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5302
WEST SOUND YOUTH FOR CHRIST
ASA - City Life Field Staff
CDBG
LEG 12-1
1/1/2013
12/31/2013
1/1/2014
2015
Contract No 631307
A enc West Sound Youth for Christ
Pro ect Cit Life Field Staff
Grant Amount. $39,605
CFDA # 14.254
AGENCY SERVICE AGREEMENT
COMMUNITY DEVELOPMENT BLOCK GRANT
AN AGREEMENT, by and between City of Bremerton hereinafter referred to as "City" and, West Sound
Youth for Christ, hereinafter referred to as "Agency" by which the Agency agrees to carry out specific activities
under City of Bremerton's Commurnty Development Block Grant Program and establishmg certain other terms and
conditions of operation
IT IS MUTUALLY AGREED AS FOLLOWS•
ARTICLE I PROJECT
SECTION 1. SCOPE OF SERVICES
The City, as recipient of a Commurnty Development Block Grant (CDBG) from the United States
Department of Housing and Urban Development (HUD), hereby designates the Agency to undertake, and the
Agency hereby agrees to undertake the activities specifically descnbed in the application and summarized below
A. General Statement
Grant funds wdl support City Life program staff (1FTE for program implementat�on) and program costs of
after school tutor►ng and mentonng for young people at Nollwood and Bay V�sta s►tes (snacks, matena/s for
activities and life sktlls teach�ng, and items for youth to purchase with Econom►s credits) Events, tr�ps, life skdls
teachmg, and community actiwties are a/so components of programmmg
B. Apencv Shall:
� Provide new tutonng and mentorship program for youth aged 7-20 residing at Bay Vista and
Nollwood nei hborhoods of Bremerton
2 Work in collaboration Contmuum of Care Coalition and its members with simdar or complementary
oals and ro rams
3 Establish 11 active tutoring relationships with program youth
4 Provide program activities to 37 program youth (including tutormg)
5 59 Economis users earn, save and spend through this token economy rewards program
g Conduct at least 3 relational budding trips and events
7 Hold 4 commurnty-wide activities
g Conduct 37 informal neighborhood visits
Track short and long term successes through the following measureable outcomes
10 • 50% of program participants increase at least one grade level in core sub�ects
• Participant sunreys demonstrate positive progress towa�d goals, including increased sense
of ho e and em owerment, im roved relationshi s, healthier life choices
Maintain reqwred records and track relevant data to demonstrate CDBG program successes,
11 including number of unduplicated clients served, separating the counts between City and County
residents, if necessa , and includin race and ethrnci
�2 Submit quarterly reports and billing vouchers in a timely manner
13 Submit photos (JPEG) of the program in action with your final quarterly report
14 Seek improvements to overall operations
SECTION 2. PROJECT DESCRIPTION
Tvpe of Proiect Funded Amount
Public Service—City Life Field Staff $39,605
Action Plan Year: 2013
Proiect Location Service Area
160012 Street Bremerton
Bremerton, WA 98337
Object of Activity: Suitable Livmg Environment Action Description Code: 05 Public Services
Outcome: Avadability/Accessibdity NationalOb�ective: LMC
Basic Eligible Actrvity (24 CFR 570.201(e) Public Serv�ces
SECTION 3. TERM OF AGREEMENT
The term of this Agreement is January 1, 2013 through December 31, 2013 Should additional time for
auditmg this proJect be required, m accordance with law, this Agreement shall be deemed automatically extended
untd such time as the said audit shall be completed In any event, the term of this Agreement shall cover the period
that the Agency has controi over Commurnty Development Block Grant funds, including program mcome
SECTION 4. PROGRAM REPORTING
The Agency shall submit such reports as required by the City to meet �ts local obligations and its obligation
to the Department of Housmg and Urban Devetopment The City wdl prescribe the report format, as well as the
time and location for submission of such reports Required reports inciuded but are not limited to the following
(A) Quarterly reports which shall include the progress made to date, or �ustification for lack of progress, in
providing the services specified in Articie I, Section 1 Scope of Services, of this Agreement according to the
schedule for completion in Article 1 Section 3 Schedule for Completion of this Agreement
(B) Quarterly reports on demographic, neighborhood residence, and income information regarding persons
assisted by the Agency through this Agreement
(C) Semi-Annual budget reconcdiation which wdl compare your approved budget with actuals for year-to-date
(D) Close out reports mcluding a final performance report, mventory of all property acquired or improved with
CDBG funds, and final financial report, upon termination or completion of the award
ARTICLE II. FINANCIAL CONDITIONS
SECTION 1. BUDGET AND COMPENSATION
The City shall reimburse the Agency its allowable costs for the services identified in this Agreement not to
exceed Thirty Nine Thousand Six Hundred and Five Doliars and No Cents ($39,605) upon presentation of a
properly executed invoice in a form approved by the City
Such reimbursement shall constitute full and complete payment by the City under this Agreement
Allowable costs shall mean those necessary and proper costs identified in the Agency's application and approved
by the City unless any or all such costs are disaliowed by the State of Washington or the Urnted States
Any reimbursements made under this Agreement must comply with the applicable requirements of 24 CFR
Part 85 The Agency may not request disbursement of funds under this Agreement untd the funds are needed for
payment of el�gible costs The amount of each request must be limited to the amount needed
Budqet Summarv
See Attachment `A' for Budget Summary
Time of Pavment Payment shall be made upon receipt of reimbursement request voucher mailed to
�a
CDBG Office, City of Bremerton Department of Community, 345 6 Street Suite 600, Bremerton, WA 98337-
1869
Where Pavments Are Made Payments shall be made to West Sound Youth for Christ, 10125 Frontier Place
NW, Silverdale WA 98383
The Agency shall apply the funds received from the City under this Agreement m accordance with the Budget
Summary outlined in Attachment A Any line-item expense, by itself or in combination with other line item expense
change, equal to or greater than 10% of the total budget amount over the life of the Agreement shall require a
formal amendment to the Agreement Any request for a line-item expense, by itself or in combination with other
line item expense change, equal to or less than 10% of the total budget amount shall be submitted in wnting and
shall specifically state the reasons for the requested increase and a �ustification for the corresponding decrease in
other line-item(s) All budget revision and/or amendment requests wdl be reviewed and approved or denied by the
City
SECTION 2. DOCUMENTATION OF COSTS AND OTHER FINANCIAL REPORTING
All costs shall be supported by properly executed payrolls, time records, mvoices, vouchers or other official
documentation, as evidence of the nature and propriety of the charges All accounting documents pertairnng in
whole or in part to this Agreement shall be clearly identified and readdy accessible, and upon reasonable notice, the
City and United States shall have the right to audit the records of the Agency as they relate to the work The
Agency shall also
(A) Maintam an effective system of internal fiscal control and accountabdity for all CDBG funds and property
acquired or improved with CDBG funds, and make sure the same are used solely for authonzed purposes
(B) Keep a continuing record of all disbursements by date, check number, amount, vendor, description of items
purchased and line item from which money was expended, as reflected in the Agency's accounting
records The line item notations must be substantiated by a receipt, invoice marked "Paid," or payroli
record
(C) Maintam payroll and financial records for a period of six (6) years after receipt of final payment under this
Agreement provided that this program has been morntored by HUD and the annual State audit (which
included the CDBG Program), has been completed
(D) Permit inspection and audit of its records with respect to all matters authorized by this Agreement by
representatives of the City the State Auditor or the United States at nay time during normal business hours
and as often as necessary
(E) Inform the City concerning any funds allocated to the Agency, that the Agency anticipates wdl not be
expended during the Agreement period, and permit reassignment of the same by the City to other
agencies
(F) Repay to the City any funds in its possession at the time of termination of this Agreement that may be due
to the City or the United States
(G) Maintain complete records concerrnng the receipt and use of all program income Program mcome shall be
reported on a monthly basis on forms provided by the City
SECTION 3. REIMBURSEMENT
The City shall reimburse the Agency only for actual incurred costs upon presentation of a properly
executed invoice in a form approved by the City Only those allowable costs directly related to the Agency's
application, approved by the City shall be paid consistent with Article II Section 2 Documentation of Costs and
Other Financial Reporting The Amount of each request must be limited to the amount needed for payment of
eligible costs
Notwithstanding any other prowsions in this section, reimbursement for construction contracts shall have
ten percent (10%) of the payment retamed until close out of funds pursuant to Article IV, Section 12 of this
Agreement
In the event the City or United States determines any funds were expended by the Agency for unauthorized
or ineligible purposes or the expenditures constitute disallowed costs m any other way, the City or United States
may order repayment of the same The Agency shall remit the disallowed amount to the City within thirty (30) days
of written notification of the disallowance
(A) The Agency agrees that funds determined by the City to be surplus upon completion of the Agreement wdl
be sub�ect to cancellation by the City
(B) The Agency agrees that upon expiration of this Agreement, the Agency shall transfer to the City any CDBG
funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds
(C) The City shall be relieved of any obligation for payments if funds allocated to the City cease to be avadable
for any cause other than misfeasance of the City itself
(D) The City reserves the nght to withhold payments pending timely delivery of program reports or documents
as may be required under this Agreement
SECTION 4. PROGRAM INCOME
Use of any program income received by the Agency with CDBG funds under this Agreement shall comply
with 24 CFR 570 504(c), consistent with the provisions described as follows
This pro�ect wdl not generate any program income
If authorized above, program income generated from the use of CDBG funds that is allowed to be retained by the
Agency will be considered additional CDBG funds, sub�ect to all conditions applicable to the use of funds described
in this Agreement All program income shall be substantially disbursed for eligible activities before additional
requests for reimbursement are made to the City Program income not used in this manner shall be returned to the
City Complete records shall be maintained on the receipt and use of all program income Any program income on
hand when this Agreement is terminated, or received after such termmation, shall be reimbursed to the City
ARTICLE III FEDERAL CONDITIONS
SECTION 1. BENEFIT TO LOW INCOME PEOPLE
All Agencies providmg direct benefit services shall provide such services to benefit very low and low
income persons to the maximum extent feasible (but not less than 51 %) Indroidual persons or famdies provided a
specific direct benefit or service must qualify under Federal Section 8 income limits as established by HUD Any
deviation can be made only if it is clear that the service or benefit, to a person who mcome exceeds very low and
low income pe�sons, is otherwise necessary as an integral part of the activity The Agency shall maintain records
that clearly document the mcome range and households size of the persons it serves Furthermore, the Agency
shall maintain records documenting if the person being served is a female head of household, is handicapped,
and/or is an ethnic/racial minority
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SECTION 2. UNIFORM ADMINISTRATIVE REQUIREMENTS
(A) Agencies which are governmental entities (including public agencies), shall comply with the requirements
and standards of OMB Circular No A-87, "Prmciples for Determining Costs applicable to Grants and
Contracts with State, Local and Federally recognized Indian Tnbal Governments" OMB Circular A-133,
"Audits of State and Local Governments" (implemented at 24 CFR Part 84) and with the following sections
of 24 CFR Part 85 "Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments"
(1}
(2)
(3)
(4)
(5)
(6)
�7)
($)
�
(10)
(11)
(12)
(13)
(14)
Section 85 3, "Defirntions",
Section 85 6, "Exceptions",
Section 85 12, Special grant or subgrant conditions for "high-risks' grantees",
Section 85 20, "Standards for financial management system," except paragraph (a),
Section 85 21, "Payment", except as modified by part 570 513,
Section 85 22, "Allowable costs",
Section 85 26, "Non-federal audits",
Section 85 32, "EquipmenY', except in all cases in which the equipment is sold, the proceeds shall
be program income,
Section 85 33, "Supplies",
Section 85 34, "Copyrights",
Section 85 35, "Subawards to debarred and suspended parties",
Section 85 36, "ProcuremenY', except paragraph (a),
Section 85 37, "Subgrants " ,
Section 85 40, "Monitoring and reporting program performance ", except paragraphs (b) through (d)
and (fl,
(15) Section 85 41, "Financial reporting ", except paragraphs (a), (b), and (e) ,
(16) Section 85 42, "Retention and access requirements for records", except that the period shall be
four (4) years,
(17) Section 85 43, "Enforcement",
(18) Section 85 44, "Termination for convenience",
(19)
(20)
Section 85 51, "Later disallowances and ad�ustment", and
Section 85 52, "Collection of amounts due"
(B) Agencies, except Agencies which are governmental entities, shall comply with the requirements and
standards of OMB Circular No A-122, "Cost Principles for Non-Profit Organizations" or OMB Circular No
A-21, "Cost Principles for Educational Institutions, as applicable, and OMB Circular A-133 "Audits of
Institutions of Higher Education and Other Nonprofit Institutions" (as set forth in 24 CFR part 45) Audits
shall be conducted annually Such agencies shall also comply with the following provisions of the Uniform
Admirnstrative requirements of OMB Circular No A-110 (implemented at 24 CFR part 84, "Uniform
��
Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals or
Other Non-Profit Organizations") or the related CDBG provision, as specified below
(1) Subpart A, - "General",
(2) Subpart B, -"Pre-Award Requirements," except for § 84 12, "Forms for Applying for Federal
Assistance",
(3) Subpart C"Post-Award Requirements," except for
(i) Section 84 22, "Payment Requirements," Grantees shall follow the standards of
§§85 20(b)(7) and 85 21 in making payments to subrecipients,
(n) Section 84 23, "cost sharing and Matching"
(m) Section 84 24, "Program Income " in lieu of §84 24, CDBG subrecipients shall follow
§570 504,
(iv) Section 84 25, "Revision of Budget and Program Plans"
(v) Section 84 32, "Real Property " In lieu of §84 32, CDBG subrecipients shall follow
§570 505,
(vi) Section 84 34(g), "Equipment " In lieu of the disposition provisions of §84 34(g), the
followmg applies
(A) In all cases in which equipment is sold, the proceeds shall be program income
(prorated to reflect the extent to which CDBG funds were used to acquire the equipment), and
(B) Equipment not needed by the subrecipient for CDBG activities shall be transferred to
the recipient for the CDBG program or shall be retained after compensating the recipient,
(vu) Section 84 51 (b), (c), (d), (e), (fl, (g), and (h), "Monitoring and reporting Program
Performance",
(vui) Section 84 52, "Financial Reportmg",
(ix) Section 84 53(b), "Retention and access requirements for records " Section 84 53(b)
applies with the following exceptions
(A) The retention period referenced in §84 53(b) pertaining to individual CDBG activities
shall be four years, and
(B) The retention period starts from the date of submission of the annual pertormance and
evaluation report, as prescribed in 24 CFR 91 520, in which the specific activity is reported on for
the final time rather than from the date of submission of the final expenditure report for the award,
(x) Section 84 61, "Termination " in lieu of the provisions of §84 61, CDBG subrecipients
shall comply with §570 503(b)(7), and
(xi) Subpart D-"After-the Award Requirements," except for §84 71, "Close-out
Procedures "
SECTION 3. SEPARATION OF CHURCH AND STATE
In addition to, and not in substitution for, other prowsions of this Agreement regarding the provision of
services utdizing CDBG funds the Agency agrees that, m connection with such services
(A) It will not discnminate against any employee or applicant for employment on the basis of religion and wdl
not limit such services or give preference to persons on the basis of religion,
(B) It wdl not discriminate agamst any person applying for such public services on the basis of religion and will
not limit such services or give preference to persons on the basis of religion,
(C) It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no
religious proselytizing, and exert no other religious influence in the provision of such services,
(D) The portion of a facdity used to provide services assisted in whole or in part under this Agreement shall
contain no sectarian or religious symbols or decorations whde it is being used to provide CDBG funded
services
�
SECTION 4. NON-DISCRIMINATION IN EMPLOYMENT AND PURCHASING
The Agency shall comply with Executive Order 11246 as amended by Executive Order 12086 and the
regulations issued pursuant thereto (41 CFR Chapter 60) which provide that no person shall be discrimmated
against on the basis of race, color, religion, sex, or national origin in all phases of employment durmg the
performance of Federal or federally assisted construction contracts The Agency shall take affirmative action to
ensure fair treatment in employment, upgrading, demotion, or transfer, recrwtment or recruitment advertising, layoff
or termmation, rates of pay, or other forms of compensation and selection for training and apprenticeship
Spec�fically, the Agency shall ensure that provisions as follows are included in all construction contracts
awarded in excess of $10,000 and monitor compliance:
(A) The Contractor wdl, in all solicitations or advertisements for employees placed by or on behalf of the
Contractor, state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, or national origin
(B) The Contractor wdl send to each labor union or representative of workers with which he had a collective
bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting
officer, advising the labor urnon of workers' representative of the contractor's commitments under Section
202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice m conspicuous
places avadable to employees and applicants for employment
(C) The Contractor wdl furnish all information and reports required by Executive Order 11246 of September 24,
1965, and by the rules, regulations, and order of the Secretary of Labor, or pursuant thereto, and wiil permit
access to his books, records, and accounts by the contractmg agency and the Secretary of Labor for
purposes of investigation to ascertain compliance with such rules, regulations, and orders
(D) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this Agreement or with
any of such rules, regulations, or orders, this Agreement may be cancelled, terminated or suspended in
whole or m part and the Contractor may be declared ineligible for further Government contracts in
accordance with procedures authonzed in Executive Order 11246 of September 24, 1965, and such other
sanctions m Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary
of Labor, or as otherwise provided by law
(E) The Contractor wdl include the provisions of this Section (Article III (4)) in every subcontract or purchase
order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section
204 of executive Order 11246 of September 24, 1965, so that such provisions wdl be binding upon each
subcontractor or vendor The Contractor wdl take such action with respect to any subcontract or purchase
order as may be directed by the Secretary of Labor as a means of enforcing such provisions including
sanctions for noncompliance, provided, however, that in the event the Contractor becomes involved in, or is
threatened with, litigation with a subcontractor or vendor as a result of such direction, the Contractor may
request the Urnted States to enter into such litigation to protect the interests of the United States
SECTION 5. LOCAL EMPLOYMENT AND PURCHASING
Funding under this agreement is sub�ect to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 USC 1701 u the Agency agrees to comply with provisions of said
Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set
forth m 24 CFR Part 135, and all applicable rules and orders of the Department of Housing and Urban Development
issued there under The Agency agrees that they are under no contractual or other disability which would prevent
them from complying with these requirements
Section 3 requires that to the greatest extent feasible, opportunities for traming and employment be given
to lower income residents of the pro�ect area and agreements for work in connection with the pro�ect be awarded to
business concerns which are located in or owned in substantial part by persons residmg in, the area of the pro�ect
Section 3 applies to training, employment, contracting and other economic opportunities arismg in connection with
the expenditure of housing assistance and community development assistance that is used for the following
pro�ects 1 Housing rehabilitation (including reduction and abatement of lead based pamt hazards, but excluding
routine maintenance repair and replacement), 2 Housing construction, and 3 other public construction
7
SECTION 6 CONFLICT OF INTEREST
No member, officer, or employee of the Agency, or its designees or agents, no member of the governing
body of the locality in which the program is situated, and no other public official of such locality or localities who
exercises any function or responsibdities with respect to the program during his tenure or for one year thereafter,
shall have any interest, direct or indirect, in this Agreement or any Subagreement, hereto or the proceeds thereof
The Agency shall take appropr�ate steps to assure compliance including incorporation of the followmg
provision in every Subcontract
The Contractor covenants that no person who presently exercises any functions or responsibilities in
connection with the City of Bremerton CDBG Program wdl obtain a personal or financial interest from the
CDBG assisted actiwty The Contractor further covenants that he/she presently has no interest m, nor shall
he/she acquire any interest, direct or indirect, either for themselves or those with whom they have
business, or famdy, which would conflict in any manner or degree with the performance of his/her services
hereunder The contractor further covenants that in the performance of this Agreement any potential
conflict, on the part of the Contractor or his/her employees, wdl be disclosed to the Agency and the City
SECTION 7. DISPLACEMENT, RELOCATION, ACQUISITION AND REPLACEMENT
OF HOUSING
The Agency shall comply with the requirements relatmg to displacement, relocation, acquisition and
replacement of housing (24 CFR Part 570 606) Displacement of persons (famdies, individuals, businesses, non-
profit organizations and farms) as a result of activities assisted with CDBG funds is generally discouraged and in all
instances must receive prior written approval from the City
SECTION 8. DAVIS BACON AND RELATED ACTS
The Agency shall comply with the requirements of the Davis-Bacon and Related Acts (DBRA) as outlined m
29 CFR parts 1-7 when the contract for construction, alteration, and/or repair exceeds $2,000, is federally assisted,
and involves the employment of laborers and/or mecharncs to perform the work
SECTION 9. LEAD BASED PAINT
The Agency shall comply with HUD Lead-Based Regulations (24 CFR Part 35 et al) issued in the Federal
Register, September 15, 1999 which require elimination, as far as practical, of immediate hazards, due to the
presence of pamt in residential structures which may contain lead to which children under seven years of age may
be exposed
SECTION 10. DISCRIMINATION PROHIBITED
(A) The Agency shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or
age
(1) Deny a qualified individual any facilities, financial aid, services or other benefits provided under this
Agreement,
(2) Provide any facdities, services, financial aid, or other benefits which are different, or are provided in
a different manner, from those provided to others under this Agreement,
(3) Sub�ect an individual to segregated or separate treatment in any facility in, or m any matter if
process related to receipt of any service or benefit under this Agreement,
(4) Restrict an individual in any way in access to, or in the en�oyment of any advantage or pnvilege
en�oyed by others in connection with any service or benefit under this agreement,
8
(5) Treat anyone differently from others in determining if they satisfy any admission, enrollment,
eligibility, membership or other requirement or condition which the individual must meet to be
provided a service or benefit under this Agreement,
(6) Deny anyone an opportunity to participate in any program or activity as an employee which is
different from that afforded others under this Agreement
(B) The Agency shall abide by all applicable provisrons of Section 504 of the HEVV Rehab�litation Act of 1973
as amended (implemented in 24 CFR part 8) prohibiting discrimination against handicapped individuals,
and the Age Discrimination Act of 1975 (implemented in 24 CFR part 146) prohibiting discrimination on the
basis of age, either through purpose or intent
(C) If assignment and/or subcontracting has been authorized in writing, said assignment or subcontract shall
mclude appropriate safeguards against discnmination in client sennces binding up on each contractor or
subcontractor The Agency shall take such action as may be required to ensure full compliance with the
provisions of this section, including sanctions for noncompliance
SECTION 11. ARCHITECTURAL BARRIERS ACT/AMERICANS WITH DISABILITIES ACT
The Agency shall meet the requirements, where applicable, of the Architectural Barriers Act and the Americans
with Disabdities Act, as set forth in 24 CFR 570 614 A build�ng or facdity designed, constructed, or altered with
funds allocated or reallocated under the CDBG program after December 11, 1995 and that meets the definition of
"residential structure" as defined in 24 CFR part 40 2 or the definition of "building" as defined in 41 CFR part 101-
19 602(a) is sub�ect to the requirements of the Architectural Barriers Act of 1968 (42 USC 4151-4157) and shall
comply with the Uniform Federal Accessibility Standards (Appendix A to 24 CFR part 40 for residential structures,
and Appendix A to 41 CFR part 101-19, subpart 101-19 6, for general type buddings) The Americans with
Disabilities Act ("ADA") (42 USC 12131, 47 USC 155, 210, 218 and 255) requires that the design and construction
of facdities for first occupancy after January 26, 1993 must include measures to make them readdy accessible and
usable by individuals with disabilities The ADA further requires the removal of architectural barriers and
commurncation barriers that are structural in nature in existing facdities, where such removal is readily achievable --
that is, easdy accomplishable and able to be carried out without much difficulty or expense
SECTION 12. OTHER PROGRAM REQUIREMENTS
The Agency shaii carry out each activity in compliance with all Federal laws and regulations descnbed m
Subpart K of 24 CFR 570, regardless if the law is specifically stated in this Agreement, except that
(A) The Agency does not assume the City's environmental responsibdities described in Section 570 604, and
(B) The Agency does not assume the City's responsibdity for initiating the review process under Executive
Order 12372
ARTICLE IV. GENERAL CONDITIONS
SECTION 1. COMPLIANCE WITH LAWS
The Agency, in performance of this Agreement, agrees to comply with all applicable Federal, State and
Local �aws and ordinances, and the rules and regulations promulgated by the U S Depa�tment of Housing and
Urban Development, includmg but not limited to Federal Community Development Block Grant Regulations,
Washmgton Law Against Discrimination, and other policies and guidelines established for the City of Bremerton
CDBG Program by the Bremerton City Council Agency agrees to comply with all provisions of the Amencans With
Disabdities Act and all regulations interpreting or enforcing such act Agency agrees to comply with the National
Environmental Policy Act (NEPA) through the entire course of the pro�ect
0
SECTION 2. LICENSING AND PROGRAM STANDARDS
The Agency agrees to comply with and to obtain at its own expense, if necessary, all applicable Federal, State, City
or Municipal standards for licensing, certification and operation of facdities and programs, and accreditation and
licensing, certification and operation of facdities and programs, and accreditation and licensing of individuals, and
any other standards or criteria as described in the Agreement to assure quality of services
SECTION 3. INSURANCE
Pnor to commencing work, Agency shall procure and maintain at Agency's own cost and expense
for the duration of the Agreement the following insurance placed with msurers with a minimum Best's rating of A-,
VI against claims for in�uries to persons or damages to property which may arise from or in connection with the
performance of the work or services hereunder by the Agency, his agents, representatives, employees or
subcontractors
M�nimum Lim�ts of Insurance Agency shall maintain limits no less than
• Commercial General Liabdity One mdlion dollars ($1,000,000) combined single limit per occurrence for
bodily in�ury and property damage, and finro mdlion dollars ($2,000,000) aggregate Coverage shall be on
an "occurrence" basis City of Bremerton shall be named, by endorsement, as an additional insured on the
Agency's insurance policy as respects this contract Such insurance as carried by the Agency is primary
over msurance carried by the City
• Comprehensive Automob►le L►abdity Insurance One million dollars ($1,000,000) combined smgle limit per
accident for boddy m�ury/property damage
• Workers' Compensat�on and Employer's L►abd�ty Workers' Compensation coverage as required by the
State of Washington
Ev�dence of Agency's Insurance shall be presented to City of Bremerton Risk Management prior to the execution
of the agreement In the event of non-renewal, cancellation, or material change in coverage, thirty (30) days wntten
notice will be furrnshed to the City prior to the date of cancellation, non-renewal or change
SECTION 4. INDEMNITY
The Agency agrees to defend, indemnify and save harmless the City, its appointed and elected officers and
employees from and against any and all liability, loss, costs, damage and expense, including costs and attorney
fees in defense thereof because of actions, claims or lawsuits for damages resulting from personal or bodily in�ury,
mcluding death at any time resulting from there, sustained or alleged to have been sustained by any person or
persons and on account of damage to property, arising or alleged to have ansen directly or mdirectly out of or in
consequence of or the perFormance of this Agreement, whether such in�uries to persons or damage to property is
due to the negligence of Agency, its subcontractors, agents, successor, assigns This provision shall be
inapplicable to the extent the City is �udicially found solely negligent for such damage or in�ury
SECTION 5 NOTICES
Any notices required to be given by the City to the Agency or by the Agency to the City shall be in writing
and delivered to the following parties at the following addresses
C�ty.
CDBG Office
City of Bremerton Community Development
345 6`" Street, Suite 600
Breme�ton, WA 98337-1869
Agency•
West Sound Youth for Christ
Josh Hinman, Executive Director
10125 Frontier Place NW
Silverdale, WA 98383
�
SECTION 6. CITIZEN PARTICIPATION
The Agency wdl implement the provisions of this Agreement in such a manner as not impede the
attainment of widespread citizen participation in planning and carrying out the pro�ect
SECTION 7. ASSIGNMENT AND SUBCONTRACTING
The Agency shall not assign or subcontract any portion of the services provided within the terms of this
Agreement without obtaining prior written approval from the City All terms and conditions of this Agreement shall
apply to any approved subcontract or assignment related to the Agreement
SECTION 8 RESERVATION OF RIGHTS
Fadure to insist upon stnct compliance with any terms, covenants or conditions of this Agreement shall not
be deemed a waiver of such, nor shall any waiver or relinquishment of such right or power at any time be taken to
be a waiver of any other breach
SECTION 9. AMENDMENTS TO AGREEMENT
The parties hereby further agree that this Agreement cannot be amended or modified without the written
concurrence of both parties
SECTION 10. FAILURE TO PERFORM
In the event of a fadure by the Agency to comply, with any terms or conditions of this Agreement or to
provide in any manner the activities or other performance as agreed to herem, the City reserves the right to
temporardy withhold all or any part of payment pending correction of the deficiency, suspend all or part of the
Agreement, prohibit the Agency from incurrmg additional obligations of funds until the City is satisfied that
corrective action has been taken or completed, or recapture funds already disbursed to Agency The option to
withhold or recapture funds is in addition to, and not in lieu of, the City's right to terminate as provided in Article IV
Section 11 of the General Conditions of this Agreement The City may consider performance under this Agreement
when considering future awards
SECTION 11. TERMINATION
If the Agency fads to comply with the terms and conditions of this Agreement, the City may pursue such
remedies as are avadable in accordance with 24 CFR 85 43 includmg but not limited to, the termination of this
Agreement in the manner specified herein
(A) Termmation for Cause — If the Agency fads to comply with the terms and conditions of this Agreement and
any of the following conditions exist
(1) The lack of compliance with the provisions of this Agreement are of such scope and nature that the
City deems continuation of this Agreement to be substantially non-beneficial to the public interest,
(2) The Agency has faded to take satisfactory corrective action as directed by the City or its authorized
representative within the time specified by same,
(3) The Agency has failed within the time specified by the City or its authonzed representative to
satisfactordy substantiate its compliance with the terms and conditions of this Agreement
The City may terminate this Agreement in whole or in part, and there upon shall notify in wnting the Agency
of the termination, the reasons therefore, and the effective date The effective date shall not be pnor to notification
of the termination by the City to the Agency Costs resulting from obligations incurred by the Agency after
termination of the Agreement are not allowable unless specifically authorized m writing by the City
(B) Termmation for Convernence
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The award may be terminated for convenience, in whole or in pa�t, as follows
(1) By the City with the consent of the Agency The two parties shall agree upon the terminat�on
conditions, including the effective date and in the case of partial termination, the portion to be
terminated, or
(2) By the Agency upon submitting written notification to the City The written notification must set
forth the reasons for the termination, the effective date, and in the case of partial termination, the
portion to be terminated However, in the case of a proposed partial termination, the City may
terminate the award in its entirety if the City determines that the remaining portion will not
accomplish the purpose for which the award was made
(C) Termination for Withdrawal, Reduction or Limitation of Fundin4
In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the
effective date of this Agreement, and pnor to its normal completion, the City may summarily terminate this
Agreement as to the funds reduced or limited, notwithstanding any other termination provision of this
Agreement If the level of fundmg so reduced or limited is so great that the Department of Community
Development deems that the continuation of the program covered by the Agreement is no longer in the
best interest of the public, the City may summarily terminate this Agreement in whole nofinnthstandmg any
other termination provisions of this Agreement Termination under this Section shall be effective upon
receipt of written notice by the Agency or its representative
SECTION 12. CLOSE-OUT
Upon termination of this Agreement, in whole or in part for any reason including completion of the pro�ect,
the following provisions shall apply
(A) Upon written request by the Agency, the City shall make or arrange for payment to the Agency of allowable
reimbursable costs not covered by previous payments,
(B) The Agency shall submit within thirty (30) days after the date of expiration of this Agreement, all financial,
performance and other reports required by this Agreement, and in addition, wdl cooperate in a program
audit by City of Bremerton or its designee,
(C) Closeout of funds will not occur unless all requirements of 24 CFR 92 507 and all outstanding issues with
the general contractor and or subcontractor have been resolved to the satisfaction of the City
SECTION 13. VENUE AND CHOICE OF LAW
Any action at law, suit in equity, or other�udicial proceeding for the enforcement of this Agreement
or any provisions thereof shall be instituted only in the Superior Court of the State of Washmgton, County of Kitsap
It is mutually understood and agreed that this Agreement shall be governed by the laws of the State of Washington,
both as to interpretation and performance
SECTION 14. SEVERABILITY CLAUSE
It is understood and agreed by the parties that if any part, term, or provision of this Agreement is held by the courts
to be illegal or in conflict with any law of the state where made, the validity of the remaining portions or provis�ons
shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the
Agreement did not contain the particular part, term, or provision held to be invalid
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SECTION 15. INTEGRATED DOCUMENT
This Agreement with any attachments constitutes the entire agreement between the parties and both
parties acknowledge that there are no other agreements, written or oral, that have not been fully set forth in the text
of this Agreement
AGENCY
West Sound Youth for Christ
�
By
inman, Executive Director
Date �) �� � �3
CITY OF BREMERTON, WASHINGTON
L� � _ �
Marie Vd�, CDBG/HOME Administrator
Patty Lent, Mayor
Date � � z� — � �
APPROVED AS TO FORM
BREMERTON CITY ATTORNEY
BY �I ��
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INDEX TO CDBG AGREEMENT
Article 1 Pro�ect
1 Scope of Services
2 Pro�ect Description
3 Schedule of Completion
4 Term of Agreement
5 Program Reporting
Art�cle II. Financial Conditions
1 Budget and Compensation
2 Documentation of Costs and Other Financial Reporting
3 Reimbursement
4 Program Income
Article III Federal Conditions
1
2
3
4
5
6
7
8
9
10
11
12
Benefit to Low Income People
Uniform Admmistrative Requirements
Separation of Church and State
Non-Discnmination in Employment and Purchasing
Local Employment and Purchasing
Conflict of Interest
Displacement, Relocation, Acquisition and Replacement of Housing
Davis Bacon and Related Act
Lead Based Pamt
Discrimination Prohibited
Architectural Barriers Act/Americans with Disabdities Act
Other Program Requirements
Art�cle IV. General Conditions
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Compliance with Laws
Licensing and Program Standards
Insurance
Indemrnty
Notices
Cit¢en Participation
Assignment and Subcontracting
Reservation of Rights
Amendments to Agreement
Failure to Perform
Termination
Close-Out
Venue and Choice of Law
Severabdity Clause
Integrated Document
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AGENCY West Sound Youth for Christ
PROJECT. City Life Field Staff ' 2013 -#631307
CITY COUNTY
CDBG/HOME DBG/HOME Other Source of
PROJECT COSTS Total All Funds Funds Funds Funds
PERSONNEL includes
Managers & Staff $85,513 $34,275 $51,238
Taxes and Benefits ___ _ _ __^_ __ __ ___ __�_- $17,784 ________ $4,400 q ___ ` _$13,384
AMOUNT $103,297 $38,675 $0 $64,622
SUPPLIES/EQUIPMENT includes
Office Supplies $10,400 $10,400
-- Eqwpment - - ------- - -- -___- -- -- -- -- $809 - ------ - --- -- -- -- $809
AMOUNT $11,209 $ $ $11,209
ADMINISTRATION includes
Advertismg/Marketing $2,359 $2,359
Audit/Accounting $969 $969
Communication $2,777 $454 $2,323
Fees & Taxes $267 $267
Indirect Admirnstrative Expenses $2,265 $2,265
Insurance/Bonds $1,332 $1,332
Legal Services $177 $177
Training/Travel $5,263 $5,263
__Transportation _ _ _ __ _____ $1,994 ______ _$476 ___�__� _ $1,518
AMOUNT $17,403 $930 $16,473
ON-GOING OPERATIONS & MAINTENANCE includes
Jarntorial Service
Maintenance Contracts
Maintenance of Existing Landscaping
Repair of Equipment and Property $76 $76
Utdities $653 $653
AMOUNT $728 $ $ $728
OTHER COSTS includes
Rent --___----- ----- -- - $7,020 _-- -- - - -- -
- --- -- - ---- -- - ------ - __ _T�_ _______ $7,020
AMOUNT $7,020 $ $ $7,020
TOTAL PROJECT COSTS $139,657 $39,605 $0 $100,052
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