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5280
VFW POST 239
Kitsap 9/11 Memorial Maintenance Agreement
Parks
LEG 12-1
9/16/2013
KITSAP 9/11 MEMORIAL
MAINTENANCE AGREEMENT
This Agreement is made between the City of Bremerton ("City") and VFW Post 239
("VFW") for mamtenance of the Kitsap 9/11 Memorial located withm Evergreen Rotary Park
RECITALS
WHEREAS, The Kitsap 9/11 Memorial Committee has constructed and mstalled the
Kitsap 9/11 Memorial consistmg of twm I beams, plaza, sidewalks, flag pole and related
improvements located on a certain portion of Evergreen Rotary Park owned by the City as
shown m Exhibit A, attached hereto ("9/11 Memorial"), and
WHEREAS, The City w�ll assume ownership of the 9/11 Memorial followmg dedication
of the 9/11 Memorial which occurred on September 11, 2013, and
WHEREAS, City desires to ensure that the 9/11 Memorial is properly maintained and
the VFW has agreed to provide such maintenance,
NOW, THEREFORE, m consideration of the mutual benefits to be derived, the parties
agree as follows
AGREEMENT
1. Incorporation of Recitals The foregomg Recitals are mcorporated herein by this
reference and made a part hereof
2. Maintenance: Upon transfer of ownership of the 9/I 1 Memorial to the City, the VFW
will have access to and will provide general maintenance to the improvements and hardscape of
the 9/11 Memorial as well as other related maintenance as set forth in Exhibit B, attached hereto
The mamtenance duties in Exhibit B may be changed or altered as deemed appropriate by the
mutual consent of the City, by and through its Director of Parks and Recreation, and the VFW
The VFW may not make design changes to the 9/11 Memorial
3. Reservation of Rights: City retains the exclusive right to take any action to provide any
additional maintenance it deems appropriate and to remove, m whole or m part, to change or
make any improvements or alterations it deems necessary to the 9/11 Memorial
4. Termination: This agreement may be terminated by either party upon written notice
5. Indemnification: Each party shall defend, mdemmfy and hold the other party, its
officers, officials, employees, agents and volunteers harmless from any and all claims, in�uries,
damages, losses or suits, mcludmg all legal costs and attorney fees, arismg out of or m
connection with their performance of this Agreement
6. Workers' Compensation: VFW understands and agrees that as volunteers, they are
under no obligation to participate and agree to follow safety precautions and take full
responsibility for their actions VFW also understands that these volunteer activrties may
involve an element of nsk and they are not covered under the City of Bremerton Workers'
Compensation program (Trtle 51 RCW)
7. Entire Agreement: This Agreement represents the entire agreement between the Parties
wrth respect to the sub�ect matter hereof All pnor negotiations, agreements, representations,
warranties or other matters of hke or any other nature shall be of no further force or effect and are
superseded by tlus Agreement
IN WITNESS WHEREOF the parties hereto have caused tlus Agreement to be
executed, m duplicate ongmals, on the date noted below
VFW POST 239
O /3
,�C-�
By z Swyers
Its Post Cor�un�v}de � /
Date ��a
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CITY OF BREMERTON
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Proposed S�te Plan
Exhibit B
Kitsap 9/11 Memorial
Maintenance Tasks
1) Sweep or blow debris, leaves and dust from hardscape areas twice per week April 15�'
through October 1 and as needed during wmter months
2) Pick up trash four times each week April 15th through October l and as needed during
wmter months
3) Trimmmg edges of circular plaza where concrete and donor brick area mterface with lawn
once per week April 15th through October l and as needed durmg wmter months
4) Pressure-wash hard surfaces once per year (more if bird droppings are problematic)
5) Remove graffiti as needed The goal is to remove graffiti within 24 hours of notification
6) Repair damage due to vandalism as needed
7) Replace flag annually or as otherwise necessary
8) Wipe down steel beams as needed to remove spider webs, bird droppmgs, etc
9) Application of clear sealant and\or anti-graffiti product to concrete plaza, donor brick area
and tiled wall (This is an optional item and may reduce time needed for graffiti removal )
10) Cleanmg of 911 event timelme (timeline bands embedded m circular plaza) to preserve
legibility of wording Frequency of cleamng shall be three to four times annually
11) Perform other mamtenance services as necessary
R�Legal�Legal�Files\Current Active Files\Kitsap 91 l Memonal\9l 1 Memorial Maintenance Exhibit B docx