HomeMy WebLinkAboutCITY CLERK - 08/04/2014 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention
periods before being destroyed pursuant to RCW 40.14.070, WAC 434 - 610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records
whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention
Value" section of the Local Government Records Retention Schedule (CORE)).
Legal Disposition Authority (taken from Records Retention Schedule) Agency Records
Description Date Method of
Records series Records Retention ( Dates Covered Minimum Destruction (See
DAN Schedule
Records Series Title Minimum Retention Period Box/Item numbers, Retention
volume, etc.) Met examples below *)
Financial GS2011 -183 CORE 6 years after terms of grant 15 CDBG Agency 2007 1/1/2014 Shredding Bin
Transactions — Rev.1 agreement Service
Bond, Grant and Agreements
Levy Projects
*Examples of methods of destruction: electronic deletion, in -house OR outside contractor shredding, secure recycling, other (describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsiN inventorying the listed records must sign below prior to the Record's Manager approval:
Employee Signature. Printed Name: Shannon Corin Division: City Clerk
The Records Manager must sig a approval of this request prior to the destruction of the listed records:
Records Manager Signature. Printed Name: Shannon Corin Date Approved: 8/4/14
The person /people respo for the des ction of records must sign upon destruction of the listed records:
Employee Signature: Printed Name: Shannon Corin Date Records Destroyed: 8/4/14
Vendor Business Name (if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Lag is 'Retain for the life of the agency" pursuant to CORE series GS50- 09 -06.
Form Revised 05/06/2014