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Home My WebLink About04/20/05 AGENDA m =ILE 345 6th Street, Suite 603, Bremerton, WA 98337-1873 03 (360) 473-5280 CITY COUNCIL APRIL 20, 2005 CITY COUNCIL MEETING AGENDA 1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. General Council Business 2. CALL TO ORDER: 5:30 P.M. in MEETING CHAMBERS LOCATED ON FIRST FLOOR A. Pledge of Allegiance B. Invocation 3. MAYOR'S REPORT 4. PUBLIC SERVICE ANNOUNCEMENTS 5. CONSENT AGENDA A. Claims & Check Register (#AB05-094) B. Minutes of Meeting - April 13, 2005 (#AB05-095) C. Appointment of Cynthia Engelgau to the Public Access Citizens Advisory Committee (#AB05-096) D. Professional Services Agreement with MERCHANT PATROL SECURITY SERVICES for Security Services at the City of Bremerton Parking Facility (#AB05-097) E. Purchase of KIP-6000 Scanner/Copier from ENGINEERING BUSINESS SYSTEMS, INC. (#AB05- 098) F. SEATTLE OUTBOARD ASSOCIATION application for Kitsap Hydrofest Races at Kitsap Lake on May 21 & 22,2005 (#AB05-099) 6. GENERAL BUSINESS A. Approval of 2005 CDBG "off-cycle" Funding Request for the KITSAP COUNTY COMMUNITY DEVELOPMENT CORPORATION Small Business Revolving Loan Program (#AB05-089) B. Resolution No. 2961, supporting the submission to the voters the Law & Justice Sales Tax Levy for Kitsap County (#AB05-100) C. Professional Services Agreement with CH2M HILL for Wastewater Treatment Plant Upgrade (#AB05-101) D. Contract Award with STAN PALMER CONSTRUCTION for the "Cherry Avenue Basin CSO and Beach Main Improvements - Amended for Rebid" Project (#AB05-102) 7. PUBLIC RECOGNITION 8. COUNCIL MEMBER REPORTS 9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING II Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations should contact the City Clerk's Office at (360) 473-5323 by noon on the Monday preceding the Council meeting. CITY COUNCIL MEETING SPEAKERS LIST PLEASE NOTE THAT ALL REQUESTS FOR INFORMATION FROM THE CITY OF BREMERTON MUST BE SUBMITTED IN WRITING. THANK YOU. PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO SPEAK DURING THE COUNCIL MEETING TONIGHT o fAIJ CHAD<. N €$.t:; _~ ,-o..=~_-.-",-,_,,-,_,o__,,=, - _"'-_--'.'-~"____'_"'_""___ .- --..--- . ---"- c':_~~_" lID': Ii , iI - ~,' ~ 'I. f: I' II I '!I - I .... !, Ii I ".. 11 I, I, . [I' i __ ~___ il Ii ~;7~!C~lt€f~~~! i! I . ~~ ~._,__ ~_~'-_ ___-.:-__:::::...-:;-;:,:~_.~_:...:__'_~_:....~7~~_'_"="C'""',J\ Mayor Cary Bozeman PROCLAMATION WHEREAS, the City of Bremerton is blessed with some of the state's most beau'tif~l coastal shorelines and waters; and WHEREAS, it is important that we protect the ecological balance that provides the bounty of these shorelines and waters; and WHEREAS, Earth Day 2005 celebrates the rich natural and cultural heritage that is dependent on our waters; and WHEREAS, Earth Day 2005 promotes good citizen stewardship of our shorelines, rivers, lalces, oceans and streanls; and WHEREAS, on April 22, 2005, citizens, businesses, schools and government come together to celebrate Earth Day, (everyday) and participate in events to learn about, appreciate. and protect Washington State's water; and WHEREAS, these groups will sponsor and participate in recreational, educational and cultural events and activities from the Olympic Coast to the Spokane River; NOW, THEREFORE, I, Cary Bozeman, Mayor of the City of Bremerton, do hereby proclaim April 22, 2005 as Earth Day 2005 in the City of Bremerton, and urge all citizens to join in this observance and the activities which included a Sinclair Inlet and Washington Narrows clean up organized by Kitsap Diving Association & Kitsap Trees volunteers, with assistance from Kitsap County Public Works Solid Waste Division, P ADI Project A.W.A.R.E. Foundation, Washington Scuba Alliance and WSDOT. The City of Bremerton applauds local businesses such as Blue Sky Printing, Diamond Parking and Brem-Air Disposal/Waste Management for their participation in community cleanup efforts. ~ Mayor Cary Bozeman -- __ ._ ~_~ ___--c~~.-..-~ .;;.~~=-~ --~-- ~__y-:-_~-",~,~,.350~;--::~~"'-2C:~O~.oo:"',","'."'-~~.o;"""--~.c~\ 1\ I', II . II '~ ~, 'I \\ il Ii \1 Ii Il Ii ,___""",_=_~_C",~",~-,~"~,,~,,,-,,--,j - ~- -. " " ,or Cory Bo~emon PROCLA.N\A. T\ON WHEREAS, The Bene~olent and protecti~e Order 01 EIl<s has designated the weel< beginning on the 1'" sunday in May, as youth weel< to honor America's Junior citizens lor their accomplishmenls, and to gi~e fitting recOgnition 01 their services to community, state, and Nation; and, WHEREAS, Bremerton EIl<s Lodge No. 1181 will sponsor an observance during that weel< in tribute to the Junior Citizens of \his community; and, WHEREAS, no e~ent could be more deserving 01 our support and participation than one dedicated to theSe young people whO represent the nation'S greatest resource, and who in the years ahead will assume \he responsibility lor the ad~ancement 01 our free society', and, WHEREAS, our Youth need \he guidance, inspiration, and encouragement which we alone can gi~e in order to help de~elop those qualities 01 character essential lor luture leadership; and go lorth to serve America; and, WHEREAS, to achie~e this worthY objectiVe, we should demonstrate our partnershiP with youth, our understanding 01 \heir hopes and aspirations and a sincere willingness to help prepare them in e~ery way lor the responsibilitieS and opportunities of citizenshiP: NOW THEREFORE, I, Cary Bozeman, Mayor 01 the City 01 Bremerton, do herebY proclaim \he weel< beginning on the 1'" sundaY in Mayas Youth Week, and urge all departmenls 01 go~ernment, ciVic, Iraternal and patriotiC groupS, and our citizens generally, to participate wholeheartedly in its observance. SIGNED this 20" day 01 April 2005, ~\ Cary Boz.eman, Mayor -~,-_.,^, ".~, - '-\ - ( ,~"- c -C_C~'.."',.'ID' -.....;: :;;:' ~ i: , ::' II .. '. . .- 'I' " !: "": i. . illt~~0bT~f~~ Ii il Mayor Cory Bozeman PROCLAMA TION WHEREAS, water follows a natural cycle from Earth to air to Earth again; and WHEREAS, water is a basic and essential need of every living creature; and WHEREAS, our health, comfort, and standard of living depend upon an abundant supply of safe drinking water; and WHEREAS, the citizens of Bremerton should have a safe and dependable supply of water both now and in the future; and WHEREAS, we are calling upon each citizen to help protect our source waters from pollution, practicing water conservation, and getting involved in local water issues; NOW, THEREFORE, I, Cary Bozeman, Mayor of the City of Bremerton do hereby proclaim May 1-7, 2005 as Drinking Water Week in Bremerton and urge all citizens to learn about the wonders of water and recognize the value and fragility of our water resources. SIGNED this 20th day of April 2005e I Cary Bozeman, Mayor :Pre-senfeclIo %lsie CDonleycott .1rl ~:"" ,'l: S(~r\/ice --/OUt- l'~l (;U!- C(J[T)n~Jun~ti' an m e--,r\~ -- ../lpril 200S - , . t '! .",f i j i; ~ f J 9ieatller Souza For outstanding and dedicated service to the City' of Bremerton. Thank you for caring about the citizens of our community. - - , ~ ; m [-/1 - ,} 1 ',,. I, n-':~ r-~ L]' ~~I ~ 't~.CL{!A1A.>t,d ,to {Jam.es rylutt For your courage in preventing a potentially deadly fire at the Harlequin Apartments. Your quick action and braver; were instrumental in saving many lives. Thank you for your heroism. Itl :n Ii, { ; . m e ,r, ~ ." l,i) .!) 00(1 '" UPH.{ ;.".,,,D cp ., v 'l-~,~,nti',.a to 9-Lomard JVtaxwell For your courage in preventing a potentially deadly fire at the Harlequin Apartments. Your quick action and bravery were instrumental in saving many lives. Thank you for your heroism, n m rr~ ~ C'@fC)f"\ " ~. _l.p'l-.\. ;:;., \.{, D LV . ~ t ,) 'lA'-:),eAlt~',() ,.0 JHichael Erhart For your courage in preventing a potentially deadly fire at the Hadequin Apartments. Your quick action and bravery were instrumental in saving roany lives. Thank you for your heroism. m,.',',",'"... e ..1. \. C,jl) . (1 00'1 ,"' .l,P,H{ '" ,\.., (J 71 LJ, t. :) t .) 'U'.i)~,n, t.',{J ..0 Christopher Eason For your courage in preventing a potentially deadly fire at the Harlequin Apartments. Your quick action and bravery were instrumental in saving many lives. Thank you for your heroism. n m ~- L-~ , 1 liD L) C) '') cy~ uy~~( ,;,L ,i;) AGENDA BILL CITY OF BREMERTON CITY COlD',JCIL ,YT - ~ Q(": Q9Y ulLL ;,- _ -- " DA IT SUBJ\-1ITTED: ~Se~E~~G~E~@~8IDEmeSB~8mDE~E~mswmmEme~E~.E.~BGSeB@SmDm~B~B~eGem8m~mEeEBe~~m~~B~~E~m8~m~~~ SlTBJECT: Approval of Claims and Checks Register Committee Meeting Date: COUNCIL J\1EETll-JG Date: 'r: - d 0- 0 ) Department: Financial Services Presenter: Cathy Johnso11 Phone: 473-5296 SUMMARY: Consent agenda item. Approval of payroll, checks and electronic .fund transfers. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount):. APPROV ALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: FISCAL/BUDGET: OPERATIONS: COUNCIL PRESIDENT: RECOMMENDED MOTION: CONSENT AGENDA rZl ~~/' Move to Approve: ---- 1) Check#'s c2990?i through dl'~ 3y;andEFT's 08"0;< through 0~~G in the amount of $ ~ / 51.. 7~ ~ cO~ in the amount of $ '. 2) Regular Payroll for the pay period ending 3) Retiree Payroll for the pay period ending in the amount of $ COUNCIL ACTION: D Approve n Deny D Table o Continue 0 No Action DATE SUBMITTED: BILL # :Of ... IJCJ5 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ~ -......,... 5.3 ........................................................................................ Committee Meeting Date: N/ A COUNCIL MEETING Date: - A bY!' I ~ () a. ()oS' Department: City Councit Presenter: Daren Nygren, Council President Phone: (360) 473-5280 SUMMARY: Attached are the minutes for the Council Meeting held. Ap"....' /3, ~/)"5" SUBJECT: Minutes of Meeting - Iff n 'I 13,;;' DoS' ATTACHMENTS: Minutes for Iff""" /31 :1005' FISCAL IMP ACTS (Include Budgeted Amount): 0 APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: FISCAL/BUDGET: OPERATIONS: COUNCIL PRESIDENT: CONSENT AGENDA [8J ~~ RECOMMENDED MOTION: Move to pass the Consent Agenda as presented. COUNCIL ACTION: 0 Approve D Deny D Table . D Continue 0 No Action u, .' ',:1 DIGITAL RECORDING . CITY COUNCIL MEETING MINUTES Wednesday, April 13, 2005 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, of the' NORM DICKS GOVERNMENT CENTER 345 6th Street, Bremerton, Washington, Wednesday, April 13, 2005, at 5:30 P.M., with Council President Daren Nygren presiding. Council members present were Mike Short, Will Maupin, Carol Arends, Dianne Robinson, Mike Shepherd, Wendy Priest, and Cecil McConnell. Council Member Brad Gehring was absent. Also present were City Attorney Roger Lubovich; City Clerk Paula Johnston; and Council Assistant Christine Grenier. The Pledge of Allegiance was led by Council Member Cecil McConnell; followed by the invocation provided by Pastor Oliver Warren of Eagles' Wings Fellowship Church. President NYQren made the following announcements: 1. A Pre-Council session was held in Council Conference Room 603 from 5:00 to 5:30 P.M.; 2. The Council will reconvene in Council Conference Room 603 immediately following this meeting for a Study Session to hear presentations on upcoming agenda items; and 3. Reminded citizens that information on upcoming Council Meeting can be found on the City's website at www.cLbremerton.wa.us. or by calling the Council office at (360) 473-5280. PUBLIC SERVICE ANNOUNCEMENTS Julie WasserberQer and Walt Connelly, Citizens for Good Schools Committee, thanked the Council for allowing presentations on the upcoming School District Bond at their neighborhood District meetings; and announced that there would be rallies held in support of the bond on Saturday, April 16 from 11 :00 AM. to 2:00 P.M. at locations including the WHEATON WAY MALL, the east side of the Manette Bridge, and by the REID REALTY office on Kitsap Way. President NYQren added that he would be hosting a District 3 Neighborhood meeting on Tuesday, April 26, from 7:00 to 8:30 P.M.; which would include a presentation on the school bond. CONSENT AGENDA A Check Numbers 299040 - 299080; and EFT-6792 - EFT-6801 in the amount of $331 ,944.14 (#AB05-091 ) B. Minutes of Meeting - April 6, 2005 (#AB05-092) 5:35:50 M/S/C/U (Priest/McConnell) Move to approve the Consent Agenda as presented. 6A - APPROVAL OF CDBG PROGRAM ADMINISTRATOR SALARY AT PAY BAND 11. RATE 8 OF THE PROFESSIONAL PAY PLAN (#AB05-093l: Chris HUQo, Community Development Director, explained that he has selected a candidate for the Community Development Block Grant (CDBG) Program Administrator position that became vacant with Michelle Eichhorn's departure on April 6, 2005. The selected individual is highly qualified in education and experience (see attached memo). He also has negotiated salary compensation and proposes hiring the new Administrator, Hugh Morgan, at Pay Band 11, Rate 8 of the Professional Pay Plan. There were no comments from the public. Carol Arends, Mike Shepherd, and Cecil McConnell provided comments in support of filling this position. ,:T City Council Reg. Mtg. Minute:s Wednesday, April 13, 2005% Page 2 of 2 ,,; 5:40:20 M/S/C/U (Arends/Shepherd) Move to approve the hire of the CDBG Program Administrator at Band 11, Rate 8 of the Professional Pay Plan. With no further business, the meeting of the City Council was adjourned at 5:41 P.M. The Council then reconvened in Council Conference Room 603 for a Study Session to hear presentations on upcoming agenda items. Prepared and Submitted by: CHRISTINE GRENIER Council Assistant Attest: PAULA JOHNSTON, City Clerk DAREN NYGREN, City Council President DN/PJ/ls/cge r . , DATE SUBMITTED: April I, 2005 BILL # 05 - OCf(p AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5C ........................................................................................ SUBJECT: Appointment; to the Public Access Citizens Advisory Committee Committee Meeting Date: April ,2005 COUNCIL MEETING Date: April , 2005 Department: Executive Presenter: Mayor Bozeman Phone: 473-5266 SUMMARY: There is a vacancy on the Public Access Citizens Advisory Committee typically filled by a City employee. It is recommended Cynthia Engelgau be appointed to fill the vacancy. ATTACHMENTS: Application' for appointment. FISCAL IMPACTS (Include Budgeted Amount): N/ A APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: c;W' FISCAL/BUDGET: ",,/11 )~ OPERATIONS: . ~2 ~ COUNCIL PRESIDENT: --::0 - ~- RECOMMENDED MOTION: -... , CONSENT AGENDA2( ~,- Motion to confirm the appointment of Cynthia Engelgau to the Pubic Access Citizens Advisory Committee. COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action Application For City Boards/ Commissions/ Committee Note: As an applicant for a City Board, Commission or Committee, your name, address, and telephone number will be available to the press and public. You will be contacted before any action is taken on your appointment. (Please type or print clearly) Date: 3/28/2005 Name: Cynthia Jean FIRST MIDDLE Engelgau LAST Home Address: NUMBER STREET Home Phone: (360) 479-7861 WA STATE Bremerton 98310 CITY ZIP Occupation: Recreation Program Coord Employer: City of Bremerton, Parks and Recreation Work Address: 680 Lebo Blvd NUMBER STREET WA STATE Bremerton CITY 98310 ZIP cengelgau@cLbremerton.wa. E-Mail: us Fax: (360) 473-5882 Work Phone: (360) 473-5425 Education: BS-Oregon State University 1981 Local References (names and phone numbers): Carol Johnson-377-1616 Pat Westhoff-373-3221 Dick Eskirigde-373-2900 I am interested in serving (please check one or more): D Disability Action Committee D Civil Service Commission (18 yrs. and older) D Urban Forest Committee [g] Public Access Citizens Advisory Committee D Community Development Block Grant Advisory Board D Youth Council D Safe Streets Steering Committee D Board of Appeals, Housing/Building Codes D Other Is this an application for reappointment? NO o Planning Commission (18 yrs. and older) o Parks & Recreation Commission o Ethics Commission o Parking Advisory Board o Mayor's Select Committee on Law Enforcement o Bremerton Housing Authority o Solid Waste Management o Citizen's Commission on Council Salaries City Appointment Application Page 1 of2 If yes, how many years have you served on this commission/committee? Why are you applying for this appointment? I am very interested in Public Television and the process. Which of your personal and/or professional interests prompted you to apply for this appointment? Proffessionally, I appear on the Inside Bremerton Show as a representive of the Parks and Recreation Dept. Personally, I am very interested in the creative end of filming and editing and even producing. Have you ever served on any other Bremerton Board, Commission, Committee or Task Force? If yes, please list: No, just internally as a City Employee. Please list your qualifications for this appointment (include skills, activities, training, education): I have served on various Boards and Committees, am involved with the community, and plan and coordinate special events for the city. Marketing is a important part of my job. Public Television is a way to reach the citizens and inform them of what is going on in their community. What are your community interests (committees, organizations, special activities)? Presentally I am the Sec. for the West sound Arts Council, Chair of the Festival of Arts Committee, a member of the BAR, and Board member for the Stavis Bay Homeowners Assn. We welcome your willingness to serve Bremerton. For more information please contact the Mayor's Office at (360) 473-5266, FAX (360) 473-5883 or via email at mayor@cLbremerton.wa.us. Please return the completed form to: Mayor's Office, 345 6th Street, Suite 600, Bremerton WA 98337. City Appointment Application Page 2 of2 DATE SUBMITTED: March 31,2005 BILL # 05"'OQ1 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5D SUBJECT: Professional Services Agreement for security services at the City of Bremerton Parking Facility with Merchant Patrol Security Services, In. Committee Meeting Date: A-of' ,; l /,3) .:2e::<JS- COUNCIL MEETING Date: I~p '" I .;20', ;Joe ~- Department: & U -" .--. Presenter: Wayne Hamilton . Phone: X5207 SUMMARY: Staff is entering into a new Professional Services Agreement with Merchant Patrol Security Services, Inc. for two (2) years, from 03-01-:05 to 12-31-06, for security services and facility access control as required at the City of Bremerton Parking Facility located at 405 Washington Avenue. That work has been performed by Merchant Patrol Security Services, Inc. for the last six (6) years with the City and with Diamond Parking. Compensation is $19,901.28 annually. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): Funds are budgeted for this Professional Services Agreement. APPROVALS: ~ DEPARTMENTDIRECTOR:( ~. CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: FISCAL/BUDGET: OPERATIONS: COUNCIL PRESIDENT: COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action PROFESSIONAL SERVICES AGREEMENT The City of Bremerton ("City") and Merchant Patrol Security Services, Inc. ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scope of Services and Duties, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Services and Duties may be modified only pursuant to Section VII.G of this Agreement. If the Scope of Services and Duties provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents thatthe services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant acknowledge that Consultant has been providing services described in Exhibit A since March 1, 2004 pursuant to that certain Professional Services Agreement dated April 1, 2004. The parties desire to continue these services and agree that the term of this Agreement shall commence on March 1, 2005 and will terminate on December 31, 2006, unless terminated earlier pursuant to this Agreement. III. Compensation: In consideration ofthe services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $1658.44 per month. Consultant shall bill for services at the hourly rate of $15.25 per hour and shall provide five (5) hours of security per day, Monday through Friday. This shall include vehicle patrols as set out in the scope of servIces. Consultant shall submit regular billing statements describing work performed and amount charged for security services. The descriptions shall conform to and fall within the categories set out in the Scope of Services. Upon receipt of a conforming billing statement, the City shall promptly process payment. Consultant shall not perform work beyond the Scope of Services and Duties, nor shall Consultant be compensated for such work, unless the Scope of Services and Duties or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance this Section. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Services and Duties and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to Merchants Patrol Security System Page 1 of7 control the City's employees and other Consultants. None ofthe benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub- Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-Consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. v. Indemnification: Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement, except for that portion of the injuries and damages caused by the City's sole negligence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions ofthis section shall survive the expiration or termination of this Agreement. Merchants Patrol Security System Page 2 of7 VI. Insurance: A. Responsibilities and Requirements. The Consultant shall provide professional liability or errors and omissions insurance and comprehensive general liability insurance, including bodily injury and property damage, of at least $500,000 per occurrence. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing that coverage. Any payment of deductible or self insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a "claims-made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, and the automobile liability insurance policy as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits ofthe insurer's liability. The Consultant's insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. B. Automobile Liability Insurance: The Consultant shall provide Commercial Automobile Liability Insurance with limits no less than $500,000.00 combined single limit per accident for bodily injury, physical and property damages. Before beginning work on the project described in this Agreement, the consultant shall provide a Certificate of Insurance evidencing that coverage. Automobile Liability Insurance policies shall be on an "occurrence" basis. Merchants Patrol Security System Page 3 00 VII. General Conditions: A. Rel'orts and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Olalla, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk. C. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. D. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in alalIa, Washington and at the City Parking garage located at 4th and Washington in Bremerton, Washington. Meetings with the City staff as described in Exhibit A, Scope of Services and Duties, shall take place at the City's offices, or at locations mutually agreed upon by the parties. E. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text ofthis Agreement. Merchants Patrol Security System Page 4 of7 F. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. G. Modification: This Agreement may only be modified by written instrument signed by both Parties. H. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1 st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address City of Bremerton Attn: 345 Sixth Street, Suite 600 Bremerton, WA 98337-1873 Consultant Address Merchant Patrol Security Services, Inc. Attn: Dan Larson PO Box 964 Olalla, W A 98359 1. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver ofthat provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. J. Non-Waiver of Breach: The failure ofthe City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. K. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. L. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. M. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. N. Assignment: Any assignment of this agreement by Consultant without the written consent ofthe City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, or disability, except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement may be terminated, at will, by either Party upon thirty (30) days notice to the other Party. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, Merchants Patrol Security System PageS of? and the non-performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party's sending notice to the non-performing Party. Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion ofthe work, the City may summarily terminate this Agreement. Termination shall be effective ten calendar days after Consultant's receipt of the written notice by certified mail. A. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of tennination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. CITY OF BREMERTON MERCHANTPATROLSEClnUTY SERVICES, INe. By: Carv Bozeman its: Mayor Date: By: Dan Larson its: President Date: Approved as to form: Attest: Bremerton City Attorney City Clerk R:\LEGAL\Contracts\PUBLIC WORKS\Merchant Patrol Services - PSA.doc Merchants Patrol Security System Page 6 of? EXHIBIT A SCOPE OF SERVICES AND DUTIES A. SCOPE OF SERVICES Security personnel shall provide five (5) hours of security service at the Bremerton City garage per day, Monday through Friday. In addition, Consultant will provide two vehicle patrols through the City Garage during the weekdays and on the weekends between the hours of 2000 and 0400. B. DUTIES. ~ Patrol on foot and inspect all levels ofthe parking garage, the elevator, stairwells, pay boxes, and the outer perimeter. Report and log all incidents of theft or vandalism. ~ Maintain a daily activity log to be submitted to the City on a biweekly or monthly schedule. ~ Vary monitoring points and foot patrol routes heightening effectiveness of services. ~ Officers will change their times daily between the proposed hours stated (Example: Officer is to work 3 hours between 0800-1200. Officer arrives on the first day at 0835 and departs at 1135. Day two, the officer arrives at 0910 and departs at 1210). ~ Hand out written warning citations of "No Trespassing" to persons loitering within the City Parking garage who have no vehicle parked. . ~ Maintain a catalog of names and photos of persons cited with "No Trespass" warnings. ~ Notify 911 upon viewing suspicious or criminal activity taking place when contacting a repeat offender of the "No Trespassing" citation, or in the event of an emergency. ~ Inspect parking lots and the building perimeter notifying the City when circumstances are out of the ordinary, i.e., burned out lights, missing or non-functioning fire extinguishers, excessive trash is in the lot, damage to spaces, signs, doors, gates, etc. ~ Look for vehicles left unlocked and/or with valuables in plain site and leave a courtesy message with tips to prevent car prowls and automobile theft. ~ Leave courtesy messages on vehicles with flat tires, dead batteries, relative suspicious incidents, or damage from criminal activity (vandalism or car prowls) with pertinent information to include; security services company contact information, date and time of the incident, observed situation, and information concerning law enforcement or emergency services as applicable. ~ Close the Washington Avenue exterior stairway door and the Fifth Street exterior door after 1800 hours to control the entry points to the garage. I ~ Lock and unlock the City Parking garage at designated times. ~ Be available for call outs when someone's vehicle has been locked in the parking garage. ~ All security personnel shall wear uniform apparel to maintain a professional appearance when on duty and to enhance authority. Merchants Patrol Security System Page 7 of? DATE SUBMITTED: March 29,2005 BILL # 05- o'lB AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5~ ........................................................................................ SUBJECT: Purchase of scanner/copier from Engineering Business Systems, Inc. Committee Meeting Date: April 13, 2005 COUNCIL MEETING Date: April 20, 2005 Department: PW &U- Engineering Presenter: Michael Mecham Phone: 473-5288 SUMMARY: The Engineering Division proposes purchasing a KIP 6000 scanner/copier in the amount of $30,272.25 (including sales tax) from Engineering Business Systems, Inc. on the General Services Administration (GSA) bid contract. The scanner/copier is necessary for use in scanning and storing as-built engineer drawings to an electronic format and copying engineer and architectural size drawings. ATTACHMENTS: Council Summary FISCAL IMPACTS (Include Budgeted Amount): This purchase is included in the 2005 Budget. APPROV ALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: FISCAL/BUDGET: OPERATIONS: COUNCIL PRESIDENT: RECOMMENDED MOTION: Move to approve a purchase requisition with Engineering Business Systems, Inc. in the amount of $30,272.25 (including sales tax) for the purchase of a KIP 6000 scanner/copier. CONSENT AGENDA AJ ~ COUNCIL ACTION: D Approve D Deny D Table ab/ Agenda Bills 200S/Scanner Purchase D Continue D No Action Council Summary Purchase of a Scanner/Copier The Engineering Division proposes the purchase of a scanner/copier for large format engineering drawings. The unit will replace the Division's 16 year old copier. That unit is functionally obsolete, is difficult to maintain because of the unavailability of parts, and no longer produces high-quality copies, thus increasing the Division's use of external copying services. Internal copying costs are less than one-half the external market rate. The scanner function will allow electronic scanning of approximately 12,000 paper, Mylar, and linen engineering drawings currently in the Division's archives. Scanning these documents will greatly improve document retrieval capability and will prevent damage ofthe archives caused by repeated handling, thus pre,serving them indefinitely. Market rates for scanning services vary from $5 to $10 per drawing. Purchasing a scanner will allow for greater flexibility, and will be less expensive than contracting for these services. The price of the scanner is per the general services administration contract. The purchase price and monthly service costs are comparable from vendor to vendor. The Engineering Division is selecting Engineering Business Systems, Inc. as the preferred vendor, because of somewhat better customer service than its competitors. Engineering Division Purchase of Scanner/Copier April 2005 ab/Agenda Bills 2005/Scanner Purchase DATE SUBMITTED: Apri14, 2005 BILL # ())"Off AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5 ,::: ............................................................................................ SUBJECT: HydroplanelRunabout Race on Kitsap Lake Committee Meeting Date: April 13, 2004 COUNCIL MEETING Date: April 20, 2004 Department: Parks & Recreation Presenter: Jodi Wroblewski Phone: 473-5429 SUMMARY: The Seattle Outboard Association (SOA) has once again applied to the City of Bremerton for permission to host Kitsap HydroFest, a hydroplane/runabout race on Kitsap Lake, on May 21 and 22,2005. This event is part of the 57th Annual Armed Forces Festival. The 2004 event was deemed a success. The organizers have satisfactorily complied to all of the 2005 requirements set forth by the Police, Fire, Risk M:aBagef and Parks & Recreation Departments. The Kitsap Lake neighborhood will be apprised of the event via flyers. According to all departments, there were no significant incidents associated with their 2004 event. ATTACHMENTS: SOA Application FISCAL IMPACTS (Include Budgeted Amount): No forseeable impacts APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: ~. CONSENT AGENDAft--- OPERATIONS: ~ ;B. , COUNCIL PRESIDENT: RECOMMENDED MOTION: Motion to approve e Seattle Outboard Association's application to hold a hydroplane/runabout race on Kitsap Lake on May 21 and 22, 2005 pending their compliance of the City's requirements, and subject to the Risk Manager' B approval. FISCALIBUDGET: COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action City Clerk Paula Johnston 239 Fourth Street Bremerton, W A 98337 February 22, 2005 Dear Paula, Please accept this letter as the official application for our participation in the 571h Annual Armed Forces Festival on behalf of the Seattle Outboard Association to host the 2005 Kitsap HydroFest; a sanctioned regatta on Kitsap Lake during the weekend of May 21-22, 2005. The event will once again be held at the US Naval Station facility, Camp McKean. We understand that the City Park boat launch will be closed to the public for that weekend and request limited access to the boat launch for rescue and patrol boats for both days, and to possibly launch some ski boats for a tentatively scheduled professional half-time show-ski team on Sunday. As in the past two years, we will again arrange for additional off-site spectator parking and work in conjunction with Kitsap Transit to provide shuttle services. Listed below is the information requested in paragraph 3 of City Ordinance 13.08.080. 3a) Sponsoring Organization: Seattle Outboard Association 25526 223rd Court SE Maple Valley, WA 98038 3b) Event Contacts: John Erickson Ph: (206) 780-9731 P.O. Box 10159 Fax: (206) 780-5167 Bainbridge Is., W A 98110 Dwight Malhiot Ph: (360) 830-4978 279 Gold Creek Rd NW Bremerton, W A 98312 3c) Event Name: 2005 Kitsap HydroFest Purpose: To conduct and promote the sport of outboard powered boat racing. 3d) General Interests: SOA is a nonprofit organization, founded in the late 1920's, to promote the sport of outboard powered boat racing featuring two classes of boats, hydroplanes and runabouts. These boats range in sizes from 8 to 12 feet in length and the drivers range from juniors, beginning at 9 years old, all the way up to seniors. Some of SOA's members have gone on to becoming famous professional unlimited hydroplane drivers including Chip Hanauer and Nate Brown. 3e) Estimated number & types of watercraft: 85-100 outboard powered hydroplanes & runabouts. 3f) Estimated number of spectator watercraft: None - Lake Closed. 3g) Estimated number of persons, participants, and all others: 250-800. 3h) Minimum number of sponsoring boats and persons to patrol the event: At least 5 boats and 6 people. 3i) Time schedule and description of events: 9:30am to 6:00pm Saturday and Sunday, approx. 14 classes of race boats with 2 heats each of limited hydroplanes and runabouts. A tentative half-time show featuring the Portland Water Spectacular show-ski team is planned for Sunday-only for approximately a 1 hour show around Ipm to 2pm. 3j) Section of a chart showing the boundaries of the event: See accompanying diagram. 3k) Certificate of Insurance: A Liability Insurance policy, in the amount of $5,000,000, will be issued prior to event start and copies submitted to the City of Bremerton. A 2004 sample copy is attached. SOA will have five patroVrescue boats on the racecourse prior to the start of each heat of the race. Two boats are dedicated for rescue purposes, as required by the American Power Boat Association and BMC 13.08.080(6)(C), and will cO,ntain' devices to lift injured drivers from water, First Aid Kits, Fire Extinguishers, and two-way radios. The primary rescue vessel has been specially designed with a drop-down bow section that allows for easy transport of a Stokes stretcher to-and- from the water and/or shore. This vessel will be manned by three members of the Bremerton Race Rescue team consisting of two EMT's and a rescue diver. They will be on-station as designated by the Fire Chief, typically in the center of the racecourse, with its engine idling in neutral, ready to respond quickly, and is in radio communication with the entire race committee and the other patrol and rescue watercraft. The secondary rescue boat will have a backboard and be operated by authorized personnel of SOA and will typically patrol inside the area of the first turn. In addition to the two rescue vessels, there will be two safety judge boats, one anchored inside each end of the racecourse, along with a third patrol boat typically patrolling the inside area of the second turn. SOA will coordinate to have two paramedics who will be onsite for the duration of both days. The ambulance will be positioned nearby the dock at Camp McKean, and a clear roadway access to the str,eet will be maintained and supervised by SOA's designated Risk Manager. The Risk Manager for this event will thoroughly inspect the racecourse, and all areas to be used by spectators or participants. Plastic banner type fencing will be positioned to designate spectator and any hazardous areas. SOA will post a $1,000 performance bond (or cash) to the City of Bremerton for this event and will be issued prior to the start of the event as outlined in BMC 13.08.080(4). The State Department ofFish and Wildlife in Olympia was contacted prior to the last two year's events and they had stated that no permits were required for the event and that the City of Bremerton has control of the lake. Our use of the City Park boat launch facility will be monitored, and cordoned-off if necessary, by a designated risk manager to ensure that public safety is maintained by others using the park. We will not be launching any race boats from the boat launch nor do we request the use of the park facilities after designated park hours, as we had done in 2004. This event is sanctioned and insured by the American Power Boat Association (APBA) and SOA is the conducting club. APBA will provide a supplemental letter to the City of Bremerton that will include Hold Harmless language (outlined below) and signed by the Region 10 Chairman. The American Power Boat Association agrees to defend, indemnify and hold harmless the City, its appointed and elected officials and employees, from and against any and all liability, loss, costs, damage and expense, including costs and attorney fees in defense thereof because of actions, claims or lawsuits for damages resulting therefrom, sustained or alleged to have been sustained by any person or persons and on account of damage to property, arising or alleged to have arisen directly or indirectly out of the American Power Boat Association s event held on Kitsap Lake on May 21st and 22nd, 2005, except for alleged negligent acts or omission of the city, its appointed and elected officials and employees or any alleged defective condition of the premises. These regattas provide great spectator entertainment, free, for the whole family to enjoy for the weekend. The event is strictly sanctioned and insured by the American Power Boat Association, and our respect for the care and usage of the lake and park facilities, along with the safety of the spectators, is of our utmost concern. Please let me know if there is any additional information that you will need to process this application. I can be reached at the numbers listed below, P,O. Box 10 159 Bainbridge Island, W A 98110 (Wk) 206-780-9731 (Fax) 206-780-5167 (Cell) 206-595-9863 AMERICAN POWER BOAT ASSOCIATION CERTIFICATE OF INSURANCE I CERTIFICATEHOLDER City of Bremerton I PRODUCERS ~ American Specialty Insurance Services, Inc. 142 North Main Street Roanoke, IN 46783 INSURED II American Power Boat Association 17640 E. Nine Mile Road, P.O. Box 377 Eastpointe, MI 48021 This Certificate is issued as a matter of information only and confers no rights upon the certificateholder. This certificate does not amend, extend, or alter the coverage afforded by the policy below. "~~~~~:'- 'fHISI~ rO:Gl;R;TlfY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOT wll'Hsf}';'l<lDlNG /!,N.'lREQUIREMENT, TERM OR:-cONDITfON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE-MAYBE iSSUEO-1>R MAY peRTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I COMPANIES AFFORDING COVERAGE COMPANY A United States Fidelitv and Guarantv Comoanv COMPANY B Life Insurance Companvof North America CO LTR ---;.:- Commercial General Liability Products-Completed Operations Aggregate $2,000,000 TYPE OF INSURANCE POLICY NUMBER D064L00778 POLICY EFF. DATE 12/01/03 12:01 A.M. POLICY EXP.DATE 12/01/04 12:01 A.M. LIMITS $2,000,000 $1,000,000 $1,000,000 I neluded $50,000 $200,000 $300,000 $50,000 $50,000 $4,000,000 $4,000,000 $4,000,000 A Excess Liability D064Y00454 12/01/03 12:01 A.M. 12/01/04 12:01 A.M. General Aggregate Limit-Per Event Personal & Advertising Injury Each Occurrence Participant Legal Liability Unintentional Errors & Omissions Properly Damage Legal Liability Damage to Premises Rented to You (Any One Premises) Non-Owned Aircraft Liability Legal Expense Participant Property Physical Damage Each Occurrence Aggregate for Coverage Over Aggregate Limit Policy Aggregate American Power Boat Association Members All Categories of Racing Accidental Death & Dismemberment Excess Accident Medical Deductible - $250.00 B Participant Accident PAR 600017 12/01/03 12:01 A.M. 12/01/04 12:01 A.M. $10,000 $20,000 ADDIT ONAL INFORMATION/RESTRICTIONS/SPECIAL ITEMS Non American Power Boat Association Members Accidental Death & Dismemberment extessAccfderii Medical' ',- LIQUOR LIABILITY IS EXCLUDED $0 $1,000 The certificateholder is an insured with respect to Endorsement AG 2017 12 98 - American Power Boat Association, but only with respect to losses resulting from the 2004 Kitsap Hydro Fest event to be held on May 15, 16,2004. Event Site: Bremerton, WA - Kitsap Lake Set Up Date: May 14, 2004 Tear Down Date: May 17, 2004 CANCELLATION - SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS' WRITTEN NOTICE TO THE CERTIFICATEHOLDER, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. ~~~ Certificate Number: APBA-04-PB-009A Date Issued: March 11, 2004 REVISED David A. Harris Authorized Representative I .... ,-... I t ">- . '" '-' \ --~ ii ~ ,~ - 1 ~ 1~ I l15 J! i~ it . t IIll -\: t~ .Q f ,. l\ \I U \' ~ X.~~\'I\ \ )( ~ ~\~ - ....Jet a -"\ ~; -l tPi ~-i-\ ~ . \c -1 ~ \ [!.. ~ ~ ...:::- \ \ t ~ \' t . l(-~ ~I ~ ..) a \~ \\ ~~ <: .~ \ .. , . I - - ---------- ------- ------------ , 13.08.080 REGATTAS, RACES OR AQUATIC EVENTS -APPLICATIONS. Applications for regattas, races, or aquatic events shall be submitted under the conditions set forth in this Section. (1) Submission of Application. An individual or organization planning to hold a regatta, race, or aquatic event which, by its nature, circumstance, or location may introduce extra or unusual hazards to the safety or life on the waters of Kitsap Lake, shall submit an application to the City Clerk. (2) Applications shall be submitted on forms provided by the City Clerk and shall be submitted no less than ninety (90) days prior to the start of said event and, in any case, not later than the first day of the month of May of the year of the event provided, however, the City Council may waive this time requirement for a written application received prior to the effective date of this Section, so long as a formal City application is submitted by June 15th and at least two (2) weeks prior to the event. Each application shall be accompanied by a permit of $150.00 to be paid to the City Clerk along with the application. (3) The application shall include the following details: (a) The name and address of the sponsoring organization; (b) The name, address and telephone number of the person or persons in charge of the event; (c) Nature and purpose of the event; (d) Information as to general interests; (e) Estimated number and types of watercraft participating; (f) Estimated number of spectator watercraft; (g) Estimated number of persons, participants and all others; (h) Minimum number of boats and persons being furnished by sponsoring organization to patrol the event; (i) A time schedule and description of events; m A section of a chart or scale drawing showing the boundaries of the event, various water courses or parking areas and areas to be utilized by participants, officials and spectators; (k) A certificate of insurance showing that the applicant has obtained public liability and property damage insurance for the payment of all damages which may be caused either to person or persons, or to property, by reason of said event and to ensure that the requirements for markers, rescue equipment, or other safety conditions stated in the application finally approved as actually provided. The insurance policy required pursuant to this section shall name the City as an additional insured and the City shall be notified by the insurer at least twenty (20) days prior to any cancellation of the insurance. The insurance policy shall also contain a standard form cross-liability endorsement. Such insurance shall contain a minimum coverage of $500,000.00 per occurrence; provided, however, that in the event the applicant desires to have a hydroplane race, the minimum coverage shall be $1,000,000.00 per occurrence. (4) A $1,000.00 performance bond, or $1,000.00 cash deposit, shall be posted by the applicant to ensure that the aforementioned conditions of the application and permit are followed by the applicant. Following the conclusion of the. event said $1,000.00 performance bond, or cash deposit, shall be refunded if all conditions have been performed to the satisfaction of the City. (5) Upon receiving an application to hold a regatta, race or aquatic event, the City Clerk's office shall forward the application to the police department, fire department, risk manager, and the parks department. (6) The fire department will make the following determinations, in writing, and send said determinations to the parks department superintendent. (a) Whether the proposed regatta, race or aquatic event may be held on Kitsap Lake safely or whether the interest of safety of life or property requires changes in the application before it can be approved; (b) The extent of paramedic services shall be determined by the fire chief; (c) Whether rescue boats are needed and, if so, the number of required rescue boats; provided, however, that at least two rescue boats positioned as determined by the fire chief shall be required for hydroplane races. The equipment, boats and manpower for these rescue boats shall comply with all applicable state and federal laws, and shall be provided by the applicant; provided, that the applicant will allow Bremerton police andfire personnel to ride in the boats as directed by the fire chief. The rescue boats shall be equipped with fire protection equipment determined necessary by the fire chief. (7) The police department will make the following determinations and will send such determinations to the parks department in writing: (a) Whether the proposed regatta, race or aquatic event may be held on Kitsap Lake safely or whether the interest of safety of life or property requires changes in the application before it can be approved. (b) Whether closure of the lake or a portion thereof is warranted and steps needed to be taken by the applicant in the way of buoys or shore barriers to protect the public; provided, that the parks department will be responsible for posting the closure or partial closure of the lake at least thirty (30) days prior to the designated event and for notifying the F.A.A. of the lake's closure. (c) The amount of law enforcement and manpower supplied by the applicant needed to enforce closure or partial closure of the lake, to include required traffic control in the immediate area of Kitsap Lake. (8) The Risk manager shall determine whether the insurance provided by the applicant is adequate and will send such determination, in writing, to the parks department. (9) The Parks Department shall communicate the requirements imposed by the fire, police, parks department, and risk manager to the applicant and shall add these requirements to the application. The Parks Department shall then forward the application along with these recommendations to the City Council. (10) The City Council may authorize the approval of any application subject to the minimum requirements imposed by this section, as well as additional requirements recommended by the police, fire and parks department, and the risk manager, or they may deny the permit. (11) If the permit is granted subject to the conditions set forth in subsection 10, the fire or police department may revoke the permit in the name of the City if, at any time, the applicant, sponsor, or participant in such event violates any of the conditions contained in the application. (Ord. 415491, 1988) DATE SUBMITTED: BILL # OS ~ (JBY AGENDA BILL CITY OF BREMERTON CITY COUNCIL foA J......................................................................_................ Committee Meeting Date: 03/23/05 COUNCIL MEETING Date: 94/06/0.-5- tf-;;?O-oS- Department: DCD Presenter: Michelle Eichhorn Phone: (360) 473-5375 SUMMARY: The KCCDC requests $20,000 of CDBG funds (program Income) for program administration costs and seed money for their revolving loan fund. SUBJECT: CDBG "off cycle" funding request for the Kitsap County Community Development Corporation (KCCDC) Small Business Revolving Loan Program ATTACHMENTS: Memorandum from CDBG staff, summary letter from KCCDC staff, corporation flowchart. FISCAL IMPACTS (Include Budgeted Amount): Requested funds are available from CDBG Revolving Loan Fund (program Income); otherwise no impact. APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: FISCAL/BUDGET: ~~ OPERATIONS: if:a"-.d,, < "-, IJ COUNCIL PRESIDENT: J.7~ ^"" Rf,~ RECOMMENDED MOTION: Move to approve a!arding $20,000 ofCDBG 2005 funds to Kitsap County Community Development Corporatio~ ~ \(~.. 'Le.>O ':J- 01.1 ty, tNf 4k/ltf Cft~fPr CONSENT AGENDA D COUNCIL ACTION: 0 Approve 0 Deny D Table D Continue 0 No Action DEPARTMENT OF COMMUNITY DEVELOPMENT MEMORANDUM To: Bremerton City Council ~. (:. .' " ;/; ~/' From: Betsy Howe, CDBG Program Coordinator Date: April 13, 2005 RE: Kitsap County Community Development Corporation (KCCDC) request for $20,000 of "Off Cycle" Community Development Block Grant funds. The KCeDC has submitted an application for $20,000 of CDBG "Off Cycle" funds. Their application indicates that they intend to use funds for program administration costs and seed money for their revolving loan fund. During the Committee Meeting on March 23, more information was requested. The following is the response to that request: 1) Compilation of remarks and scoring produced by COBG Advisory Committee (CAC) during the meeting held to review the application: The COBG Advisory Committee (CAC) met on February 24, 2005. AIICAC members were present. Jean Chameski and two KeCDC board members gave a presentation. The CAC then convened for a lengthy discussion and voted by a show of hands. The result was a unanimous recommendation for a CDBG "Off-Cycle" allocation of $20,000. The following comments were handwritten on the scoring worksheets: "+5 points overall impact for dollars spent will in the future produce more yield...8 calculated risk" "There is a real, apparent need for this level of on-tf1e..grouncJ finandng with an administrative / mentorship component - we need, as soon as possible, to seed and mentor unique, sustainable small businesses in the downtown core" 1 Below is a compilation of scores for each CAC member by rating factor: Rating Factors CAC #1 CAC #2 CAC #3 CAC #4 CAe #5 1. Need I Community Planning (0-30) 30 30 15 15 30 2a. Appropriateness I Impact (0-10) 10 10 10 10 10 2b. Project Design ((MO) 5 5 5 5 5 2c. Cost (0-20) 10 20 10 20 20 3. Slum and Blight (0-10) 10 10 10 0 10 4. Operation and Maintenance (0-10) 10 10 .10 10 10 5. Benefit (0-10) 10 5 10 10 10 6. Health and Safety (0-10) 5 5 0 10 5 7. Leverage (0-10) 5 10 10 10 10 8. Quality Points (-10 - +10) 5 Total (-10 -130) 100 105 80 90 110 Total of five CAC ratings 485 divided by 5 = 97 (out of '30) AVERAGE Rating 2) List of Board of Directors: Name Occupation Residence David Huck Banking I Finance Bremerton Gloria Moore Social Work I Community Bremerton Development Sewart Nordal Employment Security Poulsbo Benjamin Smith Real Estate Bremerton Michael Walton Sales Bremerton J. Michael Koch Attomey Silverdale Rebecca Villareal Banking I Finance Bainbridge Island . Page 2 3) Business Plan ~ A Business Plan was requested of the KCCDC, but an adequate one was not provided. A business plan sPecific to KCCDe is still in the process of being created; such a plan is not required as part of a eOSG funding application. 4) Budget A breakdown of funding sources and uses for this funding request is attached. 5) Number of Loans To date, four loans have been generated; two for businesses located in the City of Bremerton. 6) Other Funding Sources Kitsap County COBG $100,000 $ 18,500 Private Banks In 2003 the Kitsap County Community Oevelopment Corporation applied for and received $100,000 in Kitsap County COSG funds and $60,000 in City of Bremerton COBG funds. The distribution was as follows: Personnel Supplies Administration Revolving Total Loan Fund KC COBG $54,000 $ 4,296 $10,031 $31,673 $100,000 City of Bremerton $33,075 $ 2,579 $ 6,019 $18,327 $ 60,000 CDBG Total $87,075 $ 6,875 $16,050 $50,000 $160,000 Betsy Howe . Page 3 Agency Name Kitsap County CDC Project Name Small Business Loan Program Source (Name) Committed Conditional Tent~tive Federal: X-Kitsap County CDBG Program $ 75.000 $- $ X-City of Bremerton CDBG Program $ $- $ 20.000 State: $- $- $ $ $- $ Local: X Community Banks $ $- $ 2.000 $ $- $ Applicant: X Interest & fee income X Opening Balance $ $ $- $- 13.300 $ 5.000 Private: X-National Banks $ $ $ $- $20.000 $ In-kind: X- WSU Cooperative Extension Donated space $ 6.000 $ $- $ $ $- Subtotals: $ 81.000 o $ 55,300_ . . . "' .. .. . . . . . . ......",. . ", :. :: ,'.'." .'. ..... ". .. '. .. ."..~ - .. " . ...... . . - . . . .. TOTAL ALL FUNDING sOORq~es, ,~.'p'..', ~.'..,<;~'<.'.~.,.,:.' :~. . -. .. ., . . .. . . 0" . .......$. 1:41.3.00 .. ". PART V 2005 CDBG ApPLICATION PUBLIC SERVICE ApPLICATION PAGE 9 OF 12 Agency Name Kitsao County CDC Project Name Small Business Loan Fund Project Cost PERSONNEL Managers Staff Amount COBG/HOME Funds . KCCOBG Funds 73,850 73,850 73,850 73,850 SUBTOTAL SUPPLIES/EQUIPMENT Office Supplies Equipment 1000 500 1000 500 1500 1500 SUBTOTAL *ADMINISTRATION Advertising Audit Insurance/Bonds Postage/Printing Rent/Utilities Communication Trainingffravel Transportation 500 2,000 3,000 800 600 1,000 1,300 450 500 2000 3000 800 600 1000 1300 400 50 SUBTOTAL 9,650 8,500 1,150 ACQUISITION COSTS Acquisition SUBTOTAL DEVELOPMENT SOFT COSTS Appraisal Design and A & E Processing/Settlement and Financing Marketing. Operating Reserve SUBTOTAL DEVELOPMENT HARD COSTS Clearance/Demolition Construction Rehabilitation Improvements SUBTOTAL OTHER COSTS Revolving Loan Fund Microloans SUBTOTAL .TQ~~~,'~~i,~,~g~I~~!l,~;;f,:;;;;J~i':'Fj~~~lt~ *I( your agency has an administrative overhead rate pre-approved, please attach documentation. 10000 10000 75,000 PART V 2005 CDBG ApPLICATION PUBLIC SERVICE ApPLICATION PAGE 10 OF 12 DEPARTMENT OF COMMUNITY DEVELOPMENT MEMORANDUM To: Bremerton City Council From: Michelle Eichhorn Date: March 16, 2005 RE: Kitsap County Community Development Corporation (KCCDC) request for $20,000 of "off cycle" Community Development Block Grant funds. The KCCDC has submitted an application for $20,000 of CDBG "off cycle" funds. Their application indicates that they intend to use funds for program administration costs and seed money for their revolving loan fund. Background On April 17th 2002, the City Council approved $60,000 of "off cycle" funding for the development of the Kitsap County Community Development Corporation (KCCDe). The KCCDC has since hired a full time loan officer, Jean Charneski, who has managed the project for the last year. The project has achieved all of the goals outlined in its 2003 CDBG Contract. The KCCDC applied for 2005 CDBG and was not recommended for funding. The agency then requested consideration for CDBG "off cycle" funding. CDBG "Off Cycle" Funding Process The application has been: 1. recommended for approval by the Mayor; 2. reviewed by the CDBG Advisory Committee (Capital and Economic Development) and recommended for approval; 3. technically reviewed by City Staff and an analysis of the AdvantageslDisadvantages of providing or not providing funding is attached; Recommendation The application has satisfied all ofthe technical and eligibility requirements for the CDBG program. We therefore recommend the application for approval. Please contact Michelle Eichhorn at 473-5375 if you have any questions regarding this application. 1 City of Bremerton CDBG staff analysis of the AdvantageslDisadvantages of providing or not providing funding to the Kitsap County Community Development Corporation. Providing or not providing funding will allow or not allow the agency to: . pay for anticipated operating expenses throughout the next year. ($10,000 is needed to meet the budgeted expenses for operating costs); . cover the basic operation costs until the 2005 allocated CDBG funds from Kitsap County arrive in late spring; . sustain the current salary level of the program director and continue to provide a similar level of service to the public as in the recent past; . continue to grow its revolving loan fund and gain more visibility and support in the community. Kitsap County Community Development Corporation (KCCnC) Purpose: . Local mechanism to provide gap financing for small business retention, start-up or expansion in Bremerton and Kitsap County. . Consultation and referrals to other services for small businesses . Process: . Applications by small business owners · Loan Officer does credit underwriting . Loan Review Committee reviews and either approves or declines . Laser Pro loan documents used for loan closing . Follow up continues for the duration of the loan Goals: . Economic Development aided with four loans in Kitsap County, each creating a low-income job within a two-year period and with technical assistance to 40 individuals . Capital leveraged with bank funds in loans and by obtaining $18,500 in grants from five banks . Marketing KCCDC throughout the community has led to a steady flow of referrals from banks for technical assistance. This Request: . $18,000 for personnel, supplies and administrative expenses with the remainder for the Revolving Loan Fund. Other Requests: . USDA grant application for $50,000 · New requests to the five national banks that contributed in 2004 . Initial requests to community banks within Kitsap County that will be more personal with meetings with senior management. . Fund drive to small businesses and individuals in Kitsap County - The Board is still developing the best approach to use after studying techniques used by Cascadia Revolving Fund and Washington CASH. SMALL BUSINESS REVOLVING LOAN FUND DEVELOPMENT :L , 1. CITY OF :~ -I BREMERTON 1 ~); ~~~~~ It,OI-<<U I'''~ ~R rII r.li~iit:lPi.~_il.!r.lB'/I.~' ''-----_KRCC. Kitsap Regional Coordinating Council . Appoints CDC Board ~l l.. ....~AA1~ ":;: l [, ~;.~~(~",~j..." ;$~~.~5d.,,~,~ 'f ., COMMUNITY DEVELOPMENT CORPORATION CDC -~ .~-l , Continue Page 2 ~ ! "W" ~ III. KITSAP COUNTY I ~ j----, 1 '~j.~~'ik ;v.v,,~;;;,.'~:;/'f.'\i,~~~; DATE SUBMITTED: April 6, 2005 BILL # 0 S" - I 00 AGENDA BILL CITY OF BREMERTON CITY COUNCIL GB ........................................................................................ SUBJECT: Resolution supporting the submission to the voters the Law and Justice Sales Tax Levy for Kitsap County. Committee Meeting Date: April 13, 2005 COUNCIL MEETING Date: April 20, 2005 Department: Police Presenter: Chief Forbes Phone: 473-5224 SUMMARY: It is anticipated that the Kitsap County Board of Commissioners will approve a ballot measure pursuant to RCW 82.14.450 that submits to the Kitsap County voters the question of whether a sales and use tax of 0.15 percent for a five year period should be imposed to support criminal justice and public safety programs and services. The proposed resolution supports Kitsap County's proposed submission to the voters of the Law and Justice Sales Tax Levy for Kitsap County. ATTACHMENTS: Proposed Resolution No.~q<tt \ FISCAL IMPACTS (Include Budgeted Amount): If approved, the City of Bremerton will receive its per capita share conservatively estimated to be approximately $880,000 annually. APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: ~:~:::::~~~ET: /~ · CONSENT AGENDA D COUNCIL PRESIDENT: YaA-. ~~ . RECOMMENDED MOTION: Move to pass ResolutIOn No. _ a..~~1 supportmg Kitsap County's proposed submission to the voters of the Law and Justlce Sales Tax Levy for Kitsap County. COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action RESOLUTION NO. d-qtq \ A RESOLUTION of the City Council of the City of Bremerton, Washington, supporting the submission to the voters the Law and Justice Sales Tax Levy for Kitsap County asking voters to approve a sales tax increase of 0.15% for criminal justice and public safety programs for a five (5) year period which would require voter approval for continuation ofthe tax. WHEREAS, in 2003, the Washington State Legislature found that local governments in the State of Washington face enormous challenges in the area of criminal justice and public safety, and enacted RCW 82.14.450 for the purpose of allowing local governments to raise revenue in order to better protect the health and safety ofthe residents of Washington State. The statute further provides that the revenue would be split 60%/40% between the County and the Cities, with the Cities dividing their 40% on a per capita basis. The tax would be levied on all currently taxed purchases except automobile sales and leases; and WHEREAS, it is anticipated that the Kitsap County Board of Commissioners will approve a ballot measure pursuant to RCW 82.14.450 that submits to Kitsap County;voters the question of whether a sales and use tax of 0.15 percent for a five year period should be imposed to support criminal justice and public safety programs and services; and WHEREAS, if the voters approve the Law and Justice Sales Tax Levy, the City of Bremerton will receive its per capita share conservatively estimated to be approximately $880,000 annually; and WHEREAS, the City Council acknowledges that the Cities and County should present a united front and that the citizens benefit from local government working together to improve the quality oflife for citizens; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Bremerton hereby supports the submission to the voters, the Law and Justice Sales Tax Levy for Kitsap County asking voters to approve a sales tax increase of 0.15% for criminal justice and public safety programs for a five year period which would require voter approval for continuation of the tax. SECTION 2. Sales tax funds generated by the Law and Justice Sales Tax Levy shall be expended for criminal justice purposes as follows: (1) Sales tax funds shall be utilized primarily to address property crimes, traffic enforcement, school safety, nuisance properties, crime prevention and/or other criminal justice purposes. (2) Sales tax funds shall not be used to supplant existing City Police Department or Municipal Court budgets. 1 Sales Tax Levy SECTION 3. Severability. If anyone or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 4. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. day of PASSED by the City Council of the City of Bremerton, Washington this _ , 2005. DAREN NYGREN, Council President APPROVED AS TO FORM: ATTEST: ROGER A. LUaOVICH, City Attorney PAULA JOHNSTON, City Clerk R:\LEGAL\Resolutions\Police\Sales Tax Levy.doc 2 Sales Tax Levy DATE SUBMITTED: March 30, 2005 BILL # 05~ 101 AGENDA BILL CITY OF BREMERTON CITY COUNCIL loc ........................................................................................ SUBJECT: Professional Services Agreement with CH2M Hill for Wastewater Treatment Plant Upgrade Committee Meeting Date: April 13, 2005 COUNCIL MEETING Date: April 20, 2005 Department: PW &U-Engineering Presenter: Tom Knuckey Phone: 360-473-2376 SUMMARY: The City's Wastewater Treatment Plant has several critical components that have been operating continuously since the plant was constructed in 1984. Many of these components have no redundancy, and are approaching the end oftheir operational life. The work to be completed under this Professional Services Agreement includes execution of a grant, facility planning, equipment selection, design and construction management assistance for upgrade to the Wastewater Treatment Plant to address these shortcomings. Three consultants were interviewed regarding the proposed upgrade, and CH2M Hill was selected to perform the work. ATTACHMENTS: 1.) Professional Services Agreement; 2.) Council Summary FISCAL IMPACTS (Include Budgeted Amount): The amount ofthe Professional Services Agreement is not to exceed $504,013.23. The project is 55% funded by a State and Tribal Assistance Grant (STAG). This project is included in the CIP and rate study. The 2005 budget for this project is $250,000. The Scope of Work requires the City to authorize work on a Task by Task Basis. The City will limit expenditures in 2005 to the amount currently budgeted and authorized. Approval of this contract will require budget appropriation in 2006 to fund the remaining work included in this contract - these future costs are included in the CIP. APPROVALS: ~.. ~ DEPARTMENT DIRECTORl ~7 CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: FISCAL/BUDGET: OPERATIONS: COUNCIL PRESIDENT: CONSENT AGENDA D RECOMMENDED MOTION: Move to approve the Professional Services Agreement with CH2M Hill for the Wastewater Treatment Plant Upgrade and authorize the Mayor to finalize and execute the necessary contract documents for the agreement. COUNCIL ACTION: D Approve D Deny D Table ab, Agenda Bills 2005, PSA with CH2M Hill WWTPU o Continue 0 No Action COUNCIL SUMMARY PROFESSIONAL SERVICES AGREEMENT WITH CH2M HILL FOR WASTEWATER TREATMENT PLANT UPGRADE Contract Summary The WORK to be completed under this Professional Services Agreement includes Development of a Facility Plan, Permitting and Environmental Documentation, STAG grant administration assistance, and Design and Construction Management assistance for upgrade to the City's Wastewater Treatment Plant. Upgrades to the plant will include installation of two Gravity Belt Thickeners to replace the existing Dissolved Air Flotation Thickener, a second dewatering Centrifuge to provide redundancy to the single existing Centrifuge, modification to or construction of a new biosolids loading facility, selection and procurement ofbiosolids hauling vehicles, new back-up power generators and associated electrical improvements, a new boiler, a new headworks screen, replacement of existing slide or sluice gates, and associated modifications to site piping and the odor control system. A committee consisting ofPW &U Staff and the City Council liaison for Utilities was formed to perform the consultant selection for this project. The committee evaluated statements of qualification from seven :firms and shortlisted three firms to interview. Interviews were conducted and CH2M Hill was selected based on their qualifications. Staff then negotiated with CH2M Hill to develop this contract. Fiscal Summary The project is funded in part by a State and Tribal Assistance Grant (STAG) in the amount of $ 1,746,000, which was approved by the City Council on August 4, 2004. The grant requires a 45% match. The minimum total project cost to expend the full amount of the grant is approximately $3,175,000. There are no loans associated with this project. Construction of all improvements included in the scope will potentially exceed the available budget; therefore, the improvements will be prioritized in the facility plan, and the design scope will be amended to limit design and construction to the budget amount. The 2005 budget is $250,000 for this project. The Scope of Work requires the City to authorize work on a Task by Task Basis. The City will limit expenditures in 2005 to the amount currently budgeted and authorized. Approval of this contract will require budget appropriation in 2006 to fund the remaining work in included in this contract - these future costs are included in the elP. City of Bremerton WWTP Upgrade April 2005 Exhibit A:- Scope of Work Date: April 1, 2005 Facility Planning, Design, Permitting, Bidding Assistance, and Construction Services for Bremerton WWTP Upgrade Project Introduction The purpose of this scope of services is for CH2M HILL, Ine. ("Consultant") to provide facility planning, design, permitting, bidding assistance, and ~onstruction services for the Bremerton WWTP (BWWTP) Upgrade Project (Project) for the City of Bremerton, Washington (" City") as described herein. The Project includes: . Facility planning to prioritize and establish the scope of the proposed improvements . Permitting services related to NEP A and SEP A . Preparation of funding application for a STAG grant. . Final design services for the scope of improvements identified in the Facility Plan Amendment . Bidding and construction services for the Project It is understood that proposed improvements to the WWTP include: . Two Gravity Belt Thickeners (GBTs) to replace function of existing Dissolved Air Flotation Thickener (DAFT) . One Dewatering centrifuge, and biosolids cake pumping system . Single bay truck loading facility . Procurement of biosolids hauling vehicle(s) . Odor control system improvements associated with project elements . Replace existing engine generators with new backup electrical power generation equipment and associated electrical improvements. . One new boiler . Replacement of existing slide or sluice gates with new gates . Addition of a headworks screen . Sitework and yard piping associated with proposed improvements The anticipated work products are listed following each task description. Work products include deliverables such as draft reports, Technical Memoranda (TMs), data evaluations, calculations, and mapping developed for review by City staff. All reports and TMs will initially be submitted in draft form (5 copies) for review by the City. Deliverables will be finalized based on incorporation of City comments. Only one review submittal will be provided. Multiple reviews of draft deliverables have not been assumed nor budgeted in each task budget. Review drawing sets will be submitted in half-size format (11" x 17") unless requested otherwise. Comments on draft deliverables (provided in a single comment EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT set prepared and organiz~d by the City) will be provided to the Consultant by the City within fifteen working days after receipt of the draft deliverable. Comments will be incorporated into the final deliverab1es. All final deliverab1es will be submitted in electronic format using Microsoft (MS) Office products and in hard copy. The City will make its facilities accessible to Consultant staff as required for Consultant's performance of its services and upon request by Consultant. The City will provide labor and safety equipment as required by Consultant for such access. City will perform, at no cost to Consultant, such tests of equipment, machinery, pipelines, and other components of City's facilities as may be required in connection with Consultant IS services. Basic Services The Consultant will perform the technical analysis and evaluation, facility planning, permitting, grant application, and design services for Project. The Consultant will evaluate alternatives and make recommendations regarding the project elements, facilities design criteria and locations, and opinions of costs for construction of facilities under the facility planning tasks. The Consultant will also develop construction drawings and specifications suitable for bidding and construction under the design tasks. Bidding services will be provided including preparation of addenda, administering pre-bid meeting, and answering bidder questions as directed by City. Construction services will include submittal review, answering Request for Clarifications, preparing change orders for City approval, performing periodic site visits, and technical assistance provided via telephone and correspondence as directed by City. Work will proceed on a task by task basis only with authorization from the City to the Consultant. Additional tasks not specifically addressed in the following Scope of Work will not proceed without prior written authorization from the City. Engineering design will be in accordance with applicable requirements of the following resources and codes: . The latest version of "Criteria for Sewage Works Design" (the Orange Book) published by Washington State Department of Ecology (DOE) . "Standard for Fire Protection in Wastewater Treatment and Collection Facilities - NFPA 820" published by the National Fire Protection Association. . 2003 International Building Code (IBC) as adopted by City ?f Bremerton This scope of work assumes that City will obtain an exemption to compliance with Washington State Energy Code (WSEC) for Project. Substantial calculations would be required if compliance with the WSEC is required, and compliance would be difficult and expensive to achieve due to work in existing structures. The Scope of Work of the Consultant is described in more detail under the following tasks: . Task 1 - Facility Planning . Task 2 - Permitting and Environmental Documentation . Task 3 - STAG Grant Application . Task 4 - Design Services . Task 5 - Bidding Services . Task 6 - Construction Services 2 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT . Task 7 - Project Management . Task 8 - Contingency.. A fee estimate summary for payment to the Consultant for each work task is provided as Exhibit B to this Agreement. Task 1.0 Facility Planning The Facility Planning task will evaluate and select alternatives and present preliminary layouts of the project elements under consideration. A Facility Plan Amendment will be prepared to satisfy DOE requirements. The preliminary drawings presented in the Facility Plan Amendment will serve as the basis of design development, which will follow immediately after the Facility Planning Task. No alternative analyses will occur after Facility Planning.' The Consultant will develop preliminary design and sizing requirements for each of the upgrade elements and appurtenances under evaluation. For each upgrade element, a one- page ll"xl7"summary will be prepared depicting a plan or process schematic, design criteria and proposed equipment information, capital cost, operating costs, and life cycle cost analysis. Advantages and disadvantages will be identified for each element. Special system requirements such as materials of construction, process controls, or support systems will be identified and documented. Preliminary layouts of each project element will be prepared. This task will include development and evaluation of alternatives (for example, at least two GBT location alternatives will be developed and evaluated). Field visits accompanied by City staff to develop understanding of required improvements will be performed under this task. Capital cost estimates used on the one-page summaries will be performed based on the preliminary drawings developed in this task. Cost estimates will include allowances for design costs, and construction management. Specific activities and task descriptions are presented in the following sections. Task 1.01 - Project Kickoff and Partnering This task includes the project kickoff and partnering activities for the WWTP upgrade project. Partnering defines the project team's purpose, scope, goals, behaviors, roles, and responsibilities, and other elements that give the team clarity of purpose essential for high quality performance. Also included in this task is the data and drawing request to the City, and refinement and City confirmation of the design criteria. The Consultant will conduct a project kickoff meeting with DOE to discuss their requirements for a Facility Plan amendment, review requirements and schedule, and to discuss any additional needs that will be required to facilitate project approval, environment documentation needs, and grant funding application. The Consultant will prepare and distribute meeting minutes documenting all meetings to the participants. Task 1.01.01 Kickoff Meeting One workshop will be conducted to discuss City preferences and establish background information sufficient to start the project. The workshop will be used to gain endorsement of 3 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT City and Consultant staff regarding project contents and frame the decisions that are necessary to guide the development of the Project. The workshop will focus on: . Defining the essential decisions that are critical to project success, and information desired to support making such decisions . Establishing the initial criteria, and the initial weighting of the each criterion, that will be used in prioritizing project elements for inclusion in the project . City's preference for level of process automation and summary of SCADA requirements . Confirm City's preferred order of implementation (i.e. centrifuge system goes first, then GBT's, etc) . Discussion of each unit process or piece of equipment to be evaluated in facility planning . Description of Consultant's proposed prioritization process . Understanding of process shutdown constraints . Details of current biosolids truck hauling practice and any preferences related to hauling equipment . Discussion of backup power needs and criticalj essential electrical loads . Request for City-provided information . City equipment numbering conventions and direction for additional numbering During the kickoff meeting, City's input will be sought to clearly establish aspects of the project that are of overarching importance, City's perceptions on quality, and particular risks faced by the project team. Specific quality metrics will then be established. Assumptions: Workshop will be attended by Consultant staff: Ron Brown, Brady Fuller, and Pat Burke. City Responsibilities: Staff will participate in kickoff meeting and provide requested information within 14 calendar days of receipt of request. Work Products: Meeting agenda; Meeting minutes from workshop, (electronic format prepared by Consultant, hardcopy printouts of results). Task 1.01.02 Data Gathering and Information Requests The Consultant will identify and request from the City information that will be used to develop the design criteria for the facility plan amendment for the proposed treatment facilities upgrades. Additional or more recent data will be compiled as needed for the development of the Facility Plan Amendment. Anticipated plant information includes the following: . Past two years of plant operating data, furnished in Microsoft Excel@ electronic format . Current and proposed (if appropriate) NPDES discharge permit including biosolids disposal requirements. . Appropriate as-built construction drawings for treatment and conveyance facilities including odor control system, and existing dewatering centrifuge facility drawings. Electronic CAD files for these facilities will be provided, if available. . Previous facility plans, engineering reports, and studies relating to the BWWTP. 4 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT Assumptions: All 'previously received data will be used as appropriate. Additional data requests will be made to the CihJ in writing within two weeks of receiving Notice to Proceed. Consultant will reasonably rely upon the accuraClJ, timeliness, and completeness of the information provided by Cihj. Consultant will rely on as-built dimensions and utility locations as shown on existing drawings as basis of alternative evaluations, layout, and design of new facilities. City Responsibilities: The Cihj will provide all data requested within two weeks of receiving the written request. Data requested will be submitted to the Consultant in electronic format to the greatest extent possible. Work Product: Memorandum presenting data and information requests. Task 1.01.03 Refine Design Criteria The Consultant will review and evaluate the current plant operating data. Historical flow, loading and plant operating conditions from the last 2 years will be evaluated to characterize the plant operating conditions and compare to original design parameters for the WWTP. The Consultant will use the mass balance information as provided by the City, as the basis of the design criteria for the proposed improvements to the solids handling facilities. No additional analysis or process modeling will be conducted. The Consultant will also review the existing primary power supply to the BWWTP site. The Consultant will develop preliminary design and sizing requirements for the treatment facilities and determine the power requirements for the proposed project elements. The adequacy of the existing power supply and distribution system will be compared to the requirements for the proposed facilities. The City will direct the Consultant in the backup power capacity required for the Project. Assumptions: No process modeling will be conducted. Analysis of the power needs will be based on the electrical power required by existing plant facilities plus project elements defined in this scope of work. City Responsibilities: Work with Consultant staff to identifij and prioritize electrical loads eligible for backup power. Review Consultant's recommendations for design criteria for proposed improve men ts. Work Product: Technical memorandum summarizing the design criteria for each project element. For GBT and centrifuge this will include rated unit process capacihj based on WAS, Primanj Sludge, and Digested Sludge production (as appropriate) as calculated in this task. Task 1.01.04 Meeting with DOE Following the kickoff meeting Consultant and City staff will meet with DOE's regional engineer Mike Dawda and the designated STAG funding manager to gain agreement on facility planning and funding application approach to project. A Facility Plan Amendment will be the proposed planning document, in lieu of a more extensive Facility Plan, which will allow more rapid completion of project definition and prioritization. Assumptions: Two meetings are assumed. One initial meeting followed by another to present and review the draft Facilihj Plan. A total of three Consultant staff will attend each meeting. City Responsibilities: Attend each of two meetings. Work Products: Facilihj Plan Amendment Outline and Draft Funding Application 5 EXHIBIT A - SCOPE OF WORK BREMERTON WWfP UPGRADE PROJECT Task 1.02 - Schematic Design Development Schematic design development services provided by the Consultant will include, in general, the initial data collection, the development of planning and design criteria, the development and evaluation of alternatives, the sizing and preliminary layout of the recommended improvements, and development of a Facility Plan amendment. The Facility Plan amendment will meet the DOE requirements and will form the basis of final design activities. Specific schematic design development activities and task descriptions are presented in the following sections. Task 1.02.01 Define and Evaluate Facility Upgrade Components The Consultant will define and evaluate each upgrade component, as listed below, for the facility upgrades to be prioritized and identified for further development. The requirements of NFP A 820 and other related building codes will be identified, as appropriate. Headworks Improvements . Headworks screen Solids Thickening Improvements . Gravity Belt Thickeners (GBTs) Solids Dewatering Improvements . Dewatering centrifuge Biosolids Loading Improvements . Biosolids cake pumping system . Truck loading facility . Biosolids hauling vehicle(s) . Odor control system improvements Treatment Plant Redundancy Improvements . Engine generators . Boiler Misc. Treatment Plant Improvements . Slide gates . Sitework and yard piping The following activities will be performed for each project component, as appropriate. A one page summary deliverable will be prepared for each component, which will facilitate the prioritization of components to be implemented as part of this project. . Develop Process Flow Diagrams . Develop narratives for each unit process, including key elements, performance and expected reliability, and related facility assumptions. . Develop preliminary design criteria . Select and determine size requirements for major equipment . Define control system configuration . Develop sketches of facility with process equipment footprints, and building structure concepts. Alternatives for each option will be developed during this activity. . Prepare site layout . Develop preliminary costs, including capital, annual, and life-cycle costs 6 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT , . " Assumptions: Only budgetanj costs will be developed. Detailed engineering cost estimates will be developed as part of the Design Services to be described under Task 4.0. City Responsibilities: None. Work Product: One page summaries accompanied by brief technical memorandum summarizing presented alternatives. Task 1.02.02 Prioritization of Facility Upgrade Components After the one page project element summaries are submitted to City for review and comment, the Consultant will facilitate a workshop with City staff to review each facility upgrade component and discuss the upgrade features, advantages and disadvantages. During the workshop, the City and Consultant will review and respond to City comments and questions, assist the City in prioritizing the list of facility upgrades to be implemented, and document the process for incorporation into the Facility Plan Amendment. Assumptions: The listed project elements will include preparation of one-page summaries, and tabular statements of advantages and disadvantages. A total of three Consultant staff will attend each workshop. City Responsibilities: Attend workshop. Work Product: Brief Technical Memorandum summarizing prioritized list of project elements Task 1.02.03 Prepare Draft Facility Plan Amendment The Consultant will prepare a draft Facility Plan Amendment document summarizing the analysis, preliminary design, analysis results, and recommendations completed under the facility planning activities. The Consultant will submit a detailed outline of the report for review by City staff prior to development of the report text. The Facility Plan Amendment will be contained in a single volume document, including the one page summaries (including cost estimates), preliminary drawings, and cost estimates. The Consultant will also prepare a draft Executive Summary chapter (approximately 5 pages in length, including tables and figures) targeted for non-technical audience. The Executive Summary may be published as a separate document for distribution at the City's discretion. The draft Facility Plan Amendment will be distributed to the City for review. City review comments will be incorporated and the draft will then be submitted to DOE. Calculations supporting process and equipment sizing will be prepared and included in Facility Plan Amendment as required by DOE. Assumptions: T11is scope excludes development of plant influent wastewater flows and load projections. Preparation of Facilihj Plan Amendment will base design values on existing data furnished by CihJ. The preparation and organization of supporting calculations for processes and equipment is assumed to be required by DOE based on other recent Facilihj Plan experience. Supporting calculations will be presented at the minimum level of detail to satisfij DOE requirements. City Responsibilities: None. Work Product: Draft and final Facility Plan Amendment outline; draft Facilihj Plan Amendment (5 copies with Executive Summanj). Facilihj Plan Amendment will be published in one volume 7 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT . . including appendices and supporting technical memoranda. All documents will be provided electronically to the City in MS Word format for review. Task 1.02.04 Facility Planning Workshop The Consultant will attend and conduct design review workshop with the City at the end of the Facility Planning effort and prior to preparation of the 50-percent design drawings. Design issues, comments, and decisions will be presented and discussed during the Facility Planning Workshop. The intent of the workshop is to reach consensus on design issues that are developed during the schematic design phase and clearly define the recommendations for the proposed project components to be detailed in design development phase. The Consultant will document the meeting discussions and results. . Assumptions: Workslwp to be held in the Consultant's Bellevue office. A total of three Consultant staff will attend the workshop. City Responsibilities: City will attend workshop in the Consultant's Bellevue office. Work Product: Workshop agenda and workshop minutes. Task 1.02.05 Prepare Final Facility Plan Amendment The Consultant will review and incorporate City and DOE comments on the draft Facility Plan Amendment and executive summary. The final report will be submitted within 30 days after receipt of written comments from the City and DOE. The Consultant will also provide electronic files of text, tables, and figures in MS Word, MS Excel, Microstation (translation to AutoCAD will be provided), or ArcView format as appropriate. Assumptions: None City Responsibilities: None Work Product: Final Facilihj Plan Amendment (5 copies of the final version of the technical memoranda in Volume; paper master and electronic file of Facilihj Plan Amendment and executive summanj in MS WordandPDF format). Task 2.0 Permitting and Environmental Documentation Permitting and environmental documentation provided by the Consultant will include, in general, the preparation of the SEP A Checklist, the development of technical memorandum that describes the lack of environmental impacts resulting from the proposed work, and meetings with the associated permitting agencies, as described in detailed in the following sections. Tasks 2.01 and 2.02 are also described below, but budgeted under a letter agreement dated March 22, 2005. The scope of work for Tasks 2.03, 2.04, and 2.05 and the associated budgets are contracted under this agreement and not under the letter agreement. Task 2.01 SEPA ChecklistlNEPA Categorical Exclusion Documentation Consultant will prepare a project specific site plan and SEP A checklist in advance of meeting with EP A and DOE staff. Consultant will also prepare a brief memorandum documenting the project's lack of environmental impacts in support of a NEP A Categorical Exclusion. B EXHIBIT A - SCOPE OF WORK BREMERTON WWfP UPGRADE PROJECT Consultant will communicate and meet with City of Bremerton Planning Department staff to verify local permitting requirements. Assumptions: This level of effort is based on the assumption that the proposed project will satisfiJ the criteria for a Categorical Exclusion under NEP A. It is assumed that neither an Environmental Assessment nor an EIS will be required and that EP A will be the lead agency for NEP A compliance. It is also assumed that the CihJ of Bremerton will be the SEP A lead agency and that submittal of a SEP A checklist will result in a Determination of Non-Significance (DNS) by the Cihj. City Responsibilities: Attend meeting. Work Product: Project specific site plan, SEPA checklist, and memorandum. Task 2.02 Meeting with EPA and DOE Consultant will meet jointly with City, EP A and DOE permitting staff and present supporting evidence for designation of Categorical Exclusion under NEP A. Assumptions: One meeting with EPA staffand one meeting with DOE staff. A total of two Consultant staff will attend each meeting. City Responsibilities: Attend one meeting. Work Product: Meeting notes. Task 2.03 Environmental Information Document This task is a contingency to supplement the Task 2 activities completed under a separate contract with work performed only after receipt of written direction from City. Should additional environmental documentation be required, an Environmental Information Document (EID) will be prepared to describe the environmental effects of the Bremerton WWTP Upgrade. The EID will serve to satisfy both NEP A and SEP A requirements as required by EP A, DOE, and the City of Bremerton. Assumptions: If required, an EID would be limited in scope to no more than five environmental elements and no more than 20 pages in length. An allowance of 96 hours of Consultant staff is allocated to this task. City Responsibilities: Provision ofbackground information on existing site and facilities. Work Product: Draft and final EID (10 copies of each plus one electronic copy). Task 2.04 Develop List of Required Permits and Timelines The Consultant will prepare a listing of anticipated permits and approvals that will be required to implement the BWWTP improvements. For each permit and approval, a timeline with milestones will be developed. Preparation of permit applications and supporting documentation will be done during the Final Design (Task 6) phase of the project and is not included in this task. Assumptions: In addition to environmental documentation, the Project will require a building permit and possibly a grading permit. City Responsibilities: None. 9 EXHIBIT A - SCOPE OF WORK BREMERTON wwrp UPGRADE PROJECT Work Product: Technical memorandum summarizing the anticipated permits, information needs, and timelines. Task 3.0 STAG Grant Application The City plans to finance the Project from an already-appropriated STAG grant and from funds collected through rates. This task will include completion of STAG grant application and coordination with DOE. Task 3.01 Grant Application Preparation The Consultant will assist the City in preparing one STAG grant application for submission to DOE. This assistance will include telephone and correspondence contact with DOE and EP A, one meeting with DOE and EP A, and preparation of application forms for the STAG grant. It is assumed that all other supporting documentation for the application will come from current City sources or from work to be completed under other tasks in this contract. Assumptions: One meeting will be attended by Consultant staff: Ron Brown and Jennifer Barnes. City Responsibilities: Provide historical information and existing files on STAG grant application. Work Products: One completed grant application package. Task 4.0 Design Services The Consultant will provide final design services for the proposed Bremerton WWTP Upgrade, as defined under Basic Services of this Agreement. Final design activities include engineering services required to develop contract documents suitable for bidding purposes. Contract documents will include construction plans and specifications, and the engineer's construction cost estimate. Task 4.01 - Additional Field Investigation The following activities include the additional field services required to complete the final design activities of the Bremerton WWTP upgrade. Task 4.01.01 . Topographical Surveys The City will perform topographical and boundary surveys as necessary for use in the preparation of the construction documents for the proposed Bremerton WWTP upgrade. The City will provide surveying services confirming location and elevation of the existing treatment facilities, yard piping, valving, and associated structures. The survey information will be used to develop base maps for the site and facilities improvements recommended. Elevations will be based on the USGS datum. Assumptions: Cin} will provide sunJeying. City Responsibilities: Cin} will provide surveying. Work Product: Cin} will deliver topographic survey base maps in electronic format to the Consultant. 10 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT Task 4.01.02 - Geotechnical Investigation The Consultant will review all available geotechnical information and assess the adequacy of the subsurface conditions of the project site for the proposed work under the WWTP upgrade project. The adequacy of the available information, and/ or necessity to supplement the available information will be determined in this task. Assumptions: If additional subsurface exploration is required, a separate contract amendment will be executed to address the scope and budget for the work. City Responsibilities: Provide any previous geotechnical information for the existing WWTP. Work Product: None. Task 4.02 - Preparation of Contract Documents Consultant will prepare final design drawings and specifications for the contract bid documents for the construction of the Bremerton WWTP upgrade. Final design activities include the development of design drawings and specifications for the following design discipline areas: . Process Mechanical, . Civil Site, . Architectural and Structural, . Heating, Ventilating, and Air Conditioning (HV AC), and Plumbing, . Electrical, and Instrumentation and Control (I&C). Assumptions: A preliminan} estimate of 36 construction drawings were estimated for the Project to complete design of improvements to fully expend the Cin}' s anticipated construction budget. The estimated drawings include the following: . General - 6 Drawings . P&IDs - 4 Drawings . Site/Civil - 2 Drawings . Architectural/Structural - 6 Drawings . Process Mechanical - 8 Drawings . ElectricaljI&C - 6 Drawings . HVACjPlumbing - 4 Drawings TIle Project will be defined in detail at the conclusion of Task 1.0 and the drawing list will be revised accordingly and tile Consultant's scope and budget will be revisited at that time. TIle level of effort for tile Instrumentation and Controls (I&C) work assumes that tile Cin} will conduct tile system integration for software development, and startup senlices. City Responsibilities: TIle City will provide to tile Consultant, applicable design requirements, standards, and equipment preferences prior to preparation of final design drawings. Tile Cin} will also provide to the Consultant, applicable general condition documents including bidding documents prior to preparation of 90-percent design drawings. 11 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT Work Products: Eight (8) copies of tIre 50-percent and 90-percent design drawings, technical specifications, and construction cost estimate for the contract package. One (1) full size (22" x 34") set and one (1) half size (11" x 17") set of tIre lOa-percent design drawings on bond paper, plus technical specifications and applicable Oh} of Bremer ton legal documents including Division a, and final construction cost estimate for tire contract package. An electronic copy of all lOa-percent deliverables will also be provided on a Compact Disc (CD). Final deliverable of the bid drawings will be converted to AutoCAD format and delivered to the Cih). Task 4.02.01 - Construction Drawings and Specifications The Consultant will prepare 50- and 90-percent design drawings using Computer Aided Design and Drafting Software (CADD) in Microstation for submission to and review by the City. Fifty-percent design review drawings will adequately define the location, layout, and dimensions of the applicable process and support structures, and equipment. A preliminary draft of the major equipment specifications and the front end bidding documents will be provided with the 50-percent design review package. The Consultant's standard technical specifications Division 1 through 16 will be used for the Project. City review of submittal package is anticipated to occur during a two-week period after receipt of the 50-percent design drawings and specifications. The Consultant will continue preparation of the design drawings after receipt of the 50-percent design review comments from the City. Ninety-percent design review drawings will include complete design of all design disciplines defining site and building layout, pipe routing and equipment location, process and building structure construction features and details. A draft version of the Consultant's standard technical specification Division 1 though 16, modified as needed for this project, and a draft of City of Bremerton legal documents will be provided with the 90-percent design review package. City review of submittal package is anticipated to occur during a two-week period after receipt of the 90-percent design drawings and specifications. The Consultant will continue preparation of the design drawings after receipt of the 90-percent design review comments from the City. The Consultant will deliver two (2) half size sets of the 90-percent drawings and specifications to the DOE for final review. The Consultant will respond to comments from the City review of the 50- and 90-percent design submittal and modify the design drawings as appropriate. Comments from the City will be solicited during the interim design review workshops. The Consultant will respond to written comments from the DOE review of the 90-percent design submittal and modify the design drawings as appropriate. The Consultant will conduct a technical and constructibility review of the construction drawings at the 50- and 90-percent completion stage of the final design activities. Assumptions: For budget purpo~s it is assumed that the Consultant will discontinue major design work activities until after receiving review comments from tIre On). Task 4.02.02 - Preparation of Construction Cost Estimate The Consultant will prepare construction cost estimate based on the 50- and 90-percent design drawing submittal for budgetary review by the City. The estimate will provide a detailed breakdown showing unit prices and quantities for each item as appropriate. The 12 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT cost estimate will include allowance for contractor fees, markup, and profit. City review comments of the 50-percent design submittal will be incorporated in the 90-percent design review submittal. The Consultant will prepare a final construction cost estimate based on the 100-percent design drawings and submit to City and DOE. City review comments of the 90-percent design submittal will be incorporated in the 100-percent design submittal. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the Project, the Consultant has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate Project cost or schedule. Therefore, the Consultant makes no warranty that City's actual Project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant's opinions, analyses, projections, or estimates. Task 4.02.03 - Design Workshops The Consultant will attend and conduct design review workshops with the City for the final design review at the 50-percent and 90-percent design submittal for each contract package. Design issues, comments, and decisions will be presented and discussed during the interim design meetings. The Consultant will document meeting discussions and results in meeting minutes and distribute them to all attendees. The Consultant will conduct an internal senior technical review at the 50-percent and 90- percent design submittal to the City for the contract package. The internal review will include an evaluation of the technical design and the constructibility of the proposed improvements. Assumptions: Two l-day workshops for design reviews with Consultant and Cin} staff will be conducted. The design review workshops will be conducted in the Consultant's Bellevue, WA office. Ongoing design guidance bt} senior consultants will be conducted throughout the final design task. Comments generated from the 50-percent design workshop will be incorporated into the 90-percent design. Comments generated from the 90-percent design workshop will be incorporated into the 100- percent design. City Responsibilities: Attend workslwp in Consultant's office. Work Products: Comments generated during the workshop will be summarized along with the proposed resolution in workshop meeting notes and submitted to the Cin). Task 4.02.04 - Biosolids Hauling Truck Procurement The Consultant will develop procurement documents for biosolids hauling vehicles. Biosolids vehicle type will be selected during Task 1 and the procurement documents will be based on procuring vehicles to meet the requirements established during the Facility Planning effort. Consultant will prepare draft and final procurement documents for City review. It is assumed that City preferences and design requirements will be developed in one truck procurement workshop. The Consultant will document workshop discussions and results in meeting minutes and distribute them to all attendees. 13 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT Assumptions: CihJ will administer procurement process using documents developed lnJ Consultant. City Responsibilities: Provide input on vehicle preferences. Review draft procurement documents. Attend truck procurement workshop. Work Products: Meeting agenda and minutes. Draft and final vehicle procurement documents. Task 5.0 Bidding Support Services Based upon the acceptance by the City of the contract documents, including construction plans and specifications developed during the final design activities in Task 4, the Consultant will proceed with the bidding support services for the proposed improvements to the BWWTP, as defined under Basic Services of this Agreement. Bidding activities include engineering services required to respond to bidder questions, provide clarification, prepare addenda, and other activities as needed and described in the following. Task 5.01 . Bid Advertisement Support The Consultant will provide full size (22" x 34") and half-size (11" x 17") reproducible drawings and camera-ready copies of the technical specifications to the City for the purpose of providing bid documents to prospective bidders for the contract package. The Consultant will attend a prebid conference with the City and prospective bidders and explain the scope of the project for the contract package. The City will serve as primary contact for questions and will issue addenda, if needed, to provide clarification or correction to the bid documents. In response to bidder inquiries to the City, the Consultant will interpret contract drawings and specifications during the bid advertisement period. As necessary and agreed to by the City, the Consultant will prepare addenda and submit to the City for distribution to the prospective bidders. Assumptions: The City will print and bind the contract documents for distribution to the plan centers, and bidders. The specifications will be bound in a single 8Vz" x 11" volume with tire 11" x 17" drawings comb bound separately. TIre City will accept requests for contract documents from bidders, ship documents, maintain a bidders list, and coordinate otlrer aspects of the contract document distribution. City Responsibilities: CihJ will provide bid documents to all bidders and shall maintain the bidders list. Work Products: One (1) copy of tire 100-percent design drawing in full size (22" x 34") and half-size (11" x 17") format, technical specifications and applicable CihJ ofBremerton legal documents including Division 0, and final construction cost estimate for each contract package. Written addenda items and responses to bidder questions for tire contract package. Task 5.02. Bid Evaluation Support The City will receive, tabulate, and analyze bids with assistance from the Consultant. The Consultant will review the apparent low bid and report recommendations on contractor 14 EXHIBIT A. SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT qualifications to the City. The City will award the contract and prepare contract documents for execution by the City and successful contractor. Assumptions: Bidding acti'vities will be conducted for a period not to exceed three (3) months. City Responsibilities: None. Work Product: Recommendation letter regarding contract award for each contract. Task 6.0 Construction Services The Consultant will provide services during construction for the proposed BWWTP project, as defined under Basic Services of this Agreement, to assist the City in construction administration for the project. Construction services include office engineering services required to respond to contractor questions, provide clarification, prepare change orders, and other activities as needed and described in the following sections. The scope of work will be limited to the budget allowance for this item. The budget was estimated for a construction period of not more than 18 months. Deviations from the anticipated schedule or duration will materially affect the scope of these construction services and/ or the budgets estimated. . Task 6.01 Construction Support Activities The Consultant will attend the pre-construction conference and monthly progress meetings with the City and the Contractor. The Consultant will also make periodic site visits and pre- startup inspections to monitor progress of the construction and completion of the work. The presence or duties of Consultant's personnel at a construction site, whether as onsite representatives or otherwise, do not make Consultant or Consultant's personnel in any way responsible for those duties that belong to City and/ or the construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work. Consultant and Consultant's personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of the construction contractor(s) or other entity or any other persons at the site except Consultant's own personnel. The presence of Consultant's personnel at a construction site is for the purpose of providing to City a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). Consultant neither guarantees the performance of the construction contractor(s) nor assumes responsibility for construction contractor's failure to perform work in accordance with the construction documents. 15 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT The Consultant will review the technical shop drawings and respond to City and/ or Contractor requests for information (RFls), clarification, and proposed substitutions, and assist in the preparation of change orders, as requested. The Consultant will provide startup services, O&M manual preparation, consultation and troubleshooting, as requested by the City. The Consultant will also provide Project closeout activities and documentation. Assumptions: . Construction contract administration and resident inspection will be performed by the Cih} or a third parh} construction manager (CM). . The Cih} or CM will contract directly with an independent testing laboraton} to perform qualih} assurance testing and the CM will coordinate with the testing lab personnel regarding scheduling of the field testing. . The Cih} or CM will maintain record drawing information for the project. Record drawings will be based on the as-built information provided by the contractor and information from field observation by the CM resident inspector. The Citt} will perform record drawing updates to the drawing files provided by the Consultant. City Responsibilities: See above assumptions. Work Product: None Task 6.02 O&M Manual The Consultant will prepare an Operation and Maintenance (O&M) manual to supplement existing manuals currently used by the City. The level of effort includes compiling process narratives and manufacturer-provided equipment O&M manuals into single bound document (may be more than one volume depending on submitted quantities). This approach is assumed to meet the minimum requirements of DOE and EP A requirements tied to the STAG funding. Draft and final manual submittals will be prepared. Assumptions: Level of effort is based on the compiled format stated above. City Responsibilities: Review draft and final versions ofO&M manual. Submit manual to DOE and communicate DOE's review comments to consultant. Work Products: Draft and Final O&M manual. Task 7.0 Project Management The Consultant will provide project planning, management, work and budget status evaluation and reporting, and quality and cost control activities for the duration of all phases of the Project. These services also include partnering the project team, coordinating the project design, conducting technical reviews and workshops, and other activities as defined in the following sections. 16 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT Task 7.01 Work Plan Preparation The Consultant will prepare and submit to the City a detailed W or k Plan for review. A final Work Plan will be prepared incorporating City review comments. The Work Plan will document the roles of the project team (including City staff), communications protocol, project schedule and deliverables, and the general purpose and goals for the project. The Work Plan will serve as a reference guide for team members throughout the project. The Consultant will conduct meetings, as described in Task 1.0, with the City and DOE to discuss the project requirements, schedule, agency approval and funding requirements. The Consultant will conduct a kickoff meeting with the design team, including all design disciplines, to discuss the project requirements and schedule at the Consultant's design center in Bellevue, Washington. This separate meeting from the Project kickoff meeting will be held prior to design work with only Consultant staff to kickoff the design portion of the work. Assumptions: None City Responsibilities: None. Work Product: A total of five (5) copies of the Work Plan and schedule of deliverables will be submitted to the Cih} This will be updated for subsequent tasks. Task 7.02 Project Management, Status and Reporting Meetings The Consultant will, in addition to the technical portion of the project, provide general project management and administrative activities to facilitate the successful completion and delivery of the Project to the City. The Consultant will perform project monitoring and control functions such as coordination of project activities, facilitating quality assurance reviews, monitoring project budget and schedule, preparation of miscellaneous project correspondence, project status reporting, conducting periodic progress meetings, preparation of invoices, and overall management of project activities. General project management and technical quality control and assurance activities are included as an ongoing part of the individual technical tasks. The Consultant will provide the City with project progress, budget and schedule status monthly with submission of each invoice. Status report will include percent complete and percent spent by task. The Consultant will attend periodic status report meetings with the City throughout the duration of the Project. Assumptions: Facilih} planning activities will be conducted through October 2005 or for a period of 6 months. Final design activities will commence beginning November 2005. City Responsibilities: None. Work Product: TIre Consultant will prepare project status reports to accompany each invoice submitted to tIre Cih} Task 7.03 Quality Review Program Implementing a quality review program at the outset of the project is a foundation for establishing and meeting quality objectives for the duration of the project. The Consultant 17 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT will perform detailed internal quality reviews for all work products submitted to the City as identified in the Scope of Work, with particular emphasis on major submittals. The Consultant will also create and implement a detailed process for City review and comment on all work product submittals. This process will include features to capture, address, reach resolution, and document all significant City review comments. Assumptions: Dan ReynoldsjCH2M Hill will provide constructibilihj review of the draft documents and Pat BurkejCH2M Hill will provide overall process and facilihj design review of the draft documents. City Responsibilities: Cihj will participate in conducting a detailed review of all submittals and providing written comments in a qualihj review form to be provided by the Consultant. Work Product: Qualihj review forms for each deliverable. Task 7.04 Project Schedule and Cost Control The Consultant will provide the City with a detailed project schedule of the Facility Plan, design work, bidding and construction services, and related environment document and funding application activities, including deliverable dates, review periods and meetings, and other key milestones. The required permits and timelines developed in Task 2.04 will be incorporated into the schedule. The Consultant will use the schedule as a measure of project performance and cost control for the duration of the project activities. Assumptions: Schedule will be developed using Microsoft Project. Consultant will provide .pdf files of the schedule updates if desired by CihJ. City Responsibilities: None. Work Product: Detailed project schedule in MS Project format. Task 8.0 General Contingency A contingency fund has been established to cover activities that may be required that are outside of the work defined in this Scope of Work. These activities may include extra requirements requested by regulatory agencies relating to the environmental documentation and/ or funding applications, which are outside of the Consultant's control. In addition, a general contingency fund is established to cover other activities as requested by the City. Use of this contingency allowance is at the sole discretion of the City. Task 8.01 Miscellaneous Regulatory and Funding Support The Consultant will provide support to the City in meetings with DOE, and other agencies or jurisdictions as requested. This task covers miscellaneous environmental document review and funding-related tasks as requested. Assumptions: An allowance for consultant staff of 40 hours is allocated to this task. City Responsibilities: None. Work Product: None. 18 EXHIBIT A - SCOPE OF WORK BREMERTON WWTP UPGRADE PROJECT Task 8.02 General Contingency The Consultant will conduct additional scope of work tasks as directed by the City. Assumptions: An allowance for consultant staff of 60 hours is allocated to this task. City Responsibilities: None. Work Product: None. Time of Performance The duration of Tasks 1 through 3 is assumed to be approximately 6 months from the signing of this Agreement. The duration of Task 4 is assumed to be approximately 6 months immediately following completion of Tasks 1 through 3, and as authorized by the City. The duration of Tasks 5 though 6 is assumed to be approximately 12 months immediately following completion of Task 4, and as authorized by the City. The duration of Task 7 is simultaneous with Tasks 1 through 6 and is assumed to be 23 months. The Consultant will make every effort to complete the work in a timely manner. However, it is agreed that the Consultant cannot be responsible for delays occasioned by factors beyond his control, nor by factors that could not reasonably have been foreseen at the time this Agreement was executed. 19 Exhibit B - Compensation Date: April}, 2005 Facility Planning, Design, Permitting, Bidding Assistance, and Construction Services for Bremerton WWTP Upgrade Project Compensation for professional engineering services for the Facility Planning, Design, Permitting, Bidding Assistance, and Construction Services for Bremerton WWTP Upgrade Project have been estimated based on anticipated level of effort for engineering activities. For the services covered by this Agreement, the City agrees to pay the Consultant as follows: TASK BREAKDOWN WITH TOTAL COSTS Estimated Costs Task No. 1.0 1.01.01 1.01.02 1.01.03 1.01.04 1.02.01 1.02.02 1.02.03 1.02.04 1.02.05 2.0 2.01 2.02 2.03 2.04 3.0 3.01 4.0 4.01.01 4.01.02 4.02.01 4.02.02 4.02.03 4.02.04 5.0 5.01 5.02 6.0 6.01 6.02 EXHIBIT _B_FACPLAN_040105 Task Description Facility Planning Kickoff Meeting Data Gathering Refine Design Criteria Meeting with DOE Define and Evaluate Facility Upgrade Components Prioritization of Facility Upgrade Components Prepare Draft Facility Plan Amendment Facility Planning Workshop Prepare Final Facility Plan Amendment Permitting and Environmental Documentation SEPA ChecklisUNEPA Categorical Exclusion Documentation Meeting with EPA and DOE Environmental Information Document Develop List of Required Permits and Timelines STAG Grant Application Grant Application Preparation Design Services Topographical Surveys Geotechnical Investigation Construction Drawings and Specifications Preparation of Construction Cost Estimate Design Workshops Biosolids Hauling Truck Procurement Bidding Support Services Bid Advertisement Support Bid Evaluation Support Construction Services Construction Support Activities O&M Manual $5,422.31 $1,839.81 $4,007.19 $3,706.39 $43,681.65 $3,515.22 $26,494.68 $4,103.72 $12,863.22 $0 $0 $12,839.62 $3,315.70 7,311.37 $686.83 1,232.21 $194,899.50 $7,046.11 2,750.26 14,714.69 $7,749.94 $2,833.73 $69,463.41 $4,844.88 EXHIBIT B - COMPENSATION BREMERTON WWTP UPGRADE PROJECT TASK BREAKDOWN WITH TOTAL COSTS Task No. Task Description Estimated Costs 7.0 7.01 7.02 7.03 7.04 Project Management Work Plan Preparation Project Management, Status and Reporting Meetings Quality Review Program Project Schedule and Cost Control General Contingency Miscellaneous Regulatory and Funding Support General Contingency $3,360.10 $44,406.45 $2,850.56 $4,638.88 8.0 Total $5,373.92 $8,060.88 $504,013.23 8.01 8.02 A. For the Basic Services described in Exhibit A of this Agreement, City will pay the Consultant compensation amounting to the labor billing rate for the employee multiplied by the time charged to this project, plus direct expenses. The labor billing rate is calculated by the employee's raw labor rate multiplied by a factor of 3.20, which is designated as the labor multiplier. The fee so determined shall be payable based on monthly statements submitted in a form acceptable to the City. The estimated not-ta-exceed fees for the Project are set forth above. B. The following direct cost expenses are reimbursable. 1. Travel, subsistence, and incidental costs, at cost. 2. Use of motor vehicles on a mileage basis (Consultant's current standard rate) or rental cost basis, except as otherwise set forth herein. 3. Reproduction of reports, drawings, specifications, and other Project-related documents, at cost. 4. Postage and shipping charges for Project-related materials, at cost. 5. Charges of special consultants requested or authorized by the City. 6. Local taxes or fees applicable to the engineering work or payments thereof. 7. Charges for review of drawings and specifications by government agencies, if any. 8. Cost of acquiring any other materials or services specifically for and applicable to this Project, if approved by the City. 9. Rental charges for use of equipment, if approved by the City. C. Payments shall be made to the Consultant by the City based on the Consultant's invoice. Invoices shall be prepared no more frequently than once a month and shall be itemized to indicate the amount of work performed and the associated reimbursable expenses. Each statement shall indicate the name of the person for whose services compensation is being sought, the number of man-hours charged and the cost, in dollars, per man-hour. D. The entire amount of each statement shall be due and payable upon receipt by the City. E. It is understood and agreed that a delay, for any reason or cause, in the start of services by the Consultant shall not entitle the Consultant to additional compensation. EXHIBIT _BJACPLAN_0401 05 2 EXHIBIT B - COMPENSATION BREMERTON WWTP UPGRADE PROJECT F. It is understood and agreed: 1. That the Consultant shall start the performance of Services within 10 days of receipt of Notice to Proceed. 2. That the Consultant shall keep records on the basis of generally accepted accounting practice of costs and expenses which records shall be available for inspection at all reasonable times. G. The budget and rates for Tasks 1-4 were based on calendar year 2005. Billing rates for activities that extend beyond the end of 2005 will be subject to an increase by 4 % to account for 2006 salary increases, and an additional 4 % for 2007 salary increases. H. The Consultant understands that the City shall hold the Consultant to the "not-to-exceed" project budget versus holding the Consultant to each individual task and subtask level budget. The Consultant shall be allowed to move budget from one task to another if it is deemed (with concurrence from the City) that the budget allocated to a task may be in excess of that required to complete the task. The excess budget from one task shall only be moved to another task that is projected to require more funding than originally estimated. The Consultant will provide monthly updates of the budget status of all tasks to the City. EXHIBIT _BJACPLAN_040105 3 DATE SUBMITTED: March 30,2005 BILL # o~... \oJ.. AGENDA BILL CITY OF BREMERTON CITY COUNCIL (aD ............................................................................................ SUBJECT: Award Contract for Cherry Avenue Basin CSO and Beach Main Improvements - Amended for Rebid. Committee Meeting Date: April 13, 2005 COUNCIL MEETING Date: April 20, 2005 Department: PW & U, Engineering Presenter: Thomas Knuckey Phone: 473-2376 SUMMARY: Sealed bids for construction of the project titled "Cherry Avenue Basin CSO and Beach Main Improvements - Amended for Rebid" were opened on April 11, 2005. The engineer's estimate for the project is $855,000. Two bids were received for this project. Stan Palmer Construction was the lowest responsive, responsible bidder with a bid of $922,014.00 (including sales tax). ATTACHMENTS: 1) Bid Tabulation 2) Council Summary FISCAL IMP ACTS (Include Budgeted Amount): The 2005 budget for this project is $750,000. The project is funded by a Washington State Water Pollution Control Revolving Fund Loan (Loan # L0500002) for $1,075,000. This loan also funded the project titled "Shore Drive Sewer 2004 Improvements" which was completed last year. Costs for that project were $175,000, leaving $900,000 in the loan available to fund this project. Total costs for this project are estimated at $965,000. We propose that the remaining funds ($65,000) be transferred to this project from the 2005 Sanitary Sewer Main Replacement line item in the adopted 2005 Wastewater Capital budget (Department 33.) The 2005 adopted budget will be formally amended at a later date and will include this adjustment/transfer. APPROVALS: ~~ , DEPARTMENT DIRECTOR: ( --# . CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: FISCAL/BUDGET: OPERATIONS: COUNCIL PRESIDENT: CONSENT AGENDA 0 RECOMMENDED MOTION: Move to award a con ct in the amount of$ 922,014.00 (including sales tax) with Stan Palmer Construction for construction of the project titled "Cherry Avenue Basin CSO and Beach Main Improvements - Amended for Rebid" and approve the transfer of$65,000 in the 2005 budget from the Sanitary Sewer Main Replacement project and authorize the Mayor to finalize and execute the necessary contract documents for construction. COUNCIL ACTION: 0 Approve 0 Deny 0 Table ab, Agenda Bills 2005, Cherry Ave CSO & Beach Main Imp Bid Award- Amended o Continue 0 No Action ~ COUNCIL SUMMARY CHERRY AVENUE BASIN CSO AND BEACH MAIN IMPROVEMENTS - AMENDED FOR REBID Contract Summary This project is part of the City program to reduce CSO events in compliance with WAC 173-245. In particular, this contract reduces CSO events in the Trenton/Cherry Avenue Basins. The work consists of installing approximately 400 LF of buried sanitary sewer on the beach below Campbell Way. The new piping eliminates a flow restriction and provides increased conveyance capacity to the CSO treatment plant. In addition, pipeline cleaning ports will be installed to allow cleaning of the beach main and two large diameter sewer mains that convey flow from East Bremerton to West Bremerton under the Port Washington Narrows. Two bids were received for this project: Frank Coluccio Construction Company at $1,102,290, and Stan Palmer Construction in the amount of$922,014.00 (including sales tax). The construction will be completed within 75 days; the estimated completion date is September 29, 2005. This project had been previously bid. The bid opening was March 16,2005 and one bid was received at$1,062,000. The City rejected this bid and elected to reduce the scope and rebid the project since the bid amount exceeded the available budget. Fiscal Summary The 2005 budget for this project is $750,000. The project is being funded by Washington State Water Pollution Control Revolving Fund Loan (SRF) No. L0500002. This loan also funded the project titled "Shore Drive Sewer 2004 Improvements," which was completed last year. Total costs for that project were $175,000, leaving $900,000 ofthe loan available to fund this project. Total costs for this project are estimated at $965,000. We propose that the remaining funds ($65,000) be transferred to this project from the 2005 Sanitary Sewer Main Replacement line item in the adopted 2005 Wastewater Capital budget (Department 33.) The 2005 adopted budget will be formally amended at a later date and will include this adjustment/transfer. The SRF loan No. L0500002 has been executed and the loan terms are as follows: Loan Amount = Loan Fee (included in Loan Amount) = Match Required = Term = Interest Rate = Annual Debt Service (Approx) = $1,075,000 N/A 0% 20-years 1.5% $61,700 City of Bremerton Cherry Avenue Basin CSO and Beach Main Improvements - Amended for Rebid April 2005 ab/Agenda Bills 2005/Cherry Ave CSO & Beach Main Imp Bid Award --------- ~ C\n' Of BREMERTON 8\0 TABULAT\ON BID TITLE:~'..J C!,:> /oJ!> ~~ OPENEOB,{:~ ~ ~ NAME OF B\DDER BOND \TEM 1 \TEM 2 'TE.M 3 'TEM 4 \TEM 5 \TEM 6 SALES TOTAL TAX S'-k.]A ,1, /.utN' (},n ,,0 L 771. (/]),00 5OCQ..O() 70000.00 ].Z, r1/<!/)() 9:22. /) I f../. fJO "7 7 r:;;.n VI r" (Jv, l) , . II ~ ',~"M (,:1" >- \ / \r~S1vJ').m I /Q rt'.r..n(l , -;r') ('l')(} , rr: n:JC/12 ()() II , Jf),~ 9C;-f), I'1Il "7 -/ T I 11 I \ SUMMARY 101 AL 6\0 COMMEN1S APPARENT LOW BI~R ENGINEER ESTIMATE (INe SALES TAX) $ S-50. ClOO '5fa, /I 1:7 /1i<P'f' Q,v\s-r 1~;;". 01 1. 00 SECOND LOW B\DDER -/ fia/l'.!:: Colucci 0 CoV'S-r Ij02.~90,00 THIRD LOW B\DDER -, OATEOPENEO:~l- 11, /.002.- T1MEOPENEO:~ RECOROEOB'{: ) I -----