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HomeMy WebLinkAbout02/05/2014 AGENDA CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 * * *2ndAMENDMENT * ** FEBRUARY 5, 2014 CITY COUNCIL MEETING AGENDA 1 BRIEFING 5 00 — 5 30 P M in COUNCIL CONFERENCE ROOM 603 A General Council Business 2 CALL TO ORDER 5 30 P M in FIRST FLOOR CHAMBERS A Pledge of Allegiance B Invocation 3 MAYOR'S REPORT 4 PUBLIC RECOGNITION 5 CONSENT AGENDA A Claims & Check Register B Minutes of Meeting — January 15, 2014 C Minutes of Study Session — January 22, 2014 D Amendment No 5 to the Professional Services Agreement with Willis of Seattle, Inc for Insurance Broker Services E 2014 Excess Liability Insurance with Ironshore Specialty Insurance, Excess Workers' Compensation Insurance with Midwest Employers Casualty Company, and Crime Insurance with Great American Insurance F Interlocal Cooperative Purchasing Agreement between the City of Bremerton and Snohomish Fire District No 1 for the purchase of one (1) ambulance from Braun NW G Interlocal Agreement between the City of Bremerton and Kitsap County for a Joint Land Use Study (JLUS) - H Purchase of three (3) Flygt Dry-Pit Submersible Pumps for Pump Station CW -2 I Sole Source Purchase of two (2) new Alfa Laval Spiral Heat Exchangers for the Westside Wastewater Treatment Plant J Purchase and Replacement of existing Air Handling Unit from Holaday- Parks, Inc for Budding 400 at the Westside Wastewater Treatment Plant K Appointment of Jim McDonald to the Bremerton Housing Authority Board of Commissioners L Memorandum of Understanding (MOU) between IAFF Local 437 and the City of Bremerton M Appointment of Nick Wofford to the Planning Commission (Item added) N Approval to Hire Project Temporary Employee for Lower Wheaton Way Project (Item added) 6 GENERAL BUSINESS A Resolution No 3212 approving Phase 5 of the, Bay Vista Final Plat B Pacific Avenue Budget Adjustment, Funding, and Project Acceleration 7 COUNCIL MEMBER REPORTS 8 ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING The Bremerton Transportation Benefit District (TBD) Board will meet after a brief recess... ® Americans with Disabilities Act (ADA) accommodations provided upon request Those requiring special accommodations please contact the City Clerk at (360) 473 -5323 by noon on the day preceding the Meeting o Arts & Entertainment Weekly Customer Service 360 - 792 -9222 aedeliveryCc�kitsapsun.com Distribution Director: Dennis Harang, 360 - 792 -5259 Washington State African American Achievement Awards 2014 Surviving the Change "Eliminating Self - Perceived Limitations" February 15, 2014 Bremerton High School 1500 13th Street r` Social Hour /Dinner: 4:30 — 5:30PM Event: 6:00 — 8:00PM Keynote Speaker Dr Elinor Montgomery ON LIFETHE Wednesday March 12, 2014 9.00 am to 5.00 p m. Kitsap Conference Center E 100 Washington Avenue Bremerton,WA 98337 COLLA A COMMUNITY r Bridging the Gap The biggest community event to fight poverty and housing issues i • 'State of Housing' Address by Linda StreTssguth • Open discussion Q &A with key Community Leaders K¢sap County Commissioner • Provide input toward the distribution of $1000 000 • Case Studies Statistics and challenges of those in need in our community Charl Guest Speakers .• Kitsap County Commissioner Registration Lin da Pre- registration required $30 per person Steve Strachan Payment by credit card, cash or check, Chicf, Bremerton Police Dc made payable to Kitsap Community Foundation Dr. Michelle Reid Limned Scholarships avadable SO South QS-113 School District For scholarship or Cathy Brorson, C U D E M general information Kitsap Credit Union Director. Housing Solutior5 Centet (360) 662 -2153 Larry Eyer To Register go to www kitsapfoundation org Kirsten Jewell [dick on the Life On The Edge link] • mo Continental breakfast, lunch, snacks included Thank you to our sponsors IM UNITED `07 Q FOUNDATION .m .I VI Iu a. Inlet Iff 2dabey uno• HOUSING �•_ - ,,...r.. ALT HORiTY K a. win. �Amnw•r•ro� �`�•/)�* 0 ^YYY i // � �/�y! wre�,v mMMUwm KITSAP CONFERENCE CtNTF'R health plans •� T`rr _^ u�� C'AI SOH �r AT BBEMINTON NARBOR5101 ii AWT �,�'!+ - ,r�•y t•a "*��e:,,.. ���. � ° I�. t ! ; " - � �' r'!a �iF�', - _ ra.�. te a.. Y _ �, '� • + '• � � �I`' , �'R" ' -Ira �� •� —' •• � ' __ . � - ��.+..� � `` - _ = r4: ��' • • � � ) sw� 7 f�mlk r; • k' s 1 M'� ':..JN 1ii%r, y ,_ 'i : . %.• I 1 iy jky � i _ t - Opp ..I e , Ilt u� 1.ro will A all' r 1� . y . r �, -I� it •� �� . � �r { ,��. If `� AM i -'` ti ' Lv A Case study MWE F / , City of Bremerton Wastewater Treatment Plant Public- Private- Partnership uncovers nearly $710K /yr In operational revenue, awarded $500,000 in grants and $315,000 in utility incentives, concept to completion in less than one year a Bremerton, Washington Voted one of the top five cities in which to raise a family, the Qty of Bremerton is located in Kitsap County, Washington, and lies east of the Olympic Mountains, directly across Puget Sound from Seattle The City's wastewater treatment plant; which provides sewer service to approximately 37,000 residents, includes 188 miles of combined and sanitary sewer mains, fourteen combined sewer overflow outfalls, thirty -five lift stations, sixteen miles of force mains, six odor control stations, six flow monitoring stations and two composite sampling stations The average annual flow at the plant is 5 million gallons a day, with a hydraulic peak capacity of 32 5 million gallons a day _ - :z t 4 � �. N 1 4 The City of Bremerton which is divided by the waters of Port Washington Narrows and connected to Seattle via a 55 -mmute ferry ride houses the Puget Sound Naval Shipyard and Naval Base Kitsap- Bremerton Annex Challenge While the City realized the critical need to replace the The primary effluent (PE) pump system, which had been in equipment, they were also facing fiscal challenges, with operation for more than twenty -eight years at the City of capital and operational spending being carefully scrutinized Bremerton Wastewater Treatment Plant, was much less After jointly conducting a cash flow analysis with Trane efficient than modern technologies, resulting in a loss of Energy Services, the City quickly determined that the energy energy that was not only costly, but also harmful to the and maintenance driven financial benefits of replacing the environment Having outlived its useful life, the availability of system, plus the reduced risk of a critical system failure, replacement parts for the outdated system was also limited greatly outweighed other pending capital improvement The City of Bremerton knew that continuing to use the aging projects, and that it was essential to reallocate Capital equipment put the wastewater treatment plant at a high risk Improvement Plan funds The Bremerton Public Works and of catastrophic failure, which would result in the discharge of Utilities Department sought to replace the aging equipment untreated effluent into Puget Sound with new more reliable systems to mitigate risk, while reducing annual energy consumption A _ rf i 7� 7 , Trane and plant staff ensured that the treatment plant remained in compliance with the National Pollutant Discharge Elimination System permit during a plant shutdown to install new piping and a bypass pumping port Solution Aligning goals and outcomes Optimizing capital improvement funds, maximizing As the design build energy services contractor, Trane Energy revenue streams Services began with a preliminary audit, followed by an As the City sought funding for the wastewater plant system Investment Grade Audit (IGA) of the wastewater treatment upgrade, the Public Works Director was alerted about the plant facilities Trane, Department of Enterprise Services and Department of Enterprise Services Design /Build Energy the City of Bremerton Public Works and Utilities Department Savings Performance Contracting Program (ESPC) Through met throughout the ESPC process to select the appropriate this proven public works acquisition process the City would be equipment, subcontractors, design and solutions to ensure able to optimize its capital improvement dollars, select its alignment of goals and outcomes based on those decisions equipment and contractors, maximize grant and incentive Safety plans were outlined with strict adherence to the opportunities, avoid lengthy contracting processes, save guidelines enforced by weekly and periodic inspections by a valuable staff time, reduce energy costs and expedite the Trane supervisor and project manager Trane Energy Services construction process The ESPC was used to procure services provided the City of Bremerton with a guaranteed maximum for the design and installation of the entire primary effluent project cost, as well as a guaranteed minimum energy savings, (PE) pump system The City selected Trane as its ESCO noting the availability of significant utility and State of (Energy Services Company) partner to provide an energy Washington Energy Efficiency incentive dollars for the efficiency upgrade and replacement of the Wastewater upgrade due to the magnitude of energy savings Treatment Plant's primary effluent pumps and controls / i Working together to overcome the unexpected To begin the project, plant and construction personnel coordinated the shut -down of the primary effluent pumps _ and the holding of flow through the plant, in order to remove a portion of the thirty -inch discharge piping, and install a new in -line flow meter and bypass pumping port Due to unexpected issues, the shutdown, which was originally scheduled for five hours, was extended to nine hours The ' ability to hold the flow thru the plant for this extended period was facilitated by Trane Energy Services and plant staff working together to overcome the issues, while keeping the I treatment plant in compliance with its National Pollutant Discharge Elimination System permit Testing to ensure proper performance With the piping and pumping port in place, six bypass pumps (four electric and two diesel backups) were installed and - -- Four electric and two diesel backup bypass pumps were installed during tested Upon successful testing, the plant authorized PE a second plant shutdown pump demolition to begin and a second shutdown was coordinated by plant and construction personnel The bypass pumps were turned off and the flow through the plant was held to drain the wet well down and install the new 24' suction knife gate valves Startup was initiated, with testing "We didn't have to spend our own professional staff time of new pumps and variable frequency drives (VFDs) occurring designing, bidding and overseeing the construction of over the following week The thorough testing allowed each pump to be in the lead position and ensured proper operation project. Trane provided oversight by our wastewater manager and staff. of the Programmable Logic Controller (PLC) Systems and services "The project moved at the speed of private The primary effluent pump system replacement protect . completion, took included less thin a year. Unbelievable. Installation of temporary bypass system to enable the installation of pumps on site got a project that: 1 ) used contractors we wanted, 2) with the equipment 125 HP high efficiency inverter -rated motors construction techniques we wanted, 4) with the backup Variable Frequency Drives (VFDs) housed in a new building wanted. systems we And we took opportunity to directly above pump housing High efficiency wet well pumps, piping and isolation valves install additional system redundancies as well, with the on all five systems better and more Energy Savings Performance Contract project maintenance) thin we had even .. enough ..•. things about Director, Chal A. Martin • lic Works and Utilities Department City of • Results Due to fiscal challenges, the City of Bremerton originally looked at upgrading the aging equipment and Infrastructure of Its Wastewater Treatment Plant over several years However, through the ESPC Program, utilizing Trane ESCO services, the City was able to fund the replacement of Its entire primary effluent pump system at once, greatly reducing the risk of critical system failure The Innovative and responsive process allowed the City of Bremerton to capture additional revenue streams, optimize use of Its Capital Improvement Plan (CIP) dollars, and extend the life of Its wastewater treatment plant Testing of new pumps and i occurred over the week after startup The public- private partnership uncovered nearly $110K of was Initiated to ensure proper operation annual operational revenue The City applied for and was awarded a $500,000 Energy Efficiency Grant from the Washington State Department of Commerce, and Is anticipating utility Incentives of nearly $315,000 from Puget Sound Energy Through these revenue streams, the program produced a positive cash flow return to the City of Bremerton in less than six years exceeding their cost effectiveness criteria, while reducing risk to the City through the guaranteed performance contract Much of the success of the project can be attributed to the cooperative partnership and open communication between the City of Bremerton, Trane, subcontractors, suppliers and plant personnel "This project has saved us a huge amount of staff time and Is already paying off In electricity savings that will likely exceed $100,000 a year,' said Martin "Trane has been outstanding to work with mW ingersoll Rand Ingersoll Rand (NYSE IR) Is a world leader in creating and sustaining safe comfortable and efficient environments in commercial residential and industrial markets Our people and our family of brands — including Club Car Ingersoll Rand' Schlage' Thermo King` and Trane' —work together to enhance the quality and comfort of air in homes and buildings transport and protect food and perishables, secure homes and commercial properties and increase Industrial productivity and efficiency We are a $14 billion global business committed to sustainable business practices within our company and for our customers For more information visit www Ingersollrand corn O 2013 Trane All rights reserved We are committed to using ermronmentaily ti-e com CASE SLX368 EN February 04 2014 conscious punt practices that reduce waste ingersolirand com BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT & YOU WISH YOUR NAME TO BE INCLUDED IN THE RECORD REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeaeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeaaeseeeeeeeeeaeaeeeeeeeeeeeeee SUBJECT Minutes of Meeting — Study Session Date N/A January 15, 2014 COUNCIL MEETING Date February 5, 2014 Department City Council Presenter Greg Wheeler Council President Phone (360) 473 -5280 SUMMARY Attached is the summary of the City Council Meeting ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) STUDY SESSION AGENDA 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION- N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the Consent Agenda as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES January 15, 2014 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, January 15, 2014, at 5 00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, with Council President Greg Wheeler presiding Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan Also present were City Attorney Roger Lubovich, City Clerk Shannon Conn, and Legislative Assistant Lori Smith A COUNCIL BRIEFING was held to discuss General Council Business at 5 00 PM in the Council Conference Room At 5 30 PM the meeting moved to the Meeting Chambers The Pledge of Allegiance was led by Council Member Mike Sullivan followed by the invocation provided by Associate Pastor Bob Westfall of the Bremerton First Church of the Nazarene BPD SWEARING -IN CEREMONY Judge James Docter administered the Oath of Office for Bremerton Police Officer Cory Dale Ditmer BPD BRIEFING Police Chief Steve Strachan welcomed new BPD Officer Ditmer, and provided a monthly update MAYOR'S REPORT — Mayor Patty Lent • Reported on the progress of new Downtown Development including housing projects near downtown and Evergreen Rotary Park, • Looked forward to the Purpose Boutique Grand Opening on Thursday, January 16 from 4 00 to 6 00 PM at 402 Pacific Avenue, • Invited everyone to attend the 20 Annual Martin Luther King, Jr Day Program & Celebration "A Day of Service in Action" beginning at 10 00 AM in the President's Hall at the Kitsap County Fairgrounds, • Displayed a copy of a flyer created to promote the improvement of local ferry service, • Reminded the community about the "Project Connect' event on Wednesday, January 22 from 10 00 AM to 2 00 PM at the Sheridan Park Community Center located at 680 Lebo Blvd, • Encouraged support of the Kitsap Conservation District by ordering native plants by January 29, • Announced the Daddy Daughter Dance will be on February 1 from 7 00 to 10 00 PM at the Elks Lodge located at 4131 Pine Road, • Recognized Council President Greg Wheeler for receiving the Advanced Certified Municipal Leadership certification from the Association of Washington Cities (AWC), • Thanked the Kitsap Fire Fighters Benevolent Fund for providing new packets to students at Armin Jahr Elementary School, and • Was pleased to bring forward Kurt Wiest to announce the Bremerton Housing Authority Office will host an Open House & Ribbon Cutting Ceremony on Thursday, January 23 from 3 30 to 5 00 PM at their new downtown location at 600 Park Avenue KEDA BRIEFING John Powers Executive Director, Kitsap Economic Development Alliance (KEDA), provided a quarterly update, and also invited the Council Members to attend the 16th Annual Decision Makers Breakfast on Wednesday, January 29 from 7 00 to 10 00 AM at the Kitsap Conference Center with acclaimed economist, John W Mitchell Ph D , Principal, M & H Economic Consultants, who returns to deliver the 2014 Economic Forecast "Year Five. Transitions and Experiments" and provide valuable Insight for the coming year PUBLIC RECOGNITION — There were no comments tonight City Council Reg Mtg Minutes Wednesday, January 15, 2014 Page 2 of 3 CONSENT AGENDA 8A— Claims & Check Register Check Numbers 356517 through 356707, and EFT -13487 through EFT -13532 in the amount of $2,965,60917, and Regular Payroll for the pay period ending December 31, 2013 in the amount of $746,082 01 813 — Minutes of Meeting — January 2, 2014 8C — Minutes of Study Session — January 8, 2014 8D — Authorize the Police Department to hire Part-Time Employee (Court Security /Home Detention Specialist) for five (5) weeks (not to exceed 25 -hours per week) 8E — Approve reassignment of Human Resources Assistant to Human Resources Generalist, and add the position to the 2014 Budget 8F— Upgrade of existing NX100 -0O50 Neuros Turbo Blower at the Wastewater Treatment Plant There were no comments from the public 06:19:24 M /S /C /U (Younger /Runyon) Move to approve the CONSENT AGENDA as presented PUBLIC HEARING 9A — PUBLIC HEARING AUTHORIZING AN EASEMENT TO PUGET SOUND ENERGY: AND APPROVING ORDINANCE NO. 5239 TO VACATE A PORTION OF THE RIGHT -OF -WAY AND TO DEDICATE PARK AVENUE BETWEEN BURWELL AND 4 STREETS FOR THE PARK PLAZA DEVELOPMENT PROJECT Tom Knuckey City Engineer, Public Works & Utilities Director, explained that the City of Bremerton initiated the partial vacation in both the alley and 4 th Street to facilitate the Park Plaza Development Project, which consists of a movie theatre, parking garage, and apartment pad The alley vacation is for the south four (4) feet of the alley adjacent to the City property The alley is bounded by Park & Pacific Avenues, and Burwell & 4 th Streets The 4 th Street vacation is for the south 12 feet of the right -of -way adjacent to the City property starting just east of Park Avenue Included with these right -of -way vacations is the dedication of Park Avenue between Burwell and 4 th Streets to the City street system In conjunction with the street vacation and dedication and as part of the Park Plaza Development Project, the City proposes to grant PSE an easement on a portion of Park Avenue in exchange for the release of an existing easement within the street President Wheeler opened the public hearing Comments from the public against this action were provided by Joe Hudson of Evergreen Trophies, and Jerry Soriano another adjacent property owner Both expressed disappointment in the lack of communication by the City With no further public comments, President Wheeler closed the public heanng 06:29:45 Motion to pass Ordinance No 5239 was made by Younger, and seconded by Davis Questions and comments were provided by Daugs, McDonald, and Runyon, with responses provided by Chal Martin, Public Works & Utilities Director and Mr Hudson 06:42:55 M /S /C (Younger /Davis) Move to pass Ordinance No. 5239 to 1) vacate a portion of right -of -way in both the alley and 4 th Street for the Park Plaza Development, and 2) to dedicate Park Avenue between Burwell and 4 th Streets as presented Voted in favor of Motion Daugs, McDonald, Davis, Younger, Wheeler Voted opposed to Motion Runyon, Sullivan Motion carried 5 -Yes, 2 -No City Council Reg Mtg Minutes Wednesday, January 15, 2014 Page 3 of 3 06:43:10 Motion to grant easement was made by Younger, and seconded by Daugs Questions and comments were provided by Runyon and Daugs with responses provided by Mr Martin and Mr Hudson 06:45:50 M /S /C /U (Younger /Daugs) Move to authorize the granting of an easement to PSE upon the condition of PSE's release of easement as proposed and authorize the Mayor to finalize and execute the easement with substantially the same terms and conditions as presented GENERAL BUSINESS — There were no General Business Items tonight COUNCIL MEMBER REPORTS Roy Runyon announced an opportunity to receive a free smoke alarm with installation by calling (360) 447 -3567 Dino Davis noted that he has been feeling under the weather and therefore apologized to his fellow Council Members Jerry McDonald welcomed new businesses Manette Trading Company, Flea Market Chic, The Bridge, Hospice Thrift Shop, and Purpose Boutique to District 3, and announced the CVG Show & 2014 Arts Festival will be held from January 24 through 26 in downtown Bremerton Leslie Daugs announced the Kitsap Community Resources and Asset Building Coalition of Kitsap will host the "Super Saturday Financial Fan" on Saturday, February 1 from 9 30 AM to 1 30 PM at 845 8th Street Mike Sullivan mentioned his attendance at the Puget Sound Regional Council Newly Elected Leaders Workshop and Luncheon in Seattle With no further business, President Wheeler adjourned the Council Meeting at 6 53 PM The Council then reconvened for an Exempt Closed Session for an Update on "Labor Negotiations" per RCW 42 30140 (4)(b) Preby L RI SMITH Leg islative Assistant Attest SHANNON CORK City Clerk GREG WHEELER, City Council President GW SC Is cg AGENDA BILL 50 CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee� SUBJECT. Minutes of Study Session — Study Session Date N/A January 22, 2014 COUNCIL MEETING Date February 5, 2014 Department City Council Presenter Greg Wheeler Council President Phone (360) 473 -5280 SUMMARY Attached is the summary of the City Council Meeting ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) STUDY SESSION AGENDA ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION px Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the Consent Agenda as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, January 22, 2014 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKs GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, Wednesday, January 22, 2014, at 5 00 PM, with Council President Greg Wheeler presiding Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan Christine Grenier, Council Assistant, was present to provide staff support President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation except for the noted anticipated action item, and announced that approved items by Council will be placed on the February 5, 2014 Council Meeting Agenda, or as indicated A NO PRESENTATION PLANNED —The following items are budgeted Items or have been reviewed by the appropriate Council Committee 1 Amendment No 5 to the Professional Services Agreement with Willis of Seattle, Inc for Insurance Broker Services Consent Agenda 2 2014 Excess Liability Insurance with Ironshore Specialty Insurance, Excess Workers' Compensation Insurance with Midwest Employers Casualty Company, and Crime Insurance with Great American Insurance Consent Agenda 3 interlocal Cooperative Purchasing Agreement between the City of Bremerton and Snohomish Fire District No 1 for the purchase of one (1) ambulance from Braun NW Consent Agenda Consent Agenda 4 Interlocal Agreement between the City of Bremerton and Kitsap County for a Joint Land Use Study (JLUS) Consent Agenda 5 Resolution approving Phase 5 of the Bay Vista Final Plat General Business 6 Purchase of three Flygt Dry-Pit Submersible Pumps for Pump Station CW -2 Consent Agenda 7 Sole Source Purchase of two new Alfa Laval Spiral Heat Exchangers for the Westside Wastewater Treatment Plant Consent Agenda 8 Purchase and Replacement of existing Air Handling Unit from Holaday- Parks, Inc for Building 400 at the Westside Wastewater Treatment Plant Consent Agenda 9 Appointment of Jim McDonald to the Bremerton Housing Authority Board of Commissioners Consent Agenda B FULL PRESENTATIONS & BRIEFINGS President Wheeler announced that the following item required action and there would be an opportunity for public comment 10 Consent to Assignment of Parking Lease relating to SEEfilm Bremerton Cinema Action item Roger Lubovich City Attorney explained that the City owns the parking garage below the SEEFilm Bremerton Cinema, and in 2011 entered into a Lease Agreement with the Cinema to lease parking spaces The Cinema is refinancing its loan with Kitsap Bank and the refinance includes an assignment of the lease from the Cinema to the Bank as security interest for the loan The City's Lease Agreement with the Cinema allows the Cinema to assign the lease, but requires written consent from the City therefore the administration seeks approval of the assignment from Council, and to permit the Mayor to sign the Consent to Assignment and any future assignment to lending institutions City Council Special Meeting Minutes Wednesday, January 22, 2014 Page 2 of 2 There were no comments from the public 05:21:00 Motion was made by Younger and seconded by Davis Comments were provided by Runyon 05:23:00 M /S /C /U (Younger /Davis) Move to approve the assignment of the SEEFtlm Bremerton Cinema parking lease to Kitsap Bank, and to authorize the Mayor to sign the Landlord's Consent to Assignment in the form substantially similar to the form presented to Council, and to authorize the Mayor to provide written consent of any future assignments of this lease to other lending institutions. 11 Briefing on House Bill 2116 — An ACT relating to reducing the penalty for possession of controlled substances, amending RCW 9 94A 518 and 69 50 4013, and repealing RCW 69 50 4014 Information only 12 Pacific Avenue Budget Adjustment, Funding, and Project Acceleration General Business 13 Discussion on other City of Bremerton issues for "AWC City Action Days Conference" with State Legislatures on January 29 & 30, 2014 in Olympia Information only Council recessed from 6.44 to 6 53 PM 14 City Council Orientation — Part II (Presentation will include the Open Public Meeting Act and Public Records Requests) Information only C GENERAL COUNCIL BUSINESS • Public Works Committee Briefing — Dino Davis, Chair (1114114 Meeting) • Audit Committee Briefing — Leslie Daugs, Chair (1116114 Meeting) • Other General Council Business was discussed Council recessed from 8 23 to 8 29 PM D EXECUTIVE SESSION — The Council convened for a 25 -Minute Executive Session to discuss "Pending and Potential Litigation" per RCW 42 30110 (1)(1) Information only With no further business, President Wheeler adjourned the Council Study Session at 8 54 PM Prepared and Submitted by It " CHRISTINE GRENIER Council Assistant Attest SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW SC Is cg AGENDA BILL v5D CITY OF BREMERTON CITY COUNCIL ■■ a���E0 0MEs00M00o00n0Ma0000M00a00M00EEa0aa000N00000000a0000EE00M0d20EE000E0EE0000NEE001 SUBJECT: Amendment No 5 to Study Session Date January 22, 2014 Professional Services Agreement with Willis COUNCIL MEETING Date February 5, 2013 of Seattle, Inc for Insurance Broker Services Department City Attorney's Office Presenter Thelma Swem Phone 360- 473 -5302 SUMMARY The City entered into a contract with Willis of Seattle, Inc for insurance broker services in 2003 Since that time, Willis of Seattle has extended its agreement with the City without a rate increase The proposed amendment extends the agreement for two years at the same rate as initially negotiated, $25,000 per year ATTACHMENTS 1 Proposed Amendment No 5 to Professional Services Agreement 2 Professional Services Agreement with Amendments 1, 2, 3 and 4 FISCAL IMPACTS (Include Budgeted Amount) The Risk Management Fund has adequate funds budgeted to pay for the services contemplated STUDY SESSION AGENDA !]x No Presentation ❑ Full Presentation STUDY SESSION ACTION ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve Amendment No 5 to the Professional Services Agreement with Willis of Seattle, Inc for insurance broker services and authorize the Mayor to finalize and execute the amendment with substantially the same terms and conditions as presented COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 AMENDMENT NO.5 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF BREMERTON AND WILLIS OF SEATTLE, INC. THIS AMENDMENT Number 5, entered into as of the day of February 2014, to the certain Professional Services Agreement commencing March 1, 2003, between the City of Bremerton and Willis of Seattle, Inc for broker services is based upon the following recital of facts 1 The current professional services contract expires on March 1, 2014 and there is a mutual desire to amend the Agreement to extend the term during which services are to be performed by Willis of Seattle, Inc NOW THEREFORE, for and in consideration of the mutual agreement contained herein, the parties do hereby agree 1 The term of the Professional Services Agreement is extended to March 1, 2016 2 The City of Bremerton shall pay Willis of Seattle, Inc $25,000 per year, for the services detailed in Exhibit A of the Professional Services Agreement and rendered during this extension period 3 Willis of Seattle shall maintain the business records required in Section VII of the Professional Services Agreement for a minimum of seven (7) years subsequent to March 1, 2016 4 All other terms of the Agreement as amended shall remain in full force and effect IN WITNESS THEREOF, the parties hereto have executed this Amendment Number 4 as of the date and year first written above WILLIS OF SEATTLE, INC. CITY OF BREMERTON By PATTY LENT, Mayor Its DATE DATE ATTEST SHANNON CORIN, City Clerk APPROVED AS TO FORM ROGER A LUBOVICH, City Attorney R \ Legal \Legal \Contracts\RISK \Willis of Seattle - amend 5 doc PROFESSIONAL SERVICES AGREEMENT The City of Bremerton ("City") and Willis of Seattle, Inc. ("Broker'l, referred to collectively as the "Parties," enter into the following Agreement for professional services: L Scope: Broker agrees to perform the services more specifically described in the Scope of Work, including any addenda thereto as of the effective date of this Agreement, attached hereto as Exhibit A. which is incorporated herein by this reference as if fully set forth. Broker further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. U. Term: The City and Broker agree that work will begin on March 1, 2003, and continue for a three year period unless terminated earlier as provided in Section IX. III. Competrsadon: In consideration of the services provided pursuant to this Agreement, the City shall pay Broker $25,000 for each year that services are provided Any and all commissions received by Broker from insurance companies for business placed on behalf of the City will be accounted for, disclosed to the City, and credited to City's account within thirty (30) days of their receipt by Broker. Broker huther agrees to credit any excess commissions to City within thirty (30) days of their receipt by Broker. The term "commission" shall not mean contingent or volume bonuses shared by the insurance carriers or wholesalers on Broker's overall book of business. IV. Relallonddp of Parries: Broker is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Broker and its personnel are independent Brokers and not employees of the City. Broker and its personnel have no authority to bind the City or to control the City's employees. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub- contractors of the Broker. Broker will be solely and entirely responsible for its acts and for the acts of Broker's agents, employees, and representatives during the performance of this Agreement. As an independent Broker, Broker is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Broker or its personnel. As an independent contractor, Broker is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, B &O, State professional licensing, and City business licensing. V any taxes or fees due the City have been declared delinquent, the City Bremerton/Willis of Seattle, Inc. Page 1 of 6 may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Broker. V. IndemniBcadon: Broker shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Broker's performance of this Agreement, except for that portion of the injuries and damages caused by the City's sole negligence. The City's inspection or acceptance of any of Broker's work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. VL Insurance: Prior to and during the performance of the work covered by this Agreement, Broker shall provide the Risk Manager for the City of Bremerton with evidence that it has obtained and maintains in full force and effect during the term of this Agreement, a policy of professional liability insurance, and/or errors and omissions insurance, providing coverage of at least $1,000,000 against professional liability or errors and omissions in connection with the work to be performed by Broker under this Amt. Risk Manager shall be provided thirty (30) days' written notice of any cancellation of said professional liability insurance. The City reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. VII. General Conditions: A. Russ and Information: Broker will maintain the usual written records customary in the business of an insurance broker to include, but not be limited to, records of policies, premium audits, loss data and other pertinent correspondence which affects the coverage hereunder. These records will be maintained for a minimum of seven (7) years subsequent to February 1, 2006. B. Entire Aareement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. C. Sev ' 'tsr: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. D. Modification: This Agreement may only be modified by written instrument signed by both Parties. Bremerton/Willis of Seattle, Inc. Page 2 of 6 E. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below, unless notified to the contrary. Any written notice hereunder shall become effective upon the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City ddr+�e. Broker AddMs Risk Manager Willis of Seattle, Inc. City of Bremerton PO Box 34201 239 Fourth Street Seattle, WA 98124 Bremerton, WA 98337 F. Waiver. Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. G. Non Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein con*zred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. H. Q=fiance with Laws: Broker shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. L Choice of law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. I. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions each Ply shall Pay all its own costs and attorney's fees. VIII. Nouftcrimination: Broker shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, or disability. except for employment actions based on bona fide occupational qualification. EL Termb ution: This Agreement may be terminated, at will, by either Party upon 30 days' notice to the other Party. This Agreement may be immediately terminated for cause by a Patty if the other Party substantially fails to perform through no fault of the terminating Party, and the non - performing Party does not commence correction of the failure of performance within five days of the terminating Party's sending notice to the non-performing Party. A. Rights Upon Termination: In the event of termination. the City shall pay for all services performed by the Broker to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Broker's possession pertaining to this Agreement which may be used by the City BremertonMillis of Seattle, Inc. Page 3 of 6 without restriction. Upon termination the City will be entitled to reports showing the status of all items listed in the Scope of Work through the termination date. CITY OF B TON M!61C By: Cary zeman By: ORUS its: Mayor its: CEO APPROVED AS TO FORM: Roger A. I abovich, City Attorney I 1 EM4L 1WIMs of Seavilmdw Bremetton/Willis of Seattle, Inc. Page 4 of 6 AV-. ERHiB1fT A Scope of Work Broker agrees to provide the City with the following services: I. Develop and recommend to the City, insurance and other riak financing or loss funding programs, contracts, techniques and methods whenever they will benefit the City. 2. Develop underwriting information, prepare specifications for marketing insurance coverage, structure offerings to insurers and secure insurance desired, providing an analysis of coverage scope, cost and services. Developing underwriting information is to include an analysis of City's possible exposure to risks of loss. A copy of the specifications shall be presented to the City. 3. When possible, design insurance policy wording to meet the specific needs and of the City. 4. Review each insurance policy, binder, certificate or other insuring document to see that wording is complete and accurate and that coverage is in compliance with specifications. Deliver binders and insurance policies to the City as soon as possible. 5. Monitor all insurance and other risk financing or loss finding ansngements to assure their continuing adequacy in terms of cost and protection. 6. Structure insurance programs to eliminate gaps and overlaps m coverage and to provide the limits or amounts of coverage requested by the City. 7. Service each policy issued to the City (Le., process changes and endorseament }. 8. Issue Certificates of Insurance as requested by City. 9. Maintain the usual written records customary in the business of an insurance brolomp operation, as well as any other records which the City may deem necessary to the proper handling of and accounting for the insurance placed by the Broker. 10. Be available for consultation on a daily basis in carrying out the obligations set forth in this Agreement. 11. Verify the accuracy of each invoice. Broker shall make every reasonable effort to assure that all billings sent to the City are correct. Each invoice shall show: L Insurer b. Policy Number c. Policy Period d. Coverage Provided 12. As requested by the City, assist in the d of insurance and hold harmless clauses for City contracts. 13. Assist the City as needed in compiling loss costs; in preparing claims to adjusters; in negotiating settlements; and in pursuing payment. 14. Provide answers to City on insurance coverage and risk management questions. 15. Obtain competitive insurance quotations from various insurers when feasible. 16. As requested, provide studies of alternative loss funding plans including, but not limited to, captive feasibility, bonding feasibility, SIR /limits determination and retention level studies, and loss frequency and severity projections. 17. Attend meetings with City as required. 18. Assist with and make recommendations on various risk management functions of City, as requested Bremerton/ Willis of Seattle, Inc. Page 5 of 6 19. Provide City with semi - annual activity reports on the performance of the Broker function. These reports shall detail the progress and status of all work required under this Agreement 20. Provide early warning of pending rate, coverage or renewal problems, including significant changes in the financial status of major insurers. Without limiting the generality of the above- responsibility, Broker shall issue, at least ninety (90) days prior to each insurance policy expiration or anniversary, a written report stating anticipated renewal terms and conditions, and stating any intentions or requirements to change insurance coverage in any way. Broker shall further keep City informed on new or changing markets, forms, products, laws, government regulations and any other information that may affect the risk management function, as known or should be known according to industry standards by Broker. Periodic reports will be given thereafter by the Broker to keep the City's risk management office fully informed on status of such renewals or anniversary changes. 21. Act as liaison with insurance companies. 22. Provide annual updating of the City's insurable value. 23. Assist City in the settlement of self- administered claims. This service may include the monitoring of particularly severe claims by the Broker or its claim service affiliates so as to provide assistance to City% Risk Manager in negotiating settlements or establishing a defense strategy. 24. Assist City in obtaining settlement from the insurance carrier for those losses which are not self- administered. 25. In consultation with the Risk Manager, Broker will develop specific loss prevention recommendations for City government and provide assistance to Risk Manager in development of loss prevention seminars in selected areas. 26. Broker shall monitor the loss control services provided by the insurance carrier or service company. Broker further will monitor all inspection reports. 27. Assist the City with environmental loss control services by reviewing projects and programs and making recommendations for proper respiratory, medical, air monitoring, substance removal. recordkeeping, and training requirements. Provide project site audits as necessary. BremertonNift of Seattle, Inc. Page 6 of 6 AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BEkwEEN CITY OF BREMERTON AND WII.LIS OF SEATTLE, INC. THIS A1VI13MMENT #1, entered into as of the,ZyAjjday of October, 2005, to the certain Professional Services Agreement commencing March 1, 2003, between the City of Bremerton and Willis of Seattle, Inc. for broker services is based upon the following recital of facts: 1. There is a mutual desire to amend the Agreement to extend the team during which services are to be performed by Willis of Seattle, Inc. NOW TSEREFORE, for and in consideration of the mutual agreement contained herein, the parties do hereby agree: 1. The Agreement is extended from March 1, 2006 to March 1, 2008. 2. The City of Bremerton shall pay Willis of Seattle, Inc. $25,000 per year, for the services detailed in Exhibit A of the Professional Services Agreement and rendered during this extension period. 3. Willis of Seattle shall maintain the business records required in Section VII of the Professional Services Agreement for a minimum of seven (7) years subsequent to March 1, 2008. 4. All other terms of the Agreement as amended shall remain in full force and effect. IN WITNESS THEREOF, the parties hereto have executed this Amendment #1 as of the date and year first written above. WHIM OF SEATTLE, INC. CITY OF B ON r B A CARY BO , Mayor Its: '�C DATE: t D5 DATE: ATTES . JO STON, City Clerk FORM: ROGER A. LUBOVICH, City A &%WAUConftcts \Willis of Seattle - amm& I Am AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF BREMERTON AND WILLIS OF SEATTLE, INC. THIS AMENDMENT #2, entered into as of the Z day of October, 2007, to the certain Professional Services Agreement commencing March 1, 2003, between the City of Bremerton and Willis of Seattle, Inc. for broker services is based upon the following recital of facts: 1. There is a mutual desire to amend the Agreement to extend the term during which services are to be performed by Willis of Seattle, Inc. NOW THEREFORE for and m consideration of the mutual agreement contained herein, the parties do hereby agree: 1. The Agreement is extended from March 1, 2008 to March 1, 2010 2. The City of Bremerton shall pay Willis of Seattle, Inc. $25,000 per year, for the services detailed in Exhibit A of the Professional Services Agreement and rendered during this extension period. 3. Willis of Seattle shall maintain the business records required in Section VU of the Professional Services Agreement for a minimum of seven (7) years subsequent to March 1, 2010. 4. All other terms of the Agreement as amended shall remam in full force and effect. IN WITNESS THEREOF, the parties hereto have executed this Amendment #2 as of the date and year first KNC. WILLIS C RE By: /' A & CARY B , MAYOR Its: C �►f� DATE: r/" y DATE: 7hwjpe�� NZ ATTEST: City Clerk APP TO F RM: RMEI j VLUBOVICH, City Attorney AMENDMENT NO.3 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF BREMERTON AND VALLIS OF SEATI'M INC. THIS AMENDMENT Number 3, entered into as of the 28th day of February 2010, to the certain Professional Services Agreement commencing March 1, 2003, between the City of Bremerton and Willis of Seattle, Inc. for broker savices is based upon the following recital of facts: L The clnrent professional services contract expires on March 1, 2010 and there is a mutual desire to amend the Agreement to extend the term during which services are to be performed by Willis of Seattle, Inc. NOW THEREFORE, for and in consideration of the mutual agreement contained herein, the parties do hereby agree: 1. The term of the Professional Services Agreement is extended to March 1, 2012. 2. The City of Bremerton shall pay Willis of Seattle, Inc. $25,000 per year, for the services, detailed in Exhibit A of the Professional Services Agreement and rendered during this extension period. 3. Willis of Seattle shall maintain the business records required in Section VII of the Professional Services Agreement for a minimum of seven M years subsequent to March 1, 2012. 4. All other terms of the Agreement as amended shall remain in full force and effect. IN WITNESS THEREOF, the parties hereto have executed this Amendment Number 2 as of the date and year first written above. WILLIE OF SEATTLE, INC. CITY OF BREMERTON 1—h�6 "Z 'o V By: Rod Logja PATTY r Its: Managing Partner DATE: FEqhruery ?,S. 2010 DATE: 3- / - /y ATTEST: ( IZIOS&S CMOLMEN, Ci4 Clerk AP TO FORM: R ERA. LUBOVICH, City Attorney R. %'ft of Santa - amenUbe AMENDMENT NO.4 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF BREMERTON AND WILLIS OF SEATTLE, INC. THIS AMENDMENT Number 4, entered into as of the .- day of February 2012, to the certain Professional Services Agreement commencing March 1, 2003, between the City of Bremerton and Willis of Seattle, Inc for broker services is based upon the following recital of facts 1 The current professional services contract expires on March 1, 2012 and there is a mutual desire to amend the Agreement to extend the term during which services are to be performed by Willis of Seattle, Inc NOW THEREFORE, for and in consideration of the mutual agreement contained herein, the parties do hereby agree 1 The term of the Professional Services Agreement is extended to March 1, 2014 2 The City of Bremerton shall pay Willis of Seattle, Inc $25,000 per year, for the services detailed in Exhibit A of the Professional Services Agreement and rendered during this extension penod 3 Willis of Seattle shall maintain the business records required in Section VII of the Professional Services Agreement for a minnnum of seven (7) years subsequent to March 1, 2014 4 All other terms of the Agreement as amended shall remain in full force and effect IN WITNESS THEREOF, the parties hereto have executed this Amendment Number 4 as of the date and year first written above WILLIS OF SEATTLE, INC. CITY OF BREMERTON X� 4 1 By Rod 99M PATTY ,May jA 4E Its Managing Partner DATE February Z. 2012 DATE AqTM ON COR1N, Interim ity Clerk APPROVED AS TO FORM ER A L OVICK City Attomffy R U&pNAgaWoatsaetMSK%Wdlis of Seattle - mod 4 doe AGENDA BILL 59 CITY OF BREMERTON CITY COUNCIL SUBJECT 2014 Excess Liability, Excess Study Session Date January 22, 2014 Workers' Compensation and Crime COUNCIL MEETING Date February 5, 2014 Insurance Department City Attorney's Office Presenter Thelma Swem Phone 360- 473 -5302 SUMMARY The Bremerton Municipal Code authorizes the Risk Management Specialist, with the approval of the City Attorney, to bind insurance and then requires City Council approval for continuation of the bound coverage Excess liability coverage has been bound with Ironshore Specialty Insurance Company at an annual cost of $151,674 66 (including tax and fee) Excess workers' compensation insurance has been bound with Midwest Employers Casualty Company for a deposit premium of $47,452 Crime insurance has been bound with Great American Insurance for $4,973 per year ATTACHMENTS: None FISCAL IMPACTS (Include Budgeted Amount) Adequate funds for these insurance renewals are available in the Risk Management Fund STUDY SESSION AGENDA M No Presentation ❑ Full Presentation STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the excess liability, excess workers' compensation and crime insurance as bound for 2014 for the City of Bremerton COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ■■■■■■■■■■■■■■■t■■■■■■■■■■■■■ ■■ e■■■■■■■■■■■■ s s■■■ ■s■■■■■■I SUBJECT. Interlocal Cooperative Study Session Date 1 -22 -13 Purchasing Agreement between the City of COUNCIL MEETING Date 2 -5 -14 Bremerton and Snohomish Fire District #1 Department Fire Presenter Al Duke, Fire Chief Phone 473 -5380 SUMMARY. This Interlocal Cooperative Purchasing Agreement is between the City of Bremerton and Snohomish Fire District #1 This Interlocal Agreement will be used to purchase one ambulance from Braun NW Snohomish Fire District #1 went to bid on August 29, 2013 ATTACHMENTS Interlocal Cooperative Purchasing Agreement FISCAL IMPACTS (Include Budgeted Amount) None at this time STUDY SESSION AGENDA px No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the Interlocal Cooperative Purchasing Agreement between the City of Bremerton and Snohomish Fire District #1 and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 INTERLOCAL COOPERATIVE PURCHASING AGREEMENT This agreement is made and entered into this day of , 2014 between the Snohomish County Fire District 1 ( "District 1 ") and the City of Bremerton ( "joining agency. ") Pursuant to 39 34, the Interlocal Cooperation Act, the parties agree to a cooperative purchasing agreement to cover the purchase of various supplies, materials, equipment and upon the following terms and conditions 1 Each of the parties from time to time goes out to public bid and contracts to purchase supplies, material, equipment, and services Each of the parties hereby agrees to extend to the other party the right to purchase pursuant to such bids and contracts to the extent permitted by law, and to the extent agreed upon between each party and the bidder, contractor, vendor, supplier, or service provider 2 Each agency is independently responsible for compliance with all applicable laws and regulations governing its own purchases 3 The originating contracting agency does not accept responsibility or liability for the performance of any vendor used by the purchasing agency as a result of this Agreement 4 Each of the parties shall contract directly with the bidder, contractor, vendor supplier, or service provider, and pay directly in accordance with its own payment procedures for its own purchases To the extent permitted by law, each party will defend, indemnify and hold the other party harmless as to any all claims, demands or judgments arising out of the purchase of supplies, materials, or equipment pursuant to this Agreement 5 Any purchase made pursuant to this Agreement is not a purchase from either of the parties This Agreement shall create no obligation to either of the parties to purchase any particular good or service, nor create to either of the parties any assurance, warranty, or other obligation from the other party with respect to purchasing or supplying any good or service 6 No separate legal or administrative entity is intended to be created pursuant to this Agreement No obligation, except as stated herein, shall be created between the parties or between the parties and any applicable bidder or contractor This Agreement shall continue in force until canceled by either party, which cancellation may be effected upon receipt by one of the parties of the written notice of cancellation of the other party. Accepted for City of Bremerton Accepted for Snohomish County Fire District 1 Date Date Fire District 1 ILA Rev 11 5 10 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT. Interlocal Agreement between Study Session Date January 22, 2014 City of Bremerton and Kitsap County for a COUNCIL MEETING Date February 5, 2014 Joint Land Use Study Department DCD Presenter Allison Daniels Phone 360 473 5845 SUMMARY Kitsap county is the recipient of a Department of Defense Office of Economic Adjustment grant for the Joint Land Use Study (JLUS) This study is to promote development that is compatible with the Navy's training, testing and operational missions in Kitsap and Jefferson counties and seek ways to minimize negative impacts of the Navy's operations on adjacent communities and ecosystems The purpose of the Interlocal Agreement is to provide funds to the City of Bremerton to assist Kitsap County in carrying out the scope of work which is explained in detail in the attached document and includes task such as project participations /assisting in meetings, data collection, draft plan and implementation strategy development ATTACHMENTS Interlocal Agreement between Kitsap County and the City of Bremerton including Exhibit A — Scope of Work and Exhibit B — Reimbursement Details FISCAL IMPACTS (Include Budgeted Amount) The City shall be reimbursed an amount not to exceed $23,895 STUDY SESSION AGENDA px No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve the attached Interlocal Agreement with Kitsap County and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 1TTTERLOCAL AGREEMENT KC -420 -13 Between KITSAP COUNTY And CITY of BREMERTON This Interlocal Agreement ("Agreement') is made and entered into, pursuant to the provisions of the Interlocal Cooperation Act, Chapter 39.34, RCW, between Kitsap County, hereinafter referred to as " Kitsap," and City of Bremerton, hereinafter referred to as "ENTITY." A. PERIOD OF PERFORMANCE The period of performance of this agreement shall commence on October 1, 2013 and be completed by March 31, 2015 unless terminated or modified as provided herein. B. PURPOSE Kitsap County is a recipient of an Department of Defense (DOD) grant administered by the Office of Economic Adjustment, herein referred to as OEA. This OEA administered Department of Defense Community Planning Assistance Fund grant is entitled: Joint Land Use Stu* for Naval Base Kitsap (NBK JLUS) (KC- 315 -13) . The purpose of this Interlocal Agreement is to provide funds to City of Bremerton as an Entity described in the above titled grant to assist Kitsap County in carrying out the activities specified in Exhibit A, Scope of Work. This Agreement consists of the following documents: 1. Interlocal Agreement 2. Exhibit A: City of Bremerton NBK JLUS Scope of Work 3. Exhibit B. City of Bremerton NBK JLUS Budget C. REIMBURSEMENT AND CASH MATCH REQUIREMENT As shown in Exhibit B, the ENTITY's total billing to Kitsap County and reimbursement to the ENTITY shall not exceed $23,895 The ENTITY is not responsible for grant match The ENTITY will submit invoices at least quarterly and not more than monthly. Invoices will itemize the tasks and work performed. The ENTITY shall maintain adequate records to support billings under this Agreement. D ADMINISTRATION No separate entity is being created by this Agreement. Each representative shall represent his/her jurisdiction in all matters pertaining to the services rendered under this Agreement. All requirements of the ENTITY pertaining to the services to be rendered under this Agreement shall be coordinated through the Kitsap County Representative. Representatives are: 1 Kitsap County: Kathlene Barnhart (360)337 -4601, kbarnhar @co.kitsap.wa.us 2. City of Bremerton: Allison Daniels ( 360) 473 - 5275, Allison daniels@ci.bremerton wa.us E. ACQUISITION OF PROPERTY Any property acquired by Kitsap County pursuant to this agreement shall remain property of Kitsap County, and any property acquired by the ENTITY pursuant to this agreement shall remain property of the ENTITY. F. INDEMNIFICATION AND HOLD HARMLESS 1. The County shall not be liable under any contracts or obligations of the ENTITY except as otherwise provided pursuant to this Agreement, or for any act or omission of the ENTITY or the ENTITY's officers or agents, and the ENTITY agrees to defend, indemnify and hold harmless the Kitsap County from any and all losses, damages, costs and expenses (including reasonable attorneys' fees) that are caused by or arise out of any omission, fault, negligence or other misconduct by the ENTITY, its employees, independent contractors or volunteers in connection with this Agreement. 2. The ENTITY shall not be liable under any contracts or obligations of the Kitsap County, except as otherwise provided pursuant to this Agreement, or for any act or omission of the Kitsap County or the Kitsap County's officers, employees or agents, and the Kitsap County agrees to defend, indemnify and hold harmless the ENTITY from any and all losses, damages, costs and expenses (including reasonable attorneys' fees) that are caused by or arise out of any omission, fault, negligence or other misconduct by the Kitsap County, its employees, independent contractors or volunteers in connection with this Agreement. 3. The ENTITY and the Kitsap County agree to notify each other of claims made related to this agreement 4. Solely for purposes of these indemnification and hold harmless provisions, each party waives its immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington and acknowledges that the parties mutually negotiated this waiver. 5. These mdemmfication and hold harmless provisions shall survive the expiration or termination of this Agreement. G. INSURANCE Workers Compensation. The ENTITY agrees to comply with all State requirements related to Workers Compensation Insurance. H. STATUTORY AND REGULATORY COMPLIANCE The ENTITY and Kitsap County shall comply with all applicable federal, state, and local laws, ordinances, rules regulations, guidelines, and standards applicable to any service provided pursuant to this Agreement. Both parties agree to comply with provisions of the Americans with Disabilities Act and all regulations interpreting or enforcing such act. I. NONDISCRI IINATION The parties hereto shall not discriminate against anyone in providing services under this Agreement on the grounds of race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans' status, or the presence of any sensory, mental or physical handicap. J. CHANGES OR MODIFICATIONS The ENTITY may, at any time, by written notification to the Kitsap County, request changes within the general scope of services to be performed under this Agreement. Any changes or modifications require mutual agreement by the parties; provided the changes or modifications are to meet project deliverables through shifting effort and funding between tasks, written approval by the Kitsap County project manager is required. For any other changes, a contract amendment shall be executed by both parties and an equitable adjustment of cost or period of performance or both may be made if required by the changes K. TERMINATION OF AGREEMENT Either party may terminate this Agreement with thirty (30) days written notice. L. OEA GRANT PARTNER OEA Grant status: ENTITY is receiving the funds set forth herein as part of an award from a grant agreement FAIN HQ00051310127 between the OEA and Kitsap County (KC- 315 -13), which is incorporated by this reference. The ENTITY agrees to be bound by and comply with that grant agreement's terms and conditions. M. ALL WRITING CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. N. RECORDING Pursuant to RCW 39.34.040, this Agreement shall be filed with the Kitsap County Auditor. 0 GOVERNING LAW & VENUE This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. The venue for any action to enforce or interpret this Agreement shall be in the Superior Court of Washington for Kitsap County. P. WAIVER A failure by any part to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. Q. MULTIPLE ORIGINALS This Agreement may be executed in multiple copies, each of which shall be deemed an original. R. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement that can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. IN WITNESS WHEREOF, this Agreement was executed by the parties on the dates hereinafter indicated. DATE: City of Bremerton Principal Mayor, City of Bermerton Date APPROVED AS TO FORM ONLY: Name City of Bremerton Prosecuting Attorney Date BOARD OF C TY COMMISSIONERS of • p; KITSAP COUNTY, WASHINGTON O: g'� O.�'•. 0 0: rn SH BR WN, Chair cD • 9d 'HIN� ��� o '••• ELD , Com issioner P •C RO T CO CHARLOTTE GARRIDO, Commissioner ATTEST: a aniels, Clerk of the Board EXIIIBIT A: KC- 420 -13 TASKS AND DELIVERABLES Task 1: Project Initiation and Administration This task includes any necessary refinements to the JLUS Work Plan. The City of Bremerton will work with Kitsap County and the consultant on this task to review drafts, provide comments and publish final plans. The City shall provide Kitsap County with Performance Reports on a quarterly basis, beginning 10/01/13- 12/31/13 (due 01/31/2014). Generally, these shall accompany quarterly invoicing. Task 2: Community Organization and Meetings Provide staff time and resources to support consultant produced JLUS presentations and other display products. This includes performing initial outreach to existing community councils, organizations, civic groups and neighborhood communities that have an existing and ongoing relationship with the City. An initial JLUS visioning session and several public informational workshops will be scheduled and held in the vicinity of the project area at key milestone points in the study for the public to provide input. This task shall encompass all outreach associated with other tasks for this project. Task 3: Technical Committee Participation The City will participate in a Technical Committee, comprised of professional planners, managers and technical staff from each of the participating jurisdictions and other key stakeholders. This Committee will be assembled to serve as the technical advisory body to the JLUS Policy Committee and will contribute to and assist contractor services to identify, collect, synthesize and review land use data and other technical input throughout the study process. Task 4: Data Collection, Inventory and Mapping This task includes the generation, preparation and collection of all relevant data from the City in order to conduct the analysis phase of the JLUS planning process. The consultant will assist in consolidating the data into single, usable formats, primarily using GIS. The City shall provide these GIS layers and/or data, including but not limited to: • Land use and comprehensive plan designations • Zoning designations • Shoreline Master Program environment designations • Legacy lots and non - conforming uses • Proposed densities by development type and patterns • Proposed capital improvement and capital facilities plans /projects • Critical areas and other sensitive biological and/or cultural resource areas • Nearshore public access sites • Agriculture suitability factors • Special resource areas (aquifer recharge zones, wetlands, wellhead protection zones, etc.) • Land and sea based mobility corridors and transportation systems • Population forecasts and projected growth trends depicted geospatially Task 5: Conflict Analysis and Resolution The City will work directly with the consultant to: • Develop resolution strategies for current conflicts. • Develop resolution strategies and timeline for future conflict areas. • Develop resolution strategies to support compatible land uses. • Identify model planning tools and techniques to guide compatible development. • Propose model regulations - local, State and Federal. o Develop a process at the local level for cities and counties to work with the State of Washington, Naval Base Kitsap, Department of Defense Siting Clearinghouse, and other Federal Agencies to support compatibility between development of regional renewable energy resources an military operations, including test and training activities. • Develop recommendations on transportation infrastructure resulting from future military mission needs and relate to transportation requirements for future development. • Develop a tool box of policies, regulations, ordinances, agreements, etc. to address existing incompatibility issues and guide future compatible development to protect and preserve military readiness and defense capabilities while supporting continued community economic development. • Review potential solutions. • Assist in presentations of potential solutions to JLUS Policy Committee for review and comment. • Assist in soliciting public input to potential solutions. Task 6: Draft Plan and Implementation Strategy The City will work with project partners and consultant to develop an appropriate implementation strategy for JLUS recommendations; review draft plan. EXHIBIT B KC -420 -13 BUDGET: Task 1: Project Initiation and Administration $5,617.30 Task 2: Community Organization and Meetings $4,321.00 Task 3: Technical Committee Participation $2,160.50 Task 4: Data Collection, Inventory and Mapping $3,456.80 Task 5: Conflict Analysis and Resolution $4,882.60 Task 6: Draft Plan and Implementation Strategy $3,456.80 Total Budget: $239895.00 AGENDA BILL CITY OF BREMERTON CITY COUNCIL eeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseseeeeeaeeeeeeeeeeeeeeseeeeeeeeee SUBJECT: Purchase of three (3) Flygt Dry- Study Session Date January 22 2014 Pit Submersible Pumps for Pump Station COUNCIL MEETING Date February 05, 2014 CW -2 Department PW &U/WWTP Presenter Pat Coxon Phone 360 473 5448 SUMMARY The existing three (3) wet -pit pumps at Pump Station CW -2 have reached the end of their useful life, and need to be replaced We would like to utilize the sole source resolution ( #3165) with Flygt, and purchase three (3) new dry-pit submersible pumps for this station The cost for the three (3) dry-pit submersible pumps is $84,000, which includes freight and taxes ATTACHMENTS Flygt Sole Source Resolution, Whitney Equipment Pump Quotation FISCAL IMPACTS (Include Budgeted Amount) This pump purchase is budgeted through the Wastewater Capital Program and has a budgeted amount of $250,000 The total cost for the purchase of three (3) new Flygt Dry-Pit Submersible pumps is $84,000 (includes freight & taxes) BARS# 594 35325 STUDY SESSION AGENDA ❑X No Presentation ❑ Full Presentation STUDY SESSION ACTION ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the purchase of three (3) Flygt Dry-Pit Submersible Pumps in the amount of $84,000, and authorize the Mayor to finalize and execute the purchase with substantially the same terms and conditions as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01125/13 RESOLUTION NO. A RESOLUTION of the City Council of the City of Breoneiton, Wasbmgton, approving and authorizing sole source purchasing of Flygt dry pit submersible pumps for the wastewater sewage pump statiens WHEREAS, BMC 2 76 040 establishes bidding pmce&m for the purchase of goods and services, and waived by written det -- nmation by the Director that either the materials, supplies, equipment or seances are clarly and legitimately limited to a single some of supply, or that materials, supphes, equipment or services are subject to special market condition, involve q=W facihttes or services, or that a Ind would not be otherwise I nwft it or in the City's best mtuiests under the circumstances, m which instances the purchase price may be best established by direct negotiation, and ' WHEREAS, mdividual dry pit submersible primps are a necessary and cribwal component of the wastewater sewage pump stations, and WHEREAS, the .City's wastewater division, cunnntly has thirty Flygt dry pit submersible pumps in operation throughout the City's tinny -rime sewage pump stations, and WHEREAS, sole sourcing Flygt dry pit submersible primps allows the City to standardize the inventory parts and tools that will result m lower costs, attains greater durability, which reduces labor and maintenance costs, and achieves a reduction m overtime due to the ehmuoattmi of pump plugging, and WHEREAS, sole sourcing with Flygt allows the City to go into direct ngpwd on for pricing with, the vendor, and r WHEREAS, the local sales repeesentat:ve for Flygt dry pit submersible pumps er Whitney Egmpmenk 21222 30 Dr SE, Suite 110, Bothell, WA 98021, and WHEREAS, the City Coimcd desires to waive the mquat for bids requument and authorize sole source purchase of 125 hp or lase Flygt dry pit submmsible pumps for the wastewater sewage pump stations from Whitney Equipment, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BRBMERTON, WASIENGTON, DOES HEREBY RESOLVE AS FOLLOWS fif&U_0XL The recitals set forth above are hereby incorporated as if set forth herein in fall 1 Sob someff F&VDryP&Sxbmffs1bkPmV mffs1bkPmV Pursuant to BMC 2 76 090, the request for bids regmMe nt ere hereby waived and are not requued for the purchase of 125 hp or less Flygt dry pit submersible pumps for the wastewater sewage pump stations from Whitney Equipment , MMM The Department of Public works & Utilities is mdhm=d to puuchase 125 hp or less Flygt dry pit submersible pumps from Whitney Equipment on an as needed basis, subject to City Council approval as may be required pursuant to BMC 2 76100(c) SECT TM Tins waiver shell be for a penod of five years at which time the sole sourcing of 125 hp or less Flygt dry pit submersible pumps will be reevaluated §AQ=iL SUVAMi ffany one or more sections, subsections, or des of this Resolution are held to be unconstitutional or invalid, such decision shall not amt the validity of the remaining port<on of this Resohmon and the same shall remain in full force and effect MGM & fiffr&z Date Tins Resohd= shall take effect and be in force mmediately upon its p PASSED by the City Council of the City of &emerton, Washington this day of &r& , 2012 UN McDONAIA Council Piesideitt APPROVED AS TO FORM ` ERA LUBOVICH, 7 0WSole SHANNON COMN, Intuiim C* Clerk R �i. 1.o�a1lR�lueum3lPublus soneoe FIMw pumps doe 2 Sole Seww Pambaa ft — F6V Dry P& Su able PoW f Whitney Equipment Company Inc Q uotati on M�ftMf&v DATE: 11/19/2013 21222 30th Dr SE, Ste 110 Bothell, WA 98021 Budgetwy Q UOU Phone 425 - 486 -9499 Fax 425485 -7409 BUDGET Quotmn ON far 30 dip Name Rick Zimbureen Prep Ben Scrace Company: City of Bremerton Mobile: 206 -963 -0332 Emall: EpolU mburean0d.bremartorimm.ua bscrace@We_d.can Phone: (360) 473 -S4490 / (360) 471 -5168m Re: CW -2 Commefs or Spadal Instructions Pump Size based an 74° TDH (32pso) and 1200gpm. Qaentity Description 3 NP 3171.095-433 Hard Iran N-Impelfer 6" Discharge 3 34 HP 460 W 3 PH FM Motor 50 -feel: subcab 4/3-271 GC 32 8- 34.BMM 3 1yol Drilled For ExWrM Guide Bracket Pelee hmk dw ROOM & 2-Days Sbwb3pfhWdng, DOW not brdode Sales Tat or in suma"On. TOTAL: $76,670.19 Please make purdlase orders to: Whitney Equipment Company Inc. Freight: Included - FOB Destination lead Time: 5-7 weeks ARO Terms: Net 30 days B per attached terms and conditions. Sales and/or use tax not included Copy: Sharon Adler (Whitney Equipment) xylem NP 3171 MT 3- 433 • Technical specification im 13D. 125 i I im Ila 101) Ad%k 45 4D 35 3D Hate. Picture MW not toompand to She awsed eant1gumUm 26 General Patented saff clearing semk9en cbwwdd Impeller. Mad for 'A=I&WdW 8 fl - P Jobs qWaded with Gulde=09"', in far even reablance. ModWw based design wO high Wade. gow Hard4mn 10 a 4W atla lim 16110 2060 2400 [us 9-P-1 5 718 bvb Inlet diameter 200 mm Corm acnaftW11091110grah Reraw Varg diameter 208 Sam of bion 2 0 Welt Installation P .38all permanent, Vbt Ffialar Motor # N3171AN 211.19-4AAA1t 34hp statorwadeal I :Igm F"" 'M U Hz Rat 460 V Number d palas 4 PM"e 3- Rated 3 Rated 4 A 082 curmat 266 A Rtd 1755 rpm Pawfattar IJI Land 0 go 112 m Lead 0 Ur 1Load 0.79 Ell 1111$% 314 Lead 95% 9w 112 LAW 91 0 % conflouravan rwwww Priem Pnim ID Created by Qe" an Last UPWO pp►ef Bremerton CW2 Son Scnm M341-00 20134140 Mem .7 L065"VAIW NP 3171 MT 3- 433 Performance curve Pump Motor OUVONAM 5 718 IfIlm Mworo W17I.085 25.1"MwNtip PwmrhWw Nat dl nMW no MM awarvadem I III Load 0.00 IMPiAlercownew low Frequency 60 H& IN Load 027 Nwnbwatbledes 2 fbted vdkW 490 V V2 Load 0.19 0 Inch Nmberofpdm 4 Ram 3- Effidency Pdbd poww 34 in Load BSA% MMMM 40 IF Ago A M Load K5% Sbulrog amend 259A 19 Load 91.0% ROM 4MOd 1755 IPM Had 120. lo 261 Imni- 20 170.7 % 7 Obi p shaft _. - _ _,— - — ::. 3 • --.-4WU8 34A hp Pow4nput-P - 131 ho lam' ; _.�_____,.._ ___��,�� _ ~� .__.. � so 25 2D r2 al Isle U S 0 460 . . . dM 1900 liM 260 24bo X118 g.p ma ouvpdfd "Mob* Flow Hold Shaft power NPSHfG Hyd at 030 IMID US g4Lw 74 R .43L1 to 2U11 W % yes pf*Cl Cmaw 4 rmumm Leaf a% Cilly0faminaftnCM12 Borl somas 2013-11-09 M311-09 xylem Le6s"Voor NP 3171 MT 3- 433 Duty Ana"Is Head__ P --- I - -- - — - — - - - — 7 lie ge 92. - ----- 84. 72 Fff. - 4 1 433 258mm 1810 us vpm a 400 ew lico . . . Idau . . . 2dw 240D PA G{ .ma 60vtdual pump TOM pan" 1 = F%m Now Shmpmw RM Head ftoR ph - Hyd SIL MPBRM IMUSg4► 748 311P MUNWM 740 MID WIL MWWAMS 2248 row CIO" tv on"'m L" WAM CW of bvm*ftn =a ftn Som" `l0I"l. 2042 -11.09 xylem NP 3171 MT 3- 433 VFD Curve 135 130. 125 Eff, TWA V9 4Z--- 7 9- 4 2 Total ZZ: 440"9, (hp 4 tWIl PMMPI F* -483 ZOOM (P2)- 4 NPS14;valuos 55. ra 46 zu 40 860 Iii IdUl 260 PA g-P M4 Gave VZOM09028M I w 2 pnod III - Cwetea w mi" 4a test via" , C" CRY Orpromw"D OR fto Some ul"Il .0 MIMI." *em NP 3171 MT 3- 433 VFD Analysis Head V4 132 IS 124. 120 118 Ila 106 I " 74 ft - EN ea-- ---- 84 T- 7 -- SS 62. — v t ------- 48 02 9 - 44 40. T J 36 32. N433 268mm I 24 H: 1319 113 g pm. dW dW - - - 1609 2099 24 PA g P.M.] awo - wwBDMwxb2m=1or2 bowhbnl pump Tdw Pumm Gpedfic FmqVoncg FUM Und WON poM FIOW Hind NO pa%W Hyd MM NUWW umm =Due-pm 144 31 71LT% aNWAMIMMO n 11 V mi 1- B o b p W% 909WJPAMO 1 16 4 70 'it US 59ft 1 0 =US= MR n to Z M 4 It man af MU ma Ii.? Sk WOUI O 04M TAR 14 Fu M mo 14.12 pow R*m ID CMW by Cgs" on Lad Odom CW2 Cur of anommign cm Ban Sanuse M34149 I xylem tB*soti8wdw NP 3171 MT 3- 433 s� Dimensional drawing , s i 48192 troRMnneffF ��""�2718�94718 i coo • i a I r « $ J 'D'P2 11° 4111B 273 a,�eera T i i II �y� � ! 432 � v in f ri ' if ® 4 vW a -a z,fare 00 3 loom « aeerao'sfo�rac�eius erifi M7 re d,oa oa %~' mm a IW.FP39TI AID eemmo 1 a Prow C1AG! y City of Brommtm QW Son emltar 1 140 S M t-m AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT Purchase of two (2) new Alfa Study Session Date January 22, 2014 Laval Spiral Heat Exchangers COUNCIL MEETING Date February 5, 2014 Department PW &U/WWTP Presenter Pat Coxon Phone 360 473 5448 SUMMARY The two existing Alfa Laval spiral heat exchangers provide heat to the biosolids in both anaerobic digesters at the Westside WWTP The current spiral heat exchangers have been in operation since 1985, and are at the end of their useful lifecycle Due to space and piping constraints, we have to replace the existing spiral heat exchangers with the same model and manufacturer (Alfa Laval) This is a sole source item The cost for two (2) Alfa Laval Spiral Heat Exchangers is $83,000, which includes freight and taxes ATTACHMENTS: Alfa Laval Quotation and Staff Memorandum FISCAL IMPACTS (Include Budgeted Amount) This Upgrade is budgeted through the Wastewater Capital Program and has a budget of $100,000 The total cost for the purchase of two (2) new Alfa Laval Heat Exchangers is $83,000 (includes tax & freight) BARS# 594 35325 STUDY SESSION AGENDA N No Presentation ❑ Full Presentation STUDY SESSION ACTION. ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the purchase of two (2) Alfa Laval Spiral Heat Exchangers from Alfa Laval, Inc in the amount of $83,000, including tax and freight, as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 c Public Works and Utilities Department 100 Oyster Bay Ave N • Bremerton, WA 98312 • (360) 473 -5315 • FAX (360) 473 -5360 MEMORANDUM DATE: January 14, 2014 TO: City Council l /� FROM: Chal Martin, Public Works Director 1 SUBJECT: Sole Source Determination ------------------------------------------------ --------------------- The City of Bremerton WWTP Division proposes to purchase two (2) spiral heat exchangers for the digester process, from Alfa -Laval Inc. This purchase would replace the two existing Alfa -Laval spiral heat exchangers. Pursuant to BMC 2.76.090 (sole sourcing), the request for bids requirement "may be waived by written determination by the Director that either the materials, supplies, equipment or services are clearly limited to a single source of supply, or that materials, supplies, equipment or services are subject to special market conditions, involve special facilities or services, or that a bid would not be practical or in the City's best interests under the circumstances, in which instances the purchase price may be best established by direct negotiation." The direct purchase from Alfa -Laval Inc. without going out to bid is based on size limitations and piping configurations. It is not possible to reconfigure piping to allow another style or type (rectangular, plate) of heat exchanger, due to space limitations imposed by the configuration of the existing digester solids and hot water piping. Additionally, due to the access and safety requirements for the cleaning of the heat exchangers, we are physically unable to Install another type (rectangular, plate) of heat exchanger. When all of the above constraints are considered, and after considering the cost of reconfiguring the digester solids and hot water piping system, it is my determination that sole source negotiated -price procurement of the two (2) Alfa - Laval spiral heat exchangers is in the best interest of the City. Patric Coxon From: Larry Willman Seat: Thursday, December 26, 201310 45 AM To: Patric Coxon Subject: FW Fw: ALFA LAVAL SLUDGE SPIRAL HEAT EXCHANGERS MODEL 1000k Attachments: City of Bremerton Ouote rev 1 -pdf From: Michelle Peel [ nwiito .michelie.peel @aifatwM.com] Senn Thursday, December 26, 201310:23 AM To: Larry Willman Cc: Chris Curran; Omar FeOd Rob Islander Subject: Re: Fw: ALFA LAVAL SLUDGE SPIRAL HEAT EXCHANGERS MODEL 1000k Lary - we can hold the price from our Nov 5, 2013 good thru Feb 26, 2014. Note that the lead time for the units Is running about 28-30 weeks at the present time If this Is an issue, please call to discuss Michelle Peel Atfa Laval Inc 5400 international Trade Dr Richmond, VA 23231 604- 545 -8319 phone Fram. Susan HammaddRUMALFALAVAL To Omar FddennIT&WALFALAVAL 0tott, mkftft eW9bJ�� Ca Chris CurrardPoMALFALAVAL®Note% Rob Islander Date 12118/201312. PM Sind. Re Fw ALFA LAVAL SWOGE SPIRAL HEAT EXCHANGERS MODEL 1000k Hi Michelle, See below. Chris - we will take care of it Thanks. Best Regards, Susan Hammock suwn Hmmodr Hey ExOMW Epee" till WW, Process TedmalM DWIdon Tel dh ct +1 804 236 1347 -Nkddw +1804 677 3428 - Fmc +1804 2.481894 1 Novemeber 6, 2013 e.0 Alfa Laval Inc. 5400 Intemaboonal Trade Drive Richmond, VA 23231 Tel: +1804- 222 -5300 Fax. +1804- 236-1384 www.alfwavai.com Subject: City of Bremerton, WA WWTP Sludge Spiral Heat Exchangers Dear Mr. Willman, Alfa Laval is pleased to provide this budgetary quotation for Spiral Heat Exchangers for the referenced Project. Sludge Spiral Heat Exchangers • Quantity (2) Alfa Laval Sludge Spiral Heat Exchangers Model 1000k with 1081i surface area per unit. Material of construction is carbon steel. • Shop Applied paint Sludge and Water Inlets and Outlets will be 4 flanged. Submittal Owgs and O &M manuals • Freight to job-site. Not included in our pricing under this scope are the following• • Piping, Valves, Temperature or Pressure Gauges • Insulation • Anchor bolts • Field pressure tests • Field performance tests • Taxes, Bonds • Unloading at job -site • Installation • Field applied paint Shipment: 26-28 Weeks after receipt of order. NoNN Subject: City of Bremerton, WA WWTP Validity: Price is valid for 60 days Terms: Subject to Alfa Laval Standard Terms and Conditions Warranty: See Warranty Statement Below Payment: 100% at shipment, Net 30 days from invoice. Freight: FOB Factory Price: $74,200 (for quantity two) (freight not Included) WARRANTY STATEMENT 1. Warranty Is twelve (12) months from startup or eighteen (18) months from shipment, whichever occurs first. Our warranty is for replacement parts only. Labor for installation is the responsibility of the owner. Alfa Laval will provide supervision at its sole discretion for replacement of major parts that fail under the warranty period. 2. Alfa Laval considers the equipment accepted and the warranty to begin. Upon beneficial use of the equipment, or Upon written acceptance of the equipment by the Owner, whichever comes first. Thank you for this opportunity to provide our proposal for this project. Please feel free to contact me at the numbers shown below. Best Regards, oil= 3eadana Omar Feliciano Alfa Laval, Inc. Process Technologies Division Sales Engineer Ph: 804 - 236 -1280 E -Mail: omarfeliclano0efalaval.com WWW aUalaval com Subject: City of Bremerton, WA WWTP TERMS AND CONDITIONS OF SALE These Terms and Conditions Apply to All Quotalbris, Orders, and Contracta for AI is Laval Inc. Products (hereafter °Equipment°) As used in th ase Terms and Con ditlons of So le, the w red "Equipment* includes all hardware, parts. components, software and options 1. ACCEPTANCE: Our sale to you is limited to and expressly made conditional on your assent to the terms and conditions of sale herein and, If applicable, on the attendant quotation, both of which form a part of this ord or and which supersede and reject all prior agreements, representations, discussions or negotiations, whether written or oral, with respect hereto and any oonfilcdng toms and conditions of yours, or any statement therein, whether or not signed by you. We will turnlsh only the quantities and Equipment spedfioally listed on the face h ereof or the pages attached hereto We assume n o responsibility for terms or cwnd Itbns of, or for furnish! ng other a quipment or mat adai shown In, any plate and/or specifications for a project to which the Equipment quoted or ordered therein pertain or refer 2. PRICES Unless otherwise specilled In writing, all quoted prices are firm for thirty (30) days from the date of offer. Stenographic, derical and mathematical enors are subject to correction. 3. DELIVERY: Dates for the furnishing of services and/or del" or shipment of Equipment are approximate only and are subject to change. Quoted lead tines are figured from the date of r ecelpt of complete technical data and approved drawings as such may be necessary. We shall not be liable, directly or Indirectly, for any delay in or failure to deliver caused by camera or delays from 1 abor difficulties, shortages, strikes or stop pages of an y sort, failure or delay in obtaining materials from ordinary sources, foes, floods, storms, aaideMe, orothor ads of God or force nwjeun% by any statute, regulation, administrative order or decree or order or judgment of a court of law or other causes beyond our reasonable control Unless otherwise specifically agreed In writing by us, in no event shall we be liable for any damages or penalties whatsoever, or however designated, resulting from our failure to perform or delay In performing due to any of the causes spedfled in this paragraph 3 4. SHIPMENT, RISK OF LOSS, TAXES Prices are In U.S Dollar;, F O S. Alta Laval shipping po Int, unless otherwise noted. Duty, brokerage fees, insurance, packing and handling as applicable are riot included unless otherwise noted Our prices do not include federal, state, municipal or other government excise, sales, use, occupational, processing, transportation or like taxes now In force or enacted in the future. You shad pay any taxes we may be required to coiled or pay now or at any time In the future (Indudhng interest and penadles imposed by any governmental authority), or any taxes you may be required to pay, that are im posed upon the sale, delivery or support of Equipment purchased or licensed as a part of this order. or you shad provide us with a tax exemption certificate acceptable to the appropriate taxing authorities 5. CREDIT AND PAYMENT' Unless otherwise noted on the face hereof payment for Equipment shall be (30) days net. Pro fate payments shall become due with partial shipments Any discount period which may be granted by us begins on the Invoice date and all payments are due 30 days after the Invoice date. Ali payments shall be made without deduction, deferment, set -4 lien or counterclaim of any nature. All amounts due not paid within 30 days after the date such amounts are due and payable shall bear Interest at the lesser of 1.5 percent per month or the maximum rate of Interest allowed by law We reserve the right at any time to suspend credit or to change credit terns provided herein, when, In our sole opinion, your financial condition so warrants. Fallure to pay Invoices when such imroioes are due and payable, at our election, shall make all subsequent Invoices Immediately due and payable Irrespective oft arms, and we may withhold all subsequent deliveries until the full account Is settled We shall not in such event, be liable for delay of performance or nonperformance of contract in whole or In part subsequent to such event www.elfelevei com Subject: City of Bremerton, WA VMTP fl. CANCELLATIONS AND CHANGES- Orders which have been accepted by us are not subject to cancellation or changes In specification except upon prior written agreement by us and upon terns that will indemnify us against all losses resulting from or arlsfng out of such canceliatlon or damp in specifications In the absence of such indemnification, we shag be entitled to recover all damages and costs of whatever nature permitted by the Uniform Commercial Code. T. DEFERRED SHIPMENT. If shipment to deferred at your request, payment of the contract price shall become due when you are notified that the Equipment is ready for shipment if you fat I to make payment or famish shipping Instructions we may either extend the time for so dot ng or cancel the contract. In case of deferred shl pment at your request, storage and other reasonable expenses attributable to such delay shall be payable by you S. EQUIPMENT WARRANTY AND REMEDY: (a) For new Equipment only, we warrant to you ttat the Equipment that Is the subject of this a ale Is free from defects in design (provided that we have design responsibility), material and workmanship. The duration of this warranty Is twelve (12) months from del ivory to you (the V arrenty Period*). If yo u discover within the W arranty Period a defect in design, material or workmanship, you must promptly notify us m writing. Within a reasonable time after such w6ffcatfon, we will coned any such defed with either new or used replacement parts, at our a ptlon. Such repair, including both parts and labor, is at our expense. (b) For repairs, parts and service provided by us, we warrant to you that the repairs parts and service we provide to you wrg be fre a from defects In material and workmanship The duration of this warranty is ninety (91)) days from as applicable (1) the date the machine which required the repairs, parts or service Is returned to you by us. (g) the date of your receipt of the part, or (tit) the date of repair, if performed at your facility If during this ninety day period you discover a detect In the repairs, parts or service you must promptly notify us in writing (c) All warranty service Is subject to our prior examination and approval and will be performed by us at your facility or at service centers designated by us. AN transportation to and from the designated service center will be at our expense. If we are unable to repair the Equipment to conform to the warranty otter a reasonable number of attempts, we will provide, at our option, one of the to gowInW. (i) a replacement for a uch Equipment, or (0) iu ii refund of the purchase price These remedies are your exclusive nor,, les for breach of warranty Unless otherwise agreed In writing by us, our warranty extends only to you and is not assignable to or assumable by any subsequent purchaser, In whole or in part and any such attempted transfer shag render all warranties provrdtal hereunder null and void and of no further farce or effect. (d) We wgi use all reasonable efforts to obta in for you any manufacturer's guarantees or warranties for any sub - assemblies included In the Equipment To the a Aent such warranties we assignable, we hereby assign to you all warranties that are granted to us by our suppliers of any sub-assemblies contained in the Equipment (e) The warranties set forth above are Inapplicable to and exclude (n any product, components or parts not manufactured by us or covered by the warranty of another manufacturer, (ii) damage caused by accident or the negligence of you or any third party, normal weer and tear, a, oskx , cormsion or by disasters such as fire, flood, wind and lightning, (tin damage caused by your failure to fol low ail into italfon and operation instructions or m anuals or to provid a normal maintenance, (N) damage caused by unauthorized or Improper Installation of attachments, repairs or modiffcatlons, (v) damage caused by a product or component part which we did not design, manufacture, supply or repair, or (vi) any other abuse or misuse by you or any third party. 9. UMITATION OF LIABILITY: in no event shall we be liable, and you hereby wahre any claims against us and release us from liability to you, for any indirec spacial, punitive, incidental, or consequential damages whatsoever based upon breach of warranty, breach of contrail, negligence, strict tort, or any other legal theory. Excluded damages include, but are not limited to, loss of profits, I oss of savings or revenue, loss of use of the Equipment or any associated equipment, cost of capital, cost of any substitute Equipment, facilities or services, downtime, the claims of third parties Including customers, and Injury to prop arty This limitation does not appi y to delms for per sonai Injury. Some states do not also w limits on wamantles, or on remedies for breach in certain transactions. in such states, certain of the lira nations In this paragraph and In subparagraph 8(c) may not apply www aifalavai cam Subject: City of Bremerton, WA WWTP 10. OWNERSHIP All drawings, designs and specification suppled by us have been prepared or assembled by us and are solely our property. Such drawings, designs and specifications have been fumishad In order to provide full documentation and on the condition that they stall not be reproduced or copied In any manner whatsoever, in whole or In part, except for your Internal use as necessary, and upon the further condition that, as our sole property, they shall not be used, in whole or In part, for furnishing Information to others or for a ny purpose not specifically authortzed In a writing signed by one of our corporate officers. These ownership provisions shag not be superseded by any printed form used in connection with or arising out of a sale Induced by a proposal or otherwise. 11. PATENT INFRINGEMENT (a) We warrant that the Equipment in the condition sold to you is free of the rightful claim of Infringement of any apparatus claims of any third -party U.S patent issued as of Be date of our acknovAedgment and acceptance of your order, and we will defend, indemnify and hold you harmless from such claims, prov Ided, however, we make no express or implied warranties of non4rifiingement and undertake no indemnification in respect of third -pally rights where the alleged patent infringement is based upon or related to h) an y method, process or product claims In tMr d -party U S. patents, (11) any combination of the Equipment with other equipment not supplied by us; or (iii) any modifications of the Equipment made by you and not approved by Ina. (b) You shag notHy us within 30 days of your receipt of noUce of an al ieged third -party patent trdringement claim that would entitle you to patent infringement Indemnification pursuant to paragraph 11(a), and we shall thereupon assume defense of the d elm at our a xpense. We shag have the sole right to settle or otherwise compromise such a third -party daim, including but not limited to the right to either (1) modify the Equipment to avoid Infringement if you are agreeable to the mod Ifitatlon, (g) reprechase the Equipment from you at a price equal to the then - current fair market value of the Equipment, or pit) secure rights by assignment or license to penrdt continued use of the Equipment (c) If a third party charges us with patent infringement reia ft to Equipment sold by us to you, we shall have the right to either (I} modify the Equipment to avoid Infringement If you are agreeable to the modification, (1) repurchase the Equipment from you at a price eq ual to the then - current fair market valu a of t he Equipment, or (III ) secure rug his by assignment or license to permd continued use of the Equipment if a third party charges us with patent Infringement on the bases sat forth In paragraph 11(a)(1), (g) or (iii), you shall hold us harmless for all expenses and awards of damage assessed against us, and we shag ado have the right to modify or repurchase the Equipment or to secure rights for continued use by way of assignment or license as set forth In this paragraph. (d) Our total, cumulative Ilablidy under paragraphs t 1(a), (b) and/or (c) is limited to 100% of the price paid to us by you for the Equipment 12. SAFETY AND HEALTH STANDARDS The Equipment described herein (or on the specifications provided herewith) compiles with applicable safety and health standards Issued pursuant to the Occupational Solely and Health Act of 1970 (the Act) and I n effect on thi a date as such standards are Interpreted and understood by us These standards may be amended and/or their meaning may be clarified prior to shipment or performance, and if such change or clarification requires changes in the Equipment described herein, we shag make the necessary changes available to you. You shall pay for any and all such cha nges at our prices therefor In effect at time of shlpm ant or performance, as the case me y be. Because actual compliance by employers with the Act Is beyond our control, we cannot and do not represent that the use of the Equipment described herein, nor the location, installation or maintenance thereof, will comply with the Actor regulations and standards Issued pursuant thereto. We make n o representation of compliance ance with safety and health standards contained In a ny statute, regulations or ordinance of any state or political subdivision thereof applicable to the Equ ipment described herein unless you have nod fl ad us of the existence and contents of such standards and we have agreed In www aifalaval own Subject: City of Bremerton, WA WWTP writing to the incorporation of such standards In the specifications relating to such Equipment. Nothing In this provision shall operate to modiry or effect in any manner whatsoever our disclaimer of any liability for consequential damages contained elsewhere in these terns and conditions of sale 19. INSPECTION Upon prior written notice, you may make reasonable inspections of Equipment at our family We reserve the right to determine the reasonableness of the request and to select an appropriate time and location for such inspection You agree to execute appropriate confidentiality provisions upon our re quest prior to visiting our facility. All costs of Inspection shall be solely determined by us and shall be payable by you No inspection or expediting by you at the facilities of our suppliers is authorized. % SOFTWARE PROVISIONS: if software is provided hereunder, you are granted a nonexclusive, royalty free license only for your use of the software provided with our Equipment Under this license you may: (1) use our s oftware in machine readable object code only and only with the Equipment provided; (11) copy oursoftware Into any machine readable object code form for back up purposes in support of your use of our software on the Equipment provided: and (111) create one additional ropy of the soft were for arrival purposes only This license may not be assigned, sublicensed or otherwise transferred by you without our prior written consent. You hereby recognize and acknowledge that the software provided to you hereunder comprises valuable trade secret and/or copyright property of Alfa Laval [or its Ila ensorj and you covenant that you will take adequate precautions against access to t he software by, or disclosure of the soft were to, anyone not authorized hereunder to use or have access to the software. 15. TIME LIMIT FOR BRINGING SUIT Any action you He against us, whether for breach of contract, Including but not limited to breach of warranty, or for negligence or strict tort, must be commenced within 90 days following the expiration of the Warranty Period 1S. MODIFICATION OF TERMS: The terns and conditions of sale set torth herein are an Integral part of our proposal and/or confirmation of order These farms shall not be deemed altered or modified by printed or other °standard" terms in a purchase order, acceptance or similar document Our confirmation or acknowledgment of any order Is with the express understanding that all pruned or other 'standard' language on an y such documents submitted by you will be entire ly disregarded to the extent that it varies from the terms and c onditions of this proposeVorder which may be modified only by typed or he ndwritten language in the body of your order, acceptance or similar document, together with a written admowiedgment and acceptance of such modification by us. 17. LIMITATION ON W ARRANTII"eS: THE W ARRANTIES SET FORTH HEREIN ARE IN LIEU OF ANY OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING AN IMPLIED WARRANTY OF MERCHANTABILITY. AN IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, AND AN BIIPLIED WARRANTY OF NONINFRINGEMENT. WE HEREBY EXPRESSLY EXCLUDE FROM THIS CONTRACT THE IMPLIED WARRANTY OF MERCHANTABILITY, THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, AND THE IMP LIED WARRANTY OF NONINFRIN©EMENT. OUR WARRANTIES AND LIABILITIES HEREUNDER ARE LIMITED AS STATED HEREIN. 19. APPLICABLE LAW: Any controversy or claim arising out of the co ntract or the breach thereof shall be finally decided with binding effect on both p ernes by the courts of Vlrgl nla and in accordance with the laws of the C ommonwealth of vlrginla, without giving affect to the provisions thereof relating to conflict of laws. THE EQUIPMENT AND PARTS DESCRiBED IN THESE TERMS AND CONDIT! DNS OF SALE MAY CAUSE INJURY IF NOT OPERATED PROPERLY AND FOR THIS REASON ALL OPERATORS SHOULD BECOME THOROUGHLY FAMILIAR WITH THE OPERATING INSTRUCTIONS BEFORE OPERATING THE EQUIPMENT www alfelaval corn e2/84%813 0 :4 38755 CDBWWTP PAGE 04/0 ■ § k ■■ , T - ` @ • � � ■.| g L - . _ ■ � ■ � ' ■ ` ■ a • ■ ' § §■aza&■a §| ■■ ® ■�_!| � |��� % . §,. ■ ., ■ || |` B | | ■ §- � � , ■ ' | � � � ■ $■' ® ■ „ I §■ ' | ■, � ` � . � .. � ! ■ $ || 02/04/2013 89:46 3694735455 C08WW'TP PAGE 85/05 Alfa Laval Spiral Hoot Exchanger Spacificatlon C a wolp now � e �opual Nx tom: FRO 6101 1 -00 speomc had 8.°F 0.392 0 0.00 0 0.000288 CWW Mmcybdex CP 0.392 cP GAS vwmaymuiist a�aao voWO tow 060 OF 1 95. ito OF 16Qo 112 ouwTwnpwme pd 218 8.57 low -1500 room Ref. d"CdOm Of NO 9p FAB Tead am8 Rim MoWN CAR13ON STEEL 4'�4 g� � opm -Wr AWE d+e� t�as+ne Doop Aumfft to ANN 50. FwW Ma►aaro MI of zoo Design Toopmems fe FluldVOOM lb r Perfo�e wed of - 1111111 old a and �adu�s on Me AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeseeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee01 SUBJECT- Purchase and Replacement of Study Session Date January 22, 2014 existing Air Handler Unit for Building 400 at COUNCIL MEETING Date February 5, 2014 the Westside WWTP Department PW &U/WWTP Presenter Pat Coxon Phone 360 473 5448 SUMMARY The existing air handler unit (ASU -2) for Building 400 at the Westside WWTP has deteriorated and needs to be replaced This air handling unit provides fresh air to the solids processing building, and has been in service since 1985 Due to the corrosive nature of this building, the air handling unit has deteriorated to the point that it has become a safety issue We received four (4) proposals for the removal of the old unit and the installation of the new air handling unit Holaday- Parks, INC had the lowest responsive proposal at $69,400 (including tax) ATTACHMENTS: Proposal summary, Holaday- Parks, INC, Johnson Controls, Kohler Heat & AC and Air Masters INC proposals FISCAL IMPACTS (Include Budgeted Amount) This project is budgeted through the WWTP /PS Capital budget of $350,000 The total cost for the Air Handler Replacement is $69,400 BARS# 594 35325 STUDY SESSION AGENDA Nx No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the purchase and replacement of the Air Handling Unit for Building 400 at the Westside WWTP from Holaday- Parks, Inc in the amount of $69,400 (including tax) and authorize the Mayor to finalize and execute any applicable agreement pursuant to the terms and conditions as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 2 �� IF -1 L M =-- HVAC PROPOSALS FOR BLDG 400 We received four proposals for the removal and installation of a new Penthouse HVAC unit for BLDG 400 (Digester BLDG). The capital budget allotted for this project is $25,000. All of the proposals came in at over $60,000. The current HVAC system is 28 years old, and needs to be replaced due to corrosion issues. The deficit in funding can be supplemented with capital funds out of the PS /WWTP Capital Budget. Listed below is a summary of the proposals: ➢ Holaday- Parks, INC. - $63 + tax This proposal includes a 304ss enclosure with a direct drive fan w /VFD. It is recommended to accept this proposal. ➢ ]ohnson Controls, INC - $63,800 + tax This proposal is close to what we had requested, however the proposal did not include a firm dollar figure for the removal of the old fan enclosure. It is not recommended to accept this proposal. ➢ KOHLER Heat & A/C - $91 + tax = $ 99,185' This proposal equates to the Holaday -Parks proposal and to what we had requested. ➢ Air Masters, INC - $ 69,863 + tax = 1 05 1 872 This proposal does not meet the requirements of the exterior /interior housing that we had requested. It is not recommended to accept this proposal. r RULA INC SEATTLE SERVE DEPHrMENT 0W Lela 206.248.8785 I Dkd far 866.745.0799 SMART Mwhanlsal Solutions' ADOM 4600S134thFLSewkWA981d ( w=H0L4DAYPAULcom Rick Zimburean & Larry Willman Date Quoted: April 02, 2013 City of Bremerton Waste Water Treatment Plant 1600 Oyster Bay Ave S. Bremerton, WA 98312 RE: ASIJ 2 replacement Dear Rick & Larry, Thank you for allowing Holaday- Parks, Inc. to provide you with our services and provide this quotation to replace 12,330 cf n air handler located at 1600 Oyster Bay Ave S. at the Bremerton Waste Water Treatment Plant. Base Bid Scope of Work: o Disconnect electrical, demo and dispose of existing rooftop air handling equipment. o Crane for placing new HVAC equipment on roof and removal of existing equipment. Provide and install one custom HuntAu air handling unit: • 460V/3PH power (can be modified if desired). • Outdoor dual wall construction • Stainless steel interior and exterior (Type 304 SS) • Direct drive plenum fan with totally enclosed fan cooled motor • Shaft grounding • VFD (necessary to allow the balancer W set the correct speedtflow) • One set each pre and final filters • Outside air intake with low leak dampers • Factory mounted in the factory electrical enclosure. o Extending of electrical wiring as needed (electrical upgrading not included). o Modify ducting to adapt to existing supply and return plenums if necessary. o Structural review and engineered drawings as necessary. s Startup, air balance, and operational verification. Base bid Price (includes 1 year parts warranty $63,867.00 C iclasions: Structural modifications Washington State Sales Tax Work performed outside of scope Repairs to equipment other than noted for replacement I look forward to working with you on this project. If you have any questions please contact me directly at (206) 922 -9244 or email me at =Ng@holadayparks coin Respectfully, Proposal Acceptance: Holaday-Parks, Inc. is authorized to proceed with this work as proposed. Ms. Regina Cambilargiu Purchaser. Holaday Parks, Inc. Title- Account Executive Date: Service Department SMART' Mechanical Soiufions E)HUNTAIW ®edgn Summary pro Name I Bremerton Waste Water Treatment Dealan Name Desi 1 uota Number I I Date 2013 9:54:07 AM lob Number -001 General Testl Environment Outdoor Roof Curb 8 In Air Performance NONE Tunnel gMantity 1 Interior Finish None Sound NONE Kn ockdown Const NO Exterior Finish None Cabinet teak Test NONE Panel Depth 2.000 In ProductTym Air Handler Witness Test NONE Cabinet Cant Paneliaed - Smooth Interior Ins on NONE Cabinet Defaults Base Defaults Exterior Material 22Ga 304 SS Solid Welded Floor Seams NO Interior Material 16Ga 304 SS I Base Perimeter Mat Steel Tube 6 In Slankoff Material 16Ga 304 SS Base Fjaar Material 16Ge 304 SS Fasteners Drive Screws Base Insulation Polyurethene Foam Thermal Break Non Thermal Break Base Ling Material 16Ga 304 SS Insul jSolld Uner 3.05 Unfaced Removable Uttl Lugs YES Insui Perforattl Uner) 3.05 Glass Mat Facin Insul o Uner 3.05 POIYRmMdene Scrim Kraft Box Dlmensforw I&WI X Z Shl Wel ht I Opers tln WWaht A 169.000 in I 82.000 In 1 74.060 In 1 4,851 lb 1 4,785 lb * Box dimensions do not include IIitIng lugs, electrical panels, pipe connections, door handles, etc. The height dimensions do not Include raised roof seems or sloped roof for outdoor equipment. AlrTunnel 1: 12,330 AOW • Plenum Fan Supply, PF11- New York Blower High Eff 11 Blade, 10 HP 4-Pole Baldor Motor (460/3/60) • Pre / Flnal: (12) 16x25, 2 In Mery 7 / Rigid 12" Headered 85%, Upstream Load, Me G90 Galv frame material • Openings. End Wail Outside Air 70.5 x 24 With Factory Built (Galy w /Powder Coat) Damper (Actuator Furnished by Others, Mounted by Others, Wired by Others) (Damper Size. 70.5 X 24) Floor Supply Air 75 x 25 • Doors (2) 2" Standard Factory, Int Uner 16Ga 304 55, Ext. Uner: 16th 304 SS, 2S 000 in x 64 000 in (1) 2" Standard Factory, Int Uner: Me 304 SS, Ext. Uner: 16Gs 304 SS, 33.000 In x 64.000 in • Electrical Panels. (1) Type. Elect I Panel, Voltage. 460/3/60, F A 17.0 Amps, Size: 36.000 In (H) X 30.000 In (W) X 12.000 in (D) SEA U SERKE DEPART#M- Deed Lille 206248.8705 I Dlred Fox 866.745.0799 ADDRESS: 4600 S 1341h PI - Ss* WA 99168 1 wwaR01ADAlYPAIAtmem SMART Mechanical S olutions - — - - -- ----- - - - - -- I I I t i1 � I osAc� I I i I I I I _ I X 1 ,rA M4 S5 36 ,8 33 78 2 PL PF/fF PL FAN 2 N I 1 II I II — J J I I L i t, J LL — — — 6 � ' SA (J� 188 4785 8s ft Bremerton Waste Water Treatment � To *1 potmde ae d atlax pan M rml m/p�anb m I Ow dMM In W ' *AN b P -001 1 3 /22/2013 mw sQ tam auu¢tt, as em Poked - smod; wMv a 00 ee-otu ae pmq IMHO wmt � SEMM SERVICE DEPA MEIU Mat Une 206248.8105 1 OW Fax 866.145 0194 ADDRESS: 4600 S 134,6 M - Sedk WA 98168 1 wwwMLAUYMRRLcm 1� SMART Mechanical Solutions b Bremerton Waste Water Treatment De*n_i V& dwAwt to wftentW, copy #ftd mid promM of tWntmr. SEAM SENCE DEPARTMENT trod Ime 206.148.874S I Did Fax 866.745.0199 AD8RE5S: 4600 S 1341h PI - Sao* WA 981 68 I wwWWJAWMMtLcm 1 SMART Mechanical Solutions HUNTA K Electrical Layout Name Bremerton Waste Water Treatment I Design Name I Desion_1_ uate Nu ber I i Date 4/312013 9:54:07 AM ]ob Number I -001 1 8aetricai Layad Fmor al�acwra � IBM B lPand Fi Fm or 35Wx 121D 1 kRIA 2D9 T 3R Acbmkr Un nsw c ®x A F Go= 14dow Mmmtod kDtIon SEATTLE SERVICE DEPARMENL OW Una 206.24BA705 J Direct In ebb 745,0194 ADDRESS: 4600 S 1341b PI - Seotde, WA 98168 1 wwwMWADAYP om MQIOPAVL� I NC SMART IVlechonicol Solutions E)HUNTAK Plenum Fan Project Name I Bremerton Waste WAw Treatment Desl n Name I Dast 1 ote Number I Data I SM013 Job Number -001 Box I A PF11 - New York Blower High Eff 11 Blade Conti oration r 3.69 Function S UOMY Fan uantl / 1 i_- Orientation Horizontal V -- - Drive System Direct Drive 2.50 Isolation SWSR -1a � 400 Fen Whael l ^ Cond�6onj1 Dlam 30 150 Width 100.0% 2 Wheel Mat Ste 38Ib -R I ISL= hed RPM 1 Mm 050 Motor — I Ma rioter Baldor 000 p 5AW Aim 15.000 HP Each 10 Poles RPM 4 -Pole / 1760 AIrImCFM Frame Casino 21ST TEFL Pmm Rados BHP does eotinoludatreeandeaioekwass Voite I Phase 460 3 60 Taa AM Notes: a Una condltlons Opemdn9 Condition Anna! t Ac[ua! 1 I SP M.H2O When! Fan 8HP Staff �r Watts ME we (A� RPM I EaCh I Tata! Condition 1 100.0 % 1 12 -3 1.75 1 1 75 1 999 1 525 1 64 7 % 1 0 0 34 O6 Baca Pan Sound Amer dB re. 10E watts Cond►tian 1 1 63 125 99 m 1K 2K 4K 8K CwA LW Conditlon i I 64 Be 88 81 79 76 70 63 85 92 Qudat 89 85 78 68 2 97 SEATTLE SERVICE DEPARTIAINT DImd Une 206141LB705 I Mod Fm 866 745.0799 ADDRESS. 4600 S 130 PI - Slelk WA 98168 1 wwwJIMAYPARKLCM SMART ANedrmlfioesd S chodow 4aMWTAW Air Handler Sound Poorer Projection Prol ect Name I Bremerton Waste Water Treatment I Desi n Name I Desl n 1 Quote A I Date 14/3/2013 Job Number -001 AI q i� Opening Octave Band uency Sound Power db re: 10!-12 watts Tao Ceblr►et Uner I Area %7773 250 S00 Ik 2k 4k tik LWA Lw A Outside Air Solid 118 84 76 73 72 65 t 56 80 88 B u Air Solid 13.0 88 80 78 77 69 1 85 92 C9#gq Radiated 68 56 50 43 34 24 6 3 79 i. Sound power projections based on the CES Sound Intensity Testing procedure. Z. Actual sound power values can vary by as muds as 3dB 3. Sound power prgjections are not valid for opening velocities over 1,500 ft/min. 4. Sound power projects are not valid with VFD motor control carrier f "uendes of less than BKHz. SEATTLE SERVICE OEPARTMEENT: Dired Ue 206.248.8705 I DW ka 866.145.0199 ADDRESS: 4600S 1341h P! - Souffle, WA 98168 I wwwWUDMPARKLcar 9AAFfr Modumitad Sam ��• Static Pnmmm Summary Pmled Nome I Bremerton Waste Water T t ties n Name I Deli 1 cote umber I I Date 013 I Job Number -001 Condition 1 Unamerwd Tbneet I pawpum I Atea 0 MRIL A lrT nel 1 Flits 1. Pre Flul A vers Pireesssuurre Dlr1V . _ 1.50 rT n 1 I Plenu Fan 1- Sumlv Alr ng 10 e m 4 --A I I PIPm I 0 Total Pressure: 2.40 SEATM SE1tVttE DRUMENT. Mmd line 206.1483705 1 Dod Fox 866 745.0799 ADDaE M 4600 5134th N - Sunk WA 96166 1 snOil MAYPA IMM V SMART Mechankul Solullom e NUNTAK Center Of Gravity Pro ect Name I Bremerton Waste Water Treatment Desi n Name I Desl n i uate Number I I Date I 4/3/2013 3ab Number l -ml 'r,A x Y '� 74 145 `"'` 71 B g i 58 2 29 0 Size Inches Operating Weight Center of Gravity (Inches Box x y I Z (Pounds) X Y I Z A 1 169.00 82.001 74051 S 028 92 37 36 Total 169 00 62.00 74.06 5101 92 37 36 Notes. 1. The weights shown are the operating weights and do not Include packaging matertaLs 2. A 5% safety factor has been applied to the operating weights SEATTLE SERVICE DEPARTMENT. IW line 206.248 8705 I D'ad Fax 866]45.0799 ADDRESS: 4600 5134th PI - Seattle, WA "168 1 www.NOUiDAYPAMAM SMA 0%440�= U Nlec1wnkc l Sok4bne Information for Illive City of Bremerton Waste Water Treatment Plant w A Culture of Safety Working together for a safe 2013 "PCL would like to send our appreclatron for the hard HOLADAY PARKS Is committed to creating a "culture of safety" on every work you have spent helping projec L We our goat for our employees to live-SAFE and work-SAFE us achieve our first deck because a safe place to work means going home to your family safe We've pour on time and math an been In the industry for over 120 years and part of that longevity is never impeccable safety record leaving safety to chance. We understand the Importance of a safe (zar o incidents) To date with, environment end its effect on project costs. and more Importantly the serious Your leader ship and consequences for workers and their families. tearnnvork ,mentality, the The foundation of the Ove- SAFE- work•SAFE program is up-to -date training, pr giect has progressed very field engineers, on-slte safety walks. and equipping our teams with smoothly and efficiently appropdate safety gam• Our safety processes are built on experience and Thank you for your hard strategically designed to work at prevention, including, pre-task planning, wodr and dedication to the regularly scheduled safety vrsts and consultations, safety training, safety prnject safety, quality, and awards, end team feedback. schedule " PGL Gonstrtrchon HOLADAY PARKS has a dedicated Safety Director that manages training and certification for the following: • Fdgging ■ Fork Lift ■ Scissor Ufts/JLGs ■ Material Handling ■ Scaffold Use • Ladder Use and inspection ■ Fall Protection ■ PPE use, wear and inspection ■ Confined Space Crane Pick Experience: , idle have worked on myopia high -rise and c(ty projects inhere a crane pick ways needed for equipment. We are *iliar with permit processing for shutting doom a street, and 'have developed many traffic and pedestrian control plans. Communication Is key to successful logistical planning, and we will work closely with the City of Bremerton to ensure the jobstte Is safe —not only for project crews, but for pedestrians, and traffic as well. , , v 4800 S 134" Place Seattle, WA 98168 1 HOLADAYPARK8.com 1206248 9700 Y SMART Mechanical SaWons w ocam 1 1 i Radius Leroh Leno ofte1 i rn� ; (m (m I I ccem + 818 too o } 8.8 CA i i oad wdght. «a��c utvunt r (.'hart - 86A 100.0 -} oo u cmxn tr v ^7,088 I 4 ComPa-cr M {€ C9 m AT700- 36' -11 V AAain Boom Ottbr. On Ordutpem Full Cat 380 OmL 8646 Cap. _ 03 -MO13 scaae. ls.a(t� f Etevsgm VWM Grove ATTC08 c4unknvolght Rdl I % of Cheri C gNldr. 4646 (100% {Lima) t # OrWnW Load IA AMt 3ADA I $ M ! I T* t 9V*840(f i Mock Me*ut SOLO f8I j 1 II 1 , j I ' 31' t I I s I i ( 30' I , t 4 -- i --- - - __ -- HPA MI. compu crate s SEATIIE SERVICE DEPARMENL• Dims[ Lh a 206.248AM ( Died Fm1866.745.D799 ADDRESS: 46DD S 134th PI - Seattk WA 98168 I wwVLHOLAD om SMART Median 1 Solutions GoL le > >eeao i � ®s;►av�H� e: Wk WA Wiz � m QgBY�beD► gr P 8 00 waessa Butch R04 Ims- z .+ E Vysa �1 I� `I r✓ •` tC M i � t fdlgOta�tl*YSr ��C� R k I m • SEATTLE SERYI(E DEPARTMENT Direct Line 206148.8705 Aired Fox 866.745 0199 ADDRESS: 4600 S 1841h M - Swiih4 WA 98168 1 wwaMLADAYPI1Mma ■ M UIAdllk HOLADAY- PARKS, Ino. was founded in 18M and has since become one of the largest uaice, mechanical contractors In the Pacific Northwest with ofRoes In Seattle, Washington and Fairbanks, Alaska HOLADAY4%RKS'specializes in engmeertrmg, fabrication, installation and service of comrnwdai and industrial HVAC, plumbing and piphg systems, with a division in controls and energy services. a Mechanical Solutions We ore the building IS from e4 eslgn, engineering, fabrication, Irlsfall am and comuniss' ng wawa of all mechanical system. We estimate, fabricate, and install trtechanical systerr� designed by other firms and pnmde project management for pubfic works as wolf as in the private sector s 0 0 • ® EuNding Is We install and service fully Integrated BulldingAutcmalion Sysbme all on one network babufng card access, HVAC control, lighting cmdrak energy management and n=ft ing, and after hours tenet billing. ® S erv ice & Maintenance We provide 2a -h emergency response. building comr , ee�pment piping mwvfw and and service m fore v cum every type bulking ftm simple to We compieu under the most demarxift conditions. 0 Engineering & DADIBIM VVe provide conceptual and bridge comments from direr aollebo� with architects. Our CAD division uses CAD44ech which provides our clients with 3-0 BIAS ductwork and plping models. ® Fabrication Shop HOLADAY PARKS fabricates sheet metal and plumbing and pi assemblies In a 58,000 sq ft shop/wamhouselotfiae [acuity, w ermputer- aided manufacturing equipment, skilled craftsmen, debdld a, and englneeta 4600 S 434th Piece, Seattle, WA 98468 1 206.248.97001 HOLADAYPARKS.com AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeoeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Appointment of Jim McDonald Study Session Date January 22, 2014 to the Bremerton Housing Authority Board of COUNCIL MEETING Date February 5, 2014 Commissioners Department Executive Presenter Mayor Lent Phone 473 -5266 SUMMARY There is a vacancy on the Bremerton Housing Authority Board of Commissioners due to the vacancy left by the departure of Linda Streissguth It is recommended the vacancy be filled by Mr Jim McDonald ATTACHMENTS Mr McDonald's application for appointment is available in the Mayor's office FISCAL IMPACTS (Include Budgeted Amount) No fiscal impacts STUDY SESSION AGENDA Mx No Presentation ❑ Full Presentation STUDY SESSION ACTION. ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve the appointment of Jim McDonald to fill the unexpired term of Linda Streissguth on the Bremerton Housing Authority Board of Commissioners COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON -- CITY COUNCIL ......................... ............................... 0 0 0 N M W ...... 0 0 0 0 0 0 0 M 0 0 E 0 ..0000 0 1 SUBJECT. Memorandum of Closed Exempt Session Date January 15, 2014 Understanding between IAFF Local 437 COUNCIL MEETING Date February 5, 2014 and the City of Bremerton Department Legal /HR Division Presenter Charlotte Belmore Phone 473 -5926 SUMMARY Pursuant to RCW 41 56, negotiations have concluded between representatives of the City and the International Association of Fire Fighters (IAFF) Local 437 resulting in the attached Memorandum of Understanding The Memorandum of Understanding has been ratified by the IAFF membership ATTACHMENTS. Memorandum of Understanding between the City of Bremerton and the International Association of Fire Fighters Local 437 FISCAL IMPACTS (Include Budgeted Amount) Fiscal impact of implementing this contract for 2014 is estimated to be $94,000 A budget amendment to the Fire Department budget in the amount of $94,000 will be required to fund the Memorandum of Understanding CLOSED EXEMPT SESSION AGENDA ❑ No Presentation 0 Full Presentation CLOSED EXEMPT SESSION ACTION N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve Memorandum of Understanding between the City of Bremerton and the International Association of Fire Fighters Local 437, and authorize the Mayor to finalize and execute the agreement in substantially the same form as presented, and make the necessary amendment in the amount of $94,000 to the 2014 budget COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 MEMORANDUM OF UNDERSTANDING This memorandum of Understanding (M O U ) is agreed upon pursuant to the Labor Management Article of the Collective Bargaining Agreement (C B A) between the City of Bremerton (City) and the International Association of Firefighters Local #437 (Union) The Collective Bargaining Agreement covers the period of January 1, 2013 through December 31, 2015 However, the City and the Union agree to the following • Effective the January 1, 2014 a general wage adjustment of 15% • The City will make a one -time deposit of twenty -four (24) hours into each member's vacation bank, to be used per Article 8 - Vacation Use The deposit will be made into each member vacation bank on within ten (10) working days of this agreement being approved • The Union shall work with the Insurance Benefits Committee to evaluate alternatives to the current benefit plans during 2014 If an agreement is reached on an alternative, implementation can occur as soon as legally possible in 2014 • The City and the Union agree they will reopen negotiations no later than June 2014 for the following articles only • Article 5 — Wages for 2015 (entire article) • Article 8 1— Vacation Accrual for 2015 (this Section only) This agreement is entered into on the day of . 2014 Rob Ashmore, President Mayor Patty Lent Brian Viergutz, Vice President Al Duke, Fire Chief Doug Baier, Secretary- Treasurer Charlotte Belmore, Human Resources Mgr AGENDA BILL sm CITY OF BREMERTON CITY COUNCIL SUBJECT Appointment to the Planning Study Session Date Commission COUNCIL MEETING Date February 5, 2014 Department Executive Presenter Mayor Lent Phone 473 5266 SUMMARY Nick Wofford has been selected to serve on the Planning Commission He will fill the unexpired term of Position 4 that ends December 31, 2015 The position became vacant due to the resignation of Kelli Lambert, who has accepted a staff position with the Department of Community Development ATTACHMENTS Mr Wofford's application for appointment is available in the Mayor's Office FISCAL IMPACTS (Include Budgeted Amount) No fiscal impacts STUDY SESSION AGENDA 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to appoint Nick Wofford to Position 4 of the Planning Commission with a term that will end December 31, 2015 COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 Lori Smith From Lori Smith on behalf of City Council Sent Tuesday, February 04, 201410 03 AM To- Roger Lubovich Cc City Council, Patty Lent Subject: FW Questions & Concerns - BMC Chapter 2 12 Planning Commission (Roy Runyon) Attn Roger (City Attorney) cc Council Members and Mayor Lent From: Roy Runyon Sent: Sunday, February 02, 2014 12:06 PM To: City Council Cc: Roy Runyon; Andrea Spencer Subject: BMC Chapter 2 12 Planning Commission I have questions and concerns over the process for appointment of planning commission members. For reference, BMC 2.12 contains the following provisions: 2.12.010 ESTABLISHED - APPOINTMENT AND TERMS. There is established a planning commission which shall be appointed by the mayor and approved by the city council The planning commission shall consist of seven members who shall be citizens of the United States who are residents of the City, unless a qualified resident is not available The term of office shall be for four years Members shall be appointed for staggered terms so that at least one member shall be appointed annually. The members shall serve without compensation. (Ord. 4563, Amended, 08/22/1996; Ord. 4069 §1, 1986) 1. The second sentence of 2.12.010 refers to a "qualified resident" yet there is no definition of what a qualified resident is. What qualifications are necessary to apply for and be considered for appointment to the planning commission? 2. The same sentence states: "...unless a qualified resident is not available." What are the "non- resident" qualifications to fill a vacancy on the planning commission? 3. BMC 2.12 contains no requirement for active announcement of an opening on the planning commission so that "qualified residents" may become aware of the opportunity and the City may have a broader selection of applicants from which to fill a vacancy. Why is the administration not required to actively advertise to fill any vacancy on planning commission or for any other board /commission or committee? - -Roy Runyon 1 Lori Smith From: Colleen Smidt <colleensmidt@gmad com> Sent: Wednesday, February 05, 2014 12 21 PM To- Patty Lent, Andrea Spencer, City Council Subject. Item 5 -M on tonight's City Council Agenda Mayor Lent, I see that included in tonight's City Council Agenda Packet that the appointment of Nick Wofford to the Planning Commission In compliance with city process and policy it is your prerogative as Mayor to move forward the appointment that you feel is in the best interest of the City of Bremerton I have no issue with that However I am extremely disappointed with the professional failure on the part of yourself and your Director of DCD for a complete lack of courtesy or follow through for applicants who still have viable applications on file for any upcoming openings My application is still a viable application My appointment to the Parks Commission was a separate application process Until I withdraw my existing application to the Planning Commission, which I am not, it remains available for review and consideration each time an opening occurs and both it and the applicant in questions deserves a professional and courteous treatment each and every time That professional treatment would include a notification phone call regarding any and all openings A full review of each application on file as well as a follow -up phone call to discuss any information on the application that requires updating and finally notification of the selection and or determination provided by either yourself or your Director of DCD Personal feelings on the part of any and all parties in question do not excuse a circumvention of any city professional or policy, precedent or process This is exactly why I am writing to you through the most professional channel available to me on behalf of myself and future citizens interested in serving the City of Bremerton via a commission appointment process that is open, transparent and equal in the opportunity it provides Sincerely, Colleen Smidt Bremerton Citizen (Corfnnl Clerk please distribute this latter to the Cm Coun(il) 1 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Approval to Hire Project PW Committee Date February 4, 2014 Temporary Employee for Lower Wheaton COUNCIL MEETING Date February 5, 2014 Way Project Department Public Works & Utilities Presenter Knuckey Phone 473 -2376 SUMMARY: Design of the Lower Wheaton Way project is approximately 60- percent complete, and at this time there is a need to engage property owners and residents that will be directly affected by the work to coordinate construction issues In addition, there will be a need for on -site inspection during construction Section 2 3 3 of the Teamsters Contract allows for the hire of Project Temporary Employees for a specific project or a term not exceeding one year Staff have reviewed the cost of having the consultant provide this service, and have determined this work can be obtained at a lower cost by hiring a Project Temporary Employee The requested action before the City Council is to approve hiring a Temporary Project Employee for Engineering Technical Support Services for the Lower Wheaton Way project ATTACHMENTS: Council Summary, Cost Analysis Spreadsheet FISCAL IMPACTS (Include Budgeted Amount) This person will be funded by the Lower Wheaton Way project Hiring the Project Temporary Employee is approximately $64,500 less expensive than hiring a consultant PW COMMITTEE AGENDA ❑ No Presentation © Full Presentation PW COMMITTEE ACTION: © Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve hiring a Project Temporary Employee for the term of the Lower Wheaton Way Project COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 f LOWER WHEATON WAY AUTHORIZATION FOR A PROJECT TEMPORARY EMPLOYEE COUNCIL SUMMARY Summary Because existing Engineering staff are committed to other Public Works projects, the Department obtained a cost estimate for the design consultant, Gray & Osborne, to provide construction inspection services With consultant overhead and markup, this expense amounted to $115,363 Adding 2- months for assistance during design and a contingency for overtime, the total estimated cost is $164,709. This request is to hire a Project Temporary Employee in accordance with paragraph 2 3 3 of the Teamsters agreement We estimate this action will save approximately $64,509, as detailed on the attached spreadsheet City of Bremerton Page l of 2 Lower Wheaton Way Cost Analysis, Project Temporary Employee vs Consultant, Lower Wheaton Way Inspection and Construction Engineering Services (City labor for Construction Management and Inspection Backup not included) 100% Consultant w Consultant /Employee Combination J _ � I ! Consultant Employee Consultant i Consultant Employee Consultant !Cost Element Hours Hours Total i !Cost Element Hours Hours Total Consultant Project (Consultant Project (Manager 104 M Manager 104 Hours @ $42 /hr 108 $ 4,53600 Hours @ $42 /hr 4 $ 168 00 j Consultant Project (Consultant Project Engineer 144 I Engineer 144 Hours @$32 /hr 192 $ 6,14400 ( Hours @$32 /hr 48 $ 1,53600 ! { I i !Consultant Indirect i Consultant Indirect !Cost @ 180% $ 19,224 00 !Cost @ 180% $ 3,067 20 !Consultant Fee @ f ( Consultant Fee @ 15% $ 4,48560 I 115% $ 71568 I I ! Subconsultant Fee ( iSubconsultant Fee I 1396 hours @ 11396 hours @ f �$75 /hr 1,396 $104,70000 1$75 /hr - l Subconsultant I ISubconsultant overhead @ 10% $ 10,470 00 (overhead @ 10% I I Temporary Project ITemporary Project !Employee in lieu of !Employee in lieu of ' Isubconsultant ! subconsultant - 1$5611/hr 1,396 $ 78,329 56 f !Temporary Project f j (Employee I ITemporary Project I !Overtime @ !Employee Overtime f $75 /hr 202 $ 15,150 00 ! 1$81 11 /hr 202 $ 16,384 22 Total Consultant I Total Consultant Innspection and I ( Inspection and 'Construction ( ( Construction !Engineering 1,898 - $164,7096 0� IEngmeenng _ 52 --_ $ 100, 6 6 __._- - - _ Cost Saving = $ 64,508.94 Lori Smith From. Chal Martin Sent: Wednesday, February 05, 2014 2 56 PM To: Roy Runyon Cc: City Council, Thomas Knuckey, Milenka Hawkins- Bates, Patty Lent Subject: RE Followup questions re Project Temporary Employee Councilmember Runyon, the issue is that we don't have enough staff hours to cover the Lower Wheaton Way inspection requirement with our existing staff, all of whom are already programmed against other projects and tasks This is the salary our staff negotiated for this work, and I believe it to be reasonable it saves considerable expense (more than $60,000) over what a Consultant would charge for the service in addition, when the project is completed, this position will sunset, essentially "saving" the ETIV salary from that point on Chal Chal A. Martin, P.E. Director, Public Works and Utilities Department City of Bremerton (360) 473 -5758 / (360) 473 -5018 Fax chal martin @ci bremerton wa us From: Roy Runyon Sent: Wednesday, February 05, 2014 2.37 PM To: Chat Martin Cc: City Council, Roy Runyon Subject: RE Followup questions re Project Temporary Employee Chal, So the difference between the hourly rate for an in -house ET IV and Leo's "loaded" salary is $3.68. I don't have the spreadsheet in front of me but I recall an estimate of 1396 non - consultant hours required. 1396 X $3.68 = $5137.28 more to use Leo rather than an in -house ET. Please justify this additional $5137.38 expense. - -Roy From: Chal Martin Sent: Wednesday, February 05, 2014 2 26 PM To: Eric Younger; Roy Runyon, Dino Davis Cc: Thomas Knuckey, Milenka Hawkins -Bates Subject: Followup questions re Project Temporary Employee Thanks Tom Chal A. Martin, P.E. Director, Public Works and Utilities Department City of Bremerton (360) 473 -5758 / (360) 473 -5018 Fax chal martin @ci bremerton wa us From: Thomas Knuckey Sent: Wednesday, February 05, 2014 2 00 PM To: Caroline Tompson; Cathy Johnson; Chal Martin Cc: Charlotte Belmore Subject: FW: Leo Johnson 1 In our discussion yesterday, the issue of OT for Leo came upon whether he would be eligible for overtime Please see Charlotte's discussion below — Leo is eligible for OT A couple issues that were raised last night that I discussed with Charlotte • The Project Temporary Employee is not a Teamster - the Project Temporary Project is listed under excluded employees in Section 2 3 3 of the Union Contract ( http / /www ci bremerton wa us/ forms /humanresources /union /TeamstersContract Pdf • The Project Temporary Employee is an "at will" position, allowing the City to release the individual with or without cause • Finally the question was asked whether legal reviewed the AB to hire the temporary project — I talked to Roger, and he indicated he did review the AB and didn't have concerns Chal — a data point for information — I checked the loaded cost of our ET IV's for cost comparison if we were to do the inspection in -house The average salary (loaded) is $52 43 /hr, which is almost identical to the loaded salary for Leo ($56 11 /hr ) Tom Knuckey, P.E. City Engineer City of Bremerton Desk (360) 473- 2376/Cell (360) 509 -0870 thomas knuckey @a bremerton wa us 2 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT Resolution No 3212 approving Study Session Date January 22, 2014 Phase 5 of the Bay Vista Final Plat COUNCIL MEETING Date February 5, 2014 Department DCD Presenter Allison Daniels Phone 360 473 5845 SUMMARY. The action before City Council is to approve Phase 5 of the Bay Vista Final Plat The Bay Vista Subarea Plan was approved by City Council with Ordinance No 5077 on February 25, 2009 An update to the Bay Vista Subarea Plan was approved by City Council with Ordinance No 5202 on December 19, 2012 Preliminary Plat approval was granted by the Administrative Hearings Examiner on July 9, 2009 for the subdivision of 82 acres After the City Council's approval of the updated Bay Vista Subarea Plan, the Hearing Examiner approved the Preliminary Plat Amendment to verify compliance with updated subarea plan on December 26, 2013 Approvals that have previously been issued include the following • Existing Phase 1 8 acres, 46 lots on May 5, 2010 (Resolution No 3114), and • Existing Phase 2 20 acres, 24 lots on June 1, 2011 (Resolution No 3148), and • Existing Phase 3 1 acres, 1 lot on October 19, 2011 (Resolution No 3153), and • Existing Phase 4 6 acres, 3 lots on February 1, 2012 (Resolution No 3163), and • Proposed Phase 5 45 acres, 15 lots, 2 parks, and stormwater tract The applicant has met all of the conditions of the Preliminary Plat approval for this phase and therefore the City Engineer and Community Development Director recommend Final Plat approval ATTACHMENTS A Staff Memo, and B Proposed Resolution No 3212 with Exhibit A (Bay Vista Phase 5) FISCAL IMPACTS (Include Budgeted Amount) None STUDY SESSION AGENDA ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION ❑ Consent Agenda px General Business ❑ Public Hearing RECOMMENDED MOTION. Move to adopt Resolution No 3212 approving Phase 5 of the Bay Vista Final Plat and authorizing the City Council President to sign the Mylar COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action -- _ - DEPARTMENT OF COMMUNITY DEVELOPMENT - MEMORANDUM To City Council Study Session From Allison Daniels, City Planner Date January 22, 2014 Subject Final Plat Approval for Phase IV of Bay Vista SUMMARY: The action before Council is the Final Plat Approval for the remaining area of the Bay Vista Plat This phase includes 45 proposed lots with two associated open space (Periwinkle Park and Bay Vista Preserve), one stormwater tract and right -of -ways City Council approval will allow the separation of the lot, which will enable the developer to apply for building permits to construct commercial, mixed -use residential, and /or residential structures, as outlined in the Bay Vista Subarea Plan BACKGROUND INFORMATION: The Bay Vista Subarea Plan was approved by City Council with Ordinance 5077 on February 25, 2009 With the Subarea Plan to regulate the development regulations and uses, the project received Preliminary Plat approval on July 9, 2009 from the Administrative Hearing Examiner However, as the 82 -acre site was being developed, market conditions and site constraints had made the regulations of the existing Subarea Plan difficult to implement After completing the first four phases, which included Winco, the residential area to the south and northwestern portion of the lot, the Bay Vista Summit and the lot currently undergoing the construction of the senior housing complex, the applicant, Bremerton Housing Authority (BHA), applied to revise the Bay Vista Subarea Plan in 2012 BHA proposed the amendments to the Bay Vista Subarea Plan that included revise permitted land uses to reflect land use zones that were condensed, revise complex Code requirements in Subarea Plan to more resemble the City of Bremerton Zoning Code, and alter landscaping, signage and parking requirements which will still comply with overall policies and goals of the existing Bay Vista Subarea Plan City Council approved the update to the Subarea Plan on December 19, 2012 under Ordinance 5202 To verify compliance with the updated Subarea Plan and to subdivide the lots to larger lots, BHA applied for a Preliminary Plat Amendment in the Summer of 2013 to be have the revisions reviewed by the Hearing Examiner The Hearing Examiner approved the revisions to the preliminary plat map as complaint with the Bay Vista Subarea Plan on December 26, 2013 The Hearing Examiner approval stipulated that final approval would be granted only when specific conditions were met, such as infrastructure improvements (roads, sidewalks, street fighting, utilities, and landscaping) The Engineering and Planning Departments have reviewed this phase of the plat and agree that the conditions applicable have been met Staff finds this plat ready for recording and therefore recommends that this phase of the Final Plat be approved See Exhibit A of the proposed resolution for the proposed lots location within Bay Vista PROCESS: Final Plat Approval is required to ensure the project has met the conditions established by the Preliminary Plat Approval prior to allowing the development to move forward into the budding permit stage If approved, the Mylar will need to be signed by the City Council President RESOLUTION NO. 3212 A RESOLUTION of the City Council of the City of Bremerton, Washington, approving Phase V of the Bay Vista Final Plat (File No BP13- 00023) WHEREAS, on February 25, 2009 the City Council passed Ordinance No 5077 granting approval of the Bay Vista Subarea Plan, and WHEREAS, On July 9, 2009 the Administrative Hearings Examiner granted Bay Vista Preliminary Plat approval after holding an open record public hearing to subdivide 82 acres, with associated open space tracts and right -of -ways, and WHEREAS, On May 5, 2010 the City Council passed Resolution No 3114 granting approval for a portion of Bay Vista known as Bay Vista South Final Plat Phase I for approximately 8 acres including 46 lots, 5 associated open space tracts, and right -of -ways, and WHEREAS, On June 1, 2011 the City Council passed Resolution No 3148 granting approval for a portion of Bay Vista known as Bay Vista West Phase II for approximately 20 acres including 24 lots, 4 associated open space tracts and nght -of -ways, and WHEREAS, On October 19, 2011 the City Council passed Resolution No 3153 granting approval for a portion of Bay Vista known as Phase III for approximately 13 acres for one lot, and WHEREAS, On February 1, 2012 the City Council passed Resolution No 3163 granting approval for a portion of Bay Vista known as Phase IV for approximately 6 acres for three lots and open space tract, and WHEREAS, On December 19, 2012 the City Council passed Ordinance No 5202 granting approval of revisions to the Bay Vista Subarea Plan, and WHEREAS, On December 16, 2013 an open- record public hearing was held for revisions to the Preliminary Plat for Bay Vista (Preliminary Plat Amendment), and WHEREAS, On December 26, 2013 the Hearing Examiner approved the Preliminary Plat Amendment, and WHEREAS, Applicant is requesting Final Plat approval of the remaining portion of the Bay Vista preliminary plat known as the Bay Vista Final Plat Phase V, consisting of approximately 45 acres that includes 15 lots and two open space parks, a stormwater tract and with associated right -of -way, and Phase V - Bay Vista Final Plat WHEREAS, all applicable conditions set forth in the Preliminary Plat approval have been met and Final Plat approval is requested, WHEREAS, the City Engineer and Department of Community Development Director recommend approval of Phase V of the Bay Vista Final Plat, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS SECTION 1. Phase V of Bay Vista Final Plat as represented by the schematic drawing in Exhibit A (Site Plan Layout) is hereby approved SECTION 2. The City Council President is hereby authorized to sign the Mylar SECTION 3. Severabihty If any one or more sections, subsections, or sentence of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect SECTION 4. Effective Date This Resolution shall take effect and be in force immediately upon its passage PASSED by the City Council of the City of Bremerton, Washington this day of , 2014 GREG WHEELER, Council President APPROVED AS TO FORM ATTEST ROGER A LUBOVICH, City Attorney SHANNON CORIN, City Clerk Phase V - Bay Vista Final Plat Q PLAT OF BAY VISTA - PHASE 5 PORTIONS OF THE SE '/4 OF SEC 16 AND NE 1 /4 OF NE % OF SEC 21 t+ IN TOWNSHIP 24 NORTH RANGE 1 EAST W M CITY OF BREMERTON KITSAP COUNTY WASHINGTON X LINE TABLE CURVE TABLE i ISE � 111E9110N LINE � ItPECIION � t�H DELTA W 3 LOT 1 I L1 3M X1156'482 135 22696 SW48472 Cl 13-15 101500 W437 / SHEE T , 6 ♦\ L2 12.71 NN7507 E L36 194.85 X0111102 C2 469J2 571M 465715 BAY VISTA 13 29832 5665]'291 L17 96.5 566317492 CS x91 17850 172r0Y `4 ] n KAY PHASE 2 c I .{ ' L4 16.99 57597517 135 3264 5471756E C4 11.32 566 163143 s 29743 s6r5r292 LX 93175 5Dlro4577 a 416 3100 1 712617 i L6 15.09 N2n0152 L49 1911 N44-1112 CS 19390 111109 U427s 0 1617 $2729'217 141 9754 X66597629 C7 1758 15190 061444 TRACT B ' ' \ ` - - —_ LO 2090 N663r57 W L42 76 SOl'26577 CB 81 14 129700 0639'5 BAY VISTA TNT sEETSERrE 9 _ _ I I to PHASE 2 1411291 S2102277 L43 2027 X6659'107 C9 7406 41800 051619 1 � 1 • WL33 PM74 -90 \ \ / / PARCEL E Lla 10393 56727332 L44 21Uoo mloo'soY clo ss SIT 513A a61734 • • �1•� P \ RECORDING NUMBER Ul 6272 53M592 L45 1972 s6659102 cll 429e 3315.0 071626 • u • / 1 200901160038 ✓ � \ _ � V _ I L12 15.5 511/51614 L46 m116577 C1 3126 1090 863356 q YO' 113 2255 5/926367 L/] 7 39M 39.6 KSW 4 7'231 C13 3 3157 20.00 e6160Y �0`6 9 b\ t� �T ♦\ �j' \ _ _ _ _ L14 12321 N16'IB 407 LIB 52.00 C11 3172 2000 X255 .' ,,�� erg ♦� �< ` �\ ��� — L15 690 W41202 L49 3972 • CIS 65.93 11000 N54I Ui PHASE 2 BAY VISTA Lib 1400 NK SO 76407 11]81 6 Ci8 116 41419 195709 L29 4 ✓ 4 V • tqL 1} 0674 -90 1 I 1 ` LI7 1600 54741'211'71 L51 19519 C17 76978 .378.19 M O7 x 1 116 19156 X16187 27950 407 7I9C18 1256 32350 271517 SHEET DEDICATED --� 119 16.5 MUM 317 L53 5215 X177621 C19 11011 57850 N%'IS 4 / / y ROAD WAY �_I L20 2748 X250937'1 IN 525.6 N4751147 C20 1]061 152710 062465 BAY VISTA %' ♦ I g � j REPIATTED PHASE 4 3�. izo t t 8 '• LOT 13 I t7t x00 x61'so 137 155 s16 X31536'00 at 656 671 DD 065336 LOTS 5 -10 'P� ♦ '1�,4) 8•— ` L19 / 4 1 6 SEE SHEET L22 2272 SA 7 22M 156 1811 X5627 C22 29187 162900 161526 57616491 113 9351 X1616/07 L57 1700 29609 51 C73 2795 61790 0101 6 `A� ♦ /1 • ♦ t7 B5., -4 1687 X43'II A2 156 1139 NN34 11092 i' Bpi 1�L15 I /13 LOT 12 ♦ .,� SEE I fie, L2125 816 NW0937 L59 15m X1145461 1 FI 7 3.31 MI594 L60 1 1 656 �S 4 ' TRACT A I � L7] 90.01 6t 5943'1 L6t t u 51x17051 5 %RAL CHORD TABLE BU T NO PERIWINKLE PARK 1 2009120 .30091 ] SEE SHEET 9 1 L25 5400 X5707161 UR 667-7 X4707.317 gp00 IExcnt O6EC710N H i ♦�\ I L29 lm65 N51 45 291 L6 2676 1875162 mf 1 6271 56'01102 /� LS 5107 X36'03147 L64 1917 56500312 SC7 IU71 56515092 \ 1 l 16.6 X3693147 L65 1699 536LI3112 SC3 26719 5665136E f 19776 5461e Wi 133 O SE LT 14 E SHEET to �� • V LOT t5 SEE SxFEf t0 B � 135-1 22 m J ` � I S ME P BAY VISTA �p � PHASE 1 o \ VoLm Pcs 243-25D I P 84 ri N DATE MAY 2013 M IFENUREU4 DRAWN M RODRIGUEZ SCALE IN FEET CHECKED- R W PUSEY 4660 I IISIP YUT 9129E T 36T 70N 3 414 96312 0 200 400 �; XWWP 1]95961 SHEET 5 OF 10 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ �o����ss�������������a000E0E00N0n0S000000W008MM00E00aaEE000EEN000NM000EE0000NN0a0E0003 SUBJECT- Pacific Avenue Budget Study Session Date January 22, 2014 Adjustment, Funding, and Project COUNCIL MEETING Date February 5, 2014 Acceleration Department PW &U Presenter Knuckey Phone 360 473 2376 SUMMARY- The City awarded the contract to RV Associates for construction of the Pacific Avenue — 6 to 11 Street Improvements in May, 2013 Due primarily to differing site conditions resulting in incorporation of material quantities beyond the proposal amount, costs on the project have increased to the point that a budget adjustment is necessary Related to this, the projected transfer of funds from the Water and Wastewater Utility Capital funds also require adjustment In addition, staff have coordinated a proposed change order with RV Associates to accelerate substantial completion of the project to April 18, 2014 Finally, upon completion of the work, a Final Change Order will be executed to reconcile actual field quantities with the bid quantities which is expected to exceed the Administrative Change Order authority of the Mayor ATTACHMENTS Council Summary, Pacific Avenue Budget Status Spreadsheet FISCAL IMPACTS (Include Budgeted Amount) Increased project costs in the Pacific Avenue Construction fund are fully funded through transfers from the Water and Wastewater Capital funds This additional expense in the capital funds can be covered within our 2014 capital line items and has already been identified STUDY SESSION AGENDA ❑ No Presentation Nx Full Presentation STUDY SESSION ACTION. ❑ Consent Agenda xN General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve an increase in the Pacific Avenue — 6 to 11 Construction Fund budget in the amount of $317,218 for construction cost carryover exceeding the original 2014 budget estimate, and an additional $141,326 for increased project costs, and to authorize an additional transfer from the Water Fund up to $50,000, authorize an additional transfer from the Wastewater Fund up to $160,000, approve an $18,000 change order with RV Associates to be paid if substantial completion is met by April 18, 2014, and authorize Administrative Change Order Authority for the Mayor at $538,000 COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 PACIFIC AVENUE BUDGET ADJUSTMENT, FUNDING, AND PROJECT ACCELERATION COUNCIL SUMMARY Background The Pacific Avenue 6 th -11 Project has been under construction since May 2013 In addition to the very visible streetscape improvements, the project also installs buried electrical conduits both for the undergroundmg of power between 6 th and 9 th streets that is included in the project scope, but also installs empty (blank) conduits throughout the project for future uses The project additionally replaces substandard sewer mains and laterals, as well as substandard water mains and service lines Additional Change Order Authorization During installation of the utilities, poor clay soils were uncovered that were more extensive than estimates made during design As a result, significant extra excavation was necessary which increased related work items resulting in increased cost to the Water and Wastewater Utilities These soft sods also resulted in a need for additional crushed rock base material under the new roadway, resulting in additional cost to the street portion of the work which is funded by a combination of Grant Funds and the General Fund BMC 2 76 110 provides for administrative change order approval authority up to $200,000, change orders approved to date total $174,834 43, and are primarily due to the use of quantities of unit bid items in excess of the bid amount due to differing site conditions Based on work completed and projected costs of work yet to be done, the total cost of the work to RV Associates is estimated at $3,650,750, not including the proposed $18,000 change order which is discussed separately below The requested action before Council is approval of additional Administrative Change Order Authority for the Mayor for the contract with RV Associates in the amount of $538,000, total Acceleration Change Order The contract includes provisions for a winter shutdown that was to occur from December 1, 2013 to April 1, 2014 to provide the overhead utility purveyors primary access to the site for the Schedule 74 undergrounding between 6 th and 9 th Streets Overall the weather throughout this project has been unseasonably dry, however, several weather delay days have been approved In addition, poor sods were encountered during installation of the deep sanitary sewers which delayed the work These two issues combine to set the current contractual substantial completion date at May 23, 2014, five working days beyond the original contract time and date for the Armed Forces Day parade The contractor (RV Associates) has elected to work during the shutdown to expedite the project and minimize impacts to the local businesses They have requested an $18,000 change order as compensation for all overtime projected to be expended during the acceleration This negotiated change order would only be paid if substantial completion is met by April 18, 2014 Pacific Avenue Fund Transfers and Increase Construction Budget The current approved Pacific Avenue Construction Fund budget is $3,958,674 While the projected total project cost is currently estimated at $3,965,933, the requested action for Council is to increase the budget to $4,100,000 The table below presents project current funding and recommended maximum fund transfer amounts Detail on project costs is included in the attached Budget Status Spreadsheet Funding Source Current Projected Total Difference between Recommended Not to Revenue in Costs (2) Current Revenue Exceed Transfer Fund (1) and Projected Total Authorization (3) Costs General Fund $156,000 $231,326 75,326 Water $500,000 $550,000 $50,000 $50,000 From the W Fund Wastewater $550,000 $710,000 $160,000 $160,000 From the WW Fund FHWA Grant $2,608,674 $2,608,674 00 $000 TOTAL $3,814,674 $4,100,000 $285,326 Notes 1 Current Revenue in Fund are existing transfers based on initial estimate of cost and change orders as of November 1, 2013, which includes the contractor's bid and approved change orders ($3,306,212), consultant assistance, testing lab, City labor, Schedule 74, and other minor costs The FHWA Grant is by reimbursement, the amount shown is total grant available for construction 2 Projected total is based on projected contractor's total cost ($3,650,750) including the items in Note 1, plus the proposed $18,000 project acceleration change order 3 The final transfer amount will equal the actual cost Requested Transfer authorization is a not to exceed amount Pacific Avenue Budget Status as of 1/17/2014 Cost Projection Project as of 1/17/14 % Parametrix City Labor Testing Lab Schedule 74 Acceleration Total road restore Calculated Funding Distribution General Fund 4,48300 012% 3837 18420 2456 - 2210 4,75223 231,326 00 General Fund Water 349,700 00 958% 2,99339 14,368 28 1,91577 - 1,72419 370,70164 179,298 36 550,000 00 Water Sewer 487,500 00 1335% 4,17294 20,030 13 2,67068 - 2,40362 516,777 37 193,222 63 710,000 00 Sewer Street 2,809,067 00 7694% 24,045 29 115,417 39 15,388 99 230,000 00 13,850 09 3,207,768 76 2,608,674 00 Grant Total 3,650,750 00 (1) 10000% 31,250 00 150,000 00 20,000 00 230,000 00 18,000 00 4,100,000 00 (2) 372,520 99 (3) 4,100,000 00 (4) Total Additional costs 31,250 00 Parametrix 150,000 00 City Labor (CM) 20,000 00 Testing Lab 230,000 00 Schedule 74 18,000 00 Proposed project acceleration to only be paid if Substantial Completion achieved prior to April 18, 2014 Notes 1 Original contract amount was $3,131,378 Cost Increases areas follows Change Order 1- $19,878, additional detour signage, new crosswalks at 6th & Park, miscellaneous incidental adjustments Change Order 2 - $42,488, reconciliation of bid quantities for utility items, additional electrical conduit, credit for deletion of charging stations Change Order 3 - $112,467, reconciliation of bid quantities for utility and pavement items Projected Change Order 4 to be executed after substantial completion for remaining reconciliation of bid quantities and other minor items 2 Approved construction budget is $3,958,674 3 Road Restoration cost is included in project total, but shown separately to calculate cost to the Utility Funds 4 2013 Fund Transfers into the Pacific Avenue Construction Fund were as follows General Fund - $231,326 Water Fund - $500,000 Wastewater Fund - $550,000 MEMORANDUM CITY OF BREMERTON, DEPARTMENT OF COMMUNITY DEVELOPMENT TO. ANDREA SPENCER, DIRECTOR, DCD FROM: JEANNIE VAUGHN, BUILDING OFFICIA SUBJECT: ADA COMPLIANCE AT 701 PACIFIC AVE DATE: FEBRUARY 4, 2014 The building at 701 Pacific Avenue is located at the corner of Pacific Avenue and 7` St, and is located adjacent to the sidewalk On August 8, 2013, during the street improvement project on Pacific Avenue, Tom Knuckey asked if I would meet with him to evaluate the conditions of the existing building, which was constructed in 1910 with post and pier foundation During the excavation of the sidewalk, Public Works found plywood was used to cover the posts and infill between the posts The plywood to protect the building foundation system from the soil under the existing sidewalk at some point in the past, perhaps 50 or more years ago Public Works was concerned about how to proceed with the new sidewalk improvements without damaging the building While at the site, we also looked at the front entrance of the building to evaluate the best way to handle the sidewalk concrete work at the front entry The building is constructed on the property line on 7th Street, is approximately 24" from the right - of -way at the intersection, and less than 24" from Pacific Avenue The old sidewalk sloped up to the front door at a slope approximately between 8 and 12 %, with no level landing The existing condition did not comply with accessibility standards, which require a slope of 5% or less and a level landing at the top and bottom of a slope An existing building may have a slope up to 8% Gunnar Fridnksson explained that the sidewalk elevation was predicated on the design of the accessible ramp at the intersection and the elevation of the finished accessible corner plus the 4 -foot, 2% landing at the top of the ramp Constructing a ramp with the proper slope and level landing to the building was not an option The distance from the existing building location to the sidewalk did not allow for a ramp from the sidewalk to the door with the proper slope The sidewalk that wraps around the intersection is required to be at least 5' wide for accessibility, which left very little distance between the building entrance and the sidewalk He asked if accessibility compliance would be satisfied for the building code if the existing concrete was cut to form a step at the edge of the City right -of -way and providing a steep slope from the step to the new sidewalk I replied the 45 degree slope would be more of an impediment and hazard than dust having a step and landing because someone with a walker or cane would have difficulties maneuvering and the slope would be too great for a wheelchair We discussed accessibility requirements for existing structures and the requirement for a level landing on each side of a door The lack of a level landing at the door presents a hazard for egress since occupants are accustomed to walking through a door on a level walking surface The existing slope to the door was not acceptable for accessibility because it did not include a level landing at the door for a person to pause to open the door without having to "hold" their wheelchair or walker in place The step is acceptable as an entrance because the building is an existing building and providing a level landing is more important A ramp with the proper slope and level landing was not an option because the short distance from the sidewalk to the door would not allow a slope less than 8% and a level landing at the door After consideration of the existing conditions and code requirements for ramp and landings, the short landing step at the door entrance was the lesser hazardous and more usable of the two options available while still providing an accessible public sidewalk The step is acceptable as an entrance because the building is an existing building and providing a level landing is more important In this case, the step was the lesser hazardous and more usable of the two options available The building entrance did not have a compliant or fully functioning accessible entrance prior to the Pacific Avenue improvements because the sidewalk sloped up to the building door and did not have a level landing at the door for a person to rest or adjust before opening the door In order to qualify as an accessible entrance, the surface in front of the door could not have a slope more than 1 48 for a distance at least 60" If a sloped ramp is used, a level landing at the top and bottom of the ramp is required Given the existing condition and that the building did not have an existing accessible entrance, I requested Public Works cut the sidewalk as far away from the door as possible to create a landing at the door with a step to the sidewalk The plan of action discussed with Tom and Gunnar was the best we could do with existing conditions On October 24, 2013, 1 was copied on an email from Public Works to the building owner about removing the existing concrete apron at the front door and placing a new concrete apron that would slope from the door to the new sidewalk elevation I replied on October 29 with the Building Code requirements for a level landing at the door and maximum slope for an accessible entrance, and offered to meet with the owner at the site to discuss the existing conditions and the options The owner of the building, Kevin Bernt, met with City staff on site on October 30, 2013, so that we could discuss the entrance to his building He was concerned that his business could not accommodate persons with special needs because of the new design with a step at the front entry I explained that the existing condition was not accessible and discussed the requirements for a level landing at the front door which could not be accomplished with the sidewalk elevations and existing conditions The City has many existing buildings that undergo change of occupancy in which the accessible entrance is not and cannot be provided because of existing conditions The Building Code recognizes that existing buildings may be difficult to retrofit to provide an accessible entrance because of existing conditions An accessible exit is not required in existing buildings The code only requires that existing buildings have accessibility improved up to 20% of the valuation of the improvements in the building construction project when a permit is required If nothing is being improved or modified in the building, ADA upgrades are not necessary except for accessible door hardware Even when ADA compliance is required, the code recognizes that the improvements may not be technically feasible due to existing physical circumstances and allows for partial compliance or alternate methods The building permit for Mr Bernt's business (BB13 00157, approved on March 21, 2013) claimed no improvements to the existing building and only occupancy, therefore, accessibility upgrades were not required Mr Bernt appeared to understand during the meeting that although he thought his building was accessible for his business when he purchased the building, it truly was not compliant, and the landing step option discussed with Public Works staff was the best option with the most code compliant elements Kevin Bernt Compressions for Life 360 - 731 -2507 701 Pacific Avenue Bremerton, WA 98337 02/03/2014 Pacific Avenue Improvement Project 345 6 Street, Suite 600 Bremerton, WA 98337 Dear Pacific Avenue Improvement Project. This letter's intent is to update you on the current conditions that surround my building at 701 Pacific Avenue, in regards to the revitalization project I am all for the revitalization of Bremerton, that is one of the reasons why I chose the location that I did over a separate Silverdale location I wanted to be a part of this process and the improvement of the downtown core Several issues have occurred during this process that are deeply concerning and will affect the community that my building will serve • The ramp that gave access to the front door of the building was removed and replaced by a steep 6" curb type step This is very concerning I recently renovated the entire inside of the building to meet every ADA requirement, however now no wheelchairs are capable of gaining access to the building due to the steep curb My business serves anyone who would like to take a CPR class and help out their community, however due to the step I will be limiting the population that I serve r 9 Pacific Avenue Improvement Project 02/03/2014 Page 2 • My parking lot was used on a daily basis by heavy machinery, trucks, and various vehicles in regards to the project There were multiple times that I had to park on the street and could not park in my own parking lot, because their was no room Due to the fact that heavy machinery was routinely used during the revitalization, the pavement of my parking lot was degraded and heavily damaged. I V + `r fr I included pictures for each issue that occurred because they speak louder than written words can. These issues have caused unneeded frustration and they need to be addressed Thank you for your time, Kevin Bernt Compressions for Life 360- 731 -2507 ' 'A n 7 w � g/ o C 7 0A 1 ° ' C9 t R ` 5 � � U 0 ,o nc� 0 t f , � ' l "4 '!f' }� 77 t i i i tai . �j t {l , l �t t ' a 9 / rrrA I ° o _ ,�, 1 w t • r t 1 � t 4 i 1 7 702 Pacific Avenue - Google Maps 702 Pacific Avenue Go®rgle Address Address is approximate Preconstruction 701 Pacific Ave lk -% le N zr e � +, _ -, r ' a m �. .y ".cg.,...- ,y,'� � ' j w+'t�' i. ✓s t�' � t 1. t of � �h ^ '°° o ,A'�" at9 d' ' v ° r ' S 4 L QV 71 1r` M P E,1 o P M 7 �PI d' t �4 I� I �I'f� I , � , 1 +r a� a A w � { fir '• k.''� a"P�y ``�° .�``::'� � 1 `` a x: x o a _i +�.`'S y ki F v v ra wi py}+,�,� �. 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SEE STANDARDS ` 7 1 _7 1 a COLD JOINT 4" CRUSHED SURFACING TOP COURSE, COMPACTED TO 95% DENSITY CONTRACTION JOINT CEMENT CONCRETE SIDEWALK ADJACENT TO CURB �3/r Z MIN SIDEWALK PLANTER STRIP VARIES - V - 0" MIN. WIDTH VARIES (SEE STANDARD) PER CITY STANDARDS < g CURB AND GUTTER Q 0 ` _2% 'v 2% MAX. SEE STANDARDS A < 31 M PREMOLDED JOINT FILLER 4" CRUSHED SURFACING EXPANSION JOINT TOP COURSE, COMPACTED TO 95% DENSITY CEMENT CONCRETE SIDEWALK ADJACENT TO PLANTER STRIP TRANSVERSE BROOMED FINISH 4" WIDE, SMOOTH TROWELED PERIMETER 0' G CEMENT CONCRETE CURB AND GUTTED SEE #,00 STANDARD 5 E COLD JOINT G CONTRACTION JOINT IN SIDEWALK ONLY tol FULL DEPTH EXPANSION JOINT IN BOTH CURB AND SIDEWALK JOINT AND FINISH �% DETAIL NOTES. t 1 SIDEWALKS THROUGH CONCRETE DRIVEWAYS SHALL BE 8" THICK L I SIDEWALKS SHALL BE CLASS 3000 CEMENT CONCRETE. MINIMUM SIDEWALK WIDTH IS 5 0' 3 SEE STANDARD DRAWING 3102 FOR SPECIFIC SIDEWALK REQUIREMENTS IN DOWNTOWN ZONE. 4 FORM AND SUBGRADE INSPECTION IS REQUIRED BEFORE PLACING CONCRETE 5 CONCRETE SIDEWALKS SHALL BE CURED FOR 72 HRS. MIN � CONCRETE SIDEWALK DETAIL PUBL W ORKS NON- DOWNTOWN LOCATIONS 3101 Rewdm om ENGINEERING DMSION Allwab of uns drarg Pf OMo of d`�re Is w=m orized endvoa 11/20/13 I I I 4° WIDE, SMOOTH TROWELED PERIMETER (TYP) RM 8" THICK, 8" WIDE a 12' CONCRETE EDGE TOOLED JOINT (TYP) SIDEWALK STRIP SEE NOTE 1 LIGHT BROOM FINISH GYP) A A ° ° 8' 8968" CHARCOAL GRAY CONCRETE UNIT PAVERS SEE NOTE 3 C C 4 CONCRETE 2 7S' SIDEWALK B 2 5' B CONCRETE - , 4' 4" CSTC 26 I 4' 7 5' TREE & STREET LIGHT LAYOUT PATTERN SIDEWALK NTS SECTION B -B RM lr SIDEWALK SEE NOTE 1 2 3V CONCRETE PAVERS TYPE Al OR 15/8" SAND C-1 CURB 4" CDF OR CSTC W/ FILTER FABRIC - PATTERNED " CONCRETE SIDEWALK 4' CSTC 4° CONCRETE SECTION C-C 2& SIDEWALK NOTES: e 4' CSTC 1 SIDEWALK WIDTH MAY VARY BASED ON AVAILABLE RIGHT -OF -WAY 2 SEE STANDARD DRAWING 3101 FOR ` GENERAL SIDEWALK REQUIREMENTS AND L 40' 76 JOINT DETAILS PATTERN 3 BRICK PAVERS, SHALL BE SIDEWALK SUBSTITUTED FOR CONCRETE PAVERS WHEN DIRECTED BY THE SECTION A -A CITY ENGINEER L, n City Of Breme im DOWNTOWN SIDEWALK 3102 PIlBIJC 11YoiUCB ENGINEERING DIVISION '��Onof4"9drawtngiau � appadofan&Weddraft i#eNeion0a6e 2/08/12 w 1/2 "R TYP a a ° 6 n a 1 12 a o ° sw ° d ° ° a SEE NOTES 24" %C, TYPICAL SECTION c�ft QC NOTES 0 vo 1 FORMS SHALL BE TRUE TO LINE AND GRADE AND SECURELY STAKED 2 FULL DEPTH EXPANSION JOINTS SHALL BE PLACED ON 10 FOOT CENTERS 3 THRU JOINTS SHALL BE PLACED ADJACENT TO CATCH BASINS, INLETS AND AT POINTS OF TANGENCY ON STREETS, ALLEY AND DRIVEWAY RETURNS MAXIMUM SPACING SHALL BE 20 FT PRE - MOLDED JOINT FILLER SHALL BE 1/Y WIDE AND CONFORM TO AASHTO DESIGN M213 4 ALL JOINTS SHALL BE CLEAN AND EDGED 5 CONCRETE SHALL BE CEMENT CONCRETE, CLASS 3000 6 STEEL FORMS ONLY SHALL BE USED ON TANGENT SECTIONS WOOD FORMS MAY BE USED ON CURVED SECTIONS 7 FINISH SHALL BE LIGHT BROOM FINISH 8 THE FINISHED CURB SHALL BE SPRAYED WITH A TRANSPARENT CURING COMPOUND AND COVERED BY WATERPROOF PAPER OR PLASTIC MEMBRANE IN THE EVENT OF RAIN OR OTHER UNSUITABLE WEATHER. CURING TIME SHALL BE A MINIMUM OF 72 HOURS 9 ALL CURB AND GUTTER SHALL BE PLACED ON A MIN OF 4" COMPACTED CRUSHED SURFACING TOP COURSE cft of Bremerton CEMENT CONCRETE CURB AND GUTTER PUBLIC WORKS TYPE A 3131 Altwatlon of tfds dravving is pmh bated Any approval of an altered dwft Rood ods DIVISION DSION is ur aye mated and vdd 8/15/08 PLANTER STRIP WIDTH VARIES 318" EXP JOINT FULL DE PTH (TYP) A SLOPE COLD JOINT OR 2% EXP JOINT CEMENTOONCRETE TYPE I `� DRIVEWAY VIRTH PER CITY STANDARDS PLANTER STRIP (WHERE STRIP IS 4' WIDE OR GREATER) 318' EXP JOINT FULL DEPTH (TVP ) TYPE 11 � A �T•P� DRIVEWAY WITH WIDE SIDEWALK �-� EXP JOINT 'MIN. WIDTH A MAX. SLOPE 2% ` MAX SLOPE i 12% 318' EXP JOINT FULL DEPTH (M) A ' CEMENT CONCRETE CURB 8 GUTTER PER CITY STANDARDS SLOPE 2% TYPE III DRIVEWAY WITH DEPRESSED SIDEWALK °` v (TO E USED WHEN SI Ig 8' CEMENT CONCRETE WIDE OR LESS) CURB & GUTTER PER CITY STANDARDS NOTES 1 DRIVEWAY WIDTH SHALL BE IDENTIFIED ON PLANS RESIDENTIAL 10' -20' OOMMERCUIL2^ -35' VARIES VARIES Z WHERE DIW EXCEEDS 15' WIDTH A FULL DEPTH CEMENT CONCRETE EXPANSION JOINT SHALL BE PLACED TRANSVERSLY, CURB 8 GUTTER 3/4• uP MAX CENTERED IN WALK. 3 FORM AND SUBGRADE INSPECTION ARE REQUIRED BEFORE POURING CONCRETE 4:�E 4 DRIVEWAYS SHALL BE 6" THICK, AIR - ENTRAINED 4000 e' CEMENT CONC PSI SIDEWALK AND DRIVEWAY APRON SHALL BE 6" 4" CSM THICK, 3000 PSI THROUGH DRIVEWAY SECTION SECTION A A 5 CONCRETE SHALL BE CURED FOR 72 HRS MIN 6 COMMERCIAL DRIVEWAYS SHALL BE 8-INCHES FOR MINIMUM THICKNESS ® City Of s PORTLAND CEMENT CONCRETE DRIVEWAY APPROACH PUBLIC WORKS 3121 Alter raw don of this ding is proFdbfled Any approval of an allere l drawing PAW" Do ENGINEERING CIPMON Is urmidmdzed and Vold 12/4/13 FACE OF CURB BUILDING PARKING LOT ROADWAY OR OPEN SPACE BACK OF SIDEWALK 1Z 1 PUNTER PLANTER pRNEWAY APPROAGI 1 1 PUNTER S 1 FRONT OF Ez- SIDEWALK F Ip } 5 } 5 1 } PLANTER 1 11 ORNI MAY APPROACH 1 1 /\ Z PLANTER L ROADWAY FACE OF CURB PLANTER } 2 FINISHING KEYNOTES O l FULL DEPTH EXPANSION JOINT O TOOLED JOINT BUILDING OPEN SPACE DING PARKING LOT S } BACK OF SIDEWALK O 3 ACCENT BAND (B WIDE) WEST SIDE SIDEWALK FINISHING O DO NOT AUGN SIDEWALK JOINTS WITH EAST SIDE SIDEWALK FINISHING DETAIL DRIVEWAY EDGE SIDEWALK TO BE 6 THICK DETAI NO SCALE CS -C 10 AT DRIVEWAY LOCATIONS O 4 WIDE SMOOTH TROWEL FINISH NO SCALE C} -C10 & O TRANSVERSE BROOMED FINISH R $F$ 04 e }fB a 1 B TO 1/4 $ • a TLL�� • e • . • o n ° e a ? 4 PREMOLDED JOINT FILLER EXPANSION JOINT TOOLED JOINT Ev. pwn stop Je t n +s 100% REVIEW SUBMITTAL 1 NOT FOR CONSTRUCTION — `o u a/N� _ REVISIONS A FIELD enOK CITY OF BREMERTON C16 v y s ND DESCRPnON DAM er DEPARTMENT OF PUBLIC WORKS & UTILITIES PACIFIC AVENUE IMPROVEMENTS - STH TO 11TH "S Exo " ENGINEERING DIVISION TYPICAL HARDSCAPE LAYOUT DETAILS 21 SCALE aMWIND DPANN tr 5 RASMIISSEN DESK:N MY D dNKUHN -ECKED BY K BROWN '� OF ° 9 IIOWZ N/A VERT N/A axx J /w,1 WASH PE I mm ] /HIiJ WASH PE 0 wTE J /MiJ 56 �A muuresu ib approximate Preconstruction-71-0 Pacific Ave C-4 -==map CM0 42QIZCoogle -41c . t 1 r 4� � t� r yN • �• a rif - ' .� - y yG his ? `t ! , L MI S 77 , ttIqlll � n .. 1 r � '7 t•9 av ° " f ' 'P � sp � E ` F �ttPi n a, de �r3 ora"'1 ` ❑ ' 1110 . 1 ,11 11 , 1 1 11 [4 j 1 lip �� 1 j e i ' r 1 .;� . it r J 1 i j j .. l it '� •� R'c.�,� Y f �r:•'�< ai,- „ , ti K J L n \ a t t b i m ° r Qb .K , 9:1 t S 9 ', r " r t ° + � ` . f . o � ' • �1 " 'b < 1 t J � n o + ` � ' �.., p ! i � e. < �� � r ��b . < d. ,� �r.r 3 "•, � ' SF_C .� °" 7 �' • � � i �� � �� t {( � ny br " 2 � ce � + � ".���� " ": y � � r .v P eta t`'af -.P= �"S s 1 ' M 0 � 4 - .... of ` r 44 E � . j L 1 4 ♦ t `q` r s -- -- 9`x.3 •i��: «, L (t�� 1 �t j • � i f + � fi Via � • � � �� b , - F 4 _ a y 1 I JjJ, Y J t j � ` ui•�IJ „ a n rptV V'C C 1p � � 0 R LZ z ` 1 tt z , 4 f f ac' i `� • � `t �•S. ff � � n � o P � � � cis Yn14r (4 (( ��; � ?�� -� f� Sb �� C %c �� s ` c y a f I,y1 . . y r 1 t _ � y m i f d � t � I n e l Mg t r , t 11, G ♦;' r �!a . 4 I t o_ ° � �3, tr � � 1 �X �.1 (� t , f i f1�� � ,E, � �f fry♦ , y � *+ 1 ., ° ���� r � °_ 1 � ,Tl � > �l"�cy � +.r� ,�f ♦rr rw �nl f�y�,t ,}�'4G },�'i � f�'" �y . � � � ',. �' a��1 ��(��,,, � ✓a ( d f .� � '� S _St � } r ,� t 1 ��, � I°foi �, �.#4�1' t ri � Z 1 �j .(yvVl "mil` '..\ r 7 F• rY ( e '�, ' �4kt �^� 'AL ° t) yr ttitn.�� , 1 " _ t It �° }} ♦ tr ¢ �" ' U �, t f �l S • , t y '�S Y` �' - 4V AM, �� � � � � (( Sr '� �� ° �� � a . 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