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05/07/2014 AGENDA
I I CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 ** *AMENDED * ** MAY 7, 2014 CITY COUNCIL MEETING AGENDA 1. BRIEFING 5:00 — 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. General Council Business 2. CALL TO ORDER 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. BPD CEREMONY — City of Bremerton Police Chief Steve Strachan A. Swearing In and Oath of Office — Jacob Switzer 4. MAYOR'S REPORT 5. PUBLIC RECOGNITION 6. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting — April 16, 2014 C. Minutes of Study Session — April 23, 2014 D. Minutes of Special Meeting (Study Session) — April 30, 2014 E. Extension of Interlocal Agreement between the City of Bremerton and Kitsap County Administrative Services for Court Security Services F. Purchase for Replacement one 2014 North Star Ambulance from Braun NW, Inc. G. Confirmation of Appointment of Catherine Johnson as the Director of Financial Services H. Appointment of Stuart Nethery to the Planning Commission I. Appointments to the CDBG /HOME Grant Recommendation Committee (Jordy D. Andrew and Carolyn F. Neal to the Capital Committee; and Bryant V. Smith and Elle A. Culver to the Public Services Committee) 7. GENERAL BUSINESS A. Interlocal Agreement between City of Bremerton and Kitsap Noxious Weed Control Board B. Resolution No. 3218 placing on the August 5, 2014 Ballot a continuation of the Emergency Medical Care and Service Tax Levy for a Six -Year Period C. Appointments to Committees to Write Statements "For" (Cary Bozeman, Scott Bosch, and Karen McKay Bevers) and "Against" (Robert Parker, Deirdre McKeel, and Bob Dollar) the Emergency Medical Care & Services Ballot Measure D. Contract Award to Stan Palmer Construction for construction of Lower Wheaton Way "Bridge to Bridge Urban Trail" Project 8. COUNCIL MEMBER REPORTS 9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at (360) 473 -5323 at least 24 hours prior to the Meeting. OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Jacob Switzer solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Police Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Police Officer, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Jacob Switzer Subscribed and sworn to before me this 7h day of May. 2014 Signature of Official Administering the Oath Bremerton Municipal Court Judge James Docter e BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT & YOU WISH YOUR NAME TO BE INCLUDED IN THE RECORD J oH-ev �9�/ -�a� ? s�a� l3rt�M�r;row �� SrJ/Z��AC S►t��' /Issec. REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU WYLANDYFOUNDATION, Water is life FOR RELEASE, TUESDAY, MAY 6 Bremerton repeats as #1 in 2014 National Mayor's Challenge for Water Conservation City leaders, residents fend off challenge from Greeley, CO for most water wise community BREMERTON, Wash. — Residents of Bremerton showed their commitment to water conservation by helping the city land a first place finish in the National Mayor's Challenge for Water Conservation. The challenge, held every April 1 -30, is a friendly non - profit competition that asks U.S. city leaders to see who can best inspire their residents to reduce water and energy usage through a series of informative, online pledges at www.mvwaterpledge.com This year over 23000 people across the nation to take 277,742 specific actions over the next year to change the way they use water in the home yard, and the community. As part of the competition, residents of Bremerton agreed to reduce water waste by 13 million gallons, reduce waste sent to landfills by 348,000 pounds, eliminate more than 1,700 pounds of hazardous waste from entering local watersheds and reduce greenhouse gas emissions by 49 million pounds. Presented nationally by the Wyland Foundation and Toyota, with support from the U.S EPA and National League of Cities, the challenge had direct participation from more than 100 U.S mayors, who encouraged their residents to participate in the online challenge at mywaterpledge.com. Cities with the highest percentage of residents who make pledges are entered to win over $50,000 in prizes. All participating residents, regardless if their city took the top spot, are entered into a drawing for a $1,000 Home Improvement Store shopping spree "Access to a clean and reliable supply of fresh water is fundamental to our lives, " said artist and conservationist Wyland. "Most people do not think about their water footprint and the extent to which water quality issues can impact them personally." The challenge comes at a time when population growth, extreme weather patterns, water shortages, and again infrastructure all threaten access to a steady, sustainable supply of water in the United States.. The National Mayor's Challenge for Water Conservation provides a positive way to reward residents across the country for using water wisely and controlling what goes down the drain and into their local watershed. By sticking to their commitments, the collective efforts of these residents can have a significant impact in the future management of our natural resources. Additional support for the National Mayor's Challenge for Water Conservation is provided by the U.S. Forest Service, The Toro Company, Wondergrovekids.com, Bytelaunch.com, and Water Smart Software. To see the final standings for the 2014 competition, please visit www.mywaterpledge.com Cities who wish to participate in 2015 can call the Wyland Foundation at 949 - 643 -7070 About the Wyland Foundation Founded in 1993 by environmental artist Wyland (best known for his series of 100 monumental marine life murals), the Wyland Foundation, a 5010 non - profit organization, is actively engaged in teaching millions of students around the county about our ocean, rivers, lakes streams, and wetlands. The foundation's latest project, FOCUS (Forests, Oceans, Climate – and us) brings together the U.S. Forest Service, NOAA, and numerous non - profits to teach young people about the future of our water supplies, climate, and global health. www.wvlandfoundation.org About Toyota Toyota (NYSE: TM) established operations in the United States in 1957 and currently operates 10 manufacturing plants. Toyota directly employs over 31,000 in the U.S. and its investment here is currently valued at more than $23 billion, including sales and manufacturing operations, research and development, financial services and design. Toyota is committed to being a good corporate citizen in the communities where it does business and believes in supporting programs with long -term sustainable results. Toyota supports numerous organizations across the country, focusing on education, the environment and safety. Since 1991, Toyota has contributed nearly 700 million to philanthropic programs in the U.S. For more information on Toyota's commitment to improving communities nationwide, visit hftp://www.tovota.com/philanthrop Steve Creech Wyland Foundation (949) 436 -2489 (mobile) steve.creech@wvlandfoundation.org VL The Wyland Foundation is a 501(c)(3) non - profit organization. ��9 6 MASON, SUITE B, IRVINE, CALIFORNIA 92618 PLEASE PHONE 949.643.7070 FAX 949.643.7099 www.wylandfoundation.org Follow the Wyland Fouedati000e U� / i 9 O Saturd 9 am � Everg Rota ry Park Accessible Play Come celebrate breaking new ground to create Bremerton's first playground for ALL Abilities,... \l explore kick -off volunteer building teams to the inclusive playground design, and " f . "Work so that ALL may PLAY" at Evergreen Rotary Park! c v j, Rebekah Uhtoff (360) 620 -9804 bremaccessibleplayCgmail.corn April Mills (360) 620 -5624 Check out events at www. facebook .com/BeyondAccessiblePlay V Ri #k You are cordially invtted k 6 tojoin us in celebrating the 6PM - No-host Social 45th Amniversary of the 7PM — Dinner BREMERTON-KURE SISTER CITY PROGRAM. $60 per person, by 5/12 Tke- Ciiy of Bvemievfon is konoved to we.1colne 30 dignifavies fl-0111% KlAve., ow sisfei- Cify in pm 3na Tkis de.legntion will 6e visifinc) B,e_iq . in Aly and we invite yot'i to Join vs ill vvedcoll'limg fkel.n to ot-Al• %'vov%jeeftil Cify. More information: Elaine Valencia �1' CITY BANQUET L (3 60) 473-5266 SATURDAY MAY 1 7 1 20 1 4 K I T S A P CONFERENCE CENTER 3t Bremertoo Harnrsicie. j00 uesiiinoton Alvenue ..t t � �+r � 3 . ri. ` ♦'t+� eft .y .�� , 0 � � 1. ��.� � y � + ���7J"*��'�C Cf r V.:' r � ice � (J i me �� �t� �. 1 _ .. l - - _ Aft A-, R'K� , , .w. rww • a 7 ,M y r ' f i r• '� `��✓! � +. � fir ,... pr LL_ t , -'—.q ' � 1 x .�,' fl'� � � � lu ! Br _ I tv'"'i w dC • t1 ff A Id w 9 of m amo CD Ni µ _ t. ' ^ •R.. . - �� s3 .m w 97 a Kr f N• t _ _ i.` �� t r k, Amid '' Rim x - i t ' Y .` JAI 's •i" dm Iwo Ilk lk (> American � (� Red Cross Red Cross Community Open House Friday, June 6 from 4=7PM 811 PacificAvenue, Bremerton 1 A'Bolt it -Brace it -Do it" Home Retrofit class for homeowners is being offered through a a partnership with the Homebuilders Association of Kitsap County, Kitsap County Emergency Management, Olympic Peninsula Chapter International Code Council, Building Departments of Kitsap County and Simpson Strong -Tie. During this 3 -hour class homeowners will learn how to: • Conduct a home evaluation • Navigate through the permit process • Properly bolt and plate a home • Work safely • Learn about the best engineering solutions With this information, homeowners will be able to retrofit their home themselves or be a knowledgeable client when hiring a professional contractor to provide this service. Friday, June 6th 9AM to 1 PM For more information and to sign up for this class visit: www.kitsapdem.org HOME BUILDERS CHAPTE � KC D EM �N,Nwu ® ASSOCIATION • _ , •' OF KTTSAP COUNTY IltugCOaetg DePan•ent of Fmegenry Nnagemem CHAPTER r +}�• ,a . ,�,(�F�y ,1w� ��� a t'�` � t 4{�f: "• y �N.hR� �' � �. 1 ^h �1 ' � �� w.+�p � .IJ�E]3't� i t t � Y �,. +� { "_ � }' ,a +r,�, � � �.."it` � � * ` ; Y 4 f .. '".."".�"" 'w"' r` kp * ♦ + 4 1 4 "' il ,T • .lj� '' ..,..— ,.-. r« :.,' ., � .+w.k.._ .>ni�r y�� �3���� '� 2 �� ' . 'J' Via'... ��(x�z' �•� { f 47 Q k v + 1' y � ,. � � ��• � < � ti c'; 41i!O 4 T y'y ��) ! � - iJ" +�' � �: + � • �, My {,�, n 1 � W it `�+• It --•*.'�' i � a.�,� -- tl.�; ,�x'g ti "C� _ ' .. � �a � � .; At 7, vt « 7�, ' p ti 's .. ' �y, ' ��' t i a h, �� r r J - c t + � �ir r� `SSS � " • �as� e t } ° r ' � 7 ���Sr f i �,° . . ti r � y � �. .\ ..�. 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RHO E N05 AT APQAOXIVAA a.00 P•V\-\. r c Y f Y, r+P r$�K No'TES; 1�\"fsn� '�AN� R14�Nq 1-cT WIC 3E 'THc e� _ ?f gTnG %NG AREA . ' -tAKV AVC. Lef 1C \TSI►Q BAN 1Z T R\GKZ ON �tt+G\'F1G S`T - 5,r S'. LIE rY ON WAS►t'437 Le FT ON SUIZW6"l Cwr ONTO 1 pnG\ F\C G,EFT 0,4 (o TM ST . LEFT ON tPAA\4. AVe. Ori H7M S; 'R % GtH - r Onl 'PAC\FIC.. 3 i I � I • • SATURDAY NIGHTS i � I i i I I i STARTS AT KITSAP BANK ON 67H AND PACIFIC AT 7PM EVERY ZND SATURDAY OF EACH MONTH I I i I I I I _ I l I FOR MORE INFO CALL CHUCK MITCHELL AT 360.731.3219 FACEBOOK.COMITHEROCKITROOST z i j •L Council Member Dino Davis will host a District S Meeting Thursday, Ma 22, 2014 J 6:30 PM Program Includes: The State of District 5 Meet Joe Sexton BPD Community Resource Specialist This meeting will be held at Chet 's Place Restaurant 610 N. Callow Avenue All City ofBremerton residents are welcome to attend! AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Claims & Check Register Study Session Date: COUNCIL MEETING Date: May 7, 2014 Department: Financial Services Presenter: Shannon Conn Phone: 473 -5323 SUMMARY: Approval of the following checks and electronic fund transfers: 1) Check #'s 357937 through 358236 and EFT's 13772 through 13820 in the amount of $2,642,712.18. 2) Regular Payroll for the pay period ending April 15, 2014 in the amount of $731,368.43. 3) Regular Payroll for the pay period ending April 30, 2014 in the amount of $701,679.16. 4) Retiree Payroll for the pay period ending April 30, 2014 in the amount of $54,067.13. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve consent agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 b AGENDA BILL CITY OF BREMERTON CITY COUNCIL (0 ■■ rrrrrrrrrrrrrrrrrrrrrrrrrrrrr��rrrrrrsrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr� SUBJECT: Minutes of Meeting — Study Session Date: N/A April 16, 2014 COUNCIL MEETING Date: May 7, 2014 Department: City Council Presenter: Greg Wheeler Council President Phone: (360) 473 -5280 SUMMARY: Attached is the summary of the City Council Meeting April 16, 2014. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: © No Presentation ❑ Full Presentation STUDY SESSION ACTION: 9 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, April 16, 2014 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, April 16, 2014, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; Legislative Assistant Lori Smith; and Kevin Matthews, Information Services Manager. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Mike Sullivan followed by the invocation provided by Reverend Debbie Little of First Christian Church, Disciples of Christ. MAYOR'S REPORT — Mayor Patty Lent... • Thanked Reverend Debbie Little pointing out that she is one of 5 women leaders in our faith - based community; • Invited the community to attend the Pacific Avenue Ribbon Cutting Ceremony on Friday, April 25 at 11:30 AM at the corner of 6 th Street & Pacific Avenue; • Announced that the Annual Kid's Fishing Day will be on Saturday, April 26 from 8:00 AM to 1:00 PM near Otto Jarstad Park located at 4398 West Belfair Valley Road; • Because the event outgrew the previous location, the upcoming West Sound STEM Showcase has been moved to the Kitsap Mall on Saturday, April 26 from 10:00 AM to 3:00 PM; • Proclaimed the Week of May 4 through 10, 2014 as "Drinking Water Week ", with the proclamation accepted by Kathleen Cahall Water Resources Manager; who also encouraged citizens to take part in the free online Mayor's Conservation Pledge through the end of April; • Brought forward Bremerton Farmers Market Board President Carolee Valentine and Bremerton Farmers Market Manager Julia Zander who announced that Thursday, May 1 from 4:00 to 7:00 PM would be the Opening Day for the Bremerton Farmers Market at Evergreen Rotary Park; and on Sunday, May 4 from 10:30 AM to 2:30 PM for the Bremerton Farmers Market near the Ferry Terminal. Council Members were also urged to schedule a "Meet the Council Day' this season; • Explained that applications are due by Friday for students interested in traveling to Bremerton's Sister City Kure, Japan as part of the Exchange Student Program; Families interested in hosting a student from Kure, Japan are asked to contact Elaine Valencia at (360) 473 -5266; and invited the community to attend the Sister City Banquet on Saturday, May 17 beginning at 7:00 PM at the Kitsap Conference Center where 30 dignitaries from Kure, Japan will be in attendance; • Was pleased the "Stand Down for Veterans and their Families" event was back this year, and will be held on Saturday, April 26 from 9:00 AM to 2:00 PM at the Sheridan Park Community Center; • Invited Director of Public Works Chal Martin to announce the City will be conducting a trial run for single lane traff ic flow from April 21 to 24 along Washington Avenue between 4 th Street and the I Manette Bridge; and also provided an update on the Bridge to Bridge Urban Trail; BPD BRIEFING Police Chief Steve Strachan provided a monthly report. KEDA BRIEFING John Powers Executive Director for the Kitsap Economic Development Alliance provided an update. City Council Reg. Mtg. Minutes Wednesday, April 16, 2014 Page 2of6 PUBLIC RECOGNITION Deirdre McKeel reported on a pesticide workshop she recently attended in Portland, OR due to her concerns with the use of pesticides by the City of Bremerton, and suggested that "Pesticide Free Zone" signs could be used by property owners who didn't want pesticides used near their property. Katie Hardiman announced the 2014 Empty Bowl event will be held on Saturday, April 26 beginning at 2:00 PM at the Bremerton Eagles Hall. Tavler Niemy agreed against the use of pesticides and encouraged the use of green alternatives. He also mentioned a protest against Monsanto was planned for Thursday, April 24. Richard "Rick" Richtmver organized a volunteer clean -up of the beach along Lions Park; presented a plan to "adopt the beach "; and thanked Council Member Mike Sullivan for offering to help. CONSENT AGENDA 7A— Claims & Check Register: Check Numbers 357748 through 357936, and EFT -13739 through EFT -13771 in the amount of $2,354.040.62; Regular Payroll (Supplemental for Missed Over - Time) for the pay period ending March 15, 2014 in the amount of $917.99; and Regular Payroll for the pay period ending March 31, 2014 in the amount of $692,640.83 7B — Minutes of Meeting — April 2, 2014 7C — Minutes of Study Session — April 9, 2014 7D — Basic Life Support Agreement between the City of Bremerton, Handlers Racing Association, and South Kitsap Fire & Rescue 7E — Ordinance No. 5247 to update Section 11.10.010 of the Bremerton Municipal Code (BMC) due to a grammatical error 7F— Amendment No. 2 to the Lease Agreement with Port Orchard Sand & Gravel 7G — Amendment No. 1 to the Interlocal Agreement with the Kitsap Public Facilities District (KPFD) for Expansion of the Kitsap Regional Conference Center 7H — Purchase and Sale Agreement for Right -of -Way on Lower Wheaton Way Project 71— Ordinance No. 5246 to amend Ordinance No. 5235 relating to the City of Bremerton Fiscal Year -2014 Budget There were no questions or comments by the public... 06:30:11 Motion was made by Younger and seconded by Sullivan; Questions and comments were provided by Runyon; with a response provided by Chat Martin 06:32:00 M /S /C (Younger /Sullivan) Move to approve the CONSENT AGENDA as presented. Voted in favor of Motion: Sullivan, Daugs, McDonald, Davis, Younger, Wheeler Abstained: Runyon (due to serving as the Vice Chair of the KPFD Board...) Motion carried: 6 -Yes; 1- Abstention GENERAL BUSINESS 8A— PUBLIC WORKS AGREEMENT WITH LAKESIDE INDUSTRIES, INC. FOR REPAVING OF GOLD MOUNTAIN GOLF COURSE ENTRANCE ROAD JEFF ELEVADO Parks Department, described that the entry road to the Gold Mountain Golf Course requires repair and repaving. The roadway has deteriorated with areas of "alligatored" asphalt and failing shoulders due to water damage. The exceptionally wet winter has accelerated this deterioration. City Council Reg. Mtg. Minutes Wednesday, April 16, 2014 Page 3 of 6 The Public Works Department is currently under contract with Lakeside Industries, Inc. for the Belfair Valley and Lake Flora Road Preservation Project. Work for this project will include paving on Belfair Valley Road that ends just past the entrance road to Gold Mountain. The opportunity provided by the contractor being "on- site" and completing the Gold Mountain entrance road repairs in conjunction with the Public Works project affords significant cost savings. Lakeside Industries, Inc. has provided a proposal to complete the work for $66,350.48 (including sales tax). There were no questions or comments by the public... 06:34:00 Motion was made by Younger, and seconded by Runyon, Questions and comments were provided by Runyon, Sullivan, and Daugs; with responses provided by Mr. E/evado 06:36:41 M /S /C /U (Younger /Runyono) Move to approve the Public Works Agreement for the Repaving of the Gold Mountain Golf Course Entrance Road; authorize the Mayor to finalize and execute the agreement with Lakeside Industries, Inc. with substantially the same terms and conditions as presented; and amend the 2014 Golf CIP in its entirety to replace items approved with the repaving project ($65,000) and Concession /Restroom Facility ($38,500). CLOSED RECORD HEARING 9A — CLOSED RECORD HEARING ON ORDINANCE NO. 5248 TO APPROVE A REZONE OF TWO (2) PARCELS LOCATED AT 3 RD AVENUE WEST AND SINCLAIR WAY/WEST SUNN FJORD LANE FROM "INDUSTRIAL PARK" (IP) TO "LOW DENSITY RESIDENTIAL" (R10) Allison Satter Community Development, explained that consistent with the 2013 Comprehensive Plan Amendments, the action before the Council is to grant approval of a rezone of the subject parcels located approximately at 3rd Avenue West and Sinclair Way/West Sunn Fjord Lane (Tax Parcel ID 282401 -1- 085 -2001 and 282401 -1- 086 -2000) from Industrial Park (I P) to Low Density Residential (R10). City Attorney Roger Lubovich described the procedure for the Closed Record Hearing on the Hearing Examiner's recommendation (Quasi - Judicial); and stated the action before the Council shall be one of the following actions: 1) Approve and Adopt the Hearing Examiner's Findings and Recommendations; 2) Modify and Approve the Hearing Examiner's Findings and Recommendations based upon Council findings; 3) Reject and Deny the Hearing Examiner's Findings and Recommendations on the proposal as originally submitted based upon Council findings; or 4) Continue the Closed Record Hearing and Remand to the Hearing Examiner for clarification on issues of record. a. No public testimony on remand. b. Requires consent of applicant if remand causes decision to be made beyond 120 -day review period. President Wheeler read the Appearance of Fairness Doctrine and asked if any Council Members 1) have demonstrated bias or prejudice for or against any party in the proceedings; 2) have a direct or indirect monetary interest in the proposed project; 3) have developed pre - judgment prior to hearing the record; or 4) have had any ex -parte communication with the applicant prior to the hearing. All Council Members responded in the negative so President Wheeler then asked the public if there were any reasons any Council Member should be excused. No responses were provided so all Council Members remained seated. Because this is a Closed Record Hearing, no opportunities were provided to the public to ask questions or provide comment on the issue. City Council Reg. Mtg. Minutes Wednesday, April 16, 2014 Page 4 of 6 Discussion was then opened to the Council... 06:44:20 Motion was made by Daugs; and seconded by Davis; Questions for clarification were made by Daugs and Runyon; with responses provided by Ms. Satter 06:47:05 M /S /C /U (Daugs /Davis) Move to pass Ordinance No. 5248 approving a rezone of 3` Avenue West and Sinclair Way/West Sunn Fjord Lane from "Industrial Park" to "Low Density Residential ". PUBLIC HEARINGS 10A — PUBLIC HEARING ON RESOLUTION NO. 3217 TO AUTHORIZE LAND EXCHANGE BETWEEN THE CITY OF BREMERTON AND THE UELAND TREE FARM Bill McKinney Forestry Manager with Public Works & Utilities, stated that Bremerton Public Works and Ueland Tree Farm are proposing the exchange of similarly valued forestland properties situated north and west of Alexander Lake respectively. The Ueland Tree property has been identified by staff as early as 1992, as being valuable for the City's forest and land management program. A recent appraisal values both properties at $160,000 each. Additionally, the parties would reciprocally grant forest management access (non - public) easements to the subject properties. It is recommended that Council approve the surplus of the City utility property and approve the proposed property exchange and grant of easements. President Wheeler opened the public hearing... Comments from the public against this action were provided by Jack Stanfill, Sue Hein Plummer Deirdre McKeel and Mary Hein Hemick with Jeff Sherwood addressing the question about the assessed value of the property... Comments in favor of the action were provided by John Taylor with Mark Mauren representing Ueland Tree Farm, offering some clarifications to previous comments... With no further public comments received, President Wheeler closed the hearing to the public, and opened discussion to the City Council... 07:19:41 Motion was made by Runyon; and seconded by McDonald, Questions and comments were provided by Runyon, Daugs, Younger, and McDonald; with responses provided by Mr. Sherwood, Mr. McKinney and Mr. Mauren 07:36:45 M /S /C (Runyon /McDonald) Move to adopt Resolution No. 3217 declaring City utility property located at Section 19, Township 24 North, Range 1 East, surplus to the needs of the City; and authorize the Mayor to finalize and execute deeds and other documents necessary to affect the exchange of the City's property described in Exhibit A and for Ueland Tree Farm property described in Exhibit B along with the reciprocal grant of easements. Voted in favor of Motion: Davis, Runyon, Younger, McDonald, McDonald, Wheeler Voted opposed to Motion: Daugs Motion carried — 6 -Yes; 1 -No 10B — PUBLIC HEARING ON ORDINANCE NO. 5249 TO AMEND THE BREMETON MUNICIPAL CODE (BMC) BY REPEALING TITLE 19 "MOBILE HOMES" IN ITS ENTIRETY: AND MAKING SEVERAL AMENDMENTS TO THE ZONING CODE IN TITLE 20 "LAND USE " Nicole Floyd Community Development, summarized that the action before Council is to conduct a public hearing and adopt an ordinance amending BMC Title 19 and Title 20 as follows: 1) Repeal Title 19 regulating Mobile Homes City Council Reg. Mtg. Minutes Wednesday, April 16, 2014 Page 5 of 6 2) Add language to meet state requirements for Electric Vehicle Infrastructure 3) Update the Sign Code, replacing amortization with other provisions and generally improving consistency within the chapter 4) Revise both the Institutional and Employment Center zones to ensure consistency between both zones President Wheeler opened the public hearing... With no comments from the public, President Wheeler closed the hearing to the public, and opened discussion to the City Council... 07:48:02 Motion was made by Davis, and seconded by Runyon, Comments were provided by Runyon and Daugs... 07:50:00 M /S /C /U (Davis /Runyon) Move to pass Ordinance No. 5249 to repeal BMC Title 19 related to Mobile Homes, and amend Title 20 related to Electric Vehicle Infrastructure, Sign Code Provisions, and allowed uses in the Employment Center and Institutional Zones. COUNCIL MEMBER REPORTS Roy Runyon announced that the Sinclair Inlet Clean -Up would be held on Saturday, April 19 from 11:00 AM to 2:00 PM and will include the Bremerton waterfront, as well as shorelines of Bachman, Lions, and Evergreen Rotary Parks. Dino Davis was excited for two upcoming events, the Empty Bowl fundraiser to benefit the Bremerton Foodline on Saturday, April 26 beginning at 2:00 PM at the Eagles Hall; and the Annual Cinco de Mayo Celebration on Saturday, May 3 along Callow Avenue. Leslie Daugs announced the National Library Week events at both the Downtown and Sylvan Way Kitsap Regional Libraries, the Stand Down for Veterans, and the Empty Bowl fundraiser. Mike Sullivan encouraged residents who would like to volunteer to help with the Lions Park Monthly Work Party on Saturday, April 26 at 10:00 AM or to join the Adopt a Beach Program, to contact Rick at (360) 373 -0282; and enjoyed being a judge for the Washington State Science & Engineering Fair. Greg Wheeler encouraged attendance rain or shine at the Kiwanis Park Egg Hunt & Easter Parade on Saturday, April 19 from 1:00 to 3:00 PM. EXECUTIVE SESSION President Wheeler announced that Council met for a 50- minute Executive Session to discuss "Pending Litigation" under RCW 42.30.110 (1) (i); and a "Real Estate Acquisition and Sale" under RCW 42.30.110(1)(b) and 42.30.110(1)(c). President Wheeler announced that immediately following the adjournment of the Council Meeting, the Council would convene for an Exempt Closed Session to receive an "Update on Labor Negotiations" per RCW 42.30.140 (4)(b), and that no action was anticipated. With no further business, President Wheeler adjourned the Council Meeting at 8:55 PM. Prepared and Submitted by: LORI SMITH Legislative Assistant City Council Reg. Mtg. Minutes Wednesday, April 16, 2014 Page 6 of 6 Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Study Session — Study Session Date: N/A April 23, 2014 COUNCIL MEETING Date: May 7, 2014 Department: City Council Presenter: Greg Wheeler Council President Phone: (360) 473 -5280 SUMMARY: Attached is the summary of the City Council Meeting (Study Session) April 23, 2014. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: © No Presentation ❑ Full Presentation STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, April 23, 2014 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, Wednesday, April 23, 2014, at 5:00 PM, with Council President Greg Wheeler presiding. Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan. Lori Smith, Legislative Assistant, was present to provide staff support. President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; and announced that approved items by Council will be placed on the May 7, 2014 Council Meeting Agenda; or as indicated. A. INFORMATION BRIEFING 1. Presentation of "Review of the Permit System" Audit Report — Gary Nystul, City Auditor (Information only) B. NO PRESENTATION PLANNED — The following items are budgeted items or have been reviewed by the appropriate Council Committee... 2. Extension of Interlocal Agreement between the City of Bremerton and Kitsap County Administrative Services for Court Security Services (Consent Agenda) 3. Purchase for Replacement one 2014 North Star Ambulance from Braun NW, Inc. (Consent Agenda) 4. Confirmation of Appointment of Catherine Johnson as the Director of Financial Services (Consent Agenda) 5. Seeking Appointment to the Planning Commission (Consent Agenda) 6. Four (4) Appointments to the CDBG /HOME Grant Recommendation Committee (Jordy D. Andrew and Carolyn F. Neal to the Capital Committee; and Bryant V. Smith and Elie A. Culver to the Public Services Committee) (Consent Agenda) C. FULL PRESENTATIONS 7. Contract Award to Stan Palmer Construction for Lower Wheaton Way "Bridge to Bridge Trail" Project (General Business) 8. Interlocal Agreement between the City of Bremerton and the Kitsap Noxious Weed Control Board — With additional presentation provided by Dana Coggon Kitsap County Noxious Weed Control Program Coordinator (General Business) The following 3 Items were presented together... 9. Resolution placing on the August 5, 2014 Ballot a continuation of the Emergency Medical Care and Service Tax Levy for a Six -Year Period (General Business) 10. Resolution placing on the November 4, 2014 Ballot a continuation of the Emergency Medical Care and Service Tax Levy for a Six -Year Period (General Business) 11. Announcement for 6 Volunteers — 3 to write Pro Statement and 3 to write Con Statement for Kitsap County Voter's Pamphlet (General Business) City Council Special Meeting Minutes Wednesday, April 23, 2014 Page 2of2 D. GENERAL COUNCIL BUSINESS • Audit Committee Briefing (4110114 Meeting) — Leslie Daugs, Chair • Finance & Investment Committee Briefing (4122114 Meeting) — Roy Runyon, Chair • Other General Council Business Chal Martin Department of Public Works & Utilities Director, provided a briefing on the Washington Avenue Traffic Test currently taking place. President Wheeler announced a Special Meeting would be held on Wednesday, April 30 beginning at 5:00 PM in the Council Conference Room. With no further business, the Council Study Session was adjourned at 7:20 PM. Prepared and Submitted by: LORI SMITH Legislative Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeseeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeee■ SUBJECT: Minutes of Special Meeting Study Session Date: N/A (Study Session) — April 30, 2014 COUNCIL MEETING Date: May 7, 2014 Department: City Council Presenter: Greg Wheeler Council President Phone: (360) 473 -5280 SUMMARY: Attached is the summary of the City Council Special Meeting (Study Session) held on April 30, 2014. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 DIGITAL RECORDING CITY COUNCIL SPECIAL MEETING MINUTES Wednesday, April 30, 2014 A Special Meeting (Study Session) of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, Wednesday, April 30, 2014, at 5:00 PM, with Council President Greg Wheeler presiding. Council Members present were Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan. Council Member Eric Younger was absent. President Wheeler emphasized that the Special Meeting was open to the public but there would be no opportunities for input or participation. A. FULL PRESENTATIONS 1. Overview of the City of Bremerton's Growth Management Act — Andrea Spencer, Department of Community Development Director (Information only...) 2. Overview of the City of Bremerton's Comprehensive Plan — Nicole Floyd, Department of Community Development Senior Planner (Information only...) B. ADJOURNMENT OF SPECIAL MEETING President Wheeler adjourned the City_Council Special Meeting at 6:40 PM. Prepared and Submitted by: ybru; — LORI SMITH Legislative Assistant Attest: SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL (06 ......................................................... ............................... SUBJECT: Extension of Inter -Local Study Session Date: April 23, 2014 Agreement for Court Security Services COUNCIL MEETING Date: May 7, 2014 Department: Municipal Court Presenter: Dawn Nelson Phone: 473 -5242 SUMMARY: The Bremerton Municipal Court has an Inter -local agreement with Kitsap County Administrative Services to provide security for the courthouse at 550 Park Avenue. The Inter -local agreement is good for 1 year and can be extended for an additional 12 months with written notification of the City's intent to extend. We have requested to extend the contract for 10 months this time to make the end date December 31, 2014, for ease of budget purposes. Compensation has increased to $59,650.00 per year, with uniform and uniform cleaning estimated to be $665.00. ATTACHMENTS: Inter -local Agreement for Court Security Services (KC089 -09) including Attachment A listing fiscal impacts. FISCAL IMPACTS (Include Budgeted Amount): $60,315.00 This is an increase of $2,156.00 from the previous contract. The Municipal Court Budget should be able to absorb this increase without additional funding for 2014. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: © Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the extension of the Inter -local Agreement between the City of Bremerton and Kitsap County Administrative Services and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 Revision 2000 -09 -02 KC- 089-09 E CONTRACT AMENDMENT This CONTRACT AMENDMENT is made and entered into between KITSAP COUNTY, a municipal corporation, with its principal offices at 614 Division Street, Port Orchard, Washington 98366, hereinafter "COUNTY ", and City of Bremerton, hereinafter "CONTRACTOR." In consideration of the mutual benefits and covenants contained herein, the parties agree that their Contract, numbered as Kitsap County Contract No. KC- 089 -09, and executed on 610812009, shall be amended as follows: 1. Section2: DURATION of the original contract shall be extended through December 31, 2014. The City will have the option of extending the term for an additional period of 12 months by giving written notice to the County of its intention to extend as provided in Section 4.1 of this Agreement. i 2. Section 1.2: PAYMENT OF COSTS shall be amended to read as follows: The City shall reimburse the County the costs of providing the City with a full -time Step 7 Court Security Officer, the costs of which are as identified in Attachment A hereto. The costs subject to reimbursement shall be subject to such adjustments , as may be provided for in the County's collective bargaining agreement covering its employees. Both the County and the City shall be bound by the terms and provisions of the County's collective bargaining agreement covering court services for Court Security Officers together with any future amendments or modifications thereto. The City shall provide coverage for the Court Security Officer during the regular morning, lunchtime and afternoon breaks of the Court Security Officer with an individual designated by the City. 3. If this Contract Amendment extends the expiration date of the Contract, then the Contractor shall provide ad updated certificate of insurance evidencing that any required insurance. coverages are in effect through the new contract expiration date. The Contractor shall submit the certificate of insurance to: Kitsap County Risk Management Division, 614 Division Street, MS -7, Port Orchard, WA 98366. 4. Except as expressly provided in this Contract Amendment, all other terms and conditions of the original Contract, and any subsequent amendments, addenda or modifications thereto, remain in full force and effect. i C B y � b 6 9 g i i 4 z L' i This amendment shall be effective upon execution by the parties. DATED this — day , 2014. DATED this _ day ,2014. CONTRACTOR KITSAP COUNTY Patty Lent, Mayor CHARLOTTE GARRIDO, Chair Bremerton City Attorney's Office ROBERT GELDER, Commissioner LINDA STREISSGUTH, Commissioner ATTEST: Dana Daniels, Clerk of the Board s t f t i ATTACHMENT A TO INTERLOCAL AGREEMENT FOR COURT SECURITY SERVICES The City shall reimburse the County for the wages and employment -based benefits necessary and incidental to providing the City with a full -time Step 7 court security officer under the collective bargaining agreement covering court security officers. Those costs are as follows: • Wages, benefits, and employer's share of employment taxes (estimated to be $59,650 per year); • Uniform (estimated to be $400.00), and uniform cleaning (estimated to be $265.00 per year); • Overtime wages worked; • Cost of living increases (COLAs) authorized by the Kitsap County Board of Commissioners subsequent to this agreement; • Travel reimbursement, if applicable. In addition, in the event the court security officer assigned to the City is absent for personal reasons (e.g., sick and annual leave), the City will pay the County a per diem rate consisting of the annual wages and benefits of a Step 6 court security officer estimated to be $229.00 per day (annual salary of $59,650 divided by 260 work days per year) to cover the sick and annual leave absences. i i s 4 d 4 z s AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeaeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Interlocal Cooperative Study Session Date: April 23, 2014 Purchasing Agreement to purchase one COUNCIL MEETING Date: May 7, 2014 2014 North Star Ambulance from Braun NW, Department: ERR Inc. Presenter: Jim Orton Phone: 473 -5359 SUMMARY: An ambulance replacement was budgeted in 2013 but due to constraints on budget and time to get specifications completed on time we moved the purchase to 2014. This is a scheduled replacement of a front line ambulance. The cost for the ambulance replacement is $178,322.01 including Washington State sales tax. The dealer is Braun Northwest out of Chehalis WA. Staff will be purchasing this ambulance utilizing an approved interlocal cooperative purchasing agreement with Snohomish County Fire District 1 with addendums to their specifications to meet Bremerton Fire Departments standards. ATTACHMENTS: 1) Copy of quote from Braun NW, Inc. 2) Copy of Interlocal Cooperative Purchasing Agreement with Snohomish County Fire District 1 FISCAL IMPACTS (Include Budgeted Amount): Adjust the ERR 510 budget to reflect the purchase of the ambulance in the 2014 budget. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Interlocal Cooperative Purchasing Agreement for the purchase of one (1) Northstar ambulance per quote and approved specifications from Braun NW, Inc. in the amount of $178,322.01 including Washington state sales tax and authorize the amendments to the 2014 budget for carryover of unspent funds from 2013 for this purchase. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 w w w m •i • A111h mI► A� m ""f =F AAVIV, oVVV 150 North Star Drive / PO Box 1204 / Chehalis, WA 98532 / 360.748.0195 / 800.245.6303 / fax 360.748.0256 PROPOSAL JANUARY 2, 2014 BREMERTON FIRE DEPARTMENT ATTN: CHIEF A. L. DUKE 911 PARK AVENUE BREMERTON, WA 98337 AL.DUKEQ_CI.BREMERTON.WA.US RE: 2014 NORTH STAR 167 -3 TYPE III MODULE AMBULANCE BRAUN NORTHWEST IS PLEASED TO OFFER THE FOLLOWING PROPOSAL WHICH IS BASED UP THE OPEN SNOHOMISH COUNTY FIRE DISTRICT 1 BID DATED 9 -20 -2013 WHICH IS OPEN FOR INTERLOCAL PURCHASES BY OTHER AGENCIES. ONE (1) 2014 NORTH STAR 167 -3 AMBULANCE ON A 2014 GMC 4X2 AMBULANCE PREP CHASSIS PER SPECIFICATIONS DATED 12 -18 -2013 AND DRAWINGS DATED 7 -12 -2013. BASE PRICE FOR SNOHOMISH COUNTY FIRE DISTRICT 1 BID . ....................$167,456.00 CHANGES MADE TO THE ABOVE REFERENCED SPECIFICATIONS .............. 2,190.00> TOTAL AMOUNT F.O ('F EHAI JS , WA ...................... ............................... Sales tag not included F.O.B.: CHEHALIS, WASHINGTON DELIVERY: APPROXIMATELY 220 DAYS. TERMS: NINETY PERCENT (90 %) PAYMENT DUE UPON RECEIPT OF VEHICLE. BALANCE DUE IN THIRTY (30) DAYS. Braun Northwest, Inc. is a Washington dealer (0991 A) with insurance information available upon request. es a Ily $erdah1 by We agree to accept the above proposal: B T, INC. BREMERTON FIRE DEPARTMENT Richard Un , Director Signature Date FIRE/EMS Date: ` Za1y Printed Name Title RU /sel cc: WN EMERGENCY VEHICLES www.brounnw.com I INTERLOCAL COOPERATIVE PURCHASING AGREEMENT i This agreement is made and entered into this 14 day of 1' 2014 between the Snohomish County Fire District 1 ( "District 1 ") and the City of Bremerton ( "joining agency. ") Pursuant to 39.34, i the Interlocal Cooperation Act, the parties agree to a cooperative purchasing agreement to cover the purchase of various supplies, materials, equipment and upon the following terms and conditions: 1. Each of the parties from time to time goes out to public bid and contracts to purchase supplies, material, equipment, and services.. Each of the parties hereby agrees to extend to the other party the right to purchase pursuant to such bids and contracts to the extent I permitted by law, and to the extent agreed upon between each party and the bidder, contractor, vendor, supplier, or service provider. 2. Each agency is independently responsible for compliance with all applicable laws and regulations governing its own purchases. 3. The originating contracting agency does not accept responsibility or liability for the performance of any vendor used by the purchasing agency as a result of this Agreement. j 4. Each of the parties shall contract directly with the bidder, contractor, vendor supplier, of ' service provider, and pay directly in accordance with its own payment procedures for its own purchases. To the extent permitted by law, each party will defend, indemnify and hold the other party harmless as to any all claims, demands or judgments arising out of the purchase of supplies, materials, or equipment pursuant to this Agreement. 5. Any purchase made pursuant to this Agreement is not a purchase from either of the parties. This Agreement shall create no obligation to either of the parties to purchase any particular good or service, nor create to either of the parties any assurance, warranty, or other obligation from the other party with respect to purchasing or supplying any good or service. 6. No separate legal or administrative entity is intended to be created pursuant to this Agreement. No obligation, except as stated herein, shall be created between the parties or between the parties and any applicable bidder or contractor. This Agreement shall continue in force until canceled b either p g y p ty, which cancellation i may be effected upon receipt by one of the parties of the written notice of cancellation of the other party. Accepted for City of Bremerton: Accepted for Snohomish County Fire District 1: 1 � 0 I Date Date Fire District 1 ILA Rev 11.5.10 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Council Confirmation of new Study Session Date: April 23, 2014 Director of Financial Services COUNCIL MEETING Date: May 7, 2014 Department: Executive Presenter: Mayor Patty Lent Phone: 360 - 473 -5266 SUMMARY: BMC Chapter 2.50, Section 2.50.032 (a) requires Council confirmation for the appointment of a Department Director. Council confirmation is requested to hire Catherine Johnson as Director of Financial Services. Mrs. Johnson's career spans over 35 years with City of Bremerton as the City's Assistant Treasurer, Finance Officer, and Assistant Director of Financial Services. She currently serves as the City's Interim Director of Financial Services and has served in this capacity on three other occasions. She holds a Bachelor's Degree in Business Administration with emphasis in Accounting and Finance. ATTACHMENTS: Resume and Letter of Engagement outlining the negotiated terms of her promotion to Director of Financial Services. FISCAL IMPACTS (Include Budgeted Amount): Position is fully funded in the 2014 budget. STUDY SESSION AGENDA: ® No Presentation ❑ Full Presentation STUDY SESSION ACTION: O Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Catherine Johnson as the Director of Financial Services for the City of Bremerton and approve her salary being set at B22, Rate 3 ($121,177.92). COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 I; 6 Mayor Patty Lent 345 e Street, Suite 600 �- Bremerton, WA 98337 Telephone: 360 -473 -5266 Mayor's Office April 8, 2014 Catherine Johnson Bremerton, WA 98311 RE: Letter of Engagement — Director of Financial Services Dear Mrs. Johnson: It is with great pleasure that I confirm your appointment to the position of Director of Financial Services pending formal approval and confirmation by the City Council. Your position is exempt and included in the Management classifications under BMC 2.50 as follows: Position: Director of Financial Services Department: Financial Services Department Effective Date: May 1, 2014. Rate of Pay: $10,098.16 Monthly (Band 22, Rate 3) Appointment/Removal: Mayor Supervisor: Mayor Vacation: 25 days per year Benefits: Pursuant to BMC Chapter 2.50 Severance: Pursuant to BMC 2.50.090 You are an "at will" employee and may be terminated by the City without cause at any time with thirty (30) days notice. You may be terminated for cause, without notice, and no severance pay shall be paid. This letter shall constitute your terms and conditions of employment with the City and there are no other written or oral agreements that have not been set forth in this letter of engagement or covered by Chapter 2.50 of the Bremerton Municipal Code (copy attached). Please sign below indicating your acceptance of our offer of employment as outlined above for the City of Bremerton. Sincerely, jjnt Mayor cc: Charlotte Belmore, Human Resources Manager ACCEPTANCE OF JOB OFFER: I, Catherine Johnson, hereby accept the appointment to position of Director of Financial Services (contingent on Council approval and confirmation) effective May 1, 2014 under the terms and conditions as set forth in this Letter of Engagement. SIGNATURE:. DATE: / ath a Jo CATHERINE A. JOHNSON OBJECTIVE To work with an executive level team that advises and makes recommendations to officials elected to make our community a better place to live and work. SKILLS Self starter, ability to quickly identify issues and opportunities, present analytical findings and formulate and propose solutions to solve critical business problems. Able to set effective priorities and implement decisions to achieve immediate and long- term goals and meet operational deadlines. Track record of working across departmental boundaries to achieve organizational goals. EXPERIENCE CITY OF BREMERTON Assistant Director of Financial Services July 2004 to present In addition to the duties listed under Assistant Treasurer I am responsible for the oversight and direction of the finance division. The division has seven employees responsible for accounts payable, payroll, accounting, reporting, business licensing and revenue and tax collection. As supervisor I am responsible for motivation and performance evaluation of division employees as well as for providing training opportunities to assist employees in providing a high level of service to city officials, staff and our constituents. City Treasurer, responsible for cash, investment and debt management. Provide assistance to the Director in the formulation of financial policies and procedures and work closely with department directors and staff to provide them the financial information necessary to carry out their duties. Monitor financial activity in relation to the budget and advise and assist departments in their efforts to comply with budget control requirements. I Assistant City Treasurer February 1979 to July 2004 Responsible for day to day direction of the financial operations of the city including: accounting, financial reporting, revenue collection, accounts payable and payroll. Assist in the preparation and monitoring of the annual City budget and development of the capital improvement program. Responsible for the coordination and oversight of the City's financial reporting efforts, including the preparation of the City's annual financial report and other reports required by State and Federal Agencies, citizens and bondholders. Liaison to the State Auditor during their annual review of the city's financial operations. Participate in the selection of financial systems City wide and am directly involved in the implementation and administration of these systems in accordance with sound accounting practices, state rules and regulations, city ordinances, policies and regulations. Provide technical advice, training, information and other support to all City departments in support of budget process, financial information and documentation needs, accounting and financial reporting technicalities, etc. EDUCATION University of Washington, Seattle, WA Bachelor of Arts, College of Business Administration. Major courses taken: Accounting and Finance. Ongoing professional development in technical issues relating to municipal finance and accounting. PROFESSIONAL ORGINIZATIONS Washington Finance Officers Association Government Finance Officers Association Association of Public Treasurers United States and Canada Washington Municipal Treasurer's Association Puget Sound Finance Officers Association Sungard Users Group Association AGENDA BILL CITY OF BREMERTON CITY COUNCIL (014 ......................................................... ............................... SUBJECT: Appointment of Stuart Nethery Study Session Date: April 23, 2014 to the Planning Commission COUNCIL MEETING Date: May 7, 2014 Department: Executive Presenter: Mayor Lent Phone: (360) 473.5266 SUMMARY: Stuart Nethery has been selected to serve on the Planning Commission. This individual will fill the unexpired term of Position 1 that ends December 31, 2016. The position became vacant due to the resignation of Greg Jose, who has accepted a new position in Washington DC and will be moving away from the City of Bremerton. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to appoint Stuart Nethery to Position 1 of the Planning Commission with a term that will end December 31, 2016. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ......................................................... ............................... SUBJECT: Appointments to CDBG /HOME Study Session Date: April 23, 2014 Grant Recommendation Committee COUNCIL MEETING Date: May 7, 2014 Department: Executive Presenter: Mayor Lent Phone: 473 -5266 SUMMARY: There are vacancies on the CDBG /HOME Grant Recommendation Committee. It is recommended the vacancies be filled by: Jordy D. Andrew, Capital Committee Carolyn F. Neal, Capital Committee Bryant V. Smith, Public Services Committee Elle A. Culver, Public Services Committee ATTACHMENTS: The applications for appointment are available in the Mayor's office. FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts. STUDY SESSION AGENDA: © No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the appointments of Jordy D. Andrew, Carolyn F. Neal, Bryant V. Smith, and Elle A. Culver to the CDBG /HOME Grant Recommendation Committee. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 7A ■• ereeeeeeereeeeeeereeeeeeeeeeeeeereeeeeeeeereeeeeeeeereeeeeeeeeerrrreeeeeeeerrrreeeeee SUBJECT: Agreement Between the Kitsap Study Session Date: April 23, 2014 Noxious Weed Control Board and the City of COUNCIL MEETING Date: May 7, 2014 Bremerton Department: Public Works Presenter: Martin Phone: 5758 SUMMARY: This agreement will enable the Noxious Weed Control Board to assist the City in developing an integrated vegetation management plan, and also assist the City to physically control noxious weeds within City right -of -way and other City property. ATTACHMENTS: 1) Proposed Agreement 2) Brochure FISCAL IMPACTS (Include Budgeted Amount): $20,000 in 2014; $10,000 in 2015 and 2016. Funding for this effort will come from the City's Street fund. In 2014, the funding will be provided through bid savings from the sidewalk vegetation maintenance contract. In 2015 and 2016, funding will be provided through the normal budget process. x STUDY SESSION AGENDA: ❑ No Presentation ❑ Full Presentation Y N N: n Agenda ❑x General Business ❑ Public Hearing STUD SESSION ACTION: ❑ Consent g da Gen e ea g RECOMMENDED MOTION: Move to approve the Agreement between the Kitsap Noxious Weed Control Board and the City of Bremerton, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 Agreement Between the Kitsap Noxious Weed Control Board and City of Bremerton This Agreement is entered into by and between the Kitsap County Weed Control Board ( "Board ") and the City of Bremerton relating to the development and implementation of an Integrated Vegetation Management Plan. Article 1: Purpose 1.01 The purpose of this agreement is to enable the Board Staff to assist City in developing an Integrated Vegetation Management Plan; provide outreach and education services as necessary and appropriate at the City's request, and assist the City in developing cohesive efforts to control noxious weeds as defined in RCW 17.10. Article 2: Services by Weed Board Staff 2.01 Under the terms of this agreement, the Board agrees to provide the following services: A. Assist the City in developing an Integrated Vegetation Management Plan. • Develop a draft plan for initial circulation/public outreach by Jule 15, 2014. • Modify draft plan in consideration of public input and provide the preliminary plan for Council approval by September 15, 2014. • Target completion of the adopted plan is 8e4aber- December 10 30, 2014. B. Attend public meetings and City of Bremerton Council meetings as needed to explain the Integrated Vegetation Management Plan. C. Assist the City control of Designated Class A and B- designate Noxious Weeds as defined in WAC 16 -750. D. Provide information and recommendations to assist landowners in their efforts to comply with RCW 17.10. E. Provide Control of all Class A and B- Designate Noxious weeds (as listed in WAC 16 -750) within the City Right -of -way and other locations agreed upon and listed each season. F. Keep detailed logs of control procedures. G. Provide staff to assist with landowner complaints. 1 H. Pay for all weed inspector wages. Article 3: Administration 3.01 ADMINISTRATOR: The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for performance under this agreement. In the event the designated representatives are changed, the party making the change shall provide an alternative representative via written documentation. Kitsap Noxious Weed Control Board: Dana Coggon (Kitsap County Noxious Weed Control Program Coordinator) City of Bremerton: Chal Martin (Bremerton Public Works and Utilities Director) Article 4: Duration and renewal of agreement 4.01 This agreement shall be effective when adopted by the Board and the City, and shall continue until December 31, 2016. This agreement may be extended by written amendment thereafter. Article 5: Compensation and Invoicing 5.01 Compensation in 2014 will not exceed $2009 Compensation in subsequent years shall not exceed $10,009 per year unless agreed to in advance by both parties. Invoicing will include a listing of expense elements. Invoices may be submitted monthly, or less frequently at the decision of the Board. 5.02 The Board shall purchase and maintain equipment for use on City properties. If special equipment is required, the Board will present requests for approval by the City Representative listed above. Article 6: Task Orders and Routine Reporting 6.01 Task orders will be documented through email communication. 6.02 The Board Coordinator and Staff will provide an annual report detailing all noxious weed sites. Report will include photos, specific species information, documentation of landowner contacts, control procedures, and detailed information about time and mileage spent in/on City Right -of -Ways and other locations agreed upon. 2 Article 7: Compliance with All Laws 7.04 Compliance with all laws. Each party shall comply with all federal, state, and local laws, rules, regulations and ordinances applicable to the performance of this Agreement. Article 8: Indemnification 8.01 Each party agrees to be responsible and assume liability for its own wrongful and /or negligent acts or omissions or those of their officials, agents or employees to f the fullest extent required by law, and further agree to hold the other party harmless from any such liability. It is further provided that no liability shall attach to the parties by reason of entering into this contract except as expressly provided herein. Article 9: Disputes 9.01 Governing law and venue. This Agreement shall be governed exclusively by the laws of the State of Washington. The Kitsap County Superior Court shall be the sole venue for any and all suits brought to enforce or interpret the provisions of the Agreement. 9.02 Attorney's Fees. If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of a dispute, breach default, or misrepresentation in connection with any of the provisions of this Agreement, each party shall pay its own attorney's fees. Article 10: Termination 10.01 Any party hereto may terminate this Agreement upon thirty (30) days notice in writing either personally delivered or mailed postage- prepaid by certified mail, return receipt requested, to the party's last known address for the purposes of giving notice under this paragraph. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement. Article 11: General Provisions 11.01 This agreement can be reviewed and mutually amended in writing as needed by the Board or the City. Any waiver of a term or condition of this Agreement shall apply only to the specified act, occurrence or omission and shall not constitute a waiver as to any other term or conditions or future act, occurrence or omission. Waiver or breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. 3 11.02 In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable. Dated this Day of , 2014. Attest: CITY OF BREMERTON Shannon L. Corin, City Clerk Patty Lent, Mayor Approved as 'to form: Roger Lubovich, City Attorney Attest: KITSAP NOXIOUS WEED CONTROL BOARD Approved as to form: R: \Legal \Legal \Contracts\PUBLIC WORKSUnterlocal Kitsap Noxious Weed Board.docx 4 What are Noxious Weeds? For a complete list of Noxious Noxious Weeds are non - native plants that • _ reduce crop yields, displace desirable plant Weeds i Kitsap County or C' S � P Y P P I , is a p� species, destroy beneficial native habitat to find out more about these damage recreational opportunities, clog waterways and diminish land values. Some are and other i nvas i ve plants C ount y ' s poisonous to humans and livestock and most CO ntact: grow rapidly and are extremely difficult to control. Dirt Dozen Kitsa p County's Where are Noxious Weeds found in Noxious Weed Kitsap County? Noxious Weeds Noxious Weeds are found everywhere in Control Coord at : urban, suburban and rural areas, on developed and undeveloped land, farmland, forest and other natural open spaces as well as DCoggon @co.kitsap.Wa.us in lakes, rivers, streams, and in Puget Sound. How do Noxious Weeds get Find us on line at • introduced in new places? Many are unintentionally introduced as Ki t$d P N � U S ���- . � Inv�s�an ornamental garden plants. Some travel in tires, Weeds on hiking shoes, by boat, or in the fur of ani- mals. Some come in as a contaminant in hay, and still others are dropped in an area by birds. OR on Facebook What services does the Noxious Weed Control Program provide? ® A selected group of 12 We survey and map Noxious Weed infestations ��a° ® � ®® county-wide to identify the full extent of the M■ NoxlousWeeds targeted by weed problem and to detect infestations at an P the Kitsap County Noxious early and more preventive stage. We provide educational services to the public through in- o Weed Control Board for formational workshops and publications. We provide technical assistance to the public w�H1Na0" education and control on weed identification, control and eradication. Finally, we facilitate weed management efforts WASH INGTON STATE UNIVERSITY by working with volunteers and landowner �KITSAP COUNTY EXTENSION groups. U a What are Noxious Weeds? For a complete list of Noxious Noxious Weeds are non - native plants that reduce crop yields, displace desirable plant Weeds in Kitsap County o r ' species, destroy beneficial native habitat to find out more about these � damage recreational opportunities, clog waterways and diminish land values. Some are and other invasive plants County's poisonous to humans and livestock and most contact: grow rapidly and are extremely difficult to control Dirt Dozen Kitsap County' Where are Noxious Weeds found in Kitsap Counter Nox Weed Noxious Weeds Noxious Weeds are found everywhere in Control Coordinator at: urban, suburban and rural areas, on developed and undeveloped land, farmland, forest and other natural open spaces as well as DCoggon @co.kitsap.Wa.us H E in lakes, rivers, streams, and in Puget Sound. How do Noxious Weeds get Find us on line at • introduced in new places? 0' '� the Many are unintentionally introduced as Kitsap Noxious . ornamental garden plants. Some travel in tires, W eeds on hiking shoes, by boat, or in the fur of ani- ❑� mals. Some come in as a contaminant in hay, and still others are dropped in an area by birds. OR on Facebook What services does the Noxious Weed P Control Program provide? ❑ Fw4BIeek g r oup r oU A selected of 12 We survey and map Noxious Weed infestations county -wide to identify the full extent of the NoxiousWeeds targeted by weed problem and to detect infestations at an P t Kitsap County Noxious early and more preventive stage. We provide educational services to the public through in- ; 01 Weed Control Board for formational workshops and publications. We provide technical assistance to the public "AS►+INCo" education and control on weed identification, control and eradication. Finally, we facilitate weed management efforts WASH INGTON STATE UNIVERSITY by working with volunteers and landowner 10 KITSAP COUNTY EXTENSION MUDS. U Education and Outreach: These State Control & Containment: These state- listed radication• These Noxious Weeds have bee Noxious Weeds have been selected by the Weed Noxious Weeds are priority species for control selected by the Weed Control Board for Control Board for the purpose of educating in our county. RADICATION in our county. They hav landowners about their ecological impacts. Citizens are REQUIRED by RCW 17.10 to limited distribution and are our Program staff encourage all landowners to prevent their spread. Program staff will work GHEST PRIORITY. Program staff wil work to stop the spread of these invaders. with citizens to create site - specific plans for work with citizens to remove all known sites. landowners. English Ivy Knotweeds Gorse �., Scotch Broom • ti _ •, and Black; ;.` Knapweeds _ Giant Berries Hogweed - Af y . Butterfly •` Purple , •: '. p Policeman's Bush '- Loosestrife Helmet Tansy Fragrant Ragwort Poison Water Lily Hemlock From: Lori Smith on behalf of City Council Sent: Friday, May 02, 2014 3:41 PM To: City Council; Chal Martin; 'Dana Coggon, Noxious Weed Coordinator' Subject: FW: Citizen Comments - City's use of Herbicides ( Deidre McKeel) Attachments: West Central LIO 4 -8 -14 Executive Committee meeting summary DRAFT 4- 24- 14.docx Attn: Council Members, PW Director Chal Martin, and Dana Coggon Per President Wheeler's direction highlighted below, please see the comments made by Deidre McKeel on page 7 of the Meeting Summary from the April 8 West Central LIO Executive Committee Meeting, that was provided by Claire Turpel, West Central LIO Coordination Team Point of Contact... Lori Public Comment Deidre McKeel, City of Bremerton, indicated that the City of Bremerton had recently voted to renew a contract to spray an herbicide on the City's sidewalks and streets; an action she expressed is opposite to the LIO's goal of recovering Puget Sound. The commenter's request is for a representative from the West Central LIO to present to the City of Bremerton's Council on why using herbicide on the City's property is bad for the Puget Sound, and to encourage the Council to review the City's current contracts to make sure they do not have negative environmental impacts. The commenter also spoke about the land swap currently planned around Heins lake; the plan is to swap wetland habitat for land without wetland, for what appears to be timber harvest. The commenter requested that the LIO take a position against this land swap. Note While all public comments are welcome, the LIO does not take a position on the activities of any one jurisdiction or organization within the LIO. The information provided by public comment will be forwarded to the appropriate jurisdiction for their consideration. From: Greg Wheeler Sent: Saturday, April 26, 2014 8:53 PM To: City Council Cc: Patty Lent Subject: RE: For your review: Executive Committee 4/8 meeting summary Lori, On page (7) of the attached document under Public Comment, there was testimony provided at the last LIO Executive Committee meeting about current and future herbicide usage in the City of Bremerton. Please forward this information to the Director. of Public Works, Chal Martin, Dana Goggins, Kitsap County Noxious Weed Control Coordinator and the rest of the City Council for there consideration. We will be voting on an interlocal agreement between the City of Bremerton and the Kitsap Noxious Weed Control Board on May 7 and the issues raised should be addressed. Thank you, Greg AGENDA BILL CITY OF BREMERTON CITY COUNCIL 78 ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeoeseeeeeeeeeee SUBJECT: Resolution No. 3218 for the City Study Session Date: April 23, 2014 of Bremerton to place on the August 5, 2014 COUNCIL MEETING Date: May 7, 2014 ballot a continuation of the Emergency Department: Fire Medical Care and Service Tax levy for a six Presenter: Al Duke, Fire Chief year period. Phone: 473 -5380 SUMMARY: The Bremerton Fire Department provides Emergency Medical Care to the citizens of Bremerton. The "Rescue One" program is funded through a property tax of $.50 per thousand of assessed valuation. This property tax has to be renewed every 6- years. This is not a new tax, but a continuation otherwise the funding stops. ATTACHMENTS: 1) Resolution No. 3218 2) EMS Levy Proposal FISCAL IMPACTS (Include Budgeted Amount): The property tax generates approximately $1.2 million. Failure to pass the levy would jeopardize the paramedic program. STUDY SESSION AGENDA: ❑ No Presentation © Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda © General Business ❑ Public Hearing RECOMMENDED MOTION: Move to adopt Resolution No. 3218 setting forth a property tax levy to fund emergency medical services for submission to voters at the August 5, 2014 primary election. ` COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25113 RESOLUTION NO. 3218 A RESOLUTION of the City Council of the City of Bremerton, Washington setting forth a property tax levy to fund emergency medical services for submission to the voters of the City for approval and ratification or rejection at the election to be held on August 5, 2014. WHEREAS, it is deemed necessary to the public health, safety and welfare that the City of Bremerton (the "City ") provide emergency medical care and emergency medical treatment to its citizen; and WHEREAS, the Fire Department of the City of Bremerton is in need of monetary funds for the present and future funding to continue its emergency medical service; and WHEREAS, a property tax levy would perpetuate and enhance the Bremerton emergency medical services program by funding personnel costs, training and related equipment, supplies, vehicle and structures needed for the provision of such care or services not including the costs of transportation to and from medical treatment facilities; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1 . That at the election to be held on August 5, 2014, there shall be submitted a proposition for a property tax levy in an equal to 50 cents per thousand dollars of the assessed value of real personal property located within the City to qualified voters of the City of Bremerton for approval or rejection in the form set forth below: THE CITY OF BREMERTON PROPOSITION NO. 1 EMERGENCY MEDICAL CARE AND SERVICES TAX Shall the City of Bremerton, be authorized to continue its emergency medical services property tax levy at fifty cents ($.50) or less per One Thousand Dollars ($1,000.00) of assessed y valuation for each year for six (6) consecutive years commencing in 2015? YES NO 1 EMS Levy 2014 — August 5, 2014 Election SECTION 2 . The City Clerk is hereby authorized to deliver a certified copy of this resolution to the Kitsap County Auditor. SECTION 3 . Severability If any or one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 4. Changes The City Attorney is authorized to make such minor adjustments to the wording of such proposition as deemed appropriate or as may be recommended by the Kitsap County Auditor and its Supervisor of Elections, as long as the intent of the proposition remains clear and as approved by the City Council. SECTION 5 . Effective Date This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this day of , 2014. GREG WHEELER, Council President APPROVED AS TO FORM: ATTEST: ROGER A. LUBOVICH, City Attorney SHANNON CORIN, City Clerk R: \L. egal\Legal\Resolutions\Fire\EMS Levy 2014.docx 2 EMS Levy 2014 — August 5, 2014 Election BREMERTON FIRE DEPARTMENT EMS LEVY PROPOSAL HISTORY: The first EMS levy for the City of Bremerton was held on November 6, 1979 and failed by a margin of 3383 -yes (59.2 %) to 2329 -no (40.8 %) votes. Since that time seven additional levies have been run all with' success. Below is a history of the elections. YEAR YES % NO % PASS \ VOTES VOTES FAILED 11 -6 -79 3383 59.20% 2329 40.80% FAILED 11 -4 -80 7415 66.07% 3803 33.93% PASSED 9 -16 -86 3465 81.20% 802 18.8% PASSED 9 -15 -92 5273 81.55% 1193 18.45% PASSED 11 -7 -97 4945 60.82% 3245 39.18% PASSED 11 -4 -03 4147 71.78% 1630 28.22% PASSED 8 -19 -08 5053 71.98% 1967 28.02% PASSED In 1997, the City of Bremerton decided to place the EMS Levy on the ballot one -year early and requested to increase the rate from $.25 to $.50/1000 assessed valuation. At the time, the Fire Department was handling an increase number of multiple calls along with an increase in mutual aid requests. There were times when the next available paramedic unit was coming from Poulsbo, or not at all. Along with those concerns, the Department was seeing an increase in our response times to emergency situations. In the City's comprehensive plan, the City's stated goal was to arrive within 5 minutes of dispatch to an emergency situation. Since the increase in 1997 with increased staffing the 2013 average response time for priority one and two responses are 4.48 minutes. CALLS FOR EMS SERVICES Below are the requests for EMS services that the Bremerton Fire Department responded to from 2009 through 2013, a five year history. As you can see there has been a steady decrease in the number of requests for service. 7.9% over that five year period. We believe that the trend will increase due to two main reasons: the increase in the elderly population, which in turn has been seen the number of senior and assisted living apartment complexes constructed along with the effects of growth management. The major health facilities are located in the City of Bremerton, including Harrison and Naval Hospitals, along with numerous secondary care facilities. In 2000, Harrison Hospital built a facility in Silverdale to handle Obstetrics, Pediatric and now orthopedic emergencies. Transporting to Silverdale has increased the out of service time. MAJOR INCIDENT TYPE 2009 2010 2011 2012 2013 Fires 169 127 134 148 129 Overpressure rupture, 28 9 25 15 15 explosion, overheat - no fire Rescue & Emergency Medical 5707 5191 5174 5053 5108 Service Hazardous Condition (No Fire) 148 97 89 95 114 Service Call 387 359 413 496 514 Good Intent Call 572 567 595 644 651 False Alarm & False Call 460 403 359 324 356 Severe Weather & Natural 3 6 2 3 3 Disaster Special Incident Type 28 29 19 19 17 TOTAL 7502 6788 6810 6797 6907 EMS LEVY TAXING TIME PERIODS & RATES In 1999, the RCW 84.52.069 changed to allow tax districts to impose the additional regular property tax of $.50/1000 of assessed valuation for periods of either 6 consecutive years, 10 consecutive years, or permanently. Since that time Initiative 747 has been passed by the voters and the levy rates have stayed at .50/1000 and with the assessed valuation decreases the amount collected has been going down. The legislator in 2012 allowed interrupted continuations of a six -year levy be specifically authorized by a majority of the registered voters. YEAR 2008 2009 2010 2011 2012 ,2013 Assess Valuation 3.114 3.085 2.899 2.749 2.549 2.394 Levy Rate .48 .40 .47 .40 .50 .50 EMS REVENUES Below is a 6 -year history of revenues collected from 2008 to 2013 from the EMS program. YEAR 2008 2009 2010 2011 2012 2013 EMS LEVY $ 962,458 $ 1,487,238 $1,448,348 $1,384,217 $1,274,452 $1,195,563 AMB COLLECTION $ 567,060 $ 611,819 $ 620,938 $ 581,410 $ 530,278 $ 525,716 TOTAL $1,529,518 $2,099,057 $2,069,286 $1,965,627 $1,804,730 $1,721,279 EMS EXPENDITURES YEAR 2008 2009 2010 2011 2012 2013 EMS BUDGET $2,142,478 $2,225,506 $2,298,395 $2,261,812 $2,268,209 $2,231,705 526.8025 Most Recent Election Results: 2014 Bremerton School District Levy Yes — 62.9 No 37.1 2013 North Kitsap Fire & Rescue EMS Levy Yes — 83.3 No — 16.7 Poulsbo Fire Department EMS Levy Yes -81.6 No— 18.4 2012 South Kitsap Fire & Rescue Tax Limit Increase Yes — 58.12 No — 41.88 2009 Bainbridge Island Fire EMS Levy Yes — 73.51 No — 26.49 Central Kitsap Fire & Rescue EMS Levy Yes — 74.00 No 26.00 South Kitsap Fire & Rescue EMS Levy Yes — 72.20 No 27.80 Public Opinion Poll done by Seattle- Northwest Securities Corporation. The poll has a historical look and a survey of 500 voters with a 4.5% plus /minus margin of error. The interviews were conducted in August /September of 2007. The results were as follows: Fire Bonds — 67% passage Best months — May 85% and September 79% passage Proposal: To place the EMS Levy on the August 5, 2014 ballot for $.50/1000 of assess valuation. Important dates: Deadlines for Resolution = May 9, 2014 and ballots mailed on July 18, 2014 The next date would be the General Election on November 3, 2014. The deadline to submit is August 5, 2014 and ballots available on October 17, 2014 Bremerton Fire Department Bremerton, WA itPIIIIa �BQS� Breakdown by Major Incident Types for Year 2009-2013 Hazardous Condition (No Fire) 4 Service Call .: Good Intent Call False Warm & False... Severe Weather &.. Special Incident Type Rescue & Emergency... Fires Overpressure rupture,... MAJOR INCIDENT TYPE 20.09 20:110 201:11 2012. 2043 Fires 169 127 134 148 129 Overpressure rupture, explosion, 28 9 25 15 15 overheat - no fire Rescue & Emergency Medical 5707 5191 5174 5053 5108 Service Hazardous Condition (No Fire) 148 97 89 95 114 Service Call 387 359 413 496 514 Good Intent Call 572 567 595 644 651 False Alarm & False Call 460 403 359 324 356 Severe Weather & Natural Disaster 3 1 6 2 3 3 Special Incident Type 28 29 19 19 17 TOTAL 7502 6788 6810 6797 6907 Bremerton Fire Department gIIflB DIIiQQo Bremerton, WA Incident Count per Zone for Year ` Year: 2009 - 2013 ZONE 20.0.9 20110 20141 ,20112; 2Q143 ,A\VE;RA.GE. CKFR - Central Kitsap F &R 134 112 109 140 178 130 Jackson Park - Jackson 127 83 91 65 49 84 Park Navy Yard City - Navy Yard 182 133 106 9 20 93 City NKFR - North Kitsap Fire & 1 0 3 1 4 2 Rescue PSNS - PSNS 133 144 148 116 82 129 Rocky Point - Rocky Point 118 77 70 73 43 75 SKFR - South Kitsap Fire 42 50 37 45 33 41 SKIA - SKIA 1 3 5 1 1 3 Zone 1 - Zone 1 882 661 743 848 925 800 Zone 2 - Zone 2 881 834 855 793 887 851 Zone 3 - Zone 3 661 567 602 642 642 619 Zone 4 - Zone 4 445 482 388 381 330 402 Zone 5 - Zone 5 547 552 603 588 531 571 Zone 6 - Zone 6 576 515 507 547 547 533 Zone 7 -Zone 7 1065 904 938 1044 1066 993 Zone'8 - Zone 8 664 700 653 606 637 652 Zone 9 - Zone 9 1043 971 952 898 932 958 TOTAL: 7502 6788 6810 6797 6907 Bremerton Fire Department Bremerton, WA Up? WIN M21p`t� Fire Losses from 2008 - 2013 Year 2013 TOTAL INCIDENTS TOTAL PROPERTY TOTAL TOTAL LOSSES AVERAGE LOSS CONTENT LOSS LOSS 15 1,416,500.00 95,510.00 1,512,010.00 100,800.00 Year 2012 TOTAL INCIDENTS TOTAL PROPERTY TOTAL TOTAL LOSSES AVERAGE LOSS CONTENT LOSS LOSS 14 510,000.00 1 151,125.00 661,125.00 147,223.00 Year 2011 TOTAL INCIDENTS TOTAL PROPERTY TOTAL TOTAL LOSSES AVERAGE LOSS CONTENT LOSS LOSS 15 424,100.00 124,010.00 548,110.00 36,540.00 Year 2010 TOTAL INCIDENTS TOTAL PROPERTY I TOTAL TOTAL LOSSES AVERAGE LOSS CONTENT LOSS LOSS 15 362,200.00 96,320.00 458,520.00 1 30,568.00 Year: 2009 TOTAL INCIDENTS TOTAL PROPERTY TOTAL TOTAL LOSSES AVERAGE 12 $4,555,000.00 $2,158,800.00 $6,713,800.00 $559,483.00 $ 555,000.00 Year: 2008 TOTAL INCIDENTS TOTAL PROPERTY TOTAL TOTAL LOSSES AVERAGE LOSS CONTENT LOSS LOSS 16 $400,550.00 $149,300.00 $549,850.00 $34,365.00 AVERAGE TOTAL AVERAGE TOTAL AVERAGE AVERAGE AVERAGE INCIDENTS PROPERTY LOSS TOTAL TOTAL LOSSES LOSS CONTENT LOSS 14.4 1,250,370 535,911 1,786,281 141,635.80 AGENDA BILL 7Co CITY OF BREMERTON CITY COUNCIL ......................................................... ............................... SUBJECT: Appointments to Committees to Study Session Date: April 23, 2014 Write Statements "For' (Cary Bozeman, COUNCIL MEETING Date: May 7, 2014 Scott Bosch, and Karen McKay Bevers) and Department: Fire "Against' (Robert Parker, Deirdre McKeel, Presenter: Al Duke, Fire Chief and Bob Dollar) the Emergency Medical Phone: (360) 473 -5380 Care & Services Ballot Measure SUMMARY: City Council is required to formally appoint Committees to write statements "For" and Against' the primary election ballot. A ballot measure on whether the City of Bremerton shall be authorized to continue its emergency medical care services property tax levy at fifty ($.50) per one thousand dollars ($1000) of assessed valuation for each year for six (6) consecutive years commencing in 2014 will be a ballot measure during the August 5, 2014 Primary Election. Each committee member may have up to three members, however, a committee may seek advice of any person in preparing their statement(s). ATTACHMENTS: None FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ❑ No Presentation 0 Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda 0 General Business ❑ Public Hearing RECOMMENDED MOTION: Move to appoint Cary Bozeman Scott Bosch and Karen McKay Bevers to the "For' Statement Writing Committee for the Emergency Medical Care & Services Ballot Measure; and Move to appoint Robert Parker Deirdre McKeel and Bob Dollar to the "Against' Statement Writing Committee for the Emergency Medical Care & Services Ballot Measure. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 From: Lori Smith on behalf of City Council Sent: Tuesday, May 06, 201411:33 AM To: 'parker @tscnet.com'; 'Deirdre McKeel; 'Bob Buck' Cc: Al Duke; City Council; Patty Lent; 'Robert & Jodi Parker' Subject: RE: May 7 Council Meeting - Update to Item 7C (EMS Statement Writing Committees) Attachments: EMS Committees - May 7'14.docx Importance: High Attn: Robert Parker, Deirdre McKeel, and Bob Dollar The attached Agenda Bill for Item 7C has been updated to include each of your names on the Committee to Write Statements "Against" the Emergency Medical Care & Services Ballot Measure. This information will also be provided to the Council Members; and the on -line Packet will be updated by the end of today. Thank you for your willingness to serve. Lori Legislative Assistant Bremerton City Council (360) 473 -5280 :; ,.� . From: Bob Buck fmailto:bobbuck69C@gmail.com Sent: Tuesday, May 06, 2014 10:41 AM To: Patty Lent; City Council; Al Duke Cc: Robert & Jodi Parker; Deirdre McKee[ Subject: Citizens against the City of Bremerton Emergency Medical Care and Services Ballot Measure From Robert Dollar, Concerned Citizen of Bremerton to the City Council and Mayor Patty Lent. Re. Citizens against the City of Bremerton Emergency Medical Care and Services Ballot Measure I Robert Dollar request that the City of Bremerton City Council and Mayor Patty Lent accept my offer to assist in writing the "Against Statement for the Emergency Medical Care and Services Ballot Measure" Robert Dollar, Concerned Citizen Bob Dollar Concerned Citizen Volunteer A quote from a great fri " At this age in my life I can safely say that almost all of the "battles" that have been worth "fighting" have been lost causes,. The idea is not _to fi ght_to - win. The is to fght_because it is the right thing . to fight_ for. The winning will take care . of itself. The government never met a tax (temporary) it didn't love (permanently). Quote of the Week "The government will fall that raises the price of beer." - Czech Proverb NOTICE TO RECIPIENT: If you are not the intended recipient of this e-mail, you are prohibited from sharing, copying, or otherwise using or disclosing its contents. If you have received this e-mail in error, please notify the sender immediately by reply e-mail and permanently delete this e-mail and any attachments without reading, forwarding or saving them. Thank you. From: Deirdre McKeel [mailto:deirdre mckeelayahoo.com Sent: Monday, May 05, 2014 10:12 PM To: City Council; Patty Lent Subject: EMS Statement Against Dear Mayor Lent and City Council: was recently made aware that a volunteer was needed to write the EMS Statement Against for the voter's guide. I would like to volunteer for this writing committee or group. Though I typically vote for these types of levies, I will volunteer for this duty if it needs to be filled. Thank you for your consideration. Deirdre McKeel From: Robert Parker [ mailto:parker @net - nw.com Sent: Monday, May 05, 2014 9:34 PM To: Patty Lent; City Council; Al Duke Subject: EMS Levy Voter Statement Dear Mayor Lent and City Council: At a recent study session Fire Chief Al Duke had mentioned he was having difficulty finding volunteers to assist in writing the "against" EMS voters pamphlet statement. I would like to volunteer for this writing committee or group. I mentioned my desire to volunteer for the "against" committee to the Fire Chief directly following the meeting however thought maybe I should be more formal in volunteering to be of assistance in this matter. Thank you for your consideration. Robert Parker 360 - 710 -0889 cell 360- 377 -6540 office 360- 377 -2356 fax parker(ENscnet.com AGENDA BILL ID CITY OF BREMERTON CITY COUNCIL SUBJECT: Contract award to Stan Palmer Study Session Date: April 23, 2014 Construction for construction of the Lower COUNCIL MEETING Date: May 7, 2014 Wheaton Way Bridge to Bridge Urban Trail Department: PW &U Project Presenter: Martin Phone: 473 -5758 SUMMARY: The Lower Wheaton Way project constructs nearly a mile of the City's bridge to bridge trail in East Bremerton. The project is multi- faceted, and includes an overlay of the entire roadway, reconstruction of the intersections at Marlow and Winfield Avenues, elimination of the traffic signals at Lebo Blvd, and construction of new sidewalks on both sides of the street. The most prominent project feature is the 10 -ft wide sidewalk on the water -side of the street. In total, the City is leveraging over $2.1 M in grant funds from the State Transportation Improvement Board using approximately $500,000 from City funds, of which $250,000 are from the Transportation Benefit District. In addition, utility funds are included for replacement of utilities within the project area. The City advertised the project on April 1 st and received 4 bids on April 22nd. The apparent low, responsive, responsible bidder was Stan Palmer Construction for $3,440,192.94, including sales tax. ATTACHMENTS: 1) Agreement; 2) Bid Tabulation; 3) "Cost Saving / Revenue Proposal" FISCAL IMPACTS (Include Budgeted Amount): The low bid on this project is higher than estimated and, with the associated additional administrative and contingency increases, results in a total project funding shortfall of $507,770, of which $318,445 is associated with the street component of the project. See attached proposal for bridging this difference. STUDY SESSION AGENDA: ❑ No Presentation ® Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ® General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the bid for construction of the Lower Wheaton Way Project and authorize the Mayor to finalize and execute the agreement with Stan Palmer Construction, in the amount of $3,440,192.94, with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25113 AGREEMENT THIS AGREEMENT is entered into by and between the CITY OF BREMERTON (hereinafter called the Owner) and (hereinafter called the Contractor). The Owner and the Contractor agree as follows: ARTICLE 1. WORK. Lower Wheaton Way Improvements provides for the rehabilitation of Lower Wheaton Way from near the Manette Bridge to near Lebo Boulevard, a project length of approximately 4,800 feet. The work shall include, but is not specifically limited to, clearing and grubbing, grading, storm drainage improvements, water system adjustments, sanitary sewer system improvements, retaining walls, pavement planning, asphalt overlay, cement concrete curb and gutter, concrete sidewalk, signing, pavement marking, street lighting, traffic control, and other related items of work. ARTICLE 2. CONTRACT TIME. The Contractor shall substantially complete the Work required by the Contract within working days (the Substantial Completion Date) and physically complete the Work within working days (the Physical Completion Date). ARTICLE 3. LIQUIDATED DAMAGES. The Owner and the Contractor recognize that time is of the essence and that the Owner will suffer financial loss if the Work is not completed within the time, plus any extensions thereof, allowed in accordance with the Contract. They also recognize the inconvenience, expense, and difficulties involved in a legal proceeding to prove the actual loss suffered by the Owner if the Work is not completed within the time allowed in the Contract. Accordingly, the Owner and the Contractor agree that as liquidated damages for delay, and not as a penalty, the Contractor shall pay the Owner ($ ) per day for each working day beyond the Substantial Completion Date that the Contractor achieves substantial completion of the Work and ($ ) for each working day beyond the Physical Completion Date that the Contractor achieves physical completion of the Work. ARTICLE 4. CONTRACT PRICE. The Owner shall pay the Contractor the amount(s) set forth in the Proposal (in United States dollars) for completion of the Work in accordance with the Contract. A -1 AGREEMENT — Continued ARTICLE 5. CONTRACT. The Contract, which comprises the entire agreement between the Owner and the Contractor concerning the Work, consists of the following: • This Agreement; • The Call for Bids; • The Contractor's Proposal including the bid, bid schcdule(s), information required of bidder, Proposal bond, and all required ccrtificates and affidavits; • The performance bond and the labor and material payment bond; • The Contract Provisions, including 2014 WSDOT Standard Specification as referenced; • The Plans (or drawings) consisting of sheets, as listed in the index on sheet of the Plans; • Addenda numbers , inclusive; and • Change Orders issued after the effective date of this Agreement. There are no Contract Documents other than those listed in this Article 5. The Contract may be amended only in writing by Change Order as provided in the Contract. ARTICLE 6. MISCELLANEOUS. The Contractor specifically waives any immunity granted under the State Industrial Insurance Law, RCW Title 51, which is specifically acknowledged by the Contractor. (Contractor's initials) The Contractor shall not assign any rights under or interests in the Contract, including but not limited to rights to payment, without the prior written consent of the Owner. Unless specifically stated in a written consent to an assignment, no assignment will release or discharge the Contractor - assignor from any duty or responsibility under the Contract. The Contract is binding upon the Owner and the Contractor, and their respective partners, successors, assigns and legal representatives. IN WITNESS WHEREOF, Owner and Contractor have caused this Agreement to be executed the day and year first abovc written. A -2 AGREEMENT — Continued CITY OF BREMERTON CONTRACTOR License No. By By Date Title Attest Name and Address for giving notices (print) A -3 CITY OF BREMERTON BID TABULATION DLE: Lower Wheaton Way — Bridge to Bridge Trail OP ENED � TIT h_ DATE 04/22/2094 TIME 90:00 AM RECORDED Shannon Corin OPENED: OPENED: BY: NAME OF BIDDER BOND TOTAL BID (incl. Safes Tax) D va ely& ch Inc • IC9 Of-Z �-7-Z. 7S R V L 4M or, S 3/.� 0?5/ . SUMMARY ENGINEER'S ESTIMATE $ 3� APPAF LOW BIDDE$� e � SECOND LOW BIDDER $ THIRD LOW BIDDER $ iP V ler 3, 1 �2, �-�1 • Lf rf Cost Saving / Revenue Proposal Lower Wheaton Way Bridge to Bridge Urban Trail Project May 6, 2014 The low bid on the Lower Wheaton Way project came in higher than the estimated cost. Bids were very solid (the three lowest bids were within $72,000 of each other). When the low bid numbers are dialed into the project revenue /expenditure worksheet (attached), results show a total project funding shortfall of $507,770, of which $318,445 is associated with the street component of the project. To bridge this difference, we propose: 1. For the Utility components: • Water Capital Fund: $19,444 less than estimated. No further action. • Wastewater Capital Fund: $172,369 higher than estimated. Draw additional funding from the Wastewater Capital Fund. This may require some reprogramming of 2014/2015 line items, which can be accomplished as the 2015 Capital Improvement Program is finalized. • Stormwater Capital Fund: $36,399 higher than estimated. Draw additional funding from the Stormwater Capital Fund. This does not appear at this time to require reprogramming of other line items. 2. For the Street component (shortfall is $318,445): Expense Reduction Element Proposed Savings PSE tree removal /survey $ 10,000 Contingency (4% instead of 5 %) $ 27,000 Construction Management $ 20,000 Other minor savings 24,000 Total $ 81,000 Revenue Element Arterial Street Fund Balance $ 205,000 Real Estate Excise Tax Receipts 34,000 Total $ 239,000 Total Expense Reductions and Revenue $ 320,000 Atch: Project Revenue /Expenditure Worksheet Martin / May 6, 2014 / chal.martinCoaci.bremerton.wa.us / (360) 473 -5758 LOWER WHEATON WAY PROJECT REVENUE Street Subtotal Grant Match Req'd (20% of TIB AS Fund (Grant +AS) W Fund WW Fund SW Fund Total Total) TIB Design (exist) 95,272 95,272 95,272 23,818 TIB Construction (exist) 1,272,812 1,272,812 1,272,812 318,203 Stormwater Fund - existing 0 104,780 104,780 Arterial Street Fund - existing 237,271 237,271 237,271 Subtotal 1,368,084 237,271 1,605,355 0 0 104,780 1,710,135 ADDITIONAL POTENTIAL REVENUE: TIB 746,708 TBD 250,000 250,000 Utility Fund contributions from Final Cost Estimate 94,807 211,492 691,890 998,189 TOTAL 2,602,063 94,807 211,492 796,670 3,705,032 ,EJfP_ENDIT.U Street W Fund WW Fund SW Fund Total Lower Wheaton Way 2014 Bid (Sch A, C, D and part of B) Design /Bid 160,000 15,000 70,000 55,000 300,000 Total, sch A, B, C, D. Construction Including Sales tax on appropriate SW Doesn't include cost of SW and SS Improvements 2,409,365 53,655 279,342 697,830 3,440,192 outfall Const Mgt/Inspection/Testing Lab 140,072 3,119 16,240 40,569 200,000 CM mcl in Const Cost PSE Coordination and Tree Removal 20,000 20,000 Demolition of Maple Leaf Tavern 18,000 18,000 Prior year expense, Survey (2011 -2013) 34,000 34,000 Priority for Additive items, potential deductions: deduct: Reduce CSTC under sidewalk ($75K) 1 0 Replace handrail by bridge ($22.SK) 3 0 Eliminate additional illumination ($120K) 5 0 Eliminate basic illumination ($60K) 7 0 Eliminate electrical conduits throughout ($100K) 8 0 Eliminate intersection at 14th ($33K) 4 0 Eliminate Lebo/Wheaton Way ($100K) 6 0 Eliminate east sidewalk from 18th to Store ($45K) 2 0 Subttotal 2,781,437 71,774 365,582 793,399 4,012,192 Contingency at 5% 139,072 3,589 18,279 39,670 200,610 TOTAL - 2014 Cost 2,920,508 75,363 383,861 833,069 4,212,802 TOTAL - FROM FINAL COST ESTIMATE 1,601,063 94,807 111,492 796,670 3,70S,032 SHORTFALL (OVERAGE) 318,445 - 19,444 172,369 36,399 507,770 Bid (dgn is Const Contingency complete) Contract Const Mgt 8% Total 2015 Stormwater Outfall 5,000 223,895 33,600 21,000 283,495 Arterial Street Fund Total Expense = 2,920,508 Water Fund Total Expense = 75,363 Wastewater Fund Total Expense = 383,861 Stormwater Fund Total Expense = 1,116,564