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HomeMy WebLinkAbout10/23/2013 AGENDA E � CITY COUNCIL 345 61h Street, Suite 600, Bremerton, WA 98337 - -I Phone (360) 473 -5280 ** *AMENDED * ** OCTOBER 23, 2013 CITY COUNCIL STUDY SESSION Beginning at 5:00 PM in COUNCIL CONFERENCE ROOM 603 The Study Session is open to the public but there will be no opportunities for input or participation; no action is anticipated during the Study Session; and the content of these items is subject to change. If approved by the City Council, the items will be placed on the November 6, 2013 Council Meeting Agenda. A. INFORMATION ITEM 1. Briefing on Admiral Theatre — Brian Johnson, Executive Director B. NO PRESENTATION PLANNED — The following items are budgeted items or have already been reviewed by the appropriate Council Committee: 2. Ordinance to extend the Puget Sound Energy (PSE) Franchise Agreement 3. Resolution to establish January 15, 2014 as a revised Public Hearing date to vacate portions of the Alley and 4 Street for the Park Avenue Plaza Project 4. Acceptance of 2014 Grant from Washington State Office of Public Defense (OPD) C. FULL PRESENTATION ITEMS 5. Extend the suspension of the One Percent for the Arts Program until January 1, 206 6. Proposed public hearing and resolution to approve the 2014 Community Development Block Grant (CDBG) and HOME funding recommendations for inclusion in the 2014 CDBG /HOME Action Plan D. GENERAL COUNCIL BUSINESS o Audit Committee Briefing (10110113 Meeting) — Carol Arends, Chair o Other General Council Business (As necessary...) E. ADJOURNMENT OF STUDY SESSION ® Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations should contact the City Clerk's Office at (360) 473 -5323 by noon on the Monday preceding the Council meeting. i Admiral Theatre Foundation Income Statement For the Year Ended August 31, 2013 Year Ended 8/3112013 Revenue: Ticket Sales $539,130 Sponsorships $346,931 Other Event Income $307,618 User Event Income $106,360 Donations and Grants $235,309 Other Revenue $131,147 Total Revenue $1,666,495 Cash Expenses: Employee Costs $675,595 Cost of Goods Sold $673,607 Other Cash Expenses $239,772 Total Cash Expenses $1,588,974 Total Cash Income $77,521 Other non cash Revenue and Expenses: Depreciation ($151,678) Interest Income $41,451 Land Donation $270,000 Total Non Cash Expenses and Income $159,773 Net Income $237,294 i ______________________________________________________________ CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 Phone (360) 473-5280 ***AMENDED*** OCTOBER 23, 2013 CITY COUNCIL STUDY SESSION 5:00 PM in COUNCIL CONFERENCE ROOM 603 The Study Session is open to the public but there will be no opportunities for input or participation; no action is anticipated during the Study Session; and the content of these items is subject to change. If approved by Council, the items will be placed on the November 6, 2013 Council Meeting Agenda: A. INFORMATION ITEM: 1. Briefing on Admiral Theatre – Brian Johnson, Executive Director B. NO PRESENTATION PLANNED - The following items are budgeted items or have been reviewed by the appropriate Council Committee: 2. Ordinance to extend the Puget Sound Energy Franchise agreement 3. Resolution to establish January 15, 2014 as a revised Hearing date to vacate portions of the alley and 4th Street for the Park Plaza Project 4. Acceptance of 2014 Grant from the Washington State Office of Public Defense (OPD) C. FULL PRESENTATION ITEMS 5. Motion to extend the suspension of the One Percent for the Arts Program 6. Resolution to approve the 2014 Community Development Block Grant (CDBG) and HOME funding recommendations for inclusion in the 2014 CDBG/HOME Action Plan D. GENERAL COUNCIL BUSINESS o Audit Committee Briefing – Carol Arends, Chair o Other General Council Business (As necessary…) E. ADJOURNMENT OF STUDY SESSION Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations should contact the City Clerk’s Office at (360) 473-5323 by noon on the Monday preceding the Council meeting. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Ordinance No. _____ amending Ordinance No. 4875 to extend the Puget Sound Energy Franchise agreement Study Session Date: October 23, 2013 COUNCIL MEETING Date: November 6, 2013 Department: Public Works Presenter: Chal Martin Phone: 473-5758 SUMMARY: The current franchise agreement with Puget Sound Energy is set to expire December 4, 2013. This ordinance would extend the current franchise agreement through November 30, 2016. ATTACHMENTS: Ordinance No. ______ and Exhibit A FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION AGENDA: ☒ No Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. ____ amending Ordinance No. 4875 to extend the term of the franchise granted to Puget Sound Energy through November 30, 2016 and authorize the Mayor to finalize and execute the Acceptance of the ordinance with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/25/13 1 Puget Sound Energy Franchise Extension 2013 ORDINANCE NO. ______ AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Ordinance No. 4875 by extending the term of the franchise granted to Puget Sound Energy, Inc., a Washington corporation, for purposes of transmission, distribution and sale of electricity. WHEREAS, on November 19, 2003 the City Council passed Ordinance No. 4875 granting Puget Sound Energy (“PSE”) a franchise for purposes of transmission, distribution and sale of electricity for power, heat, light and any other purpose for which electricity can be used, said ordinance attached hereto as Exhibit A and incorporated herein by reference; and WHEREAS, the term of the franchise expires on December 4, 2013 and the City Council and PSE desire to extend the term of the franchise to November 30, 2016 and to make corrections to certain references in the franchise; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Amendments to Franchise Ordinance. Ordinance No. 4875 granting PSE a franchise for purposes of transmission, distribution and sale of electricity is hereby amended as follows: 1. Franchise Term Extended. The term of the franchise as set forth in Section 9.1 of Ordinance No. 4875 is extended from December 4, 2013 to November 30, 2016 provided, however, PSE shall have no rights under this franchise nor shall PSE be bound by the terms and conditions of this franchise unless PSE shall, within sixty (60) days after the effective date of the ordinance, file with the City its written acceptance of the ordinance. 2. Corrections to References. The reference to subsection 22.2 in Section 16.1 is corrected to 23.1 and the reference to subsection 2.6 in Section 19.1 is corrected to 2.5. With the exception of the amendments set forth in this ordinance, all terms and conditions of Ordinance No. 4875 are reaffirmed and shall remain in full force and effect. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. 2 Puget Sound Energy Franchise Extension 2013 PASSED by the City Council the___________ day of ____________________, 2013 _________________________________ GREG WHEELER, Council President Approved this ________ day of ________________________, 2013 _________________________________ PATTY LENT, Mayor ATTEST: APPROVED AS TO FORM: __________________________________ ________________________________ SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the________ day of ______________________, 2013 EFFECTIVE the_________day of ______________________, 2013 ORDINANCE NO. ____________ PSE Acceptance on following page 3 Puget Sound Energy Franchise Extension 2013 CITY OF BREMERTON KITSAP COUNTY, STATE OF WASHINGTON In the matter of the application : of Puget Sound Energy, Inc., a : Franchise Ordinance No. _____ Washington corporation, for a : franchise to construct, operate : (Extension of Ordinance No. 4875 Term) and maintain facilities in, upon, : over under, along, across and : through the franchise area of the : ACCEPTANCE City of Bremerton, Washington : WHEREAS, the City Council of the City of Bremerton, Washington, passed Ordinance No. _________ on November ____, 2013, to extend the term of the existing electric transmission and distribution franchise to Puget Sound Energy, Inc., a Washington corporation, its successors and assigns, established by Ordinance No. 4875; and WHEREAS, a copy of said Ordinance No. ______extending the term of said franchise was received by the Puget Sound Energy, Inc. from the City of Bremerton on ________________________, 2013. NOW, THEREFORE, Puget Sound Energy, Inc., a Washington corporation, for itself, its successors and assigns, hereby accepts said ordinance and all the terms and conditions thereof, and files this, its written acceptance, with the City of Bremerton, Kitsap County, Washington. IN TESTIMONY WHEREOF said Puget Sound Energy, Inc. has caused this written Acceptance to be executed in its name by its undersigned thereunto duly authorized on this _____ day of __________________, 2013. PUGET SOUND ENERGY, INC. ATTEST: By:_________________________________ By:_________________________________ Its: _________________________________ Its:_________________________________ Copy received for City of Bremerton on , 2013 By: Shannon Corin, City Clerk R:\Legal\Legal\Files\Current Active Files\Franchises\PSE\PSE Franchise Extension 2013.docx EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Resolution No. ________ to Establish January 15, 2014 as a revised hearing date to vacate portions of the alley and 4th Street for the Park Plaza Project Study Session Date: October 23, 2013 COUNCIL MEETING Date: November 6, 2013 Department: Public Works & Utilities Presenter: Chal Martin Phone: 360.473.5920 SUMMARY: Resolution 3204 established November 6, 2013 as the hearing date for vacations associated with the Park Plaza Project. Coordination with utility agencies has not been completed, and so the hearing date must be postponed. The City of Bremerton initiated the partial vacation in both the alley and 4th Street to facilitate the Park Plaza Project development, which consists of a movie theatre, parking garage and apartment pad. The alley vacation is for the south four feet adjacent to the City property bounded by Park and Pacific Avenues, and Burwell and 4th Streets. The 4th Street vacation is for the south 12 feet adjacent to the City property starting at Park Avenue. Included with these vacations is the dedication of Park Avenue between Burwell and 4th Streets. ATTACHMENTS: 1. Resolution No.______; 2. Engineering Staff Report; 3. Exhibit Drawing FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION AGENDA: ☒ No Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to pass Resolution No._______ establishing January 15, 2014 as a revised Hearing date to vacate right of way for the Park Plaza Project and dedicate Park Avenue between Burwell and 4th Streets. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/25/13 Vacation of Right of Way for Park Plaza Project – Resolution RESOLUTION NO. __________ A RESOLUTION of the City Council of the City of Bremerton, Washington, establishing a hearing date for the proposed vacation of right of way for the Park Plaza Project, and dedication of Park Avenue in downtown Bremerton. WHEREAS, the City initiated the vacation in accordance with Bremerton Municipal Code (BMC) 11.20.080 as part of the Park Plaza Project; and WHEREAS, that portion of Park Avenue between Burwell and 4th Street was never properly dedicated as right of way with the transfer of the property to the City in 1967; and WHEREAS, on October 2, 2013 the City Council passed Resolution No. 3204 establishing a public hearing on this matter for November 6, 2013, but that the public hearing should be rescheduled to January 15, 2014 in order to better coordinate with the utilities located in Park Avenue; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A public hearing will be held on January 15, 2014, at 5:30 p.m. or later in the City Council Chambers at the Norm Dicks Government Center, First Floor, 345 Sixth Street, Bremerton, Washington, to take public comment or consider written objections to the vacation and dedication. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 3. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this ________ day of ________________, 2013. GREG WHEELER, Council President APPROVED AS TO FORM: ATTEST: ROGER A. LUBOVICH, City Attorney SHANNON CORIN, City Clerk September 2013 ROW Corrections with Park Plaza Development Page 1 of 5 STREET VACATION AND DEDICATION REQUEST PARK PLAZA DEVELOPMENT ENGINEERING STAFF REPORT CITY COUNCIL HEARING DATE: October 2, 2013 PREPARED BY: Gunnar Fridriksson SUMMARY A. Applicant: City of Bremerton 345 6th Street, Suite 600 Bremerton, WA 98337 Location: 1. The South 4 feet of the 14 foot alley, lying in Block 14 of the Plat of the Town of Bremerton, from 96 feet to 450 feet from the east margin of Park Avenue. Bounded by Burwell/4th Streets and Park/Pacific Avenues. 2. The South 12 feet of 4th Street, lying adjacent to Block 14 of the Plat of the Town of Bremerton, from 20 feet east of the intersection to Park Avenue to the east line of Lot 48 of said Plat. 3. Park Avenue from Burwell Street to 4th Street. (Dedication) BACKGROUND The City of Bremerton initiated the Park Plaza project which is a redevelopment of the existing City parking lot and property remnants from the SR 304 Pedestrian Improvements Project (Bremerton Tunnel). The westerly 120 feet of the alley, Park Avenue between Burwell and 4th, and the easterly 120 feet of the alley in Block 19 were all vacated by the City in 1918 and 1923 for the United States Navy to construct the Craven Center. The Navy conveyed the majority of this property, including the vacated alleys and Park Avenue, back to the City in 1967 with the demolition of the Center. The City rebuilt Park Avenue through from Burwell to 4th and constructed a surface parking lot on the remainder of the properties on both sides of the new street. Neither Park Avenue or the existing access to the alley from 4th Street were ever properly dedicated as right of way after this conveyance. With the construction of the project, portions of the structure project into the right of way for 4th Street and the alley. These portions of the right of way need to be vacated so that the improvements are on private property, along with properly dedicating Park Avenue between Burwell and 4th Street as right of way. September 2013 ROW Corrections with Park Plaza Development Page 2 of 5 RIGHT-OF-WAY CONDITIONS EXISTING ROADWAY NEW ROADWAY  Functional Classification Alley/Street Alley/Street  R-O-W Width 14 feet/60 feet 10 feet/48 feet  R-O-W Areas N/A N/A  Pavement Width 14 feet/38 feet 10 feet/38 feet  Surface Type Concrete Asphalt/Concrete  Curb and Gutter Yes Yes  Sidewalks Yes Yes HEARING CONSIDERATIONS BMC 11.20.120 sets forth issues that the City Council needs to determine at the conclusion of the Vacation Hearing. These issues and the staff position are: 1. Whether the street, alley or portion thereof is no longer required for public use and vacation of the described portion will better serve the public good. Staff Position: Vacation of both the alley and 4th Street allowed development of the site for the Park Plaza project which is in the best interest of the City. 2. Whether the vacation is consistent with the City Comprehensive Plan. Staff Position: The proposed vacation does not conflict with the Comprehensive Plan. 3. Whether continued use of the proposed vacation as a public way is not of such public benefit as to justify the costs of maintenance. Staff Position: Vacating this portion of right of way will reduce the City’s maintenance responsibility in these areas. 4. Whether substitution of a new and different thoroughfare would be more useful to the public. Staff Position: No other thoroughfare would improve circulation in this area. The existing alley is a dead-end and 4th Street will continue to support two-way traffic. 5. Whether conditions may so change in the future as to provide a greater public use or need than presently exists. Staff Position: There is no anticipated future public transportation needs. The alley, Park Avenue and 4th Street are all classified as local streets. September 2013 ROW Corrections with Park Plaza Development Page 3 of 5 6. Whether objections to the proposed vacation are made by owners of private property abutting the same. Staff Position: The City of Bremerton is the sole adjacent property owner. SHORELINE ACCESS This portion of right-of-way does not provide shoreline access. UTILITIES All private utility companies have been contacted . No private or public utilities currently exist in the areas to be vacated, so that there are no easement reservations. SUFFICIENCY OF SIGNATURES Not Applicable - The City initiated the vacation. COMPENSATION Not Applicable - The City initiated the vacation. STAFF RECOMMENDATION City Attorney, Police, Fire, Engineering and Community Development staff notes no objections to the proposal. Staff recommends that this Street Vacation be approved as requested. September 2013 ROW Corrections with Park Plaza Development Page 4 of 5 Looking westerly from east half of proposed alley vacation. Note protrusion of parking garage, apartment slab, and movie theatre into alley. Close up of 10 foot alley at approximately mid-point. September 2013 ROW Corrections with Park Plaza Development Page 5 of 5 Looking easterly through Park/4th intersection. Note future coffee kiosk, movie theater ticket box office and staircase in ROW. Looking southerly at Park Avenue Improvements from 4th/Park Intersection. Centerline monument for Park Avenue is towards bottom of picture. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Office of Public Defense Grant Acceptance – 2014 Study Session Date: October 23, 2013 COUNCIL MEETING Date: November 6, 2013 Department: Municipal Court Presenter: Dawn Nelson Phone: 473-5242 SUMMARY: The Bremerton Municipal Court applied to the Office of Public Defense for a grant and was awarded a grant in the amount of $15,000.00. This money is intended to be used for improvements including continuing to adjust pay compensation for contracted attorneys, adding attorneys to reduce public defense caseloads and complying with the new Supreme Court Public Defense Standards. ATTACHMENTS: Letter of Acknowledgment and Face Sheet FISCAL IMPACTS (Include Budgeted Amount): The OPD funding is a revenue source for $15,000 to be used directly for Public Defense in the City of Bremerton Municipal Court. These monies will be fully expended as part of the 2014 Public Defense Contract. There are no matching funds needed. STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to accept the grant from the Office of Public Defense. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Motion to suspend the One Percent for the Arts Program until January 1, 2016. Study Session Date: October 23, 2013 COUNCIL MEETING Date: November 6, 2013 Department: DCD Presenter: Andrea L. Spencer Phone: 360.473.5283 SUMMARY: The City Council passed Ordinance No. 5167 on November 2, 2011 suspending expenditures from the One Percent for the Arts Program for the selection, development, and placement of art to January 1, 2014 due to the City’s budget constraints. The ordinance allows expenditures from the program for the repair, maintenance, and installation of our current One Percent for the Arts collection. Additionally, the ordinance also allows the period of suspension to be shortened or lengthened by the City Council by a motion or resolution. The One Percent for the Arts program is administered by the Department of Community Development. In the 2012 budget, the department’s staff member that was dedicated to the One Percent program was eliminated from the department, and this necessitated the original suspension of the program. The department continues to operate without this position, and because of other work priorities such as the Comprehensive Plan Major Update, DCD does not currently have the capacity administer this program. Further, the city has no planned capital improvement projects that will contribute to the One Percent for the Arts program and therefore no opportunities for acquisition of new art in the near future. For this reason, the administration is proposing to extend the suspension of the program for an additional two years as established by Ordinance 5167. ATTACHMENTS: Ordinance No. 5167 suspending the One Percent for the Arts Program until January 1, 2014. FISCAL IMPACTS (Include Budgeted Amount): The proposed ordinance prohibits expenditures for the purchase of new art, however it will allow expenditures for the maintenance, repair, and installation of the City’s current One Percent for the Arts collection, and the 2014 budget has money allocated for this purpose. STUDY SESSION AGENDA: ☐ No Presentation ☒ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to extend the suspension of the City’s One Percent for the Arts Program as authorized by Ordinance 5167 until January 1, 2016 and extend all terms of the currently seated Commissioners by an additional two years. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/25/13 ORDINANCE NO 54 AN ORDINANCE of the City Council of the City of Bremerton Washington suspending the One Percent for the Arts Program until January 1 2014 WHEREAS On July 20 2005 the City Council passed Ordinance No 4940 amending Chapter 2 32 BMC entitled Arts Commission and creating Chapter 3 12 entitled One Percent for the Arts Fund establishing the One Percent for the Arts Program and WHEREAS due to the current economy and City budget constraints the City Council believes that it is in the Citys best interest to suspend to a later date application of the One Percent for the Arts Program as it relates to expenditures from the One Percent for the Arts Fund for the selection development and placement of art NOW THEREFORE NOW THEREFORE THE CITY COUNCIL OF THE CITY OF BREMERTON WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS SECTION 1 All expenditures from the One Percent for the Arts Fund for the selection development and placement of art for the One Percent for the Arts Program as established in Ordinance No 4940 are hereby suspended until January 1 2014 except that during the suspension period established herein expenditures may be made from the One Percent for the Arts Fund as authorized by the Director of Community Development and the City Council Planning Committee for the installation maintenance and repair of art 1 Approved by the City Council as of the effective date of this ordinance and funded by the One Percent for the Arts Fund or 2 Identified in the Art Master Plan adopted by Resolution No 3147 as currently passed or hereinafter amended I SECTION 2 The City Council may extend or shorten the suspension date of the One Percent for the Arts Program established in Section 1 by motion or resolution SECTION 3 All terms of the currently seated commissioners to the Arts Commission shall be extended by two years SECTION 4 Chapter 2 32 BMC and Chapter 3 12 BMC are amended to the extent necessary to implement the provisions of this ordinance SECTION S Severability If any one or more sections sub sections or sentences of this Ordinance are held to be unconstitutional or invalid such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect 1 One Percentfor the Arts SECTION 6 Effective Date This ordinance shall take effect ten 10 days from and after its passage approval and publication as provided by law PASSED by the City Council the p day of t 2011 Will Maupm Co cil P Approved this 5 RP day of l fir 2011 Patty Lent yo ATTEST APPROVED AS TO FORM er A Lubovich City Attorney N vlOri OrK lrn PUBLISHED the day of bvo m ber 2011 EFFECTIVE the da of UI 2011 ORDINANCE NO R LegalLegal Ordinances Community Development One Percent for the Arts doc 2 One Percent for the Arts AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Public Hearing and adoption of Resolution No. _____ approving the 2014 Community Development Block Grant (CDBG) and HOME funding recommendations for inclusion in the 2014 CDBG/HOME Action Plan. Study Session Date: October 23, 2013 COUNCIL MEETING Date: November 6, 2013 Department: DCD – Block Grant Presenter: Marie Vilá Phone: 360-473-5375 SUMMARY: On June 5th, 2013, City Council approved the 2014 CDBG / HOME Policy Plan outlining the CDBG and HOME funding allocation process. Based on that policy, the program's Grant Recommendation Committees have developed 2014 funding recommendations for Council consideration and approval. If approved, these submissions will be sent to the Department of Housing and Urban Development (HUD) in the City’s 2014 Annual Action Plan. ATTACHMENTS: 1. Staff Memo and Public Comment 2. Resolution with Exhibits Exhibit A: 2014 City of Bremerton CDBG/HOME Funding Recommendations Exhibit B: 2014 City of Bremerton CDBG/HOME Project Descriptions Exhibit C: 2014 All Coordinated Application Funding Recommendations FISCAL IMPACTS (Include Budgeted Amount): None. Block Grant is pass-through funding from the Department of Housing and Urban Development and these recommended sub-recipient grants are paid 100% through the City’s CDBG and HOME grants. Administrative costs associated with the program, most of which are covered by the HUD grants, are approved in the Policy Plan and in the City’s budget process. STUDY SESSION AGENDA: ☐ No Presentation ☒ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing RECOMMENDED MOTION: Move to adopt Resolution No.______ approving the 2014 funding recommendations to be included in the 2014 Action Plan to HUD, and authorize the Mayor to finalize and execute the contracts with substantially the same terms and conditions as presented once all funding has been secured and HUD has approved the Annual Action Plan. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/25/13 To: Bremerton City Council From: Marie Vila, CDBG/HOME Administrator Date: October 15, 2013 Re: 2014 Funding Recommendations and Action Plan On June 5, 2013, the City Council approved the 2013 CDBG / HOME Policy Plan which outlined the funding allocation process and included CDBG rules and regulations. The Policy Plan also allocated funding for CDBG and HOME Administration, CDBG and HOME funds for the City’s Down Payment Assistance Program “House- Key Bremerton”, and targeted 10% of the available capital funding for economic development projects. All other funding is allocated through a competitive application process. The competitive application for 2014 funding was conducted through the Coordinated Application process, which was adopted in 2011 to streamline the grant allocation process for City and County Block Grant Programs, and KRCC Homeless and Affordable Grant Programs. For 2014 funding, the Coordinated Application was completed and submitted online through a 3rd party vendor, Review Room. Applications were due July 10, 2013. Received were: · 15 CDBG Capital Applications · 36 Non-Capital Applications (public service, operations and maintenance, rental assistance) Applications were screened by Coordinated Application staff for completeness, eligibility and agency capacity, and by the Kitsap County Auditor for financial compliance and capacity. Each application was individually reviewed and scored by a team of Grant Recommendation Committee (GRC) members, then interviewed, ranked and evaluated by the GRC. Staff provided guidance as to which projects qualified for the different funding sources based on factors such as the project activity or geography, and provided guidance regarding a project’s likelihood to meet compliance requirements. Through this evaluation process the Grant Recommendation Committees developed the funding recommendations attached here. Highlights: · Recommendations for City of Bremerton CDBG funds include 3 Capital projects, 1 Economic Development project, and 5 Public Service projects. · No City-eligible HOME applications were submitted for 2014 funding. Because requires timely commitment and expenditure of HOME funds, staff may request an additional allocation to the House- Key Bremerton Down Payment Assistance Program later in 2014 if there is a demand for the program. · One City-eligible capital application was withdrawn prior to consideration by the GRC (City of Bremerton Parks Evergreen-Rotary Park Waterfront Improvements). One Service, operations & maintenance project was deemed ineligible for any of the funding awarded through the Coordinated Grant Application process (Salvation Army Food Services Manager) DEPARTMENT OF COMMUNITY DEVELOPMENT MEMORANDUM Funding trends for 2013: · The Coordinated Application process has resulted in 1) fewer grant contracts for each granting jurisdiction, and more targeting of certain grants to particular needs (this year almost all homeless need is addressed through KRCC Homeless Housing Grant, for example). · Services: The GRC’s first goal was to again fund all food programs well, such as food bank operations and senior nutrition programs. · Capital: GRC paid special attention to funding projects that met feasibility/readiness criteria: this has become an important compliance consideration due to HUD’s increased emphasis on project readiness and timely expenditure of funds. · Public Comment Received as of 10/15/2013: 1. New Life Economic Empowerment Center submitted a comment requesting consideration of a small grant as a “statement to the community” to contribute to the construction of a new Economic Empowerment Center in West Bremerton. 2. Additional comments will be provided prior to the Public Hearing. A 30-day public comment period was opened via legal notice in the Kitsap Sun, running from September 20 through October 21, 2013. All comments received during this period will be provided to Council for consideration. Recommendations for awards to be funded by City of Bremerton CDBG or HOME programs will be presented to Bremerton City Council for approval on November 6 in a public hearing (other award recommendations will be considered by the KRCC). All funding approvals are contingent upon estimated 2014 funding from the Department of Housing and Urban Development (HUD), availability of reallocated funds from previous years, and program income. The Grant Recommendation Committee has developed funding contingency provisions in case the City receives more or less funding than anticipated. If approved, these funding recommendations will be submitted to HUD in the 2014 Annual Action Plan, due to HUD November 15, 2013. Should you have any questions or concerns regarding any of these items please do not hesitate to contact Marie Vilá at (360) 473-5375. New Life CDA Strengthening families one block at a time… September 23, 2013 Commissioner Josh Brown c/o Mary McClure Kitsap County Block Grant Program 345 6th Street, Suite 400 Bremerton WA 98337 Dear Commissioner Brown, The Board of the New Life Community Development Agency is grateful for the opportunity to participate in the recent Kitsap Coordinated Grant Application Process. We understand the difficulty of allocating limited resources across many worthy projects that serve the community in many different distinct ways. To go through the application and interview process was very beneficial in helping us frame the project, and the deep need for it, in terms of the Consolidated Plan. While Bremerton has been a leader in addressing homelessness and housing for quite some time, we hoped this year’s process would provide the opportunity to introduce a unique facility to an underserved community (per Plan definition) and invest in the economic preparedness of the next generation. The Economic Empowerment center will close an opportunity gap for 13-24 year old youth; simultaneously providing youth development and economic development to address core needs in the local community surrounding the site. The center is placed where youth can and do go to pursue a better future. As you review the committee’s recommendations, you’ll see that Kitsap Community Resources and Salvation Army projects were supported. We are excited that the preschool will be saved, that weatherization projects will happen in the community to improve housing stock and that a hygiene center will benefit the homeless. We are hopeful that the Commission will look at opportunities to provide a small grant to contribute to the Economic Empowerment Center to send a statement of encouragement to our community that a new resource, on the West Side, is coming to help them “build a better life”. In case you are unfamiliar with our project, I’ve included a short overview. Thank you for your time and consideration and the many hours you put into making Bremerton a better community. Sincerely, Bishop Larry Robertson, President Building Solutions for a Better Life For more details about this project, please contact Executive Director at (360)479-3674 or newlifecdaoffice@gmail.com. New Life Community Development Agency Office: 1023 6th Street, Bremerton, WA 98337 New Life Community Development Agency is passionately committed to improving the quality of life for individuals and families in West Bremerton through comprehensive services and partnerships. Who is New Life? The New Life Community Development Agency (NLCDA) is a 501c3 non-profit agency serving the West Bremerton community in Washington State. We were formed in 2003 as a service arm of the Emmanuel Apostolic Church (EAC) which has a 35 year legacy of providing support and resources to the community. EAC’s operating budget is just over $1M a year. New Life CDA is governed by its own, eight-member Board of Directors with a full-time Executive Director; our 2013 operating budget is $280,000. Our mission is improving the quality of life for individuals and families in West Bremerton through comprehensive services and partnerships. Our vision is a strong, sustainable community where disadvantaged children, families and businesses achieve their highest capacities. Through decades of work, we have become major stake holders and advocates in the community. We’ve hosted community forums, launched youth programs, and led a gang and community violence intervention partnership. We have earned a high degree of community trust. We currently operate the Opal Robertson Teen Center in the heart of where Bremerton’s most needy and underserved residents live; we have outgrown our current facility and community need dictates expansion. The determination to build came after a careful feasibility study with community leaders and members. The recommended program model is derived out of nine community priorities that have been identified as the most needed to revitalize West Bremerton and provide its youth and families with social and personal opportunities that are not currently offered. What is the Project? This is an $8 million project that includes two facilities on one centralized campus that will serve the West Bremerton Community: A 18,789 square foot, two-level community center with a gym, family activities and senior services designed to meet the recreational, educational, social and health needs of the community, and a 12,000 square foot economic empowerment center designed to improve the life station of young adults and small business owners. These will be co-located on a campus surrounded by other community resources; forming a network that will holistically support family and individual needs through referral and partnership. Why is it Needed? The greatest needs of the community are economic development and employment, more educational support and attainment opportunities, and an array of health, mental health and social services. It is a diverse community with high levels of transient populations, low income families and youth with significant transportation, education, and employment challenges and limited community assets. West Bremerton has the highest rates of 16-28 year olds, with a male ratio of 3-1 in that age bracket, making young men of high focus for the community. The facility will provide education space, meeting and conference rooms, business incubation, internet and copying services, business development technical assistance, and a computer learning lab in the heart of a depressed community to break the cycle of poverty. We will actively recruit and train the young people in the area in order to provide hands on work experience and build their qualifications for a prosperous future. There are several community development needs in the Consolidated Plan (CP) that are related to this project. The overarching goal of providing safer, more livable neighborhoods through reinvestment in deteriorating neighborhoods and providing services to assist the community’s residents is met by this project. Further, this public facilities project, is tied to the goal of expanding economic opportunities through empowerment of lower-income persons to achieve self-sufficiency. One of the main needs identified in the CP was “programs that promote economic development and increase the job skills of potential employees, such as job training and job readiness.” NLCDA proposed to help meet that need. The Infrastructure/Public Facilities Objectives include the following: PF-1: Improve the infrastructure and physical environment of the Consortium’s Low and Moderate Income areas. This project will transform an underutilized city block and build a complex that helps to unify and provide a positive identity for the community, as it is in a unique residential and commercial mixed use area near the Fire Department and Kitsap Community Resources. It is in a designated 50-100% low and moderate income area. PF-2: Enhance the quality of life through creation and improvement of recreational spaces and public facilities in Low and Moderate Income areas. Community identity and quality of life will be improved by the provision of this unique public facility, managed by a non-profit with a mission to serve West Bremerton and meet community need. PF-3: Increase self-sufficiency and independence for low-income and special needs populations. The facility program and services help meet the objective of enabling disadvantaged communities to reach their full capacity. The economic empowerment center will have employment and personal education such as financial literacy and business development classes. It will provide business incubation space and technical assistance that small business owners need to start and grow, as well as ways for youth to be trained in specific skill sets that equip them to enter the workforce. PF-4: Improve and increase when needed, public facilities which serve the needs of low-income and special needs populations. The facility will be located in a high need community that has transportation and access challenges to educational and vocational resources which support employment. This will increase services where demand is the greatest. This project will remove barriers, provide access, and create a public facility, meeting adopted public facility strategies. Ultimately, once developed, this facility will support the CP’s Economic Development Objectives to expand economic opportunities, reduce the number of persons with incomes below the poverty level; and support business development and expansion to create more jobs. While job creation (1) and employment training (6) were ranked as high needs, transportation was deemed the greatest barrier to taking advantage of services. A local site helps marry the needs and services so that more impacted persons can take advantage of what they need to succeed. Our location will be able to serve homeless, special need, veteran and minority populations which are overly impacted by unemployment. It will be a visual and well-advertised facility within walking distance of the residents. Related economic strategies include hosting a small business consortium, providing education and training opportunities, providing job-training and job-preparation services, and providing small start up businesses with technical assistance and business support services. What is the Status? A capital fund to develop the Economic Empowerment Center, filled with programs to help people become economically self-sufficient, is the focus of our application. We have secured $1.2M of the $2.2M project budget. We thank you for the opportunity share our vision and for the potential collaboration ahead. 1 2014 CDBG/HOME Funding Recommendation RESOLUTION NO. ________ A RESOLUTION of the City Council of the City of Bremerton, Washington, approving the 2014 CDBG/HOME Funding Recommendations for inclusion in the 2014 CDBG/HOME Action Plan WHEREAS, the City of Bremerton is an entitlement community which receives a Community Development Block Grant (CDBG) each year from the Department of Housing and Urban Development, and also receives funding from HUD’s Home Investment Partnerships (HOME) program through its participation in the Kitsap County HOME Consortium; and WHEREAS, the City of Bremerton has established a mandatory Policy Plan for the City’s management of its HUD entitlement, including a citizen participation plan, application and review processes, eligibility, and implementation requirements for grant funded projects; and WHEREAS, the City of Bremerton conducts a competitive annual process based on the Policy Plan to determine allocation of CDBG and HOME entitlement; and WHEREAS, the City of Bremerton’s 2014 Policy Plan citizen participation plan establishes a Grant Recommendation Committee to assist the Department of Community Development in reviewing CDBG and HOME applications by interviewing applicants and recommending annual project allocation decisions to the Bremerton City Council; and WHEREAS, the City of Bremerton participates in a Coordinated Application process with Kitsap County Block Grant and the Kitsap Regional Coordinating Council, which together received fifteen capital applications, one economic development application, and thirty- six Non-Capital applications by the application deadline of July 10, 2013, and all but two were forwarded to the Grant Recommendation Committee (one was deemed ineligible, and the other was withdrawn by the applicant); and WHEREAS, the CDBG / HOME Grant Recommendation Committee has reviewed, interviewed and discussed each of the eligible funding requests and formulated funding recommendations and a funding contingency plan based on their review; and WHEREAS, the City of Bremerton Block Grant staff on Friday, September 20, 2013 posted the recommendations to the City’s website and advertised in the Kitsap Sun a 30- day written public comment period commencing September 20, 2013 and concluding October 21, 2013; and 2 2014 CDBG/HOME Funding Recommendation WHEREAS, any comments received during the advertised public comment period and have been provided to City Council for review; and WHEREAS, the Department of Community Development CDBG/HOME staff presents the Grant Recommendation Committee’s recommendations to the City Council for adoption; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The recitals and findings of fact set forth in this resolution are hereby incorporated as if fully set forth herein. SECTION 2. The 2014 CDBG/HOME Funding Recommendations attached hereto as Exhibit A and further described in Exhibits B and C is hereby adopted, and will be incorporated into the 2014 Action Plan to be submitted to the Department of Housing and Urban Development for approval. SECTION 3. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 4. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this _____ day of __________________, 2013. _________________________________ GREG WHEELER, Council President APPROVED AS TO FORM: ATTEST: __________________________________ ________________________________ ROGER A. LUBOVICH, City Attorney SHANNON CORIN, City Clerk EXHIBIT ACAPITAL & ECONOMIC DEVELOPMENTAgency ProjectFunding Type RequestTotal Coordinated RecommendationCity of Bremerton RecommendationKitsap Community ResourcesKCR - BE$T Micro EnterpriseCDBG$81,500$81,500$24,537Kitsap Community ResourcesKCR - Save West Hills Pre-SchoolCDBG$300,000$300,000$125,836Kitsap Community ResourcesKCR - Weatherization & Minor Home RepairCDBG$200,000$200,000$75,000TOTAL$581,500 $581,500$225,373ContingenciesIf less funds are available, reduce Weatherization. PUBLIC SERVICESAgency ProjectFunding Type RequestTotal Coordinated RecommendationCity of Bremerton RecommendationBoys & Girls ClubBremerton Teen InitiativeCDBG$15,000$10,000$10,000Bremerton FoodlineSalaries 2014CDBG$10,000$10,000$10,000Kitsap Adult Center for EducationEducational TranistionsCDBG$15,000$10,000$10,000Lindquist Dental Clinics for ChildrenChildren Dental Care 2014CDBG$15,000$10,000$10,000YWCA of KitsapALIVE Advocacy ServicesCDBG$26,500$16,625$16,625TOTAL $81,500 $56,625$56,625Contingencies2014 Coordinated Grant Funding Recommendations and ContingenciesCity of Bremerton CDBG and HOMEIf more funds are available, increase West Hills and Weatherization proportionally, to their full request. The City will coordinate with KC Block Grant to decrease their awards to these projects by the same amount, thereby allowing COB Block Grant to full expend their award and KC Block Grant to allocate to other projects based on the GRC contingent recommendations.If more funds are available, increase funds equally up to the requested amount.If less funds are available, decrease projects in this order: YWCA, B&G, Lindquist, KACE, Foodline. Projects decreased below $10k will be cut, and remaining funds distributed equally among remaining projects. EXHIBIT B 2014 FUNDING REQUESTS GRC FUNDING RECOMMENDATIONS 1 AGAPE – Koinonia (O&M)$47,217 $40,000 Grant funds requested will support the operational and maintenance expenses for the program as well as the salary and payroll expenses for a part-time Maintenance Staff (10 hours per week). The Koinonia Inn Transitional Housing Program located in Port Orchard, provides a total of 14 transitional housing beds for 6 pregnant/parenting women and up to 8 of their children monthly while they participate in outpatient chemical dependency treatment. Affordable Housing Grant Program Area Served: Kitsap County, including cities Population Served: Very Low Income women and their children Number Served: 12-22 very low income 0–30% AMI 2 AGAPE – Sisyphus (O&M)$68,837 $60,000 Funds requested will support salary/benefits for .5 FTE maintenance staff and 1 FTE case manager. Case management and referral services will be provided to at least 30 participants. The Operations and Maintenance funds will provide regular repairs and maintenance of the two homes in the Project Based component of the Sisyphus II Housing Program. The Sisyphus II Housing Program located in Bremerton provides 55-60 permanent housing beds for up to 40 adults and their children monthly while they participate in outpatient chemical dependency treatment. Homeless Housing Grant Program & Affordable Housing Grant Program Area Served: Kitsap County, including cities Population Served: Homeless individuals and families Number Served: 90-110 very low income 0–30% AMI 3 BREMERTON HOUSING AUTHORITY (BHA) - Rental Assistance for the Hard to House $96,750 $85,000 Funds will be used to continue rental assistance for transitional housing to mentally ill individuals who are being released from institutions such as jail and the State mental hospital. Through a partnership agreement with Kitsap Mental Health Services (KMHS), participants will receive intensive case management services in addition to affordable housing. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Extremely Low Income Number Served: 35 4 BOYS AND GIRLS CLUBS OF SOUTH PUGET SOUND - Bremerton Teen Initiative $15,000 $10,000 Funding will support the Site Coordinator position responsible for planning, promoting, implementing, and evaluating daily youth development programs and activities for teens at the Bremerton Teen Center. Bremerton CDBG Area Served: City of Bremerton (Bremerton School District) Population Served: Youth 13-18 Number Served: 750 5 BOYS & GIRLS CLUBS OF SO PUGET SOUND - Bremerton and SK Programs $15,000 $10,000 Funding will support the single Site Coordinator position for Boys & Girls Clubs in Kitsap County where youth development programs are offered. Sites are at the Naval Avenue Elementary School in Bremerton and in the South Kitsap School District at Sidney Glen and Orchard Heights Elementary Schools. Services will be expanded with the opening of the Bremerton Teen Center. Note: Funds awarded will be restricted to use in the South Kitsap program. Kitsap County CDBG Area Served: South Kitsap School District Population Served: Youth Number Served: 1,100 very low income 0–30% AMI 6 BREMERTON FOODLINE - Agency Salaries 2014 $10,000 $10,000 Funds will be used to supplement critical funding of Bremerton Foodline staff salaries for program critical positions of Operations Supervisor and Driver who are direct key personnel to maintaining the food supplies and service levels to provide neighbors in need with emergency food assistance. Bremerton Foodline also continues to leverage its facility to support neighboring food banks and community agencies. Requested funds will be directly applied only to the program services support portion of salaries and benefits. Bremerton CDBG Area Served: Greater Bremerton Area (Bremerton School District) Population Served: Very Low Income Individuals Number Served: 45,000 very low income 0–30% AMI 7 BREMERTON SERVICES ASSOC. - Chuckwagon Meals on Wheels $24,000 $24,000 Bremerton Services Association will provide 24,000 Chuckwagon Meals on Wheels to 200 medically homebound seniors aged 60+ years old living in Kitsap County, Washington. Kitsap County CDBG Area Served: Kitsap County (excluding Bremerton) Population Served: Very Low Income Elderly Number Served: 200 SERVICES / O&M APPLICATIONS 2014 KITSAP COORDINATED GRANT APPLICATIONS AGENCY/PROJECT/DESCRIPTION Page 1 of 7 EXHIBIT B 2014 FUNDING REQUESTS GRC FUNDING RECOMMENDATIONS 2014 KITSAP COORDINATED GRANT APPLICATIONS AGENCY/PROJECT/DESCRIPTION 8 CATHOLIC COMMUNITY SERVICES - Benedict House (O&M)$184,789 $115,818 Funds will be utilized for the daily operating and maintenance costs of Benedict House. Benedict House is an emergency shelter and transitional living program for men experiencing homelessness, including single men with minor children. Homeless Housing Grant Program & Affordable Housing Grant Program Area Served: Kitsap County Population Served: Very Low Income Number Served: 24 9 CATHOLIC HOUSING SERVICES (CHS) - Max Hale Center $81,028 $81,028 Funds requested are to pay salary and benefits for the Resident Services Coodinator for 30 hours a week and for the Maintenance Technician for 30 hours a week. Resdient Services Coordinator (RSC) provides information and referral, connection to off-site servces and community building activities. Homeless Housing Grant Program & Affordable Housing Grant Program Area Served: Kitsap County Population Served: Extremely Low Income Number Served: 24 10 CENTRAL KITSAP FOOD BANK - Distribution $29,000 $25,000 Funding is to pay a portion of 4 part-time staff salaries to maintain and operate daily and regular services for food distribution and access in order to support the mission of providing food at no cost in a caring and respectful manner to those in need in the community while preserving the dignity of those served. Kitsap County CDBG Area Served: Central Kitsap School District Population Served: Extremely Low Income Number Served: 29,000 11 HELPLINE HOUSE - Community Support Services $13,000 $13,000 Funds will used to pay for partial salary costs of staff providing provide crisis assessment and referral to services and one on one support for community members needing assistance. Helpline House is located on Bainbridge Island. Kitsap County CDBG Area Served: Kitsap County (excluding Bremerton) Population Served: Low Income Number Served: 1,120 12 HOPE IN CHRIST - Oasis Continuum of Services 2014 $119,016 $119,016 Funds will support the salaries, taxes, and benefits of the Director positions of Street Hope (street and school outreach), Oasis Drop-In Centers, and Partnering Hope (case management and mentoring). Oasis Continuum of Services provides outreach, drop-in centers, and case management to bring life change to street and homeless youth. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Homeless Youth Number Served: 700 13 HOUSING KITSAP - Stabilization Program $225,000 $200,000 Funds will be used to fund the Housing Stabilization Program, including rental assistance, for a portion of salary for the Housing Stabilization Coordinator, and administrative costs to support the direct salary costs of other employees working on the Housing Stabilization Program. The HK Housing Stabilization Program provides rental assistance and supportive services to provide qualified homeless households with affordable housing in existing non-subsidized units owned by the agency. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Very Low Income Number Served: 15 14 HOUSING RESOURCES BOARD - Rental Assistance 2014 $67,000 $55,000 Funds will provide ongoing rental assistance to current and future Housing Resources Board rental residents who are unable to afford the full amount of their rent. HRB's rents are lower than market but are not subsidized, so many clients below 50% of area median income pay well above 35% of their monthly incomes toward their rent. This rental assistance will allow HRB to subsidize rent so that it is affordable to them. Affordable Housing Grant Program Area Served: Bainbridge Island Population Served: Very Low Income Number Served: 59 15 KITSAP ADULT CENTER FOR EDUCATION (KACE) - Educational Transitions 2014 $15,000 $10,000 Funds requested are to support 25% of time for each of three positions— the ESL Coordinator, the ABE/GED Coordinator, and the ABE/GED Instructor, in order to provide an integrated package of instruction and transition advising, plus 5% of the Director’s time for overall coordination. The instructional staff assist and advise students, help with goal-setting, and link students with colleges and partners who can help increase their employability as adult students are transitioning into the workforce and/or higher education. Bremerton CDBG Area Served: Kitsap County Population Served: Low Income Number Served: 350 Page 2 of 7 EXHIBIT B 2014 FUNDING REQUESTS GRC FUNDING RECOMMENDATIONS 2014 KITSAP COORDINATED GRANT APPLICATIONS AGENCY/PROJECT/DESCRIPTION 16 KITSAP COMMUNITY RESOURCES (KCR) - Homeless Services $170,000 $170,000 The Homeless Services project will enable KCR to continue providing emergency, transitional and supportive housing units with the associated case management services throughout Kitsap County. Additionally, this project will provide funding for required ongoing repairs and maintenance which are necessary to maintain the community's investment in the housing units. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Homeless Number Served: 632 17 KITSAP COMMUNITY RESOURCES (KCR) - Continuum of Care Coalition $53,908 $53,908 The Kitsap Continuum of Care Coalition (CoCC) project provides the necessary funding for continued coordination of CoCC activities and its 42 members. Funds will support the part-time CoCC Coordinator, Point in Time Count incentives, as well as CoCC support for the Washington Low Income Housing Alliance. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Homeless Number Served: 5,230 18 KITSAP RECOVERY CENTER - Emergency Housing 2014 $87,600 $60,000 Funds will support Kitsap Recovery Center (KRC) by dedicating four (4) male beds and (2) female beds for homeless adults to the emergency housing program and provide case management, outreach and key supportive services within the Kitsap Recovery Center (KRC). Homeless Housing Grant Program Area Served: Kitsap County Population Served: Homeless Number Served: 75 19 KITSAP RESCUE MISSION - Fresh Start $25,000 $25,000 Funding will assist in purchasing additional curriculum and provide housing and other basic needs for the men who live at the facility. Fresh Start is a program for homeless men who are clean and sober and provides basic essentials for living while they work at clearing legal, family and social entanglements that keep them from obtaining and holding a job that will support them. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Homeless Men Number Served: 12 20 KITSAP SEXUAL ASSAULT - Child Abuse Intervention $18,366 $10,000 Funds will be used for Child and Family Advocate's salary who will provide advocacy and crisis intervention services for 134 children and developmentally delayed adults who have been sexually abused and for their non- offending family members/caregivers. Kitsap County CDBG Area Served: Kitsap County (excluding Bremerton) Population Served: Youth Number Served: 134 21 LINDQUIST DENTAL CLINIC FOR CHILDREN - Children Dental Care 2014 $15,000 $10,000 Funds provide accessible, compassionate, and effective dental care to 150 Bremerton children in need, ages 0 through 18, regardless of their family's ability to pay throughout Kitsap County. Bremerton CDBG Area Served: Bremerton Population Served: Youth Number Served: 134 22 NK FISHLINE - Homeless Support Services 2014 $60,000 $60,000 Funds will be used to pay $20,000 to 66 households for eviction prevention; $20,000 to 80 households for emergency housing; $5,000 to 16 households for 1st month rent/deposit; $15,000 for housing scholarships; and $1,000 spread over a 3-month period to 15 low income households. Assistance to low-income residents are for those threatened with losing their homes or are homeless. Homeless Housing Grant Program Area Served: North Kitsap County Population Served: Low Income and At-Risk of Homelessness Number Served: 1,952 33 RMH - Untreated Mentally Ill $26,800 $0 Funds are for Intensive community mental health services to 7 -12 chronically mentally ill adults, providing a comprehensive program of intensive case management services designed to meet the special needs of a population of untreated chronically mentally ill adults in Kitsap County with a history of instability in the community. Area Served: Kitsap County Population Served: Very Low Income Developmentally Disabled Adults Number Served: 7-12 Page 3 of 7 EXHIBIT B 2014 FUNDING REQUESTS GRC FUNDING RECOMMENDATIONS 2014 KITSAP COORDINATED GRANT APPLICATIONS AGENCY/PROJECT/DESCRIPTION 23 SK HELPLINE - Staff Salary Assistance $62,868 $54,493 This funding will help to offset the cost of staff salaries which help to ensure the success of this agency that helps to provide more than 15,000 local households with food and other crisis services. Kitsap County CDBG Area Served: South Kitsap School District Population Served: Low Income Number Served: 50,000 34 SOUND WORKS JOB CENTER - No Fee Job Referral $10,000 $0 Funds will provide 800 hours of job referral and placement coordination provided by our Executive Director at the rate of $12.50 per hour. Director will acquire new job listings and assist over 225 low income or homeless individuals in their job preperations and job searches. Sound Works Job Center will fill over 200 jobs with low- income individuals and assist in preparing 70+ professional resumes for clients. Area Served: Kitsap County Population Served: Low Income Number Served: 225 36 SALVATION ARMY - Food Services Manager $38,000 $0 Funds are to pay a portion of the salary and benefits of the Food Services Manager who is responsible for the food bank, kitchen, food donations and food handling. This position oversees all aspects of food bank operation, including intake of donations from private individuals, other food banks, food storage, service to clients, management of volunteers and community service workers and record-keeping. Area Served: Kitsap County Population Served: Low Income Number Served: 12,000 24 WEAVER FOUNDATION - Georgia's House $71,500 $30,000 The funds will be used for shelter operations and programs for Georgia's House which is a homeless shelter for low-income women and children in the only shelter in the county that allows mothers with sons over the age of 12 to remain in shelter with their children. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Homeless Women and Children Number Served: 150 25 WEST SOUND TREATMENT CENTER - Compass Vocational Services $51,007 $40,000 Funding will provide partial salaries and benefits for 2 FTE Compass Navigators and contribute to operations and maintenance for program operations, supplies and important participant incentives. This funding will also assist with a portion of facility rent at the Bremerton location. West Sound's Compass Vocational Services Program provides services to the unemployed or under-employed chronically homeless population and those with multiple barriers. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Homeless Number Served: 2,600 26 WEST SOUND TREATMENT CENTER - Forward Bound $71,861 $66,364 Funds will support a portion of the salaries and benefits of the Housing Case Management position who provide more than 3,120 hours of critical direct case management and WRAPS services to 14 Forward Bound families. The remaining funds will be used for the operations and maintenance of the Forward Bound program. Forward Bound provides permanent housing and intensive support services for 14 high-need level chronically homeless families with multiple barriers. Homeless Housing Grant Program & Consolidated Homeless Grant Performance Funds Area Served: Kitsap County Population Served: Homeless Number Served: 45 27 WEST SOUND TREATMENT CENTER - O'Hana House $67,604 $49,062 Funds will provide partial salaries and benefits for 1.5 housing case managers who provide more than 3,120 hours of direct case management and WRAP services to our O'Hana House residents and their families. Remaining funds will assist with the operations and maintenance of the facility. O'Hana House provides permanant safe and sober housing, on-site case management, WRAP around service planning and facilitation, and Compass Vocational Services to 13 formerly homeless, chemically dependent women and their children. Homeless Housing Grant Program & Affordable Housing Grant Program Area Served: Kitsap County Population Served: Homeless Women and Children Number Served: 20 Page 4 of 7 EXHIBIT B 2014 FUNDING REQUESTS GRC FUNDING RECOMMENDATIONS 2014 KITSAP COORDINATED GRANT APPLICATIONS AGENCY/PROJECT/DESCRIPTION 28 WEST SOUND TREATMENT CENTER - The Lighthouse $44,623 $44,623 Funds will pay partial salaries and benefits for 1.5 housing case managers who provide more than 3,120 hours of direct case management and WRAP services for Lighthouse residents and their families. Also, funds will pay a portion of the operations and maintenance funds of the Lighthouse facility. The Lighthouse provides a blend of permanent and transitional safe and sober housing, on-site case management, WRAP around service planning and facilitation, and Compass Vocational Services to 13 formerly homeless, chemically dependent men. Homeless Housing Grant Program & Affordable Housing Grant Program Area Served: Kitsap County Population Served: Homeless Men Number Served: 13 35 WEST SOUND YOUTH FOR CHRIST - City Life $50,916 $0 Funds will pay a portion of the cost of the Neighborhood Coordinator. The West Sound YFC City Life program disrupts the cycle of poverty for young people living in the low-income communities of Bay Vista and Nollwood. Area Served: Kitsap County Population Served: Youth Number Served: 50 29 WEST SOUND YOUTH FOR CHRIST - ILS Housing Coordinator $63,926 $60,000 Funds will provide for a portion of the cost of the The Housing Coordinator position within the ILS program, who helps youth aging out of foster care who are at risk of homelessness. The program provides Intensive case management, positive relationships with local landlords, and a focus on maintaining stable and permanent housing. Consolidated Homeless Grant Performance Funds Area Served: Kitsap County Population Served: Youth Number Served: 25 30 YMCA of PIERCE AND KITSAP COUNTIES - Child Care $25,000 $10,000 Funds will provide scholarships to 75 eligible low-income children in Kitsap County to participate in YMCA Child Care. YMCA Child Care is offered before and after school every school day, on early release days and teacher in- session days, and on school holidays and breaks. Kitsap County CDBG Area Served: Kitsap County (excluding Bremerton) Population Served: Youth Number Served: 75 31 YWCA - Alive Advocacy Services 2014 $26,500 $16,625 Funds will be used to support the partial staffing costs for the YWCA ALIVE Family Services Program. This program provides family assessments, client-focused advocacy/case management, information and referral, and supportive services for survivors of domestic violence and their children who may be at risk of abuse or neglect. Bremerton CDBG Area Served: Kitsap County including City of Bremerton Population Served: Victims of Domestic Violence Number Served: 900 32 YWCA - Shelter Transitional Housing (O&M)$55,120 $55,120 Funds will use $55,120 for operations and maintenance of the ALIVE Shelter in Bremerton, two transitional housing units in Silverdale (Tersha’s House) and two transitional housing units in Poulsbo (Eli’s Place). These residences provide temporary emergency, safe shelter and affordable transitional housing to survivors of domestic violence and their children. Affordable Housing Grant Program Area Served: Kitsap County Population Served: Victims of Domestic Violence Number Served: 104 112 CITY OF POULSBO - Business Revitalization Viking Avenue $60,000 $0 Funds will be used to hire staff to gather the local business owners together and help them through the process of establishing a business improvement area, as well as marketing and promotion for the Viking Avenue corridor improvement area (similar to downtown Poulsbo) in order to bring business back to the Viking Avenue corridor. Area Served: City of Poulsbo Job Creation Benefitting: Below 80% area median income residents Number Served: 9,360 101 HABITAT FOR HUMANITY - Whittle Place Phase 3 $250,371 $145,269 Funds will be used for development costs for new construction of two homes at Whittle Place in Bremerton which is Phase 3 of a five home housing development. Homes will be occupied by households with incomes between 51- 80% of area median income. Kitsap County HOME Area Served: Kitsap County Population Served: 60% below median income residents Number Served: 2 families 113 HOUSKING KITSAP - Almira Drive $252,000 $0 CAPITAL APPLICATIONS Page 5 of 7 EXHIBIT B 2014 FUNDING REQUESTS GRC FUNDING RECOMMENDATIONS 2014 KITSAP COORDINATED GRANT APPLICATIONS AGENCY/PROJECT/DESCRIPTION Funds will be used for architectural and engineering services to advance proposed development from project concept to designed project ready to submit for building permit application for the development of 60+ units of affordable rental housing and a 10,000 square foot office building. Area Served: Kitsap County Population Served: Low/Very Low Inocme Number Served: 60 102 HOUSKING KITSAP - Rhododendron Apts Community Center Rehab $75,000 $75,000 Upgrade the Rhododendron Apartments Community Center so that it is completely handicap accessible. The Rhododendron Apartments, located on Bainbridge Island, is an existing 50-unit apartment complex. Kitsap County CDBG Area Served: Kitsap County Population Served: Low/Very Low Income Number Served: 50 103 HOUSKING KITSAP - Single Family Rehab $180,000 $158,607 The funds will be used to provide home rehabilitation loans or emergency grants to repair and preserve affordable owner occupied homes in Kitsap County. Housing Kitsap's Home Rehabilitation Program addresses health and safety home repairs and provisions for disabilities or special needs as a priority. Kitsap County CDBG Area Served: Kitsap County (excluding Bremerton) Population Served: Low/Very Low Income Number Served: 10-12 104 HOUSING RESOURCES BOARD (HRB) - Ferncliff Apartments $290,000 $145,270 The funds will be used to construct a 24 unit multifamily apartment complex on Bainbridge Island that will be affordable to individuals and small families below 50% of area median income. Kitsap County HOME Area Served: Kitsap County Population Served: Low/Very Low Income Number Served: 24 105 KITSAP COMMUNITY RESOURCES (KCR) - BE$T Micro Enterprise $81,500 $81,500 Funds will be used to continue Kitsap’s micro-enterprise program available to all eligible residents, providing business training and on-going support. Area Served: Kitsap County and City of Bremerton Population Served: Low/Very Low Income Number Served: 40 106 KITSAP COMMUNITY RESOURCES (KCR) - Save West Hills Pre-School $300,000 $300,000 Funds will be used to build a new (replacement) Head Start/ECEAP preschool classroom on the West Hills Elementary School campus in order to continue serving the low-income at risk children and their families that KCR has been serving for over twelve years at that site. Kitsap County & Bremerton CDBG Area Served: Kitsap County and City of Bremerton (Bremerton School District) Population Served: Low/Very Low Income At-Risk Children Number Served: 36 107 KITSAP COMMUNITY RESOURCES (KCR) - Weatherization & Minor Home Repair $200,000 $200,000 Funds will be used to weatherize and/or provide minor home repairs for 33 privately-owned residential units throughout Kitsap County and its cities. Kitsap County & Bremerton CDBG Area Served: Kitsap County and City of Bremerton Population Served: Low/Very Low Income Number Served: 33 108 KITSAP RESCUE MISSION - Safe Harbor $50,000 $25,000 Safe Harbor is a capital campaign to locate, purchase and remodel a building to expand the Fresh Start program to 20 men and create the first overnight shelter in Kitsap County that would be open every night for men, women and children. The proposed shelter would be able to house 20-30 individuals. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Low/Very Low Income Number Served: 20-30 109 MARTHA AND MARY - Ebenezer Housing Elevator Replacement $25,000 $25,000 Funds will retrofit the control system in the elevator in the three-story, 24-unit senior independent living rental apartment building. The Ebenezer is located at 19225 Fourth Avenue NE in Poulsbo and serves seniors age 62 and older with affordable studio and one-bedroom apartments. This elevator retrofit project will benefit all Ebenezer residents and their families. Kitsap County CDBG Area Served: Kitsap County Population Served: Presumed Benefit to Frail Elderly Number Served: 24 110 MARTHA AND MARY - Heating & Hotwater Boiler Replacement $50,000 $50,000 Kitsap County Economic Development & Bremerton Economic Development (CDBG) Page 6 of 7 EXHIBIT B 2014 FUNDING REQUESTS GRC FUNDING RECOMMENDATIONS 2014 KITSAP COORDINATED GRANT APPLICATIONS AGENCY/PROJECT/DESCRIPTION Funds will replace the aging heating boilers, hot water boiler, and circulation pumps that have surpassed their service life in the Health and Rehab Center in Poulsbo. Martha & Mary Health Services is the only not-for-profit skilled nursing facility in the Kitsap Peninsula, serving the community with 190 licensed beds cares for frail elderly and adults recovering from illness. Kitsap County CDBG Area Served: Kitsap County Population Served: Presume Benefit to Frail Elderly Number Served: 190 114 NEW LIFE - Economic Empowerment Center $220,000 $0 Funds will be for construction costs of the business incubation and service stations portion of a 12,000 sq ft economic empowerment center in 2014 to improve the life station of over 1,300 young adults, unemployed residents and small business owners in the area. Area Served: Kitsap County Population Served: Low Income Number Served: 1300 111 SALVATION ARMY - Hygiene Center $400,000 $138,000 Funds will be used for a complete remodel and renovation of the existing Salvation Army building in Bremerton, as well as the construction of a new hygiene center for homeless individuals (shower and laundry facilities). The food bank will be expanded as well as additional space for feeding the hungry, for social services case management, for document storage and youth programs, and to respond the needs of the homeless and put them back on a path towards self-sufficiency. Homeless Housing Grant Program Area Served: Kitsap County Population Served: Low and Very Low Income Number Served: 12,000 Page 7 of 7 EXHIBIT CLocal Surcharge FundsApp # Housing, Public Facility & ED ApplicationsAmount RequestedAmount RecommendedKitsap County CDBGKitsap County Economic DevelopmentKitsap County HOME City of Bremerton CDBGCity of Bremerton Economic DevelopmentCity of Bremerton HOMEHomeless Housing Grant Program101Habitat for Humanity - Whittle$250,371$145,269$145,269102Housing Kitsap - Rhododendron Apts Comm Center Rehab$75,000 $75,000 $75,000103Housing Kitsap - Single Family Rehab$180,000$158,607$158,607104HRB - Ferncliff Apartments$290,000$145,270$145,270105KCR - BE$T Micro Enterprise$81,500$81,500$56,963$24,537106KCR - Save West Hills Pre-School$300,000$300,000$174,164$125,836107KCR - Weatherization & Minor Home Repair$200,000$200,000$125,000$75,000108Kitsap Rescue Mission - Safe Harbor$50,000$25,000$25,000109Martha & Mary - Ebenezer Elevator Replacement$25,000 $25,000 $25,000110Martha & Mary - Heating & Hotwater Boiler Replacement$50,000 $50,000 $50,000111Salvation Army Hygiene Center $400,000$138,000$138,000112City of Poulsbo - Business Revitalization Viking Ave$60,000 $0 113Housing Kitsap - Almira Drive $252,000$0114New Life - Economic Empowerment Center$220,000$0 115COB Parks - Evergreen Rotary Park Waterfront (withdrawn)$88,500 $0 Total Allocated$2,197,000$1,343,646$607,771$56,963$290,539$200,836$24,537$0$163,000Total Remaining*$184,717-$6,517$6,517$0$0$0$184,717$0Total NOFA + Reallocated Prior Year$2,282,671$1,528,363$601,254$63,480$290,539$200,836$24,537$184,717$163,000NOFA*$1,335,434$571,325$63,480$290,539$200,836$24,537$184,717$0Prior Year Reallocated$29,929$29,929*ED set-aside funds not allocated to ED projects were allocated to capital projects. **City of Bremerton HOME surplus due to no eligible applications for these funds.Federal HUD Funds2014 Kitsap Coordinated Grant Application Funding Recommendations and Contingencies - CAPITAL 2014 Funding Contingencies:Kitsap County CDBG Capital:If more funds are available, increase HK Single Family Rehab to its full request. Then, if at least $10,000 is available, fund City of Poulsbo for the staff portion of their request.If less funds are available, reduce HK SFR (#103), Weatherization (#107), M&M Heating (#110), M&M Ebenezer (#109) proportionally.Keep BE$T (#105), Rhododendron (#102), and KCR West Hills (#106) at full funding.City of Bremerton CDBG Capital:If more funds are available, increase West Hills and Weatherization proportionally, to their full request. The City will coordinate with KC Block Grant to decrease their awards to these projects by the same amount, thereby allowing COBBlock Grant to full expend their award and KC Block Grant to allocate to other projects based on the GRC contingent recommendations.If less funds are available, reduce Weatherization. Kitsap County CDBG ED:ED award will be preserved.City of Bremerton CDBG ED:ED award will be preserved.Kitsap County HOME:If more funds are available, increase Ferncliff to its requested amount.If less funds are available, decrease funding to Whittle.City of Bremerton HOME:No projects were eligible for City HOME funding. Increase to City Down Payment Assistance Program funding will be recommended. App # Services/O&M ApplicationsAmount RequestedAmount RecommendedKitsap County CDBGCity of Bremerton CDBGHomeless Housing Grant ProgramAffordable Housing Grant ProgramConsolidated Homeless Grant Performance 1Agape - Koinonia OM$47,217$40,000400002Agape - Sisyphus II OM$68,837$60,000$37,054$22,9463BHA - Rental Assistance$96,750$85,000850004Boys & Girls Club - Brem Teen Initiative$15,000$10,000$10,0005Boys & Girls Club - Bremerton & South Kitsap$15,000$10,000$10,0006Bremerton Foodline - Salaries 2014$10,000$10,000$10,0007Bremerton Services - Chuckwagon$24,000$24,000$24,0008Catholic Community Services - Benedict House$184,789$115,818$72,296$43,5229Catholic Housing Services - Max Hale OM$81,028$81,028$42,118$38,91010CK Foodbank - Food Distribution$25,000$25,000$25,00011Helpline House - Community Support Services$13,000$13,000$13,00012Hope In Christ - Oasis Youth Continuum of Services$119,016$119,016$119,01613Housing Kitsap - Housing Stablization$225,000$200,000$200,00014HRB - Rental Assistance$67,000$55,000$55,00015KACE - Educational Tranistions$15,000$10,000$10,00016KCR - Homeless Services$170,000$170,000$170,000 17Kitsap Contiuum of Care Coalition$53,908$53,908$53,90818Kitsap Recovery Center - Emergency Housing$87,600$60,000$60,00019Kitsap Rescue Mission - Fresh Start$25,000$25,000$25,00020Kitsap Sexual Assault - Child Abuse Intervention$18,366$10,000$10,000 21Lindquist Dental - Children Dental Care 2014$15,000$10,000$10,00022North Kitsap Fishline - Homeless Support Services$60,000$60,000$60,00023SK Helpline - Staff Salary Assistance$62,868$54,493$54,49324Weaver Foundation - Georgia's House$71,500$30,000$30,00025West Sound Treatment Center - Compass Vocational Services$51,007$40,000$40,00026West Sound Treatment Center - Forward Bound$71,861$66,364$50,000$16,36427West Sound Treatment Center - O'Hana House$67,604$49,062$30,000$19,06228West Sound Treatment Center - The Lighthouse$44,623$44,623$23,479$21,14429West Sound YFC - ILS Housing Specialist$63,926$60,000$60,00030YMCA - Childcare$25,000$10,000$10,00031YWCA - Alive Advocacy Services$26,500$16,625$16,625Federal HUD Funds Local Document Surcharge Funds2014 Kitsap Coordinated Application Funding Recommendations and Contingencies - Public Services, Operations & Maintenance 32YWCA - Shelter Transitional Housing$55,120$55,120$55,12033RMH - Untreated Mentally Ill$26,800$0 34Sound Works Job Center - No Fee Job Referral$10,000$0 35West Sound YFC - City Life Field Staff$50,916$0 36Salvation Army - Food Services Manager (ineligible)$38,000$0$0Total Allocated$2,064,236$1,673,057$146,493$56,625$1,097,871$295,704$76,364Total Remaining* $163,000$0$0$163,000$0$0NOFA Total1,836,057$146,493$56,625$1,260,871$295,704$76,364*$163,000 remaining recommended via Capital allocation process2014 Funding Contingencies:Kitsap County CDBG:If more funds are available, increase all funded projects proportionally up to requested amount.If less funds are available, decrease projects in excess of award minimum proportionally to $10,000 minimum award.City of Bremerton CDBG:If more funds are available, increase funds equally up to the requested amount. If less funds are available, decrease projects in this order: YWCA (#31), B&G (#4), Lindquist (#21), KACE (#15), Foodline (#6). Projects decreased below $10k will be cut, and remaining funds distributed equally among remaining projects.