March 31,2015 KITSAP ( ALLIANCE MARKETING AND OUTREACH KEDA SOCIAL MEDIA i KITSAPEDA.ORG UNIQUE VISITS ACTIVITY 793 3470--��721'----' 80 II 60 Ij 40 II 20 -4-2 1.40 I20 Facebook Linkedln Pinterest Twitter -- li _..- ---- - -- - --..._._.. – --._... --- --...- --- ----- 0 New likes/followers n retweets or shares URePins Jan Feb March 0 comments N Clicks to Web KEDA Social Media Followers JAN FEB MAR -m@—Facebook —*—Twitter --o—Linkedln -no—Pinterest Pagel 3 1St Quarter Economic Development Activity Report ECONOMIC City of Bremerton KITSAP DEVELOPMENT January 1, 2015—March 31, 2015 ALLIANCE Q1 Top Document Downloads Kitsapeda.org i i ' 2013 Annual Report 57 Invitation to bid-JR14034 66 2013 Top Employers-Public '® 76 NAVSUP Presentation 2013 Is 79 Invitation to Bid-DM14021 ® 83 NAVFAC NW Prime Contractors List 94 i Sea port-e Info 168 2013 Top Employers-Private I� 210 I 2014 Keyport Industry Day 252 WA state rail map 279 j capability statement 1531 i .-- ......... Kitsapeda.org Top Pages i Home to Big Plays 144 Business properties ® 167 Top Employers ® 222 Life+Work 319 i Trulife Acquires Company i 322 i Contact Us 326 ' PTAC 333 Blog 344 Laborforce and employment 396 Kitsap Business Licenses and Permits 1 408 i Decision Makers Breakfast 1 441 ! Events Calendar 637 Why Endeavor to Develop Our Economy 1068 j Board of Directors 1446 I Biz Opps-Sources Sought 1481 Page 14 1st Quarter Economic Development Activity Report ECONOMIC City of Bremerton KITSAP. Il DEVELOPMENT January 1,2015—March 31,2015 ALLIANCE BUSINESS ATTRACTION CASES Date Code started 3/25/2015 FDI Contacts with several firms regarding foreign direct investment with Kitsap firms and/or partnering in Kitsap 12/4/2014 Project Soft Q4 2014:Lead from DOC-additive manufacturer seeking 100,000 SF facility(80,000 SF general manufacturing and 20,000 office and loading docks). Sent BTS from Port of Bremerton Q1 2015: Requested status update from DOC;no response from client since submission. 7/10/2014 Project Aero site visit Q3 2014;812015 follow up at PNAA event 2014 7/1/2014 Project Sight Q3 2014:start up seeking investors with desire to manufacture in Kitsap;two of the principals reside in Kitsap.Q12015:Follow up re investment status BUSINESS RETENTION AND EXPANSION CASES SITE VISITS/COUNSELING SESSIONS: NOTE:In the following posts, PTAC stands for Procurement Technical Assistance Center Date Code . Updates Started 3/24/15 Business 812015:seeking input on county RFP;provided input on draft proposal Consultant 10 2/27/15 Real Estate 10 Q12015: meeting re current opportunities and growth plans 2/12/15 Defense 38 Q12015:attended Korte Construction outreach;educated on resources to find work including websites and outreach events 1/7/15 Defense 812015:attended Jan contracting coffee hour and small MACC workshop Construction 1 1/4/15 Auto Repair Q12015:attended Jan and Feb contracting coffee hour;seeking assistance on credit card purchases 1/4/15 Business Services Q12015:attended Jan and Feb contracting coffee hour;attended Korte Construction Outreach 61 11/5/14 Electrical Q4 2014:attended contracting coffee hour in Nov and Dec Q1 201S:attended Korte Contractor 1 Construction event;attended Jan contracting coffee hour and small MACC workshop;attended Overhead pricing workshop;attended change order pricing workshop; 1/7/14 Technology 5 Q12014: New business seeking assistance with government contracting. Provided SAM guide and capability statement template.Attended January"selling to the Navy workshop";Q1:Site visit with details on company goals and plans;seeking investment capital Q12015:attended Jan Feb and March contracting coffee hour;reviewed capability statement 11/20/13 Transportation 5 Q4:Attended Government Contracting 101 workshop 812004:sent lead on subcontracting opportunity Q2 2014:signed up for BidMatch Q3:client came to tweak bid-match keywords; updated on other services Q4:Attended contracting coffee hour in Nov and Dec;advised on DSBS and prime contractors;Q1 2015:attended Overhead Pricing workshop;forwarded contact info for Chugach subcontracting;attended Feb contracting coffee hour 12/6/12 Clean Tech 3 Subsidiary of established firm; introduced to potential partner Q12013:follow up visit and introductions Q2:Check in with client re funding and procurement Q4:follow up visit re growth; client just sent out first"big"order Q12014:Continued intros and follow up re market expansion Q1 2015:follow up regrowth plans Page 15 1St Quarter Economic Development Activity Report ECONOMIC City of Bremerton KITSAPf DEVELOPMENT January 1,2015—March 31,2015 l ALLIANCE 7/19/12 Niche 10 Client seeking assistance for larger space to accommodate two other companies who would utilize new products from diversified line. Provided list of potential sites;also follow up on funding options.Aug:Researched permit options for building client interested in purchasing. Referred to DCD.Oct:Client seeking assistance regarding building purchase and power requirements. Q12013:Attended Govt 101 workshop;client notes they are moving to Bremerton with purchase of building;will also bring 2-3 other businesses to space with them; thanked KEDA for their assistance re building;Q2 2013:Client seeking info on social media marketing and arts community for new enterprise;followed up with links and contacts for both; client called re new location is up and running with new hires;followed up with news release contact list Q3:provided media list and insight for sending news release on new product line: Q1:Worked with client on news release Q2 2014:attended Govt 101(refresher)and line card class;Mary Jo following up for Woman Owned Small Business designation questions Q3 2014: attended contracting coffee hour in Nov and Dec;provided input re solicitation received; continued input re RFP and details needed to respond 812015:Provided input on RFP and draft response. 6/6/12 Construction Attended Govt 101 class with emphasis on woman owned business certification Services 18 9/30/11 healthcare 2 Met with client regarding business climate and needs.Follow up as directed by client q1 2015: follow up re current opportunities and growth plans 9/27/11 Professional PRE 2013:Worked with re business climate,needs and opportunities. Provided assistance via Services 7 PTAC for registrations and opportunities. Introduced to potential partners/clients. Q12013: sent info on relevant outreach opportunities. Q2 2013: New staff member attended Govt 101 class.Q2 2014:talked with client at SAME event;followed up with SAM info and DSBS link Q1 2015:researched commute patterns online and with state economist 9/9/11 Business Services 3 Met with client re business climate;growth needs. Follow up as needed Nov:follow up meeting Q4 2012:participated in focus group for client;Q12013:meeting with management re trends and 2013 forecast Q2:PTAC assistance re lien holdings Q3:client participated in briefing re regional climate Q2 2014:met with marketing dept.re social media and ways to connect with KEDA's outreach Q3 2014:worked with client on community event;provided referral for nonprofit research Q12015:provided input for resources to fid new clients including Alliance 2/18/11 Construction 14 2011:counseling re graduation from 8a program;referrals on potential opportunities.Q2 2012: Attended"synopsis or solicitation?"workshop Attended EHW2 Outreach Event Q1:sent info re subcontracting opportunity with prime Q3:Provided information on updating SAM registration Q12015:attended Jan contracting coffee hour 6/27/10 Defense 5 prior to 2012:PTAC client seeking contract assistance.2012:Met with client regarding new proposal and provided input. June:sent email re upcoming Walsh construction bid seeking subs; Aug:Assisted client with Navy contracting questions Continued PTAC assistance Q1 2013:Sent info on prime outreach event;Worked with client on FAR interpretation and efficiencies on contracts Q2 2013:reviewed solicitation as requested to provide info for decision to bid or not Q3:worked with client on line cards and marketing;also advised re outreach for new business in Q4:met with NAVFAC small business officer at KEDA offices;provided input on marketing plan; client requested assistance on working contracting officers Q12014:review with client new teaming definitions;also reviewed sole source options Q2 2014:worked with client re labor questions and rights of contractor officer to change contract Q3 2014:attended HR and Personnel do's and don'ts class Q4:sent info to PTAC client seeking potential partners Q12015: assistance per request on 8A and teaming partners as well as marketing Page 16 1St Quarter Economic Development Activity Report ECONOMIC City of Bremerton KITSAP DEVELOPMENT January 1, 2015—March 31,2015 ( ALLIANCE 1/12/10 Professional PTAC client 2012:Attended Kiewit Outreach event for EHW2;sent email re upcoming Walsh Services 1(2010) construction bid seeking subs Attended Keyport Industry Day;counseled re business succession planning Q12013:attended"selling to the Navy"workshop; met with Mary Jo for general session; referred client to regional transportation center for small business cert Q3: Met for follow up on status;reviewed talent needs;Q4:follow up on business plan and future growth Q12014:Sent client info on new WA State Small Business certification in response to prior inquiry Q2 2014:new staff member attended Govt 101 and line card class;follow up with client re BidMatch and marketing/research;made arrangements for intro to Whidbey Island small business folks; Introduced to prime contractor Q3 2014:attended being a subcontractor parts 2 and 3 q4:worked with client on RFP and helped determine areas to address Q12015:attended contracting coffee hour;forwarded info on SBIR website"down"time;worked with client on SAM challenges and review of capability statement.Attended Korte Outreach;Small MACC workshop;attended Feb contracting coffee hour Q2 2015:attended April contracting coffee hour Page 1 7 BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT SO YOUR NAME CAN BE INCLUDED IN THE RECORD REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU AGENDA BILL CITY OF BREMERTON (05 CITY COUNCIL SUBJECT: Minutes of Meeting - Study Session Date: N/A April 15, 2015 COUNCIL MEETING Date: May 6, 2015 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is a summary of the City Council Meeting on April 15, 2015. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, April 15, 2015 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, April 15, 2015, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; Legislative Assistant Lori Smith; and Information Services Manager Kevin Matthew. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Mike Sullivan followed by the invocation provided by Reverend Debbie Little of First Christian Church. MAYOR'S REPORT —Mayor Patty Lent... • Presented a plaque to Wanda Self-Gonzales and her students from Friends Preschool & Childcare in recognition of their efforts in adopting the corner at 11 th & Pacific Avenue; • Recognized the 1St, 2nd, and 3rd place winners of the 2015 Washington State Science & Engineering Fair held last weekend; and noted next year's event will be April 1 & 2, 2016; • Proclaimed May 3—9, 2015 as "Drinking Water Week'; and brought forward Water Resources Manager Kathleen Cahall to provide a briefing of the City's Annual Drinking Water Report as well as to encourage citizens to take the "Mayor's Water Conservation Challenge" found on the website at www.mvwaterpledcie.com through April 30; • Proclaimed April 22, 2015 as "Earth Day", and invited the community to the Annual Arbor Day Celebration & Tree Planting Ceremony on Friday, April 24, 2015; and • Proclaimed April 24, 2015 as "Bremerton Central Lions Club Day"in honor of their 90th birthday. BPD BRIEFING Police Captain Tom Wolfe brought forward Tom Danaher who introduced the newly formed Bremerton Citizens Auxiliary Patrol (BCAPS), a group of citizen volunteers that will provide additional patrol of parks, neighborhoods, vacant houses, vacation checks, the marina, and any other areas of concern. Questions were asked by Daugs and Runyon, with responses provided by Mr. Danaher... Captain Wolfe then provided the monthly update on Bremerton Police Department Operations. Comments were made by Runyon and Daugs;and questions were asked by Runyon with responses provided by Capt. Wolfe... PUBLIC RECOGNITION Christine Davis, Chair of the Bremerton Foodline Empty Bowl Event, announced that the annual fundraiser will be held this Saturday, April 18 beginning at 2:00 PM at Olympic College. Caroline Stein provided a briefing on the 58th Annual Washington State Science & Engineering Fair held March 27 & 28, 2015, and thanked the City for their involvement. Marie Weichman was pleased to see the community members come together to help make the Bremerton Foodline Empty Bowl Event a success. CONSENT AGENDA 6A— Claims & Check Register: Check Numbers 363010 through 363234, and EFT-14794 through EFT-14840 in the amount of $2,155,057.59; Regular Payroll for the pay period ending March City Council Reg. Mtg. Minutes Wednesday, April 15, 2015 Page 2 of 4 31, 2015 in the amount of$753,586.21; and Regular Payroll (Payout) for the pay period ending March 31, 2015 in the amount of $677.07; 6B— Minutes of Meeting —April 1, 2015 6C — Minutes of Study Session —April 8, 2015 6D— Goods & Services Agreement with Fire One, Inc. for Monitoring & Maintenance of Fire/Security Alarm Systems and Fire Suppression Systems for the Public Works & Utilities Department 6E— Lease of Ricoh MPC 6502 Color Copier/Printer for the Parks & Recreation Department 6F— Interlocal Agreement with the City of Poulsbo for Prosecution Services 6G — Addition of one (1) Police Records Supervisor Position; and elimination of one (1) Police Records Specialist II Position 6H — Appointment of Jerry Hauth as Managing Engineer for Public Works at a Step higher than Rate 1 in Pay Band 16 of the 2015 City of Bremerton Management Salary Plan Robert Parker referred to Item 6E and suggested that the Council take a closer look at the information that was provided to support the Lease Agreement for this item. 6:23:24 M/S/F (Runyon/McDonald) Move to bring Item 6E down from the Consent Agenda to General Business. Voted In Favor of Motion: McDonald, Runyon, Wheeler Voted Opposed to Motion: Sullivan, Daugs, Davis, Younger Motion failed: 3-Yes; 4-No 06:24:22 Motion was made by Younger and seconded by Daugs... Comments were made by Runyon, Daugs, Sullivan, McDonald, Davis, and Wheeler,and questions were asked by Runyon and Daugs with responses provided by Recreation Manager Jeff Elevado and Human Resources Manager Charlotte Bellmore... 06:40:37 M/S/C (Younger/Daugs) Move to approve the CONSENT AGENDA as presented. Voted In Favor of Motion: Daugs, Davis, Younger, Sullivan, Wheeler Voted Opposed to Motion: McDonald, Runyon Motion carried: 5-Yes; 2-No GENERAL BUSINESS 7A—CREATING A RESTRICTED RESIDENTIAL PARKING ZONE FOR 2-HOUR PARKING ON WASHINGTON AVENUE AND 1 1TH STREET BETWEEN THE MANETTE BRIDGE AND PACIFIC AVENUE DURING THE WASHINGTON AVENUE COMMUNITY BOULEVARD CONSTRUCTION PROJECT: Public Works & Utilities Director Chal Martin explained that the construction of the Washington Avenue Project will impact access to residences. At times, staff will recommend that residents park away from the work area to avoid delays; on-street parking on Washington Avenue and 11th Street has been identified as the best parking location for these individuals. It has been observed that much of the available parking in this area is being used by Shipyard workers who park throughout the day. To accommodate the Washington Avenue residents impacted by the construction project, staff recommends restricting parking to 2-hours between the Manette Bridge and Pacific Avenue, with temporary residential parking permits issued to local residents as requested. Upon completion of the project, the parking restriction will be removed. Bremerton Municipal Code (BMC) 10.10.040 authorizes the City Council to create restricted residential parking zones. City Council Reg. Mtg. Minutes Wednesday, April 15, 2015 Page 3 of 4 There were no questions or comments from the public... 06:42:15 Motion was made by Daugs and seconded by Runyon; Questions were asked by Daugs, Runyon, and McDonald, with responses provided by Mr. Martin... 06:45:21 M/S/C/U (Daugs/Runyon) Move to create a residential parking zone for 2-hour parking on Washington Avenue and 11th Street between the Manette Bridge and Pacific Avenue; and authorize the Director to terminate the parking restriction upon completion of the Washington Avenue Community Boulevard. 713—ORDINANCE NO. 5274 AMENDING BREMERTON MUNICIPAL CODE (BMC) 13.04.140 TO ALLOW TASTING AND SALE OF BEER AND WINE DURING THE BREMERTON FARMERS MARKET AT EVERGREEN ROTARY PARK: AND APPROVING FIRST AMENDMENT TO THE LICENSE AGREEMENT WITH BREMERTON FARMERS MARKET: Recreation Manager Jeff Elevado, Parks & Recreation Department, stated that the Bremerton Farmers Market (Market) has requested the ability to conduct beer and wine tasting, and the sale of beer and wine for off premises at the Thursday Market held in Evergreen Rotary Park. This activity requires amending BMC 13.04.140 which currently prohibits alcohol in Evergreen Rotary Park and executing an amendment to the license agreement with the Bremerton Farmers Market. Currently, 83 farmers markets taking place in both public and..private locations in Washington State have been licensed by the Washington State Liquor Control Board to sell beer and wine. The majority of these markets also provide small sized tasting samples (2 ounces) of the products available for sale. The attached proposal from the Bremerton Farmers Market outlines the requirements listed in the Revised Code of Washington that must be met by the Market for the Washington State Liquor Control Board to grant a letter of approval. At their March 24th meeting, the Bremerton Parks and Recreation Commission voted unanimously to recommend approval of the Market's proposal for beer/wine tasting and sales at Evergreen Rotary Park. Colleen Schmidt, Chair of the Bremerton Parks & Recreation Commission, stated that the Commission unanimously supported this proposal. Julie Zander, Market Manager; and Carolee Valentine, Board President, were available to show their support; answer questions; and to announce that opening day is Thursday, May 7. 06:50:20 Motion was made by Davis and seconded by Daugs; Comments were made by Davis, Daugs, and McDonald, and questions were asked by Runyon, McDonald, and Daugs, with responses provided by Mr. Elevado and Ms. Zander... 06:56:50 M/S/C/U (Davis/Daugs) Move to approve Ordinance No. 5274 amending BMC 13.040.140 to allow the tasting and sale of beer and wine at Evergreen Rotary Park administered by the Farmers Market as regulated by the Washington State Liquor Control Board; and further approve the First Amendment to License Agreement between the City and Bremerton Farmers Market pursuant to BMC 13.040.140 and authorize the Mayor to finalize and execute the amendment with substantially the same terms and conditions as presented. COUNCIL MEMBER REPORTS Roy Runyon announced filing week was May 11 through 15 for candidates interested in the open positions of Council Districts 2, 4, and 6; displayed a headline printed 150-years ago on April 9 to declare the Civil War was over, noted several historical facts; and also displayed a headline printed 5- days later that reported the assassination of President Abraham Lincoln. City Council Reg. Mtg. Minutes Wednesday, April 15, 2015 Page 4 of 4 Dino Davis reiterated information about the Bremerton Foodline Empty Bowl event to be held this Saturday, April 18; invited volunteers to be a part of the next Forest Ridge Park Stewardship Day; and announced Cinco de Mayo would be held this year all day on Callow Avenue on Saturday, May 2. Jerry McDonald announced the opening of A&L Pacific Island Minimart on Burwell Street next to Boston's Deli & Pizza; reported that the South Pacific Sports Bar & Grill recently installed a garage door that can be opened on sunny days; showed photos of the updated fagade at the Rice Fergus Miller office on 5th Street; and was pleased to see the progress of the new tap room Hobbly Wobbly located on 4th Street. Leslie Dauas was proud to attend the Bataan Remembrance Day event last Saturday; and thanked all the participating students, as well as the organizers of this year's Washington State Science & Engineering Fair. Mike Sullivan looked forward to the Annual Arbor Day Celebration &Tree Planting Ceremony on April 24 at 11:00 AM at the Warren Avenue Bridge On-ramp located near Juniper Street and Callahan Drive; and also thanked the organizers and participants of the Washington State Science & Engineering Fair. Greq Wheeler announced that volunteers are welcome for the next Kiwanis Park Work Party on April 25 from 9:00 to 11:00 AM; commented on the successful Easter Egg Hunt event held at the park this year; and reported on a tour and meeting with property owners of empty buildings in the City. Mayor Lent added the first annual Bremerton Marathon around Dyes Inlet would be held this Saturday, April 18 beginning at 7:30 AM. With no further business, President Wheeler adjourned the Council Meeting at 7:15 PM. Prep ed and Submitted by: LORI SMITH Legislative Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Study Session - Study Session Date: N/A April 22, 2015 COUNCIL MEETING Date: May 6, 2015 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is a summary of the City Council Study Session on April 22, 2015. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, April 22, 2015 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, Wednesday, April 22, 2015, at 5:00 PM, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan. Lori Smith, Legislative Assistant, was present to provide staff support. President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; and announced that approved items by Council will be placed on the May 6, 2015 Council Meeting Agenda; or as indicated. A. NO PRESENTATION PLANNED— The following items are budgeted items or subjects that have been raised with the appropriate Council Committee Members... 1. Confirm Appointment of Angela Perryman to the Arts Commission Consent Agenda 2. Confirm Appointment of Jacquelyn Speare to the Arts Commission Consent Agenda 3. Reclassification of"Lead Evidence/Property Control Specialist" to "Crime Scene/Lead Evidence Technician", with Wage Grade Adjustment from Grade 8 to Grade 12; and Budget Adjustment Consent Agenda 4. Construction Contract with Michels Corporation for 2015 Sewer Rehabilitation General Business B. BRIEFINGS AND FULL PRESENTATIONS 5. Youth Wellness Campus Informational Update— Patricia M. Hennessy, Executive Director; and Bill Baxter, Board President Information Only 6. Block Grant Consolidated Planning Update— Marie Vila, Community Development Block Grant Program Administrator Information Only 7. Ordinance amending Bremerton Municipal Code (BMC) Section 15.02.130 entitled "Backflow/ Cross-Connection Control and Inspection" General Business 7.15— 7:25 PM President Wheeler announced a 10-minute break... C. GENERAL COUNCIL BUSINESS 8. Audit Committee Briefing (4/16/15 Meeting)— Leslie Daugs, Chair 9. Other General Council Business was discussed, including the following items: • Department of Community Development Director Andrea Spencer presented a letter requesting support by the City Council and Mayor to send to the Kitsap County Board of Commissioners on behalf of the City of Bremerton regarding "County/City Growth Management Planning". • President Wheeler mentioned the Council Members were copied on an e-mail from Kitsap Regional Coordinating Council (KRCC) Executive Board Chair Rob Gelder regarding a proposed change to the KRCC voting structure that will be discussed at the next KRCC Executive Board Meeting on Tuesday, May 5, 2015. Several Council Members expressed their intention to attend this meeting. City Council Study Session Minutes Wednesday, April 22, 2015 Page 2 of 2 With no further business, President Wheeler adjourned the Council Study Session at 7:40 PM. Prepared and Submitted by: l L I SMITH Legislative Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm appointment of Angela Study Session Date: April 22, 2015 Perryman to the Arts Commission COUNCIL MEETING Date: May 6, 2015 Department: Executive Presenter: Mayor Patty Lent Phone: 360 473-5266 SUMMARY: There are two vacancies on the Arts Commission. It is recommended one of the vacancies be filled by Angela Perryman. ATTACHMENTS: Angela Perryman's application for appointment is available in the Mayor's office. FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts. STUDY,SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Angela Perryman on the Arts Commission. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 AGENDA BILL (0 CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm appointment of Study Session Date: April 22, 2015 Jacquelyn Speare to the Arts Commission COUNCIL MEETING Date: May 6, 2015 Department: Executive Presenter: Mayor Patty Lent Phone: 360 473-5266 SUMMARY: There are two vacancies on the Arts Commission. It is recommended one of the vacancies be filled by Jacquelyn Speare. ATTACHMENTS: Jacquelyn Speare's application for appointment is available in the Mayor's office. FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts. STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Jacquelyn Speare on the Arts Commission. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Lead Evidence/Property Control Study Session Date: April 22, 2015 Specialist Desk Audit and COUNCIL MEETING Date: May 6, 2015 Recommendations Department: Legal/HR Presenter: Charlotte Belmore Phone: (360) 473-5926 SUMMARY: Human Resources Department has completed a desk audit on the Lead Evidence Technician position held by Marixa Scott (Police Department) and is recommending that the Wage Grade be increased from Grade 8 to Grade 12. It is also recommended that the position be reclassified from a Lead Evidence/Property Control Specialist to a Crime Scene/Lead Evidence Technician. The position is currently 25.30% below the average at the top step base wage rate. If placed at Wage Grade 11 the position would be 6.39% below the average and at Wage Grade 12 the position would be 0.84% below the average. Examples of duties this position has absorbed are crime scenes investigations including photographing and forensically processing evidence collected; processing items for latent finger prints; and serial number restoration. ATTACHMENTS: Lead Evidence/Property Control Specialist Audit Summary and Crime Scene/Lead Evidence Technician job description FISCAL IMPACTS (Include Budgeted Amount): The increase would require a budget adjustment in the amount of$9,259.13. STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: 9 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the reclassification of the Lead Evidence/Property Control Specialist to a Crime Scene/Lead Evidence Technician and a Wage Grade adjustment from Grade 8 to Grade 12 effective January 1, 2015 and further move to approve the budget adjustment in the amount of$9,259.13. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 DESK AUDIT Lead Evidence/Property Control Specialist Marixa Scott Desk Audit Summary At the request of the Police Department, the Human Resources Department has conducted a desk audit on the Lead Evidence/Property Control Specialist position. This position is included in the Teamsters Bargaining Unit. The department requested the audit because the duties and responsibilities for the position have changed significantly. The incumbent is now responsible for conducting crime scene investigations. The desk audit included the following: • Completion of an updated/revised job description. • The updated job description was reviewed and compared to the City's list of comparable cities and two non-comparable cities. Two of the comparable cities that responded to our request for information had good matches. • The results were reviewed for internal equity. • Copies of the desk audit report and the draft job description have been provided the Teamsters representative. Recommendation Based on the results of the audit, the average salary for this position is 25.30% below the average at the top step base wage and 25.10% below the average at twenty (20) years of service. It is recommended that the Lead Evidence/Property Control Specialist position currently held by Marixa Scott be reclassified to a Crime Scenes/Lead Evidence Technician and upgraded from Wage Grade 8 to Wage Grade 12. Placement at Grade 12 will put the position at 0.84% below the average salary for the position. Budget Than annual cost for this Wage Grade increase is $9,259.13. The reclassification would require a budget adjustment in the amount of$9,259.13. Civil Service The recommended changes will need to be posted through Civil Service with a fifteen day appeal period. City of Bremerton Classification Specification 2015 CRIME SCENE/LEAD EVIDENCE TECHNICIAN GENERAL FUNCTION This position has the responsibility of safeguarding the storage of, and accounting for, a large collection of case evidence, items for safekeeping and found property. The position requires working at crime scenes, conducting forensic examinations and processing evidence utilizing forensic techniques in the lab, preparing field and lab reports, and testifying to findings. In addition, this is the lead position in the Bremerton Police Department property room. DISTINGUISHING CHARACTERISTICS This position is distinguished from other classifications by the responsibility of receiving, maintaining, tracking, and transporting valuable items, illegal substances, evidentiary property, and its specialized knowledge and training in forensics. Work is performed in a secure facility, which requires independent work without direct supervision. Thorough understanding that no item can be misplaced or handled inappropriately is essential, as this could seriously jeopardize the City's ability to successfully prosecute cases. The position requires on-call availability and after-hours response to work. Close work with evidence and property exposes the incumbent to occasional hazardous materials REPRESENTATIVE ESSENTIAL DUTIES and RESPONSIBILITIES (Note — this list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.) • Maintain physical security and control of all evidence and property entered in the system, including high value items such as vehicles, controlled substances, money and firearms. This includes maintaining and documenting the continuous chain-of-custody for all items in the system. • Prepare and maintain accurate, complete records of property and evidence received to satisfy local and State audit requirements and legal standards Conduct inventories and assist with audits of all areas of work. • Maintain a tracking system to ensure property is returned to rightful owners or is disposed of in an appropriate manner. • Plan and coordinate on-line auctions of unclaimed or forfeited property. • Maintain the cleanliness of the property room where janitorial personnel are not admitted, and ensure the appearance and maintenance of the assigned City vehicles are kept up. • Provides training to Law Enforcement Officers on forensics and related topics • Testify in court. • Aggressively seek to purge items from the property and evidence system, in accordance with strict policy and procedures,to ensure a manageable inventory is maintained. • Evaluate items of evidence entered into the system to ensure compliance with packaging and documentation standards. • Respond to evidence and property inquiries from the general public and official authorities, in person, by phone, correspondence or e-mail. Draft letters to individuals regarding the disposition of their personal property. • Respond to crime scenes. Photograph and forensically process the scene. Log, label, package and transport evidence. • Process evidence collected at came scenes for forensic examinations. Page 1 of 4 City of Bremerton Classification Specification 2015 CRIME SCENE/LEAD EVIDENCE TECHNICIAN • Prepare and transport or transmit evidence to the Washington State Crime Lab for forensic analysis Collect items returned from the lab and inform the appropriate authorities of the analysis results. Maintain records of the transfers. • Properly manage bio-medical evidence such as bloody clothing or sexual assault kits. • As a lead technician, the position will direct the work activities of the staff in the property room, including setting daily priorities and deadlines in order to achieve goals set out by the supervisor. • Perform a variety of analytical examinations of evidence, including photography, processing items for latent fingerprints, presumptive testing, and serial number restorations using various accepted methods. • Undertakes special projects, studies and other appropriate activities as assigned by the Chief of Police or other designee. Other Duties — Regular attendance is an essential requirement — Performs related work as assigned and/or required KNOWLEDGE, SKILLS and ABILITIES (Entry Requirements) Knowledge of: • Record inventory or inventory control, file management, and/or warehouse maintenance. • Crime scene investigation and forensics relating to advanced photography; approved evidence collection methods, Automated Fingerprint ID System, latent fingerprint recovery, generally accepted laboratory processing techniques, proper handling of hazardous, caustic and flammable substances and chemicals, standard lab safety procedures, and chain of custody procedures. • Standard office practices and procedures, including computer word processing and spreadsheet programs. • Federal, State, and local laws regarding the handling, storing, and disposing of evidence. • Courtroom procedures. • Knowledge of specialized departmental functions, legislative developments and Citv standards related to work. • Computer database systems and ability to create and maintain database-tracking systems as needed. Ability to: • Ability to communicate effectively in oral and written form and deal with the public courteously and tactfully • Use appropriate independent judgment, reasoning and analytical skills to develop credible and accurate conclusions based on data. • Maintain confidentiality and discretion in sensitive situations, • Calculate math problems and use conversion tables. • Demonstrate detail-oriented organizational skills. • Work independently and cooperatively with others. • Work within rigid rules and meet established deadlines. Page 2 of 4 City of Bremerton Classification Specification 2015 CRIME SCENE/LEAD EVIDENCE TECHNICIAN • Use powders,chemicals and crime scene related equipment • Work in environments of unpleasant sights and odors. • Read and write the English language. • Learn the job related skills necessary for the position. QUALIFYING EDUCATION and EXPERIENCE (Minimum Requirements) • Graduation from high school and two years community college or continuing education, and five years of progressively responsible office experience in records maintenance or similar area, or any combination of experience and training that provides the required skills, knowledge and abilities. • Must have basic warehousing and inventory control experience • Must have at least two years experience in property and evidence handling and management. • Good driving record and maintain a Washington State Driver's License • Must pass a background investigation which includes a truth verification examination and a drug test. • Law Enforcement background preferred. • Must be a US citizen who can read and write the English language (RCW 41.14.100). PHYSICAL REQUIREMENTS Clear, understandable oral communication skills, including the ability to listen and elicit complete information from others. Must be able to lift 50 to 70 pounds, walk and climb extensively, stand for prolonged periods of time, stoop and kneel, push/pull, balance, kneel, finger dexterity. Requires reaching at and below the waist and occasionally above the shoulder Just a note: visual acuity at 20 inches or less has to do with locating and evaluating latent fingerprints WORKING CONDITIONS Work is primarily performed in an air-conditioned office setting, or storage/inventory environment. Crime scene work is performed in the field in varying environments which may include exposure to hazardous situations, for extended periods of time, often without food,water or available facilities. The employee is occasionally exposed to, and must effectively deal with morbid, repugnant or otherwise unpleasant situations Work requires responding to crime scenes on a 24-hour basis. LEGAL and REGULATORY EMPLOYMENT CONDITIONS Fair Labor Standards Act: The classification is non-exempt under the laws of Fair Labor Standards Act minimum wage and overtime provisions. Representation: The classification is included in the bargaining unit pursuant to the Recognition Article of the current labor agreement between the City of Bremerton and the Teamsters Local 589. Civil Service: The classification is included in the City's Civil Service System Appointment and Removal Authority: The position is filled by appointment by the Department Head. Removal is by action of the Department Head in conformance with Civil Service Rules. Page 3 of 4 City of Bremerton Classification Specification 2015 CRIME SCENE/LEAD EVIDENCE TECHNICIAN This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with approval by the Civil Service Commission, as the needs of the City and requirements change. Page 4 of 4 AGENDA BILL "7A CITY OF BREMERTON CITY COUNCIL SUBJECT: Award for Construction Contract Study Session Date: April 22, 2015 to Michels Corporation for 2015 Sewer COUNCIL MEETING Date: May 6, 2015 Rehabilitation Department: PW & U Presenter: Tom Knuckey Phone: (360) 473-2376 SUMMARY: The work to be completed includes rehabilitating approximately 6400 lineal feet of sanitary sewer and 450 lineal feet of storm sewer using the cure-in-place-pipe (CIPP) rehabilitation method and reinstating approximately 66 side sewers. There were three bids. Michels Corporation of Salem, Oregon was the lowest responsible, responsive bidder in the amount of$479,353.43 (which includes sales tax). ATTACHMENTS: 1. Council Summary; 2. Agreement; and 3. Bid Tabulation. FISCAL IMPACTS (Include Budgeted Amount): This project is included in the 2015 Budget and is fully funded. Lining of the sanitary mains is funded by wastewater rates and budgeted for$525,000. Lining of stormwater mains along Kitsap Way is funded by the Kitsap Way Culverts project ($450,000 budget). Lining of the stormwater main on Washington Avenue is funded by the Stormwater Drainage Replacement Program ($250,000 budget). STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑x General Business ❑ Public Hearing RECOMMENDED MOTION: Move to award the construction bid for 2015 Sewer Rehabilitation to Michels Corporation of Salem Oregon in the amount of$479,353.43 (which includes sales tax) and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 COUNCIL SUMMARY 2015 Sewer Rehabilitation May 2015 Background The City allocates money each fiscal year for rehabilitation, replacement and/or repair of substandard sanitary sewer and stormwater mains. This project provides for the rehabilitation of both sewer and stormwater mains using the trenchless technology known as cure-in-place pipe (CIPP). Contract Summary The WORK to be completed includes rehabilitating approximately 6400 lineal feet of sanitary sewer and 450 lineal feet of storm sewer using the cure-in-place-pipe (CIPP) method, and reinstating approximately 66 side sewers. The following table summarizes the sewers to be rehabilitated. 2015 SEWER REHABILITATION - PIPE SUMMARY TABLE Bid Item General Location Description Pipe Diam (in) Estimated Length (ft) A.4 11th St : Wilbert Ave to Ford Ave 16 649 A.5 11th St: Ford Ave to N. Lafayette Ave 16 200 A.6 Campbell Way: Clare Ave to Wheaton Way 8 650 A.7 Homer Jones Drive 8 913 A.8 Almira Drive to 4220 Wheaton Way 8 932 A.9 Hanford Ave Easement 10 560 A.10 Lewis Ave Easement to Yew St 8 610 A.11 Callahan Drive Easement 8 496 A.12 Ryan Ave Easement-E 31st to E30th 8 465 A.13 Stewart Ave Easement- E 31st to E 30th 8 466 A.14 Crane Ave Easement-E 31st to E 30th 8 466 B.3 Kitsap Way Culvert#1 (by mobile home park) 18 109 B.4 Kitsap Way Culvert#2 (by Crawford Drive) 18 124 B.5 Kitsap Way Culvert#3 (by Baymont Hotel) 18 98 B.6 11th and Washington Avenue 15 115 2015 Sewer Rehabilitation May 2015 Council Summary Fiscal Summary This project is included in the 2015 Budget and is fully funded. Lining of the sanitary mains is funded by wastewater rates and budgeted for$525,000. Lining of stormwater mains along Kitsap Way is funded by the Kitsap Way Culverts project ($450,000 budget). Lining of the stormwater main on Washington Avenue is funded by the Stormwater Drainage Replacement Program ($250,000 budget). Bids were opened on April 8, 2015. There were three (3) bids. Michels Corporation was the lowest responsible, responsive bidder in the amount of$479,353.43 (which includes sales tax). 2015 Sewer Rehabilitation May 2015 Council Summary CONTRACT (page 1 of 3) THIS AGREEMENT is dated the day of in the year 2015 by and between City of Bremerton(hereinafter called CITY) and (hereinafter called CONTRACTOR). CITY and CONTRACTOR,in consideration of the mutual covenants hereinafter set forth,agree as follows: ARTICLE 1. WORK. CONTRACTOR shall complete the WORK as specified or indicated in the CITY's Contract Documents entitled 2015 Sewer Rehabilitation ARTICLE 2. CONTRACT TIMES. The WORK shall obtain Substantial Completion within 110 calendar days from the commencement date stated in the Notice to Proceed. Time is of the essence as to each and every deadline set forth in this agreement This provision has been specifically negotiated. ARTICLE 3. LIQUIDATED DAMAGES. CITY and the CONTRACTOR recognize that time is of the essence for this Agreement and that the CITY will suffer financial loss if the WORK is not completed within the time specified in Article 2 herein, plus any extensions thereof allowed in accordance with Section 1-08.8 of the Standard Specifications which may be modified by the Special Provisions. They also recognize the delays,expense,and difficulties involved in proving in a legal proceeding the actual loss suffered by the CITY if the WORK is not completed on time. Accordingly,instead of requiring any such proof,the CONTRACTOR shall pay the CITY liquidated damages in the amount of$500 per day after the date of Substantial Completion. ARTICLE 4. CONTRACT PRICE. CITY shall pay CONTRACTOR for completion of the WORK in accordance with the Contract Documents in the amount set forth in the Bid Proposal,which shall include sales tax as provided in Section 1-07.2(2)of the Special Provisions. ARTICLE S. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment in accordance with Section 1-09.9 of the Standard Specifications which may be modified by the Special Provisions. Applications for Payment will be processed by ENGINEER as provided in the Special Provisions Contractor Initials Cm.of Bremerton February 2015 2015 Sewer Rehabilitation CF-1 CONTRACT (page 2 of 3) ARTICLE 6. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between CITY and CONTRACTOR concerning the WORK consist of this Contract and the following which are either attached or incorporated herein by reference: - Notice Inviting Bids, - Bidders Checklist, - Bid Proposal including the Proposal Forms,Information Required of Bidder,Bid Bond,and all required certificates and affidavits, - Performance Bond, - Payment Bond, - Standard Specifications, - Amendments to the Standard Specifications, - Appendices, - Special Provisions, - Contract Plans, - Addenda numbers to .inclusive. Change Orders which may be delivered or issued after Effective Date of the Agreement and are not attached hereto. There are no Contract Documents other than those listed in this Article 6. The Contract Documents may only be amended by Change Order as provided in Section 1-04.4 of the Standard Specifications which may be modified by the Special Provisions. ARTICLE 7. INDEMNIFICATION. The CONTRACTOR and CITY acknowledge and agree that they have negotiated the following in accordance with the requirements of RCW 4.24.115 and the CONTRACTOR specifically waives his immunity under industrial insurance under Title 51 RCW. To the fullest extent permitted by Laws and Regulations,the CONTRACTOR shall indemnify,defend,and hold harmless the CITY,ENGINEER, their consultants,subconsultants,and the officers,directors,employees,and agents of each and any of them,against and from any and all claims,injuries,damages,losses or suits,including all legal costs and attorney fees,all claims and liability arising under,by reason of,related,or incidental to the Contract Documents or any performance of the WORK,but not from the sole negligence or willful misconduct of the CITY and/or the ENGINEER as further defined in the Contract Documents. The provisions of this section shall survive the termination of the contract Contractor Initials Cit)•of Bremerton Februan 2015 20%5. Seiner Rehabihtatnon CF-2 CONTRACT (page 3 of 3) ARTICLE B. ASSIGNMENT No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound;and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent(except to the extent that the effect of this restriction may be limited by law),and unless specifically stated to the contrary in any written consent to an assignment,no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. The CITY,in its sole discretion,may refuse to allow the CONTRACTOR to assign any or all of its duties,rights and/or responsibilities under the Agreement,except with regards to an assignment of funds for security purposes. In the case of an assignment for security purposes the CITY may condition its approval to the extent it deems necessary to assure that there will be adequate funds to complete the WORK and to pay a subcontractors and suppliers. CITY and CONTRACTOR each binds itself,its partners,successors,assigns and legal representatives to the other party hereto,its partners,successors,assigns and legal representatives in respect of all covenants,agreements and obligations contained in the Contract Documents. IN WITNESS WHEREOF,CITY and CONTRACTOR have caused this Agreement to be executed the day and year first above written. CITY:—City of Bremerton CONTRACTOR By By [CORPORATE SEAL] Attest Attest Address for giving notices Address for giving notices License No. Approved as to Form: Agent for service of process: (Signature) (Title) Cur of Bremerton Februan-3015 3015 Sewer Rehabilitation CF-3 CITY OF BREMERTON BID TABULATION TIL E' CIPP Sewer Rehab BOY EKED ( n C s DATE TIME RECORDED 1 UlUro-&-OPENED: 4/8/x015 OPENED: 2:00 p.m. BY: NAME OF BIDDER BOND BASE BID+CONTINGENCY SALES TAX TOTAL yml-� baits 52- ' 1 v 3. r—o� SUMMARY ENGINEER ESTIMATE(INC SALES TAX) $ #6zo Wo IF APPARENT LOW BIDDER ��e/ SECOND LOW BIDDER a $ 3I THIRD LOW BIDDER a � 5 �� �� Project _Fact Sheet Sewer Rehabilitation Using Cure-in-Place-Pipe (CIPP) Lining City of Bremerton, Public Works and Utilities i @DVV .9 o �Vi1 Sewer Main Rehabilitation Program Overview — Sewer mains have a finite life span. As the pipes age,their condition deteriorates and the flow is restricted. Problems develop in the pipe and can include cracking, root intrusion, erosion of the bottom, corrosion, and eventual complete failure. Failed pipes can lead to flooding, road failure and property damage. To avoid eventual pipe failure, the pipe must be: 1) Replaced using open-cut construction; or 2) Rehabilitated using a trenchless technology. Pipe replacement is costly and disruptive to the public. Rehabilitation, on the other hand, restores the existing pipe without having to excavate and disrupt the surface. The City has been using a trenchless process known as cure-in- place-pipe (CIPP)since the early 2000s to rehabilitate pipe in the ground,typically without requiring any excavation or surface restoration. Advantages of this process can include reduced cost, less impact to the public, and also reduced construction time since the project can 1 be done in about 20%to 30% of the time it takes to perform an open-cut repair. q.,: What is CIPP? CIPP is a trenchless method of rehabilitating underground utility pipes. Essentially,a new pipe is formed in the existing pipe(host pipe). First, prior to inserting the new pipe,flow in the host pipe is bypassed or held back so the pipe is mostly dry and clean. Then, a resin-saturated felttube is inserted into the host pipe, inflated with air,and then filled with steam or hot water to cure and harden. After the liner - has finished curing,the ends are cut-off and the individual sewer services are reinstated using a robotic cutter. Flow is then returned to the pipe. Time savings with this rehabilitation method is significant,since the entire process can typically be completed in a a single day. Past and Current Bremerton CIPP projects In 2013,the City of Bremerton rehabilitated over 6000 feet of sanitary sewer and 400 feet of storm main. Approximately 140 side sewers were restored. This coming summer(2015),the City will be restoring over 6300 feet of sanitary sewer,460 feet of storm main,and up to 66 side sewers. 2015 CIPP - Project Schedule and Website The City has contracted with Michels Corporation to perform the CIPP work. The project work will start up in June and be completed by September. We have established a project website which will be updated on a regular basis. It can be found at: http://www.ci.bremerton.wa.usZ951/2015&wer-Rehabilitation. CITY OF BREMERTON-PROJECT FACT SHEET FOR CURE IN—PLACE-PIPING(CIPP) FREQUENTLY ASKED QUESTIONS(FAQs) What are the advantages of trenchless rehabilitation of sewer mains? In comparison to traditional open-cut construction,trenchless rehabilitation of sewer mains is less disruptive, can be completed on a shorter schedule,and generally costs much less. In most cases,a length of pipe can be rehabilitated using CIPP in a single day. How were the pipelines selected fbr rehabilitation? The City regularly inspects the sewer system to assess condition and identify pipelines in need of repair. The City prioritizes those pipes needing immediate attention based on factors including condition,criticality,and consequence of failure. What can I expect during the installation? Work will generally take place within the road right-of-way.The Contractor will need to gain access to the sewer main through the manholes. Bypass pumps and piping will be set-up to convey the sewer flow around the pipeline segments during rehabilitation work. Traffic control consisting of cones, barricades,and signage will direct traffic around the work areas. Typically,the work will be done during the day. However,there maybe some instances where the work will be completed at night between 10 p.m.and 6 a.m.when flows are lower. The City will ensure that residents are notified of night work and that sound-dampened equipment is used. Will my property be adversely impacted by this construction? One of the advantages of trenchless sewer rehabilitation is that it is less disruptive than traditional open-cut construction. Much of the work occurs inside the pipe and directly above in the road right-of-way;therefore, minimal disturbance to homeowners'yards is expected. At some locations,the Contractor may need access to the sewer clean- out of individual connections. Prior to conducting work,the homeowner or business will be contacted by the City or Contractorto coordinate site specific issues. How will this affect my daily routine? There will be additional construction traffic and some noise. ® Some residents may also be asked to temporarily reduce water use(usually no longer than a day). Due to the traffic control,you ", may experience minor delays in getting around the actual area of i installation. Traffic control will be in place and emergency vehicles will always have access. The Contractor will also ensure _ I that homeowners and businesses have access to their - driveways. The Contractor's bypass equipment(pumps and y' �- generators)are designed to help minimize noise. J What are the loose pipes in the street for? The pipes and pumps located above ground are part of the bypassing system for conveying sewer flows around the work area. In order to safely and effectively work in the pipe,the sewer flows are pumped out of the system from a manhole upstream of the work area and then returned to a downstream manhole. The pipes and pumps are temporary and will be removed once the work is complete in that area. Will there be odor? The City is using a nearly odorless resin in the curing process. In addition,the Contractor is required to implement a plan for addressing spills associated with the wastewater should they occur. With the use of the special resin,there should be minimal odors generated from this project. For additional information on the project, please go to the project website at http//www ci.bremerton.wa.us/95112O15- Sewer-Rehabilitation. City contact information: Montee Geister, (360)473-4324, montee.geister@ci.bremerton.wa.us. Bill Davis, (360)473-2312, william.davis@ci.bremerton.wa.us. 2015 CURE- IN - PLACE PIPE (CIPP) REHABILITATION PROJECT City Council Presentation May 6, 2015 K~ ' LN L•''1•FaT,F ' -_! ,P 1 •� Dom' i What is CIPP? New joi ntless/sea rn less pipe installed between manholes (sewer) or through � _ culverts (stormwater) /F�� �� o .:+ 'Resin- saturated. felt sock i-s invertedl into the host pipe, then inflated and , heat cured Reduced diameter/improved hydraulics -• Permanent50-Yr) and structural F � Typically no excavation .- Typically installed in a day Less costly than open-cut I"A Flot 4Jater 12ucncul:uion ®© 1971 fi rst installation Guide Tube Completion of Inversion IA. CIPP Limitations New CIPP takes the shape of the host6rr pipe (collapse, sag, etc.) Host pipe must be relatively straight Some resins emit strong odors In-pipe flow must be held or bypassed Difficult to construct during rain events as base flow increases Involves noise emitting equipment (boiler, lee generators, trucks, etc. ) , i_ , - = Night construction may be required during 4 : low flows M CIPP Procedure Prior to Lining Host pipe cleaned & videoed . Pipe length & diameter confirmed Protruding laterals, roots, point collapses, etc., corrected Day of Li n i ng Resin-saturated liner arrives in a refrigerated truck Base flow bypassed/lateral flow reduced Liner inverted into the host pipe Inflate liner & cured with steam or hot water Ends cut and laterals restored Flows into pipe are resumed ....:.. .:. wyr NE Riddell Rd LEGEND ® • • • • • ' ' SANITARY a PC 1:S STORM ON PP a` i! SANITARY ON PP ' • ' • • • Ivy Rd i NL IVY Rd ._._.._.._ 7L,M St m M • � ' • • • 1:�.:•rtc; Sylrn Way NC Syl L 33rd y7 0 zIn .. F Ah F31-ISI J is 31et Ft ph.","8nyShetid3n Rd Sheridan Rd • Ab • • • • • • • Rt•:m St R ? 3.k At 2 —i ltd x V m r � � H.�.nm5t • • / • � ' u 3 culverts on Map Way(east i n If,SI end of Culvertfl1 ® pay z • • / • M G on PP) Olympic College z E 7e•h St . E171,Sl o I 51.h 51 13th Sl 13L)St 's do Z C 13th St ) Ellth St+ • 9111S1n 9•�S• Flot)SI 4 c 31tl MI,Stc Bremerton 2015 CIPP-Lining Locations i • • • / • 1^i,• Ni asap Credit Union 'CIVIr.tt on- Puget Sound Jill Ab Communication Strategy J City is initiating all communication and notification with owners/residents Project website has been on-line since March 2015, continuous updates during construction Right-of-entry forms and initial notification letters sent to all affected property owners Door knockers to properties one week prior to work with description, estimated date and contact information Door knockers 72-hours prior to work confirming date, encouraging reduced water use and contact information Project Bud et Projected Expense* Sanitary — CIPP $525K $440K Storm — Kitsap Culverts $450K $70K* Storm — SD Replace $250K $15K* Notes: Projected Expense includes design, construction, CM, etc. ti Both the Kitsap Way Culverts and Storm Drainage Replacement. Projects have Additional 2015 Work _ � o �1 1 Schedule Notice of Award May 7th - - Notice to Proceed (approx. ) May 25th � ��e ___�� _--- - _ •:-- Substantial (approx. )Com letion Se t 25th pp _.rte� 1 1_ - \ .. j� •! r(D (D V) 0 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Ordinance No. 5275 amending Study Session Date: April 22, 2015 section 15.02.130 of the Bremerton COUNCIL MEETING Date: May 6, 2015 Municipal Code entitled "Backflow/Cross- Department: PW&U Connection Control and Inspection" Presenter: Wayne Hamilton Phone: 360-473-5207 SUMMARY: The Public Works & Utilities Department is recommending minor changes to property owners' testing procedures. The changes require a change to BMC 15.02.130. ATTACHMENTS: 1) Ordinance No. 5275; 2) Scope and proposed change; and 3) Copy of letter sent to customer FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts. STUDY SESSION AGENDA: ❑ No Presentation ❑x Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda 0 General Business ❑ Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. 5275 amending Section 15.02.130 of the Bremerton Municipal Code entitled "Backflow/Cross-Connection Control and Inspection." COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 ORDINANCE NO. 5275 AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Section 15.02.130 of the Bremerton Municipal Code entitled "Backflow/Cross-Connection Control and Inspection". WHEREAS, the City Council desires to amend Section 15.02.130 of the Bremerton Municipal Code to update provisions relating written backflow assembly test reports; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION]. Section 15.02.130 of the Bremerton Municipal Code entitled "Backflow/Cross-Connection Control and Inspection" is hereby amended to read as follows: 15.02.130 BACKFLOW/CROSS-CONNECTION CONTROL AND INSPECTION. Service from the water system may be contingent upon the installation of an approved backflow prevention device for the protection of the water system from backflow. The Department shall require the testing and inspection of all cross-connection control devices within its system to prevent contamination of the City water system. The Department shall annually notify all property owners of this requirement. It shall be the responsibility of the property owner to provide for testing and inspection by a Washington State certified backflow assembly tester and to submit to the Department a written backflow assembly test report form of satisfactory completion of the testing and inspection within thirty (30) days of being notified. In the event the Department does not receive a satisfactory test report within thirty (30) days, the Department will contact a certified tester to test the assembly, and the cost of the test and any necessary repairs will be added to the Customer's next utility bill. The Customer may be assessed additional charges to their bill to cover costs for time, expenses and other related costs incurred by the City if reasonable access is not granted to the tester to test the assembly. The Department shall inspect cross-connection control devices, subject to a service fee. Any cross-connection, without the appropriate control device, now in existence or hereafter discovered or installed, shall be declared a prohibited act and shall be enforced accordingly. The control or elimination of cross-connections shall be in accordance with WAC 246-290-490. Water service shall be discontinued to any premises for failure to comply with the provisions of this portion of the code. SECTION2. Severability. If anyone or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. 1 Water System Backflow Assembly Test Reports PASSED by the City Council the day of 12015 GREG WHEELER, Council President Approved this day of , 2015 PATTY LENT,Mayor ATTEST APPROVED AS TO FORM. SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of , 2015 EFFECTIVE the day of , 2015 ORDINANCE NO. R TegalTegal\OrdmancesTublic Works&Utilities\BMC 15 02 130 Update-2015 docx 2 Water System Backflow Assembly Test Reports Niiiv. NIry THE CiTY- ---------------- PUBLIC WORKS & UTILITIES Utilities Operations Division Scope The Utilities division is proposing a modification to the current method of administering the cross connection program and the annual testing of backflow assemblies that is required by WAC 246-290-490. Currently, property owners that are required by the Utilities division to have and maintain a backflow assembly, receive a letter from the Utilities Compliance Specialist 30 days prior to the due date of their annual test. Most property owners promptly contact a certified backflow assembly tester of their choice and provide a test report to the Utilities division within the 30 day window. Unfortunately a significant number of property owners do not comply with the annual testing requirement in a timely manner, or at all, and are putting our drinking water at risk of contamination. Proposed change The Utilities division is suggesting no change to the current method of notifying the property owner with a 30 letter and allowing the property owner to select a tester of their choice to complete the annual test. What we would like to change is, if the property owner does not provide the Utilities division with a satisfactory test report after the 30 day period we would contract with a tester to test their assembly, and the fee for the test would be added to the property owner's utility bill. This method would require a revision to the BMC, the proposed change is attached. Adhering to the WAC, and protecting our drinking water to the best of our ability, is the ongoing goal for the cross connection program. Public Works&Utilities 1100 Oyster Bay Ave N.Bremerton,WA 98312 *Phone(360)473-5316*Fax(360)473-2330 _--- - -`` --- ---=------ ------ - THE CITY OF P*IZI AND oppoRruNiry iU --------------------- Tet360-073-5927 Fax 360-473-5360 100 Bay Ave N February 25, 2015 Bremeyrton,WA 98312 Utilities Division 100 Oyster Bay Ave N Bremerton, WA. 98312 Re: Testing of the backflow assemblies with serial#12345, #23456, 蜇, located at 100 Oyster Bay Ave, Bremerton Dear Customer, The backflow prevention assemblies at the above location are due for their annual test, as required by WAC 246-290-490. Please contact a tester certified in the State of Washington to schedule your backflow assembly testing. Once the test is completed, the tester must provide us a copy of the completed test form via fax, e-mail, or mail, Attn: Dave Carter. TEST REPORTS ARE DUE WITHIN 30 DAYS OF THE ABOVE DATE. If we do not receive a completed test report within 30 days, the Utility division will contact a tester to test your assemblies and a charge of$00.00 per assembly will be added to your next utility bill. Failure to allow reasonable access to your assemblies for testing will result in additional fees to your utility bill or termination of your water service, as described in BMC 15.02.130. Thank you for working with us to protect our drinking water. Your prompt response is greatly appreciated. Please do not hesitate to contact us with any questions or concerns. Sincerely, Dave Carter Utilities Compliance Specialist dave.carter@ci.bremerton.wa.us 360-473-5927 Public Works&Utilities 1100 Oyster Bay Ave.N,Bremerton,WA 98312 *Phone(360)473-5316*Fax(360)473-2330 From: Lori Smith on behalf of City Council Sent: Wednesday, February 18, 2015 3:00 PM To: 'ed_cameron@outlook.com' Cc: 'jell@bremertonbackflow.com'; City Council;Wayne Hamilton; Chal Martin Subject: RE: Citizen Concern -Irrigation System Backflow Testing (Edward D. Cameron) Mr.Cameron, Your e-mail was received,and provided to Council Member Jerry McDonald. It was also shared with the remaining Council Members and the Public Works Department. It is appreciated that you took the time to share your concerns. Sincerely, Lori Smith Legislative Assistant Bremerton City Council (360)473-5280 From: Ed Cameron [mailto:ed cameron(aboutlook.com] Sent: Tuesday, February 17, 2015 3:01 PM To: City Council Cc: jeff(dbremertonbackflow.com Subject: Irrigation System Backflow Testing Dear Mr. McDonald, Bremerton Backflow currently takes care of the backflow testing on my irrigation system and I am quite happy with their service and I don't want to see it changed. Every year they automatically do the testing in a timely manner and if repairs are needed that is included in their service. I for one would object strongly to having the city provide this service. Plus what happens to the jobs that will be lost in the private sector? I urge you to vote against this proposal to have the city do the testing. For the vast majority of us, the system as it stands works. Respectfully, Edward"D. Cameron 324 Shore Drive Bremerton, WA 98310 360-373-1723 AGENDA BILL 7co CITY OF BREMERTON CITY COUNCIL ■■eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Schedule 74 Conversion and Study Session Date: N/A Development Agreement for Washington COUNCIL MEETING Date: May 6, 2015 Avenue Department: Public Works & Utilities Presenter: Chal Martin Phone: (360) 473-5920 SUMMARY: On February 4, 2015 the Bremerton City Council approved the Design Agreement with Puget Sound Energy (PSE) for Schedule 74 Underground Conversion on segments of Washington Avenue. In the intervening period, PSE has completed its design, and the undergrounding work is now ready to begin. The work will be performed by the Washington Avenue Community Boulevard construction contractor, RV Associates. The requested action before Council is approval of the Schedule 74 Construction Agreement with PSE. ATTACHMENTS: 1) Schedule 74 Construction Agreement 2) Schedule 74 Costs FISCAL IMPACTS (Include Budgeted Amount): The City is partnering with Bremerton Towers Development to defray the expense of the undergrounding work. STUDY SESSION AGENDA: ❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda O General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Schedule 74 Construction Agreement with Puget Sound Energy; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 PUGET SOUND ENERGY The Energy To Do Great Things Exhibit "A" Project Plan Schedule 74 Underground Conversion City of Bremerton - Washington Avenue Schedule 74 Conversion PSE Project Number: 101091608 April 30th 2015 Pursuant to Puget Sound Energy("PSE") Rate Schedule 74 and as described in this Project Plan, PSE will convert its existing overhead electrical distribution system of 15,000 volts or less to an equivalent Underground Distribution System. This Project Plan describes the scope of construction work (the "Construction Work") to be performed by PSE and the City of Bremerton (the "City") for the conversion of certain PSE electrical distribution system facilities as described herein (the "Conversion Project"). Construction of this Conversion Project is contingent upon and shall commence only after both written acceptance of this Project Plan and written execution of a Schedule 74 Construction Agreement by the City and PSE. This Project Plan includes and consists of. • Description of the Construction Work to be performed • Construction Drawings, Standards, Specifications and Requirements for the Construction Work (attached) • Operating Rights to be obtained for the Conversion Project (attached) • Construction Work Schedule Construction Costs Estimate Summary (attached) Revisions to this Project Plan must be mutually approved by the City and PSE. Construction Work This Conversion Project will replace PSE's existing overhead electrical distribution system with an Underground Distribution System within the following area (the "Conversion Area"): From the intersection of Washington Avenue and 4th Street extending approximately 213 feet north of the intersection of Washington Avenue and 6th Street. The Conversion Project is approximately 1,700 PSE Design Cost Estimate for Schedule 74 *City of Bremerton Washington Ave. from 0 to 6th St. in Bremerton, Washington Puget Sound Energy*6522 Kitsap Way * Bremerton, WA 98312 *360-475-7020 feet in length, including laterals and road crossings. The Conversion Project includes modification or replacement of all existing services lines within the Conversion Area to connect to the Underground Distribution System and removal of PSE's existing overhead electric distribution facilities (including PSE distribution poles and pole mounted street lights) from the Conversion Area. There are no Company Initiated Upgrades, Government Entity Requested Upgrades or Temporary Service elements included in the Conversion Project Scope of Work. PSE initiated upgrades included in this project consist of: None. City requested upgrades included in this project consist of: None. Temporary Service included in this project consists of: None. In conjunction with this Conversion Project, PSE will remove its existing street lighting system from the Conversion Area. Provision of a replacement street lighting system within the Conversion Area is not included in this Project Plan. Replacement street lighting service can be provided by separate arrangement in accordance with applicable PSE Tariff Schedules. Responsibilities of Parties City Responsibilities a) At least ten (10) business days prior to the scheduled commencement of Construction Work, hold a pre-construction meeting involving all participants in the Conversion Project to review project design, coordination requirements, work sequencing and related premobilization requirements. b) At least ten (10) business days prior to the scheduled commencement of Construction Work, give PSE written notice to proceed with the Construction Work to allow for delivery of PSE materials to the job site and scheduling of PSE's on-site Inspector. c) Provide written notice to customers within the Conversion Area in advance of Conversion Project Construction Work start. The notice will include contact information for both the City and PSE, the expected Conversion Project schedule, anticipation of service interruptions and work required to be performed by customers. d) Coordinate other utility conversion, removal and relocation from PSE's poles. e) Provide all surveying for equipment placement, locations, and establish all grade elevations for the Underground Distribution System within the Conversion Area. f) Provide all necessary excavation, bedding, backfill, off-site disposal, site restoration and coordination for installation of the Underground Distribution System. This includes trenching, backfill, and restoration for cut-over and transfer of existing PSE Design Cost Estimate for Schedule 74* City of Bremerton Washington Ave. from 4"to 6th St. in Bremerton,Washington Puget Sound Energy* 6522 Kitsap Way* Bremerton, WA 98312 * 360-475-7020 underground system and service lines from the existing overhead distribution system to the new Underground Distribution System. g) Coordinate private property trenching, excavation and restoration activity with private property owners affected by this Conversion Project. h) Provide flagging and traffic control as required for all work performed by the City. i) Install and proof all ducts and vaults for the Underground Distribution System (excluding work in ducts or vaults containing energized cables or equipment— see PSE Responsibilities) in accordance with PSE standards and specifications using ducts and vaults provided by PSE. "Proofing" as used herein is defined as verification using a mandrel that the duct and vault system is free and clear of damage, installed to the proper grade and at the proper location and contains a pulling line. j) Provide at least five (5) business days' notice for scheduled delivery of PSE vaults by PSE's vault supplier. k) Provide secure staging and storage area(s) for duct and vault materials provided by PSE. The City shall be responsible for the security and condition of these materials until they are installed and accepted by PSE or returned to PSE's custody. 1) Provide labor and equipment for the off-loading of PSE duct and vault materials delivered to the job site. m) Promptly following notice from PSE that the Underground Distribution System has been energized, provide notice to customers within the Conversion Area informing them of their obligation and responsibility to convert their overhead service lines to underground service lines as provided by state law or to modify existing underground service lines for connection to the Underground Distribution System. Affected service lines are listed in the Service Lines section of this Project Plan. n) Facilitate weekly (or as otherwise agreed by the City and PSE) construction coordination meetings to include all relevant parties participating in the conversion including PSE and it's contractor(s), the City and it's contractor(s), and other utilities. o) Provide any necessary operating rights for the installation of PSE's facilities in accordance with PSE's Schedule 74 Section 3 and as mutually agreed by the PSE and the City. Operating rights are further addressed in the Operating Rights section of this Project Plan. p) Modify, reroute or replace service lines to City owned facilities to connect to the Underground Distribution System. q) Following notification from PSE that Construction Work is complete, provide to PSE any Shared Government Costs as provided for in the Construction Agreement. Puget Sound Energy Responsibilities PSE Design Cost Estimate for Schedule 74* City of Bremerton Washington Ave. from 4th to 6th St. in Bremerton,Washington Puget Sound Energy* 6522 Kitsap Way* Bremerton, WA 98312 *360-475-7020 a) Following notice from the City, deliver or cause to be delivered all duct and vault materials to the designated staging/storage area(s). Acknowledge delivered quantities and condition of duct and vault materials by signing shipping manifests. b) Following notice from the City, provide inspection services needed for overseeing the proper installation of ducts and vaults by the City. c) Accept delivery of the completed duct and vault system once the new system has been proofed (as described above) by the City. PSE will provide a mandrel to the City to be used in proofing of the duct and vault system. d) Provide PSE electrical workers to complete-duct installation and proofing when such work is performed at or in any energized vault containing energized cables or equipment. e) Install (except for ducts and vaults installed by the City) and energize the Underground Distribution System. Provide written notice to the City when the Underground Distribution System is energized. f) Perform cut-over and transfer of existing Underground Distribution System and existing underground service lines from the overhead distribution system to the new Underground Distribution System where applicable (see City Responsibility item 'T' concerning trenching responsibility). PSE will notify the City for excavation and the affected customers at least two (2) business days prior to installation, transfer, and connection of underground service lines. Affected service lines are listed in the Service Lines section of this Project Plan. g) Install and connect replacement underground service lines to single family residences and connect modified and replacement non-residential underground service lines provided by customers within the Conversion Area pursuant to PSE Tariff Schedule 85. Affected service lines are listed in the Service Lines section of this Project Plan. h) Remove the existing overhead electric distribution system including, conductors, equipment, down guys, anchors and poles after all service lines to customers within the Conversion Area are connected to the Underground Distribution System and all other utilities have been removed from PSE's poles. Holes left following removal of poles will be filled with crushed rock and compacted in accordance with applicable City standards or specifications. i) Provide flagging and traffic control as required for all work performed by PSE (except as may otherwise be reasonably provided by the City during installation of ducts and vaults in conjunction with City performed trenching, excavation, back-fill and restoration). j) Attend weekly (or as otherwise agreed by the City and PSE) construction coordination meetings facilitated by the City and its contractor during periods of Conversion Project construction. PSE Design Cost Estimate for Schedule 74* City of Bremerton Washington Ave. from 4th to 6th St. in Bremerton,Washington Puget Sound Energy* 6522 Kitsap Way* Bremerton, WA 98312 * 360-475-7020 Operating Mghts The Underground Distribution System will be located within Public Thoroughfare except as described in the Operating Rights Attachment. The Construction Work will not be released by PSE for construction until i) all operating rights necessary for the installation of PSE's facilities have been obtained and have been verified by PSE, or ii) the City otherwise signs an agreement releasing PSE from any and all financial obligations associated with the location or relocation of PSE facilities resulting from commencement of construction prior to acquisition of all identified necessary operating rights. Construction Work Schedule The Construction Work will be performed in accordance with the following Work Schedule, unless this schedule is revised by mutual agreement of the City and PSE or circumstances beyond the reasonable control of the City and/or PSE preclude such performance. Installation of ducts and vaults: Spring 2015. Approximately 28 working days. Installation and energization of the Underground Distribution System: Summer 2015. Approximately 22 working days. Removal of overhead facilities: Summer 2015. Approximately 6 working days Installation and removal of Temporary Service: None anticipated. Work Schedule Restrictions: None anticipated. Construction Cost Estimate The estimated costs to perform the Construction Work and the allocation of costs between the parties are presented in the attached Construction Costs Estimate Summary. These estimated costs are valid for ninety (90) days from the date shown on the attached Construction Costs Estimate Summary. If this Project Plan and a Schedule 74 Construction Agreement are not fully executed within ninety (90) days from this date, the estimated costs shall be subject to revision. The scope of work provided for in the previously executed Design Agreement has been completed with written acceptance of this Project Plan by the City and PSE. The Construction Cost Estimate reflects and provides for Construction Work costs commencing with PSE attendance at the required pre-construction meeting and receipt of the City's written notice to proceed with Construction Work. Work performed and/or costs incurred by PSE in response to City request following acceptance of the Project Plan and prior to the pre-construction meeting are not included in the Construction Cost PSE Design Cost Estimate for Schedule 74* City of Bremerton Washington Ave. from 4th to 6th St. in Bremerton,Washington Puget Sound Energy* 6522 Kitsap Way* Bremerton, WA 98312 *360-475-7020 Estimate, and shall be subject to addition to the Construction Cost Estimate by revision as described below. Estimated Inspection and Service Provider Outside Services costs are based on 2015 contract rates. Costs for Construction Work performed by PSE after [April 7th 2015] shall be subject to revision to reflect PSE Service Provider contract rates which become effective after this date. Changes in Construction Work scope, performance and/or schedule can result in actual Construction Costs that differ from estimated costs shown in the Construction Cost Estimate Summary. In the event performance of the Construction Work cannot or does not proceed substantially as provided in this Project Plan, such changes shall promptly be brought to the attention of PSE and the City when anticipated or known and shall be documented in a revision to the Construction Cost Estimate (a "Cost Estimate Revision") mutually agreed and executed by the City and PSE. Proiect Assumptions The project design, construction plans and cost estimates are based on and reflect the following assumptions. Construction conditions that are not consistent with these assumptions may result in a request for change or an equitable adjustment to project compensation under Section 6 of the Construction Agreement and addressed by a Cost Estimate Revision. Cost Assumptions 1. The Construction Work will be performed in accordance with the Construction Drawings and Construction Work Schedule. 2. PSE's Project Manager will accept or reject (with written justification) the duct and vault installation work performed by the City within five (5) business days notice of completion from the City. In the event PSE rejects any of the ducts or vaults (with reasonable written justification), the City will perform the necessary remedial work. The City will then re-notify PSE and PSE shall have five (5) business days to accept or reject the remedial work. 3. All PSE cables can be pulled through the ducts and vaults system, including existing ducts and vaults if applicable, to be used for the Conversion Project utilizing normal cable pulling equipment and methods. 4. A City Street Use permit is the only permit necessary for PSE to perform its work for this Conversion Project and will be issued within two (2) weeks of PSE submitting a complete permit application (including any supporting documentation reasonably required by the City). There will be no charge for the permit or inspection fees. PSE Design Cost Estimate for Schedule 74* City of Bremerton Washington Ave. from 4th to 6th St. in Bremerton,Washington Puget Sound Energy* 6522 Kitsap Way* Bremerton, WA 98312 * 360-475-7020 5. The estimated daily productivity rate for PSE duct and vault installation is based on the City's contractor opening a minimum of 60 feet of trench per working day. The daily productivity rate is used to estimate the number of days a PSE Inspector will be required during installation of ducts & vaults. The Inspector will be scheduled in full day increments and in one continuous effort. Changes to a continuous schedule require a minimum of five days advance notice and must be mutually agreed between the City and PSE. 6. Attendance by the PSE Project Manager at scheduled weekly construction coordination meetings is included and reflected in the Construction Cost Estimate during periods when the PSE ducts and vaults are actively being installed and when the PSE line crew is performing installation, energization, cut-over and removal work. Attendance at additional meetings that may be requested/required during other periods will be addressed by a Cost Estimate Revision. 7. Traffic control provided by PSE assumes the use of two flaggers, basic signage and simple channelization. Additional traffic control measures are not included and if requested/required will be addressed by a Cost Estimate Revision. 8. Work to be performed by PSE does not include installation and/or removal of Temporary Service facilities at the request of others during construction. 9. Cut-over and transfer work will be completed during regular working hours except as described in Schedule Assumption #3 below. Changes in the performance of this work will be addressed by a Cost Estimate Revision. 10.New guy anchors shall be installed prior to installation of new ducts in the same area. 11.When Fluidized Thermal Backfill (FTB) is used, associated cost will be allocated 100% to PSE when required for a Company Initiated Upgrade and otherwise 100% to the City. 12.Installation of protective bollards may be necessary at some locations and may not be included in the project design. In the event unplanned bollards are required, associated costs will be a Shared Cost and addressed by a Cost Estimate Revision. Schedule 1. There will be a total of two (2) PSE crew mobilizations as follows: i) one mobilization of an underground line crew for installation of underground conductors and equipment; and ii) one mobilization of an overhead line crew for removal of the existing overhead facilities. Once mobilized PSE crews will have continuous productive work until all PSE Construction Work is complete. 2. All PSE Construction Work will be performed during regular working hours from 7:00 am to 4:30 pm excluding holidays. In the event that lane closures are necessary for performance of work, PSE shall be limited to working between the hours of 7:00 am to 4:30 pm. PSE and the City will mutually agree to weekly work schedules for the PSE Design Cost Estimate for Schedule 74* City of Bremerton Washington Ave. from 4`h to 6th St. in Bremerton,Washington Puget Sound Energy*6522 Kitsap Way* Bremerton, WA 98312 * 360-475-7020 Construction Work. PSE shall be allowed to perform PSE work as scheduled without changes or interruptions caused by other construction activities. 3. PSE customers within the Conversion Area will experience interruption of electric service during performance of the Construction Work when cutting over and transferring system and customer loads from the overhead distribution system to the Underground Distribution System. Cut-over and transfer work will be performed during the regular working hours specified in Schedule Assumption #2 above except as otherwise provided below. PSE will notify customers at least two (2) business days in advance of scheduled service interruptions. Additional Considerations Service Lines Service lines within the Conversion Area must be modified or replaced to provide underground service from the Underground Distribution System as described in Replacement & Modification Requirements as listed in the Construction. Performance of the work and associated costs shall be governed by PSE Tariff Schedule 85. New Service Connection of new or increased load for City facilities (such as new traffic signals) under terms of PSE Tariff Schedule 85 will be addressed on a separate work order and work sketch. Additional costs may apply and will be quoted separately. PSE Design & Construction Standards This Conversion Project has been designed and will be constructed in accordance with PSE design and construction standards in effect as of the date of this Project Plan. PSE standards applicable to Construction Work to be performed by the City have been provided to the City in PSE's "Electric Distribution Trench/Duct/Vault Construction Standards, 2013". All relevant PSE standard described above are attached to this Project Plan by this reference. Temporary Support (Holding) of PSE Poles Whenever any pole(s) are required to be temporarily supported (held) due to excavation in proximity to such poles, the City will coordinate with PSE to provide such support. The need to temporarily support such poles shall be determined by PSE, and if required, such support shall be provided by PSE. As used herein, "temporary support" PSE Design Cost Estimate for Schedule 74* City of Bremerton Washington Ave. from 4th to 6th St. in Bremerton,Washington Puget Sound Energy* 6522 Kitsap Way* Bremerton, WA 98312 * 360-475-7020 means supporting one or more poles for a continuous working period of ten hours or less. Acceptance of Project Plan The City and PSE mutually agree to and accept this Project Plan as of the date indicated below: For the City: For PSE: By: By: Its: Its: Date: Date: PSE Design Cost Estimate for Schedule 74" City of Bremerton Washington Ave. from 4th to 6th St. in Bremerton,Washington Puget Sound Energy* 6522 Kitsap Way* Bremerton, WA 98312 * 360-475-7020 WASHINGTON AVENUE COMMUNITY BOULEVARD SCHEDULE 74 COSTS COSTS AND REIMBURSEMENT ASSOCIATED WITH CITY CONSTRUCTION CONTRACT Costs associated with Schedule 74-60/40 Split Costs Reimbursement Bid Item Description Qty(Bid) Unit Price Cost(Bid) City PSE @60% E2 Install PSE Vault,J-Box,or Handhole 11 EA $662.00 $7,282.00 $2,912.80 $4,369.20 E3 Install PSE conduit 2" 1040 LF $4.50 $4,680.00 $1,872.00 $2,808.00 E3 Install PSE conduit 3" 330 LF $4.50 $1,485.00 $594.00 $891.00 E3 Install PSE conduit 4" 1520 LF $4.50 $6,840.00 $2,736.00 $4,104.00 E3 Install PSE conduit 6" 1625 LF $4.50 $7,312.50 $2,21LOOL $4,387.50 $27,599.50 $11,039.80 $16,559.70 Costs not Included In Schedule 74-Trench and Backfill Reimbursement Bid Item Description Qty(Bid) Unit Price Cost(Bid) City I PSE E4 Install PSE Conduit Trench 3475 LF $21.00 $72,975.00 $72,975.001 $0.00 E5 Bank Run Gravel for Trench Backfill 362 CY $17.00 $6,154.00 $6,154.001 $0.00 Subtotal $79,129.00 $79,129.00 $0.00 Sales Tax 8.70% $6,884.22 L $6,884.22 $86,013.22 $86,013.22 $0.00 Portion of Signal System at 6th for Development Reimbursement Bid Item Description Qty(Bid) Unit Price Cost(Bid) City PSE H1 Trench&Backfill 1 LS $5,088.83 $5,088.83 $5,088.83 $0.00 H1 Additional Traffic Signal Work 1 LS $31,000.00 $31,000.00 $31,000.001 $0.00 Subtotal $36,088.83 $36,088.83 $0.00 Sales Tax 8.70% $3,139.73 $3,139.73 $0.00 $39,228.56 $39,228.56 $0.00 See Note(1) REIMBURSEMENT TO PUGET SOUND ENERGY Puget Sound Energy Cost for Schedule 74 Design Reimbursement City PSE @60% Cost identified in Construction Cost Est,Project 101091608,4/30/15 $21,664.00 $8,665.60 $12,998.40 $21,664.00 $8,665.60 $12,998.40 See Note(2) Puget Sound Energy Cost for their Schedule 74 Construction Reimbursement City PSE @60% Cost identified in Construction Cost Est,Project 101091608,4/30/15 L$383,741.00 $153,496.401 $230,244.60 $383,741.00 $153,496.40 $230,244.60 TOTAL SCHEDULE 74 COST AND REIMBURSEMENT Total City PSE $558,246.28 $298,443.58 $259,802.70 NOTES: (1)The City Construction Contract costs Identified above are the as-bid quantities;the Towers Developer will reimburse actual costs. (2) Design Costs are split 60/40 if construction is pursued;otherwise all design cost is to be reimbursed to PSE When Recorded Return to: Name: City Clerk Address: 345 6h Street,Suite 600 Bremerton,WA 98337 REIMBURSEMENT AGREEMENT FOR WASHINGTON AVENUE IMPROVEMENTS Document Title: Reuubu cement Agreement for Washington Avenue Improvements Project Name: Olympic Gateway'rowers Owner Name: Maple Tree Investment,LLC and Bremerton Towers Development,LLC Location: Washington Avenue—Vicinity of 5 and e Street Tax Parcel# 132401-3-196-2000, 132401-3-007-2009&3718-004-010-0106 This Agreement regarding Capital Improvements for Washington Avenue is entered into between the City of Bremerton,a Washington municipal corporation("CITY")and Maple Tree Investment,LLC and Bremerton Towers Development,LLC,(both of which are limited liability companies in Washington State), Owners of adjacent property on Washington Avenue (collectively"OWNER"). RECITALS The CITY is in the process of designing and reconstructing Washington Avenue from 4th Street to 9th Street (Manette Bridge), including new water, storm, and sewer mains; new curb, gutter, and sidewalks; a new signal at 6th Street; street lighting; modifications to the existing signal at the Manette Bridge; an asphalt overlay, and street markings, also known as the Washington Avenue Community Boulevard Project,hereinafter the"Street Project". The OWNER is in the process of developing its property located between 510 and 608 Washington Avenue, also known as the Olympic Gateway Towers Project, hereinafter the "Tower Project", for purposes of commercial and residential use. The CITY and the OWNER desire to eliminate conflicts and coordinate improvements between the two projects for each project to complement the other. AGREEMENT In consideration of the mutual promises and agreements contained herein,the parties agree as follows: 1. CITY Improvements: In lieu of a permanent sidewalk along the Tower Project, which will be installed by the OWNER pursuant to Section 2 below, the CITY will install a 1 w temporary asphalt sidewalk along the OWNER's property frontage. The CITY will, at its sole expense (except items (c) and (e) below) design,permit, and construct the following improvements as identified on those certain plans/drawings for the Sheet Project: a) All curb and gutter along the Tower Project frontage b) All CITY street lighting improvements along the Tower Project frontage, including placing new street lights and junction bases to final grade of the proposed concrete sidewalk. c) All Schedule 74 conversion within the Street Project, including design, and for any guy wires that are presently placed on the Tower Project property. The scope of the Schedule 74 conversion is set forth in Exhibit A to this Agreement. The cost of the Schedule 74 conversion is set forth in Exhibit B to this Agreement. The CITY's responsibility for the Schedule 74 conversion is estimated at $298,443.58. OWNER will reimburse the CITY for CITY's responsibility as contemplated by Section 3(a)below. d) All other private utility work required along the Street Project frontage. e) That portion of the signal system at 6th Street required to create a fiilly functional east leg for the ingress and egress for the Tower Project on Washington Avenue. The estimated cost is$39,228.56 which is included in the cost of the Schedule 74 conversion as set forth in Exhibit B to this Agreement. The expense will be reimbursed to the CITY by the OWNER as contemplated by Section 3(a)below. f) CITY utility connections along the Washington Avenue frontage to the project in support of the OWNER's development, including water, sanitary sewer, and storm sewer. g) The CITY, upon completion of the Street Project, will extinguish the City Sanitary Sewer Easement recorded on 19 Sept 1948 under recording No. 476936. h) The CITY, upon completion of the Sheet Project, will extinguish the City Sanitary Sewer Easement recorded on 15 Jan 1949 under recording No. 482756. i) The CITY, upon completion of the Street Project, will extinguish the City Sanitary Sewer Easement recorded on 15 Jan 1949 under recording No.482755. j) The CITY, upon completion of the Street Project,will extinguish the Construction Easement recorded on 4 Nov 1970 under recording No.985236. k) The CITY,upon completion of the Street Project, will extinguish the Construction Easement recorded on 4 Nov 1970 under recording No.985241. 1) The CITY requests that the OWNER do no on-site construction work, except as reflected in this Agreement, until after the CITY's completion of the Street Project. 2. OWNER Improvements: At the OWNER's expense the OWNER will design, permit, and construct the following with their construction: a) A minimum 12 foot sidewalk along property frontage in the CITY right-of-way, including driveways to CITY Standards with Landscape per City of Bremerton Code and the Sub-Area Plan as approved by the CITY and the Towers Project. b) The OWNER will grant an Easement for additional area needed for the Traffic signal loops and other improvements at the location of the signal at 6th Street to 2 allow ingress and egress, subject to concept approval by the Bremerton Department of Community Development. c) The OWNER will develop the Property in accordance with the City Of Bremerton Codes and regulations in accordance with the approved permits. 3. OWNER Responsibility: a) The OWNER is responsible for all costs associated with the CITY improvements set forth in Sections 1(c) and 1(e) of this Agreement. The CITY's estimated costs of the Schedule 74 conversion of $298,443.58 as set forth in Exhibit B is an estimate. If the CITY's actual costs are greater than the estimated costs, the OWNER shall reimburse the CITY for the CITY's actual costs. The CITY is responsible for paying all other cost for improvements and obligations set forth in Section 1 above. b) OWNER will provide CITY a construction bond and an assignment of funds as set forth in Sections 4 and 5 below. c) Except as noted herein,The OWNER agrees not to start any construction on the site based on possible conflicts with the Street Project until after 1 Jan 2016. d) The OWNER will obtain proper permits and Demo existing non-standard buildings located on the OWNER'S property as determined by the CITY. e) The OWNER will prepare and process a Boundary line adjustment map based on the City of Bremerton Code to show the new lots created by the Tower Project, the addition of the new 6"' Street signal easement, the extinguishment of the easements referred to above and the extinguishment of any CITY easements for shoring,sanitary and setbacks no longer required as part of the Street Project. f) The CITY will periodically invoice OWNER for work completed in accordance with Sections 1(c) and 1(e). 4. Construction Bond: Tile OWNER will obtain a construction bond for 150% of the cost of OWNER's improvements set forth in Section .2(a) and (b) above which will be forwarded to the CITY to cover all costs associated with the OWNER's responsibilities for these improvements. 5. Assignment of Funds: Within 30 days of the execution of this Agreement, the OWNER will obtain an assignment of fiinds for the cost of OWNER's improvements set forth in Section 1(c) above and for the cost of work completed by the Street Project identified in Section 1(e). The amount of the assignment of funds shall be $328,287.93, which represents 110% of the CITY's estimated cost. OWNER reserves the right to use the monies assigned to the City to pay the reimbursement billings submitted by the CITY to OWNER as called for in Section 6 below. 6. Term of Agreement and Payment to CITY: This agreement shall remain in force for six (6) years fiom date of this agreement unless otherwise agreed to in writing by the parties. All reimbursement payments due to the CITY by OWNER shall be fully paid within forty- five (45) days of submittal to OWNER by CITY. In the event that OWNER fails to timely 3 reimburse the CITY as required under this Agreement, the CITY may seek a claim against the assignment of fiords or take any other legal action to enforce the provisions of this Agreement. In the event the OWNER fails to fulfill its obligations in Section 2(a),the CITY may call the construction bond or take any other legal action to enforce the provisions of this Agreement. 7. Representations and Warranties: Each party represents and warrants to the other that the execution, delivery, and performance of this Agreement are within that party's powers and have been duly authorized by all necessary company or agency action. 8. Governing Law and Venue: This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. Venue for any action brought shall be in Kitsap County,Washington, 9. Entire Agreement: This Agreement sets forth the entire understanding of the parties with respect to the subject matter of this Agreement and supersedes any and all prior understandings and agreements, whether written or oral, between the parties with respect to such subject matter. 10. Successors and Assigns: The benefits, burdens and obligations set forth in this Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, assigns, and successors. 11. Attorneys' Fees: In the event of litigation, inchudurg alternative dispute resolution, with respect to the enforcement or interpretation of this Agreement, including appeals, the each party is responsible for its own attorney's fees and costs. 12.Notices: For the purpose of delivery of any demand or notice relating to this Agreement, the address of parties shall be the address set forth below. Such party's signature hereon or such address as either party may establish in writing from time to time. To CITY: City of Bremerton Director of Public Works and Utilities 100 Oyster Bay Ave N Bremerton,WA 98312 To OWNER: Maple Tree Inv nt,LLC �---- WA 4 To OWNER: Bremertoi To s Development, LLC WA "Lfl�7 13. Miscellaneous: This Agreement may be modified, supplemented or amended only by a written instrument signed by the Maple Tree Investment, LLC, Bremerton Towers Development, LLC and the CITY. The captions set forth in this Agreement are included for convenience of reference only and shall not in any way limit or affect the meaning or interpretation of any terms or provisions of this Agreement. Neither the waiver by any party of any breach of any provision hereof, nor the failure of any party to seek redress for violation of or insist upon strict performance of any such provision, shall be considered a waiver of such provision or any subsequent breach thereof. MAPLE TREE INVESTM +'NT,LLC DATF,D: � ( BY: BREMERTON TOWERS DEVELOPMENT,LLC DATED: 441 BY. �) CITY OF BRE MERTON DATED: BY: _ Patty Lent,Mayor STATE OF WASHINGTON ) ss. COUNTY OF KITSAP } On this Q day of 1, , 2Q15 before me a Notary Public in and for the State of Washington, personal y appeared— ar`�� �� to me known to be the rn of Maple Tree Investment, LLC,,,Washington limited liability company tha ex uted the foregoing instniment, and acknowled�ge; .the free and voluntary act and deed of the limited liability company,for the uses at�tl, t�liogsq�. Toned in this instrument,and on oath stated that he/she/they was/were authorized to 69`ea[e sai ' vt�gtnsent. NjOTA `Sse:o •jlj�!?Jf,ef, GIVEN under my hah-apat ia.':.seal thisIb day of ,2015 E ,�`,,,'1•,��.�•y�.�N, .°w! � � }� ���-1(/�yp'�{ �/wlu'�1{``��/{/`��`l(11l/I\.`\/1 C`` �"����h,..`A,1:�i dQ~ - �.l V►NVtiv 4p6`�'1 �-�� G-1 tl' s, !C 6P� A Notary Public in and for the State of �y t Washington,Residing at:Voce.CLV11` +4 t -,tq) .-(zs My appointment expires: (4 va STATE OF WASHINGTON ) ss. COUNTY OF KITSAP ) On this_ day of , 2015, before me a Notary Public in and for the State of Washington,personally apl eared _'�(Q m«( L --- to me known to be the t- of Bremerton Towers Development, LLC, a Washington limited liabr ity rnpany that executed the foregoing instrument,and acknowledged it to be the flee and voluntary act and deed of the limited liability company,for the uses and purposes mentioned in this instrument, and on oath stated that he/she/they was/were authorized to execute said instrument. GIVEN under my hand and official seal this day of 2015 Notary Public in and for the State of Washington,Residing,at:pteffefC'V%-� My appointrt STATE OF WASHINGTON ) r • i j ss. /� � - COUNTY OF KFfSAP = f On this day of , 2015, be caiy Public in and for ., the State of Washington,personally appeared Patty Lent to me howii to..be the Mayor of the City of Bremerton, a Washington municipal corporation that executed the foregoing instrument, and acknowledged it to be the free and voluntary act and deed of the corporation, for the uses and purposes mentioned in this instrument, and on oath stated that he was authorized to execute said instrument. 6 GIVEN under my hand and official seal this day of ,2015 Notary Public in and for the State of Washington,Residing at: My appointment expires: DEPARTMENTAL APPROVAL: Chal Martin,Director of Public Works and Utilities APPROVED AS TO FORM: RECEIVED FOR FILING: Roger A.Lubovich, City Attorney Shannon Corin,City Clerk R:1Legaf%LegallContracts\PUBI.IC NVORKS12015.02.03 FINAL DRAFT Bremerton Towers Reimbursement Agreement.docx 7