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01/21/2015 AGENDA
I ' �uoo oc CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360)473-5280 JANUARY 21, 2015 CITY COUNCIL MEETING AGENDA 1. BRIEFING: 5:00 —5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. General Council Business 2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. MAYOR'S REPORT 4. BPD BRIEFING—City of Bremerton Police Chief Steve Strachan 5. PUBLIC RECOGNITION 6. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting —January 7, 2015 C. Minutes of Study Session —January 14, 2015 D. Purchase of five 2015 Ford Interceptor Utility Replacement Vehicles from Columbia Ford E. Purchase of two HDPE Hypochlorite Storage Replacement Tanks for the Westside Wastewater Treatment Plant from Whitney Equipment Company, Inc. F. Resolution No. 3239 related to compliance with the Health Insurance Portability and Accountability Act (HIPAA) G. Resolution No. 3240 establishing an "Unpaid Holidays for Reasons of Faith or Conscience" Policy H. Collective Bargaining Agreement between the City of Bremerton and the Bremerton Police Officer's Guild I. Ordinance No. 5269 amending Chapter ter 5.06 of the Bremerton Municipal Code (BMC) entitled "Rental Property Registration" 7. GENERAL BUSINESS— There are no General Business items tonight... 8. COUNCIL MEMBER REPORTS 9. EXECUTIVE SESSION A. 10-Minutes to discuss "Potential Litigation" under RCW 42.30.110(1)(i) 10. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ®Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at(360) 473-5323 by noon on the day preceding the Meeting. �rocYar�atio�. WHEREAS,the Great Kindness Challenge was created and launched in 2011 by Kids for Peace, a global nonprofit based in California: and WHEREAS, The Great Kindness Challenge has now expanded to all 50 states with over 2 million students participating; and WHEREAS, The Great Kindness Challenge is one week dedicated to students performing as many kind deeds as possible; and WHEREAS, View Ridge Elementary proudly demonstrates their commitment to improved school climate and increased student engagement by participating in The Great Kindness Challenge; and WHEREAS,View Ridge Elementary is honored to unite all students in the spirit of kindness and respect; NOW, THEREFORE, I, Patty Lent, Mayor of the City of Bremerton, WA do hereby proclaim January 26-30, 2015 as The Great Kindness Challenge Week where KINDNESS MATTERS in Bremerton and beyond. Signed this 21"day of January, 2015 Mayor Patty Lent " � -� 4 � l`l r , 1 • cr= rl r TOUR TREES OF BREMERTON 1 Farley Reporter Josh leads a tour Saturday of the Sequoias on Bremer- ton' s Veneta Avenue ,. Arborist Jim Trainer shares his insights , Tour begins at .1 p . m . Saturday at Kiw � r� * s Park 's pI' cn 'Ic . 7 AuP shette.-! r,I..., I A � . • g i i §y aC , : w • ash ce r � . O. Ta OWN f W. t' CI �. , 3 r if _ i�::�u• • M �;, r; , �.�. ,- !r• ,:;, .,. _ f, �R" , S:: t�: 1, jG� X nt � ' 'i�', � •, `�,�- �K..� "t'!� is ...�� J .\�`.. v !�Y. t �� ' 1' '"Bj� 'e1� .$ .'. .. me �. - 1. ,a✓'�H�� �5�..':t�'—'._:-'." .��i' � '�*"'fit' ..+....�.,1'� 1'�.. �":.,: y•. �' a` _ AmElow t IIN .w -41 AWj s. a r E. .. --------- .. `S � � I•. ,� ,,, ;max•-.�(; .l o `J�fTC7 0 � � �^ -�'� •� �`" f� ' � 0 i i 1 (r 1 � 4�1 {Y,"r 'Y- .... < t. - :6.x:5... "+• - �:':. • ...:. hw'x4�f_t' • eta s" t'+ e. •.. :.:x :P - .. gyDp....y •'�s is ���tt@@N•.�.... ..:.[•-::q .. i1 1 y when: 4th Saturday V of every month 9- 1 lam Rain or Shine .wr where: Kiwanis Park 1701 5th Ste Bremerton • • - • • • _ _ _ • - • • • Upcoming Event Dates: Jan. 24th - - ' - - • - Feb. 28th • ' • - - - • • • • • • • March 28th • • • • - • - • • • - • • April 25th • - - • May 23rd to Goo 00 June 27th • - • - July 25th August 22nd Sept. 26th Oct. 24th tial'� � ` . �•'�f- � For more information please call 473-5305. Everjont as invitedI n �HAtion :. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Claims & Check Register Study Session Date: COUNCIL MEETING Date: January 21, 2015 Department: Financial Services Presenter: Shannon Corin Phone: 473-5323 SUMMARY: Approval of the following checks and electronic fund transfers: 1) Check#'s 361802.through 362072 and EFT's 14513 through 14567 in the amount of $3,542,151.97. 2) Regular Payroll for the pay period ending January 15, 2015 in the amount of$753,587.46. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the consent agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Minutes of Meeting — Study Session Date: N/A January 7, 2015 COUNCIL MEETING Date: January 21, 2015 Department: City Council Presenter: Council President Phone: (360)473-5280 SUMMARY: Attached is a summary of the City Council Meeting on January 7, 2015. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: ® No Presentation ❑ Full Presentation STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, January 7, 2015 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, January 7, 2015, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6" Street, Bremerton, Washington, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; Legislative Assistant Lori Smith; and Kevin Matthew, Information Services Manager. , A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Mike Sullivan followed by the invocation provided by Manor Marcia Baker of Salvation Army. COUNCIL OFFICER ELECTIONS President Wheeler opened nominations for Council President/Mayor Pro Tempore. Eric Younger nominated Greg Wheeler. With no further nominations, President Wheeler asked for a vote by roll call. Voted in Favor of Wheeler: Sullivan, Daugs, McDonald, Wheeler, Davis, and Younger Abstained: Runyon By a vote of 6-Yes and 1-Abstention, Greg Wheeler was elected Council President/Mayor Pro Tempore for the year 2015, and remained seated as the chair for the remainder of the meeting. President Wheeler then opened nominations for Council Vice-President. Dino Davis nominated Leslie Daugs. Eric Younger nominated Mike Sullivan. With no further nominations, President Wheeler asked for a vote by ballot. Voted in Favor of Daugs: Daugs and Davis Voted in Favor of Sullivan: Sullivan, McDonald, Wheeler, and Younger Abstained: Runyon By a vote of 4-Votes for Sullivan; 2-Votes for Daugs; and 1-Abstention, Mike Sullivan was elected Council Vice-President for the year 2015. MAYOR'S REPORT—Mayor Patty Lent... • Congratulated 2015 Council Chairs Greg Wheeler and Mike Sullivan; • Brought forward Charleen Burnette from BKAT to introduce new City Employee and BKAT Video Specialist Ben Blankenship; • Was excited to announce that the St. Patrick's Day Parade this year would again be routed through the tunnel; and was pleased to report there would be a festival just about every weekend in Bremerton from the month of May all the way through September; • Reminded citizens that they can recycle their Christmas trees until January 15 at both Public Works Facilities located at Oyster Bay and Olympus Drive; City Council Reg. Mtg. Minutes Wednesday, January 7, 2015 Page 2 of 2 • Read a proclamation to Proclaim Monday, January 19, 2015 as Dr. Martin Luther King, Jr. Day, and announced two local events that will honor his legacy including "A Day On, Not A Day Off' on Wednesday, January 14 at Keyport Naval Undersea Museum; and the "21st Annual Celebration' on Monday, January 19 at the Kitsap County Fairgrounds President's Hall; • Encouraged the public to be involved in the process for the "Bremerton 2035' Comprehensive Plan Update "Reflecting on the Past, Planning for the Future" by attending the next Public Meeting on Tuesday, January 20 beginning with an Open House from 5:00 to 6:00 PM and followed by the Planning Commission Workshop; • Reported on her attendance earlier today at the 2015 Solutions Summit in Bellevue, sponsored by the Washington State Policy Center, where she learned from many State Legislatures and Senators in attendance that small businesses, education, transportation, the environment, and government reform will be the focused topics on their Legislative agendas this year. PUBLIC RECOGNITION Bob Dollar briefed the Council on the NAD Cabin Restoration Project, and invited Council Members to come and check out the progress anytime. Ms. Daggs asked for future regular updates and pictures. CONSENT AGENDA 6A— Claims & Check Register: Check Numbers 361604 through 361801, and EFT-14465 through EFT- 14512 in the amount of $1,644,307.99; Regular Payroll for the pay period ending December 15, 2014 in the amount of $716,325.86; Regular Payroll for the pay period ending December 31, 2014 in the amount of $739,350.73; and Retiree Payroll for the pay period ending December 31, 2014 in the amount of $55,485.42. 6B— Minutes of Meeting — December 17, 2014 There were no comments from the public... 05:49:25 M/S/C/U (Runyon/Sullivan) Move to approve the CONSENT AGENDA as presented. GENERAL BUSINESS — There were no General Business Items tonight... COUNCIL MEMBER REPORTS Leslie Daugs wished everyone a happy New Year, and looks forward to a great year in 2015. Jerry McDonald shared photos from yesterday's tour of the USS Nimitz in Everett, noting that Council Member Dino Davis and Police Chief Steve Strachan also attended. Dino Davis also enjoyed the tour of the USS Nimitz; and announced that the next Forest Ridge Park Clean-Up will be on Saturday, January 17 starting at 9:00 AM. He also looks forward to 2015, and encouraged citizens to e-mail him at the Council Office with any concerns they may have. Roy Runyon congratulated Public Works and the Administration for receiving a federal grant of almost $1-million to improve streets and sidewalks; looked forward to the upcoming Council Retreat; mentioned that several Council Members would be attending the AWC City Action Conference in Olympia on February 18 & 19; and announced the Horse & Cow Bar & Grill at 536 4th Street would be hosting a fundraiser on Friday, January 16 from 5:00 to 10:00 PM for the son of a very good friend of the Hose & Cow who has a brain tumor. Eric Younger congratulated Council President Wheeler and Vice President Sullivan; and looked forward to moving Council's Goals ahead in 2015. City Council Reg. Mtg. Minutes Wednesday, January 7, 2015 Page 3 of 3 Greg Wheeler reiterated information about the upcoming Council Retreat on Saturday, January 31 and encouraged citizens to be involved; thanked the Council Members who took their personal time to visit with the sailors from the USS Nimitz; and announced that volunteers will be needed to assemble an _ embankment slide at Kiwanis Park on Saturday, January 24 at 9:00 AM. He also wished everyone a wonderful New Year. With no further business, President Wheeler adjourned the Council Meeting at 6:00 PM. The Council then reconvened for a Study Session in the 6th Floor Council Conference Room for a briefing by the 2015 Council President; and to discuss "General Council Business". The Study Session adjourned at 6:45 PM. Prepared and Submitted by: UJAI SMITH Legislative Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Meeting — Study Session Date: N/A January 14, 2015 COUNCIL MEETING Date: January 21, 2015 Department: City Council Presenter: Council President Phone: (360)473-5280 SUMMARY: Attached is a summary of the City Council Study Session on January 14, 2015. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: © No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, January 14, 2015 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6t Street, Bremerton, Washington, Wednesday, January 14, 2015, at 5:00 PM, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan. Lori Smith, Legislative Assistant, was present to provide staff support. President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; and announced that approved items by Council will be placed on the January 21, 2015 Council Meeting Agenda; or as indicated. A. BRIEFINGS AND FULL PRESENTATIONS 1. Summary of Consultant's Report on Testing of City's Computer System — Gary Nystul, Auditor B. NO PRESENTATION PLANNED — The following items are budgeted items or subjects that have been raised with the appropriate Council Committee Members... 2. Purchase of five 2015 Ford Interceptor Utility Replacement Vehicles from Columbia Ford 3. Purchase of two HDPE Hypochlorite Storage Replacement Tanks for the Westside Wastewater Treatment Plant from Whitney Equipment Company, Inc. 4. Resolution related to compliance with the Health Insurance Portability and Accountability Act (HIPAA) 5. Resolution establishing an "Unpaid Holidays for Reasons of Faith or Conscience" Policy 6. Collective Bargaining Agreement between the City of Bremerton and the Bremerton Police Officer's Guild 7. Ordinance amending Chapter 5.06 of the Bremerton Municipal Code (BMC) entitled "Rental Property Registration" C. GENERAL COUNCIL BUSINESS o Audit Committee Briefing —Chair Leslie Daugs (12/18/14 Meeting) o Public Works Committee Briefing —Vice Chair Roy Runyon (1/6/15 Meeting) o Public Safety and Parks Committee Briefing — Chair Leslie Daugs (1/14/15 Meeting) o Other General Council Business was discussed. The following Executive Session was held from 6:30 to 7:00 PM... D. EXECUTIVE SESSION o 30-Minutes to discuss "Real Estate" under RCW 42.30.110(1)(c) President Wheeler announced that immediately following adjournment of the Study Session, an Exempt Closed Session would be held to discuss "Labor Negotiations under RCW 42.30.140(4)(b). City Council Study Session Minutes Wednesday, January 14, 2015 Page 2 of 2 With no further business, President Wheeler adjourned the Council Study Session at 7:00 PM. Prep d and Submitted by' L0141 NVITH Legislative Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:ls:cg AGENDA BILL (00 CITY OF BREMERTON CITY COUNCIL SUBJECT: Replacement of five Police Study Session Date: 01/14/15 Patrol vehicles COUNCIL MEETING Date: 01/21/15 Department: ERR Presenter: Jim Orton Phone: 473-5359 SUMMARY: The approved 2015 budget for ERR shows replacement of five front line police patrol vehicles. The Department requests to purchase five 2015 Ford Interceptor Utility vehicles. We will be utilizing Washington State Contract No. 013713 for purchase. The authorized dealer is Columbia Ford of Longview Washington. The total cost of the vehicles is approximately $160,000.00 including Washington state sales tax. The request to purchase the associated equipment will be brought forward at a later date. ATTACHMENTS: 1) Copy of Washington State Contract; 2) Specifications FISCAL IMPACTS: Funding available thru ERR 510 STUDY SESSION AGENDA: N No Presentation ❑ Full Presentation STUDY SESSION ACTION: N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the purchase of five 2015 Ford Interceptor Utility vehicles from Columbia Ford utilizing Washington State Contract No. 013713 in the amount of $160,000 including Washington state sales tax. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 PRICING AND ORDERING CHECKLIST, POLICE PURSUIT UTILITY VEHICLE BASE VEHICLE ORDER CODE: 2314-088-001 F MAKE/MODEL: FFord Interceptor AWD Utility(K8A) EXTERIOR COLORS:Note:Insert Quantity Next to Color Option Oxford White YZ Sterling Grey Metallic UJ Ultra Blue Metallic MM Deep Impact Blue J4 Medium Titanium Metallic YG Ebony Black UA Norsea Blue Metallic KR Kodiak Brown Metallic J3 Ingot Silver Metallic UX Silver Grey Metallic TN Dark Toredor Red Metallic JL Smokestone Metallic HG Light Ice Blue Metallic LS Light Grey TM Medium Brown Metallic BU Arizona Beige E3 Light Blue Metallic LN Royal Blue-LM Dark Blue LK Deep Impact Blue J4 OPTION OPTION DESCRIPTION QTY PRICE EACH PRICE EXTENSION ORDER CODE 2314-088-001 Base Vehicle,Ford Police Interceptor Utility/SUV AWD(K8A/SOOA) 5 $26,587.00 $132.93 2314-088-002 Credit for pickup from Dealer(Orders for Eastern Washington)(Deduct) -$130.00 ($ (DLR) 2314-088-003 Credit for pickup from Dealer(Orders for Western Washington)(Deduct) -$30.00 ($ (DLR) 2314-088-004 Alternative Engine,3.51.V6 EcoBoost with 6-speed Automatic Transmission $3274.00 $ 131mph top speed)(99T/44C) 2314-088-005 Ready for the Road Package.[Includes contents of Front Headlamp Lighting $3088.00 $ olution#66A,Tail Lamp Lighting Solution#66B,Rear Lighting Solution 66C,Cargo Wiring Upfit Package#67G,Ultimate Wiring Package#67U; flus:Whelen Cencom Light Controller Head with dimmable backlight; Whelen Cencom Relay Center/Siren/Amp with Traffic Advisor mounted behind 2nd row seat;Light controller/relay cencom wiring with additional input/output pigtails;high current pigtail;Wheln Specific WECAN cable (console to cargo area)connects Cencom to Control Head;Pre-wiring for grille LED lights,siren and speaker#60A,Rear console Plate#85R:Grille linear LED lights(Red/Blue);100—Watt Siren/Speaker;Hidden Door-Lock Plunger/Rear Door Handles Inoperable#52P;Wiring Harness with two)(2) 0-Amp battery and ground circuits in RH rear quarter)(67H) 2314-088-006 :argo Wiring Upfit,Includes Rear Console Plate#85R;wiring overlay $1193.00 $ arness with lighting and siren interface connections;Vehicle Engine Harness:two(2)light connectors to support up to six(6)LED lights,two(2) rille light connectors,two(2)50-amp battery ground circuits in right hand ear-quarter power distribution junction block,one(1)10-amp iren/speaker circuit(engine to cargo area);Whelen Lighting PCC8R Control Head;Whelen PCC811 Light Relay Center mounted behind 2nd row seat;Light controller/relay center wiring(jumper harness);Whelen Specific Cable console to cargo area)(Connects PCC8R to Control Head);Pre-wiring for grille LED lights,siren and speaker#60A)](Does not include LED Lights; Recommend Police Wire Harness Connector Kits#47C and 21P)(67G) 2314-088-007 Front Headlamp/Housing Only(Includes pre-drilled hole for side marker $113.00 $ olice use and pre-molded side warning LED holes with standard twist lock Baled capability)(does not include LED installed lights)(N/A with Ready for he Road Package#67H)(86P) 2314-088-008 Front Headlamp Lighting Solution,Includes base projector beam headlamps 5 $813.00 $4065 lus two(2)multi-function park/turn/warn(PTW)bulbs for wig-way imulation and two(2)white hemispheric lighthead LED side warning lights; re-wire for grille LED lights,siren and speaker#60A)(LED lights included, ontroller not included)(N/A with Ready for the Road Package#67H)(66A) Pricing&Ordering-Ford Interceptor Utility Page 1 of 5 PRICING&ORDERING CHECKLIST FORD INTERCEPTOR,UTILITY(CONT.) 2314-088-009 Rear Lighting Solution[Includes two(2)backlit flashing linear high-intensity $406.00 $ LED lights(driver's side red/passenger side blue)mounted to inside liftgate lass,two(2)backlit flashing linear high-intensity LED lights(driver's side red/passenger side blue)installed on inside lip of liftgate(lights activate when liftgate is open)(LED lights only. Wiring,controller not included)(66C) 2314-088-010 Tail Lamp Lighting Solution(includes two(2)rear integrated white LED $379.00 $ Lights in tail lamps)(Included with Ready for the Road Package#67H)(66B) 2314-088-011 Ultimate Wiring Package[Includes Rear Console Mounting Plate#85R,Pre- $491.00 $ firing for grille LED lights,siren and speaker#60A,Plus:Wiring harness I/P o Rear(overlay):two(2)light cables—supports up to six(6)LED lights engine compartment/grille),two 92)50-amp battery and ground circuits in RH rear-quarter,one(1)10-amp siren/speaker circuit engine cargo area; rear hatch/cargo area wiring—supports up to six(6)rear LED lights] Recommend Police Wire Harness Connector Kits#47C and#21P)(N/A with Interior Upgrade Pkg#65U,Cargo Wiring Upfit Pkg#67G or Ready for the Road Pkg#67H)(67U) 2314-088-012 Police Wire Harness Connector Kit—Front(For connectivity to Ford PI $95.00 $ Package Solutions)[Includes two(2)male 4-pin connectors for siren,five(5) female 4-pin connectors for lighting/siren/speaker,one(1)4-pin IP connector for speakers,one(1)4-pin IP connector for siren controller connectivity,one(1)8-pin sealed connector,one(1)14-pOin IP onnector](47C) 2314-088-013 Police Wire Harness Connector Kit—Rear(For connectivity to Ford PI $118.00 $ Package Solutions)[includes one(1)2-pin connector for rear lighting,one(1) -pin connector,six(6)female 4-pin connectors,six(6)male 4-pin onnectors,one(1) 10-pin connector](21P) 2314-088-014 Interior Upgrade,(Includes full carpeting,carpeted floor mats,center floor $348.00 $ onsole w/cupholders)(retains column shifter)(deletes standard console mounting plate between front seats)(Not available with Ready for the Road r Cargo Wiring Packages)(65U) 2314-088-015 Auxiliary Air-Conditioning(N/A with Cargo Storage Vault#63V)(17A) $543.00 $ 2314-088-016 Ballistic Door Panel-Driver only(90D) $1411.00 $ 2314-088-017 Ballistic Door Panels-Driver&Passenger Front Door(90E) $2824.00 $ 2314-088-018 Badge Delete(16D) $0.00 $ 2314-088-019 BLIS Blind Spot Monitoring with Cross-traffic Alert DELETE(also deletes 5 -$415.00 ($2075) Heated Sideview Mirrors)(May be ordered separately#549)(D55B)(Deduct) 2314-088-020 Heated Sideview Mirrors(only order if deleting BLIS#55B)(549) 5 $55.00 275 2314-088-021 --ap,Locking Gas(19L) $18.00 $ 2314-088-022 rpeting In Lieu of Rubber Floor Covering(16C) $112.00 $ 2314-088-023 Daytime Running Lights(942) $37.00 $ 2314-088-024 Dark Car Feature(courtesy lamp disable when any door is opened)(43D) 5 $16.00 8 2314-088-025 Delayed Warranty Start,customer submits request at www.fordwsd.com $0.00 $ 2314-088-026 Dome Lam —Red/White in Cargo Area 17T 5 $46.00 23 2314-088-027 Doors/Locks:Rear Door Handles Inoperable/Locks Operable(68L) $33.00 $ 2314-088-028 Doors/Locks:Rear Door Handles Inoperable/Locks Inoperable(68G) 5 $33.00 165 Pricing&Ordering-Ford Interceptor Utility Page 2 of 5 PRICING&ORDERING CHECKLIST FORD INTERCEPTOR,UTILITY(CONT. 2314-088-029 Doors/Locks:Hidden Door Lock Plunger with Rear Door Handles Operable $125.00 $ 52H) 2314-088-030 Doors/Locks:Hidden Door Lock Plunger with Rear Door Handles Inoperable $143.00 $ (included with Ready for the Road Package#67H)(52P) 2314-088-031 Fleet Keyed Alike(Call dealer for available key codes)(N/A with Remote 5 $44.00 22 eyless Entry#595)(KEY) 2314-088-032 Heater,Engine Block(41H) $32.00 $ 2314-088-033 Perimeter Anti-Theft Alarm(activated by hood,door or liftgate)(Must also $108.00 $ rder Remote Keyless Entry#595)(593) 2314-088-034 Pre-Wiring for grille lamp,siren and speaker(60A) $47.00 $ 2314-088-035 Power Windows, Driver Control(deletes rear window power controls) 5 $20.00 10 18W) 2314-088-036 Remote Keyless Entry w/Two Transmitters(N/A with Fleet Keyed $235.00 $ like)(595) 2314-088-037 Rear Console Plate(wiring conduit from front console plate to rear seat) 5 $32.00 16 (N/A with Interior Upgrade Package#65U or Front Console Plate Delete 85D)(85R) 2314-088-038 Reverse Sensing System(76R) 5 $245.00 1,225 2314-088-039 Rearview Camera DELETE(video is displayed in rearview electrochromic -$218.00 ($ ) mirror)(D21B)(Deduct) 2314-088-040 SYNC Basic Voice-Activated Communications System DELETE(Includes -$263.00 ($ ) Ingle USB port and single auxiliary audio input jack)(Must also delete Rearview Camera(D53M)(Deduct) 2314-088-041 Remappable(4)switches on steering wheel(if ordered with SYNC, $139.00 $ includes Voice Button)(61R/61S) 2314-088-042 iren/Speaker 100 Watt(includes bracket&pigtail)(18X) $268.00 $ 2314-088-043 pot Lamp-driver only(incandescent bulb)(51Y) $181.00 $ 2314-088-043 ipot Lamp-dual(incandescent bulbs)(51Z) $297.00 $ 2314-088-045pot Lamp,LED Bulb,Driver Only(Unity)(51R) $355.00 $ 2314-088-046 pot Lamp,LED Bulb,Driver Only(Whelen)(51T) $374.00 $ 2314-088-047 pot Lamps,LED Bulbs,Dual(Unity)(51S) $552.00 $ 2314-088-048 pot Lamps,LED Bulbs,Dual(Whelen)(51V) $594.00 $ 2314-088-049 ide Marker LED,Sideview Mirrors(63B) $202.00 $ 2314-088-050 tock Vehicle Upcharge(Call dealer or SPO for availability)Delivery within 7 $250.00 $ ays when available(DLR) 2314-088-051 Vinyl Seats,2nd Row(Deduct)(79) -$54.00 ($ 2314-088-052 Wheel covers(18"full face wheel covers)(64B) $55.00 $ 2314-088-053 Privacy Glass DELETE 2nd&3rd Row(replaces with solar-tinted glass(92G) $110.00 $ 2314-088-054 Privacy Glass DELETE 2nd Row Only(replaces with solar-tinted glass(92R) $78.00 $ 2314-088-055 Roof Rack Side Rails,Black(68Z) $90.00 $ 2314-088-056 Deflector Plate(std on EcoBoost engine)(76D) 5 $298.00 1,49 2314-088-057Two-Tone Vinyl—Roof Only,White(91H) $437.00 $ 2314-088-058Two-Tone Vinyl,White,(RH/LH Front Doors)(91J) $275.00 $ Pricing&Ordering-Ford Interceptor Utility Page 3 of 5 PRICING&ORDERING CHECKLIST FORD INTERCEPTOR,UTILITY CONT.) 2314-088-059Two-Tone Vinyl Wrap Package#1,White(Roof,RH/LH Front Doors,RH/LH 5 $748.00 3,74 Rear Doors)(91A) 2314-088-060Two-Tone Vinyl Wrap Package#2,White(Roof&Hood)(91B) $748.00 $ 2314-088-061Two-Tone Vinyl Wrap package#3,White(Roof,RH/LH Front Doors)(91C) $623.00 $ 2314-088-062 Vinyl Word Wrap,"POLICE",non-reflective white lettering,located on $708.00 $ LH/RH sides of vehicle(91D) 2314-088-063 Vinyl Word Wrap,"POLICE",reflective white lettering,located on LH/RH $708.00 $ ides of vehicle(91F) 2314-088-064 Vinyl Word Wrap,"POLICE",reflective black lettering,located on LH/RH $708.00 $ ides of vehicle(91E 2314-088-065 Vinyl Word Wrap,"SHERIFF",non-reflective white lettering,located on $708.00 $ LH/RH sides of vehicle(91G) 2314-088-066 Full carpeting,includes 1"&2na row floor mats(included with Interior $114.00 Upgrade Package#65U)(16C) $ 2314-088-067 2ndRow Vinyl Seats in lieu of cloth 5 -$54.00 27 2314-088-068 Front Console Mounting Plate Delete(N/A with Cargo Wiring Upfit Pkg $0.000 $ 67G,Ready for the Road Pkg#67H,Ultimate Wiring Pkg#67U or Rear onsole Plate-#85R)(85D 2314-088-069 argo Storage Vault(includes lockable door)(N/A with Auxiliary Air- $219.00 $ onditioning#17A)(63V) 2314-088-070 cuff Guards(protective wrap edging located on front edge of both rear $82.00 $ oors and top surface of rear bumper)(55D) 2314-088-071 Noise Suppression Bonds(Ground Straps)(6011) $90.00 $ 2314-088-072 Airbag,Passenger Side Deactivation Switch(DLR) $253.00 $ 2314-088-073 Fire Extinguisher,2.5#Dry Chemical ABC Rated w/Mounting Bracket, $38.00 $ uninstalled(DLR) 2314-088-074 Flare Kit,3 Piece Triangle with Storage Box for Roadside Emergency Use, $51.00 $ uninstalled(DLR) 2314-088-075 Keys,Set of Two Instead of Four(Deduct)(DLR) -$5.00 ($ 2314-088-076 Door Panels,Rear Doors(TPO,Setina)(DLR) 5 $218.00 1,09 2314-088-077 Fire Extinguisher,2.5#Dry Chemical ABC Rated w/Mounting Bracket(DLR) $38.00 $ 2314-088-078 Flare Kit,3 Piece Triangle w/Storage Box for Roadside Emergency Use(DLR) $51.00 $ 2314-088-079 Manuals,Service(CD)(DLR) 1 $221.00 221 2314-088-080 Mud Flaps,HD Plastic(Set of 4)(DLR) 5 $90.00 45 2314-088-081 Push Bumpers HD,Upgrade,fender,Describe(Setina PB5)(Fender Wraps)to 5 $364.00 $1820 be ordered with Setina Push Bumpers)(DLR) 2314-088-082 Push Bumper,HD w/Welded Upper Cross Support, Describe Setina PB400 $388.00 $ DLR) 2314-088-083 Push Bumper,Lighted Pursuit,Front/Side Red/Blue LEDs,Describe Setina $785.00 $ )B450L4(DLR) 2314-088-084 Undercoating(DLR) $95.00 $ 2314-088-085 Window Barriers,Rear Doors,HD Steel Bars Setina)(Installed)(DLR) $178.00 $ 2314-088-086 Window Barriers,Rear Doors,Polycarbonate Panels(Setina)(DLR) $195.00 $ 2314-088-087 Partition,Front Horizontal with Sliding Polycarbonate Window,installed $598.00 $ Setina 1OVS)(DLR) Pricing&Ordering-Ford Interceptor Utility Page 4 of 5 PRICING&ORDERING CHECKLIST FORD INTERCEPTOR,UTILITY CONT.) 2314-088-088 Partition,Front Horizontal with Sliding Polycarbonate Window,Double $955.00 $ Weapon System including lower recess extension panel,one standard shotgun lock,one adjustable universal lock with key override and imer)(installed)(Setina 1OVSRP/DWS)(DLR) 2314-088-089 Partition,Front"XL"Upgrade with center and side recess panel(allows $100.00 $ additional legroom for rear right-side passenger)(Only available with 10VS r 1OVSRP Partition)(Setina XL DLR 2314-088-090 Partition,Rear Metal Mesh(installed)(Setina 12VS)(DLR) $415.00 $ 2314-088-091 Partition,Rear Polycarbonate Panel(installed)(Setina 12VS/P)(DLR) $440.00 $ 2314-088-092 Seat,AEDEC Rear Prisoner Transport with Center-Originating Seat $895.00 Belts(Includes rear partition with metal mesh)(factory seat shipped $ oose)(installed AED/CB DLR 2314-088-093 Seat,AEDEC rear partition,polycarbonate upgrade installed over mesh $40.00 $ (Only available with AEDEC Rear Seat DLR 2314-088-094 eat,Setina HD TPO Rear Prisoner Transport Seat(installed over factory $568.00 $ eat)(Must order with Rear Partition 12VS or 12VS/P)(Setina SPT)(DLR) SUBTOTAL $145 921 +8_3%SS $12 111.44 TOTAL $158 032.44 Pricing&Ordering-Ford Interceptor Utility Page 5 of 5 FORD INTERCEPTOR POLICE PURSUIT UTILITY STANDARD SPECIFICATIONS AND ADDITIONAL INFORMATION DESCRIPTION Ford Police Interceptor Utility AWD K8A/500A Highest Output Gas Engine(Minimum 280 HP)3.7L V6 Gas 304HP(99R) 3.71L V6 Gas 304HP Automatic Transmission with First Gear Lockout and Highest Capacity Cooler FCY/STD Engine Oil Cooler FCY/STD Air Bags, Driver and Front Passenger FCY/STD Air Conditioning with High Speed Cut Out(CFC Free) FCY/STD Alternator 220 AMP Automatic Transmission and Highest Capacity Cooler(police calibrated) FCY/STD Auxiliary Power Points(2 on IP) FCY/STD Battery(750 CCA Min) 750 CCA Blind Spot Monitoring(BLIS)(Includes Heated Sideview Mirrors)(Requires Rearview Camera and SYNC) 55B/21B/53M Rearview Camera(video is displayed in rearview electrochromic mirror) FCY/21B SYNC Basic Voice-Activated Communications System(Includes single USB port and single auxiliary audio FCY/53M input jack) Cruise Control FCY/STD Electric Rear Window Defroster FCY/STD Electronic Stability Control,Traction Control FCY/STD Engine Idle Meter FCY/STD Engine Oil Cooler FCY/STD Factory Standard Police Package Equipment FCY/STD Floor Covering, HD Rubber FCY/STD Gauges,Water Temp, Fuel in Lieu of Warning Lights Fuel,Temperature Equipment above,if any,that will not OEM factory installed None Factory Warranty 3/36 with 5/100 Powertrain 3/36 with 5/100 Powertrain Tire chain compatible as equipped above Yes Height Adjustable Front Seat Belts Included Yes Height Adjustable Driver's Seat Included Yes EPA Estimated MPG City 16 Hwy 21 Vehicle Emission Level Certification(CA) Tier2 Bin5 Mercury Content: None NHTSA Crash Test Ratings(1 to 5 stars)Frontal, Driver 5;Passenger N/R;Side, Front 5;Rear N/R;Rollover 4 Frontal, Driver 5 Passenger NR Side, Front 5 Side, Rear NR Rollover 4 Days to deliver after receipt of order 60 TO 120 Starting Date of Model Year Production 08/13/2013 Standard Specifications-Ford Interceptor Utility Page 1 of 1 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Sodium Hypochlorite storage Study Session Date: January 14, 2015 tank replacement at the Westside WWTP COUNCIL MEETING Date: January 21, 2015 Department: PW&U/WWTP Presenter: Pat Coxon Phone: 473.5448 SUMMARY: The two existing 12,000 gallon fiberglass sodium hypochlorite storage tanks at the Westside WWTP have reached the end of their useful life, and need to be replaced. We have received three proposals from the following vendors: Whitney Equipment, Grainger and Correct Equipment. After careful scrutiny of all three proposals, we have selected to purchase the two storage tanks, stands & associated equipment from Whitney Equipment, in the amount of $56,546.41. The two new tanks are made of HDPE, and are resistant to UV degradation. The tanks have also been reduced in size to store only 6,000 gallons each, (the old tanks are 12,000 gallons each). This reduction was determined through our historical use. ATTACHMENTS: 1) Purchase Quotation Sheet; 2)Whitney Equipment Quote; 3) Grainger Quote; 4) Correct Equipment Quote FISCAL IMPACTS: The Sodium Hypochlorite tank replacement is budgeted through the Wastewater Capital Program and has a budget of$100,000. The total cost for the purchase of two (2) HDPE sodium hypochlorite storage tanks is $56,546.41 (includes tax & freight), BARS# 594.35325. STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the purchase of two HDPE storage tanks from Whitney Equipment Company, Inc. in the amount of $56,546.41, including tax and freight, and authorize the Mayor to finalize and execute the purchase with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 PURCHASE QUOTATION SHEET Purchases which wAl be over$1,000.00 will require three (3)quotations, and will become a part or the purchase request. Firm f9yur"irm Irm Cr L5. 3113 --r3(.9 ?. ote ScrvLc.R- Quoter 156nni Quater My/ Dae it5/2018f Date 4 jZ21 20(3 Date Unit Unit Total Unit Total Unit Total es ion o e Quote Quote Quote Quote Quote 2 ��p 5 fa yt,1LS Z std, .fit �t�$ -b2 iss sl,oz;t.sfl s -45b,sit-, io L5�1 ' ;fru �.-�' r Z5 .� 3,o-ts.oa tib,�s�f•00 Sub-total 6 611 �2v.�� 54�t S6. ts'd 77, poi .00 Sales Tax 1629. Z 4) 711. Ce4 (off Zia .$q -1 Total rJ(� 5 .+{ Sbj $bg,�� J i3�1•�� W nal of P rson Receiving Quotes Whitney Equipment Company Inc Quotation Manufactures'Repre&mft ve DATE: 11/18/2014 21222 30th Dr SE,Ste 110 Bothell,WA 98021 Budgetary uot:e Phone 425.486-9499 Fax 425-485-7409 19266r1-Bremerton Hypo Tanks Quotation valid for 30 days Name: Larry Willman Prep Ben Scrace Company: City of Bremerton WWTP Mobge:206-963-0332 Email: larrywil1rnab9kkbremerton.wa.us, bscracefr4 md,com Phone: 360.473-5450 Reg: Replacement Sodium Hypo Tanks Comments or Special Instructions:Below is the updated pricing based upon my site visit yesterday. A couple of things to point out:I removed the Insallatlon and added It below as a separate optional Item.I have also made changes to the fittings from PVC to CPVC at your request as well as increasing the size of the fill and overflow from 2"to 3". The ft6arge/drakr will reduce from the 4"IMFO flange immedlatly to 2"using a 4x2"reducing bushing before the 2"Flexh]oint fitting where it then manifolds off a 20 tee fitting before reducing down to 1"for drain and discharge(pump suction)both with 1"ball valves. All fitting pipe material Is CPVC with Viton gaskets and Tltanlum Wk. Qcen11 Description _. TANK 2 PolyProcessing 6,100 Gal IMFO-Tank 10'0"0 x 127"H HDXLPE Tank 1.956(black) 2 OR-1000 2 24"SAFETY-Lid 2 24"EPDM Ud Gasket FILL 2 3"CPVC BHF&Yvon Gasket 2 3"CPVC Combination Fig Line Assembly 2 3"CPVC Combination Fig Une Pipe Support,Titanium 2 VrM Gasket DISCHARGE/DRAIN 2 4"CPVC Flange(Socket) 2 4"VrMN Gasket 2 Titanium Bolt Kit,4"Flange 2 40x20 CPVC Reducing Bushing SPGxS(IMFO Reduction) 2 2"CPVC Flange(Socket) 2 2"MON Gasket 2 Titanium Bolt Kit,2"Flange 2 2"Flexi-]olnt Fitting 62-UmitUnks-No Uner Sleeve-ANSI-2 Connections 2 2"CPVC Flange(Socket) 2 20 MYON Gasket 2 Tbnlum Bolt Kit,2"Flange 2 2"CPVC Tee Fitting(SxSxS) 2 20x1"CPVC Reducing Bussing SPGxS(DISCHARGE) 2 HAYWARD 1"CPVC True Union Bal Valve w/MYON Gasket(I)MCARGE) 2 2"x10 CPVC Reducing Bushing SPGxS(DRAIN) 2 HAYWARD 1"CPUC True Union Bal Valve w/VITON Gasket(DRAW) 2 10 CPVC Plug,Male Thread(DRAIN) 17 OVERFLOW. 2 3"CPVC BHF&Viton Gasket 2 3"CPVC Exterior Pipe 2 2"PVC Exterior Fill Line Pipe Support,Titanium VENT 2 4"CPVC U-Vent w/PE Screen 2 4"PE Screen 2 4"VITON Gasket _ LEVEL 2 2"CPVC BHF&Vtton Gasket(Ultrasonic Level Sensor) 2 Reverse Liquid Level Gage(>7-ft) 2 2"PVC Combination Hil Une Pipe Support,Titanium 2 2"CPUC UBD BNF&Viton Ga*d SEISMIC 12 Rest Ging System 1 jSelsmIC PE Stamp Ladder 2 13'FRP Ladder w/Return 2 Molded In Ladder Assembly OPTIONAL/ADDITIONAL Tank $ 48,945.62 Tank Insallation,additional$4,666 each Freight $ 3,075.00 TOTAL: $ 52,020.62 Please make Purchase orders to: Whitney Equipment Company Inc "Ar FREIGHT: Estimate Included FNF quote above.Actual to be prepay&add TERMS: NET 30-Day SALES TAX: Not Included with quote. Please provide sales exeptlon form LEAD TIME:4-6 Weeks after approval of tank/fittin drawing 5�OI Copy: Dana Wehrman-Inside Product Manager(Whitney Equipment) 0 SSO -R.I r :Ani°a or :that presents_ a� ma';or�storages -halo )g : �._J. a ge , Commonly known as bleach, sodium hypochlorite is used in a variety of applications, particularly for the disinfection of drinking water and wastewater. When it comes to storage of this chemical, three factors must be considered: • UV can degrade sodium hypochlorite, so special precautions must be taken to reduce this effect. • Sodium hypochlorite typically contains transition metals such as nickel, iron and copper, which can buildup in a storage tank creating off-gassing. • "Hypo" is a potent oxidizer, so all materials in the chemical's storage tank must be up to the task. By addressing all three of these issues, this caustic chemical can be contained in a more secure and effective manner, with a tank system that meets NSF/ANSI Standard 61 for chemical storage. i V '�"_—. 371�- _ .. __ ,/ • —mum- Ile y 01 r I I . NAM �. 7h@ po pvo@@0009 Nyp@ � gte� � ffn Poly Processing's Sodium Hypochlorite Storage Systems are Poly's OR-1000'system is another key component of specifically designed for containment of this challenging the Hypo System.014-1000l"is the result of our exclusive chemical.By using carbon black,white or gray compound rotomolding process,which creates a seamless bond XLPE resin,UV degradation of the chemical can be between an inner surface of medium-density polyethylene dramatically reduced.Mastic coatings and insulation are and an outer surface of high-density crosslinked polyethylene. other ways to reduce UV's effect on the chemical. OP-1000'allows four times the antioxidant strength of To prevent the potential buildup of transition metals in the a normal polyethylene.In any application where OR-l000' tank,Poly has developed the IMFO®system.This special the IMFO®drain-are completely covered bythe material,is used,all wetted surfaces-includingg coverin the face of design allows For full drainage of the tank,which can greatly eliminating any opportunity For a chemical attack on the increase the half-life of the chemical' structural portion of the tank. Natural tanks are available for indoor use. CHEMICAL RESIN SPECIFICGRAVITY FITTING GASKET BOLT TYPE RATING MATERIAL MATERIAL MATERIAL Sodium Hygochlarke9%-15% XLPE withOR-10011' t.9 PVC EPDNWIton® I Titanium "See our website for a complete Chemical Resistance Chart. HOTEs To meet NSP-61 certihcatton,use EPDM or Vrton°GF. NAO:CL. Tank Specifications Recommended System Components secondary containments Pecommonded. j �` Alternatives PPC secondary containment basin of XLPE. or SAFE-Tankm if concrete i containment is not available. FitBngas i IM POO to prevent transition metal buildup NOT6s Do NOT use stainless steel or Alloy C-216 due to nickel content reaction. Plumbing: Requires flexible,Hypo,resistent • High-density crossllnked polyethylene(XLPE) , connections[see page 541 to allow for lateral and vertical lank outer surface ensures maximum corrosion contraction and expansion.and to protection through molecular bonding. r, reduce vibration stress • 011-I000TM molecularly bonds XLPE with an antioxidant inner surface that resists the heavily oxidizing nature of sodium hypochlorite. • Integrally Molded Flanged Outlet(IMFO®) - Venting$ constructed as part of tank ensures complete SAFE-Surges"manway. drainage.Non-IMFO®options also available cover is recommended on pneumatically loaded systems • UV protection for the chemical is achieved by ,-;ir to support tank longevity. using compounded black,white or gray resin or insulation coating to help maximize the half-life of the chemical for outdoor applications. The above components are just a few of the many options offered by Poly Processing.See pages 38-63 for additional information and products,or talk to your Poly Processing representative. i �ST CAUTIONI The rfe of a Sodl im Flypoihlorite Sioraie Syiitem is greatly affected by the quality of the chemical itself.Tank owners 1 NAOCL are cautioned to use high•quallty sodium hypo with low iron,nickel and copper content,to avoid decomposition of the chemical and acceleration of the oxidisation and degradation of the tank. TECIa1NICAL OVERVIEW: Sodium Hypochlorite Storage Tanks TANK PLUMBING TO THE TANK IMFO*Vertical Flat Bottom of XLPE with OR-tocc':' Required use of flexible connections with fittings on lower • 1,000-13,650 gallons third of sidewall • 1.9 spg rating a Allows for lateral and vertical expansion and contraction of the tank NOTE:230-1,000 gallons do not require OR-l000'". a Reduces pump and piping vibration stress on the tank Non-IMFO*alternative•: • Expansion joints must meet the following minimum requirements: Standard Vertical Flat Bottom XLPE with OR-l000'": a Axial Compression 2 1.5- • 1,000-13,650 gallons a Axial Extension 2 0.625- . Lateral Deflection a 0.750• • 1.9 spg rating a Angular Deflection 2 ie NOTE:30-1,000 gallons do not require OR•l000'". a Torsional Rotation 2 4` 'Three-year warranty offered on Non-IMFO®alternatives, VENTING 'On-site generation(.08%)max size:4000 gallons See chart on page 63. (without engineering review) FOUNDATION AND RESTRAINTS SAFE Tank*XLPE: PPC IMFO®tank pad or smooth concrete,asphalt or steel • 1,500-8,700 gallons foundation designed to accommodate IMFO*,SAFE-Tank* • 1.9 spg rating for primary tank with OR-1000'" or vertical tank • No restraint or ladder attachment bands circumscribing the • Spg ratings for secondary tanks a 3,000 gallons may be tank are allowed Cable restraint systems must pass cables equal to or i less spg than primary tank, over the top of the tank. • All other tank sizes must equal primary tank spg rating. TEMPERATURE NOTE.55-1,000 gallons do not require OP-moo'". Product should not endiM 1.66*1:at delivery or during Black,white or gray color or insulation with mastic coating storage to reduce the decomposition of the chemical and required in outdoor applications to minimize bleach maintain ASTM D1998 design parameters. degradation and maximize chemical half-life. UD SECONDARY CONTAINMENT rSAFE-Surge'"manwey cover for prieumatically"loaded tanks, Recommend SAFE-Tank*secondary XLPE as shown above. bolted manway cover for-all other applications' Non-SAFE Tank*Alternatives: OPTIONS • PPC secondary containment basin Restraint systems for wind and seismic,level gauges.ladders. Other secondary containment suitable For sodium heating pads,insulation,fume-tight manway.cover,NSF-61 • certification and engineering-stamp hypochlorite,of adequate size for use FITTINGS Sidewalk Recommend 3-maximum B.O.S.S t"fitting Dome:No restrictions CALIFORNIA LOUISIANA VIRGINIA 8055 S.Ash St. P.O,Box 4150 161 McGhee Rd. French Camp,CA 95231 220►Old Sterlington Rd. Winchester,VA 22603 Tel:877-325-3142 Monroe.LA 71203 Tel:866.590.6845 Tel:866:59o.6845 sales@polyprocessing.com L GVAl F 1 V 9 TAN A K S- 0 t-� IONS'_ I,M r; i Ob r- 0- h o 0 if for f,h t� h-.a 24 1 4u3 Traditional tank maintenance can be a challenge with many chemicals-so Poly has developed a unique system that helps minimize the hazards associated with traditional vertical tank maintenance.With Poly's Integrally Molded Flanged Outlet,or IMPOO system, the flange is molded while the tank is processing, making it a stress-free part of the tank. The Range is created from the same material as the tank - it's not an insert introduced during or at post-production. The IMFO's advantages are many: • Since the flange is at the bottom of the tank, full drainage is achieved below the tank knuckle radius, which can eliminate the need to enter the tank for cleaning. • One-piece construction enhances long-term performance of the tank, since it doesn't compromise the tank hoop's integrity or structural design. • In aggressive applications,the complete flange face is protected by the antioxidant OP-l000'" system. • The IMPO's design brings you the highest amount of static head pressure,which contributes to the highest net positive suction head(NPSH)of any vertical non-coned tank. 140411A.NA CALIFORNIA aA14V1M6Gh"--Rd! !80j5S.As Mbnroe,I-A r2ps pi W,ihehestdr,VA 2260& Tbl iu&ssi� w, 616877�6 - . -3�16 38165@061 Silhmccm T VERTICAL TANKS WITH IMFO® Stock Nominal Approx. 'Approx, Ud IMFO' imide"( LA VA CA Number Capacity O.D. Overall Height Size Size Height 1 1113650 13,650 13'-9' 16'-10" 24" 4' 13' 1 1112150 12,150 17.0' 16•8' 24" 4' 17' • 4 1112150 12,150 12'•0' 17'-1" 24' 4"D 17' 1 1110300 14300 12'-0' 14'-4" 24" 4' 14' L 4 1110150 10,150 11'•11° 14'-S' 24' 4' 14' L 4 1108500 8.500 10'-0' 16-91 24' 4" 17 L 4 1108100 81100 11'-11' 11'-10' 24' 4' 12' L 1 1108050 8.050 10'-0" 15'-6' 24' 4' 15' L 4 1107300 7,300 10'-2' 14'-2" 24' 4" 14' L 1 1106600 6,600 10'-0" 13'-7' 1 24" 4" 13' L 4 7 1106150 6,150 10-2" 12'-5" X. 4" 1 12' M807 '.l 4 1106100' 6,100" 8'6' ib'•4' 24' 4'D. 16 Diameter HeightL 1 1106100 6,100 10'•0' 12'-7' 24' 4' 12' 4'•0" 4' L 4 1105050 5 050 7'-10" 16'•0" 24" 4'D 16' 5-0" 6" L I I 1 1104600 1 4,600 10'-2' 9'-7' 24' 4' 9' 7 8000054 S'-4' 4' L 4 1104300 4,300 11'-11' 1 7'-1' 24° 4" T 1 1 8000006 1 6-0' 6" L 7 1104150 4,150 8'-6" lY-6" 24" 3" 12' 7 8000071 7'-1' 4" L I. 11040SO 4.050 81•2" 12'-10" 24' 3" 12' L 4 1103900 3,900 7'-10" 12'-6" 24' 4"D 12' L 4 7 1103000 31000 711' 12'-0" 24' 3' 12' L 1 1102750 2.750 B'-2' 9'4' 24' 4' 9' L V 7 1102550 2,550 7'-1" 10'-4" 24' r 10' L V 4 7 1102000 1 2.000 7'-1" 8'•6" 24' 3' 1 8' 1 1101600 1,600 6'-1" 9'-1" 17" 3' 9' F 4 7 1 1101400 1,400 5'-4' 9'-11" 17' 3' 1 1101250 1,250 5'-0' 9'-i0" 17' 3" F 7 1101150 11150 5'-4° P4-1 17' 3" F 7 ti0090S 905 5'•4' 17" I" F 4 1 1100545 545 4'-0' 17" I" F 7 1100475 475 4'-0" 17" 3' F 7 1100325 325 4'-D" F 7 1100230 230 3'-2'1 1100200 200 2-7' 7' 2' fj F.O.B. Stock 7,dtinal 71r_01I6V_6" rox. Ud IMFO- Ladder LA VA CA Number Height Size Size He ht I 1211800 00 -6" 24' 4' 1S' 1 1208500 00 -5' 24' 4' 10'L • 4 1206350 6,350 -7" 24" 4" 13' ••Molded-in lifting lugs L 1 1206250 6,250 -1' 24" 4" 13' L-Molded-in ladder attachment lugs L 1 1204200 4,200 8'•2' 13'-6' 24' �4' 12' V•Molded-in lifting lugs-Virginia only L 7 1204100 4,100 8'-6" 121•11• 24" 13' 0-Double IMFO®available L 1 1203950 3,950 10'•0' 9'-0" 24' 8' F•Flat backing ring required , I. POLYPROCESSIP46 akitunofks;atiwvuok�. NON-CONTROLLED COPY DNFORMATM SUBJECT TO CHANGE WITHOUT NOTICE VERIFY REV LEVEL OF PAPER COPY WITH REV LEVEL ON PPC WEB SITE MOLDED-IN 270• LIFTING LUG PAIRS 2 0• 300' (4) PLACES USE MINIMUM OF CD LUG AT 215' EACH LOCATM FOR LIFTING (SEE DETAIL) % I / LADDER ATTACHMENT LUG YP (D PLACES \% 1., 8. 5/8' SQUARE TAPERED SPLIT RING/ BEVEL WASHER/ I 35' BLACK PE 316SS VIL .A' 1.45• GASKET 8 1/4• fir– 1�� \� 24•/081 QCT MIWVAV COVER/PE (SHOW 1/2-13 BOLTS �►� PPC STOCK MM 3218 OR FLANGE ® At 60, 2 S/ TST i �AY W VER/PEPPC — f OPTIONAL 241 COVERS AVAILABLE) ® RETAIL •A' (INTEGRALLY MOLDEp FLANGED OUTLET) AVAILABLE IN 4• SIZE ONLY PLACES tRfNr. Ir. S SCALEo NONE (4) SCALEe 1'=1•-H' a INuns IS A COMPUTER GENERATED DWG. DO NOT REVISE BY HAND. 2. DIMENSIONS VILL VARY *= ME TO VARIATIONS IN MULTIPLE f MOLDS L CONDITIONS PREVALENT DURING MANUFACTURE L USAGE. I ® 3. NO MOLDED IN GALLONAGE NARIMRS THIS TANK. DTL 'A• I a a I t` CALCULATED COWMENTIAL MPOLY PROCESSIi�G COMPANY NOT FOR REPRINT DR USE zi I lVITNMOUT PERNISSDDN 6100 GALLON IMFO TANK Ir-0' OD TAN( • 1/4•=l'-0' melon SMB d AUDED Re3/9/00 mA RECTOH-Palu I= NUMBERQTY OF BREMERTON 82 IL 90,11W WTP DIUM HYPO GE 1 OF 1 11106100 NON—CaNTROLLED COPY VtMT REV L.EM W PAPER Co"wn"REV LEVEE W PPC wo sm nnie site: 2 3 4 3 T_*Cwmcdonnui : BUU(HEAD ING + + nttl marw: PV aw,True: 8 TITANIU tsanerty: I s EPDM 1 , I I I I , I ' 3 !1 8 I L Un 1S A CMWUTM GOMATEO WoM an NUT REVISE 8Y HANL OFla I µa s � O � C TMN FILL LINE ® sC H WPM sm Be CALM CS x n MAD 1..Lti0. " c DAVEES MM MY BE O3 80 VAMC V 90' CM 6 T 4/89/!0 PCLIPROCESSM r 4 RUNTLEY 18DIAT1�!PIPE S11PP�tT a SHORT NWPLx Ci x D 1 OF 1 inLll4®yC = - NON—CONTROLLED COPY IMFORMTM SUBJECT TO CHANGE WITHWT IQTIRE VERT" REV LEVEL OF PAPER COPY VITH REV LEVEL ON PPC WEI SITE IlloltTyge: Tdardum Gasket Material: EPOM TANG VALL •J• BRAQIET/SS 1Ti m W,STTM SILT GASXET 1 1 1 1 1 EIITERIOR PIPE 1IIIER>Qt PB'E I j I 1 1 1 1 1 l� DQTFRUM PIPE SUPPMHLTPE YRE SENGPT�If11D L THIS IS A LM4PUTER GENERATED DVCti DD NOT REVISE BY RWM P. CMMMTUN PIM SUPPdtT M x usm VITM DnEWR AHD awwmmr COMBINATION PIPE SLIPP13RT sum 6•�L•-0' m 4 JIMANTLEY 4/87/!0 m Es 1 OF 1 PSCOMBON — NON-CONTROLLED COPY Of PAT= SULIECT TO CHMM V1T1OR UDTME VERIFY REV LEVEL W PAPER COPY WITH REV LEVO. ON PPC VO SITE Tank Connection Fitti : PVC FLOAT TYPE SIMT GAGE BULKHEAD FITTING PPC STOCK 4 4CB9 FOR VERTICAL UNDERTAM W FT PPC STOCK 4 32VCRTWAL Fitting Material: TANGS OVER 7 FEET TALL jr/SM 40 POS PVC PVC/CUT TO FR z•ISM so PIPE/ Bolt Type: PVC/TIPO tv END a*/SCH 40 90' TITANIUM YELDOWAW Gasket Material: FOR TANK APPLZCATION EPDM Cr/UNIVERSAL BALL Ham FTO SFOYIDD LEVEL DaMATOR 4• X 2vWHITE HELL REDUCER .�SCHERILE 40� 4-4ERF3tATED SEWER POW/PVC I LwISCH 40 W CLEAR TUBEANVT TlWlSlEMAO Y I NOTE} W NOT ME ANY PaLYPROPYLVIE PERIVANENT( ON PEPE UM.FITTDi[iT S SS SPECIr1ED IDI DRAW= IT 1 FLOAT I 1 p,/=*0 S IS A COIWUiER GOERATM DNG, m HOT REVISE By HAM PIPE CAP I REVERSE FLOAT TYPE SIGHT GAUGE F41j G DAVI S 00 Pb1YPROCE5S7i4 m LEAVE 1/41-Ler PLAYsv 4� 1 OF 1 FTSGM I aN—CDNT mA ED COPY WMMTM SI imr To Comm wmm NRICE VNtiF Y RFV IEv9L or PAPER Co"W11N Rev LE"3-to PPC V1:R SSTE FlItIna Material: PVC Bolt Type: TITANIUM Gasket Malerlak. EPDM TAMC VN.L -- ENSIRE HIM TAW WALL Cli*I mIRATIM No VARY— SEE TANG RVG. am 4• SPLIT affix-tr TAPERm SCH SO/THREAM IM43 SATS Via) VASHM VAAM WASHER V/1/2-13 MIT to REQ'D S/e'/SQUARE BEVEL WASHCRALAOC GA/rrIISKEi AIZ L 11 5 m A CmrUTSM GMMUm amwi Ai m N rr wam sy wia E IF NECESSARY.TU*= THE SILTS OH THE PITTDiG By pU UIM WA THE NUTS BIMEMCM LY ISMUM EACH OTHER DN SHALL Dt1'AOE nx, USHa;A Tmm WRENCH TQRQUE TG APPML ETAPERED INFO NOZZLE CTHREWM O' �C.DAVIES 0 tPRo[ESSa1G �18aANTLEy oo�rm ev 1 OF i T41WOMTM _ NON—CONTROLLED COPY DNFORNATEM SUBJECT TO CHANGE WITHOUT M]TTCE VERIFY REV LEVEL OF PAPER COPY WITH REV LEVEL ON PPC WED SITE Boll Type: Titanlum Gasket Material: EPDM TAMC WALL J. I11tock t/33 INSIDE Cd STUD DOLT GASKET 1 I I I I - EXTERIOR PIPE INTERD7R KK—\,, 1 I 1 I 1NTERD7R PIPE IPE 1/2-13 STUD 1LT BLNX PE WAMCK• WASHER & (M NUTS V/PE ENCAPSULATED IAD 1. THIS IS A COMPUTER GENERATED DWG DO NOT REVISE BY HAND. 2. COMBDWIDN PIPE SUPPORT TO BE USED WITH INTERIOR AND EXTEM PD'IM COMBINATION PIPE SUPPORT sCen �r - L HtANTLL �1D 4/27/10 O° •. sv 1 OF 1 PSCOMBOM — SAFE-SURGO M'ANWAY COVERS: _ A SAFE-Surge*MAN WAY COVERS: Emergency Air Surge Protection For Pneumatic-Filled Tanks. Poly's SAFE-Surge®manway covers ensure that your tank maintains the proper ACFM at all times-even in the event of air surges that can't be handled by primary venting.This system was designed specifically for pneumatic-Filled tanks.SAFE•Surge*: • Is never to be considered part of your primary venting. • Releases at a 6-inch water column to prevent over-pressurization. • Features an easy inspection port. • Is available for ig-andvz4-imh manways. This cover is PP-QUIRED in pneumatic filling operations excluding scrubbers. louisianp callfornla P.O. Box 4150 virginla 8055 S.Ash St. 2.201 Old Sted ngton;Rd. 161`McGhee Rd. Frendh Camp,CA 95231 Monroe,LA 71211 Winchester,VA 22603 Tel:877.325.3142 Tel:$66:5go.6845 Tel:877.633.6416 sales@polyprocessing.corn i i J I MUSHROOM VENT .U-VENT For day tanks,an economical alternative to traditional U•vents Standard venting for outdoor tanks or for storing chemicals or Fittings.Made of polypropylene,in sizes 1 to 3 inches that create fumes.In PVC,in sizes 216 6 inches AKhanicaf Pump Fill Pneumatic Fill IF s 1,000 gallons IF-Vent lengths 3' IF-Vent length>3'and%30' IF-Scrubber application Vent size should equal Vent pipe size throughout scrubber size of largest no or AND-Vent screen mesh size a�b' AND-3 or less 90'elbows with no other system CANNOT be reduced! discharge fitting or no screen used restrictions or reduction In pipe size Centerline of dispersion pipe not to be submersed>6" Emergency Pressure Relief Emergency Pressure Relief Perforated dispersion pipe must be IF>1,000 gallons Cover Required Cover Required same diameter as vent or larger.Sum of perforations a cross-sectional area of pipe Tanker Inlet/FittIng Minimum Tanker kilet/Fitting Minimum Tanker Inlet/Fitting Minimum Vern size should Discharge Size Vent Size Discharge Size Vent Size Discharge Size Vent Size exceed the largest fill or 2- 2- 4' 2' 2' 6' 2- 2' 6' discharge fitting by 1' 3- 2- 6' 3' Y G 3' 2' a' 3' 3' 6' 3- 3- 8' 3' 3' 10' "See our website for Detailed Venting Guidelines. -1A ROCUS F, NNOV11 tv (K'S LOM00- I I P 'M f6_rm#j,_arhw.& opnit'rool A Traditional tank maintenance can be a challenge with many chemicals -so Poly has developed a unique system that helps minimize the hazards associated with traditional vertical tank maintenance.With Poly's Integrally Molded Flanged Outlet, or IMFO19 system, the flange is molded while the tank is processing, making it a stress-free part of the tank. The flange is created from the same material as the tank - it's not an insert introduced during or at post-production. The IMFO's advantages are many: • Since the flange is at the bottom of the tank, full drainage is achieved below the tank knuckle radius, which can eliminate the need to enter the tank for cleaning. • One-piece construction enhances long-term performance of the tank,since it doesn't compromise the tank hoop's integrity or structural design. • In aggressive applications,the complete flange face is protected by the antioxidant OP-i000'" system. • The IMPO's design brings you the highest amount of static head pressure,which contributes to the highest net positive suction head(NPSH)of any vertical non-coned tank. L%ols! N;&, P.Q.Bo*4156, j 94WORNIA, 2201-OUSterlinjitonAd. 8d55i;,A0h1St- M 7-12Q3' mr9w LA FirdhdKCamp,.C-A"2 i _3 45 Wirm6hestde,-YA_ 22003i Tel -MIO • ssi.ngcorn TA 9 pqlyproce A774433-064 VERTICAL TANKS WITH IMFO® ! k FO.B. Stock Nominal Approx. Approx. Ud IMFO' Ladder LA VA CA I Number Capacity QD. Overall Height Size Size Height I 1113650 13,650 13'-9' 16-10' 24' 4' 13' 1 1112150 12,150 12'-0' 16'-8" 24' 4' 17' • 4 1112150 12,150 12'-0" 17'-1" 24' 4"D 17' 1 1110300 10,300 12'-0' 14'4' 24' 4" 14' L 4 1110150 10,150 11'-i1' 14=S' 24' 4' 14' L 4 1108500 81500 i0'-01 16'-9" 24' 4" 17' L 1 4 1 1 1108100 8.100 11'-11" 11'-10" 24' 4' 12' L 1 I 1108050 B.M 10'•0' 151-6' 24' 4' 15' L 4 1107300 7,300 10'-Y 14'-2" 24' 4' 14' I �I L 1 1106600 6,600 10=0' 13'-T 24" 4' 13' L 4 7 1106150 61150 10'-2" 12'-S" 24" 4' 12' FO 8 Stock L 4 1106100' 61100 8'-6' 16.4' 24" 4'D IV LA VA CA Number Diameter Height L 1 1 1106100 6,100 10'•0' 12'7' 24" 4' 12' 7 6000004 V-0" 4' L 4 1 1 1105050 5,050 7'-10" 16-0" 24" 4"D 16 1 8000005 5'-0" 6' L I 1 1 1104600 4,600 10'-2' 9'-7" 24' 4" 9' 7 8000054 5'-4" 4' L 4 1104300 4,300 11'-11" 7'•1" 24' 4" 7' 1 8000006 V-D' 6' L 7 1104150 4,150 B'$ 12'-6" 24' 3" 12' 7 8000071 7'-1" 4" L 1 1104050 4,050 8'-2" 12'-10" 24" 3' 12' L 4 1103900 3,900 7'-10' 12'-6' 24" 4'D 12' L 4 7 1103000 3,000 7'-1• 12'•0" 24" 3' 12' L 1 1102750 2,750 8'-2' 9'-4' 24' 4' 9' L V 7 1102550 2,550 7'-1' 10'-4" 24' 3" 10' L V 4 7 1102000 2.000 7'-1" 8'-0" 24' 3" 8' 1 1101600 1,600 6-t' 9'4" 17" 3" 9' F 4 7 1101400 1,400 S'-4' 9'-11' 17' 3' 1 1101250 11250 5'•0" 9'-10" 17" 3' F 7 1101150 1150 5'-4' 8'-3" 17' 3" F 7 1100905 905 5'-4" 6'-7' 17' 2' F 4 1 1100545 545 4'•0" 6'-11" 17" 2" F 7 110047S 475 4'•0" 6'-4' 17' 3" F 7 1100325 325 4'-0" 4'-8' 17" 3' F 7 1100230 230 3'-2" 4'-11" 17' 3" f 1 1100200 1 200 1 2'-7' 6'-4' 7' 2' Al FOAL -Stock `Nominal' Approx. Approx. Ud IMFO' Ladder LA VA' CA Number Cipacity O.D. Overall Height Size Size Height 1 1211800 11,600 12'-0" 16.6" 24' 4" 1S' 1 1208500 8 500 12-0' 12'-S• 24' 4' 10' L 4 1206350 6,350 30-2' 12'-7' 24' 4' 13' •"Molded-in liking lugs L 1 1206250 6,250 10'-0• 13'-1' 24" 4' 13' L•Molded-in ladder attachment lugs L 1 1204200 4,200 8'-2' 13'-6' 24" 3' 12' V•Molded-in liking lugs-Virginia only L 7 1204100 4,100 8'-6" 12'-11" 24" 3' 13' D•Double IMFOO available 1 1203950 3950 10'•0' 9,-(r 24' 4' 8' F-Flat backing ring required POLYPROCBSSING sou"oNs,swviJFiw. NON-CONTROLLED COPY IWFDRMATIOC SUBJECT TO CHANGE VITHOUT NOTICE VERIFY REV LEVEL OF PAPER COPY VITH REV LEVEL ON PPC WEB SITE MOLDED-IN LIFTING LUG PAIRS 2 0' 870' 3. )' (4) PLACES t USE NDMWH OF CD LUG AT 215• EACH LOCATION FOC LIFTING CSEE DETAIU I / L ATTACHMENT LUG 44Ple 1B4 / TYP m PLACES ®Iea + o• \% S/9' SQUARE TAPERED SPLIT BEVEL VASHER/ BACK-UP RING/ 35• BLACK PE 316SS 145` ,/ —�{ 9 V4' Dil ,A 120 yD. `\�C' P STANDARD0 BOTCK NV �pE CSN) T2-13 B TS °e fir PPC SFSTRAPED NIWVAY COVER/PE (OPTIDNAL 24'' COVERS AVAILABLE) -«'I I CINTEG RALLY COOL- IEI�FLANG D OITL£T) AVAILABLE IN 4' SIZE ONLY C4) PLA S SCALEo VOCE SCALES 1'=1'-0' a I HI IS A COMPUTER GENERATED DWG DD NOT REVISE BY HAND. S DDGENSIDNS WILL VARY = DUE TO VARIATIONS IN MULTIPLE ® NOLDS i CONDITIONS PREVALENT DURING WJWACTURE i USAGE. 3. NO MOLDED IN GALLONAGE MARKERS THIS TAMC. � o DTL 'A' ~ ICaFMENTIAL PRWERTY OF aOa�E POLY PROCESSING COMPANY NOT F13R REPRINI OR USE WITHOUT PERMISSION 6100 GALLON IMFO TANK 10'-0' IID TANK MEM sum= Kwomuro 1/4. 1'-0' aHD WILKERSON MID 3/9/00 O° A RECTOR CITY OF BREMERTON WWTP �"mrm lwv' ' SODIUM HYPO STORAGE 1 OF 1 11106100 G SAFE=SURGE® MANWAY COVERS: J f SAFE-Surge*MANWAY COVERS: Emergency Air Surge Protection For Pneumatic-Filled Tanks. Poly's SAFE-Surge®manway covers ensure that your tank maintains the proper ACFM at all times-even in the event of air surges that can't be handled by primary venting.This system was designed specifically for pneumatic-filled tanks.SAFE-Surge". • Is never to be considered part of your primary venting. • Releases at a 6-inch water column to prevent over-pressurization. • Features an easy inspection port. • Is available for 19-and 24-inch manways. This cover is REQUIRED in pneumatic filling operations excluding scrubbers. i louislana. califomia P.O.Box 415o virginia 8055S.Ash St. 22o1 Old Sterlington'Rd. 161"McGhee Rd. French Camp,CA,95231 Monroe, LA 71211 Winchester,VA 226o3 i Tel:877.32.5:3142 Tel.866.59o.6845 Tel:871.633.6416 sales@polyprocessingcom f C VENTS OLI MUSHROOM VENT U-VENT For day tanks,an economical alternative to traditional U-vents Standard venting for outdoor tanks or for storing chemicals or fittings.Made of polypropylene,in sizes I to 3 inches that create fumes.In DVC,in sizes 2 to 6 inches Mechirikal Pump FlII Pneumatic Fill IF s 1,000 gallons IF-Vent length 13' IF-Vent length a 3'and s 30' IF-Scrubber application Vent size should equal Vent pipe size throughout scrubber size of largest fig or AND-Vent screen mesh size z YV AND-3 or less W elbows with no other system CANNOT be reducedl discharge fitting or no screen used restrictions or reduction In pipe size Centerline of dispersion pipe not to be submersed>6" Emergency Pressure Relief Emergency Pressure Relief Perforated dispersion pipe must be IF>1,000 gallons Cover Required Cover Requlred same diameter as vent or larger.Sum of perforations z cross-sectional area of pipe Tanker Inlet/Fitting Minimum Tanker Inlet/Fltting Minimum Tanker Inlet/Fitting Minimum Vent size should Dlschar a Size Vent Size Discharge Size Vent Size Discharge Size Vent Size exceed the largest fill or 2' 2' 4' 2' 2' 6' 2' 2' 6" discharge fitting by I° 3° 2" 6" 3" 2" 6" 3" 2" B• 3" 3° 6° 3" 3° a. 3" 3" 10" "See our website for Detailed Venting Guidelines. NON-CONTROLLED COPY WOUNTIN SULECT TO OWNE VMCKIT NOTBE VERIFY REV LVAL W PAPER COPY WITH REV LEVEL ON PPC WED SM Fittlap Material: _ PVC Ball Type.- TITANIUM ype:TITANIUM Gasket Material: EPOM TANG WALL -- Dam NITEr TAMC WALL CONFMMTMM MAY VARY— SEE TANG DWM I= 4' SPLIT BAC K-W TAPERED 4'ASDB FLANGE SCM 90/1lBO:ADED I/Er13 BOLTS VAR) VAS}Qt WAAI-13 NUT CBD RM V BEPEEL 44.off FLAHW CBD REO'D pinn T TM IS A CONFUTER Ci=MTED BRAWM W NOT REVISE IN HWQ 1:IF IECESSIWY. TIGHTEN THE BOLTS ON THE FII I By PULLDA DOW THE NUTS DIAETRIGM.LY OPPOSITE EACH OBER IN SINLL 111CWElMM ME A TORQUE WREICHL TOBDIE TO APPML 4'/TAPERED IWO NOZZLE (THREADED) sow =Va. 'C. DAMES >ruo 4120M Pa4TPNaCESSwG say BRANhi.EY ansnn rar 1 OF 1 T4DWFOMTN — NON-CONTROLLED COPY DFWMI IM SI LIECT TO QfiVM WfT1W NMUZ vou"REV LEVEL OP PAPER COPY Vn11 Rev LEVEL W PPC MM SITE nttfn 2 3 4 3 aM:ConneaiouTi BULKHEAU FITTING + _ �, 1 PVC nn AMetlal: Dot T : 1 E TITANIUM I s Gatkee at,:ct�l: EPOM 1 1 I 1 1 1 I 7 3 1 + I 1 8 8 I ♦g 1 � g 93 % U A COMPUTER E 0CUTO MM M NOT KVESS BY HANX © Giavuw& BALL amsN Q tmm CONDINATION FILL LINE OE SCH so PIPE stall E0 COUPLura IS x nl•.l�.p• lzma C mvu s HM NAY BE MWAtED 6 TANK WALL O3 SCH W 9W ELL fCNMTION PIPE SUPPORT syo U89/10 POLVPrmMSM Im A NMTM 8 SMW APPLE CT x n i OF i nU AI L -N NON-CONTROLLED COPY UWMVJMTM SUBJECT TO CHlANZ WMEW fOT�E VERIFY REV LEVEL OF PAPER COPY WITH REV LEVEL ON PPC WEB SIZE 'Ball e: Titanium Gasket Material: EPDM TAMC WALL •.I• BRACKET/SS DOME RP) STUD BOLT GASKET I I I EXTERIOR PPE IHTERmt PIPE I ! I H DW RIOR PIPE SUPPORT pIOLBEBD ML-I3 STUD BOLT BLACK PE WAAM WASHER L 4W HUTS W/K ENCAPSM ATEB HEM � L Ms TS A CWPA R WOWED BW4 M HOT REVISE BY HAM Jr CITEMT�� SUPPORT TO BE USED VITH BITOM AIM COMBINATION PIPE SUPPORT 6•o1•-0• , to A BRANTLEY 4/OM Ps WfirV 1 OF 1 PSCONBOM - NaN-CONTROLLED COPY DOINNATM MIECT TO CHANCE WnMUT IOTICE VIXFY REV LEVEL OF PAPER COPY VITN REV LEVEL ON PPC WEB SITE Tank Connection Rttin : PPC STM •FLIMT 4M FOR VXW �SAL BULKHEAD FITTING 7 FEET TALL PTPCCSSTOC�K 0 33W FFM vERTWC4L A ttinit Material: TANKS OVER 7 MET TALL pim 40 PrE VC/CUf TO FIT PVC 2'/SCH Be PIPE/ Bolt Type: PVCARD cD END pyo 40 9r TITANIUM ELwWyVAUX 31 PULLEY Gasket Material: �TTAAIK�APYLICATMN EPDM CO'ARUVERM BALL DDME FM SHOWN! LEVEL INDICATOR 4' x 2' BELT.REDUCER SZT WHITE PVC SCHEDULE 40 4.013IF 3RATED SEWER PUWJ"C 1 I TTUIVPVC w CLEAR 1 Lw MA YlY I NOTD DO NDT MAKE ANY POLYPROPYLENE I PERMANENT ON PIPE FrTTDr*S UNLEBS sPocIFrED ON DRAWING 1 1 FLOAT I 1 2'/BCCI 10 1. FLUS 19 A CONKMM fEpUTEO DYG OO IOIT REVLSE BY HAMA POPE CLIP 1 mm mm- REVERSE FLOAT TYPE SIGHT GAUGE j .ero 6'al'-0' G DAVI S rm 4raWM PacrPRot LEAVE I/4'-f/E' PLAY I OFI FTSGN LIMITED WARRANTY Poly Processing Company Poly Processing Company Product Warranty Period CROSSLINKED POLYETHYLENE TANKS for all suitable applications except those listed 5 yrs below IMFOO TANKS STORING SODIUM HYPOCHLORITE 9—15 wt%(refer to PPC Position 5 yrs Statement) HDXLPE w/OR-1000^l 1.9 spg rating NoNaMFO®TANKS sTomKo SODIUM HYPOCHLORITE 9-15 wt9(e(refer to PPC Position 3 yrs Statement) 1000 gallons and larger-HDXLPE w/OR-1000!; 1.9 spg rating Less than 1000 gallons:HDXLPE 1.9 spg rating TANKS STORING SULFURIC ACID a 80%CONCENTRATION(refer to PPC Position Statement) 3 yrs SAFE-TANKeto 8700 gallons: !;2.2 spg rating Vertical tanks 1000-6600 gallons:HDXLPE w/OR-4000!;2.2 spg rating Vertical tanks less than 1000 gallons:HDXLPE 1.9 spg rating TANKS STORING HYDROCHLORIC ACIDS 37%CONCENTRATION(refer to PPC Position 5 yrs Statement) HDXLPE w/OR-1000 1.9 spg rating TANKS STORING HYDROCHLORIC ACIDS 37%,CONCENTRATION(refer to PPC Position 3 yrs Statement) HDXLPE 1.9 spg rating LINEAR POLYETHYLENE TANKS-for all suitable applications except Sodium 3 yrs Hypochlorite 9—1596;Sulfuric Add and Hydrochloric Acid of any concentration Poly Processing Company's warranty consists of repair or replacement of defective product. Owner and/or user may be requested to provide a cleaned section of the product in question for evaluation. Product disposal or altemate use Is the owner and/or user's responsibility.Warranty begins at date of shipment from PPC plant.Parts and ancillary items are warranted for ninety(90)days. Poly Processing Company's liability is limited to either repair or replacement of its product.By accepting delivery of the product,owner and/or user waives any claim against PPC for incidental or consequential damages as they relate to lost profits or sales or to Injury of persons or property, including secondary containment. Owner and/or user accepts full responsibility for providing secondary containment appropriate and adequate for the stored material. This warranty will be nullified if- 1. f:1. Product has been used in manner other than its originally declared purpose or If PPC tank recommendations have not been followed. 2. Product has not been installed, used, and maintained in accordance with a)all federal, state, and local laws and regulations; b) generally accepted best practices within the applicable Industry: c)guidelines set forth in the PPC Installation Manual and/or in PPC Position Statements. 3. Product has been altered or repaired by unauthorized personnel. 4. Notification of the defect has not been made In writing within the warranty period. S. Invoice for product has not been paid. 5. Product has been subjected to misuse,negligence,fire,accident,act of war,or act of God. The limited warranty described herein Is Poly Processing Company's sole warranty and the complete, final and exclusive statement of the terms of the warranty. Owner and/or user may not rely on any oral statement or representations. This warranty is neither assignable nor transferable. Issued:November 1,2006 ATTN: Larry Date:March 28,2012 QUOTE Expiration Date:May 1,2012 To Bremerton Waste Water 1600 Oyster Bay Ave S Bremerton,WA 98312-4736 360.47344 Customer ID 842244030 QUOTE#2095339593 City Description Unit Price Line Total 1 Snyder Industrial Cone Bottom Tank HDPE Mfg pin 7180000N.L 13,696.00 13,895.00 1 Snyder Stand for Cone Bottom Tank Mfg pin 793000001. 11995.00 1,995.00 1 Side Ladder(Cage(Optional) 6,791.50 51791.50 Lead time:40 business days Subtotal $21.681.50 X Estimated Shipping 13075-594*- �>< Estimated Sales Tax 16,864-64 Total $23,546.11 J 50) 41Ib. 10 x2 Thank you for your businessl y7,09 e,Z Grainger 939 N Callow Ave,Bremerton.WA 98312 Phone 380.373-0437 Fax 360.373-0341 t n A �r (C'I h Y 'S$��6 f.�i-{ Ctilc��fd�s Tk a SiV► CI0 .10 ' ureal) 1 51,04 t ,to TK - �1� 7 f l•G 5s, g68. 4H 300 N.Taylor Rd., Garrett, IN Assmann Corporation of America 46738 Phone:(888)357-3181 Fax: 888)826-5329 CORRECT EQUIPMENT Date: 10/24/2013 BOB THURSTON Quote p I 101342MG ACA Quote 11/23/2013 Service: SODIUM HYPOCHLORITE(I Fittings: PVC Hardware: TITANIUM Gaskets: VITON/EPDM Sales Person Assmann Corporation of America Project: Steve Rowilson Tel-888.357-3181 srowllson�assmann-usa.com CITY OF BREMERTON WWTP PART 0 Desai tion UNIT TOTAL TANK $ _ $ 2 ICB6000X19 CONICAL TK 1.95G XLPE 6000GAL 143-DIA.X 160'HGT $ 10,093.00 $ 20.186.00 STAND $ $ - 2 ICS6000 MS CONICAL TK STAND FOR ICB 6000GAL-119-DIA. $ 13,757.00 $ 27,514.00 MANWAY $ _ $ _ 2 MK24 24-HINGED MANWAY COVER $ 226.00 WC DISCHARGE $ $ 2 FFPVTW200 T PVC FLANGEITT BLT-VITNNITN $ 317.00 $ 634.00 2 FAPV200 r PVC FLANGE ADAPTER $ 63.00 $ 105.00 LEVEL $ $ - 2 R-FLOAT REVERSE ACTING FLOAT LEVEL INDICATOR $ 867,00 $ 1,734.00 FILL LINE $ - $ _ 2 BHPW200 2-PVC BULKHEAD FTGNITON $ 82.00 $ 164.00 2 FLPVTVV200 2'PVC FILL LINEITT VITONIVITON $ 414.50 $ 829.00 2 AFEPV200 20 PVC ANTI-FOAM ELBOW $ 55.00 $ 110.00 LIFTING LUG I RESTRAINT $ _ $ 2 WRPES52-66 POLY LENE•RESTRAINT_STAINLESS;5200-6510 $ 1,613.00 $ 3,226.00 DUE TO THIS BEING A CONICAL BOTTOM TANK WITH A STAND $ $ CANT BE RATED FOR WIND OR SEINIIC LOAD UNLESS WE HAVE E $ - $ - STAND RE-ENGINEERED FOR SEISMIC LOADS. $ - $ $ - $ - 2 FRPL14 FI EINFORCED LADDER 14' $ 2,022.00 $ 4,044.00 $ $ ` $ - $ - $ $ NET $ 58,547.00 Tanks are designed for atmospheric pressure onlyl EST.FREIGHT $ 18,854.00 Please send a copy of this quotation with your purchase order. s .T -7 Flexible expansion joints need to be used on all sidewall connections �a1?33 Tanks must be installed per Assmann Corporations tank installation and use guidelines Assmann Corporation Terms&Conditions apply,read online at www.Assmann-usa.com 'TL rA'"4. 29 300 N.Taylor Rd.,Garrett, IN Assmann Corporation of America 46738 Phone:(888)357-3181 Fax: 888 826-5329 CORRECT EQUIPMENT Date: 10/24/2013 BOB THURSTONQuote 8 101342MG ACA Quote Exp: 11/23/2013 Service: SODIUM HYPOCHLORITE REV A Fittings: PVC 10/28/13 MG Hardware: TITANIUM Gaskets: VITON/EPDM Sales Person Assmann Corporation of America Project: Steve Rowlison Tel-888.357-3181 CITY OF BREMERTON WWTP srowiison@assmann-usa.com City PART 0 Description UNIT TOTAL TANK $ _ $ _ 2 FDO651OT40019 FDO,VRT TK 1.9SG XLPE;6510 GAL,119"X 163" 114" $ 12,153.00 $ 24,306.00 2 FEJ400 4-(3 CONV.)TEFLON EXPANSION JOINT/GALV.LIMIT BOLTS $ 679.00 $ 1,358.00 2 8PCBST1050 8PC BOLT SET 11/2'X 13 TITANIUM $ 439.00 $ 878.00 MANWAY $ - $ _ 2 MK24 24"HINGED MANWAY COVER $ 226.00 N/C DISCHARGE $ _ $ _ 2 FFPVTW200 2-PVC FLANGE/TT BLT-VITN/VITN $ 317.00 $ 634.00 2 FAPV200 2"PVC FLANGE ADAPTER $ 53.00 $ 106.00 LEVEL $ $ _ 2 R-FLOAT REVERSE ACTING FLOAT LEVEL INDICATOR $ 867.00 $ 1,734.00 FILL UNE $ _ $ _ 2 BHPVV200 2"PVC BULKHEAD FTG/VITON $ 82.00 $ 164.00 2 FLPVTW200 2-PVC FILL LINEITT-VITONMTON $ 414.50 $ 829.00 2 AFEPV200 2"PVC ANTI-FOAM ELBOW $ 55.00 $ 110.00 LIFTING LUG/RESTRAINT $ _ $ _ 2 WRPES52-65 POLYETHYLENE RESTRAINT STAINLESS;5200-6510 $ 1,613.00 $ 3,226.00 2 WCALCI-3 PE STAMPED/SITE SPECIFIC CALCS(PER TANK MODEL) $ 900.00 $ 1,800.00 LADDER $ - $ - 2 FRPL14 FIBERGLASS REINFORCED LADDER 14' $ 2,022.00 $ 4,044.00 $ - $ NET $ 39,189.00 Tanks are designed for atmospheric pressure onlyl EST.FREIGHT $ 9,427.00 Please send a copy of this quotation with your purchase order. / p Flexible expansion joints need to be used on all sidewall connections "l 0/ E4 Tanks must be Installed per Assmann Corporations tank installation and use guidelines Assmann Corporation Terms&Conditions apply,read online at www.Assmann-usa.com -f")( U r 8 a / k C _ ,J ��u: S _ ' � �s.. y t �5 � � i :W: _ - - ' aF q�Lx d , P _ ] r-a 4 1 c - ' v aPc` i � � i. � n. t 2 s ;�� t � ���� •� ' _ r _ !!6 4 � It � � i -' l �� r � � � � � _ � � f � � � 3�� .._ � �. ;� N � r w t f�< �.. ._ t+. + ,� �'� �r � � ,} �,� -� �s, y, � fir- .�� .e i »�- p� �� f' 7 �, — ��, +� ���' �<�. r�z _ .yam If a,. t t R '�!. 1'�t x. �r .. _ k�� � r t a''2 t r � � ___h ,w t, T � .:yL T.�LC4 �_ 1 � � f,4 * a r. ., +;� _ _ -� � ' t � ll Molded In Tull Drain Outlet Patent Pending ,; . Assmann Corporation of America offers an FDO(Full Drain Outlet)outlet assembly.This outlet provides the ability to fully drain your tank without the need for mechanically installed nozzles.The full drain assembly ��— should be utilized where heavy solids or salts can accu- mulate in the bottom of the tank thus creating difficult — maintenance work.This assembly virtually eliminates the need for confined space entry. The assembly utilizes a metallic molded in insert.This insert is available in 316 Stainless steel,Titanium and Hastelloy C-276.These material variations allow us to store virtually any chemical in our tank. Also unique about the FDO assembly is the fully re- placeable polyethylene flange adapter.The adapter can be removed so that the tank can be installed on a flat surface without concrete pad.This also provides the ability to replace the flange in the event of chemical _ or mechanical damage without having to replace the entire vessel. Assmann's Full Drain Outlet connection is available in two configurations providing the ability to configure the tank for ease installation and lower maintenance costs. s FDO Complete.This complete assembly comes with the"molded-in"full drain connection,polyethylene Z flange adapter,butterfly valve and flexible expansion joint.This assembly will be ready for installation. 3"FDO(lefi)and 4"FDO(right)with flanged couplhip butterfly valve,and flexible expansion joint. Modular Polyethylene Tank Stand - Patent Pending - Assmann Corporation now molds modular polyethylene tank stands.These stands are seismic and wind load rated plus easily disassemble,allowing the tank to be relocated to a different site.Stand elevates the polyethylene tank 12° from grade,providing the ability to fully drain the tank without the installation of expensive concrete pads. 100%chemical resistant and suitable for all corro- sive environments. Assmann tested this stand to over 300,000 lbs.of crush force. i Two people can easily 0 the interlocking Anchor points and raised castle protections pieces and slide them together as shown. restrain lateral mavement. 7 Accessories Assmann offers a wide variety of accessories to compliment our storage tank line. These accessories vary in material type.The table on this page identifies the material options available for the accessories on the upcoming pages. COMPONENT MATERIAL OPTIONS Accessary �S Material Pricapsvlated Bolt Flange Adapter Syron Drain Bolt/Capsuk PVC SS/EPDM PVC PVC PIP SSNITON —ECQ� P/P PIP Flange Fittings itani um/EPDM t( UM-Ir 8 CPUC TitaniumNl'I'ON �ppa FVC CFVC HadVITON BUNA-N Virgin PIP Virgin P/P Vugin P/P Accessory Fltdag Material I Casket Flange'Aolapter Ddn . . PVC -- PVC VBTO BuBihead Fittings CPVC CP.VC N Virgin P/P virgin P/P Virgin Pip i Accessory Gasket psi, 1.7ange Adapter Siphon Drala £PDMC PVC Male VITON P/ PIP Stain! gs Female WE CPVC CPUC Double Male BUNA-N PVDF F Virgin P/P Virgin YP Accessory Plt&g Material Gasket Flange Adapter EPDM PVC Self Aligning Dome Fittings PVC VITON CPVC WE PIP BUNA-N Accessory U Vent Matedal Gasket Stoma PVC Sch 40 EPDM U•Vent Assemblies PVC Sch 80 VITON Stainless Steel P/P Sch 80 WE CPVC Sch Bo BUNA-N Biacklit 1390 Accessory Fill Line MataW Drop tibe Materia a Bracket Gasket Unim SS/EPDM Fill Line/ PVC PVC SSNR'ON VITA iFVC Drop Tube Titaniu mtEPDM PIP Assemblies Titanium/VITON BUNA•N Has/VITON Accessory Type Sight Gauge Material Bail Valve Seals UGMD 5' Valve EPDM Assemblies Double Valve TVC VITON A>> PVC tm Iblyvinyl Milieu Triple Valve P/P Atcessmy Elbow Mateel8l 316 SS 316 Stawlas Steel UK atl�inated tM cwodde PVC PVDF Fbkywylldwe Flu Anti-Foam P/P Vuen P/P I Un ted Vi Elbtnv CPVC Tit I Titanium PVDF Has Han EPDM Etbj= Dune Copolymix VIT Dufwt Flumodastamer XLPE Crossli W Myethylene BUNA-N Butadiene Elauoma lb Fiber Reinforced Ladder Assemblies Fiber reinforced ladders conform to OSHA requirements.Ladder assemblies are available in three configurations. Ladder with platform,straight ladder with cage and ladder with cage and platform.These ladders are not designed to gain entry into interior of tanks or for access to dome. LADDER LADDER WITH PLATFORM LADDER WITH CAGE LADDER WITH CAGE&PLATFORM FRP Ladder FRP Ladder FRP Ladder with Cage with Platform with Cage and Platform Agitator Support Brackets for Vertical and Conical Tanks Self supporting agitator support RACE Is,VADY" brackets are designed to handle MOUNrsUPPORTBMM) gn (PLATE suPastrP.a DY CLIBTDMER) mixers with horse power ratings of 3 or 5 HE Agitator support stands are made from mild ��`` steel and are epoxy painted as I '___'_ a standard. 304 stainless steel I is optional. I I 1 1 I CROs I BRACING 1 I I I I I N I 1 I I I I MOUNTING Pans WITHSW HOLE TANK OUL+6• (4 TSI CUSTOMER TO PROVIDE MOM MOUNTING HOLESMOLTS OR PLATE ONSITE 8HP WITH 18'MOUNTING SUPPORT SPACING r K Z•a 8116•TUBB 41 x 61:114'MOUNTING PADS 6HP WITH 24•MOUNTING SUPPORT SPACING 8'K 8•a a116'TUBE 4'K 6•K 114'MOUNTING PADS 25 0 6) Passive Restraint Assemblies -- Vcrdi-al'lank Passive Restraim (Rand Type) - eh8•DIA.HOLES (5 PLACES) BANDS ARE ASSEMBLED °CB@ Down Tank Di;inictcr Number of 2-gTOq WffHl/2--13LNCX31/2' _ h`�mbcr (inellcs Lc s&Bands 318 STAINLESS TDA 35 35 3 HEX MD.BOLTS 48.. 4-_ . .. . .. : AlttAtCRLEOtIETAIL TDA 64 64 4 TDA 69 4 TDA 86 86 4 BAND TDA 90. 90 4 TDA% 96 4 — TDA 105 105 .4 LEGS — -- -- --...._ SEE ANCHOR 119 WITH Ur-/9UNC X 1 U2- LEG DETAIL TDA 143 143 ?61��— H�EIBt.B� Tie-Down Assemblies Seismic Zone 4 Seismic restraint assemblies are designed to (SEIS o�� CABLE MP handle seismic loads up to and includ' 4. Materials of construction consist of 316 Stain- less Steel or Mild Steel with epoxy c galvanized cables. CABLE CABLEX. "LE CLAMP CABLE CABLE CLAMP ANCHOR TIE-DOWN FOOT FOR REFERS AIC ENCS (S W EIBIOR Waa�L0AD) FACNrV1 MURVIEW MOrSPECIFIED 0 ASSMANN 120 MPH Wind Load CABLE CABLE CABLE CLAMP Wind load tie down assemblies are capable of CABLECtAMP ANCHOR handling winds up to and including 120 MPH. Materials of construction consist of:316 Stain- less Steel or Mild Steel with epoxy coating and FRONrVWW ININIVIEW galvanized cables. 22 ° Molded Polyethylene Restraint Molded Polyethylene & Lifting Lugs System Lifting Lugs Assmann Corporation introduces our new molded polyeth- Assmann also offers polyethylene molded lifting lugs as in- ylene restraint and lifting lugs system.This system has been expensive answer to positioning your polyethylene chemical engineered for long term exposure in corrosive environments. storage tank Easily installed with factory cabling, this system has been These lugs are constructed of linear polyethylene with stain- certified on applications with 150 MPH sustained wind loads. less steel encapsulated inserts.The internal insert is covered This is the first ever polyethylene restraint system that com- with polyethylene so they are 100%corrosion resistant in bines both a restraint and a lifting system all in one package. harsh chemical environments.Sold in sets of four,these can The unique bump stop encompassed the tanks knuckle radius be used on all vertical storage tanks 550 gallons and larger. dramatically reducing the tanks over turning moment.While Lugs pictured in black Black is standard color unless other- the mechanically fastened lifting lugs make for easy empty wise specified when ordering.Cable shown in picture is not tank placement and removal. included. Cable types available are either Galvanized or 316 Stainless Steel. Site specific calculations make this system the most economical engineered system on the market today. I Reverse Float Level Indicator Assmann Corporations Reverse Float Level indicator is an excellent way to eliminate sidewall penetrations on your polyethylene tank This system shows liquid level in your storage tank by . utilizing a molded polyethylene float that rides on the liquid within.A bright orange target shows the liquid level . in reverse action,as the liquid in the tank drops,the bright orange target rises,so you can have an approximate level in the tank This gauge is ideal for use on colored tanks,insulated tanks or double wall tanks when you cannot see the liquid level - through the tank wall.Available from both our Garrett,In and Marshall,TX Facilities! 23 6) AWAWM 0 Fill Line / Suction Line Assemblies These assemblies make it possible to fill the tank from a convenient position out- side the tank.They do not include through-wall fittings.The fill line consists of an 1? ` exterior drop tube,90°elbow,ball valve,male quick disconnect coupling,dust cap and exterior pipe support bracket.The interior assembly consists of drop tube and pipe support bracket.Gasket and bolts must be ordered separately. Optional union may be ordered with exterior fill line.Optional foot valve may be ordered with internal suction line. ' bill Linc Assemblies s Available Sizes inches) -- ~ - size 1 3 BULKHEAD FITTING BULKHEAD WRH RLL LIKE ASSEMBLY RLLUNE BULKHEAD WITH DROP BULKHEAD FrMNG �•� ASSEMBLY TUBE AND FORT YALME ELBOW JOPTKKW DONKER BOLT SJPPOW BRACKET DROP TUBE SU"GRT BRACKET DOWER BOLT BRACKETGASKET FOOTVAWE WrrH SCREEN Off Line u'Anti-Foam Elbows Top Suction Anti-Foam Elbow This assembly with 45°elbow and nipple extends to within BULKHEAD FIrTM FEMALE PIPE F of the tank wall,directs liquid to run smoothly down the T"PX" interior surface of the tank.This will reduce the generation of foam on the surface of the contents.Through-wall fitting INSWE is not included and must be ordered separately. TANK WALL — --- - - -- — GASKET Anti-Foam Whow AvailabJ�(�s cl�cs size 1 Y 2 3 4 HOLE 20 Polyethylene Welded Connections for Linear Tanks Ir° FDA compliant welded polyethylene fittings are suitable for use in food, cos- metic,and pharmaceutical industries.Certified welders provide a variety of j custom welded accessories.Polyethylene welded fittings and some welded ` accessories may only be welded to 1.9 specific gravity or higher tanks. POLYETHYLENE ANSI FLANGE POLYETHYLENE POLYETHYLENE FULL FEMALE SCH 00 PIPE COUPLEII N POLYETHYLENE GUSSETS � 7l1NIt DOME TANKDOME POLYETHYLENE- POLYETHYLENE J EKTNUMON WELD TANK EXTRUSION WELD VA K RODE 6OUTSIDE WALL INMEAOUTSIDE WALL OF STORAGE TANK OF STORAGE TANIK I Polyethylene Full Ecanale Couplers Polyethylene Flange Connections Availalilc Sipes(inefies_ Available Sixes findics Size 3 size 12 Polyethylene Pipe Support Brackets Polyethylene Sch 80 Pipe Per loot — Available Sixes inches Available Sizes inclTcs sin mat Sino 12 Vent Assemblies Vent assemblies are available in sizes from 2-inch — „t Assen,hi sizes(inches) to 6-inch.Vent gasket and bolts(where applicable) must be ordered separately.Stainless steel screens Sizes 2 6 are optional and must be ordered separately. NIo DEGREE9W= Eteow PE MUSHRWM to DEGREE NP aaNSUN VENT ELBOW VENT FLANGE BUL 000 BUUCHIE D FTTTWO FR / TINO FTITING 19 0 Conical Bottom Storage Tanks Conical bottom tanks (OTCB, ICB) are available in seamless molded one piece units from either virgin high _ density crosslink or FDA-compliant linear polyethylene. A funnel shaped conical bottom with 30°or 45°slope is 1 molded-in as are gallon markers ander. access openings.They have more resis- tance to corrosion and chemicals than fiberglass, stainless or mild steel. Wall thickness conforms to ASTM D-1998 standards for liquid containment. They possess excellent low tempera- ture impact resistance and are U.V. stabilized against degradation by sunlight.Factoryapproved steel support Li work is required or can be supplied. Tanks are available in natural color or NEW! - optional blue, green, yellow or black. The AP'CB 560 gallon all polyethylene Other options include agitator sup- conical bottom tank and stand is best port brackets, ladders and tie-down suited as a mix vessel for chemicals r assemblies.They can be equipped with and corrosive acids.This one piece, accessories to fit your specifications. full drain tank features molded in fitting placement Oats on the tank roof,molded in forklift access for easy tank placement and four anchor points molded into the stand for stability. - - --•------ -------- -- [)itnctisions..... -- - -Wcigt�t {lips) -- --------- ---- --- - — A1odc1 Capacity Slope inti i Linear and Crosslink Polyethylene Stand Access Number (US - Wciglit Opyetis .,�.(degrees) l.5 Sp. 1.9 Sp. 2Sp. Gallons) Diameter Height (lbs) (indies) Gravity Gravity Gritty OTCB 300 300 45 49 Be NIA 115 133 210 Open Top 600. 45 57 105 NIA 180 208 260 Open Top , *TCB 1100 1100 45 69 109 173 218 255 350 Open Top APCB.560 560 30 54 90 NIA 1.80 NIA 215 16 .... ....... ICB 1100 1100 45 69 116 173 218 255 350 16 ICB 1575 1575 45 86 121 325 450 521 440 16 _._.._—._-. -----.. .. .__. . _ .._.. .. _..._ ......__ .. -....:.- _.— - -- - --..._..._. . ._... - . ..... ICB 2200 2200 30 96 119 Soo 600 695 440 24 Top hinged -_----- ----- . . . . __.. . .. - .. . __... ... - - -. ._ _. -ICB.260 2600 45 86 159 540 700 811 440 16 ICB 3000 3000 30 90 154 620 825 955 450 16 ICB 4200 4200 30 96 177 850 1000 1158 550 16 ICB 6000 6000 30 143 162 1800 1900 2200 3260 24 Top hinged j.ICB'8000. 8000 30 143- 190 2000_ ._ . 2600 3000 3200 24 To hinged 'Ali 2,r manway access covets are hinged.Model number availability and individual specifications subject to change without notice. Gallonage and weights are approximate. 10 Assmann Corporation Polyethylene Tank Questionnaire Date: lO kZ413Quotation Requested by 61,6f -W; IIWI,Af- Cm Bid Req. Date l2 l 1 Contact Name&Number (Air f W� I J36-6-M- Z Project Name: 014W TlW r->-'p C�Alt Chemical Service Chemical Name S_0DILtm Attach MSDS Weight/gal: /O s 4MZ PH: Z. ID IU Service Temp. Fk. 1 ejt- Service Conditions Bulk Storage 1C Day Tank Mixing Vessel Neutralizing Tank Scrubber - Industrial Diluting&Repackaging Food/FDA_ Tank Configuration Tank Speciflcs Capacity Required Standard Cover Vertical x Bolted Cover Doublewell Small Doublewall Heater Conical X Insulation Cylindrical Horizontal Maintenance Temp. bl-Qtit.� Freestanding Horizontal Lowest Outside Temp. �bo Open Top Chemical Feedstation Agitator Support Containment Basin Sight Gauge Ladder . Site Conditions Restraint System x Jobsite Location(City&State) G!� Indoors/Outdoors ow"DOO Nozzle Type Footprint Restriction VIUAL Threaded Connections Height Restriction Y1 Dyke, Flanged Connections Additional Comments Rsquired Fittin s Hiroo �'y� ilblyeihylme- Size Ftg. Name Location SfP.�1171 e, �r^u W b#r s 'Y PILL.,+C.ws-sa It 'I! �i/y1d S4�lory -Nis &U*--A. 01,04/Gf R"5.1 ie3 Lz4ne- 4 ij AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■•eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Resolution No. 3239 Study Session Date: January 14, 2015 HIPAA Compliance COUNCIL MEETING Date: January 21, 2015 Department: Human Resources Presenter: Charlotte Belmore Phone: 473-5926 SUMMARY: The Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Uniform Health Care Information Act, and the Health Information Technology for Economic and Clinical Health Act (HITECH), require public and private entities that provide certain health care services to comply with regulations related to the collection, use, disclosure, and security of individually identifiable health information. The attached Resolution 1) designates the City's healthcare components; 2) designates the City as a Hybrid Entity; 3) designates the City's HIPAA Privacy Officer(s); and 4) directs and authorizes certain officials and employees to carry out this resolution. ATTACHMENTS: Resolution No. 3239; Exhibit A— HIPAA Compliance Policy; Exhibit B - Unauthorized Receipt and Disclosure of Health Care Information Policy. FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: N No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to adopt Resolution No. 3239 1) designating the City's healthcare components; 2) designating the City as a Hybrid Entity; 3) designating the City's HIPAA Privacy Officer(s); and 4) directing and authorizing certain officials and employees to carry out this resolution. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 RESOLUTION NO. 3239 A RESOLUTION of the City Council of the City of Bremerton, Washington, declaring the City as a Hybrid Entity; designating the City's Health Care Components; designating HIPAA Privacy Officer(s); directing and authorizing certain officials and employees to carry out this resolution; and providing an effective date. WHEREAS, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and regulations promulgated thereunder, and the Health Infornlation Technology for Economic and Clinical Health Act (HITECH), and regulations promulgated thereunder, require public and private entities that provide certain health care services to comply with regulations related to the collection, use, disclosure, and security of individually identifiable health information; and WHEREAS, as a"covered entity" under HIPAA, the City strives to protect the confidentiality, integrity and availability of protected health information (PHI) by taking reasonable and appropriate steps to protect the security and privacy of PHI and comply with all applicable laws and regulations relating to data privacy and security, including, without limitation, HIPAA, HITECH, and RCW 70.02 "Uniform Health Care Information Act" (UHCIA). WHEREAS, because the City is a single legal entity with business activities that include both covered and non-covered functions, the City may declare itself a Hybrid Entity as defined by 45 C.F.R § 164.103 and in accordance with 45 C.F.R. § 164.105(a)(2)(111)(C); WHEREAS, the City Council has detennined that the City can more effectively and efficiently comply with HIPAA by declaring the City as a "Hybrid Entity" and formally designating the City's health care components in accordance with 45 C.F.R. § 164.105(a)(2)(111)(C); WHEREAS, after an assessment of the City's divisions, programs and departments for applicability of HIPAA, only certain portions of the City are components of the City that create, transmit, use or maintain health information and therefore should be designated as Health Care Components; WHEREAS, HIPAA regulations require the City to designate an individual or individuals as the privacy officer(s) to be responsible for the development and implementation of required privacy policies and procedures for the City and the Medical Officer-Captain, has assumed those duties relative to HIPAA compliance for public safety functions as outlined herein, and the Human Resources Manager has assumed those duties relative to HIPAA compliance for administrative and health plans functions as outlined herein, and the information Services Manager has assumed those duties relative to HIPAA and HiTECH compliance as outlined herein; 1 HIPPA Privacy Compliance WHEREAS, as a Hybrid Entity, the City has ongoing responsibilities to establish and maintain ongoing policies,procedures and business practices to maintain compliance with HIPAA requirements;Now therefore THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Bremerton, hereby finds and determines that the recitals set forth above are true and correct, and are hereby adopted and incorporated. SECTION 2. The City Council hereby designates the City as a"Hybrid Entity." In accordance with 45 C.F.R. § 164.105(a)(2)(iii)(C), the following components are designated as covered components of the Hybrid Entity: • The Fire Department with respect to its provisions of emergency medical services only; • The Information Services Division of the Finance Department with respect to its duties relating to providing technology services for the City's health care benefit plans and the Fire Department's emergency medical services; • The Finance Department with respect to its duties involving the billing, payment, and administration of health insurance payments for medical plans only; • The Office of the City Clerk with regard to its duties relating to records management for the City and as the Pension Board Secretary; • Human Resources in its function administering the City's health insurance benefits plans and processing of pension claims; • The Internal Auditor with respect to its duties to audit other covered components of the City; and • Risk Management in its function administering the City's Risk Management Program only. The worker's compensation program is exempted by 45 CFR 160.103(2)(c). SECTION 3. The City Council affirms that all Covered Components are required to protect the security and privacy of PHI and comply with all applicable laws and regulations relating to data privacy and security, including without limitation, HIPAA, HITECH, and UNCIA. To this end, the City Council directs and authorizes all Department Heads or Officers, Commissions and Boards of the City that have been designated in this resolution as "Covered Components"to take any and all action necessary to implement this Resolution and ensure the following policy guidelines are followed: • All employees, agents and volunteers are to comply with HIPAA, HITECH, and UHCIA and those regulations that implement these laws; • All employees, agents and volunteers are to comply with City policies and procedures implementing HIPAA, HITECH, and UHCIA. 2 HIPPA Privacy Compliance • All personnel are to ensure that access, use and disclosure of PHI is limited to authorized personnel for only permitted uses; • All personnel are to safeguard the confidentiality, integrity and availability of PHI in accordance with City policies and the Security Regulations promulgated pursuant to HIPAA; • All personnel are to immediately document and notify the Privacy Officer of any unauthorized disclosure; • All personnel are to take steps to mitigate any damages caused by unauthorized disclosure; • All personnel are to ensure security of facilities and technological operations; • Key personnel are to ensure that business associate agreements are executed with contractors that perform duties involving PHI on behalf of the City; and • All personnel are to be trained and updated on all new requirements on a continuing basis. SECTION 4. The City Council designates the Fire Department Medical Officer- Captain, as the Privacy Officer responsible for development, implementation and oversight of the City's HIPAA privacy and security policies and procedures in relation to the policies and procedures applicable to the medical components related to health care which include the City of Bremerton Fire Department. SECTION S. The City Council designates the Information Services Manager as the Privacy Officer responsible for City's HIPAA privacy and security policies and procedures in relation to the policies and procedures applicable to the electronic security components related to healthcare. SECTION 6. The City Council designates the Human Resources Manager as the City's Privacy Officer responsible for the development, implementation and oversight of the City's HIPAA privacy and security policies and procedures in relation to the policies and procedures applicable to the City's health plan which includes the Human Resources, the Finance Department,the Internal Auditor,the City Clerk's Office, and the Risk Management Office, to the extent those Departments are covered components as outlined in Section 2 herein. SECTION 7. The City directs and authorizes the HIPAA Privacy Officers to work in conjunction with the City Attorney to approve changes in the designation of departments, divisions,units and/or programs as healthcare components to maintain compliance with HIPAA, HITECH, and UHCIA. SECTION 8. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 9. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this day of , 2015. 3 HIPPA Privacy Compliance Council President APPROVED AS TO FORM: ATTEST: ROGER A. LUBOVICH, City Attorney SHANNON L. CORIN, City Clerk R:1Human Resources\MHuman Resources\2014 Agenda Items\HIPPA Privacy Compliance.res.doc 4 HIPPA Privacy Compliance EXMI T A CITY OF BREMERTON HiPAA Privacy Compliance HUMAN RESOURCES POLICY INDEX EFFECTIVE DATE: APPROVED Human Resources Compliance REVIEW DATE: 3-20-13 REFERENCE Health Insurance Portability and Accountability Act of 1996(HIPAA) Health Information Technology for Economic and Clinical Health Act (HITECH) PURPOSE The purpose of this policy is to implement the relevant privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA) and the regulations promulgated thereunder. This policy shall apply to all City divisions and departments. DEFINITIONS `Business Associate" means an entity that assists another entity covered by HIPAA to perform a function or activity regulated by HIPAA's administrative simplification mandates or that provides certain services (for example, legal or consulting services) involving the use or disclosure of individually identifiable health information. "Health Insurance Portability and Accountability Act of 1996(HIPAA)"means a federal law, enacted in 1996, that made comprehensive changes to the portability of health insurance and established privacy rules. Pub.L.No. 104- 191 (August 1996). "Health Information Technology for Economic and Clinical Health Act (I IITECH)"enacted as part of the American Recovery and Reinvestment Act of 2009, was signed into law on February 17, 2009, to promote the adoption and meaningful use of health information technology. Subtitle D of the HITECH Act addresses the privacy and security concerns associated with the electronic transmission of health information, in part, through several provisions that strengthen the civil and criminal enforcement of the HIPAA rules. "Participant" means an employee or former employee who is or may become eligible to receive a benefit from a plan. "Privacy Officer" means the person designated by the employer or health care entity to monitor the entity's privacy responsibilities and to resolve complaints filed participants regarding privacy issues. "Protected Health Information" (PHI) and/or "Electronic Protected Health Information" (0111) also referred to as "Personal Health Information" means 1 i individually identifiable health information that is maintained or transmitted in any form by any entity covered by HIPAA, such as health plans and most health care providers. POLICY It is the policy of the City that specific individuals within the City's workforce are assigned the responsibility of implementing and maintaining the Health Insurance Portability and Accountability Act (HIPAA) privacy requirements. Furthermore, these individuals will be provided sufficient resources and authority to fulfill their responsibilities. At a minimum there will be one individual designated by the Mayor as the City's Privacy Officer. The Privacy Officer in conjunction with the appropriate administrative departments,shall: • prepare consent/authorization forms consistent with WAA; • prepare and distribute privacy notices to participants about the use and disclosures of protected health information; • review the process for storing information to allow for the tracking of disclosures and accessing of participant records; • train employees having access to protected health information and maintain records of the paining;and Uses and Disclosures of PHI and/or eP1EII PHI and/or ePHI may not be used or disclosed except when at least one of the following conditions is true. Attachment A attached hereto may be used as a guide to establishing protocols related to use and disclosure of PHI and ePHI. a. The individual who is the subject of the information has authorized use or disclosure. b. The individual who is the subject of the information has received an appropriate Notice of Privacy Practices (or if a dependent, the named insured has received Notice), thus allowing the use or disclosure. The use or disclosure is for treatment,payment,or health care operations. c. The individual who is the subject of the information agrees or does not object to the disclosure and the disclosure is to persons involved in the health care of the individual. d. The disclosure is to the individual who is the subject of the information or to the U.S. Department of Health and Human Services for compliance-related purposes. e. The use or disclosure is for one of the HIPAA "public purposes" (i.e. required by law; determination of benefits under the FMLA, ADA, workers compensation leave,and other disability claims; etc.) Security Safeguards Attachment A attached hereto may be used as a guide for conducting an assessment related to establishing the following security safeguards for PHI and ePHI. 2 1) Administrative Safeguards. Access to PHI and/or ePHI is limited to certain employees. The following employeeslmtirees have access to PHI and ePHI: Human Resources Employees Information Services Employees Risk Manager All Fire Department Employees Payroll Specialist City Clerk Accounting Assistants Members of LEOFF I Pension Boards (Processing Claims-Finance City Auditor Department) Safety Committee It is the City's policy to ensure that all members of its workforce and LEOFF I Pension Boards who have access to PHI and/or ePHI receive the necessary and appropriate training to permit them to carry out their functions in compliance with HIPAA. a) Security Management Process - Risk Analysis (required): Perform and document a risk analysis to see where PHI is being used and stored in order to determine all the ways that HIPAA could be violated. b) Security Management Process - Risk Management (required): Implement sufficient measures to induce these risks to an appropriate level. c) Security Management Process - Sanction Policy (required): Implement sanction policies for employees who fail to comply. d) Security Management Process - Information Systems Activity Reviews (required): Regularly review system activity,logs,audit trails,etc. e) Assigned Security Responsibility - Officers (required): Designate HIPAA Security and Privacy Officers. fl Workforce Security - Employee Oversight (addressable): Implement procedures to authorize and supervise employees who work with PHI, and for granting and removing PHI access to employees. Ensure that an employee's access to PHI ends with termination of employment. g) Information Access Management - Multiple Organizations (required): Ensure that PHI is not accessed by parent or partner organizations or subcontractors that are not authorized for access. h) Information Access Management - ePHI Access (addressable): Implement procedures for granting access to ePHI that document access to ePHI or to services and systems that grant access to ePHI. i) Security Awareness and Training - Security Reminders (addressable): Periodically send updates and reminders about security and privacy policies to employees. j) Security Awareness and Training - Protection Against Malware (addressable): Have procedures for guarding against, detecting, and reporting malicious software. k) Security Awareness and Training - Login Monitoring (addressable): Institute monitoring of logins to systems and reporting of discrepancies. 1) Security Awareness and Training - Password Management (addressable): Ensure that there are procedures for creating, changing, and protecting passwords. m) Security Incident Procedures - Response and Reporting (required): 3 Identify,document,and respond to security incidents. n) Contingency Plan - Contingency Plans (required): Ensure that there are accessible backups of ePHI and that there are procedures for restore any lost data o) Contingency Plan - Contingency Plans Updates and Analysis (addressable): Have procedures for periodic testing and revision of contingency plans. Assess the relative criticality of specific applications and data in support of other contingency plan components. p) Contingency Plan - Emergency Mode (required): Establish (and implement as needed) procedures to enable continuation of critical business processes for protection of the security of ePHI while operating in emergency mode. q) Evaluations (required): Perform periodic evaluations to see if any changes in your business or the law require changes to your HIPAA compliance procedures. r) Business Associate Agreements (required): Have special contracts with business partners who will have access to your PHI in order to ensure that they will be compliant. Choose partners that have similar agreements with any of their partners to which they are also extending access. 2) Physical Safeguards a) Physical documents containing PHI will be stored in designated secure locations and in files designated as"confidential." b) Facility Access Controls - Contingency Operations: Establish (and implement as needed)procedures that allow facility access in support of restoration of lost data under the disaster recovery plan and emergency mode operations plan in the event of an emergency. c) Facility Access Controls - Facility Security Plan: Implement policies and procedures to safeguard the facility and the equipment therein from unauthorized physical access,tampering,and theft. d) Facility Access Controls - Access Control and Validation Procedures: Implement procedures to control and validate a person's access to facilities based on their role or fimction, including visitor control, and control of access to software programs for testing and revision. e) Facility Access Controls - Maintenance Records: Implement policies and procedures to document repairs and modifications to the physical components of a facility which are related to security (e.g. hardware, walls,doors,and locks). f) Workstation Use: Implement policies and procedures that specify the proper functions to be performed, the manner in which those functions are to be performed, and the physical attributes of the surroundings of a specific workstation or class of workstation that can access ePHI. g) Workstation Security: Implement physical safeguards for all workstations that access ePHI,to restrict access to authorized users. h) Device and Media Controls - Disposal: Implement policies and procedures to address the final disposition of ePHI,and/or the hardware or electronic media on which it is stored. i) Device and Media Controls -Media Re-Use: Implement procedures for removal of ePHI from electronic media before the media are made 4 available for re-use. j) Device and Media Controls - Accountability: Maintain a record of the movements of hardware and electronic media and any person responsible therefore. k) Device and Media Controls - Data Backup and Storage: Create a retrievable, exact copy of ePHI, when needed, before movement of equipment. 3) Technical Safeguards and Access Control Technical safeguards will be implemented using current technology solutions together with the policy and procedures for its use to protect electronic protected health information and control access to it. This will include but not limited to the use of encryption, routers, firewalls, and switches with VLANs / Port security. Information Services will ensure that only authorized employees will have access to protected health information, and that they will have access to only the minimum amount of protected information necessary for them to perform the fimctions of their position. a) Unique User Identification: Users will be assigned unique name and/or number for identifying and tracking user identity to all systems that contain ePHI. b) Emergency Access Procedure: Establish (and implement as needed) procedures for obtaining necessary ePHI during an emergency. c) Automatic Logoff: Implement electronic procedures that terminate an electronic session after a predetermined time of inactivity. d) Encryption and Decryption: Identify and implement a mechanism to encrypt and decrypt ePHI where deemed appropriate. e) Audit Controls: Implement hardware, software, and/or procedural mechanisms that record and examine activity in information systems that contain or use ePHI f) Integrity - Mechanism to Authenticate ePHI: Identify and Implement electronic mechanisms to corroborate that ePHI has not been altered or destroyed in an unauthorized manner whenever deemed appropriate. g) Authentication: Implement procedures to verify that a person or entity seeking access to ePHI is the one claimed. h) Transmission Security - Integrity Controls: Evaluate and implement whenever deemed appropriate, security measures to ensure that electronically transmitted ePHI is not improperly modified without detection until disposed of. i) Transmission Security—Encryption: Evaluate and implement whenever deemed appropriate a mechanism to encrypt ePHI. Complaint Procedure All complaints relating to the protection of health information shall be investigated and resolved in a timely fashion. All complaints will be addressed to the Privacy Officer who will be duly authorized to investigate complaints and implement resolutions if the complaint stems from a valid am of non- compliance with HIPAA Privacy Rule. The effects of any unauthorized use or 5 disclosure of protected health information shall be mitigated to the extent possible. No employee or contractor may engage in any intimidating or retaliatory acts against persons who file complaints or otherwise exercise their rights under HIPAA. A complainant is encouraged to use the following procedure to resolve complaints of violation of privacy pertaining to private health information under HIPAA regulations. a) The complainant must inform the Privacy Officer(s) for the City of Bremerton immediately when there is an allegation of violation of disclosure of private health information under this policy. Complaints should be filed with the Hunan Resources Manager for distribution to the appropriate Privacy Officer. b) The following information in support of the allegation must be provided in writing and must include the following: 1. Name of the complainant; 2. Date and time of the complaint I Basic facts describing the nature of the alleged violation 4. Name of the staff member who received the complaint. c) The Privacy Officer shall provide a written response to the complainant pertaining to the resolution of the complaint within thirty days of receipt of the complaint. d) If the complainant is not satisfied with the resolution of the complaint, an appeal of the Privacy Officer's decision may be filed with the office of the Mayor. The appeal must be filed within fifteen days of the employee's receipt of the Privacy Officer's written response. e) The Mayor shall respond in writing to the complainant within fifteen days of receipt of the appeal. f) If the complainant is not satisfied with the response from the Mayor, he/she may also file a complaint with the Secretary of the U.S. Deportment of Health and Human Services at 1-877-696-6775. The complaint procedure shall not rescind any procedures available under any existing federal or state law. All employees are encouraged to use the internal complaint procedure whenever it is believed that a violation has occurred. Employees are required to cooperate fully in processing of the complaint. Employees will be allowed to have a representative of their choice, including legal counsel or a union representative, present at or during any investigatory meeting- An employee who files a complaint that the employee knows to be false will be disciplined, up to and including termination, for filing a false complaint. Sanctions for using or disclosing protected health information in violation of 6 this policy will include discipline up to and including termination. ATTACHMENTS Attachment A BIPAA PRIVACY CHECKLIST Attachment B HIPAA SECURITY CHECKLIST Notice of Privacy Practices 7 ATTACHMENT A MPAA Privacy Checklist The following summarizes required and recommended privacy policies and forms per the H1PAA Privacy Rule. The citations are to 45 CFR Part 164. The Privacy Rule is subject to periodic amendment Users should review the current rule requirements to ensure continued compliance. Policies HIPAA Privacy Rule Policy Stat—ns Reference Com le N/A tTw 'i « .. 164.506 Consent is implied for treatment,paymeni and healthcare operations;no written authorization is required except for psychotherapy notes. 164.510 Providing notice and chance for patient to agree or object is sufficient for certain disclosures,including disclosures to family members or others involved in the patient's care;for facility directories;and to provide notice in emergency situations. 164.512 Certain disclosures may be made per regulatory exceptions subject to specific conditions,e.g.,uses or disclosures required by law;to avert a serious and imminent health;for public health activities;in response to a court order or subpoena;to law enforcemart,etc. Authorizations are generally required for all other uses or disclosures,including uses or disclosures of psychotherapy notes 164.508 for most marketing activities;sale of protected health information:etc. Include the elements for a valid authorization. . . 164.514(f) Fund raising uses or disclosures generally require authorization except in limited circumstances. 164.512(i) Research generally requires authorization unless certain conditions are met. 164.502(f) Privacy protection continues after death for a period of 50 years. 164.502(8) Personal representatives and parents of unemancipated minors are generally entitled to access information and exercise other patient rights,subject to certain exceptions. 164.514(h) Covered entities should verify a requesting person's identity and authority before disclosing information. 164.502(d); Covered entities may"de-identify"information,thereby avoiding 164.514(e) HIPAA restrictions. 164.530(c) Safeguards for facsimiles, e-mails, and telephone communications may be appropriate. (Not expressly required by privacy regulations, but may help satisfy safe 164.53 c Y1+xII'R111 -t.'�Q 164.502(b) Limit use or disclosure to the minimum necessary to accomplish the purpose,subject to specified situations. 164.514(d) Define and limit workforce members' access to protected information. 164.514(d) Establish protocols for routine disclosures,and processes for handling others on an individual basis. 164.514(d) Establish protocols for routine requests for information,and processes for handling others on an individual basis. ATTACHMENT A 64.514(d) Do not request entire record if not necessary. PA. R,iTS 164.522(a) Right to request additional restrictions on use or disclosure for treatment,payment or health care operations;however,the provider is not obligated to agree to restrictions except in limited situation. 164.522(b) Right to request alternative means or location of communications,including process for requesting alternatives and limitations on requests. 164.524 Right to access protected health information,including process for requesting access;time limits and process for responding; bases for denials;and determination of reasonable costs. 164.526 Right to amend protected health info,including process for requesting amendments;time limits and process for responding; bases and process for denials;attaching amendments or requests; and notifYina others about requests. 164.528 Right to request accounting of protected health information, including process for capturing information for accounting; process for requesting accounting;time limits and process for res n ' and limitati ons on requests. 164.520 Provision and posting"of notice. 164.520 Good faith efforts to obtain acknowledgment. : ►$ A- 164.502(e) Process for obtaining Business associate contracts;taking action 164.504(e) for violations;and obtaining information from business associates to coBly with vider's onsibikities. NOTIFICATION REQUIMSNTS-FORSREACM OF UNSECU Ric,n PKMM RE AL B WORMA TION 164.402 Identifying when a breach occurs. 164.402 Securing protected health information. 164.404 Notice to individuals,including timing,content,and providing substitute notice. 164.408 Notice to HHS,including annual and immediate notices to HHS, timing,and content. The HHS electronic reporting process may be accessed through the OCR's HIPAA website, h ://www.bhs.gov/ocr/privacy/. 164.406 Notice to the media,including form,timing and content. 164.410 Notice by business associates,including timing and required information. 164.412 Delay in notice at request of law enforcement. 164.530(a) Designation of privacy offer and contact person. ATTACHMENT A 164.530(b) Training existing and new members of the workforce. 164.530(c) Use of technical,administrative,and physical safeguards to avoid improper or incidental disclosures. 164.530(e) Sanctions against workforce members for violation of policies and regulations. 164.530(d) Patient complaints,including the process for complaining and responding to complaints. 164.530(f) Mitigation of improper disclosures. 160.410 Correction of any violations within 30 days to avoid penalties. 164.530(8) No retaliation or intimidation against patients or others who exercise HIPAA rights. 164.530(h) No conditioning treatment on a waiver of HIPAA rights. 164.530(i) Document retention,including identifying documents that must be retained and period of retention. Forms HIPAA Privacy Form Status Rule Reference Com 1 MA 164.520 Notice of privacy practices. 164.520 Acknowledgment of receipt of privacy practices. 164.504(e) Business associate contract. 164.514(e) Data use agreement(if used). 15,E Aft.Vt9CL0SI=FORM 164.508(c) Authorization 164.510 Objection to disclosure per 164.510. 164.514(f) Opt-out of fundraising. PA°1'lI+GiTS Fq 164.522(a) Request for additional restrictions on use or disclosure/denial o request. ❑ Notice of denial of request. 164.522(b) Request for alternative means or location for communication/action on request. ❑ Notice of denial of request 164.524; Request for access to information/action on request. 164.524(d) ❑ Notice of denial of request 164.526 Request for amendment of information/action on request. 164.526(d) ❑ Notice of denial of request 164.528 Request for accounting of information/action on request. 164.528(b) ❑ Accounting log. 164.528 0 Notice of denial of ATMO MENT A SAi' MRIS'.` UU$RTA 'f.S 164.530(a) Privacy officer designation. 164.530(a) Contact officer designation. 164.530(b) Employee training certification. 164.530(d) Complaint form/action on complaint. 164.530(f) Privacy violation report form/action in response to incident (including documentation of sanctions). 164.408 Log of breaches reportable to HHS on annual basis. ATTACHMENT B HWAA Security Checklist The following checklist summarizes HIPAA Security Rule requirements that should be implemented by covered entities and business associates.The citations are to 45 CFR§ 164.300 et seq. The Security Rule is subject to periodic amendment.Users should review the current rule requirements on a regular basis to ensure continued compliance. HIPAA Security Rale Safeguard(R)a Required,(A)=Addressable Status Reference Complete Date or NIA ADMINISTRATIVE. $,OTGUAIJIDS 164.308(a)(1)(i) Security man agement,process:Implement policies and procedures to prevent,detect,contain,and correct security violations. 164.308(axlxu)(A) Risk Analysis:Perform and document a risk analysis to see where PHI is being used and stored in order to determine all the ways that WAA could be violated. 164.308(a)(1)(ii)(B) Risk Management: Implement sufficient measures to reduce these risks to anappro We pr level 164.308(axl)(iixC) Sanction Policy:Implement sanction policies for employees who fail to comply, 164.308(a)(lxii)(D) Information Systems Activity Review: Regularly review s stem activity,logs,audit trails,etc. ) 164.308(a)(2) Officers: Designate HIPAA Security and Privacy Officers(R) 164.308(ax3)(i) Workforce security:Implement policies and procedures to ensure that all members of workforce have appropriate access to EPHI,as provided under paragraph(ax4)of this section, and to prevent those workforce members who do not have access under paragraph(ax4)of this section from obtaining access to electronic protected health information H . 164.308(a)(3)(ii)(A) Employee Oversight:Implement procedures to authorize and 164.308(a)(3xii)(B) supervise employees who work with PHI,and for granting and 164.308(a)(3xii)(C) removing PHI access to employees. Ensure that an employee's access to PHI ends with termination of employment(A) 164.308(a)(4xi) Information access management:Implement policies and procedures for authorizing access to EPHI that are consistent with the applicable requirements of subpart E of this parL 164.308(a)(4xiixA) Multiple Organizations:Ensure that PHI is not accessed by parent or partner organizations or subcontractors that are not authorized for access. 164.308(ax4xi)(B) Implement policies and procedures for granting access to ePHI 164.308(ax4xiiXQ that document access to ePHI or to services and systems that grant access to ePHI.W 164.308(ax5xi) Security awareness and training:Implement a security awareness and training program for all members of the workforce(incM'g&m meat. 164.308(ax5xiixA) Security Reminders:Periodically send updates and reminders about sectirity and p&aq policies to employees. A 164.308(ax5xii)(B) Protection Against Malware:Implement procedures for guarding against,detecting,and reporting malicious software. A 164.308(ax5)(ii(C) Login Monitoring Institute monitoring of login to systems and of discrepancies.(A) T Rev.0 2014 Page 1 ATTACHMENT B 164.308(a)(5xii)(D) Password Management:Ensure that there are procedures for gelft changing,and protecting passwords. A 164.308(ax6)(i) Security incident procedures:Implement policies and procechm to address security incidents. 164308(a)(6)(ii) Response and Reporting: Identify,document and respond to security incidents 164.308(aX7)(i) Contingency plan:Ensure that there are accessible backups of ePHI and that there are procedures to restore lost data. 164.308(ax7)(iu)(A) Ensure that there are accessible backups of ePHI and that time 164.308 a 7 h are procedures for restoring an lost data. 164.308(a)(7)(ii)(C) Emergency Mode:Establish and implement as needed procedures to enable continuation of critical business processes for protection of the security of ePHI while operating in emerUncy mode. 164.308(ax7)(ii)(i)) Contingency Plans Updates and Analysis:Have procedures for 164.308(ax7)(u)(E) periodic testing and revision of contingency plans.Assess the relative criticality of specific applications and data in support of other ' enc plan components. A 164.308(ax8) Evaluations:Perform periodic evaluations to see if any changes in your business or the law require changes to your HIPAA compliance procedures 164.308(b)(1) Business associate contracts and other arrangements:Have 164.308(bx4) special contracts with business partners who will have access to your PHI in order to ensure that they will be compliant. Chose partners that have similar agreements with any of their artners to which they are also extendipg access.(R) -my OA:Lq�lr�,MARDS f 64.310(a)(1) Facility access controls:Implement policies and procedures to limit physical access to electronic information systems and the facility or facilities in which they are housed,while ensuring properly authorized access is allowed. 164.310(a)(2)(i) Contingency Operations:Establish(and implemented as needed)procedures that allow facility access in support of restoration of lost data under the disaster recovery plan and emergency mode operations plan in the event of an emergency A 164.310(a)(2)(ii) Facility Security Phut: Implement policies and procedures to safeguard the facility and the equipment therein from unauthorized physical access, and theft A 164.310(ax2)(ffi) Access Control and Validation Procedures: Implement procedures to control and validate a person's access to facilities based on his/her role or fimcdon,including vL,%kw control,and control of access to software programs for testing and revision. A 164.310(ax2)(iv) Mainbanance Records: Implement policies and procedures to document repairs and modifications to the physical components of a facility that are related to security(for example,hardware,waIN doors,and locks).W 164310(b) Workstation Use: Implement policies and procedures that specify the proper fimctions to be performed,the manner in which those fimcdons are to be performed,and the physical attn'butes of the surroundings of a specific workstation or class of workstation that can access ePHI Rev.0 2014 Page 2 ATTACHMENT B 164.310(c) Workstation Security: Implement physical safeguards for all workstations that access ePHI to restrict access to authorized users. 164310(dx1) Device and media controls:Implement policies and procedures that govern the receipt and removal of hardware and electronic media that contain ePHI into and out of a facil'y,and the movement of these items within the Each 164.310(d)(2)(i) Disposal: Implement policies and procedures to address final disposition of ePHI,and/or hardware or electronic media on which it is stored. 164.310(d)(2XH) Media Re-Use: Implement procedures for removal of EPHI from electronic media before the media are available for reuse. R 164.310(d)(2Xiii) Accountability:Maintain a record of the movements of hardware and electronic media and the person responsible for its movement. A 164.310(d)(2)(iv) Data Backup and Storage: Create a retrievable,exact copy of ePHI,when needed,before moving equipment?(A)_ TECHNICAL SAFEGUAi"S 164.312(axl) Access controls:Implement technical policies and procedures fbr electronic information systems that maintain ePHI to allow access only to those persons or software programs that have been granted access as specified in Sec.164.308(a)(4). 164.3 1 2(aX2Xi) Unique User Identification: Assign a unique name and/or number for identifymg and nEktM user identity, R 164.312(ax2xii) Emergency Access Procedure: Establish(and implemented as needed)procedures for obtaining necessary ePHI during an emergency. 164.312(ax2xii) Automatic Logoff Implement procedures that terminate an electronic session after a predetermined time ofinactivity.(A 164.312(aX2Xiv) Encryption and Decryption:Implement a mechanism to encryM and ePHI.W 164.312(b) Audit Controls: Implement audit controls,hardware, software,and/or procedural mechanisms that record and examine activity in information systems that contain or use ePHI.(R) 164.312(cXl) Integrity:implement policies and procedures to protect ePHI from improper alteration or destruction. _ 164.312(ex2) Mechanism to Authenticate ePHI: Implement electronic mechanisms to corroborate that ePHI has not been altered or destroyed in an unauthorized manner? A 164.312(d) Person or Entity Authentication: Implement person or entity authentication procedures to verify a person or entity seeking access ePHI is the one claimed. 164.312(exl) Transmission security:Implement technical security measures to guard against unauthorized access to ePHI being transmitted over an electronic communications network. 164.312(e)2x) Integrity Controls:Implement security measures to ensure electronically transmitted ePHI is not improperly modified without detection until disposed o£ A 164.312(ex2xii) Encryption: Implement a mechanism to encrypt ePHI whenever deemed A Rev.0 2014 Page 3 City of Bremerton Notice of Privacy Practices IMPORTANT: THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. City of Bremerton is committed to protecting your personal health information. We are required by law to maintain the privacy of health information that could reasonably be used to identify you, known as"protected health information"or"PHI." We are also required by law to provide you with the attached detailed Notice of Privacy Practices ("Notice")explaining our legal duties and privacy practices with respect to your PHI. We respect your privacy,and treat all healthcare information about our patients with care under strict policies of confidentiality that our staff is committed to following at all times. PLEASE READ THE ATTACHED DETAILED NOTICE. IF YOU HAVE ANY QUESTIONS ABOUT IT, PLEASE CONTACT CHARLOTTE BELMORE,OUR HIPAA COMPLIANCE OFFICER,AT 360473-5926 or charlotte.belmore@ci.bremerton.wa.us. .i Detailed Notice of Privacy Practices Puroose of This Notice: This Notice describes your legal rights,advises you of our privacy practices,and lets you know how City of Bremerton is permitted to use and disclose PHI about you. Uses and Disclosures of Your PHI We Can Make Without Your Authorization City of Bremerton may use or disclose your PHI without your authorization, and without providing you with an opportunity to object,for the following purposes: Treatment. This includes such things as verbal and written information that we obtain about you and use pertaining to your medical condition and treatment provided to you by us and other medical personnel(including doctors and nurses who give orders to allow us to provide treatment to you). It also includes information we give to other healthcare personnel to whom we transfer your care and treatment, and includes transfer of PHI via radio or telephone to the hospital or dispatch center as well as providing the hospital with a copy of the written record we create in the course of providing you with treatment and transport.This PHI may be used or disclosed to the extent a recipient needs to know the information or to the extent necessary to provide health care to the patient. Payment. This includes any activities we must undertake in order to get reimbursed for the services that we provide to you,including such things as organizing your PHI,submitting bills to insurance companies(either directly or through a third party billing company), managing billed claims for services rendered, performing medical necessity determinations and reviews, performing utilization reviews, and collecting outstanding accounts.This PHI may be used or disclosed to the extent a recipient needs to know the information. Healthcare Operations. This includes quality assurance activities, licensing,and training programs to ensure that our personnel meet our standards of care and follow established policies and procedures,obtaining legal and financial services,conducting business planning, processing grievances and complaints,creating reports that do not Individually identify you for data collection purposes,fundraising, and certain marketing activities.This PHI may be used or disclosed to the extent a recipient needs to know the information. Fundralsing. We may contact you when we are in the process of raising funds for City of Bremerton,or to provide you with information about our annual subscription program. In addition,we may use your PHI for certain fundraising activities. For example,we may use PHI that we collect about you,such as your name, home address, phone number or other information, in order to contact you to raise funds for our agency. We may also share this information with another organization that may contact you to raise money on our behalf: If City of Bremerton does use your PHI to conduct fundraising activities,you have the right to opt out of receiving such fundraising communications from City of Bremerton. If you do not want to be contacted for our fundraising efforts,you should contact our HIPAA Compliance Officer, in 2 writing, by phone, or by email. Contact information for our HIPAA Compliance Officer(s)is listed at the end of this Notice. We will also remind you of this right to opt out of receiving future fundraising communications every time that we use your PHI to conduct fundraising and contact you to raise funds. City of Bremerton will not condition the provision of medical care on your willingness,or non-willingness,to receive fundraising communications. Disdosure among Health insurance Plan and Sponsor. Insofar as the City is the sponsor of your health plan,we may obtain and use certain PHI from your group health plan,health insurance issuer or HMO. Disclosure as Health Plan. Insofar as the City is your health plan, and PHI is used or disclosed for underwriting purposes,we are prohibited from using or disclosing PHI that is genetic information for underwriting purposes. Other Uses and Disclosure of Your PHI We Can Make Without Authorization. City of Bremerton is also permitted to use or disclose your PHI without your written authorization in situations including- For ncludingFor the treatment activities of another healthcare provider we believe is providing you health care,to the extent the recipient needs to know the information; To another healthcare provider or entity for the payment activities of the provider or entity that receives the information (such as your hospital or Insurance company); To another healthcare provider(such as the hospital to which you are transported)for certain healthcare operations activities of the entity that receives the information as long as the entity receiving the information has or has had a relationship with you and the PHI pertains to that relationship; 4 For healthcare fraud and abuse detection or for activities related to compliance with the law; @► To a family member,other relative,or close personal friend or other individual involved in your care if we obtain your verbal agreement to do so or If we give you an . opportunity to object to such a disclosure and you do not raise an objection. We may also disclose health information to your family,relatives,or friends if we infer from the circumstances that you would not object. For example,we may assume that you agree to our disclosure of your personal health information to your spouse when your spouse has called the ambulance for you. In situations where you are incapable of objecting (because you are not present or due to your incapacity or medical emergency),we may, in our professional judgment,determine that a disclosure to your family member, relative,or friend is in your best interest. In that situation,we will disclose only health information relevant to that person's involvement in your care.For example,we may Inform the person who accompanied you in the ambulance that you have certain symptoms and we may give that person an update on your vital signs and treatment that is being administered by our ambulance crew; To a public health authority in certain situations(such as reporting a birth,death or disease, as required by law), as part of a public health investigation,to report child or 3 adult abuse,neglect or domestic violence,to report adverse events such as product defects under the jurisdiction of the FDA,or to notify a person about exposure to a possible communicable disease,as required by law, ®► For health oversight activities including audits or government investigations, inspections,disciplinary proceedings, and other administrative or judicial actions undertaken by the government(or their contractors)by law to oversee the healthcare system; For judicial and administrative proceedings,as required by a court or administrative order,or in some cases in response to a subpoena or other legal process; For law enforcement activities in limited situations,such as when there is a warrant for the request, or when the information is needed to locate a suspect or stop a crime; i► For military, national defense and security and other special government functions; To avert a serious threat to the health and safety of a person or the public at large to the extent a recipient needs to know the information; ®► For workers'compensation purposes,and in compliance with workers' compensation laws; 0 To coroners, medical examiners, and funeral directors for identifying a deceased person, determining cause of death,or carrying on their duties as authorized by law, If you are an organ donor,we may release health information to organizations that handle organ procurement or organ,eye or tissue transplantation,or to an organ donation bank, as necessary to facilitate organ donation and transplantation;and �► For research projects, but this will be subject to strict oversight and approvals and health information will be released only when there Is a minimal risk to your privacy and adequate safeguards are in place in accordance with the law. Uses and Disclosures of Your PHI That Require Your Written Consent Any other use or disclosure of PHI, other than those listed above,will only be made with your written authorization (the authorization must specifically Identify the information we seek to use or disclose,as well as when and how we seek to use or disclose it).Specifically,we must obtain your written authorization before using or disclosing your: (a) psychotherapy notes, other than for the purpose of carrying out our own treatment, payment or health care operations purposes, (b) PHI for marketing when we receive payment to make a marketing communication;or(c) PHI when engaging in a sale of your PHI. You may revoke your authorization at any time,in writing,,except to the extent that we have already used or disclosed medical Information in reliance on that authorization. Uses and Disclosures of Your PHI That Require Your Written Consent Some types of health information have greater protection under Washington State or federal laws. When required by law we will obtain your authorization before releasing HIV-related and sexually transmitted disease information that is protected by Washington State laws;alcohol and substance abuse treatment information that Is protected under both Washington State and federal laws; and mental health information that is protected under both Washington State and federal laws. 4 Yo,Ur Rights Regarding Your PHI As a patient,you have a number of rights with respect to your PHI, including: Right to access,copy or inspect your PHI. You have the right to inspect and copy most of the medical information that we collect and maintain about you. Requests for access to your PHI should be made In writing to our HIPAA Compliance Officer. In limited circumstances,we may deny you access to your medical information,and you may appeal certain types of denials. We have available forms to request access to your PHI,and we will provide a written response if we deny you access and let you know your appeal rights. If you wish to inspect and copy your medical Information,you should contact our HIPAA Compliance Officer. We will normally provide you with access to this information within 15 working days of your written request. If we maintain your medical information in electronic format,then you have a right to obtain a copy of that information in an electronic format: In addition, if you request that we transmit a copy of your PHI directly to another person,we will do so provided your request is in writing,signed by you (or your representative),and you clearly identify the designated person and where to send the copy of your PHI. We may also charge you a reasonable cost-based fee for providing you access to your PHI, subject to the limits of applicable state law. Right to request an amendment of your PHI. You have the right to ask us to amend protected health information that we maintain about you. Requests for amendments to your PHI should be made in writing and you should contact,our HIPAA Compliance Officer if you wish to make a request for amendment and fill out an amendment request form. When required by law to do so,we will amend your information within 10 days of your request and will notify you when we have amended the information. We are permitted by law to deny your request to amend your medical information in certain circumstances,such as when we believe that the Information you have asked us to amend is correct. Right to request an accounting of uses and disclosures of your PHI. You may request an accounting from us of disclosures of your medical information. If you wish to request an accounting of disclosures of your PHI that are subject to the accounting requirement,you should contact our HIPAA Compliance Officer and make a request in writing. You have the right to receive an accounting of certain disclosures of your PHI made within six (6)years immediately preceding your request. But,we are not required to provide you with an accounting of disclosures of your PHI:(a)for purposes of treatment, payment,or healthcare operations; (b)for disclosures that you expressly authorized; (c)disclosures made to you,your family or friends,or(d)for disclosures made for law enforcement or certain other governmental purposes. 5 Right to request restrictions on uses and disclosures of your PHI.You have the right to request that we restrict how we use and disclose your medical information for treatment,payment or healthcare operations purposes,or to restrict the Information that is provided to family,friends and other individuals involved in your healthcare. However,we are only required to abide by a requested restriction under limited circumstances,and it is generally our policy that we will not agree to any restrictions unless required by law to do so. If you wish to request a restriction on the use or disclosure of your PHI,you should contact our HIPAA Compliance Officer and make a request in writing. City of Bremerton is required to abide by a requested restriction when you ask that we not release PHI to your health plan (insurer)about a service for which you (or someone on your behalf) have paid City of Bremerton in full. We are also required to abide by any restrictions that we agree to. Notwithstanding,if you request a restriction that we agree to,and the Information you asked us to restrict is needed to provide you with emergency treatment,then we may disclose the PHI to a healthcare provider to provide you with emergency treatment. A restriction may be terminated if you agree to or request the termination. Most current restrictions may also be terminated by City of Bremerton as long we notify you. If so,PHI that is created or received after the restriction Is terminated is no longer subject to the restriction. But, PHI that was restricted prior to the notice to you voiding the restriction must continue to be treated as restricted PHI. Right to notice of o breach of unsecured protected health Information. If we discover that there has been a breach of your unsecured PHI,we are required by law to notify you about that breach by first-class mail dispatched to the most recent address that we have on file. If you prefer to be notified about breaches by electronic mail, please contact,our HIPAA Compliance Officer,to make City of Bremerton aware of this preference and to provide a valid email address to send the electronic notice. You may withdraw your agreement to receive notice by email at any time by contacting Compliance Name. Right to request confidential communications. You have the right to request that we send your PHI to an alternate location (e.g., somewhere other than your home address)or in a specific manner(e.g., by email rather than regular mail). However,we will only comply with reasonable requests when required by law to do so. If you wish to request that we communicate PHI to a specific location or in a specific format,you should contact our HIPAA Compliance Officer and make a request in writing. Internet.Email and the Right to Obtain Copy of Paper Notice If we maintain a web site,we will prominently post a copy of this Notice on our web site and make the Notice available electronically through the web site. If you allow us,we will forward you this Notice by electronic mail instead of on paper and you may always request a paper copy of the Notice. Revisions to the Notice 6 City of Bremerton is required to abide by the terms of the version of this Notice currently in effect. However,City of Bremerton reserves the right to change the terms of this Notice at any time,and the changes will be effective immediately and will apply to all PHI that we maintain. Any material changes to the Notice will be promptly posted in our facilities and on our web site, if we maintain one. You can get a copy of the latest version of this Notice by contacting our HIPAA Compliance Officer. Your Leaal Rights and Complaints You also have the right to complain to us,or to the Secretary of the United States Department of Health and Human Services, if you believe that your privacy rights have been violated.You will not be retaliated against In any way for filing a complaint with us or to the government. Should you have any questions,comments or complaints,you may direct all Inquiries to our HIPAA Compliance Officer. Individuals will not be retaliated against for filing a complaint. if you have any questions or if you wish to file a complaint or exercise any rights listed in this Notice,please contact: Fire Department Requests All Non-Fire Department Related Requests Doug Baler Charlotte Belmore Medical Officer-Captain Human Resources Manager Bremerton Fire Department City of Bremerton 911 Park Avenue 345 6th Street,Suite 600 Bremerton,WA 98337 Bremerton,WA 98337 360-473-5380 360-473-5926 doug.baier@ci.bremerton.wa.us charlotte.belmore@ci.bremerton.wa.us Effective D@te of the Notice: NPP Date I certify that have received a copy of the City of Bremerton's Notice of Privacy Practices. Name (Please Prmt) Signature Date: 7 Exhibit B CITY OF BREMERTON Unauthorized Receipt and Disclosure of Health HUMAN RESOURCES POLICY Care Information RNMEX EFFECTIVE DATE: APPROVED Human Resources Compliance REVIEW DATE: 3-20-11 REFERENCE Health Insurance Portability and Accountability Act (HIPPA), Health Information Technology for Economic and Clinical Health Act(HITECH Act), RCW 70.02"Uniform Health Care Information Act"(UHCIA). PURPOSE The purpose of this policy is to provide patient privacy protections for patient's unrequested health care information that has been provided to departments of the City which do not qualify as a "health care provider" or is otherwise covered by the requirements of the Health Insurance Portability and Accountability Act(HIPPA),Health Information Technology for Economic and Clinical Health Act (HITECH Act), and the specific application of RCW 70.02 "Uniform Health Care Information Act"(UNCIA). For the purpose of the application of this policy, a City health care provider shall be limited to emergency medical services providing health care to patients and health care operations incident to the provisions of health care as defined by RCW 70.02.010. All other departments of the City, for the purpose of this policy are not health care facilities or providers and are subject to the requirements of this policy. POLICY All information subject to this Policy is defined as any information, whether oral or recorded in any form or medium, that identifies or can readily be associated with the identity of a patient and directly relates to the patient's health care including a patient's deoxyribonucleic acid (DNA) and identified sequence of chemical base pairs. The term also includes any required accounting of disclosures of health care information. Unrequested medical care information means any health care information received by an applicable City department which was not requested by the department unless authorized by the patient pursuant to RCW 70.02.030, or otherwise exempted under RCW 70.02. In the event of receipt of unrequested patient health care information by a department not authorized to receive such information, it should be immediately identified and date stamped upon its receipt. Such information shall be secured so as to assure the information is not used nor disclosed by: Page 1 of 2 • Storing the information in a secure location and file designated as "confidential." • Never leave the information in an open file on an unattended desk or area. • Never keep an open file containing patient information on top of a desk or accessible at the end of the work day or shift. In the event the unrequested health care information was received from a health care facility or provider and subject to RCW 70.02, such information shall promptly be returned to the agency at that address contained in the transmittal to the City, or upon ascertainable,to the agency commonly designated address. "Confidential" patient information subject to RCW 70.02" shall be conspicuously.posted on the return transmittal together with a letter identifying the information, its receipt by the City, and disclosure that such health care information has not been used or disclosed to any third-parties. In the event the requested information is received from a person or entity that is not a health care facility or record of a public entity, the information shall be promptly destroyed by shredding and notice of shredding shall be provided to the sender at the address included in the transmittal if ascertainable. In the event of inadvertent disclosure of this information to a third party, the City shall provide notice, within fifteen(15)days of discovery to the individual or individuals that their health care information has been disclosed. The notices shall contain the following information: • The name of the individual identified in the health care information. • Proximate date of its receipt by the City. • The name of the person or entity originally providing the information to the City and address,if available. • A brief description of the disclosure to the third party. • Disposition of the information by destruction or return • City contact for information. This policy shall be posted on the City's website pursuant to RCW 70.02.090. ATTACHMENTS None Page 2 of 2 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■■■■■■■■■e■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■1 SUBJECT: Resolution No. 3240 Study Session Date: January 14, 2015 establishing an "Unpaid Holidays for COUNCIL MEETING Date: January 21, 2015 Reasons of Faith or Conscience" Policy Department: Human Resources Presenter: Charlotte Belmore Phone: 473-5926 SUMMARY: Senate Bill 5173 became state law and effective on June 12, 2014. The new law provides employees of local government entities with up to two (2) unpaid holidays per calendar year for a "reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization" and requires governmental entities to adopt a policy by ordinance or resolution. The proposed "Unpaid Holidays for Reasons of Faith or Conscience" Policy is attached hereto as Exhibit A. ATTACHMENTS: Resolution No. 3240; Exhibit A— Unpaid Holidays for Reasons of Faith or Conscience Policy FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: Nx No Presentation ❑ Full Presentation STUDY SESSION ACTION: N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to pass Resolution No. 3240 establishing an "Unpaid Holidays for Reasons of Faith or Conscience" Policy. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 RESOLUTION NO. 3240 A RESOLUTION of the City Council of the City of Bremerton, Washington, adopting an "Unpaid Holidays for Reasons of Faith or Conscience" policy. WHEREAS, Senate Bill 5173 became state law and effective on June 12, 2014; and WHEREAS, the new law provides employees of local govenunent entities with up to two (2) unpaid holidays per calendar year for a"reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization; and WHEREAS, the City of Bremerton will grant the request if it was submitted in a timely manner, the leave is appropriate under the law, the employee has not already exhausted the allotted days under the law, and granting the request would not cause an undue hardship; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Bremerton hereby adopts the "Unpaid Holidays for Reasons of Faith or Conscience" policy attached here to as Exhibit "A" SECTION2. Severability. If anyone or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 3. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this day of 12015. Council President APPROVED AS TO FORM: ATTEST: ROGER A. LUBOVICH, City Attorney SHANNON L. CORIN, City Clerk R:\Legal\Legal\Resolutions\I.IR\Unpaid Holidays for Reasons of Faith or Conscience Policy doc 1 Unpaid Holidays for Reasons of Faith or Conscience Policy EXHIBIT A CITY OF BREMERTON Unpaid Holidays for Reasons of HUMAN RESOURCES POLICY Faith or Conscience INDEX EFFECTIVE DATE: January 22,2015 APPROVED Human Resources Administration REVIEW DATE: 3-10-10 REFERENCE RCW 1.16.050 To establish policies and procedures related to unpaid leave requests for faith or PURPOSE conscience referenced in RCW 1.16.050. POLICY Employees are entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. This policy does not apply to temporary or seasonal employees. If an employee seeks to take a day off or partial day off under this policy, the employee must submit a leave request to their supervisor or department director, at least two weeks in advance. Under this policy a partial day off will count as a full day toward the employee's yearly allotment of two days. Normal departmental or collective bargaining agreement leave procedures must be followed by the employee when requesting leave under this policy. This leave policy does not supersede any departmental leave request and processing procedures. The employee requesting leave under this policy will receive a response to his or her request following normal departmental procedures. A leave request may be denied under this policy if: • It was not submitted in a timely fashion; • The reason for the requested leave is not appropriate under the law; • The employee has already exhausted his or her allotment of unpaid leave days under the law; • Granting the leave would result in the shift falling below necessary staffing levels; or • Granting the request would cause an undue hardship on the employer or the employee is necessary to maintain public safety. ATTACHMENTS None Page 1 of 1 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■��a���������0ME2MEE00vEsvaff0000MM00000000E000a00NNEW000000000000aEE0000aM0E0E00EEEff0aI SUBJECT: Collective Bargaining . Study Session Date: January 14, 2015 Agreement Between the City of Bremerton COUNCIL MEETING Date: January 21, 2015 and the Bremerton Police Officer's Guild Department: Legal/HR Division Presenter: Charlotte Belmore Phone: 473-5926 SUMMARY: Pursuant to RCW 41.56, negotiations have concluded between representatives of the City and the Bremerton Police Officer's Guild (BPOG) resulting in the attached Collective Bargaining Agreement. ATTACHMENTS: Collective Bargaining Agreement between the City of Bremerton and the Bremerton Police Officer's Guild FISCAL IMPACTS (Include Budgeted Amount): The fiscal impact of approving the BPOG Collective Bargaining Agreement is estimated to be $231,249. A budget amendment to the 2015 budget in the amount of$231,249 will be required to fund the Agreement. STUDY SESSION AGENDA: N No Presentation ❑ Full Presentation STUDY SESSION ACTION: Nx Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Collective Bargaining Agreement between the City of Bremerton and the Bremerton Police Officer's Guild; authorize the Mayor to finalize and execute the Collective Bargaining Agreement with substantially the same terms and conditions as presented; and make the necessary amendment in the amount of$231,249 to the 2015 budget. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 COLLECTIVE BARGAINING AGREEMENT By and Between THE CITY OF BREMERTON and BREMERTON POLICE OFFICERS' GUILD (BPOG) CITY OFBREMERTON January 1, 2012 through December 31, 2015 TABLE OF CONTENTS COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON AND BREMERTON POLICE OFFICERS GUILD January 1, 2012 through December 31, 2015 ARTICLE TITLE PAGE Preamble .................................................................................................................................. 1 Article 1 Discrimination Allegations....................................................................................... 1 Article2 Recognition............................................................................................................... l Article3 Guild Dues................................................................................................................ 1 Article4 Guild Activity...........................................................................................................2 Article5 Wages........................................................................................................................3 Article6 Hours Of Work.........................................................................................................4 Article7 Overtime................................................................................................................. 10 Article8 Vacation Leave....................................................................................................... 12 Article9 Holidays.................................................................................................................. 14 Article10 Sick Leave............................................................................................................... 15 Article 11 Industrial Disability................................................................................................ 17 Article12 Other Paid Leave .................................................................................................... 17 Article 13 Retirement Benefits ................................................................................................ 19 Article 14 Insurance Benefits................................................................................................... 19 Article 15 Clothing And Uniform Cleaning Allowance..........................................................20 Article 16 Personnel Practices.................................................................................................21 Article 17 Management Rights................................................................................................23 Article 18 Performance Of Duty/No Strike.............................................................................23 Article 19 Grievance Procedure...............................................................................................24 Article20 Severability.............................................................................................................26 Article21 Entire Agreement....................................................................................................26 Article 22 Conflicting Provisions ............................................................................................26 Article 23 Labor Management Committee..............................................................................26 Article24 Premium Pay...........................................................................................................26 Article 25 Retirement Benefits/Deferred Compensation.........................................................27 Article 26 Educational Incentive..........................:...............................................................................27 Article27 Term........................................................................................................................27 Appendix B Master Patrol Officer Program ...............................................................................29 Appendix A 2013 - 2015 Pay Rates............................................................................................32 LABOR AGREEMENT BY AND BETWEEN THE CITY Of BREMERTON AND BREMERTON POLICE OFFICERS GUILD JANUARY 1,2012 THROUGH DECEMBER 31,2015 PREAMBLE This Agreement is made and entered into pursuant to the provisions of RCW Chapter 41.56 by and between the City of Bremerton, a municipal corporation of the State of Washington, hereinafter known as the "City", and the Bremerton Police Officers Guild hereinafter known as the "Guild" for the purpose of setting forth the wages, hours and working conditions which shall be in effect during the term of this Agreement for employees included in the bargaining unit described in Article 2 below. ARTICLE 1 DISCRIMINATION ALLEGATIONS 1.1 An employee who believes that he or she has been the subject of unlawful discrimination on the basis of political affiliation, age, sex, marital status, race, creed, color, religion, national origin, sexual orientation, or activity protected by RCW 41.56 shall seek relief through the appropriate local, state or federal agency charged with investigating such matters. ARTICLE 2 RECOGNITION 2.1 The City recognizes the Guild as the sole and exclusive bargaining representative for the purpose of negotiations concerning wages, hours and working conditions for the bargaining unit described in the State of Washington Public Relations Commission Decision No. 2371-PECB dated the 10th day of January, 1986 as: "All full-time and regular part-time uniformed employees holding the rank of sergeant or below in the Bremerton Police Department; excluding all confidential or supervisory and other employees of the employer." ARTICLE 3 GUILD DUES 3.1 DUES DEDUCTIONS: The City will deduct monthly Guild dues and initiation fees uniformly required of membership from the pay of those employees who provide written authorization to the City to make such deductions. The City will transmit the total amount of deductions to the Treasurer of the Guild. 3.2 MAINTENANCE OF MEMBERSHIP: An employee who is a member of the Guild upon the date of the signing of this Agreement and an employee who joins the Guild subsequent to the date of the signing of this Agreement shall maintain membership in good standing with the Guild through the payment of periodic dues assessed by the Guild during the term of this Agreement. An employee who was not a member of the Guild prior to September 3, 1986 shall not be subject to this Article. 3.3 SERVICE FEE OPTION: New employees within thirty (30) calendar days of hire and all other employees shall elect whether that employee wishes to (1)join the Guild and pay Guild dues and fees or (2) decline to join the Guild and pay a service fee equivalent to regular Guild initiation fees and dues to the extent permitted by law. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 1 of 31 3.4 EQUIVALENT DUES PAYMENT: In accordance with RCW 41.56.122, objections to joining the Guild which are based on bona fide religious tenets or teachings of a church or religious body as may be determined by the Public Employment Relations Commission will be observed. Any such employee shall pay an amount of money equivalent to regular Guild dues to a nonreligious charity mutually agreed upon by the employee affected and the Guild. 3.5 FAILURE TO COMPLY: An employee who fails to comply with this Article shall be terminated upon notice of such fact in writing from the Guild to the City. Termination of such an employee shall become effective within thirty (30) calendar days from the date the City received the notice, unless the employee has remedied the delinquency within said thirty(30) calendar day period provided that the regular failure to timely pay dugs, service fees or charitable contributions shall,upon the request of the Guild, result in the discharge of the offending employee. 3.6 HOLD HARMLESS: The Guild shall indemnify, defend, and hold the City harmless from any and all liability to third parties resulting from the administration of the provisions of this Article. ARTICLE 4 GUILD ACTIVITY 4.1 CONDUCT OF GUILD BUSINESS: Guild business, such as handling grievances and other legitimate routine matters, may be conducted on Police Department premises provided that such business does not interfere with Police Department operations. Scheduled Guild meetings may be held in Police Department facilities provided that such meetings do not interfere with Police Department operations and are approved in advance by the Police Chief or designee. 4.2 GUILD REPRESENTATIVES: The Guild shall provide written notice to the Manager of Human Resources and the Police Chief of the names of the officials authorized to represent the Guild immediately upon their election or appointment. The City will provide reasonable access to City premises to such authorized representatives for the purpose of handling grievances and other legitimate Guild business provided that such access does not interfere with the work and duties of Guild employee representatives or of other on-duty employees. The Police Chief or designee shall grant an employee who is also an Guild Representative reasonable release time while on duty for the purpose of handling grievances and other legitimate Guild business, provided that such release time does not unreasonably interfere with the work and duties of the employees or of other on-duty employees. 4.3 USE OF CITY PROPERTY: Use of City property is authorized as provided below. 4.3.1 USE OF EQUIPMENT: The following Police Department equipment is authorized for use by authorized Guild representatives for Guild business: 4.3.1.1 WORD PROCESSING EQUIPMENT, COMPUTERS AND TYPEWRITERS: when needed for short work. 4.3.1.2 COPY MACHINES: up to five (5) copies of documents for members of the Guild's board. If more are needed, the Guild shall reimburse the Police Department for costs subsequent to receipt of an itemized billing. 4.3.1.3 TELEPHONE: Local calls are approved. Costs of long distance calls and FAX use shall be reimbursed by the Guild to the Police Department subsequent to receipt of an itemized billing. Collective Bargaining Agreement City of Bremerton and the BPOG I/1/2012— 12/31/2015 Page 2 of 31 4.3.2 BULLETIN BOARDS: The Police Department shall permit the reasonable and lawful use of bulletin boards by the Guild for the posting of notices relating to official Guild business. ARTICLE 5 WAGES 5.1 HOURLY WAGE RATES: Hourly wage rates shall be paid as set forth in Appendix A which is attached hereto and made a part hereof which reflects the following: • 2012: No general wage increase. • 2013: 1.5%general wage increase,retroactive to January 1, 2013. • 2014: 2.0% general wage increase,retroactive to January 1, 2014. • 2015: 2.5%general wage increase, effective January 1, 2015. • Step percentages are calculated after the annual CPI-W is applied. CPI-W will be calculated out to three (3) decimal places. Longevity pay rates are calculated from the base rate at 100%. Published hourly wages are estimates and actuals may vary (due to penny rounding) and will be calculated by the City payroll software system. 5.1.1 Advancement through the hourly wage rates from the first step through the final step will occur upon completion of the prescribed number of full year(s) of continuous employment since the employee's initial hire date, or in the case of Sergeant's,the date of promotion. In the event an employee is on approved leave of absence without pay, the employee's next wage rate advancement date will be extended by the actual number of days the employee was absent on such leave. No such step increase shall be denied employees who have met acceptable performance standards. Step increases may be withheld for a maximum of six (6) months. The denial of a step increase is subject to the grievance procedure. 5.1.2 A new employee's wage rate shall be set at the first step of the pay scale; however, a new employee who has prior paid work experience as a full time Patrol Officer in a police service which operates a full time service using paid employees, may be hired up to and including the fifth(5`h) step based upon qualifications and relevant years and type of prior experience. Placement at higher than the first step shall be at the discretion of the Chief with the approval of the Human Resources Manager and Financial Services. 5.2 LONGEVITY PAY: Longevity pay, which is a rate of pay based on the length of completed continuous service with the City, shall be calculated on the individual employee's hourly wage rate and shall be paid as follows: LEOFF I: Length of Continuous Service Rate Per Hour 0 through 5 years continuous employment 0% Commencing 6 through 10 years continuous employment 1.25% Commencing 11 through 15 years continuous employment 2.5% Commencing 16 through 20 years continuous employment 3.75% Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 3 of 31 Commencing 21 through 25 years continuous employment 5% Commencing 26 years and over continuous employment 6.5% LEOFF II: Len hof Continuous Service Rate Per Hour 0 through 5 years continuous employment 0% Commencing 6 through 10 years continuous employment 1.25% Commencing 11 through 15 years continuous employment 2.5% Commencing 16 through 20 years continuous employment 7.75% Commencing 21 through 25 years continuous employment 9% Commencing 26 years and over continuous employment 10.5% Effective January 1, 2015,and in recognition of the change in deferred compensation occurring on that date, the LEOFF II Schedule for Longevity Pay shall be revised as follows: 0 through 5 years continuous employment 0% Commencing 6 through 10 years continuous employment 1.25% Commencing 11 through 15 years continuous employment 2.5% Commencing 16 through 20 years continuous employment 8.5% Commencing 21 through 25 years continuous employment 9.75% Commencing 26 years and over continuous employment 11.25% 5.3 ON CALL PAY: When the Employer places an employee on "on-call status," the employee shall be compensated at a rate of one-third (1/3) the regular hourly rate of pay for time spent on call. The following time spent on call is compensable: When an employee is required to remain at any particular place during the on-call time, and the employee must be prepared to respond. This provision shall not apply to employees who normally carry cell phones or other electronic communication devices, and such employees'time off shall not be restricted. 5.4 OFFICER IN CHARGE: When a patrol officer is assigned substantially the full duties of Sergeant, the officer will be paid at a rate as if promoted to Sergeant for the duration of the assignment. This shall not apply to Master Police Officer's (MPOs). ARTICLE 6 HOURS OF WORK 6.1 Days off will be assigned by supervisors as currently practiced. Other shifts may be worked, provided they do not exceed forty (40) hours per week and are mutually agreed to by the Employer and employee. Individuals that apply for other Operational units of work such as Bike Patrol, Boat Patrol, Traffic Unit, K-9 Unit, School Resource, special grant assignments, agree up front when selected for the assignment to mutually agree to adjust hours as outlined in the assignment announcement. The Department shall provide at least 72 hours advance notice of the need to adjust schedules for these special units. The Department shall work on resolutions with the employee when a change in the work week creates personal issues and shall seek volunteers from within that work unit first before requiring such officers to change their schedule. 6.2 Shift assignments within the Patrol and Traffic Unit shall be bid by seniority at least twice annually, on March I" and September I", provided that no more than thirty-three percent (33%) of the positions within the Patrol and Traffic Unit shall be exempt from the bidding process and assigned as is provided below. For the purposes of this section, seniority shall be defined as all paid regular time worked as a commissioned officer with the City of Bremerton Police Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 4 of 31 Department. Special events and emphasis patrol for the Traffic Unit shall be excluded from Article 6. 6.2.1 Exempt positions may be assigned at the sole discretion of the Chief of Police, provided that no officer past his or her one-year probationary period may be reassigned to another shift more often than once every six months. 6.2.2 Notwithstanding 6.2 and 6.2.1, the Chief of Police may reassign any non-probationary employee for just cause twice each year and probationary employees may be reassigned to shifts at the discretion of the Chief of Police. 6.2.3 Sergeants shall be allowed to bid for shifts on the basis of time since promotion to Sergeant, provided Section 6.2 and 6.2.3 above shall not apply to Sergeants,and provided further, the Chief of Police may assign a Sergeant to a particular shift without regard to seniority when such assignment is reasonably necessary to the efficient provision of police services. 6.2.4 The Support Services Division is comprised of the Special Operation Group, General Investigations, Community Resource Unit and other specialty non-patrol units of work. Employees of this Division are scheduled to work ten (10) daily hours or as mutually agreed. 6.3 SHIFT EXCHANGES: Employees may exchange full or partial shifts when the change does not interfere with the duties and responsibilities of the employees in their positions and provided that the immediate supervisors of such employees find that no interference will occur as the result of a mutually agreeable shift exchange. The Police Chief or the Chief's designee may overrule such a finding by the immediate supervisor in the event that the Department's service or training needs require specific employees to be on duty during their assigned shifts. 6.4 SHIFT CHANGEOVER COORDINATION: An employee who has been transferred from one shift to another shall normally be scheduled to begin the newly assigned shift upon a day or at a time which results in the employee receiving at least eight (8) hours of rest between work shifts. In the event that the transfer from one shift to another results in an employee receiving less than eight (8) hours of rest between work shifts, the employee shall be paid overtime for time worked during the eight (8) hour period between work shifts. An employee who receives a minimum of eight (8) hours of off-duty time between work shifts shall not be eligible for overtime compensation for shift changeover coordination time. 6.5 ASSIGNMENT TRANSFER REVIEW REQUEST: Assignment transfers (those not covered by Section 6.2 and subsections) will be made at the discretion of the Police Chief or designee. Except in emergencies, at the employee's request, the Police Chief will provide his/her reason for the assignment transfer prior to the transfer. The employee may submit information as to why the assignment transfer should not take place. The Police Chief will review the information and inform the employee of his/her decision. Transfers resulting from operational or performance related issues are not subject to the grievance procedure. Transfers resulting from misconduct or disciplinary issues are subject to the grievance procedures. It shall be understood that.these specialty non-patrol assignments are temporary in nature and there is no guarantee as to the amount of time an employee will serve in that assignment. 6.6 TRAINING: Work shifts may be changed by the employer to accommodate structured training as follows: Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 5 of 31 6.6.1 At least seven(7) calendar days advance notice is provided to the employee. 6.6.2 The shift change will be for full day training schools/sessions. 6.6.3 If training is scheduled during a normal day off, the employee will keep his/her normal work schedule and 6.6.4 be paid overtime. 6.6.4 The parties further agree that the foregoing may be changed by mutual agreement, on a case-by-case basis. 6.6.5 An unpaid lunch break during which the employee is not considered on duty or subject to responding to calls shall be granted for a full 8 hour training day when the training occurs off site and is not city-sponsored. 6.7 DEFINITIONS: 6.7.1 "Team"Three Sergeants, and the Officers and MPO's reporting to those three Sergeants. 6.7.2 "Squad"One Sergeant,the Officers and MPO(s)reporting to that Sergeant. 6.7.3 "Shift"One work period(151 Watch-Day, 2nd Watch- Swing, or 3`d Watch-Graveyard) comprised of 10 hours and 40 minutes. 6.7.4 "Long Term"Any time frame more than 30 consecutive days. 6.7.5 "BPOG"Bremerton Police Officers Guild. 6.7.6 "7/28 days"trade days; 1:1 day for day ratio within each 28 day pay period. 6.8 THE PATROL SCHEDULE: Patrol Officers, MPO/OIC and Patrol Sergeants will work 5 days on duty, 4 days off duty, 5 days on duty, 4 days off duty, 5 days on duty, 5 days off duty. 10 hour 40 minute shifts. Overlap days will occur on Fridays. 6.9 SHIFT START AND ENDING TIMES: The following hours apply to patrol Officers, MPO/OIC and Patrol Sergeants: 15`Watch 0620-1700 hours 2nd Watch 1600-0240 hours 3`d Watch 2000-0640 hours 6.10 OVERLAPPING FRIDAYS: Squads on overlapping Fridays may attend training, conduct proactive patrols, respond to calls for service, or complete other duties as assigned. Squads will usually work their normal shifts (l", 2"d, and 3`d watches) on overlapping Fridays. However, sergeants, MPO's and officers may be asked to flex their hours by mutual agreement for special activities or training. The Department will provide fourteen (14) days' notice for activities requiring a squad to flex their hours. 6.11 PATROL SHIFT BIDDING: Shift bids will occur twice each calendar year. Shifts are bid in 6 calendar month blocks (January-June, July-December). Employees must stay on the same Team (Blue or Gold) for the entire calendar year. If an employee switches Teams when bidding the Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 6 of 31 next calendar year, it may cause some officers to work more than five consecutive days. The parties agree that these additional days will be made as 7/28 days (trade days at a 1:1, day for day ratio must be taken within the current 28 day cycle) by mutual agreement. The City of Bremerton will not pay overtime or grant compensatory time due to persons rotating from their initially selected Team unless required by FLSA guidelines. Sergeants bid first by seniority. There must be at least one MPO per squad and no more than two MPO's per squad unless the number of MPO's assigned to patrol exceeds 12. MPO's bid for MPO positions by department seniority. According to department seniority each MPO will be offered the allotted MPO positions until the one per squad requirement is met. If there is not an MPO on each squad by the end of the MPO shift bid, the lowest seniority MPO(s) will be ordered to fill the remaining MPO position(s). All other officers will bid next. Should a squad lose an MPO position due to retirement, reassignment or other reasons, and there is not another MPO on that squad, MPO's may be asked, by seniority, to move to a squad on the same team so that each squad has an MPO. If no MPO volunteers to switch squads the lowest seniority Patrol MPO will be ordered to that squad without additional compensation. 6.12 PATROL VACATION BIDDING: 6.12.1 Sergeants bid first by seniority(date of promotion). 6.12.2 All other officers will bid next by seniority 6.12.3 For each squad, both the Sergeant and the MPO should not be scheduled off for the same vacation days. 6.13 COVERING LONG TERM PATROL OFFICER SHORTAGES: 6.13.1 Volunteer(s) will be sought to change squads within the Team to fill-in where needed if this does not create another shortage. 6.13.2 If no officer volunteers on the same Team, volunteer(s) will be sought from the other Team if this does not create another shortage. 6.13.3 If no officer still volunteers, then officers may be ordered to move to another shift/squad/team by reverse seniority as long as this does not create another shortage and complies with section 6.2 of the current BPOG contract. 6.13.4 If no officer can be moved without creating another shortage, specialty positions may be asked to voluntarily move to the affected squad for the duration of the shortage. A specialty officer filling a patrol position will maintain their specialty pay and other benefits of their current assignment. 6.13.5 If no specialty position officer/detective volunteers to fill the position, specialty officers/detectives may be ordered to move to the affected squad(s) in the following order: The Chief of Police has the sole discretion in assigning these positions when Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 7 of 31 filling long term vacancies following the guidelines set forth in sections 6.2.3 and 6.2.4 of the BPOG contract. 6.13.5.1 Traffic Officers 6.13.5.2 Detectives 6.14 PATROL TRAINING DAYS: 6.14.1 The standard 10 hour 40 minute shift will be utilized to cover travel time and training time. Any training day up to 10 hours and 40 minutes but not less than 8 hours will be counted as an entire work day. 6.14.2 A training day that is less than 8 hours, including travel time, but excluding meal breaks greater than 30 minutes, requires the employee to work the remainder of their 10 hours and 40 minute shift. Employees may also take the time off utilizing accrued leave with supervisor approval. 6.14.3 Training that exceeds the employee's scheduled shift will be handled in accordance with the BPOG collective bargaining agreement. 6.14.4 Voluntary training days on scheduled days off will be taken as 7/28 days as staffing levels allow. The date(s) the 7/28 days are taken will be mutually agreed to by the City and the Employee. The 7/28 day(s) will be selected and approved prior to the employee attending the training. 6.14.5 Mandatory training on scheduled days off may be taken as 7/28 days as staffing levels allow by mutual agreement, or as overtime or comp time per the collective bargaining agreement. 6.14.6 Mandatory training days on scheduled work days (other than on overlapping Fridays) may require an employee to flex their hours to attend. This flexing of shift hours for mandatory training on scheduled work days will occur without additional compensation with 14 days' notice, unless by mutual agreement. 6.15 IN-SERVICE TRAINING: Work shifts may be changed by the employer to accommodate structured in-service training as follows: a. At least fourteen(14)calendar days advance notice is provided to the employee. b. The shift change will be for a full training day. c. The parties further agree that the foregoing may be changed by mutual agreement, on a case-by-case basis. 6.16 MISCELLANEOUS PROVISIONS: 6.16.1 The maximum shift allowed for Officers to work will normally be 16 consecutive hours in a 24 hour period. This also applies to any off-duty employment. Exceptions may be made due to exigent or emergency situations. The shift supervisor responsible for the overtime period shall be responsible for approving such exceptions. Examples of exigent situations where employees may be required to work more than 16 hours in a 24 hour Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 8 of 31 period include, but are not limited to: necessary report completion, major investigations such as those involving BARRK Felonies, and court appearances. 6.16.2 FLSA work period is 7K/28 days- 171 hours. 6.16.3 Overtime for the purposes of this agreement is any time worked outside a normally scheduled shift. 6.16.4 When a transfer occurs any time after the January shift bid the department will calculate the hours already worked and the hours scheduled to be worked for the remainder of the year. Should the combined hours exceed 2088 hours, the City will work with the employee to schedule the time off over the remaining pay periods in the year. The employee may take the time off in five (5) minute increments, with the minimum leave request being twenty(20)minutes, unless the time owed is less than twenty(20) minutes. Should the calculated hours equal less than 2088 hours, the employee will be required to work the number of hours required to equal 2088 hours. The employee may"pay back:" the time in twenty (20) minute increments at the beginning or ending of their normally scheduled shift, or on their days off, provided that the dates and times are mutually agreed to by the employee and the City. When an employee is working and extended shift, or on their day off in"pay back" mode there will be no overtime compensation for that time.5. 6.16.5 Vacation and sick leave accrual remain the same. 10 hours and 40 minutes is needed to take a full day off under this schedule. 6.16.6 Premium Holiday compensation will be paid per article 9.4 of the BPOG contract. 6.16.7 Holiday accrual in lieu of holidays off will remain at 88 hours of accrued vacation time (11 holidays at 8 hours per holiday—Article 9.3). 6.16.8 Requests for vacation, compensatory time and sick leave will be taken in five (5) minute increments, with the minimum request of twenty(20)minutes. 6.16.9 Overtime requests will be made in five (5) minute increments (2 minutes or less round down, 3 minutes and above rounded up). 6.16.10 Any change to this schedule/agreement is by mutual agreement by BPOG and the City of Bremerton. 6.16.11 Either party reserves the right to revert back to the prior schedule. Should either party desire to revert back to the prior schedule, they must provide thirty (30) calendar days' notice of its intent to do so (This clause expires 12/31/14 or once the BPOG contract is ratified, whichever occurs later). 6.17 GENERAL OPRATIONS GROUP AND SPECIAL OPERATIONS GROUP SCHEDULES: Officers and Sergeants assigned to the General Investigations Unit and the Special Operations Unit shall generally work four (4) consecutive days followed by three (3) consecutive days off. Employees may split their work week, on a temporary basis, by mutual agreement as long as the change occurs within the FSLA workweek and does not incur overtime. (i.e.work Monday, Tuesday,Thursday,Friday) Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 9 of 31 6.17.1 Days off will normally be Saturday and Sunday consecutively with either a Friday or Monday. 6.17.2 Members assigned to the General Investigations Unit will normally work from 0700 to 1700 hours. 6.17.3 Members assigned to the Special Operations Group will normally work from 0900 to 1900 hours. 6.17.4 Members assigned to the,General Investigations Unit and the Special Operations Group agree, as a condition of assignment, to adjust work hours for operational needs as outlined in the assignment announcement. The City shall provide at least 72 hours advance notice of the need to adjust schedules. The City shall work on resolutions with the employee when a change in the work schedule creates personal issues. 6.17.5 Any temporary change to an employee's work schedule is by mutual agreement between the employee and the City. I 6.17.6 The additional holiday accrual for President's Day, Martin Luther King's Birthday, Veteran's Day and the day after Thanksgiving as set forth in Article 9.4 of the collective bargaining agreement, will remain at 8.0 hours per holiday. I 6.17.7 When a holiday falls on an employee's regularly scheduled work day and the employee takes it off, the employee shall be required to use either vacation or compensatory time to cover the entire 10 hour shift. 6.17.8 The standard 10 hour shift will be utilized to cover travel time and training time. Any training day up to 10 hours but not less than 8 hours that takes place at a location outside the City limits will be counted as an entire work day. An off-site training day (including travel time) that consists of less than 8 hours requires the employee to work the remaining hours of the full 10 hour shift or take the time off utilizing accrued leave. 6.17.9 Mandatory training days on scheduled work days (other than on overlapping Fridays) may require the Sergeant, or Detective to flex their hours to attend. This flexing of shift hours for mandatory training on scheduled work days will occur without additional compensation with 14 days' notice, unless by mutual agreement. ARTICLE 7 OVERTIME 7.1 OVERTIME DEFINED: Overtime is all required and authorized work performed in excess of an employee's normal work schedule. I 7.2 OVERTIME COMPENSATION: Overtime work shall be compensated at the rate of one-and- one-half (1'/z) times an employee's hourly rate in cash or in one-and-one-half (1'%2) times the overtime hours worked in compensatory time. Overtime shall be calculated in five (5) minute increments. Overtime compensation in compensatory time may be granted upon the request of the employee and with the approval of the Police Chief or designee. 7.3 LIMITATION ON COMPENSATORY TIME: The maximum allowed accrual of compensatory time is sixty (60) hours and all time accrued in excess of that maximum shall be paid at the applicable rate, provided that time earned may be cashed out upon the employee's Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 10 of 31 request as provided below. A request for compensatory time can be denied if it "unduly disrupts" the operation of the Department. Undue disruption is more than inconvenience to the Department. This will be determined on a case-by-case basis. For requests to use one day of compensatory time one-day notice is required. For request to use more than one (1) day of compensatory time, five(5)days notice is required. Compensatory time will not be authorized on the following five designated blackout days Saturday/Sunday Blackberry Festival days, Halloween, New Years Eve, Armed Forces Day Parade) It is understood exceptions can be extended on a case by case basis for these days. Employees who wish to cash out accumulated compensatory time will have the option of receiving this pay at the end of November of each year. Employees who exercise this option shall submit their request in writing to the Chief no later than November 1 st each year. It shall be the sole responsibility of the employee to request cash out of accumulated compensatory time in a timely manner, therefore, any such requests received after the November 151 deadline will be disapproved and sent back to the employee. 7.4 DAYLIGHT SAVINGS TIME: Guild members who work the affected shift during the fall when clocks are moved back one hour will be paid one hour at the overtime rate. Guild members who work the affected shift during the spring when clocks are moved one hour forward will either use one hour of vacation leave or have the option to begin their shift one hour earlier unless the Department has a need and the Police Chief or his/her designee requires the Guild member to work the additional hour at the end of the shift. 7.5 CALL BACK OVERTIME: An employee who has left the workplace and who is called back to duty with less than twenty-four(24) hour notice for a period of time which is less than three (3) hours, shall receive a minimum of three(3)hours of overtime compensation. I 7.6 COURT AND/OR SUBPOENAED APPEARANCES: An employee who appears in Court arising out of his/her employment with the City or who responds to a subpoena on behalf of the City on off-duty time shall receive a minimum of three (3) hours of overtime compensation for such appearance and a minimum of one and half hours(1.5) for administrative hearings. 7.6.1 An employee who has been subpoenaed to appear in Court shall call the Court at 5:30 p.m., on the business day prior to the date of the scheduled appearance to confirm that the subpoena is still active. If the subpoena remains active after the telephone call, the employee shall then qualify to receive a minimum of three (3) hours j of overtime compensation for responding to the subpoena. If the subpoena is no longer active after the employee calls in, no compensation shall be due the employee. 7.7 For civil subpoenas, payment for off-duty subpoena appearance is based on matters resulting from the employee performing police duties for the City. Off-duty officers will be compensated for total time in Court at the overtime rate of pay or a minimum of three (3) hours iwhichever is greater. The minimum three (3) hours does not apply to Civil Service proceedings or arbitration, but employee is paid for actual time spent performing police duties for the City is paid. Witness fees received by the officer from the plaintiff or defendant shall be assigned to the City. This Agreement does not include other subpoenaed appearances, such as Civil Service or arbitration subpoena, or compensation for telephone calls. The employee shall furnish a copy to his/her immediate supervisor as soon as possible after the subpoena is served. i Collective Bargaining Agreement City of Bremerton and the BPOG j 1/1/2012—12/31/2015 Page 11 of 31 i i 7.8 When the City is the employer, all such overtime police work will be first offered to BPOG Police Officers, subject to the Bremerton Police Management Association (BPMA) bargaining unit Letter of Understanding date April 1, 2002. For each such police overtime project, BPD management will reasonably provide information regarding the scope of the project, manpower needs, anticipated duration, and work-related expectations associated with the project. In the event that BPOG Police Officer bargaining unit employees are unable to provide all police overtime service needs, or manpower shortages are observed or anticipated, BPD Management will advise and consult with BPOG to identify needs and staffing alternatives. Other agency commissioned law enforcement staffing should be utilized only after reasonable and practicable efforts have been made to fill manpower needs by BPOG Police Officers. ARTICLE 8 VACATION LEAVE 8.1 VACATION ACCRUAL: Employees shall accrue vacation time with pay for all regularly scheduled work time including paid holiday, sick leave, vacation and other paid leave time and excluding time for which workers' compensation time loss benefits are paid pursuant to the following schedule: i i Period of Continuous Full Time Employment _Annual Accrual Date of Hire through 5 years 104 hours 6th year 120 hours 7th year 128 hours 8th year 136 hours 9th year 144 hours 10th year 152 hours 11 th year 160 hours 12th year 168 hours 13th year 176 hours 14th year 184 hours 15th year 192 hours 16th year 200 hours 17th year and thereafter 208 hours 8.2 VACATION ELIGIBILITY: An employee becomes eligible to take accrued vacation time upon completion of six (6) full months of employment; provided, however, the Chief of Police may grant an exception to the six-month rule due to mitigating circumstances. Vacation time must'be taken in segments of one-half('/�) hour or more. Vacation time must be fully accrued prior to the time an employee takes any vacation time off. 8.3 VACATION SCHEDULING: Annual vacation leave shall be authorized by the Police Chief or designee. Employees shall be allowed to bid for vacations based upon seniority following the shift bidding process; provided that vacation requests for time not scheduled throughout the bidding process shall be scheduled by mutual agreement. Patrol employees who have been approved vacation leave shall give no less than twenty-four(24) hours notice if they decide not to take the leave as approved and instead report for work. i 8.4 MAXIMUM VACATION ACCRUAL: The maximum number of vacation accrual hours that any employee shall be allowed to carry forward from one calendar year to the next is AS follows: Years of Continuous Employment Maximum Balance ' Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 12 of 31 i 0-2 years 160 hours 2-5 years 200 hours 5-10 years 240 hours 10-15 years 280 hours 15-20 years 320 hours 20+years 360 hours 8.4.1 In the event an employee has been prohibited from taking sufficient vacai ion time to reduce his or her vacation balance to the maximum allowable carryover at the end of a calendar year, the excess hours shall be paid out in cash at the employee's straight time hourly rate unless the Chief approves an extension of the time period beyond the end of the calendar year during which the employee must take all vacation hours which exceed the maximum allowable carryover. An employee who fails to request scheduled vacation time during the year and whose accrued vacation hours exceed the maximum carryover balance at the end of the calendar year shall forfeit such excess vacation hours. 8.5 VACATION PAY-OUT: Upon the retirement, resignation, or termination of an employee or upon the date of an employee's disability retirement, the accrued vacation hours of such an employee will be paid to the employee in a cash lump sum payment. 8.6 DONATIONS OF VACATION LEAVE: Donations of Vacation leave permit employees to aid a fellow employee (or their immediate families) who is suffering from an extraordinary or severe illness, injury, impairment,physical or mental condition which has caused or is likely to cause the employee to take leave without pay or to terminate his or her employment prior to a determination that the affected employee is not expected to recover to an extent that will enable the employee to resume his or her normal duties or the duties of another position with the City or another employer. 8.6.1 ELIGIBILITY: An employee or employee's immediate family member (as defined in the FMLA) who (1) is suffering from an illness or injury causing his or her extended absence from work, and (2) who has depleted or will shortly deplete his or her total available accrued vacation, sick and floating holiday leave, may request donations of vacation leave. 8.6.2 CRITERIA FOR APPROVAL: A request for donations of vacation leave shall be submitted to the Chief of Police accompanied by medical documentation verifying the medical condition requiring the need for leave, and the time period during which the employee can reasonably be expected to be absent from work due to the condition. Upon verifying that the requesting employee meets all of the eligibility requirements above and upon determining that the medical documentation received provides appropriate verification of the medical condition and time period involved, the Department Head will recommend the employee's request for donations of vacation leave be approved by the Mayor. The Mayor will review the request to assure that all of the requirements set forth in this subsection have been met and, if so, shall approve the employee's request for donations of vacation leave. 8.6.3 CONDITIONS OF DONATION: An employee who has been employed for at least six (6)months who desires to donate accrued vacation leave to a requesting employee will do so as a free and voluntary act and no duress or coercion shall be placed upon an employee to make such donation of his/her accrued vacation leave. Employees who are utilizing donated leave to cover their own absences may not donate leave to another employee Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 13 of 31 until such time as they have returned to their normal schedule, and any excess donations made to them have been returned pursuant to 8.6.5 below. An employee who desires to donate vacation leave shall complete a Donation of Vacation Leave Form and submit it to his/her Department Head. The donated vacation leave will be transferred to the requesting employee's sick leave balance with the next payroll report. Forms will be date stamped and all time donated shall be in full hour increments and shall be credited to the employee on an hour-for-hour basis. A monthly update of the condition of the employee by the attending primary medical doctor shall be required and furnished to the Department Director. 8.6.4 USE OF DONATED LEAVE. An employee who has received donated vacation leave will be able to use the leave in the same manner as if he or she had personally accrued the leave, provided that the use of the leave is in conformance with the provisions of this Article. 8.6.5. LEAVE ACCRUED FROM DONATED LEAVE: While using donated leave, any leave accrued will be used first each pay period before the balance is deducted from the donated leave. 8.6.6. UNUSED DONATIONS: In the event of excess donations received but not used due to early recovery, resignation, retirement or death, all donations received but not utilized shall be returned to the donating employee(s) based on the proportion of hours that employee donated in relation to the total hours donated by all employees (e.g. an employee who donates 50 hours of 450 hours total donated shall be credited with 50/450ths of the hours not utilized). Such returned leave shall be reflected in the appropriate leave balance as soon as possible. Time donated for this purpose will not be considered as time used during the donor's performance rating period and does not count as sick leave used for Sick Leave incentive purposes. ARTICLE 9 HOLIDAYS 9.1 HOLIDAYS OBSERVED: The following holidays shall be observed by the City: New Years Day Labor Day Martin Luther King's Birthday Veteran's Day President's Day Memorial Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas 9.1.1 In addition, any other holiday legally proclaimed by the Federal or State government, provided that the City takes official action to have such holiday also observed by the City. 9.2 FLOATING HOLIDAY: Each employee shall be allowed one (1) additional holiday to be observed by the employee on a day mutually agreeable to the employee and the Police Chief or designee. 9.3 HOLIDAY COMPENSATION: Employees shall receive an additional eighty-eight (88) hours vacation leave per year in lieu of holidays. Hours in lieu of holidays will be pro-rated in employee's first and last year of service in a BPOG eligible position. The accrual and payment of Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 14 of 31 such additional compensation shall be in accordance with the Employer's established practice in this regard. 9.4 PREMIUM HOLIDAY COMPENSATION: An employee who works during the term of this Agreement on a holiday shall be compensated at the rate of one-and-one-half (1'/z) times the employee's hourly rate of pay. It is recognized that non-uniformed officers are not scheduled to work on the holidays enumerated in this section but that such employees may work such holidays at their regular rate of pay shall accrue an additional day to their vacation bank for each of the following holidays: President's Day, Martin Luther King's Birthday, Veteran's Day and the Day after Thanksgiving. The days shall be allocated to the vacation bank as each of these holidays arise to those officers in a non-uniformed assignment. ARTICLE 10 SICK LEAVE 10.1 SICK LEAVE ACCRUAL: Full-time employees shall accrue sick leave time with pay at the rate of four (4) hours per pay period Part-time employees who are on a leave of absence without pay will have their leave pro-rated if they have worked any portion of a pay period at .046154 for each regular hour worked as outlined above. The maximum annual accrual is ninety-six (96) hours. 10.2 MAXIMUM SICK LEAVE ACCRUAL: Employees shall be able to accrue sick leave to a maximum of twelve hundred(1,200) hours as of November 151 of each year. 10.3 SICK LEAVE WORK PERFORMANCE BONUS — Effective January 1, 2010 employees who accrue over the 1200 hour maximum may cash out 50%of the hours over the 1200 hours and receive this bonus on the November 22nd pay day, and their sick leave balance will be reduced to 1200 hours. 10.4 SICK LEAVE INCENTIVE: An employee who takes thirty-two (32) hours or less of sick leave in any full calendar year shall have eight (8) hours added to his or her vacation leave balance at the beginning of the following calendar year. 10.5 SICK LEAVE RETIREMENT OR DEATH PAYMENT: 10.5.1 LEOFF I employees who retire from City service on a service retirement shall be provided a Sick Leave Retirement Payment at thirty-five percent(35%)of the employee's accrued and unused sick leave hours to a maximum of 35% of 1200 hours (a maximum total of 420 hours). 10.5.2 LEOFF II employees who retire from City service on a service retirement shall be provided a Sick Leave Retirement Payment at thirty-five percent(35%)of the employee's accrued and unused sick leave hours to a maximum of 35% of 1200 hours (a maximum total of 420 hours), and such payment shall be made to a HRA VEBA program. 10.5.3 In the event an employee dies before reaching retirement, the payment will be made to the employee's estate at the employee's regular base hourly rate in effect at the time of retirement or death. 10.6 SICK LEAVE USE: Sick leave must be accrued in the pay period prior to use by an employee. Accrual is not credited to an employee's leave balance until after payroll is posted. Anticipated sick leave must be approved by the Police Chief or designee prior to using it. The Police Chief or Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 15 of 31 designee shall not unreasonably withhold approval of sick leave with pay from employees. Sick leave shall be made available to each employee up to the amount of each employee's accrued sick leave balance and shall be used in increments of no less than one-quarter ('/) hour to cover an employee's absence from his or her regularly scheduled work hours due to: 10.6.1 The temporary disability of an employee resulting from his or her personal illness or injury. 10.6.2 Providing care for an employee's child or children under the age of 18 or a spouse, parent, parent-in-law, or grandparent when they have a health condition that requires supervision or treatment, as currently defined by the Washington State industrial welfare law, RCW 49.12.270 and as may be amended by the Washington State Legislature. 10.6.3 Attending medical, dental and/or oculist appointments as needed for preventive or rehabilitative health care of the employee or the employee's child or children when such care requires parental presence to supervise or authorize treatment. 10.6.4 Upon the birth or adoption of a child, a parent may use up to three (3) days of accrued sick leave. 10.6.5 Providing for an employee's immediate family member when the family member has a health condition that requires the assistance of an adult caretaker until such time as other care can be arranged. 10.7 NOTIFICATION OF SICK LEAVE USE: An employee who is absent or expects to be absent from work due to causes specified in Sick Leave Use above, shall provide notification as follows: 10.7.1 ROUTINE APPOINTMENTS: The employee shall give prior notice of the date and time of the appointment to his or her immediate supervisor. An employee's immediate supervisor may request that the employee reschedule routine appointments when the scheduled absence of the employee would unduly interfere with the operations of the Department. An immediate supervisor shall not unreasonably deny an employee sick leave with pay for routine medical, dental or oculist appointments. 10.7.2 UNANTICIPATED ABSENCE: An employee who is absent from work or who will be unable to report to work as scheduled due to personal illness or injury, or for other causes specified in Sick Leave Use above, shall promptly notify the Department by telephone or otherwise as soon as practicable and will make every effort to notify the Department within the first one-half('/z) hour preceding each work day of absence. In the event of a prolonged illness or injury, the Department may exempt an employee from the requirement to daily report absences and may establish an alternative reporting arrangement appropriate to the circumstances. 10.7.3 SICK LEAVE DURING AUTHORIZED PAID LEAVE: An employee who becomes ill or is injured during the employee's paid vacation or compensatory time off may request the conversion of such paid leave to sick leave with pay by promptly notifying the department at the time of occurrence or as soon thereafter as reasonably feasible of the illness, injury, or incapacity and employee provides appropriate documentation as required by section 10.8. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 16 of 31 10.8 SICK LEAVE DOCUMENTATION AND APPROVAL: An employee who has been absent on sick leave shall, on the day he/she returns to work, submit such forms and provide such information as are required by the Police Chief or designee to approve the use of sick leave with pay for the absence. The Police Chief or designee may require anemployee to provide a professional physician's verification within 36 hours after reporting to work, of an employee's, child's or family member's illness or injury as a condition of approving sick leave with pay, if the Police Chief or designee has a reasonable basis to suspect sick leave is not being used in conformance with this Article. In the event the Police Chief or designee intends to require such verification, the employee will be notified of the requirement prior to returning to work. 10.9 Where the employee has been out on FMLA qualifying leave, or extended medical leave under the ADA or workers compensation upon the employee's notice to return to duty, the employer may request certification in accordance with law. 10.10 SEQUENCING OF LEAVES: Unless addressed elsewhere in this agreement, the use of vacation leave, compensatory time, and leave without pay, for purposes other than qualifying use under the Washington Family Care Act, is subject to approval by management. However, unless otherwise required by law, forms of leave shall be used and exhausted in the following sequences: 10.10.1 sick leave for qualifying incidents until it is exhausted; 10.10.2 vacation leave, floating holiday,) and/or compensatory time sequenced at the employee's option,until they are exhausted; 10.10.3 any donated leave, if available, until it is exhausted; then 10.10.4 leave without pay. ARTICLE 11 INDUSTRIAL DISABILITY 11.1 INDUSTRIAL DISABILITY FOR LEOFF I EMPLOYEES: An employee who qualifies for and is included in the Washington State Retirement System commonly referred to as "LEOFF I", who becomes disabled, and whose disability extends beyond a period of six (6) full months, shall apply for disability retirement benefits provided through LEOFF 1. 11.2 INDUSTRIAL DISABILITY LEAVE FOR LEOFF II EMPLOYEES: An employee who qualifies for and is included in the Washington State Retirement System commonly referred to as "LEOFF II", and who incurs a work-related illness or injury shall be provided with such compensation as is made available through Workers' Compensation time-loss benefits as provided by Washington State law. ARTICLE 12 OTHER PAID LEAVE 12.1 BEREAVEMENT LEAVE: An employee will be granted three (3) days of bereavement leave for attending funerals in the State of Washington and five (5) days of bereavement leave for out of state funerals of members of the employee's immediate family. 12.1.1 Immediate family under this Article shall be defined as spouse, registered domestic partner, child, stepchild, mother, father, mother/father in-law, brother, sister, brother/sister in-law, grandchildren and grandparents of both the employee and the employee's spouse/registered domestic partner. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 17 of 31 12.1.2 All time off for bereavement leave shall be charged against an employee's vacation/holiday, sick leave or compensatory time leave balance at the option of the employee. 12.2 JURY DUTY: An employee shall be granted leave of absence with pay for the purpose of reporting to or serving jury duty. Any juror fees received by the employee for the performance of such duties shall be assigned to the City. Employees normally assigned to swing or graveyard shifts shall be placed on the day shift on days that court appearance is required. If more than 2.5 hours of the day shift remains at the time of release from jury duty, the employee shall report for duty. 12.3 MILITARY LEAVE: An employee who presents official orders requiring his/her attendance for a period of training or other active duty as a member of the United States Armed Forces or the State National Guard shall be entitled to military leave with no loss of pay for a period not to exceed twenty-one (21) work days annually. Authorized leave of absence for additional or longer periods of time for assignment to duty functions shall be without pay and shall be granted by the City. An employee receiving up to twenty-one 21) work days of training or serving on active duty shall receive their regular pay and the amount received from the Federal or State government.(Pursuant to RCW 38.40.060 as may be amended from time to time). Employees recalled to active duty shall be allowed to utilize accrued vacation leave or compensatory time to supplement military pay, Employees do not accrue any paid vacation, sick leave or other paid leave benefits while on active duty. During periods of military conflict, employees are entitled up to fifteen (15) days of unpaid leave before their spouse is deployed or while their spouse is on leave from deployment. 12.4 EMERGENCY LEAVE: In the event of an unforeseen emergency which requires the absence of an employee such as the illness, injury or death of a member of an employee's immediate family, the employee shall notify his or her immediate supervisor as soon as possible of the required absence. Such emergency leave shall be charged to an employee's unused vacation/holiday or compensatory time leave balance. 12.5 ADMINISTRATIVE LEAVE: Any bargaining unit employee may be placed on Administrative Leave (leave with pay) for reasons in the best interest of the City and/or employee (e.g. to conduct an investigation, to diffuse a work-related or personal problem that has the potential for escalation if left unchecked, and/or has a negative effect on department/division operations, and no other solution is available). Administrative Leave is not intended to be used in lieu of discipline. The City may place certain reasonable restrictions on an employee on Administrative Leave and require him/her to be available during his/her normal work schedule to respond by telephone within two (2)hours. Employees may be provided a pager, if needed. Employees may be placed on a different schedule to be determined by the Chief when they are placed on Administrative Leave. If an employee is or will be unavailable during the scheduled time frame, then a vacation leave request, or in the case of illness or injury, a sick leave request must be turned in to cover the amount of time the employee is or will be unavailable. 12.6 DOMESTIC VIOLENCE LEAVE—Pursuant to State Law, Domestic Violence Leave provides additional leave rights to employees who are victims of domestic violence, sexual assault, or stalking, or who are family members of victims. It entitles employees to take leave to receive medical treatment, attend legal proceedings, or address safety concerns arising out of domestic violence, sexual assault,or stalking as outlined in City Human Resources Policy 3-20-19. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 18 of 31 ARTICLE 13 RETIREMENT BENEFITS 13.1 Each employee shall be enrolled in the Washington State Retirement system for which he or she qualifies. Only for the purposes of federal income taxation, the gross income of each employee shall be reduced by the amount of employee contributions to the respective retirement system, which is paid by the City. ARTICLE 14 INSURANCE BENEFITS 14.1 MEDICAL INSURANCE: The City shall make medical insurance coverage available to employees and their dependents as follows: • Kitsap Physician's Service Plan A for Employees and Dependents through December 31, 2014. • Effective January 1, 2015, KPS Health Plans, Plan B for Employees and Dependents. • Group Health Cooperative for Employees and Dependents; Copay Plan 2 • Another plan of substantially similar or better coverage 14.2 INSURANCE PREMIUM PAYMENTS: Payment of insurance premiums shall be made as follows: • Employee premium paid in full by the City. • • Employees shall pay ten percent (10%) of the dependent premium for either of the two plans. • • Effective upon ratification, the City will offer medical coverage to dependents of employees in Domestic partnerships that have filed their status with the State as required by law and have met the minimum affidavit requirements. 14.3 STIPEND IN LIEU OF MEDICAL COVERAGE -An employee who waives the right to obtain medical insurance coverage through the City and who provides proof of credible coverage through his/her spouse or other source shall be entitled to receive a stipend of one hundred fifty dollars ($150.00) per month, payable in the amount of seventy-five dollars ($75.00) per pay. Employees shall be required to notify Human Resources, in writing, during open enrollment, of their desire to waive medical coverage, or at any time during the year if a qualifying event occurs which would change their status (e.g. marriage, divorce, spouse loss of job or medical coverage). For initial implementation of this benefit for those who elect to waive coverage,the payment of the stipend will not be retroactive to January 1,2009,but will become effective the first pay period of the next month following ratification of the agreement. Since both KPS and Group Health underwriting requirements require a 75%participation rate, in the event that there is less than a 75%participation rate due to employees waiving medical coverage, the City may cease offering the stipend due to the adverse impact upon those insured. 14.4 DENTAL INSURANCE: The City shall provide the same benefit levels as are contained in the Washington Dental Service Plan F dental insurance coverage for employees and their dependents and provide for full payment of insurance premiums. Collective Bargaining Agreement City of Bremerton and the BPOG 1/I/2012— 12/31/2015 Page 19 of 31 14.5 DISABILITY: Employees, who are covered by the Washington State Retirement System commonly known as LEOFF II, shall enroll to receive Long Term Disability Insurance coverage. The City shall pay a maximum of $20 per month per eligible and enrolled employee toward premium costs. The remainder of all premium costs shall be borne by the enrolled employee and shall be paid to the insurance company through payroll deductions authorized by each enrolled employee. The Guild shall select the LTD plan under which they will be enrolled. 14.6 INSURANCE RESERVES, REBATES AND SURPLUSES: The City shall require the KPS medical plan provider to provide a structured accounting to the City at least annually. Such accounting shall include plan utilizations, all reserve accounts maintained for the plan, interest earned on reserves, administration costs and coinsurance(pooling) costs. This accounting shall be made available to the Guild upon request. The City agrees that premium rebates, reserve account rebates or any other monetary returns to the employer from the insurance providers together with subsequent interest earnings thereon shall be used exclusively to defray the costs of premium increases in the plan, and increase benefit levels, or other health related purposes determined appropriate by the Insurance Benefits Committee. Premium increases shall be any increase over the 1994 levels. 14.7 INSURANCE COMMITTEE: The Insurance Benefits Committee shall be comprised of the following members: Mayor or designee, Human Resources Manager, or designee, Administrative Services Director or designee, one employee selected by the non-represented management and professional employees, and one individual selected by each of the recognized unions. The Committee shall elect a chair and any other officers it deems appropriate. ARTICLE 15 CLOTHING AND UNIFORM CLEANING ALLOWANCE 15.1 PURCHASE OF UNIFORMS: The City shall establish a Clothing Allowance Fund for the Bremerton Police Department. Each employee shall be furnished uniforms as designated by the Chief of Police or designee. Such uniforms shall be replaced on an as-needed basis from the Clothing Allowance Fund, as determined by the Police Chief or designee. All uniforms purchased by the City remain the property of the City 15.2 CLOTHING ALLOWANCE: An annual clothing allowance equal to four hundred and seventy- five dollars ($475) per year will be provided to non-uniformed, sworn personnel. Such allowance shall be paid one-half during the months of January and July. In the event an employee is transferred to the Detective Division and is assigned as a Detective, he/she will receive a pro-rata clothing allowance payment. If an employee in this unit separates from employment, a pro-rata amount will be deducted from his final paycheck. The City shall withhold the necessary federal income tax from the clothing allowance as required by the Federal Tax Code as now written or hereafter amended. 15.3 DRY CLEANING FOR UNIFORMED MEMBERS (OPERATIONS DIVISION): The City will provide dry-cleaning for two (2) uniforms per week for uniformed guild members and have the patrol jacket laundered no more often than once per month in the event that a member's jacket becomes excessively soiled. 15.4 NON-UNIFORMED MEMBERS (SUPPORT SERVICES DIVISION) CLEANING ALLOWANCE: Effective July 1, 2009 the City will provide non-uniformed members an annual cleaning allowance of five-hundred fifty dollars ($550.00) payable in the amount of two hundred and seventy-five dollars ($275.00) during January and July. Should an employee transfer out of Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 20 of 31 Support Services into Operations, they will be eligible for dry cleaning services provided by the City beginning when the next date for payment of cleaning allowance would be due them. The City shall withhold the necessary federal income tax from the cleaning allowance as required by the Federal Tax Code as now written or hereafter amended. 15.5 MOTORCYCLE BOOTS: The City shall provide the sum of two hundred fifty dollars ($250.00) to Motorcycle Officers for the purchase of motorcycle boots. After initial issue, replacement moneys will be approved only after the Police Chief or designee authorizes such replacement based on wear/tear of motorcycle boots. 15.6 FOOTWEAR ALLOWANCE. Effective January 2015, the City will provide employees assigned to Patrol, SOG and SWAT the sum of three hundred dollars ($300.00) for the purchase of footwear every two years. Payable every odd numbered year beginning 2015 on the pay period ending January 31 S' ARTICLE 16 PERSONNEL PRACTICES 16.1 DEFINITIONS: For the purpose of interpreting the provisions of this Agreement, the following definitions shall apply: 16.1.1 PROBATIONARY EMPLOYEE: All employees serve a twelve (12) month probationary period commencing upon the initial date of hire for certified officers, and in the case of non-certified personnel, twelve (12) months from the date of graduation from the Police academy. During this time the employee may be discharged at the sole discretion of the City, consistent with applicable Civil Service Rules and Regulations (Section 12-PROBATION) and without recourse to the grievance procedure. 16.1.2 PROMOTIONAL PROBATION; A twelve (12) month period commencing upon the initial date of a regular promotional appointment during which a promoted employee who is unable to perform the duties of the higher level position shall be returned to his or her previous classification at the time of appointment at the sole discretion of the City, consistent with applicable Civil Service Rules and Regulations (Section 12 — PROBATION)and without recourse to the grievance procedure. 16.1.3 LEOFF I EMPLOYEE: An employee who qualifies for and is a member of the Washington State Retirement System commonly known as "LEOFF I". 16.1.4 LEOFF II EMPLOYEE: An employee who qualifies for and is a member of the Washington State Retirement System commonly known as "LEOFF II". 16.1.5 BASE RATE OF PAY: The base pay rate for an employee as listed in Appendix "A" excluding longevity and any other premium pay. 16.2 INDEMNIFICATION OF EMPLOYEES: The City shall provide legal defense and will pay all legitimate claims, settlements, judgments, and associated costs for employees and their marital communities named as parties or defendants in claims or lawsuits as a result of acts or omissions made in the good faith performance of the City's business. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 21 of 31 16.3 PROVISIONAL APPOINTMENT: Any employee who is appointed to a position classification by the Chief of Police on a provisional basis shall be paid the established compensation for such position classification. 16.4 DEPARTMENT POLICY MANUAL AND POLICY CHANGES: The Police Department Policy Manual will be distributed to all bargaining unit employees. The employee will acknowledge receipt of and will become knowledgeable of the Manual's or Policy's contents. All revisions to the Manual or Policy that apply to members of the bargaining unit will be provided to employees for inclusion in the Manual. Further, the Department will inform the Guild of policy revisions prior to enactment. 16.5 POLICE OFFICERS INTERVIEW GUIDELINES: The Safety of our community and its citizens, plus the integrity and reputation of the Police Department depends to a great extent on the manner in which the members of the department perform their varied and difficult duties. To ensure that internal investigations are conducted in a manner conducive to good order and discipline, and also observe and protect the individual rights of each member of the Department, the following rules are hereby established: 16.5.1 The interview of any Department member shall be conducted at a reasonable hour, preferably when the member is on duty and/or during daylight hours, unless the urgency of the investigation dictates otherwise. If such interview occurs during off-duty time of the member being interviewed, the member shall be compensated for his or her off-duty time in accordance with the overtime provisions of this Agreement. 16.5.2 The interview shall take place at a location designated by the investigation officer, preferably at the Police Department. 16.5.3 Before any questioning commences, a member of the Police Department shall be advised in writing in the event that person becomes a suspect in an administrative investigation. The member being interviewed shall be informed of the nature of the investigation, and name(s) of all complaining parties before the interview commences. 16.5.4 The member being interviewed shall be informed of his or her right to and be afforded an opportunity and the necessary facilities to contact a Guild representative prior to commencement of the interview. The member's representative may be present during the interview. Nothing herein shall in any way restrict the rights of the representative with the employee during the process of the interview. 16.5.5 The interview shall be conducted in the most expedient manner consistent with the scope and gravity of the subject matter of the interview. The member shall be permitted reasonable periods to attend to personal necessities. 16.5.6 The member shall not be subjected to offensive language or intimidation during the process of the interview. No promises or rewards shall be made to the employee as an inducement to answering questions. When the member is being interviewed in a non- criminal matter for violation of departmental rules, regulations or orders, that member shall answer truthfully all questions concerning the investigation posed to him or her by the interviewing officer. When the member refuses to answer such questions, he or she will be informed that his or her refusal to answer may become the subject for disciplinary action. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 22 of 31 16.5.7 A member shall not be required to take a truth verification test as part of the interview process. 16.5.8 Nothing contained in any of the above guidelines shall restrict and/or limit the authority of the Chief of Police or designee in the performance of his or her duties and responsibilities as the Chief Administrator of the Bremerton Police Department. 16.5.9 No tape recording will be made of the interview without prior advisement. There will be no off-the-record questions during a recorded interview, unless the parties mutually agree. If the Department tape records the interview, a taped copy of the complete interview of the employee, noting all recess periods, may be furnished, at the cost of the tape, upon request of the employee. If the interviewed employee is subsequently disciplined and any part of any recording is transcribed by the employer, the employee shall be given a complimentary copy thereof. The Guild may be allowed to tape record the interview. 16.5.10 When the member being interviewed is in custody, or is likely to be placed in custody as a result of the interview, that person shall be informed of his or her Constitutional Rights prior to commencement of the interview. The member may request a postponement of the initial interview to contact an attorney. The interview may not be postponed more than twenty-four(24)hours with allowances being made for weekends and holidays. 16.5.11 Use of Deadly Force: When an employee uses deadly force pursuant to RCW 9A.16.010 (2), the employee shall not be required to make a written statement for twenty-four (24) hours after the incident. The officer may be required to verbally report a brief summary of the facts of the incident to include information for securing evidence, identifying witnesses, apprehending.suspects, securing search warrants (clarification only), or any other exigent circumstances. The affected employee may waive the twenty-four (24) hour requirement. ARTICLE 17 MANAGEMENT RIGHTS 17.1 Any and all rights concerned with the management and operation of the Police Department are exclusively that of the City unless otherwise provided by the terms of this Agreement. The City has the right, among other actions,to adopt rules for the operation of the Department and conduct of the employees,to discipline, suspend or discharge employees for just cause,to assign work and determine duties of employees,to determine number of personnel to be assigned duty at any time, to determine and introduce new work methods or facilities to increase productivity for operation of the Department and to perform all of the functions not otherwise expressly limited by this Agreement; provided, nothing herein shall be construed as a waiver of collective bargaining rights conferred on the parties by RCW 41.56. 17.2 The Chief of Police may change Crime Scenes/Evidence Technician and/or Community Resource Officer to civilian positions, provided that the same number of sworn police officer positions are maintained in the Department. ARTICLE 18 PERFORMANCE OF DUTY/NO STRIKE 18.1 The City and the Guild recognize that the public interest requires the efficient and uninterrupted performance of all City services and pledge their best efforts to avoid or eliminate any conduct contrary to this objective. Nothing in this Agreement shall be construed to grant an employee the Collective Bargaining Agreemcnt City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 23 of 31 right to strike or to refuse to perform his or her duties to the best of his or her abilities. During the term of this Agreement, the Guild and/or membership shall not cause, engage in or sanction any work stoppage, strike,walkout, sit-down, stray-in, slowdown, sick-in, curtailment of work, or interference with City operations at any location whatsoever; provided, that nothing herein shall be interpreted as to prohibit lawful information picketing. Employees who engage in any of the foregoing or similar activities shall be subject to immediate disciplinary action up to and including discharge. The City shall not institute any lockout of employees during the term of this Agreement. ARTICLE 19 GRIEVANCE PROCEDURE 19.1. DEFINITIONS: 19.1.1 GRIEVANCE: A grievance is an allegation of a violation of the terms and conditions of this Agreement which is to be resolved through this Grievance Procedure. 19.1.2 CIVIL SERVICE APPEAL (Section 5-APPEALS): An appeal is an allegation of a violation of the Civil Service Rules that is to be resolved through the Civil Service Appeals procedure and is not resolvable through this Grievance Procedure. 19.1.3 UNFAIR LABOR PRACTICE: An Unfair Labor Practice charge is an allegation of a violation of the Washington State statutes governing public employment labor relations which is to be resolved through the Public Employment Relations Commission's rules and regulations and is not resolvable through this Grievance Procedure. 19.2 STEP 1: An employee who believes that the terms and conditions of this Agreement have been violated shall first discuss the matter with the person who took the action giving rise to the belief with his or her immediate supervisor within fourteen (14) calendar days of the date the action took place or within fourteen (14) days of the date upon which the employee, by due diligence, could reasonably have been expected to know of such action. The person who took the action shall provide the employee with a written response within fourteen(14) calendar days of the date upon which the grievance was discussed with the employee. 19.3 STEP 2: In the event that the person who took the action does not resolve the issue to the satisfaction of the employee at Step 1 of this procedure, the employee shall reduce the matter to writing and shall: 19.3.1 State whether the employee is selecting a Civil Service Appeal or the Grievance Procedure herein as the dispute resolution method to be used to resolve the issue. 19.3.2 In the event the employee selects the Civil Service Appeal method, the employee shall comply with the Civil Service Rules in processing the matter. 19.3.3 In the event the employee selects the Grievance Procedure method, the employee shall reduce the matter to a written grievance and shall state: the section (or sections) of this Agreement which is/are alleged to have been violated; an explanation of the grievance in detail, including dates, actions and such other information necessary to a full investigation of the facts and circumstances giving rise to the grievance; and the remedy sought. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 24 of 31 19.3.4 The employee shall have the right to be assisted by an authorized Guild representative in reducing his or her grievance to writing.The employee shall present the written grievance to the immediate superior of the person who responded to Step 1 above within fourteen (14) calendar days of the date the employee received a written response at Step 1 of this procedure. In the event the Police Chief responded at Step 1 above, the employee shall proceed to Step 4 of this Grievance Procedure. The immediate superior may meet with the employee and the employee's Guild Representative within fourteen(14)calendar days after receipt of the written grievance for the purpose of considering the matter. The immediate superior shall reduce his or her decision to writing and shall transmit the decision to the employee with a copy to the Guild representative within fourteen (14) calendar days of receiving the written grievance or of meeting with the employee and the Guild Representative. 19.4 STEP 3: In the event that the immediate superior does not resolve the grievance to the satisfaction of the employee at Step 2 of this procedure, the employee shall transmit a copy of the original grievance along with a copy of the written response received at Step 2 to the Police Chief within fourteen (14) calendar days of receipt of the immediate superior's written response. The Police Chief may convene a meeting with the Guild representative in an attempt to resolve the grievance. The Police Chief shall reduce his or her decision to writing within fourteen (14) calendar days of the Chief's personal receipt of the grievance or, if a meeting was held, within fourteen(14) calendar days after meeting with the Guild Representative and transmit the decision to the Guild. 19.5 STEP 4: In the event that the Police Chief does not resolve the grievance at Step 3 of this procedure, the Guild may request arbitration of the issue by written notification to the Human Resources Manager within thirty (30) calendar days of receipt of the Police Chief's decision. In the event the Guild does not request arbitration of the issue within the thirty (30) calendar day period, the grievance shall be deemed withdrawn. Prior to the selection of an arbitrator and submission of the grievance for hearing by said arbitrator, the Human Resources Manager shall informally review the grievance and determine whether said grievance may be adjusted to the satisfaction of the employee. The Human Resources Manager shall have fourteen (14) calendar days in which to review and seek adjustment of the grievance. 19.6 SELECTION OF ARBITRATOR: A neutral arbitrator shall be selected by mutual agreement or through a mutually agreeable process. In the event the parties cannot agree, either party may petition the Public Employment Relations Commission for a panel of arbitrators. 19.7 POWERS AND DUTIES OF THE ARBITRATOR: It shall be the duty of the arbitrator to conduct a hearing on the issue or issues submitted by the parties for decision. The hearing shall be kept informal and private. The arbitrator shall interpret the provisions of this Agreement as they apply to the issue or issues submitted for decision and shall not add to, subtract from, nor in any way otherwise alter or recommend the alteration of the terms and conditions of the Agreement in deciding the matter. Within thirty (30) days of the close of the hearing or submission of briefs, whichever occurs later, the arbitrator shall render a written decision, which shall be binding upon the parties. The arbitrator shall conduct the arbitration hearing in conformance with the Voluntary Rules for Labor Arbitration of the American Arbitration Guild. 19.8 COSTS OF ARBITRATION: The expenses of the neutral arbitrator shall be borne equally by the parties. Each party shall singly bear all costs related to preparing and presenting its own case before the arbitrator, including costs of witnesses. The party desiring a record of the proceedings shall bear the cost of obtaining such record. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 25 of 31 19.9 TIME LIMITS: Time limits established in this procedure shall be strictly adhered to but may be waived by mutual agreement of the Guild and the City. All procedures contained herein shall be complied with as expeditiously as practicable. ARTICLE 20 SEVERABILITY 20.1 In the event that any provision of this Agreement is held invalid by any tribunal of competent jurisdiction,the remaining provisions of this Agreement shall not be held invalid and shall remain in full force and effect. The Guild and the City shall immediately meet and attempt to renegotiate any provision found invalid. ARTICLE 21 ENTIRE AGREEMENT 21.1 The Guild and the City acknowledge that each has had the unlimited right and opportunity to make proposals with respect to any matter deemed a proper subject for collective bargaining. The results of the exercise of that right are set forth in this Agreement. Therefore, the City and the Guild each voluntarily and unqualifiedly agree to waive the right to oblige the other party to bargain with respect to any subject or matter not specifically covered by the Articles of this Agreement during the term of this Agreement, except as mutually agreed upon. The Employer shall not unilaterally change any mandatory subject of bargaining without providing the union with prior notice and the opportunity to bargain. ARTICLE 22 CONFLICTING PROVISIONS 22.1 In the event that any provision of this Agreement is found to be in conflict with any other Resolution, Ordinance, Policy, Regulation or Rule of the City, the provision of this Agreement shall prevail. ARTICLE 23 LABOR MANAGEMENT COMMITTEE 23.1 LABOR MANAGEMENT: The Employer and the Guild agree that a need exists for closer cooperation between labor and management. To accomplish this objective, the Employer and the Guild agree that no more than four(4) duly authorized representatives of the Guild shall function as one-half('/z) of a Labor-Management Committee, the other half being no more than four (4) certain representatives of the Employer named for that purpose. The committee shall meet as needed for the purpose of discussing and facilitating the resolution of all problems, which may arise between the parties. The committee shall be chaired by a member elected by the committee. 23.2 Should the Guild and Employer mutually agree to change, add, or delete any provision of this Agreement,policies, rules or other matters, such change shall be set forth in writing. ARTICLE 24 PREMIUM PAY 24.1 MASTER PATROL OFFICER: Effective upon assignment, any employee who meets the requirements for the Master Patrol Officer(MPO) program shall receive a premium of five (5%) of their base monthly rate of pay for all hours worked as an MPO. 24.2 K-9 STIPEND: Effective upon assignment, a K-9 Officer shall receive as compensation for the care and maintenance of his/her dog and equipment, a K-9 stipend of three (3) hours per week at 48%of a Step 5 Police Officer overtime rate. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 26 of 31 24.3 FIELD TRAINING OFFICER PREMIUM. Field Training Officers shall receive a premium equal to three.percent (3%) of their base monthly rate of pay when performing the duties for an entire shift. This premium may not be pyramided for those officers receiving the MPO premium. ARTICLE 25 RETIREMENT BENEFITS/DEFERRED COMPENSATION 25.1 DEFERRED COMPENSATION: The City shall match the payroll deduction of any written request by an employee covered by this Agreement, in an amount not-to exceed four percent (4.75%) of the employees base monthly pay rate. This shall not apply to LEOFF II employees who have completed 15 or more years with the City. 25.2 LEOFF II EMPLOYEES WHO HAVE COMPLETED FIFTEEN (15) OR MORE YEARS WITH THE CITY—LEOFF II employees shall be required to contribute four and three quarters per cent (4.75%) into Deferred Compensation. This does not preclude a LEOFF 11 employee from deferring more than the required contribution. 25.3 LIFE INSURANCE: The City shall provide life insurance coverage in an amount equal to fifty thousand($50,000)with a mutually agreed upon carrier. 25.4 RETIREMENT MEDICAL SAVINGS ACCOUNTS: The City shall contribute thirty dollars ($30.00) per month on behalf of each employee to a Health Reimbursement Arrangement (HRA) through Voluntary Employee Benefits Association(VEBA)trust. ARTICLE 26 EDUCATIONAL INCENTIVE 26.1 Employees shall be eligible to receive Educational Incentive pay according to the following: Associate's degree or equivalent(90 quarter or 60 semester hours) Two percent(2%) Bachelor's Degree Four percent(4%) 26.2 Degrees and credit hours earned shall be documented through official transcripts from accredited colleges or universities. It shall be understood that for the 90 quarter or 60 semester hours to be accepted, they must be courses required in the pursuit of an Associates or Bachelors degree from an accredited college or university. 26.3 Educational Incentive pay shall not be cumulative and it shall be the responsibility of the employee requesting educational incentive pay to provide the City with certified transcripts of his/her hours earned and/or degree(s) awarded. Educational Incentive shall be paid to the employee beginning the next pay period following receipt of the documentation, and shall not be retroactive. 26.4 Officers on probationary status shall not be eligible for educational incentive pay. ARTICLE 27 TERM 27.1 This Agreement shall become effective January 1, 2012, and shall remain in effect through December 31, 2015, and may be extended thereafter by mutual agreement. It is further agreed that the City or the Guild may request reopening of this Agreement any time within six (6) Collective Bargaining cement g g A b'r City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 27 of 31 months of the expiration for the purpose of negotiating changes to be effective following the expiration of this Agreement with such notice to be in writing to the other party. This Agreement is hereby submitted to the Bremerton City Council for approval. Upon the approval of the Council, this Agreement shall become binding upon the City, the Guild and all of the employees in the bargaining unit covered by this Agreement. DATED THIS DAY OF 12015 CITY OF BREMERTON: BREMERTON POLICE OFFICERS GUILD: Charlotte Belmore Aaron Elton, Human Resources Manager President Steven Strachan, Police Chief Dahle Roessel,Vice President Honorable Patty Lent, Mayor Member Board of Directors ATTEST: Member Board of Directors Shannon Corin, City Clerk Member Board of Director APPROVED AS TO FORM: Roger Lubovich, City Attorney Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 28 of 31 APPENDIX B TO THE AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON AND BREMERTON POLICE OFFICERS GUILD JANUARY 1, 2012 THROUGH DECEMBER 31, 2015 THIS APPENDIX is supplemental to that Agreement by and between the CITY OF BREMERTON, WASHINGTON("Employer")and the BREMERTON POLICE OFFICERS GUILD, ("Guild"). Master Police Officer: The Master Police Officer(MPO) program is viewed as an enhanced career development opportunity for the sworn employees of the Bremerton Police Department. The purpose of an MPO program is to allow qualified non-ranking officers with special technical and administrative skill to be elevated to a new level, Qualifications: A. An employee has served as a top step police officer for three(3)consecutive years. B. Employee has completed, in the course of their employment as a law enforcement officer, 400 hours of law enforcement specialty training that does not include the training hours of basic academy; basic equivalency academy; repeated training classes: or refresher training of BAC or first aid. C. Employee has served at least 12 months on each patrol shift after completing initial probation. It shall be understood that employees may not"double or triple stack"their time. Example: An officer who has been concurrently assigned to K-9 and the graveyard shift for 3 years may not count 3 years of graveyard and 3 years of K-9; however, the employee may divide the 3 years as desired such as 1 year of graveyard and 2 years of K-9. D. Employee has served satisfactorily in a secondary assignment(s) for the Bremerton Police Department for a minimum of 18 months. Secondary assignments are assignments above and beyond duties normally assigned to patrol officers serving in patrol unit. These assignments are detective units, crime scenes, Community Resource Officers, Traffic, K-9, School Resource Officers and West Park Officer. Additional secondary assignments as they may be developed can be added to this list. E. Employee maintains acceptable work performance standards and has not had a sustained Internal Affairs investigation one year prior to MPO acceptance. The selection panel may consider other types of minor complaints on a case-case basis. F. MPO's will be assigned as OIC and FTO as needed. Employee will only handle the sergeant's duties when he/she has been assigned as OIC or during limited exceptional circumstances. An Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 29 of 31 employee will not be assigned as OIC while acting in an FTO capacity except during limited exceptional circumstances. G. MPOs shall not be eligible to receive OIC pay and their 5%MPO premium pay. H. The Chief of Police will appoint MPO's in the same order in which they are ranked by the panel. Maintaining MPO Status: To maintain MPO status an employee must: A. Be assigned to the Uniformed Division upon appointment to MPO status for not less than 18 months. If the employee is vacating a non-uniformed position, the employee shall.,be assigned to the Uniformed Division within a reasonable time period, which allows the Department to assign and train a replacement. B. Maintain satisfactory work performance. C. Not have sustained any major policy rule violations, committed insubordination or be subject to continued citizen complaints. D. Show a commitment to continuance of law enforcement training while serving as an MPO. If an employee fails to maintain these conditions, he/she will be removed from MPO status by the Chief of Police after review by the selection panel, and must wait eight months before reapplying. An employee shall not be removed from MPO status due to a new assignment in non-uniformed position. MPO Cap: The number of MPO's shall not exceed(14) fourteen. Selection Panel: A. The original selection panel will consist of two management personnel and two members of the Board of Representatives of the Guild who do not qualify for selection. Future selection panels will consist of three MPO's and two management personnel. B. Selection panel will meet as needed to review and select applicants for Master Police Officer appointment and will use the following criteria: 1. Candidates will be listed by seniority, and then given points as follows: #1 candidate- 14 point #2 candidate- 12 points #3 candidate- 10 points #4 candidate- 8 points #5 candidate-6 points #6 candidate-4 points #7 candidate-2 points Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012— 12/31/2015 Page 30 of 31 2. Candidates will be listed by number of Training Hours and given points as follows: #1 candidate-7 points #2 candidate-6 points #3 candidate-5 points #4 candidate-4 points #5 candidate-3 points #6 candidate-2 points #7 candidate- 1 points (For purposes of this selection process, an Associate Degree in a Police related field will count for 100 hours,and a Bachelors Degree in a Police related field will count for 200 hours.) 3. Candidates will receive one additional point for each additional special assignment of 18 months or longer up to a maximum of three points. Should two or more candidates have equal standing, their points will be added and then divided by two (example: top two candidates have the same seniority so each gets 13 points). Should there be a tie after the points have been totaled, the selection panel will be required to resolve it and provide a single list to the Chief. C. MPO assignment openings will be announced pursuant to Chapter 12 of the Department Manual by posting the information throughout the Department. D. Candidates will apply for MPO positions by submitting a letter and written sununary of years of service,training and education, special assignments and letters of recommendation. E. The Chief of Police will request the panel convene to review a specific MPO's status. F. Decisions by the selection panel regarding selection or removal from the MPO program are not subject to the grievance procedure. Collective Bargaining Agreement City of Bremerton and the BPOG 1/1/2012—12/31/2015 Page 31 of 31 APPENDIX A TO THE AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON AND THE BREMERTON POLICE OFFICERS GUILD Effective January 1, 2013 to December 31, 2013 BPOG Pay Plan with 1.5%CPI Adjustment Effective January 1,2013,the base rates of pay for employees shall be as follows: Annual salary based on 2088 hours per year for 2013. Step I Step 2 Step 3 Step 4 Step 5 Master PO MPO Diff Police Officer Annual 62,097.12 64,435.68 67,421.52 70,428.24 76,525.20 80,367.12 Monthly 5,174.76 5,369.64 5,618.46 5,869.02 6,377.10 6,697.26 Semi-Monthly 2,587.38 2,684.82 2,809.23 2,934.51 3,188.55 3,348.63 Hourly 29.74 30.86 32.29 33.73 36.65 38.49 1.84 +Longevity Base+1.25%Hourly 30.11 31.25 32.69 34.15 37.11 38.97 1.86 Base+1.25%Semi-M_onthly__2,619.57 _2_,71_8.752,844.03 2,9_71.05 3,228.57 _ 3,390.39_ . 161.82 Base+2.50%Hourly 30.48 31.63 33.10- 34.57 - 37.57 39.45 - 1.88 Base+2.50%Semi-Monthly 2,651.76 2,751.81 2,879.70 3,007.59 3,268.59 3,432.15 163.56 Base+7.75%Hourly 32.04 33.25_ 34.79_ 36.3_4 39.49 _41.47 1.98 Base+7.75%Semi-Monthly_ 2,787.48 2,_892.75 3,026.73 _3,1.61.58_ 3,435.63 _ 3,607.89 172.26 Base+9.00%Hourly 32.42 33.64 35.20 -36.77 --39.95 - 41.95 2.00 _ _.................._..._..-..............._.........-_._......_...._...._.. ---.._._...._..._... --._._.._.... ....__.._-._..........._.........--------....._........._.... _.._......_....---_....._.. - ---- Base+9.00%Semi-Month 2,820.54 2,926.68 3,062.40 3,198.99 3,475.65 3,649.65 174.00 Base+10.5%Hourly 32.86 34.10 35.68 37.27 40.50 42.53 2.03 Base+10.5%Semi-Monthly 2,858.82 2,966.70 3,104.16 3,242.49 3,523.50 3,700.11 176.61 Deferred Comp.4% 103.50 107.39 112.37 117.38 127.54 Step 1 Step 2 Step 3 Step 4 Step 5 (OIC) Sergeant Annual 82,872.72 84,689.28 86,443.20 88,322.40 90,118.08 Monthly 6,906.06 7,057.44 7,203.60 7,360.20 7,509.84 .......-.....__....._..........- ._... ...............__.. --._..._......__... ....... _ .. - ......-........ __ ..........._.. _ ._-_......_._..-•-----.....-_.._. ....._ Semi-Monthly . 3,453.03 3,528.72 3,601.80 3,680.10 3,754.92 Hourly 39.69 40.56 41.40 42.30 43.16 +Longevity Base+1.25% Hourly 40.19 41.07 41.92 42.83 43.70 Base+1.25%Semi-Monthly 3,496_53 3,573.09 3,647.04` 3,726.21 -_3,801_90 Base+2.50%Hourly 40.68 41.57 42.44 43.36 44.24 Base+2.50%Semi-Monthly _ 3_539_16- 3,616.59 3,692.28 3,772.32 3,848.88 Base+7.75%Hourly 42.77 43.70 44.61 45.58 46.50 Base+7.75%Semi-Monthly 3,720.99 3,801.90 3,881.07 3,965.46 4,045.50 Base+9.00% Hourly 43.26 44.21 45.13 46.11 47.04 ----........ -........_-.----------- -. _.._...._ Base+9.00%Semi-Monthly 3,763.62 3,846.27 3,926.31 4,011.57 4,092.48 Base+10.5%Hourly 43.86 44.82 45.75 46.74 47.69 - -- :- .................- -- --- --- - -----.._._.._--- --._._._.._...-.__.._-.._....... -....----- _... --- Base+10.5%Semi-Monthly-3,815.82 3,899.34 3,980.25 4,066.38 4,149.03 - Deferred Comp.4% 138.12 141.15 144.07 147.20 150.20 SERGEANT CLASSIFICATION-Any employee who is promoted to the classification of Sergeant shall be placed at Step 3 of the Sergeant classification, provided, however, an employee hired as a Sergeant through a lateral transfer, having not served as a police officer with the City of Bremerton, may be placed into Step 1 of the Sergeant classification. APPENDIX A TO THE AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON AND THE BREMERTON POLICE OFFICERS GUILD Effective January 1, 2014 to December 31, 2014 BPOG Pay Plan with 2%CPI Adjustment Effective January 1,2014,the base rates of pay for employees shall be as follows: Annual salary based on 2088 hours per year for 2014. Step 1 Step 2 Step 3 Step 4 Step 5 Master PO MPO Diff Police Officer Annual 63,329.04 65,730.24 68,778.72 71,827.20 78,049.44 81,974.88 Monthly 5,277.42 5,477.52 5,731.56 5,985.60 6,504.12 6,831.24 _.. --_ __......._--...__....__.._.._..-................................... _.,_...... ..............._........__..._.__....._._.._...-._ - --------- Semi-Monthly 2,638.71 2,738.76 2,8.65.78 2,992.80 . 3_,252.06 3,415.62 Hourly 30.33 31.48 32.94 34.40 37.38 39.26 1.88 +Longevity Base+1.25%Hourly 30.71 31.87 33.35 34.83 37.85 39.75 1.90 -- -- ----- .._.._......_............._._.......- - ----- -- __..._.._._._.._......_._...... _.._....._.__........_._..__ ....----• .--.--------------- _ Base+1.25%Semi-Monthly . 2,671.77- 2,772.69 2,901_45 3,030.21 - 3,292.95. 31458.25 165.3_0 Base+2.50%Hourly 31.09 32.27 33.76 35.26 38.31 40.24 1.93 Base+_2.50%Semi-Monthly 2,704.83 2,807.49 2,937.12 3,067.62 3,33_2.97 3_,_5_00.88 16_7._91 Base+7.75% Hourly_ 32.68 33.92 35.4937.07 40.28 42.30 '2.02 - __��_Base+7.75%Semi-Monthly -2,843.16,2,951.04 3_,0_87.63 3,225.09 _3,504.36_ 3,680.10 175._74_ Base+9.00% Hourly 33.06 34.31 35.90 37.50 40.74 42.79 -2.05 ......_.............. _.... ...._....- ---__... --.._._ --.__._..._...._..........-..._.._............._...._...._......................._...................._.........._.................._.__.................-...._..._..........._.............._.......... - _._.-..._.. Base+9.00%Semi-Monthl 2,876.222,984.97 3,123.30 _ 3_,262.50 _3,_544.38_3,722.73 178.35 Base+10.5%Hourly 33.51 34.79 36.40 --38.01 - 41.30 43.38 2.08 .. _........._...._......._._...--..�_------ -.._.._ -__ _ .._.........._.._._.....----__ .... -_--_ ......._......._............_�....,._....._..._..........--- Base+10.5%Semi-Monthly 2,915.37 3,026.73 3,166.80 3,306.87 3,593.10 3,774.06 180.96 Deferred Comp.4% 105.55 109.55 114.63 119.71 130.08 Step 1 Step 2 Step 3 Step 4 Step 5 (OIC) Sergeant Annual 84,522.24 86,380.56 88,176.24 90,097.20 91,913.76 Monthly 7,043.52 7,198.38 7,348.02 7,508.10 7,659.48 Semi-Monthly 3,521.76 3,599.19 3,674.01 3,754.05 3,8.29.74 Hourly 40.48 41.37 42.23 43.15 44.02 +Long_evity Base+1.25% Hourly 40.99 41.89 42.76 _ 43.69 44.57_ _Base+1.25%Semi-Monthly _3,566.133,644.43_ 3,720.12 -3,801.03 3,877.59 -- -Base+2.50% Hourly 41.4_9_ 42.40 _ 43.29_ 44.23 45.12 Base+2.50%Semi-Monthly_ 3,609.63_ 3,688.80 -3,766.23 3,848.01 -_3,925.44 Base+7.75%Hourly 43.62 44.58 45.50_ 46.49 47.43 Base+7.75%Semi-Monthly ' 3,794.94_ 3,878.46 3,958.50 4,044.63 _ 4,12_6.41 ---- Base+9.00%Hourly 44.12 45.09 46.03 V 47.03 47.98 -........._....-_......._........................--_.... ...._..........._.._:............ ----.-...--- - -- ._.._............._._..__._......._..._..__._..._.__.....---- ............_._._................ _._......_.....- - Bas_e_ +9.00%Semi-Monthly 3,838.44 _3,9_22.8_3_ 4,004.61_4,091.61_ 4,174.26 Base+10.5% Hourly 44.73 45.71 46.66 47.68 48.64 ............ _.._.. _----....._._......._...---- -_ Base+10.5%Semi-Monthly -3,891:51 -3,976.77 4,059.42 4,148.16 4,231.68 Deferred Comp.4% 140.87 143.97 146.96 150.16 153.19 SERGEANT CLASSIFICATION-Any employee who is promoted to the classification of Sergeant shall be placed at Step 3 of the Sergeant classification, provided, however, an employee hired as a Sergeant through a lateral transfer, having not served as a police officer with the City of Bremerton, may be placed into Step 1 of the Sergeant classification. APPENDIX A TO THE AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON AND THE BREMERTON POLICE OFFICERS GUILD Effective January 1, 2015 to December 31, 2015 BPOG Pay Plan with 2.5%CPI Adjustment Effective January 1,2015,the base rates of pay for employees shall be as follows: Annual salary based on 2088 hours per year for 2015. Step 1 Step 2 Step 3 Step 4 Step 5 Master PO MPO Diff Police Officer Annual 64,915.92 67,379.76 70,490.88 73,622.88 79,991.28 84,021.12 Monthly 5,409.66 5,614.98 5,874.24 6,135.24 6,665.94 7,001.76 -_.,...__..-.-._...._.._. ...._._..._...... ._......._........ _.. ........................................._..........._......................--..... -- - ._._....---•--........_..._...-... ........................ ..._..._.._.__.........._... -- ----- Semi-Monthly 2,704.83 2,807.49 2,937.12 3,067.62 3,332.97 3,500.88 Hourly 31.09 - 32.27 33.76 35.26--. 38.31 40.24 1.93' +L-ongevity Base+1.25% Hourly 31.48 32.67 34.18 35.70 38.79 40.74 1.95 •. ....._..............._........... _.__. ............ o---,...___.-_.._...__y ----- -....._...__ --- -_-._._..---- .._._..._.-- Base+1.25%Semi-Monthly 2,738.76 2,842.29 2,973.66 3,105.90 3,374.73 3,544.38 169.65 Base+2.50%Hourly 31.87 33.08 34.60 36.14 39.27 41.25 1.98 - ---................- ...__........_.....-- - --------...--- - - ------....--- - --- -- Base+2.50%Semi-Monthly _ 2,772.69 2,877.96 -3,010.20 3,144.18' 3,416.49 3,588.75 172.26 Base+8.5% Hourly 33.73 35.01 36.63 38.26 41.57 43.66 2.09_ Base+8.5%Semi-Monthly 2,934.51 3,045.87 3,186.81 3,328.62 3,616.59 3,798.42 181.83 Base+9.75% Hourly 34.12 35.42 37.05 38.70 42.05 44.16 2.11 _ _.....-..............................- ,....__..------ ------..._.._.__.......__.........._......_....._...... ...- .__._... _.-__........._..._......_.__...._............._._..._.__...._._......._.._....... ------ -- - _ Base+9.7_5%Semi-Monthly _- 2,968.44 3,081.54 3,223.35 3,366.90 3,658.35 - 3,841A92 183.5_7_ -Base+11.25%Hourly 34.59 35.90 37.56 39.23 42.62 44.77 2.15 _.___.,.._...._- __....__ _....___-----...---._...._..._......................_...._...._.............._..__._..__...._.....-._.. - -- ... -.........._.....__ .-_.._....._._..._._._._... Base+11.25%Semi-Monthly____3,009.33 3,123.30 3,267.72 3,413.01 3,707.94 3,894.99 187.05 Deferred Comp.4.75% 128.48 133.36 139.51 145.71 158.32 Step 1 Step 2 Step 3 Step 4 Step 5 (OIC) Sergeant Annual 86,631.12 88,531.20 90,389.52 92,352.24 94,210.56 Monthly 7,219.26 7,377.60 7,532.46 7,696.02 7,850.88 _.............•..........._......_._..,--.__._.....,...__ _.._..____..,.._._........__....__...._......__...._..__............._..._._._.__._.___ _____...._......._......_._.._...__...---.- _._.._....._..._..-. Semi-Monthly 3,609.63 3,688.80 3,766.23 3,848.01 3,925.44 - Hourly 41.49 42.40 43.29 - 44.23. _45.12 -_- +Longevity Base+1.25%Hourly 42.01 42.93 43.83 44.78 45.68 Base+1.25%Semi-Monthly 3,654.87 3,734.91 3,813.21 3,895.86 - 3,974.16 Base+_2.5_0%Hourly_ 42.53 43.46 _ 4_4.3745.34_ 46.25 - Base+2.50%Semi-Monthly 3,700.11 3,781.02 3,860.19 3,944.58 4,023.75 Base+8.5% Hourly 45.02 46.00 46.97 47.99 48.96 Base__+8.5%Semi-Monthly 3,_916.74__4,002.00 4,086.3_9_ 4,175.13 4,259.52 - - Base+9.75%Hourly 45.54 46.53 47.51 --48.54 49.52 Base+_9.75%Semi-_Monthly 4,0.4_8.11 4,133.37 4,222.98_ 4,308.24 _ Base+11.25%Hourly 46.16 47.17 48.16 49.21 50.20 -: _......._.__......._.-....._... -- - -� ---- - - --.... -- ----__-... -._ _ _..- ..._._... - -- _Base+11.25%Semi-Monthly 4,015:92 4,103.79 4,189.92 4,281.27 4,367.40 Deferred Comp.4.75% 171.46 175.22 178.90 182.78 186.46 SERGEANT CLASSIFICATION -Any employee who is promoted to the classification of Sergeant shall be placed at Step 3 of the Sergeant classification, provided, however, an employee hired as a Sergeant through a lateral transfer, having not served as a police officer with the City of Bremerton, may be placed into Step 1 of the Sergeant classification. AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■������s�����s������������������MUe000aUadaaaa0000000NEa0000N0N0Ev0E000W0E0000aMMEEW001 SUBJECT: Ordinance No. 5269 relating to Study Session Date: January 14, 2015 Rental Property Registration COUNCIL MEETING Date: January 21, 2015 Department: City Attorney's Office Presenter: Roger Lubovich Phone: 473-2345 SUMMARY: Chapter 5.06 of the Bremerton Municipal Code establishes procedures related to the licensing and registration of rental dwelling units. The proposed ordinance amends Chapter 5.06 to update provisions relating to contact information and to make other related changes. ATTACHMENTS: Ordinance No. 5269 FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. 5269 amending Chapter 5.06 of the Bremerton Municipal Code entitled "Rental Property Registration." COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 ORDINANCE NO. 5269 AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Chapter 5.06 of the Bremerton Municipal Code entitled"Rental Property Registration." WHEREAS, the City Council desires to amend Chapter 5.06 of the Bremerton Municipal Code to update provisions relating to contact information and to make other related changes; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Chapter 5.06 of the Bremerton Municipal Code entitled "Rental Property Registration" is hereby amended to read as follows: Chapter 5.06 RENTAL PROPERTY REGISTRATION 5.06.010 PURPOSE. The City Council finds that rental housing is a valuable community asset, providing homes for all income levels. Additionally, the City Council finds that there exists rental housing in the City that is below the minimum building standards and appears to violate RCW 59.18.060 of the Residential Landlord-Tenant Act and that such substandard conditions constitute a public nuisance. As a result, to ensure the public health, safety, and welfare of its citizens and the maintenance of quality rental housing in the City, this code establishes a program to prevent and correct conditions in residential rental units that adversely affect or are likely to adversely affect the health, safety, and welfare of the public. It is the purpose of this chapter to assure that rental housing within the City is actively operated and maintained in compliance with RCW 59.18.060. 5.06.020 DEFINITIONS. "BMC" means Bremerton Municipal Code. "Building Code" means the City Building Code set forth in Chapter 17.04 BMC. "Certificate of inspection" means a certificate made in accordance with the requirements of RCW 9A.72.085 by a qualified inspector on forms provided by the City that states that the owner of rental property has not failed to fulfill any substantial obligation imposed under RCW 59.18.060 of the Landlord Tenant Act, as defined in this section, that endangers or impairs the health or safety of a tenant. "Code enforcement officer" means code enforcement officer as defined in Chapter 1.04 BMC. "Declaration of compliance" means an unsworn statement, declaration, verification, or certificate made in accordance with the forms provided by the City that each dwelling unit complies with RCW 59.18.060 of the Landlord Tenant Act as defined in this section, as currently enacted and hereinafter amended, and does not present conditions that endanger or impair the health or safety of the tenants. 1 Rental Property Registration "Director" means the Director of Community Development or designee as applicable and any other department director authorized by the Mayor to enforce this chapter, or their designee, including,but not limited to, code enforcement officer, Building Official and other designated City official. "Dwelling unit" means any structure or part of a structure which is used as a home, residence, or sleeping place by one (1) or more persons maintaining a common household, including but not limited to single-family residences, a room, rooming units, units of multiplexes, condominiums, apartment buildings, immobile homes and other similar residential structures. "Fire Code" means the City Fire Code set forth in Chapter 18.02 BMC. "Landlord" means the owner, , or sublesser-of the dwelling unit or the pr-op",0 which it is a pa#and in addition means any per-son designated as representative of the landler-d having an interest; and/or responsible f the n,,,,,.,gement of trental property. "Landlord Tenant Act" means the Residential Landlord-Tenant Act set forth in Chapter 59.18 RCW, as currently enacted and hereinafter amended. "Owner" means one(4or more persons,jointly or severally, in whom is vested all or any part of the legal title to rental property or all or part of the beneficial ownership and a right to present use and enjoyment of the property. "Person" means an individual, group of individuals, corporation, government, governmental agency, business trust, estate, trust, partnership, association, two(4or more persons having a joint or common interest, or any other legal or commercial entity. "Qualified inspector" means a United States Department of Housing and Urban Development certified inspector, a Washington State licensed home inspector, an American Society of Home Inspectors certified inspector, a private inspector certified by the National Association of Housing and Redevelopment Officials, the American Association of Code Enforcement, International Code Council certified inspector, or other comparable professional association as approved by the Director of Community Development, a Washington licensed structural engineer, or a Washington licensed architect. An "owner" as defined in this section is not eligible to act as a qualified inspector. "RCW" means Revised Code of Washington. "RCW 59.18.060 of the Landlord Tenant Act" means, for the purpose of this chapter, RCW 59.18.060(1) through (10), as currently enacted or hereinafter amended, relating to the landlord's duties, which provide as follows: (1) maintain the premises to substantially comply with any applicable code, statute, ordinance, or regulation governing their maintenance or operation, which the legislative body enacting the applicable code, statute, ordinance or regulation could enforce as to the premises rented if such condition endangers or impairs the health or safety of the tenant; (2)maintain the structural components, including, but not limited to, the roofs, floors, walls, chimneys, fireplaces, foundations, and all other structural components, in reasonably good repair so as to be usable; (3)keep any shared or common areas reasonably clean, sanitary, and safe from defects increasing the hazards of fire or accident; (4) provide a reasonable program for the control of infestation by insects, rodents, and other pests at the initiation of the tenancy and, except in the case of a single-family residence, control infestation during tenancy except where such infestation is caused by the tenant; (5) except where the condition is attributable to normal wear and tear,make repairs and arrangements necessary to put and keep the premises in as good condition as it by law or rental agreement should have been, at the commencement of the tenancy; (6) provide reasonably adequate locks 2 Rental Property Registration and furnish keys to the tenant; (7) maintain all electrical, plumbing, heating, and other facilities and appliances supplied by him or her in reasonably good working order; (8) maintain the dwelling unit in reasonably weathertight condition; (9) except in the case of a single-family residence, provide and maintain appropriate receptacles in common areas for the removal of ashes, rubbish, and garbage incidental to the occupancy and arrange for the reasonable and regular removal of such waste; (10) provide facilities adequate to supply heat and water and hot water as reasonably required by the tenant. "Rental property" or "property" means all residential dwelling units rented or leased on a contiguous parcel or parcels of land managed by the same landlord as a single rental complex. "Tenant" is any person who is entitled to occupy a dwelling unit primarily for living or dwelling purposes with or without a rental agreement. 5.06.030 REGISTRATION AND DECLARATION REQUIRED. (a) General Business i o per-sen he Required No shall make available for-r nt , "dwellinglease, or-let to any per-son a unit" as defined in BMG 5.06.020without secur-ing and maintaining a etiFFent annual general business license as required by Chapter- 5.02 BN4c= efitit "General Business LieeHses." (ba) Registration and Declaration of Compliance. Any perse:1--landlord renting or making available for rent any a "dwelling unit" as defined in BMC 5.06.020 that requires a general business license pursuant to Chapter 5.02 BMC shall annually with the general business license application or renewal: (1) Register each dwelling unit; (2) Provide the City with the landlord's name and contact information; (3) Provide the City with the name and contact information of any person designated ted by the landlord as an alternate contact or as a representative of the landlord responsible for the management of the of rental property(optional). of a leeal person Or- entity a point of eentaet for-the pr-epet4ies if the owner-does not maintain a leeal r-esidenee or-a plaee-&f business. if the owner-Maintains a Weal r-esidenee or-plaee of business, pr-evide the naffle and eentaet information of a seeendar-y emer-geney point of eentaet whieh does not have to be leeal. For-per-poses of this subseetion, Weal means within sixty (60) read/driving miles ftem the subjeet pr-epeFty or-within thii4y (30) r-ead/dr-iving miles from the Washington state ferFy tefmiaal leeated in downtown area of the City of Seattle; (34) Provide an email or mailing address or other method of contact as approved by the Bremerton Police Department for participation in the Department's landlord notification program for notice of police activity on the rental property; and (45) File with and as part of the registration a declaration of compliance as defined in BMC 5.06.020 that each dwelling unit complies with RCW 59.18.060 of the Landlord Tenant Act and does not present conditions that endanger or impair the health or safety of the tenants. (eb) Conditions of Issuance. Issuance of the general business license shall require: (1) Registration of dwelling units and providing the landlord's name of a Weal eentaet per-son or-eatit and contact information as required in subsection (lea) of this section; (2) Submission of a declaration of compliance as required in subsection (ha) of this section or, as applicable, submission of certificate of inspection if required by BMC 5.06.040; (3) - Payment of applicable fees; and 3 Rental Property Registration (4) Compliance with this chapter. (Cc) Revocation or Denial. Any general business license issued under Chapter 5.02 BMC may be revoked or denied for any violation of this chapter by the licensee or his or her agents or employees pursuant to BMC 5.02.180. 5.06.040 VIOLATIONS AND INSPECTIONS. To ensure compliance with RCW 59.18.060 of the Landlord Tenant Act related to conditions of rental housing, the following shall apply: (a) Pending Violation—Correction Notice. Whenever the City is provided notice of a violation of the Building Code, the Fire Code, and/or violations of any other applicable City code or State law which endangers or impairs the health or safety of a tenant, the City code enforcement officer shall issue a correction notice to the owner pursuant to Chapter 1.04 BMC. Notice to the City of the violation may be provided as a result of a pending code enforcement proceeding or other similar action on rental property, an on-site visit by a City official, or by any other means. The owner shall cure the violation in the time period as requested by the code enforcement officer or provide a plan acceptable to the City to bring the property into compliance with RCW 59.18.060 for any existing violation. (b) Notice of Violation—Hearing. In the event the owner does not or cannot cure the violation or obtain an approved plan within the required time period stated in the correction notice, a notice of violation shall be mailed or otherwise served to the owner scheduling a hearing before the Administrative Hearing Examiner pursuant to BMC 1.04.080. (c) Certificate of Inspection—Required. In the event a hearing is held before the Administrative Hearing Examiner and an order is issued requiring the owner to cure the violation, the City may request, as part of the order, that the owner obtain a certificate of inspection pursuant to this section. The certificate of inspection must be provided by a qualified inspector for the subject rental property to ensure full compliance with the order and with RCW 59.18.060 of the Landlord Tenant Act and does not present conditions that endanger or impair the health or safety of a tenant. The dwelling unit or units of the rental property to be inspected and the extent of the inspection shall be as required by the Administrative Hearing Examiner's order. (d) Filing of Certificate of Inspection. The certificate of inspection shall be filed with the City by the date and upon the conditions required by the Administrative Hearing Examiner's order. If a qualified inspector other than a City code enforcement officer performs the inspection and a selected unit or units of the rental property fails the initial inspection,both the results of the initial inspection and any certificate of inspection must be provided to the City. (e) False Reporting—Misdemeanor. Any person who knowingly submits or assists in the submission of a falsified declaration of compliance or certificate of inspection is guilty of a misdemeanor pursuant to BMC 1.12.020(2). Any inspector convicted of, admitting to or submitting a falsified certificate of inspection will no longer be a qualified inspector as defined under BMC 5.06.020. (f) Notice of Inspection to Tenant. Notice to tenant of an inspection shall be provided as follows: (1) Landlord shall provide written notification of his or her intent to enter an individual unit for the purposes of providing the City a certificate of inspection in accordance with RCW 59.18.150(6) of the Landlord Tenant Act. The written notice must indicate the date and-approximate time of the inspection and the company or person performing the inspection, 4 Rental Property Registration and that the tenant has the right to see the inspector's identification before the inspector enters the individual unit. A copy of this notice must be provided to the inspector upon request on the day of inspection. (2) A tenant who continues to deny access to his or her unit is subject to RCW 59.18.150(8) of the Landlord Tenant Act. 5.06.050 INSPECTION FINDINGS—REVIEW AND APPEAL. (a) Administrative Review of Findings. If a landlord does not agree with the findings of an inspection performed by a qualified inspector, as defined under this chapter, the prepefty ow landlord may request an administrative review by the Director by filing a written request with the Department of Community Development within fourteen (14) calendar days of the inspection or may file a direct appeal to the Administrative Hearing Examiner pursuant to BMC 5.06.060. The request shall state in writing the reasons the Director should review the findings. Failure to state the basis for the review in writing shall be cause for dismissal of the review. Upon receipt of the request for administrative review, the Director shall review the information provided. In lieu of filing an appeal with the Director, an appeal may also be made directly to the Administrative Hearing Examiner pursuant to subsection (c) of this section within thirty(30) calendar days of the inspection. (b) Decision of Director. After considering all of the information provided, including information from the code enforcement officer and the City Attorney, or his or her designee, the Director shall affirm or modify the findings of inspection. The Director's decision shall be delivered in writing to the appellant by first-class mail, email or hand delivery. (c) Administrative Appeal. Appeals of the decision resulting from the Director's review shall be made to the Administrative Hearing Examiner pursuant to BMC 5.06.060. 5.06.060 ADMINISTRATIVE APPEALS. (a) Administrative appeals may be filed as follows: (1) General Business License. Revocation or denial of a general business license issued pursuant to Chapter 5.02 BMC may be appealed as provided in BMC 5.02.180. (2) Penalties, Director's Decision and Findings of an Inspection. The assessment of penalties pursuant to BMC 5.06.070, a decision of the Director pursuant to BMC 5.06.050(b) and the findings of an inspection performed by a qualified inspector pursuant to BMC 5.06.040(c) ("administrative determination")may be appealed using the appellate procedures set forth in this section. (b) Any applicant or licensee may, within fourteen (14) calendar days from the date notice of the administrative determination was mailed to the applicant or licensee, appeal such administrative determination by filing a written notice of appeal setting forth the grounds thereof with the Administrative Hearing Examiner pursuant to Chapter 2.13 BMC. A filing fee as set forth in Chapter 3.01 BMC, Community Development—Rate Table C, shall be submitted with the appeal. The filing fee is required to process the appeal. The hearing shall be conducted in accordance with the procedures for hearing contested cases set out in Chapter 2.13 BMC. After the hearing thereon the Administrative Hearing Examiner shall, after appropriate findings of fact, and conclusions of law, affirm, modify, or overrule the denial or revocation and order issuance or reinstatement of the license, and may impose any terms thereupon. (c) No administrative determination issued pursuant to the provisions of this chapter shall take effect until fourteen (14) calendar-days after service of the notice thereof by the 5 Rental Property Registration Director, and if the appeal is timely filed, the administrative determination shall be stayed pending final action by the Administrative Hearing Examiner. (d) The decision of the Administrative Hearing Examiner shall be final. The applicant or licensee and/or the City may seek review of the decision by the Superior Court of Washington in and for Kitsap County within twenty-one (21) calendar days from the date of the decision. If review is sought as herein prescribed the administrative determination shall be stayed pending final action by the Superior Court. 5.06.070 VIOLATIONS AND ENFORCEMENT. Violations of this chapter constitute a public nuisance and may be enforced, in addition to the provisions of this chapter, pursuant to the Building Code; the Fire Code; Chapter 9.92 BMC, Chronic Nuisance Properties; BMC Title 6, Health and Sanitation; and/or any other applicable City code or State law. In the event of a violation of the provisions of this chapter, the City may take the following action: (a) Remedies. If the City finds that any finm or entit landlord fails to register a rental dwelling unit as required herein, file the required certificate of inspection as applicable and/or violates any other provision of this chapter, the City may take any one(1) or more of the following actions to remedy the violation: (1) Impose a civil penalty as set forth in Chapter 3.01 BMC, Community Development—Rate Table C; and/or (2) Revoke or deny the general business license issued pursuant to Chapter 5.02 BMC as authorized in BMC 5.02.180. (b) Code Enforcement. In addition to the remedies set forth in subsection (a) of this section, any violation of any provision of this chapter constitutes a civil violation under Chapter 1.04 BMC for which a monetary penalty may be assessed and abatement and/or enforcement may be required as provided therein. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of 52015 GREG WHEELER, Council President 6 Rental Property Registration Approved this day of , 2015 PATTY LENT, Mayor ATTEST: APPROVED AS TO FORM: SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of 92015 EFFECTIVE.the day of , 2015 ORDINANCE NO. R:\Legal\Legal\Ordinances\Community Development\Rental Property Registration\Rental Property Registration-2015 Amendment l.docx Rental Property Registration