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HomeMy WebLinkAbout5242 ORDINANCE NO. 5242 AN ORDINANCE of the City Council of the City of Bremerton, Washington, repealing Resolution No. 3045 and approving the 2014 Parks, Recreation and Open Space Plan. WHEREAS, the State of Washington requires an update of long range park plans every six years to maintain eligibility for certain state and federal park acquisition and improvement grants; and WHEREAS, the Bremerton Comprehensive Plan contains goals and policies related to parks, open space, trails and recreation facilities that require periodic review and revision to adjust for changing needs and population growth; and WHEREAS, City Parks and Recreation staff in conjunction with the Parks and Recreation Commission have been working over the past 12 months to develop the 2014 update to the City's Parks, Recreation and Open Space Plan; and WHEREAS, the Parks and Recreation Department solicited citizen input by conducting a survey available on the City's web page and widely advertised and sponsored two public workshops on the proposed plan update on July 23, 2013 and January 14, 2014; and WHEREAS, first and second drafts of the proposed plan were made available to the general public and interested parties for review and comment at City offices and on the City's web page; and WHEREAS, the proposed plan update was sent to the State Office of Recreation and Conservation on December 17, 2013 and the State of Washington Office of Department of Commerce on January 10, 2014 and no adverse comments were received; and WHEREAS, the proposed plan update was brought to the Parks and Recreation Commission for review at twelve meetings, and the Parks and Recreation Commission, at its February 25, 2014 meeting, recommended approval of the plan by the City Council; and WHEREAS a SEPA checklist was submitted to the City's Department of Community Development, and the SEPA Official issued a Determination of Non - Significance on January 14, 2014 with an administrative appeal deadline of January 28, 2014, and no appeals were filed; and WHEREAS a notice of a City Council public hearing on the proposed plan update was provided to the paper of record on March 7, 2014, and March 14, 2014; and WHEREAS, on March 19, 2014, the City Council held a public hearing on the proposed plan update; NOW THEREFORE, 1 2014 Parks, Recreation and Open Space Plan THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Resolution No. 3045, which adopted the City 2007 Parks, Recreation and Open Space Plan, is hereby repealed. SECTION 2. The City Council accepts and adopts the recommendation of the Parks and Recreation Commission as presented in the minutes of the February 25, 2014 meeting, attached hereto as Exhibit A and incorporated herein by reference. SECTION 3. The City Council approves the 2014 Parks, Recreation and Open Space Plan, attached hereto as Exhibit B and incorporated herein by reference. SECTION 4. Severability. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 5. g ective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the q day of Q ' 2014 GREG EELER, Council President Approved this l q'h day of d r , 2014 PATTY LE ayor TTEST: APPROVED AS TO FORM: SHANNON CORIN, City Clerk RO ER A. LUBOVICH PUBLISHED the W/ — day of rr/k- , 2014 EFFECTIVE the day of /a/) % , 2014 ORDINANCE NO. R:\ Legal \Legal \Ordmanccs\Parks\2014 Open Space Plan doc 2 2014 Parks, Recreation and Open Space Plan EXHIBIT A BREMERTON PARKS & RECREATION COMMISSION REGULAR BUSINESS MEETING Minutes of February 25 2014 Attendance: John Larson, Robert Dollar, Richard Nerf, Colleen Smidt, Pat Watson, Jeremiah Wiley and Sunny Wheeler Staff: Wyn Birkenthal, Tom Cressman, Colette Berna and Jeff Elevado I. Meeting Called to Order at 5:30 p.m. by Chairman Larson. Director Wyn Birkenthal introduced newly appointed Parks and Recreation Commissioner Jeremiah Wiley. Chairman Larson announced an agenda change. Item b. Evergreen Rotary Park Project Schedule Discussion will be moved to item a. II. Approval of Minutes — Minutes of February 11 2014 meeting approved. SmidVWheeler (M/S/U) III. Public Comment: N/A IV. Business Items: a. Evergreen Rotary Park Project Schedule Discussion Mr. Birkenthal provided a review of the history of the Evergreen Rotary Park Project including how the project was brought to the Parks and Recreation department by the Bremerton Beyond Accessible Play group and how the project was funded through grants and donations. The original schedule for the project was set for winter and early spring. He explained that as staff was going through the Parks, Recreation and Open Space Plan update, without the use of a consultant, the department fell behind in the schedule for construction of the playground. He added that construction of the parking lot improvements would also impact the use of Evergreen during its peak season. Following discussions with the Beyond Accessible Play group, the Mayor and City Council, it was determined that the Parks and Recreation Department would do everything that could be done to expedite the construction schedule for the project. He then presented options the department would explore to get the bids for the contract on the street as soon as possible and proceed with construction in the most efficient and economical manor. The Site Plan has been submitted to the Department of Community Development for preliminary review. Commissioner Dollar asked what parts of the project would be contracted. Mr. Birkenthal stated that the survey work, demolition of the hardscape, the accessible pathways, curb cuts, planting islands in the parking lots would be contracted. Additionally, the installation of the play surface (cost of which was included in the material purchase price) would be contracted due to warranty requirements and the need for professional installation. A question was asked about the transportation of the play equipment. This should not be an issue as the schedule will hopefully allow direct delivery and there is now storage space in the Sheridan Park maintenance yard following demolition of the old maintenance building. A question was asked about breaking the project into phases. Mr. Birkenthal shared issues with potential bid splitting concerns and additional mobilization cost along with the difficulty of getting a contractor to return for a relatively small part of the project. Commissioner Smidt asked about the Department of Natural Resources grant and its deadline for completion of May of 2014. This deadline will be met as the trees can be purchased and planted by the deadline date. The City's Tree Committee will be consulted. A question was asked about the use of the planting island for rain gardens. When practical, due to grade level, the island will collect run off from the parking lot. Staff will work with the contractor and notify user groups of impacts to the park and parking lots during construction. The department will be redirecting shelter users at Evergreen to other parks with shelters along with Kitsap County. Councilman Roy Runyon asked how many boat trailer spaces would be lost. None will be lost. Councilman Runyon then asked when the plans would be available for public input. Mr. Birkenthal stated that there have been public meetings along with contact with the Kitsap Poggie Club, Bremerton Farmer's Market and other user groups regarding the project. Bremerton Beyond Accessible Play has presented the playground design to groups over 60 times. Chairman Larson asked if the department was on schedule for meeting the various grant deadlines. Colette Berna stated the Department of Natural Resources grant has a deadline of May 2014 that will be met. The CDBG grant deadline is May of 2015 and the RCO grant deadline is November of 2015, both of which will be met. A question was asked regarding how can the public help with the accessible playground. Volunteers will be needed to help install the new equipment, potentially 5 to 6 volunteer days. April Mills of Bremerton Beyond Accessible Play expressed her appreciation for working through the scheduling. She asked if anyone would like to help coordinate volunteers. b. Parks, Recreation and Open Space Plan Draft Review Mr. Birkenthal provided a brief overview of the PROS plan draft (PowerPoint slides attached). The timeline was reviewed followed by discussion of inventory, gathering citizen input, needs analysis, plans for growth and grant eligibility. He then presented the progress made since the last PROS plan adoption by reviewing some of the capital projects completed. The Goals listed in the plan were then presented and discussed. A discussion of Level of Service Standards followed including a comparison of similar size Washington cities. Capital Facility Planning was reviewed and discussed. Maintenance and Operation Implementation Measures were presented and discussed. Capital Implementation Measures were presented and discussed. Councilman Roy Runyon stated that an email had been sent out listing his recommendations for the PROS plan. He then presented his recommendation. (Please see attached.) A discussion followed regarding the Gold Mountain Golf Club management contract and how the draft plan places importance on agreements and leases that are in the best interest to the city. A comment was made that the Pendergast Softball field drainage improvements were not listed on the capital plan. This was inadvertently left off the list and will be added. A request was made to consider expanding recreational opportunities to West Bremerton. Commissioner Wheeler presented the idea of using the building in Forest Ridge as a possible west side location for recreation purposes. Commissioner Nerf provided comments to Mr. Runyon's recommendations. He was not opposed to including "Financial Sustainable" in the mission statement. He stated he has very strong objection to the functional break down of the Parks and Recreation Department recommended. He did not feel Houston was a good example of a park system, citing their deficiency in neighborhood parks and overall inventory. He felt that the .5 mile standard is appropriate when speaking to the level of service standards. He did agree with Mr. Runyon's recommendation regarding operation and maintenance. Commissioner Wheeler shared her comments regarding Mr. Runyon's recommendations. She said she did not feel "financial sustainable" should be added to the mission statement stating it could be added later but that she worries that it's an unfunded mandate. She does not feel it is not appropriate for the PROS draft at this time. She disagrees with the recommendation of the reorganization of the Parks and Recreation Department stating if Council wishes to do something with the recommendation they can, but it should not be part of the PROS plan update. She stated that the use of school facilities would be interesting to look at but that parks and schools have a different mission and it would be complicated and the recommendation does not need to be included in the PROS plan this time. She stated she was very in favor of looking at the operation and maintenance. Commissioner Smidt provided examples of sports groups flourishing in the community through relationships with the school district. Commissioner Wiley stated he liked the comment about the Anderson Cove area and connectivity of the three small parks in the area and believes it is reflected in the plan. Commissioner Dollar stated he like the idea of adding "financially sustainable" to the plan. He also liked the idea of restructuring the parks department. He agrees with the aggregation of smaller parks to meet the standard and stated the operation and maintenance was a good plan. Commissioner Watson commented that he felt the issue of financially sustainability would be addressed in the Parks Funding Task Force work to follow the completion of the PROS Plan. He stated that he felt the restructuring of the department should not be part of the PROS Plan. He likes the idea of aggregation, but does not feel it makes a difference in walking distance unless the parks were close together. Discussion followed regarding service area overlap and how it related to level of standards. Chairman Larson stated that the reorganization of the parks department would have tremendous ramifications and should not be addressed in the PROS Plan. Motion was made to recommend that City Council approve the Parks, Recreation and Open Space Plan as presented with minor typographical corrections. Nerf/Wheeler (M /S /6 -In favor, 1- Opposed (Dollar)) c. Subcontracting of the Concession Agreement for Olympic Soccer and Sports Center Indoor Facility at Pendergast Regional Park Advisory Report. Wyn Birkenthal provided a review of the proposed Subcontracting of Concession Agreement including revision action that have taken place since the February 11 ` 2014 Parks and Recreation Commission meeting and presented the draft Advisory Report from the Commission to review and approve. Commissioner Wheeler asked if the agreement could be reopened after the 36 -month subcontract of concession. Mr. Birkenthal responded, only if the contractor wishes to or goes into default as the current agreement includes multiple 10 -year renewals that would still be in place. Commissioner Wiley asked if due diligence was followed with the original agreement. Jeff Elevado explained that the contractor approached the city with the idea of building an indoor soccer center and that the city remains the owner of the property. He said that staff and the Parks and Recreation Commission deliberated the benefit of the new facility versus the probability of completing the plan for additional ball fields on the site. Compensation was paid in the form of hours of use. He added that when the second field was added that a monetary lease payment was added to the hours available to compensate the city for use of the land. Commissioner Dollar asked if O.S.S.C. was current on their lease payments. Mr. Birkenthal stated that they are. A question was asked about accounting for cost of use of common area. Mr. Birkenthal explained that this was taken into account when the second field was built and the monetary lease payment was added to the agreement. Discussion followed regarding lease payments and the procedure followed when payments were behind or late. A motion was made to authorize Chairman Larson to sign the Advisory Report on Subcontracting the Concession Agreement for the Olympic Soccer and Sports Center Indoor Facility at Pendergast Park. Wheeler /Larson (M/S/U) V. Staff Reports: Tom Cressman: Reported that flower will be delivered next week. Fountains are being started up and will be operational next week. Jeff Elevado: Reported that softball registration has begun. Olympic College and Bremerton H.S. have started practice at Lions Park. Colette Berna: Concentrating on the Evergreen Park Project. VI. Commissioner's Comments and Questions: Commissioner Wheeler expressed her thanks for the work that Parks staff do. Commissioner Dollar reported on the N.A.D. cabin and the Chico Creek groups interest in using the cabin, VII. Adjournment: Chairman Larson adjourned the meeting at 9:10 p.m. AFFIDAVIT OF PUBLICATION Account #42742 AD #20139824 STATE OF WASHINGTON COUNTY OF KITSAP 1, Teresa Hull, being first duly sworn on oath, deposes and says: That she is now, and at all times embraced in the publication herein mentioned was the principal clerk of the printers and publishers of KITSAP SUN; that said newspaper has been approved as a legal newspaper by order of the Superior Court of the County of Kitsap, in which County it is published and is now and has been for more than six months prior to the date of the publication hereinafter referred to, published in the English language continually as a daily newspaper in Bremerton, Kitsap County, Washington, a weekly newspaper in Kitsap County, Washington and is now and during all of said time, was printed in an office maintained in the aforesaid place of publication of said newspaper; that the following is a true text of an advertisement as it was published in regular issues (and not in supplement form) of said newspaper on the following date, to wit: And on March 27, 2014 such newspaper was regularly distributed to its subscribers during all of said period. The full amount of the fee charged for the foregoing publication is the sum of $34.74. This amount has not been paid in full. (Signature of Principal Clerk) Subscribed and sworn to before me this day of March 28, 2014. A NOTARY PUBLIC STATE OF WASHINGTON Notary Public in and for the State of Washington, Kitsap County. CHRISTY M MOFFITT My Appointment Expires July 08, 2016 ORDINANCE NO. 5242 AN ORDINANCE of the City Council of the City of Bremerton, Washington, repealing Resolution No. 3045 and approving the 2014 Parks, Recreation and Open Space Plan. PASSED by the City Council on the 19th day of March, 2014. The full text of this ordinance is available from the City Clerk's Office, 345 Sixth Street, Suite 600, Bremerton, WA 98337. March 27, 2014 AD# 20139824