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Home My WebLink About10/16/2013 COlcJtlUCL DIGITAL RECORDING CITY COUNCIL MEETING MINUTES APMOR NOV 6 ?013 Wednesday, October 16, 2013 The Regular Meeting of the City Council of the City of Bremerton was called to order on Wednesday, October 16, 2013, at 5 00 PM in Council Conference Room 603 of the NORM DICKs GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, with Council President Greg Wheeler presiding Council Members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Adam Brockus, Leslie Daugs, and Jim McDonald Council Member Wendy Priest was absent Also present were City Attorney Roger Lubovich, City Clerk Shannon Corin, Council Assistant Christine Grenier, and Information Services Manager Kevin Matthew A COUNCIL BRIEFING was held to discuss General Council Business at 5 00 PM in the Council Conference Room, immediately following was the Council Meeting at 5 30 PM The Pledge of Allegiance was led by Council Member Jim McDonald followed by the invocation provided by Pastor Roger Hennigan of Apostolic Life Tabernacle President Wheeler announced that there would be no live feed in the meeting chambers tonight but the live feed would be available to the viewing public MAYOR'S REPORT — Mayor Patty Lent • Was pleased with the progress being made on the construction at the corner of 11 Street & Pacific Avenue, • Proclaimed the November 1, 2013 as "Go the Extra Mile Day', • Brought forward event organizer Jane Rebelowski who invited interested volunteers to meet at the corner of 1 Street & South Wycoff Avenue at 8 30 AM and participate in the Gateway Clean - Up on Saturday, October 26 from 9 00 AM to 2 00 PM, • Welcomed new business "All about Yoe" Hair and Nail Salon to Manette, • Proclaimed October 24, 2013 as "World Food Day ", and • Encouraged the community to visit the last Farmer's Market of the season BRIEFINGS Police Chief Steve Strachan invited Judge James Docter to perform the Oath of Office Ceremony for new Police Officer Jordan Eide presented 25 -Year Employee Service Awards to Sergeant Kevin Crane Sergeant Randy Olson and Captain Tom Wolfe then invited the public to Hoopmg with the Cops "Bringing Unity to the Community' event on Saturday, October 26 from 5 00 to 8 00 PM at the Sheridan Park Community Center, and concluded with a monthly update John Powers Executive Director of the Kitsap Economic Development Alliance (KEDA), provided a 3rd Quarter Report Bob Guyt, Rice Fergus Miller Architects, read a letter on behalf of Dr. David C. Mitchell Olympic College President, in support of KEDA, and looked forward to continued growth in Bremerton and a maintained quality of life in Kitsap PUBLIC RECOGNITION Carlos Jara Downtown Bremerton Association, announced that the 17 Annual Halloween Safe Treat or Treat will be held on October 31 from 5 00 to 8 00 PM CONSENT AGENDA 6A — Claims & Check Register Check Numbers 355426 through 355633, and EFT -13236 through EFT -13272 in the amount of $2,077,470 60, and Regular Payroll for the pay period ending September 30, 2013 in the amount of $685,505 16 66 — Minutes of Meeting — October 2, 2013 6C — Minutes of Budget Workshop — October 7, 2013 City Council Mtg Minutes Wednesday, October 16, 2013 Page 2 of 4 6D — Minutes of Study Session — October 9, 2013 6E — Ordinance No 5225 amending Chapter 9 24 of the Bremerton Municipal Code (BMC) entitled `Prostitution ", and creating a new section Chapter 9 24 060 relating to "Loitering" 6F — Contract Award to Lakeside Industries for Construction of the Belfair Valley Road and Lake Flora Road Preservation Project 6G — Authorizing transfer of $40,000 in Real Estate Excise Tax (BEET) to the General Fund, and approving contract with King County Directors Association (KCDA) for Pendergast Ball Feld Drainage Improvements There were no questions or comments from the public 06:18:34 M /S /C /U (Brockus/Wofford) Move to approve the CONSENT AGENDA as presented GENERAL BUSINESS 7A — OVERVIEW OF KITSAP CONFERENCE CENTER EXPANSION PROJECT IMPLEMENTATION (ITEMS 7194F) Chal Martin Public Works & Utilities Director, provided a brief overview of the project, and a presentation on each of the following items 7B — INTERLOCAL AGREEMENT WITH THE KITSAP PUBLIC FACILITIES DISTRICT (KPFD) FOR FUNDING OF THE KITSAP CONFERENCE CENTER EXPANSION PROJECT It was explained that in June of this year, the Kitsap Public Facilities District Board awarded $400,000 to the City for the Conference Center Expansion Project This interlocal agreement outlines the actions and responsibilities of both the City and the Public Facilities District related to this funding Comments from the public were provided by Mike Walton Executive Director KPFD, Mr. Walton also read a letter on behalf of Michelle Tomlinson General Manager for Fairfield Inn & Suites, and Roy Runyon Vice Chair of KPFD Board of Directors Questions and comments were provided by Brockus, with a response provided by Mr Runyon 06:43:10 Motion was made by Brockus, and seconded by Daugs (with comments) 06:44:32 M /S /C /U (Brockus /Daugs) Move to approve the Interlocal Agreement with the Kitsap Public Facilities District, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented 7C — LEASE AGREEMENT WITH KITSAP TRANSIT FOR EXPANSION OF THE KITSAP CONFERENCE CENTER It was summarized that this lease agreement provides the foundation for the City's investment into the expanded Kitsap Conference Center There were no questions or comments from the public Questions and comments were provided by Brockus, McDonald, and Younger, with responses provided by Mr Martin and Mr Lubovich 06:45:00 Motion was made by Daugs, and seconded by Flemister Comments were provided by Wofford (declared appearance of fairness conflict and planned to abstain), and Younger 06:46:50 M /S /C (Daugs /Flemister) Move to approve a Lease Agreement with Kitsap Transit for expansion of the Kitsap Conference Center, and authorize the Mayor to execute the agreement with substantially the same terms and conditions as presented Voted in favor of Motion Brockus, Flemister, Arends, Younger, McDonald, Daugs, Wheeler Abstained Wofford Motion carried 7 -Yes, 1- Abstention City Council Mtg Minutes Wednesday, October 16, 2013 Page 3 of 4 7D — CONTRACT AWARD TO JONES & ROBERTS, INC. FOR CONSTRUCTION OF THE KITSAP CONFERENCE CENTER EXPANSION PROJECT The sealed bids were solicited for the Kitsap Conference Center expansion project September 9, 2013 Bids were opened at 3 00 p m Monday, September 30, 2013 14 bids were received The low bidder was Jones & Roberts, Inc out of Olympia, with a bid amount of $746,900 (plus sales tax), inclusive of all alternates Staff verified that Jones & Roberts, Inc met all requirements of the bid documents and recommend the bid be awarded to Jones & Roberts There were no questions or comments from the public Questions and comments were provided by Brockus, with responses provided by Mr Martin 06:47:28 Motion was made by Flemister, and seconded by Brockus Comments were provided by Brockus and Flemister 06:48:10 M /S /C /U (Flemister /Brockus) Move to approve award and enter into a contract with Jones & Roberts, Inc in the amount of $746,900 (plus sales tax) to construct the Kitsap Conference Center Expansion Project, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented 7E — CONTRACT AWARD TO THYSSENKRUPP ELEVATOR AMERICAS FOR ELEVATOR IMPROVEMENTS RELATED TO THE KITSAP CONFERENCE CENTER EXPANSION PROJECT The sealed proposals were solicited for elevator improvements related to the Kitsap Conference Center Expansion project Wednesday, August 21, 2013 Proposals were opened at 2 00 p m Friday, September 13, 2013 One proposal was received, from ThyssenKrupp Elevators Americas ThyssenKrupp's proposal provided several options Kitsap Transit has selected the option to install new and improved constant -speed hydraulic control valves and improved hydraulic fluid, which will provide faster, consistent leveling This option costs $103,444 76, including tax This contract will implement the option chosen Comments from the public were provided by Carlos Jara Questions and comments were provided by Younger, with responses provided by Mr Martin 06:48:45 Motion was made by Daugs, and seconded by Brockus Questions and comments were provided by Daugs, Brockus, and Younger, with responses provided by Mr Martin 06:51:42 M /S /C /U (Daugs /Brockus) Move to enter into a contract with ThyssenKrupp Elevator Americas for $103,444 76, including tax, for elevator improvements related to the Kitsap Conference Center Expansion Project, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented 7F — PROFESSIONAL SERVICES AGREEMENT WITH RICE FERGUS MILLER ARCHITECTS FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE KITSAP CONFERENCE CENTER EXPANSION PROJECT This contract with Rice Fergus Miller Architects is to provide construction administration services for the Kitsap Conference Center Expansion Project Staff recommends the construction administration service be provided by RFM because of this firm's substantial knowledge and experience with the project, including concept development, design work, and assembly of the bid package There were no questions or comments from the public Questions and comments were provided by Brockus, with responses provided by Mr Martin City Council Mtg Minutes Wednesday, October 16, 2013 Page 4 of 4 06:52:12 Motion was made by Brockus, and seconded by Flemister Comments were provided by Brockus 06:52:45 M /S /C /U (Brockus /Flemister) Move to authorize a professional services agreement with Rice Fergus Miller Architects for construction administration services for the Kitsap Conference Center Expansion Project, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented Mayor Lent thanked the Council for extending their support to a project that is going to have a positive impact on downtown COUNCIL MEMBER REPORTS Eric Younger was pleased that his concerns were resolved and glad the Conference Center expansion project can now proceed Carol Arends as the Audit Committee Chair was pleased that a report on the Tax & License Division was issued recently with no findings, and the Internal Auditor saved the City $20,000 by reviewing the insurance reserves for the Risk Management Division instead of contracting out the work Adam Brockus announced that the next District 3 Community Meeting on Tuesday, October 22 from 6 30 to 8 00 PM at the Bremerton Senior Center will be moderated by former Mayor Cary Bozeman and feature Candidates for Council District 3, Mayor, and School Board, reported on the Harvest Dinner held October 12, and mentioned that the former business Kate's Jersey Subs has been purchased with a possible opening by the end of the year Leslie Daugs encouraged people to attend the Kitsap Habitat for Humanity's "Raise the Roof" Gala on Saturday, October 19 at 6 00 PM at the Kitsap Conference Center, looked forward to the Bremerton Teen Center Dedication on Friday, October 18 at 3 30PM, and reminded the community to vote in the upcoming election Greg Wheeler invited interested volunteers to the next Kiwanis Work Party on Saturday, October 26 from 9 00 to 11 00 AM, and expressed to his fellow Council Members that he was proud of their efforts and thanked the administration for providing all of the information needed to make the decision and also thanked partners With no further business, President Wheeler adjourned the Council Meeting at 7 00 PM Prepared and Submitted by &41�, CHRISTINE G ENIER Council Assistant A ` SHAN ON CO Cit Clerk 44, W GREG VkqELER, City Council President GW SC Is cg