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HomeMy WebLinkAbout5267n Contract Number• 5267 Vendor• PUGET SOUND ENERGY, INC. Sub�ect Sched. 74 Underground Conv. Pacific Ave 6th to 9th Department: Public Works File Class: LEG 12-1 Begin Date: 3/21/2013 End Date: Review Date Vault Date Comments ' PUGET SOUND ENERGY The Energy To Do Great Th�ngs Exhibit "A" Project Plan Schedule 74 Underground Conversion City of Bremerton — Pacific Ave, 6 to 9 - Schedule 74 Underground Conversion PSE Project Number: 101069305 3/21/2013 Pursuant to Puget Sound Energy ("PSE") Rate Schedule 74 and as descnbed m this Pro�ect Plan, PSE will convert its exishng overhead electrical distribution system of 15,000 volts or less to an equivalent Underground Distnbution System This Pro�ect Plan descnbes work to be performed by PSE and the Crty of Bremerton (the "Crty") for the conversion of certam PSE electncal distnbution system facilrties as descnbed herem (the "Conversion Pro�ect") Construction of tlus Conversion Pro�ect is contmgent upon and shall not commence pnor to both wntten acceptance of this Pro�ect Plan and written execution of a Schedule 74 Construction Agreement by the Crty and PSE This Pro�ect Plan mcludes and consists of. • Detailed descnption of the Construction Work to be performed • Construction Drav�nngs, Standards, Specifications and Requirements for the Construction Work (attached) • Operating Rights to be obtamed for the Conversion Pro�ect (attached) • Construction Work Schedule • Construction Costs Estimate Summary (attached) Revisions to this Pro�ect Plan must be mutually a�proved bv the City and PSE Scope of Work This Conversion Pro�ect will replace PSE's existing overhead electrical distribution system with an Underground Distnbution System withm the followmg area (the "Con�ersion Area") Both sides of Pacific Ave from 6`" St to 9�" St The Conversion Project is approximately 1700 feet m length, mcluding laterals and road crossmgs The Conversion Pro�ect includes modification or replacement of all existmg services lines wrthm the Conversion Area to connect to the Underground Distnbution System and removal of PSE's existing overhead electnc distnbution facilrties (mcludmg PSE distribution poles and pole mounted street lights) from the Conversion Area C�ty of Bremerton — Pac�fic Ave, 6�' to 9`" - Schedule 74 Underground Convers�on PSE Pro�ect Number ] 01069305 Page 1 Fluidized Thermal Backfill (FTB, a form of controlled density fill) is required m trenches contaimng four or more PSE six mch ducts FTB will be used m place of standard backfill as shown in the Construction Drawmgs m accordance with applicable PSE Standards There are no Company Imtiated Upgrades, Government Entity Requested Upgrades or Temporary Service elements mcluded m the Conversion Pro�ect Scope of Work PSE will relocate under franchise its overhead facilrties from 9` St to 11`" St, approximately 400 feet PSE imtiated upgrades included m this pro�ect consist of Two spare conduits are allowed as shared costs per Schedule 74 PSE has opted to install a tturd spare conduit (6") and pull vault from SWOI to PVO1 Crty requested upgrades mcluded m this pro�ect consist of None Temporary Service mcluded �n this pro�ect consists of None. The followmg portions of PSE's existing facilrties to be converted are located outside of Public Thoroughfaze Vault with padmounted transformer on easement at Uptown Auto Body Rebuild In con�unchon wrth this Conversion Project, PSE will remove rts existmg street lightmg system from the Conversion Area Provision of a replacement street lighhng system wrthm the Conversion Area is not included m this Pro�ect Plan Replacement street lightmg service can be provided by separate arrangement in accordance wrth applicable PSE Tariff Schedules Responsibilities of Parties Citv Responsibilities a) Provide written notice to customers withm the Conversion Area in advance of Conversion Pro�ect Construction Work start The notice will mclude contact mformation for both the Crty and PSE, the expected Conversion Pro�ect schedule, anticipation of service mterruptions and work required to be performed by customers b) Coordmate other utility conversion, removal and relocation from PSE's poles. c) Provide all surveying for equipment placement, locations, and establish all grade elevations for the Underground Distnbution System withm the Conversion Area d) Provide all necessary excavation, beddmg, backfill, off-site disposal, site restoration and coordmation for installation of the Underground Distnbution System This mcludes trenchmg, backfill, and restoration for cut-over and transfer of existing underground system and service lines from the existing overhead distnbution system to the new Underground Distribution System e) Coordmate private property trenchmg, excavation and restoration activrty with pnvate property owners affected by tlus Conversion Pro�ect fl Provide flagging and traffic control as required for all work performed by the City. C�ty of Bremerton — Pacific Ave, 6'�' to 9` - Schedule 74 Underground Convers�on PSE Pro�ect Number 101069305 Page 2 g) Install and proof all ducts and vaults for the Underground Distnbution System (excludmg work m ducts or vaults contammg energized cables or equipment — see PSE Responsibiliries) in accordance with PSE standards and specifications using ducts and vaults provided by PSE "Proofing" as used herem is defined as verification usmg a mandrel that the duct and vault system is free and clear of damage, installed to the proper grade and at the proper location and contams a pullmg lme h) Provide PSE at least ten (10) busmess days notice prior to the start of trenchmg activity to allow for delivery of PSE matenals to the �ob site and scheduling of PSE's on-site Inspector Provide at least five (6) business days notice for scheduled delivery of vaults from the manufacturer i) Provide secure stagmg and storage area(s) for duct and vault materials provided by PSE The Crty shall be responsible for the secunty and condrtion of these matenals unhl they are mstalled and accepted by PSE or returned to PSE's custody �) Provide labor and equipment for the off-loading of PSE duct and vault matenals delivered to the �ob srte k) Promptly following notice from PSE that the Underground Distnbution System has been energized, provide notice to customers withm the Conversion Area mforming them of their obligation and responsibility to convert their overhead service lmes to underground service lines as provided by state law or to modify existing underground service lines for connection to the Underground Distribution System Affected service Imes are listed in the Service Lmes section of this Pro�ect Plan 1) Facilitate weekly (or as otherwise agreed by the City and PSE) construction coordination meetmgs to mclude all relevant parties participatmg m the conversion includmg PSE and rt's contractor(s), the Crty and rt's contractor(s), and other uhlrties m) Provide any necessary operating rights for the mstallarion of PSE's facilities in accordance wrth PSE's Schedule 74 Section 3 and as mutually agreed by the PSE and the Crty Operatmg nghts are further addressed m the Operating Rights section of this Pro�ect Plan n) Modify, reroute or replace service lmes to Crty owned facilrties to connect to the Underground Distribution System o) Followmg notification from PSE that Construction Work is complete, provide to PSE any Shared Government Costs as provided for in the Construction Agreement Puget Sound Ener�v Responsibilities a) Provide all duct and vault matenals, cables, electncal equipment and components necessary for installation of the Underground Distribution System b) Followmg notice from the City, deliver or cause to be delivered all duct and vault matenals to the designated staging/storage area(s) Acknowledge delivered quantities and condition of duct and vault materials by sigmng shippmg manifests c) Followmg notice from the City, provide inspection services needed for overseeing the proper installation of ducts and vaults by the City C�ty of Bremerton — Pacific Ave, 6`" to 9`� - Schedule 74 Underground Conversion PSE Pro�ect Number 101069305 Page 3 d) Accept delivery of the completed duct and vault system once the new system has been proofed (as descnbed above) by the City PSE will provide a mandrel to the City to be used in proofing of the duct and vault system e) Provide PSE electrical workers to complete duct mstallation and proofing when such work is performed at or m any energized vault containmg energized cables or equipment � Install (except for ducts and vaults installed by the City) and energize the Underground Distribution System Provide written notice to the City when the Underground Distribution System is energized g) Perform cut-over and transfer of existmg Underground Distnbution System and existmg underground service lines from the overhead distribution system to the new Underground Distribution System where applicable (see Crty Responsibilrty rtem "d" concernmg trenching responsibility) PSE will notify the City for excavation and the affected customers at least two (2) busmess days prior to installation, transfer, and connechon of underground service lmes Affected service lines are listed in the Service Lines section of this Pro�ect Plan h) Install and connect replacement underground service lmes to single family residences and connect modified and replacement non-residential underground service lines provided by customers within the Conversion Area pursuant to PSE Tariff Schedule 85. Affected service lines are listed m the Service Lmes section of this Pro�ect Plan i) Remove the existmg overhead electric distnbution system including, conductors, equipment, down guys, anchors and poles after all service lmes to customers withm the Conversion Area are connected to the Underground Distnbution System and all other utilities have been removed from PSE's poles Holes left following removal of poles will be filled with crushed rock and compacted m accordance wrth applicable Crty standards or specifications �) Provide flagging and traffic control as required for all work performed by PSE (except as may otherwise be reasonably provided by the City during mstallation of ducts and vaults m con�unction with Crty performed trenchmg, excavation, back-fill and restoration) k) Attend weekly (or as otherwise agreed by the City and PSE) construction coordination meetings facilrtated by the City and its contractor during penods of Conversion Pro�ect construction Operating Ri�hts The Underground Distribution System will be located withm Public Thoroughfare except as described in the Operating Rights Attachment The Construction Work will not be released by PSE for construction until i) all operating rights necessary for the installation of PSE's facilrties have been obtained and have been venfied by PSE, or u) the Crty otherwise signs an agreement releasmg PSE from any and all financial obligations associated with the location or relocation of PSE facilrties resultmg from commencement of construction pnor to acquisrtion of all identified necessary operatmg nghts City of Bremerton — Pacific Ave, 6` to 9'�' - Schedule 74 Underground Conversion PSE Pro�ect Number 101069305 Page 4 Construction Work Schedule The work will be performed m accordance with the followmg Work Schedule, unless this schedule is revised by mutual agreement of the City and PSE or circumstances beyond the reasonable control of the City and/or PSE preclude such performance Installation of ducts and vaults: The City has estimated that installation of the duct and vault system will take 25 working days Installation and ener�ization of the Underground Distribution Svstem: Estimated 25 working days (Plus 10 days for relocation of overhead system between 9 and 12tn ) Removal of overhead facilities: Estimated 5 days Installation and removal of Temnorarv Service: None Work Schedule Restrictions: PSE cable to be mstalled after conduit and vault installation has been completed and approved and city's contractor has completed asphalt and curbs The intent is for PSE and utilities to have the wmter months to complete their work and the contractor will come back in the sprmg to complete sidewalks and landscapmg Construction Cost Estimate The estimated costs to perform the Construction Work and the allocation of costs between the parties are presented m the attached Construction Costs Estimate Summary These estimated costs are valid for ninety (90) days from the date shown on the attached Construction Costs Eshmate Summary If this Pro�ect Plan and a Schedule 74 Construction Agreement are not fully executed wrthm ninety (90) days from this date, the estimated costs shall be sub�ect to revision Estimated Inspection and Service Provider Outside Services costs are based on 2013 contract rates Costs for work performed by PSE after January 31, 2014 shall be sub�ect to revision to reflect contract rates which become effective after this date Further, m the event performance of the Construction Work does not proceed substantially as provided m tlus Pro�ect Plan, PSE's estimated construction costs shall be sub�ect to revision Changes in Construction Work scope, performance and/or schedule can result in actual Construction Costs which sigmficantly differ from estimated costs shown m the Construction Cost Estimate Summary Such changes shall promptly be brought to the attention of PSE and the City when anticipated or known to occur and shall be documented m a Change Order mutually agreed by the Crty and PSE Proiect Assumptions The pro�ect design, construction plans and cost estimates are based on and reflect the following assumptions Construction conditions that are not consistent with these assumptions may result m a request for change or an equitable ad�ustment to pro�ect compensation under Section 6 of the Construction Agreement Crty of Bremerton — Pac�fic Ave, 6` to 9` - Schedule 74 Underground Conversion PSE Pro�ect Number 101069305 Page 5 Cost Assumations The Construction Work will be performed in accordance wrth the Construction Drawings and Construction Work Schedule 2 PSE's Pro�ect Manager will accept or reJect (with written�ustification) the duct and vault installation work performed by the Crty wrthin five (5) business days notice of completion from the City In the event PSE re�ects any of the ducts or vaults (with reasonable written �ustification), the Crty will perform the necessary remedial work The City will then re- � notify PSE and PSE shall have five (5) busmess days to accept or re�ect the remedial work 3 All PSE cables can be pulled through the ducts and vaults system, mcludmg existing ducts and vaults if applicable, to be used for the Conversion Pro�ect utilizing normal cable pulling equipment and methods 4 A Crty Street Use permrt is the only permrt necessary for PSE to perform rts work for this Conversion Pro�ect and will be issued wrthin two (2) weeks of PSE submittmg a complete permrt application (includmg any supportmg documentation reasonably required by the Crty) There will be no charge for the permrt or mspection fees 5 The eshmated days rt will take the crty to complete the mstallation of ducts & vaults is 25 days which the number of days a PSE Inspector will be required to be present The mspector will be scheduled m full day mcrements and in one contmuous effort Changes to a contmuous schedule require a mmimum of five days advance notice and must be mutually agreed between the City and PSE Pro�ect pricmg is based on the estimated 25 days of Inspector time Changes to this estimate will be "trued up" to actual time spent by Change Order 6 Traffic control provided by PSE assumes the use of two flaggers, basic signage and simple channelization Addrtional traffic control measures are not mcluded 7 Work to be performed by PSE does not mclude mstallation andJor removal of Temporary Service facilities at the request of others durmg construction 8 All cut-over and transfer work will be completed durmg regular worlang hours 9 New guy anchors shall be mstalled prior to installation of new ducts m the same area 10 When Fluidized Thermal Backfill (FTB) is used, associated cost will be allocated 100% to PSE when required for a Company Imtiated Upgrade and otherwise 100% to the City 11 Installation of protective bollards may be necessary at some locations and may not be mcluded m the pro�ect design In the event unplanned bollards are required, associated costs will be a Shared Cost Schedule There will be a total of two (2) PSE crew mobilizations as follows i) one mobilization of an underground line crew for installation of underground conductors and equipment, and ii) one mobilization of an overhead lme crew for removal of the existmg overhead facilities Once mobilized PSE crews will have contmuous productive work until all PSE Construction Work is complete City of Bremerton — Pac�fic Ave, 6`�' to 9` - Schedule 74 Underground Convers�on PSE Pro�ect Number 101069305 Page 6 2 All PSE Construction Work will be performed durmg regular working hours from 7 am - 10 pm Monday-Fnday excludmg holidays In the event that lane closures are necessary for performance of work, PSE may close lanes any time durmg the regular working hours PSE shall be allowed to perform PSE work as scheduled v�nthout changes or interruptions caused by other construction activrties Work requinng scheduled interruption of electric service (cut-overs and transfers) will be performed during the workmg hours specified m Schedule Assumption #2 above, and will be scheduled with at least two (2) busmess days notice PSE will notify customers of scheduled service mterruptions Additional Considerations Service Lines Service lmes withm the Conversion Area must be modified or replaced to provide underground service from the Underground Distnbution System as descnbed as listed m the Construction drawings Performance of the work and associated costs shall be governed by PSE Tariff Schedule 85 Cut-overs and Transfers PSE customers withm the Conversion Area will expenence mterruption of electric service during performance of the Construction Work when transferrmg system and customer loads from the overhead distribution system to the Underground Distribution System PSE will notify customers at least two (2) busmess days in advance of expected service mterruptions Customers may request that cut-over and transfer work affectmg their service be performed outside the regular working hours listed above sub�ect to the customer's written agreement to reimburse PSE for the additional cost (at overtime rates) to perform such work outside the regular working hours New Service Connection of new ar increased load for City facilities (such as new traffic signals) under terms of PSE Tariff Schedule 85 will be addressed on a separate work order and work sketch Addrtional costs may apply and will be quoted separately PSE Desi�n & Construction Standards This Conversion Pro�ect has been designed and will be constructed m accordance wrth PSE design and construction standards in effect as of the date of this Pro�ect Plan PSE standards applicable to Construction Work to be performed by the City have been provided to the City m PSE's "Electric Distnbution Trench/DucWault Construction Standards, 2009" All relevant PSE standard descnbed above are attached to this Pro�ect Plan by this reference C�ty of Bremerton — Pactfic Ave, 6` to 9` - Schedule 74 Underground Conversion PSE Pro�ect Number 101069305 Page 7 Temporarv Supnort (Holdin�) of PSE Poles Whenever any pole(s) are required to be temporarily supported (held) due to excavation m proximity to such poles, the City will coordmate with PSE to provide such support The need to temporarily support such poles shall be determined by PSE, and if required, such support shall be provided by PSE As used herem, "temporary support" means supportmg one or more poles for a contmuous workmg period of ten hours or less Acceptance of Proiect Plan The City and PSE mutually agree to and accept this Pro�ect Plan as of the date mdicated below For the City By � Its /17� /�-'- Date ,� — �/ — /3 For PSE By Its , v ` L � Date 3 — �""�' �3 City of Bremerton — Pac�fic Ave, 6` to 9`� - Schedule 74 Underground Conversion PSE Pro�ect Number 101069305 Page 8