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Home My WebLink About08/06/2014 BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) BOARD 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473-5280 AUGUST 6, 2014 REGULAR MEETING OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD IN THE FIRST FLOOR MEETING CHAMBERS Immediately following the 5:30 PM City Council Meeting A. CALL TO ORDER B. CONSENT AGENDA 1. Minutes of Special Meeting —July 16, 2014 C. INFORMATION BRIEFING 2. Update on 2014 Work Plan D. BUSINESS ITEMS 3. Resolution No. 015 amending the 2014 TBD Work Plan 4. Ordinance No. 005 amending Ordinance No. 003 and No. 004 relating to the Budget for the Bremerton TBD for FY 2014 E. ADJOURNMENT OF BREMERTON TBD BOARD MEETING ® Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at(360) 473-5323 at least 24-hours prior to the Meeting. AGENDA BILL Ella BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS ■•eeeeeeeeeeeeeeeeeeeeeeeeeereeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeseeeeeeeeereeeeeeeeeeeee SUBJECT: Minutes of TBD Special Meeting— BOARD MEETING Date: August 6, 2014 July 16, 2014 Presenter: TBD Board President Dino Davis Phone: (360) 473-5280 SUMMARY: Attached are the Meeting Minutes of TBD Special Meeting held on July 16, 2014 ATTACHMENTS: TBD Special Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A RECOMMENDED MOTION: Move to approve the TBD Special Meeting Minutes as presented. AGENDA: ❑ Consent Agenda ❑ Business ❑ Public Hearing BOARD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Created 8/15/12 DIGITAL RECORDING BREMERTON TRANSPORTATION BENEFIT DISTRICT SPECIAL MEETING MINUTES Wednesday, July 16, 2014 A Special Meeting for the Bremerton Transportation Benefit District (TBD) was called to order in the First Floor Meeting Chambers of the NORM DICKS GOVERNMENT CENTER, 345 6'h Street, Bremerton, Washington, Wednesday, July 16, 2014, immediately following the Council Meeting at 7:52 PM, with the President of the TBD Board Dino Davis presiding. TBD Board Members present were Roy Runyon, Greg Wheeler, Jerry McDonald, Leslie Daugs, and Mike Sullivan. TBD Board Member Eric Younger was absent. Also present were Board Attorney Roger Lubovich; Board Clerk Shannon Corin; and Board Staff Christine Grenier. CONSENT AGENDA 1131 - GlaiFn6 & Ghe& RegisteF— There were no disbursements made since the last meeting... 132 - Minutes of Special Meeting— May 21, 2014 There were no comments or questions from the public...Comments were provided Ms. Daua►s and Ms. Corin. 07:53:35 M/S/C (Runyon/Wheeler) Move to approve the Consent Agenda as presented. Voted in favor of Motion: Sullivan, McDonald, Wheeler, Runyon, Davis Abstained from Motion: Daugs Motion carried: 5-Yes; 1-Abstention BUSINESS ITEMS C3—RESOLUTION NO. 013 APPROVING AMENDMENTS TO THE "CHARTER OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT": Board Attorney Roger Lubovich stated that the proposed resolution amends the Charter of the Bremerton Transportation Benefit District to remove language relating to mandatory disclaimers and make other related amendments. Mr. Lubovich added that this is the second reading of this item. There were no comments or questions from the public... 07:57:23 Motion was made by Sullivan and seconded by Daugs... There were no comments or questions from the TBD Board Members. 07:57:41 M/S/C/U (Sullivan/Daugs) Move to approve Resolution No. 013 amending the Charter of the Bremerton Transportation Benefit District. C4— RESOLUTION NO. 014 APPROVING AMENDMENTS TO THE "BYLAWS OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT": Board Attorney Roger Lubovich summarized that the proposed resolution amends the Bylaws of the Bremerton Transportation Benefit District to add language related to the Treasurer of the District, to identify the principal contact and office address of the District, and to make other related amendments. Mr. Lubovich added that this is the second reading of this item. There were no comments or questions from the public... 07:59:15 Motion was made by Runyon and seconded by Daugs...There were no comments or questions from the TBD Board Members. 07:59:34 M/S/C/U (Runyon/Daugs) Move to approve Resolution No. 013 amending the Bylaws of the Bremerton Transportation Benefit District. Bremerton Transportation Benefit District Board Special Meeting Minutes July 16, 2014 PUBLIC HEARING D5— PUBLIC HEARING ON PROPOSED CHANGES TO THE 2014 TBD ADOPTED WORK PLAN AND BUDGET: Chal Martin, Public Works & Utilities Director, explained that the Bremerton Public Works Department is working to implement the 2014 Work Plan, and recently received the final plans, specifications, and cost estimates for the chip seal work and the overlay work. All of this work is scalable (i.e. the Board could decide not to undertake specific street segment maintenance/overlay work). However, given the administrative work already undertaken, staff believes the best approach is to adjust the expense budget now in order to: 1) Enable the entire package, as envisioned, to proceed forward to bid; and 2) Move forward without further delay to award the bids, if the bids are within the approved budget. Any formal action required as a result of this hearing will be presented at the August 6, 2014 TBD regular Meeting. President Davis opened the public hearing...There were no comments or questions from the public...President Davis closed the hearing to the public, and opened discussion to the Transportation Benefit District Board... 08:13:40 Motion was made by Daugs and seconded by McDonald; Comments and questions were provided by Daugs, Runyon, Sullivan, McDonald, and Davis; with responses provided by Mr. Martin... 08:19:25 M/S/C/U (Daugs/McDonald) Move to direct that the 2014 Work Plan and Budget be revised as presented with formal adoption to be taken at the August 6, 2014 TBD Meeting. Mr. Lubovich clarified that the next meeting of the TBD will be held in the first week of August and will include an ordinance formalizing action. With no further business, President Davis adjourned the meeting at 8:20 PM. Prepared and Submitted by: I it- CHRISTINE GINENIER, TBD Board Staff Attest: SHANNON CORIN, TBD Board Clerk DINO DAVIS, TBD Board President DD:SC:ls:cg C 2.0 2014 TBD CONSTRUCTION BUDGET-8/5/2014 REVENUE Forecast Budget Amount Comments Carryover 567,950 567,950 2014 TBD Revenue 350,000 425,000 Proposed budget amendment TOTAL REVENUE 992,950 EXPENDITURE Budget Forecast (workplan) Amount Comments Street Maintenance Crack Sealing 75,000 75,000 City construction Hot-Applied Markings-Contract 50,000 50,000 TBD expense for street contract Chip Seal 174,500 Bid Total=$178,826 East 23rd 10,819 Doolittle bid amt East 22nd 16,934 Doolittle bid amt Nipsic 41,567 Doolittle bid amt Vandalia 10,204 Doolittle bid amt Cascade Trail 23,736 Doolittle bid amt Terrace 17,054 Doolittle bid amt East 18th 17,808 Doolittle bid amt East 17th 15,080 Doolittle bid amt Ironsides 15,089 Doolittle bid amt East 16th 10,535 Doolittle bid amt Testing lab 0 PM-Dgn&CM-PMX 14,816 Proportional split City Inspection 3,000 Concurrent w/overlay,15-days Contingency @ 5% 9,832 Overlay 355,500 Bid Total=$475,439 Perry Avenue Lakeside bid amt$215,511 Trenton Avenue 160,205 Lakeside bid amt Marine Drive 99,724 Lakeside bid amt Testing lab 5,000 Estimate PM-Dgn&CM-PMX 30,184 Proportional split City Inspection 9,000 Concurrent w/chip seal,30-days Contingency @ 5% 15,206 Lower Wheaton Way 250,000 250,000 TOTAL EXPENDITURES 905,000 900,792 D3 AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS SUBJECT: Adoption of Resolution No 015 BOARD MEETING Date: August 6, 2015 amending the 2014 TBD Work Plan City Department: Public Works Presenter: Chal Martin Phone: 473-5758 SUMMARY: On July 16, 2014, the Transportation Benefit Board held a Public Hearing on proposed changes to the 2014 adopted Work Plan. No public comment was received. Following the public hearing the Board moved to direct that the 2014 work plan and budget be revised with formal adoption to betaken at the August 6, 2014, TBD meeting. Resolution No 015 incorporates the work plan changes discussed at the Public Hearing. ATTACHMENTS: Resolution No 015 Exhibit A FISCAL IMPACTS (Include Budgeted Amount): Work Plan expenditures increased $155,000. RECOMMENDED MOTION: Move to adopt Resolution No 015 amending the 2014 Transportation Benefit District Work Plan. AGENDA: ❑Consent Agenda ❑Informational Briefing XBusiness ❑Public Hearing BOARD ACTION: ❑Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 5/16/14 RESOLUTION NO. 015 A RESOLUTION of the Board of the Bremerton Transportation Benefit District, amending Resolution No. 010 relating to the 2014 Work Plan. WHEREAS, in Ordinance No. 5076, the City Council of the City of Bremerton established the Bremerton Transportation Benefit District as authorized by RCW 35.21.225 and subject to the provisions of RCW 36.73; and WHEREAS, in Resolution No. 005, the Bremerton Transportation Benefit District established an annual vehicle license fee in the amount of twenty-dollars ($20.00), consistent with RCW 36.73.065, to be collected by the Washington Department of Licensing on qualifying vehicles as set forth in RCW 82.80.140 and Chapters 36.73 and 46.16 RCW; and WHEREAS, the funds collected from the vehicle license fee shall be used for transportation improvements that preserve and maintain the transportation infrastructure of the City consistent with the requirements of Chapter 36.73 RCW. The funds shall be used primarily for improvements to preserve and maintain the City's previous investments in the transportation infrastructure,reduce the risk of transportation facility failure, improve safety, continue the cost-effectiveness of the City's infrastructure investments,continue the optimal performance of the transportation system, and make other related improvements as authorized by Chapter 36.73 RCW; and WHEREAS, on February 5, 2014,the Bremerton Transportation Benefit District passed Resolution No. 010 adopting the 2104 Work Plan as authorized by RCW 35.21.225 and subject to the provisions of RCW 36.73; and WHEREAS, on July 16, 2014, the Bremerton Transportation Benefit District Board approved an amendment to the 2014 Work Plan; and WHEREAS, the Bremerton Transportation Benefit District Board now desires to adopt a resolution to adopt the 2014 Work Plan as amended by the Bremerton Transportation Benefit District Board during its meeting on July 16, 2014; NOW THEREFORE, THE BOARD OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: SECTION]. The 2014 Work Plan adopted by Resolution No. 010 is hereby amended, approved and adopted as set forth in Exhibit A, attached hereto and incorporated for reference. SECTION2. SeverabiliW If anyone or more sections, subsections,or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. I TBD-2014 Work Plan Amendment SECTION 3. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the Board of the Bremerton Transportation Benefit District this day of , 2014 DINO DAVIS, President ATTEST: APPROVED AS TO FORM: SHANNON CORIN, Board Clerk ROGER A. LUBOVICH, Board Attorney R:\Legal\Legal\Files\Current Active Files\Transportation Benefit Distnct\2014\Resolution Amending 2014 Work Plan.doc 2 TBD-2014 Work Plan Amendment Bremerton Transportation Benefit District Special Revenue Fund The following is a list of identified categories for projects to be completed in 2014. The list is not in any priority order. As projects are completed, actual costs will be tracked and reported accordingly as part of the annual reporting process. Exhibit A-Work Plan Amendment August 6, 2014 Activity/ Estimated Category Name Cost Crack Seal Roads $ 75,000 Slurry Seal Pilot Program $ 174,500 Grind& Patch $ 355,500 Hot Applied Street Markings $ 50,000 Lower Wheaton Way $ 250,000 subtotal $ 905,000 AGENDA BILL D4 BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS SUBJECT: Approval of Ordinance No 005 BOARD MEETING Date: August 6, 2014 amending Ordinance No 003 and No 004 City Department: PW/Financial Services relating to the budget for the Bremerton TBD Presenter: Martin/Johnson for fiscal year 2014 Phone: 473-5758/5296 SUMMARY: On July 16, 2014 the Transportation Benefit Board held a Public Hearing on proposed changes to the 2014 adopted Work Plan. No public comment was received. Following the public hearing the Board moved to direct that the 2014 work plan and budget be revised with formal adoption to be taken at the August 6, 2014 TBD meeting. Ordinance No 005 incorporates an increase of$155,000 in TBD work plan expenditures. This increase is offset by an estimated increase of$75,000 in fees. The net increase to the 2014 budget is$80,000. ATTACHMENTS: Ordinance No 005 Overview of budget changes FISCAL IMPACTS (Include Budgeted Amount): Ending fund balance for 2014 is decreased by$80,000. RECOMMENDED MOTION: Move to approve Ordinance No 005 of the Bremerton Transportation Benefit District Board amending Ordinance No 004 relating to the budget for the Bremerton Transportation Benefit District for the fiscal year 2014. AGENDA: ❑Consent Agenda ❑Informational Briefing XBusiness ❑Public Hearing BOARD ACTION: ❑Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 5/16/14 ORDINANCE NO. 005 AN ORDINANCE of the Bremerton Transportation Benefit District Board amending Ordinance No. 003 and Ordinance No. 004 relating to the budget for the Bremerton Transportation Benefit District for the fiscal year 2014. WHEREAS, Chapter 35.33 RCW and Chapter 36.73 RCW require the Bremerton Transportation Benefit District to adopt an annual budget; and WHEREAS, Chapter 35.33 RCW provides procedures for the filing of estimates, a preliminary budget, deliberations,public hearings, and final fixing of the budget; and WHEREAS, on August 7, 2013, the Bremerton Transportation Benefit District Board passed Ordinance No. 003 adopting the fiscal year 2014 budget; and WHEREAS, subsequent to the adoption of the 2014 budget, it was determined that the fiscal year 2013 appropriations were not fully expended, creating a carryover into fiscal year 2014; and WHEREAS, on February 7, 2014, the Bremerton Transportation Benefit District Board passed Ordinance No. 004 amending the fiscal year 2014 Budget to incorporate an expansion to the work plan as a result of the additional carryover from 2013; and WHEREAS, 2014 revenues are estimated to exceed the amount budgeted and estimated costs to implement the work plan exceed the budgeted amount; and WHEREAS, on July 16, 2014, the Bremerton Transportation Benefit District Board held a hearing and approved a second amendment to the 2014 budget; and WHEREAS, the Bremerton Transportation Benefit District Board now desires to pass an ordinance to adopt the 2014 budget as amended by the Bremerton Transportation Benefit District Board during its meeting on July 16, 2014;NOW THEREFORE, THE BOARD OF THE BREMERTON TRANSPORTATION DISTRICT OF BREMERTON,WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The recitals set forth above are incorporated herein by this reference. SECTION 2. That the 2014 Annual Budget for the Bremerton Transportation District, on file in the office of the City Clerk, as adopted by Ordinance No. 003 and amended by Ordinance No. 004 covering the period from January 1, 2014 through December 31, 2014,with regular revenues and unencumbered fund balances of t Transportation Benefit District-2014 Budget Amendment $992,950 and expenditures and ending fund balances of$992,950, is hereby amended, approved and adopted as set forth in Exhibit A, attached hereto and incorporated for reference. SECTION 3. Severability. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 4. Effective Date. This ordinance shall take effect and be in force ten(10)days from and after its passage, approval and publication as provided by law. PASSED by the District Board the 6th day of August, 2014. DINO DAVIS,President ATTEST: APPROVED AS TO FORM: SHANNON CORIN, Board Clerk ROGER A. LUBOVICH, Board Attorney PUBLISHED the day of , 2014 EFFECTIVE the day of , 2014 ORDINANCE NO. R:\Lega1\Lega1\Fi1es\Current Active FilesUransportation Benefit District\2014\Ordinance Amending Budget-2014.doc 2 Transportation Benefit District-2014 Budget Amendment Bremerton Transportation Benefit District Special Revenue Fund Exhibit A-Budget Amendment August 6,2014 Current Proposed Budget Budget 2014 2014 Revenues Fees $350,000 $425,000 Transfer In 0 0 Debt Proceeds 0 0 Total Revenue 350,000 425,000 Expenditures Supplies and Services 500,000 655,000 Debt Service 0 0 Transfers 250,000 250,000 Total Expenditures 750,000 905,000 Revenue over(under)expenditures (400,000) (480,000) Beginning Fund Balance 567,950 567,950 Ending Fund Balance $167,950 $87,950