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HomeMy WebLinkAbout10/08/2014 AGENDA CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360)473-5280 OCTOBER 8, 2014 CITY COUNCIL STUDY SESSION Beginning at 5:00 PM in COUNCIL CONFERENCE ROOM 603 The Study Session is open to the public, but there will be no opportunities for input or participation;no action is anticipated during the Study Session; and the content of these items is subject to change. If approved by the City Council, the items will be placed on the October 15, 2014 Council Meeting Agenda A. NO PRESENTATION PLANNED— The following items are budgeted items or have already been reviewed by the appropriate Council Committee: 1. [Quasi-Judicial] Hearing on a resolution to recover fees for abatement costs on the property located at 806 Cherry Court 2. Confirm Appointment of Timothy Baker to the Parks & Recreation Commission 3. Confirm Appointment of Caroline Burton to the Parks & Recreation Commission 4. Confirm Appointment of Richard Huddy to the Parks & Recreation Commission 5. Amendment No. 1 to the Professional Services Agreement for Public Defense Services with Cross, LaCross & Murphy, PLLC 6. Purchase of Variable Frequency Drives from L2 Systems, LLC for Water Pump Station #17 7. Contract with Trane, Inc. for the Wastewater Treatment Plant Phase II Energy Efficiency Project 8. Construction Contract for the Biotower Media Replacement Project B. BRIEFINGS & FULL PRESENTATIONS 9. Evaluation and Future of Kitsap Regional Coordinating Council (KRCC)—Robert Gelder, Kitsap County Commissioner 10. United Way of Kitsap County 2014 Fundraising Campaign — Shannon Corin, City Clerk 11. Kitsap County Human Services 1/10th of 1% Mental Health, Chemical Dependency, and Therapeutic Courts Contract C. GENERAL COUNCIL BUSINESS o Audit Committee Briefing (9/25/14 Meeting) — Leslie Daugs, Chair o Public Works Committee Briefing (10/07/14 Meeting) — Dino Davis, Chair o Public Safety & Parks Committee Briefing (10/08/14 Meeting) — Leslie Daugs, Chair o Other General Council Business (As necessary...) D. ADJOURNMENT OF STUDY SESSION ® Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations should contact the City Clerk's Office at(360) 473-5323 at least 24 hours prior to the Council meeting. Kitsap Regional z Coordinating Council Chair Proposed Member Agency Dues for 2015 Mayor Tim Matthes 4- City City of Port Orchard Vice-Chair Commissioner Robert Gelder❖ Proposed Kitsap County KRCC %of 2010 Proposed 2016 Dues: %of total Commissioner Charlotte Garrido Contributing Census 2014 Dues 2015 Dues .00075% Proposed Commissioner Linda Streissguth Agencies Kitsap Actual Kitsap County g p Pop Part A General Fund 2016 Dues Mayor Patty Lent❖ Part A Council Member Leslie Daugs Kitsap County 67.7/ $119,720 $119,720 $60,292 41.0% Council Member Greg Wheeler (excl. Cities) Council Member Dina Davis* Bremerton 15.1% $25,568 $25,568 $25,544 17.4% City of_Bremerton Bainbridge Isl 9.2% $28,818 $28,818 $16,245 11.1% Mayor Anne-Blair i❖ Council Member Steve Bonkowski Port Orchard 4.4% $6,067 $6,067 $7,671 5.2% Council Member Wayne Roth* Poulsbo 3.7% $6,717 $6,717 $8,476 5.8% City of Bainbridge Island Port of Council Member Bek Ashby Bremerton * 42.0% $7,800 $7,800 $5,310 3.6% Council Member Jeff Cartwright City of Port Orchard Kitsap Transit * 100.0% $10,616 $10,616 $23,428 15.9% Mayor Becky Erickson 4- Suquamish 2.0% Council Member Ed Stem* Tribe * $1,083 $1,083 n/a City of Poulsbo PGST Tribe * 0.4% $1,083 $1,083 n/a Council Chair Leonard Forsman F Total Dues Support $207,472 $207,472 $146,966 100.0% Rob Purser* Suquamish Tribe— Council Chair Jeromy Sullivan Chris Placentia* Proposal for 2015: Port Gamble S'Klallam Tribe"' Commissioner Axel Strakefahn F(1) ues as shown above to accomplish 2015 Work Program Commissioner Lary Stokes* + Port of Bremerton (2) Institute Part B: Transportation Project Surcharge (1 Captain Tom Zwolfer Federally-funded projects thru all PSRC funding programs. Sylvia Klatman,PAO* Naval Base Kitsap** Goal: Build operating reserve (25%) Mary McClure Concept for 2016: Executive Management McClure Consulting LLC (1) Dues calculated as % of Member Agency General Fund ' Alternate (example above is based on 2012113 General Fund data). Ex Officio Member + Associate Member (2) Refined Transportation Project Surcharge. 4•Executive Committee P.O.Box 1934 Kingston,WA 98346 * Note that the proposed 2015 dues structure does not include potential one-time 360-377-4900(voice) organizational transition costs e.g. facility re-location costs. 360-297-7762(fax) www.KitsapRegionalCouncil.org �; •� Kitsap Regional Iteratively � Consider.• Coordinating Council Functions Form BOO • 5 Funding Agency Review Team Chair Recommendations to KRCC Executive Board Mayor Tim Matthes•;* September 23,2014 City of Port Orchard Functions: KRCC should provide: Vice-Chair Commissioner Robert Gelder-0 1. Coordination of Planning & Funding in three primary areas: Kitsap County Land Use Transportation Commissioner Charlotte Garrido Affordable Housing Commissioner Linda Streissguth Kitsap County 2. Coordination of Kitsap's participation in the Puget SoundRegional Council, Mayor Patty Lent❖ including: Council Member Greg Wheeler Representation/Appointme�:/Kitsap Other\Cities Council Member Leslie Daugs Policy Boards: Alternates& Representatives Coordination Council Member Dina Davis* \/ \ Policy Review& Coordination City of Bremerton � KRCC Staff participation in appropriate committees Mayor Anne Blair❖ l/\ \� \ �,, Council Member Steve Bonkowski 3. Coordination and communication of member agencies' legislative priorities, Council Member Wayne Roth* including review of AWC, WASC, and,PSRC agendas, to the Kitsap City of Bainbridge Island Legislative Caucus. / \ Council Member Bek Ashby ,,, Council Member Jeff Cartwright* 4. KRCC should be the "Table.of,Opportunity to address-emerging issues of City of Port Orchard importance to its member�agencies/Evaluation,•Criiteria (see attached) Mayor Becky Erickson 46should be applied to topics/initiatives for relevance/appropriateness. l / � �� Council Member Ed Stern* An example is KRCC's serGing/as-"home"to'existing programs, e.g. City of Poulsbo Community Development Block Grant Program (Balance of County) and/or Council Chair Leonard Forsman "releasing" programs that may\no longer,"fit" e.g. the Collaborative Fisheries Director Rob Purser Strategies Program (2004-09),Wellness Initiative (2005-06). Suquamish Tribe— \-- \\ Council Chair Jeromy Sullivan Orgni azational Form:\KRCC should continue as an independent agency Noo Kayet Chris Placentia* bas d-on its-exist nb1 A. \�� Port Gamble S'Klallam Tribe Commissioner Axel Strakeljahn (Fc r long-term sustainability and maximized operations, KRCC would be best- Commissioner Larry Stokes* erved through: Port of Bremerton . Employed Executive Director(reporting to the KRCC Executive Committee) Captain Tom Zwolfer \ • With KRCC-employed staff(reporting to the Executive Director) Sylvia Klatman,PAO From a centrally-located office Naval Base Kitsap** : Contracting.for HR/Finance/Legal services Mary McClure \ % / Executive Management \Recognizing that the organization is currently staffed through a Management McClure Consulting LLC Services Contract that extends through December 31, 2014, a well-grounded Alternate transition plan will be proposed. 'Ex Officio Member Associate Member Funding Proposal: A new approach to financial equity and sustainability is ❖Executive Committee needed. Proposed elements: 2015 2016 -) P.O.Box 1934 Dues: as in 2014 General Fund % Kingston,WA 98346 Transportation Grant %: "test run" as refined 360-3774900(voice) 360-297-7762(fax) Operating reserve level: 25% Begin to accrue during 2015 www.KitsaDRegionalCouncil.org Prepare for transition from existing Management Services Contract GX W&• >! ; Kitsap Regional Um z� �41 Coordinating Council 03 . 5 Chair Screening Criteria Mayor Tim Matthes 4- City of Port Orchard Vice-Chair 1. Is there broad interest among Board members? Commissioner Robert Gelder❖ Kitsap County 2. Does it affect more than one jurisdiction 4 all jurisdictions? Commissioner Charlotte Garrido Commissioner Linda Streissguth 3. What is the Scope or Scale? Kitsap County p A. Provide forum for discussion Mayor Patty Lent❖ Council Member Leslie Daugs B. Gather & Provide Information Council Member Greg Wheeler C. Explore issue & next step(s) Council Member Dino Davis* D. Task within existing Project or Program / Project/ Program City of Bremerton Mayor Anne Blair:• 4. Relevance/ Impact/ Effect on other programs/ Other work depends Council Member Steve Bonkowski on It Council Member Wayne Roth City of Bainbridge Island Council Member Bek Ashby 5. Required / Mandate vs. Opportunity Council Member Jeff Cartwright* City of Port Orchard 6. Tailor emerging concepts to Kitsap Mayor Becky Erickson 4- Council Council Member Ed Stern* 7. Is there another available venue providing: City ofPoulsbo A. All relevant parties at the table? Council Chair Leonard Forsman B. Content nexus? Rob Purser* Suquamish Tribe' C. Skill set: neutral perspective/ coordinating /facilitating synthesizing Council Chair Jeromy Sullivan D. Linkages to other activities? Council Member Dawn Purser* Port Gamble S'Klallam Tribe•"• 8. Does it utilize existing relationships? Build upon 4 depend upon Commissioner Axel Strakeljahn Commissioner Larry Stokes* 9. Agency Capacity: Port of Bremerton A. Workload / can it be deferred /timing flexibility? Captain Tom Zwolfer B. Is there funding available: short-term / sustainable? Tom Danaher,PAO* C. Develop Agency Capacity: Knowledge/ Issue familiarity/ Contacts Naval Base Kitsap** Mary McClure Executive Management McClure Consulting LLC Alternate Ex Officio Member ***Associate Member •:Executive Committee P.O.Box 1934 Kingston,WA 98346 360-377-4900(voice) 360-297-7762(fax) www.KitsapRegionalCouncil.org G��IES Our Shared Vision:A countywide culture of collaboration 5>► through communication and mutual respect; supporting all public �= agencies to the service of the common good. Z r �0� � C The Kitsap Regional Coordinating Council is a forum &catalyst for achieving this vision. The Kitsap Regional Coordinating Council Staff are dedicated to the service of this vision. Here's how we try to operationalize it: Countywide • We work with each community as part of the whole County. We are not advocates for any one community—we are advocates for all communities together. • Government-to-government collaboration/interaction affects all of our communities. • We look for synergies and connections"over the fence"that others might not see. Culture • People's history together sets up shared expectation&understanding of how things are. • Small details communicate volumes about expectations. Collaboration • We find common ground through recognizing each person's/agency's interests. • We foster an exchange& interaction of ideas towards common ground&goals. • Hearing others' ideas inspires them,and us,to work together willingly. • We can accomplish more together than separately—the easy stuff has already been done. • Productive exchange is usually networked, not necessarily hierarchical. Communication • Shared information empowers everyone involved. • Information includes ideas,opinions, perceptions,and (what we accept as)factual data. • Information flow can't be controlled but it can be enabled in a positive vein. • Rich communication takes time and space. • Choosing the right technology can improve the quality of communication. Mutual Respect • We believe all perspectives and realms of experience can contribute to a sturdy outcome. • We assume the positive worth of the contributions of everyone. • Respect is demonstrated through action.The small act is often the most telling one. Supporting • We try to enhance public agencies'serving their constituents&reaching their goals. • We try to make the work of cooperation&coordination easier for all involved. Public Agencies • Agencies,organizations, &departments under the authority of public funding and/or electoral responsibilities, performing services on behalf of the community. The Common Good • We want to benefit and enrich the community as a whole. • We want to help move Kitsap County forward into a positive future through shared understanding and thoughtful decisions. Adopted by the Kitsap Regional Coordinating Council in 2009.