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Home My WebLink About02/05/2014 COUNCIL DIGITAL RECORDING �� CITY COUNCIL MEETING MINUTES FEB 19 201 Wednesday, February 5, 2014 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, February 5, 2014, at 5 00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER 345 6 Street, Bremerton, Washington, with Council President Greg Wheeler presiding Council Members present were Eric Younger, Roy Runyon, Dino Davis, Jerry McDonald, Leslie Daugs, and Mike Sullivan Also present were City Attorney Roger Lubovich, City Clerk Shannon Conn, and Council Assistant Christine Grenier A COUNCIL BRIEFING was held to discuss General Council Business at 5 00 PM in the Council Conference Room At 5 30 PM the meeting moved to the Meeting Chambers The Pledge of Allegiance was led by Council Member Mike Sullivan followed by the invocation provided by Pastor Jerry Michaels of Voyage MAYOR'S REPORT — Mayor Patty Lent • Recognized Public Works & Utilities Director Chal Martin and Wastewater Division Staff Pat Coxon and Rick Zimburean for the Wastewater Treatment Plant Effluent Pump Replacement Project, • Reported that as a result of her meeting with the Kitsap Sun, those choosing to opt out from receiving delivery of separate "A & E" inserts may call (360) 792 -9222 or email aedelivery(a)kitsapsun com • Proclaimed the Month of February 2014 as "Black History Month ", • Announced "Life on the Edge 2" will be held on Wednesday, March 12 from 9 00 AM to 5 00 PM at the Kitsap Conference Center featuring guest speakers Kitsap County Commissioner Linda Streissguth and Police Chief Steve Strachan, • Shared photos of how employees have showed their "12 Man" Pride beginning with a Rally last Friday through the Super Bowl, and • Was pleased with the incredible building permit activity in the past few weeks PUBLIC RECOGNITION Bob Dollar thanked the Mayor for approaching the newspaper issue and commented that the inserts have been found littering alleys and vacant properties Mike Walton provided an update on the events and activities at the Kitsap Family YMCA Ken Brown Bremerton Fraternal Order of Eagles (BFOE), announced that there will be a Charity Marathon to benefit Veteran Homelessness on September 23 CONSENT AGENDA 5A — Claims & Check Register Check Numbers 356708 through 356975, and EFT -13533 through EFT -13579 in the amount of $1,960,469 16, Regular Payroll for the pay period ending January 15, 2014 in the amount of $691,754 65, and Retiree Payroll for the pay period ending January 31, 2014 in the amount of $55,463 54 5B — Minutes of Meeting — January 15, 2014 5C — Minutes of Meeting — January 22, 2014 51) — Amendment No 5 to the Professional Services Agreement with Willis of Seattle, Inc for Insurance Broker Services 5E — 2014 Excess Liability Insurance with Ironshore Specialty Insurance, Excess Workers' Compensation Insurance with Midwest Employers Casualty Company, and Crime Insurance with Great American Insurance City Council Reg Mtg Minutes Wednesday, February 5, 2014 Page 2 of 4 5F — Interlocal Cooperative Purchasing Agreement between the City of Bremerton and Snohomish Fire District No 1 for the purchase of one (1) ambulance from Braun NW 5G — Interlocal Agreement between the City of Bremerton and Kitsap County for a Joint Land Use Study (JLUS) 5H — Purchase of three (3) Flygt Dry-Pit Submersible Pumps for Pump Station CW -2 51— Sole Source Purchase of two (2) new Alfa Laval Spiral Heat Exchangers for the Westside Wastewater Treatment Plant 5J — Purchase and Replacement of existing Air Handling Unit from Holaday- Parks, Inc for Building 400 at the Westside Wastewater Treatment Plant 5K — Appointment of Jim McDonald to the Bremerton Housing Authority Board of Commissioners 5L — Memorandum of Understanding (MOU) between IAFF Local 437 and the City of Bremerton 5M — Appointment of Nick Wofford to the Planning Commission 5N — Approval to Hire Project Temporary Employee for Lower Wheaton Way Project There were no questions or comments from the public 5 55.45 Motion was made by Younger and seconded by Davis Comments and questions were then provided by Runyon (Item 5L) with responses by Charlotte Belmore and Fire Chief Al Duke, and Runyon and Wheeler (Item 5M) with responses provided by Mayor Lent 06.01 42 M /S /C /U (Younger /Davis) Move to approve the CONSENT AGENDA as presented GENERAL BUSINESS 6A — RESOLUTION NO. 3212 APPROVING PHASE 5 OF THE BAY VISTA FINAL PLAT Allison Daniels Community Development, explained that the action before the City Council is to approve Phase 5 of the Bay Vista Final Plat The Bay Vista Subarea Plan was approved by City Council with Ordinance No 5077 on February 25, 2009 An update to the Bay Vista Subarea Plan was approved by City Council with Ordinance No 5202 on December 19, 2012 Preliminary Plat approval was granted by the Administrative Hearings Examiner on July 9, 2009 for the subdivision of 82 acres After the City Council's approval of the updated Bay Vista Subarea Plan, the Hearing Examiner approved the Preliminary Plat Amendment to verify compliance with the updated Subarea Plan on December 26, 2013 Approvals that have been previously issued include the following • Phase I by Resolution No 3114 on May 5, 2010 • Phase 2 by Resolution No 3148 on June 1, 2011 • Phase 3 by Resolution No 3153 on October 19, 2011 • Phase 4 by Resolution No 3163 on February 1, 2012 Proposed Phase 5 would include 45 acres, 15 lots, 2 parks, and a stormwater tract There were no questions or comments from the public 06 08 42 Motion was made by Davis and seconded by Younger Questions and comments were provided by Davis, Runyon, Daugs, and McDonald, with responses provided by Ms Daniels 06 M /S /C /U (Davis /Younger) Move to adopt Resolution No 3212 approving Phase 5 of the Bay Vista Final Plat, and authorizing the City Council President to sign the Mylar City Council Reg Mtg Minutes Wednesday, February 5, 2014 Page 3 of 4 613 — PACIFIC AVENUE BUDGET ADJUSTMENT, FUNDING, AND PROJECT ACCELERATION Chal Martin Public Works & Utilities Director, summarized that the City awarded the contract to RV Associates for construction of Pacific Avenue (6 to 11 Street Improvements) in May 2013 Due primarily to differing site conditions resulting in incorporation of material quantities beyond the proposal amount, costs on the project, have increased to the point that a budget adjustment is necessary Related to this, the projected transfer of funds from the Water and Wastewater Utility Capital funds also require adjustment In addition, staff has coordinated a proposed change order with RV Associates to accelerate substantial completion of the project to April 18, 2014 Finally, upon completion of the work, a Final Change Order will be executed to reconcile actual field quantities with the bid quantities which is expected to exceed the Administrative Change Order Authority of the Mayor Comments and questions from the public were provided by Robert Parker and Bob Dollar, with responses provided by Mr Martin 06 17 47 Motion was made by Younger, and seconded by Davis Questions and comments were provided by Davis, Runyon, Daugs, and McDonald, and responses were provided by Mr Martin 06 36 15 M /S /C (Younger /Davis) Move to approve an increase in the Pacific Avenue 6 th to 11 Street Construction Fund budget in the amount of $317,218 for construction cost carryover exceeding the original 2014 budget adjustment, and an additional $141,326 for increased project costs, and to authorize an additional transfer from the Water Fund up to $50,000, authorize an additional transfer from the Wastewater Fund up to $160,000, approve an $18,000 Change Order with RV Associates to be paid if substantial completion is met by April 18, 2014, and authorize Administrative Change Order Authority for the Mayor at $538,000 Voted in favor of Motion McDonald, Davis, Younger, Sullivan, Daugs, and Wheeler Voted Opposed to Motion Runyon Motion carried 6 -Yes, 1 -No COUNCIL MEMBER REPORTS Mike Sullivan reported on Kitsap Transit Board, and was amazed by the outpouring of support for the Seahawks Leslie Daugs attended the Association of Washington City Action Days Conference last week and emphasized that transportation was a key issue discussed with legislators, was pleased with business development in District 2, and thanked the City staff for doing a great fob in keeping traffic moving earlier today in support of the Seahawks Jerry McDonald shared photos of the activity downtown and added "Go Hawksi ", looked forward to the Hospice Thrift Shop that will be opening in downtown soon, and hoped to see the community at the First Friday Artwalk Dino Davis also commented in support of the Seahawks adding that our local restaurants also benefited from Super Bowl with many take -out orders, and announced that he may be contacted via Facebook or Twitter Roy Runyon announced that there will be a Volunteer Clean -Up of the Right -of -Way beginning at Matan Park picnic shelter at 9 00 AM and will include 19 Street near the future Lilian & James Walker Park, including along Naval Avenue, and following will be "Coffee with a Council Member" at 10 30 AM at Hi- Lo's Cafe at 2720 15 Street Lastly, he offered his sympathy due to the passing of Jim Anderson and his dog Raffle City Council Reg Mtg Minutes Wednesday, February 5, 2014 Page 4 of 4 Eric Younger also was thrilled about the Seahawks, reported on the Council and Mayor Joint Planning Retreat held last Saturday, added that the City needs to address the social media policy before opening the door to citizen contact Greg Wheeler was amazed at the energy from the Super Bowl and also thrilled with the Seahawks President Wheeler announced that the Transportation Benefit District Board Meeting would be held immediately following the Council Meeting tonight With no further business, he adjourned the Council Meeting at 6 48 PM Prepared and Submitted by & i ` CHRISTINE GRENIER Council Assistant st S A NON CORIN, City erk GREG ELER, City Council President GW S is c