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HomeMy WebLinkAbout04/15/2015 AGENDA CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360)473-5280 APRIL 15, 2015 CITY COUNCIL MEETING AGENDA 1. BRIEFING: 5:00—5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. General Council Business 2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. MAYOR'S REPORT 4. BPD BRIEFING—Police Captain Tom Wolfe 5. PUBLIC RECOGNITION 6. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting —April 1, 2015 C. Minutes of Study Session —April 8, 2015 D. Goods & Services Agreement with Fire One, Inc. for Monitoring & Maintenance of Fire/Security Alarm Systems and Fire Suppression Systems for the Public Works & Utilities Department E. Lease of Ricoh MPC 6502 Color Copier/Printer for the Parks & Recreation Department F. Interlocal Agreement with the City of Poulsbo for Prosecution Services G. Addition of one (1) Police Records Supervisor Position; and elimination of one (1) Police Records Specialist II Position H. Appointment of Jerry Hauth as Managing Engineer for Public Works at a Step higher than Rate 1 in Pay Band 16 of the 2015 City of Bremerton Management Salary Plan 7. GENERAL BUSINESS A. Creating a Restricted Residential Parking Zone for 2-Hour Parking on Washington Avenue and 11th Street between the Manette Bridge and Pacific Avenue during the Washington Avenue Community Boulevard Construction Project B. Ordinance No. 5274 amending Bremerton Municipal Code (BMC) Section 13.04.140 to allow Tasting and Sale of Beer and Wine during the Bremerton Farmers Market at Evergreen Rotary Park; and approving First Amendment to the License Agreement with Bremerton Farmers Market 8. COUNCIL MEMBER REPORTS 9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ®Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at(360) 473-5323 by noon on the day preceding the Meeting. BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT SO YOUR NAME CAN BE INCLUDED IN THE RECORD ; ,-\ is Pe �uA REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU i O' CD N . C Of } '°` r _4e, �F--iia r,•�� �,• �i � ,,j� .moi- do T r — �'. _ 1. �W ��if� • ! •� �_ � - is �rt'•:�z�,"�;,,,1': —pl-n, g;IF Urg 0 th Annual 'r� wa�shiogtion� S181110S'c"ience & Eaglneer iag: Fa March 27 a 28 23015 so! WWWws forg Located inAremertonVA Ope-n:tO all Public,,Private and Ho-meSchoated,Students Grades 1 thru12 _ r _ Oue r 1 '0 0'0 0;0 0 You ru :DefinP �r vs inz. Sc4ol'ar h�ips BB'e o° o - - W A '-ml L? u i • Prortamation WHEREAS, water is our most valuable natural resource; and WHEREAS, only tap water delivers public health protection, fire protection, support for our economy and the quality of life we enjoy; and WHEREAS, the measures of a successful society —health, economic growth and diversity, productivity, and public safety — depend on access to safe water; and WHEREAS, we are all stewards of the water infrastructure upon which future generations depend; and WHEREAS, the citizens of our community are called upon to help protect our source waters, to practice water wise habits, and to find out "how much do you know about H2O?"; NOW, THEREFORE, I, Patty Lent, Mayor of the City of Bremerton do hereby proclaim May 3 — 9, 2015 as Drinking Water Week in Bremerton. Signed this 15`h day of April 2015 Mayor Patty Lent Dr*in.ki* ng Water Week 3-9,2015 130 What do you know a-bout H. 07 C -I I TY Of 2 0 - IBREMERTONJ Learn. more about your dinking water ! Bremerton "s Annual Water Quality Report Now available online at www . BremertonWA . gov/drinkingwaterreport i 1 ' 1 pa✓� i�, a f-y-ee, oc�/i►�e P�ed?e �o cohseyve wade% Save morie i ✓educe ollv&ti acid a �o � P j wit, fyiza - Afyd 1---30 j Commit to decrease water and energy use! Visit � ywaterp ledge com and take Mayor Lent's Conservation Challenge! J Proclamation WHEREAS,the global community now faces extraordinary challenges, such as global health issues, food and water shortages, and economic struggles; and WHEREAS, all people, regardless of race, gender, income, or geography, have a moral right to a healthy, sustainable environment with economic growth; and WHEREAS, it is understood that the citizens of the global community must step forward and take action to create a green economy to combat the aforementioned global challenges; and WHEREAS, a green economy can be achieved on the individual level through educational efforts, public policy, and consumer activism campaigns; and WHEREAS, it is necessary to broaden and diversify this global movement to achieve maximum success; and WHEREAS, Earth Day is the beginning of a new year for environmental stewardship commitments, to implement sustainability efforts; and WHEREAS,the City of Bremerton hereby encourages its residents, businesses and institutions to use Earth Day to celebrate the Earth and commit to building a sustainable and green economy; NOW, THEREFORE, I, Patty Lent, Mayor of the City of Bremerton, do hereby proclaim April 22, 2015 as Earth Day in Bremerton and encourage our citizens to support green economy initiatives and encourage others to undertake similar actions. Signed this 15th day of April 2015 Mayor Patty Lent a a 0 o a o r q. 1 o oCo t � � f� rld!Y9r � ��• e f�'.,; �. ,4 �ai�,.f +� s. r- .. ,.:r Yf ; ' Warren Ave. Bridge Onrarn Juniper St. & Callahan Dr. Bremerton WA 'y For more information Bremerton Parks & Rec _ - (360) w 73.5305 BRE ERTO r Lim Proclamation WHEREAS, on April 24, 1925 the Bremerton Central Lions Club was founded; and WHEREAS, one of the most notable accomplishments of the club occurred when the Lions Eye Bank at the University of Washington was established. The eye bank has provided tissues for more than 74,000 corneal transplants since 1969, including 8,200 just last year. Members of the club have been trained to recover the corneal tissue and prepare it for transport to Seattle; and WHEREAS, in 1939, the club purchased the land that became Camp Sundown. The club installed a log cabin and a well. The camp was used by the Boy Scouts for about 20 years, then later by saddle groups, motorcycle groups and churches until it was sold in 1975. Proceeds from that sale were used to donate $125,000 to the YMCA for the gymnasium and to start the Bremerton Central Lions Charitable Foundation in 1979. Since that time, the funds have been used to complete many significant projects in our community. Over the last 5 years the Foundation has contributed in excess of$240,000 to the community; and WHEREAS, the club helped establish the Lions Pediatrics Center in Silverdale; provides continuing support to the City of Bremerton and the City of Kure Sister City Program; and maintains an active role in the maintenance and development of Lions Park, having contributed well over$100,000 toward this; and WHEREAS, the club purchased the newborn hearing testing equipment used at the Silverdale Birthing Hospital; provided Harrison's first operating microscope, founded the CAPRI program; built the Smalley Laughter Room in the Harrison Oncology Center; provided $50,000 for the Admiral Theatre Marquee and maintain lettering for events constantly as well as and helped to both fund and build several Habitat for Humanity Homes; and WHEREAS, the club was the largest private contributor to the building of Kitsap Mental Health's Residential Treatment Center and in 2007 the club provided $25,000 for the Skateboard Park. The Lions Club built a fence to protect children at Georgia's House and continues to provide financial support to the YMCA, Literacy Council, Salvation Army, Bremerton Symphony, Boys and Girls Clubs, ARC, Oasis Shelter, 9/11 Memorial, Lone Sailor Statue and the Bremerton Community Theatre; NOW, THEREFORE, I, Patty Lent, Mayor of the City of Bremerton do hereby proclaim April 24, 2015 as Bremerton Central Lions Club Day in Bremerton in honor of its 90`" birthday. Signed this 15`h day of April 2015 Mayor Patty Lent BREMERTON POLICE DEPARTMENT'S BREMERTON CITIZENS AUXILIARY PATROL (BCAP) Executive Summary: Bremerton's Police Chief, Steve Strachan, desires to have an auxiliary patrol program within his organization made up of citizen volunteers that are organized, trained, and vetted by the police department to perform supplemental, non-law enforcement duties within the city limits of Bremerton. The Bremerton Citizens Auxiliary Patrol (or BCAP) will operate under the BPD Operations Department and have direct liaison to the Operations Commander via the Community Resource Specialist and the Patrol Coordinator. The program has been in development for over a year and recruiting will commence immediately after April 15th formal announcement to the Bremerton City Council. Volunteers may apply from any area of the County, but the patrols will only be within the city limits of Bremerton. Volunteers will be required to submit to a driver's license review and possibly a personal background check. Applications will be taken on line via the City's website. Formal BPD training will be conducted before the first patrol is on the street. Two-person patrols will operate in a vehicle, on bicycles, and as pedestrians. Areas of concentration will begin in neighborhoods, city parks,vacant home visits, the marina, and expand with a vacation home visit program. Shifts will be for four hours,twice a month (minimum) and only during daylight hours. An extensive Policy and Procedures Manual, written and reviewed by members of the BPD, is the benchmark of the volunteer program. Each volunteer will have a copy and be required to be responsibly knowledgeable of all sections in the manual. A Communications Plan which includes a Program Description (as above), a Press Release, and Frequently Asked Questions is available upon request. Volunteers will be available to assist with special events such as the Armed Forces Parade, Blackberry Festival, and other city events as directed by the Operations Commander. POC: Captain Tom Wolfe, BPD Operations Commander, (360)473-5841 Mr.Joe Sexton, BPD Community Resource Specialist, (360)473-5231 Capt.Tom Danaher, USN (ret)Volunteer Program Coordinator, (360)-- WANTED CANDIDATES FOR CITY COUNCILDISTRICTS 2, 4 & 6 Duties : Council members serve as the legislative body of the city. Duties may include enactment of ordinances, policies and budgets that regulate municipal affairs. Functions of these offices are further defined in state law and by the specific jurisdiction. Qualifications and Info : *U.S. citizen *Be a resident of the city at least 12 months prior to the primary election. *Reside in the district to be represented. *Be a registered voter at time of filing for office. *Pay the $120.00 filing fee**. *Regular candidate filing period: May 11-15. *Primary election: August 41h. *General election: November 3rd, **May be waived for indigent candidates. ,In. II I I GlIAND i l L. 0 ' IOU- ot ke :-tn is, the. IMebellAoul. Is uj ]R A A F �Ih VIVAL" •3941 fes ! a .&N'IfwI N-LAT-0 NIP I CJE- I V W'um Ito,� �. •�•M���t� � ��...1��9'i �Y/a�!iP ..ti...�.� IaL'9v.Y' .��•� �- : 4. A Aim two VOL. X _1'0.4230 WASHINGTON,SATURDAY,APRIL 14,1.866 PRXETEA'CENTS WN' GOLN .BROT CONDITION CONSIDERED HOPELESS Will Net Live Thromg1a NIght Beetem,16 Declare A 4", ,R)OL:RREAMMS: The staff of 7Yet \'ntlorrrJ.\iw�c is prorui to of new beglimingri for I din and for ills.It.%vas a U)ITION:A tile national political Suenu. and yeam as time Of Jj-neW4.A Piloukij'4(UT ilm nation lit lind PI1F,1;II)F%7 RKNIFM)FUn.NbliAcdon the lmt�r of our nation. held together with rtr,..qdfqst detenninailon, oconsion of the first anifiversury ofAbralmin A groigi, oft-qually 4-dpitmA siribits amp• trunsu6nduill visimi.and infinite compamion. Lincoln asmWiliddoh. It Is devoted entirely trilmled v1susk4y in styles that range fmiAnsple After four horrific yvars of civil war It wak time to the story of his tnigicilly brief life. but Lvocitim Imuneilskewl"to the mililtsotthe Wall Amermons tolujoice:but theeckabration Asym can sce,we bc-,Ih with that dreadful marvielcmis nwxkTn invention.pliotognq)hy. waS Cut Sliorl by an bullet. dilly 411111 its aflMlIfillb.TOaCtUrOtCly MCM111C. You harm in your limuds the fruit's of this As so often is the ease In life and letters. the atniasphere of diAwIlef.'shock, fear,.and labor of lom Thloughmit the yea Mongproomi the poctshave the last word..And so we Include nn cr that wl£ulfi�tl .ry:we reproilum we have tried.10 liml Abrallim Lincolns wise %M.ilt Wlfltmmix"0 Captain!My CO Ptaill!_US lthe Ill"llilles and'articles we mn at 1he time, words of warnin- I -cfIllind,final tribute. different smfflv;tcr.,trmekd not only "LlIEL)ITION allowed us to tanner-our.drief-with— YForest edge Park --- _ Ste�n► i-rsiip Days __ v .�:...� i q ere Ste�l in _ helping r-estortT C - update and beautify the , 27, re park? -=-, , -- - - Tasks-will incfude traf maintenance; _ •�� weed removal, -� - -- � posting signage, retraomith fa fi _rapdaf es; and ► -ore - _ PARK ADDRESS:_" _ 110 S.ummi.t Avenue:- Breme=rton; WA 98312 - _ EVENT DATES S.epteri- er-20, 9:00 • • • • • • October 18, 9:00 arr —November 15, 9.:00 am.,- - • - • - • . • - . Deeern.ber 2_0,-9:00 ar-) :Ja-n.0 a ry-17, 9_-:00:a m` _ February 21; 9:00.am . March 21, 9:00 ami • - • ' • • • April 18, 9:00 am May 16,9:00 am_ June 20, 9:00 am Q f • . . . -- — July 18, 9:00 am Brx ME4EON August 15, 9:00 am 1 . A new convenience store has opened downtown. `(�/.,• ,L � i -yam;,, • �1 'BOYlt Y 4 � 1 Y `:niltl Vr � r 4 ij 1 4 On Friday, A&L Pacific Island Minimart opened next to Boston's Pizza & Deli. Owner Lola Maae (pictured) is still getting settled in, and plans on selling cigarettes and beer once the licenses come in. But the main goal of Maae, who's from American Samoa, is to have specialty Pacific Islander products she says you can't find anywhere outside Seattle right now. Maae's lived in Bremerton for 12 years and still works for Yak's Deli on Kitsap Way. She hopes her new 1,100 square-foot store becomes a tradition. "It's a little family business," she said. 2. The garage door is hip downtown. IMATT- ,EEO-�, — - f'_'-ter-.. .,l ,.yt� ;1 •. '`�r• �� Garage doors appear to be all the rage these days. Der Blokken and the Manette Saloon already have them (and there are probably more that are escaping me right now). Seems a good idea as an effort to expand the ambiance past the front door. South Pacific near the ferry terminal just installed one (above). And Carlos Jara at Toro Lounge says one's coming there too. N i • _ when: 4th Saturday -Ok►� ' , � - of every month _ 9- 1 lam Rain or Shine y where: Kiwanis Park 1701 5th St. Bremerton • • - • • • - - - • - • • • Upcoming Event Dates: Jan. 24th - - • - - • - Feb. 28th • • • • • • • March 28th • • • • - • - • • - . April 25th • 0 May 23rd June 27th • July 25th August 22nd Sept. 26th Oct. 24th For more information please call 473-5305. 3/27/2015 Bremerton Marathon /Z BREMERTON MARATHON ' April 18, 2015 around Dyes Inlet Race Information 2015 will kick off Bremerton Marathon's First Annual Race! Race will begin at 7:30 a.m. There will be a 7 hour limit on the course. No early starts. Bremerton Marathon runs from Evergreen Park, through Manette, Illahee, Brownsville, Silverdale, Chico, and then back to Evergreen Park, making a complete loop around Dyes Inlet. It features the Manette Bridge, beautiful waterfront, lush forests, quaint neighbors, and glimpses of Mt. Rainer and the Olympics. The terrain is hilly. The race will be run mostly on open roads. Please run with caution on the roads! Aid stations will be available every 2-3 miles. Check-in Packet Pick-up will be located at Kitsap Sports in Bremerton Friday, April 17th, 2015. Check-in will also be available the morning of the race at Evergreen Park from 6:30 to race start. Marathon and Half-Marathon hV:/www.bremenonmarathon.com/conteWiinfo.cfm 1/2 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Claims & Check Register Study Session Date: COUNCIL MEETING Date: April 15, 2015 Department: Financial Services Presenter: Shannon Corin Phone: 473-5323 SUMMARY: Approval of the following checks and electronic fund transfers: 1) Check#'s 363010 through 363234 and EFT's 14794 through 14840 in the amount of $2,155,057.59. 2) Regular Payroll for the pay period ending March 31, 2015 in the amount of$753,586.21. 3) Regular Payroll for the pay period ending March 31, 2015 in the amount of$677.07. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: Z Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the consent agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Meeting - Study Session Date: N/A April 1, 2015 COUNCIL MEETING Date: April 15, 2015 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is a summary of the City Council Meeting on April 1, 2015. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, April 1, 2015 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, April 1, 2015, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, and Mike Sullivan. Council Member Leslie Daugs was absent. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; Council Assistant Christine Grenier; and Kevin Matthew, Information Services Manager. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Mike Sullivan followed by the invocation provided by Pastor Roger Hennigan of Apostolic Life Tabernacle. MAYOR'S REPORT —Mayor Patty Lent... • Brought forward Vivian Henderson to read a Proclamation (on her behalf) proclaiming the Month of April 2015 as "Parkinson's Awareness Month"; • Thanked volunteers (including several Council Members) who served as judges at the Annual Washington State Science & Engineering Fair held last weekend; • Encouraged the community to take the "Mayor's Conservation Challenge" through April 30 at www.mywaterr)ledge.com; • Announced Columbia Hospitality would be hosting the Annual Easter Brunch from 9:00 AM to 3:00 PM with Egg Hunt from 10:00 AM to 2:00 PM at Gold Mountain Golf Course; • Confirmed that the Norm Dicks Government Center would participate in the county-wide "Drop-Cover-Hold" Earthquake Drill on Thursday, April 9 beginning at 9:15 AM; • Invited the community to the Open House for the N.A.D. Guardhouse Cabin on Saturday, April 11 from 1:00 to 4:00 PM, which will feature an update on the cabin's restoration; • Urged volunteers to help at the Annual Sinclair Inlet Clean-Up on Saturday, April 18 between 11:00 AM and 2:00 PM at any beach location from Silverdale to Port Orchard; and • Was proud to learn that Bremerton and the Kitsap Peninsula were featured in Alaska Airlines Magazine "Alaska Beyond': PUBLIC RECOGNITION Mike Walton, Executive Marketing Director for the Kitsap Family YMCA, hoped people would support their annual fundraising campaign so the organization can meet its $210,000 goal which would help continue water safety classes and membership support for foster children. Sunny Wheeler invited families to bring their small children to the Kiwanis Park Easter Egg Hunt & Parade on Saturday, April 4 from Noon to 2:00 PM; or the Easter Egg Hunts from 10:00 AM to Noon at the Manette Playfield next to the Bremerton Senior Center and at Forest Ridge Park. CONSENT AGENDA 5A— Claims & Check Register: Check Numbers 362838 through 363009, and EFT-14747 through EFT-14793 in the amount of $1,532,743.51; Regular Payroll (Correction) for the pay period ending March 15, 2015 in the amount of$355.31; and Retiree Payroll for the pay period ending March 31, 2015 in the amount of $99,540.05 City Council Reg. Mtg. Minutes Wednesday, April 1, 2015 Page 2 of 5 5B— Minutes of Meeting — March 18, 2015 5C— Minutes of Study Session — March 25, 2015 5D— Ordinance No. 5273 establishing a Self-Insured Health & Welfare Reserve Fund 5E— Resolution No. 3243 adopting Human Resources Policy 3-40-12 relating to City's Self- Insured Health & Welfare Program 5F— Basic Life Support Agreement between Handlers Racing Association, South Kitsap Fire & Rescue (SKFR), and the City of Bremerton 5G — Master Interlocal Agreement with Clallam, Jefferson, and Kitsap Counties for Fire Services 5H — Public Works Agreement with Action Services Corporation for Installation of Hot Applied Street Traffic Markings 51— Community Forestry Grant Agreement with Department of Natural Resources for Evergreen Rotary Park 5J — Resolution No. 3244 changing the name of "East Park Nature Area" to "Madrona Trails" There were no questions or comments from the public... 05:47:10 Motion was made by Runyon and seconded by Sullivan...Comments and questions were provided by Runyon (Items 5D& 5H) with responses provided by Human Resources Manager Charlotte Belmore and Public Works & Utilities Director Chat Martin... 05:49:12 M/S/C/U (Runyon/Sullivan) Move to approve the CONSENT AGENDA as presented. GENERAL BUSINESS 6A—CONFIRM REAPPOINTMENT OF JOSE MALDONADO (BAYMONT INN & SUITES) TO THE LODGING TAX ADVISORY COMMITTEE: Dino Davis, Chair of the Lodging Tax Committee, explained that the Revised Code of Washington (RCW) 67.28 requires at least two representatives from businesses that collect funding for the hotel-motel tax to serve on the Lodging Tax Advisory Committee. It is recommended that Jose Maldonado (Baymont Inn and Suites) be reappointed to the committee for a three-year term that ends April 3, 2018. There were no questions or comments from the public... 05:50:15 Motion was made by Younger and seconded by Runyon; Comments were provided by Davis (LTAC Chair) and Runyon... 05:51:01 M/S/C (Younger/Runyon) Move to confirm the reappointment of Jose Maldonado to the Lodging Tax Advisory Committee. Voted In Favor of Motion: McDonald, Runyon, Younger, Sullivan, Wheeler Abstained from Motion: Davis Motion carried: 5-Yes; 1-Abstention 66— CONFIRM APPOINTMENT OF SHAYNA MCKINNON TO THE PARKS & RECREATION COMMISSION: Mayor Patty Lent stated that there is a vacancy on the Parks & Recreation Commission due to the resignation of Richard Nerf; and it is recommended the vacancy be filled by Shayna McKinnon. There were no questions or comments from the public... 05:52:00 Motion was made by Davis and seconded by Sullivan; Comments and questions were provided by Davis and Runyon; with a response provided by Mayor Lent... City Council Reg. Mtg. Minutes Wednesday, April 1, 2015 Page 3 of 5 05:53:15 M/S/C/U (Davis/Sullivan) Move to confirm the appointment of Shayna McKinnon on the Bremerton Parks & Recreation Commission. 6C — LOCAL AGENCY AGREEMENTS WITH WSDOT FOR TRANSPORTATION PROJECTS: Tom Knuckev, City Engineer stated that the City has been awarded three grants to design and construct transportation improvements citywide. (1) Bremerton Crosswalk Improvements - a $692,000 grant from the Puget Sound Regional Council for non-motorized improvements at several intersections. (2) Austin Drive Pavement Preservation - a $692,000 grant from the Puget Sound Regional Council for a pavement overlay of Austin Drive from Kitsap Way to Erlands Point Road. And (3) Bremerton Highway Safety Improvements Phase 2—a $1,085,100 grant from WSDOT for intersection safety improvements. All three grants will be in WSDOT standard form with their standard terms and conditions. Included in the Fiscal Impacts are the following obligations: The Bremerton Crosswalk Improvement grant requires a 13.5% match ($108,000) identified to come from the Street Fund; the Austin Drive grant requires a 13.5% match ($108,000) identified to come from the Transportation Benefit District (TBD); the Bremerton Highway Safety Improvements grant requires a 10% match for design only ($14,900) identified to come from the Street Fund. There were no questions or comments from the public... 05:57:37 Motion was made by Runyon and seconded by Davis; Questions and comments were provided by Runyon; with a response provided by Mr. Knuckev... 05:58:48 M/S/C/U (Runyon/Davis) Move to approve Local Agency Agreements with WSDOT for the Austin Drive Pavement Preservation project, the Bremerton Crosswalks Improvement Project, and the Bremerton Highway Safety Improvements Project Phase 2; and authorize the Mayor to finalize and execute the agreements with substantially the same terms and conditions as presented. 6D—CONSTRUCTION CONTRACT WITH RV ASSOCIATES, INC. FOR WASHINGTON AVENUE COMMUNITY BOULEVARD PROJECT: AND ESTABLISH PROJECT BUDGET: Tom Knuckev, City Engineer provided the following information: The project includes bicycle and pedestrian improvements on Washington Avenue from 5th Street to the Manette Bridge—this work includes installation of 5-ft wide bike lanes, wider sidewalks, landscaping, street lighting, and associated utility improvements. The project also revises sanitary sewer service for the adjacent homes which will pump into a new sewer main in Washington Avenue. Abandonment of the existing beach sewer will occur between Pump Station CE-4 at the Louis Mentor Boardwalk all the way to the former Chevron Property. Sewer abandonment at the former Chevron Property includes abandonment of Pump Station CE-3 and associated utilities —this work is coordinated with Park improvements to integrate the property into Evergreen-Rotary Park. There were 3 bids. RV Associates was the lowest responsible, responsive bidder in the amount of $2,852,704.84 (which includes sales tax). There were no questions or comments from the public... 06:09:32 Motion was made by Davis and seconded by Younger, Questions and comments were provided by Davis and Runyon; with responses provided by Mr. Knuckev... 06:13:03 M/S/C/U (Davis/Younger) Move to award the construction bid for the Washington Avenue Community Boulevard Project from RV Associates in the amount of $2,852,704.84 (which includes sales tax); and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. City Council Reg. Mtg. Minutes Wednesday, April 1, 2015 Page 4 of 5 6E—CONTRACT MODIFICATION NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX FOR WASHINGTON AVENUE COMMUNITY BOULEVARD PROJECT: Tom Knuckev, City Engineer, summarized that in June, 2014 the City executed a Professional Services Agreement (Contract No. 5387) with Parametrix for design of the Washington Avenue Community Boulevard project. This Contract Modification No. 1 provides for Construction Management and Surveying for the project. There were no questions or comments from the public... 06:13:42 Motion was made by Sullivan and seconded by Davis; Questions and comments were provided by Runyon; with a response provided by Mr. Knuckev... 06:16:18 M/S/C/U (Sullivan/Davis) Move to approve Contract Modification No. 1 to the Professional Services Agreement with Parametrix and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 6F— RESOLUTION NO. 3245 ADOPTING AN INTEGRATED VEGETATION MANAGEMENT PLAN (IVMP): Chal Martin, Public Works & Utilities Director, explained that City staff, in coordination with the Kitsap County Noxious Weed Control Board and Washington State University, Kitsap County Extension Agency, has developed the City of Bremerton Integrated Vegetation Management Plan. This plan is consistent with Washington State Department of Agriculture and Washington State Department of Ecology policy and complies with Chapter 17.10, 17.21 RCW and Chapter 16-228 WAC (Appendix IV-D R.7). The Draft IVMP was posted on our website on 2/25/15 with an E-Blast and Twitter notifications. Comments were received by the Department until 2:00 PM on March 20, 2015. Dana Cogqen, Kitsap County Noxious Weeds Program Coordinator, added that as new data is available, this plan can be changed and updated as needed. There were no questions or comments from the public... 06:19:13 Motion was made by Runyon and seconded by Sullivan; Questions and comments were provided by Runyon and Younger, with responses provided by Ms. Cogqen, Mr. Martin, and Mr. Lubovich... 06:28:11 M/S/C/U (Runyon/Sullivan) Move to approve Resolution No. 3245 approving the Integrated Vegetation Management Plan. 6G —GOLF CART LEASE AGREEMENT WITH YAMAHA MOTOR CORPORATION, U.S.A. FOR GOLD MOUNTAIN GOLF COURSE: AND CART PAD LEASE EXTENSION WITH ALEXANDER CART RENTALS, INC.: Jeff Elevado, Parks & Recreation, explained that with assistance from Columbia Hospitality's Golf staff requested proposals from four golf cart fleet vendors. The staff recommendation is to enter into a 48 month lease with Yamaha Motor Corporation, U.S.A. for 2015 model year golf carts as follows: 120 two-person fleet carts, 3 beverage carts and 4 four-passenger carts for a monthly amount of $7,550.00. The total annual lease amount is $90,597.00; and the total lease cost through 48 months is $565,835.00. The Yamaha cart fleet proposal represents and annual estimated savings of $19,500 over the existing golf cart agreement owning to lease price, estimated maintenance costs and fuel efficiency. The cost over the 4 year lease is recouped by rental revenue collected from Gold Mountain golfers. In 2014 gross cart rental revenue was $440,701. The Yamaha cart lease proposal significantly reduces the age of Gold Mountain's golf cart fleet and has the potential to increase cart rental as well as green fee revenue. There were no questions or comments from the public... 06:30:07 Motion was made by Runyon and seconded by Davis; Questions and comments were provided by Runyon; with responses provided by Mr. Elevado and Mark Knowles (Golf Pro)... City Council Reg. Mtg. Minutes Wednesday, April 1, 2015 Page 5of5 06:33:19 M/S/C/U (Runyon/Davis) Move to approve Lease Agreement between Yamaha Motor Corporation and the City for golf carts; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented; and further authorize the Mayor, or designee, to extend the cart pad lease with Alexander Cart Rentals, Inc. until December 31, 2015, at no additional charge in consideration of Alexander Cart Rentals Inc.'s agreement to termination of the golf cart rental agreement with Columbia Hospitality. COUNCIL MEMBER REPORTS Mike Sullivan reported on the Kitsap Regional Library's "branding launch"; enjoyed being a judge for the Washington State Science & Engineering Fair; and encouraged the community to participate in the next Lions Park Clean-Up and Weed Pulling Party on Saturday, April 11 from 10:00 AM to Noon. Jerry McDonald added that the article mentioned earlier by the Mayor also featured Kitsap's water trails and that the Alaska Airlines magazine reached many travelers. Dino Davis announced that the Bremerton Foodline will be hosting its Annual "Empty Bowl" fundraiser on Saturday, April 18 at 2:00 PM at Olympic College; announced the Forest Ridge Park Easter Egg Hunt will be held on Saturday, April 4 at Noon; and supported the State's travel ban to Indiana based on the situation there surrounding civil rights and religious freedom. Roy Runyon described a few impressive projects he viewed while also being a judge at the Washington State Science & Engineering Fair. Greg Wheeler looked forward to the Easter Egg Hunt at Kiwanis Park; and mentioned his attendance with Mayor Lent at the Memorial Service for Linda Joyce (YWCA Alive Shelter). With no further business, President Wheeler adjourned the Council Meeting at 6:43 PM. Prepared and Submitted by: CHRISTINE RENIER Council Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:ls:cg AGENDA BILL co CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Study Session - Study Session Date: N/A April 8, 2015 COUNCIL MEETING Date: April 15, 2015 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is a summary of the City Council Study Session on April 8, 2015. ATTACHMENTS:- Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, April 8, 2015 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, Wednesday, April 8, 2015, at 5:00 PM, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan. Lori Smith, Legislative Assistant, was present to provide staff support. President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; and announced that approved items by Council will be placed on the April 15, 2015 Council Meeting Agenda; or as indicated. A. NO PRESENTATION PLANNED — The following items are budgeted items or subjects that have been raised with the appropriate Council Committee Members... 1. Goods & Services Agreement with Fire One, Inc. for Monitoring & Maintenance of Fire/Security Alarm Systems and Fire Suppression Systems for the Public Works & Utilities Department Consent Agenda 2. Lease of Ricoh MPC 6502 Color Copier/Printer for the Parks & Recreation Department Consent Agenda 3. Interlocal Agreement with the City of Poulsbo for Prosecution Services Consent Agenda B. BRIEFINGS AND FULL PRESENTATIONS 4. Addition of one (1) Police Records Supervisor Position; and elimination of one (1) Police Records Specialist II Position Consent Agenda 5. Update on the Burwell Tunnel Repair Project— Public Works & Utilities Director Chal Martin and City Engineer Tom Knuckey Information Only 6. Creating a Restricted Residential Parking Zone for 2-Hour Parking on Washington Avenue and 11th Street between the Manette Bridge and Pacific Avenue during the Washington Avenue Community Boulevard Construction Project General Business 7. Ordinance amending Bremerton Municipal Code (BMC) Section 13.04.140 to allow Tasting and Sale of Beer and Wine during the Bremerton Farmers Market at Evergreen Rotary Park; and approving First Amendment to the License Agreement with Bremerton Farmers Market General Business C. GENERAL COUNCIL BUSINESS 8. Discussion on Kitsap Regional Coordinating Council (KRCC) 9. Public Works Committee Briefing (4107/15 Meeting) — Mike Sullivan, Chair 10. Public Safety & Parks Committee Meeting (4108115 Meeting) — Leslie Daugs, Chair 11. Other General Council Business was briefly discussed. With no further business, President Wheeler adjourned the Council Study Session at 7:10 PM. City Council Study Session Minutes Wednesday, April 8, 2015 Page 2 of 2 Prepared and Submitted by: —AOO— L I SMITH Legislative Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Goods & Services Agreement Study Session Date: April 8, 2015 for Monitoring & Maintenance of COUNCIL MEETING Date: April 15, 2015 Fire/Security Alarm Systems and Fire Department: PW&U Suppression Systems Presenter: Wayne Hamilton Phone: 473-5207 SUMMARY: The Contract for the monitoring and maintenance of Fire/Security Alarm Systems and Fire Suppression Systems for the Public Works and Utilities Department has expired. A Call-for-Bids was prepared, solicited and distributed in accordance with City Bid Procedures. One (1) bid was received from Fire One, Inc., of Bremerton, Washington. This company most recently held the contract with the City and has proven to be responsible, reliable and cooperative. The department requests approval of the Goods & Services Agreement for two years from April 1, 2015 to March 31, 2017 with extension options per agreement, and in addition, requests authority for the Public Works Director to authorize these extensions. ATTACHMENTS: 1) Goods & Services Contract; 2) Exhibits A, B & C FISCAL IMPACTS (Include Budgeted Amount): Funds are budgeted for the current budget year and would be budgeted for the remaining term of the contract. The budget is for$70,000 annually. STUDY SESSION AGENDA: N No Presentation ❑ Full Presentation STUDY SESSION ACTION: Z Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Approve the award of the Goods and Services Agreement with Fire One Inc. of Bremerton Washington; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 GOODS AND SERVICES AGREEMENT THIS AGREEMENT,is entered into between the City of Bremerton,a Washington Municipal Corporation("City"),and Fire One, Inc. ("Vendor"),whose mailing address is. 6635 Harlow Drive,Bremerton,WA 98312 The parties agree as follows- 1. VENDOR SERVICES. The Vendor shall provide the following goods and materials and/or perform the following services for the City. SCOPE The vendor agrees to perform the services more specifically described in the scope of work and technical specifications,including any attachments thereto,attached hereto as Exhibit A,which is incorporated by reference herein,at the locations listed in Exhibit C,which is also incorporated by reference herrn.The scope of work and technical specifications may be modified only pursuant to section 10 K of this agreement. If the scope of work and technical specifications provides for unspecified additional services,such services shall only be performed upon the express written request of the city. Vendor further represents that the services furnished under this agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed 2. TIME OF COMPLETION. The term of this agreement shall commence on April 1,2015 and will terminate on March 31,2017, unless terminated earlier pursuant to this agreement. 3. COMPENSATION. The City shall pay the Vendor in an amount per rate schedules as shown on Exhibit`B" Vendor shall submit regular billing statements describing work performed and amount charged for Monitoring and Maintenance of Fire/Security Alarm systems&Fire Suppression Systems The descriptions shall conform to and fall within the categories set out in the Scope of Work and Technical Specifications. Upon receipt of a conforming billing statement,the City shall promptly process the payment. Vendor shall not perform work beyond the Scope of Work and Technical Specifications,nor shall vendor be compensated for such work,unless the Scope of Work and Technical Specifications or amount of compensation is modified pursuant to this Agreement. Vendor shall only be compensated for additional services if requested pursuant to Section 10 K and,if not otherwise provided,such compensation shall be in accordance with this Section. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve vendor of its obligations under this Agreement 4. INDEPENDENT CONTRACTOR. Vendor is and shall be at all times acting as an independent contractor and not as an employee of the City. The Vendor shall secure at its expense;and shall be responsible for all payments of income tax,social security,state disability insurance compensation,unemployment compensation,and all other payroll deductions for the Vendor,officer,agents,employees and sub-contractors. The Vendor shall also secure all applicable business licenses, if'required,in connection with the contract services, including all required licenses for Vendor's officers,agents,employees and sub-contractors 5. TERMINATION. The City may terminate this Agreement for good cause "Good cause"shall include,without limitation,any one or more of the following events- A The Vendor's refusal or failure to supply a sufficient number of properly skilled workers for completion of this Agreement B The Vendor's failure to make full and prompt payment to subcontractors or for material or labor Monitoring and Maintenance of Fire/Security Between the City of Bremerton&Fire One,Inc Alarm Systems&Fire Suppression Systems C The Vendor's failure to complete with federal,state or local laws,rules or regulations D The Vendor's filing for bankruptcy or becoming adjudged bankrupt If the City terminates this Agreement for good cause,the Vendor shall not receive any further monies due under this Agreement until the services required by this Agreement are completed and fully performed 6. CHANGES The City may issue a written change order for any change in the services to be provided during the performance of this Agreement If the Vendor determines, lbr any reason,that a change order is necessary,Vendor must submit a written change order request to an authorized agent of the City within fourteen(14)calendar days of the date Vendor knew or should have known ofthe facts and events giving rise to the requested change If the City determines that the change increases or decreases the Vendor's costs or time for performance,the City will make an equitable adjustment. The City will attempt,in good faith,to reach agreement with the Vendor on all equitable adjustments. However,if the parties are unable to agree,the City will determine the equitable adjustment as it deems appropriate The Vendor shall proceed with the change order work upon receiving either a written change order from the City or an oral order from the City before actually receiving the written change order if the Vendor fails to require a change order within the time allowed,the Vendor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work.If the Vendor disagrees with the equitable adjustment the Vendor must complete the change order work,however,the Vendor may elect to protest the adjustment as provided below- A. Procedure and Protest by the Vendor. If the Vendor disagrees with anything required by a change order,another written order,or an oral order from the City,including any direction,instruction,interpretation,or determination by the City,the Vendor shall 1 Immediately give a signed written notice of protest to the City, 2. Supplement the written protest within fourteen(14)calendar days with a written statement that provides the following information a The date of the Vendor's protest. b The nature and circumstances that caused the protest c The provisions in this Agreement that support the protest d. The estimated dollar cost,if any,of the protested work and how that estimate was determined. e An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption 3 The Vendor shall keep complete records of extra costs and time incurred as a result of the protested work. The City shall have access to any of the Vendor's records needed for evaluating the protest The City will evaluate all protests,provided the procedures in this section are followed If the City determines that a protest is valid,the City will adjust payment for work or time by an equitable adjustment No adjustment will be made for an invalid protest B. Vendor's Duty to Complete Protested Work. In spite of any protest,the Vendor shall proceed promptly to provide the goods,materials and services required by the City under this Agreement C. Vendor's Acceptance of Changes. The Vendor accepts all requirements of a change order by. (1)endorsing it, (2) writing a separate acceptance,or(3)not protesting in the way this section provides A change order that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct,indirect and consequential costs,including costs of delays related to any work,either covered or affected by the Monitoring and Maintenance of Fire/Security Between the City of Bremerton&Fire One,Inc. Alarm Systems&Fire Suppression Systems change D Failure to Protest Constitutes Waiver By not protesting as this section provides,the Vendor also waives any additional entitlement and accepts from the City any written or oral order(including directions,instructions, interpretations,and determination) E Failure to Follow Procedures Constitutes Waiver By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations,and determination) 7. CLAIMS. The Vendor shall give written notice to the City of all claims other than change orders within fourteen(14)calendar days of the occurrence of the events giving rise to the claims Any claim for damages,additional payment for any reason,or extension of time,whether under this Agreement or otherwise,shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement,or, if(and only if)no such provision is applicable, unless that claim is set forth in detail in writing and received by the City within seven(7)calendar days from the date Vendor knew,or should have known,of the facts giving rise to the claim At a minimum,a Vendor's written claim must include the information set forth regarding protests in Section 6(A)(2)(a)-(e) FAILURE TO PROVIDE A COMPLETE,WRITTEN NOTIFICATION OF CLAIM WiTHIN THE TiME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY Vendor must,in any event,file any claim or bring any suit arising from or connected with this Agreement within 120 calendar days from the date the contract work is complete 8. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officer's, officials, employees, agents and volunteers harmless from any and all claims,injuries,damages,losses or suits,including all legal costs and attorney fees,arising out of or in connection with the performance of this Agreement. Vendor's obligation to indemnify shall not extend to that portion of damages caused by the City's sole negligence The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24 115,then,in the event of liability Por damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Vendor and the City,its officers,officials,employees,agents and volunteers,the Vendor's liability hereunder shall be only to the extent of the Vendor's negligence. iT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE,TITLE 51 RCW,SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PAR"CIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. Monitoring and Maintenance of Fire/Security Between the City of Bremerton&Fire One,Inc Alarm Systems&Fire Suppression Systems 9. INSURANCE. The Vendor shall procure and maintain for the duration of this Agreement,insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Contract work by the Vendor,its agents, representatives,employees or subcontractors Before beginning work on the project described in this Agreement,the Vendor shall provide a Certificate of Insurance evidencing 1 Automobile Liability insurance with limits no less than$500,000 combined single limit per accident for bodily injury and property damage,and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than$1,000,000 combined single limit per occurrence and$2,000,000 aggregate for personal injury,bodily injury and property damage Coverage shall include but not be limited to blanket contractual;products/completed operations/broad form property damage;and employer's liability Any payment of deductible or self insured retention shall be the sole responsibility of the Vendor All required policies shall be provided on an"occurrence"basis except professional liability insurance(if required),which shall be provided on a"claims-made"basis The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Vendor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance The City reserves the right to receive a certified copy of all the required insurance policies. The Vendor's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought..except with respects to the limits of the insurer's liability The Vendor's insurance shall be primary insurance as respects the City and the City shall be given thirty(30)days prior written notice by certified mail,return receipt requested,of any cancellation,suspension or material change in coverage The City also reserves its unqualified right to require at any time and for any reason,proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage 10. MISCELLANEOUS. A. Licenses and Taxes Vendor shall possess a current Bremerton Business License and any regulatory license required to fulfill Vendor's obligations under this contract B&O taxes shall be paid when due, and Vendor,by this agreement, assigns any payments due under this contract to the City Clerk for payment of such taxes which have been declared delinquent. B Conflict and Precedence In the event of a conflict between the contract documents,the document which rates higher on the following list shall take precedence- 1. Addenda,if any, 2. Contract, 3. Scope of Work&Technical Specifications(Exhibit A) 4 Bid Proposal(Exhibit B) Monitoring and Maintenance of Fire/Security Between the City of Bremerton&Fire One,Inc. Alarm Systems&Fire Suppression Systems C Documents Incorporated by Reference The following documents are incorporated by reference,to include,but not be limited to: 1 Scope of Work&Technical Specifications 2. Bid Proposal D. Nondiscrimination In the hiring of employees for the performance of work under this Agreement the Vendor, its subcontractors, or any person acting on behalf of Vendor shall not, by reason of race, religion, color, sex, sexual orientation,national origin,or the presence of any sensory,mental,or physical disability,discriminate against any person who is qualified and available to perform the work to which the employment relates. E Compliance with Laws Vendor shall comply with all federal, state and local laws,rules and regulations throughout every aspect in the performance of this Agreement F Work Performed at Vendor's Risk. Vendor shall take all precautions necessary and shall be responsible for the safety of its employees,agents,and subcontractors in the performance of this Agreement. All work shall be done at Vendor's own risk,and Vendor shall be responsible for any loss of or damage to materials,tools,or other articles used or held for use in connection with the work G. Governing Law This Agreement shall be governed and construed in accordance with the laws of the State of Washington If any dispute arises between the City and Vendor under any of the provisions of this Agreement,resolution of that dispute shall be available exclusively under the jurisdiction,venue and rules of the Kitsap County Superior Court, Kitsap County,Washington H. Attorney'sem Fees In any claim or lawsuit for damages arising from the parties'performance of this Agreement,each party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, however, nothing in this subsection shall limit the City's right to indemnification under Section 8 of this Agreement I. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed below, unless otherwise notified Any written notice shall become effective upon delivery,but in any event three(3)calendar days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement. Notices to be sent to. Notices to be sent to: VENDOR- CITY Attn: Don Casev Attn. City Clerk Fire One, Inc. City of Bremerton 6635 Harlow Drive 345 6`h Street,Suite 600 Bremerton,WA 98312 Bremerton,WA 98337 J. Assignment Any assignment of this Agreement by the Vendor without the written consent of the City shall be void K Modification No waiver,alteration,or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. Monitoring and Maintenance of Fire/Security Between the City of Bremerton&Fire One,Inc Alarm Systems&Fire Suppression Systems L Severability If anyone or more sections,sub-sections.or sentences of this Agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this Agreement and the remainder shall remain in full force and effect M. Entire Agreement The written provisions and terns of this Agreement,together with any attached Exhibits,supersede all prior verbal statements by any representative of the City,and those statements shall not be construed as forming a part of or altering in any manner this Agreement This Agreement and any attached Exhibits contain the entire Agreement between the parties Should any language in any Exhibit to this Agreement conflict with any language contained in this Agreement,the terms of this Agreement shall prevail IN WITNESS WHEREOF,the parties below have executed this Agreement VENDOR. CITY. City of Bremerton By By Print Name Print Name Its. Its. Date. Date APPROVED AS TO FORM By Bremerton City Attorney ATTEST: By, City Clerk Monitoring and Maintenance of Fire/Security Between the City of Bremerton&Fire One,Inc Alarm Systems&Fire Suppression Systems Exhibit A SCOPE OF WORK AND TECHNICAL SPECIFICATIONS FOR Monitoring and Maintenance of Fire/Security Alarm Systems and Fire Suppression Systems The contractor shall: A. Be a U.L rated service company. B. Provide 24-hour emergency service with a maximum two-hour response time. C. Provide local technicians, qualified to perform repairs, installations and maintenance to the systems listed. D. Possess a state certified low voltage contractor's license. E. Possess a state certified level 3-sprinkler contractor's license. F. Possess a ITT certified sprinkler inspector license. G. Possess a NICET level 2 certification for all confidence testing. H. Perform all onsite services between the hours of 7:30 a.m. to 4:00 p.m., Monday through Friday, if at all possible. I. Be trained, familiar and experienced with "Vdeofied" Supervised Wireless Technology, camera and alarm systems. The Alarm Company shall: A. Be a U.L. rated alarm monitoring company. B. Be F.M. approved. C. Provide both security and fire alarm monitoring D. Be located within Washington state,western Washington region is preferred. (except as for"F" below) E. Have the ability to provide opening/closing reports upon request. F. Provide "Vdeofied"alarm messages to City personnel upon reception of security camera activations. The alarm monitoring company for this service CAN be located out of state if necessary to support these existing high security systems and provide real time video to City staff and Law Enforcement., as required. Service and Maintenance Requirements All service and maintenance shall follow National Fire Protection Association (NFPA)standards, uniform fire code(UFC), all applicable state of Washington code requirements and/or standards acceptable to the City of Bremerton. Fire alarm system NFPA standard 72 Wet fire sprinkler systems NFPA standard 13, 25 Dry fire sprinkler systems NFPA standard 13, 25 Monitoring systems NFPA standard 72 Halon system NFPA standard 12A Hood system NFPA standard 17 Fire extinguishers NFPA standard 10 Additional Items The service and maintenance requirements listed shall be followed as minimum standards. Any deviation from these standards will be agreed upon in writing by the authorized city representative. Any equipment setup or reprogramming initially required by the winning bidder to perform any aspects of the contract shall be at no expense to the City of Bremerton. Security Systems Test all City of Bremerton security systems for proper operation of all protected points, receipt of proper alarm and restore signals, and audibility of zones so programmed. Any wireless transmitters should be tested at half signal strength to ensure proper full power performance. After annual security alarm testing, all zones, partitions and access points will be identified, verified and lists submitted to city representative for review. Functional test of AES Radio units at Water Booster Station#10 and the UV Treatment Facility; test and verify proper signals at the central station for both security and fire panels. Verify that all supervisory zones pertaining to the AES Radio unit function and proper signals are received at the central station. Test all standby batteries for the security, security/fire, and AES Radio units for proper operations and capacity. Panic Buttons Test and maintain all silent panic stations, both standard and wireless, at all city locations and verify receipt of proper code and proper location for alarm and restore. The City has multiple brands and types of panic buttons in operation. All maintenance and service shall be in compliance with recommendations of the manufacturers of the equipment in all systems. Fire/Security Alarm Monitoring Fire and security alarm systems are connected to the monitoring company by a fixed-line telephone system, which is provided and maintained by the City of Bremerton. Fire Alarm System: In the event of an alarm, the monitoring company contacts fire dispatch unless otherwise instructed on the monitoring information sheet. Security System: In the event of an alarm, the monitoring company contacts police dispatch unless otherwise instructed on the monitoring information sheet. City Contact: In either of the above events or an alarm trouble,the monitoring company shall contact the on-call city representative and/or designee. Security Access Codes: All security access codes are confidential.Any information containing access codes, updates, reports, additions and deletions shall be provided only if requested by the City of Bremerton Utilities Operations Manager,Wayne Hamilton, phone: 360-473-5207, email: wayne.hamilton@ci.bremerton.wa.us. City Contact List: A. Chris Mottner, Inventory/Facilities Supervisor Phone: (360)473-2316 Email: chris.mottnerO-ci.bremerton.wa.us B. Colen Corey, Lead Facilities Service Specialist Phone: (360)473-5335 Email: colen.corevO-ci.bremerton.wa.us C. Customer Response Dispatcher(24 hour message phone) Phone: (360)473-5920 Term: A. Services will be for a two (2)year period, beginning upon formal award of contract. B. An additional two, two (2) year optional extension terms will be offered and negotiated by both parties, with rates adjusted to compensate for increases to cost of living rates. Exhibit B BID PROPOSAL MONITORING AND MAINTENANCE OF FIRE SECURITY ALARM SYSTEMS AND FIRE SUPPRESSION SYSTEMS City of Bremerton Technlclan Service Rates Technicians regular and overtime will be listed as per hour basis and will be in accordance with all City of Bremerton Contract requirements, and any Washington State prevailing wage rates that may apply. Technician service regular rates $ 125.00 per hour Technician service overtime rates $_J88.00 per hour Fuellenvironmental trip charge $ 30.00 each Technician Testing Rates Technician regular and overtime will be listed as per hour basis and will be in accordance with all City of Bremerton Contract requirements, and any Washington State prevailing wage rates that may apply. Technician testing regular rates $_9-7.50 per hour Technician testing overtime rates $ 147.00 per hour FueVenvironmental trip charge $ 30.00 each Basic System Service and Testing Rates Annual Wet fire sprinkler systems $1,$00.00 = 10 at 5150.00 each Dry fire sprinkler systems $600.00 =3 at$200.00 each Monitoring Systems $Tested with FireSystem Security Systems Mated with Fire System Fire Alarm Systems(per location) $5.775.00 =21 at$275.00 each `Adeofied°security camera systems(per location) $0 Semi-annual Halon or special hazard extinguishing systems $900.00 =3 at$300.00 each Hood systems $400.00 =2 at$400.00 each Monh2dna Service $30.00 monthly per account(fire or security) $90.00 monthly per account(Videofied system) Eauloment Service Rates (All fire extinguisher required service aspects to be included) Fire extinguisher annual Inspection check $400 each To include seals,tags,etc. Re-charge ABC chemical 2.5 Ib $14.00 each 5l $20.00 each 10 lb $24.00 each 20 lb $32.00 each K Class $95.00 each 6 year breakdown 2.5 Ib $14.00 each 5l $14.00 each 10 ib $21.00 each 20 lb $27.00 each 12 year breakdown(HydroTest) 2.5 Ib $29.00 each 5l $36.00 each 10 lb $46.00 each 20 lb $80.00 each K Class $147.00 each Hydro Test 5 Ib $See above each 10 Ib $See above each 20 Ib $See above each New ABC Fire Extinguishers w/wall hook 2.5 ib $35.00 each 5l $45.00 each 10 lb $65.00 each 20 lb $160.00 each New Kitchen"IC Class Fire Extinguishers w/wail hook 10 lb $245.00 each 'INCLUDES ALL O'Rings,valve stems, powder,tags,and labels"'" Exhibit C Building Locations and Equipment listings Public Works Complex, 100 Oyster Bay Avenue N. 1. Fire Alarm (Silent Knight 5207) 2. Security System (Vista 128) 3. Halon System (Fike SHP) 4. Fire Extinguishers(various) 22 each 5. Panic Buttons (various)6 each 6. Wet Fire Sprinkler Equipment Services, 104 Oyster,Bay Avenue N. 1. Fire Extinguishers(various) 7 each 2. Wet Fire Sprinkler 3. Dry Fire Sprinkler (This facility shares alarm panels with the Public Works Complex) Utilities Warehouse,106 Oyster Bay Avenue S. 1. Fire Alarm (Silent Knight 5808) 2. Security System (Vista 128) 3. Fire Extinguishers(various)8 each 4. Wet Fire Sprinkler Wastewater Treatment Plant, 1600 Oyster Bay Avenue S. 1. Fire Alarm (Silent Knight 5207) 2. Fire Extinguishers (various) 40 each Public Works and Utilities,3027 Olympus Drive 1. Fire Alarm (Silent Knight 5207) 2. Security System (Vista 50) 3. Fire Extinguishers (various) 6 each 4. Panic Buttons (various)6 each Special Operations B.P.D.,3029 Olympus Drive 1. Fire Alarm (Ademco 4120) 2. Security System (Vista 128) 3. Fire Extinguishers (various) 5 each Downtown Library,612 Fifth Street 1. Fire Alarm (Silent Knight 5808) 2. Fire Extinguishers (various) 6 each 3. Security System (Vista 128) Police Station,1025 Burwell Street 1. Fire Alarm (EST) 2. Security System (Vista 128) 3. Halon System (Kidde FM 200) 4. Fire Extinguishers (various) 13 each S. Panic Buttons (various—internal monitoring only) 6. Wet Fire Sprinkler Downtown Parking Facility.405 Washington Avenue 1. Fire/Security Alarm (Vista 32) 2. Fire Extinguishers (various) 30 each Park Avenue Plaza Garage,300 Park avenue 1. Fire Alarm (Farraday MPC 6000) 2. Fire Extinguishers (various) 36 each 3. Dry Fire Sprinkler 4. Wet Fire Sprinkler Forestry Warehouse,4398 W. Belfair Valley Road 1. Security System (Vista 20P) 2. Fire Extinguishers (various) 3 each Forestry Storage Building,4230 W. Belfair Valley Road 1. Security System (Vista 128) 2. Fire Extinguishers (various) 2 each Forestry Operations Office,9600 McKenna Falls Road 1. Fire/Security System (Vista 50) 2. Fire Extinguishers (various) 5 each Water Reservoir#4, 4801 Roosevelt Boulevard 1. Security,Camera System (Videofied) 16 each 2. Fire Extinguishers (various) 2 each Water Pump Station#4. 1335 Jones Street 1. Security,Camera System (Videofied) 2 each 2. Fire Extinguishers (various) 2 each Booster Station#10,5785 Imperial Way SW 1. Silent Knight 5204) 2. Security System (Vista 50—internal monitoring only) 3. Fire Extinguishers (various) 2 each UV Treatment Facility,8601 W. Belfair Valley Road 1. Fire Alarm (Gamewell 7100) 2. Security System (Vista 128) 3. Fire Extinguishers (various) 4 each 4. Wet Fire Sprinkler Government Center,Computer Equipment Room#604,345 Sixth Street 1. Halon System (Kidde FM200) Senior Center,1140 Nipsic Avenue 1. Security System (Vista 50) 2. Fire Extinguishers (various) 4 each Parks Department.680 Lebo Boulevard 1. Security System (Vista 50) 2. Fire Extinguishers (various) 6 each Pendergast Park,1199 Union Avenue W. 1. Fire Alarm (Silent Knight 5204) 2. Security System (Vista 50) 3. Fire Extinguishers (various) 4 each Corrosion Control Facility,1650 Third Avenue 1. Fire Alarm (Silent Knight 5207) 2. Security System (Vista 50) 3. Fire Extinguishers (various) 4 each 4. Wet Fire Sprinkler Fire Station#1.911 Park Avenue 1. Fire Alarm(FCI 7100 Series) 2. Fire Extinguishers (various) 10 each 3. Wet Fire Sprinkler Fire Station#2,5005 Kitsap Way 1. Fire Alarm (Silent Knight 5204) 2. Fire Extinguishers (various) 6 each Fire Station#3,3031 Olympus Drive and FS Warehouse,3033 Olympus Drive 1. Fire Alarm (Silent Knight 5207) 2. Fire Extinguishers (various) 11 each Kitsap Conference Center&Harborside Parking Facility.100 Washington Avenue 1. Fire Alarm (Notifier NFS—640) 2. Fire Extinguishers (various) 22 each 3. Hood System 4. Dry Fire Sprinkler 5. Wet Fire Sprinkler Courts Facility,550 Park Avenue 1. Fire Alarm (Silent Knight 5208) 2. Security System (Vista 128) 3. Fire Extinguishers (various) 5 each 4. Panic Buttons (various) 18 each Bremerton Tunnel,207 First Street 1. Fire Alarm (Simplex 4100-U) 2. Security System (Simplex) 3. Equipment Alarms (various) 4. Fire Extinguishers (various) 7 each Naval Museum/Fountain Room Facility,251 First Street 1. Fire Alarm (Notifier NFS320) 2. Security System (Vista 128) 3. Fire Extinguishers (various) 14 each 4. Hood System S. Wet Fire Sprinkler Council Answers for the Fire Security Agreement Exhibit A The contractor shall A. U.L. means Under Writers Laboratory An accredited laboratory that tests components for reliability, quality and certifies systems. F. ITT means Inspection Testing and Maintenance Fire Sprinkler Technician Certified to check and test fire sprinkler systems, heads, piping, couplings, ETC. G. NICET means National Institute for Certification in Engineering Technologies _ Licensed to work and test fire alarm systems and components. The Alarm Company Shall B. F.M. means Factory Mutual Research Group An accredited testing company that checks on manufactures technologies and fabrication. Service and Maintenance Requirements NFPA means National Fire Protection Association Security Systems AES means brand of wireless communication UPC means Uniform Fire Code Exhibit B Bid Proposal ABC means the fire extinguisher use type "K" Class means kitchen (commercial)fire extinguisher type AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Lease of a Ricoh MPC 6502 Study Session Date: April 8, 2015 Copier for the Parks and Recreation COUNCIL MEETING Date: April 15, 2015 Department Department: Parks and Recreation Presenter: Jeff Elevado Phone: 473-5428 SUMMARY: The Parks and Recreation Department's current lease agreement for a Ricoh MPC 6501 color copier/printer will expire on April 12, 2015 and continues on a month-to-month basis if no action is taken. The current copier has experienced increasing downtime due to failure of critical parts as a result of the unit's age. Replacing this unit with a Ricoh MPC 6502 color copier/printer will reduce downtime, provide faster output and improved image quality. The U.S. Communities contract provides the most favorable pricing for a 60 month lease and has a reduced meter charge for black and white images compared to the current lease. Information Services staff has been consulted on the lease and concurs. ATTACHMENTS: 1) U.S. Communities Master Lease Agreement, 2) U.S. Communities Equipment Sale and Maintenance Agreement, and 3) Order Agreement FISCAL IMPACTS (Include Budgeted Amount): Annual lease payments are included in the adopted 2015 budget and are sufficient to cover the cost of the proposed equipment. STUDY SESSION AGENDA: N No Presentation ❑ Full Presentation STUDY SESSION ACTION: Nx Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the 60 month lease of a Ricoh MPC 6502 color copier/printer and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 ATTACHMENT I H Ricoh USA,Inc. 70 Valley Stream Parkway Malvern,PA 19355 U.S. Communities Master Lease Agreement Number: CUSTOMER INFORMATION Full Legal Name CiTY OF BREMERTON Address 6801EBO BLVD City State Zip Contact Telephone Number BREMERTON WA 98310 JEFF ELEVADO (360)473-5428 Federal Tac ID Number Facsimile Number I E-mail Address 91-6001231 (360)473-5882 1 JEFF ELEVADOiwCI BREMERTON WA US o Noi Insert Social Searrirr Nianber This U.S.Communities Master Lease Agreement("Lease Agreement")has been written in clear,easy to understand English.When we use the words "you","your"or"Customer"in this Lease Agreement,we mean you,our customer,as indicated above.When we use the words"we","tis"or"our"in this Lease Agreement,we mean Ricoh USA,Inc.("Ricoh")or,if we assign this Lease Agreement or any Schedules executed in accordance with this Lease Agreement, pursuant to Section 13 below, the Assignee (as defined below). Our corporate office is located at 70 Valley Stream Parkway, Malvern,Pennsylvania 19355. 1. Agreement. This Lease Agreement is executed pursuant to the contract by and subsequent month,unless otherwise specified on the applicable Schedule. between Ricoh Americas Corporation and Fairfax County (the "County") on To the extent not prohibited by applicable law, if any Payment or other behalf of the U.S.Communities Government Purchasing Alliance and all public amount payable under any Schedule is not received within ten(10)days of agencies, non-profits and higher education entities ("Participating Public its due date,you will pay to us,in addition to that Payment,a one-time late Agencies"),having a Contract ID number of 4400003732 and the contract period charge of 5% of the overdue Payment (but in no event greater than the is from February 11,2013 to June 30,2016,with the option to renew for no more maximum amount allowed by applicable law).To the extent not prohibited than six(6)years(the"Contrac(Period"),one year at a time,or any combination by applicable law, you agree to pay $25.00 for each check returned for thereof(the"Contract"). Notwithstanding the foregoing,any Schedule entered insufficient funds or for any other reason. into during the Contract Period shall continue in full force and effect for the entire lease term set forth in the Schedule.We agree to lease or rent,as specified in ally (b) In the event that Customer terminates the Maintenance Agreement (as equipment schedule executed by you and us and incorporating the terms of this hereunder defined) between Customer and the Servicer relating to the Lease Agreement by reference(a"Schedule"),to you,and you agree to lease or Product provided hereunder due to a material breach by Servicer of its tent,as applicable,from us,subject to the terms of this Lease Agreement and such service obligations which remained uncured for thirty(30)days following Schedule,the personal and intangible property described in such Schedule.The written notice of breach (in the manner expressly permitted by and in personal and intangible property described on a Schedule (together with all accordance with such Maintenance Agreement), Customer shall have the attachments,replacements,parts,substitutions,additions,repairs,and accessories option of terminating the particular Product under a Schedule to this Lease incorporated in or affixed to the property and any license or subscription rights Agreement to which such service failure relates upon thirty(30)days prior associated with the property)will be collectively referred to as"Product."The written notice to Ricoh. in the event of such termination,Customer shall pay manufacturer of the tangible Product shall be referred to as the"Manufacturer." all fees and charges incurred through the termination date of the applicable To the extent the Product includes intangible property or associated services such Product,including any late fee charges(to the extent such late fee charges as periodic software licenses and prepaid data base subscription rights, such may be charged pursuant to Section 3(a)of this Lease Agreement). intangible property shall be referred to as the"Software." 2. Schedules:Delivery and Acceptance.This Lease Agreement shall consist of the (c) A Schedule may be terminated in whole or in part by the Customer in temms and conditions of the Contract and this Lease Agreement and any Schedule accordance with this Section 3(c)whenever the Customer shall determine issued pursuant thereto. As it pertains to this Lease Agreement, time order of that such a termination is in the best interest of the Customer.Any such precedence of the component parts of the Lease Agreement shall be as follows: termination shall be effected by delivery to Ricoh, at least thirty (30) (a) time terms and conditions of this Lease Agreement and Schedule issued working days prior to the effective date of such termination date,of a notice pursuant thereto,and(b)the terms and conditions of the Contract.The foregoing of termination specifying the extent to which performance shall be order of precedence shall govern time interpretation of this Lease Agreement N terminated. In the event of such termination,Customer agrees to return the cases of conflict or inconsistency therein. Each Schedule that incorporates this Product nt n in the manner required under Section f r this Lease Lease Agreement shall be governed by the terms and conditions of this Lease Agreement and to pay t us (as compensation for loss of our bargain and anced Agreement and the Contract,as well as by the terms and conditions set forth in not as a penalty), with respect to such terminated Product, al to the such individual Schedule.Each Schedule shall constitute a complete agreement Software end any Software Licenses,an amount which shall be equal to the monthly Payment for such Product, meed a separate and distinct from this Lease Agreement and any other Schedule.in the e maining in the term of and/or Software event of a conflict between the terms of this Lease Agreement and any Schedule, License,as applicable,times the numberr o of monthss remaining the terms of such Schedule shall govern and control,but only with respect to die such Schedule ( any renewal such Schedule) and/or any financing Product subject to such Schedule. The termination of this Lease Agreement will agreement with respect to the financed Software and/or Software License, not affect any Schedule executed prior to the effective date of such termination. plus any other amounts then due and payable under this Lease Agreement, When you receive the Product and it is installed, you agree to inspect it to Schedule and/or financing agreement with respect to such Product,Software determine it is in good working order.Scheduled Payments(as specified in the and/or Software License,including,but not limited to,any lease payments applicable Schedule) will begin on or after the Product acceptance date and maintenance payments. Ricoh shall supply the Customer with the ("Effective Date").You agree to sign and return to us a delivery and acceptance actual number of Payments remaining and the total amount due,and the certificate(which may be done electronically)within five(5)business days after Customer shall be relieved of all unpaid amounts for anticipated profit on any Product is installed confirming that the Product has been delivered,installed, unperformed services under any Maintenance Agreement (including any and is in good condition and accepted for all purposes under the Lease amount included in the monthly Payment that is attributable to maintenance, Agreement. supplies,or any other service cost). 3. Term:Payments. (d) You also agree that, except(a)as set forth in Section 18 below entitled "State and Local Government Provisions",(b)for documented cases of non- (a) The first scheduled Payment (as specified in time applicable Schedule) performance as set forth in Section 3(b)and(c)for the best interest of the ("Payment")will be due on time Effective Date or such later date as we may Customer as set forth in Section 3(c),THIS IS AN UNCONDITIONAL, designate.The remaining Payments will be due on the same day of each MSTLSE USC-MA 03.13 Ricoh®and the Ricoh Logo are registered trademarks of Ricoh Company,Ltd. Page 1 of 4 03/25/2015 14:02 PM 16181100 NON-CANCELABLE AGREEMENT FOR THE MINIMUM TERM amounts specified in Section 12 below,or(c)replace the Product with equipment INDICATED ON ANY SCHEDULETO THIS LEASE AGREEMENT.All of like age and capacity. Payments to us are"net"and unconditional and are not subject to set off, g. Liability and insurance.You agree to maintain insurance,through self-insurance defense,counterclaim or reduction for any reason. You agree that you will or otherwise, to cover the Product for all types of loss, including, without remit payments to tis in the form of company checks(or personal checks in limitation,theft,in an amount not less than the full replacement value and you the case of sole proprietorships),direct debit or wires only. You also agree will name us as an additional insured and loss payee on your insurance policy.In that cash and cash equivalents are not acceptable forms of payment for this addition,you agree to maintain comprehensive public liability insurance,which, Lease Agreement or any Schedule and that you will not remit such forums of upon our request,shall be in an amount acceptable to us and shall name us as an payment to its. P ayment in any other forum may delay processing or be additional insured. Such insurance will provide that we will be given thirty(30) returned to you. Furthermore, only you or your authorized agent as days advance notice of any cancellation.Upon our request,you agree to provide approved by us will remit payments to its. us with evidence of such insurance in a form reasonably satisfactory to us.if you 4. Product Location;Use and Repair.You will keep and use the Product only at the fail to maintain such insurance or to provide tis with evidence of such insurance, we may(but are not obligated to)obtain insurance in such amounts and against Product Location shown in the applicable Schedule. You will not move the such risks as we deem necessary to protect our interest in the Product. S uch Product from the location specified in the applicable Schedule or make any insurance obtained by us will not insure you against any claim,liability or loss alterations, additions or replacements to the Product without our prior written related to your interest in the Product and may be cancelled by us at any time. consent,which consent will not be unreasonably withheld.At your own cost and You agree to pay us an additional amount each month to reimburse us for the expense,you will keep the Product eligible for any Manufacturer's certification as insurance premium and an administrative fee,on which we or our affiliates may to maintenance and in compliance with applicable laws and in good condition, earn a profit. In the event of loss or damage to the Product,you agree to remain except for ordinary wear and tear. You shall engage Ricoh, its subsidiaries or responsible for the Payment obligations under this Lease Agreement until the affiliates,or an independent third party(the"Servicer")to provide maintenance Payment obligations are fully satisfied. and support services pursuant to a separate agreement for such purpose ("Maintenance Agreement"). You may make alterations, additions or 9. Title;Recording. We are the owner of and will hold title to the Product(except replacements (collectively, "Additions") and add Software to the Product for any Software).You will keep the Product free of all liens and enctinmbrances. provided that such Additions and Software do not impair the value or originally Except as reflected on any Schedule,you agree that this Lease Agreement is a intended ftinetion or purpose of the Product and is not subject to any lien or true lease.However,if any Schedule is deemed to be intended for security,you security interest in favor of any other party;provided, further, that you remove hereby grant to us a purchase money security interest in the Product covered by such Additions and Software at your own cost and expense at the expiration or the applicable Schedule (including any replacements, substitutions, additions, termination of the applicable Schedule.All Additions and Software which are not attachments and proceeds)as security for the payment of the amounts under each removed at the expiration or termination of tine applicable Schedule will become Schedule. You authorize tis to file a copy of this Lease Agreement and/or any part of the Product and our property at no cost or expense to its. We may inspect Schedule as a financing statement,and you agree to promptly execute and deliver the Product upon proper notice to the customer at any reasonable time during to us any financing statements covering the Product that we may reasonably normal working hours. require; provided, however, that you hereby authorize us to file any such 5. Taxes and Fees,To the extent not prohibited by applicable lawand unless and to financing statement without your authentication to the extent permitted byapplicable law. the extent you are exempt and provide a valid exemption certificate to us, in addition to the payments tinder this Lease Agreement,you agree to pay all taxes 10. Software or intangibles. To the extent that the Product includes Software,you (other than property taxes), assessments, fees and charges govermnentally understand and agree that we have no right,title or interest in the Software,and imposed upon our purchase, ownership, possession, leasing, renting,operation, you will comply throughout the term of this Lease Agreement with any license control or use of the Product. If we are required to pay upfront sales or use tax and/or other agreement("Software License")entered into with the supplier of the and you opt to pay such tax over the term of the lease and not as a lump sum at Software ("Software Supplier"). You are responsible for entering into any lease inception,then you agree to pay us a"Sales Tax Administrative Fee"equal Software License with the Software Supplier no later than the Effective Date; to 3.5%of the total tax dire per year,to be included as part of the Payment. A provided,however, if you do not enter into the Software License,then we may valid sales and use tax exemption certificate must be provided to us within ninety choose not to lease such Software to you under this Lease Agreement. (90)days of the first invoice to receive a credit/waiver of sales tax. 11. Default.Each of the following is a"Default"under this Lease Agreement and all 6. Wananties.We transfer to you,without recourse,for the term of each Schedule, Schedules:(a)you fail to pay any Payment or any other amount within thirty(30) any written warranties made by the Manufacturer or Software Supplier (as days of its due date,(b)any representation or warranty made by you in this Lease defined in Section 10 of this Lease Agreement)with respect to time Product leased Agreement is false or incorrect and/or you do not perform any of your other or rented pursuant to such Schedule. YOU ACKNOWLEDGI THAT YOU obligations under this i.ease Agreement or any Schedule and/or tinder any other HAVE SELECTED THE PRODUCT BASED ON YOUR OWN JUDGMENT agreement with us or with any of our affiliates and this failure continues for thirty AND YOU HEREBY AFFIRMATIVELY DISCLAIM RELIANCE ON ANY (30)days after we have notified you of it,(c)a petition is filed by or against you ORAL REPRESENTATION CONCERNING THF. PRODUCT MADE TO or any guarantor tinder any bankruptcy or insolvency law or a trustee,receiver or YOU.However,if you enter into a Maintenance Agreement with Servicer with liquidator is appoumted for you, any guarantor or any substantial part of your respect to any Product,no provision,clause or paragraph of this Lease Agreement assets,(d)you or any guarantor makes an assignment for the benefit of creditors, shall alter, restrict, diminish or waive the rights, remedies or benefits that you (e)any guarantor dies,stops doing business as a going concern or transfers all or may have against Servicer tinder such Maintenance Agreement.WE MAKE NO substantially all of such guarantor's assets,or(f)you stop doing business as a WARRANTY, EXPRESS OR IMPLIED, AS TO ANY MATTER going concern or transfer all or substantially all of your assets. WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED 12. Remedies.If a Default occurs,we may do one or more of the following:(a)we WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A may cancel or terminate this Lease Agreement and/or any or all Schedules;(b)we PARTICULAR PURPOSE.The only warranties,express or implied,made to you may require you to immediately pay to us, as compensation for loss of oil]- are the warranties(if any)made by the Manufacturer and/or Servicer to you in bargain and not as a penalty, a sunt equal to:(i)all past due Payments and all any documents,other than this Lease Agreement, executed by and between the other amounts then due and payable tinder this Lease Agreement or any Schedule; Manufacturer and/or Servicer and you. YOU AGREE THAT, and(ii)the present value of all unpaid Payments for the remainder of the term of NOTWITHSTANDING ANYTHING TO THE CONTRARY, WE ARE NOT each Schedule plus the present value of our anticipated value of the Product at the RESPONSIBLE FOR,AND YOU WILL NOT MAKE ANY CLAIM AGAINST end of the initial term of any Schedule(or any renewal of such Schedule),each US FOR,ANY CONSEQUENTIAL,SPECIAL,OR INDIRECT DAMAGES. discounted at a rate equal to 3%per year to the date of default, and we may 7. Loss or Damage.You are responsible for any theft of,destruction of,or damage charge you interest on all amounts due us front the date of default until paid at the to the Product(collectively,"Loss")from any cause at all,whether or not insured, rate of 1.5%per month,but in no event more than the maximum tate permitted by front the time of Product acceptance by you until it is delivered to us at the end of applicable law. We agree to apply the net proceeds(as specified below in this the term of the Schedule.You are required to make all Payments even if there is a Section)of any disposition of the Product to the amounts that you owe us;(c)we Loss.You must notify its in writing immediately of any Loss.Then,you shall be may require you to deliver the Product to us as set forth in Section 14;(d)to the responsible to either(a)repair the Product so that it is in good condition and extent not prohibited by applicable law,we or our representative may peacefully working order, eligible for any Manufacturer's certification, (b) pay us the repossess the Product without a court order(it being agreed that we will provide you with written notice of Default prior to initiating recovery of the Product and MSTLSE USC-MA 03.13 Ricoh®and the Ricoh Logo are registered trademarks of Ricoh Company,Ltd. Page 2 of 4 14101 1nn will endeavor to contact you telephonically to schedule a convenient time to connection with data retention and protection and that we do not provide legal recover the Product); (e)we may exercise any and all other rights or remedies advice or represent that the Products will guarantee compliance with such available to a lender,secured party or lessor under the Unifonu Commercial Code requirements. The selection,use and design of any Data Management Services, ("UCC"),including,without limitation,those set forth in Article 2A of the UCC, and any decisions arising with respect to the deletion or storage of data,as well as and at law or in equity;(f)we may immediately terminate your right to use the the loss of any data resulting therefrom, shall be your sole and exclusive Software including the disabling(on-site or by remote communication)of any responsibility Software;(g)we may demand the immediate return and obtain possession of the 15. Miscellaneous. It is the intent of the parties that this Lease Agreement and any Software and re-license the Software at a public or private sale;(h)we may cause Schedule shall be deemed and constitute a"finance lease"as defined under and time Software Supplier to terminate the Software i.icense, support and other governed by Article 2A of the UCC. ORAL AGREEMENTS OR services under the Software License, and/or(i) at our option, we may sell, re- COMMITMENTS TO LOAN MONEY,EXTEND CREDIT OR TO FORBEAR lease,or otherwise dispose of the Product under such terms and conditions as may FROM ENFORCING REPAYMENT OF A DEBT INCLUDING PROMISES be acceptable to us in our discretion.if we take possession of the Product(or any TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE. YOU Software,if applicable),we may sell or otherwise dispose of it with or without AGREE THAT THE TERMS AND CONDITIONS CONTAINED iN Ti117. notice,at a public or private disposition,and to apply the net proceeds(after we CONTRACT, THIS LEASE AGREEMENT, AND IN EACH SCHEDULE have deducted all costs,including reasonable attorneys'fees)to the amounts that MAKE UP TIIE ENTIRE AGREEMENT BETWELN US REGARDING THE you owe us.You agree that,if notice of sale is required by law to be given,ten LEASING OR RENTAL OF THE PRODUCT AND SUPERSEDE ALL PRiOR (10)days notice shall constitute reasonable notice.if applicable,you will remain WRITTEN OR ORAL COMMUNICATIONS, UNDERSTANDINGS OR responsible for any deficiency that is due after we have applied any such net AGREEMENTS BETWEEN THE PARTIES RELATING TO THE SUBJECT proceeds. To the extent permitted by applicable law, in the event an action is MATTER CONTAINED HEREIN, INCLUDING, WITHOUT LIMITATION, brought to enforce or interpret this Lease Agreement,the prevailing party shall be PURCHASE ORDERS. Any purchase order,or other ordering documents,will entitled to reimbursement of all costs including, but not limited to, reasonable not modify or affect this Lease Agreement or any Schedule and shall serve only attorney fees and court costs incurred. the purpose of identifying the equipment ordered.You authorize us to supply any 13. Ownership of Product: Assignment. YOU HAVE NO RIGHT TO SELL, missing "configure to order" number("CTO"), other equipment identification TRANSFER,ENCUMBER,SUBLET OR ASSIGN THE PRODUCT OR THIS numbers (including, without limitation, serial numbers), agreennent/schedule LEASE AGREEMENT OR ANY SCHEDULE WITHOUT OUR PRiOR identification numbers and/or dates in this Lease Agreement or any Schedule. WRITTEN CONSENT(which consent shall not be unreasonably withheld).You You acknowledge that you have not been induced to enter into this Lease agree that we may sell or assign all or a portion of our interests, but not our Agreement by any representation or warranty not expressly set forth in this Lease obligations,in the Product and/or this Lease Agreement or any Schedule without Agreement.Neither this Lease Agreement nor any Schedule is binding on us until notice to you even if less than all the Payments have been assigned. In the event we sign it.ANY CHANGE IN ANY OF THE TERMS AND CONDITIONS OF the remit to address for Payments is changed during the term of this Lease TIIIS LEASE AGREEMENT OR ANY SCHEDULE MUST BE IN WRITING Agreement or any Schedule, then Ricoh or the Assignee will provide notice to AND SIGNED BY BOTH PARTIES. if we delay or fail to enforce any of its you. In that event, the assignee(the"Assignee") will have such rights as we rights under this i.ease Agreement with respect to any or all Schedules,we will assign to them but none of our obligations(we will keep those obligations)and still be able to enforce those rights at a later time.All notices shall be given in the rights of the Assignee will not be subject to any claims,defenses or set offs writing and sent either (a) by certified mail, return receipt requested, or that you may have against us. No assignment to an Assignee will release Ricoh recognized overnight delivery service, postage prepaid, addressed to the party from any obligations Ricoh may have to you hereunder. The Maintenance receiving tine notice at the address shown on tine front of this Lease Agreement,or Agreement you have entered into with a Servicer will remain in full force and (b) by facsimile transmission, with oral confirmation, to lire facsimile number effect with Servicer and will not be affected by any such assignment. You shown below such party's signature on this Lease Agreement.Either party may acknowledge that the Assignee did not manufacture or design the Product and that change its address or facsimile number by giving written notice of such change to you have selected the Manufacturer,Servicer and the Product based on your own the other party. Notices shall be effective on the date received. Each of our judgment. respective rights and indemnities will survive the termination of this Lease 14. Renewal,• Return of Product. UNLESS EITiIER PARTY NOTIFIES THE Agreement and each Schedule.If more than one customer has signed this Lease OTHER IN WRITING AT LEAST THIRTY (30) DAYS, BUT NOT MORE Agreement or any Schedule,each customer agrees that its liability is joint and THAN ONE HUNDRED TWENTY (120) DAYS, PRIOR TO THE several. it is the express intent of the parties not to violate any applicable usury EXPIRATION OF THE MINIMUM TERM Olt EXTENSION OF SUCH laws or to exceed the maximum amount of time price differential or umterest,as SCHEDULE, AFTER THE MINIMUM TERM OR ANY EXTENSION OF applicable,permitted to be charged or collected by applicable law,and any such ANY SCHEDULE TO THIS LEASE AGREEMENT,SUCH SCHEDULE WILL, excess payment will be applied to payments in the order of maturity, and any AUTOMATICALLY RENEW ON A MONTH-TO-MONTH BASIS; remaining excess will be refunded to you. We make no representation or PROVIDED,I IOWEVER,THAT AT ANY TIME DURING ANY MONTH-TO- warranty of any kind, express or implied, with respect to the legal, tax or MONTH RENEWAL, WE HAVE THE RiGHT, UPON THIRTY (30)DAYS accounting treatment of this Lease Agreement and any Schedule and you NOTICE,TO DEMAND THAT THF,PRODUCT BF,RETURNED TO US IN acknowledge that we are an independent contractor and not your fiduciary. You ACCORDANCE WITH THE TERMS OF THIS SECTION 14.Notwithstanding will obtain your own legal, tax and accounting advice related to this Lease the foregoing, nothing herein is intended to provide,nor shall be interpreted as Agreement or any Schedule and make your own determination of the proper providing,(a)you with a legally enforceable option to extend or renew the terms accounting treatment of this Lease Agreement or any Schedule. We may receive of this Lease Agreement or any Schedule, or(b) us with a legally enforceable compensation fr•onr the Manufacturer or supplier of the Product in order to enable option to compel any such extension or renewal. At tine end of or upon us to reduce the cost of leasing or renting the Product to you under this Lease termination of each Schedule,you shall immediately make arrangements to have Agreement or any Schedule below what we otherwise would charge. if we tine Product subject to such expired Schedule picked rip by us(or our designee),in received such compensation,the reduction in the cost of leasing or renting the as good condition as when you received it, except for ordinary wear and tear. Product is reflected in the Minimum Payment specified in the applicable Ricoh (or our designee) shall bear shipping charges. You must pay additional Schedule. To the fullest extent permitted by applicable law,you authorize us or monthly Payments at the same rate as then in effect under a Schedule,until(i) our agent to obtain credit reports and make credit inquiries regarding you and you provide notice to us prior to the expiration of the minimum term or extension your financial condition and to provide your information, including payment of any ( ) picked up Schedule and rr the Product is ked u b us or our designees and is history,to our assignee and third parties having an economic interest in this Lease received in good condition and working order by us or our designees. Agreement,any Schedule or the Product. Notwithstanding anything to the contrary set forth in this Lease Agreement,the 16. Governing Law: Jurisdiction: Waiver of Trial By Jury and Certain Rights and parties acknowledge and agree that we shall have no obligation to remove,delete, Remedies Under The Uniform Commercial Code. YOU AGREE THAT THiS preserve, maintain or otherwise safeguard any information, images or content LEASE AGREEMENT AND ANY SCHEDULE WILL BE GOVERNED retained by or resident in any Products leased by you hereunder,whether through UNDER THE LAW FOR THE STATE WHERE YOUR PRINCIPAL PLACE a digital storage device, hard drive or other electronic medium ("Data OF BUSINESS OR RESIDENCE IS LOCATED.YOU ALSO CONSENT TO Management Services"). if desired, you may engage Ricoh to perform Data THE VENUE AND NON-EXCLUSIVE JURISDICTION OF ANY COURT Management Services at then-prevailing contracted rates pursuant to your LOCATED IN THE STATE WHERE YOUR PRINCIPAL PLACE OF Maintenance Agreement or other agreement with Ricoh. You acknowledge that BUSINESS OR RESIDENCE IS LOCATED TO RESOLVE ANY CONFLICT you are responsible for ensuring your own compliance with legal requirements in UNDER THIS LEASE AGREEMENT. TO THE EXTENT NOT PROHIBITED MSTLSE USC-MA 03.13 Ricoh° and the Ricoh Logo are registered trademarks of Ricoh Company,Ltd. Page 3 of 4 rcrorrAn BY APPLICABLE LAW, THE PARTIES TO THIS LEASE AGREEMENT available to us (or our designee) all, but not less than all, of the Product EACH WAIVE THE RIGHT TO TRIAL BY JURY IN THE EVENT OF A coveted by such Schedule to this Lease Agreement,at your sole expense,in LAWSUIT.TO THE EXTENT PERMITTED BY APPLICABLE LAW, YOU accordance with the terms hereof; and (C) any Schedule to this Lease WAIVE ANY AND ALI.RIGHTS AND REMEDIES CONFERRED UPON A Agreement shall terminate on the Return Date without penalty or expense to CUSTOMER OR LESSEE BY SECTIONS 508-522 OF ARTICLE 2A OF THE you and you shall not be obligated to pay the rentals beyond such fiscal year, UCC THAT YOU MAY HAVE. AGAINST US (BUT NOT AGAINST THE provided that(x)you shall pay any and all rentals and other payments due up MANUFACTURER OF THE PRODUCT).TO HELP THE GOVERNMENT through the end of the last day of the fiscal year for which appropriations FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING were made and(y)you shall pay nmonth-to-nmonth rent at the rate set forth in ACTIVTfiES, FF.DF.RAL LAW REQUIRES ALL FINANCIAL any such Schedule for each month or part thereof that you fail to make INSTITUTIONS TO OBTAIN, VERIFY AND RECORD INFORMATION available to us(or our designee)the Product as required herein.(iii)Upon any THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT. WHAT such Non-Appropriation,upon our request, you will provide an opinion of THIS MEANS FOR YOU: WIZEN YOU OPEN AN ACCOUNT, WE WILL independent counsel or other legally designated authority (who shall be ASK FOR YOUR NAME, ADDRESS AND OTHER INFORMATION THAT reasonably acceptable to us),in form reasonably acceptable to us,confirming WILL ALLOW US TO IDENTIFY YOU. WE MAY ASK TO SEE the Non-Appropriation and providing reasonably sufficient proof of such IDENTIFYING DOCUMENTS. Non-Appropriation. 17. Counterparts:Facsimiles.Each Schedule may be executed in counterparts.The (c) Funding Intent.You represent and warrant to us that you presently intend to counterpart which has our original signature and/or is in our possession or control shall constitute chattel paper as that term is defined in the UCC and shall continue this Lease Agreement and any Schedule hereto for the entire term of constitute the original agreement for all purposes,including, without limitation, such Schedule and to pay all rentals relating to Such Schedule and to do all (a)any hearing, trial or proceeding with respect to such Schedule,and(b)any things lawfully within your power to obtain and maintain funds from which determination as to which version of such Schedule constitutes the single true the rentals and all other payments owing under such Schedule may be made. original item of chattel paper under the UCC.If you sign and transmit a Schedule The parties acknowledge that appropriation for rentals is a governmental to urs by facsimile or other electronic transmission,the facsimile or such electronic function to which you cannot contractually commit yourself in advance and transmission of such Schedule,upon execution by us(manually or electronically, this Lease Agreement shall not constitute such a commitment.To the extent as applicable),shall he binding upon the parties.You agree that time facsimile or permitted by law,the person or entity in charge of preparing your budget will other electronic transmission of a Schedule containing your facsimile ur other include in the budget request for each fiscal year during the term of each electronically transmitted signature,which is manually or electronically signed by Schedule, respectively, to this Lease Agreement an amount equal to the us, shall constitute the original agreement for all purposes, including, without rentals(to be used for such rentals)to become due in such fiscal year,and limitation,those outlined above in this Section.You agree to deliver to us upon will use all reasonable and lawful means available to secure the appruprialion aur request the counterpart of such Schedule containing your original manual of money for such fiscal year sufficient to pay all rentals coming due during signature. such fiscal year. 18.State and Local Government Provisions. If the Customer is a State or political (d) Authority and Authorization.(i)You represent and warrant to us that:(A) subdivision of a State,as those terms are defined in Section 103 of the Internal you are a State or political subdivision of State,as those terms are defined Revenue Code,the following additional terms and conditions shall apply: in Section 103 of the Internal Revenue Code; (B)you have the power and authority to enter into this Lease Agreement and all Schedules to this Lease (a) Essentiality.During the term of this Lease Agreement and any Schedule,the Agreement; (C) this Lease Agreement and all Schedules to this Lease Product will be used solely for the purpose of performing one or more Agreement have been duly authorized,executed and delivered by you and governmental or proprietary functions consistent with the permissible scope constitute valid, legal and binding agreement(s)enforceable against you in of your authority. You represent and warrant that the use of the Product is accordance with their terms; and (D) no further approval, consent or essential to performing such governmental or proprietary functions. withholding of objections is required from any governmental authority with respect to this Lease Agreement or any Schedule to this Lease Agreement.(H) (b) Non-Appropriation/Non-Substitution. (i) If your governing body fails to If and to the extent required by us,you agree to provide us with an opinion of appropriate sufficient monies in any fiscal period for rentals and other independent counsel or other legally designated authority (who shall be payments coming due under a Schedule to this Lease Agreement in the next reasonably acceptable to us) confirming the foregoing and other related succeeding fiscal period for any equipment which will perform services and matters, in form and substance acceptable to us.(iii)You agree to take all functions which in whole or in part arc essentially the same services and required actions and to file all necessary forms,including IRS Forms 8038-G functions performed by the Product covered by any such Schedule,then a or 8038-GC,as applicable, to preserve the tax exempt status of this Lease "Tion-Appropriation" shall be deemed to have occurred. (ii) If a Non- Agreement and all Schedules thereto. (iv)You agree to provide us with any Appropriation occurs,then:(A)you must give LIS immediate notice of such other documents that we may reasonably request in connection with the Nan-Appropriation and provide written notice of such failure by your foregoing and this Lease Agreement. governing body at least sixty(60)days prior to the end of the then current fiscal year or if Non-Appropriation has not occurred by such date, (e) Assignment. You agree to acknowledge any assignment to lie Assignee in immediately upon Non-Appropriation, (B)no later than the last day of the writing, if so requested,and,if applicable,to keep a complete and accurate fiscal year for which appropriations were made for the rental due under any record of all such assignments in a manner that complies with Section 149(x) Schedule to this Lease Agreement (the "Return Date"), you shall make of the Internal Revenue Code and the regulations promulgated thereunder. I IN WITNESS WHEREOF,the parties have executed this Lease Agreement as of the dates set forth below. THE PERSON SIGNING THIS LEASE AGREEMENT ON BEHALF OF THE CUSTOMER REPRESENTS THAT HE/SIZE HAS THE AUTHORITY TO DO SO. � CUSTOMER Accepted by: RICOH USA,INC. By: X By: Authorized Signer Signature Aulhorh_et!Signor Signature Printed Name: Printed Name: Title: Date: Title: Date: i Facsimile Number: Facsimile Number: I i I I I i MS'rLSE USC-MA 03.13 Ricoh®and the Ricoh Logo are registered trademarks of Ricoh Company,Ltd. Page 4 of 4 ......._,n..._ . .... ... . ,r,n,iAA Ricoh USA,Inc. RICOH 70 Valley Stream Parkway Malvern,PA 19355 J.S. Communities Product Schedule Product Schedule Number: Master Lease Agreement Number: This U.S. Communities Product Schedule (this "Schedule") is between Ricoh USA, Inc. ("we" or "us") and BREMERTON,CITY OF as customer or lessee("Customer"or"you"). This Schedule constitutes a "Schedule,""Product Schedule,"or"Order Agreement,"as applicable, under the U.S. Communities Master Lease Agreement(together with any amendments,attachments and addenda thereto,the"Lease Agreement")identified above,between you and . All terms and conditions of the Lease Agreement are incorporated into this Schedule and made a part hereof. If we are not the lessor under the Lease Agreement,then,solely for purposes of this Schedule, we shall be deemed to be the lessor under the Lease Agreement. It is the intent of the parties that this Schedule be separately enforceable as a complete and independent agreement,independent of all other Schedules to the Lease Agreement. CUSTOMER INFORMATION BREMERTON,CITY OF Jeff Elevado Customer(Bill To) Billing Contact Name 680 LEBO BLVD 345 6TH ST STE 600 Product Location Address Billing Address(If ddfferentfro»r location address) BREMERTON WA 98310-3308 BREMERTON WA 98337-1873 City County State Zip City County State Zip Billing Contact Telephone Number Billing Contact Facsimile NumberAilling Contact F.-Mail Address (360)473-5428 jeff.elevado r ci.bremcrton.wa.us PRODUCT/EQUIPMENT DESCRIPTION("Product") Qty Product Description: Make&Model Qty Product Description: Make&Model ] RICOH MPC6502SP PAYMENT SCHEDULE Minimum Term Minimum Payment Minimum Payment Billing Frequency Advance Payment ar011111s) Vithoal Tac ❑✓ Monthly ❑ 1"Payment 60 $ 381.91 ❑ Quarterly ❑ V&Last Payment ❑ Other: _._ ❑ Other: Sales Tax Exempt: ❑YES(Attach Exemption Certificate) Customer Billing Reference Number(P.O.4,etc.) Adderiduni(s)attached: ❑YES (check if yes and indicate total number of pages: TERMS AND CONDITIONS 1. The fust Payment will be dire on the Effective Date.If the Lease Agreement rises the terms"Lease Payment"and"Commencement Date"rather than"Payment" and"Effective Date,"then,for purposes of this Schedule,the term"Payment"shall have the same meaning as"Lease Payment,"and the term"Effective Date" shall have the same meaning as"Commencement Date." 2. You, the undersigned Customer, have applied to us to rent the above-described Product for lawful commercial (non-consumer) purposes. THIS IS AN UNCONDITIONAL,NON-CANCELABLE AGREEAl[ENT FOR THE MINIMUM TERM INDICATED ABOVE,except as otherwise expressly provided in any provision of the Lease Agreement.If we accept this Schedule,you agree to rent the above Product from us,and we agree to rent such Product to you,on all the terms hereof, including the terms and conditions of the Lease Agreement. THIS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS SCHEDULE AND THE LEASE.AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE LEASE AGREEMENT. 3. Additional Provisions(if any)are: THE PERSON SIGNING THIS SCHEDULE ON BEHALF OF THE CUSTOMER REPRESENTS THAT HE/SHE HAS THE AUTHORITY TO DO SO. CIISTOMER Accepted by: RICOH USA,INC. By: X By: Authorized Signer Signature Authorized Signer Signature Printed Name: Printed Name: Title: Date: Title: Date: 03/25/2015 13:53 PM 15328496 T.SF.ADD T IRf:-PS 03.1 3 Rienh(Z and the Ricnh T.npn pre registered trndemnrlrs of Ricnh Cornnnnv.Ltd. Pape I of 1 RICOH EQUIPMENT REMOVAL/BUYOUT AUTHORIZATION Customer Name: BREMERTON,CITY OF Contact Name: Elevado,Jeff Phone: (360)473-5428 Address: 680 LEBO BLVD City: BREMERTON State: WA Zip: 1 98310-3308 Fax/Email: jeff.elevado@ci.bremerton.wa.us Make Model Serial Number M PC6501 V7600100476 This Authorization applies to the equipment identified above and to the following Removal/Buy Out Option This Authorization will confirm that Customer desires to engage Ricoh USA, Inc. ("Ricoh") to pick-up and remove certain items of equipment that are currently(i)owned by Customer or(ii)leased from Ricoh or other third party(as specified below),and that you intend to issue written or electronic removal requests (whether such equipment is identified in this Authorization, in a purchase order, in a letter or other written form)to Ricoh from time to time for such purpose. Such removal request will set forth the location, make, model and serial number of the equipment to be removed by Ricoh. By signing below, you confirm that, with respect to every removal request issued by Customer(1) Ricoh may rely on the request, and(2)the request shall be governed by this Authorization. Notwithstanding the foregoing, the parties acknowledge and agree that Ricoh shall have no obligation to remove, delete, preserve, maintain or otherwise safeguard any information,images or content retained by,in or on any item of equipment serviced by Ricoh,whether through a digital storage device,hard drive or similar electronic medium ("Data Management Services"). If desired, Customer may engage Ricoh to perform such Data Management Services at its then-current rates. Notwithstanding anything in this Authorization to the contrary,(i)Customer is responsible for ensuring its own compliance with legal requirements pertaining to data retention and protection, (ii) it is the Customer's sole responsibility to obtain advice of competent legal counsel as to the identification and interpretation of any relevant laws and regulatory requirements that may affect the customer's business or data retention,and any actions required to comply with such laws,(iii)Ricoh does not provide legal advice or represent or warrant that its services or products will guarantee or ensure compliance with any law,regulation or requirement,and(iv)the selection,use and design of any Data Management Services,and any and all decisions arising with respect to the deletion or storage of any data,as well as any loss of data resulting therefrom, shall be the sole responsibility of Customer, and Customer shall indemnify and hold harmless Ricoh and its subsidiaries,directors,officers,employees and agents from and against any and all costs, expenses, liabilities, claims, damages, losses, judgments or fees (Including reasonable attorneys' fees) (collectively, "Losses") arising therefrom or related thereto. RIEquipment Removal (Leased by Customer). In addition to the terms and conditions set forth above, the following terms and conditions shall apply for equipment removals of equipment leased by Customer: Except for the obligations of Ricoh to pick up and remove the identified equipment, Ricoh does not assume any obligation, payment or otherwise, under any lease agreement, which shall remain Customer's sole responsibility. As a material condition to the performance by Ricoh, Customer hereby releases Ricoh from, and shall indemnify, defend and hold Ricoh harmless from and against, any and all claims, liabilities, costs, expenses and fees arising from or relating to any breach of Customer's representations or obligations in this Authorization or of any obligation owing by Customer under its lease agreement. i CUSTOMER RICOH USA, INC. By: By: I Name Name i Title Title I Date Date I 631090 Page#1Mill INR ti Uff ' RICOH ATTACHMENT 2 U.S.COMMUNITIES EQUIPMENT SALE AND MAINTENANCE AGREEMENT (EQUIPMENT SALES,BREAK-FIX SERVICES) CUSTOMER INFORMATION Legal Name CITY OF BREM Bill To Address 1025 BURWELL ST City BREMERroN I State IWA I Zip Code 198337 This Equipment Sale and Maintenance Agreement ("Maintenance Agreement") sets forth the terms pursuant to which Customer may acquire equipment, software, and/or hardware products and maintenance services identified on an Order (defined below) from Ricoh USA, Inc. ("Ricoh"). This Maintenance Agreement is executed pursuant to the contract by and between Ricoh Americas Corporation and Fairfax County (the "County") oil behalf of the U.S. Communities Government Purchasing Alliance and all public agencies, non-profits and higher education entities("Participating Public Agencies"), having a Contract ID number of 4400003732 and the contract period is from February 11,2013 to June 30,2016, with the option to renew for no more than six (6)years(the"Contract Period"), one year at a time, or any combination thereof(the "Contract"). Notwithstanding the foregoing, any Maintenance Agreement and Order entered into during the Contract Period shall continue in full force and effect for the entire term set forth in the Order. To the extent that Customer purchases or leases Equipment from Ricoh under the Contract and also desires for Ricoh to provide maintenance services for such Equipment under the order (the "Order"), then the terns and conditions of this Maintenance Agreement shall apply. This Maintenance Agreement shall consist of the terms and conditions of the Contract and this Maintenance Agreement. As it pertains to this Maintenance Agreement,the order of precedence of the component parts of the Maintenance Agreement shall be as follows: (a) the terms and conditions of this Maintenance Agreement and (b) the terms and conditions of the Contract. The foregoing order of precedence shall govern the interpretation of this Maintenance Agreement in cases of conflict or inconsistency therein. 1. MAINTENANCE SERVICES COVERAGE. Ricoh shall provide to Customer maintenance services under an Order, during Ricoh business hours, 8:00am to 5:00pm Monday through Friday excluding holidays ((i) New Year's Day; (ii) Memorial Day; (iii) 4th of July; (iv) Labor Day; (v) Thanksgiving; (vi) Day after Thanksgiving; and (vii) Christmas Day) ("Normal Business Hours"), as follows(collectively,the"Maintenance Services"): (a) During the term of the Order, Ricoh will provide the Maintenance Services necessary to keep the covered Equipment in, or restore the covered Equipment to, good working order. Maintenance Services will include lubrication, cleaning, adjustments and replacement of maintenance parts deemed necessary by Ricoh due to normal usage (other than consumable parts). In the event the Equipment becomes unserviceable as a result of non-nal usage, replacement parts will be furnished and installed on an exchange basis and will be new OEM; provided, however, if such OEM part is not available and in order to restore the functionality of the Equipment,Ricoh shall be permitted to use a reconditioned or used part until such time as the new OEM part becomes available and is installed in the Equipment. All parts removed due to replacement will become the property of Ricoh. The provision of Maintenance Services does not assure uninterrupted operation of the covered Equipment. (b) If available, Maintenance Services requested and performed outside Normal Business Hours will be charged to Customer at applicable time and material rates set forth in the Contract. (c) The Maintenance Services provided by Ricoh will not include the following: (i)Repairs resulting from misuse(including without limitation to improper voltage or the use of supplies that do not conform to Ricoh's specifications); (ii) Repairs made necessary by service performed by persons other than authorized Ricoh representatives; (iii) Replacement of consumable parts which are consumed in normal Equipment operation, unless specifically included in the Order; (iv) Removable cassette, copy cabinet, exit trays, or any item not related to the mechanical or electrical operation of the Equipment: (v) Unless 1 71185v2 03/25/2015 14:02 PM 16181100 RICOH otherwise agreed, consumable supplies such as toner, developer, paper or supplies that are consumed in the normal operation of the Equipment; (vi) Repairs and/or service calls resulting fi•om attachments or accessories not acquired from Ricoh; (vii) Any Software, system support or related connectivity unless otherwise agreed in the Order; (viii) Electrical work external to the Equipment, including problems resulting from overloaded or improper circuits; (ix) Charges for installation of the Equipment or de-installation and/or movement of the Equipment from one location to another; or (x) Repair of damage or increase in service time caused by: accident,disaster(which shall include but not be limited to fire, flood, water, wind and lightning), transportation, neglect, power transients; abuse or misuse, failure of the Customer to follow Ricoh's published operating instructions, and unauthorized modifications or repair of Equipment by persons other than authorized representatives of Ricoh. (d) In the absence of a separate maintenance agreement for any software, if Ricoh is engaged to provide software support under an Order, during Normal Business Hours, Ricoh will provide advice by telephone,email or via the Ricoh or developer's website following receipt of a request from Customer to diagnose faults in the software and advice to rectify such faults. Such support may be provided remotely. (e) Damage to the Equipment or its parts arising out of, or other causes beyond,the control of Ricoh are not covered by an Order and may subject Customer to a surcharge or to cancellation of the Maintenance Services by Ricoh. In addition, Ricoh may terminate an Order if the Equipment is modified, damaged,altered or serviced by personnel other than those employed by Ricoh or are authorized by Ricoh to provide service and maintenance for the Equipment. (f) Service necessitated as a result of inadequate key operator involvement, operator caused damage, lack of recommended service, or use of inadequate or incompatible supplies may result in service being rendered on a time-and-material basis in addition to the Maintenance Charges (as defined in Section 5). 2. MAINTENANCE SERVICE CALLS. Maintenance service calls under an Order will be made during Normal Business Hours at the installation address shown on the Order. Travel and labor-time for the service calls after Normal Business Hours, on weekends and on holidays, if and when available,will be charged at overtime rates in effect at the time the service call is made. Ricoh representatives will not handle, disconnect or repair unauthorized attachments or components. Customer is responsible for disconnecting and re-connecting unauthorized attachments or components. Customer hereby indemnifies and holds Ricoh and its employees and representatives harmless for claims for damages to any unauthorized parts, components or accessories resulting from service performed on Equipment covered by an Order. 3. RECONDITIONING. Rebuilding, reconditioning or major overhauls necessitated by usage not in accordance with manufacturer's published specifications, which shall be provided upon Customer's request,are not covered by an Order.In addition, if Ricoh determines that a reconditioning is necessary as a result of normal wear and tear of materials and age factors caused by normal usage in order to keep the Equipment in working condition, Ricoh will submit to Customer an estimate of the needed repairs and the cost for such repairs (which costs will be in addition to the charges payable under this Maintenance Agreement). If the Customer does not authorize such reconditioning, Ricoh may, at its option: (a) discontinue service of the Equipment under an Order and refund any unused portion of the Maintenance Charges, or(b)refuse to renew an Order upon its expiration. After any such termination,Ricoh will make service available on a "Time and Material Rate" basis at Ricoh's then prevailing rates at the time of service. 4. TERM. Each Order shall become effective on the delivery and Customer acceptance of the Equipment and/or solution and shall continue for the term specified therein (the"Initial Term") so long as no ongoing default exists on Customer's part. At the expiration of the Initial Term or any renewal term, unless Customer provides written notice of its intention not to renew within thirty (30) days of the expiration of the Initial Term or any renewal term, the Order shall automatically renew on a month-to- month basis. In addition to any other rights or remedies which either party may have under this Maintenance Agreement or at law or equity, either party shall have the right to cancel the Services provided under this Maintenance Agreement immediately: (i)if the other party fails to pay any fees or charges or any other payments required under this Maintenance Agreement when due and payable, and 2 71185v2 03/25/2015 14:02 PM 16181100 such failure continues for a period of thirty (30) days after being notified in writing of such failure; or (ii)if the other party fails to perform or observe any other material covenant or condition of this Maintenance Agreement, and such failure or breach shall continue un-remedied for a period of thirty(30) days after such party is notified in writing of such failure or breach. 5. MAINTENANCE CHARGES. (a) Maintenance service charges ("Maintenance Charges") will be payable by the Customer in accordance with the terms set forth in the Order. (b) Customer acknowledges and agrees that: (i) the transfer of the Equipment from the location indicated on the face hereof may result in an increase of Maintenance Charges or the termination of an Order; (ii) if an Order includes toner, toner usage is based on manufacturer supply consumption rates. Ricoh will determine and deliver supplies in accordance with agreed upon usage. Consumption of covered supply products varying significantly from expected usage may result in additional charges for supplies, or as otherwise agreed to by the parties. Maintenance Charges are based on standard 8.5x11 images. Ricoh reserves the right to assess additional images charges for- non-standard images, including l 1x17 images. 6. USE OF RICOH RECOMMENDED SUPPLIES. Ricoh products are designed to give excellent performance with Ricoh recommended supplies, including paper, developer, toner, and fuser oil. If the Customer uses other than Ricoh recommended supplies, and if such supplies are defective or not acceptable for use with the Equipment and cause abnormally frequent service calls or service problems, then Ricoh may,at its option,assess a surcharge or terminate an Order. If so terminated,Customer will be offered service on a time and materials basis at Ricoh's then prevailing rates. It is not a condition of an Order that the Customer use only Ricoh brand supplies. 7. METER READINGS. As part of its Services, Ricoh may, at its discretion and dependent upon device capabilities, provide remote meter reading and equipment monitoring services using its @Remote solution. If @Remote is not selected by the Customer, Customer shall be responsible and agrees to provide Ricoh true and accurate meter readings monthly and in any reasonable manner requested by Ricoh. If accurate meter readings are not provided, Ricoh reserves the right to estimate the meter readings from previous meter readings. S. CUSTOMER OBLIGATIONS. Customer agrees to provide a proper place for the use of the Equipment, including electric service as specified by the manufacturer. Customer will provide adequate facilities (at no charge) for use by Ricoh representatives in connection with the maintenance of the Equipment hereunder within a reasonable distance of the Equipment. Customer agrees to provide "360 degree" service access to the Equipment, subject to Customer's usual security procedures. Customer will provide a key operator for the Equipment and will make operators available for instruction in use and care of the Equipment. All supplies for use with the Equipment will be provided by the Customer and will meet manufacturer specifications. It is the responsibility of the Customer to have the supplies available "on site"for servicing. Customer agrees that any systems utilizing similar supplies must be covered under similar inclusive maintenance programs. If any software, system support or related connectivity services are included as part of the Order as determined by Ricoh, Ricoh shall provide any such services at Customer's location set forth in the Order as applicable, or on a remote basis. Customer shall provide Ricoh with such access to Customer's facilities,networks and systems as may be reasonably necessary for Ricoh to perform such services. 9. WARRANTY DISCLAIMER. OTHER THAN THE OBLIGATIONS SET FORTH EXPRESSLY IN THIS MAINTENANCE AGREEMENT, RICOH DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE,OR FITNESS FOR A PARTICULAR PURPOSE. RICOH SHALL NOT BE RESPONSIBLE FOR ANY INDIRECT, INCIDENTAL OR CONSEQUENTIAL, DAMAGES, INCLUDING, BUT NOT LIMITED TO,DAMAGES ARISING OUT OF THE USE OR PERFORMANCE OF THE EQUIPMENT OR THE LOSS OF USE OF THE EQUIPMENT. RICOH'S TOTAL AGGREGATE, LIABILITY TO CUSTOMER UNDER THE MAINTENANCE AGREEMENT, IF ANY, SHALL IN NO EVENT EXCEED THE TOTAL OF THE FEES PAID TO RICOH IN CONNECTION WITH THE 3 71185v2 03/25/2015 14:02 PM 16181100 MAINTENANCE SERVICES. 10. SERVICE.LEVELS. (a) Response Time. Ricoh will provide a one hour(1)phone response to service calls measured from receipt of the Customer's call. Ricoh service technicians will meet a four(4)business hour response time for all Customer service calls located within a major metropolitan area and eight (8) hour average response time for all Customer service calls located fifty (50) miles or greater from a Ricoh service center. Response time is measured in aggregate for all Equipment covered by the Order. (b) Uptime. Ricoh will service the Equipment provided under an Order to be operational with a quarterly uptime average of 95% (based on manufacturer's performance standards and an 8-hour day, during Normal Business Hours), excluding preventative and interim maintenance time. Downtime will begin at the time Customer places a service call to Ricoh. Customer agrees to make the Equipment available to Ricoh for scheduled preventative and interim maintenance. Customer further agrees to give Ricoh advance notice of any critical and specific uptime needs Customer may have so that Ricoh can schedule with Customer interim and preventative maintenance in advance of such needs. (c) Replacement of Equipment. Should a unit of Equipment or an accessory not be able to be maintained in conformance with manufacturer's specifications, Ricoh shall, at its own expense, replace such Equipment with another unit of the same product designation as that Equipment and Ricoh shall bear all installation, transportation, removal and rigging charges in connection with the installation of such replacement unit; provided, however that (a) the replacement unit may be a reconditioned or otherwise used unit rather than a new unit; and (b) if a replacement unit of the same product designation as the unit of Equipment it replaces is not available,the replacement unit may be a product of substantially similar or greater capabilities. 11. DATA MANAGEMENT SERVICES. The parties acknowledge and agree that Ricoh shall have no obligation to remove, delete, preserve, maintain or otherwise safeguard any information, images or content retained by or resident in any Equipment serviced and maintained by Ricoh, whether through a digital storage device, hard drive or other electronic medium ("Data Management Services"). If desired, Customer may engage Ricoh to perform Data Management Services at then-prevailing Contract rates. Customer acknowledges that Customer is responsible for ensuring its own compliance with legal requirements in connection with data retention and protection and that Ricoh does not provide legal advice or represent that the Equipment and Services will guarantee compliance with such requirements. The selection,use and design of any Data Management Services,and any decisions arising with respect to the deletion or storage of data, as well as the loss of any data resulting therefrom, shall be the sole and exclusive responsibility of Customer. If desired, Customer may engage Ricoh to perform the following Data Management Services, and the parties shall enter into a written work order setting the details of any such engagement: • Hard Drive Surrender Service. Under this option, a Ricoh service technician can remove the hard drive from the applicable equipment (set forth on a work order) and provide Customer with custody of the hard drive before the equipment is removed from the Customer's location, moved to another department or any other disposition of the equipment. The cost for the Hard Drive Surrender Services shall be as set forth in the Contract. • DataOveiivriteSecurity System (DOSS). DOSS is a Ricoh product designed to overwrite the sector of the hard drive used for data processing to prevent recovery. Additionally, DOSS also offers the option of overwriting the entire hard drive up to nine(9)times. 12. PURCHASES OF EQUIPMENT FOR CASH. In the event that Customer desires to purchase equipment or products from Ricoh from time to time, it may do so by issuing a Purchase Order/Sales Order to Ricoh for that purpose. In connection with any equipment purchase from Ricoh, Ricoh shall transfer to Customer any equipment warranties made by the equipment manufacturer, to the extent transferable and without recourse. Customer agrees to confirm delivery and acceptance of all equipment purchased under this Agreement within ten (10) business days after any equipment is delivered and installed(if installation has been agreed to by the parties) by signing a delivery and acceptance certificate 4 71185v2 03/25/2015 14:02 PM 16181100 (in a form to be provided by Ricoh) or written delivery acknowledgement. Ricoh reserves the right to make equipment deliveries in installments. All claims for damaged equipment shall be deemed waived unless made in writing, delivered to Ricoh within ten (10) business days after delivery of equipment to Customer; provided, however, Ricoh shall not be responsible for damage to equipment caused by the Customer, its employees, agents or contractors. Ricoh warrants to Customer that at the tune of delivery and for a period of ninety(90) days thereafter the Ricoli-manufactured equipment will be free from any defects in material and workmanship; provided, however, the foregoing warranty shall not apply in the event (i) the Ricoh-manufactured equipment is installed, wired, modified, altered, moved or serviced by anyone other than Ricoh, (ii) the Ricoh-manufactured equipment is installed, stored and utilized and/or maintained in a manner not consistent with Ricoh specifications, (iii) a defective or improper non-Ricoh accessory or supply or part is attached to or used in the Ricoh-manufactured equipment. Except to the extent of any applicable and validated exemption, Customer agrees to pay any applicable taxes that are levied on or payable as a result of the use, sale, possession or ownership of the equipment purchased hereunder,other than income taxes of Ricoh. 13. MISCELLANEOUS. This Maintenance Agreement shall be governed by the laws of the State where the Customer's principal place of business or residence is located both as to interpretation and performance, without regard to its choice of law requirements. This Maintenance Agreement may be executed in two or more counterparts, each of which shall be deemed to be an original. In order to expedite the ordering and delivery process, and for the convenience of the Customer, this Maintenance Agreement establishes the terms and conditions between the parties governing all services. Any documents issued by Customer to procure services at any time for any reason, even if they do not expressly reference or incorporate this Maintenance Agreement, will not modify or affect this Maintenance Agreement notwithstanding the inclusion of any additional or different terms or conditions in any such ordering document and shall serve only the purpose of identifying the services ordered and shall be subject to the terms and conditions of this Maintenance Agreement. IN WITNESS WHEREOF, the parties have executed this Maintenance Agreement as of the date first written above. CUSTOMER RICOH USA,INC. By: By: Narne: Name: Title: Title: Date: Date: i i i 5 71185v2 03/25/2015 14:02 PM 16181100 . ATTACHMENT 3 RICOH ORDER AGREEMENT Request For Proposal(RFP)or Bid Contract Date: 11-Feb-2013 Sale Type: LEASE BILL TO INFORMATION Customer Legal Name:BREMERTON,CITY OF Address Line 1: 345 6TH ST STE 600 Contact: Elevado,Jeff Address Line 2: Phone: (360)473-5428 City: BREMERTON E-mail: jeff.elevado@cl.bremerton.wa.us ST/Zip: WA198337-1873 County: KITSAP Fax: ADDITIONAL ORDER INFORMATION Check All That Apply: ❑Sales Tax Exempt(Attach Valid Exemption Certificate) 0 Fixed Service Charge ❑Add to Existing Service Contract# El PO Included PO# ❑PS Service(Subject to and governed by separate Statement of Work) ❑Syndication ❑IT Service(Subject to and governed by separate Statement of Work) This is an Order made pursuant to the terms and conditions of the above referenced Master Agreement(s)between Customer and Ricoh USA,Inc.The signature below indicates that the customer accepts all terms and conditions of the applicable Master Agreement(s)for this sale,including but not limited to the terms set forth in the Master Agreement(s)and any Exhibit A thereto,all of which are incorporated herein by reference and made part of this Order. This Order is not valid unless and until signed by and Authorized Signatory of Ricoh USA,Inc. SERVICE INFORMATION Service Term Months Base Billing Frequency Overage Billing Frequency 60 Months MONTHLY MONTHLY SHIP TO INFORMATION Customer Name:CITY OF BREMERTON Address Line 1: 680 LEBO BLVD Contact: Elevado,Jeff Address Line 2: Phone: (360)473-5428 City: BREMERTON E-mail: jeff.elevado@ci.bremerton.wa.us ST/Zip: WA/98310-3308 County: KITSAP Fax: PRODUCT INFORMATION B/W Color Product Description Qty Service Allowance B/W Ovg Allowance Color Ovg Service Base Type (PorBase8illing (Per BeseBilOng (Per Ba-BillingFreq-ncy) Frequency) Frequency) RICOH MPC6502SP 1 Gold 0 $0.0060 0 $0.0400 BASIC CONNECTIVITY 1 PS I IT SERVICES INFORMATION BASIC CONNECTIVITY/PS/IT Services Description Quantity NETWORK&SCAN CONNECT-SEG BC5 1 3/25/2015 Mill INR MAIN.12=1611 11111 Version#1.1 Page#1 15328496 .. .......... ............ ............ .......... COH ORDER TOTALS Service Type Offerings: Product Total: Gold:Includes all supplies and staples. BASIC CONNECTIVITY I PS I IT Excludes paper. Services: Silver:Includes all supplies.Excludes paper and Buyout: staples. Bronze:Parts and labor only.Excludes paper, staples and supplies. Grand Total:(Excludes Tax) Additional Provisions: Per US Communities Contract 4400003732 Accepted by Customer Accepted.,Ricoh USA,Inc. Authorized Signature: Authorized Signature: Printed Name: Printed Name: Title: Title: Date: Date: w%romend 101% rail 111 3/25/2015 Version#1.1 Page#2 15328496 From: Lori Smith on behalf of City Council Sent: Tuesday, April 14, 2015 11:48 AM To: City Council Subject: FW: Citizen Comments & Public Records Request -Item 6E "Ricoh Copier MPC6502sp" (Robert Parker) Attn:Council Members FYI) From: Roy Runyon Sent: Monday, April 13, 2015 6:33 PM To: City Council Cc: Roy Runyon Subject: FW: Ricoh Copier MPC6502sp FYI...Mr. Robert Parker's questions about the impending lease of the Ricoh MP6502sp copier. BTW, Mr. Parker is a printer/copier sales, service and supply professional and is the CEO of Printer People, formerly located in the Callow business district of Bremerton. --Councilman Runyon From: Robert Parker [parker@net-nw.com] Sent: Monday, April 13, 2015 12:21 PM To: Jeff Elevado Subject: Fwd: Ricoh Copier MPC6502sp Hello Jeff, I attempted to contact Wyn today found he is out until Wednesday. Below is a request sent to Wyn for more specific information regarding the copier purchase on current council agenda. Also of benefit may be that Savin provides the same copier model under their brand. Manufactured by Ricoh but branded as Savin. Often times the same machine branded as Savin can be delivered at a lower cost. Most times it is the same dealer network servicing the Savin's also. Attached is a link to the Savin branded version of the same machine. http://www savin com/products/productshowroom asox?hbn=products&cid=63&cname=Color+Multifunction&sci d=5&scname=General Office&pid=2615&smname=MP C6502&ptm=access Thanks, Robert Parker 360-377-6540 office 360-377-2356 fax Parker@tscnet.com --- Begin forwarded message: From: "Robert Parker" <parker@net-nw.com> To: "Wyn Birkenthal" <Wvn.Birkenthal@ci.bremerton.wa.us> Cc: "Shannon Corin" <shannon.corin@ci.bremerton.wa.us> Subject: Ricoh Copier MPC6502sp Date: Mon, 13 Apr 2015 11:53:35 -0700 Hi Wyn, 1 Noticed the Ricoh copier being replaced for the Parks Department. Could you please let me know the current model in service, when it was placed, the current black and color meter readings? If the copier has a service record affixed to the machine it would also be helpful in the review of the existing machine which will give me more information of the past events and future demands. I would like to take a quick look at the data to ensure the dealer has provided you the best alternative for your needs. Analysis of these types of contracts is one of the things I do professionally. Not a contract I would desire to bid as it would place me in an uncomfortable conflict but one I wish to help ensure the city is not taken advantage of. I noticed that the new contracts don't appear to identify the options included or excluded as part of this replacement. Options at times make a huge difference in the machines cost and value. The Ricoh MPC6502sp does have different options and configurations. What is the Parks Department's plan for the data destruction for the hard disk drive contained within the existing machine? It doesn't seem to be addressed within the information as part of the council packet. Normally there are additional charges to accomplish this task. Were there other vendors bidding? I did not see an mention that the services had been put out to bid as part of the package. If there were could you please send me the bid info? If the above request requires a public records request, please consider this as.sucli.. Thanks, Robert Parker 360-377-6540 office 360-377-2356 fax Parker@tscnet.com 2 (06 From: Lori Smith on behalf of City Council Sent: Tuesday,April 14, 2015 11:51 AM To: City Council Subject: FW: Request to Pull Agenda Item 6E - Lease of a Ricoh MPC 6502 Color Copier/Printer for the Parks& Recreation Department (Roy Runyon) Attachments: Ricoh Aficio MP C4503 Multifunction Color Copier- Copyfaxes.html; Ricoh Aficio MP C5503 Multifunction Color Copier- Copyfaxes2.html Attn: Council Members(FYI) From: Roy Runyon Sent: Monday, April 13, 2015 8:17 PM To: City Council Cc: Roy Runyon; Jeff Elevado; Wyn Birkenthal; colleensmidtOklmail.com Subject: Agenda Item 6E. Lease of a Ricoh MPC 6502 Color Copier/Printer for the Parks &Recreation Department To Whom it may concern, I hereby request that Agenda Item 6E. Lease of a Ricoh MPC 6502 Color Copier/Printer for the Parks & Recreation Department be pulled from the agenda so the Parks and Recreation Dept. can reevaluate its needs before leasing this Cadillac of a printer/copier which is rated for up to 150,000 pages per month and will cost the taxpayers of Bremerton almost $35,000 over five years! There are probably other printer/copiers capable of providing what the Parks Dept. actually needs more cost effectively. I have attached some info on other Ricoh machines that may be adequate. Furthermore, some Savin brand printer/copiers are rebadged Ricohs and may be less expensive. I would also like to see an analysis comparing the costs of leasing vs. purchasing. By the way, the Parks Commission recently learned that the Parks construction fund needs at least$20,000 more to begin construction of the Lillian and James Walker Park in Anderson Cove. Why spend so much taxpayer money on printer/copier leases when an approved capital project isn't fully funded? --Councilman Runyon 1 From: Lori Smith on behalf of City Council Sent: Tuesday, April 14, 2015 11:50 AM To: City Council Subject: FW:Additional Information -Item 6E: Savin & Ricoh Brochures (Robert Parker) Attachments: Savin mpc6502.pdf, Ricoh mpc6502.pdf Attn: Council Members(FYI) From: Roy Runyon Sent: Monday, April 13, 2015 8:40 PM To: City Council Cc: Roy Runyon Subject: FW: Savin &Ricoh FYI...Savin is a rebranded Ricoh and probably less expensive. --Councilman Runyon From: Robert Parker [parker@net-nw.com] Sent: Monday, April 13, 2015 8:36 PM To: Roy Runyon Subject: Savin & Ricoh Attached are the brochures for the Savin & Ricoh's we discussed, both same machine just branded different. Robert Parker 360-377-6540 office 360-377-2356 fax parker _tscnet.com 1 savin, MP C6502/ MP C8002 J Multifunction Color =f} 41 Copier .. 41 Printer V Facsimile iZ Scanner i Q �4 I ' i — -------------- MP A C6502 MP C8002 v 65 80 _... Handle everything with superior, high-quality color The combination of speed and quality has never offered clearer advantages. The SAVIN=MP C6502/ MP C8002 color digital MFP uses cutting-edge laser technology to produce fast, exceptional color output in high-volume offices and graphics departments. This innovative MFP offers intuitive end-to-end control to improve workflow for everyday tasks.Take advantage of outstanding image quality, enhanced paper handling and robust finishing by keeping more jobs in house.Transform your MFP into an information portal by connecting to the cloud from your smartphone, tablet or other mobile device and use these systems to print, share and discover the value of customized convenience. Use it as your standalone, primary system — or as an integral part of a Managed Document Services (MDS)strategy and improve productivity throughout your organization. i • Print full-color or black-and-white documents at speeds of 65 or 80 ppm _. .._..._..� • Deliver impressive color with image resolution up to 1200 x 4800 dpi ! • Produce documents in sizes up to 13°x 19.2° •Advanced scanning capabilities • Paper capacity up to 8,100 sheets,-.,,,-,---. •Comprehensive inline finishing options = 1._ 1 W= 4 � 7v l (� 1�tl 4 i �L..dr. i Transform everyday into the extraordinary Enhance performance with high-impact, high-volume features See unprecedented image quality x Bring production print quality to any office.Achieve the highest r resolution available—up to 1200 x 4800 dpi—from the first print - to the last with the Savin MP C6502/MP C8002. New and innovative technology called Vertical Cavity Surface Emitting Laser(VCSEL)helps /+ deliver precise registration and fill on text and images for superior clarity.The system emits 40 laser beams simultaneously to ensure I accurate color density for impressive output every time.It also adjusts the paper automatically so graphics match more closely on the front } and back of every sheet. f 1 M Be more productive ,.:. Productivity comes standard with the Savin MP C6502/MP C8002.It produces up to 80 prints per minute for fast,high-volume color output. Take advantage of its quick one-pass duplex scanning that scans both sides of any original in a single pass.Reload paper and replace toner ' without interrupting print runs for continuous uptime and maximum i - productivity.Use the embedded Web Browser option and connect to our Integrated Cloud Environment(ICE)to scan documents,send files to popular Web services,print on the go and more with the touch of a button —without on-premise software solutions. Integrate processes to streamline workflow Combine advanced printing,copying,faxing and scanning capabilities in a single system designed to reduce space,unnecessary steps and operating costs.The Savin MP C6502/MP C8002 includes Distributedutl" •' lc N. Scan Management(DSM)for centralized scanning control that automates Win.ani. �brgc�i� in w'tlg document tasks for faster,more efficient workflow while following specific a is�hrtccs tlia uq,Ytfi user permissions,rules,delivery preferences and more.Use the new lAr;(Wtoi embedded Optical Character Recognition(OCR)scanning to create rnts�pi�cnkr6rce searchable PDF files for advanced indexing and retrieval of scanned documents.Send large,full-color files easily as high-compression PDFs. ID card copy lets users replicate both sides of documents, forms and ID cards onto one side of paper. tr Complete everyday projects with ease A large,full-color touch-screen control panel lets users set up shortcuts for convenient,one-step access to specific jobs and functions.Bring f' projects with you via a convenient USB memory or SD card slot on the -- control panel.Featuring a range of technologies to minimize paper misfeeds,these models deliver stable operation even when printing at �_ •vim, high speed.Advanced,real-time animated graphics and other features also ensure that when a misfeed does occur,troubleshooting is quick, easy and stress free. 0 Designed to showcase the best ideas Add color to add impact New PxPa-EQ formulated toner expands the color space for ! . advanced color management. Because the toner melts at lower temperatures, it requires less energy and minimizes operating costs — making it ideal for in-house graphics departments that t `4` 1 are conscious of both quality and budget.The Savin MP C6502/ t' ,1 �p F,yy, .1u1M MP C8002 provides consistently stable color recognition that significantly minimizes banding, gaps and shock jitter.Advanced print drivers offer incredible flexibility, so users can adjust colors, brightness, saturation and more to meet any color demand. j f r i Plus, users can take advantage of the powerful, user-friendly Fiery"E-22B Print Controller for more complex color workflows in either Windows or Mac environments for effortless, high-grade print and color control. Manage multiple media Produce more jobs in-house — including direct mail, proposals, booklets, manuals and more — with a wide range of paper handling features.The high-capacity Savin MP C6502/MP C8002 can hold up to 8,100 sheets to ensure even the largest workgroups keep moving efficiently. It accepts thicker paper stocks for !0�► � duplex printing in weights up to 142 Ib. Index(256 g/m'). It can accept up to 110 Ib. Cover(300 g/m2)for non-duplex printing via the RT4030 large capacity tray or via the bypass tray.The i system can run and finish up to 13"x 18"sized paper with full bleed up to 11"x 17"for posters and signage. Finish what you start a� Use the Savin MP C6502/MP C8002 to create a wide range of impressive, professional-grade documents on demand and eliminate expensive outsourcing. Craft highly compelling pieces with multiple "Jl folding options using the FD4000 Multi-Folding Unit.Take advantage of stapling, hole-punching, saddle stitching and more to meet unique requirements and quick turnarounds. Newly designed,flat fold booklet finishing ensures that booklets are neat,thin and significantly easier to handle. i End-to-end control for larger workgroups Sustain energy efficiency for your environment The Savin MP C6502/MP C8002 lets users perform more tasks while reducing Typical Electricity Consumption(TEC).The system _^ -^:,:•^�.:,:;; « ...,_���( r can be programmed to power on and off with a Weekly Timer to .--..:�:.__�_......._ fit the way you want to work — and save. Default duplex printing reduces paper and operating costs without compromising quality. ;, `�.�,'^^ ;;---+ •�- - Protect document integrity .............. The Savin MP C6502/MP C8002 has enhanced features that help . organizations meet today's growing security needs.The device includes user authentication to restrict access to critical MFP functions to only those with a valid user name and password. Likewise, stored li::� Cr7 documents are released only to authorized users.Administrators can set quotas for individual users or workgroups to curb excessive color �..y' printing and to restrict access to specific functions. In addition, the DataOverwriteSecurity System(DOSS)feature destroys latent images and data on the HDD. Manage performance easily, remotely ,. . i•C�.N.....+'•m_-1 •J.W.Rw 1yn«V� —__-.—._.._—.—____—_�Cevf— The new Remote User Interface supports panel monitoring,which helps °"''a°' •�� speed problem resolution and maximizes IT personnel productivity. •_ y i Administrators can also monitor usage of the Savin MP C6502/ MP C8002 —or an entire fleet—with the built-in Embedded @Remote i --� device management functionality,or it can be managed by one of the other @Remote fleet solutions.Administrators can monitor usage �.� • r- trends, collect and report meter data and generate an array of usage •" '° ";' reports, including @Remote Green Reports, to ensure eco-friendly initiatives are meeting targets. i I Innovative features for fast, flexible and affordable workflow o _ j i L- ' tr i �i Savin MP C6502/MP C8002 i 4 0 C14010 and C14020 Cover Interposers(Optional): Feed pre-printed sheets from one or two sources for front and back covers. 0 CS4010 9-Bin Mailbox(Optional): Keep documents from multiple users separate with the 9-Bin Mailbox. 0 SR4100 2,000-Sheet Booklet Finisher(Optional):Produce full-color booklets cost-effectively with the in-line Booklet Finisher.Also available with an optional Hole Punch Unit. 0 SR4090 and SR4110(shown)3,000-Sheet Finishers(OptionaQ: Choose from 65-or 100-sheet stapling with the ability to output documents up to 13"x 19.2".Add the optional Hole Punch Unit for even more flexibility. 0 FD4000 Multi-Folding Unit(Optional): Execute several different folds to create a variety of finished documents. 0 BK5010e Production Booklet Maker(Optionaq:Saddle stitch up to 30 sheets to create 120-page booklets. 0 GBC StreamPunch"(OptionaQ:Create professional-quality bound books with in-line punching in a variety of patterns. 220-Sheet Single Pass Duplex Feeder(Standard):Offers single-pass color duplex scanning at 220 spm. Q Full-Color WVGA Control Panel with SD/USB Slot(Standard): Navigate from job to job easily with fingertip control via the intuitive touch screen featuring a user-friendly slot for SD/USB cards. 0 Power On/Off Timer(Standard):Saves energy and minimizes waiting i' by automatically turning the MFP on or off at pre-determined times. 0 Automatic Duplexing(Standard):Save paper and filing space / with standard automatic duplexing that runs at the same speed I,' as one-sided output. ® VCSEL and PxP-EQ Toner Technology(Standard):Vertical Cavity 11 Surface Emitting Laser and high-quality toner provide more vivid colors and smooth gradations for improved text,fine lines,graphics and photographic reproductions. ® 640GB Hard Disk Drive(Standard):Secure documents with DataOverwriteSecurity System(DOSS), Data Encryption, Locked i Print and more(capacity for Locked Print is 170GB). 0 Oversize and Heavy Media Support:Accepts 13"x 19.2"paper / sizes and heavy media(up to 110 Ib.Cover stock through the Bypass Tray and the RT4030 LCT)to give you many more options & for in-house production. ® Paper Trays(Standard):Standard paper sources include the tandem 2 x 1,250-sheet Paper Tray,two 550-sheet Paper Trays and 100-sheet h Bypass Tray for a total paper capacity of 3,700 sheets.With additional Yy paper sources,this system can hold up to 8,100 sheets. 0 RT4030(shown)and RT4020 Large Capacity Trays(Optional): The RT4030 2,200-sheet LCT utilizes the system Bypass Tray for a straight paper path to help reliably feed up to 110 Ib.Cover t• stock(300 g/mJ and up to 13"x 19.2"sheets.Choose the RT4020 .� 4,400-sheet LCT to handle paper sizes up to 8.5"x 11"and up to 80 Ib. Cover stock(216 g/m2). 0 Broad Compatibility:Quickly integrate these systems with built-in compatibility for PC and Mac environments in LAN or wireless networks. I I • Multifunction Color RICOH MP C6502/MP C8002 VCopier `-,Printer ✓Facsimile ✓Scanner J•❑•p•psp•p •`�'.'/vim,; =��_� {� r r r l7•❑�❑��•❑�❑ GOA ® 04. 01 NO N so � 1� MP C6502 MP C8002 nnu lull"color � ;m�tull"color Handle everything with superior, high-quality color The combination of speed and quality has never offered clearer advantages. The RICOH"MP C6502/ MP C8002 color digital MFP uses cutting-edge laser technology to produce fast, exceptional color output in high-volume offices and graphics departments.This innovative MFP offers intuitive end-to-end control to improve workflow for everyday tasks. Take advantage of outstanding image quality, enhanced paper handling and robust finishing by keeping more jobs in house.Transform your MFP into an information portal by connecting to the cloud from your smartphone, tablet or other mobile device and use these systems to print, share and discover the value of customized convenience. Use it as your standalone, primary system — or as an integral part of a Ricoh Managed Document Services(MDS)strategy and improve productivity throughout your organization. • Print full-color or black-and-white documents at speeds of 65 or 80 ppm • Deliver impressive color with image resolution up to 1200 x 4800 dpi • Produce documents in sizes up to 13"x 19.2" •Advanced scanning capabilities • Paper capacity up to 8,100 sheets • Comprehensive inline finishing options I 1 F^tea —w n:a I 4 .� a 'xaa .sus; s,3 Transform everyday into the extraordinary - Enhance performance with high-impact, high-volume features See unprecedented image quality Bring production print quality to any office.Achieve the highest resolution available—up to 1200 x 4800 dpi—from the first print to the last with the Ricoh MP C6502/11VIP C8002.New and innovative technology called Vertical Cavity Surface Emitting Laser(VCSEL)helps r� deliver precise registration and fill on text and images for superior r. . clarity.The system emits 40 laser beams simultaneously to ensure accurate color density for impressive output every time. It also adjusts c the paper automatically so graphics match more closely on the front and back of every sheet. _ ) Be more productive Productivity comes standard with the Ricoh MP C6502/MP C8002. It produces up to 80 prints per minute for fast,high-volume color output. Take advantage of its quick one-pass duplex scanning that scans both 7 sides of any original in a single pass. Reload paper and replace toner without interrupting print runs for continuous uptime and maximum ' s.' •- productivity.Use the embedded Web Browser option and connect to the Ricoh Integrated Cloud Environment(ICE)to scan documents, send files to popular Web services,print on the go and more with the touch of a button — without on-premise software solutions. I - ✓ Integrate processes to streamline workflow Combine advanced printing,copying,faxing and scanning capabilities in a single system designed to reduce space,unnecessary steps and operating costs.The Ricoh MP C6502/MP C8002 includes Distributed ,raunmpKw Scan Management(DSM)for centralized scanning control that automates �Rn�a am„aei document tasks for faster,more efficient workflow while following specific tnsMp�tiiiicQYn; . user permissions,rules,delivery preferences and more.Use the new ,pm t—uali 40N-J. embedded Optical Character Recognition(OCR)scanning to create "”" 1,;XLm ' ,.,ram o�rt kc rm� searchable PDF files for advanced indexing and retrieval of scanned documents.Send large,full-color files easily as high-compression PDFs. ID card copy lets users replicate both sides of documents, forms and ID cards onto one side of paper. Complete everyday projects with ease �I A large,full-color touch-screen control panel lets users set up shortcuts r for convenient,one-step access to specific jobs and functions.Bring projects with you via a convenient USB memory or SD card slot on the control panel.Featuring a range of technologies to minimize paper misfeeds,these models deliver stable operation even when printing at high speed.Advanced,real-time animated graphics and other features also ensure that when a misfeed does occur,troubleshooting is quick, easy and stress free. ' 0 Designed to showcase the best ideas Add color to add impact New PxP"-EQ formulated toner expands the color space for advanced color management. Because the toner melts at lower temperatures, it requires less energy and minimizes operating costs — making it ideal for in-house graphics departments that are conscious of both quality and budget.The Ricoh MP C6502/ iti1 'J MP C8002 provides consistently stable color recognition that significantly minimizes banding, gaps and shock jitter.Advanced print drivers offer incredible flexibility, so users can adjust colors, brightness, saturation and more to meet any color demand. Plus, users can take advantage of the powerful, user-friendly Fiery"E-22B Print Controller for more complex color workflows r°• ;;; �a .F►isMN.: in either Windows or Mac environments for effortless, high-grade print and color control. Manage multiple media _ Produce more jobs in-house — including direct mail, proposals, - booklets, manuals and more — with a wide range of paper handling features.The high-capacity Ricoh MP C6502/MP C8002 .1 - can hold up to 8,100 sheets to ensure even the largest workgroups keep moving efficiently. It accepts thicker paper stocks for duplex printing in weights up to 142 Ib. Index(256 g/m'). It can accept up to 110 Ib.Cover(300 g/m2)for non-duplex printing via the RT4030 large capacity tray or via the bypass tray.The �. system can run and finish up to 13"x 18"sized paper with full bleed up to 11"x 17"for posters and signage. r\ Finish what you start Use the Ricoh MP C6502/MP C8002 to create a wide range of F'vss� impressive, professional-grade documents on demand and eliminate 4, y, expensive outsourcing.Craft highly compelling pieces with multiple folding options using the FD4000 Multi-Folding Unit.Take advantage of stapling, hole-punching, saddle stitching and more to meet unique requirements and quick turnarounds. Newly designed,flat fold booklet finishing ensures that booklets are neat,thin and significantly �F easier to handle. ----------- i End-to-end control for larger workgroups Sustain energy efficiency for your environment �,•:�. ' `� flora•«s•em wan,wl.a..,.r.: ; The Ricoh MP C6502/MP C8002 lets users perform more tasks while reducing Typical Electricity Consumption(TEC).The system ^^ can be programmed to power on and off with a Weekly Timer to fit the way you want to work — and save. Default duplex printing reduces paper and operating costs without compromising quality. Protect document integrity The Ricoh MP C6502/MP C8002 has enhanced features that help organizations meet today's growing security needs.The device /� � = ✓�' includes user authentication to restrict access to critical MFP functions to only those with a valid user name and password. Likewise, stored I = I documents are released only to authorized users.Administrators can / -- l set quotas for individual users or workgroups to curb excessive color ���� - �VI printing and to restrict access to specific functions. In addition, the DataOverwriteSecurity System(DOSS)feature destroys latent images ' and data on the HDD. - Manage performance easily, remotely The new Remote User Interface supports panel monitoring,which helps speed problem resolution and maximizes IT personnel productivity. .� .. 11W Administrators can also monitor usage of the Ricoh MP C6502/ MP C8002 —or an entire fleet —with the built-in Embedded®Remote device management functionality,or it can be managed by one of the other®Remote fleet solutions.Administrators can monitor usage •� •_� trends, collect and report meter data and generate an array of usage reports, including @Remote Green Reports,to ensure eco-friendly initiatives are meeting targets. I I Innovative features for fast, flexible and affordable workflow i i. G --j ............... 1 N' r Ricoh MP C6502/MP C8002 I i Q C14010 and C14020 Cover Interposers(Optional): Feed pre-printed sheets from one or two sources for front and back covers. © CS4010 9-Bin Mailbox(Optional): Keep documents from multiple users separate with the 9-Bin Mailbox. © SR4100 2,000-Sheet Booklet Finisher(OptionaQ:Produce full-color booklets cost-effectively with the in-line Booklet Finisher.Also available with an optional Hole Punch Unit. Q SR4090 and SR4110(shown)3,000-Sheet Finishers(Optional): Choose from 65-or 100-sheet stapling with the ability to output documents up to 13"x 19.2".Add the optional Hole Punch Unit for even more flexibility. © FD4000 Multi-Folding Unit(Optional): Execute several different folds to create a variety of finished documents. BK5010e Production Booklet Maker(Optional):Saddle stitch up to 30 sheets to create 120-page booklets. O GBC StreamPunch'(Optional):Create professional-quality bound books with in-line punching in a variety of patterns. 220-Sheet Single Pass Duplex Feeder(Standard):Offers single-pass color duplex scanning at 220 spm. Full-Color WVGA Control Panel with SD/USB Slot(Standard): Navigate from job to job easily with fingertip control via the intuitive touch screen featuring a user-friendly slot for SD/USB cards. M Power On/Off Timer(Standard):Saves energy and minimizes waiting rs by automatically turning the MFP on or off at pre-determined times. Automatic Duplexing(Standard):Save paper and filing space with standard automatic duplexing that runs at the same speed as one-sided output. ® VCSEL and PxP-EO Toner Technology(Standard):Vertical Cavity Surface Emitting Laser and high-quality toner provide more vivid colors and smooth gradations for improved text,fine lines, graphics • `-` and photographic reproductions. ® 640GB Hard Disk Drive(Standard):Secure documents with DataOverwriteSecurity System(DOSS), Data Encryption, Locked Print and more(capacity for Locked Print is 170GB). I ® Oversize and Heavy Media Support:Accepts 13"x 19.2"paper sizes and heavy media(up to 110 lb.Cover stock through the Bypass Tray and the RT4030 LCT)to give you many more options � for in-house production. ' ® Paper Trays(Standard):Standard paper sources include the tandem c 2 x 1,250-sheet Paper Tray,two 550-sheet Paper Trays and 100-sheet Bypass Tray for a total paper capacity of 3,700 sheets.With additional paper sources,this system can hold up to 8,100 sheets. RT4030(shown)and RT4020 Large Capacity Trays(Optional): The RT4030 2,200-sheet LCT utilizes the system Bypass Tray for a straight paper path to help reliably feed up to 110 Ib.Cover stock(300 g/mJ and up to 13"x 19.2"sheets.Choose the RT4020 g 4,400-sheet LCT to handle paper sizes up to 8.5"x 11"and up to 80 Ib.Cover stock(216 g/mz). W Broad Compatibility:Quickly integrate these systems with built-in compatibility for PC and Mac environments in LAN or wireless networks. I i Ricoh . 1 : 11 SYSTEM SPECIFICATIoris Specifications Scanner Specifications(Standard) Paper Size 5.5'x 8.5'-13'x 19' Output Speed(LTR) MP C6502.65 ppm(FC/B&W) Scanning Resolution Up to 600 dpi Paper Weight Proof Tray:14 m.Bond-80 lb.Cover MP C8002 80 ppm(FC/B&W) Scan Area Up to 11 7'x 17'(297 x 432 mn) (52-216 g/m) Document Feeder Standard 220-Sheet SPDF with single- Scan Speed(B&W/FC) Simplex:120lpm;Duplex:2201pm Shift Tray 14 lb.Bond-110 lb.Cover pass color duplex scanning Output Format Single Page:TEF/JPEG/PDF/ (52-300 g/-) Control Panel Full-color 9'WVGA touch panel High Compression PDF/PDF-A Staple 8.5'x it'-100 pages Copy Resolution 600 dpi Mufti Page-TIFF/PDF/High Compression 8.5'x 14'-11'x 17'-50 pages Color/Grayscale 256 Levels PDF/PDF-A Size 31.7'x 28.7'x 38 5'(806 x 730 x 980 mm) Quantity Indicator 1-9,999 Compression B&W-1bit(MFVMRIMMR/JBIG2), Weight 165 lbs.(75 kg) Onginal Size Up to 11'x 17'(279.4 x 431.8 mm) Grayscale(JPEG),Full Color-JPEG SR4100 2,000-Sheet Booklet Finisher (from platen) Interface Support 10/100/1000Base-TX,Wireless LAN Capacity(Proof Tray) 250 sheets(8.5'x 11'or smaller) Warm-Up Time 50 sec.(from main switch) OEEE802.11 a/b/g/n),USB2.0 Type A, 50 sheets(8.5'x 14'or larger) Recovery Time MP C6502.50 sec(from sleep mode) SO card slot Capacity(Shift Tray) 8.5'x 11'-2,000 sheets(LEF) MP C8002.45 sec.(from sleep mode) Authentication SMTP/POP before SMTP 8.5'x 11'-13'x 19.2'-1,000 sheets(SEF) First Copy Speed MP C6502 5.3!7.2 sec.(B&W/FC) Scanner Features 88W/FC Photo,B&W/FC Text,ACS, Paper Size 5.5'x 8.5'-13'x 19.2' MP 08002:4.616.2 sec.(B&W/FC) Auto Density,Image Rotation,Mixed Size/ Paper Weight 14 Ib,Bond-80 Ib.Cover(52-220 g/m) Paper Capacity Tray 1:1,250 sheets x 2 SADF/Batch Made,Reduce and Enlarge. Staple 8.5'x 11'-11'x 17'-65 pages Trays 2-3:550 sheets x 2 Split Scan,Scan-to EmaiVSMB/FTP/ Saddle Stitch Staple 8.5'x 11'-13'x 18'-20 pages Bypass Tray 100 sheets URL/NCP/PDT/A/D'gitaly Signed PDF/ Size 25.8'x 24.1'x 37.8'(657 x 613 x 960 mm) Total Paper Capacity 3,700(std.)/8,100 shoats(rax.) Searchable PDF,TWAIN Starving,USD/ Weight 117 lbs.(53 kg) Paper Size Tray 1.8.5'x I V SD2.0 Scanning,LDAP Support,Universal FD4000 Multi-Folding Unh Trays 2-3.5.5'x 8.5'to 13'x 19.2' Send,Distributed Scan Management, Folding Type Single Sheet Mode-Z-Fold,Haff-Fold, Bypass Tray:5.:i x 8.5'to 13'x 19.2' Preview Before Transmission,WS-Scanner Letter Fold-in,Letter Fold-out,Double Paper Weight Tray 1/2/3.14 Ib.Bond-142 Ib.Index (52-256g/m) Document Server Specifications(Standard) Parallel,Gate-Fold Bypass Tray:14 Ile.Bond-110 lb.Cover Max Stored Documents 3,000 Multiple Sheet Mode.same as Single (52-300 g/m) Max Pages per Document 3,0()0 Sheet made,up to 3 sheets. Duplex:14 Ib.Bond-142 lo Index Max.Stored Pages 15,000 Paper Size Single Sheet Mode,Z folding.8.5'x 11'- (52-256 9/m) Folder Management Yes(password protectable) 12'x 18';Hall folding:8.5'x 11'-13'x Magnification 7 reduction and 5 enlargement 19.2';Letter folding 8.5'x 11'-12'x 18'; Zoom 25%to 400%In 1%increments Fax Specifications(Optional) Double Paralell Gate folding:8 5'x 11'- Power Requirements MP C6502:120V/20A/60Hz(dedicated) Circuit PSTN,PBT( 12'x 18' MP C8002:208-240V120A 60Hz(dedicated) Compatibility rTU-T(CCrM G3,Addrtkxlal G3 opt. Mdhpfe Street Mode:Hal Wrig.8.5'x 11' Typical Electricity MP C6502.5 08 kWh/week Resolution 200 x 100/200 dpi(400 dpi w/opt. -13'x 192';Leser Fo d-txd.8.5'x 11'-8.5' Consumption(TEC) MP C8002 6.37 kWh/week SAF memory) x 14';Letter Fold-in:8.5'x 11'-12'x 18' Max.Power Consumption MP C6502:1,920W or less Compression Method MH,MR,MMR,JBIG Size 18.5'x 38.5'x 28.75'(470 x 980 x 730 mm) MP C8002:2,400W or less Modem Speed 33.6 K-2,400 bps Weight 903 lbs.(92 kg) Dimensions(WxDxH) 29.5'x 34.9'x 48.3' Transmission Speed G3:Approx.2 sec. GBC StreamPuneh" (750 x 886 x 1,226 mm)(Incl.SPDF) Memory Backup 1 hour Paper Size Punched 8.5'x 11'(LEF) Weight Less than 531 Ites.(241 kg) QuickiSpeed Dials 2,000 numbers Paper Weight 20 Ib.Bond-110 lb.Index(216 g/nY) Group Dials 100 groups(500 per group) Die Sets CombBncr,Twin Loop Wife(2:1 or 3:1), Copier Features SAF Memory Capacity Standard:4MB(approx.320 pages), ColorCofr,Velo&nd',Three-Ring,ProClick' Eco-Fnendly Indicator,Power OrVOff Timer,Auto Off Timer, Maximum.28MB(approx.2,240 pages BK5010o Production Booklet Maker Simplified Display,Auto Paper Selection,Auto Start,Auto Tray with memory option) Paper Size 8.5'x 11'-11'x 17' Switching,Auto Image Density,Auto Color Calibration,Color Fax Features Detection of Misplaced Document, Paper Weight 16 Ib.Bond-110 Ib.Index(216 g/m) Erase/Convert/Overlay,image Rotation,Rotate Sorting,Interrupt Direct SMTP,Internet Fax(T.37), Copy,Job Presets,Tabs,Color/Image Creation,Color Balance LAN Fax,IF Fax(L38),Remote Fax Additional Accessories Adjustment/Program,ShlfUErase/Margin Adjustment,Multiple (option),Forward to EmaiVFolder, PU5000 Punch Unit;PU3060 Punch Unit;11'x 17'Tray Unit Type Security Features(DOSS,Data Encryption(AES256bit/SHA2), Paperless Fax,LDAP Support M2;Copy Data Security Kit Type G;Adobe PostScdpt3 Unit Type Authentication,Unauthorized Copy Control,Quota Setting, ACCeSSOTIQS M2;IEEE802.1la/g/n Type M2;IEEE1284 VF Board Type A; SMTP over SSL,Common Criteria Certification(IEEF2600.1), G3 Interface Kit Type M2;Copy Tray Type M2;FAX Memory Unit Import/Export of Preference Settings,Remote User Interface RT4030 DLT Large Capacity Trey(LCT) Type B 32MB:OCR Unit Type M2;IPDS Unit Type M2;SO Card for Printer Specifications(Standard) Paper Capacity 2,200 sheets Netware Printing Type M2;Fax Option Type M2;Fax Connection CPU InteP Celeron'Processor P450.5- Paper Size Up to 13'x 19.2' Unit Type M2,Smart Card Reader Type M2,DataOverwriteSecurity GHz Paper Weight 14 m.-110 lb.Cover(52-300 g/m) System Unit(DOSS)Type H(ISO15408 certified),CS4010 9-Bin 1.te 2 5 G Size 34.2'x 28.7'x 25.9'(869 x 730 x 658 m) Mailbox Unit,Web Browser(option)for Ricoh Integrated Cloud RAM HDD 2 5 G6(320G6 x 2)(Shared) Weight 180 ms.(82 kg) Environment(ICE)integration(option),Device Manager NX Max.Print Resolution 1200 if 4800 dpi via VCSEL RT4020 Lige capacity Trey(LCT) integration(option) Standard Interfaces Ethernet(10/100/1000Base-T)),USB2.0 Paper Capacity 4,400 sheets Fiery E-22B Color Controller Specifications Type A/rype B,SO slot Paper Size 8.5'x 11' Optional Interfaces IEEE 1284/ECP,Wireless LAN Paper Weight 14 Ib.-80 lo.Cover(52-216 g/rri) Controller Type Embedded Type (IEEE802.11 a/b/g/n) Size 19.7'x 21.3'x 24.6'(500 x 540 x 625 moo Fiery Platform MP C Network Protocol TCP/lP(Pv4,IPv6),IPX/SPX(w/option) (with LG unit) Maximum Continuous MP C6502 65 ppm B/W and Color Network Operating Windows XPA%la(7/Server 2003/Server Weight 44 Ibs,(20 kg) Print Speed MP 08oce or ppm 2.g and Color CPU Intel Processor G850 2.9GFIz Systems 2003R2/Server2008/Server200882; C14010 Single Source Cover Interposer Host Interface 1000Base-T/100Base-TX/10Base-T Netware 6.5,Unix Sun SoOrls,HP-UX, Paper Size 5.5'x 8.5'-11'x 17' Memory 2 GB SCO OpenServer,RedHat Linux,IBM Paper Weight 17 Ib.Bond-80 m.Cover(64-216 g/m) Internal HDD 500 GB AIX;MAC OS X 10.2 or rater,SAP R/3; Stack Capacity 200 sheets x 1 tray Operating System Unux NPDS Gateway,IBM iSeries AS/400 using OS/400 Host Print Transform Ci Dual Source Cover Interposer Network Protocol TCP/IP Pv4APv6),SMR,Bonjour Print Divers PCL5c.PCL6,PDF,Adobe PS3(optional), Paper Size 5,5'x 8.5'-13'x 19' Printer Description Adobe PostScript 3(std.),PCI 6/5c(std.) XPS,IPDS(optional) Paper Weight 17 lb.Bond-80 Ile.Cover(64-216 g/m) Language Fonts PCL 45 scalable+13 Intematlonal,PDF Stack Capacity 200 sheets x 2 trays Max Print Resolution Lip to 1200 dpi(2 bit) Max Scan Resolution Up to 600 dpi 136 Romani,IPDS:108 Roman(optional) SR4090 9,000-Sheat Finisher with 654heet Stapler Fonts PS3.138 friss/PCL 81 AGFA fonts Printer Features Sample/Locked/Hold/Scheduled/Stored Capacity(Proof Tray) 250 sheets(8.5'x 11'or smaler) Operation Panel Via touch panel display on the MFP Print,PDF Direct Print,CLP Simulation, 50 sheets(8.5'x 14'or larger) Utilities Standard.Command WorkSYatefn 5, Mal to Print,Bonjour(Rendezvous) Capacity(Shift Tray) 8.5'x 11'-3.000 sheets Fiery Scan,Printer Delete Utility,Fiery Support,Media Direct Print(Print from 8.5'x 14'-13'x 19.2'-1,500 sheets Web Tools,Fiery Bridge,Fiery WE, USB/SD),Mobile Driver,Poster Print, Paper Size 5.5'x 8.5'-13'x 19.2' Secure Erase Auto Job Promotion,WS Pont.WPS Paper Weight Proof T .14 l3.Bond-80 m.Cover Optional Fiery Impose,Fiery Compose, (WI-FI Protected Setup),XPS (52-220 g/m) Color Profiler Suite ES-2(7()(7,Auto Shll Tray:14 m.Bond-110 lb.Cover Trapping,Spot-On,Hot Folders/Virtual (52-300 g/ml Printers,Productpaty Package Staple 8.5'x 11'-11'x 17'-65 pages Color Management Tools ICC Profile,Color Chart,CMYK Color Size 25.8'x 24.1'x 37.8'(657 x 613 x 960 mm) Reference Pages,RGB Color Tests, Weight 1171bs.(53 kg) Trapping Support SR4110 3.000-Sheat Finisher with 100-Sheet Stapler Calibration Color Cal,ES-2000(opt.) Capacity(Proof Tray) 500 sheets(8.5'x 11'or smaller) For maximum performance and yield,we recommend using genuine 250 sheets(8.5'x 14'or larger) Ricoh parts and supplies Capacity(Shift Tray) 8.5'x 11'-3,000 sheets(LEF) 8.5'x 11'-11'x 17'-1,51X1 sheets(LEF) 12'x 18'-13'x 19'-1,000 sheets(SEF) R 1 CO H eenwre imagine.change. . . comCA Ricoh A:ne•icas CaFo:aeon,]0 Vauey Stream Partway.fAalve'n,PA 11355,'.-BCO-fi3-RICOH 1 Ricoh'and the Ricoh Luga are regsiered trademarks of It,-Campa,.y.Ltd All othm trademads are the prnperty of the'r,especove uw 01013 1Amer-Corpa,auon All ng"s res-d The content of R-s document.and the appearance,features and speuf cations of RRoh pruduLts a:,d smmces are subject cu change from one w rime without noon•Products se shown with.poon,l features Whole case has neer taken to ensure the at, y of this mformatw•R,cc-makes no repres rtaoon or warranties about the ac-aty,completeness or adrquary e mto `� of thfonnaoon contamrtl he,em,a-d shell not be habie for any err ms m to,or ous,onthese mren aais Actual results will vary depending upon use of the products ono servrtes.and the I�r )aa conaitions and factors affectrg pe-formar.,The oniy warral.oes in Rimh orodu,o and services are as set forth m the etpress warranty statements atcalrParty n,g them agrwr �.e.. 83437 Savin ' . 1 : 11 SYSTEM SPECIFICATIONS Specifications Scanner Specifications(Standard) Paper Size 5.5'x 8.5'-13'x 19' Output Speed(LTR) MP C6502 65 ppm(FC/B&q Scanning Resolution Up to 600 dpi Paper Weight Proof Trey:14 lb.Bond-80 Ib.Cover MP C8002.80 ppm(FC/B&W) Scan Area Up to 11.7'x 17'(297 x 432 mm) (52-216 9/m'1 Document Feeder Standard 220-Sheet SPDF with single- Scan Speed(B&W/FC) Simplex:120lpm;Duplex:220lpm Shift Tray,14 m.Bond-110 lb.Cover pass color duplex scanning Output Format Single Page:TIFF/JPEG/PDF/ (52-300 g/m) Control Panel Full-color 9'WVGA touch panel High Compression PDF/PDF-A Staple 6.5'x 11'-100 pages Copy Resolution 600 dpi Mufti Page T1FF/PDF/High Compression 8.5'x 14'-11'x 17 -50 pages Size 31.7'x 28.7'x 38.5'(806 x 730 x 980 mm) Calor/Grandicatyscale 256 Levels B&WPDF/- bit Weight 165 lbs.(75 kg) Quantity Indicator 1-9.999 Compression B&W-1 bit(MFUMR/MMR/JBIG2), Original Size Up to 11'x 17'(279.4 x 431.8 mrd Grayscale(JPEG),Full Color-JPEG SR4100 2,000-Sheet Booklet Finisher (from platen) Interface Support 10/100/1000Base-TX,Wireless LAN Capacity(Proof Tray) 250 sheets(8.5'x 11'or smaller) Warm-Up Time 50 sec (from main switch) OEEE802.11 a/b/g/n),USB2,0 Type A, 50 sheets(8.5'x 14'or larger) Recovery Time MP C6502.50 sec(from sleep mode) SD card slot Capacity(Shift Tray) 8.5'x 11'-2,000 sheets(LEF) MP C8002.45 sec.(from sleep mude) Authentication SMTP/POP before SMTP 8.5'x 11'-13'x 19.2'-1,00D sheets(SEF) First Copy Speed MP C6502 5.3/7.2 sec.(B&W/FC) Scanner Features- B&W/FC Photo,B&W/FC Text,ACS, Paper Size 5.5'x 8.5'-13'x 19.2' MP 08002.4.6/6.2 sec.(B&W/FC) Auto Density,Image Rotation,Mixed Size/ Paper Weight 14 Ib.Bond-80 Ib.Cover(52-220 g/m) Paper Capacity Tray 1:1,250 sheets x 2 SADF/Batch Mode,Reduce and Enlarge, Staple 8.5'x 1V-11'x 1/'-65 pages Trays 2-3.550 sheets x 2 Split Scan,Scan-to EmaIVSMB/FTP/ Saddle Stitch Staple 8.5'x 11'-13'x 18'-20 pages Bypass Tray,100 sheets URL/NCP/PDF/A/Digitally Signed PDF/ Size 25.8'x 24.1'x 37.8'(657 x 613 x 960 mm) Total Paper Capacity 3,700(std.)/8,100 shoots(max.) Searchable PDF,TWAIN Scanning,USE/ Weight 117 Iles.(53 kg) Paper Size Tray 1:8.5'x 11' SD2 0 Scanning,LDAP Support,Universal FD4000 Multi-Folding Unit Trays 2-3.5.5'x 8.:i to 13'x 19.2' Send,Distributed Scan Management, Made•Z-Fold,Half-fold, Type: Single Folding TypSheet Bypass Tray 5.:i x 8.5"to 13'x 19.2' Preview Before Transmission,WS-Scanner Litter Sheet,Letter Fold-out,Double Paper Weight Tray 1/2/3 14 lb.Bond-142 Ile.Index (52-256g/m) Document Server Specifications(Standard) Parallel,Gate-Fold Bypass Tray:14 m.Bond-11017.Cover Max Stored Documents 3,000 Multiple Sheet Mode same as Single (52-300 g/iTO Max.Pages per Document 3,000 Shoot rade,up to 3 sheets. Duplex:14 Ib.Bond-142 Ib.Index Max Stored Pages 15,000 Paper Size: Single Street Mode:Z folding.8.5'x 11'- (52-256 g/m) Folder Management Yes(password protectable) 12'x 18';Half folding:8.5'x 11'-13'x Magnification 7 reduction and 5 enlargement 19.2';Letter folding,8.5'x 11'-12'x 18'; Zoom 25%to 400%in 1%increments Fax Specifications(Optional) Double ParalleV Gate folding:8.5'x 11'- Power Requirements MP C6502:120V/20A/60Hz(dedicated) Circuit PSTN,PBX 12'x 18' MP CMM:208-240V120A/60FIz(dedicatee Compatibility ITU-T(CCITT)G3,Additional G3 opt. Mul6p!e Sheet Made:Flag folding:8.5'x 11' Typical Electricity MP C6502 5.08 kWh/Week Resolution 200 x 100200 dpi(400 dpi w/opt. -13"x 19.2';1 atter Fek1-ad:8.5'x 11'-8.5' Consumption(TEC) MP C8002:6.37 kWh7week SAF memory) X14%Letter Fold-s1:8.5'x 11'-12'x 18' Max.Power Consumption MP C6502 1,920W or less Compression Method MH,MR,MMR,JBIG Size 115'x 38.5'x 28.75'(470 x 980 x 730 mm) MP 08002 2,400W or less Modem Speed 33.6 K-2,400 bps Weight 203 Ibs.(92 kg) Dimensions(WxDxH) 29.5'x 34.9'x 48.3' Transmission Speed G3 Approx.2 sec GBC StreamPuneh" (750 x 886 x 1,226 mm)(incl.SPDF) Memory Backup 1 tour Paper Size Punched 8.5'x 11'(LEF) Weight Less than 531 ms.(241 kg) Quick/Speed Dials 2,000 numbers Paper Weight 20 Ib.Bond-110 lb.Index(216 g/n Y) Group Dials 100 groups(500 per group) Die Sets CombBind',Twin Loop Wke(2:1 or 3:1), Copier Features SAF Memory Capacity Standard:4MB(approx.320 pages), ColorCar,VeloBlnd',Three-Ring,ProClick' Eco-Fnendly Indicator,Power On/Off Timer,Auto Off Timer, Maximum:28MB(approx.2,240 pages BK5010a Production Booklet Maker Simplified Display,Auto Paper Selection,Auto Start,Auto Tray voth memory option) paper Size 8.5'x 11'-11'x 17' Switching,Auto Image Density,Auto Color Calibration,Color Fax Features Detection of Misplaced Document, Paper Weight 16 lb.Bond-11017.Index(216 g/ml Erase/Convert/Overlay,Image Rotation,Rotate Sorting,Interrupt Direct SMTP,Internet Fax(L37), Copy,Job Presets,Tabs,Color/Image Creation,Color Balance LAN Fax,IP Fax(138),Remote Fax Additional Accessories Adjustment/Program,Shift/Erase/Margin Adjustment,Multiple (option),Forward to Email/Folder, PU5000 Punch Unit;PU3060 Punch Unit;11'x 17'Tray Unit Type Security Features(DOSS,Data Encryption(AES256bit/SHA2), Paperless Fax,LDAP Support M2,Copy Data Security Kit Type G;Adobe PostScdpt3 Unit Type Authentication,Unauthorized Copy Control,Quota Setting, ACCeSSOrIeS M2,IEEE802.11 e/g/n Type M2;IEEE1284 VF Board Type A, SMTP over SSL,Common Criteria Certification ser Interface , G3 Interface Kit Type M2:Copy Tray Type M2,FAX Memory Unit Import/Export of Preference Settings,Remote User Interface RT40�0 DLT Wge Capseity Trey(LCT) Type B 32MB,OCR Unit Type M2,IPDS Unit Type M2;SD Card for Printer Specifications(Standard) Paper Capacity 2,200 sheets Netware Printing Type M2,Fax Option Type M2;Fax Connection CPU Inter Celeron'Processor P4505- Paper Size Up to 13'x 19.2' Unit Type M2;Smart Card Reader Type M2,DataOverwnteSecurity Paper Weight 14 lb.-110 lb.Cover(52-300 g/m) System Unit(DOSS)Type H(ISO15408 certified),CS4010 1.te Gel RAM 2 5 G Size 342'x 28.7'x 25.9'(869 x 730 x 658 mrd 9-Bin Mailbox Unit,Web Browser(option)for Integrated Cloud HDD 2 5 GEI(32068 x 2)(Shared) Weight 180 ms.(82 kg) Environment(ICE)integration(option),Device Manager NX Max Print Resolution 1200 x 4800 dpi via VCSEL RT4020 Large Capacity Tray(LCT) integration(option) Standard Interfaces Ethernet(10/100/1000Base-T)Q,US132.0 Paper Capacity 4,400 sheets Fiery E-22B Color Controller Specifications Type ArWe B.SO slot Paper Size 8 5 x 11' Controller Type Embedded Type Optional Interfaces IEEE 1284/ECP,Wireless LAN Paper Weight 14 m.-80 lb.Cover(52-216 g/m) Fiery Platform F5100 (IEEE802.11a/b/g/n) Size 19.7'x 21.3'x 24.6'(500 x 540 x 625 mea Maximum Continuous MP 06502.65 ppm B/W and Color Network Protocol TCP/IP(IPv4,IPv6),IPX/SPX(w/option) (with LG unit) pont Speed MP C6002.80 ppm B/W and Color Network Operating Windows XPMlsta/7/Server 2003/Server Weight 44 ms.(20 kg) CPU Intel Processor 6850 2.9GHz Systems 2003R2/Server 2008/Server 2008R2, 014010 Single Source Coyer blterposer Host Interface 1000Base-T/100Base-TX/10Base-T Netware 6.5,Unlet Sun Solaris,HP-UX, Paper Size 5.5'x 8.5'-11'x 17' Memory 2 GB SCO OpenServer,RedHat Linux,IBM Paper Weight 17 m.Bond-80 m.Cover(64-216 g/m) Internal HDD 500 GB AIX,MAC OS X 10.2 or later;SAP R/3; Stack Capacity 200 sheets x 1 tray Operating System Unux NPDS Gateway,tBM ISerles AS/400 using Network Protocol TCP/IP(IPv4/�u6),SMB,Bonjour OS/400 Host Print Transform C14020 Dual Source Cover bKarpoam Print Drivers PCL5c,PCL6,PDF,Adobe PS3(optbnap, Paper Size 5.5'x 8.5*-13'x 19' Printer Description Adobe PostScript 3(std.),PG 6/5c(std.) XPS,IPDS(optional) Paper Weight 17 Ib.Bond-80 Ib.Covet(64-216 9/m) Language Fonts PCL 45 scalable+13 haernatkxlal;PDF: Stack Capacity 200 sheets x 2 trays Max Print Resolution Up to 1200 dpi(2 bit) 3 136 Roman;IPDS:10B Roman(optional) BR4090 Max Scan Resolution Up to dpi ,000-Street Finisher with 65-Shoot Stapler Fonts P93:13388 foms/PCL 01 AGFA fixes Printer Features Sampla/Locked/Hold/Scheduled/Stored Capacity(Proof Tray) 250 sheets(8.5'x 11'or smaller) Operation Panel Via touch panel display on the MFP Print,PDF Direct Prim,CLP Simulation, 50 sheets 8.5'x 14'or r Mail to Print,Bonjour(Rendezvous) ( lenge) Utilities FieryStanScan, Command Workstation 5, Support,Media Direct Print(Print from Capacity(Shift Tray) 8.5'x 11'-13'x sheets Eery Scan,Printer Delete Utility,Eery USB/SD),Mobile Driver,Poster Print, 8 5'x 14'-13'x 19.2'-1,500 sheets Web Tools,Fiery Bridge,Fiery VUE, Paper Size 5 5'x 8.5'-13'x 19.2' Secure Erase Auto Job Promotion,WS Print,WPS Wi- Paper Weight Proof Tray:14 lb.Bond-80 m.Cover Optional:Fiery Impose,Fiery Compose, FI Protected Setup),XPS (52-220 g&M Color Profiler Suite ES-2000,Auto Shift Tray:14 Ile.Bond-110 m.Cover Trapping,Spot-On,Hot FoldersMirtual (52-300 g/m) Printers,Productivity Package Staple 8,5'x 11'-11'x 17'-65 pages Color Management Tools ICC Profile,Color Chart,CMYK Color Size 25.8'x 24,1'x 37.8'(657 x 613 x 980 mm) Reference Pages,RGB Color Tests, Weight 117 lbs.(53 kg) Trapping Support SR4110 3,000-Sheet Finisher with 100-Sheet Stapler Calibration Color Cal,ES-2000(apt.) Capacity(Proof Tray) 500 sheets(8.5'x 11'or smaller) For maximum performance and yield,we recommend using 250 sheets(8.5'x 14'or larger) d )7 g genuine Capacity(Shift Tray) 8.5'x 11'-3,000 sheets(LEF) Savin parts and supplies 8.5'x 11'-11'x 17'-1,500 sheets(LEF) 12'x 16'-13'x 19'-1,000 streets(SEF) www.savin.com CA mY,fWSp13 Sawn 70 Va11,Y Stream Parkway.Malvern,PA 19355.1-877-472-8450 Saran'ano the 5-ar LoOo are regatered trademar.t of Rnoh Amen-C,,po,ahon All other vadema,ks are the property of then respective awne,s 02013 R.coh Amrncas C......s,on .v All rights reserved The mnw.!c'the document.aid the appearance.fcaturrs and sprcdnahens of Sarin p,eduets and serves are subject to change from lime to lime without name � ® P-ed.,,are shown wnh opno^.al IeaWres WM1re care has been taken to ensure the accuracy of a^:s mlormahnn Sava makes no represenGhan ur warranties about the atturacy completeness SM ) or uacy of the inlormation co'.taned hrre,n,x•d shall not ler habk Ice a-.y errors o,omiss,ons in these materals Actual-0,-H-y depend ng upon use If sae pr.d.r and services lava -- and rhe ce^d wens aid factors affecting pe,fi. once The only.--a•,for 5av,n in.Jurs.end wins,.a,e as s„1-1 m th,,.press warranty statements accompany,ng thein -�-- 5343e From: Roy Runyon Sent: Tuesday, April 14, 2015 8:40 PM To: City Council Cc: Roy Runyon Subject: Agenda Item 6E. Lease of a Ricoh MPC 6502 Color Copier/Printer for the Parks & Recreation Department Here are some alternatives to the machine P & R proposes to have the taxpayers pay to lease: http://copyfaxes.com/product/6224/Ricoh-Aficio-MP-C3003-Multifunction-Color-Copier http://copyfaxes.com/product/6225/Ricoh-Aficio-MP-C3503-Multifunction-Color-Copier http•//copyfaxes com/product/6226/Ricoh-Aficio-MP-C4503-Multifunction-Color-Copier http•//copyfaxes com/product/6227/Ricoh-Aficio-MP-C5503-Multifunction-Color-Copier Ricoh reference page: http//www ricoh-usa com/products/subcategory aspx?navState=/Medium-Large-Workgroup/Color-Printers-Copiers/ /N- 1z1416lZ1z141ab# 1 Color Copiers - Multifunction Color Copiers, multifunctional color : Ricoh Page 1 of 1 fZ�COH Imagine.change. English Spanish USA Contact I Environment I Jobs QD Ricoh I Ricoh Global I Login to MvRicoh I Honie Products • • Downloads A Product MP C3003 MP C3603 : I General Specifications Printing Processi 4-Drum Method 14-Drum Method - -- ._........ ... .......... ... - -- -.._............._.._._...._._........-- - .._......_........_..__. ..._._... .........._.......... ..__...- .._............._....................... Color Capability I. Yes---- ._._. 'Yes Warm-Up Time I Less than 20 seconds _ Less than 20 sewnds Copy Resolution 600 dpi ... .. _-._ --- __..—................._... -._.__.._._...._....... __......_ Paper Weights Simplex 11-34 Ib Bond(40-128 g/m2) I Simplex 11-341b Bond(40-128g/m') Duplex 14-34 Ib Bond(52-128 g/m2) I Duplex 14-34 Ib Bond(52-128 g/m2) _._._. ._----._.... ..:........n.-_......_._-,-......_.... --.._....._.toc-k_...-..._._.._----....__..-._..._.__.._._.._... - --_._- ....._._...-._...-----..-...-_.._._---.._..-'---..._...--- ----....--_......-------- Paper Types �Plain.Recycled,Letterhead,Cardstock,Preprinted Paper,Bond Paper,High- ;Plain,Recycled,Letterhead.Cardstock,Preprinted Paper,Bond Paper,High- +Gloss Coated Paper,Color Paper,Envelopes,Labels'&OHP'('Bypass Tray !Gloss Coated Paper,Color Paper,Envelopes,Labels'&OHP'('Bypass Tray Only) Only) —- - -.. . .. - - -- - -- . . .... ._.._._-... ..._... .. ......._....-..------.......---- -------- -- Reproduction Ratios 25%-400%in I%increments 25%-400%in 1%increments - --- Standard Paper , 1,200 sheets i 1,200 sheets Capacity - - .............. . ... - -- ---.... . .... _._. _.. ... -- - --.._._._._..._....-- i --- --- --- - - - -- -- - -- Maximum Paper i 4,700 sheets 4,700 sheets Capacity I _....---.._............... .. .. ...__....._......_. .._.._.._...._..._........_..__._.........__...._.__..... .............._.. ......._..__.._._._..... .. ........_....................._....---............_.-...._-_._... -'-" Duplexing(standard Standard Standard or optional) _........._._._..---............ _.. ..----.._ .......-.-.... . .. ....._..._.._......__._....._................_ _...... _..... --- ' Finishing Options !500-Sheet Internal Finisher(SR3130) '500-Sheet Internal Finisher(SR3130) 1,000-Sheet Finisher(SR3140) 11,000-Sheet Finisher(SR3140) 1,000-Sheet Booklet Finisher(SR3150) - -- J 1,000-Sheet Booklet Finisher(SR3150) _. .. Dimensions 23 1'x 27 0"x 35 9"(587 x 685 x 912 mm)(Includes Feeder) 231"x 27 0"x 35 9"(587 x 685 x 912 mm)(Includes Feeder) ---............ ....._..-_......._........_....-._._ _ .._ ._.... -..._.__._...--...--- ...._.-....- - -- ..__...--- - -- - --._._...... .... ..-_..... .._ -._. Weight 1 205 1 lbs (931 kg) 2051 lbs (931 kg) Power Source 120V-127V,60Hz,12A 120V-127V,60Hz,12A Energy Saver Mode .Yes Yes cinginwl-ize 55"x85"-11"x17" 155'x85'-11"x17" First Copy Time ;7 1/4 6 seconds 7 1/4 6 seconds - - Copy Speed BIW 30-ppm 35-ppm (Ltr) - _...-........_. .. .. -- - ... ........_........._......._.-..._.........- ............................... -........_.... - ... _.._.._......._..._...._...... - -....._.._...._................. Copy Speed Color :30-ppm 35-ppm Copy Size 55"x85"-11"x17" '55"x85"-11"x17" -..._. --' . ._................---._._.__.......--�---... ._._.........._.._....-.......---._.._.._..._.._.._..__.._._..__._.I.. .. --. __. .._......-... System Memory 1 5 GB RAM/250GB HDD Standard I 1 5 GB RAM/250GB HDD Standard (maximum) 2GB RAM/250 GB HDD Maximum 1 2GB RAM/250 GB HDD Maximum ...._._..-- - ..... ...,. ._.. -.._._._....._._...- ._.-...-......- -- - --- -- -- -- ...... -- .._._...._...__._.._....._. ......... -._._........ Document Feeder 100 sheets 100 sheets (maximum) Printer Specifications Print Resolution Page Tap Pr ac I Terms&Conditions I Safe Harbor Certification I Site Me 02015 Ricoh Americas Corp All Rights Reserved http://www.ricoh-usa.com/products/compare_products.aspx?pids=2595,2600&cid=8 4/15/2015 Color Copiers - Multifunction Color Copiers, multifunctional color : Ricoh Page 1 of 1 M1COH Imagine,change. English i Spanish USA Contact Environment j Jobs 0 Ricoh j Ricoh Global Login to MvRicoh j Home Product5 Services&Solutions Downloads Abolut Ricoh ProductPM C3503 MP C4603 MP C560�3 General Specifications Printing Process 4-Drum Method 4-Drum Method 4-Drum Method Color Capabihty i Yes Yes 'Yes Warm-Up Time ; Less than 20 seconds Less than 20--se-c-on'd-sLess than 20 seconds CopyResolution...1 600 dP!_...........__... _.... ._........._..._........... - 600 dpi_ 600 dpi Paper Weights Simplex 11-34 Ib Bond(40-128 g/m2) Standard Trays 14-80 Ib Bond/166 Ib Index(52- Standard Trays 14-8011b Bond/166 Ib Index(52- Duplex 14-341b Bond(52-128g/M2) 1 300 g/m2) 300 g/m2) Bypass Tray 14-80 Ib Bond/166 Ib Index(52- Bypass Tray 14-80 Ib Bond/166 Ib Index(52- '300 g/m') (300 g/m') j Duplex Unit 14-68 Ib Bond/142 Ib Index(52-256 Duplex Unit 14-68 Ib Bond/142 Ib Index(52-256 I g/m2) g/m2) Paper Types Plain,Recycled,Letterhead,Cardstock,Preprinted I Plain,Recycled,Letterhead,Cardstock,Preprinted )Plain,Recycled,Letterhead,Cardstock,Preprinted Paper,Bond Paper,High-Gloss Coated Paper,Color;Paper,Bond Paper,High-Gloss Coated Paper,Color Paper,Bond Paper,High-Gloss Coated Paper,Color Paper,Envelopes,Labels'&OHP'('Bypass Tray Paper,Envelopes,Labels`&OHP*(*Bypass Tray j Paper,Envelopes,Labels'&OHP'('Bypass Tray Only) Only) Only) _.....;—- -._.._.._._._.. ....._...._..._._......_ .._........... ---------- .... -- -- --'--..-.._._._......._.._..... -- ---- --......... - Reproduction ;25%-400%in 1%increments 25%-400%in 1%increments 25%-400%in 1%increments Ratios I Standard Paper 1 1,200 sheets 1,200 sheets 1,200 sheets Capacity Maximum Paper '4,700 sheets i 4,700 sheets • ;4,700 sheets Capacity ..........................._...._...... ..... ._............. _..... _.....__... _.........- - - --....--- --- ................_..._..._..-= -- — - - -...._....... ._.... Duplexing Standard Standard :Standard (standard or optional) Finishing Options;500-Sheet Internal Finisher(SR3130) 500-Sheet Internal Finisher(SR3130) 500-Sheet Internal Finisher(SR3130) 11,000-Sheet Finisher(SR3140) 1,000-Sheet Finisher(SR3140) 1,000-Sheet Finisher(SR3140) 1,000-Sheet Booklet Finisher(SR3150) 1,000-Sheet Booklet Finisher(SR3150) 1,000-Sheet Booklet Finisher(SR3150) 2,000-Sheet Booklet Finisher(SR3170) 2,000-Sheet Booklet Finisher(SR3170) 3,000-Sheet Finisher(SR3160) 3,000-Sheet Finisher(SR3160) Dimensions 23 1"x 27 0"x 35 9"(587 x 685 x 912 mm)(Includes 1,23 1"x 27 0"x 37 9"(587 x 685 x 963 mm)Includes 123 1"x 27 0"x 37 9"(587 x 685 x 963 mm)Includes iFeeder) i Feeder) Feeder) _-.... .........__. Weight 2051 lbs (93 1 kg) - {220 2 lbs (99 9 kg) 220 2 lbs (99 9 kg) Power Source 1201-127V,60Hz,12A 120V-127V,60Hz,12A 120V-127V,60Hz,12A Energy Saver Yes Yes Yes Mode -- ..__... ..._......__....... -...._..... -..............._._...1._..._..- - - ---- OriginalSize 55"x85"-11"x17" 55"x85"-11"x17" 155"x85"-11"x17" ---......------------------------ _.. . .._..-- ---------- _.... .. _..._. _.. -- '- --- -- —..._.._.._...... - First Copy Time !71/46 seconds !5 7/4 seconds - �4 5/3 1 seconds Copy Speed B/W 35-ppm 45-ppm 55-ppm (Lir) Copy Speed Color. 35-ppm 45-ppm 55-ppm (Ltr)._.................... .............. ....._ .... Copy Size 55"x65"-11"x17" 55"x85"-11"x17" 55'x85"-11"x17" System Memory1 5 GB RAM/250GB HDD Standard 2GB RAM/250GB HDD Standard&Maximum 2GB RAM/250GB HDD Standard&Maximum (maximum) 2GB RAM/250 GB HDD Maximum - _ .._._........... . ......_..........._._..._...._......_......_._._..._.._...-- _... -- .... _. . ...... _._.._... ---._..._._.......... Document Feeder, 100 sheets l 220 sheets 220 sheets (maximum) -......... -._..__.-..__......_. Printer Specifications Print Resolution Page Top Privacy j Terms&Conditions 1 Safe Harbor Certification 1 Site Map 0 2015 Ricoh Americas Corp All Rights Reserved http://www.ricoh-usa.com/products/compare_products.aspx?pids=2600,2601,2602&cid=8 4/15/2015 From: Christine Grenier on behalf of City Council Sent: Wednesday, April 15, 2015 11:19 AM To: 'Faye Flemister' Subject: RE: Parks & Recreation/Copier Agenda item Good morning, Faye. I have provided your letter to the Council Members, Mayor Lent and Parks Director for their consideration during tonight's Council Meeting. A copy will also be included in the record. Sincerely, Christine Grenier Council/Auditor Assistant City of Bremerton (360)473-5280 From: Faye Flemister [mailto:faflemisterl@gmail.com] Sent: Wednesday, April 15, 2015 9:23 AM To: City Council Cc: Roy Runyon Subject: Parks & Recreation /Copier Agenda item Greetings to Council President Wheeler and City Council thank you for all your hard work and dedication to serving on the Council. My purpose for this email is to express my opinion on the Parks & Rec Agenda item on tonight's schedule. I received a call from Councilman Roy Runyon and I would like to say, it is certainly appropriate for the Park & Rec to acquire what they need to insure they can continue to function at a high level.....I would also like to say if there is another source of research that will allow for a more economic outcome at a savings that would be something to consider. I appreciate Mr Runyon's concern for the Lillian & James Walker Park. I am not up to speed on everything that 1 should be aware of but 1 trust that as the City Council you will make the right decision concerning this matter having all the information needed to address it. Thank you so much for your attention to this matter and God's Speed to all. Faye Flemistei Moving Forward 1 BREMERTON PARKS AND RECREATION COPIERIPRINTER COMPARISON Product MP C6501 Konica/Minolta Xerox WC775P MFD MP C6502 Location Current P&R NDGC NDGC Proposed P&R Monthly Lease $359.19 $383.00 $264.06 $381.91 Annual Lease $4,310.28 $4,596.00 $3,168.72 $4,582.92 Baseline Usage/year $4,575.12 $2,739.60 $4,048.48 $4,575.12 Overages NA $2,755.68 NA NA Total Annual Cost $8,885.40 $10,091.28 $7,217.20 $9,158.04 Yearly Usage B&W 42,744 106,500 89,000 42,744 Yearly Usage Color 105,828 108,200 105,700 105,828 Total Yearly Usage 148,572 214,700 194,700 148,572 Bremerton Parks and Recreation Color Copier/Printer Model Comparison Product MPC 6502 MPC 6003 MPC 5503 Monthly Lease $381.91 $308.60 $268.79 Annual Lease $4,582.92 $3,703.20 $3,225.48 Meter Charge - Black $0.006 $0.008 $0.008 Monthly Average - Black 3,562 3,562 3562 Monthly Meter Charge - Black $21.37 $28.50 $28.50 Meter Charge - Color $0.040 $0.048 $0.048 Monthly Average - Color 81819 8,819 8819 Monthly Meter Charge - Color $352.76 $423.31 $423.31 Total Monthly Meter Charge $374.13 $451.81 $451.81 Total Annual Meter Charge $4,489.58 $5,421.70 $5,421.70 Total Monthly Charge $756.04 $760.41 $720.60 Total Annual Cost $9,072.50 $9,124.90 $8,647.18 Variance $0.00 $52.39 ($425.33) Recommended Monthly Volume 20,000 15,000 12,000 Actual Volume 12,381 Monthly Color to Black Ratio NA 30% 30% Actual Ratio 70% Color/30% Black CO P Fj � Shopping Cart to items:so.00) Enter Your Search Term Here • ;/ ►Home ►Copiers ►Printers ►Fax Machines ►Other Office Machines ►Reconditioned Products ►Deals ►Accessories You are here: Home u Govie » Ricoh Copiers Ricoh Aficio MP C5503 Multifunction Color Copier I� I rft It 1551 �i Model No.: 416525 Availability: In Stock Condition: New Shipping: Ask About Free Shipping! The Ricoh MP C5503 is a multifunction color copier, printer, scanner and fax. This Ricoh MP-05503 Copier has an output speed of up to 55ppm. The Aficio MPC5503 features a copy resolution of 600 dpi. Quantity:0 $8,985.00 Add ProductDetails •- :.�• I _._.......... overview The RICOH MP C5503 Multifunction Product(MFP)is desiged to work the way you do.It combines high-quality,full-color output with productivity-enhancing capabilities so you can leverage a wider range of information in newer,smarter ways.Transform your MP-05503 into an information portal by connecting to I the cloud from your smartphone,tablet or other mobile device and use these systems to print,share and discover the value of customized convenience. Packed with advanced versatility and energy-saving features in a space-saving design,it's suitable for fast-paced offices with heavy workloads.Choose it as I the primary system for your workgroup or as an integral part of the Ricoh Managed Document Services(MDS)strategy and boost productivity throughout your organization. i I Main Features I Configuration Pricing: Base Machine: $8,985.00 Document Feeder $1,199.00 Cabinet: $899.00 Adjustable Paper Tray: $499.00 Finisher(w/stapler): $1,199.00 Fax Option: $899.00 Postscript 3: $599.00 Network: $389.00 Installation/Setup: $795.00 Shipping: $495.00 Configured Sub-Total: $15,958.00 WSST: $1,388.35 Total Cost: $17,346.35 (*Note: Does not include cost of maintenance and repair, toner or other consumables.) AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Interlocal Agreement for Study Session Date: April 8, 2015 Prosecution Services between the City of COUNCIL MEETING Date: April 1.5, 2015 Bremerton and the City of Poulsbo Department: City Attorney's Office Presenter: Roger Lubovich Phone: 473-2335 SUMMARY: The purpose of this Agreement is for Bremerton and Poulsbo to provide each other with occasional support and back-up prosecution services in the cities' municipal courts. There will be no compensation for the services; the consideration is mutual services. The term is five years, starting May 1, 2015. ATTACHMENTS: ILA for Prosecution FISCAL IMPACTS (include Budgeted Amount): None STUDY SESSION AGENDA: N No Presentation ❑ Full Presentation STUDY SESSION ACTION: N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Interlocal Agreement with the City of Poulsbo and authorize the Mayor to finalize and execute the Agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 INTERLOCAL AGREEMENT FOR LEGAL SERVICES Prosecution Services This Agreement is by and between the City of Bremerton("Bremerton") and the City of Poulsbo("Poulsbo") and is made and entered into pursuant to the provisions of Chapter 39.34 RCW. WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local governmental units to enter into agreements with one another for governmental services; NOW THEREFORE, in consideration of the mutual covenants hereinafter stated, the parties hereto agree as follows. SECTION I. PURPOSE The purpose of this Agreement is for Bremerton and Poulsbo to provide each other with occasional support and back-up prosecution services in the cities' municipal courts. SECTION 11. SCOPE OF SERVICES The cities will provide each other with in-court and other necessary prosecution services, including but not limited to charging criminal cases, filing necessary motions, and requesting search warrants. This Agreement does not create a duty to provide services at a particular date or time. The requested services will be provided at the sole discretion of the party receiving the request, based on timing and availability of personnel The parties will in good faith provide services when able. SECTION Ill. TERM OF AGREEMENT The term of this Agreement is five(5)years from May 1, 2015. SECTION IV. TERMINATION OF AGREEMENT This Agreement may be terminated by either party, with or without cause, upon fourteen (14) days' notice to the other party. SECTION V. PAYMENT The parties agree that there will be no compensation for services rendered under this Agreement. Consideration for this Agreement is the mutual support and back-up prosecution services provided by the parties hereto. 1 —Agreement for Legal Services SECTION VI. INSURANCE AND [-TOLD HARMLESS Bremerton and Poulsbo attorneys are independent contractors when they are performing work for the other city that is covered by this Agreement. Each city shall maintain insurance for its attorneys performing work under this Agreement to the same extent it provides insurance for all other attorneys in its employ. Poulsbo agrees to be solely responsible for the acts or omissions of its personnel which occur or arise in any way out of the performance of this Agreement. Poulsbo agrees to save and hold Bremerton, its personnel and officials, harmless from all costs, expenses, losses, and damages, including cost of defense, incurred as a result of any acts or omissions of Poulsbo or its personnel relating to the performance of this Agreement. Bremerton agrees to be solely responsible for the acts or omissions of its personnel which occur or arise in any way out of the performance of this Agreement. Bremerton agrees to save and hold Poulsbo, its personnel and officials, harmless from all costs, expenses, losses, and damages, including cost of defense, incurred as a result of any acts or omissions of Bremerton or its personnel relating to the performance of this Agreement. It is specifically and expressly understood that the indemnification provided herein constitutes each city's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement. SECTION VII. GENERAL PROVISIONS (a) This Agreement constitutes the entire agreement between the parties. Any modifications or amendments to this Agreement shall be in writing and shall be signed by each Ply. (b) The parties acknowledge that the Bremerton City Attorney and the Poulsbo Prosecutor retain ultimate prosecutorial discretion in their respective jurisdictions in all matters within the scope of this Agreement. (c) Any notices required to be given shall be in writing and delivered to the following parties at the following addresses: Bremerton City Clerk Poulsbo City Clerk 345 Sixth Street, Ste. 600 200 NE Moe Street Bremerton, WA 98337 Poulsbo,WA 98370 (d) This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. In the event of a dispute, such dispute shall be litigated in the Superior Court of Kitsap County, Washington (e) The invalidity or unenforceability of any provision hereof shall in no way affect the validity or enforceability of any other provision. 2—Agreement for Legal Services (f) Failure to insist upon strict compliance with any terms, covenants, or conditions of this Agreement shall not be deemed a waiver of such, nor shall any waiver or relinquishment of such right or power at any time be taken to be a waiver of any other breach. (g) This Agreement does not establish a separate legal entity. No joint property shall be acquired under this Agreement. The Agreement shall be administered by Bremerton's City Attorney and Poulsbo's Prosecutor. (h) Each party to sign this Agreement shall publish a copy hereof on its web site, and list the Agreement by subject on its web site. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the date and year indicated. CITY OF BREMERTON CITY OF POULSBO PATTY LENT, MAYOR Date BECKY ERICKSON, MAYOR Date APPROVED AS TO FORM: APPROVED AS TO FORM- ROGER A. LUBOVICH, JAMES HANEY CITY ATTORNEY CITY ATTORNEY RECEIVED FOR FILING: RECEIVED FOR FILING: SHANNON CORIN, NICOLE STEPHENS, CITY CLERK CITY CLERK 3—Agreement for Legal Services AGENDA BILL CITY OF BREMERTON (04, CITY COUNCIL SUBJECT: Addition of a Police Records Study Session Date: April 8, 2015 Supervisor and elimination of a Police COUNCIL MEETING Date: April 15, 2015 Records Specialist II Position Department: Police Presenter: Chief Steven Strachan Phone: (360) 473-5224 SUMMARY: This is a proposal to add a new position of Police Records Supervisor, at Wage Grade 11, to the 2015 budget and eliminate one Police.Records Specialist II position. The position will be included in the Teamsters Bargaining Unit. The position will be filled utilizing a promotional process. ATTACHMENTS: 1) Job Description for Police Records Supervisor 2) Job Description for Police Records Specialist II FISCAL IMPACTS (Include Budgeted Amount): Additional annual cost of$3,628.58 which will be absorbed by the department in the 2015 budget. STUDY SESSION AGENDA: ❑ No Presentation N Full Presentation STUDY SESSION ACTION: N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve a budget adjustment of $3,628.58 for the purpose of adding a Police Records Supervisor position to the Police Department and authorize the mayor to approve the proposal. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 City of Bremerton Classification Specification April 2015 POLICE RECORDS SUPERVISOR - Draft GENERAL FUNCTION Under the direction of the assigned supervisor, provides supervisory oversight to all non- commissioned personnel assigned to the Police Records Unit. Responsible for the accurate and efficient completion of all activities included in the daily operations of the Police Records Unit. The Police Records Supervisor is responsible for the integrity, security and maintenance of the records systems that support all of the components making up the Police Department. Records Unit is responsible for the collection, retention, maintenance, recording, dissemination and destruction of records. Organizing and developing statistics from police reports, arrest documents and records generated by the Police Department and other related agencies as a result of law enforcement activity. Responds to requests from the public, officers, other City employees, and law enforcement agency personnel and releases information in accordance with the Washington Public Records Act. Work requires a high degree of confidentiality and interpersonal sensitivity and is performed independently with minimum supervision. REPRESENTATIVE ESSENTIAL DUTIES and RESPONSIBILITIES (Note—this list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.) • In addition to all regular duties and responsibilities listed below, this position is responsible for directly supervising the work activities of the Police Record Specialists, which will include, but not be limited to, planning and scheduling work operations and assignments, directing, counseling, and evaluating, and making effective recommendations for employee discipline. • Performs a variety of technical and administrative support services and tasks providing timely, reliable and accurate information in response to inquiries from the public. Researches crime and suspect information as requested by law enforcement officers, detectives and other agencies investigating criminal activity. Processes a wide variety of records, logs, court documents and other paperwork. May be assigned special projects and other related duties, i.e., Terminal Agency Coordinator for the electronic access to A Central Computerized Enforcement System (ACCESS) and maintaining the departments training records for police, reserves, and civilian employees. • Reads, codes, interprets, indexes and enters police incident reports into automated records system; checks for accuracy and makes corrections as needed. Evaluates priority crime codes for state mandated purposes. • Processes criminal history background checks on individuals, property and vehicles according to state, federal and local laws. Obtains and provides information as required by law enforcement and other appropriate agencies. Provides security clearances for employment purposes. • Utilizes the ACCESS terminal that is connected to the Department of Licensing (DOL), Washington State Crime Information Center (WACIC) and National Crime Information Center (NCIC) computer networks to retrieve information about parties identified in criminal papers to conform to NCIC and WACIC validation procedures. • Acts as department's ACCESS Terminal Agency Coordinator(TAC). • Enters, confirms, updates and cancels information regarding missing persons, stolen and impounded vehicles, vessels, warrants, weapons, other property and protection/anti- harassment orders. Monitors and responds to incoming messages, including ten-minute hit confirmation requests from law enforcement agencies nationwide. Validates files by retrieving, checking, modifying and storing previously completed but un-cleared files. Page I of 3 City of Bremerton Classification Specification April 2015 POLICE RECORDS SUPERVISOR - Draft Files and retrieves inactive or archived records. Destroys, expunges and seals various police records and documents in accordance with state and federal laws and guidelines. • Conducts electronic searches on the ACCESS network and local computers for concealed pistol licenses, firearms dealer licenses, and gun purchases. Compiles concealed pistol license data and balances monies collected from applicants for transmittal of remittance to the Washington State Department of Licensing, Firearms Section. • Compiles summaries of individual law enforcement and arrest reports; prepares statistical data for Uniform Crime Reports as required by the Federal Bureau of Investigation. • Interacts with irate and combative citizens at the front counter and on the telephone. Screens complaints and refers to appropriate staff. • Provides coverage for the front counter which typically includes providing information from department records, assisting with accident report forms, fingerprinting, processing identification cards, issuing concealed pistol licenses, firearms dealer licenses, other City licenses, and collecting fees. May write police reports. • Assists in the training, orientation and job direction of staff, students, volunteers or part- time employees. Other Duties — Regular attendance is an essential requirement — Performs related work as assigned and/or required KNOWLEDGE, SKILLS and ABILITIES (Entry Requirements) Knowledge of: • Records Division operations, policies, procedures and objectives. • Applicable laws, codes, regulations, policies and procedures such as Bremerton Police Department, Washington State Criminal Records Privacy Act, Freedom of Information Acts, Public Disclosure laws and Washington State regulations regarding police records activity. • Modern office practices, procedures and equipment. • Record-keeping techniques. • Operation of personal computer and related technology and software. • Use of WACIC, NCIC and DOL computer networks. Ability to: • Plan, organize, and supervise the work of subordinate personnel. • Supervise, train and participate in the preparation and maintenance of the necessary records, reports, and performance appraisals of subordinates. • Establish and maintain effective working relationships with others using tact, courtesy and good judgment, even under stressful situations. • Set priorities on work assignments and perform numerous task assignments simultaneously. • Coordinate with others to meet strict deadlines and to cope with numerous interruptions. • Tolerate abusive language, graphic crime reports and photographs. • Deal effectively with the public under adverse and emotional circumstances while maintaining a professional, courteous and helpful attitude. • Communicate effectively both orally (including telephone) and in writing. Page 2 of 3 City of Bremerton Classification Specification April 2015 POLICE RECORDS SUPERVISOR - Draft • Exercises judgment in the performance of duties and have a sound understanding of the policies and procedures of the Police Department. • Accurately input data. • Use discretion and maintain confidentiality of information. • Work independently with no supervision and effectively handle applicable emergency situations. • Occasionally calculate mathematical problems. • Use correct grammar, spelling, punctuation and vocabulary. • Use basic research methods. Skill in: • Personal computers, data management and data processing. QUALIFYING EDUCATION and EXPERIENCE (Minimum Requirements) Any combination of education and experience equivalent to a High school diploma or G.E.D. AND five (5) years of experience in records management. One (1) year in a supervisor or lead position or equivalent. Special Requirements ACCESS Level II certification. Employee required to be recertified every two years. Police department requires successful completion of a criminal history background check, polygraph examination and drug and alcohol screening prior to hire. PHYSICAL REQUIREMENTS Frequent sitting, standing, and occasional walking. Occasionally lifting and carrying wide objects weighing more than 20 pounds. Frequently requires continuous hand and finger movement. Requires visual acuity at 20 inches or less, and frequent hearing acuity for speech discrimination. Must be able to understand written and oral communication and give written and oral instruction. WORKING CONDITIONS Employees work in a setting, which includes a moderate noise level and frequent interruptions. Employees often work under the stress of heavy workloads and pressure to meet strict timelines and multitasking requirements. LEGAL and REGULATORY EMPLOYMENT CONDITIONS Fair Labor Standards Act: The classification is non-exempt under the laws of Fair Labor Standards Act minimum wage and overtime provisions. Representation: The classification is included in the bargaining unit pursuant to the Recognition Article of the current labor agreement between the City of Bremerton and the Teamsters Local 589. Civil Service: The classification is included in the City's Civil Service System. Appointment and Removal Authority: The position is filled by appointment by the Department Head. Removal is by action of the Department Head in conformance with Civil Service Rules. This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with approval by the Civil Service Commission, as the needs of the City and requirements change. Page 3 of 3 City of Bremerton Classification Specification 2012 POLICE RECORDS SPECIALIST II GENERAL FUNCTION Personnel assigned to Police Records Unit are responsible for the integrity, security and maintenance of the records systems that support all of the components making up the Police Department. Records Unit is responsible for the collection, retention, maintenance, recording, dissemination and destruction of records. Organizing and developing statistics from police reports, arrest documents and records generated by the Police Department and other related agencies as a result of law enforcement activity. Responds to requests from the public, officers, other City employees, and law enforcement agency personnel and releases information in accordance with the Washington Public Records Act. Work requires a high degree of confidentiality and interpersonal sensitivity and is performed independently with minimum supervision. REPRESENTATIVE ESSENTIAL DUTIES and RESPONSIBILITIES (Note—this list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.) • Performs a variety of technical and administrative support services and tasks providing timely, reliable and accurate information in response to inquiries from the public. Researches crime and suspect information as requested by law enforcement officers, detectives and other agencies investigating criminal activity. Processes a wide variety of records, logs, court documents and other paperwork. May be assigned special projects and other related duties, i.e., Terminal Agency Coordinator for the electronic access to A Central Computerized Enforcement System (ACCESS) and maintaining the departments training records for police, reserves, and civilian employees. • Reads, codes, interprets, indexes and enters police incident reports into automated records system; checks for accuracy and makes corrections as needed. Evaluates priority crime codes for state mandated purposes. • Processes criminal history background checks on individuals, property and vehicles according to state, federal and local laws. Obtains and provides information as required by law enforcement and other appropriate agencies. Provides security clearances for employment purposes. • Utilizes the ACCESS terminal that is connected to the Department of Licensing (DOL), Washington State Crime Information Center (WACIC) and National Crime Information Center (NCIC) computer networks to retrieve information about parties identified in criminal papers to conform to NCIC and WACIC validation procedures. • Enters, confirms, updates and cancels information regarding missing persons, stolen and impounded vehicles, vessels, warrants, weapons, other property and protection/anti- harassment orders. Monitors and responds to incoming messages, including ten-minute hit confirmation requests from law enforcement agencies nationwide. Validates files by retrieving, checking, modifying and storing previously completed but un-cleared files. Files and retrieves inactive or archived records. Destroys, expunges and seals various police records and documents in accordance with state and federal laws and guidelines. • Conducts electronic searches on the ACCESS network and local computers for concealed pistol licenses, firearms dealer licenses, and gun purchases. Compiles concealed pistol license data and balances monies collected from applicants for transmittal of remittance to the Washington State Department of Licensing, Firearms Section. • Compiles summaries of individual law enforcement and arrest reports; prepares statistical data for Uniform Crime Reports as required by the Federal Bureau of Investigation. Pagel of 3 City of Bremerton Classification Specification 2012 POLICE RECORDS SPECIALIST II • Interacts with irate and combative citizens at the front counter and on the telephone. Screens complaints and refers to appropriate staff. • Provides coverage for the front counter which typically includes providing information from department records, assisting with accident report forms, fingerprinting, processing identification cards, issuing concealed pistol licenses, firearms dealer licenses, other City licenses, and collecting fees. May write police reports. • Assists in the training, orientation and job direction of staff, students, volunteers or part- time employees. Other Duties — Regular attendance is an essential requirement — Performs related work as assigned and/or required KNOWLEDGE, SKILLS and ABILITIES (Entry Requirements) Knowledge of: • Records Division operations, policies, procedures and objectives. • Applicable laws, codes, regulations, policies and procedures such as Bremerton Police Department, Washington State Criminal Records Privacy Act, Freedom of Information Acts, Public Disclosure laws and Washington State regulations regarding police records activity. • Modern office practices, procedures and equipment. • Record-keeping techniques. • Operation of personal computer and related technology and software. • Use of WACIC, NCIC and DOL computer networks. Ability to: • Set priorities on work assignments and perform numerous task assignments simultaneously. • Coordinate with others to meet strict deadlines and to cope with numerous interruptions. • Tolerate abusive language, graphic crime reports and photographs. • Deal effectively with the public under adverse and emotional circumstances while maintaining a professional, courteous and helpful attitude. • Communicate effectively both orally (including telephone) and in writing. • Exercises judgment in the performance of duties and have a sound understanding of the policies and procedures of the Police Department. • Accurately input data. • Use discretion and maintain confidentiality of information. • Work independently with no supervision and effectively handle applicable emergency situations. • Occasionally calculate mathematical problems. • Use correct grammar, spelling, punctuation and vocabulary. • Use basic research methods. Skill in: Personal computers, data management and data processing. Page 2 of 3 City of Bremerton Classification Specification 2012 POLICE RECORDS SPECIALIST II QUALIFYING EDUCATION and EXPERIENCE (Minimum Requirements) Any combination of education and experience equivalent to a High school diploma or G.E.D. AND four years of progressively responsible clerical experience, or any combination of experience and education which provides the skills, knowledge and ability required to perform the job. Experience in a police records management is preferred. Special Requirements Acquiring ACCESS Level II certification within 6 months after hire date is a condition of continued employment in Police Records. Employee required to be recertified every two years. Police department requires successful completion of a criminal history background check, polygraph examination and drug and alcohol screening prior to hire. PHYSICAL REQUIREMENTS Frequent sitting, standing and occasional walking. Occasionally lifting and carrying wide objects weighing more than 20 pounds. Frequently requires continuous hand and finger movement. Requires visual acuity at 20 inches or less, and frequent hearing acuity for speech discrimination. Must be able to understand written and oral communication and give written and oral instruction. WORKING CONDITIONS Employees work in a setting, which includes a moderate noise level and frequent interruptions. Employees often work under the stress of heavy workloads and pressure to meet strict timelines and multitasking requirements. LEGAL and REGULATORY EMPLOYMENT CONDITIONS Fair Labor Standards Act: The classification is non-exempt under the laws of Fair Labor Standards Act minimum wage and overtime provisions. Representation: The classification is included in the bargaining unit pursuant to the Recognition Article of the current labor agreement between the City of Bremerton and the Teamsters Local 589. Civil Service: The classification is included in the City's Civil Service System. Appointment and Removal Authority: The position is filled by appointment by the Department Head. Removal is by action of the Department Head in conformance with Civil Service Rules. This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with approval by the Civil Service Commission, as the needs of the City and requirements change. Page 3 of 3 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Request to Hire at Initial Salary Study Session Date: N/A Higher than Rate 1 — Managing Engineer for COUNCIL MEETING Date: April 15, 2015 Public Works Department: Public Works Presenter: Chal Martin Phone: (360) 473-5758 SUMMARY: The Director of Public Works proposes to fill the vacant Managing Engineer for Public Works with Jerry Hauth. Mr. Hauth earned a BS in Civil Engineering from the University of Washington, is a licensed Professional Engineer, a licensed Public Land Surveyor, and has 45 years of experience directly relevant to this position. The Director has negotiated salary compensation with the applicant and proposes making this appointment at Rate 4 in Pay Band 16. BMC 2.50.032(a) requires City Council approval of any starting salary above Rate 1. ATTACHMENTS: 1) Resume FISCAL IMPACTS (Include Budgeted Amount): None. The 2015 Engineering personnel budget has adequate funds for this position. STUDY SESSION AGENDA: ❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the hire of Jerry Hauth as the Managing Engineer for Public Works at Pay Band 16, Rate 4, of the City of Bremerton Management Salary Plan 2015. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 Jerry W.Hauth, P.E.,P.L.S. Address: Telephone: Education: B.S.C.E.,University odEN0fWNhingRtonl as Licenses: P.E.,P.L.S.Washington and Alaska Work Experience 5/10/10 to Present Civil Engineer,City of Shelton Job Requirements:Project engineer and project management responsibilities for the design and construction of numerous_potable water system improvements,regional wastewater improvements,regional stormwater(flood attenuation)improvements and four major road projects that ranged from"mill and fill"to complete road reconstructions. Accomplishments:The design(and beginning construction)of$10M in water system improvements,which will allow a new upper pressure zone for the City.The improvements include an elevated 400K gallon reservoir,well improvements,reservoir and distribution system improvements.The Basin 5 Sewer Reconstruction and Rehabilitation Project included installing seven miles of new sewer systems and slip lining existing pipes(total cost of this project was$10M).I managed the design of four major road projects,which were developed based on the most economical approaches (as such,three of the projects completed were Mill&Fill Projects aimed at working within the existing surrounding improvements;the remaining project,currently in design,will be a complete reconstruction).Total value of the road projects is about $10M.I also designed and built two regional drainage system improvements,which have significantly reduced flooding in the downtown portion of Shelton(approximate cost of these projects was about$1M). 3/1/06 to 5/10/10 Project Manager,Skillings Connolly Job Requirements:Management for consulting engineering services on a wide range of detailed and complex projects.Work included analysis,planning,design, surveying, right-of-way acquisition and environmental permitting. Accomplishments:Projects ranged from planning and design efforts on road projects for Pierce County and the Swinomish Tribal Nation,to wastewater assessments, analysis,designs and constriction administration at a number of Washington State Department of Correction facilities.I also developed a Facilities Plan and secured DOE approval for Washington State Parks for a new Membrane-Bio Reactor(MBR)facility at the Dosewallips State Park 7/7/04 to 2/28/06 Senior Program Manager,Kitsap County Public Works Job Requirements:Manager for the Engineering Division of Kitsap County Public Works Department.This division has responsibility for the professional services necessary to accomplish the surveying,design,rights-of-way acquisition and construction programs annually.The Engineering Division included 35 staff members and had an annual operational budget of approximately$10.5M and an annual construction budget of approximately$4M(for each 2004&2005). Accom lishments:The 2004 and 2005 construction seasons programs involved 3.35 miles of road construction,totaling$6.4M.and the development of a comprehensive utility coordination program(that will insure a collaborative effort of all utilities within the right-of-way on all county construction projects). 7/15/93 to 4/26/04 Director of Public Works I Mason County Engineer Job Requirements:Responsibility for the daily activities of the Mason County Public Works Department and the representation of Mason County on related issues of regional and statewide significance.The department was comprised of eight divisions with over 85 regular fulltime employees.Daily functions within the Department included administration,accounting,GIS,surveying,engineering design, environmental,development plan review,construction and maintenance activities for the County's 650 miles of road network and 50+bridges,and the County Equipment Rental and Revolving Fund(E.R&R.)which included the motor pool,IS/Tf and telecommunications.The 2004 Departmental budget was approximately$24.6 M. Accomplishments:Constructed 25 miles of new roads,replaced 6 bridges and established a survey accurate GIS.Established an active citizen involvement panel for the 6 Year TIP to solicit public involvement.In addition,I was elected the President of the Washington State Association of County Engineers(WSACE)for 2003—2004. 4/24/90 to 7/14/93 Poulsbo City Engineer Job Requirements:Responsibility of the Engineering Department on daily issues (construction,development review,regional planning and the representation of the City regionally on related issues). Accomplishments:Established the first"in-house"City Engineering Department. Revised and up-dated the Comprehensive Plans for the City Water,Sewer and Storm Water systems,together with the utility fee structures for the resulting Capital Improvement Programs.The construction of a new water reservoir,a high-yield well and other utility system upgrades.Front Street road and sewer reconstruction. 12/18/81 to 4/23/90 City of Edmonds Hydraulics Engineer Job Requirements:The staff professional with responsibility for the identification and implementation of solutions for the City's hydraulic and hydrologic problems. Accomplishments:The developmentof a Storm Water Utility for the City,based on a Comprehensive Storm Water Planning effort and the related Capital Improvement Program.The"Meadowdale Landslide Complex Project"included both a landslide stabilization effort and a large sanitary sewer system construction.This involved grant acquisition and design supervision,together with the construction management and contract administration for the project. 1/12/76 to 12/17/81 EneWeering Consultant Job Requirements:Project and Design Engineer for three consulting firms in Seattle and Wenatchee.Requirements included the infrastructure design related with land development and site planning projects.Represented clients,as needed,at various governmental meetings and hearings. Accomplishments:The site planning and permitting for a multitude of projects.These included a fish processing plant in the Aleutians(the largest and most advanced in the world at that time)and the reactivation of the Chicagof gold mine in Alaska(at one time,the largest gold mine in the Western Hemisphere).I also was involved in a number of projects for Chelan and Douglas Counties Public Utility Districts.These included a 30 inch regional water system and the cartography for a number of Exhibit "K"and Exhibit"R"maps for submittal to the Federal Energy Regulatory Commission. 5/15/75 to 12/19/75 Engineering Tech V WSDOT Job Requirements:The layout and inspection of highways. Accomplishments:The surveying and inspection for the construction of segments of Interstate 5 near Mount Vernon and Interstate 90 near North Bend,together with the related frontage roads. 4/01/74 to 5/13/75 Structural Engineer at Boeing Aircraft Job Requirements: The design of aircraft structure,manpower estimates and related consultation with vendors. Accomplishments:An improved latching system for the lower cargo bay doors on the 727 and the 737,as well as the segmentation of the seat tracks system that permitted replacements in areas subject to reoccurring corrosion problems. 2/01/69 to 3/01/72 Engineering Aide(Surveyor)City of Bellevue Job Requirements:Land and construction surveying,volume calculations,inspections, drafting and street design.My primary responsibilities were construction related. Accomplishments;The surveying associated with the design and construction of many of the roads and bridges in immediate proximity to SR 405.In addition,we developed the initial horizontal and vertical survey control network for the City. Acknowledgements and Affiliations: 2004 WSACE Presidents Award 2003-2004 Washington State County Engineers Association President 1997 County Engineer of the Year Award WSACE American Public Works Association American Society of Civil Engineers Washington State Association of County Engineers This resume has been abridged for your convenience.I will gladly supply you with supplemental information and references as requested. From: Lori Smith on behalf of City Council Sent: Tuesday, April 14, 2015 11:44 AM To: City Council Subject: FW:Agenda Item 6H.Appointment of Jerry Hauth as Managing Engineer for Public Works at a Step higher than Rate 1 in Pay Band 16 of the 2015 City of Bremerton Management Salary Plan Attn: Council Members(FYI) From: Caroline Tompson Sent: Tuesday, April 14, 2015 10:07 AM To: Roy Runyon Cc: Cathy Johnson; Chal Martin Subject: FW: Agend Item 6H. Appointment of Jerry Hauth as Managing Engineer for Public Works at a Step higher than Rate 1 in Pay Band 16 of the 2015 City of Bremerton Management Salary Plan Roy, The estimates below assumes the new employee as married with one child and a start date of June 15` 2015 Budget $155,526 Gunnar(YTD actual) $ 16,527 Managing Eng(616/114)annual cost $139,714 New Employee(start date 6-1-15) $ 81,500 Total budget savings for 2015 $ 57,499 Caroline From: Roy Runyon Sent: Monday, April 13, 2015 8:39 PM To: City Council Cc: Chal Martin; Cathy Johnson; Roy Runyon Subject: Agend Item 6H. Appointment of Jerry Hauth as Managing Engineer for Public Works at a Step higher than Rate 1 in Pay Band 16 of the 2015 City of Bremerton Management Salary Plan Please provide the following information related to this item: 1. What would the annualized cost of filling this position at Rate 4 in Pay Band 16 be, including salary and benefits? 2. What was the annualized cost, including salary and benefits, of the employing the individual who previously held the position? 3. How much is budgeted for 2015 to fill this position? --Councilman Runyon 1 AGENDA BILL "IA CITY OF BREMERTON CITY COUNCIL SUBJECT: Restrict Parking on Washington Study Session Date: April 8, 2015 Avenue and 11'h Street during the COUNCIL MEETING Date: April 15, 2015 Washington Avenue Community Boulevard Department: PW & U Construction Project Presenter: Martin/Knuckey Phone: 473-2376 SUMMARY: Construction of the Washington Avenue project will impact access to residences. At times, staff will recommend that residents park away from the work area to avoid delays; on-street parking on Washington Avenue and 11'h Street has been identified as the best parking location for these individuals. It has been observed that much of the available parking in this area is being used by Shipyard workers who park throughout the day. To accommodate the Washington Avenue residents impacted by the construction project, staff recommends restricting parking to 2-hours between the Manette Bridge and Pacific Avenue, with temporary residential parking permits issued to local residents as requested. Upon completion of the project, the parking restriction will be removed. BMC 10.10.040 authorizes the City Council to create restricted residential parking zones. ATTACHMENTS: Bremerton Municipal Code (BMC) 10.10.040 FISCAL IMPACTS (Include Budgeted Amount): Costs to implement will be to the Washington Avenue Project; the project is included in the 2015 Capital Budget. STUDY SESSION AGENDA: ❑ No Presentation ❑x Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda N General Business ❑ Public Hearing RECOMMENDED MOTION: Move to create a restricted residential parking zone for 2-hour parking on Washington Avenue and 11'h Street between the Manette Bridge and Pacific Avenue; and authorize the Director to terminate the parking restriction upon completion of the Washington Avenue Community Boulevard construction project. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 10.10.040 RESIDENTIAL RESTRICTED PARKING ZONES. (a) Creation. The creation, deletion or boundary changes or time change of residential restricted parking zones as defined in BMC 10.10.010 may be initiated either: (1) By a verified petition of property owners as provided for in subsection (b) of this section for either a one (1), two (2), three (3), or four (4) hour parking restriction time period; or (2) By the decision of the Director following a finding by the Director of Public Works and Utilities, or designee, that the change is in the best interest of the community and will improve the health, safety or welfare of the community; or (3) By motion, resolution or ordinance of the City Council as deemed appropriate. The City Council may, at any time, create a residential restricted parking zone or it may delete or change the boundary of a residential restricted parking zone created pursuant to subsections (a)(1) and (2) of this section. (b) Petitions. Property owners in a residential area as defined in BMC 10.10.010 may seek to create, delete or change the boundary of a residential restricted parking zone or to change a parking restriction time period to a new parking restriction time period that is authorized in subsection (a)(1) of this section by submitting a verified petition of at least two-thirds (2/3) of the property owners of each parcel of property located within the block indicating support for the change. Upon submittal of a verified petition, the Director of Public Works and Utilities must make a finding that: (1) There is an identifiable parking generator; (2) It appears that seventy-five percent (75%) or more of the parking spaces located on the petitioning block are being used at peak parking hours; (3) The conditions described in subsections (b)(1) and (2) of this subsection exist on at least three (3) contiguous blocks; (4) Whether the proposed parking restriction time period is appropriate; and (5) The parking restriction time period being changed has been in effect for at least one year. (c) Appeal. Appeals relating to the creation, deletion, boundary change or change of a parking restriction time period to a new parking restriction time period of a residential restricted parking zone may be made by a property owner within the designated permit area to the Municipal Court Hearing Examiner pursuant to BMC 10.10.140. The right to appeal exists only when such creation, deletion, boundary change or time change was completed under subsection (a)(1) of this section by a verified petition or subsection (a)(2) of this section by a Director's decision. If such creation, deletion, boundary change or time change is subject to appeal, the City Clerk shall post notice in the particular residential area of the future location and boundaries of the proposed residential restricted parking zone and of the right of the property owner to appeal the designation within seven (7) working days. A timely appeal will stay the action until the Municipal Court Hearing Examiner's review and decision. The Hearing Examiner shall be authorized to deny the creation, deletion, boundary change or time change if he/she determines that significant errors were made in the process that created a substantial likelihood that the creation, deletion, boundary or time change would have failed had proper procedures been followed or if he/she determines that the creation, deletion or boundary change is not in the best interest of the community. The change shall be enforceable following the expiration of the appeal period or at such time as any appeal filed is denied. Until such time, the parking.restriction previously in place, if any, shall continue. (d) Posting. (1) If the creation, deletion, boundary change or time change is subject to appeal under subsection (c) of this section, the creation, deletion, boundary change or time change shall become effective at such time as notice is posted in the affected area of the location and boundaries of the residential restricted parking zone, and either: (i) The seven (7) working day appeal period has expired without an appeal being filed; or _ (ii) At such time as a decision of the Hearing Examiner is issued on an appeal filed under subsection (b) of this section. (2) If the creation, deletion, boundary change or time change is not subject to appeal under subsection (c) of this section, the creation, deletion, boundary change or time change shall become effective upon posting of applicable parking restriction signage in the residential restricted parking zone. (e) Permit Only Zone. Effective April 1, 2013, permit only zones cannot be created nor can their boundaries be changed by petition. Permit only zones in effect on January 1, 2013, are grandfathered and may remain in effect or be deleted by petition. The City Council may, at any time, create, delete or change the boundary of a permit only zone. (Ord. 5206 §2 (part), 2013) AGENDA BILL 418 CITY OF BREMERTON CITY COUNCIL SUBJECT: Ordinance No.5274 Amending Study Session Date: April 8, 2015 BMC 13.04.140 Relating to Alcohol in City COUNCIL MEETING Date: April 15, 2015 Parks Department: Parks and Recreation Presenter: Wyn Birkenthal Phone: (360) 473-5752 SUMMARY: The Bremerton Farmers Market (Market) has requested the ability to conduct beer and wine tasting and the sale of beer and wine for off premises consumption at the Thursday Market held in Evergreen Rotary Park. This activity requires amending BMC 13.04.140 which currently prohibits alcohol in Evergreen Rotary Park and executing an amendment to the license agreement with the Bremerton Farmers Market. Currently 83 farmers markets taking place at both public and private locations in Washington State have been licensed by the Washington State Liquor Control Board to sell beer and wine. The majority of these markets also provide small sized tasting samples (two ounces) of the products available for sale. The attached proposal from the Bremerton Farmers Market outlines the requirements listed in the Revised Code of Washington that must to be met by the Market for the Washington State Liquor Control Board to grant a letter of approval. At their March 24`h meeting the Bremerton Parks and Recreation Commission voted unanimously to recommend approval of the Market's proposal for beer\wine tasting and sales at Evergreen Rotary Park. ATTACHMENTS: 1) Proposal from the Bremerton Farmers Market; 2) Ordinance No. 5274; and 3) First Amendment to License Agreement FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ❑ No Presentation 0 Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda 0 General Business ❑ Public Hearing RECOMMENDED MOTION: Move to: 1) Approve Ordinance No. 5274 amending BMC 13.04.140 to allow the tasting and sale of beer and wine at the Evergreen Rotary Park administered by the Farmers Market as regulated by the Washington State Liquor Control Board and further 2) Approve the First Amendment to License Agreement between the City and Bremerton Farmers Market authorizing the tasting and sale of beer and wine at Evergreen Rotary Park pursuant to BMC 13.04.140 and authorize the Mayor to finalize and execute the amendment with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 ATTACHMENT 1 BREMERTON FARMERS MARKET ions March 9, 2015 Bremerton Parks & Recreation Commission c/o Wyn Birkenthal, Director Sheridan Park Community Center 680 Lebo Boulevard Bremerton, WA 98310 RE: Proposal for Wine and Beer Sales &Sampling at the Bremerton Farmers Market To the Commission: The Bremerton Farmers Market would like to submit an application to the Washington State Liquor Control Board (WSLCB)to allow the sale and sampling of Washington State bottled wine and beer at our Thursday farmers markets in Evergreen Park,from May—October,4-7pm. We are asking for guidance and approval from the Parks& Recreation Commission, before we approach Bremerton City Council with this proposal. History of Wine& Beer at Washington State Farmers Markets • In 2003,the WA State Legislature passed two bills allowing beer and wine sales at the farmers markets: 1) allowing beer that is produced in Washington State; and 2) allowing wine that is grown&produced in Washington State. • In 2013,the Washington State Farmers Market Association (WSFMA) worked with staff at the Washington State Liquor Control Board (WSLCB)to pass SB 5674 at the Legislature: Allowing Beer/Wine Sampling at Farmers Markets.This law became effective July 28, 2013. • As of March 2015,83 farmers markets in Washington State have been licensed to sell beer and/or wine, and 63 of these are authorized for sampling. (An additional 6 markets are being processed this month). These markets represent a wide variety of public and private locations. Requirements for the Farmers Market As part of our authorization, the Market would be required to comply with the following, per RCWs 66.24.170, 66.24.240 and 66.24.244: • Maintain our status as a farmers market under the WSFMA Roots Guidelines, including (but not limited to): o Have at least 5 participating vendors that are farmers selling their own agricultural products; o Ensure the total combined gross annual sales of farmers at the market exceed the total combined gross annual sales of vendors who are processors or resellers; o Deny vendor applications for franchises, as well as sellers of imported and/or secondhand items. • Provide a map of the farmers market, showing all booths, stalls, or other designated locations at which an approved winery or brewery may sell bottled wine or beer. • Ensure that all accepted wineries and breweries at the market have been issued the appropriate license endorsement by the WSLCB (require copy with market application). Once approved by the WSLCB, the Market will need to do the following: • Post the WSLCB notice at Evergreen Park, within view of the general public for 14 days prior to the farmers market being licensed; • WSLCB will notify the City of Bremerton, as well as any schools, churches or public institutions within 500 feet of the market, and they will be given 20 days to respond with concerns or objections. The WSLCB will then issue the Market an approval letter, and we will need to renew this authorization every year by June 30. Note: there is no application cost for the Market. Requirements for Wineries& Breweries The wineries and breweries will in turn need to complete an application for Added Endorsement (LIQ 756-50)to allow beer and wine sampling at the Bremerton Farmers Market. Note: the cost of this application is$75. Wineries and breweries MUST have this endorsement from WSLCB in order to both sell and provide samples at the Market. In addition,the following WSLCB rules apply at the Market: • A maximum of 3 wineries or breweries may offer samples at a farmers market per market day; • Samples must be 2 ounces or less; • Each winery or brewery may provide a maximum of 2 ounces of wine or beer to a customer per day; • Individuals serving samples must have a Class 12 or 13 server permit; • Food must be available for sampling customers; • There must be a barrier of 48" to enclose the sampling customers; • WSLCB may establish other requirements to prevent underage drinking; • WSLCB may suspend a licensee's farmers market endorsement for up to 2 years for a public safety violation. In Conclusion We hope that the Bremerton Parks Commission will approve our proposal to allow sampling of beer& wine at our Evergreen Park farmers markets.Thank you for your time&consideration! Sincerely, Julia Zander, Manager Carolee Valentine, President Bremerton Farmers Market Bremerton Farmers Market ORDINANCE NO. 5274 AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Section 13.04.140 of the Bremerton Municipal Code relating to liquor in City Parks. WHEREAS, the City Council desires to update the provisions of Section 13.04.140 of the Bremerton Municipal Code relating to alcohol within the Evergreen Rotary Park; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Section 13.04.140 of the Bremerton Municipal Code entitled "Liquor" relating to City Parks is hereby amended to read as follows: 13.04.140 LIQUOR. It is unlawful to serve or consume, within any City park, any liquor as defined in RCW 66.04.010(25), as enacted and hereinafter amended, except the service and consumption of liquor is authorized in the following circumstances: (a) Harborside Fountain Park and Louis Mentor Boardwalk. Within the boundaries of the Harborside Fountain Park and the Louis Mentor Boardwalk when: (1) permitted by the Washington State Liquor Control Board; and (2) such service of liquor is administered by the operator of the Kitsap Conference Center at Bremerton Harborside; or (3) the service of liquor is administered during an event or activity which is; (i) licensed by the City as a Special Event pursuant to Chapter 5.36 BMC, or(ii)pursuant to a license agreement approved by City Council, and (iii) such service and consumption of liquor is limited to beer and wine. (b) Pendergast Regional Park - Indoor Soccer Center. Within the mezzanine food service area of the Olympic Soccer & Sports Center("Indoor Soccer Center") located within Pendergast Regional Park when: (1) permitted by the Washington State Liquor Control Board; (2) such service of liquor is administered by the operator of the Indoor Soccer Center; and (3) such service and consumption is limited to beer and wine. (c) Eastpark - Bremerton Ice Arena. Within the building of the Bremerton Ice Arena facility ("Ice Arena") located within Eastpark when: (1) permitted by the Washington State Liquor Control Board; (2) such service of liquor is administered by the operator of the Ice Arena; (3) such service and consumption is limited to beer and wine;and (4) such service and consumption, when in the viewing stands area, is limited to private functions, not public events; however, service and consumption of liquor is prohibited on the field of play—;and 1 Evergreen Rotary Park (5) required approval has been granted by the National Parks Service, on behalf of the Secretary of the Interior, pursuant to the deed conveying the property to the City. (d) Evergreen Rotary Park. Sampling of beer and wine and sales of beer and wine within the boundaries of a farmer's market licensed or permitted area located within Evergreen Rotary Park when: (1) permitted by the Washington State Liquor Control Board; (2) authorized by the City Council upon terms and conditions as established by the City Council, and (3) such services comply with the requirements of RCW 66.24.170, RCW 66.24.175, RCW 66.24.240, RCW 66.24.244 and other related statutory or re lgu atoms requirements, as currently enacted or hereinafter amended; and (4) the sampling area is located within a forty-eight (48) inch high barrier or other designated booth or stall, the location and aesthetics of which are subject to approval by the Director of Parks and Recreation. For purposes of this Section, BMC 13.04.140, the authorized service and consumption of liquor includes any related sale of liquor. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of 52015 GREG WHEELER, Council President Approved this day of , 2015 PATTY LENT, Mayor 2 Evergreen Rotary Park ATTEST: APPROVED AS TO FORM: SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of , 2015 EFFECTIVE the day of 92015 ORDINANCE NO. R:\Legal\Legal\Ordinances\Parks\BMC 13.04.140 Evergreen Park(MEK edits).doc 3 Evergreen Rotary Park FIRST AMENDMENT TO LICENSE AGREEMENT BETWEEN THE CITY OF BREMERTON AND BREMERTON FARMER'S MARKET (Evergreen Rotary Park) This First Amendment to License Agreement between the City of Bremerton (City) and Bremerton Farmer's Market(Licensee) specifically amends the License Agreement entered into between the parties on June 16, 2014. WHEREAS, the parties desire to amend the License Agreement to allow limited sales and sampling of beer and wine within the boundaries of the Bremerton Farmer's Market licensed area located within Evergreen Rotary Park; NOW, THERFORE, Section 2 of the License Agreement is hereby amended to read as follows: 2. USES AND PURPOSES: Licensee shall have the use of the premises identified in Exhibit A for the purpose of a Farmer's Market. Such Farmer's Market shall be limited to the premises, and shall only be allowed during the months of May-October of each year this agreement is in effect. Additionally, the Licensee's use of the premises is limited to Thursday afternoons from 2:00 p.m. until 8:00 p.m Sales, displays, storage and delivery of Farmer's Merchandise shall be limited to the portion of Evergreen Rotary Park identified in Exhibit A. Vendor's vehicles and trailers shall remain on paved areas of the premises Vendors may use small carts and hand trucks to transport their merchandise to their booth(s). The Licensee shall be responsible for the cleanup of litter, unsold merchandise, packing, displays and other market related items following the close of the Farmer's Market each Thursday. No permanent signage or other advertising shall be used by the Licensee. However, temporary signage may be used by the Licensee and may be placed at entrances to Evergreen Rotary Park as well as other locations within Evergreen Rotary Park upon written approval of the City's Park and Recreation Director. No-aAlcoholic beverages are permitted for sale or consumption within the premises as authorized by and subject to the requirements of BMC 13.04.140. This authorization maybe revoked by the City, if it deems appropriate at any time and at its sole discretion. Notwithstanding any other provisions herein, the Licensee shall not enter into any other sublicense of the premises or any portion thereof or any assignment of any interest in this Agreement whether long or short term in nature, or engage in any activity with respect to or on the premises other than the express use(s) and purpose(s) stipulated herein, without obtaining the prior written authorization therefore from the City 1 First Amendment to Bremerton Farmer's Market License Agreement—Evergreen Park IN WITNESS WHEREOF,the parties have executed this First Amendment to License Agreement as of the day and year fully executed below. CITY OF BREMERTON BREMERTON FARMER'S MARKET By: By- Patty yPatty Lent, Mayor Doug Millard, President Date: Date Approved as to from: Roger Lubovich, City Attorney Attest: City Clerk R\Legal\Legal\Contracts\PARKS\Farmer's Market License Agreement Amendment-Evergreen Park 2015 doc 2 First Amendment to Bremerton Farmer's Market License Agreement—Evergreen Park