HomeMy WebLinkAbout4486 Contract Number: 4486
Vendor: CH2M HILL �
Subject: Consultant - Wastewater Treatment Plant Upgrade
Department: Engineering
File Class: LEG 12-1
Begin Date: 04/O1/2005
End Date: 10/31/2009
Review Date: 02/15/2011
Vault Date: O1/Ol/2011 �
Comments: Amendment #1-12/06 #2-12/08
f
CONTRACT MODIFICATION AGREEMENT NO.2
BETWEEN THE CITY OF BREMERTON AND CH2M HILL
WASTEWATER TREATMENT PLANT UPGRADE, PROJECT NO. 5020
PROJECT Wastewater Treatment Plant Upgrade, Proiect NO. 5020
CONSULTANT
CH2M Hill
DATE
November 7, 2008
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
PROFESSIONAL SERVICES AGREEMENT (the "Contract") entered into between the City
of Bremerton and CH2M Hill on April 1, 2005.
All provisions in the Contract shall remain in full force and effect except as expressly modified by
this document.
For valuable consideration and by mutual consent of the parties, the modifications to the Contract
are as follows:
I.
Section
Exhibit A.
I. Scone
, is modified as follows: See Amended Scope of Work attached as
Section II. Term , is modified as follows:
The Consultant shall complete the work described in this Contract Modification Agreement by
October 31, 2009.
Section III. Comnensation , is modified as follows:
The original contract amount was Five Hundred Four Thousand Thirteen Dollars and 23 cents
($ 504.013.23). Contract Modification Number 1 increased the budget by Eighty Six Thousand
Two Hundred Thirty Dollars and 91 cents ($ 86.230.91) for a total current contract amount of
Five Hundred Ninety Thousand Two Hundred Forty Four Dollars and 14 cents ($ 590.244.14).
The City shall pay the Consultant for the additional work described above, based on time and
materials, an amount not to exceed Fifty One Thousand Six Hundred Ten Dollars and 14 cents
($ 51.610.14) for a total amended contract amount of Six Hundred Forty One Thousand Eight
Hundred Fifty Four Dollars and 28 cents ($ 641.854.28), including this Contract Modification.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
Consultant further agrees that this Contract Modification constitutes full and final settlement
of all of the Consultant's claims for contract time and for all costs of any kind, including
without limitation, costs of delays. related to any work either covered or affected by this
CONTRACT MODIFICATION No.2
Project Number: 5020
Contract Modification, claims related to on-site or home office overhead, or lost profits. This
Contract Modification does not limit the City's right to bring a claim for past performance.
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs and
other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
This document will become a supplement of the contract and all provisions will apply hereto.
It is understood that this Contract Modification shall be effective when approved by the City
of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a
contract modification that is binding on the parties of this contract. In addition, Consultant
warrants that it has or will inform the surety of this change, and shall take appropriate action
to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day
and year first written above.
City Engineer / Public Works Director approved to process
Initials and Date
By
Its
TANT. t~
By
Its
DATE:
DATE: /~/,^/of
ATTEST:
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City Cler
NOTICES TO BE SENT TO:
NOTICES TO BE SENT TO:
Ned Lever
Project Manager
City of Bremerton Engineering Department
3027 Olympus Drive
Bremerton, W A 98310
Phone (360) 473-2398 I Fax (360) 473-5398
Brady Fuller
Proiect Manager
CH2M Hill
1100 112th Avenue NE, Suite 400
Bellevue, W A 98009-2050
CONTRACT MODIFICA nON No.2
Project Number: 5020
2
Contract Modification No.2
Exhibit A - Scope of Work
October 8, 2008
Facility Planning, Design, Permitting, Bidding Assistance, and Construction
Services for Bremerton WWTP Upgrade Project
I ntrod uction
This contract amendment addresses the revised project scope and level of effort required for
the services during construction, and project management activities for the WWTP Upgrade
Project (Project). This amendment identifies tasks that supersede the applicable tasks in the
original scope of work. The engineering services fees associated with this amendment
supplements the original contract amount and other amendments and address the increased
level of effort required.
Task 6.0 Construction Services
Task 6.01 Construction Support Activities
The City Project Manager has requested that construction management documentation be
organized using Microsoft Sharepoint software. Consultant has proceeded with preparing
the Sharepoint interface and it is being used on the project, but will require additional scope .
and level of effort to fully-fund and complete this work for the duration of the construction
period. Consultant will do the following:
1) Designate Sharepoint Administrator (Cara Lockrem) as point of contact'for all Sharepoint
related issues for Contractor and City.
2) Purchase software and required licenses for City, Contractor and Consultant to access the
Sharepoint Site.
3) Customize site (based on existing template from another similar project) for Bremerton
WWTP project.
4) Post materials (including requests for information with attachments, photos, contract
documents, project correspondence, notice of intent, prevailing wage rates, and other
documents as requested).
5) At conclusion of project, provide City with all project materials on Sharepoint site on a
DVD disc for archiving purposes.
6) Maintain site during duration of construction contract.
7) Answer questions from Contractor and City regarding Sharepoint site use.
8) Troubleshoot Sharepoint site operational issues with City and Contractor as needed.
9) Provide Project Management services for the activities listed above.
EXHIBIT A SDC 20081008 CONTRACT MOD 2
CONTRACT MODIFICATION #1: EXHIBIT A-SCOPE OF WORK
ENGINEERING SERVICES FOR BREMERTON WWTP UPGRADE PROJECT
Assumptions: All project correspondence to be posted to Sharepoint site shall be sent from City to
Consultant Sharepoint Administrator with instructions for posting. As needed, RFI's will be posted
to the site.
City Responsibilities: Provide materials through normal course of construction contract to
designated Consultant Sharepoint Administrator.
Work Product: Maintain Sharepoint site and provide archive DVD within 30 days of Final
Completion of project.
Task 6.01
Construction Support Activities
The office engineering services required of the project have been more than forecast. This
amendment adds an allowance to fund additional project engineer time to provide the level
of service requested and required by the City. The Consultant will continue to perform
office engineering services including RFI review and response, submittal and resubmittal
review, coordination with City Project Manager.
Time of Performance
No changes to existing Scope of Work.
EXHIBIT _A_SDC_20081008 CONTRACT MOD 2
2
Contract Modification #2
Exhibit B - Compensation
September 10, 2008
Facility Planning, Design, Permitting, Bidding Assistance, and Construction
Services for Bremerton WWTP Upgrade Project
Compensation for professional engineering services for the Facility Planning, Design,
Permitting, Bidding Assistance, and Construction Services for Bremerton WWTP Upgrade
Project was estimated in the Original Contract based on anticipated level of effort for
engineering activities. Based on the description in Amendment #2 Exhibit A, the estimated
level of effort was increased as shown in the following table.
WORK TASK COST BREAKDOWN
Task NO./Task Original Contract Contract Contract Total
Description Amendment #1 Amendment #2 Compensation
Task 1 - Facility Planning $105,634.19 ($5,427.54) $0 $100,206.65
Task 2 - Permitting I $16,155.32 ($16,155.32) $0 $0.00
Environ. Documentation
Task 3 - STAG Grant $7,311.37 $967.09 $0 $8,278.46
Preparation
Task 4 - Design Services $221,329.60 $92,635.00 $0 $313,964.60
Task 5 - Bidding Support $10,583.67 $0 $0 $10,583.67
Services
Task 6 - Construction $74,308.29 $0 $ 51,610.14 $125,918.43
Services
Task 7 - Project $55,255.99 $22,646.48 $0 $77,902.47
Management
Task 8 - General $13,434.80 ($8,434.80) $0 $5,000.00
Contingency
Total $504,013.23 $86,230.91 $51,610.14 $641,854.28
Contract/Amendment
A. For the additional services described in Exhibit A of this Amendment #2, City will pay
the Consultant compensation amounting to the labor billing rate for the employee
multiplied by the time charged to this project, plus direct expenses. The labor billing rate
is calculated by the employee's raw labor rate multiplied by a factor of 3.20, which is
designated as the labor multiplier. The fee so determined shall be payable based on
monthly statements submitted in a form acceptable to the City. The estimated not-to-
exceed fees for the Project are set forth above.
B. The following direct cost expenses are reimbursable.
1. Travel, subsistence, and incidental costs, at cost.
EXHIBIT _B_SDC_20081008 CONTRACT MOD 2
CONTRACT MODIFICATION #1: EXHIBIT B - COMPENSATION
ENGINEERING SERVICES FOR BREMERTON WWfP UPGRADE PROJECT
2. Use of motor vehicles on a mileage basis (Consultant's current standard rate) or
rental cost basis, except as otherwise set forth herein.
3. Reproduction of reports, drawings, specifications, and other Project-related
documents, at cost.
4. Postage and shipping charges for Project-related materials, at cost.
5. Charges of special consultants requested or authorized by the City.
6. Local taxes or fees applicable to the engineering work or payments thereof.
7. Charges for review of drawings and specifications by government agencies, if any.
8. Cost of acquiring any other materials or services specifically for and applicable to this
Project, if approved by the City.
9. Rental charges for use of equipment, if approved by the City.
C. Payments shall be made to the Consultant by the City based on the Consultant's invoice.
Invoices shall be prepared no more frequently than once a month and shall be itemized
to indicate the amount of work performed and the associated reimbursable expenses.
Each statement shall indicate the name of the person for whose services compensation is
being sought, the number of man-hours charged and the cost, in dollars, per man-hour.
D. The entire amount of each statement shall be due and payable upon receipt by the City.
E. It is understood and agreed that a delay, for any reason or cause, in the start of services
by the Consultant shall not entitle the Consultant to additional compensation.
F. It is understood and agreed:
1. That the Consultant shall start the performance of Services within 10 days of receipt
of Notice to Proceed.
2. That the Consultant shall keep records on the basis of generally accepted accounting
practice of costs and expenses which records shall be available for inspection at all
reasonable times.
G. The budget and rates for Tasks 1-4 were original based on calendar year 2005. Billing
rates for activities that extend beyond the end of 2005 will be subject to an annual
increase by 4 % to account for 2006 through 2008 salary increases.
H. The Consultant understands that the City shall hold the Consultant to the "not-to-
exceed" project budget versus holding the Consultant to each individual task and
subtask level budget. The Consultant shall be allowed to move budget from one task to
another if it is deemed (with concurrence from the City) that the budget allocated to a
task may be in excess of that required to complete the task. The excess budget from one
task shall only be moved to another task that is projected to require more funding than
originally estimated. The Consultant will provide monthly updates of the budget status
of all tasks to the City.
EXHIBIT_B_SDC_20081008 CONTRACT MOD 2
2
Vendor
Subject
Department
Status Code
Amount
Begin Date
End Date
Review Date
Insurance
Comments
Contract Number 4486
CH2M HILL
Consultant - Wastewater Treatment Plant Upgrade
Engineering
PRO File Class LEG 12-1
$590244.14
04/01/2005
12/31/2008
11/01/2008
GL
AL
E&O
$5000000.00
$2000000.00
$1000000.00
Insurance Total
Insurance Review Date
$8000000.00
05/01/2007
Amendment #1-12/06
CONTRACT MODIFICATION AGREEMENT NO.1
BETWEEN THE CITY OF BREMERTON AND CH2M HILL
WASTEWATER TREATMENT PLANT UPGRADE, PROJECT NO. 5020
PROJECT Wastewater Treatment Plant Upgrade, Proiect NO. 5020
CONSULTANT
CH2M Hill
DATE
December 7, 2006
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
PROFESSIONAL SERVICES AGREEMENT (the "Contract") entered into between the City
of Bremerton and CH2M Hill on April 1, 2005.
All provisions in the Contract shall remain in full force and effect except as expressly modified by
this document.
For valuable consideration and by mutual consent of the parties, the modifications to the Contract
are as follows:
I.
Section
Exhibit A.
I. Scope
, is modified as follows: See Amended Scope of Work attached as
Section II. Term , is modified as follows:
The Consultant shall complete the work described in this Contract Modification Agreement by
December 31, 2008.
Section III. Compensation , is modified as follows:
The original contract amount was Five Hundred Four Thousand Thirteen Dollars and 23 cents
($ 504.013.23). The City shall pay the Consultant for the additional work described above, based
on time and materials, an amount not to exceed Eighty Six Thousand Two Hundred Thirty
Dollars and 91 cents ($ 86.230.91) for a total amended contract amount of Five Hundred Ninety
Thousand Two Hundred Forty Four Dollars and 14 cents ($ 590.244.14), including this
Contract Modification.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below. This
Contract Modification does not limit the City's right to bring a claim for past performance.
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs and
other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
CONTRACT MODIFICATION
Project Number: 1
This document will become a supplement of the contract and all provisions will apply hereto.
It is understood that this Contract Modification shall be effective when approved by the City
of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a
contract modification that is binding on the parties of this contract. In addition, Consultant
warrants that it has or will inform the surety of this change, and shall take appropriate action
to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day
and year first written above.
City Engineer / Public Works Director
'pv<Ovod to pro"G# /2-/ i5/ob
Initials and Date
CONSU~TAN~~ _
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ERTON
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DATE: ~~ \Sl~
DATE: $-;;(0--0 {;;
TO FOl
ATTEST:
NOTICES TO BE SENT TO:
NOTICES TO BE SENT TO:
Ron Brown
Vice President
CH2M Hill
1100 llih Avenue NE, Suite 400
Bellevue, W A 98009-2050
Ned Lever
Project Manager
City of Bremerton Engineering Department
3027 01ympus Drive
Bremerton, W A 98310
Phone (360) 473-2398 / Fax (360) 473-5398
CONTRACT MODIFICA nON
Project Number: 1
2
Contract Modification No. 1
Exhibit A - Scope of Work
December 7,2006
Facility Planning, Design, Permitting, Bidding Assistance, and Construction
Services for Bremerton WWTP Upgrade Project
Introduction
This contract amendment addresses the revised project scope and level of effort required for
the final design and project management activities for the WWTP Upgrade Project (Project).
The scope of the Project was revised based on the outcomes from the facility planning
activities of the original contract. This revised scope of this amendment is reflected in the
following scope of work description. This amendment identifies tasks that supersede the
applicable tasks in the original scope of work. The engineering services fees associated with
this amendment supplements the original contract amount and address the increased level of
effort required.
Task 4.0 Design Services
The Consultant will provide final design services for the proposed Bremerton WWTP
Upgrade, as defined under Basic Services of this Agreement. Final design activities include
engineering services required to develop contract documents suitable for bidding purposes.
Contract documents will include construction plans and specifications, and the engineer's
construction.cost estimate.
Task 4.02 - Preparation of Contract Documents
Consultant will prepare final design drawings and specifications for the contract bid
documents for the construction of the Bremerton WWTP upgrade. Final design activities
include the development of design drawings and specifications for the following design
discipline areas (number of revised drawings included):
· General, (9)
· Process Mechanical, HV AC, and Plumbing (15)
· Civil Site, (5)
· Architectural and Structural, (8)
· Electrical, and Instrumentation and Control (13)
· Process and Instrumentation Diagrams (4).
Assumptions: A revised estimate of 54 construction drawings was estimated for the Project to
complete design of improvements to fully expend the City's revised construction budget. The Project
was defined in detail at the conclusion of Task 1.0- Facility Planning.
The level of effort for the Instrumentation and Controls (I&C) work still assumes that the City will
conduct the system integration for software development, and startup services.
CONTRACT MODIFICATION #1: EXHIBIT A - SCOPE OF WORK
ENGINEERING SERVICES FOR BREMERTON WWTP UPGRADE PROJECT
City Responsibilities: The City will provide to the Consultant, applicable design requirements,
standards, equipment preferences, and applicable general condition documents including bidding
documents prior to preparation of final design drawings.
Work Products: Eight (8) copies of the 50-percent and 90-percent design drawings, technical
specifications, and construction cost estimate for the contract package. One (1) full size (22" x 34")
set and one (1) half size (11" x 17") set of the lOa-percent design drawings on bond paper, plus
technical specifications and applicable City of Bremerton legal documents including Division a, and
final construction cost estimate for the contract package. An electronic copy of all lOa-percent
deliverables will also be provided on a Compact Disc (CD). Final deliverable of the bid drawings will
be converted to AutoCAD format and delivered to the City.
Task 4.02.01 - Construction Drawings and Specifications
The Consultant will prepare 50- and 90-percent design drawings using Computer Aided
Designand Drafting Software (CADD) for submission to and review by the City. Fifty-
percent design review drawings will adequately define the location, layout, and dimensions
of the applicable process and support structures, and equipment. A preliminary draft of the
major equipment and building materials specifications and the front end bidding documents
will be provided with the 50-percent design review package. The Consultant's standard
technical specifications will be used for the Project. City review of submittal package is
anticipated to occur during a two-week period after receipt of the 50-percent design
drawings and specifications. The Consultant will continue preparation of the design
drawings after receipt of the 50-percent design review comments from the City.
Ninety-percent design review drawings will include complete design of all design
disciplines defining site and building layout, pipe routing and equipment location, process
and building structure construction features and details. A draft version of the Consultant's
standard technical specification, modified as needed for this project, and a draft of City of
Bremerton legal documents will be provided with the 90-percent design review package.
City review of submittal package is anticipated to occur during a two-week period after
receipt of the 90-percent design drawings and specifications. The Consultant will continue
preparation of the design drawings after receipt of the 90-percent design review comments
from the City.
The Consultant will deliver two (2) half size sets of the 90-percent drawings and
specifications to the DOE for final review.
The Consultant will respond to comments from the City review of the 50- and 90-percent
design submittal and modify the design drawings as appropriate. Comments from the City
will be solicited during the interim design review workshops. The Consultant will respond
to written comments from the DOE review of the 90-percent design submittal and modify
the design drawings as appropriate. The Consultant will conduct a technical and
constructibility review of the construction drawings at the 50- and 90-percent completion
stage of the final design activities.
Assumptions: For budget purposes it is assumed that the Consultant will discontinue major design
work activities until after receiving review comments from the City.
Task 4.02.04 - Biosolids Hauling Truck Procurement (Scope Deleted from Project)
EXHIBIT _A_FINALDESIGN_120706.DOC
2
1 '1~
CONTRACT MODIFICATION #1: EXHIBIT A - SCOPE OF WORK
ENGINEERING SERVICES FOR BREMERTON ~P UPGRADE PROJECT
Task 7.0 Project Management
The Consultant will provide project planning, management, work and budget status
evaluation and reporting, and quality and cost control activities for the duration of all phases
of the Project as defined in the following sections.
Task 7.02
Project Management, Status and Reporting Meetings
The Consultant will, in addition to the technical portion of the project, provide general
project management and administrative activities to facilitate the successful completion and
delivery of the Project to the City. The Consultant will perform project monitoring and
control functions such as coordination of project activities, facilitating quality assurance
reviews, monitoring project budget and schedule, preparation of miscellaneous project
correspondence, project status reporting, conducting periodic progress meetings,
preparation of invoices, and overall management of project activities. General project
management and technical quality control and assurance activities are included as an
ongoing part of the individual technical tasks.
The Consultant will provide the City with project progress, budget and schedule status
monthly with submission of each invoice. Status report will include percent complete and
percent spent by task. The Consultant will attend periodic status report meetings with the
City throughout the duration of the Project.
Assumptions: Facility planning activities will be conducted through November 30, 2006 or for a
period of 19 months. Final design activities will commence beginning October 2006 and proceed for a
period of 9 months. Bidding and Construction Services will commence in July 2007 and proceed for a
period of 1~ months. Projec~ management activities will be required for a period of 43 months.
City Responsibilities: None.
Work Product: The Consultant will prepare project status reports to accompany each invoice
submitted to the City
Time of Performance
The duration for each task as assumed in the Original Contract and the revised task
durations based on the revised Project scope is shown in the following table. The Project was
placed on hold due to lack of available funding shortly after the original notice to proceed.
The Project duration is now estimated to extend through November 2008.
PROJECT TASK DURATIONS
Task Activities
Task Duration
Original Contract
6 months
6 months
12 months
23 months
Task Duration
Amendment #1
19 months
9 months
15 months
43 months
Tasks 1 through 3 - Planning, Permitting, and Funding Activities
Task 4 - Final Design Activities
Task 5 through 6 - Bidding and Construction Support Activities
Task 7 - Project Management Activities
The Consultant will continue to make every effort to complete the work in a timely manner.
However, it is agreed that the Consultant cannot be responsible for delays occasioned by
EXHIBIT _AJINALDESIGN_120706.DOC
3
CONTRACT MODIFICATION #1: EXHIBIT A - SCOPE OF WORK
ENGINEERING SERVICES FOR BREMERTON ~P UPGRADE PROJECT
factors beyond his control, nor by factors that could not reasonably have been foreseen at the
time the Original Agreement or supplemental Amendment were executed.
EXHIBIT _A_FINALDESIGN_120706.DOC
4
,t 1;:'
:~.
Contract Modification #1
Exhibit B - Compensation
December 7,2006
Facility Planning, Design, Permitting, Bidding Assistance, and Construction
Services for Bremerton WWTP Upgrade Project
Compensation for professional engineering services for the Facility Planning, Design,
Permitting, Bidding Assistance, and Construction Services for Bremerton WWTP Upgrade
Project was estimated in the Original Contract based on anticipated level of effort for
engineering activities. Based on the revised Project as defined in the outcomes from Tasks 1
through 3, the estimated level of effort was increased as shown in the following table.
WORK TASK COST BREAKDOWN
Task NO./Task Description Original Contract Contract Total
Amendment #1 Compensation
Task 1 - Facility Planning $105,634.19 ($5,427.54) $100,206.65
Task 2 - Permitting I Environ. Documentation $16,155.32 ($16,155.32) $0.00
Task 3 - STAG Grant Preparation $7,311.37 $967.09 $8,278.46
Task 4 - Design Services $221,329.60 $92,635.00 $313,964.60
Task 5 - Bidding Support Services $10,583.67 $0 $10,583.67
Task 6 - Construction Services $74,308.29 $0 $74,308.29
Task 7 - Project Management $55,255.99 $22,646.48 $77,902.47
Task 8 - General Contingency $13,434.80 ($8,434.80) $5,000.00
Total Contract/Amendment $504,013.23 $86,230.91 $590,244.14
A. For the additional services described in Exhibit A of this Amendment #1, City will pay
the Consultant compensation amounting to the labor billing rate for the employee
multiplied by the time charged to this project, plus direct expenses. The labor billing rate
is calculated by the employee's raw labor rate multiplied by a factor of 3.20, which is
designated as the labor multiplier. The fee so determined shall be payable based on
monthly statements submitted in a form acceptable to the City. The estimated not-to-
exceed fees for the Project are set forth above.
B. The following direct cost expenses are reimbursable.
1. Travel, subsistence, and incidental costs, at cost.
2. Use of motor vehicles on a mileage basis (Consultant's current standard rate) or
rental cost basis, except as otherwise set forth herein.
3. Reproduction of reports, drawings, specifications, and other Project-related
documents, at cost.
4. Postage and shipping charges for Project-related materials, at cost.
EXHIBIT _B_FINALDESIGN_120706 (3).DOC
CONTRACT MODIFICATION #1: EXHIBIT B - COMPENSATION
ENGINEERING SERVICES FOR BREMERTON WWTP UPGRADE PROJECT
5. Charges of special consultants requested or authorized by.the City.
6. Local taxes or fees applicable to the engineering work or payments thereof.
7. Charges for review of drawings and specifications by government agencies, if any.
8. Cost of acquiring any other materials or services specifically for and applicable to this
Project, if approved by the City.
9. Rental charges for use of equipment, if approved by the City.
C. Payments shall be made to the Consultant by the City based on the Consultant's invoice.
Invoices shall be prepared no more frequently than once a month and shall be itemized
to indicate the amount of work performed and the associated reimbursable expenses.
Each statement shall indicate the name of the person for whose services compensation is
being sought, the number of man-hours charged and the cost, in dollars, per man-hour.
D. The entire amount of each statement shall be due and payable upon receipt by the City.
E. It is understood and agreed that a delay, for any reason or cause, in the start of services
by the Consultant shall not entitle the Consultant to additional compensation.
F. It is understood and agreed:
1. That the Consultant shall start the performance of Services within 10 days of receipt
of Notice to Proceed.
2. That the Consultant shall keep records on the basis of generally accepted accounting
practice of costs and expenses which records shall be available for inspection at all
reasonable times.
G. The budget and rates for Tasks 1-4 were original based on calendar year 2005. Billing
rates for activities that extend beyond the end of 2005 will be subject to an annual
increase by 4% to account for 2006 through 2008 salary increases.
H. The Consultant understands that the City shall hold the Consultant to the "not-to-
exceed" project budget versus holding the Consultant to each individual task and
subtask level budget. The Consultant shall be allowed to move budget from one task to
another if it is deemed (with concurrence from the City) that the budget allocated to a
task may be in excess of that required to complete the task. The excess budget from one
task shall only be moved to another task that is projected to require more funding than
originally estimated. The Consultant will provide monthly updates of the budget status
of all tasks to the City.
EXHIBIT _B_FINALDESIGN_120706 (3).DOC
2
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Comments
Contract Maintenance
4486
CH2M HILL
CONSULTANT - WASTEWATER TREATMENT PLANT UPGRADE
ENGINEERING
PRO
Insurance
Type Amount
y
=1=
Amount
Begin Date
End Date
Review Date
$504013.23 --
05/03/2005
06/30/2007 =i=
05/01/2007 =1=
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Insurance Review Date
$0.00 =i=
06/01/2005 +
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PROFESSIONAL SERVICES AGREEMENT
Wastewater Treatment Plant Upgrade, Project No. 570
The City of Bremerton ("City") and CH2M Hill ("Consultant"), referred to collectively
as the "Parties," enter into the following Agreement for professional services:
I. Scope: The Consultant agrees to perform the services more specifically described in the
Scope of Work, dated A.p~' t ,200.5, including any attachments thereto, attached hereto
as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified
only pursuant to Section VILG. of this Agreement. If the Scope of Work provides for
unspecified additional services such services shall only be performed upon the express written
request of the City. Consultant further represents that the services furnished under this
Agreement will be performed in accordance with generally accepted professional practices in
effect at the time such services are performed.
II. Term: The City and the Consultant agree that work will begin on the tasks described in
Exhibit A immediately upon execution of this Agreement. The parties agree that the work
described in Exhibit A is to be completed as provided for in the work schedule; provided
however, that additional time shall be granted by the City for excusable delays or extra work as
provided for in section IX (A) ofthis agreement.
III. Compensation: In consideration ofthe services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed Five Hundred Four Thousand Thirteen
Dollars and 23 Cents, ($504,013.23.) Consultant's charges and bills shall conform to the fee
schedule attached hereto as Exhibit B and incorporated herein by this reference.
The Consultant shall submit regular billing statements detailing work performed and
amount charged on each task or portion thereof. The descriptions shall conform to and fall
within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a
conforming billing statement, the City shall promptly process payment. PROVIDED,
HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay
work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and
billing fees shall be as delineated in Exhibit B.
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Consultant shall only be compensated for additional services if requested pursuant
to Section I and, if not otherwise provided, such compensation shall be in accordance with
Exhibit B.
If a billing statement does not conform to this Agreement, the City may withhold
payment until the statement is brought into compliance. Such withholding does not relieve
Consultant of its obligations under this Agreement.
Bremerton/CH2M Hill
Wastewater Treatment Plant Upgrade, Project 570
Page 1 of6
IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Work and is performing independent functions and responsibilities within its
field of expertise. Consultant and its personnel are independent Consultants and not employees
of the City. Consultant and its personnel have no authority to bind the City or to control the
City's employees and other Consultants. None of th,e benefits provided by the City to its
employees, including, but not limited to, compensation, insurance, and unemployment insurance
are available from the City to the employees, agents, representatives, or sub-Consultants of the
Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of
Consultant's agents, employees, representatives and sub-Consultants during the performance of
this Agreement. The City may, during the term of this Agreement, engage other independent
Consultants to perform the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The
City's administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State
professional licensing, and City business licensing: If any taxes or fees due the City have been
declared delinquent, the City may withhold the delinquent amount, plus any additional charges
arising from the delinquency, from any payments due Consultant.
V. Indemnification: Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement, except for that portion of the injuries and damages caused by the
City's negligence.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S
WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY
FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER
ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
Bremerton/CH2M Hill
Wastewater Treatment Plant Upgrade, Project 570
Page 2 of6
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, employees, sub-consultants or sub-Consultants.
Before beginning work on the project described in this Agreement, the Consultant shall
provide a Certificate of Insurance evidencing:
1. Automobile Liabilitv insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage; and
2. Commercial General Liabilitv insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and general aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to: blanket contractual; products/completed operations/broad form property
damage; explosion, collapse and underground (XCV) if applicable; and employer's
liability; and
3. Excess Liabilitv insurance with limits not less than 1,000,000 limit per occurrence and
aggregate.
4. Professional Liabilitv insurance with limits no less than $1,000,000 limit per
occurrence/claim.
Any payment of deductible or self insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an "occurrence" basis except professional
liability insurance (if required), which may be provided on a "claims-made" basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of
all the required insurance policies and endorsements upon the tender of any claim to the insured
based on this contract. The City further reserves the right to reject any unacceptable policies
and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating
that coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liability.
The Consultant's insurance shall be primary insurance as respects the City and the City
shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of
any cancellation, suspension or material change in coverage.
The City also reserves its unqualified right to require at any time and for any reason,
proof of coverage in the form of a duplicate of the insurance policy with all endorsements as
evidence of coverage.
Bremerton/CH2M Hill
Wastewater Treatment Plant Upgrade, Project 570
Page 3 of6
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and
documents shall be furnished in the time and form requested. Consultant shall maintain
accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to
substantiate all billed amounts.
B. Ownership and Use of Records and Documents: Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are the
property of the City. All written information submitted by the City to the Consultant in
connection with the services performed by the Consultant under this Agreement will be
safeguarded by the Consultant to at least the same extent as the Consultant safeguards like
information relating to its own business. If such information is publicly available or is already in
Consultant's possession or known to it, or is rightfully obtained by the Consultant from third
parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Bellevue, Washington. Consultant shall make such data, documents,
and files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the
City upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City's sole risk.
c. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary
and shall be responsible for the safety of its employees, agents, and sub-consultants in the
performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the
work.
D. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Bellevue, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed
upon by the parties.
E. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement
between the Parties, and the Parties acknowledge that there are no other agreements, written or
oral, that have not been set forth in the text of this Agreement.
Bremerton/CH2M Hill
Wastewater Treatment Plant Upgrade, Project 570
Page 4 of6
F. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
G. Modification: This Agreement may only be modified by written instrument signed by
both Parties.
H. Written Notices: All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or 1 st class mail, or by personal service, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
City Address
Consultant Address
City of Bremerton
345 6th Street
Suite 600
Bremerton, W A 98337
CH2M Hill
1100 11ih Avenue NE
Suite 400
Bellevue, W A 98009-2050
I. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
J. Non-Waiver of Breach: The failure ofthe City to insist upon strict performance of any
of the covenants and agreements contained herein, or to exercise any option herein conferred in
one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
K. Compliance with Laws: Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
L. Choice of Law and Venue: This Agreement shall be interpreted according to the laws
of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement
shall be brought in Kitsap County Superior Court.
M. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney's fees.
N. Assignment: Any assignment of this agreement by the Contractor without the written
consent of the City shall be void.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, or disability,
except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement shall remain in force until completion and acceptance of
the services, terminated by written instrument upon mutual consent, or by the City of Bremerton
Bremerton/CH2M Hill
Wastewater Treatment Plant Upgrade, Project 570
Page 5 of6
for convenience. This Agreement may be immediately terminated for cause by a Party if the
other Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party's sending notice to the non-performing Party. Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Work
current through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described in
Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
A. Excusable Delavs: The right of Consultant to proceed shall not be terminated nor shall
Consultant be charged with liquidated damages for any delays in the completion of the work due
to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials,
equipment, tools, or labor by reason of war, national defense, or other national emergency; 2)
any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes
not reasonably foreseeable by the parties at the time of the execution of the Agreement that are
beyond the control and without the fault or negligence of the Consultant, including, but not
restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED,
HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in
writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement,
the delay is properly excusable, the City shall, in writing, extend the time for completing the
work for a period of time commensurate with the period of excusable delay.
B. Rights Upon Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of termination, as described on a final
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
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C:\Docurnents and Settings\chalvers\Local Settings\Ternporary Internet Files\OLK4\Brernerton FINAL PSA _ 033005.doc
Bremerton/CH2M Hill
Wastewater Treatment Plant Upgrade, Project 570
Page 6 of6
Exhibit A - Scope of Work
Date: April 1, 2005
Facility Planning, Design, Permitting, Bidding Assistance, and
Construction Services for Bremerton WWTP Upgrade Project
Introduction
The purpose of this scope of services is for CH2M HILL, Inc. ("Consultant") to provide
facility planning, design, permitting, bidding assistance, and construction services for the
Bremerton WWTP (BWWTP) Upgrade Project (Project) for the City of Bremerton,
Washington ("City") as described herein. The Project includes:
. Facility planning to prioritize and establish the scope of the proposed improvements
. Permitting services related to NEP A and SEP A
. Preparation of funding application for a STAG grant.
. Final design services for the scope of improvements identified in the Facility Plan
Amendment
. Bidding and construction services for the Project
It is understood that proposed improvements to the WWTP include:
. Two Gravity Belt Thickeners (GBTs) to replace function of existing Dissolved Air
Flotation Thickener (DAFT)
. One Dewatering centrifuge, and biosolids cake pumping system
. Single bay truck loading facility
. Procurement of biosolids hauling vehicle(s)
. Odor control system improvements associated with project elements
. Replace existing engine generators with new backup electrical power generation
equipment and associated electrical improvements.
. One new boiler
. Replacement of existing slide or sluice gates with new gates
. Addition of a headworks screen
. Sitework and yard piping associated with proposed improvements
The anticipated work products are listed following each task description. Work products
include deliverab1es such as draft reports, Technical Memoranda (TMs), data evaluations,
calculations, and mapping developed for review by City staff. All reports and TMs will
initially be submitted in draft form (5 copies) for review by the City. Deliverables will be
finalized based on incorporation of City comments. Only one review submittal will be
provided. Multiple reviews of draft deliverables have not been assumed nor budgeted in
each task budget. Review drawing sets will be submitted in half-size format (11" x 17")
unless requested otherwise. Comments on draft deliverables (provided in a single comment
EXHIBIT A - SCOPE OF WORK
BREMERTON WWTP UPGRADE PROJECT
set prepared and organized by the City) will be provided to the Consultant by the City
within fifteen working days after receipt of the draft deliverable. Comments will be
incorporated into the final deliverables. All final deliverables will be submitted in electronic
format using Microsqft(M'S) Office products and in hard copy.
The City will make its facilities accessible to Consultant staff as required for Consultant's
performance of its services and upon request by Consultant. The City will provide labor and
safety equipment as required by Consultant for such access. City will perform, at no cost to
Consultant, such tests of equipment, machinery, pipelines, and other components of City's
facilities as may be required in connection with Consultant's services.
Basic Services
The Consultant will perform the technical analysis and evaluation, facility planning,
permitting, grant application, and design services for Project. The Consultant will evaluate
alternatives and make recommendations regarding the project elements, facilities design
criteria and locations, and opinions of costs for construction of facilities under the facility
planning tasks. The Consultant will also develop construction drawings and specifications
suitable for bidding and construction under the design tasks.
Bidding services will be provided including preparation of addenda, administering pre-bid
meeting, and answering bidder questions as directed by City. Construction services will
include submittal review, answering Request for Clarifications, preparing change orders for
City approval, performing periodic site visits, and technical assistance provided via
telephone and correspondence as directed by City.
Work will proceed on a task by task basis only with authorization from the City to the
Consultant. Additional tasks not specifically addressed in the following Scope of Work will
not proceed without prior written authorization from the City. Engineering design will be in
accordance with applicable requirements of the following resources and codes:
. The latest version of "Criteria for Sewage Works Design" (the Orange Book) published
by Washington State Department of Ecology (DOE)
. "Standard for Fire Protection in Wastewater Treatment and Collection Facilities - NFP A
820" published by the National Fire Protection Association.
. 2003 International Building Code (IBC) as adopted by City of Bremerton
This scope of work assumes that City will obtain an exemption to compliance with
Washington State Energy Code (WSEC) for Project. Substantial calculations would be
required if compliance with the WSEC is required, and compliance would be difficult and
expensive to achieve due to work in existing structures.
The Scope of Work of the Consultant is described in more detail under the following tasks:
. Task 1 - Facility Planning
. Task 2 - Permitting and Environmental Documentation
. Task 3 - STAG Grant Application
. Task 4 - Design Services
. Task 5 - Bidding Services
. Task 6 - Construction Services
2
EXHIBIT A . SCOPE OF WORK
BREMERTON WWfP UPGRADE PROJECT
. Task 7 - Project Management
. Task 8 - Contingency
A fee estimate summary for payment to the Consultant for each work task is provided as
Exhibit B to this Agreement.
Task 1.0 Facility Planning
The Facility Planning task will evaluate and select alternatives and present preliminary
layouts of the project elements under consideration. A Facility Plan Amendment will be
prepared to satisfy DOE requirements. The preliminary drawings presented in the Facility
Plan Amendment will serve as the basis of design development, which will follow
immediately after the Facility Planning Task. No alternative analyses will occur after Facility
Planning.
The Consultant will develop preliminary design and sizing requirements for each of the
upgrade elements and appurtenances under evaluation. For each upgrade element, a one-
page 11lx17"summary will be prepared depicting a plan or process schematic, design
criteria and proposed equipment information, capital cost, operating costs, and life cycle cost
analysis. Advantages and disadvantages will be identified for each element. Special system
requirements such as materials of construction, process controls, or support systems will be
identified and documented.
o
Preliminary layouts of each project element will be prepared. This task will include
development and evaluation of alternatives (for example, at least two GBT location
alternatives will be developed and evaluated). Field visits accompanied by City staff to
develop understanding of required improvements will be performed under this task.
Capital cost estimates used on the one-page summaries will be performed based on the
preliminary drawings developed in this task. Cost estimates will include allowances for
design costs, and construction management. Specific activities and task descriptions are
presented in the following sections.
Task 1.01 - Project Kickoff and Partnering
This task includes the project kickoff and partnering activities for the WWTP upgrade
project. Partnering defines the project team's purpose, scope, goals, behaviors, roles, and
responsibilities, and other elements that give the team clarity of purpose essential for high
quality performance. Also included in this task is the data and drawing request to the City,
and refinement and City confirmation of the design criteria.
The Consultant will conduct a project kickoff meeting with DOE to discuss their
requirements for a Facility Plan amendment, review requirements and schedule, and to
discuss any additional needs that will be required to facilitate project approval, environment
documentation needs, and grant funding application. The Consultant will prepare and
distribute meeting minutes documenting all meetings to the participants.
Task 1.01.01 Kickoff Meeting
One workshop will be conducted to discuss City preferences and establish background
information sufficient to start the project. The workshop will be used to gain endorsement of
3
EXHIBIT A - SCOPE OF WORK
BREMERTON wwrp UPGRADE PROJECT
City and Consultant staff regarding project contents and frame the decisions that are
necessary to guide the development of the Project. The workshop will focus on:
. Defining the essential decisions that are critical to project success, and information
desired to support making such decisions
. Establishing the initial criteria, and the initial weighting of the each criterion, that will be
used in prioritizing project elements for inclusion in the project
. City's preference for level of process automation and summary of SCADA requirements
. Confirm City's preferred order of implementation (i.e. centrifuge system goes first, then
GBT's, etc)
. Discussion of each unit process or piece of equipment to be evaluated in facility planning
. Description of Consultant's proposed prioritization process
. Understanding of process shutdown constraints
. Details of current biosolids truck hauling practice and any preferences related to hauling
equipment
. Discussion of backup power needs and critical! essential electrical loads
. Request for City-provided information
. City equipment numbering conventions and direction for additional numbering
During the kickoff meeting, City's input will be sought to clearly establish aspects of the
project that are of overarching importance, City's perceptions on quality, and particular risks
faced by the project team. Specific quality metrics will then be established.
Assumptions: Workshop will be offended by Consulfmtt stnjf: Ron Brown/ Brmly Fuller,
IlItd Pot Burke.
City Responsibilities: Stnjf will porticipote in kickoff meeting IlItd provide relfuested
in/onnmion witltin 14 colendor dtl!fs qfreceiptqfrelfuest
Work Products: Meeting ogendo/ Meeting minutes from workshop/ (electronic ftnnot
prepnred by Consulfmtt, hnrdcopy printouts qf results).
Task 1.01.02 Data Gathering and Information Requests
The Consultant will identify and request from the City information that will be used to
develop the design criteria for the facility plan amendment for the proposed treatment
facilities upgrades. Additional or more recent data will be compiled as needed for the
development of the Facility Plan Amendment. Anticipated plant information includes the
following:
. Past two years of plant operating data, furnished in Microsoft Excel@ electronic format
. Current and proposed (if appropriate) NPDES discharge permit including biosolids
disposal requirements.
. Appropriate as-built construction drawings for treatment and conveyance facilities
including odor control system, and existing dewatering centrifuge facility drawings.
Electronic CAD files for these facilities will be provided, if available.
. Previous facility plans, engineering reports, and studies relating to the BWWTP.
4
EXHIBIT A - SCOPE OF WORK
BREMERTON WWTP UPGRADE PROJECT
Assumptions: All previously received daln will be used as appropriate. Additional daln
rel/uests will be made to lite City in writing willtin two weeks of receiving Notice to Proceed.
Consultontwill reasonably rely upon lite accuracy, timeliness, and completeness of lite
information provided by City. Consullnntwill rely on as-built dimensions and uhlity
locations as shown on existing drawings as basis of altemahve evaluations, layout and
design of new ftcilities.
Gty Responsibilities: l7te City will provide all daln rel/uested willtin two weeks of receiving
lite written rel/uest Daln rel/uested will be submitted to lite Consullnntin electronic format
to 'ke greatest extentpossible.
Work Product: Memorandum presenting daln and information rel/uests.
Task 1.01.03 Refine Design Criteria
The Consultant will review and evaluate the current plant operating data. Historical flow,
loading and plant operating conditions from the last 2 years will be evaluated to characterize
the plant operating conditions and compare to original design parameters for the WWTP.
The Consultant will use the mass balance information as provided by the City, as the basis of
the design criteria for the proposed improvements to the solids handling facilities. No
additional analysis or process modeling will be conducted.
The Consultant will also review the existing primary power supply to the BWWTP site. The
Consultant will develop preliminary design and sizing requirements for the treatment
facilities and determine the power requirements for the proposed project elements. The
adequacy of the existing power supply and distribution system will be compared to the
requirements for the proposed facilities. The City will direct the Consultant in the backup
power capacity required for the Project.
Assumptions: No process modeling will be conducted. Analysis of lite power needs will be
based on lite electrical power rel/uired by existing plantfactlities plus projectelements
defined in litis scope of work.
Gty Responsibilities: Work willt Consultontstaff to identffy and prion"tize electrical loads
eligible for backup power. .Review Consultonfs recommendahons for design criteria for
proposed improvements.
Work Product: Technical memorandum summarizing lite design criteria for each project
element For CRT and centriftge litis will include rated unitprocess capacity based on WAS;
Primary Sludg~ and Digested Sludge production (as appropriate) as calculated in litis task.
Task 1.01.04 Meeting with DOE
Following the kickoff meeting Consultant and City staff will meet with DOE's regional
engineer Mike Dawda and the designated STAG funding manager to gain agreement on
facility planning and funding application approach to project. A Facility Plan Amendment
will be the proposed planning document, in lieu of a more extensive Facility Plan, which will
allow more rapid completion of project definition and prioritization.
Assumptions: Two meetings are assumed. One initial meeting followed by anollter to
present and review lite dr'!fi Facility Plan. A tolnl of IItree Consultont staff wtll attend each
meeting.
5
EXHIBIT A - SCOPE OF WORK
BREMERTON wwrp UPGRADE PROJECT
City Responsibilities: A ttend each 0/ two meetings.
Work Products: Fncilily PIIU/ Amendment Outline IU/d Drn/f Funding Application
Task 1.02 - Schematic Design Development
Schematic design development services provided by the Consultant will include, in general,
the initial data collection, the development of planning and design criteria, the development
and evaluation of alternatives, the sizing and preliminary layout of the recommended
improvements, and development of a Facility Plan amendment. The Facility Plan
amendment will meet the DOE requirements and will form the basis of final design
activities. Specific schematic design development activities and task descriptions are
presented in the following sections.
Task 1.02.01 Define and Evaluate Facility Upgrade Components
The Consultant will define and evaluate each upgrade component, as listed below, for the
facility upgrades to be prioritized and identified for further development. The requirements
of NFP A 820 and other related building codes will be identified, as appropriate.
Headworks Improvements
. Headworks screen
Treatment Plant Redundancy Improvements
. Engine generators
. Boiler
Solids Thickening Improvements
. Gravity Belt Thickeners (GBTs)
Solids Dewatering Improvements
. Dewatering centrifuge
Biosolids Loading Improvements
. Biosolids cake pumping system
. Truck loading facility
. Biosolids hauling vehicle(s)
. Odor control system improvements
Misc. Treatment Plant Improvements
. Slide gates
. Sitework and yard piping
The following activities will be performed for each project component, as appropriate. A one
page summary deliverable will be prepared for each component, which will facilitate the
prioritization of components to be implemented as part of this project.
. Develop Process Flow Diagrams
. Develop narratives for each unit process, including key elements, performance and
expected reliability, and related facility assumptions.
. Develop preliminary design criteria
. Select and determine size requirements for major equipment
. Define control system configuration
. Develop sketches of facility with process equipment footprints, and building structure
concepts. Alternatives for each option will be developed during this activity.
. Prepare site layout
6
EXHIBIT A - SCOPE OF WORK
BREMERTON 'NWTP UPGRADE PROJECT
. Develop preliminary costs, including capital, annual, and life-cycle costs
Assumptions: Only budgetory costs will be developed. Detniled engineering cost estimates
will be developed as part qf the Design Services to be described under Task 4.tJ.
Oty Responsibilities: None.
Work Product: One page summaries nccompanied by brief technical memorandum
summarizing presented alternatives.
Task 1.02.02 Prioritization of Facility Upgrade Components
After the one page project element summaries are submitted to City for review and
comment, the Consultant will facilitate a workshop with City staff to review each facility
upgrade component and discuss the upgrade features, advantages and disadvantages.
During the workshop, the City and Consultant will review and respond to City comments
and questions, assist the City in prioritizing the list of facility upgrades to be implemented,
and document the process for incorporation into the Facility Plan Amendment.
Assumptions: l7te listed project elements will include preparation qf one-page summmies,
and tabular statements qf advantages and disadvantages. A total qf three Consultant sltf/f
will attend ench workshop.
Oty Responsibilities: Attend workshop.
Work Product: Brie/TechnicalMemorandum summarizing prioritized listqfproject
elements
Task 1.02.03 Prepare Draft Facility Plan Amendment
The Consultant will prepare a draft Facility Plan Amendment document summarizing the
analysis, preliminary design, analysis results, and recommendations completed under the
facility planning activities. The Consultant will submit a detailed outline of the report for
review by City staff prior to development of the report text. The Facility Plan Amendment
will be contained in a single volume document, including the one page summaries
(including cost estimates), preliminary drawings, and cost estimates. The Consultant will
also prepare a draft Executive Summary chapter (approximately 5 pages in length, including
tables and figures) targeted for non-technical audience. The Executive Summary may be
published as a separate document for distribution at the City's discretion. The draft Facility
Plan Amendment will be distributed to the City for review. City review comments will be
incorporated and the draft will then be submitted to DOE. Calculations supporting process
and equipment sizing will be prepared and included in Facility Plan Amendment as
required by DOE.
Assumptions: l7tis scope excludes developmentqfplantin.fluentwastewat.er .flows and load
projections. Preparation qf Fncility Plan Amendment will base design values on existing
data fitrnished by City.
l7te preparation and organization qf supporting calculations for processes and elfufpmentis
assumed to be relfuired by DOE based on other recent Fncility Plan experience. Supporting
calculations WIll be presented at the minimum level qf detail to salis/!! DOE relfuirements.
7
EXHIBIT A - SCOPE OF WORK
BREMERTON WWfP UPGRADE PROJECT
Oty ResponsibDities: None.
Work Product: Drtfi nnd final Fncility Plnn Amendment outline/ drtfi Fncility Plnn
Amendment(5 copies with Executive Summnry). Facility Plnn Amendment will be
published in one volume including IlJ'pendices nnd supporting technical memornndn. All
documents will be provided electronically to the City in MS Word format for review.
Task 1.02.04 Facility Planning Workshop
The Consultant will attend and conduct design review workshop with the City at the end of
the Facility Planning effort and prior to preparation of the 50-percent design drawings.
Design issues, comments, and decisions will be presented and discussed during the Facility
Planning Workshop. The intent of the workshop is to reach consensus on design issues that
are developed during the schematic design phase and clearly define the recommendations
for the proposed project components to be detailed in design development phase. The
Consultant will document the meeting discussions and results.
Assumptions: Workshop to be held in the Consulfmtts Bellevue office. A tolnl of three
Consulfmttstnjfwill nttend the workshop.
Oty ResponsibDities: City will attend workshop in the Consulfmtts Bellevue office.
Wor~ Product: Workshop agenda nnd workshop minutes.
Task 1.02.05 Prepare Final Facility Plan Amendment
The Consultant will review and incorporate City and DOE comments on the draft Facility
Plan Amendment and executive summary. The final report will be submitted within 30 days
after receipt of written comments from the City and DOE. The Consultant will also provide
electronic files of text, tables, and figures in MS Word, MS Excel, Microstation (translation to
AutoCAD will be provided), or ArcView format as appropriate.
Assumptions: None
Oty ResponsibDities: None
Work Product: Finn! Fncility Plnn Amendment(5 copies of the final version of the technical
memornnda in Volum~'PllJ'er mtlSter nnd electronic file of Fncility Plnn Amendment nnd
executive summary in MS Word nnd PDF format).
Task 2.0 Permitting and Environmental Documentation
Permitting and environmental documentation provided by the Consultant will include, in
general, the preparation of the SEP A Checklist, the development of technical memorandum
that describes the lack of environmental impacts resulting from the proposed work, and
meetings with the associated permitting agencies, as described in detailed in the following
sections. Tasks 2.01 and 2.02 are also described below, but budgeted under a letter
agreement dated March 22, 2005. The scope of work for Tasks 2.03, 2.04, and 2.05 and the
associated budgets are contracted under this agreement and not under the letter agreement.
8
EXHIBIT A - SCOPE OF WORK
BREMERTON wwrp UPGRADE PROJECT
Task 2.01 SEPA Checklist/NEPA Categorical Exclusion Documentation
Consultant will prepare a project specific site plan and SEP A checklist in advance of meeting
with EP A and DOE staff. Consultant will also prepare a brief memorandum documenting
the project's lack of environmental impacts in support of a NEP A Categorical Exclusion.
Consultant will communicate and meet with City of Bremerton Planning Department staff to
verify local permitting requirements.
Assumptions: l7tis level qf tflbrtis btlSed on lite tlSsumption lItot lite proposed project will
sotisfY lite criteriofor 0 Cotegoricol Exclusion under NEPA. Itis tlSsumed lItotneillter IlIt
Environmentol Assessmentnor IlIt EIS will be re'luired IlItd lItot EPA will be lite lend ogency
for NEPA complimtce. Itis olso tlSsumed lItot lite City qf Bremerton WIll be lite SEPA leod
ogencyllltd lItotsubmittnl qfo SEPA checklistwillresultin oDeterminotion qfNon-
Significllltce (DNS) by lite City.
Oty ResponsibDities: Attend meeting.
Work Product: Project specflic site pllllt, SEPA checklist; IlItd memorllltdum.
Task 2.02 Meeting with EPA and DOE
Consultant will meet jointly with City, EP A and DOE permitting staff and present
supporting evidence for designation of Categorical Exclusion under NEP A.
Assumptions: One meeting willt EPA stnjf IlItd one meeting willt DOE sfo/}: A totol qf two
Consultont stnjf will ottend eoch meeting.
Oty ResponsibDities: Attend one meeting.
Work Product: Meeting notes.
Task 2.03
Environmental Information Document
This task is a contingency to supplement the Task 2 activities completed under a separate
contract, with work performed only after receipt of written direction from City. Should
additional environmental documentation be required, an Environmental Information
Document (EID) will be prepared to describe the environmental effects of the Bremerton
WWTP Upgrade. The EID will serve to satisfy both NEP A and SEP A requirements as
required by EP A, DOE, and the City of Bremerton.
Assumptions: !f re'luired, on ElD would be limited in scope to no more IItIllt jive
environmentnl elements IlItd no more IItIllt 20 poges in lengllt. An ollowllltce qf 96 hours qf
Consultontstnjfis ollocoted to litis task.
City ResponsibDities: Provision qfbockground informotion on existing site IlItd focililies.
Work Product: Dr'!ft IlItd finol ElD (10 copies qf eoch plus one electronic copy).
Task 2.04 . Develop List of Required Permits and Timelines
The Consultant will prepare a listing of anticipated permits and approvals that will be
required to implement the BWWTP improvements. For each permit and approval, a
timeline with milestones will be developed. Preparation of permit applications and
supporting documentation will be done during the Final Design (Task 6) phase of the project
and is not included in this task.
9
EXHIBIT A - SCOPE OF WORK
BREMERTON WWTP UPGRADE PROJECT
Assumptions.' In mldition to environmentnl documentntion/ lite Project will relfuire a
bUIlding permit IlItd possibly a grading permit
Gty ResponsibDities: None.
Work Product: Technical memorll11dum summarizing lite IlItticipated permi4 information
need~ Il11d time/ines.
Task 3.0 STAG Grant Application
The City plans to finance the Project from an already-appropriated STAG grant and from
funds collected through rates. This task will include completion of STAG grant application
and coordination with DOE.
Task 3.01 Grant Application Preparation
The Consultant will assist the City in preparing one STAG grant application for submission
to DOE. This assistance will include telephone and correspondence contact with DOE and
EP A, one meeting with DOE and EP A, and preparation of application forms for the STAG
grant. It is assumed that all other supporting documentation for the application will come
from current City sources or from work to be completed under other tasks in this contract.
Assumptions: One meeting will be attended by Consultant st# Ron Brown Il11d ftnnfftr
Barnes.
Gty ResponsibDities: Provide historical information Il11d ezistingfiles on STA G grll11t
t1J1plication.
Work Products: One completed grllltt t1J1plication pllCkage.
Task 4.0 Design Services
The Consultant will provide final design services for the proposed Bremerton WWTP
Upgrade, as defined under Basic Services of this Agreement. Final design activities include
engineering services required to develop contract documents suitable for bidding purposes.
Contract documents will include construction plans and specifications, and the engineer's
construction cost estimate.
Task 4.01 - Additional Field Investigation
The following activities include the additional field services required to complete the final
design activities of the Bremerton WWTP upgrade.
Task 4.01.01 . Topographical Surveys
The City will perform topographical and boundary surveys as necessary for use in the
preparation of the construction documents for the proposed Bremerton WWTP upgrade.
The City will provide surveying services confirming location and elevation of the existing
treatment facilities, yard piping, va1ving, and associated structures. The survey information
10
EXHIBIT A - SCOPE OF WORK
BREMERTON wwrp UPGRADE PROJECT
will be used to develop base maps for the site and facilities improvements recommended.
Elevations will be based on the USGS datum.
Assumptions: City will provide surueJ/ing.
Oty Responsibilities: City wl71 provide surueJ/ing.
Work Product: City will deliver topogrnphic surueJ/ bllSe mnps in electronic ftrmnt to lite
Consultont
Task 4.01.02 - Geotechnical Investigation
The Consultant will review all available geotechnical information and assess the adequacy of
the subsurface conditions of the project site for the proposed work under the WWTP
upgrade project. The adequacy of the available information, and/ or necessity to supplement
the available information will be determined in this task.
Assumptions: !f mldifionnl subsuifnce explorntion is relfuired, n sepnrnte contrnct
nmendmentwill be executed to mldress lite scope IlItd budget ftr lite work
Oty Responsibilities: Provide 1lItJ/ previous geotechnicnl inftrmntion ftr lite existing ~
Work Product: None.
Task 4.02 - Preparation of Contract Documents
Consultant will prepare final design drawings and specifications for the contract bid
documents for the construction of the Bremerton WWTP upgrade. Final design activities
include the development of design drawings and specifications for the following design
discipline areas:
. Process Mechanical,
. Civil Site,
. Architectural and Structural,
. Heating, Ventilating, and Air Conditioning (HV AC), and Plumbing,
. Electrical, and Instrumentation and Control (I&C).
Assumptions: A preliminnry estimnte of 36 construction drnwings were esfimnted ftr lite
Projectto complete design ofimprovemenfs to fitlly expend lite Citys nnficipnted
construction budget 17te esfimnted drnwings include lite ftllowing:
. Cenernl- 6 Drnwings
. P&lDs - 4 Drnwings
. Site/ Civl7 - 2 Drnwings
. Architecturnl/ Structurnl- 6 Drnwings
. Process Mechlllticnl- S Drnwings
. Electricnl/ I&C - 6 Drnwings
. HVA C/ Plumbing - 4 Drnwings
17te Project will be difined in detnil nt lite conclusion ofT1lS1c 1'(J IlItd lite drnwing list will be
revised nccordingly IlItd lite Consultonts scope IlItd budgetwI71 be revisited nt IItnt trine.
11
EXHIBIT A - SCOPE OF WORK
BREMERTON WWTP UPGRADE PROJECT
Ilte level 0/ effortfor lite Instrumentntion nnd Controls (I&e) work IlSsumes lItat lite City
will conduct lite system integration for softwnre development, nnd startup seruices.
Oty Responsibilities: Ilte City will provide to lite Consulfont, npplicable design
relJuiremenls, sfondard~ nnd elJuipmentpriferences prior to prepnration 0/ final design
drawings. Ilte City will also provide to lite Consulfont, npplicable general condition
documents including bidding documents pnor to preparatron 0/9(J-percent design
drawings.
Work Products: Eight(9) copies 0/ lite 5(J-percent nnd 9(J-percent design drawing~ technical
specfftcation~ and construction cost estimate for lite contrnctpnckage. One (1) full size (22 "x
34/ setnnd one (1) hal/size (11 "x 17/ seto/llte 1(J(J-percentdesign drawings on bond
pnpe1; plus technical specflicatrons nnd npplicab/e City 0/ Bremerton legal documents
. including Division ~ nnd final construction cost estrmate for lite contrnctpnckage. An
electronic copy 0/ all 1(J(J-percentdeliverables will also be provided on a CompnctDisc (CD).
Final deliverable 0/ lite bid drawings will be converted to AutoCAD fonnnt nnd delivered to
lite City.
Task 4.02.01 - Construction Drawings and Specifications
The Consultant will prepare 50- and 90-percent design drawings using Computer Aided
Design and Drafting Software (CADD) in Microstntion for submission to and review by the
City. Fifty-percent design review drawings will adequately define the location, layout, and
dimensions of the applicable process and support structures, and equipment. A preliminary
draft of the major equipment specifications and the front end bidding documents will be
provided with the 50-percent design review package. The Consultant's standard technical
specifications Division 1 through 16 will be used for the Project. City review of submittal
package is anticipated to occur during a two-week period after receipt of the 50-percent
design drawings and specifications. The Consultant will continue preparation of the design
drawings after receipt of the 50-percent design review comments from the City.
Ninety-percent design review drawings will include complete design of all design
disciplines defining site and building layout, pipe routing and equipment location, process
and building structure construction features and details. A draft version of the Consultant's
standard technical specification Division 1 though 16, modified as needed for this project,
and a draft of City of Bremerton legal documents will be provided with the 90-percent
design review package. City review of submittal package is anticipated to occur during a
two-week period after receipt of the 90-percent design drawings and specifications. The
Consultant will continue preparation of the design drawings after receipt of the 90-percent
design review comments from the City.
The Consultant will deliver two (2) half size sets of the 90-percent drawings and
specifications to the DOE for final review.
The Consultant will respond to comments from the City review of the 50- and 90-percent
design submittal and modify the design drawings as appropriate. Comments from the City
will be solicited during the interim design review workshops. The Consultant will respond
to written comments from the DOE review of the 90-percent design submittal and modify
the design drawings as appropriate. The Consultant will conduct a technical and
12
EXHIBIT A - SCOPE OF WORK
BREMERTON WWTP UPGRADE PROJECT
constructibility review of the construction drawings at the 50- and 90-percent completion
stage of the final design activities.
Assumptions: For budgetpu1poses itis IlSsumed IItnt lite Consu/lnntwrl/ discontinue mn;or
design work nctivities unftl nfter receiving review comments .from lite City.
Task 4.02.02 - Preparation of Construction Cost Estimate
The Consultant will prepare construction cost estimate based on the 50- and 90-percent
design drawing submittal for budgetary review by the City. The estimate will provide a
detailed breakdown showing unit prices and quantities for each item as appropriate. The
cost estimate will include allowance for contractor fees, markup, and profit. City review
comments of the 50-percent design submittal will be incorporated in the 90-percent design
review submittal.
The Consultant will prepare a final construction cost estimate based on the 100-percent
design drawings and submit to City and DOE. City review comments of the 9o-percent
design submittal will be incorporated in the 100-percent design submittal.
In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for the Project, the Consultant has no control over cost or price of labor and
materials; unknown or latent conditions of existing equipment or structures that may affect
operation or maintenance costs; competitive bidding procedures and market conditions; time
or quality of performance by operating personnel or third parties; and other economic and
operational factors that may materially affect the ultimate Project cost or schedule.
Therefore, the Consultant makes no warranty that City's actual Project costs, financial
aspects, economic feasibility, or schedules will not vary from Consultant's opinions,
analyses, pr?jections, or estimates.
Task 4.02.03 - Design Workshops
The Consultant will attend and conduct design review workshops with the City for the final
design review at the 50-percent and 90-percent design submittal for each contract package.
Design issues, comments, and decisions will be presented and discussed during the interim
design meetings. The Consultant will document meeting discussions and results in meeting
minutes and distribute them to all attendees.
The Consultant will conduct an internal senior technical review at the 50-percent and 90-
percent design submittal to the City for the contract package. The internal review will
include an evaluation of the technical design and the constructibility of the proposed
improvements.
Assumptions: Two 1-dny workshops/or design reviews willt Consu/lnntnnd City sttrlfwill
be conducted. l7te design review workshops will be conducted in lite Consu/lnnts Bellevue,
WA office. Ongoing design guidnnce by senior consu/lnnts will be conducted IItroughout
lite finn/ design Insk. Comments genernted .from lite 50-percent design workshop will be
inco1pornted into lite gO-percent design. Comments genernted .from lite gO-percent design
workshop willbe inco1pornted into lite 100-percentdesign.
City Responsibilities: A ttend workshop in Consu/lnnts office.
13
EXHIBIT A . SCOPE OF WORK
BREMERTON WWfP UPGRADE PROJECT
Work Products.' Comments generated during the workshop will be summarized along with
the proposed resolution in workshop meeting notes tlItd submitted to the City.
Task 4.02.04 - Biosolids Hauling Truck Procurement
The Consultant will develop procurement documents for biosolids hauling vehicles.
Biosolids vehicle type will be selected during Task 1 and the procurement documents will be
based on procuring vehicles to meet the requirements established during the Facility
Planning effort. Consultant will prepare draft and final procurement documents for City
review. It is assumed that City preferences and design requirements will be developed in
one truck procurement workshop. The Consultant will document workshop discussions and
results in meeting minutes and distribute them to all attendees.
Assumptions.' City will ndminister procurementprocess using documents developed by
Consulfmtt.
Oty Responsibilities: Provide inputon vehicle pn!ferences. Review drnftprocurement
documents. A ttend truck procurement workshop.
Work Products.. Meeting agenda tlItd minutes. Drnft tlItd finn/vehicle procurement
documents.
Task 5.0 Bidding Support Services
Based upon the acceptance by the City of the contract documents, including construction
plans and specifications developed during the final design activities in Task 4, the
Consultant will proceed with the bidding support services for the proposed improvements
to the BWWTP, as defined under Basic Services of this Agreement.
Bidding activities include engineering services required to respond to bidder questions,
provide clarification, prepare addenda, and other activities as needed and described in the
following.
Task 5.01 - Bid Advertisement Support
The Consultant will provide full size (22" x 34") and hall-size (11" x 17") reproducible
drawings and camera-ready copies of the technical specifications to the City for the purpose
of providing bid documents to prospective bidders for the contract package.
The Consultant will attend a prebid conference with the City and prospective bidders and
explain the scope of the project for the contract package. The City will serve as primary
contact for questions and will issue addenda, if needed, to provide clarification or correction
to the bid documents. In response to bidder inquiries to the City, the Consultant will
interpret contract drawings and specifications during the bid advertisement period. As
necessary and agreed to by the City, the Consultant will prepare addenda and submit to the
City for distribution to the prospective bidders.
Assumptions.' I7te City wl71 print tlItd bind the contract documents for distribution to the
plan center~ tlItd bidders. I7te specifications will be bound in a single S!Z,I,I x 11,1,1volume
with the 11,1,1 x 17,1 drawings comb bound separately. I7te City will tlCceptrelfuests for
14
EXHIBIT A - SCOPE OF WORK
BREMERTON wwrp UPGRADE PROJECT
contrnct documents from bidders, shtjJ documents., maintnin a bidders lis~ tlItd coordinate
otlter IlSpects q/ tlte contrnct document distribution.
City Responsibilities: City will provide bid documents to nil bidders tlItd shall maintnin tlte
bidders list
Work Products: One (1) copy q/ tlte 100-percentdesign drawing in full size (22//x 34/ tlItd
ha!f-size (11//x 17/ /onna~ technical specifications tlItd applicable City q/Bremerton legal
documents including Division ~ tlItd final construction cost estimate for ench contrnct
pnckage. Written m1denda items tlItd responses to bidder Ifuestions for tlte contrnctpnckage.
Task 5.02 - Bid Evaluation Support
The City will receive, tabulate, and analyze bids with assistance from the Consultant. The
Consultant will review the apparent low bid and report recommendations on contractor
qualifications to the City. The City will award the contract and prepare contract documents
for execution by the City and successful contractor.
Assumptions: Bidding nctivities will be conducted for a period not to exceed tltree (3)
montlts.
City ResponsibDities: None.
Work Product. .Recommendation letter regarding contrnct award for ench contrnct
Task 6.0 Construction Services
The Consultant will provide services during construction for the proposed BWWTP project,
as defined under Basic Services of this Agreement, to assist the City in construction
ad:rIlinistration for the project. Construction services include office engineering services
required to respond to contractor questions, provide clarification, prepare change orders,
and other activities as needed and described in the following sections.
The scope of work will be limited to the budget allowance for this item. The budget was
estimated for a construction period of not more than 18 months. Deviations from the
anticipated schedule or duration will materially affect the scope of these construction
services and/ or the budgets estimated.
Task 6.01
Construction Support Activities
The Consultant will attend the pre-construction conference and monthly progress meetings
with the City and the Contractor. The Consultant will also make periodic site visits and pre-
startup inspections to monitor progress of the construction and completion of the work.
The presence or duties of Consultant's personnel at a construction site, whether as onsite
reprE(sentatives or otherwise, do not make Consultant or Consultant's personnel in any way
responsible for those duties that belong to City and/or the construction contractors or other
entities, and do not relieve the construction contractors or any other entity of their
obligations, duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the construction
15
EXHIBIT A - SCOPE OF WORK
BREMERTON wwrp UPGRADE PROJECT
Contract Documents and any health or safety precautions required by such construction
work.
Consultant and Consultant's personnel have no authority to exercise any control over any
construction contractor or other entity or their employees in connection with their work or
any health or safety precautions and have no duty for inspecting, noting, observing,
correcting, or reporting on health or safety deficiencies of the construction contractor(s) or
other entity or any other persons at the site except Consultant's own personnel. The presence
of Consultant's personnel at a construction site is for the purpose of providing to City a
greater degree of confidence that the completed construction work will conform generally to
the construction documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the construction
contractor(s). Consultant neither guarantees the performance of the construction
contractor(s) nor assumes responsibility for construction contractor's failure to perform work
in accordance with the construction documents.
The Consultant will review the technical shop drawings and respond to City and/ or
Contractor requests for information (RFIs), clarification, and proposed substitutions, and
assist in the preparation of change orders, as requested.
The Consultant will provide startup services, O&M manual preparation, consultation and
troubleshooting, as requested by the City. The Consultant will also provide Project closeout
activities and documentation.
'-
Assumptions:
. Construction conlrnct mlminislrotion IlI1d resident inspection will be peifonned by tlte
City or 0 tltird pnrty construction mlll10ger (CM).
. The City or CM wl71 conlrnct directly witlt IlI1 independent testing loborotory to peifonn
'1uolity IlSsurlll1ce testing IlI1d tlte CM will coordinote witlt tlte testing lob personnel
regording scheduling qf tlte field testing.
. The City or CM will moinlnin record drowing inftnnotion ftr tlte project Record
drowings will be bllSed on tlte llS-builtinftnnotion provided by tlte conlrnctor IlI1d
inftnnnlion from field obserllotion by tlte CM residentinspector. The City will peifonn
record drowing updntes to tlte drnwing files provided by tlte Consullnnt
Qty ResponsibDities: See nbove IlSsumptions.
Work Product. None
Task 6.02
O&M Manual
The Consultant will prepare an Operation and Maintenance (O&M) manual to supplement
existing manuals currently used by the City. The level of effort includes compiling process
narratives and manufacturer-provided equipment O&M maIlUals into single bound
document (may be more than one volume depending on submitted quantities). This
approach is assumed to meet the minimum requirements of DOE and EP A requirements tied
to the STAG funding. Draft and final manual submittals will be prepared.
Assumptions: Level qf &ortis bllSed on tlte compiled ftnnot slnted obove.
16
EXHIBIT A - SCOPE OF WORK
BREMERTON wwrp UPGRADE PROJECT
City ResponsibDities: Review draft IU/d final versions 0/ O&M mlU/uaL Submitmanual to
DOE and communicate DOEs review comments to consultont
Work Products: Draft IU/d Final O&M mlU/un,L
Task 7.0 Project Management
The Consultant will provide project planning, management, work and budget status
evaluation and reporting, and quality and cost control activities for the duration of all phases
of the Project. These services also include partnering the project team, coordinating the
project design, conducting technical reviews and workshops, and other activities as defined
in the following sections.
Task 7.01 Work Plan Preparation
The Consultant will prepare and submit to the City a detailed Work Plan for review. A final
Work Plan will be prepared incorporating City review comments. The Work Plan will
document the roles of the project team (including City staff), communications protocol,
project schedule and deliverables, and the general purpose and goals for the project. The
Work Plan will serve as a reference guide for team members throughout the project.
The Consultant will conduct meetings, as described in Task 1.0, with the City and DOE to
discuss the project requirements, schedule, agency approval and funding requirements.
The Consultant will conduct a kickoff meeting with the design team, including all design
disciplines, to discuss the project requirements and schedule at the Consultant's design
center in Bellevue, Washington. This separate meeting from the Project kickoff meeting will
be held prior to design work with only Consultant staff to kickoff the design portion of the
work.
Assumptions: None
Oty ResponsibDities: None.
Work Product. A totolo//ive (5) copies 0/ lite Work PllU/ IU/d schedule 0/ delivernbles will be
submitted to lite City nits will be updated for subsequent tnsks.
Task 7.02 Project Management, Status and Reporting Meetings
The Consultant will, in addition to the technical portion of the project, provide general
project management and administrative activities to facilitate the successful completion and
delivery of the Project to the City. The Consultant will perform project monitoring and
control functions such as coordination of project activities, facilitating quality assurance
reviews, monitoring project budget and schedule, preparation of miscellaneous project
correspondence, project status reporting, conducting periodic progress meetings,
preparation of invoices, and overall management of project activities. General project
management and technical quality control and assurance activities are included as an
ongoing part of the individual technical tasks.
The Consultant will provide the City with project progress, budget and schedule status
monthly with submission of each invoice. Status report will include percent complete and
17
EXHIBIT A - SCOPE OF WORK
BREMERTON WWfP UPGRADE PROJECT
percent spent by task. The Consultant will attend periodic status report meetings with the
City throughout the duration of the Project.
Assumptions: Fnetlity plllllning netivities will be conducted IItrouglt October 2005 or for II
period o.f 6 monllts. Finlll design netivities will commence beginning November 2005.
Gty ResponsibDities: None.
Work Product.17te Consulfllnlwill prepllre project sflltus reports to necompllllyenelt invoice
submitted to lite City
Task 7.03 Quality Review Program
Implementing a quality review program at the outset of the project is a foundation for
establishing and meeting quality objectives for the duration of the project. The Consultant
will perform detailed internal quality reviews for all work products submitted to the City as
identified in the Scope of Work, with particular emphasis on major submittals. The
Consultant will also create and implement a detailed process for City review and comment
on all work product submittals. This process will include features to capture, address, reach .
resolution, and document all significant City review comments.
Assumptions: DIlII Reynolds/ CH2M Hill will provide constructibility review o.f lite drnft
documents IlIId Pili Burke/ CH2M Hill will provide overllll process IlIId /neility design
review o.f lite drnft documents.
GtyResponsibDities: City will pnrticipllte in conducting II detm7ed review o.f 1111 submitfllls
IlIId providing written comments in Ill/ulllity review fonn to be provided by lite Consulfllnt
Work Product. Qulllity review fonns for enelt deliverllble.
Task 7.04 Project Schedule and Cost Control
The Consultant will provide the City with a detailed project schedule of the Facility Plan,
design work, bidding and construction services, and related environment document and
funding application activities, including deliverable dates, review periods and meetings, and
other key milestones. The required permits and timelines developed in Task 2.04 will be
incorporated into the schedule. The Consultant will use the schedule as a measure of project
performance and cost control for the duration of the project activities.
Assumptions: Scltedule wtll be developed using MicrosoftProject Consulfllnlwill provide
.pt(( files o.f lite scltedule updlltes if desired by City.
Gty ResponsibDities: None.
Work Product. Deflliled project scltedule in MS Project fonnllt
Task 8.0 General Contingency
A contingency fund has been established to cover activities that may be required that are
outside of the work defined in this Scope of Work. These activities may include extra
requirements requested by regulatory agencies relating to the environmental documentation
and/ or funding applications, which are outside of the Consultant's control. In addition, a
18
EXHIBIT A - SCOPE OF WORK
BREMERTON WWTP UPGRADE PROJECT
general contingency fund is established to cover other activities as requested by the City.
Use of this contingency allowance is at the sole discretion of the City.
Task 8.01 Miscellaneous Regulatory and Funding Support
The Consultant will provide support to the City in meetings with DOE, and other agencies or
jurisdictions as requested. This task covers miscellaneous environmental document review
and funding-related tasks as requested.
Assumptions: An allowlHtce ftr consu/Inn! stnjf q/ 4(J hours is allocated to litis task.
Gty Responsibilities: None.
Work Product: None.
Task 8.02 General Contingency
The Consultant will conduct additional scope of work tasks as directed by the City.
Assumptions: An allowlHtce ftr consu/Inn! stnjf q/ 6(J hours is allocated to litis task.
Gty Responsibilities: None.
Work Product: None.
Time of Performance
The duration of Tasks 1 through 3 is assumed to be approximately 6 months from the signing
of this Agreement. The duration of Task 4 is assumed to be approximately 6 months
immediately following completion of Tasks 1 through 3, and as authorized by the City.
The duration of Tasks 5 though 6 is assumed to be approximately 12 months immediately
following completion of Task 4, and as authorized by the City.
The duration of Task 7 is simultaneous with Tasks 1 through 6 and is assumed to be 23
months. The Consultant will make every effort to complete the work in a timely manner.
However, it is agreed that the Consultant cannot be responsible for delays occasioned by
factors beyond his control, nor by factors that could not reasonably have been foreseen at the
time this Agreement was executed.
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Exhibit B - Compensation
Date: April}, 2005
Facility Planning, Design, Permitting, Bidding Assistance, and
Construction Services for Bremerton WWTP Upgrade Project
Compensation for professional engineering services for the Facility Planning, Design,
Permitting, Bidding Assistance, and Construction Services for Bremerton WWTP Upgrade
Project have been estimated based on anticipated level of effort for engineering activities. For
. the services covered by this Agreement, the City agrees to pay the Consultant as follows:
TASK BREAKDOWN WITH TOTAL COSTS
Task No.
1.0
1.01.01
1.01.02
1.01.03
1.01.04
1.02.01
1.02.02
1.02.03
1.02.04
1.02.05
2.0
2.01
2.02
2.03
2.04
3.0
3.01
4.0
4.01.01
4.01.02
4.02.01
4.02.02
4.02.03
4.02.04
5.0
5.01
5.02
6.0
6.01
6.02
Task Description
Estimated Costs
Facility Planning
Kickoff Meeting
Data Gathering
Refine Design Criteria
Meeting with DOE
Define and Evaluate Facility Upgrade Components
Prioritization of Facility Upgrade Components
Prepare Draft Facility Plan Amendment
Facility Planning Workshop
Prepare Final Facility Plan Amendment
Permitting and Environmental Documentation
SEPA ChecklistlNEPA Categorical Exclusion Documentation
Meeting with EPA and DOE
Environmental Information Document
Develop List of Required Permits and Timelines
STAG Grant Application
Grant Application Preparation
Design Services
Topographical Surveys
Geotechnical Investigation
Construction Drawings and Specifications
Preparation of Construction Cost Estimate
Design Workshops
Biosolids Hauling Truck Procurement
Bidding Support Services
Bid Advertisement Support
Bid Evaluation Support
Construction Services
Construction Support Activities
O&M Manual
$5,422.31
$1,839.81
$4,007.19
$3,706.39
$43,681.65
$3,515.22
$26,494.68
$4,103.72
$12,863.22
$0
$0
$12,839.62
$3,315.70
7,311.37
$686.83
1,232.21
$194,899.50
$7,046.11
2,750.26
14,714.69
$7,749.94
$2,833.73
$69,463.41
$4,844.88
EXHIBIT _B_FACPLAN_040105.DOC
EXHIBIT B - COMPENSATION
BREMERTON WWTP UPGRADE PROJECT
TASK BREAKDOWN WITH TOTAL COSTS
Task No.
Task Description
Estimated Costs
8.01
8.02
Project Management
Work Plan Preparation
Project Management, Status and Reporting Meetings
Quality Review Program
Project Schedule and Cost Control
General Contingency
Miscellaneous Regulatory and Funding Support
General Contingency
$3,360.10
$44,406.45
$2,850.56
$4,638.88
7.0
7.01
7.02
7.03
7.04
8.0
Total
$5,373.92
$8,060.88
$504,013.23
A. For the Basic Services described in Exhibit A of this Agreement, City will pay the
Consultant compensation amounting to the labor billing rate for the employee multiplied
by the time charged to this project, plus direct expenses. The labor billing rate is calculated
by the employee's raw labor rate multiplied by a factor of 3.20, which is designated as the
labor multiplier. The fee so determined shall be payable based on monthly statements
submitted in a form acceptable to the City. The estimated not-to-exceed fees for the Project
are set forth above.
B. The following direct cost expenses are reimbursable.
1. Travel, subsistence, and incidental costs, at cost.
2. Use of motor vehicles on a mileage basis (Consultant's current standard rate) or rental
cost basis, except as otherwise set forth herein.
3. Reproduction of reports, drawings, specifications, and other Project-related
documents, at cost.
4. Postage and shipping charges for Project-related materials, at cost.
5. Charges of special consultants requested or authorized by the City.
6. Local taxes or fees applicable to the engineering work or payments thereof.
7. Charges for review of drawings and specifications by government agencies, if any.
8. Cost of acquiring any other materials or services specifically for and applicable to this
Project, if approved by the City.
9. Rental charges for use of equipment, if approved by the City.
C. Payments shall be made to the Consultant by the City based on the Consultant's invoice.
Invoices shall be prepared no more frequently than once a month and shall be itemized to
indicate the amount of work performed and the associated reimbursable expenses. Each
statement shall indicate the name of the person for whose services compensation is being
sought, the number of man-hours charged and the cost, in dollars, per man-hour.
D. The entire amount of each statement shall be due and payable upon receipt by the City.
E. It is understood and agreed that a delay, for any reason or cause, in the start of services by
the Consultant shall not entitle the Consultant to additional compensation.
EXHIBIT _B_FACPLAN_040105.DOC
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EXHIBIT B - COMPENSATION
BREMERTON wwrp UPGRADE PROJECT
F. It is understood and agreed:
1. That the Consultant shall start the performance of Services within 10 days of receipt of
Notice to Proceed.
2. That the Consultant shall keep records on the basis of generally accepted accounting
practice of costs and expenses which records shall be available for inspection at all
reasonable times.
G. The budget and rates for Tasks 1-4 were based on calendar year 2005. Billing rates for
activities that extend beyond the end of 2005 will be subject to an increase by 4% to
account for 2006 salary increases, and an additional 4% for 2007 salary increases.
H. The Consultant understands that the City shall hold the Consultant to the "not-to-exceed"
project budget versus holding the Consultant to each individual task and sub task level
budget. The Consultant shall be allowed to move budget from one task to another if it is
deemed (with concurrence from the City) that the budget allocated to a task may be in
excess of that required to complete the task. The excess budget from one task shall only be
moved to another task that is projected to require more funding than originally estimated.
The Consultant will provide monthly updates of the budget status of all tasks to the City.
EXHIBIT _B_FACPLAN_040105.DOC
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