HomeMy WebLinkAboutFINANCE - 05/29/2014 (2) Local Government Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum
retention periods before being destroyed pursuant to RCW 40.14.070, WAC 434 - 610 -070, and WAC 434 - 640 -010, -020, and -030 Please fill out this form when
destroying all public records whose minimum retention is other than "Retain until no longer needed for agency business then destroy' (such as records covered in
the "Records with Minimal Retention Value" section of the Lo Government Common Records Retention Schedule (CORE).
Legal Disposition Authority (taken from Records Retention Schedule) Agency Records
' Description Date Method(s) of
Records Series Records Series Records Retention Minimum Destruction
Title DAN Schedule Minimum Retention Period (Box/item numbers, Dates Covered Retention (See examples,
volume, etc.) Met below *)
Taxes GS50 -12 LGCR Filing plus 5 years ExcseTax January 2007 - January outside contractor
Tax
D -04 PropertylTax December 2007 1, 2014 shredding
Accounting GS50 -03A LGCR 6 years after end of fiscal 1 Box Journal January 2007 - January outside
-15 year Entries December 2007 1, 2014 contractor
shredding
*Examples of methods of destruction: electronic deletion, in -house OR outside contractor shredding, secure recycling, other (describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably
anticipated litigation or public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual respons' fo inve g the listed records must sign below prior to the Records Manager's approval:
Employee Sign atur . b Printed Name: Felicia Brown Division: Financ S ervices
The Records Manager must si approv this request prior to the destruction the listed records,
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Records Manager Signature: Printed Name: �y �� Date Approved: "cokc
The person /people responsible for the destruction of records must sign upon destruction of the listed records:
Employee Signature: Printed Name: Date Records Destroyed:
Vendor Business Name (if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is "Retain for the life of the agency" pursuant to CORE series GS50- 09 -06.
This sample form was prepared by Washington State Archives as a courtesy to local government agencies in January, 2014.
It may be modifited to meet individual agency needs.