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Home My WebLink About08/13/2014 AGENDA 1 � CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 D Phone (360)473-5280 ***AMENDED*** AUGUST 13, 2014 CITY COUNCIL STUDY SESSION Beginning at 5:00 PM in COUNCIL CONFERENCE ROOM 603 The Study Session is open to the public but there will be no opportunities for input or participation;no action is anticipated during the Study Session;and the content of these items is subject to change. If approved by the City Council, the items will be placed on the August 20, 2014 Council Meeting Agenda. A. NO PRESENTATION PLANNED— The following items are budgeted items or have already been reviewed by the appropriate Council Committee; but staff will be present for brief questions: 1. Confirm Reappointment of Tony Clements to the Bremerton Housing Authority Board of Commissioners 2. Confirm Appointment of Anna Laurie to the Bremerton Housing Authority Board of Commissioners 3. Goods and Services Agreement with H.D. Fowler Company for Purchase of Water System Pressure Regulating Valve 4. Proposed Public Hearing on ordinance to vacate a portion of the alley located south of Burwell Street and east of Chester Avenue for the Bremerton Police Department 5. Proposed Public Hearing on ordinance to vacate the south half of Home Street between Winfield Avenue and the alley to the west 6. Proposed Public Hearing on ordinance to vacate a portion of Chester Avenue and dedicate Broadway Avenue, both actions between 16th and 18th Streets 7. Proposed Public Hearing on ordinance to vacate a portion of the south half of 9th Street between Pitt Avenue and Shore Drive 8. Professional Services Agreement with HDR, Inc. for the Sewer Grit Study and Oyster Bay Sewer Pre-design Report 9. Consultant Supplemental Agreement for Supplement No. 2 with Gray Osborne, Inc. for the Lower Wheaton Way (Bridge to Bridge Trail) Project 10. Renewal of PackageCARE©Agreement with Ingersoll-Rand Company for Warranty and Maintenance of Fountain Compressors 11. Amendment to Kitsap County/City of Bremerton Agreement for Incarceration of Prisoners; and 2014 Budget Amendment 12. [Quasi Judicial] Hearing on resolution regarding recovery of fees for abatement costs on the property located at 233 Elm Street B. BRIEFINGS & FULL PRESENTATIONS 13. Ordinance providing for the Issuance and Sale of not to exceed $8,000,000 principal amount of Water and Sewer Revenue Bonds; and Delegating Authority to the Mayor or Director of Financial Services to approve Final Terms of the Bonds 14. Proposal to rename the South Kitsap Industrial Area (SKIA)to the "Puget Sound Industrial Center— Bremerton" 15. Lodging Tax Advisory Committee Funding Recommendations (Information only... Continued on back... C. GENERAL COUNCIL BUSINESS o Public Works Committee Briefing (8/05/14 Meeting)— Dino Davis, Chair o Public Safety and Parks Committee Briefing (8/13/14 Meeting)— Leslie Daugs, Chair o Other General Council Business (As necessary...) D. EXECUTIVE SESSION o 15-Minutes to discuss "Pending Litigation" per RCW 42.30.110(1)(i) (Information only...) E. ADJOURNMENT OF STUDY SESSION ® Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations should contact the City Clerk's Office at(360) 473-5323 at least 24 hours prior to the Council meeting. FY 2015 LODGING TAX ADVISORY COMMITTEE RECOMMENDATIONS Name of Organization Proposed Project Recommended Funding Kitsap Historical Marketing $12,000 Society& Museum Bremerton Symphony Marketing $12,000 Association Conductor Circle Ticket Underwriting Bremerton Historic Marketing & Signage $18,000 Ships Association Website Consortium Membership Bremerton Chamber of Visitor Center $18,000 Commerce Marketing Website Mobile App Bremerton Chamber of Way Finding Signage System $0 Commerce/City of Bremerton Parks & Recreation Department Kitsap Entrepreneurial Marketing $9,000 Center • Kitsap Harbor Festival • Cinco de Mayo • Rock the Dock Concerts • Fathoms of Fun Festival Washington State Marketing $14,000 Science & Engineering Fair(WSSEF) Kitsap Admirals Marketing $10,000 Fund Balance/Reserve $7,000 Total $100,000 f I CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337-1873 :1 (360) 473-5280 To: Council Members Mayor Patty Lent Financial Services Director Cathy Johnson From: Christine Grenier,Council/Auditor Assistant Date: August 13, 2014 RE: City of Bremerton Lodging Tax Advisory Committee (LTAC) Recommendations The Lodging Tax Advisory Committee received eight(8) requests for funding for Fiscal Year 2015. Approximately$100,000 is anticipated to be available for allocation. This amount does not include allocations to the Kitsap Conference Center($155,000) or the Admiral Theatre Foundation ($150,000). Appropriate uses for funding are specified in RCW 67.28 which include marketing,tourism promotion, and operating expenditures related to tourism promotion. Tourists are defined as those who travel more than 50 miles. Cities may use the funds for the same purposes as non-profit organizations as well as capital expenditures related to tourism. After reviewing the applications and holding interviews with each of the applicants,the committee discussed and reached consensus on its recommendations to City Council. These recommendations are subject to Council review and approval. City Council may only fund organizations listed in the recommendations. Lastly,these recommendations are based on the assumption that adequate revenue will be available to meet contract obligations. Kitsap County Historical Society Requested $17,100 Recommended Allocation $12.000 The Kitsap County Historical Society(KCHS) promotes educational and cultural tourism,and operates a museum and store downtown. The Museum estimated over 6,700 visitors'annually with 300 tourists. 12%of visitors come from other countries. It is estimated that the Museum brings in $50,000 in revenue. KCHS also participates in local events such as Armed Forces Festival, First Friday Artwalks, Kitsap Antique Show; hosts a"Speaker Series"and the"Eat Your Way Through Kitsap" program; and provided a tour as part of the Kure Sister City Program. The organization collaborates with many community organizations including Bremerton Lions, Bremerton and East Bremerton Rotary Clubs, Soroptomists, Kitsap Regional Library, Bremerton Symphony, Historic Ships, Bremerton Marina, Youth Wellness Campus, Navy League, Downtown Bremerton Association,Olympic College, Puget Sound Genealogical Society, Blue Star Museum, Puppet Museum,and Pyrex Museum. 1 Sources of funding are from grants, Kitsap County lodging tax,and the City of Bremerton lodging tax. Current marketing approaches include magazine ads,local and regional newspapers,online calendars, ferry rack card,brochures,posters,sidewalk sandwich boards,social media,e-blasts,and website http://www.kitsaphistory.org/. Funding from the City of Bremerton would be used towards marketing and tourism promotion, exhibits,and website maintenance. Bremerton Symphony Association Requested $18,000 Recommended Allocation $12.000 The Bremerton Symphony Association (BSA) offers events featuring the Symphony Orchestra,Youth Orchestra,and Symphony Chorale. Events drew an estimated 6,140 attendees and of those attendees, 156 travelled more than 50 miles. The Symphony brings in approximately$9,000 in revenue. Current marketing includes radio and newspaper advertising, printed brochures and posters,and web site http://bremertonsymphony.wordl2ress.com/. Recent collaboration with Collective Visions Gallery,Olympic College Chamber Choir,and Anna's Bay Chorale have expanded the season offerings, and marketing has expanded to include Mason and Thurston Counties. The Symphony partners with hotels in Bremerton, Port Orchard,and Silverdale,and with restaurants in Bremerton and Port Orchard to offer discounts to subscribers. Funding from the City of Bremerton would be directed towards marketing and tourism promotion, with an emphasis on reaching new subscribers. Bremerton Historic Ships Association Requested $22,050 Recommended Allocation $18,000 The Bremerton Historic Ships Association (BHSA) supports military based tourism and includes the USS Turner Joy and gift shop along the Louis Mentor Boardwalk. Visitors may take an onsite tour of the ship,go.aboard the"Halloween Haunted Ship" or visit as part of a package. The Turner Joy receives about 34,000 visitors annually and of the 18,600 annual tourists, it is estimated that 30%of total guests stay overnight. 1,200 tourists come from other countries. By year end,the Turner Joy expects to generate about$300,000 in revenue and with increased marketing, that estimate could range up to $500,000. Collaboration efforts include Kitsap Harbor Tours, Navy League, Naval Museum, Bremerton Chamber of Commerce, Naval Undersea Museum,Washington State Ferries,Seattle Premier Attractions,and Visit Seattle. Packages are promoted to military reunion groups,Girl and Boy Scouts, and to groups hosting special events or ceremonies. 2 Marketing includes rack cards on board ferries,a highway sign,ads through Kitsap Guide,brochures through Seattle Premier Attractions and Visit Seattle,Trip Advisor,and website http_//ussturnerjov.org/. Funding would be used towards outreach,marketing and tourism promotion,and signage on the Boardwalk. Bremerton Chamber of Commerce Requested $25,000 Recommended Allocation $18.000 The Bremerton Chamber of Commerce (BCC) has an office and visitor center in downtown and sponsors the Armed Forces Day Parade. The visitor center assists hundreds of visitors each year and the parade alone brings in 30,000 (or more)visitors. Naval tourism constitutes about 60-70% overnight stays in Bremerton and Kitsap County and 10-25%of tourists stay overnight. Armed Forces Festival brings in about$30,000 in revenue with$25,000 in costs. The Chamber has a mobile application"My Chamber App"and a website http://www.bremertonchamber.org/and also uses social media. Marketing approaches include newspaper and magazine ads, radio,and Google Adwords. The Chamber also partners with Visit Kitsap and Tacoma Rainiers. Funding from the City of Bremerton will be used for marketing,website and mobile application, operation of the visitor center,and supplement efforts for the Armed Forces Festival. Bremerton Chamber of Commerce/ Bremerton Parks&Recreation Department Requested $30,000 Recommended Allocation $0 The intent of having a Wayfinding System is to 1) encourage visitors to take full advantage of activities and venues while in Bremerton 2) assist accidental visitors and those traveling via ferry in navigating throughout the City between key districts and 3) establish standardized signage. It is estimated that with improved signage,there would be a 5%increase in visitors per year and approximately 15%increase in local spending. The first phase of this proposal would include hiring a consultant specializing in signage and Way Finding Systems,taking stakeholder feedback,and developing a plan for the City of Bremerton. The second phase would involve production and installation of the signage. It is estimated that the requested funding would cover the consultant portion and application for further funding would come next year to cover the signage component. A minimum of$20,000 would be needed to arrive at substantial completion of the plan. Signage would tie in the highway,various City districts,and downtown. 3 While committee members did not support funding this proposal,there was consensus that the Wayfinding System should be considered by community organizations and businesses through a stakeholders process and that funding for signage design and/or installation could be addressed as a separate proposal at a later time,or through other sources like grants as well as funding through the organizations and businesses that would benefit most from the signage. Committee members also recognized that establishing consistency in signage and visibility of attractions to tourists would have an incredible impact on tourism and bring together the various City districts. Kitsap Entrepreneurial Center Requested $10,000 Recommended Allocation $9.000 The Kitsap Entrepreneurial Center (KEC) supports marketing efforts for local events including Kitsap Harbor Festival,Cinco de Mayo, Rock the Dock Concert Series,and Fathoms of Fun Festival. These event bring visitors to Bremerton throughout the year. Kitsap Harbor Festival drew over 12,000 people and 805 tourists stayed overnight. Revenue was estimated at$12,000. KEC advertises via flyers,websites, radio,magazines,television, reader boards,as well as street and bus banners. Numerous collaborations include Visit Kitsap,Washington State Ferries,various Chambers of Commerce and local business associations,and hotels. The target audience is Seattle/Tacoma,areas near the Hood Canal Bridge and Tacoma Narrows Bridge,the Pacific Northwest, and international travelers. Funding from the City of Bremerton would go directly to marketing of Kitsap Harbor Festival, Rock the Dock,and Cinco de Mayo. Washington State Science &Engineering Fair Requested $20,000 Recommended Allocation $14.000 The Washington State Science and Engineering Fair(WSSEF) is a statewide competition for students held at Bremerton High School. This event also includes a film festival. More than 3,000 people participate in or attend the fair and of those visitors,93%qualify as tourists,62%stay overnight,and 91%spend up to$100 beyond food or lodging. WSSEF is aggressive in its outreach efforts to numerous fairs throughout the state,as well as science based organizations,businesses,and universities. In addition to printed materials,WSSEF has a website http://wssef.org/and does utilize social media. WSSEF also has televised segments on BKAT,and ads in newspapers,journals and magazines. Funding from the City of Bremerton will be used to improve its website and social media, marketing, and developing regional fairs to draw more participants to Bremerton. 4 Kitsap Admirals Requested $14,600 Recommended Allocation $10.000 The Kitsap Admirals are a local basketball team who began participating in the American Basketball Association (ABA) Northwest League in 2012. Team players collaborate with Bremerton Parks and Recreation to promote the program and also participate in a youth Anti-Bullying campaign. Other community events include the Silverdale 3 on 3 Basketball Tournament and Party at the Pier. Estimated attendance at a single game averaged 450 spectators and approximately 200 were from out of town. A season includes 10 home games hosted at Olympic College and most teams stay overnight. A tournament usually includes 20 games and that draws over 2,000 players and attendees. Teams from Japan and Canada are expected to participate next season. Attendance is expected to increase by at least 10%with use of the Youth Wellness Campus basketball court starting up. Current marketing includes television and radio commercials, newspaper ads,ferry ads, direct mailing marquees, Kitsap Mall ad boards, Facebook,and website http://www.kitsapadmirals.coml. Support from the City of Bremerton will be used for direct marketing. Fund Reserve/Balance Recommended Allocation $7.000 The Lodging Tax Advisory Committee (LTAC) agreed that if funds are available after honoring contracts,that the remainder or estimated$7,000 should be allocated to the fund balance to start building a reserve. This is coming from several lean years and expending the balance. Committee members enjoyed the opportunity to meet with applicants and hope that the City Council will support its recommendations for Fiscal Year 2015 as presented. 5