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Home My WebLink About5341Contract Number Vendor: Subject. Department: File Class. Begin Date: End Date: Review Date: Vault Date: 5341 KITSAP ADMIRALS Tourism Promotion Services Agreement City Clerk LEG 12-1 1/1/2014 12/31/2014 2014 Comments• TOURISM PROMOTION SERVICES AGREEMENT Kitsap Admirals The City of Bremerton ("Crty") and Krtsap Admirals ("Orgamzation"), referred to collectively as the "Parties," enter mto the followmg Agreement for Tourism Promotion services I. Scope: The Orgamzation shall provide tourism promotion services for the Crty Tourism promotion shall mean activ�ties and expenditures designed to mcrease tourism to the City. Tourism promotion activrties may mclude, but are not hmrted to, advertismg, publicizmg, or otherwise distributmg mformation for the purpose of attracting and welcommg tourists to the City The Orgamzation shall provide to the City a work plan attached hereto as Exhibrt A settmg forth �ts goals and ob�ectives for successful tourism promotion II. Term: This agreement shall commence on the date of execution of this Agreement and shall contmue in full force and effect until December 31, 2014 unless termmated earl�er pursuant to Section IX of this Agreement III. Compensation: In consideration of the services provided pursuant to this Agreement City shall pay the Organization an amount not to exceed Five Thousand ($5,000 00) for Tourism Promotion services However, fundmg for th�s Agreement �s subJect to the actual Hotel/Motei Tax funds received by the City If Hotel/Motel Tax recetpts are lower than budgeted fundmg may be decreased The Orgamzation shall submit monthly btllmg invotces, by the 15�' of the month, detailmg how activities and services performed by the Organizatton during the precedmg month have spec�fically promoted tourism in the City of Bremerton mcludmg measurable results Upon receipt of a conformmg billmg mvoice, the Crty shall promptly process payment If a billtng mvo�ce does not conform to th�s Agreement, the City may withhold payment until the invoice is brought mto compliance Such w�thholdmg does not relieve the Organization of rts obligations under this Agreement Fatlure by the Organization to subm�t all conformmg billmg invoices by January 15 after the expiration of this Agreement may result in the forfeiture of remainmg unbilled compensation The Organization shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensatton is modified pursuant to this Agreement IV. Relationsh�p of Parties: The Organ�zation represents that it is skilled in the matters addressed �n the Scope of Work and �s performing mdependent functions and responsibilities withm its field of expertise The Organizat�on and its personnel are mdependent contractors and not employees of the City The Organization and its personnel have no authority to bind the City or to control the City's employees and other contractors None of the benefits provided by the City to its employees, mcluding, but not limited to, compensation, msurance, and unemployment �nsurance are available from the City to the employees, agents, representatives, or sub- consultants of the Organization. Organization will be solely and entirely responsible for rts acts Bremerton/Krtsap Admirals Page 1 of 4 and for the acts of the Organization's agents, employees, representatives and sub-consultants durmg the performance of th�s Agreement The Crty may, durmg the term of this Agreement, engage other mdependent contractors to perform the same or similar work As an mdependent contractor, the Organtzation is responsible for its own management. The City's admmistration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Organization or its personnel As an independent contractor, Organization is responsible for payment of all taxes and licensmg fees necessary to perform its obligations under this Agreement These taxes and fees include but are not limrted to State mdustrial msurance, Bustness & Occupation, State professional licensmg, and Crty busmess licensmg If any taxes or fees due the City have been declared delmquent, the City may withhold the delmquent amount, plus any addrtional charges arising from the delmquency, from any payments due Organization V. Indemnification: Organization shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, mcludmg all legal costs and attorney fees, arismg out of or m connectton with the performance of th�s Agreement, except for that portion of the injur�es and damages caused by the Crty's sole negligence The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of mdemmfication The provisions of th�s section shall survive the expiration or termmation of this Agreement VI. Insurance: Prtor to and durmg the performance of the work covered by this Agreement, Organization shall provide the Risk Manager for the City with evidence that rt has obtamed and mamtams in full force and effect durmg the term of this Agreement comprehensive general liability msurance coverage of at least $500,000.00 per occurrence In the event Organization organizes, promotes or sponsors an event mvolving the sale or consumption of food or alcoholic beverages, Organization shall also provide evidence that rt has obtamed products liabilrty and liquor liability msurance of at least $500,000 00 per occurrence, for each event The C�ty shall be named as additional insured and it shall be an affirmative obligation upon Organization to advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, attn Risk Management, 345 6�' Street, Suite 600, Bremerton, WA 98337 withm two days of the cancellation, suspension or substantive change of any msurance policy set out herem, and failure to do so shall be construed to be a breach of this Agreement The Organization's msurance shall be pr�mary and non-contributory msurance as respects the City and shall contam a waiver of subrogation agamst the City for claims arismg out of any operations, liabilities and obl�gations to which coverage applies Bremerton/Kitsap Admirals Page 2 of 4 VII. General Conditions: A Reports and Information. When requested by the City, Orgamzation shall furnish periodic reports and documents on matters covered by th�s Agreement The reports and documents shall be furnished m the time and form requested Organization shall mamtain accountmg records m accordance with Generally Accepted Accountmg Prmciples (GAAP) to substantiate all billed amounts B Work Performed at Organization's Risk Organization shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose All work shall be done at Organizatton's own risk, and Organization shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use m connection wrth the work � C Place of Work The Organization shall perform the work authorized under this Agreement at its offices m Bremerton, Washington Any necessary meetmgs with the City staff shall take place at the City's offices, or at locations mutually agreed upon by the parties D Entire A�reement Th�s Agreement and rts Exhibits constrtutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth m the text of this Agreement E Severabilitv Should any part of this Agreement be found void, the balance of the Agreement shall remam m full force and effect F Modification This Agreement may only be modified by written mstrument signed by both Parties G Written Notices All communications regardmg this Agreement shall be sent to the parties at the addresses listed below by registered or lst class mail, or by personal service, and shall be ; deemed sufficiently grven if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified m writing City Address Organization Address C�ty Clerk Ashley Robmson 345 6`" Street, Surte 600 865 6 St, #350 Bremerton, WA 98337 Bremerton, WA 98310 H Waiver Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision Waiver of any right or power arismg out of this Agreement shall not be deemed waiver of any other right or power I Non-Waiver of Breach The failure of the City to msist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred m one or BremertonlKrtsap Admirals Page 3 of 4 more mstances shall not be construed to be a waiver or relmquishment of said covenants, agreements or options, and the same shall be and remam m full force and effect. J Compliance with Laws Organization shall comply with all applicable Federal, State, and local laws m performmg its obligations under this Agreement K Choice of Law and Venue This Agreement shall be mterpreted according to the laws of the State of Washmgton Any Judicial action to resolve disputes arismg out of this Agreement shall be brought m Kitsap County Superior Court L Attornevs' Fees In the event of lit�gation to enforce any of the terms or prov�sions herem, each party shall pay all its own costs and attorney's fees M Assi n�ment Any assignment of this agreement by the Organization without the written consent of the City shall be void VIII. Nondiscrimination: Organizatton shall not discrimtnate m employment or services to the public on the basis of race, color, national origm, sex, religton, age, marital status, sexual orientation or disability, except for employment actions based on bona fide occupational qualification IX. Termination: This Agreement may be termmated by either party for convenience upon thirty (30) days written notice to the other party, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction withm five (5) days of written notice and diltgently completes the correction thereafter Upon such termmation, CiTy will be entrtled to reports showmg the status of all serv�ces Organization is providmg to the City as of the effective date of termination X. Termination of Other Contracts. This Agreement shall supersede all prior Agreements between the parties relatmg to the use of Hotel/Motel Tax CITY OF BREMERTON By Pa ent' 1tS M Date 02 � U KITSAP ADMIRALS .� �/ ' - .�' �.;� - =• - r �. - Approved as to form Bremerton Cit R \Fmance\City Clerk�,4dmm\Lodgmg TaxU.odgmgTaxContractForm doc st• � (�� Crty Clerk Bremerton/Krtsap Admirals Page 4 of 4 � ' � � SMALL TOWN BIG DREAMS KITSAP ADMIRALS BASKETBALL CLUB ASHLEY ROBINSON 570-982-1509 ERICA ROBINSON 360-434-7814 � � � � 865 KITSAP BUISNESS CENTER 6 ST SUITE 350 BREMERTON WA 98310 1 ��UNI��AI ��J �� * ** SMALL TOWN BIG DREAMS KITSAP ADMIRALS BASKETBALL CLUB 865 KITSAP BUISNESS CENTER 6 ST SUITE 350 BREMERTON WA 98310 KITSAP ADMIRALS TAX AND L�DGING MARKETING PLAN Bud�et $5000 -WS N $ 0 -Radio MOVIN 92 5 `$500 -Facebook paid marketmg $15 per day for 30 days totaling �, 0 -Commercials Hal Raines Media $ OS 0 Kurt DaVoe $200 Rebel Firm $500 -Ferry Advertising =$500 -Smart Phone App $ 04 0 PACNW INFORMATION WEBSITE $ OQ We have focused on more social media and internet marketing as an easier way to track results and a more efficient way to reach masses. Goal: Our 1 year goal is to gain the attention of customers outside of Bremerton, raise attendance by 100 people, and gain 10% of those people staying in hatels for the PACNW PLAYOFFS March 29-30` 2 Jan 5` 2014 Date• Jan 5` 2014 1 ANNUEL PACNW ALL STAR GAME �ti bully campaign Social Media tracking• 6,301 viewers where exc�ted about the game� OC gym space $535 ABA Referees services donated Game D1 services donated Score Table services donated *Invoice/bdl attached Ob�ective To put on display of talent from surrounding ABA teams with in the PACNW CONFERENCE To create a"buzz" about the PACNW PLAYOFF GAMES Radio Movin' 92 5 Broadcast Area Seattle/Tacoma WA Commercial dates• Marchl5-30` 2014 Commercial length• 30 sec Tracking• Difficult But we will advertise that if a customer heard the ad, to mention it to our entrance staff for a 10 % discount on game tickets We will collect and report that data Totaling $ 500 3 Seattle Ferrv Advertisin� Ad Dates Mar 15` Viewing length 30 secs Reach 2,329,000 Tracking Difficult But we will advertise that if a customer saw the ad, to mention it to our entrance staff for a 10% discount on game tickets We will collect and report that data Totaling $ 500 WS N Recording dates Nov 3'�-Mar 30` 2014 Station BKAT Broad cast areas Comcast cable channel 12- serving Bremerton and Poulsbo Wave Cable Channel 3- serving Port Orchard, Silverdale, and North Mason Reach 50,000 Airing twice a week Tracking Difficult Totaling $1000 ($100 per game) for 10 home games www westsoundtv org z *Kitsap Sun live streamed Admiral Games and absorbed the cost www kitsapsun com Viewers• KA VS LAKEWOOD PANTHERS KA VS TACOMA RISE KA VS SEATTLE MOUNTINEERS TOTALING 728 VIEWERS Hal Raines Media Original video commercial promoting the PACNW PLAYOFFS Original art work, footage, music and editing 30 seconds in length Due date Feb 2p` Totaling $500 www rainesmedia net Kurt DaVoe Ima�es 0 4 Onginal art work, non-copy written music, and editing 30 seconds in length Due date• Feb 5` 2014 Totaling $200 www kwdimages com REBEL FIRM (2) Original radio drops, and music Due date February 28` 2014 Totaling $500 Strong legacy publ►sh►ng Website to Mobile Smart Phone App Dwayne Stephens wwwwebsitet2mobile net Due date Feb 15, 2014 Totaling• $ 400 PACNW ABA SITE Chris Reynolds Full front Page Advertising Dates March 15"'- 30` . www wix com/tightdefense8/pacnwhoops Totaling $500 5 � &p4d007W (s10H 0 L Y M P I C C 0 L L E G E r NAME MISCELLANEOUS CUST ID CUST-ID MISC00000-0 FEE FEE FEE AMOUNT PAYMENT CODE TITLE UNIT PAID METHOD ** Winter2014 ** RR ROOM RENTAL REV 0 0 535 00 CASH 535.00 ** PAYMENTS. " CASH 535 00 TOTAL TENDERED 6ff �~•�� CHANGED RETURNED• 0 00 ,......m- �w�:��°_._. TIME 11 16 Y ATE' 01/Q3/14 RECEIPT-NUM• 8520156741 � . � f �� i � 4 � C� � � � 1 �� } � � �`-� �-� � �. � � � ,.�.� � � �� ,� e � � � � � ��- _� �� . � � � �� , � � �� %� ��, _�. °��` � �� ,� c�_.._--'' r � WestSound Community Television PO Box 844 Bremerton WA 98337 Bdi To Kitsap Admirals Basketball _. . Terms Due on receipt Quantity Descnpt�on a Rate 1Q Kitsap Admirals Basketball Home Games & Events 2013 - 2014 ABA Season 2 games postponed - not billed Date 1/29/2014 Invoic Invoice 2013-20 Pro�ect Amount 100 00 1,000 � ank you for helpmg WestSound TV produce local programming of interest to sap County Total $1,000 aq�� .�. - � KWDlma�es.com 1901 Madrona Pomt Dnve Bremerton, WA 98312 (360) 373-1968 Kurt _kwdima ecLs com TO Enca Robinson Kitsap Admirals Bremerton, WA (360)434-7814 INVOICE NO 101 DATE January 29, 2014 INV�ICE QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL � PacNW ABA Playoffs Advertisement Video $ 200 00 $ 200 00 Photo shoot on site (2 hours C� SZ5 00 per hour) $50 00 Photo post processing (1 hour C� $25 00 per hour) $25 00 Video production (1 hour C� $25 00 per hour) $25 00 TOTAL $ 200 00 Make all checks payable to Kurt DeVoe THANK YOU FOR YOUR BUSINE55! Curtis Harold (Hal) Raines Jr RAINES Media and Design www rainesmedia net 5210 So Kenyon St Seattle, WA 98118 (206) 931-23 78 E-Mail Rainesmedia(�e com Contact: Enca Robinson (360) 434-7814 li�htwrrter5(a�vahoo com Location: Bremerton Kitsap Access Television 7266 Tibardis Rd NW Bremerton, WA Services: Commercials, Promos, and Corporate Vdeo Capture video of basketball team prachce and game play, to be used for promoUonal video Video will be shot m HD at 1920X1080 30/60fps Shots will be taken of the players based on the sample videos provided, with added shots and content Some edrted matenal will be viewed m slow mot�on Shot at 60fps with shutters nmmng at 120+ FPS Some footage will be captured with a Jib crane, and other special film eqwpment for added effect A scnpted shot hst will be developed by the D�rector and Owners of the Adnurals to provide a compelbng storyhne for the Promo Production �quipment: - 2 HD video cameras (w/tripods cables) - Camera Jib/Crane wrth motorize head - Full mobile audio package - Wireless Mics (if needed) Post Editing: - Sony Vegas Pro Edrting software — Audio Mixed in Sony Vegas Pro, or Presonus Studio One Pro Other: — Transportation from - 2-6 Lightmg fixtures - cables, stands, Sand bags and more Crew: 1 Director/Camera operator /Editor 1 Assistant Camera operators — Royalty Free Music Production - Graphic package $50-100 00 (on sale) (mcluded in down payment) http //www digrtal�mce com/products/products asp�pid=932 - 1-3 week turn around - Graphic design creation — Seattle to Bremerton included in quote — Bremerton to Seattle included in quote