Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
07/17/2013 AGENDA
r I i i' °e ms CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 0 Phone (360) 473 -5280 JULY 17, 2013 CITY COUNCIL MEETING AGENDA 1 BRIEFING 5 00 — 5 30 P M in COUNCIL CONFERENCE ROOM 603 A General Council Business 2 CALL TO ORDER 5 30 P M in FIRST FLOOR CHAMBERS A Pledge of Allegiance B Invocation 3 MAYOR'S REPORT 4 BPD BRIEFING & LEMAP OVERVIEW — City of Bremerton Police Chief Steve Strachan 5 PUBLIC RECOGNITION 6 CONSENT AGENDA A Claims & Check Register B Minutes of Special Meeting — July 1, 2013 C Minutes of Study Session — July 10, 2013 D Appointment of Vandy Smith to the CDBG /HOME Grant Recommendation Committee E Appointment of Bo Palmer to the Bremerton Housing Authority Board of Commissioners F Goods & Services Agreement with H D Fowler Company for Purchase of Water System Pressure Regulating Valve System G Land Lease Agreement with SBA 2012 TIC Assets, LLC for Communication Site at 3027 Olympus Drive H Resolution No 3200 adopting the 2013 Comprehensive Emergency Management Plan (CEMP) for the City of Bremerton I Additional Rate Advancement for Chal Martin, Director of Public Works & Utilities 7 GENERAL BUSINESS A Authorization for City of Bremerton to participate in the U S Department of Defense, Office of Economic Adjustment "Joint Land Use Study" 8 COUNCIL MEMBER REPORTS 9 ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Amencans with Disabilities Act (ADA) accommodations provided upon request Those requinng special accommodations please contact the City Clerk at (360) 473 -5323 by noon on the day preceding the Meeting :r em T I WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS ERIFFS � r SHING� t LEMAP Loaned Executive Management Assistance Program Review of the Bremerton Police Department INTRODUCTION The Washington Association of Sheriffs and Police Chiefs ( WASPC), the statewide organization for all law enforcement administrators, was contracted in March of 2013 to complete a Loaned Executive Management Assistance Program (LEMAP) audit of the department The goal is to provide, during a time of leadership transition, a critical and objective look at the department through the eyes of peer professionals Following this LEMAP process, the information provided will provide excellent input on how we will move forward and make a good department even better Executive Summary The department has gone through substantial resource reductions and organizational disruption Now is the time to develop a strategic plan to guide where the department should be in future years As noted in the report, "the LEMAP team was impressed with the professionalism of all employees we came in contact with " The report provides a set of findings and recommendations organized by topic areas based on best practices and potential WASPC accreditation for the agency Overall, the recommendations can be summarized as • We need a strategic plan • We need to complete our in- progress update of policies • We need to look at a role definition for command staff, and coordination between our Patrol, Special Operations and Detective units • We need to better develop our Sergeants and provide succession planning • We need to provide a better crime analysis function • We need to improve our personnel evaluation system Next Steps Our next steps are • To use this document to communicate and provide a monitoring tool or "dashboard" for progress and completion of the LEMAP recommendations, both internally and externally • To immediately begin the process of developing a strategic plan, along with a mission and vision statement for the department • To complete policy updates using LEXIPOL documents and work toward full WASPC accreditation, which will help ensure ongoing best practices and risk management • Communicate our goals, progress and work both to our members and the community • Overview and progress of specific recommendations Section 1- ADMINISTRATIVE STANDARDS Chapter 1— Goals and Objectives 11 Initiate a collaborative and inclusive process in crafting the Mission, Vision and Values statements Status Will begin Summer 2013 (Responsible Chief Strachan) 12 Initiate a deliberate and inclusive strategic planning process This process should include input from members of the department, city staff, Mayor, City Council and the various stakeholders within the community The plan should include specific assignments to staff along with a timeline for implementation Status Will begin Summer 2013 (Responsible Chief Strachan) Comments The Strategic Plan process has already been in the works and will help us answer the question, "What do we want to look like in 5 years ?" After having been reactive for'some time, our goal is to seek input and develop a strong, simple and well - communicated plan to drive our future decisions Chapter 2 — Role and Authority 21 Either prioritize the training and implementation of LEXIPOL or immediately initiate a comprehensive review of current policies and procedures that relate to search, seizure and individual rights to ensure they are aligned with state and federal law Status LEXIPOL (A nationally recognized policy system) has already been introduced and has been in the process of review and approval for many months Our old and outmoded policies will be replaced within a few months and we will introduce and train the new policies (Responsible Capt Burchett) Comments The need for expediting the policy changes to the LEXIPOL based system are one of the most significant elements of the LEMAP recommendations and our team is working daily with the Guild and staff to review, approve and finalize this system Chapter 3 — Use of Force 31 Identify media relations personnel, provide them contemporary training and assist them in building relationships with local media sources Ensure the agency speaks with one voice following any use of force application that produces media attention Status Completed — Lt Fisher or the Chief will provide a single point of contact in these cases (Responsible Chief Strachan) 38 Install control measures for the BPD armory that restrict access and account for every item entering or leaving the room The armory should be subject to unannounced command level audits that inspect paperwork and confirms inventory Status Capt Wolfe has restricted access to firearms instructors only and will complete unannounced audits as recommended (Responsible Capt Wolfe) Comments LEMAP provided a very positive review of our Use of Force policies, training and review, but we can still improve some of our systems and we will implement the recommendations Chapter 4 — Management, Staffing, Organization and Utilization of Personnel 41 Complete an overarching staffing utilization analysis across both the Operations and Support Divisions where every position and assigned tasks is evaluated against the agency mission Look for opportunities where • Sergeants can be better utilized as part of the agency's leadership team, • Consider a civilian position to have oversight of training records, crime analysis and possibly future accreditation, • Evaluate the need for a civilian manager, • Review the warrants unit operations and scope, • Evaluate the Master Patrol Officer program for authentic adjustment or elimination Status Analysis will occur following the development of our new Strategic Plan, so we have a benchmark against which to evaluate Evaluation of the Warrants Unit is in progress, and discussion of the future of the Master Patrol Officer (MPO) Program is underway with police guild as a part of our contract negotiations (Responsible Chief Strachan) 43 Formalize and complete a yearly analysis of vehicle pursuits, use of force, and internal investigations Status This analysis will be scheduled and part of our staff development as of this fall (Responsible Lt Fisher) 44 As a priority, BPD must develop, train staff and launch the LEXIPOL policy system as soon as possible Status In progress, expected implementation Fall 2013 (Responsible Capt Burchett) 44 Once LEXIPOL is completely installed in the agency, consider implementing an electronic distribution and notification system related to all policy updates, directives and department notifications Status will be part of our LEXIPOL system and implementation (Responsible Capt Burchett) Comments Following staffing reductions and the necessarily reactive nature of these changes, the LEMAP recommendations are centered on moving from "reactive" to "strategic" in light of the new environment This LEMAP process provides us with good, objective information to provide the foundation and baseline to make that move Chapter 5 — Records Management 53 Implement a second party verification of updates to the case record of "cleared or cancelled" entries such as warrants, to reduce the risk of mistakes Status Will be implemented by Fall 2013 (Responsible Lt Olan) 5S Consider designating one staff member as a public disclosure specialist to ensure consistency Status Under review (Responsible Lt Olan) Comments a strong area for our department and our staff will implement the minor changes recommended Chapter 6 — Information Technology I No recommendations I I Chapter 7 — Unusual Occurrences 71 Ensure all sworn officers and civilian employees have completed IS 700 and ICS 100 Status Plan being developed for training (Responsible Lt Fisher) 72 Update the Citywide Comprehensive Emergency Management Plan (CEMP) Status Working with Fire Chief and Emergency Management to determine what improvements are needed (Responsible Capt Wolfe) 73 Identify a BPD commander that is responsible for emergency management and require that person to be a regular attendee at regional planning Status Completed (Responsible Capt Wolfe) Comments LEMAP's main recommendation is for us to work more closely with the Fire Department and Emergency Management on our joint planning Chapter 8 — Health and Safety 81 Develop, implement and train staff on agency policy regarding Occupational Health Status Under development, implementation planned Fall 2013 (Responsible Lt Fisher) 82 Create inspection protocols for all vehicles and personally assigned equipment, with inspections conducted monthly Status Completed (Responsible Lt Fisher) 82 Develop a PPE kit and allow for proper storage and access in every vehicle Status Completed (Responsible Lt Fisher) 82 Develop and train staff on BPD exposure control plan Status Completed (Responsible Lt Fisher) 84 Either issue individually, or make available, reflective traffic vests that meet 2009 ANSI requirements Status Completed (Responsible Lt Fisher) 85 Develop protocols and provide a single stop location for storage, handling and cleaning of equipment exposed to possible biohazards Status In progress (Responsible Lt Fisher) Comments Recommendations are good and almost have already been implemented Chapter 9 — Fiscal Management 92 Provide quarterly briefings of all command staff, and possibly all personnel, on budget status Status Completed (Responsible Capt Burchett) 93 Each division should have control and responsibility of expenditures in their respective budgets Status In progress (Responsible Capt Burchett) 96 Conduct periodic additional unannounced spot audits of the Special Operations Group Sergeants' buy fund Status Completed, made change (Responsible Capt Burchett) Comments Most recommendations in this area are about communicating our budget status to all department members and going "above and beyond" on our current robust auditing system, in conjunction with the City Auditor Chapter 10 — Recruitment and Selection 101 Chief should be more directly involved in selection and hiring Status Completed (Responsible Chief Strachan) 102 Ensure all background investigators receive contemporary training Status Under review for budget (Responsible Capt Burchett) 105 Confirm the credentials of all polygraphists used Status Completed, change made (Responsible Capt Burchett) 106 Ensure applicant file security Status In progress (Responsible Capt Burchett) 107 Explore a different storage system for all personnel related files Status In progress (Responsible Capt Burchett) Comments As I have done before, I will be directly involved in interviewing all applicants before being hired, and the LEMAP team provided good input on small improvements in our system Chapter 11- Training 112 Consider designating a Field Training Program Coordinator Status Under review (Responsible Capt Wolfe) 112 Consider reducing the pool of FTO's and increase training Status Under review (Responsible Capt Wolfe) 113 Automate all training records and move maintenance to a civilian Status Under review (Responsible Capt Wolfe) 114 Take immediate steps to complete training in workplace harassment, cultural competency, and workplace violence Status Under review for scheduling and budget (Responsible Capt Burchett) 115 Consider appointing a training officer or sergeant responsible for coordinating in- service training Status Under review, will coordinate with Strategic Plan (Responsible Capt Wolfe) 116 Consider assigning specific persons to run the interactive shooter "FATS" system and consider strengthening partnerships with other agencies for its use Status Completed, made change (Responsible Capt Wolfe) Comments As is the case with many departments, we would like to increase our training opportunities within existing budget constraints LEMAP's specific recommendation in regard to high risk training will be taken into account, and we are currently reviewing some schedule changes which would substantially increase our ability to provide training Chapter 12 — Performance Evaluation 121 Continue working on the evaluation changes that have been started and suspended Include a management tool or log, which tracks frequency, as well as clearly defined benchmarks Status In progress (Responsible Capt Burchett) 122 Conduct a review of the Field Training Officer system and remove areas that are not relevant or are duplicative Status In progress (Responsible Capt Burchett) 122 Consider development of a modified training program for newly promoted supervisors Status in progress (Responsible Capt Burchett) Comments Our evaluation system has already been under a substantial review to accomplish exactly the goals mentioned in the LEMAP process Chapter 13 — Code of Conduct 132 Ensure policy language exists that protects employees from workplace retaliation and /or provides whistleblower protection Status Will be part of LEXIPOL changes (Responsible Capt Burchett) 133 Confirm future policy covers periodic training about the prohibition of racial profiling and /or bias policing Status Will be part of LEXIPOL changes (Responsible Capt Burchett) Comments A new Code of Conduct will be part of our upcoming policy changes Chapter 14 — Internal Affairs 141 Complaint forms should be simple, straight forward and prepared in appropriate languages Status Forms under review (Responsible Lt Olan) 141 Initial complaints should be forwarded to the Division Commander for classification, and serious misconduct should be forwarded directly to the Chief of Police for assignment Status Under review for changes (Responsible Lt Olan) 141 Legal counsel for the City should promptly notify the department whenever civil claims are filed arising out of alleged misconduct, and the department should investigate every significant claim Status Completed any necessary changes (Responsible Chief Strachan, City Attorney Lubovich) 142 All complaints should be investigated and dust not reviewed, at a minimum, with follow up inquiries regarding the nature of the complaint Status Under review (Responsible Lt Olan) 142 Processing should be consistent throughout the department Status Under review (Responsible Lt Olan) 142 Investigative personnel should receive specific recurring training focused on internal investigative practices that include labor agreements and procedures Files should be consistent Status In progress, being reviewed for necessary changes (Responsible Lt Olan) 142 Internal investigators, while serving in that role, should have chain of command reporting responsibility directly to the Chief of Police Status Change made, policy will be amended (Responsible Capt Burchett) 142 All interviews should be recorded Status Change made (Responsible Lt Olan) 142 Agency policy should advise and mandate reporting and responsibility of witnessing misconduct Status Will be part of LEXIPOL and conduct changes (Responsible Capt Burchett) 142 Findings not sustained should be available for reference in future investigations and in completing evaluation Status In progress, will review with legal counsel and guild (Responsible Capt Burchett) 142 All findings should be available for training, counseling and assignment purposes Status In progress, will review with legal counsel and guild (Responsible Capt Burchett) 142 All complaints of misconduct must be investigated, not sustained findings should be the exception and not the rule, and must be based on all available evidence and a preponderance of the evidence standard Status Part of best practices for all of the profession Will be part of the LEXIPOL changes (Responsible Capt Burchett) 144 Establish protocols, preferably with a form letter, notifying complainants of the disposition Status Under review for changes (Responsible Lt Olan) 145 Review Washington State retention guidelines to ensure compliance with destruction of complaints Status Under review (Responsible Lt Olan) 145 Consider legal counsel for every public disclosure request involving complaints against police employees Status Under review (Responsible Capt Burchett /City Attorney Lubovich) Comments Minor but important changes recommended for the Internal Affairs function, and we will work to ensure our professional standards processes are transparent and consistent with best practices Section 2 — OPERATIONAL STANDARDS Chapter 15 — Patrol Function 153 Address the radio communications dead spot issue as a priority Status Under review (Responsible Capt Wolfe) 157 Train all supervisors on the Amber Alert system Status Under review for logistics and budget (Responsible Capt Wolfe) 157 The Operations Lieutenant will likely be involved in Incident Command and therefore should not be the Public Information Officer (PIO) Status For large incidents, the Chief of Police will serve as PIO Reviewing additional training for sergeants to serve as well (Responsible Lt Fisher) 158 As a priority, update agency policy and provide training on dealing with the mentally ill Status Working with other Kitsap County agencies on Mentally III and Drug Dependent (MIDD) training (Responsible Lt Fisher) Comments The Mental Health Sales Tax changes being reviewed by Kitsap County will likely affect training outcomes and resources Chapter 16 — Traffic Function 160 In the absence of a crime analyst, consider a common location for traffic data and information of the City Intranet, to be used for deployment and to identify problem areas Status Under review, subject to Strategic Plan and Crime Analysis changes (Responsible Lt Fisher) Comments Minor change Chapter 7 — Investigative Function 171 Conduct an assessment of the investigative function, including an assessment of the work space at headquarters and where SOG located, chain of command, current work schedule, asset forfeiture, regional peer review of SOG, and regular inspections Status Part of the Strategic Plan process will include these assessments and review (Responsible Chief Strachan) 177 Strengthen BPD informant policy and practices by memorializing in policy logs, written documentation of discontinuation, and receipts processes and standardization Status In progress for necessary changes (Responsible Capt Burchett) Comments The LEMAP team recommends a "top down" review of the relationship between SOG and detectives, ensuring they are communicating pertinent intelligence and case information Our anecdotal information is that this is being done already, but the recommendation provides us with an opportunity to explore how we can do it better Chapter 18 — Evidence and Property Control Function 182 Develop policy that identifies roles and responsibilities for those involved with seizure and forfeiture, including notification protocols that comply with state and federal law Status Will be included in LEXIPOL changes (Responsible Capt Burchett) 183 Develop policies and procedures for notification of owners whose property is in our custody Status Will be included in LEXIPOL changes (Responsible Capt Burchett) 1810 Update the fob description of evidence room staff Status In progress (Responsible Lt Olan) Comments The LEMAP staff member commented that our evidence policies, procedures, facility and staff "are among the best we have ever seen " Our challenge is to keep up that high level and our excellent staff should be very proud of their work Chapter 19 — Prisoner Security 196 If interview rooms are to be used for secure holding, develop policies to ensure compliance with standards Status Under review (Responsible Capt Wolfe) 197 Review holding procedures for juvenile status offenders Status Under review (Responsible Capt Wolfe) 198 Document the observation of juvenile offenders being held every 15 minutes Status Necessary changes being made and documented (Responsible Capt Wolfe) Comments Good recommendations from LEMAP about the potential crossover of using interview rooms as holding rooms, and what we need to do if they are used for that purpose BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT SO OUR NAME CAN BE INCLUDED IN THE RECORD a l Xl 1 h vo, -17 - e4i - 7 o , REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT Claims & Check Register Study Session Date COUNCIL MEETING Date July 17, 2013 Department Financial Services Presenter Shannon Conn Phone 473 -5323 SUMMARY- Approval of the following checks and electronic fund transfers 1) Check #'s 354200 through 354491 and EFT's 12967 through 13026 in the amount of $4,473,669 02 2) Regular Payroll for the pay period ending June 30, 2013 in the amount of $665,679 76 ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount) STUDY SESSION AGENDA ❑x No Discussion ❑ Full Presentation STUDY SESSION ACTION ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve consent agenda as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 AGENDA BILL 613 CITY OF BREMERTON CITY COUNCIL ■■ ��������������00E0w000000M00EEEEEK0EEE00sEEnwaa0Nw000000EE2aM00Nw0EE00e0E0s000NNa0 0 0wI SUBJECT: Study Session Date Minutes of Special Meeting COUNCIL MEETING Date July 17, 2013 July 1, 2013 Department City Council Presenter Greg Wheeler Council President Phone (360) 473 -5280 SUMMARY* Attached is the summary of the City Council Special Meeting ATTACHMENTS Special Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) STUDY SESSION AGENDA N No Presentation ❑ Full Presentation STUDY SESSION ACTION- M Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 DIGITAL RECORDING CITY COUNCIL SPECIAL MEETING MINUTES Monday, July 1, 2013 The Special Meeting of the City Council of the City of Bremerton was called to order on Monday, July 1, 2013, at 5 00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, with Council President Greg Wheeler presiding Council Members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Wendy Priest, Adam Brockus, and Jim McDonald Council Member Leslie Daugs was absent Also present were City Attorney Roger Lubovich, City Clerk Shannon Conn, Legislative Assistant Lori Smith, and Information Services Manager Kevin Matthew A COUNCIL BRIEFING was held to discuss General Council Business at 5 00 PM in the Council Conference Room, immediately following was the Council Meeting at 5 30 PM The Pledge of Allegiance was led by Council Member Jim McDonald followed by the invocation provided by Maior Jim Baker of The Salvation Army MAYOR'S REPORT — Mayor Patty Lent • Was looking for a family to host Kure Exchange Student Mina Sasaki for four weeks beginning July 26 (the four weeks can also be split between 2 families), • Announced that on Friday, July 19 at 10 00 AM, Goodwill will be hosting an Information Session to answer questions on the Retail & Customer Service Training Program scheduled from August 5 through October 3, • Proclaimed Friday, July 5, 2013 as "Kitsap County Historical Society's 65` Anniversary Celebration Day ", with the proclamation accepted by Board of Trustee member Kathleen Cahall who invited the public to attend the Anniversary Celebration Ice Cream Social at the Kitsap County Historical Society & Museum at 280 4 th Street on Friday, July 5 at 6 00 PM, • Brought forward Jarstad family member Susan Leavelle to discuss the history of Otto Jarstad Park, and announce the Re- Dedication Ceremony on Saturday, July 13 at 11 00 AM, • Proclaimed Monday, July 1, 2013 as "Kate Reid Day ", with the proclamation accepted by Kate Reid owner of Kate's Jersey Subs, who with her husband Brad, closed the popular eatery in Manette on Saturday, June 29 In recognition of her contributions to the community, Council Member Adam Brockus presented her with a City of Bremerton paperweight, and Public Works Director Chal Martin presented her with a "Kate's Jersey Subs" street sign, • Presented a Mayor's Appreciation Award to Marion Henry in recognition of his work in refurbishing local military service memorials, and displayed a map showing their locations, • Invited the public to the 3` Annual Bremerton Summer Brewfest that will be held from Noon to 7 00 PM on Saturday, July 13 in downtown Bremerton, • Reported the West Sound Senior Games will be held this year from July 10 to 13, with the Celebration Dinner on Saturday, July 13 at 6 00 PM at the Baymont Inn & Suites, and • Invited Fire Chief Al Duke to present some facts and rules for citizens to stay safe when purchasing and lighting fireworks PUBLIC RECOGNITION Mike Walton Kitsap Family YMCA Marketing Director, highlighted upcoming events and programs at the "Y" City Council Special Mtg Minutes Wednesday, July 1, 2013 Page 2 of 4 Shannon Corin City Clerk, announced the City is looking for volunteers to serve on either the Pro or Con Committee to write the "For" and "Against' statements for the Voters Pamphlet regarding the proposed changes to the Bremerton City Charter CONSENT AGENDA 5A— Claims & Check Register Check Numbers 354100 through 354199, and EFT -12938 through EFT -12966 in the amount of $813,354 91, Regular Payroll for the pay period ending June 15, 2013 in the amount of $675,800 54, and Retiree Payroll for the pay period ending June 30, 2013 in the amount of $55,881 95 5B — Minutes of Meeting — June 19, 2013 5C — Minutes of Study Session — June 26, 2013 5D — Bid Award to REPIPE CALIFORNIA for the 2013 Sewer Rehabilitation 5E — Approve Conservation Grant from Puget Sound Energy (PSE) for Energy Efficient Lighting Project at the Harborside Parking Facility 5F — Interlocal Agreement with the City of Forks for Prisoner Confinement Services There were no comments from the public 06:08:55 M /S /C /U (Arends/Wofford) Move to approve the CONSENT AGENDA as presented GENERAL BUSINESS 6A — AMENDING PARKS & RECREATION DEPARTMENT BUDGET TO ADD A 0.75 FTE OFFICE ASSISTANT I POSITION Wvn Birkenthal Parks & Recreation Director, emphasized that the Parks & Recreation Department has a need for a dedicated person to assist with customer service, program registration, park and facility reservations, and telephone reception Without this position, their ability to provide timely customer service for these functions will remain a significant challenge The 0 75 FTE Office Assistant I will free the Recreation Program Coordinator time to work on Recreation sponsorships and partnerships, and help the Department to become more responsive to the public during all business hours Comments from the public in favor of this item were received from John Larson and Robert Parker (except asking that "dealing with irate customers" be removed form the Job Description) 06:16:49 Motion was made by Brockus, and seconded by Arends Clanfication for use of the verbiage was provided by Brockus, and comments were provided by Wofford 06:18:00 M /S /C /U (Brockus / Arends) Move to amend the Parks & Recreation budget to add a 75 FTE Office Assistant I position for the purpose of increasing customer service PUBLIC HEARING 7A — PUBLIC HEARING AND APPROVAL OF THE BREMERTON POLICE DEPARTMENT'S 2013 LOCAL SOLICITATION OF THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) APPLICATION Captain James Burchett explained that the Bremerton Police Department is applying for the local solicitation of the Edward Byrne Memorial Justice Assistance Grant (JAG) Since 2010, JAG's have been used to help fund the salary of the Community Resource Specialist, and the 2013 JAG will be used for the same purpose This grant will allow the City of Bremerton to continue to sustain the Community Resource Unit and its crime prevention function and programs which include Neighborhood Watch, the Landlord Notification Program, and enforcement of the Chronic Nuisance Property Ordinance City Council Special Mtg Minutes Wednesday, July 1, 2013 Page 3 of 4 The grant is from the Department of Justice, and no matching funds are required of the City The total grant amount is $25,688 President Wheeler opened the Public Hearing for comments from the public With no comments received, the hearing was closed to the public and opened to the Council No comments from the Council were received 06:20:35 M /S /C /U (Flemister/Wofford) Move to approve the 2013 Justice Assistance Grant Application and grant acceptance when awarded, and further, to authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented 719 — PUBLIC HEARING AND APPROVAL OF RESOLUTION NO. 3199 ADOPTING THE 2014 TO 2019 SIX -YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) Tom Knuckey Public Works & Utilities, summarized that the Six -Year Transportation Improvement Program (TIP) is prepared pursuant to RCW 35 77 010, is updated annually, and then filed with the Secretary of Transportation, Local Programs Office It is intended as a planning tool for the local, State, and Federal transportation funding entities The TIP has been prepared for City Council and is required to be approved by Resolution prior to submittal to the Washington State Department of Transportation This TIP is consistent with Bremerton's Comprehensive and Non - Motorized Transportation Plans, and Street CIP It was pointed out that per the Council's recommendation, $1,000,000 was added to the "Local Street — Mayor Maintenance and Reconstruction" project for 2014, and a project in 2017 to "Construct Sidewalks in the vicinity of Crown Hill Elementary School President Wheeler opened the Public Hearing for comments from the public With no comments received, the hearing was closed to the public and opened to the Council 06:22:28 Motion was made by Wofford, and seconded by Brockus Questions and comments were provided by Wofford, McDonald, and Brockus, with responses provide by Mr Martin 06:24:55 M /S /C /U (Wofford /Brockus) Move to approve Resolution No 3199 which approves the City's 2014 to 2019 Six -Year Transportation Improvement Plan, and direct the Mayor to forward the Resolution and Plan to the Department of Transportation, Local Programs Office COUNCIL MEMBER REPORTS Adam Brockus provided an update on the two U S Olympic Trials swim races won by Nathan Adrian, and announced there were several events all taking place on July 13 including the Manette Neighborhood Garage Sale, the Re- dedication of Otto Jarstad Park, and Bremerton Brewfest Faye Flemister enjoyed providing the MC duties at the well- attended NAACP Freedom Fund Banquet last Saturday, and was pleased to see so many interested neighbors attend the recent Anderson Cove Neighborhood Meeting, in spite of the rain and wind Carol Arends was happy to see all the progress going on at Callow Avenue, Anderson Cove, and Forest Ridge Park Grea Wheeler wished everyone a happy and safe 4` of July celebration, and invited everyone to check out the Bremerton Farmers Market held every Sunday City Council Special Mtg Minutes Wednesday, July 1, 2013 Page 4 of 4 With no further business, President Wheeler adjourned the Council Meeting at 6 30 PM Prepared and Submitted by *U)��7� L RI SMITH Legislative Assistant Attest SHANNON CORK City Clerk GREG WHEELER, City Council President GW SC Is cg AGENDA BILL &CO CITY OF BREMERTON CITY COUNCIL ■■ �����������������������������������E00N0EEsseaaEN0 E000EMaa00EE0M00N00Ea0a00EM0E0EEaMaI SUBJECT: Study Session Date Minutes of Study Session COUNCIL MEETING Date July 17, 2013 July 10, 2013 Department City Council Presenter Greg Wheeler Council President Phone (360) 473 -5280 SUMMARY Attached is the summary of the City Council Meeting ATTACHMENTS- Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) STUDY SESSION AGENDA ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION. ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve the Consent Agenda as presented COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, July 10, 2013 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6` Street, Bremerton, Washington, Wednesday, July 10, 2013, at 5 00 PM, with Council President Greg Wheeler presiding Council Members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Wendy Priest, Adam Brockus, Leslie Daugs, and Jim McDonald Lori Smith, Legislative Assistant, was present to provide staff support President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation (except for Item 137), and announced that approved items by Council will be placed on the July 17, 2013 Council Meeting Agenda or as indicated. A NO PRESENTATION PLANNED 1 Appointment of Vandy Smith to the CDBG /HOME Grant Recommendation Committee Consent Agenda 2 Appointment of Bo Palmer to the Bremerton Housing Authority Board of Commissioners Consent Agenda 3 Goods & Services Agreement with H D Fowler Company for Purchase of Water System Pressure Regulating Valve System Consent Agenda 4 Land Lease Agreement with SBA 2012 TC Assets, LLC for Communication Site at 3027 Olympus Dave Consent Agenda 5 Resolution adopting the 2013 Comprehensive Emergency Management Plan (CEMP) for the City of Bremerton Consent Agenda B FULL PRESENTATION ITEMS 6 Authorization for City to participate in a U S Department of Defense, Office of Economic Adjustment "Joint Land Use Study' General Business 7 PROFESSIONAL SERVICES AGREEMENT WITH RICE FERGUS MILLER FOR DESIGN SERVICES FOR THE KITSAP CONFERENCE CENTER EXPANSION PROJECT Chal Martin Public Works & Utilities Director, explained that in accordance with the provisions of RCW 39 80, the City is negotiating a consultant services agreement with the architectural firm of Rice Fergus Miller to design the tenant improvements and provide the public bid package for the Kitsap Conference Center Expansion Project The contract will also include provisions for construction administration This consultant services agreement will be consistent with a project schedule targeting construction starting October 16, 2013, and construction completed by March 31, 2014 In order to keep this project on schedule and enable the consultant to begin work as soon as possible, we are requesting Council approval of this contract at the July 10 Study Session There were no questions or comments from the public Questions and comments were provided by Wofford, Daugs, Priest, Arends, Younger, McDonald, Brockus, Flemister, and Wheeler, with responses and input provided by Mr Martin, Mr Lubovich, Ms Hasart, and Mayor Lent City Council Study Session Minutes Wednesday, July 10, 2013 Page 2 of 2 06:50:00 M /S /C (McDonald / Brockus) Move to approve a Professional Services Agreement with Rice Fergus Miller for $79,000, authorize the Mayor to execute the agreement with substantially the same terms and conditions as presented, and further direct staff to present a mutually agreed upon Lease Agreement for approval before presentation of a Construction Contract for the Kitsap Conference Center Expansion Project Voted in Favor of Motion McDonald, Brockus, Priest, Flemister, and Wheeler Voted Opposed to Motion Daugs, Arends, Younger, and Wofford Motion carried, 5 -Yes, 4 -No C GENERAL COUNCIL BUSINESS 1 Adam Brockus Chair of the Public Works Committee provided a briefing of the meeting held July 9, 2013 2 Leslie Daugs Chair of the Public Safety & Parks Committee provided a briefing of the meeting held July 10, 2013 3 Nick Wofford, Chair of the Lodging Tax Advisory Committee provided a briefing of the meetings held July 9 & 10, 2013, and also discussed a proposal for Council to set -aside $20,000 for Wayfinding Signage, but the idea faded to receive full support due to too short of notice to the Lodging Tax Advisory Committee members and applicants President Wheeler called a 10- minute recess D EXECUTIVE SESSION — 20 Minutes to "Review Personnel Performance" per RCW 42 30 110 (1)(g) No action was taken With no further business, President Wheeler adjourned the Council Study Session at 7 50 PM Pre red and Submitted by LORI SMITH Legislative Assistant Attest SHANNON CORK City Clerk GREG WHEELER, City Council President GWSCIscg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Approve appointment of Vandy Study Session Date July 10, 2013 Smith to the CDBG /HOME Grant COUNCIL MEETING Date July 17, 2013 Recommendation Committee Department Executive Presenter Mayor Lent Phone 473 -5266 SUMMARY. There is a vacancy on the CDBG /HOME Grant Recommendation Committee and it is recommended the vacancy be filled by Mr Vandy Smith to a two year term through 12/31/2014 ATTACHMENTS. Mr Smith's application for appointment is available in the Mayor's office FISCAL IMPACTS (Include Budgeted Amount) No fiscal impacts STUDY SESSION AGENDA 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION- N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION- Move to approve the appointment of Vandy Smith to the CDBG /HOME Grant Recommendation Committee to serve a two year term through 12/31/2014 COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT- Appointment of Bo Balmer Study Session Date July 10, 2013 to the Bremerton Housing Authority COUNCIL MEETING Date July 17, 2013 Board of Commissioners Department Executive Presenter Mayor Lent Phone 473 -5266 SUMMARY: There is a vacancy on the Bremerton Housing Authority Board of Commissioners due to the term expiration of Eric Anderson effective July 19, 2013 It is recommended the vacancy be filled by Mr Bo Palmer to a five year term ATTACHMENTS. Mr Palmer's application for appointment is available in the Mayor's office FISCAL IMPACTS (Include Budgeted Amount) No fiscal impacts STUDY SESSION AGENDA Nx No Discussion ❑ Full Presentation STUDY SESSION ACTION Nx Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve the appointment of Bo Palmer to the Bremerton Housing Authority Board of Commissioners to serve a five year term beginning July 20, 2013 COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa0 0 aa0 a0 aa0 a0 aaa0 0 0 0 a 0 aa 0 0 a 0 o 0 a a 0 a aa 0 aaI SUBJECT: Goods & Services Agreement Study Session Date July 10, 2013 for Purchase of Water System Pressure COUNCIL MEETING Date July 17, 2013 Regulating Valve System Department Public Works & Utilities Presenter Kathleen Cahall Phone 473 -2315 SUMMARY- Automatic control valves are critical system components for maintaining adequate pressure and flows This new pressure regulating valve (PRV) will replace and relocate an older PRV installation on Union and Pointdexter Road The new installation will provide more reliable pressure control and can be better secured than the current configuration Additionally, employee safety will be enhanced with more working space, a more appropriate location, and lighter weight vault lid ATTACHMENTS. Memo, Goods and Services Agreement FISCAL IMPACTS (Include Budgeted Amount) The purchase cost of this package PRV is $31,887 09 + tax This project was budgeted in the Water Utility Capital Improvement Plan STUDY SESSION AGENDA ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION" ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve the goods and services agreement for H D Fowler Company and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 TO: CHAL MARTIN, PUBLIC WORKS & UTILITIES DIRECTOR FROM: KATHLEEN CAHALL, WATER RESOURCES MANAGER DATE: JUNE 6, 2013 �< RE: PURCHASE OF CLA -VAL PRV UNION AND POINTDEXTER The City of Bremerton water distribution system has over 60 automatic control valves These valves are critical system components for maintaining adequate pressure and flows Failure of a control valve can cause serious system disruption, water quality concerns, and customer complaints and claims There currently is a pressure regulating valve (PRV) located near the intersection of Union and Pointdexter There are two control valves located in this vault, one is a 15" for normal demands and a 6" for higher demands including fire flows. This PRV allows water to drop down from the W440 pressure zone to the W256 pressure zone to modulate downstream pressures It is one of our oldest PRVs, the vault is small and difficult to work in, and the smaller valve does not have our standard Cla -Val installation The proposal is to replace this PRV with new valves and vault with a locking aluminum lid and move to a more suitable location Water Resources has coordinated the relocation and upgrade of this PRV with the Distribution crew This project is similar in scope and complexity to the Price Rd PRV replacement in progress Costs are estimated to be Clay -Val Package Control Valve - HD Fowler low bid $31,887 Tax $ 2,742 In -house installation estimate 4 000 $35,500 This equipment is budgeted in the 2013 Water Resources Capital budget We have a sole source approval to standardize our PRVs to Cla -Val brand for more efficient maintenance and service A goods and services agreement is in progress to the low bidder, H D Fowler I am scheduled to present at the June 11 Public Works and Utilities Committee and July 10 study session for consideration at the July 17 Council meeting It is suggested that this would be an appropriate item for the consent agenda L ° n GOODS AND SERVICES AGREEMENT THIS AGREEMENT is entered into between the City of Bremerton, a Washington Municipal Corporation ( "City"), and H D Fowler Company, ( "Vendor "), whose mailing address is 4303 State Highway 3W, Bremerton, WA 98312 The parties agree as follows 1 VENDOR SERVICES The Vendor shall provide the following goods and materials and/or perform the following services for the City Provide Pressure Reducing Valve (PRV) as described in the attached "GCS Package Type Control Valve Station" and Drawing #11108 -51 2. TIME OF COMPLETION. Vendor shall complete the work and provide all goods, materials and services within 90 calendar days from the date all parties have signed this Agreement 3 COMPENSATION The City shall pay the Vendor the total amount not to exceed $35,000, including applicable Washington State Sales Tax, for the goods, materials and services contemplated in this Agreement A Defective or Unauthorized Work The City reserves its right to withhold payment from Vendor for any defective or unauthorized goods, materials or services If Vendor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services by Agreement or otherwise, and Vendor shall be liable to the City for any additional costs incurred by the City "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above The City further reserves its right to deduct the cost to complete this Agreement, including any Additional Costs, from any and all amounts due or to become due the Vendor 4 INDEPENDENT CONTRACTOR. Contractor is and shall be at all tunes acting as an independent contractor and not as an employee of the City The Contractor shall secure at its expense, and shall be responsible for all payments of income tax, social security, state disability insurance compensation, unemployment compensation, and all other payroll deductions for the Contractor, officer, agents, employees and sub - contractors The Contractor shall also secure all applicable business licenses, if required, in connection with the contract services, including all required licenses for Contractor's officers, agents, employees and sub - contractors 5 TERMINATION The City may terminate this Agreement for good cause "Good cause" shall include, without limitation, any one or more of the following events A The Vendor's refusal or failure to supply a sufficient number of properly skilled workers or proper materials for completion of this Agreement B The Vendor's failure to complete this Agreement within the time specified in this Agreement C The Vendor's failure to make full and prompt payment to subcontractors or for material or labor D The Vendor's failure to complete with federal, state or local laws, rules or regulations E The Vendor's filing for bankruptcy or becoming adjudged bankrupt If the City termmnates this Agreement for good cause, the Vendor shall not receive any further monies due under this Agreement until the goods, materials and services required by this Agreement are completed and fully performed 6 CHANGES The City may issue a written change order for any change in the goods, materials or services to be provided during the performance of this Agreement If the Vendor determines, for any reason, that a change order is necessary, Vendor must submit a written change order request to an authorized agent of the City within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise to the requested change If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate The Vendor shall proceed with the change order work upon receiving either a written change order from the City or an oral order from the City before actually receiving the written change order If the Vendor fails to require a change order within the time allowed, the Vendor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work If the Vendor disagrees with the equitable adjustment the Vendor must complete the change order work, however, the Vendor may elect to protest the adjustment as provided below A Procedure and Protest by the Vendor If the Vendor disagrees with anything required by a change order, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor shall 1 Immediately give a signed written notice of protest to the City, 2 Supplement the written protest within fourteen (14) calendar days with a written statement that provides the following information a The date of the Vendor's protest b The nature and circumstances that caused the protest c The provisions in this Agreement that support the protest d The estimated dollar cost, if any, of the protested work and how that estimate was determined e An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption 3 The Vendor shall keep complete records of extra costs and time incurred as a result of the protested work The City shall have access to any of the Vendor's records needed for evaluating the protest The City will evaluate all protests, provided the procedures in this section are followed If the City determines that a protest is valid, the City will adjust payment for work or time by an equitable adjustment No adjustment will be made for an invalid protest B Vendor's Duty to Complete Protested Work In spite of any protest, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement C Vendor's Acceptance of Changes The Vendor accepts all requirements of a change order by (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides A change order that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change D Failure to Protest Constitutes Waiver By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination) E Failure to Follow Procedures Constitutes Waiver By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination) 7 CLAIMS. The Vendor shall give written notice to the City of all claims other than change orders within fourteen (14) calendar days of the occurrence of the events giving rise to the claims Any claim foi damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement, or, if (and only if) no such provision is applicable, unless that claim is set forth in detail in writing and received by the City within seven (7) calendar days from the date Vendor knew, or should have known, of the facts giving rise to the claim At a minimum, a Vendor's written claim must include the information set forth regarding protests in Section 6(A)(2)(a) -(e) FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY Vendor must, in any event, file any claim or bring any suit arising from or connected with this Agreement within 120 calendar days from the date the contract work is complete 8 WARRANTY. The Vendor shall correct all defects in workmanship and materials within one year from the date of the City's acceptance of the Contract work When defects are corrected, the warranty for that portion of the work shall extend for one year from the date such correction is completed and accepted by the City The Vendor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect If the Vendor does not accomplish the corrections within a reasonable time, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction 9 INDEMNIFICATION Vendor shall defend, indemnify and hold the City, its officer, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement Vendor's obligation to indemnify shall not extend to that portion of damages caused by the City's sole negligence The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4 24 115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Vendor and the City, its officers, officials, employees, agents and volunteers, the Vendor's liability hereunder shall be only to the extent of the Vendor's negligence IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER The provisions of this section shall survive the expiration or termination of this Agreement 10 INSURANCE. The Vendor shall procure and maintain for the duration of this Agreement, insurance against claims for injunes to persons or damage to property that may arise from or in connection with the performance of the Contract work by the Vendor, its agents, tepresentatrves, employees or subcontractors Before beginning work on the project described in this Agreement, the Vendor shall provide a Certificate of Insurance evidencing 1 Automobile Lrabrhty insurance with limits no less than $1,000,000 combined single hnut per accident for bodily injury and property damage, and 2 Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage Coverage shall include but not be lrnnted to blanket contractual, products /completed operations/broad form property damage, and employer's liability Any payment of deductible or self insured retention shall be the sole responsibility of the Vendor All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which shall be provided on a "claims- made" basis The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Vendor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance The City reserves the right to receive a certified copy of all the required insurance policies The Vendor's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the hnuts of the insurer's liability The Vendor's insurance shall be primary insurance as respects the City and it shall be an affirmative obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473 -5161, or by certified marl, return receipt requested to City of Bremerton, attn Risk Management, 345 6` Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage 11. MISCELLANEOUS. A Licenses and Taxes Vendor shall possess a current Bremerton Business License and any regulatory license required to fulfill Vendor's obligations under this contract B &O taxes shall be paid when due, and Vendor, by this agreement, assigns any payments due under this contract to the City Clerk for payment of such taxes which have been declared delinquent B Conflict and Precedence In the event of a conflict between the contract documents, the document which rates higher on the following list shall take precedence 1 Addenda, if any, 2 Contract, 3 Specifications, 4 Terms and Conditions, 5 Contractor's proposal C Documents Incorporated by Reference The following documents are incorporated by reference, to include, but not be limited to 1 Terms and Conditions, 2 Specifications, 3 Proposal, and 4 Non - Collusion Affidavit D Nondiscrimination In the hiring of employees for the performance of work under this Agreement the Vendor, its subcontractors, or any person acting on behalf of Vendor shall not, by reason of race, religion, color, sex, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discrmnnate against any person who is qualified and available to perform the work to which the employment relates E Conpliance with Laws Vendor shall comply with all federal, state and local laws, rules and regulations throughout every aspect in the performance of this Agreement F Work Performed at Vendor's Risk Vendor shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of this Agreement All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work G Governing Law This Agreement shall be governed and construed in accordance with the laws of the State of Washington If any dispute arises between the City and Vendor under any of the provisions of this Agreement, resolution of that dispute shall be available exclusively under the jurisdiction, venue and rules of the Kitsap County Superior Court, Kitsap County, Washington H Attorneys Fees In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, however, nothing in this subsection shall lint the City's light to indemnification under Section 9 of this Agreement I Written Notice All communications regarding this Agreement shall be sent to the parties at the addresses listed below, unless otherwise notified Any written notice shall become effective upon delivery, but in any event three (3) calendar days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement Notices to be sent to Notices to be sent to VENDOR CITY Attn H D Fowler Company Attn K Cahall 4303 State Highway 3 W Water Resources Division Bremerton, WA 98312 City of Bremerton 100 Oyster bay Ave N Bremerton, WA 98312 J Assignment Any assignment of this Agreement by the Vendor without the written consent of the City shall be void K Modification No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor L Severability If any one or more sections, sub - sections, or sentences of this Agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this Agreement and the remainder shall remain in full force and effect M Entire Agreement The written provisions and terms of this Agreement, together with any attached Exhibits, supersede all prior verbal statements by any representative of the City, and those statements shall not be construed as forming a part of or altering in any manner this Agreement This Agreement and any attached Exhibits contain the entire Agreement between the parties Should any language in any Exhibit to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail IN WITNESS WHEREOF, the parties below have executed this Agreement VENDOR CITY City of Bremerton By By Print Name Print Name Its Its Date Date APPROVED AS TO FORM By Bremerton City Attorney ATTEST By City Clerk GCS PACKAGE TYPE CONTROL VALVE STATION PART 1 GENERAL 1.1 Scope A Work covered in this section includes furnishing, start -up, and operation training for a package type Pressure Reducing Valve (PRV) station B All equipment specified in this section shall be furnished by one manufacturer 1.2 Reference Specifications, Codes, and Standards A Codes and Standards — Comply with the provisions of the following codes, standards and specifications, except as otherwise shown and specified AISC — "Specifications for the Design, Fabrication and Erection of Structural Steel for Buildings ", including "Commentary of the AISC Specifications" AISC — "Specifications for the Design of Cold- Formed Steel Structural Members" AWS — "Structural Welding Code" B Welding of Aluminum — Conduct in accordance with Section 10 of the "Specifications for the Design and Construction of Structural Supports for Highway Luminaries ", AASHTO, 1971 Welding method shall be either gas tungsten arc or gas metal arc C Shop Assembly — Pre - assemble items in the shop to the greatest extent possible, so as to minimize field assembly of units at the project site Disassemble units only to the extent necessary for shipping and handling limitations Clearly mark units for re- assembly and coordinated installation D Commercial Standards ANSI B16 5 Pipe Flanges and Flanged Fittings, Steel Nickel Alloy and other Special Alloys ANSI /ASME B1 201 General Purpose Pipe Threads (Inches) ASTM A 36 Specification for Structural Steel NEMA ICS 6 1988 (Rev 1) Enclosures for Industrial Control and Systems NFPA 70 Current National Electrical Code SSPC -SP1 Solvent Cleaning SSPC -SP2 Hand Tool Cleaning SSPC -SP3 Power Tool Cleaning SSPC -SP6 Commercial Blast Cleaning ASTM A 125 Hot Dipped Galvanizing 1.3 Contractor Submittals The information listed below shall be submitted to the ENGINEER for review in accordance with Section 01100 The submittal shall, as a minimum, include the following data drawings and other descriptive materials A A CAD shop drawings to describe and show PRV station construction and materials 14 Information to be Provided. 1 O & M manual information in accordance with manufacturer's requirements 1 5 Quality Assurance A PRV Station Responsibility and Coordination 1 The CONTRACTOR shall cause all equipment specified under this section to be furnished by the PRV station manufacturer who shall be responsible for the adequacy and compatibility of all PRV station components Any component of the complete PRV station not provided by the manufacturer should be designed, fabricated, tested, and installed by factory- authorized representatives experienced in the design and manufacture of the PRV station equipment specified herein This requirement, however, shall not be construed as relieving the CONTRACTOR of the overall responsibility for this portion of the work 2 The CONTRACTOR shall cause the PRV station manufacturer and its suppliers to coordinate design of the PRV station such that all equipment is compatible and capable of achieving the performance requirements specified herein B Design Requirements The PRV station site and cross section arrangement shown on the drawings is based upon the best information available to the ENGINEER at the time of design and is not intended to show exact dimensions peculiar to any specific equipment unless otherwise shown or specified It is anticipated that the connected piping and valves shown, in part or in whole, may have to be modified in order to accommodate the specific PRV station furnished No additional payment will be made for such modifications All necessary calculations and drawings for any related design shall be submitted to the ENGINEER for approval prior to beginning the work 1.6 Start -up Services Installation of the package PRV station, including all water connections to the station, will be performed by the Contractor When the station is ready for operation, the PRV station manufacturer shall provide the services of a qualified technician, who shall review the installation and start-up of the PRV station The control valve manufacture will have established service department for a minimum of ten years in the local area 17 Warranty The CONTRACTOR shall warrant the package PRV station to be of quality construction, free from defects in material and factory workmanship The PRV station chamber and cover shall be warranted for a period of one (1) year to be free from defects, resistant to rust, corrosion, or physical failures occurring in normal service, when installed in accordance with the manufacturer's recommendations The interior equipment, valves, piping, and apparatus shall be warranted for a period of one (1) year, excepting only those items normally consumed in service, such as light bulbs, oil, grease, gaskets, or O -rings The CONTRACTOR shall be solely responsible for the PRV station and all related components, warranties, and guarantees by the suppliers of various components will not be accepted Mayor components, which fail to perform as specified by the ENGINEER or prove defective in service during the warranty period, shall be replaced, repaired, or satisfactorily modified by the CONTRACTOR without cost of parts or labor to the OWNER After start -up service has been performed, labor to replace accessory items, or other accessible and easily serviced parts, shall be the responsibility of the OWNER Such components, parts, or repairs determined to have failed because of defects in workmanship or materials will be replaced or repaired IF O B factory or other designated location PART 2 PRODUCTS 2.1 General The package type PRV station shall be a pre - engineered and shop assembled station It shall include all necessary valves, piping and controls for a complete and operable system as specified and as shown on the drawings and supplemental drawings The package PRV station shall be constructed by a company with a minimum of 10 years experience in manufacturing package PRV stations The package PRV station shall be delivered to the fob site requiring no additional fabrication or similar work, other than placement, and connections to supply and discharge pipes necessary for a fully functional unit Factory assembly of the package station shall include but not be limited to control valves with isolation valves, inlet and outlet pressure gauges with isolation valves, line strainers, when used with blowdown valves installed, air release valves with isolation valves, 3 /4 " hose bib with ball valves and vacuum breaker, aluminum access ladder with safety post, couplings to allow easy valve removal, and all needed appurtenances 2.2 Experience Requirements The package PRV station shall be the product of a manufacturer who has the financial resources, technical qualifications, experience, organization and facilities adequate to design and manufacture package PRV stations of the type specified The manufacturer shall have a minimum of 10 years experience in manufacturing PRV stations and shall have completed at lease fifty prior successful installations, within the area, of package type PRV stations similar in size and scope to the installation herein specified Said proof of experience shall be included in the submittal package and shall include facility locations, names and phone numbers of operators or persons familiar with system performance, dates of operation, and other pertinent information required by the Engineer Lack of required experience will be grounds for refection of a submitted package PRV station, and the Contractor will be required to submit an alternate station which can meet the above experience requirement No change in the bid price will be allowed for furnishing an alternate station, which will meet these specifications 2.3 Station Enclosure Valve Chambers shall be (2) piece pre -cast reinforced concrete H2O load rated with openings to accommodate all piping and mastic for seam Chamber interior shall be painted with White CS55 sealant to improve lighting Chamber exterior shall be sealed with Black CS55 sealant or insulated with polyurethane foam as required to provide a watertight enclosure Chamber shall have provision for 30" manhole frame with cover or access hatch 24 Piping All pipe to be fabricated from schedule 40 steel to AWWA M11 Steel Pipe design Standards Finished pipe to be sandblasted, epoxy lined and coated with NSF 61 approved epoxy to AWWA C210 specifications 25 Testing and Start-Up After the package PRV station has been installed in the field, the PRV station manufacturer shall furnish competent personnel to start up and test the complete package system An operational test, simulating service conditions, shall be given to check for leaks in all piping, valves and seals, and all auxiliary equipment All irregularities shall be corrected to the satisfaction of the Engineer PART 3 EXECUTION 31 Package PRV Station A The Contractor shall furnish, install, test and adjust the complete package PRV station, consisting of the PRVs, isolation valves, air release valves, sump pumps, piping, and controls, mounted in a concrete chamber enclosure B The unit shall be installed at the location shown of the Plans C The package PRV station shall be tested after installation Testing will be conducted by the manufacturer's representative, and will consist of simulating flow demand requirements by operating a fire hydrant in the system Normal sequencing of PRVs shall be simulated BILL OF 191ATERIALS IFTEta1 QTY_ DESGRIPTION 1 1 CLA -vAL 30G Gl BCSt Pressur5 educing V41Y cfw K1111 P08itfun -- L5 -1131• _ ug ndlc&ar, DIRT - 015f1 Flgri, 15 aol 1 -1 2 2 Munllei A2380 -8*41 NRS RYO Nate Valve e f w Handwheal - 915D Flga ` { ", _ 3 3 ' 41C'TA4'LIC #07 Coupling a• s w 3 I s • 1 4 1 0565 'recast COncrate Chomber _ "fw WP int9rOr & Blank EKteriar Sealait fill 11. LL 9 5 1 B" x 72' Coax Al�mrwm Double uaor Fatah O'aTLET - � 20-44 Clams 8 Loading T• Rd Cf {rtP } g Q Adjrstable GoWanIml Stoll Ppe Supports - I - 1 w Thr a -S-1 PLfa 7 1 aluminum Ladder with Sofety Past 6 i! b a Ejrr A GhRri�g aaha (rrn of s) 8 1 4 Hosc Blb c/W Isalntlan Ball %i3lWC 9 9 S Ef3AA Tronmhon CDL plrng ST x DI _ INUS` tlWG +4 tibj UU+Y'Rj 10 2 S' Pipe Seal Msieumt ly _ 11 2 4 Praasjm Gau9a_0 -16C ps- In. 0 -100 ml '.r 19 1 2" GLA-VAL SO -0i BC;( Preasys !%mP P `3�a 125i 12 0`tp PLAN 4 -,fm Sine G -qilrq 39CL-cing Valv C #A M f ait jon Indico ` Lb 7 Cored Fhk For 712T - 30C# Tryrcadgd, 15 - 75 pal 4 FVC War) n 13 2 2 tl.,eller A2380 -8 NRS RW Gate Valve! c1a Hondwheal - #250 Threc+Jea 14 1 2" vICTAULIC X07 Ca�plrr� f 1$ 1 2' Cic -Val k43H 9trai -irr - Flanged `} 6 is 1 Fi" G10 'IaI X431 StraNar - Flongec * y+ 1 ! I 1' Ynlmnur• 201C2% C* Air '— ; Volvo r/w iaalotlan Valve r � -ll�j + 2 IS PC p OUTLET 3 3 Car- Ca) INGC�F'+2R✓tiTEU G 6 5 TITS HHV SIA I -}h IFi91 w,/ 8" In & 0A AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT. Land Lease Agreement for Study Session Date July 10, 2013 Communication Site at 3027 Olympus Drive COUNCIL MEETING Date July 17, 2013 Department Public Works & Util Presenter Bill McKinney Phone 360 473 5354 SUMMARY: This proposed lease agreement with SBA 2012 TC Assets, LLC is for an existing tower and an approximate 40' x 40' ground facility at 3027 Olympus Drive located on Water Utility property SBA acquired the assets of former tenant, Towerco Assets, LLC in November 2012 and were assigned their lease at this site, which expired April 5, 2013 A new lease has been negotiated with SBA which includes a longer term (25 years) than the former lease and provisions for subletting on the existing tower The conditions of the lease have been reviewed by the City's communications consultant and his suggestions incorporated, so that this agreement is substantively typical for the industry The longer lease term allows for a more favorable investment horizon for the lessee with the potential for additional sub - lessees, and less administrative costs for the City ATTACHMENTS Memorandum of Land Lease and Land Lease FISCAL IMPACTS (Include Budgeted Amount) Lease fee will start at the current rate of $1,647 44 /month with an increase of 4% beginning with the second year of the lease and every year thereafter Current annual revenue from this lease is $19,769 28 The City will also receive 50% revenue sharing per month for sub - lessees that co- locate at the site STUDY SESSION AGENDA ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION. ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION- Move to approve the Land Lease Agreement with SBA 2012 TC Assets, LLC for the communication site at 3027 Olympus Drive and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 PRIOR LEASE. This Lease teplaces and supersedes that certain Telecommunications Facilities Lease Agreement dated December 28, 2006, as amended (the "Prior Lease ") by and between Lessor, as heretnafter defined and as successor in interest to Lessor's Entity as named in Piim Lease and Lessee, as hereinaftet defined and as successor in interest The parties are hereby ieleased floor all tights and obligations under the Prior Lease accruing after the Commencement Date as defined below LAND LEASE Hits Land Lease, hetei nafter referred to as "Lease', is 4 Rent. I he Ient for the Lease will be One I housand made the last day executed below by and between the CITY OF our Ilundred Fifty Nine and 98/100 Dollats ($1,459 98), per month BREMERTON, a municipal corporation, duly organized and (the "Rent "), paid monthly in advance, which Lessee will pay to existing under the laws of the State of Washington, having an address Lessoi at the place as Lessor will designate to Lessee in wi iting If of 3027 Olympus Drive, Bremerton, Washington 98310 -4799, the initial term does not begin on the first day or end on the last day heremafter referred to as "1 essot" and SBA 2012 TC ASSETS, of a month, the Rent for that partial month will be proiated by LLC, d Delawate limited liability company, having an office at 5900 multiplying (lie monthly Rent by a fraction, the numerator of which is Broken Sound Parkway, N W, Boca Raton, Florida 33487 -2797, the numbet of days of the partial month included in the initial term hereinafter rciened to as "Lessee" and the denominato► of which is the total number of days ni the full 1 The Option. INTENTIONALLY DELETED calendar month Beginning with the second ( year of the Lease 2, leased Space and Premises. Lessor shall lease, and and every year thereafter, ttre then current monthly rental fee will be hereby leases, to Lessee approximately 1,600 (40' x 40') square feet increased by four (4 0 /6) peicent lessee is entitled to withhold of space as depicted in Rxhibit A attached hereto (the "Leased payment of Rent until such time as Lessee receives a completed W -9 Space ") within the property commonly known as 3027 Olympus form f►om Lessor, setting forth the Federal tax identification number Dive, City of Bremerton, County of Kitsap, State of Washington of Lessor or the person or entity to whom the Rent checks are to be 98310, Parcel Id 122401 -2- 028 -2007 and 122401 -2- 027 -2008, with made payable as directed in writing by Lessor The patties the legal description set forth in Exhibit 13 attached hereto acknowledge and agree that the foregoing is a reasonable requirement ( "Premises ") Lcssor also heieby giants to Lessee the r ight to survey in older to allow Lessee to comply with its legal requirements the Leased Space at Lessee's cost '1 he survey will automatically In addition to the Rent, Lessor shall receive an additional replace Exhibit A and be made a part hereof Tile Leased Space legal Fifty percent (50 %) per month, revenue sharing beginning with the and access and utility easement set forth in the survey will replace second (2 "d) sublessee, including but not limited to, PCS providers any parent paicel descuption set forth in Exhibit B as soon as it such as A I & 1, Venzon, T- Mobtle and Spiint- Nextel, using the becomes available In the event of any discrepancy between tine Structures or the Leased Space Notwithstanding the foiegomg, all description of the Leased Space contained herein and the survey, the Rent contained herein shall be payable one month in arrears upon survey will control The Leased Space will be utilized to construct, Lessee's receipt of rental payment from its sublessees Lessee shalt support and operate a wireless coin munrcations fit(Arty, including a provide lessor a summary report listing the sublessees on the tower communications tower, antennas, cables, and related structures and with Lessor's monthly rent check In the event the first (1 ") improvements (collectively the ".Structures'), including the uses as sublessee is no longer a tenant on the Leased Space, the second (2` permitted and described in Section I 1 of this Lease and for any other sublessee who collocated on the I eased Space will take the place of purpose with the lessor's prior written consent which shall not be the first (0) sublcssee for purposes of being excluded from the unreasonably withheld, Londitioned or delayed In the event Lessee revenue sharing provisions of this section chooses to erect a guyed tower, Lcssor hereby grants an appurtenant Me parties acknowledge that Lessor has permitted Cencom casement to Lessee (i) in, over and across the Premises for the (an emergency coinmumcat►ons service of Kitsap County) to locate purpose of anchoring, mounting and replacing the guy wires equipment necessary for its emergency communications service on extending from Lessee's tower on the Leased Space, and (it) in, over the Leased Space Lessee agrees to accommodate Cencom's and acioss that portion of the Premises lying within twenty (20) feel equipment, used exclusively for Cencom's primary business as an from each guy wine anchor and from both sides of every guy wire for emergency Loinmumcations service, at one mutually agreeable the purpose of maintaining and repaving such guy anchors and wires elevation on the towel or shelter at a rate of one dollar ($100) per together with the right to clear all trees, unde►giowth or other year payable by Lessor so long as towel space, capacity and ground obstructions and to trim, cut and keep trimmed and cut all use limbs, space for any requited Cencom ground equipment are unde►growth, or other obstructions which may, in the reasonable available Cencom's equipment, installation height and ground space opinion of Lessee, inteifeie with of fall upon Lessee's tower, any of shall be mutually agieed upon by Lessee and Lessor at a later the tower's guy anchois and woes or any of Lessee's other date Prior to installation of any equipment, Lessoi agrees to execute improvements on the Leased Space an Antenna Site Agreement ( "ASA "), substantially similar to the one Lessoi may relocate Lessee to another space wither the attached hereto as Exhibit C Lessoi at Lessoi's sole cost and City of Bremerton, PROVIDED I IiAr 1) the space is adequate for expense shall be tesponsible for the installation of its antennas and Lessee's and Its sublessees' purposes, 2) 1 essot provides 24 months' equipment on the tower or shelte► Lessor or Cencom shall be entitled notice piior to the relocation and 3) Lessor is responsible for the to replace the equipment with equivalent equipment upon prior Ieasonable costs of teloc ating Lessee and its sublessees to the new wutten amendment of the ASA Any replacement of Cencom's initial space equipment shall be installed at the sole cost and expense of Lessoi or 3. Term The term of this Lease will be twenty -five (25) Cencom yeas ( "Imm ") from the "Commencement Date" specified below 5, lnaress and Egress. Lessor hereby grants to lessee all Should Lessee desue to ienew the Lease at the end of the Tenn, easement (the "Easement ") fo► ingress, egress and regress over the Lessee shall notify Lessor prior to the expuation of the Lease Premises adjacent to the teased Space for construction, operation and SBA Site Name 13re001 Site No WA48169 -A maintenance of the Structures on the 1 eased Space, and for after the date of creation of any future mortgages of deeds of trust, of installation, construction, operation and maintenance of underground a Suboidmation, Non - disturbance and Attornmcnt Agreement in form and above ground telephone, telegraph, and power lines, in icasonably acceptable to Lessee, from any holder of a mortgage, deed connection with its use of the leased Space The term of this to secure debt, or deed of trust to which this Lease is, of will become, Casement will continue until the last to occur of (i) expiration of the subordinate initial term or renewal term, or (u) removal by Lessee of all of its (b) Secured Parties Lessee may from time to time grant to property from the Leased Space after expiration of the initial term of certain lenders selected by Lessee and its affrhates (the "Lenders ") a renewal term 'I he location and configuration of the Easement will hen on and security interest in Lessee's interest in the Lease and all be agreed upon by the parties within ten (10) business days after the assets and personal property of Lessee located on the Leased Space lattet of I essee's exercise of the Option, or Lessce's approval of the (the "Personal Property ") as collateral security for the repayment of survey The Easement shall be included in any recorded Memo (as tiny indebtedness to the Lenders Lessor hereby agrees to subordinate hereinafter defined) of this l.easc In addition, at Lessee's request and any secuuty interest, hen, claim or other similar right, including, expense, this Casement will be set forth in a separate easement without limitation, rights of levy of dntraunt for rent, Lessor may agieement (the "Easement Agreement ") which Lessot and Lessee have to or on the Petsonal Property, whether arising by agreement or agree to execute and which Lessee will have recorded as an by law, to the hens and /or security interests in favor of the Lenders, encumbrance on the property of Lessor In all events, the basement whethet currently existing or arising in the future Nothing contained and this Lease shall be binding upon all subsequent owners, herein shall be construed to grant alien upon or secuuty interest in successors and assigns any of Lessor's assets Should Lender exercise any tights of lessee Lessee agrees that Lessor may, at Lessor's expense, under the Lease, including the right to exercise any renewal option(s) relocate the above described casements to another comparable or puichase option(s) set forth in the Lease, Lessor agrees to accept location on the Premises provided that (a) Lessee receives no less such exercise of rights by Lenders as if same had been exercised by than sixty (60) days prior written notice thereof, (b) Lessee approves Lessee, and Lessee, by signing below, confirms its agreement with the proposed new location of the casement, which approval will not this provision If there shall be a monetary default by Lessee undei be unreasonably withheld or delayed, (c) Lessee's access and the Lease, Lessor shdll accept the cure thereof by Lenders within beneficial use and enjoyment of the Leased Space is not inlet rupted, fifteen (15) days after the expiration of any grace period provided to obshucted of matetially affected, and (d) the utility services to the Lessee under the Lease to cute such default, poor to terminating the ; Leased Space ate not interrupted Lease If there shall be a non - monetary default by Lessee tinder the 6. Title and Outet Possession. Lessor represents and Lease, Lessor shall accept the cure thereof by Lenders within thirty covenants that Lessor owns the Leased Space in fee simple terms, (30) days after the expuation of any grace period provided to Lessee free and clear of all bens, encumbrances and icstuctions of every under the Lease to cure such default, prior to terminating the Lease Lind and nature, except for those as set forth below 'I he Lease may not be amended in any respect which would be reasonably likely to have a material adverse effect on Lenders' Name of Lien holder Type of Lien mtetest therein of surrendered, terminated or cancelled, without the None N/A prior written consent of Lenders If the Lease is terminated as a I essor represents and warrants that there are no matters result of a Lessee default or is rejected in any bankruptcy proceeding, affecting title that would prohibit, iestricl of impair the leasing of the I essor will enter into a new lease with Lenders of their designee on Leased Space or use or occupancy thereof in accordance with the the sane terns its the Lease within fifteen (15) days of Lendets' terms and conditions of the Lease Lessor represents and warrants to request made within thirty (30) days of notice of such termination or i essee that Lessor has the full i ight to make this Lease and that refection, provided Lenders pity all past due amounts under the Lease Lessee will have quiet and peaceful possession of the Leased Space The foregoing is not applicable to normal expirations of the term of throughout the initial term or renewal teiin the I ease In the event Lessor gives Lessee any notice of default 7. Suboi dination, Non - disturbance and Attornment. under the teims of the Lease, Lessor shall simultaneously give a copy (a) Lessee agrees that this Lease will be sublect and of Such notice to I ender at an address to be supplied by Lessee subordinate to any mortgages or deeds of trust now or heleaftel Lessee shall have the right to record a memorandum of the terms of placed upon the Leased Space and to all modifications thereto, and to this patagraph all ptesent and future advances trade with respect to any such 8 Governmental Approvals and Compliance. During mortgage or deed of trust, provided that, the holder of any such the initial term or renewal term, Lessee will make reasonable efforts instillment agices in witting that Lessee's possession of the Leased to comply with all applicable laws affecting lessee's use of Space will not be disturbed so long as Lessee will continue to occupancy ofthe Leased Space, the bleach of which might result in a f perform its duties and obligations tinder this lease and Lessee's penalty on l essor or forfeituic of Lessor's title to the Leased Space obligation to perform the duties and obligations will not be to any Lessee will not commit, or suffer to be committed, any waste on the way increased or its lights diminished by the provisions of this Leased Space Lessor may be the pcitmttmg agency for pal agiaph Lessee agrees to attorn to the nroitgagce, austee, of improvements made to tine Premises As suth, Lessor must follow beneficiary under any such mortgage or deed of trust, and to the federal, state, and local laws and regulations in reviewing any purchaser in a sale pursudnt to the foreclosure thereof, provided that, applications for permits "Io the extent allowed by federal, state and Lessee's possession of the Leased Space will not be disturbed so long local laws and regulations, 1 essor agrees to fully cooperate with as Lessee will continue to peifoiin its duties and obligations tinder I essee in order to obtain the necessary permits for construction and this Lease Lessee's obligations heieunder rue conditioned upon use of the 1 eased Space and its Sttuctutes (including any icccipt by Lessee, within ten (10) business days after Lessee's notice modifications) to the tower or Leased Space or the addition(s) of of its intent to exercise the Option, or within ten (10) business days equipment or sublessees to the tower or leased Space), including, but 2 SBA Site Name Bre00I Site No WA48169 -A not limited to, 7onmg approvals/permits and budding permits deem necessary, including any improvements necessary for the Lessee will obtain any necessary goveurmental licenses or construction and operation of the Structures Lessee will be authon7ations required tot the construction and use of Lessee's responsible for the cost of any site preparation work necessary to intended Structures on the Leased Space and will furnish copies of prepare the Leased Space to support the Structures All Lessee's same to Lessor as same are issued if and to the extent lessee is at improvements, including but not limited to, prefabricated buildings, any time icquired to landscape of provide screening around the geneuators, fencing, Structures and any oche► improvements will outside of the tower or I eased Space, l cssor hereby grants Lessee an remain the property of Lessee The Structures may be used for the casement ten (10) feet nt width around the pet meter of and adjacent transmission, reception and ►clay of communication signals, to the Leased Space in order to comply with such landscaping or n►cludmg, without limitation, radio frequency signals Upon screening requirements termination of this Lease, Lessee will, to the extent reasonable, 9 Assignment and Subleasing. Lessee may sublet all or iestore the Leased Space to its original condition at the part of the Leased Space of may assign or transfer this I else in Loinmencement of this Lease, except for oidindry wear and tear and whole or in part without Lessors consent Upon such assignment, damages by the elements or damages over which Lessee had no Lessee shall be relieved of all liabilities and obligations under this control Lessee and Lessot agree that any improvements I ease Lessor may not assign the Rent or this Lease of any rights contemplated hereunder which are permanent in nature, including but hereunder, except in connection with conveyance of fee simple title not limited to towers, foundations, footings, concrete, paving, gravel, to the Premises, without the prior written consent of Lessee, to vegetation and utilities will temam on the Premises unless within Lessee's sole discretion In the event that Lessee from time to time thirty (30) days aftct the expiration of the Lease, Lessor, at its sole subleases all of a portion of the Leased Space of as otherwise disuetion, provides notice to 1 essee to remove any or all of the reasonably required by Lessee for work at the Leased Space, Lessor improvements at 1 essee's expense hereby giants to 1 essee a temporary construction easement over such 12 Insurance Lessee - Lessee, at all times during the portion of the Premises as is reasonably necessary for such work teim(s) of this Lease, will maintain in full force a comprehensive ' I ollow►ng the completion of such work, Lessee shall, at Lessee's sole public, liability insurance policy covering all of its operations, cost and expense, promptly repair any damage to the temporary activities, liabilities and obligations on the Leased Space, having easement area arising from Lessee's use thereof limits not less than Two Million Dolla►s ($2,000,000) On of before 10 iYotices. All notices, demands, requests, consents, the Commencement Date, Lessee will give Lessor a certificate of approvals and other instruments required of permitted to be given insurance evidencing that such mburante is in effect i essee Shall pursuant to this Lease will be in writing, signed by the notifying deliver to lessor a renewal certificate evidencing that such insurance party, or officer, agent or attorney of the notifying party, and will be is in effect within ten (10) business days of Lessor's request for such deemed to have been effective upon delivery if served personally, certificate Lessor shall be named as an additional insured on including but not limited to delivery by mesbengei, oveinight courier Lessee's comprehensive public liability insurance policy as it relates service or by overnight express mail, or upon posting if sent by to the Leased Premises Lessee's ►nsuiance shall be primary and non- registered or certified marl, postage prepaid, return receipt requested, contributory insurance as respects the Lebboi's insurance or self - and addressed as follows insurance All insurance policies provided by Lessee shall contain a waiver of subrogation against the Lessor for claims arising out of any To Lessor City of Bremerton operations, liabilities and obligations to which coverage applies I lie Attn City Clerk insurance policy shall be issued by an insurance company author17ed 345 Sixty Street, Suite 600 to do business in the state in which the Leased Space is located and Bremerton, WA 98337 shall provide thirty (30) days pt tor written notice to the Lessor of any cancellation of such policy Any insurance requited to be provided Emergency Bill McKinney by Lessee may be provided by a blanket insurance policy covering Contact Phone # - (360) 473 -5354 the I eased Space and other proper ties leased or owned by Lessee piovided that such blanket insurance policy complies with all of the itent Payable to City of Bremerton other requirements with respect to the type and amount of insurance 13. Operating Expense Lessee will pay for all water, To Lessee SBA 2012 I'C Assets, LLC gas, heat, light, power, telephone service, and other public utilities 5900 Broken Sound Parkway, N W furnished to the Leased Space and used by Lessee throughout the Boca Raton, FL 33487 -2797 initial term or renewal term hereof, and all other costs and expenses RR BrC001 /WA48169 -A of every kind whatsoever to connection with the use, operation, and Attn Site Administration maintenance of the Leased Space and all dchvittes conducted thereon Phone # - (561) 995 -7670 14. Taxes. Lessee will pay any personal property taxes assessed on, or any potion of the taxes attributable to the Structures The address to which any notice, demand, or other writing may be Lcssoi will pay when due all teal property taxes and all other fees delivc►ed to any patty as above provided may be changed by written and assessments attributable to the Premises 1 essee agrees to pay the notice given by the patty as above provided Simultaneously with leasehold excise tax on the rent payment pursuant to Chapter 82 29A any notice of default given to Lessee undei the terms of this Lease, RCW currently in the amount of 12 84 percent and as may be Lessor shall deliver a copy of such notice to Lender at an address to adjusted pursuant to Chapter 82 29A RCW The leasehold excise tax be provided by Lessee applies to revenue sharing of sublessees' rent payments pursuant to I 11 Lessee Improvements Lessee has the right, at its sole Section 4 of this Lease expense, to make the improvements on the Leased Space as it may 15. Maintenance Lessee will use best efforts to maintain 3 SBA Site Name Bre001 Site No WA48169 -A 3 { the I eased Space in good condition and state of repair Except determines, in its sole diseretion that it will not be viable to use the insofar as Lessee is made responsible by this Lease, Lessor will site for its intended purpose, or (xiv) if Lessee determines, in its sole maintain the premises surrounding the Leased Space in good discretion, that it will be unable to use the site for any reason In the Lond►tion and state of repair event of teimmat►on by Lessee or Lessor pu►suant to this provision, 16. Hold Harmless. Lessor will be held harmless by Lessee will be ►eiieved of all further liability hereunder Any rental Lessee from any liability (including reimbursement of reasonable fees paid prior to the termination date will be retained by Lessor in attorneys' fees and all costs) for damages to any person or any the event Lessor fails to perform its obligations under this Lease for propeity in or upon the Leased Space at Lessee's invitation, or for any reason other than Lessee's breach, Lessee may pursue all damages to any person or property resulting from the actions of remedies available at law and in equity Lessor hereby acknowledges Lessee (including damages caused by or resulting from the existence that Lessee will incur significant expenses in reliance on this Lease, of the Structures) on the leased Space, unless the damages are and therefo►e agrees to pay Lessee foi all consequential damages caused by, of are the result of, the misconduct or negligence of which Lessee will suffer as a result of Lessor's breach In the event Lessor or any of Lessor's agents, servants, employees, licensees or 1 essor fails to comply with the terms of this Lease, Lessee may, in its invitees Notwithstanding any provisions hcieun to the contrary, it is sole and absolute discretion, cute any such default, and to the extent understood and agreed that all property kept, installed, stored or Lessee incu►es any expenses in connection with such cure (including maintained in or upon the Leased Space by Lessee will be so but not limited to the amount of any ical p►operty taxes Lessee pays installed, kept, stored or maintained at the risk of Lessee Lessor will on behalf of I essoi ), 1 essor agrees to promptly reimburse I essee foi not be responsible for any loss or damage to equipment owned by such expense-, incurred and hereby grants Lessee it security interest Lessee which might result from tornadoes, lightning, wind storms, or and lien on the Piermscs, to secure Lessor's obligation to repay such other Acts of God, provided, however, Lessoi will be responsible for, amounts to Lessee In addition, Lessee may offset the amount of any and agrees to Bold Lessee harmless from any liability (mcluding such expenses incurred against any rent payable hereunder l reimbu►senient of reasonable legal fees and all costs), for damages to (b) Lessor may only terminate this Lease, at its any person at any p►operty in at upon the I eased Space arising out of option, in the event of a material default by Lessee or Lessees failure the misconduct of negligence of Lessor or any of Lessor's agents, to pay Rent when due, which default or failure is not cured within servants, employees, licensees at invitees Except foi willful sixty (60) days after Lessee's receipt of written notice of such default misconduct, neither Lessor nor Lessee will in any event be liable in at failure No such failure to cure a material default, however, will damages foi each other's business loss, business interruption or other be deemed to exist if Lessee has commenced to cure such default consequential damages of whatever kind or nature, regardless of the within said period and provided that such efforts are prosecuted to cause of the damages, and each patty, and anyone claiming by or completion with reasonable diligence Delay in curing a material through them, expressly waives all claims for the damages default will be excused if due to causes beyond the reasonable control 17. Termination Rights. of Lessee (a) lessee may terminate this Lease, at its option, 18 Exclusivity INTENTIONALLY DELETED after giving Lessoi not less than sixty (60) days prroi written notice to 19 Binding on Successors. The covenants and conditions cure, if (r) any governmental agency denies a ►equest by Lessee for a contained herein will apply to and bind the heirs, successors, permit, license or approval which is required for Lessee to construct executors, administratois and assigns of the parties hereto Further, or operate the Structures on the Leased Space or any such permit is this Lease will run with the land and all subsequent purchasers will revoked, (u) I essee determines that technical problems or radio be subject to the terms and conditions specified herein interference problems from other antennas or from nearby radio 20. Access to Leased Space /Premises Lessee shall have transmitting facilities, which problems cannot iensonably be at all tunes during the initial tern or renewal term the right of access co►►ee.ted, impair or restrict Lessee from using the Leased Space for to and from the Leased Space and all utility installations servicing the Lessee's intended purpose, (in) Lessee determines that it does not Leased Space on a 24 hours per day /7 days per week basis, on foot of have acceptable and legally enforceable means of ingress and egress by motor vehicle, including trucks, and for the installation and to and from the Leased Space, (tv) Lessor does not have legal or maintenance of utility wires, cables, conduits and pipes over, under sufficient ownership of or title to the Leased Space or Premises or the and along the right -of -way extending from the nearest accessible authority to enter into this Lease, (v) utilities necessary foi Lessee's public right -of -way contemplated use of the Leased Space are not available, (vi) the 21 Governing Law. The patties intend that this Lease Leased Space is damaged at destroyed to an extent which prohibits or and the relationship of the parties will be governed by the laws of the materially interferes with Lessee's use of the Leased Space at State in which the Leased Space is located I essee's equipment and attachments thereto, (vii) the Premises now 22. Entire Lease All of the representations and of hereafter contains a hazardous Material, (vui) Lessee is unable to obligations of the parties are contained heiem, and no modification, obtain a Subordination, Non- disturbanee and Attornment Agreement, waiver or amendment of this Lease or of any of its conditions or (ix) a material default by Lessor occurs, (x) Lessor fails to perform provisions will be binding upon a patty unless in writing signed by any of the material covenants or provisions of this Lease at if any that party or a duly authorized agent of that party empowered by a representation or wairanty contained herein is found to be untrue, (xi) written authority signed by that party file waivei by any party of a the Leased Space is the subject of a condemnation proceeding of breach of any provision of this Lease will not operate or be construed taking by a governmental authority, or quasi - governmental authority as a waiver of any subsequent breach of that provision by the same with the power of condemnation, or if the Leased Space is transferred party, or of any other provision or condition of the Lease in lieu of condemnation (rent will be abated during the peiod of 23. Survey and Testing. Lessee will have the right during condemnation at taking), (au) the use of the site will not sufficiently the initial term or renewal term of this Lease (and the Option Period, benefit Lessee economically or commercially, (xu►) if Lessee if applicable) to survey, soil test, and make any other investigations 4 SBA Site Name Rre001 Site No WA48169 -A necessary to determine if the surface and subsurface of the Leased Envoonmental Laws or any existing common law theory batted on Space are suitable for construction and operation of the Structures If nuisance or strict liability, or causes a significant effect on public Lessee, pi ioi to completion of the Shuctures determines that for any health, Lessoi will promptly take any and all remedial and removal reason the surface or subsurface of the leased Space is not suitable to action as iequrred by law to clean up the Leased Space, mitigate construct and operate the S1ruLtutes, this Lease, upon written notice c\posure to liability ansmg from, and keep the Leased Space fiee of given to Lessor prior to completion of the Structures will become null any lien imposed pursuant to, any Envnonmcntal Laws as a result of and void, provided that at Lessee's sole expense the Leased Space a Breach will be promptly restored to the extent contemplated by the Lessee (c) In addition, Lessor agrees to indemnify, defend improvements section above and provided further that lessee will and hold harmless Lessee, its officers, partners, successors and deliver copies of all soil tests and investigation ieports to Lessor assigns Horn and against any and all debts, hens, claims, causes of 24 Oil. Gas and Mineral Rights Lessor does not giant, action, administrative orders and notices, costs (including, without lease, let or demise hereby, but expressly excepts and reserves here limitation, response and /oi remedial costs), personal injuries, losses, from all lights to oil, gas and other minerals 1n, on of under and that attorneys' fees, damages, liabilities, demands, mteiest, fines, might be produced of mined from the Leased Space, provided, penalties and expenses, consultants' fees and expenses, court costs however, that no dulling or other activity will be undertaken on or and all other out-of-pocket expenses, suffered or incurred by Lessee beneath the surface of the Leased Space or Easement area to recover and its grantees as a result of (a) any Breach, or (b) any matter, any oil, gas or minerals this lease is given and accepted subject to condition or state of fact involving Environmental laws of the terms and provisions of any valid oil, gas and mineral lease Ilaaardous Materials which existed on or arose during the initial term covering the Leased Space or any part thereof, now of record in the or renewal term of this Lease and which failed to comply with (1) the office of the County Clerk, provided, however, that any future oil, Envnonmental Laws then in effect or (u) any existing common law gas or mntei al lease covering the above -desci tbed lands of any part theory based on nuisance or strict liability thereof will be in all respects subordinate and mferloi to the rights, (d) lessor represents and warrants to Lessee that privileges, powers, options, immunities, and interests granted to Lessor has received no notice that the property or any part thereof is, i essee under the teims of this Lease and, to the best of its knowledge and belief, no part of the Premises is 25. Hazardous Waste. located within an area that has been designated by the 1 ederal (a) The teim "Hazardous Materials" will mean any Emergency Management Agency, the Army Corps of Engineers or substance, material, waste, gas or particulate mattei which is any other governmental body as being subject to special hazards regulated by the local governmental authority where the leased (e) I essee agrees to iemove according to fedetal, Space is located, the State in which the Leased Space is tocated, or state and local laws and regulations any Hazardous Materials as the United States Government, including, but not limited to, any defined in this Lease which specifically includes diesel fuel and material or substance which 1s (i) defined as a "hazardous waste," sulfur a acid, that remain on the Leased Space as a result of Lessee's "Hazardous material," "hazardous substance," "extremely Hazardous use of the Leased Space or improvements made to the Leased Space waste," of restricted hazardous waste" under any provision of state or Lessee agrees to indemnify, defend and hold harmless Lessor, its local law, (u) peholeum, (m) asbestos, (iv) polyi hlormated biphenyl, officers, partners, successors and assigns from and against any and all (v) radioactive material, (vi) designated as a "hazardous substance" debts, liens, claims, causes of action, administrative oideis and pursuant to Section 311 of the Clean Water Act, 33 U S C '1251 et notices, costs (including without limitation, response and /or remedial seq (33 U S C '1317), (vu) defined as a "hazardous waste" pursuant costs), personal injuries, losses, attoineys' fees, damages, liabilities, to Section 1004 of the Resource Conservation and Recover Act, 42 demands, interest, fines, penalties and expenses, consultants' fees and U S C '6901 et seq (42 U S C '6903), or (vw) defined as a expenses, court costs and all other out -of- pocket expenses, suffered "hazardous substance" pursuant to Section 101 of the Comprehensive or incurred by Lessor and its grantees as a result of (a) any Breach, 01 Environmental Response, Compensation, and Liability Act 42 (b) any matter, condition, or state of fact involving Envuonmental U S C '9601 ct Seq (42) U S C '9601) The term "Envlroninental I aws of Hazardous Materials resulting from Lessee's use of the laws" will mean all statutes specifically described in the foregoing Leased Space of impiovements made to the Leased Space sentence and all applicable federal, slate and local environmental (f) The covenants of this section will survive and be health and safety statutes, ordinances, Lodes, rules, iegulations, enforceable and will continue in full force and effect for the benefit orders and decrees tegulatmg, relating to or imposing liability or of lessee and its subsequent transferees, successors and assigns and ` standards conceining or to connection with I la7ardous Materials will suivive the initial term or ienewal term of this Lease and any (b) I essor repr esents and wauan(% that, to the best of renewal periods thereof Lessor's knowledge, (i) the Leased Space has not been used lot the 26. Mechanic's and Landlord's Liens. I essee will not use, manufactuung, storage, discharge, ielease or disposal of cause any mechanic's of materialman's lien to be placed on the hazardous waste, (n) neither the Leased Space nor any part thereof is Leased Space and Lessee agrees to indemnify, defend and hold in breach of any bnvironmental I aws, (m) there ate no undeiground harmless Lessor from any such lien from a patty claiming by, through storage tanks located on or under the Leased Space, and (iv) the or under Lessee Additionally, Lessor disclaims and waives any now Leased Space 1s free of any Hazardous Materials that would trigger existing or hereafter ai ismg landlord's lien or other statutory or non - response or remedial action under any Environmental Laws or any statutory lien or security interest ni Lessee's and /or its sublessees' existing common law theory based on nuisance of strict liability If communication facilities, equipment, improvement, fixtures of other any such ieptesentahon is in any mannet bieached duting the initial property term or renewal term of this Lease ( a "Breach "), and if a Breach 27. Headings. 1 he headings of sections and subsections gives use to or results in liability (including, but not limited to, a aie for convenient reference only and will not be deemed to limit, response action, remedial action of removal action) under any constuic, affect, modify or alter the meaning of the sections or 5 SBA # Site Name 13re001 Site No WA48169 -A subsections portion of the Premises, which portion does not include the whole of 28. Time of Essence Time is of the essence of lessor's the Leased Space, shall be taken or condemned by, or transfeired in and Lessee's obligattotis under this Lease lieu of condemnation to any governmental or quasi - governmental 29 Severability. If any section, subsection, tetra of authority or agency with the power of condemnation during the Initial provision of this Lease or the application thereof to any party or Option Period, Additional Option Period or initial term or renewal circumstance will, to any extent, be invalid or unenforceable, the term of this I ease, Lessee shall have the option to either (1) iemainder of the section, subsection, term or provision of the Lease terminate this Lease, or (2) continue in possession of the piopetty or the application of same to parties or circumstances other than those putsuant to the terms of this Lease with a proportionate reduction nn to which it was held invalid of unenforceable, will not be affected Rent equal to that poition, if any, of the Leased Space so taken, thereby and each iemaming section, subsection, term of provision of condemned or transferred in lieu of condemnation In either event, this Lease will be valid or enforceable to the fullest extent permitted Lessee shall be entitled to any award based upon its leasehold interest by law in the portion of the Premises condemned, taken or transfeired in lieu 30 Real Estate Broker Lessor reptesents and warrants of condemnation, along with the value of all Lessee's improvements, that Lessor has not signed a listing agreement, dealt with or otherwise including, but not limited to, (lie Structures, prefabricated buildings, agreed to pay a bioker's commission, finder's fee of othei like generators, fencing and any other tmpiovements and for all of compensation to anyone in connection with the lease of the Leased Lessee's other personal properly, trade fixtures, fixtures, moving Space or the transaction contemplated by this Lease and Lessor expenses, business damages, business interruption, business agrees to indemnify and hold Lessee harmless from and against any dislocation, prepaid Rent or other losses or expenses as may be such r latms or costs, including attorneys' fees, i ncuired as a result of incurred Nothing contained herein shall prohibit Lessee from the transaction contemplated by this Lease making its own claims against any condemning authority for any 31. Further Assurances. Each of the parties agree to do losses of damages Lessee shall incur as a result of a condemnation, of such further acts and things and to execute and deliver the additional sale in lieu of condemnation, of the whole or any portion of the agreements and instruments (including, without limitation, requests Premises of applications relating to coning or land use matters affecting the 35 Right of First Refusal. If at any time during the teen Stiuctures) as the other may teasonably require to consummate, of this Lease, Lessor receives a bona fide written offer ( "Offer ") from evidence of confirm this Leasc or any other agreement contained a thud party to sell, assign, convey, lease or otherwise transfer its hetem in the manner contemplated hereby If Lessor fails to provide interest (or to obtain an option to do any of the foregoing) in the requested documentation within thirty (30) days of Lessee's request, current or fixture Rent, the Leased Space or the Premises, of any of fails to provide any Non- Distui bance Agieement required in this portion thereof, which Lessor desires to accept, Lessor shall first give Lease, Lessee may withhold and accrue the monthly rental until such Lessee wtitten notice (including a copy of the proposed contract) of time as all such documentation is received by lessee such Offer prior to becoming obligated under such Offer Lessee 32. Right to Register or Record Lessee may request that shall have a period of thirty (30) days after receipt of Lessor's notice Lessor execute a Memorandum of Option and Land Lease, and terms to accept the Offer and exercise this i ight of first refusal by Memorandum of Land Lease or Short Form of Lease (collectively a notifying Lessor in writing If Lessee has not accepted the Offer in "Memo ") for recording in the public records Lessor agrees and wi dung to Lessor within such thirty (30) day period, the Offer will be authoit7es Lessee to attach and /or insert a certified legal description deemed tcjccted If lessee accepts the Offer, Lessor shall rcjcct the of the Leased Space, once complete, to the Memo and record same in Offer from the fluid party and close on the Offer with Lessee in the public records accordance with its terms 33 Interpretation. Each party to thus Lease and its 36. Date of Lease. The parties acknowledge that cei tam counsel have reviewed and had the option to revise this lease the obligations of Lessor and Lessee are to be perfoimed within ceitam normal rule of construction to the effect that any ambiguities are to be Specified periods of time which are determined by reference to the i resolved against the drafting patty will not be employed in the date of execution of this I ease fhe parties therefore agree that mteipretation of this Lease or of any amendments of e%htbits to this wherever the term "date of execution of this Lease," or voids of Lease smulat import are used herein, they will mean the date upon which 34 Condemnation Lessor shall fully advise Lessee in a this Lease has been duly executed by Lessor and Lessee whichever is timely mannci of all condemnation proceedings or piospective the later to so execute this I ease I he parties further agree to specify condemnation ptoceedutgs in order that i essee may filly protect and the date on which they execute this Lease beneath their respective prosecute its tights and claims relating to the Leased Space If the signatures in the space provided and warrant and represent to the whole of the Leased Space shall be taken or condemned by, or other that such a date is in fact the date on which each duly executed f transferred in lieu of condemnation to, any goveinmental or quasi his or her name goveunnental authority or agency with the power of condemnation during the initial Option Penrod, Additional Option Period or initial COMMENCEMENT DATE: Effective & Retroactive to April 6, I term or tcncwal teim of this Lease, Lessee shall be entitled to any 2013 ' award based upon its leasehold interest as set forth in this tease, along with the value of all I essee's unpiovements, including, but not limited to, the Strictures, prefabricated buildings, generators, fencing and any other improvements and for all of Lessee's other personal property, trade fixtures, fixtures, moving expenses, business damages, business interruption, business dislocation, prepaid Rent or other losses or expenses as may be incurred In the event only a f 6 SBA Site Nante Bre001 Site No WA48169 -A i I IN WITNESS WHEREOF, the pai ties hereto have executed this Lease on the last day and year specified bel LESSOR: CITY OF BREMERTON LESSEE: SBA 2012 TC ASSETS, L , a Delaware limited slab ity (,ompa BY _ BY Alyssa llouhhan Title Title Dnector of Leasing 2 Date Date 7/ q 4013 Witness Witness C Pi mt Name Print Name J h 6( r Witness Witness Print Name Print Name Notary Public- Notary Public. I do hereby certify that , who is I do hereby certify that ALYSSA HOULIHAN, who is personally known to me, or who has proved by sufficient personally known to me, or who has proved by sufficient evidence to be the person named herein, personally appeared evidence to be the person named heieni, personally appealed before me this day and dcknowledged the due execution of the before me this day and acknowledged the due execution of the foregoing instrument foregoing instillment � Witness my hand and seal this day of Witness my hand and seal this I day of 1 2013 lA 2013 VIA.--d C Notary Signature Notary , ignature 0 -0 Notary Public State of Florida Victoria t auren Todd � o` My Commission FE 173134 `or i�o� Expires 02/26/2016 s 3 i 1 7 SBA Site Name Bre001 Sae No WA48169 -A EXHIBIT A Curi ent Sketch /Survey of the Leased Space within the Premises The Leased Space shall consist of 1,600 (40' x 40') square feet ground space along with easement i ights fo► access to the Leased Space by vehicle or foot ft om the nearest public way and fot the installation of utility wires, poles, cables, conduits and pipes on the Premises in the approximate locations as depicted below DESCRIPTION OF LEASED SPACE TO BE INSERTED UPON COMPLETION OF SURVEY 7r 21 124 91 9 1 i W a 12'4)P t r C BWNd ATES F1 F2 F2 A fi PAD i b e A T TA Fit d, I ,7C j IV � 16`4• ERNERATI ki A NERATCA 2= 0" G'0• D 67(J'CG F4 s �CLCAR WIRE i PAD 3 N ( R ,��,�ra•aw � F9 A 18� B F6 3 CrNCOM i PAD 6 p, gr.mnor -r) D C i l" 22 0 E ( i k Initials j Initials 8 SBA Site Name Bre001 Site No WA48169 -A EXHIBIT B LEGAL DESCRIPTION ATTACH LEGAL DESCRIPTION FROM DEED Tlie Leased Space shall consist of I,600 (40' x 40') square feet ground space along with easement i ights for access to the Leased Space by vehicle or foot from the neatest public way and for the installation of utility wires, poles, cables, conduits and pipes on the Premises to the approximate locations as depicted below DESCRIPTION OF LEASED SPACE TO BE INSERTED UPON COMPLETION OF SURVEY PARCr1 I A portion of the N,)ttiic.ast quartet of Ettc North%vi .%t quarttr of Section 12, 1 oww hip 24 North. ltnnge i Etist, W N1, Ki(sap County, Washington, described as follo" s Tram the quarter cornet het% een %L U1011-1 1 and 12 tun North 89'07'30 Wvit 10 teet 1 hence South 2'01'29" West 30 fret to the intersection of the youth margin of d-.tst 31" Street and a hoe parallel to and 50 fnc;t distant from the Ewt line of Said N otth%&LSA quarter of Stetson 12, tha True Point of I3eginiung, Thence South 2'02'29' ♦Fist 501 88 ict.t, "I hence North 89°52'07" Went 220 00 l"t, Thence South 2 ) 'West 345 56 feet, Thence North 88 "5 1'07" Nest 61 68 feet. I hence North 01'55'56" East 8 t 05 imt, 't lience North 139 "57" West 385 29 feet, Thence) North 01°4,4'50" Last 717 23 fret to a point on the *oouth inargin of East 3 t " Street Tbcm c North 54 ?'US" 1-.t %t 3713 65 feet to the bel innu)S of a curve to the right having a radius of 184 S6 feet and tumuming an angle of 06'05' ", rhenec along said curvo 196 63 I`e--(to the point of tangent, I hence South 89'07'30" East 98 44 sect to the foie Point of Beginning, EYC'f t' the West 30 feet for Sanders A%enue ri tietlteated by the City of ammtrion by cited rccordt,d tender Recording No 612999, Situate in the C ity ofBrctncxtun, Kttsap County. W a%lutigton PARCEL II � from the Southeast currier of the Notthcnst quarter of the Nol thwe"t quartos of Section 12, Township 24 North, Range 1 Last, W M., 'I hence Noith 2'03'18" La along; the ;got th and South quat ter line of St c hurt 12, 498 S6 feel, Thence North 0 1 c :5 00 sect to the True Point of Begirinurg, Iltcns.c South 2 °01'31" % 41% 1 %6 feet, 'I heric,c Not th lt9 °03' 25" West 120 00 feet; I lie nre North i 'i7'5 I " East 48 56 feet, Tlictice North 2'03'18" halt 300.00 fiwt, Then South 8 7 , 56'42" East 270 00 feet, Thencr South 2'03'18" Rest 301) 00 feet to the True Point of Beginning, Situate in the C iq of Bremtrton, Kithap County, Washington. j 3 1 Initials Initials 9 SBA Site Name 13rc001 Site No WA48169 -A EXHIBIT "C" SEE ATTACHED i I I I E E I I I 10 SBA Site Name Rre001 Site No WA48169 -A t Prepared by Andrea Reid - Gentles After recording return to Alistair Salako SBA Network Services, LLC 5900 Broken Sound Parkway, NW 3` Floor Boca Raton, FL 33487 Ph 1- 800 -487 -7483 ext 9585 I i MEMORANDUM OF LAND LEASE THIS MEMORANDUM OF LAND LEASE (herein "Memorandum ") is made this day of 2013, by and between the CITY OF BREMERTON, a municipal corporation, duly organized and existing under the laws of the State of Washington, having an address of 3027 Olympus Drive, Bremerton, Washington 98310 -4799 (herein "Lessor ") and SBA 2012 TC ASSETS, LLC, a Delaware limited liability company, having a principal office located at 5900 Broken Sound Parkway N W, Boca Raton, Florida 33487 -2797 (herein "Lessee ") WHEREAS, Lessor and Lessee entered into that certain Land Lease dated , 2013 whereby, Lessor leased to Lessee the land described in Exhibit "A" attached hereto and made a part hereof All terms used but not defined herein shall have the meaning ascribed to them in the Land Lease WHEREAS, Lessor and Lessee desire to enter into this Memorandum to give notice of said Land Lease WHEREAS, this Memorandum in no way amends, alters or modifies the Land Lease or creates any additional obligations, rights or responsibilities to either party to the Land Lease NOW, THEREFORE, Lessor and Lessee do hereby give notice as follows 1 The Land Lease provides in part that Lessor leases to Lessee a certain site ( "Site ") located at 3027 Olympus Drive, City of Bremerton, County of Kitsap, State of Washington, Property Parcel ID 122401 -2- 028 -2007 and 122401 -2 -027 -2008, within the property of or under the control of Lessor which is i legally described in Exhibit "A" attached hereto and made a part hereof i 2 Lessee shall lease the Site from Lessor, together with all easements for ingress, egress and utilities as more particularly described in the Land Lease, all upon the terms and conditions more particularly set forth in the Land Lease for a term of twenty -five (25) years beginning April 6, 2013 3 The sole purpose of this instrument is to give notice of said Land Lease The Land Lease contains certain rights and obligations in favor of Lessor and Lessee which are more fully set forth therein 4 Right of First Refusal/ Assignment The Land Lease states "If at any time during the term of this Lease, Lessor receives a bona fide written offer ( "Offer ") from a third party to sell, assign, convey, lease or otherwise transfer its interest (or to obtain an option to do any of the foregoing) in the current or future Site Name Bre001 SBA Site No WA48169 -A Rent, the Leased Space or the Premises, or any portion thereof, which Lessor desires to accept, Lessor shall first give Lessee written notice (including a copy of the proposed contract) of such Offer prior to becoming obligated under such Offer Lessee shall have a period of thirty (30) days after receipt of Lessor's notice and terms to accept the Offer and exercise this right of first refusal by notifying Lessor in writing If Lessee has not accepted the Offer in writing to Lessor within such thirty (30) day period, the Offer will be deemed rejected if Lessee accepts the Offer, Lessor shall reject the Offer from the third party and close on the Offer with Lessee in accordance with its terms " The Land Lease further states "Lessor may not assign the Rent or this Lease or any rights hereunder, except in connection with conveyance of fee simple title to the Premises, without the prior written consent of Lessee, in Lessee's sole discretion " 5 The Land Lease further states "The covenants and conditions contained herein will apply to and bind the heirs, successors, executors, administrators and assigns of the parties hereto " All covenants and agreements of this Land Lease shall run with the land described in Exhibit "A" i 3 t i { { Site Name Bre001 SBA Site No WA48169 -A IN WITNESS WHEREOF, the parties have executed this Memorandum as of the day and year first above written WITNESSES: LESSOR: CITY OF BREMERTON, a municipal corporation, duly organized and existing under the laws of the State of Washington i By Print Title Date Print Name E 1 Print Name E STATE OF } } ss COUNTY OF } I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State aforesaid and in the County aforesaid, to take acknowledgments, personally appeared , to me known to be the person described in and who executed the foregoing instrument and who acknowledged before me that he executed the same in the capacity aforestated E f WITNESS my hand and official seal in the County and State last aforesaid the day of , 2013 9 Sign Name Print Name Notary Public My Commission expires on E i Site Name Bre001 SBA f Site No WA46169 -A WIT SSES: LESSEE: SBA 2012 TC TS, LLC, A "I A DELAWARE LIMITE (ABILITY COMPA Y 56 S By Print Name ) Print Alyssa Houlihan i- -, Its Dire c� tor p f Leasing Dat / 1 &013 (CORPORATE SEAL) u Print Name STATE OF FLORIDA } } ss COUNTY OF PALM BEACH } I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State aforesaid and in the County aforesaid, to take acknowledgments, personally appeared ALYSSA HOULIHAN, AS DIRECTOR OF LEASING OF SBA 2012 TC ASSETS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, to me known to be the person described in and who executed the foregoing instrument and who acknowledged before me that she executed the same in the capacity aforestated WITNESS my hand and official seal in the County and State last aforesaid the I day of 2013 1 i Sign Name i Print Name Notary Public My Commission Expires E Notary Public State of Florida F,+ Victoria Lauren Todd ,oc My Commission EE 173134 orr�d` Expires 02/26/2018 r i i Site Name Bre001 SBA Site No WA48169 -A EXHIBIT "A" Legal Description The Leased Space shall consist of 1,600 (40' x 40') square feet of ground space along with easement rights for access to the Leased Space by vehicle of foot from the nearest public way and for the installation of utility wires, poles, cables, conduits and pipes on the Premises in the approximate locations as depicted below LEASED AREA LEGAL DESCRIPTION AND ACCESS EASEMENTS TO BE INSERTED UPON COMPLETION OF SURVEY PAR01 L P A, portion of the Northeast quarto of the Northw quarttr of Section 12, 1 ownelup 24 North. Range I East, W 141 , 9it%ap County, Wa%hington, disrobed as follows I tom the quarter t omer hety %eev SLUion% i and 12 run North 89'07'3O" W; -%t SO feet, hcncc South 2 °01'29^ Webt 30 fiat to the inwr%ectton of the South margin of I -ast 31" Street and a line pat'atlel to and 50 feet distant from the Eabt line of said Noithv c quartet ofscctton 12, the True Point of F3ePrnuung, rhence South 2 °02'29" Went 501 b8 feet, I hence North 88 *52'07" Nest 220 00 (but, Thence South 2 " West 344 56 1ect, Thence North 88 1 52'07" Nest 61 68 teat, I hem t. North 01 L-,tat 81 05 heat, Thence North 89 °04'57" West 385 29 feet, Thence North Ot °48'50" La%t 717,2; feet to a point on the South margin of East 31" Street, E Them c North 84 °47'05" Fait 371+ 61 feet to the beginning of a curve to the right having a rndttty of 1849 S6 tract and t unxrnung an angles: of OWOS"25 ", I hence along said curve 196,03 A-t t to the point ,.')f tangent, Thence Stluth 89 07'30" East 98 44 teet to tho True Purest of Beginning, EX( f-1' t the 'West 30 fLCt for Senders A apt Qathcated by the City of Bremcrion by decd recottlett under l-tccordntg NtP 612999, Situate to the C ity of Bnsnerton, Krtsap County, Washington PARCEL II, From the Southeast Lonncr of the Northeast quarter or the Northwest quartet of Section 12, Township 24 North, Range I l a "' M , Thence ;north 2'03'18" East along the North and South quarter line tit Section 12, 498 50 feet, lhtance NoLL11 S7 *W42" We-;t 50 00 test to the True Point of Beginning, '1 hence South '2'01 "A I " W u -.t 48,56 feet; 'T hence North 1{0 °03' 25" West 220 00 feet; 1 livnco North 1 °57'51" Fast 0 56 feet, T hence North 2'03'18" Fast 300 00 feet, Thence South 87'56'42" Eam 220 00 feet. Thenete South 2'03'18" West 300 00 feet to the Tnie faint of Beginning, Situate in the City of Bremerton, Kitsap County, 4 w fiinpton i t (Lessor and Lessee agree that a leased area legal description and access and utility easement can be substituted with a survey as soon as it becomes available ) SBA Site Name Bre001 f Site No WA48169 -A r Site ID Tenant Site ID Site Name Tenant Site Name ANTENNA SITE AGREEMENT 1 Premises and Use SBA TOWERS, LLC, a equal to _ months' Rent ( "Security Deposit ") Florida limited liability company ( "Owner ") leases to Owner will have the right to draw against the Security , a corporation Deposit in the event of any breach hereunder, ( "Tenant "), the site described below Tower antenna including when any Rent becomes past due If Owner space, Ground space for placement of Pad or Shelter elects to draw down the Security Deposit, Tenant must ( "Shelter ") for Tenant's base station equipment replenish the amounts so drawn within ten (10) days consisting of approximately square feet, and after written demand therefor by Owner The Security space required for Tenant's cable ladders, cable runs Deposit will be retained in a non - interest bearing and cable bridges to connect telecommunications account equipment and antennas, in the location shown on 5 Title and Quiet Possession Owner represents Exhibit A, together with a non - exclusive easement for and agrees (a) that it is in possession of the Site as reasonable access thereto and to the appropriate, in fee owner or lessee under a ground lease ( "Ground the discretion of Tenant, source of electric and Lease "), (b) that if applicable, upon request from telephone facilities (collectively, the "Site ") The Site Tenant, Owner will provide to Tenant a copy of the will be used by Tenant for the purpose of installing, Ground Lease with financial and other confidential removing, replacing, modifying, maintaining and terms redacted, (c) that it has the right to enter into operating, at its expense, a telecommunications this Agreement, (d) that the person signing this service system facility consisting of the antenna(s) Agreement has the authority to sign, and (e) that and related equipment set forth on Exhibit B (the Tenant is entitled to the quiet possession of the Site "Equipment ") If Tenant desires to place equipment subject to zoning and other requirements imposed by on the Site in addition to that listed on Exhibit B, governmental authorities, any easements, restrictions, Owner and Tenant will negotiate the placement of the or encumbrances of record throughout the Initial Term additional equipment and the associated increased and each Renewal Term so long as Tenant is not in rent Tenant will use the Site in a manner which will default beyond the expiration of any cure period not unreasonably disturb the occupancy of Owner's Notwithstanding anything to the contrary contained in other tenants this Agreement, if the Site is subject to a ground lease, 2 Term The "Initial Term" of this Agreement shall either party may terminate this Agreement without be five (5) years beginning on the date set forth further liability upon the termination or expiration of below ( "Commencement Date ") and terminating on Owner's right to possession of the Site under the the fifth anniversary of the Commencement Date Ground Lease Owner will not do, attempt, permit or This Agreement will automatically renew for four (4) suffer anything to be done which could be construed additional terms (each a "Renewal Term ") of five (5) to be a violation of the Ground Lease This Agreement years each, unless either party provides notice to the is subordinate to any mortgage or deed of trust now of other of its intention not to renew not less than one record against the Site Promptly after this Agreement hundred and twenty (120) days prior to the expiration is fully executed, if requested by Tenant, Owner will of the Initial Term or any Renewal Term request the holder of any such mortgage or deed of COMMENCEMENT DATE The earlier of the date trust to execute a non - disturbance agreement in a Tenant begins installation of its Equipment at the Site form provided by Tenant, and Owner will cooperate or 2013 with Tenant at Tenant's sole expense toward such an 3 Rent Beginning on the Commencement Date end to the extent that such cooperation does not rent will be paid in equal monthly installments of cause Owner additional financial liability Tenant will and no /100 Dollars not, directly or indirectly, on behalf of itself or any third ($ ) ( "Rent "), in advance, due on the first day party, communicate, negotiate, and /or contract with of each month, partial months to be prorated on a the lessor of the Ground Lease, unless Owner's rights thirty (30) day month Rent will be increased under the Ground Lease have been terminated annually on the anniversary of the Commencement 6 Assignment/Subletting Tenant may not assign Date (during the Initial and all Renewal Terms) by 5% or transfer this Agreement without the prior written of the monthly rate in effect for the prior year This consent of Owner, which consent will not be Agreement shall be effective on the date last unreasonably withheld, delayed or conditioned executed by the parties provided that Rent shall be However, Tenant may assign without the Owner's subject to change at the discretion of Owner if this prior written consent to any party controlling, lease is not executed by Tenant and returned to controlled by or under common control with Tenant Owner by 2013 provided that the assuming party has comparable 4 Security Deposit Prior to the Commencement credit quality to that of Tenant Tenant may not Date, Tenant will deposit with Owner an amount ANTSITE 3 -5 -10 1 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name sublease this Agreement In no event will Tenant be sole expense and performed by Owner or one of Its relieved of any obligations or liability hereunder affiliates or subsidiaries All Installations, operation 7 Access and Security Tenant will have the and maintenance of Equipment must be In accordance reasonable right of access to the Tower where Its with Owner's policies set forth In Exhibit D Owner Equipment is located, provided that Tenant must give reserves the right to prohibit operation of any Owner forty -eight (48) hours' prior notice Tenant will Equipment it reasonably deems to be Improperly have unrestricted access twenty -four (24) hours a Installed, unsafe or not Included in the Installation day seven (7) days a week to Its Pad or Shelter In design plan Owner agrees to cooperate with Tenant's the event of an emergency situation which poses an reasonable requests, at Tenant's expense, with Immediate threat of substantial harm or damage to respect to obtaining any required zoning approvals for persons and /or property (Including the continued the Site and any Improvements Upon termination or operations of Tenant's telecommunications expiration of this Agreement, Tenant shall remove Its equipment) which requires entry on the Tower, Equipment and Improvements and will restore the Site Tenant may enter same and take the actions that are to the condition existing on the Commencement Date, required to protect Individuals or personal property except for ordinary wear and tear and Insured casualty from the immediate threat of substantial harm or loss If Tenant fads to remove Its Equipment as damage, provided that promptly after the emergency specified In the preceding sentence, Tenant's entry and in no event later than twenty -four (24) Equipment will be subject to disconnection, removal, hours, Tenant gives telephonic and written notice to and disposal by Owner If Tenant's Equipment Owner of Tenant's entry onto the Site remains on the Site after the termination or expiration 8 Notices All notices must be in writing and are date (even If it has been disconnected), Tenant will effective when deposited In the U S mail, certified pay to Owner a hold -over fee equal to two hundred and postage prepaid, or when sent via overnight percent (200%) of the then - effective monthly Rent, delivery, to the address set forth below, or as prorated from the effective date of termination to the otherwise provided by law date the Equipment Is removed from the Site Owner will have the right (but not the obligation) to disconnect Tenant and remove Equipment from the Site If, after the termination date, Owner disconnects and removes Equipment, Tenant will pay to Owner upon demand three hundred percent (300 %) of the disconnection, Owner SBA Towers, LLC removal and storage expenses Incurred by or on 5900 Broken Sound Parkway N W behalf of Owner If the Equipment is not reclaimed by 2" d Floor Tenant within forty -five (45) days of its removal from Boca Raton, FL 33487 -2797 the Site, Owner has the right to sell the Equipment Attn Site Administration and deduct therefrom any amounts due under this RE Agreement, returning the remainder to Tenant Upon written notice by Owner to Tenant not less than five Rental (5) business days beforehand, unless such notice Payments SBA Towers, LLC cannot reasonably be provided in which event Owner P O Box 945752 will give Tenant the earliest possible reasonable Atlanta, GA 30394 -5752 notice, Tenant will cooperate with Owner in Attn Accounts Receivable rescheduling Its transmitting activities, reducing power, RE or Interrupting its activities for limited periods of time In the event of an emergency or In order to permit the 9 Installation and Improvements Prior to safe installation of new equipment or new facilities at Installing or allowing any Equipment to be installed at the Site or to permit repair to facilities of any user of the Site or making any changes, modifications or the Site or to the related facilities alterations to such Equipment, Tenant, at Its 10 Compliance with Laws Tenant agrees to take expense, will obtain all required approvals and will the Site in strictly "as is" condition Owner represents submit to Owner plans, specifications and proposed that the Site, Its property contiguous thereto, and all dates of the planned installation or other activity, for improvements located thereon, are in substantial Owner's approval which approval will not be compliance with budding, life /safety, disability and unreasonably withheld, Including, If requested by other laws, codes and regulations of applicable Owner, a tower loading study and /or an governmental authorities Tenant will substantially Intermodulation study performed and certified by an comply with all applicable laws relating to its Independent licensed professional engineer The possession and use of the Site and Its Equipment approved plans will be deemed Incorporated Into this Upon request by Owner, Tenant will produce Agreement All Installation of or other work on satisfactory evidence that all Equipment installed at Tenant's Equipment on the Tower will be at Tenant's the Site complies with federal regulations pertaining to ANTSITE 3 -5 -10 2 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name radio- frequency radiation standards and Is licensed entity or person(s) desiring Its facilities Tenant shall with the FCC, if applicable Owner accepts not cause, by Its transmitter or other activities, responsibility for the Site's compliance with all tower Including the addition of any equipment at a future or building marking and lighting regulations date, Interference to Owner or other tenants that have promulgated by the Federal Aviation Administration previously commenced rental payments Tenant shall "FAA" or the Federal Communications Commission provide Owner with a list of frequencies to be used at "FCC," as applicable Owner represents and warrants the Site prior to putting said frequencies into that the Site complies with all applicable tower or operation If Interference occurs which Involves building marking or lighting regulations promulgated Tenant, Owner may require that an intermodulation by the FAA or the FCC Owner agrees that Tenant study be conducted at Tenant's cost If Owner may install, at Tenant's sole cost and expense as determines that the Interference Is the responsibility of required for Tenant's Equipment, a tower lighting Tenant, Owner will notify Tenant and Tenant shall alarm monitoring system (Including, but not limited to, have five (5) business days from date of notice to commercial power and a dedicated surveillance correct the Interference and if not corrected, Tenant telephone line) to monitor the status of the shall cease, and Owner shall have all rights to any tower /building lighting Owner shall be solely legal means necessary Including injunctive relief and responsible for reporting any lighting outages or self help remedies to cause Tenant to cease malfunctions to the appropriate governmental transmission, except for Intermittent testing for the authorities Tenant's installation of such purpose of correcting the Interference If Interference tower /building lighting alarm monitoring system will cannot be corrected within sixty (60) calendar days not relieve Owner of its primary responsibility for from Tenant's receipt of Owner's notice, then Owner compliance with all applicable tower or building may terminate this Agreement without further marking and lighting requirements If Tenant Installs obligations to Tenant Further, If Owner determines a temporary generator as described above or that another tenant at the Site is causing Interference contracts with Owner to place a permanent generator to Tenant and the Interference is not corrected within at the Site, (i) Owner and Tenant acknowledge that sixty (60) days from Owner's determination, and such Tenant must comply with all applicable laws and Interference precludes Tenant from using the Site for regulations concerning the Installation, operation, Its intended purpose, Tenant may terminate this maintenance and removal of Tenant's generator Agreement Owner will require substantially similar and /or back up power supply Including but not limited Interference language as outlined in this paragraph In to obtaining any and all necessary government all future Tenant Agreements related to this Site approvals and permits, and (ii) Tenant agrees to 13 Utilities Tenant will pay for all utilities used by It Indemnify, defend and hold harmless Owner for any at the Site and Tenant will Install Its own electric and all costs, claims, administrative orders, causes of meter Tenant will be responsible directly to the action, fines and penalties which arise out of the appropriate utility companies for all utilities required for Installation, operation, maintenance and removal of Tenant's use of the Site However, Owner agrees to the generator and or back up power supply used cooperate with Tenant, at Tenant's expense, in its solely by Tenant, and (iii) Upon request of Owner, efforts to obtain utilities from any location provided by Tenant agrees to provide Owner with all relevant the Owner or the servicing utility Temporary information concerning the Tenant's generator and /or Interruption In the power provided by the facilities will back up power supply necessary for Owner to comply not render Owner liable in any respect for damages to with any reporting obligations for which Owner, but either person or property nor relieve Tenant from not Tenant, is responsible as a result of statute or fulfillment of any covenant or agreement hereof If any regulation of Tenant's communications Equipment falls because 11 Insurance Tenant will procure and maintain a of loss of any electrical power, and the restoration of public liability policy, with limits of not less than the electrical power is within the reasonable control of $1,000,000 for bodily injury, $1,000,000 for property Owner, Owner will use reasonable diligence to restore damage, $2,000,000 aggregate, which minimum the electrical power promptly, but will have no claim Owner may require adjusting at each renewal term, for damages on account of an Interruption In electrical with a certificate of insurance to be furnished to service occasioned thereby or resulting therefrom Owner within thirty (30) days of execution of this 14 Relocation Right If determined necessary by Agreement and prior to performing any work Such Owner to relocate the tower, Owner will have the right policy will provide that cancellation will not occur to relocate the telecommunications facility of Tenant, without at least fifteen (15) days prior written notice to or any part thereof, to an alternate tower location Owner Tenant will cause Owner to be named as an ( "Relocation Site ") on Owner's property, provided, additional Insured on such policy however, that such relocation will (I) be at Tenant's 12 Interference Tenant understands that it is the sole cost and expense, (ii) not unreasonably result in intent of Owner to accommodate as many users as any interruption of the communications service possible and that Owner may rent space to any other ANTSITE 3 -5 -10 3 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name provided by Tenant on Owner's property, and (Iii) not unpaid Rent for the balance of the existing Term to be impair, or in any manner alter, the quality of Immediately due and payable forthwith If the non - communications service provided by Tenant on and monetary default may not reasonably be cured within from Owner's property Owner will exercise Its a thirty (30) day period, this Agreement may not be relocation right by delivering written notice to Tenant terminated if the defaulting party commences action to In the notice, Owner will propose an alternate site on cure the default within such thirty (30) day period and Owner's property to which Tenant may relocate Its proceeds with due diligence to fully cure the default Equipment Tenant will have sixty (60) days from the 17 Taxes Tenant shall pay all taxes, Including, date it receives the notice to evaluate Owner's without limitation, sales, use and excise taxes, and all proposed Relocation Site, during which period fees, assessments and any other cost or expense now Tenant will have the right to conduct tests to or hereafter Imposed by any government authority in determine the technological feasibility of the connection with Tenant's payments to Owner, proposed Relocation Site Failure to respond in Tenant's Equipment or Tenant's use of the Site In writing within the sixty (60) day period will be deemed addition, Tenant shall pay that portion, if any, of the an approval If Tenant disapproves such Relocation personal property taxes or other taxes attributable to Site, then Owner may thereafter propose another Tenant's Equipment Tenant shall pay as additional Relocation Site by notice to Tenant in the manner set rent any increase in real estate taxes levied against forth above Tenant's disapproval of a Relocation Site the Site and Tenant's Equipment attributable to the must be reasonable Tenant will have a period of Tenant's use and occupancy of the Site Payment ninety (90) days after completion of the Relocation shall be made by Tenant within fifteen (15) days after Site to relocate its Equipment at Tenant's expense to presentation of receipted bill and /or assessment notice the Relocation Site Owner and Tenant hereby agree which Is the basis for the demand that the Relocation Site (Including the access and 18 Indemnity Owner and Tenant each Indemnifies utility right -of -way) may be surveyed by a licensed the other against and holds the other harmless from surveyor at the sole cost of Tenant, and such survey any and all costs (including reasonable attorneys' fees will then supplement Exhibit A and become a part and costs) and claims of liability or loss which arise hereof out of the use and /or occupancy of the Site by the 15 Termination by Tenant Tenant may terminate Indemnifying party including, without limitation, any this Agreement at any time by notice to Owner damage occurring outside of the Site in connection without further liability if (i) Owner falls to have proper with Tenant's installation of Equipment This indemnity possession of the Site or authority to enter into this does not apply to any claims arising from the gross Agreement, or (it) Tenant does not obtain, after negligence or Intentional misconduct of the making diligent efforts, all permits or other approvals indemnified party Except for its own acts of gross (collectively, "approval ") required from any negligence or Intentional misconduct, Owner will have governmental authority or any easements required no liability for any loss or damage due to personal from any third party to operate the Injury or death, property damage, loss of revenues telecommunications system facility, or if any such due to discontinuance of operations at the Site, libel or approval is canceled, expires, is withdrawn or slander, or Imperfect or unsatisfactory terminated by such governmental authority or third communications experienced by the Tenant for any party following Tenant's diligent efforts to maintain reason whatsoever such approval 19 Hazardous Substances Owner represents that 16 Default If the Rent or other amount due it has no knowledge of any substance, chemical or hereunder is not paid in accordance with the terms waste (collectively, "substance ") on the Site that is hereof, Tenant will pay interest on the past due Identified as hazardous, toxic or dangerous in any amounts at the lesser of (I) the rate of one and one- applicable federal, state or local law or regulation half percent (1 5 %) per month, or (II) the maximum Tenant or Owner will not introduce or use any such interest rate permitted by applicable law If either substance on the Site In violation of any applicable party Is in default under this Agreement for a period law, or permit any discharge or release of such of (a) ten (10) days following receipt of notice from substance on the Site the non - defaulting party with respect to a default 20 Liens Tenant will not permit any mechanics, which may be cured solely by the payment of money, matenalman's or other liens to stand against the Site or (b) thirty (30) days following receipt of notice from for any labor or material furnished by Tenant in the non - defaulting party with respect to a default connection with work of any character performed on which may not be cured solely by the payment of the Site by or at the direction of the Tenant In the money, then, In either event, the non - defaulting party event that any notice of lien will be filed or given, may pursue any remedies available to it against the Tenant will, within thirty (30) days after the date of defaulting party under applicable law, Including, but filing cause the same to be released or discharged by not limited to, the right to terminate this Agreement either payment, deposit, or bond Owner will be Further, Owner may accelerate and declare the entire ANTSITE 3 -5 -10 4 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name Indemnified by Tenant from and against any losses, requested by Tenant, Owner agrees to promptly damages, costs, expenses, fees or penalties suffered execute and deliver to Tenant a recordable or Incurred by Owner on account of the filing of the Memorandum of this Agreement in the form of Exhibit claim or lien C, (d) This Agreement (including the Exhibits) 21 Casualty or Condemnation In the event of any constitutes the entire Agreement between the parties damage, destruction or condemnation of the Site, or and supersedes all prior written and verbal any part thereof, not caused by Tenant that renders agreements, representations, promises or the Site unusable or inoperable, Owner will have the understandings between the parties, particularly right, but not the obligation, to provide an alternate related but not limited to Tenant's equipment rights on location, whether on the same Site or another Site, or the tower and /or at the Site Any amendments to this to terminate this Agreement within thirty (30) days Agreement must be in writing and executed by both after the damage, destruction or condemnation If parties, (e) If any provision of this Agreement is Owner does not terminate this Agreement (i) the invalid or unenforceable with respect to any party, the Rent payable hereunder will be reduced or abated in remainder of this Agreement or the application of such proportion to the actual reduction or abatement of provision to persons other than those as to whom it is use of the Site by Tenant, and (ii) Owner will make held Invalid or unenforceable, will not be affected and any necessary repairs to the Site caused by the each provision of this Agreement will be valid and damage or destruction and will be entitled to use any enforceable to the fullest extent permitted by law, and all insurance proceeds to pay for any repairs In (f) The prevailing party in any action or proceeding in the event Owner has not proceeded to repair, replace court or mutually agreed upon arbitration proceeding or rebuild the Site within sixty (60) days after the to enforce the terms of this Agreement Is entitled to damage or destruction, after giving thirty (30) days receive its reasonable attorneys' fees and other written notice and Owner's failure to comply within reasonable enforcement costs and expenses from the that time frame, then Tenant may terminate this non - prevailing party, (g) Failure or delay on the part of Agreement Owner will in no event be liable to Tenant or Owner to exercise any right, power, or Tenant for any damage to or loss of Tenant's privilege hereunder will not operate as a waiver Equipment, or loss or damage sustained by reason of thereof, waiver of a breach of any provision hereof any business Interruption suffered by reason of any under any circumstances will not constitute a waiver of condemnation, act of God, by Tenant's act or any subsequent breach of the provision, or of a breach omission, or Tenant's violation of any of the terms, of any other provision of this Agreement, and (h) covenants or conditions of this Agreement, (unless Tenant agrees and acknowledges that, in conjunction caused solely by Owner's intentional misconduct or with other broadcast entities which may transmit from gross negligence) The terms and conditions of this the Site, if necessary due to FCC RF emission Section 21 shall survive the termination of this Lease standards and upon reasonable notice, Tenant shall Owner acknowledges that Tenant may have certain reduce power or terminate station operations to emergency procedures that Tenant may desire to prevent possible overexposure of worker to RF Implement, including the temporary location of a cell radiation on wheels on the Site, in the event of a casualty To The following Exhibits are attached to and made a part the extent possible, Owner will cooperate with Tenant of this Agreement Exhibit "A" (Site Description), "B" in Tenant's implementation of its emergency (Antenna and Equipment List), "C" (Memorandum of responses as the same may exist from time to time Antenna Site Agreement) and "D" (Minimum 22 Confidentiality Tenant agrees not to discuss Installation, Occupancy ) publicly, advertise, nor publish In any newspaper, journal, periodical, magazine, or other form of mass media, the terms or conditions of this Agreement or the underlying Ground Lease Doing so shall constitute a default under this Agreement immediately It is agreeable that Tenant will not discuss terms and conditions with any parties not directly involved with this Agreement 23 Bankruptcy and Insolvency Owner and Tenant agree that this Agreement constitutes a lease of non - residential real property for the purposes of 11 U S C § 365 (d) (4) or any such successor provision 24 Miscellaneous (a) This Agreement applies to and binds the heirs, successors, executors, administrators and assigns of the parties to this Agreement, (b) This Agreement Is governed by the laws of the State in which the Site is located, (c) If ANTSITE 3 -5 -10 5 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name TENANT Fed Tax ID By Address Title Date Witness Witness TENANT NOTARY BLOCK STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of 2013, by , a representative of , a corporation who is personally known to me or produced as identification NOTARIAL SEAL (OFFICIAL NOTARY SIGNATURE) NOTARY PUBLIC —STATE OF My commission expires (NAME OF NOTARY) COMMISSION NUMBER OWNER SBA TOWERS, LLC, a Florida limited liability company Fed Tax ID 65- 0754577 By Jason Silberstein Address 5900 Broken Sound Parkway N W Title Senior Vice President, Property Management 2 nd Floor Date Boca Raton, FL 33487 -2797 Witness Witness OWNER NOTARY BLOCK STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this day of 2013, by Jason Silberstein, Senior Vice President, Property Management of SBA Towers, LLC, a Florida limited liability company who is personally known to me NOTARIAL SEAL (OFFICIAL NOTARY SIGNATURE) NOTARY PUBLIC —STATE OF FLORIDA My commission expires (NAME OF NOTARY) COMMISSION NUMBER ANTSITE 3 -5 -10 6 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name ANTSITE 3 -5 -10 7 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name EXHIBIT A SITE DESCRIPTION Site located at , situated in the City of , County of , State of Legal Description [Insert Appropriate Legal Description] Latitude ° ' " Longitude " ANTSITE 3 -5 -10 8 Tenant Initials _ Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name EXHIBIT B ANTENNA AND EQUIPMENT LIST Antennas Quantity Type Manufacturer Model Dimensions Weight Mounting Base of the antenna At approximately the _'height level Centerline of the antenna At approximately the _'height level Tip of the antenna At approximately the height level Orientation 0, _° & Downtilt _° Mount Type Cable Number of Lines Type Size Dishes Quantity Manufacturer Model Dimensions Weight Orientation Mount At approximately height level Type Mount Cable Number of Lines Type Size Tower Mounted Amplifiers (TMAs) Quantity Manufacturer Model Dimensions Mount Location Ground Space Requirements Approximately square feet For Tenant provided Dimensions GPS Receivers Quantity Manufacturer Model Dimensions Mount Location Cable /Mount Transmitters Quantity Manufacturer Model ANTSITE 3 -5 -10 9 Tenant Initials _ Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name Power Output (Watts) Transmitter Cabinets Quantity Manufacturer Model Dimensions Weight Frequencies Transmit MHz Receive MHz ERP. Transmitter Operating Power Generator Quantity Type Manufacturer Model Capacity Location ANTSITE 3 -5 -10 10 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name EXHIBIT C MEMORANDUM OF ANTENNA SITE AGREEMENT ANTSITE 3 -5 -10 11 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name Hair [FOR 1F= ZW/\\A E CUMaH After recording return to STATE OF COUNTY OF MEMORANDUM OF ANTENNA SITE AGREEMENT This memorandum evidences that a lease was made and entered Into by written ANTENNA SITE AGREEMENT dated 2013, between SBA TOWERS, LLC, a Florida limited liability company "Owner" and , a "Tenant ", the terms and conditions of which are incorporated herein by reference Such Agreement provides in part that Owner leases to Tenant a ground space area which is described in Exhibit A attached hereto consisting of approximately _ ( ) square feet at that certain site "Site" located at _, City of County of , State of , within the property of or under the control of Owner, with grant of easement for unrestricted rights of access thereto and to electric and telephone facilities for a term of five (5) years commencing on 2013, which term is subject to four (4) additional five (5) year extension periods by Tenant IN WITNESS WHEREOF, the parties have executed this Memorandum as of the day and year first above written TENANT Witness By Title Print Name Tax No Address Witness Date Print Name ANTSITE 3 -5 -10 12 Tenant Initials _ Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name ANTSITE 3 -5 -10 13 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name MEMORANDUM OF ANTENNA SITE AGREEMENT CONTINUED TENANT NOTARY BLOCK STATE OF COUNTY OF The foregoing Instrument was acknowledged before me this day of 2013, by , a representative of , a corporation, who is personally known to me or produced as Identification NOTARIAL SEAL (OFFICIAL NOTARY SIGNATURE) NOTARY PUBLIC —STATE OF My commission expires (NAME OF NOTARY) COMMISSION NUMBER OWNER SBA TOWERS, LLC, a Florida limited liability company Witness By Jason Silberstein Title Senior Vice President, Property Management Print Name Tax No 65- 0754577 Address 5900 Broken Sound Parkway N W 2nd Floor Witness Boca Raton, FL 33487 -2797 Pnnt Date Name OWNER NOTARY BLOCK STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing Instrument was acknowledged before me this day of 2013, by Jason Silberstein, Senior Vice President, Property Management of SBA Towers, LLC, a Florida limited liability company, who is personally known to me NOTARY PUBLIC - STATE OF FLORIDA My commission expires Printed Name of Notary ANTSITE 3 -5 -10 14 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name EXHIBIT D MINIMUM SITE INSTALLATION, OCCUPANCY AND MAINTENANCE REQUIREMENTS AND SPECIFICATIONS Pre - Installation Standards 1 Prior to installation, Tenant must provide Owner with complete plans for approval, Including list of proposed Equipment and subcontractors No work may be performed until approval has been given and all criteria have been met All Equipment must be placed in approved locations only, and Owner must approve any changes before the Installation begins The Owner or Its representative shall have the right to be on site during any work on the Site Owner to provide price quote for Installation services based on Tenant's scope of work Installation 2 (a) The following minimum protective devices must be properly installed (1) Lightning arrestors in feedline at wall feedthru ports (SBA multi- tenant buildings) (PCS providers install dumpers to extend /connect to cabinet like enclosures) (2) Surge protectors in any AC & phone line circuit (3) Transmitter RF shielding (Must be In place during operation) (4) Isolator /harmonic filter (Must be in place during operation) (5) Duplexer or cavity bandpass filter (Must be in place during operation) (b) All Equipment, Including transmitters, duplexers, isolators and multicouplers, must be housed In a metal cabinet or rack mounted No control stations or Inverted transmit/receive frequency pairs are allowed on repeater sites (c) All transmission lines entering the shelter must be 1/2" Heliax/Wellflex or better via a wall feedthru plate and must terminate in a properly installed lightning arrestor with an ID tag on both ends of the line (d) Solid outer shield cable such as Superflex or Hellax/Wellflex must be used for all Intercabling outside the cabinet Under no circumstances will the use of foil shielded or braided RF cable (e g, RGB) be permitted outside the cabinet except for RG -6 quad shield cable installed on satellite receive only systems (e) All antenna, power and phone cables will be routed and properly supported to the base station in a neat manner using routes provided for that purpose Tenant will provide Individual Transient (SAD) surge protection to each circuit used All phone lines will have (SAD) transient surge protection installed All wiring and installation will be by means of clamping or strapping and in no event will any members or other parts of the tower be drilled, welded, punched or otherwise mutilated or altered (f) All Tenants are to obtain power from the power panel and /or AC receptacle provided for their specific use (g) All outside RF equipment cabinets must be grounded to the Site ground system using #2 solid tinned wire with cadweld, silver solder connections, or 2 hole lugs with Burndy type compression fittings All Inside RF equipment cabinets must be grounded to the Site ground system using #2, or #6 green jacketed stranded wire with sliver solder connections, or 2 hole lugs with Burndy type compression fittings (h) All antenna lines will be electrically bonded to the tower at the antenna and at the bottom of the tower using grounding kits installed per manufacturer specifications and all antenna brackets must be pre - approved All antenna lines entering the Site will have COAX center pin lightning protection Installed within two feet from the entry port and grounded to master ground bar in the Site ground system (i) All equipment cabinets will be Identified with a typed label under plastic on which the Tenant's name, address, 24 hour phone number, call sign, and frequencies will be Inscribed, in addition to a copy of Tenant's FCC license �) Monitor speakers will be disabled except when maintenance Is being performed All antenna lines will be tagged within 12 Inches of the termination of the feeder cable at both ends, at the entrance to the building, at repeater or base station cabinet, and at the multicoupler /combiner ports (k) All ferrous metals located outside of the building or on the tower will be either stainless steel or hot dipped galvanized, not plated Painted towers will require the painting of feedllnes by the Tenant, unless Installed by Owner, prior to or before completion of the install All transmission lines are to be secured with factory hoist grips every 150' and secured to the tower or cable ladder with stainless steel and /or hot dipped galvanized hardware Plastic wraps and /or bandit type hangers will not be accepted ANTSITE 3 -5 -10 15 Tenant Initials Owner Initials Date Site ID Tenant Site ID Site Name Tenant Site Name General 3 Tenant must comply with any applicable Instructions regarding any Site security system (a) Gates will remain closed at all times unless entering or exiting the premises When leaving the shelter, ensure that all doors are locked and, if there Is a security system, it is armed (b) Any tower elevator may be used only after receiving proper Instruction on its use, signing a waiver and receiving authorization from the Owner (c) This Agreement does not guarantee parking space If space is available, park only In the designated areas Do not park so as to block any ingress or egress except as may be necessary to load or unload equipment Parking is for temporary use while working at the Site (d) Do not adjust or tamper with thermostats or HVAC systems (e) Access to the shelter roof is restricted to authorized maintenance personnel ANTSITE 3 -5 -10 16 Tenant Initials Owner Initials Date AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■ eeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeoseee SUBJECT: Resolution No 3200 adopting Study Session Date 07 -10 -13 the 2013 Comprehensive Emergency COUNCIL MEETING Date 07 -17 -13 Management Plan for the City of Bremerton Department Fire Presenter Al Duke, Fire Chief Phone 473 -5380 SUMMARY The Revised Code of Washington 38 52 070 authorizes and directs local jurisdictions to establish and maintain a comprehensive emergency management plan The plan was last revised and updated in 2006 This resolution will adopt the Comprehensive Emergency Management Plan for the City of Bremerton ATTACHMENTS Resolution No 3200, and Summary of Changes FISCAL IMPACTS (Include Budgeted Amount) None STUDY SESSION AGENDA NO No Presentation El Full Presentation STUDY SESSION ACTION x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to adopt Resolution No 3200 adopting the Comprehensive Emergency Management Plan for the City of Bremerton COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 GREG WHEELER, Council President APPROVED AS TO FORM ATTEST ROGER A LUBOVICH, City Attorney SHANNON CORIN, City Clerk R \Legal \Legal \Resolutions \Fire\2013 CEMP - Resolution doc 2 2013 Comprehensive Emergency Management Plan SUMMARY OF CHANGES Basic Plan — Policies Page 5 C Citizens Preparedness Policy Because of the nature of an emergency or disaster, government may be limited in its response capabilities It is the policy of the City that citizens are encouraged to be self - sufficient for at least five (5) days should an emergency or disaster occur. Appendix 1 Page 1— Policies - C The Mayor is the Incident Commander for all incidents affecting the City in the Emergency Operations Center (EOC) Appendix 1 Page 7 — Executive Assistant Removed — Part of DCD function (1) In coordination with the Kitsap County Department of Emergency Management (DEM), arrange for the opening of shelters and feeding stations with the American Red Cross during an emergency or disaster, if directed (2) Develop plans and coordinate emergency feeding and shelter for City and EOC staff during an emergency or disaster. Appendix 1 Page 10 — Information Technology Division Add. (1) Provide telecommunications (telephones, faxes, cellular phones, radios) and computer support to the EOC and other City departments (2) Provide liaison for coordination with telephone service providers for the re- establishment of telephone service to the City. Appendix 1— Finance Division page 10 Remove (11) Develop plans and coordinate with the Bremerton School District and Kitsap Transit for the use of buses during evacuation procedures Appendix 1 Page 13 Human Services Department - Added c) Manage the compensation for injury and claims process arising from the disaster, in conjunction with Risk Management. Appendix 1— Economic Development Department page 11 Remove Added - Economic Development Function to DCE a) Assist local businesses in developing business continuity plans. b) Assist local businesses with recovery activities. c) Assist in establishing Disaster Recovery Centers. Appendix 7 — Distribution List Updated Directois names Emergency Support Functions (ESF) ESF 5 changed from Information Analysis and Planning to Emergency Management ESF 13 -19 held in reserve now gone ESF 13 Public Safety and Security — was ESF 22 Law Enforcement ESF 14 Long -Term Community Recovery — was ESF 21 Recovery and Restoration From: City Council Sent: Monday, July 15, 2013 1125 AM To: City Council Subject: FW Response to Citizen Questions - 2013 CEMP (Roy Runyon) Attn Council Members (FYI) From: Al Duke Sent: Monday, July 15, 2013 10 AM To: City Council; 'Roy Runyon' Subject: RE: 2013 CEMP Study Session Agenda Item A.5 Thank you for your questions and reading the 2013 CEMP The answer to your questions are below 1 What does the abbreviation DCE stand for? It should read DCD, with the deletion of the Director of Economic Development position, the functions assigned to that person is being shifted to the Director of Community Development 2 What prohibits the City of Bremerton Police Department from turning over civilian American citizens to the military which might subject such citizens to unlimited detention without due process in the civilian court system per the National Defense Authorization Ad of2012? In the section you are referring to the military troops are utilized to maintain order My perception to that is traffic control as we used them in 1996 with the Warren Avenue bridge closure or curfew management The Military has no police powers within the City If the event of a terrorism event the control would be turned over to the FBI, ATF or US Marshals depending on the circumstances If you have any other questions, please feel free to contact me at 473 -5381 Al Duke, Fire Chief From: Roy Runyon ( mailto d4bremerton(5)yahoo com Sent: Wednesday, July 10, 2013 9:39 AM To: City Council Subject: 2013 CEMP Study Session Agenda Item A 5 I have two questions regarding the 2013 CEMP the Council will discuss approving during today's Study Session 1. What does the abbreviation DCE stand for? The second page of the "Summary of Changes," states the followmg Appendix 1 - Economic Development Department- page 11 Remove Added - Economic Development Function to DCEa) Assist local businesses in developing business continuity plans b) Assist local businesses with recovery activities c) Assist in establishing Disaster Recovery Centers 2. What prohibits the City of Bremerton Police Department from turning over civilian American citizens to the military which might subject such citizens to unlimited detention without due process in the civilian court system per the National Defense Authorization Act of 2012? Under ESF 13 Public Safet and Secunty_states IV CONCEPT OF OPERATIONS E The Police Chief or his/her designee will coordinate activities with the on -scene military commander in the event military troops are utilized to maintain order Regards, Roy Runyon Concerned Citizen 360 -440 -0620 r ryd W r o From: Lori Smith on behalf of City Council Sent: Tuesday, July 16, 2013 10 04 AM To: 'Roy Runyon' Cc: Al Duke, City Council, Legal Subject. RE 2013 CEMP Study Session Agenda Item A 5 Roy, Thank you for providing this additional information, which I will provide to the City Council Members for their consideration Lori Lori Smith Legislative Assistant Bremerton City Council (360) 473 -5280 From: Roy Runyon [ madto d4bremerton(@yahoo com Sent: Monday, July 15, 2013 6 49 PM To: Al Duke; City Council; Legal Subject: Re. 2013 CEMP Study Session Agenda Item A 5 I've reviewed the City's responses to my questions and listened to the discussion regarding the CEMP With passage of the NDAA of 2012 and the NDAA of 2013, the Congress gave the U S military the power to arrest and subject American citizens to indefinite detention without due process in the civilian court system The "perception" that the U S military has no jurisdiction in Bremerton is not borne out by the language contained in the NDAAs U S Senator Lindsey Graham of South Carolina stated on the floor of the Senate that he considers the Homeland to be a battleground in the Global War on Terrorism Furthermore, nothing in the CEMP, city code or state law prohibits our police department from handing over American citizens suspected of terrorism, however the federal government defines terrorism One other thought about the CEMP is that it makes no mention of the Citizen Emergency Response Team (CERT) program run by DEM and sponsored by FEMA Here's a link to the county CERT website httn //www citizencorps gov /cc /ShowCert do ?cert&id =11929 Perhaps the next CEMP update can address how our CERT team(s) might be employed Regards, Roy Runyon Citizen 360 - 440 -0620 1 i . _QTY Off: BREM.E.RTON tti � •r �_ rr ,.1l�~- '�'� •'� c.r �' , � �r. �� t RI •. d��� ."r �a�.. _ . _ .r � y . t _ I '� i.•r - � — t. �.- : t lia.rril - - g I r ,.� � ;•' �- ` is jr� ` . k .1� 1 tl �: ;A .a-• V` ,! .�• r ( � �` t '� T - yt � ` ., Fe ",aa z �:` t 7 , 'a r': •.,y,�. � _ ` } I . �.: r k �� Y. I j' J,• t N 1 `•.5 � .L��� .`la1�.v U zii :� SUMMARY OF CHANGES Basic Plan — Policies Page 5 C. Citizens Preparedness Policy Because of the nature of an emergency or disaster, government may be limited in its response capabilities. It is the policy of the City that citizens are encouraged to be self - sufficient for at least five (5) days should an emergency or disaster occur Avvendix 1 Page 1— Policies - C The Mayor is the Incident Commander for all incidents affecting the City in the Emergency Operations Center (EOC) Appendix 1 Page 7 — Executive Assistant Removed — Part of DCD function (1) In coordination with the Kitsap County Department of Emergency Management (DEM), ar►ange for the opening of shelters and feeding stations with the American Red Cross during an emergency or disaster, if directed (2) Develop plans and coordinate emergency feeding and shelter for City and EOC staff during an emergency or disaster. Appendix 1 Page 10 — Information Technology Division Add - (1) Provide telecommunications (telephones, faxes, cellular phones, radios) and computer support to the EOC and other City departments. (2) Provide liaison for coordination with telephone service providers for the re- establishment of telephone service to the City Appendix 1— Finance Division page 10 Remove (11) Develop plans and coordinate with the Bremerton School District and Kitsap Transit for the use of buses during evacuation procedures Appendix 1 Page 13 Human Services Department - Added c) Manage the compensation for injury and claims process arising from the disaster, in conjunction with Risk Management. Appendix 1— Economic Development Department page 11 Remove Added - Economic Development Function to DCE a) Assist local businesses in developing business continuity plans. b) Assist local businesses with recovery activities c) Assist in establishing Disaster Recovery Centers. Appendix 7 — Distribution List Updated Directois names Emergency Support Functions (ESF) ESF 5 changed from Information Analysis and Planning to Emergency Management ESF 13 -19 held to reserve now gone ESF 13 Public Safety and Security — was ESF 22 Law Enforcement ESF 14 Long -Term Community Recovery — was ESF 21 Recovery and Restoration City of Bremerton Comprehensive Emergency Management Plan TABLE OF CONTENTS Emergency Contact Numbers ............. ... ......... .. ... .. ...... ... ... i -1 Foreword........ ............................ .... ............................ ............ ....... ...... i -2 Letterof Promulgation ................... ......... ................................ ............................... 1-3 Resolution........... ................. ....... ......... ............ .......... .......... .......... i -4 Distribution Page. ..... .. .. .. .. ... ...... .... .... ................ .......... i -6 Record of Revision . ....... ................ ............. ............................... BASIC PLAN I . Introduction .................. ........ .......... ............ .. .................... ... 1 A. Mission ... ... ...................... ....... ............. .1 B Purpose . ... .. ....... .... .. ...........1 CScope .............. ........... ......... .... ............. ............................... 1 D. Organization ..... ...... ......... ..... ............................... 1 II Policies . .. ......... ... ..... ... .. . . ............. . ................ 3 AAuthorities ..................... .. ......... ..................... .. .... .. ........3 B. Assignment of Responsibilities ................................. ............................... ..4 CLimitations ......... . ........... .............. .................. .......... ..........5 D. Non-Discrimination. ....... ............. ... ...... ....... .......................5 E. Citizens Preparedness Policy .......... .........5 III Planning Assumptions... .. .... .. ......... .. .. ....................... 5 IV. Concept of Operations .... ... ..... . ...... .......... ....... ... ........... .....6 V. Responsibilities .. ...... .... ....... .........8 A. City of Bremerton ....... ... .... ........ .................. .............................. 8 B. Local..... ..... ....... .. .... ...... .........11 . ........... . C. State Government .............. ...... ..... . ................... .. ............... .....12 D Federal Government .. .. ....... ............. ...... 12 VI. References . .............. ..... ........ ... ................. .. .... ................ .13 VII Attachments ... ........ . ....... .. ........ ..14 APPENDICES 1 Appendix 1... .. .......... .... ....... ............................... Direction and Control Attachment A.... .... ....... . ..........Emergency Management Organization Chart Attachment B ................... Emergency Operations Center Organization and Responsibility Chart Attachment C Functional Responsibility Matrix Appendix 2........... Public Information ............. ... .................. ............................... Appendix 3 . ....References References Appendix 4 ... ............................... .......................... .... ....... Definitions and Acronyms i July 2013 TOC - 1 I City of Bremerton Comprehensive Emergency Management Plan Appendix 5 ................. ... ........... ................... ................ Administration and Finance Appendix 6 ........................ ................ ............................... Training, Drills, and Exercises Appendix 7... .. ... .... ... Distribution List EMERGENCY SUPPORT FUNCTIONS (ESF) ESF1...... ... .... .... ... .... ..... . . ....... ............ ... ... .. Transportation ESF 2 ...... ...... ............... ................. ........... Communications and Warning ESF 3 ..... .. ...... .. ..... .... ........... Public Works and Engineering ESF 4 ..... .. ... ..... ... ............. ........ ... .... .... .. Firefighting ESF 5. ...... ..... .. .............. . ........ ...... Emergency Management ESF 6 ............ ............... ... .................. ............. Sheltering & Mass Care ESF 7 ........ ..... ............ .... . ............... . ............ ...Resource Management ESF 8........ .. ................. .. ................ Health, Medical, and Mortuary Services ESF 9 ............... ... ....... ............... ... ... ........ ... Search and Rescue ESF 10 ..... ................ ..... . ........... .. . ......... Oil and Hazardous Materials ESF 11.. ..... ......... ........ ........ .. ..... ...Food, Water, and Donated Goods ESF12.... .............. .. ................ ... ..... . . .... Energy ESF 13 .. . .. ... ......... .... ..... Public Safety and Security ESF 14... .. .. ..... ... Long -Term Community Recovery ESF 20 ..... ............. .... .... .................Military Support to Civilian Authorities ESF 23 . . ........... .... .... ... .... ......... ..........Damage Assessment ESF 24. .. .. ... ............... .. . ... ........ Evacuation and Movement TOC - 2 July 2013 CITY OF BREMERTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN EMERGENCY CONTACT NUMBERS If immediate emergency or disaster assistance is required, contact the Bremerton Fire Department: 24 -hour Emergency Telephone: 911 For non - emergency assistance, please contact Fire Chief Duke at. Telephone- 360473 -5380 E -mail al.duke@ci bremerton wa us The City of Bremerton's 2013 Compiehensive Emergency Management Plan (CEMP) will be distributed on a compact disc as well as hard copy. This document will also be available on the City of Bremerton's website. www.ci bremerton wa us l 1 i i CITY OF BREMERTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN FOREWORD The City of Bremerton sincerely appreciates the cooperation and support from those agencies, departments, and local jurisdictions that have contributed to the revision and publication of the 2013 City of Bremerton's Comprehensive Emergency Management Plan (CEMP). Coordination of the CEMP represents a committed and concerted effort by the City of Bremerton, Kitsap County Department of Emergency Management, and other local jurisdictions to emergency management. The CEMP demonstrates the ability of a large number of agencies to work together to achieve a common goal. The CEMP was revised through the synergistic efforts of several local agencies and coordinated by the Kitsap County Department of Emergency Management. Kitsap County Department of Emergency Management coordinated with these agencies to provide a forum to discuss individual responses, communication capabilities, and coordination of responses during an emergency or disaster. They participated in planning and coordinating emergency management activities in older to identify, develop, maintain, and enhance the City's emergency management capabilities. The CEMP is one of the many efforts to prepare all people in the City for emergencies or disasters The CEMP is formatted to be consistent with the Kitsap County and Washington State Comprehensive Emergency Management Plans as well as the National Response Plan, complete with Emergency Support Functions (ESFs) as single function activities. This is to standardize plans throughout the State and to provide interoperability between local, State, and Federal levels of government. The CEMP moves us one step closer to being able to minimize the impacts of emergencies and disasters on people, property, economy, and the environment of the City of Bremerton Our sincere thanks and congratulations to all who have made this possible Al Duke Fire Chief City of Bremerton i -2 CITY OF BREMERTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN LETTER OF PROMULGATION With this notice, we are pleased to officially promulgate the 2012 City of Bremerton's Comprehensive Emergency Management Plan (CEMP). One of several plans published by the City of Bremerton, its intent is to provide a structure for standardizing plans and procedures throughout the City and to facilitate mnteroperability between local, State, and Federal governments. Every effort has been made to ensure that the City of Bremerton's CEMP is compatible with the Kitsap County and Washington State CEMPs, the National Response Plan, the Revised Code of Washington, and other local, State, and Federal regulations. The City of Bremerton, Kitsap County, and Washington State CEMPs format support the National Response Plan It specifies the authorities, functions, and responsibilities that pertain to establishing collaborative action plans between local, State, Tribal, Federal, volunteer, and other public and private sector organizations It also contains detailed information on participant Emergency Support Functions as single function activities In coordination with Kitsap County's Mitigation and Recovery Plan, the CEMP will help minimize the impacts of disasters and other emergencies in the City of Bremerton We believe it will be a significant tool for saving lives, protecting property, sustaining the economy, and preserving the environment. Finally, as a reminder to City of Bremerton elected officials and employees and other public and private organizations, the primary response and recovery goals for emergency management in any hazard that impacts the City are to support the City and other local jurisdictions during an emergency or disaster and to maintain a comprehensive internal process for conducting daily business before, during, and after an emergency om disaster. Thank you for your involvement in this worthwhile endeavor Adopted by the City Council and approved by the Mayor this _ day of July ,2013 Patty Lent, Mayor City of Bremerton � -3 j CITY OF BREMERTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN DISTRIBUTION PAGE This plan will be distributed to all participating City Departments, Washington State Emergency Management Division, Kitsap County Department of Emergency Management, Naval Base Kitsap - Bremerton, neighboring cities, and other response agencies See Appendix 7, Distribution List, for full distribution details. i I CITY OF BREMERTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN RECORD OF REVISIONS Change # Date Entered Contents of Change Initials , E t -7 City of Bremerton Comprehensive Emergency Management Plan CITY OF BREMERTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN BASIC PLAN I. INTRODUCTION A. Mission It is the policy of the City of Bremerton's (City) government, in order to protect lives, property, and the economic base of the community, and in cooperation with other public and private organizations of the community, to endeavor to mitigate, prepare for, respond to, and recover from all natural and technological emergencies and disasters B Purpose To establish emergency management functions and responsibilities of the City, Kitsap County Department of Emergency Management (KCDEM), and public and private organizations that aid in the response and recovery from any emergency or disaster that could impact the City. C. Scope This Comprehensive Emergency Management Plan (CEMP) considers that emergencies and disasters are likely to occur as described in the Kitsap County Hazard Identification and Vulnerability Assessment (HIVA), and describes 1 Functions and activities necessary to implement the four phases of emergency management: mitigation, preparedness, response, and recovery 2. Responsibilities identified in Bremerton Municipal Code 2 26 Emergency p p g Y Management Organization, and other applicable laws, as deemed appropriate D. Organization 1. The City operates under a Mayor - Council form of government The Mayor is the executive branch and the Council makes up the legislative branch of City government. The executive and legislative branches of the City ate responsible for overall policy direction within the City. The Revised Code of Washington (RCW), Chapter 38 52, Emergency Management and Chapter 35.A.38, Emergency Services empower local Basic Plan 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan governmental entities to establish a program to deal with emergencies and specifically authorizes two or more entities to loin together to establish such a program. The City, along with Kitsap County and the cities of Bainbridge Island, Port Orchard, and Poulsbo, formed the Emergency Management Council of Kitsap County and the Emergency Management Organization of Kitsap County in 1986, currently known as the Kitsap County Emei gency Management Council and the Kitsap County Department of Emergency Management, respectively. 2 The Kitsap County Emergency Management Council is comprised of the following a) One County Commissioner, b) The Mayor, from the City of Bremerton, and c) The Mayors of Bainbridge Island, Port Orchard, and Poulsbo 3 Local governments aie responsible for ensuring that provisions are made for continuity of government during emergencies within their respective jurisdictions. 4 KCDEM is charged with the responsibility of coordinating disaster mitigation, preparedness, response, and recovery efforts of its member agencies under the direction and control of the Kitsap County Emergency Management Council KCDEM'sjunsdiction includes all unincorporated Kitsap County and the cities of Bainbridge Island, Bremerton, Port Orchard, and Poulsbo. 5. The Mayors, or their designees, are responsible for directing all emergency operations and programs throughout their respective governments and pieservmg City records. 6 Each City government will retain the authority and ultimate responsibility fox direction and control of its own disaster operations, use of resources, and application of mutual aid within its own boundaries 7. Disaster operations will be in coordination with KCDEM and conducted by City forces, supplemented as necessary by untrained volunteers and by the workforce available within the local area and with resources obtained at the County and State level with assistance from Federal agencies 8 The Mayor of Bremerton has designated the Bremerton Fire Chief as the Emergency Management Coordinator (EMC). 2 Basic Plan June 2013 City of Bremerton Comprehensive Emergency Management Plan 9. The EMC oversees and provides policy recommendations to the Mayor during emergency and recovery periods and is responsible for the development and maintenance of the CEMP. 10. The EMC has been designated to coordinate emergency preparedness and management activities within the City. 11. This CEMP employs an Emergency Support Function (ESF) approach This approach identifies sources for direct assistance and operational support through the Emergency Operations Center (EOC) that the City may need in order to address hazard mitigation, preparedness, response, and recovery from an emergency or disaster. a) The Basic Plan presents the policies and concepts of operations that guide how the City will conduct mitigation, preparedness, response, and recovery activities. b) The Appendices describe emergency management activities and give details supporting the Basic Plan. c) The ESFs describe the mission, policies, concepts of operations, and responsibilities of the lead and support agencies involved in implementation of activities 12 The day -to -day organizational structure of departments will be maintained as much as practical for major emergency and disaster situations Other public and private organizations, school districts, and volunteer organizations may, under mutual agreement, operate in coordination with this plan II. POLICIES A Authorities This CEMP is developed under the authority of the following local, State, and Federal statutes and regulations• 1. City of Bremerton Bremerton Municipal Code 2 26, Emergency Management Organization 2 County Kitsap County Code Chapter 2 104, Emergency Management Basic Plan 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan 3 State a) Revised Code of Washington (1) 35.33.081, Emergency Expenditures — Nondebatable Emergencies (2) 35.33.101, Emergency Warrants (3) 38.52, Emergency Management (4) 39 34, Interlocal Cooperation Act (5) 43.43, Washington State Patrol - State File Service Mobilization Plan (6) 49.60.400, Discrimination, Preferential Treatment Prohibited b) Washington Administrative Code (1) 118 -04, Emergency Worker Program (2) 118 -30, Local Emergency Management /Services Organizations, Plans and Progiams (3) 296 -62, General Occupational Health Standards 4 Federal Public Law a) 93 -288, Disaster Relief Act of 1974, as amended by Public Law 100 -707, the Robert T Stafford Disaster Relief and Emergency Assistance Act b) 96 -342, Improved Civil Defense Act of 1980, as amended c) 99 -499, Superfund Amendments and Reauthorization Act (SARA) of 1986, Title III, Emergency Planning and Community Right to Know B. Assignment of Responsibilities 1 This CEMP identifies responsibilities of City departments, agencies, and other organizations. These are listed in Section V, Responsibilities 4 Basic Plan June 2013 City of Bremerton Comprehensive Emergency Management Plan 2 Emergency Support Functions (ESF's) establish mitigation, preparedness, response, and recovery activities. There is either one department or agency or joint departments or agencies with primary responsibility for each ESF Other agencies and/or organizations may have ESF support roles. ESFs numbered 1 —12 correspond to the Washington State Comprehensive Emergency Management Plan and the National Response Plan (NRP) numbering system. ESFs 13 —19 are reserved for futuie ESFs ESFs 20 — 24 are used by the City C. Limitations It is the policy of the City that no guarantee is implied by this plan of a perfect response system The City of Bremerton makes no representation that it can or will respond effectively to all types of emergencies and disasters The City of Bremerton will endeavor to make every reasonable effort to respond to emergencies and disasters based on the situation, information, and resources available at the tune D. Nondiscrimination It is the policy of the City that no services will be denied on the basis of race, color, national origin, religion, sex, age, or disability and no special treatment will be extended to any person or group in an emergency or disaster over and above what normally would be expected in the way of City services Local activities pursuant to the Federal and State Agreement for major disaster recovery will be carried out in accordance with RCW 49.60.400, Discrimination, Preferential Treatment Prohibited and Title 44, CFR 205 16, Nondiscrimination. Federal disaster assistance is conditional upon compliance with this code. E Citizens Preparedness Policy Because of the nature of an emergency or disaster, government may be limited in its response capabilities It is the policy of the City that citizens are encouraged to be self - sufficient for at least five (5) days should an emergency or disaster occur. III. PLANNING ASSUMPTIONS A. The Kitsap County Hazard Identification and Vulnerability Assessment (HIVA), provides information on potential hazards threatening the City. Disasters have occurred in the City and will occur again, some with warning and others with no warning at all B. It is assumed that any of the noted situations could create significant property damage, injury, loss of life, and disruption of essential services in the City These situations may also create significant financial, psychological, and sociological Basic Plan 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan impacts on the citizens of the community and the City governmental organization itself C. It is reasonable to assume that, with impending incidents such as storms, floods, and some acts of terrorism, warnings will be issued to enable some preparation prior to the event. Other disasters or events will come with no advance warning D. In the event of widespread disaster, there will not likely be any significant assistance from nearby communities, counties, State, or Federal agencies for 72 hours or longer. In this situation, the City will need to rely on available City resources and those of private organizations, businesses, and residents within the City for initial response operations. E. The City may receive requests to provide support to other jurisdictions with both resources and sheltering during emergencies and disasters not affecting the City. IV. CONCEPT OF OPERATIONS A It is the policy of the City to conduct emergency and disaster preparedness and mitigation activities in an effort to reduce and minimize the effects of a mayor emergency or disaster. B. When a major emergency or disaster occurs, the following general checklist may be useful for managing disaster operations ❑ Report to the pre - determined site to manage department operations ❑ Account for personnel ❑ Assess damages to facilities and resources ❑ Assess personnel and resources available ❑ Assess problems and needs ❑ Report the situation, damages, and capabilities to the EOC. ❑ Send designated department representatives to the EOC. ❑ Carry out department responsibilities and assigned tasks. ❑ Continue assessment and report to the EOC regarding department resources, needs, damages, actions, etc 6 Banc Plan June 2013 I I City of Bremerton Comprehensive Emergency Management Plan ❑ Keep detailed and accurate records, document actions, costs, and situations. C. The EOC may be activated by the Mayor, Fire Chief, or designees. Additionally, the EOC may be activated at the request of an outside agency such as the Kitsap County Department of Emergency Management or other governmental entity to support their operations subject to approval by the Fire Chief, Mayor, or designees when the level of operations requires it. Designated staff will report to the EOC to coordinate response efforts and support field operations All or part of the EOC may be activated dwing an emergency or disaster The level of activation will be determined by the nature and extent of the emergency or disaster. D Departments are expected to carry out their responsibilities outlined in this CEMP, utilizing their best judgment and in a coordinated manner. E. The EMC will act as advisor to the Mayor and Mayor Pro Tem in dealing with problems caused by the emergency or disaster F It is the policy of the City to attempt to provide vital services to the community during emergency conditions while maintaining a concern for the safety of City employees and their families In the event of a widespread disaster that necessitates the activation of the EOC, the following procedures shall be followed- 1 During non -work hours- All employees are encouraged to ensure the safety and welfare of their families and homes After making any necessary arrangements, all employees are required to report to work, if requested or pursuant to department standard operating procedures (SOPS) 2 During work hours- Departments may permit reasonable efforts by employees to check on the status of their families and homes, provided that doing so does not compromise emergency response functions as defined in this CEMP. 3 Directors from each department will determine the instances when an allowance for time off for unusual circumstances will be made for any employee. 4 When a major emergency or disaster occurs, it is anticipated that departments and other responding organizations will organize their areas of responsibilities into manageable units, assess damages, and determine needs If agency resources cannot meet the needs created by the disaster, additional assistance may be requested through the EOC to KCDEM or the Kitsap County EOC In the event of a Proclamation of a Local Basic Plan 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan Emergency, the deployment of resources will normally be coordinated through the EOC. Resources to support City operations may be placed at staging areas until specific assignment can be made G In the event of communications failure during an emergency or disaster, any City facility or temporarily established site may act as a remote EOC for its local area until coordination can be established fiom the EOC. Each site may serve as a command post, staging area, triage station, communications center, or in any other functional capacity appropriate for the situation H. The City's primary EOC is located in the Public Works and Utilities Operations Building at 100 Oyster Bay Road Alternate EOC locations are utilized when necessary and are determined by the size, severity, and by the level of damage sustained. The Public Works and Utilities Admrrustratron Building located at 3027 Olympus Drive may serve as an alternate EOC location. I. All response and recovery activities are detailed in department SOPs, and appropriate State and Federal recovery guidelines. The process for collecting and analyzing data, developing objectives and action plans, and documenting critical incident information in the EOC is guided by SOPS V. RESPONSIBILITIES A City of Bremerton 1 General The following are basic responsibilities for emergency management operations provided by and through City government. Detailed responsibilities and essential activities are found in the appropriate ESFs, and Appendices to this document. Department SOPs detail how individual departments shall perform them responsibilities as delineated in the Basic Plan, ESFs, and Appendices Each department has basic responsibilities in the four phases of emergency management: mitigation, preparedness, response, and recovery City Departments. a) Ensure that employee work areas ale safe, clear of equipment and supplies that may compromise ingress and egress routes, and that no equipment or supplies can inure employees. b) Participate in emergency management training, drills, and exercises to test City plans and procedures. 8 Basic Plan June 2013 City of Bremerton Comprehensive Emergency Management Plan c) Train department employees on emergency and disaster plans and procedures to ensure operational capabilities to facilitate an effective response. d) Develop procedures to re- establish department operations, including notification of critical personnel, assessment of damage and resources, identification of critical department functions, and estimated time to open for business. e) Provide department resources (supplies, equipment, services and personnel), as coordinated through the EOC f) Develop procedures to document all costs associated with disaster response and recovery operations. 2 Mitigation and Preparedness Before the event occurs, the Director of each department, with concurrence of the EMC, or designee, shall- a) Establish policies and procedures for department chain of command and succession of authority b) Designate primary and alternate locations from which to establish direction and control of department activities during an emergency or disaster. c) Identify and obtain necessary equipment and supplies that may be needed to manage department activities d) Identify the information needed to manage department activities including how it will be gathered, stored, and accessed. e) Decide how department management relates to the EOC and who should report there when an emergency or disaster occurs f) Establish procedures to ensure the ability to activate personnel on a 24 -hour basis g) Encourage the development of employee response teams from within their department h) Make staff available, when requested by the EMC or KCDEM, for appropriate training and emergency assignments, such as EOC activities, damage assessment, and liaisons with other agencies and Basic Plan 9 June 2013 City of Bremerton Comprehensive Emergency Management Plan organizations. All costs for these activities shall be the responsibility of the respective department. i) Keep an updated inventory of key department personnel, facilities, and equipment resources 3 Response During the event, the Director of each department, with concurrence of the EMC, shall- a) Assess the impact of the event on department personnel, facilities, equipment, and capabilities b) Report any observed damage to the EOC through the respective department's chain of command on a continuing basis. c) Keep complete records of costs, expenditures, overtime, repairs, and other disaster - related expenditures 4 Recovery Following the event, the Director of each department, with the concurrence of the EMC, shall• a) Continue to report any observed damage and assess community needs b) Pi oritize recovery projects and assign functions accordingly c) Coordinate recovery efforts and logistical needs with supporting agencies and organizations. d) Prepare documentation of the event, including the event log, cost analysis, and estimated recovery costs. e) Assist in establishing disaster - assistance offices to aid private businesses and citizens with individual recovery. f) Assess special community needs and provide information and assistance, as deemed appropriate. 10 Banc Plan June 2013 City of Bremerton Comprehensive Emergency Management Plan B. Local 1. American Red Cross a) Activate, manage, and support public mass care shelters b) Provide additional mass care services to both disaster victims and relief workers in the form of fixed and mobile feeding sites and to victims in the form of blankets, first aid, disaster welfare inquiry, and disaster - related mental health services. 2 Bremerton School District a) Provide public shelters through agreements with the American Red Cross (ARC) b) Conduct damage assessments on school -owned facilities and provide situation reports to the County and /or City EOC. c) Assist in citywide damage assessment, if requested and as resources allow. d) Assist with transportation, if requested and as resources allow. e) Provide representation to the EOC, if requested and as resources allow. 3 Kitsap County Coroner's Office Coordinate and provide emergency mortuary services. 4. Krtsap County Department of Emergency Management a) Coordinate all emergency management activities in the County, protect lives and property, and preserve the environment b) Take appropriate actions to mitigate the effects of, prepare for, respond to, and recover from the impacts of an emergency or disaster 5. Krtsap County Health District a) Coordinate and provide environmental health services, including communicable disease control, immunizations, and quarantine procedures Basic Plan 11 June 2013 City of Bremerton Comprehensive Emergency Management Plan b) Advise on public health matters, if requested. C) Provide staff and resources as the lead agency in Kitsap County for Bio- Terrorism Planning. d) Provide a representative to the County and/or City EOC, if requested and as resources allow. e) Supervise the food and water quality control program 6 Kitsap County Sheriff's Office Provide assistance with crime prevention and detection programs, crowd and traffic control, search and rescue operations, and other law enforcement activities, if requested and as resources allow C. State Emergency Management Division 1. Through the Washington State CEMP and EOC, coordinate all emergency management activities of the State to protect lives and property and to preserve the environment. 2. Take appropriate actions to mitigate the effects of, prepare for, respond to, and recover from the impacts of emergencies or disasters. 3 Provide various services such as specialized skills, equipment, and resources in support of State and local government emergency operations D. Federal Federal Emergency Management Agency 1 Provide assistance to save lives and protect property, the economy, and the environment 2 Facilitate the delivery of all types of Federal response assistance to State and local governments. 3. Assist states in recovering from an emergency or disaster 12 Basic Plan June 2013 City of Bremerton Comprehensive Emergency Management Plan VI. REFERENCES A. City of Bremerton - Municipal Code 2 26, Emergency Management Organization B City of Bremerton Emergency Operations Plan C Kitsap County Code, Chapter 2104 Emergency Management D Kitsap County Hazard Identification and Vulnerability Assessment E. Kitsap County Comprehensive Emergency Management Plan F Kitsap County Emergency Operations Plan G RCW 35 33 081, Emergency Expenditut es- Nondebatable Emergencies H RCW 35 33101, Emergency Warrants I. RCW 38 52, Emergency Management J. RCW 39 34, Interlocal Cooperation Act K RCW 43 43, Washington State Patrol - State Fire Service Mobilization Plan L RCW 49 60 400, Discrimination, Preferential Treatment Prohibited M WAC 118 -04, Emergency Wot ker Program N WAC 118 -30, Local Emergency Management /Services Org, Plans & Programs O WAC 296 -62, General Occupational Health Standards P Washington State Compt ehensive Emergency Management Plan Q Public Law 93 -288, Disaster Relief Act of 1974, as amended by PL 100 -707, the Robert T Stafford Disaster Relief and Emergency Assistance Act R Public Law 96 -342, Improved Civil Defense Act of 1980, as amended S. Public Law 99 -499, Superfund Amendments & Reauthorization Act (SARA ) of 1986, Title III, Emergency Planning and Community Right to Know T Title 44, CFR, Section 20516 — Nondiscrimination U. National Response Plan Banc Plan 13 June 2013 City of Bremerton Comprehensive Emergency Management Plan VII. ATTACHMENTS None 14 Basic Plan June 2013 City of Bremerton Comprehensive Emergency Management Plan APPENDIX 1 DIRECTION AND CONTROL I. PURPOSE A To provide for the effective direction, control, and coordination of emergency management activities undertaken in accordance with the City of Bremerton's (City) Comprehensive Emergency Management Plan (CEMP). B. To ensure continued operation and continuity of City government and its functions during and after an emergency or disaster. C To ensure the preservation of public and private records essential to the continued operations of government and the private sector. II. POLICIES A The City Council extends the provisions of RCW 42.14, the Continuity of Government Act, for the continuation of local government due to incapacitation because of an emergency or disaster. B The Mayor has executive authority for the direction and control of emergency operations. C The Mayor is the Incident Commander for all incidents affecting the City in the Emergency Operations Center. D. The Mayor has designated the Fire Chief as the Emergency Management Coordinator (EMC) for the City. E. The City will coordinate its activities with surrounding cities, counties, State, Federal, and Tribal governments and with other jurisdictions within the County. III. PLANNING ASSUMPTIONS A The City will continue to be exposed to the hazards noted in the Kitsap County Hazard Identification and Vulnerability Assessment (HIVA) and following a hazardous event, may sustain sufficient damage, including loss of life and destruction of infrastructure that may overwhelm traditional emergency services B Activation of the City's Emergency Operations Center (EOC), with appropriate staff and resources, can facilitate coordination of disaster response and recovery activities thereby reducing personal injury and damage to property and the environment i C The effects of an emergency or disaster on personnel and infrastructure, as well as family responsibilities, may cause delays before the EOC can be fully activated Appendix 1, Direction & Control 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan IV. CONCEPT OF OPERATIONS A. General 1. Direction, control, and coordination are conducted along the general guidelines shown in Attachment A, Emergency Management Organization Chart, Attachment B, Emergency Operations Center Organization and Responsibility Chart, and Attachment C, Functional Responsibility Mati ix 2. Continuity of government is ensured through leadership succession, backup communications systems, alternate operational locations, and preservation of essential records. B. Direction and Control 1 Emergency Management in the City is established by State law, RCW 38.52, Emergency Management Other City, County, and State laws and ordinances provide guidance for how the City conducts business during an emergency or disaster. (See Appendix 3, References) 2 Once an emergency or disaster has been proclaimed, direction and control is usually delegated to the Mayor, or designee, in cooperation with local jurisdictions, volunteer organizations, and the private sector, as deemed appropriate. 3 Directois from each department, or their designees, and other key individuals may operate duiing emergencies and disasters from the primary EOC, or any other site designated as an alternate EOC by the City 4. Direction and control can be conducted using the existing communications systems that are part of emergency management of communications that have been specifically established for emergency management operations. (See Emeigency Support Function 2, Communication and Warning.) C. Coordination The EOC provides the means for coordinating resources and assets necessary to alleviate emergency or disaster impacts on residents and public entities Coordination occurs with local, State, Federal, and Tribal jurisdictions, as well as other special purpose districts, volunteer agencies, and private businesses 2 Appendix 1, Direction & Control June 2013 City of Bremerton Comprehensive Emergency Management Plan D. Continuity of Government 1 City Council and Mayor RCW 42.14, the Continuity of Government Act, establishes provisions for the continuation of government in the event its leadership is incapacitated. RCW 42 12, Vacancies, provides for the filling of vacant elective offices by the City Council. The line of succession for elected City officials shall be from the Mayor to the Mayor Pro Tem. Further lines of succession shall be determined by the City Council as absences or vacancies occur The Mayor is the executive head of the City. 2. Essential Records Preservation All departments shall identify records essential for continuity and preservation of government and provide for theii protection as required by RCW 40.10.010, Essential Records — Designation — List- Secunty and Protection — Reproduction and as outlined by the State Archivist. E. Emergency Operations Center The City will coordinate emergency and disaster activities from a central location, referred to as the EOC, which has communications capabilities to conduct such activities. The primary EOC is located in the Public Works and Utilities Operations Building at 100 Oyster Bay Avenue N. The Public Works and Utilities Administration Building at 3027 Olympus Drive may serve as an alternate EOC location. The purpose of the EOC is to be the focal point of the City's response to an emergency or disaster and to be a central support and coordination point for City departments. The EOC will. 1 Collect, record, analyze, display, and distribute information 2 Coordinate public information and warning. 3. Coordinate City government emergency activities The EOC may be activated to whatever level is deemed appropriate for the specific circumstances. Initial activation of the EOC is the responsibility of the Mayor, EMC, or their designees. Citywide and interagency coordination of information, resources, and plans will take place in the EOC. i I Appendix 1, Direction & Control 3 j June 2013 City of Bremerton Comprehensive Emergency Management Plan V. RESPONSIBILITIES A. General General responsibilities for City departments are identified in the Basic Plan under Section V, Responsibilities. Attachment C, the Functional Responsibility Matrix identifies lead and support departments, agencies, and other responders as they relate to the emergency support functions identified by this CEMP. Policy decisions affecting the City are made by the City Council. The City Council may choose to convene a group of advisors or may make decisions based on information gathered by others The EOC will be informed of all policy decisions. The City Council will deal primarily with the policy issues brought about by the circumstances of the emergency or disaster. Department directors will oversee their own department's field operations and coordinate them with other departments from the EOC. Overall direction and control of department resources and operations rests with the department directors Overall, coordination of information, resources, and preparation of the incident action plan rests with the Mayor and/or the EMC Each department shall have a pre - designated location from which to establish direction and control of its iespective activities in an emergency or disaster Department directors are responsible for documenting staff activities and maintaining communication and coordination with the EOC regarding event status, resource needs, and action plans. Department directors shall appoint necessary representative(s) to report to the EOC. Because of the complexity of emergencies and disasters, departments may be responsible for functions or operations that do not normally fall within their scope of responsibility and will find that they must work closely with other public, volunteer, and private agencies to ensure success Major decisions made at the department level will be transmitted to the EOC Other agencies or departments may be impacted or may have similar issues to address Personnel in the EOC handle coordination issues of operational decisions that significantly affect more than one department. The Mayor and/or EMC will inform the City Council of mayor events and decisions in regards to the emergency or disaster. In return, the City Council will inform the EOC of all policy decisions concerning the event a I i I 4 Appendix 1, Direction & Control June 2013 City of Bremerton Comprehensive Emergency Management Plan B. City of Bremerton The City Council is responsible for citywide policy and budget decisions as they pertain to emergency preparedness, mitigation, response, and especially recovery. The EMC provides policy recommendations to the City Council through the Mayor. The EMC, subject to the direction and control of the Mayor, shall be responsible for coordinating the emergency management program for the City. The Mayor and /or the EMC shall coordinate the activities of organizations for emergency management within the City and shall maintain liaison with and cooperate with emergency management organizations of other cities, counties, State, Federal, and Tribal governments, and shall have such additional authority, duties, and responsibilities as prescribed by the City Council. RCW 42 14, the Continuity of Government Act, allows local governments to conduct the affairs of the jurisdiction outside the territorial limits of the jurisdiction in the event it is impossible or impractical to continue operations at the usual locations Decisions to relocate local government shall be the responsibility of the City Council and the Mayor and may be based upon the circumstances of the emergency or disaster 1. City Administration a) City Council (1) Establish Policy. (2) Adopt and enact emergency ordinances and resolutions and appropriate revenue to meet emergency needs before, during, and after an emergency or disaster. (3) Provide for the continuity of the legislative branch and temporarily fill any vacancy of an elected position by appointment (4) Upon request of the Mayoi or the EMC, host and accompany VIPs and governmental officials on tours of the emergency or disaster area b) Mayor (1) Preserve the continuity of the executive branch of government Appendix 1, Direction & Control 5 June 2013 I City of Bremerton Comprehensive Emergency Management Plan (2) Provide for the implementation of plans, including drills and exercises, for the preparedness of persons and property within the City in the event of an emergency or disaster (3) Establish and maintain communications with elected officials, the EMC, the Public Information Officer, and outside agencies. (4) Serve as the point of contact for agency representatives from assisting organizations and agencies outside of City government (5) Implement policies established by the City Council. (6) Monitor emergency operations and establish immediate priorities (7) Assist in the preparation of and issue a Proclamation of a Local Emergency, if deemed appropriate. (8) Provide visible leadership to the community (9) Host and accompany VIPs and governmental officials on tours of the disaster area (10) Serve or appoint a representative to serve as the Public Information Officer to: (a) Prepare an initial Information summary as soon as possible after the initial incident (b) Prepare and coordinate all press releases and briefings between the media and City officials (c) Provide press releases to DEM prior to releasing Information, if appropriate and if time allows (d) Coordinate with affected jurisdictions to ensure the public receives accurate and consistent Information (e) Assist In the preparation of briefings to the City Council, EOC staff, and the public. (f) Respond to media and citizens Information calls. (g) Establish rumor control central hotline if necessary. G Appendix 1, Direction & Control June 2013 City of Bremerton Comprehensive Emergency Management Plan c) Executive Assistant (1) Provide administrative support to the Mayor, if requested. (2) Serve as the Public Information Officer, if requested by the Mayor or the EMC (a) Prepare an initial information summary as soon as possible after the incident (b) Coordinate with affected jurisdictions to ensure the public receives accurate and consistent information. (c) Assist the EMC in the preparation of briefings to the Mayor, public officials, City staff, and the public. (d) Obtain prior approval and authorization from the EMC on all press releases and briefings. (e) Respond to citizen's information calls (f) Establish rumor control central hotline if necessary 2 Emergency Management Coordinator a) Coordinate emergency preparedness, mitigation, response, and recovery activities to be carried out within the City b) Coordinate, in conjunction with DEM, training programs and emergency operations exercises and drills c) Coordinate with local, State, Federal, Tribal, private, and volunteer organizations before, during, and after an emergency or disaster d) In coordination with the Mayor, manage EOC operations during activation and direct decisions and actions by City personnel e) Assess the incident situation, work in progress, resources, and estimate incident duration. f) Establish a command structure using the National Incident Management System (NIMS), as deemed appropriate. j 1 g) Assist the Mayor in establishing immediate priorities Appendix I, Direction & Control 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan h) Develop and implement strategic goals and tactical objectives based on the situation and priorities established. i) Ensure planning meetings and briefings are scheduled and occur with the Mayor, elected officials, and EOC personnel and approve all press releases. j) Approve and authorize the implementation of the Incident Action Plan (IAP). k) Provide interviews to the media, as arranged by the Public Information Officer (PIO). 1) Implement the citywide recovery plan m) Maintain and ensure all EOC personnel maintain a Personal Activity Log Sheet n) Approve plan for demobilization of resources o) Prepare the after action report 2 City Attorney a) Provide a representative to the EOC, if requested. b) Provide legal advice to the City, Mayor, City Council, and City staff c) Draft a Proclamation of a Local Emergency, if appropriate. d) Review legal documents and contracts, if requested 3 Financial Services Department a) City Clerk (1) Provide information and direction to departments on requirements for the identification and preservation of essential records (2) Develop procedures to remove and /or secure all public records during an emergency or disaster 8 Appendix 1, Direction & Control June 2013 City of Bremerton Comprehensive Emergency Management Plan (3) Maintain the official records of the EOC and City Council proceedings. (4) File, maintain, and store all incident documents for the official history of the emeigency or disaster (5) Coordinate and manage the Message Control Center (a) Ensure appropriate staff (telephone operators, radio operators, and runners) are present to effectively manage the Message Control Center. (b) Maintain message logs to facilitate tracking of transmitted and received message traffic. (c) Deliver messages to the appropriate person or section(s) by use of runners. (d) Post information on status boards, as deemed appropriate b) Finance Division (1) Provide a representative to serve as the Finance Section Chief in the EOC. (2) Develop policies and piocedures to acquire supplies and services during an emergency or disaster. (3) Maintain a list of all vendors used, or that could potentially be used, by the City (4) Procure equipment, materials, supplies, contractual services, and equipment maintenance and negotiate lease for grounds, offices, or space required by the City (5) Advise City officials on financial matters (6) Maintain the financial systems and records of the City. (7) Establish all necessary special accounts for the receipt of donations and cost reimbursements filed under local, State, and Federal law i (8) Assist in identifying sources of disaster funds if departmental budgets are exceeded. Appendix 1, Direction & Control 9 June 2013 City of Bremerton Comprehensive Emergency Management Plan (9) Ensure disaster- related expenditures are made in accordance with applicable laws, regulations, and accounting procedures (10) Responsible for all financial, cost analysis, and cost recovery aspects of the emergency or disaster. c) Information Technology Division (1) Provide City departments with guidance and direction for the protection of computer hardware, software, data, and telephone systems (2) Provide telecommunications (telephones, faxes, cellular phones, radios) and computer support to the EOC and other City departments (3) Provide liaison for coordination with telephone service providers for the re- establishment of telephone service to the City. (4) Coordinate alternate communications during activation 6. Community Development Department a) Provide a representative to serve as the Planning Section Chief in the EOC. b) Develop policies, procedures, and a permitting process for the sapid rebuilding of the community and resumption of business following an emergency or disaster. c) Provide post -event serviceability of facilities and structures. d) Provide support to the Fire Department in the safety evaluation of structures during rescue operations e) Provide support to citywide evacuation planning and assist in evacuation efforts, as deemed appropriate f) Coordinate and compile initial damage assessment and safety evaluation of essential citywide facilities g) Maintain and manage mapping system in the EOC I r 10 Appendix 1, Direction 8c Control I June 2013 I City of Bremerton Comprehensive Emergency Management Plan h) Establish a centralized location where the community affected by an emergency or disaster can receive information, direction, and assistance directly related to the rebuilding and recovery efforts. i) Enforce City ordinances and State laws regulating construction during new or reconstruction efforts prior to and after an emergency or disaster. j) Work with the Kitsap County Health District to identify and address public health issues. k) Assist in establishing food banks, shelters, and emergency housing 1) Assist local businesses in developing continuity plans. m) Assist local businesses with recovery activities n) Assist in establishing Disaster Recovery Centers 8. Fire Department a) Provide a representative to serve as the Operations Section Chief in the EOC, if appropriate. b) Mobilize and deploy fire resources for the piotection of life, property, and the environment. c) Assist in developing emergency and evacuation plans d) Provide emergency medical services with transportation to hospitals e) Provide fire suppression and control. f) Provide assistance for search and rescue operations, if requested and as iesources allow. g) Provide light and limited heavy rescue, if iequested and as resources allow h) Piovide initial hazardous materials incident response. Coordinate with outside agencies, as deemed appropriate i) Provide support in citywide structural damage assessment, traffic control, emergency warnings, road closure, and protection of property, if requested and as resources allow Appendix 1, Direction & Control l l June 2013 City of Bremerton Comprehensive Emergency Management Plan j) Assist the Police Department with alerting and warning, evacuation efforts, and traffic and crowd control, if requested k) Provide support to the Kitsap County Coroner's Office, if requested and as resources allow. 1) Provide support to the City's Public Information Officer in the dissemination of emergency warning information to the public. 9. Human Resources Department a) Monitor and process time sheets, rosters, and overtime requests b) Maintain the staff sign -in sheet at the EOC and ensure that all staff members sign in and out with the date and time. c) Manage the compensation for injury and claims process arising from the disaster with the Risk Manager d) Maintain all emergency worker's records e) Develop plans for employee notification and support during disaster activities f) Develop, in coordination with DEM, procedures for and coordination of the registration of temporary emergency workers and volunteers on behalf of the City g) Coordinate or provide personnel to be posted at the entrance(s) to the EOC to control access and log in and out all personnel who enter and exit the EOC. h) Assign appropriate personnel for response and recovery activities, as requested by the EMC 1) Coordinate staging of personnel with the Parks and Recreation Department 10 Municipal Court I a) Provide a representative(s) to the EOC, if requested b) Continue to operate the City court as efficiently as possible in order to maintain due process of law in civil and criminal justice matters i i i 12 Appendix 1, Direction & Control June 2013 I City of Bremerton Comprehensive Emergency Management Plan c) Develop plans and procedures to relocate the courtroom to continue minimum required court operations, if necessary. d) Support response and recovery activities, as deemed appropriate. e) Report any damage observed of department occupied facilities, equipment, or resources to the EOC. 11. Parks and Recreation Department a) Develop plans foi managing influx of goods and services donated to support EOC activities and assist victims of the emergency or disaster b) Develop plans for the staging of manpower and additional equipment. c) Provide fuel, maintenance, and repair of city -owned vehicles and equipment, as appropriate 12 Police Department a) Provide a representative to serve as the Operations Section Chief in the EOC, if appropriate b) Provide a representative to serve as the Transportation Coordinator, if requested c) Maintain law and order and provide physical security in and around the affected area within the City. d) Provide command and control for field operations through established command posts, as deemed appropriate. e) Participate in the initial citywide damage assessment, as deemed appropriate f) Provide emergency traffic and crowd control, if requested and as resources allow g) Provide a representative to serve as the Evacuation Coordinator and provide direction and control for evacuation efforts, if requested. h) Provide for waterfront reconnaissance of the affected areas and other emergency missions Appendix 1, Direction & Control 13 June 2013 City of Bremerton Comprehensive Emergency Management Plan 1) Provide support to the Kitsap County Coroner, if requested and as resources allow. J) Provide support to the EMC and the designated Public Information Officer in the dissemination of emergency warning information to the public. 13 Public Works and Utilities Department a) Provide a representative to serve as the Operations Section Chief in the EOC, if appropriate. b) Provide support of manpower and equipment during search and rescue missions, if requested and as resources allow. c) Administration Provide logistical support to the EMC, if requested d) Engineering (1) Provide support regarding the stability of slopes and sensitive areas during recovery efforts. (2) Provide post -event serviceability of facilities and structures and coordinate the inspections of buildings and bridges. (3) Provide support to the Fire Department in the safety evaluation of structures during rescue operations. (4) Provide expertise and recommendation for reconstruction, demolition, and mitigation during the recovery period. e) Equipment Services (1) Provide damage assessment and emergency repairs for city - i owned vehicles and equipment (2) Coordinate fuel- dispensing services for emergency equipment and vehicles f) Forestry 1 Provide assistance in response and recovery efforts, as requested i by the EMC. 14 Appendix 1, Direction & Control June 2013 I City of Bremerton Comprehensive Emergency Management Plan g) Public Works Operations (1) Streets (a) Develop and maintain a "Transportation/Roads System Data Book" which details all major roads and arterials within the City (b) Provide assessment of transportation routes, identify alternate routes, and provide temporary thoroughfares and bridges for emergency vehicles. (c) Develop plans and recommendations for effective and safe motor vehicle and pedestrian traffic flow during and after an emergency or disaster (d) Assist the police in traffic control and evacuation route planning, if requested and as resources allow. (2) Traffic Maintenance Install, maintain, operate all parking, traffic control devices, and assist with access and traffic control measures (except traffic lights) (3) Electronics (a) Install, maintain, and operate traffic lights, street lights, radio communication, the City's telephone system and all electrical components on city -owned facilities, if requested and as resources allow (b) Provide telecommunications (radios) support to the EOC and other City departments (c) Provide liaison for coordination with telephone service providers for the re- establishment of telephone service to the City (d) Coordinate alternate communications during activation. h) Utility Operations (1) Coordinate and prioritize public utility restoration. I i Appendix 1, Direction & Control 15 June 2013 City of Bremerton Comprehensive Emergency Management Plan (2) Coordinate with private utilities for the restoration of private utilities to critical and essential facilities. (3) Provide damage assessment, emergency protective measures, emergency and temporary repairs and/or construction for water, wastewater, streets, and surface water infi astructure. (4) Develop policies and SOPS for providing and maintaining the sanitary sewer system, storm drainage system, wastewater treatment plant and lift stations, and a safe and continuous water supply. (5) Collect and evaluate information about the incident and forward to the EOC. (6) Provide support to the Fire Department in hazardous materials incident response to City streets, wastewater collection, and surface -water conveyance systems (7) Provide emergency debris removal, if requested and as resources allow (8) Water (a) Develop and maintain a "Water System Data Book" which details all the major components of the City's water system Include the detailed information required by water personnel for emergency situations. (b) Maintain operation of the water system to ensure adequate drinking water and fire protection (c) Provide temporary repair of damage to the water system and coordinate permanent repairs as soon as time and circumstances allow (d) Issue a "boil water" notice if circumstances warrant (e) Implement the Dam Safety Plan, if appropriate. (9) Sewer I 16 Appendix 1, D rection & Control June 2013 City of Bremerton Comprehensive Emergency Management Plan (a) Develop and maintain a "Sewer System Data Book" which details all the mayor components of the City's sewer collection system Include the detailed information required by sewer personnel for emergency situations. (b) Maintain operation of the sewer collection system (c) Provide temporary repair of damage to the sewer collection system and coordinate permanent repairs as soon as time and circumstances allow (10) Storm (a) Develop and maintain a "Storm System Data Book" which details all the major components of the City's storm collection system Include the detailed information required by storm personnel for emergency situations (b) Maintain operation of the storm collection system. (c) Provide temporary repair of damage to the storm collection system and coordinate permanent repairs as soon as time and circumstances allow. (11) Wastewater (a) Maintain operation of the wastewater treatment facility and assist in meeting public sanitation needs i (b) Control wastewatei pollution to the environment from the wastewater treatment facility, as feasible. (c) Provide temporary repair of damage to the wastewater treatment facility and coordinate permanent repairs as soon as time and circumstances allow i Appendix 1, Direction & Control 17 June 2013 City of Bremerton Comprehensive Emergency Management Plan (d) Conduct damage assessment of the wastewater treatment facility and provide a damage assessment report to the EOC. 14 Department Directors a) Oveisee and provide policy recommendations to the EMC before, during, and after an emergency or disaster. b) Coordinate with the Finance Director to document all expenses c) Assist in the development, maintenance, and implementation of the CEMP. d) Prepare for, respond to, and recover from an emergency or disaster, as directed by the EMC. e) Develop and maintain policies and SOPS for the department's disaster responsibilities f) Assist the City Clerk in identification and preservation of essential department records. g) Report any damage observed of department occupied facilities, equipment, or resources to the EOC. h) Document emergency - related activities and costs. 15 City Employees a) Develop an individual and family plan for use during an event b) Be prepared to respond, as needed, whether given a pre - designated assignment or not c) Respond to a designated area with proper clothing and equipment, as requested d) Be prepared to assist in traffic control, evacuation, triage activities, evacuation center activities, or as plotters, runners, telephone operators, or other related duties B Local 1 American Red Cross I 18 Appendix 1, Direction & Control June 2013 City of Bremerton Comprehensive Emergency Management Plan a) For incidents confined to the City's jurisdiction, the American Red Cross (ARC) may assign a representative to the EOC, if appropriate. In multi -junsdictional incidents, the ARC representative will be assigned to the County EOC b) Activate, manage, and support public mass care shelters at sites selected in coordination with the EMC or DEM. c) Provide additional mass care services to both disaster victims and relief workers in the form of fixed and mobile feeding sites and to victims in the form of blankets, first aid, disaster welfare inquiry, and disaster - related mental health services The ARC can also provide individual assistance to victims in the form of emergency grants for disaster - caused emergency needs related to food, clothing, shelter, and health. d) Coordinate mental health counseling for disaster victims. e) Provide tiaining for mass care shelter support staff 2 Bremerton School District a) Provide public shelters through agreements with the ARC. b) Provide buses for transportation, if requested and as resources allow. 3 Kitsap County Coroner's Office a) Coordinate and provide emergency mortuary services. b) Provide coordination with other agencies and State and Federal authorities regarding emergency mortuary activities 4 Kitsap County Department of Emergency Management a) Coordinate emergency activities of local agencies in preparing for and responding to an emergency of disaster. b) Provide communications coordination for response agencies during a disaster c) Act as the sole contact point for requesting disaster assistance from other governmental agencies, except mutual aid I Appendix 1, Direction & Control 19 June 2013 City of Bremerton Comprehensive Emergency Management Plan d) Prepare damage assessment and analysis reports, as deemed appropriate e) Assist the City in warning the public of an impending emergency or disaster and provide adequate instructions before, during, and after an emergency or disaster. f) Provide public information and education as it pertains to disaster preparedness and response. g) Coordinate the use of all available resources h) Maintain current SOPs for DEM r) Develop procedures for and coordinate the registration of temporary emergency workers and volunteers on behalf of the City. 5 Kitsap County Health District Provide or coordinate health and environmental health services and activities including- a) Coordination of public information programs dealing with personal health and hygiene such as disease control operations, sanitation activities, and potable water supply. b) Organization and mobilization of public health services during an emergency or disaster c) Detection and identification of possible sources of contamination dangerous to the general public health of the community d) Surveillance, identification, and control of communicable disease e) Coordination of preventive health services. f) Representation at the County EOC for coordination of public health services. g) Oversee the distribution of prophylaxes to individuals due to a threat of disease, if appropriate 6. Kitsap County Sheriffs Office 20 Appendix 1, Direction & Control June 2013 City of Bremerton Comprehensive Emergency Management Plan a) Provide assistance for crime prevention and detection programs and the apprehension of criminals, if requested and as resources allow. b) Provide assistance for crowd and traffic control, emergency first aid, and safety programs, if requested and as resources allow c) Provide for search and rescue operations, if requested and as resources allow. 7. Kitsap Transit a) For incidents confined to the City's jurisdiction, Kitsap Transit will coordinate directly with the EOC. In multi - jurisdictional incidents, Kitsap Transit coordination will be through the Kitsap County EOC b) Coordinate public transportation resources, if requested c) Advise on public transportation issues d) Provide school situation reports to the EOC e) Provide damage assessment reports to the EOC from field observations of bus drivers and other personnel f) Provide a representative to the EOC, if requested and as resources allow. 8. Utilities - Private a) Electrical - Puget Sound Energy (1) Provide power outage and distribution advice (2) Provide power outage impact predictions. b) Gas — Cascade Natural Gas Corporation (1) Provide gas shortage and distribution advice (2) Provide gas shortage impact predictions. C. State 1 Emergency Management Division Appendix 1, Direction & Control 21 June 2013 City of Bremerton Comprehensive Emergency Management Plan a) Coordinate emergency activities of State agencies in preparing for and responding to an emergency or disaster b) Assist in coordinating communication for responding agencies during an emergency or disaster. c) Act as a contact point for requesting disaster assistance from other governmental agencies, except mutual aid d) Prepare damage assessment and analysis reports, as necessary. e) Assist in warning the public of an Impending emergency or disaster and provide Instructions before, during, and after emergencies, as deemed appropriate and as feasible. f) Provide public Information and education as it pertains to emergency or disaster preparedness and response. g) Coordinate the use of all available resources h) Maintain current SOPs for EMD. 2 Washington State Patrol a) Provide assistance for crime prevention and detection programs and the apprehension of criminals, If requested and as resources allow. b) Provide assistance for crowd and traffic control, emergency first aid, and safety programs, if requested and as resources allow. c) Provide a representative to serve as the Incident Commander for hazardous materials Incidents, if requested or if the Incident is located on a State highway or state -owned building or facility III. REFERENCES A. City of Bremerton Emergency Operations Plan B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Plan D Kitsap County Hazard Identification and Vulnerability Assessment j E RCW 38 52, Emergency Management I I 22 Appendix 1, Direction & Control June 2013 City of Bremerton Comprehensive Emergency Management Plan F. RCW 4010 010, Essential Records — Designation -List — Security and Protection — Reproduction G. RCW 4212, Vacancies H. RCW 4214, Continuity of Government Act I. Washington State Comprehensive Emergency Management Plan J. National Response Plan IV. ATTACHMENTS A. Attachment A, Emergency Management Organization Chart B Attachment B, Emergency Operation Centei Organization and Responsibility Chart C Attachment C, Functional Responsibility Matrix I I I i I Appendix 1, Direction & Control 23 June 2013 I APPENDIX 1 DIRECTION AND CONTROL ATTACHMENT A EMERGENCY MANAGEMENT ORGANIZATION CHART INCIDENT COMMANDER (Mayor) LEGAL EMERGENCY KITSAP COUNTY REPRESENTATIVE MANAGEMENT ....... DEPARTMENT OF EMERGENCY COORDINATOR MANAGEMENT PUBLIC INFORMATION OFFICER EXECUTIVE GROUP ' Fire Chief WASHINGTON STATE Police Chief EMERGENCY SAFETY OFFICER Public Works Director MANAGEMENT DIVISION VOLUNTEERS AND CITY DEPARTMENTS LIAISONS: PRIVATE City Administration American Red Cross ORGANIZATIONS City Attorney Bremerton School District Community Development Cascade Natural Gas Economic Development Kitsap County Coroner's Office Financial Sei vices Kitsap County Health District Fire Department Kitsap County Sheriff's Office Human Resources Kitsap County Parks District Municipal Court Kitsap Transit Parks & Recreation Port of Bremerton LEGEND Police Department Puget Sound Energy Public Works & Utilities Salvation Army Direction -_ Coordination ....... 24 Appendix 1, Direction and Control Attachment A, Emergency Management Organization Chart June 2013 City of Bremerton Comprehensive Emergency Management Plan APPENDIX 1 - DIRECTION AND CONTROL ATTACHMENT B EMERGENCY OPERATIONS CENTER ORGANIZATION AND RESPONSIBILITY CHART INCIDENT COMMANDER (Mayor) EMERGENCY EXECUTIVE GROUP MANAGEMENT Fire Chief or designee COORDINATOR Police Chief (Fire Chief) Public Works Director PUBLIC INFORMATION LIAISONS LEGAL SAFETY OFFICER OFFICER (As Appropriate) REPRESENTATIVE (As Assigned) (As Assigned) (City Attorney) OPERATIONS PLANNING SECTION LOGISTICS SECTION FINANCE & ADMIN SECTION SECTION Coordinates and provides Collects, analyses, and Coordinates support needs Manages the budget & support for tactical disseminates information to personnel, facilities, finances, maintains financial operations at the incident site the appropriate persons or transportation, supplies, records and other official to reduce the immediate departments equipment maintenance, City records, and ensures all hazard, save lives, and fueling, food service, and regulatory requirements are property, establish control, Maintains information and medical services met and restore to normal status of resources assigned conditions Coordinates and maintains Manages human resource Prepares the Incident Action the communication/computer records — emergency worker Implements the Incident Plan systems and message control registration, claims, payroll, Action Plan center and benefits Appendix 1, Direction and Control 25 Attachment B, EOC Organizational and Responsibility Chart June 2013 City of Bremerton Comprehensive Emergency Management Plan APPENDIX 1 ADMINISTRATIVE ATTACHMENT C FUNCTIONAL RESPONSIBILITY MATRIX 2 A Cj ou 5 O U ° o U A ? e iu ai a`'i q y W " o o a Q > c .c v u C E aC u co > a� v L > 0 ❑ y ai °� >' e io a''i co 2 . Gn en y C w io fy. a� 0 0 O o a C* is w y `� a y o o a cc a��i [-• o A 3 Lead Department/ E U U E Lo U U A :Z v u 2 o °� c a c w w o U U U U U U 0 0 o c� a Support Department/Agency M U U U w w w w w w x x aC a4 x x x a a a s Cn W C q a Plan S S S S S L S S S S S S S S S S S S L S S S n yf r L r avv rrp it r "r ', [4p a f +t tI ,I ' ldl 4 ?'^ YFi " "I,f Yil G , W ,f +, h qr '6 (,: k tln IIrI "tad 4 at�S;i9$' ,,.5�,'" �,,'La k�r,S,lr� t 4 „Sri ;aih r5, , „ly YtS�i „1 u� S�fli �q�,�,l ��i' /��no-a� r�tS�r� �IwS�''��S� �i�S�!� ��AS1,�'luS��k rmi,Sm�i� 4i�f'L��a� ;�'S��;1 � �t��rra�� �`,�P��I „� )endix 2, Public Information L S S L S S S S S S S S S S S y of rp rrr V 4 ! i,' ,! , P`t ,,TI !, n 1 1 11, �`i Ii' o r z" ap "tr 4r ) i;81" any 41Ir ^kL'4, m iry[ Y xt ,f, n ^ t:t vl 1 fen V+ sr 1111{ r( 11 �endix' S' �Adinint' stration iandkFinancei�„�e,�' " � r I�II '� �' , , fir' {I >�„ h' a1r ,d�L;,, '1�rStII ,a�IS1'�+9� aks�S #' %'� �',rL�'�� �,�M1S �,�S�'(�f,���� ���;5` „r rr�I s` w, "4t51� � "k'S�� � t, +���'� E���,'s,'�'r, �T /,a� t�uS;,h� �SSS�>� "1'�S�4h� '���71 ��'IS'�d �1��'$4� ��r<F�3�fl ���;S� " "�;�ti > Y I V hl 7 1 141 4 Slu an :)endix 6, Training, Drills, & Education S S S L S S S L S L S S S S > l Aril Jr,''i'wu k'i d` lilt r, "It ' ',x'1 -1 ril.In ria Y ' 1F1 ;r4 ti'IJ,J rj vr' "a,' ,,1 rrt ck,i41 1ltr,pry PlU, °' ✓1 �"N'r °19' ✓ia {4 I, u� 4 04 r4l r ro ' } S c+ } ,! 1, I, Trap ortahon ,lu�dRV rl ' �r i, r 4 r n ,r , e� i1 a / � 1 ' A °S fo-4 N1.' vll ' 'r e gLtu h,�Dlylrl fl�l7 „lK 41 �F�vAt fl`i"v'I it III mRl �l / ul E�0 ^f'Ib Ia tr�l� I� w¢r 4h ,,,, �,it UY,L Ma 2, Communications & Warnings S L S S I L S S I L L S S S S S L L ^ I ` ' 4 " N, „yg , If nu FIf rISS I` i r,) l IV'w ;, 1",d,y , �1"/ )i, " Er( 1 Ifs il'I ''I irl11„ '10� "` 4l`, 'i 'Jh ,nil 1A r 1 'I d ckf S 'ItP 'r Px 61[wi' kAAj tin a , ',11� # PI Ii tf P, f ", fl I,, r „3 4rPu tilic §Works &PEn "meei�ii ° J. r, JI +h1'�',Pr�fl['i4 i���r`�'sh, �F��'a41 4,11J3 �t�' rl� �,fL',I �," I�1 e,1� ,f�' ,�e�F, !'� „�q��I 4 r,�3E „���{ 'Ir'S� �I,f'a,rl 4, � a „'� "r�,N�' ,trY {,hb,i % ��iS<�i� ',,z,4� f( ��'qN� ?I f� „ +f 1 I,z� �r,'��I�'I I, <SIr r „ -�(�u C� „LL�(t �„ "� ,d��>, �i ��SJ,sq ���I F 4, Firefighting S S L S S S S a ,5 dT, ' 4t' +ryl iil ik /j" ti't f c rr,�i i�i 7i lr !I41 Y' 3,Ir l'�li ) 1�Y / `II 5t� i� ,�14 r J, i / ' 44 4, r i 1 i 7' Ii,i 4'iAi (5�`,,!O' ", r,� !11 " ' yr 1[ rti ,rc IY IP I lli 141 i � lit i0l! I f ! N fV I F SsInformation Analysis &,Plannm ,{r11 I,�',rrrr �I� " ", �tl �, � rr „3 r S d , �L r r S �, ''I S y ,d �� (S� ,� ",PS1, �M1d�S,�>ti�G� �J..11a�� �4��,1r�� 11�, S4l� a s, +,� J J'`r ,��1 �� �^u' ' S , ,t�� 1't =1 �,,' +s��f� �; S�,a �'�'S ,�Sf,7ir 4fr u��rfJ 7 # #! �dIS,M1� �k�,to1�, IIIIhY "P��,e F 6, Shelterin & Mas Care L S S S S S kf, "'� e7r SYI 8 > UI!I '1 )ll �r , a ,I ,I'i' iz fI r f l4 il F 7 Resource "lvlan ement, �i °,� "�r, , �I " gut r,1! � , > , �, ; i�,1, t'k5,t''h il, Lr" I , �GL ,I I, � S'' , I "JtIS'�i r� r5 Jt," "'��5;,�° I rl �" , YJ G I Z , "`r ,l-• 41. l4J7'I I 4i +>� , I�, $P�,r ,n,$t, &1 ,h�41>!� %�u5� Y� dI'�5�� Errs �a,({ ��� ��k +�'tr, shll,lr,�! F 8, Health, Medical & Mortuary Services S I S [ L L L S L S S S K 1� p ir'f i)I',KP „ " ft '`i�k /J'f ,ii hf l, i9 J''4'i 64,FI rsl',, Ii '1 ts<� ,r''ff al','1 %13 `4 SFt" i , ,i i ��i '✓�3 ,'INeJ if�t Jt 7 (iI VF '�i °�I�r �ffl4 rr iM1 ,d 4�62)JI , � }fE I'i' " � (b � f� y ° (��SU �E( I fl%�'14ri, S` IB xn�I l''i, % { {�, Ld F 10, Hazardous Materials S S S L S S S S S L , ,1,, 4, s z„ "!/, "fl`1,az' aa ' # ' F " i'I,, /1 l6` ;I t" A 40x'd)n "14" ,1 Id'I ,1 CI , 4:1" , G ell '"I t' Pr " ri Y,Sr t1 'v`It aion6ilf lr Y rt op'J P"' +i`ru, 4 i n.�lt � fr�v4 ! Ilfr F" 11,�Food,�Water &�Aonated Goo "ds�',%�1� �� I �{Lf'b �E r�,x +a a����,�11 a� "rw�� +��; #, 1��"r� �s ^S,1111 4��,'���� �'a''a� � al�s)III� �v�rvJ��� ��,��`f M +,`� ��y�� +�r�� ^��I �S�#�1 ��l'S��� I� �5�� f , ��IISi =g ��,��� „tip a,1� "��.�ll Ir'��� I �eha� +�ISk, �, �I�>{�lih � "L���' r"��"�� 480 U F 12, Energy S L S L S S l �1 af,rk y r f trh t °1 /1 Ir d ot , xl,r� tr 4`, p t '1 1 Xl Fi by "p trl JI r r 6Y 6cr11 ili 3, 4 h 4a d" ,i tr +K ' IY a1 n'L W , 1 ra an e' Gi d. y'r I, ,11 re x11 1 , ;',+ r 14 a n r �kIG 61 oY'& 6� ! vii {'.II q q I#iaR I k y,, dr ,^ `r," � 1 , „sl r /c e �.,r�.,l ���� �,�' ��r�>afza,' ( fl, �,�.��o Y.� „ % #(�,h � e�l III ��r s�����, 4 , �a M, "m�, 6 l�Ilkw,.� „ r� 11� a,��> �� hl[ ,rJr rrs�,ll�ra �IJt�'i�Ih IKh�rl�id� �, �II'�I �,� +�d�� "ti o�,ll'���r� I„h(� ;�h �����r �w.'>�� ;1 �,�>'1 �� rl� F 20, Mili tary Support to Civil Authorities L L S S u u , Ili riP' Y ;ti~ , P h5r Ip3 711 f n ,rry, r If ° U7n l,i, lak })., a a ,.r I` j" 11 f Aq , fo I"< �," id' 11 k 1 u N ytq l Klf rFy+� I,r F "'a'Recove' �' &`iRestoi�atioi►4 "I� 1, Itirt'; ,in 1 4,rfRS�� I, !a�1,�S'��,' �I�S�'( i. ' A ' Et ", �Ir 1 # �', I t t �" � , � � S,rt � y ¢li ( � 4 � � � � i h �', I a411, M1I a ICI I h , � �, n'f,Gr figrL�� lt'�is'hIN �,,rSr ,I 'd,q,rS�IH Ita a�6�' ,�� "�� f' ,YS,'t k� "r4 "4� I �'i s� fi r� � �� V ��$a �u�'ad 1� ,,�3� �rdr4'� �°k Sl4� �u3a`,� ��$��f @„�rz�>� <�'�,4�� m�13$ F 22, Law Enforcement S S L S S °,i x v rkn {" n ,' 3)t, I.t11I u .p 4 74 'ly ,i rpJ f ,! 41 °4 er Ifh ",' fmll r t rgvr,wlC , "o t�'., k'hb"u' r, rIn +1 S, a. 1 lair 11 tY f IfY , R uf' t "r ! "rFµrr �6 r ka!P' fnl # wrr I z r"v'" n r , °, F 23; Daina a Ass6ssrii6nt ,' r4 s rQ ��� 6 ���41,r�1 °IS��I �A ��IS1rt ^I �' i SiIJ �rY � r sl 9 %��,1' it�Lr,4 r�S ;i5 �' 4 +'t��Si J, ^'II$5� 4E I�I�'�b�C�a4�i ,�L 1 � ��SS , ` „f r'��, t �,tr k�'h'„rgtJl ,��'�I el � S I� `rf � 'JkGtil vl $1r 11l �l a�,� , f , G „bi, 1 r StPr �m 't °wl, �fi�L fo � ai l "' ,r ul� U F �? �` F 24, Evacuation & Movement S S S S S I S S S S S L I S I L S Appendix 1, Direction and Control 26 Attachment C, Functional Responsibility Matrix June 2013 City of Bremerton Comprehensive Emergency Management Plan APPENDIX 2 PUBLIC INFORMATION I. PURPOSE To ensure effective dissemination of prompt and accurate information and instructions to the public and media during emergency or disaster situations. II. POLICIES It is essential that accurate, timely, and consistent information be disseminated to the public. The City will coordinate the development and dissemination of all disaster - related public information through the Public Information Officer III. PLANNING ASSUMPTIONS A The Mayor may serve as the Public Information Officer for the City or the Mayor and /or the Emergency Management Coordinator (EMC) may appoint a Public Information Officer (PIO) to act as the official for coordinating the dissemination of emergency public information as approved and authorized by the Mayor and/or EMC. B. If the Mayor is the PIO, he /she coordinates with the EMC but does not need to receive prior approval regarding press releases or any other public information C. If the PIO is not the Mayor, emergency public information shall be coordinated by the PIO with prior approval from the Mayor and/or EMC. D. An Assistant PIO may be appointed when media briefings are required from multiple locations or the situation requires ]t. E. Media briefings will normally take place at City Hall. In the event that this location is not functional or communications are inadequate, alternate locations will be identified by the EMC and announced by the PIO. F. The PIO shall utilize the PIO Emergency Checklist and PIO Press Release Worksheet from the City of Bremerton's Emergency Operations Plan for guidance during emergency and disaster situations requiring the dissemination of emergency public information. I G. Any or all of the following methods may be utilized to relay emergency information to the public: 1. Print, radio, social media and television media 2. City and County websites 3. Printed education/information materials Appendix 2, Public Information 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan 4 City and Amateur radio systems 5 Public address systems 6. Emergency Alert System (EAS) - KIRO 710 AM & KOMO 1000 AM H. The EAS is activated for immediate life - threatening situations and only when time limitations or incident severity prohibit the information from being distributed to the media through normal channels I. Activation of the EAS is authorized by the Kitsap County Department of Emergency Management (DEM) and is activated by the Kitsap County Central Communications Center (CENCOM). J Printed education and information materials are available through DEM K It is anticipated that in some circumstances emergency public information may need to be released from field command posts In this event, the individual in charge at the location shall notify the EOC in a timely manner and provide detailed information regarding information released. L. The City can post emergency public information to the City's website as well as DEM's website, and a regional governmental website called GOVLINK The PIO will coordinate the information posted to all websites. GOVLINK is a shared Internet website that posts headlines of information releases. When users click on the headline, they are routed directly to the sponsoring agency's website where they can view the complete public information statement. M In an emergency, people will first turn to traditional sources of information. It is important to ensure the same message is given to all "traditional" sources. IV. CONCEPT OF OPERATIONS A. Overview The Public Information Officer, as authorized by the EMC, will coordinate release of information and instructions to the public and may cooidinate with other public information officers, if appropriate B Objectives i The public information objectives during an emergency or disaster are ' a 1. To inform the public and City employees of the presence of a hazardous situation, its effects, and proper protective measures to be taken. i 2. To coordinate the City's release of public information to the media 2 Appendix 2, Public Information June 2013 City of Bremerton Comprehensive Emergency Management Plan 3 To inform the public on protective measures that can be taken during an emergency or disaster. 4 To control rumors and reassure the public 5. To provide ongoing information about emergency operations and services 6. To instruct the public on disaster assistance and recovery services and procedures C Dissemination 1 Methods for dissemination of local emergency information and instructions will be determined by the PIO, with authorization of the EMC, depending on available means as appropriate to the emergency including radio, newspapers, television, electronic communications, mobile public address systems, and door -to -door contact. 2 Information will also be disseminated to the City Council, Mayor, emergency personnel in the field, and other City employees so they know what information and guidance is being released to the public. 3 Dissemination of public information regarding City activities and services relating to an emergency should be reviewed and coordinated with the PJO 4 A Joint Information Center (JIC) may be established by DEM to coordinate emergency public information where multiple jurisdictions are involved in the emergency response This facility would be in direct contact with the EOC, may include PIOs from other jurisdictions, and may be in conjunction with State and Federal information efforts. The location of the JIC will be determined on a case -by -case basis. 5. Up -to -date distribution lists will be maintained by the PIO D Special Groups and Instructions 1 There may be non - English speaking persons in the City. In the event that public information needs to be translated, interpreters will be cooidmated through DEM 2. Special instructions and provisions may be made for hospitals, nursing homes, schools, or other groups Appendix 2, Public Information 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan V. RESPONSIBILITIES A Public Information Officer 1 Represent the City at press conferences, public hearings, and other public events, as directed by the Mayor and/or EMC. 2. Receive Mayor and/or EMC approval for all press releases and briefings, if PIO is not the Mayor. 3. Coordinate with DEM and other local jurisdictions when information is to be released on the EAS, GOVLINK, or other shared information systems. 4 Gather and coordinate emergency public information for timely release to the public. 5. Notify appropriate agencies to assist in the dissemination of emergency public Information. 6 Give Iegular information briefings to City officials, news media, and the public, as authorized by the Mayor and/or EMC 7. Provide information to City departments that may dispense information so that everyone is given the same message. 8 Provide pre - printed emergency public Information brochures for distribution to the public 9. Recommend appropriate location(s) for public official and media briefings to the Mayor and /or EMC 10. Monitor media coverage and public reaction and perceptions 11 Identify tumors and misinformation as soon as possible. Prepare correction, If applicable. B City Departments 1 Provide pertinent and timely information (e g road closures, emergency instructions, available assistance, place of contact for missing relatives, restricted areas, etc.) to the EOC regarding field activities and emergency public Information 2 Coordinate requests for assistance through the EOC. 3. Notify the designated PIO of rumors and misinformation so that corrections can be prepared immediately. 4 Appendix 2, Public Information June 2013 City of Bremerton Comprehensive Emergency Management Plan C Emergency Management Coordinator 1 Establish policies and procedures pertaining to the release of emergency information and instructions 2. Represent the City at press conferences, public hearings, and other public events, as appropriate. 3 Appoint a PIO to coordinate the dissemination of emergency public information, as appropriate and approve all press releases and briefings. 4. Support the PIO and/or Mayor in coordinating all press releases and briefings. D State 1. Throughout the emergency, public information staff from the State EOC will work with the Governor's press secretary to develop and disseminate information regarding the emergency and State response efforts State EOC staff will also be available to assist local officials in disseminating emergency instructions to affected communities. 2 Coordinates with local and federal agencies on the release of emergency information and instructions. E Federal The Federal Emergency Management Agency (FEMA) provides for the assignment and establishment of Public Information operations at the Joint State /Federal Disaster Field Office after a Presidential Disaster Declaration VI. REFERENCES A City of Bremerton Emergency Operations Plan B Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Plan D. Washington State Comprehensive Emergency Management Plan E. National Response Plan VII. ATTACHMENTS i None i i Appendix 2, Public Information 5 l June 2013 City of Bremerton Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK i I I I 6 Appendix 2, Public Information I June 2013 City of Bremerton Comprehensive Emergency Management Plan APPENDIX 3 REFERENCES This Appendix is a compilation of references used in the completion of this version of the City of Bremerton's Comprehensive Emergency Management Plan References include: City, County, State, and Federal codes and regulations as well as plans and widely used standards. CODES AND REGULATIONS City of Bremerton Municipal Code 2.26, Emergency Management Organization Kitsan County Kitsap County Code, Chapter 2 104 Emergency Management Washington State RCW 10.93, Washington Mutual Aid Peace Officers Power Act RCW 35.33.081, Emergency Expenditures — Non - debatable Emergencies RCW 35.33.091, Emergency Expenditures — Other Emergencies - Hearing RCW 35.33.101, Emergency Warrants RCW 35 33 111, Forms — Accounting — Supervision by state RCW 35A 38, Emergency Services RCW 38 52, Emergency Management RCW 38 52 020, Declaration of policy and purpose RCW 38.52.070, Local Organization and Joint Local Organizations Authorized — Establishment, Operation- Emergency Powers, Procedures RCW 38 52 110, Use of Existing Services and Facilities — Impressment of Citizenry RCW 39 34, Interlocal Cooperation Act RCW 40 10.010, Essential Records — Designation — List — Security and Piotection — Reproduction RCW 42.12, Vacancies RCW 42.14, Continuity of Government Act RCW 43.21 G, Energy Supply — Emergencies and Alerts RCW 43.43, Washington State Patrol - State Fire Service Mobilization Plan RCW 47 68.380, Search and Rescue RCW 49.60 400, Discrimination, Preferential Treatment Prohibited RCW 68.50 010, Coroner's Jurisdiction over Remains f Section 7 of Article VIII of Washington State Constitution } WAC 118 -04, Emergency Worker Program WAC 118 -30, Local Emergency Management/Services Organizations, Plans, & Programs WAC 296 -62, General Occupational Health Standards I i Appendix 3, References 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan Federal Public Law 93 -288, Disaster Relief Act of 1974, as amended by Public Law 100 -707, the Robert T Stafford Disaster Relief and Emergency Assistance Act Public Law 96 -342, Improved Civil Defense Act of 1980, as amended. Public Law 99 -499, Superfund Amendments & Reauthorization Act (SARA)of 1986, Title III, Emergency Planning and Community Right to Know Superfund Amendments and Re- Authorization Act of 1986 (SARA Title III) Title 44, CFR, Section 205.16 — Nondiscrimination PLANS American Red Cross Disaster Plan American Red Cross Disaster Services Regulations and Procedures: Survey/Damage Assessment City of Bremerton Emergency Operations Plan Interstate Mutual Aid Compact Kitsap County Alternate Communication System Plan Kitsap County Communications Plan Kitsap County Comprehensive Emergency Management Plan Kitsap County Coroner's Emergency Operations Plan Kitsap County Disaster Recovery Plan Kitsap County Emergency Alert System Plan Kitsap County Emergency Medical Services Patient Care Protocols Kitsap County Emergency Operations Plan Kitsap County Fine Chiefs Association's Mass Casualty Incident Plan Kitsap County Fire District #7 — Standard Operating Procedures Kitsap County Fire Resource Plan Kitsap County Generator Refueling Plan Kitsap County Hazard Identification and Vulnei ability Assessment Kitsap County Health District Emergency Response Plan Kitsap County Public Information Officer's Manual Kitsap County Sheriff s Office Standard Operating Policies and Procedures Manuals Kitsap Transit Emergency Operations Plan Military Support to Civil Authorities Plan, Headquarters I Corps and Fort Lewis National Response Plan National Search and Rescue Plan South Puget Sound Region Fire Defense Mobilization Plan Washington State Comprehensive Emergency Management Plan Washington State Department of Health — Sizing Guidelines for Water Systems Washington State Department of Tiansportation Disaster Plan Washington State Emergency Communication Development Plan r Washington State Emergency Management Disaster Assistance Guide for Local Governments i 2 Appendix 3, References June 2013 City of Bremerton Comprehensive Emergency Management Plan APPENDIX 4 DEFINITIONS AND ACRONYMS DEFINITIONS ACCESS (A Central Computerized Enforcement Service System) - Statewide law enforcement data network controlled and administered by the Washington State Patrol. Provides capability to send warning and notification of emergencies from state to local jurisdictions Access control point — Road or highway control point staffed primarily by State or County law enforcement, augmented as necessary by the National Guard and/or designated response agencies to facilitate the exit from and deny the entry of unauthorized personnel into an area of risk. Access control is an enforcement function involving the deployment of vehicles, barricades, or other devices around the perimeter of the risk area, to deny access into the area. Air Force Rescue Coordination Center (AFRCC) - The Rescue Coordination Center (RCC) operated by the U S Air Force at Langley Air Force Base, Virginia, which coordinates the federal response in search and rescue (SAR) operations within the Inland Search and Rescue Region. This Region is defined as the 48 contiguous states (see RCC definition) Air search and rescue - Search and rescue operations for aircraft in distress, missing, or presumed down aie conducted by the Washington State Department of Tiansportation, Aviation Division, under authority of Revised Code of Washington (RCW) 47.68 and Washington Administrative Code (WAC) 468.200 Related land SAR operations, including the rescue and/or recovery of victims of a downed aircraft incident, are the responsibility of the chief law enforcement officer in whose jurisdiction the incident site is located. Air search and rescue does not include air support of land search and rescue operations conducted under authority of Chapter 38.52 RCW. See also Search & Rescue Comprehensive Emergency Management Network (CEMNET) - Dedicated 2 -way Very High Frequency (VHF) low -band radio system. Provides direction and control capability for state and local jurisdictions for administiative use and during an emergency or disaster This is an emergency management net belonging to and managed by the Washington State Military Department, Emergency Management Division ' Damage assessment — Estimation of damages made after a disaster has occurred which serves as j the basis of the Mayor's proclamation of emergency E Disaster analysis — The collection, reporting and analysis of disaster- related damages to determine the impact of the damage and to facilitate emergency management of resources and services to the impacted area Direction and control exercise - An activity in which emergency management officials � respond to a simulated incident from their command and control centers. It mobilizes emergency management and communications organizations and officials Field response organizations are not normally involved Appendix 4, Definitions and Acronyms 1 j June 2013 City of Bremerton Comprehensive Emergency Management Plan Disaster - An event expected or unexpected, in which a community's available, pertinent resources are expended, or the need for resources exceeds availability, and in which a community undergoes severe danger, incurring losses so that the social or economic structure of the community is disrupted and the fulfillment of some or all of the community's essential functions are prevented. Disaster analysis — The collection, reporting and analysis of disaster related damages to determine the impact of the damage and to facilitate emergency management of resources and services to the impacted area Disaster assessment — Estimation of damages made after a disaster has occurred which serves as the basis of a Proclamation of a Local Emergency. Disaster Field Office (DFO) - The office established in or near the designated area to support federal and state response and recovery operations. The Disaster Field Office houses the Federal Coordinating Officer (FCO) and the Emergency Response Team (ERT) and where possible, the State Coordinating Officer (SCO) and support staff. Disaster Recovery Center (DRC) - A temporary facility where, under one roof, representatives of federal agencies, local and state governments, and voluntary relief organizations can explain the disaster recovery programs and process applications from businesses Disaster Recovery Manager (DRM) - This is a function, rather than position, to which the Federal Emergency Management Agency Regional Director delegates the authority to administer the Federal Emergency Management Agency response and recovery programs The function oversees the physical obligation from the President's Disaster Relief Fund Disaster search and rescue - Large -scale search and rescue operations conducted as a result of a natural or technological (human- caused) emergency, disaster, or catastrophe. Emergency - "Any hurricane, tornado, storm, flood, high water, wind - driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, or other catastrophe which requires emergency assistance to save lives and protect public health and safety or to avert or lessen the threat of a major disaster." (Public Law 92 -288) I Emergency Alert System (EAS) - Established to enable the President, federal, state, and local jurisdiction authorities to disseminate emergency information to the public via the Commercial Broadcast System. Composed of amplitude modulation (AM), frequency modulation (FM), television broadcasters, and the cable industry Formerly known as the Emergency Broadcast System (EBS) Emergency Management or Comprehensive Emergency Management - The preparation for and the carrying out of all emergency functions other than functions for which the military forces are primarily responsible, to mitigate, prepare for, respond to, and recover from emergencies and i disasters, to aid victims suffering from injury or damage resulting from disasters caused by all i I 2 Appendix 4, Definitions and Acronyms June 2013 I City of Bremerton Comprehensive Emergency Management Plan hazards, whether natural or technological, and to provide support for search and rescue operations for persons and property in distress Emergency Operations Center (EOC) - A designated site from which government officials can coordinate emergency operations in support of on -scene responders. Emergency Operations Plan (EOP) — Those Plans prepared by county and municipal government in advance and in anticipation of disasters for the purpose of assuring effective management and delivery of aid to disaster victims, and providing for disaster prevention, warning, emergency response, and recovery. Emergency protective measures — Those efforts to protect life and property against anticipated and occurring effects of a disaster. These activities generally take place after disaster warning, if any, and throughout the incident period Emergency Support Function (ESF) — The functional approach that groups the types of assistance that a state is most likely to need, (e g. mass care, health and medical services) as well as the kinds of federal operations support necessary to sustain state response actions (e.g., transportation, communications). ESFs are expected to support one another in carrying out their respective missions. Emergency worker - Emergency worker means any person including but not limited to an architect registered under Chapter 18.08 RCW or a professional engineer registered under Chapter 18 43 RCW, who is registered with a local emergency management organization or the department and holds an identification card issued by the local emergency management director or the department for the purpose of engaging in authorized emergency management activities or is an employee of the state of Washington or any political subdivision thereof who is called upon to perform emergency management activities. Engineer - Any person registered under Chapter 38.52 RCW as an emergency worker who is an architect or professional engineer as registered under Chapters 18.08 and 18 43 RCW respectively. Evacuation — A protective action which involves leaving an area of risk until the hazard has passed Federal Emergency Management Agency (FEMA) - Agency created in 1979 to provide a single point of accountability for all federal activities related to disaster mitigation and emergency preparedness, response, and recovery. Federal Emergency Management Agency manages the President's Disaster Relief Fund and coordinates the disaster assistance activities of j all federal agencies in the event of a Presidential Disaster Declaration !� Federal Radiological Monitoring and Assessment Plan (FRMAP) - (formerly known as the Interagency Radiological Assistance Plan) - A plan developed, coordinated and maintained by the U S Department of Energy foi provision of federal radiological monitoring and assessment support during a response to a nuclear emergency. Appendix 4, Definitions and Acronyms 3 June 2013 j City of Bremerton Comprehensive Emergency Management Plan Federal radiological emergency response plan - The plan that describes the Federal response to the radiological and on -site technical aspects of an emergency in the United States and identifies the lead federal agency for an event The events include one involving the Nuclear Regulatory Commission or state licensee, the U.S Department of Energy or the U.S Department of Defense property, a space launch, occurrence outside the United States but affecting the United States, and one involving radium or accelerator - produced material Transportation events are included in those involving the U S Nuclear Regulatory Commission, state licensee, U.S Department of Energy, or U S Department of Defense. Field Assessment Team (FAST) - A designated team of technical experts from federal, state, and local emergency management organizations that are alerted and deployed to a disaster to augment or supplement state and local jurisdiction assessment capabilities Forest fire - The uncontrolled destruction of forested lands by wildfires caused by natural or human -made events Wildfiies occur primarily in undeveloped areas characterized by forestlands Incident - An occuirence or event, either human - caused or natural phenomena, that requires action by emergency services personnel to prevent or minimize loss of life of damage to property and/or the environment Incident Command System (ICS) a. An all- hazaids, on -scene functional management system that establishes common standards in organization, terminology, and procedures, provides a means (unified command) for the establishment of a common set of incident objectives and strategies during multi- agency /multi jurisdiction operations while maintaining individual agency /jurisdiction authority, responsibility, and accountability, and which is a component of the National Incident Management Systems (NIMS). b. An equivalent and compatible all- hazards, on- scene, functional management system Individual Assistance (IA) - Supplementary federal assistance available under the Staffoid Act to individuals, families, and businesses which includes disaster housing assistance, unemployment assistance, giants, loans, legal services, crisis counseling, tax relief, and other services or ielief programs (see Individual and Family Grant Program below) i Individual & Family Grant Program (IFG) - The program authorized under Section 411 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act for the purpose of making grants to individuals and families whose disastei -related serious needs or necessary expenses cannot be satisfied by any other federal, state, or volunteer program. The grant program is normally seventy -five peicent federally funded and twenty -five percent state funded. The state administers the program. i 1 i 4 Appendix 4, Definitions and Acronyms June 2013 City of Bremerton , Comprehensive Emergency Management Plan Joint Information Center (JIC) - A facility that may be used by affected utilities, state agencies, counties, local jurisdictions, and/or federal agencies to jointly coordinate the public information function during all hazards incidents. Local Emergency Planning Committee (LEPC) - The planning body designated by the Superfund Amendments and Reauthorization Act, Title III legislation as the planning body for preparing local hazardous materials plans Major disaster - As defined in federal law, is any hurricane, tornado, storm, flood, high water, wind - driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, or other technological or human caused catastrophe in any part of the United States which, in the determination of the President, causes damage of sufficient severity and magnitude to warrant mayor disaster assistance in alleviating the damage, loss, hardship, or suffering caused thereby Military Department - Refers to the Emergency Management Division, the Army and Air National Guard, and Support Services Mitigation - Actions taken to eliminate or reduce the degree of long -term risk to human life, property, and the environment from natural and technological hazards Mitigation assumes our communities are exposed to risks whether or not an emergency occurs. Mitigation measures include but are not limited to: building codes, disaster insurance, hazard information systems, land use management, hazard analysis, land acquisition, monitoring and inspection, public education, research, relocation, risk mapping, safety codes, statutes and ordinances, tax incentives and disincentives, equipment or computer tie downs, and stockpiling emergency supplies. National Contingency Plan (NCP) - "The National Oil and Hazaidous Substances Pollution Contingency Plan" (40 CFR Part 300) prepared by the Environmental Protection Agency to put into effect the response powers and responsibilities created by the Comprehensive Environmental Response, Compensation and Liability Act, and the authorities established by Section 311 of the Clean Water Act National Incident Management System (NIMS) — As the operational arm of the National Response Plan (NRP), NIMS provides a consistent nationwide approach for governments at all levels, commerce and industry, and non - governmental organizations to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents regardless of cause, size, or complexity To provide for inteioperability and compatibility among governmental and private sector capabilities, NIMS includes. a core set of concepts, principles, terminology, and technologies covering the incident command system (ICS), multi- agency coordination systems (MACS), unified command; training, identification and management of resources (including systems foi classifying types of resources), peisonnel qualifications and certification, and the collection, tracking, and reporting of incident information and incident resources National Response Center (NRC) - A communications center for activities related to hazardous materials response actions at Coast Guard headquarters in Washington D.C. The center receives and relays notices of discharges or releases to the appropriate on -scene coordinator, disseminates Appendix 4, Definitions and Acronyms 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan on -scene coordinator and Regional Response Team reports to the National Response Team when appropriate, and provides facilities for the National Response Team to use in coordinating national response action when required National Response Plan (NRP) - The plan that establishes the basis foi the provision of federal assistance to a state and the local jurisdiction impacted by a catastrophic or significant disaster or emergency that result in a requirement for federal response assistance. National Search and Rescue Plan (NSRP) - A U S. interagency agreement providing a national plan for the coordination of Search and Rescue services to meet domestic needs and international commitments. National Warning System (NAWAS) - The federal portion of the Civil Defense Warning System, used for the dissemination of warnings and other emergency information from the Federal Emergency Management Agency National or Regional Warning Centers to Warning Points in each state Also used by the State Warning Points to disseminate information to local Primary Warning Points. Provides warning information to state and local jurisdictions concerning severe weather, earthquake, flooding, and other activities affecting public safety. Preliminary Damage Assessment (PDA) - The point local, state, and federal analysis of damage that has occurred during a disaster and which may result in a Presidential declaration of disaster The PDA is documented through surveys, photographs, and other written information. Preliminary damage assessment team - An ad hoc group that comes together after a disaster whose main purpose is to determine the level of disaster declaration that is warranted The team usually consists of federal, state, and local representatives to do an initial damage evaluation to sites damaged Preparedness - Actions taken in advance of an emergency to develop operational capabilities and facilitate an effective response in the event an emergency occurs Preparedness measures include but are not limited to continuity of government, emergency alert systems, emergency communications, emergency operations centers, emergency operations plans, emergency public information materials, exercise of plans, mutual aid agreements, resource management, training response personnel, and warning systems Presidential declaration - Formal declaration by the President that an Emergency or Major Disaster exists based upon the request for such a declaration by the Governor and with the verification of Federal Emergency Management Agency preliminary damage assessments Primary agency - A state agency or agency assigned primary responsibility to manage and coordinate a specific ESF Primary agencies are designated based on who has the most authorities, resources, capabilities, or expertise relative to accomplishment of the specific Emergency Support Function (ESF) with assistance, if requested, from the state EOC An example of a primary agency is the Department of Transportation for ESF 1, Transportation i 6 Appendix 4, Definitions and Acronyms June 2013 City of Bremerton Comprehensive Emergency Management Plan Project worksheet — Detailed record of an on -site inspection of disaster damage caused to property of the state and local jurisdictions. Protection - Any means by which an individual protects their body Measures include masks, self - contained breathing apparatuses, clothing, structures such as buildings, and vehicles. Public Assistance (PA) - Supplementary federal assistance provided under the Stafford Act to state and local jurisdictions, special purpose districts, Native Americans, or eligible private, nonprofit organizations Public Assistance Officer (PAO) - A member of the Federal Emergency Management Agency Regional Director's staff who is responsible for management of the Public Assistance Program. Radio Amateur Civil Emergency Services (RACES) - Licensed amateur radio operators who support state and local jurisdictions during emergencies or disasters. Radiological Response Team (RRT) - A community -based radiological defense cadre consisting of members from the community emergency services, vital facilities, and essential services This cadre, trained and exercised on an on -going basis, forms a baseline radiological defense capability, which can be used for suige training and to assist in the rapid build up of community radiological defense capability during an increased readiness period The Radiological Response Team may be used to respond to peacetime radiological accidents such as transportation and nuclear power plant accidents. Recovery a. Activity to return vital life support systems to minimum operating standards and long- term activity designed to retuin life to normal or improved levels, including some form of economic viability. Recovery measures include, but are not limited to, crisis counseling, damage assessment, debris clearance, decontamination, disaster application centers, disaster insurance payments, disaster loans and grants, disaster unemployment assistance, public information, reassessment of emergency plans, reconstruction, temporary housing, and full -scale business resumption b. The extrication, packaging, and transport of the body of a person killed in a search and rescue incident Response - Actions taken immediately before, during, or directly after an emergency occurs, to save lives, minimize damage to property and the environment, and enhance the effectiveness of recovery. Response measures include, but are not limited to, emergency plan activation, emergency alert system activation, emergency instructions to the public, emergency medical assistance, staffing the emergency operations center, public official alerting, reception and care, t shelter and evacuation, search and rescue, resource mobilization, and warning systems i activation. a Appendix 4, Definitions and Acronyms 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan Robert T. Stafford Disaster Relief and Emergency Assistance Act - (Public Law 93 -288, as amended) - The act that authorizes the greatest single source of federal disaster assistance. It authorizes coordination of the activities of federal, state, and volunteer agencies operating under their own authorities in providing disaster assistance, provision of direct federal assistance as necessary, and provision of financial grants to state and local jurisdictions as well as a separate program of financial grants to individuals and families This act is commonly referred to as the Stafford Act. Search and Rescue (SAR) - The act of searching for, rescuing, or recovering by means of ground, marine, of air activity any person who becomes lost, inured, or is killed while outdoors or as a result of a natural or human- caused event, including instances of searching for downed aircraft when ground personnel are used. Includes DISASTER, URBAN, and WILDLAND SEARCH AND RESCUE Also referred to as LAND SEARCH AND RESCUE to differentiate from AIR SEARCH AND RESCUE. Shelter in place — A protective action that involves taking cover in a building that can be made relatively airtight Generally, any building suitable for winter habitation will provide some protection with windows and doors closed and heating, ventilation, and air conditioning system turned off Increased effectiveness can be obtained in sheltering by methods such as using an interior room or basement, taping windows and doors, and other more elaborate systems to limit natural ventilation To be used as a protective action, sheltering requires the ability to communicate to the public when it is safe and /or necessary to emerge from the shelter. Spill response - All actions taken in carrying out the Washington State Department of Ecology's responsibilities to spills of hazardous materials, e.g. receiving and making notifications, information gathering and technical advisory phone calls, preparation for and travel to and from spill sites, direction of clean -up activities, damage assessment, report writing, enforcement investigations and actions, cost recovery, and program development SPORE - A reproductive form some microorganisms can take to become resistant to environmental conditions, such as extreme heat or cold, while in a "resting stage ". State and Regional Disaster Airlift Plan (SARDA) - A plan prepared by Washington State Department of Transportation, Aviation Division, which provides overall policy and guidance for aviation support in time of emergency Support agency - An agency designated to assist a specific primary or joint primary agency with available resources, capabilities, or expertise in support of Emergency Support Function (ESF) activities under the coordination of the primary or joint primary agency. An example of a support agency is the Department of Agriculture for ESF 8 - Health and Medical Services Tabletop exercise - An activity in which officials and key staff or others with emergency responsibilities are gathered together informally to discuss simulated emergency situations It is designed to elicit constructive discussion by the participants without time constraints Participants evaluate plans and procedures and resolve questions of coordination and assignment of responsibilities in a non - threatening format under minimum stress 8 Appendix 4, Definitions and Acronyms June 2013 City of Bremerton Comprehensive Emergency Management Plan Terrorism - The unlawful use of force or violence committed by an individual or group against persons or property in order to intimidate or coerce a government, the civilian population, or any segment thereof in furtherance of political or social objectives Title III - Public Law 99 -499, Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III, Emergency Planning Community Right -to -Know Act (EPCRA), requires the establishment of state and local planning organizations, State Emergency Response Commission (SERC) - a subcommittee of the Emergency Management Council and Local Emergency Planning Committees (LEPCs) to conduct emergency planning for hazardous materials incidents It requires (1) site - specific planning for extremely hazardous substances, (2) participation in the planning process by facilities storing or using hazardous substances, and (3) notifications to the commission or committee of releases of specified hazardous substances It also provides for mechanisms to provide information on hazardous chemicals and emergency plans for hazardous chemical events to the public Urban Fire - Fire that is primarily found within the boundaries or limits of a city. Urban Search and Rescue (USAR) - Locating, extricating, and providing for the immediate medical treatment of victims trapped in collapsed or damaged structures. Urban search and rescue task force - A 62 member organization sponsored by the Federal Emergency Management Agency in support of Emergency Support Function 9 The task force is trained and equipped to conduct heavy urban search and rescue and is capable of being deployed to any disaster site nationwide. Weapon of Mass Destruction (WMD) (Title 18, USC, Section 2332a) - Any weapon or device that is intended or has the capability to cause death or serious bodily injury to a significant number of people through the release, dissemination, or impact of toxic or poisonous chemicals or their precursors, a disease organism, or radiation or radioactivity. Any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than one - quarter ounce, minor device similar to the above; poison gas, any weapon that is designed to release radiation or radioactivity at a level dangerous to life Wildland - An area in which development is essentially non - existent except for roads, railroads, power lines, and similar transportation facilities. Used in place of WILDERNESS, which frequently refers to specifically designated federal lands intended to remain in their natural state to the greatest extent possible I Wildland fire - Fire that occurs in wildland areas made up of sagebrush, grasses, or other similar flammable vegetation Wildland search and rescue - Search and rescue conducted in wildland areas Due to the increasing wildland urban interface, wildland search and rescue strategy and tactics may also be employed for subjects lost or missing in urban or suburban areas. See SEARCH AND RESCUE, DISASTER SEARCH AND RESCUE, and URBAN SEARCH AND RESCUE Appendix 4, Definitions and Acronyms 9 June 2013 City of Bremerton Comprehensive Emergency Management Plan ACRONYMS ACCESS A Central Computerized Enforcement Service System AFRCC Air Force Rescue Coordination Center ALS Advanced Life Support AM Amplitude Modulation ARC American Red Cross ARES Alternate Radio Emergency Services BLS Basic Life Support CEMP Comprehensive Emergency Management Plan CENCOM Kitsap County Central Communications Center CFR Code of Federal Regulation CISD Critical Incident Stress Debriefing COMVAN Communications Van DCD Department of Community Development DCTED Washington State Department of Community Trade & Economic Development DEM Ktasap County Department of Emergency Management DFO Disaster Field Office DOE Department of Energy DNR Washington State Department of Natural Resources DOD United States Department of Defense DOH Department of Health DOL Department of Labor DOT Department of Transportation DRAC Disastei Resource Assistance Center DRC Disaster Recovery Center DSHS Department of Social and Health Services DSR Disaster Survey Report EAS Emergency Alert System EBS Emergency Broadcasting System EIDL Economic Injury Disaster Loans EMD Washington State Emergency Management Division EMS Emergency Medical Services EOC Emergency Operations Center EOP Emergency Operating Procedures EPA Environmental Protection Agency EPCRA Emergency Planning Community Right -to -Know Act ESF Emergency Support Function FAA Federal Aviation Administration FAST Federal Agency Support Team FBI Federal Bureau of Investigation i I 10 Appendix 4, Definitions and Acronyms June 2013 City of Bremerton Comprehensive Emergency Management Plan FEMA Federal Emergency Management Agency FHA Farmers Home Administration FM Frequency Modulation FRMAP Federal Radiological Monitoring and Assessment Plan HIVA Hazard Identification and Vulnerability Assessment IC Incident Commander ICS Incident Command System ICP Incident Command Post ICS Incident Command System IFGP Individual & Family Grant Program JIC Joint Information Center KCACS Kitsap County Alternative Communications System KCSO Kitsap County Sheriff's Office LEPC Local Emergency Planning Committee MRC Medical Reserve Corp MSCA Military Support to Civil Authorities NAWAS National Warning System NCP National Contingency Plan NIMS National Incident Management System NMFS National Marine & Fisheries Services NOAA National Oceanic Atmospheric Administration NRC Nuclear Regulatory Commission NRC National Response Center NRP National Response Plan NRT National Response Team NWACP Northwest Area Contingency Plan PDA Preliminary Damage Assessment PIO Public Information Officer PL Public Law PSAP Public Safety Answering Point RACES Radio Amateur Civil Emergency Services RCW Revised Code of Washington RRT Radiological Response Team RRT Regional Response Team SAR Search and Rescue SARA Superfund Amendment and Reauthorization Act Appendix 4, Definitions and Acronyms 11 June 2013 City of Bremerton Comprehensive Emergency Management Plan SBA Small Business Association SOP Standard Operating Procedures SSA Social Security Administration UC Umfied Command UHF Ultra High Frequency USCG United States Coast Guard USDA United States Department of Agriculture USFS United States Forrest Service USFWS United States Fish and Wildlife Service US &R Urban Search and Rescue VHF Very High Frequency WAC Washington Administrative Code WMD Weapons of Mass Destiuchon WSDOT Washington State Department of Transportation WSP Washington State Patrol i i { I I f I i 12 Appendix 4, Definitions and Acronyms June 2013 City of Bremerton Comprehensive Emergency Management Plan APPENDIX 5 ADMINISTRATION AND FINANCE I. PURPOSE To provide guidelines for fiscal and administrative functions in support of the City of Bremerton's (City) emergency services during an emergency or disaster II. POLICIES A. Political subdivisions have the power to enter into contracts and incur obligations without regard to time consuming procedures and formalities prescribed by law (except mandatory constitutional requirements) including, but not limited to, budget law limitations and the appropriation and expenditure of public funds as identified in the Revised Code of Washington (RCW) 35.33 081, Emergency Expenditures — Non - debatable Emergencies. B Expenditures necessary for the immediate survival of persons endangered by an emergency or that may be incurred by a disaster may not exceed the legal limitations of the budget unless the City Council passes a resolution authorizing the budget extension C The emergency or disaster response capabilities of the City will be built upon the capabilities of existing departments, augmented by volunteers and reassignment of regular personnel to duties that are more urgent durmg an emergency period. III. PLANNING ASSUMPTIONS A. An emergency or disaster may require the expenditure of large sums of money by the City. B Financial operations will be carried out under compressed schedules and intense public pressures, necessitating expeditious (non- routine) procedures, but with no lessened requirement for sound financial management and accountability C A Presidential Disaster Declaration will permit funding from the Federal Disaster Relief Fund under the provisions of Public Law 93 -288, Disaster Relief Act of 1974, as amended by Public Law 100 -707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act. r D. Actions, decisions, conditions, and expenses must be documented in an emergency or disaster to recover Federal and State funds and to provide for legal documentation. E. Sufficient administrative personnel will be available to perform support tasks Appendix 5, Administration and Finance 1 June 2013 3 City of Bremerton Comprehensive Emergency Management Plan IV. CONCEPT OF OPERATIONS A. Authorization of Emergency Expenditures 1. Emergency expenditures are not normally integrated into the budgeting process. Nevertheless, disasters occur on a periodic basis requiring substantial and necessary unanticipated obligations and expenditures. 2. Local political subdivisions will incur disaster - related obligations and expenditures per the provisions of RCW 38.52 070(2) as follows - "In carrying out the provisions of this chapter each political subdivision, in which any disaster as described in RCW 38 52 020 occurs, shall have the power to enter into contracts and incur obligations necessary to combat such disaster, protecting the health and safety of persons and property, and providing emergency assistance to the victims of such disaster Each political subdivision is authorized to exercise the powers vested under this section in the light of the exigencies of an extreme emergency situation without regard to time - consuming procedures and formalities prescribed by law (excepting mandatory constitutional requirements), including, but not limited to, budget law limitations, requirements of competitive bidding and publication of notices, provisions pertaining to the performance of public work, entering into contracts, the incurring of obligations, the employment of temporary workers, the rental of equipment, the purchase of supplies and materials, the levying of taxes, and the appropriation and expenditures ofpublic fund " 3. The City Council is authorized to proclaim a local emergency and to make the expenditures necessary to meet such emergency without further notice of hearing as provided by RCW 35.33.081, Emergency Expenditures — Non- debatable Emergencies- "Upon the happening of any emergency caused by violence of nature, casualty, riot, insurrection, war, or other unanticipated occurrence i equiring the immediate preservation of order or public health, or for the restoration to a condition of usefulness of any public property which has been damaged or destroyed by accident, or for public relief from calamity, or in settlement of approved claims for personal injuries or proper ty damages, of to meet mandatory expenditures required by laws enacted i since the last annual budget was adopted, or to cover expenses incident to preparing for or establishing a new form of government authorized or assumed after adoption of the current budget, including any expenses incident to selection of additional or new officials i equired thereby, or incident to employee recruitment at any time, the city or town legislative body, upon the adoption of an ordinance, by the vote of one more than the majority of all members of the legislative body, stating the facts 2 Appendix 5, Administration and Finance June 2013 City of Bremerton Comprehensive Emergency Management Plan constituting the emergency and the estimated amount required to meet it, may make the expenditures therefore without notice or hearing " The payment of emergency warrants is covered under RCW 35.33.101, Emergency Warrants: "All expenditures for emergency purposes as provided in this chapter shall be paid by warrants from any available money in the fund properly chargeable with such expenditures If, at any time, there is insufficient money on hand in a find with which to pay such warrants as presented, the warrants shall be registered, bear interest and be called in the same manner as other registered warrants as prescribed in RCW 35 33 H] " B Record Keeping The City, when expending resources in response to a proclaimed emergency or disaster, will maintain detailed records during such emergencies or disasters to meet the financial and accounting requirements of the Federal or State funding agency Records will be kept in such a manner that emergency or disaster - related expenditures and obligations of local departments and agencies can be broken out and identified separate from regular or general programs and activities Complete and accurate records are necessary to: 1. Document requests for assistance and ensure maximum eligible reimbursement. 2. Facilitate reimbursement under approved applications pertaining to proclaimed emergencies 3 Audit reports and records. Detailed records will be kept from the onset of the emergency or disaster, including but not limited to: a) Appropriate extracts from payrolls, with any cross - references needed to locate original documents b) A schedule of City equipment used or copies of invoices for rented equipment. c) Invoices, warrants, and checks issued and paid for materials and supplies used on the job d) Copies of contracts for all work performed by an outside agency. I Appendix 5, Administration and Finance 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan C. Federal and State Reimbursement Emergency or disaster- related expenditures and obligations of local political subdivisions may be reimbursed under a number of Federal or State programs. Reimbursement of approved costs for work performed in the restoration of certain public facilities may be authorized by the Federal or State government after a major disaster declaration by the President or under the statutory authority of certain Federal agencies. Other agencies besides the Federal Emergency Management Agency (FEMA) Public Assistance include• • Washington State Department of Energy — FCAAP Grants • U.S. Department of Transportation — Trans Aid • US Fish and Wildlife • FEMA Mitigation Program • U.S Corps of Engineers 1 Before a Presidential Disaster Declaration After an occurrence that may result in a declared mayor disaster or emergency, the City will assess the situation and prepare an estimate of labor and damage costs These estimates will be forwarded to the Kitsap County Department of Emergency Management (DEM) who will in turn forward it to the Washington State Emergency Management Division (EMD). If local and State resources have been exceeded, the governor will request either a Presidential "Emergency Disaster Declaration" or a "Major Disaster Declaration " 2. After a Presidential Disaster Declaration Once an emergency or major disaster is declared by the President, a Disaster Field Office (DFO) is opened to accommodate a FEMA financial management unit fiom which extensive Federal and State assistance can be provided Disaster Resource Assistance Centeis (DRAG) are opened and private assistance moneys are made available Emergency telephone centers are also opened to assist in applications. Public agency assistance i briefings are conducted and moneys made available 4 Appendix 5, Administration and Finance June 2013 City of Bremerton Comprehensive Emergency Management Plan D. Audits of Disaster - Related Expenditures and Obligations Audits of local disaster - related emergency expenditures will be conducted during the normal audit period Federal disaster assistance projects will be audited after the completion of the work. E. Fiscal Procedures 1 Each City department shall designate personnel to be responsible for documentation of emergency or disaster- related expenses within their department 2 Emergency or disaster expenditures will come from currently appropriated local funds in accordance with RCW 35.33.081, Emergency Expenditures — Non - debatable Emergencies and RCW 35.33.091, Emergency Expenditures — Other Emergencies — Hearing 3 The Finance Director, or designee, will be responsible for identifying sources of funds to meet emergency or disaster - related expenses that are incurred. 4. Regular "normal' approval procedures for expenditures may be modified to accommodate the circumstances associated with the emergency or disaster. 5 Records shall be kept in a manner that distinguishes between day -to -day operations and emergency or disaster expenses. 6 The Finance Director shall appoint staff to coordinate documentation of citywide financial records and expenditures resulting from an emergency or disaster. 7 Alternate methods of payment and payroll processing shall be established in case of system failure. F Administrative Procedures 1 Each City department shall designate personnel to be responsible for the documentation of emergency operations within their respective department. 2. During emergency operations, non - essential administrative activities may be suspended Personnel not assigned to essential duties may be assigned to other departments in order to provide support services. Appendix 5, Administration and Finance 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan 3 Records of disaster operational activities shall be kept in a manner that distinguishes them from day -to -day operational reports, service work requests, and payroll records 4. When appropriate, disaster reports and expenditures shall be coordinated, and documentation for State and /or Federal reimbursement and /or assistance programs shall be prepared and submitted to the appropriate State and Federal agencies 5 Emergency workers used during emergencies and disaster operations shall be registered with the City through DEM as outlined in the Washington Administrative Code (WAC) 118 -04, Emergency Worker Program Registration shall include an Emergency Worker Registration Number, arrival time, duration of work, departure time, and any information relative to the service of emergency workers Documentation shall also be retained regarding injuries, lost or damaged equipment, and other costs 6. City departments may streamline permit processes based on the circumstances created by the emergency or disaster. 7 City departments shall identify and prepare plans for alternate processing methods of essential documents in case of computer or automation system failure G. Electronic Information Management 1 Financial Services — Information Technology (IT) is responsible for the protection and restoration of electronic and computer hardware, software, connectivity, and data. IT will identify mission - critical equipment with redundancy for emergency operations 2. Develop a disaster recovery plan (a separately published document). H Records Preservation and Retention 1. Financial Services - City Clerk is responsible for establishing and publishing policy for essential record preservation to ensure continuity of City government 2 Directors of each department are responsible for records preservation in their departments. a i i I 6 Appendix 5, Administration and Finance June 2013 i City of Bremerton Comprehensive Emergency Management Plan V. RESPONSIBILITIES A City Administration - Mayor 1. The Mayor, or designee, may accept the necessary emergency funds, equipment, etc., offered to the City by county, State, or Federal governments. 2 The Mayor, or designee, will work with the Finance Director, or designee, to identify funding sources to meet emergency or disaster- related expenses B. City Departments 1. Prepare emergency fiscal procedures for the operation of their respective departments. 2 Designate personnel responsible for documenting emergency or disaster - related expenses at the department level. 3 Coordinate with the Financial Services Department in preparation and submittal of documentation for reimbursement or assistance from Federal or State agencies 4 Identify all non -time critical repair and recovery actions and coordinate these actions through the appropriate agency for resolution as time allows 5 Maintain documentation regarding injuries and lost or damaged equipment caused by the emergency or disaster and provide this information to the Finance Department upon request C Financial Services 1 City Cleik a) Coordinate with each City department and assist in the identification of essential department records that are necessary for the resumption of normal operations. b) Provide direction to City departments regarding the preservation of essential records and assist with planning to protect or recreate records c) Designate a procurement coordinator who will work with the Emergency Operations Center (EOC) in filling the material and equipment needs of the City during an emergency or disaster Appendix 5, Administration and Finance 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan 2. Finance Division a) The Finance Director shall recommend to the City Council sources of funds from current appropriations or elsewhere to meet emergency or disaster- related expenses b) Coordinate the compilation of disaster response and recovery - related labor, equipment, materials, and service costs for post - disaster reporting purposes c) Modify regular approval procedures for expenditures for use during an emergency or disaster. d) The Finance Director shall designate staff to properly and adequately review department submittals of disaster - related expenses e) Arrange for emergency cash management and banking services. f) Coordinate receipt of and processing of disaster recovery funds g) Develop alternate methods of payroll and vendor payments in case of general system failure during an emergency or disaster. h) Act as the City's agent for recovering disaster funds and grants 3. Information Technology Division Provide mainframe, network, and computers to support administrative and finance responsibilities D Community Development Department 1. When appropriate, waive or orally approve environmental review requirements and permits where emergency work is required to protect lives or property during an emergency or disaster 2 Streamline, as necessary, the permit process for damage recovery following an emergency or disaster E. Emergency Management Coordinator Provide overall coordination of the emergency or disaster documentation process and assist in the preparation of emergency or disaster - related reports to the appropriate State and Federal agencies 8 Appendix 5, Administration and Finance June 2013 City of Bremerton Comprehensive Emergency Management Plan F. Human Resources Department a) Identify emergency management staff and field support personnel. b) Coordinate with other departments for the provision of emergency management staff and field support throughout the response and recovery phases C) Coordinate the hiring of emergency personnel VI. REFERENCES A. City of Bremerton Emergency Operations Plan B Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Plan D. RCW 38 52, Emergency Management E RCW 35 33 081, Emergency Expenditures- Nondebatable Emergencies F. RCW 35 33 091, Emergency Expenditures — Other Emergencies - Hearing G RCW 35 33101, Emergency Warrants H. RCW 35 33111, Forms —Accounting —Sz peovision by State I. WAC 118 -04, Emergency Worker Program J. Washington State Comprehensive Emergency Management Plan K. Public Law 93 - 288, Disaster Relief Act of 1974, as amended by Public Law 100 -70, the Robert T Stafford Disaster Relief and Emergency Assistance Act L National Response Plan VII. ATTACHMENTS None Appendix 5, Administration and Finance 9 June 2013 I City of Bremerton Comprehensive Emergency Management Plan APPENDIX 6 TRAINING AND EXERCISES I. PURPOSE The purpose of this appendix is to identify and establish methods of meeting the training and education needs of City of Bremerton (City) employees responsible for responding to emergencies and for community -wide educational programs geared at self - preparedness. H. CONCEPT OF OPERATIONS A. The Emergency Management Coordinator (EMC), in coordination with Kitsap County Department of Emergency Management (DEM), will be responsible for ensuring that City staff receives training in specific emergency management skills and professional development B. Public Education programs will be made available upon request and as resources permit to all segments of the community designed to increase awareness of hazards, explain how best to safely respond, and promote self - preparedness DEM will develop and offer the following programs - 1. Schools. Information on local hazards and how to prepare for and respond to their effects will be provided to students, faculties, and school administrators The development and practice of emergency plans (such as the Earthquake Safety Program for Schools) will be encouraged. 2 Community Groups Information on local hazards and how to prepare for and respond to their effects will be provided to neighborhood and community groups. Those groups will be encouraged to organize in such a way as to be able to lend support to households within the group in times of a large -scale emergency 3. Businesses. Information on local hazards and how to prepare for and respond to their effects will be provided to the corporate community. The corporate community will be encouraged to engage in business resumption and contingency planning. 4 City Employees- Information on local hazards and how to prepare for their effects will be provided to City employees. C. The City will utilize the full iange of exercise types including both tabletop and full -scale exercises D The City will use outside resources to provide specialized training, if appropriate i Appendix 6, Training and Exercise 1 June 2013 i City of Bremerton Comprehensive Emergency Management Plan E. Each City department is responsible for ensuring that their employees are trained in the concepts of the Comprehensive Emergency Management Plan (CEMP) and in the department - specific standard operating procedures (SOPs) F. The EMC, in coordination with DEM, is responsible for developing and implementing annual drills and exercises to evaluate the effectiveness of the CEMP and to determine future training needs. III. RESPONSIBILITIES A. City of Bremerton 1 City Departments Develop SOPs that define employees' operational responsibilities during an emergency or disaster and provide necessary training to enable employees to carry out those responsibilities in coordination with the EMC and/or DEM 2. Emergency Management Coordinator Assist DEM in coordinating necessary emergency training for City employees B. Local 1. Krtsap County Department of Emergency Management a) In coordination with the City, design and deliver the preparedness education programs to members of the community (schools, businesses, churches, service clubs, neighborhood groups, etc.). b) In coordination with the City, coordinate training in all hazard self - preparedness for City employees c) Make available, as resources permit, training to elected officials on emergency responsibilities, hazards review, and the need for comprehensive emergency planning, as well as skills development in emergency procedures and crisis decision making d) In coordination with the EMC, design, conduct, and evaluate drills and exercises to determine the effectiveness of the CEMP. 2. All other support agencies i i Participate in training and exercises coordinated by the City or DEM. 2 Appendix 6, Training and Exercise June 2013 City of Bremerton Comprehensive Emergency Management Plan APPENDIX 7 DISTRIBUTION LIST NAME LAST DEPARTMENT OR AGENCY PLAN NAME NAME # Patty Lent City Administration - Mayor 1 Elaine Valencia City Administration — Administrative Assistant 2 City Council Office 3 Roger Lubovich City Attorney 4 Andrea Spencer Community Development — Directoi 5 Al Duke Emergency Management Cooidmatoi 6 Emeigency Operations Center - Primary 7 Emer gency O ei ations Center — Alternate 8 Shannon Corm Financial Services — City Clerk 9 Becky Hasart Financial Services — Finance Director 10 Kevin Matthews Financial Services — Information Technology 11 Fire Department — Station 1 12 Fire Department — Station 2 13 Fire Department — Station 3 14 Charlotte Belmore Human Resources — Director 15 Dawn Nelson Municipal Court 16 Wyn Birkenthal Parks & Recreations — Director 17 Parks & Recreations — Senior Center 18 Steven Strachan Police Department — Police Chief 19 Police Department - Admirustration 20 Police Department — Support Services 21 Police Department — Operations Division 22 Chal Martin Public Works and Utilities — Director 23 Tom Knuckey Public Works and Utilities — Engineering 24 Bill McKinney Public Works and Utilities — Forestry 25 Jim Orton Public Works and Utilities — Public Works Operations 26 Public Works and Utilities — Streets 27 I Public Works and Utilities — Electronics 28 Public Works and Utilities — Utility Operations 29 Public Works and Utilities — Sewer and Storm 30 Public Works and Utilities — Wastewater Treatment Plant 31 Public Works and Utilities — Water Operations 32 Kathleen Cahall Public Works and Utilities — Water Resources 33 City of Bainbridge Island 34 City of Port Orchard 35 City of Poulsbo 36 Kitsap County Department of Emergency Management 37 Washington State Emergency Management Division 38 Appendix 7 - Distribution List June 2013 City of Bremerton Comprehensive Emergency Management Plan 39 40 41 42 43 44 45 46 47 48 49 50 51 52 ( I I i I A I I i 2 Appendix 7 - Distribution List I' Draft 04/07/05 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 1 TRANSPORTATION LEAD: City- Police Department Public Works and Utilities Department Community Development Department SUPPORT: Local- Bremerton School District Kitsap County Department of Emergency Management Kitsap County Sheriff's Office Kitsap Transit Port of Bremerton State • Emeigency Management Division Federal- Federal Emergency Management Agency Department of Defense I. INTRODUCTION A Purpose 1. To provide guidance and direction to ensure effective coordination and utilization of the transportation system during emergency situations. 2 To provide identification of emergency transportation routes for the movement of people and materials. 3 To provide for and coordinate transportation restoration B. Scope This Emergency Support Function (ESF) addresses emergency transportation issues including capabilities, routes, and resources needed for the ability to deliver relief services, supplies, and the ability to move people. It also supports transportation infrastructure restoration in the shoit and long term recovery plan II. POLICIES The Transportation Coordinator in the Emergency Operations Center (EOC), with assistance from Kitsap Transit and the Bremerton School District, has primary responsibility for emergency transportation activities within the City of Bremerton (City). ESF 1, Transportation 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan III. PLANNING ASSUMPTIONS A The Police Department shall provide a representative to serve as the Transportation Coordinator in the EOC during an emergency or disaster. During the infrastructure restoration phase, ESF coordination may shift to the Public Works Director or representative. B The Transportation Coordinator coordinates transportation activities within the City C Transportation infrastructure may sustain significant damage in a disaster. The damage, dependent upon the transportation network, will influence the means and accessibility level for relief services and supplies D Disaster responses, which require transportation capacity, may be difficult to coordinate effectively immediately following an emergency or disaster E The requii ement foi transportation capacity dui ing the immediate lifesaving response phase may exceed the availability of the City or readily obtained assets F Where the local ground, water, or air transportation systems have been severely disabled, local political subdivisions (cities and counties) will act to restore transportation systems and equipment on a priority basis. G Kitsap Transit and the Bremerton School District may, subject to the conditions of the disaster and availability of operators and equipment, support emergency operations with buses or vans upon request of the City IV. CONCEPT OF OPERATIONS A The Community Development and Public Works and Utilities Departments shall provide damage assessment of streets, overpasses, pedestrian /bicycle routes, traffic signals, and other transportation facilities. The Public Works and Utilities Department shall provide for emei gency repair and restoration of city-owned transportation facilities and coordinate the repair of facilities owned by other agencies that are essential to the functioning of the City's transportation network B. As the extent and the transportation needs of an emergency or disaster ai e identified, the Police, Community Development, and the Public Works and Utilities Departments will identify the most efficient and effective method of operating the transportation system to appropriately respond to the emergency or disaster. 2 ESF 1, Transportation June 2013 City of Bremerton Comprehensive Emergency Management Plan C. If local capabilities in meeting transportation needs are exceeded, additional resources or assistance may be obtained through existing mutual aid agreements and /or contracts thiough private contracts. Requests for additional assistance should be coordinated through the Transportation Coordinator in the EOC D. During transportation infrastructure restoration, the ESF Coordinator will coordinate activities with State and Federal entities as well as local transit authorities. V. RESPONSIBILITIES A City of Bremerton 1. City Departments a) Before the Event (1) Develop and maintain current standard operating procedures (SOPS) to be used during an emergency or disaster. (2) Train personnel to the appropriate level for their required response (3) Participate in emergency response exercises, drills, and training b) During the Event (1) Designated iepresentatives report to the EOC (2) Alert personnel with emeigency transportation responsibilities of the need to respond or to be available to respond. (3) Implement SOPs. (4) Notify the Public Works and Utilities Department of observed or reported damage to the transportation system (5) Provide transportation resources and support, as requested and available. c) After the Event (l) Support recovery efforts as identified in the SOPs ESF 1, Transportation 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan (2) Support appropriate local, state, and federal agencies as conditions warrant and within the realm of local plans and procedures (3) Provide situation and status reports, as requested. (4) Participate in debriefing and critiquing organized by the EMC and/or DEM. 2 Community Development Department a) Dui ing an Event (1) Assist with the emergency transport of people and supplies and traffic control, as requested and as resources allow. (2) Assist in the identification and development of emergency transportation routes within the City. (3) Take immediate action to protect the public from unsafe conditions and implement detours and /or road closures, as deemed necessary 3. Police Department a) Before the Event (1) Develop policies and procedures to ensure delivery of adequate fuel sources during an event. (2) Develop plans and coordinate with the Bremerton School District and Kitsap Transit for the use of buses during evacuation operations. (3) Coordinate with the Public Works and Utilities Department on identification and mitigation of high - hazard accident locations and safety concerns (4) Coordinate with the Public Works and Utilities Department on identification of emergency routes and alternative methods of transportation to be used dui ing an emergency. (5) Develop inventories of transportation resources by location, category, NIMS Typing. (6) Establish a system for the dispatching of vehicles and equipment. 4 ESF 1, Transportation June 2013 City of Bremerton Comprehensive Emergency Management Plan b) During the Event (1) Provide a representative to serve as the Transportation Coordinator. (2) Coordinate operational strategies with the Kitsap County Sheriffs Office, the Washington State Patrol, and other cities through DEM to ensure an integrated transportation system operating effectively. (3) Provide support for traffic control and identification and assessment of the transportation systems operation. (4) Notify appropriate departments of transportation system deficiencies as soon as possible and make recommendations for mitigation of impacts. (5) Request the placement of signs, barricades, and traffic control devices to affect orderly traffic flow. (6) Coordinate with the Biemerton School District and Kitsap Transit for the use of buses for evacuation operations, if requested by the EMC (7) Arrange for delivery of emergency fuel sources. c) After the Event Assist in returning transportation to normal operations. 4 Public Works and Utilities Department a) Before the Event (1) Identify and develop emergency transportation routes within the City (2) Maintain a list of transportation resources (3) Maintain an inventory of equipment (signs, barricades, paint, etc.) that are readily available to be used to respond to road closures and detour route marking in the case of an emergency or disaster. b) During the Event ESF 1, Transportation g June 2013 City of Bremerton Comprehensive Emergency Management Plan (1) Coordinate assessment of damage to streets, bridges, and other transportation routes. (2) Take immediate action to protect the public from unsafe conditions and implement detours and /or road closures, as deemed necessary. (3) Immediately notify the EOC of routes affected by partial or total road closures and detours. (4) Select detour routes and make appropriate changes to traffic control devices to improve the safety and efficiency of the transportation network (5) Provide for the safe and effective operation of streets and walkways through the removal of debris. (6) Conduct minor street and structure repair whenever it has been decided to perform such services in -house or whenever immediate restoration is critical and possible. (7) Through close coordination with the EOC and DEM, decide when to reopen roads that have been closed and coordinate activities required to accomplish this task. (8) Maintain a current inventory of equipment (signs, barricades, paint, etc.) readily available to be used to respond to road closures and detour route marking in the case of an emergency or disaster. To the extent possible, deliver this equipment to the site in a timely manner. (9) Request additional resources or assistance through existing mutual aid agreements, contracts with private contractors and businesses, or DEM. (10) Arrange for vehicle maintenance and support (11) Coordinate with the Finance Director to maintain accurate records to define the cost relating to the incident for reimbursement purposes c) After the Event (1) Conduct detailed assessment of all streets, bridges, and other transportation routes. 6 ESF 1, Transportation June 2013 City of Bremerton Comprehensive Emergency Management Plan (2) Develop a list of all damaged facilities, establish priorities, and estimate costs to repair (3) Coordinate with State and Federal Transportation officials as well as local transit authorities (4) Submit recommendation of needed repairs to the appropriate department and /or agencies. B Local 1 Biemerton School District a) Piovide a i epi esentative to the EOC, if iequested and as resources allow b) Coot dinate with the EOC for the provision of school district transportation assets to assist in meeting emergency transportation needs 2 Kitsap County Department of Emergency Management Coordinate transportation issues on a regional basis 3. Krtsap County Shei iff's Office Assist with the emergency transport of people and supplies and traffic control, as requested and as resources allow. 4. Krtsap Transit a) Coordinate the emergency transport of people and supplies, as requested by DEM b) Coordinate transportation availability and use with applicable public and private resource piovideis. 5. Port of Bremerton a) Advise the EOC on marine transport matters. b) Coordinate the provision of marine transportation ESF 1, Transportation 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan c) Develop plans and procedures to ensure continued operations of foot ferry docks. C. State Emergency Management Division Coordinate state and federal response for ti ansportation assistance, if requested by local government D. Federal 1 Federal Emergency Management Agency Supplement local transportation requirements after disasters, as needed. 2. Department of Defense Provide air transport and rescue services for known subjects in time - critical situations under existing military assistance to safety and traffic procedures. VI. REFERENCES A. City of Bremerton Emergency Operations Plan B Kitsap County Comprehensive Emergency Management Plan C Kitsap County Emergency Operations Plan D Kitsap Transit Emergency Operations Plan E Washington State Comprehensive Emergency Management Plan F Washington State Department of Transportation Disaster Plan G. National Response Frametit ork VII. ATTACHMENTS None 8 ESF 1, Transportation June 2013 City of Bremerton Comprehensive Emergency Management Plan ESF 1, Transportation 9 June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 2 COMMUNICATIONS COMMUNICATIONS LEAD: City. Public Works and Utilities Department - Electronics Financial Services Department — Information Technology WARNING LEAD: City. Public Information Officer Fire Department Police Department SUPPORT: Local. Kitsap County Alternate Communications Systems Kitsap County Central Communications Center (CENCOM) Kitsap County Department of Emergency Management Kitsap County Sheriff's Office I. INTRODUCTION A. Purpose 1. To provide for and maintain a communications system for the efficient flow of information during emergency or disaster operations in the City of Bremerton (City). 2 To provide or supplement alerting and warning to key officials and the public of an impending or occurring emergency or disaster B. Scope This Emergency Support Function (ESF) addresses all communication and warning assets available to the City, which include radio, 9 -1 -1, voice and data links, telephone and cellular systems, National Warning System (NAWAS), Emergency Alert System (EAS), National Oceanic Atmospheric Administration (NOAA) Weather Alert Radio, Amateur Radio Emergency Services (ARES), and Radio Amateur Civil Emergency Services (RACES). II. POLICIES A. The City relies on the hazard warning capabilities of County, State, and Federal governments, industry, and the media Citizens are expected to be aware of a hazardous situation for which there is significant media attention, such as severe weather or flooding. When there is a demonstrated need, paiticulat ly if timeliness is crucial to protect life and property, the City may supplement existing warning systems Supplemental measures will depend on the nature of the hazard, the ESF 2, Communications 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan quality and quantity of information available, resources available, media attention, and other situational factors. Supplemental measures will focus on enhancing or amplifying the information being provided through existing sources and, to the extent practicable, upon participatory systems activated at the neighborhood or community level B In accordance with RCW 38 52.110, Use of Existing Services and Facilities — Impressment of Citizenry, in responding to an emergency or disaster, or the threat of an emergency or disaster, "the governor and the executive heads of the political subdivisions of the State are directed to utilize the services, equipment, supplies, and facilities of existing departments, offices, and agencies of the State, political subdivisions, and all other municipal corporations thereof including but not limited to districts and quasi- municipal corporations organized under the laws of the State of Washington to the maximum extent practicable, and the officers and personnel of all such departments, offices, and agencies are directed to cooperate with and extend such services and facilities to the governor and to the emergency management organizations of the State upon request notwithstanding any other provision of law " III. PLANNING ASSUMPTIONS A Reliable communication capabilities are necessary at all levels of government for day -to -day communication, warning of an impending emergency or disaster, disaster- response and recovery operations, search and rescue operations, and coordination between the local, State, and Federal governments and response agencies B. Routine day -to -day modes of communication will continue to be utilized to the degree that they survive the disaster C City government may request assistance by contacting Kitsap County Department of Emergency Management (DEM), if deemed necessary D The City is subject to a variety of emergency or disastrous events requiring rapid dissemination of warning and /or other emergency information to local officials and/or the public Emergency or disaster warnings may originate from any level of government, however, most disaster- forecasting resources are located within the Federal government E NAWAS, established by the Federal government, is the primary means of receiving and disseminating warnings) to State and local officials within Washington State. The Washington State Warning Point is operated 24 hours a day by the Washington State Emergency Management Division (EMD), with operation assistance provided by the Washington State Patrol The City's NAWAS receiving point is the Kitsap County Central Communications Center (CENCOM), a 24 -hour facility. 2 ESF 2, Communications & Warnings June 2013 City of Bremerton Comprehensive Emergency Management Plan F Notification of a threatening situation may also come from the National Weather Service, via NOAA Weather Radio or the media, the amateur communications community, or the public G. Initially, the City will focus on coordinating lifesaving activities and re- establishing communications and control in the disaster area H. Initial reports of damage will be fragmented and provide an incomplete picture of the extent of damage to telecommunication facilities I Weather, damage to roads and bridges, and other factors may restrict entry of emergency communication nodes into the area J. Tests of local warning systems will be conducted periodically to familiarize government and the public with their use. K. In the event that public instructions need to be translated, the provision for interpreters will be coordinated through DEM IV. CONCEPT OF OPERATIONS A. Communications 1. City of Bremerton a) The Public Works and Utilities operation's facility located at 100 Oyster Bay Avenue N, Bremerton, serves as the Emergency Operations Center (EOC) for the City and shall be the focal point for coordinating the emergency communications systems of the City during an emergency or disaster situation. b) The EOC is equipped with both an emergency generator and with an uninterrupted power supply (UPS) The UPS batteries supply emergency power to the EOC The generator is dependent upon fuel being delivered to the site c) The City has no fixed civil defense sirens or public address systems. Warning of imminent or existing danger can be accomplished by Fire, Police, and Public Works and Utilities vehicles using mobile sirens and /or P A. speakers. d) Non - public safety City departments may establish secondary communications control centers to coordinate the response of their own resources during an emergency situation However, coordination with the EOC will be critical to the City's ability to effectively coordinate and respond to an event. ESF 2, Communications 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan e) Communication operations in the EOC may consist of the following positions and tasks: (1) Message Center Telephone Operators - Assigned to the telephone banks to receive phone calls and pass information on to the appropriate person The telephone operators shall keep a log of telephone calls. (2) Radio Operator - Assigned to the base radios to receive communications, dispatch appropriate equipment and personnel, and maintain a log of all radio communications. (3) Message Center Coordinator - Receive information from various sources (radio operator, telephone operator, department heads, etc ) and either distribute, post, of catalog said information. (4) Message Center Runners - Receive written messages from either the Message Center Coordinator, Emergency Management Coordinator (EMC), and /or department representatives and hand deliver those messages to the appropriate person(s) or department(s) 2. Kitsap County Central Communication Center ( CENCOM) a) CENCOM is located in Biemerton and functions as the Countywide 9 -1 -1 Public Safety Answering Point (PSAP) CENCOM provides dispatch services for various law enforcement, fire, and emergency medical agencies. CENCOM also serves as the initial communications, alert, and warning point for Kitsap County Department of Emergency Management (DEM). b) Once activated, emergency communication is also provided thi ough the County EOC c) The EAS is a communication and warning tool that operates through designated radio and television stations It is intended to provide local officials with the means to disseminate prompt, reliable emergency information, instructions, and warning in the event of an emergency or disaster. d) The EAS is managed and activated by CENCOM and authorized through DEM e) The EAS radio stations for the City are: o KIRO, Seattle, 710 AM 4 ESF 2, Communications & Warnings June 2013 City of Bremerton Comprehensive Emergency Management Plan o KOMO, Seattle, 1000 AM 3 The communication capabilities presently available to the City include- a) 9 -1 -1- Public Safety Answering Point b) Commercial Telephone (regular, cellular, fax, e-mail, and wireless telephone, pagers) c) Two -way radio d) NAWAS. land line- voice; intrastate land line voice, located in CENCOM e) EAS relay network public safety radio and the broadcast industry 0 CEMNET State radio direction and control g) NOAA Weather Alert Radio h) Kitsap County Alternate Communications System (KCACS) including Amateur Radio Emergency Services (ARES) and Radio Amateur Civil Emergency Services (RACES), 2 -way radio and /or teletype /packet system via ham frequency bands B Warning 1. Whenever City officials are alerted to the threat or occurrence of a hazardous event that could lead to or has resulted in a disaster, the EOC will be activated at the appropriate level and the situation monitored Depending on the circumstances, monitoring could be a prolonged activity or result in the immediate activation of the local information and warning system 2. Monitoring may consist of the accumulation, display, and evaluation of ielevant information, release of appropriate public- information advisories, and alerting response agencies and organizations of the situation 3. As soon as it is apparent that the public must take some action to prepare or protect itself, the local warning system will be activated, as deemed appropriate and as time and resources allow. Warning could take the form of one or more of the following. activation of the NOAA Weather Alert Radio to alert citizens to turn on their radio or television and listen to instructions, activation of the EAS to disseminate urgent information, and Fire and Law Enforcement apparatus' providing warnings along specific routes using public- address systems and sirens, activation of volunteer resources, posting of signs, activating a call response center in the EOC, ESF 2, Communications g June 2013 City of Bremerton Comprehensive Emergency Management Plan providing local warning information to regional television and radio stations, or other mechanisms, as deemed appropriate 4. Public information, advisories, and warnings will be updated as necessary until the hazard has subsided. 5. The EAS operates through local radio stations and is intended to provide local officials with the means to disseminate prompt, reliable emergency information, instructions, and warning in the event of an emergency or disaster 6. Notification of citizens regarding emergency information and instructions may be handled through the EAS, door -to -door by uniformed City personnel, mobile - public- address systems, or any other means available to the command agency at the time 7 The Public Information Officers for the City and DEM may send emergency public safety information through conventional methods such as e-mail and broadcast fax to local media broadcasters 8. DEM will notify the Emergency Management Coordinator (EMC) of any time the nature of the warning would indicate a need to increase staffing levels V. RESPONSIBILITIES A City of Bremerton 1 Public Information Officer a) Prepare an initial information summary as soon as possible after arrival b) Prepare and coordinate all press releases and briefings between the media and City officials c) Obtain prior approval and authorization from the EMC on all press releases and briefings, if PIO is not the Mayor (1) Provide press releases to DEM prior to releasing information, if appropriate and if time allows (2) Coordinate with affected jurisdictions to ensure the public receives accurate and consistent information. (3) Coordinate with the County PIO and Joint Information Center 6 ESF 2, Communications & Warnings June 2013 City of Bremerton Comprehensive Emergency Management Plan (4) Assist the EMC in the preparation of briefings to the Mayor, public officials, and EOC staff. (5) Respond to media and citizens information calls (6) Establish a rumor control hotline, if deemed appropriate. 2. City Departments a) Before the Event Train personnel in proper radio piotocol, including limiting communications during emergencies and yielding to EOC communications. b) During the Event (1) Designated representatives report to the EOC. (2) Implement Standard Operating Procedures (SOPs). c) After the Event (1) Support recovery efforts as identified in SOPS. (2) Participate in debt iefing and critiquing organized by the EMC and /or DEM 3. Emergency Management Coordinator a) Before the Event (1) Confirm the EOC is maintained in a configuration to support the warning system and efficient and effective communications (2) Include communications and warning as part of the citywide emergency management training program. (3) Develop appropriate notification lists and procedures for activating the information and warning system. Include consideration of special populations such as the handicapped, the elderly and infirm, schools, daycare centers, and nursing homes ESF 2, Communications 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan b) During the Event (1) Coordinate public information and warnings with the Public Information Officer, surrounding cities, and DEM, as appropriate (2) Request activation of the volunteer amateur radio networks, through the DEM, when necessary. 4. Fire Department a) Develop and maintain procedures to provide communications and warning support and services, if requested and as resources allow. b) Train personnel in proper warning methods C) In coordination with the EMC, develop and maintain procedures to piovide communications and warning support and services, when requested and as resources allow d) In cooperation with the City, DEM, and /or CENCOM, develop and maintain warning procedures to be used in the City 5. Public Works and Utilities Department — Electronics & Financial Services Department - Information Technology a) Before the Event (1) Maintain EOC communications equipment, supplies, and back -up systems owned or used by the City. (2) Develop and maintain appropriate plans and procedures to ensure, to the extent practicable, the integrity of emergency communication systems within Bremerton (3) Conduct tests and exercises of the communication and warning system (4) Develop EOC procedures for gathering, displaying and evaluating relevant information. b) During the Event (1) Establish restoration priorities for emergency telephone, radio systems, and computer systems. (2) Recommend relocation or redistribution of radio resources used by City departments as necessary to most effectively 8 ESF 2, Communications & Warnings June 2013 City of Bremerton Comprehensive Emergency Management Plan maintain adequate communications in emergency situations. (3) Advise the EOC on status and capability of emergency communications system (4) Assist with the dissemination of information and warnings, as requested by the EMC. (5) Relay utility information to the appropriate agencies and /or departments. (6) Coordinate repair and restoration of telephone and /or computer systems. (7) Coordinate use and distribution of loaned cell phones during disasters. 6 Police Department a) Before the Event (1) In coordination with the EMC, develop and maintain procedures to provide communications and warning support and services when requested from the EOC (2) In coordination with the EMC, train personnel in proper warning methods (3) When requested, as feasible, and without jeopatdizing their primary mission, make search and rescue units and volunteers available to the EOC to assist in the warning effort b) During the Event Make personnel and volunteers available to the EOC to assist in the warning effort, when requested and as feasible without jeopardizing their primary mission B. Local 1 Kitsap County Alternative Communications System a) Provide auxiliary communication support to government agencies and serve as net control for the calling frequency b) Define and assign frequencies to be utilized for specific purposes ESF 2, Communications 9 June 2013 I City of Bremerton Comprehensive Emergency Management Plan 2 Kitsap County Central Communications Center (CENCOM) a) Function as the Countywide E9 -1 -1 Public Safety Answering Point (PSAP). b) Provide efficient communications and dispatch services to law enforcement, fire, EMS, and other agencies c) Provide citizen access and 24 -hour answering of emergencies through the 9 -1 -1 reporting system for the safety of life and protection of property d) Ptovide direct access via the 9 -1 -1 emergency number for the speech and hearing impaired, using the teletype (TTY) for the deaf and hard of hearing. e) Serve as the initial communications, alert, and warning point for DEM fl Activate the EAS, when requested 3. Kitsap County Department of Emergency Management a) Authorize the activation of the EAS, when appropriated. b) Develop and maintain appropriate plans and procedures to ensure, to the extent practicable, the integrity of emergency communications systems in Kitsap County C) Conduct countywide tests and exercises of the communication and warning systems d) Develop appropriate notification lists and procedures for activating the information and waining system in Kitsap County. Include consideration for special populations such as the handicapped, the elderly and infirm, schools, daycare centers, and nursing homes e) Disseminate warning information received through NAWAS, EAS, the National Weather Service, etc to local emergency officials in accordance with SOPS. 4. Kitsap County Sheriffs Office a) In coordination with the EMC, develop and maintain procedures to provide communications and warning support and services, if requested and as resources allow. 10 ESF 2, Communications & Warnings June 2013 City of Bremerton Comprehensive Emergency Management Plan b) In coordination with the EMC and /or DEM, train personnel in proper warning methods C) In coordination with the EMC, DEM, and /or CENCOM, develop and maintain warning procedures to be used in the City VI. REFERENCES A City of Bremerton Emergency Operations Plan B. Kr/sap County Emergency Alert System Plan C Krtsap County Communications Plan D. Krtsap County Comprehensive Emergency Management Plan E Krtsap County Emergency Operations Plan F Krtsap County Alternate Communication System Plan G RCW 38 52110, Use of Existing Services and Facilities - Impressment of Citizenry H. Washington State Comprehensive Emergency Management Plan I Washington State Emergency Conuminication Development Plan J National Response Framework VII. ATTACHMENTS None ESF 2, Communications 11 June 2013 City of Bremerton Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK 12 ESF 2, Communications & Warnings June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 3 PUBLIC WORKS AND ENGINEERING LEAD: City. Public Works and Utilities Department Community Development Department SUPPORT: City. Public Information Officer Fire Department Police Department Local Kitsap County Department of Emergency Management State Emergency Management Division Federal- Federal Emergency Management Agency I. INTRODUCTION A. Purpose I To provide for effective coordination and operation of utilities i equired to meet essential needs during mayor emergencies and disasters and to provide for the orderly restoration of utilities affected by an emergency or disaster 2. To addiess technical advice and evaluations, engineering services, construction management and inspection, emergency contracting, emergency repair of water and wastewater facilities and transportation infrastructure, and provisions for potable water and emergency power B. Scope This Emergency Support Function (ESF) addresses activities including. 1. Participation in mitigation and preparedness activities and in needs and damage assessment immediately following the event. 2. Emergency clearance of debris to allow for reconnaissance of the damaged areas and passage of emergency personnel and equipment for lifesaving, life protecting, and health and safety purposes during response activities 3. Temporary repair or replacement of emergency access routes Routes include damaged streets, roads, bridges, ports, waterways, and any other facilities necessary for passage of rescue personnel. ESF 3, Public Works and Engineering 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan 4 Emergency restoration of critical public facilities including temporary restoration of water supply and wastewater treatment systems. 5 Emergency demolition or stabilization of damaged structures and facilities. These damaged structures are designated by State and local jurisdictions as immediate hazards to the public health and safety, or as necessary to facilitate the accomplishment of life saving operations. 6. Emergency contracting to support public health and safety. 7. Technical assistance including structui al inspection of private residences, commercial buildings, and structures, as resources permit II. POLICIES A The City of Bremerton (City) has the right to collect for any costs incurred by its authorized representatives, contractors, and sub - contractors in carrying out any necessary work on private property, including debris removal, demolition of unsafe or abandoned structures, removal of debris and wreckage, and administration costs B. Permitting fees and normal inspection procedures will stay in effect following a disaster unless otherwise directed by the Mayor. C. It is the policy of the City to provide public works services to lands and facilities under the City's jut isdretion Other services, such as debris collection or fee adjustments, may be established by the Mayor, if deemed necessary. III. PLANNING ASSUMPTIONS A A mayor emergency or disaster may cause extensive damage to property and the infrastructure Structures may be destroyed or severely weakened Homes, public buildings, bridges, and other facilities may have to be reinforced or demolished to ensure safety. Debris may make streets and highways impassable Public utilities may be damaged or be partially or fully inoperable B. Access to the disaster areas may be dependent upon the re- establishment of ground routes In many locations, debris clearance and emergency -road repairs will be given top priority to support immediate lifesaving emergency response activities C. Rapid damage assessment of the disaster area will be required to determine potential workload D. The City shall be responsible for its own emergency repairs and restoration of services All requests for assistance will be forwarded to the Emergency 2 ESF 3, Public Works and Engineering June 2013 City of Bremerton Comprehensive Emergency Management Plan Management Coordinator (EMC), who will coordinate with Kitsap County Department of Emergency Management (DEM). E. Assistance from the Federal government may be needed to clear debris, perform damage assessments, structural evaluations, make emergency repairs to essential public facilities, reduce hazards by stabilizing or demolishing structures, and provide emergency water for human health needs and firefighting. F Significant numbers of personnel with engineering and construction skills along with construction equipment and materials may be required from outside the disaster area G Following an earthquake, aftershocks will require re- evaluation of previously assessed structures and damages IV. CONCEPT OF OPERATIONS A. City of Bremerton I The Public Works and Utilities Director, or designee, will serve as the primary coordinator of public works functions for the City 2 The City Engineer, or designee, will serve as the primary coordinator for engineering functions for the City. 3. The Public Works and Utilities Department shall provide damage assessment of public utility facilities and provide for emergency repair and restoration of all city-owned utility facilities. 4. Community Development shall provide damage assessment of city-owned facilities and provide for emergency repair and restoration of all city - owned facilities 5. Priority shall be given to utilities and facilities that provide critical and essential services. 6 Additional assistance may be obtained through existing mutual aid agreements, contracts with public and private agencies and /or through DEM. IC I ESl' 3, Public Works and Engineering 3 June 2013 I City of Bremerton Comprehensive Emergency Management Plan 7 Utility Systems - The following utility systems operate within the City. Public — City owned /operated Private Water Electric Power Wastewater Natural Gas Storm Water Telephone (fixed & cellular) Cable Services Fiber Optic Services These systems, with the exception of cellular telephone and solid waste, generally have the following aspects in common- • They provide services to individual properties, both public and private • Most systems have a trunk or trunks from which distribution or collection branches service each property • All or substantial portions of each system reside undergiound 8 Buildings and Facilities a) The Community Development Department shall provide damage assessment of city-owned buildings and facilities b) Time permitting and resources allowing, Community Development may provide damage assessment for other public buildings and facilities c) Community Development Department responds in the following phases- Phase I (a) Rapid Damage Assessment (b) Assign personnel to conduct "windshield" screening of critical infrastructure and buildings. (c) Report damage to the City EOC and County per the County Damage Assessment Plan (2) Phase II — Damage Assessment (a) Evaluate damages and assist application process foi federal disaster declaration 4 ESF 3, Public Works and Engineering June 2013 City of Bremerton Comprehensive Emergency Management Plan (b) Conduct emergent repairs to support life safety measures, critical transportation routing, and mass care (3) Phase III — Building Inspections (a) Assist Federal and State Inspectors in conducting thorough damage assessments (b) Issue permits and permit construction (c) Support private residents inspections and tagging for life safety (d) Legal process B. Local Kitsap County Department of Emergency Management 1. Alert appropriate agencies of the possible requirements for emergency engineering services, coordinate County assets, and request State assistance to support local emergency engineering efforts. 2 Provide engineering services primarily to lands and facilities under its jurisdiction and may lend support to City government, if requested and as circumstances allow Supplemental assistance may be requested from the Washington State Emergency Management Division (EMD). C. State Emergency Management Division 1 Alert appropriate State agencies of the possible requirements for emergency engineering services, coordinate State assets, and request Federal assistance to support local emergency engineering efforts. State departments /agencies that support emergency engineering efforts are identified in the Washington State Comprehensive Emergency Management Plan, ESF 3, Public Works and Engineering 2 Provide engineering services primarily to lands and facilities under its jurisdiction and lend support to local government, if requested and as circumstances allow. Supplemental assistance may be requested through local and State emergency management channels ESF 3, Public Works and Engineering 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan D Federal 1. The Federal Response Plan, ESF 3, Public Works and Engineering provides for the Federal response and support to assist State and local government The primary Federal agencies are the Department of Defense (DOD) and the U S Army Corps of Engineers for planning, preparedness, and response with assistance to be provided by other blanches as needed In the event of Federal activation, Kitsap County will coordinate with other local, State, and Federal agencies 2. If direct Federal assistance has been authorized by the President under an Presidential Disaster Declaration, FEMA may issue a mission assignment to those Federal agencies possessing the needed expertise or assets, only when it is verified to be beyond the capability of the affected State and local governments V. RESPONSIBILITIES A City of Bremerton 1 City Departments a) Before the Event (1) Develop and maintain current standard operating procedures (SOPS) to be used during an emergency or disaster (2) Train personnel to the appropriate level for their requiied response. (3) Participate in emeigency response exercises, drills, and training b) During the Event (1) Designated representative(s) reports to the EOC (2) Alert personnel with emergency response functions (3) Implement SOPS (4) Provide resources and support, if requested and as resources allow 6 ESF 3, Public Works and Engineering June 2013 i I City of Bremerton Comprehensive Emergency Management Plan c) After the Event (1) Support recovery efforts as identified in department SOPs. (2) Support appropriate local, State, and Federal agencies as conditions warrant and within the realm of City plans and procedures. (3) Provide situation and status reports, as requested. (4) Participate in debriefing and critiquing organized by the EMC and /or DEM 2. Community Development Department a) Provide post event serviceability of facilities and structures. b) Provide support to the Fire Department in the safety evaluation of structures during fescue operations. c) Expedite permitting and required inspections, as appropriate and as resources allow d) Coordinate damage assessment and post - disaster safety inspections of city -owned buildings and facilities. e) Coordinate with local engineering firms for additional assistance with inspections. f) Coordinate damage assessment and post- disaster safety inspections of public assembly buildings (i a schools, mayor food chains), if requested and as resources allow. g) Enforce City ordinances and State law regulating construction during new or reconstruction efforts prior to and after an emergency or disaster h) Provide for the demolition of damaged and /or abandoned structures posing a threat to human safety. i j 3 Fire Department a) Provide support in debris removal, emergency protective measures, and utility restoration, if requested and as resources allow. ESF 3, Public Works and Engineering 7 June 2013 I City of Bremerton Comprehensive Emergency Management Plan b) Provide support in establishing on -scene command posts c) Provide support in evacuating citizens from potential flood or environmental hazard areas, as appropriate. 4. Police Department a) Provide assistance in implementing street closures and detours. b) Provide perimeter control due to unsafe conditions, if requested and as resources allow 5. Public Information Officer (a) Obtain prior approval and authorization from the EMC on all press releases and briefings, if PIO is not the Mayor (b) Prepare and coordinate all press releases and briefings. (c) Provide press releases to DEM prior to releasing information, if appropriate. (d) Coordinate with affected jurisdictions to ensure the public receives accurate and consistent information (e) Assist in the preparation of briefings to the Mayor, public officials, and EOC Staff. (f) Respond to media and citizen's information calls (g) Establish a rumor control hotline, if necessary. 6. Public Works and Utilities Department a) Engineering (1) Document damages and costs relating to damage sustained during the emergency or disaster. (2) Assess environmental damage to streams, shorelines, and steep slopes and make recommendations for repair and /or mitigation. (3) Coordinate with the EOC and PIO on public information 8 ESF 3, Public Works and Engineering June 2013 I City of Bremerton Comprehensive Emergency Management Plan (4) Assist the Department of Community Development with damage assessment of buildings and facilities, as directed by the EMC b) Utilities (1) Water (a) Conduct damage assessment of city -owned water facilities. (b) Maintain operation of public water storage, pumping, and distribution systems (c) Provide for priority restoration of critical facilities. (d) Provide temporary repair of damaged water infrastructure (e) Issue "boil watei" notice, if circumstance warrant. (2) Wastewater (a) Determine operational status of the wastewater treatment plant (b) Provide damage assessment of city -owned wastewater collections system to deteimine damage. (c) Maintain operation of the wastewater collection and pumping systems, assist in meeting public sanitation needs, and control wastewater pollution to the environment. (d) Provide for pi iority restoration of critical facilities. (e) Provide temporary repair of damaged wastewater infrasti ucture. (3) Solid Waste Coordinate for removal of debris with the contracted service provider for solid waste (4) Storm Water System ESF 3, Public Works and Engineering g June 2013 City of Bremerton Comprehensive Emergency Management Plan (a) Provide damage assessment of city-owned storm water systems to determine damage (b) Maintain operation of the public storm water collection systems (c) Provide for priority restoration of critical facilities. (d) Provide temporary repair of damaged storm water infrastructure (e) Monitor rainfall and flood waining system to determine if citizen warning and /or evacuation are necessary due to potential flooding and coordinate with the EOC for implementation c) Operation & Maintenance (1) General Facilities and Fleet Maintenance (a) Piovide damage assessment and emergency repairs for all city-owned equipment and vehicles (b) Coordinate fuel- dispensing services for city-owned equipment and vehicles. (c) Provide vehicles to transport debris and wreckage. (2) Streets (a) Provide debris removal, emergency protective measures, emergency temporary repair, and /or construction to maintain passable vehicular circulation of priority routes (b) Provide damage assessment of streets and bridges to the EOC (c) Provide for priority iestoi ation of essential streets (d) Designate usable roads and bridges (e) Establish and maintain evacuation routes as directed by the EMC or the Police Department. (f) Coordinate road closures through the EOC 10 ESF 3, Public Works and Engineering June 2013 City of Bremerton Comprehensive Emergency Management Plan (g) Provide temporary repair of damaged City roads and bridges, if possible. (h) Provide road blocks, barricades, signs or flaggers, as requested. B. Local Kitsap County Department of Emergency Management 1 Coordinate County EOC activation and call out of essential representatives 2 Coordinate county -wide roads, facility and infrastructure recovery efforts 3. Coordinate requests from cities for outside labor, equipment, and technical experts 4 Issue warnings to the public and coordinate public information 5 Authorize the activation of the Emergency Alert System (EAS), as necessary. C State Emergency Management Division 1 Coordinate State EOC activation and call -out of essential representatives 2 Coordinate statewide roads, facility, and infrastiucture recovery efforts. 3 Coordinate requests from counties and cities for outside labor, equipment, and technical experts 4 Issue warnings to the public D Federal Federal Emergency Management Agency Coordinate requests from States for outside labor, equipment, and technical experts. VI. REFERENCES A. City of Bremerton Emergency Operations Center Manual ESF 3, Public Works and Engineering 11 June 2013 City of Bremerton Comprehensive Emergency Management Plan B. Kasap County Comprehensive Emergency Management Plan C Kitsap County Entergency Operations Manual D. Washington State Comprehensive Entergency Management Plan E National Response Framework VII. ATTACHMENTS None 12 ESF 3, Public Works and Engineering June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 4 FIREFIGHTING LEAD: City. Fire Department SUPPORT: City Police Department Public Works and Utilities Department Local- American Red Cross Kitsap County Department of Emergency Management Kitsap County Fire Marshall's Office Other Fire Agencies State* Department of Corrections Department of Natural Resources Emergency Management Division Federal Department of Agriculture, US Forest Service Federal Emergency Management Agency I. INTRODUCTION A. Purpose To provide an organizational framework that will effectively utilize all available fire fighting apparatus and personnel within the City of Bremerton (City), control the dispatching of such equipment and manpower to localities where needed, and provide for effective operations at the scene during an emergency or disaster B Scope This Emergency Support Function (ESF) addresses all fire fighting activities including the detection and suppression of wildland, rural, and sub - urban/urban fires occurring separately or coincidentally with a significant natural or technological disaster The scope of this section will not attempt to address details regarding mutual aid and regional fire mobilization responsibilities and procedures that are contained in other documents II. POLICIES A The National Incident Management System (NIMS) is used by first responders and local jurisdictions in the State of Washington to manage an emergency incident NIMS is required by SARA Title III to manage any hazardous material incident. The purpose of NIMS is to establish a command with a system that is recognized by all responders, using the same organization, and the same ESF 4, Firefighting 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan nomenclature The ranking member of the first arriving response unit assumes command until relieved An Incident Command Post (ICP) is established as the focal point for all emergency operations. B. During emergency situations, the Fire Department mobilizes all available apparatus and personnel requii ed to cope with the situation. Mutual Aid Agreements, as outlined in RCW 39.34.030, are activated when initial resources are inadequate When local mutual aid resources are exhausted, then the provisions for Regional and /or State Fire Services Mobilization Plans apply C. Each local, State, or Federal agency assume the full cost of protection of the lands within its respective boundaries unless other arrangements are made Fire protection agencies should not incur costs in jurisdictions outside their area without reimbursement unless there is a local mutual aid agreement between those jurisdictions It is essential that the issue of financial limitation be clarified through proper official channels for efficient execution of fire support D Upon the occurrence of an emergency or disaster, the Fire Department conducts an initial assessment of its personnel, apparatus, equipment, and facilities and reports the information to the City and /or County Emergency Operations Center (EOC) E. Priority shall be given to saving lives and protecting property, in that order F. The emergency medical capabilities and responsibilities of the Fire Department are covered in ESF 8, Public Health and Medical Services The hazardous materials capabilities and responsibilities are covered in ESF 10 — Oil and Hazardous Materials Response III. PLANNING ASSUMPTIONS A Sub - urban /urban, rural, and wildland fires will occur within the City In the event of an earthquake of other significant event, large- damaging fires could be common B. In an emergency or disaster, some fire fighting resources will become scarce or damaged State, Federal, and other resources may be called upon if local resources are or are about to be exhausted C Some interface fires or fires resulting from civil disturbances may be of such a magnitude that all threatened structures cannot be saved After evaluating the situation, incident command may decide to cease fire fighting efforts on one building in order to save another when the benefit of saving one building is greater than that of another, when continued efforts would likely not affect the outcome, or when concerns relating to firefighter safety arise 2 ESF 4 Firefighting June 2013 City of Bremerton Comprehensive Emergency Management Plan D Wheeled- vehicle access may be hampeied by bridge failures, landslides, etc., making conventional travel to the fire locations extremely difficult or impossible Aerial attack by air tankers, helicopters, and smoke jumpers may be essential in these situations Helicopters will be scarce resources and usable airports congested. D. Efficient and effective mutual aid among the various local, County, State, and Federal fire agencies requires the use of the NIMS together with compatible fire fighting equipment and communications E Availability of fire service personnel may be limited due to injury, personal concerns /needs, or limited access to work locations IV. CONCEPT OF OPERATIONS A The Fire Department is the lead agency for fire suppression operations within the City B. The Fire Chief, or designee, shall provide direction and control over Fire Department resources and coordination through the EOC, if appropriate C The coordination of resources and requests for assistance will normally be through the EOC to the City and /or County EOC D A command post may be established for the coordination of field operations E The County EOC shall cooidinate the distribution of incoming fire resources in major emergencies involving areas greater than a single area. F. Fire suppression is divided into two distinct response categories: 1 Sub- urban/Urban and Rural Fires a) Local fire protection districts and municipal fire departments have the primary responsibility for the suppression and control of fires within their respective fire protection jurisdictions For those incidents requiring additional support, mutual aid agreements may be executed. b) In 1992, the State Legislature directed the creation of the State Fire Services Mobilization Plan to deal with the growing problem of urban /wildland interface fires This action also called for the establishment of the State Fire Defense Board, made up of representatives from nine fire defense regions throughout the State As part of the South Puget Sound Region, Kitsap County has developed a companion plan to the Regional and State documents that address situations exceeding mutual aid agreements ESF 4, Firefighting 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan c) Fire suppression and control assistance may, in some instances, be provided on a limited basis by Federal agencies and the military by pre - established mutual aid agreements. d) If a sub - urban / uiban fire threatens of is likely to become a fire of mayor magnitude, assistance may be available from the Federal government under an emergency declaration by the President Requests for such assistance are handled through normal emergency management channels. 2 Forest Fires (a) The Washington State Department of Natural Resources (DNR) and all supporting agencies, per the Washington State Fire Services Mobilization Plan, take action on all wildfires, regardless of land ownership, which jeopardize DNR protected lands outside incorporated cities and towns and on adjacent U S Forest Service and Department of the Interior protected areas. (b) In those instances when a fire or fires threaten such destruction as would constitute a mayor disaster, Federal fire suppression assistance may be made available under Public Law 93 -288, Section 417, as defined in the Washington State Comprehensive Emergency Management Plan. (c) A fire protection district may take immediate action on DNR (State) protected lands outside of its jurisdictional boundaries per established agreements and /or contracts G. Fire agencies, in addition to having 24 -hour operational capability, have two -way radio communication links between their respective mobile units and CENCOM H Fire units, with the use of their sirens and public address systems, are a valuable iesource for disseminating warning and emergency information, and will do so when requested by the EOC unless otherwise involved I Fire Agencies may iequest activation, through Kitsap County Department of Emergency Management (DEM), of the Communications Van (COMVAN) or the KCSO Mobile Emergency Command Post. Both vehicles may be made available providing it is not committed to another incident site. J Fire agencies may request activation of other local agency resources, such as search and rescue units or dive teams These resources will be made available if not otherwise occupied All non - traditional resource requests should be submitted to DEM or the County EOC, if activated. Most resources are available through 911 4 ESF 4 Firefighting June 2013 City of Bremerton Comprehensive Emergency Management Plan V. RESPONSIBILITIES A City of Bremerton 1. City Departments a) Before the Event (1) Develop and maintain current standard operating procedures (SOPS) to be used during an emergency or disaster. (2) Train personnel to the appropriate level for their required response. Specifically, all personnel will be NIMS compliant (3) Participate in emergency response exercises, drills, and training. b) During the Event (1) Designated representative(s) report to the EOC, when activated (2) Alert personnel with emergency response functions. (3) Implement SOPS (4) Piovide resources and support, as requested and as resources allow c) After the Event (1) Support recovery efforts as identified in department SOPS (2) Support appropriate local, State, and Federal agencies as conditions wai rant and within the realm of City plans and procedures (3) Provide situation and status reports, as requested. (4) Participate in debriefing and critiquing organized by the EMC or DEM. 2 Emergency Management Coordinator ESF 4, Firefighting 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan a) Provide initial coordination and notification of outside agencies providing operational support, if requested or appropriate. b) If warranted, activate the City EOC to support firefighting efforts. c) Assist with alert and warning of persons located in affected areas as outlined in ESF 2, Communications d) Provide capabilities for coordinating City response, resources, and assets 3 Fire Department a) Before the Event (1) Develop, maintain, and review department SOPs for use during an emergency or disaster (2) Assess equipment and training needs. (3) Establish procedures for coordinating all public information ieleases through City and /or County Public Information Officer(s) (4) Develop a list of resources, which includes apparatus, equipment, personnel, and supply sources (5) Make provisions for relocating fit a operations in the event present facilities must be evacuated. (6) Establish communication links with law enforcement agencies for coordination of warning and evacuation confirmation functions. (7) Establish mutual aid agreements to maximize utilization of resources (8) Mitigate fire hazards through fire prevention programs b) During the Event (1) Activate SOPS 6 ESF 4 Firefighting June 2013 City of Bremerton Comprehensive Emergency Management Plan (2) Provide a representative to the EOC to assist in the prioritization and coordination of County wide fire resources if requested and appropriate (3) Notify key staff. (4) Provide regular status reports and information regarding operational and resource needs to the EOC, if activated. (5) Provide fire suppression and control, and Immediate life - safety services within the City and support other fire protection agencies If signatory to a mutual aid agreement (6) Relocate fire apparatus as conditions warrant (7) Provide support for urban seatch and rescue operations as appropriate to the level of training and available equipment, if requested and as resources allow. (8) Assist in warning the public of evacuations, traffic touting, and /or traffic control, if requested and as resources allow. (9) Support evacuation efforts, if requested and as resources allow. (10) Provide the initial response for hazardous materials incidents. The response will be within the boundaries of the incident command structure and contingent upon the level of training and available equipment (See ESF 10, Hazardous Materials for additional information) (1 l) Provide temporary power and emergency lighting at emergency scenes, if requested and as resources allow (12) Participate in the implementation of the Kitsap County, Puget Sound Region, and the State Fire Services Mobilization Plan, if appropriate. c) Aftel the Event (1) Re- activate stations for normal operations. (2) Return apparatus and equipment to regularly assigned locations (3) Assist the public in recovery operations, as resources allow ESF 4, Firefighting 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan (4) Support other recovery efforts, if requested and as resources allow (5) Provide critical payroll and other financial information to the appropriate agency, as appropi iate. 4 Police Department Provide incident scene security, traffic control, and evacuation, if requested and as resources allow. 5 Public Works and Utilities Department a) Provide regular maintenance to hydrants located in the City. b) Ensure adequate water pressure to hydrants located within the City, as resources allow. c) Ensui a sufficient quantity of water is available for fire protection, as resources allow d) Provide operational support with equipment, staff trained in the use of the equipment, traffic control, and control of utilities during an emergency or disaster. A. Local 2. American Red Cross Coordinate the provision of basic human needs and shelters for persons who are displaced due to residences being uninhabitable due to fire damage 3 Kitsap County Department of Emergency Management a) Before the Event (1) Organize and coordinate the preparation of plans (2) Develop and maintain a primary and alternate EOC to be used during an emergency or disaster. (3) Identify equipment resources (4) Coordinate training to fire response personnel, if requested. b) During the Event 8 ESF 4 Firefighting June 2013 City of Bremerton Comprehensive Emergency Management Plan (1) Activate the EOC or alternate EOCs, if appropriate. (2) In coordination with the City, issue emergency warning(s) for persons located in affected areas (3) Authorize the activation of the Emergency Alert System (EAS), if appropriate (See ESF 2, Communications for additional information) (4) Serve as liaison between local jurisdictions and response agencies and the State for requesting resources when the capabilities of local response agencies are exceeded (5) Request temporary air space restrictions through the Washington State Emergency Management Division (EMD), if appropriate (6) Coordinate training to fire response personnel, if requested. (7) Provide capabilities for coordinating response, resources, and assets c) After the Event Update plans and procedures based on critiques and lessons learned dui ing the event. 4 Kitsap County Fire Marshal Conduct fire investigations in support of, or independent of, fire districts and /or departments. C State 1 Department of Natural Resources a) Coordinate all fire suppression efforts and provide resources to control wildland fires in the State on DNR protected lands. May provide resources for non -DNR piotected lands, if available, at a reasonable cost. b) Assess damage as a meinber of the Federal Agency Support Team (FAST). C) Provide for overhead resources when the event is a wildland or wildland interface fire, as requested ESF 4, Firefighting 9 June 2013 City of Bremerton Comprehensive Emergency Management Plan 2. Emergency Management Division Coordinate assistance to local government for fire activities and mobilization resources in accordance with the provisions of the Washington State Fire Services Resource Mobilization Procedures D. Federal Limited fire suppression and control assistance is available from Federal agencies and the militaiy by pre - established agreement. 1 Department of Agriculture, US Forest Service a) Act as the Principal Advisor to the FEMA Regional Director to assist in the administration of the terms of the Federal/State Agreement for Fire Suppression. b) Provide protection in National Forests and assist in control of fires that threaten to spread from nearby lands into National Forests. 2 Federal Emergency Management Agency a) Administer fire suppression assistance to the State pursuant to PL 93 -288 of the Disaster Relief Act of 1974, Section 417, when a fire destruction threat would constitute a major disaster b) Provide training for fire suppression and hazardous materials control to local fire jurisdictions through the National Fire Academy in Emmitsburg, Maryland. VI. REFERENCES A Bremerton Fire Department — Standard Operating Procedures B. City of Brenterton Emergency Operations Plan C Kitsap County Comprehensive Emergency Management Plan D Kitsap County Emergency Operations Plan E. Kitsap County Fire Resource Plan F. South Puget Sound Region Fire Defense Mobilization Plan G RCW 39 34, Interlocal Cooperation Act 10 ESF 4 Firefighting June 2013 City of Bremerton Comprehensive Emergency Management Plan H. RCW 43 43, Washington State Patrol - State Fire Senuces Mobilization Plan I. Washington State Comprehensive Emergency Management Plan J Washington State Department of Health — Sizing Guidelines for Water Systems K. Public Laiv 93 288, Disaster RehefAct of 1974, as amended by Public Lanv 100- 707, the Robert T Stafford Disaster Relief and Emergency Assistance Act L National Response Framework M. Interstate Mutual Aid Compact VI. ATTACHMENTS None ESF 4, Firefighting 11 June 2013 City of Bremerton Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK 12 ESF 4 Firefighting June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 5 EMERGNCY MANAGEMENT LEAD: City: Fire Department SUPPORT: City. All City Departments Local Kitsap County Department of Emergency Management I. INTRODUCTION A. Purpose 1 To collect, process, analyze, disseminate, and use information about a potential or actual emergency or disaster situation 2. Operation of the City Emergency Operations Center in response to city emergencies 3 Manage the City Emergency Operations Center and personnel in accordance with the National Incident Management System (NIMS) B Scope This Emergency Support Function (ESF) the coordination of incident management and response efforts during a city emergency. It defines the documentation and system responsible for the coordination of human and capital resources of the city Additionally, it defines the system used to support EOC operations for effective response This ESF will be implemented in concert with ESF 2, Communication, and ESF 23, Damage Assessment II. POLICIES It is the policy of the City of Bremerton (City) to activate the Emergency Operation Center (EOC) dependent on the size and complexity of a city emergency. In this case, the EOC will be used to disseminate current and accurate information and request the same from outside agencies and volunteer organizations during times of EOC activations The EOC will support the incident commandei in the field, providing resources and other support to save lives, stabilize the event, and preserve the economy and environment of the city. The analysis of this information, planning for anticipated resources will occur in support of emergency or disaster response and recovery activities III. PLANNING ASSUMPTIONS A To identify urgent response requirements dui ing a disaster, or the threat of one, and to plan for continuing response, recovery and mitigation activities, there will ESF 5, Information Analysis and Planning 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan be an immediate and continuing need to collect, process, and disseminate situational information. B. Information will be provided by field personnel, responders, volunteers, the public, the media, and others. C. Information collection may be hampered due to many factors including. damage to the communication systems, communications system overload, damage to the transportation infrastructure, effects of weather, smoke, and other environmental factors D. Urgent response requirements during an emergency or disaster, or the threat of one, and the plan for continued response and recovery activities, necessitates the immediate and continuing collection, processing, and dissemination of situational information. E Information, particularly initial information, may be ambiguous, conflict with information from other sources or with previous information from the same source, or be limited in detail IV. CONCEPT OF OPERATIONS A. Whenever any part of the City is threatened by a hazard that could lead to an emergency or disaster, or when an emergency or disaster situation exists, the EOC will be activated at the appropriate level to assess the situation 1 The Planning Section will: a) Collect, iecord, and disseminate information to the appropriate staff and facilitate the dissemination of information to appropriate field personnel and responders. b) Display and analyze information for future response and recovery needs. 2. The Operations Section will. Display and analyze information for immediate response needs B Infoimation analysis will include, as appropriate 1 Assessment and display of the hazard's impact, including the boundaries of the affected area and the distribution, type, and magnitude of damage. 2. Maintaining a current status of emergency response activities, resource needs, and requests, and the status of critical facilities 2 ESF 5, Information Analysts and Planning June 2013 City of Bremerton Comprehensive Emergency Management Plan 3 Establishing pi iorities in the event of a scarcity of resources 4 Consolidation of Information Into logs and reports to keep others informed and to document relevant activities C Planning will include, as appropriate: 1. Using the analyzed infoi matron to identify trends and determine courses of action for responding to a hazard or Its effects Planning will focus on response strategies and resource requirements beyond those needed for Immediate response, attempting to anticipate future actions and needs. The planning horizon may be the next hour, 24 hours, or weeks, depending on the scenario and situation 2 Planning information will be shared with Kitsap County Department of Emergency Management (DEM) and other EOC functional positions and incorporated in appropriate displays. 3. The planning staff, in coordination with the opeiations staff, will recommend courses of action for immediate and future activity, including the need for specific resources identified as part of the planning process. 4 Once a planning cycle has ended, the planning staff will immediately commence planning for the next cycle D. Whenever information is lacking, contains Insufficient detail, is ambiguous, or is conflicting, recommendations or decisions will be made on the best analysis possible under the circumstances using the combined talents of the staff then assembled. E Analysis and planning will continue until the EOC is deactivated The analysis and planning functions may be transferred to individual City departments following deactivation V. RESPONSIBILITIES A City of Bremerton 1 City Departments Report observed damage information to the EOC in accordance with ESF 23, Damage Assessment and continue to provide disaster - related Information to the EOC as it becomes known 2 Community Development Department ESF 5, Information Analysis and Planning 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan Lead department for coordinating information management flow, recording, dissemination, display, analysis, use, and reporting 3. Public Woiks and Utilities - Electionics & Financial Services - Information Technology Provide telecommunications (telephones, faxes, cellular phones, radios) and computer support to the EOC and other City departments 4. Emergency Management Coordinator a) Develop EOC procedures for coordinating information management, including flow, recording, dissemination, display, analysis, use, and reporting b) Develop EOC procedures for information analysis and planning c) Maintain the EOC in a configuration to support the analysis and planning function. d) Include analysis and planning as part of the citywide emergency - management- training program e) Develop policies and procedures to assist the EOC with obtaining appropriately trained personnel to support EOC functions 5. Human Resource Department Develop policies and procedures to assist the EOC with obtaining appropriately trained personnel to support EOC functions 6. Public Works and Utilities Department — Engineering a) Provide mapping and plotting services b) Assist the Community Development Department with coordinating information management flow, recording, dissemination, display, analysis, use, and reporting c) Provide a facility foi the City's EOC Maintain the facility to support EOC operations B. Local Kitsap County Department of Emei gency Management 4 ESF 5, Information Analysis and Planning June 2013 City of Bremerton Comprehensive Emergency Management Plan Assist with information analysis and planning, as requested and as resources allow. Assist in developing plans and piocedures for the City's EOC Include the City's EOC is the Training and Exercise program for Kitsap County DEM VI. REFERENCES A City of Bremerton Emergency Operations Plan B. Kitsap County Comprehensive Emergency Management Plan C Kitsap County Emergency Operations Plan D. Washington State Comprehensive Emergency Management Plan E National Response Framework VII. ATTACHMENTS None ESF 5, Information Analysis and Planning 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 6 SHELTERING AND MASS CARE LEAD: Local- Kitsap County Department of Emergency Management SUPPORT: City- Parks and Recreation Department Police Department Public Works and Utilities Department Local American Red Cross Kitsap Mental Health Services Salvation Army I. INTRODUCTION A. Purpose To coordinate the provision of mass care, shelter, and individual assistance for residents impacted by an emergency or disaster who are unable to care for themselves B Scope This Emergency Support Function (ESF) addresses the sheltering needs in the City of Bremerton (City) during a major emergency or disaster and the coordination of the opening of shelters through the Emergency Operations Center (EOC) in coordination with Kitsap County Department of Emergency Management (DEM) and the American Red Cross (ARC). II. POLICIES Anerican Red Cross Disaster Plan III. PLANNING ASSUMPTIONS A Mass care requirements during an emergency or disaster may overwhelm social service agencies B The opening of American Red Cross (ARC) shelters in the City will be coordinated through DEM or the County EOC ESF 6, Sheltering and Mass Care 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan C The Emergency Management Coordinator (EMC), in cooperation with DEM, shall coordinate City resources and services necessary for disaster relief in the Bremerton community. IV. CONCEPT OF OPERATIONS A Mass care provides for the immediate survival needs of victims through group services and facilities B Mass care will normally be carried out during and immediately after an emergency or disaster, until individual services can be provided. Mass care services are usually provided for less than a week, coordinated, and managed by the ARC, in cooperation with local government C. The impacts of a disaster may necessitate the provision of emergency food, water, shelter, clothing, childcare, health, and mental - health care for disaster victims, as well as crisis support and training for City staff and volunteers. D DEM will coordinate the delivery of the appropriate services with the ARC, Salvation Army, Washington Volunteer Organizations Active in Disasters (WAVOAD), and local church and service groups E Mass care includes such basic human needs as emergency medical care, emergency shelter, and emergency provisions of food, water, and medicine. F. The EOC shall coordinate with the ARC through the County EOC to identify safe areas of the City, inspect potential facilities for building safety, identify safe routes of travel, determine the appropriate number and location of shelters, duration of use, etc G. The City, DEM, and ARC will share and coordinate all lists of victims and disaster assistance inquiries, and act together as one voice for public press releases H Public information regarding shelter availability and locations shall be coordinated through the City's designated Public Information Officer (PIO) and other PIOs using the County EOC Joint Information Center, if appropriate I The range of services needed by disaster victims will depend on the emergency, and could include temporary housing, furniture, building and repair supplies, and occupational and mental health services. J Individual assistance to disaster victims will be provided primarily by insurance companies, local human service organizations, and various City, County, and State government agencies. 2 ESF 6, Sheltering and Mass Care June 2013 City of Bremerton Comprehensive Emergency Management Plan K In the event of a Presidential Disastei Declaration, additional assistance may become available to eligible individuals This may include low - interest loans, housing grants, food stamps, disaster counseling, and unemployment benefits L. Individuals or families arriving at shelters or mass care facilities in recreational vehicles may use their vehicle, supplemented by shelter resources, or utilize the shelters provided Facilities are generally selected with adequate parking areas. V. RESPONSIBILITIES A City of Bremerton I . City Administration — Mayor Serve or appoint a representative to serve as the Public Information Officer and coordinate the dissemination of public information concerning mass care and individual assistance with DEM or the County EOC 2. Parks and Recreation Department Develop plans for and coordinate the utilization of City facilities and park sites for use as reception centers, staging areas, or shelters with the EMC, in coordination with DEM 3 Police Department a) Establish security and crime prevention at the shelters located within the City b) Provide crowd and traffic control at public shelters located within the City, if requested and as resources allow. c) In coordination with the Public Works & Utilities Department, assist in identifying safe routes to shelters 4. Public Works and Utilities Department a) Engineering Provide building safety inspections of shelters, if requested and as resources allow. b) Public Works Operations (1) Assist in crowd - control operations with temporary traffic control measures and bamcades ESF 6, Sheltering and Mass Care 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan (2) Make vehicles available to transport donated mass care supplies to shelters, feeding or service center sites when requested. (3) In coordination with the Police Department, identify safe routes to shelters c) Utility Operations (1) Coordinate disposal of solid waste from shelters (2) Ensure the availability of water to shelters. B. Local 1. American Red Cross a) The Act of Congress constituting the ARC Chatter requires the ARC to undertake relief activities for the purpose of mitigating suffering caused by a disaster and obligates the ARC to develop and carry out measures to prevent suffering. b) Act as the lead agency for emergency shelter operations and mass care facilities. c) Provide disaster victims with food, clothing, shelter, first aid, and supplementary medical or nursing care and meet other urgent needs, if requested and as resources allow d) The opening of shelters or aid stations is a function of the ARC. Upon request for, or in coordination with DEM, the ARC will open, staff, and fund its shelters or aid stations The location of the shelters or feeding stations to be opened will depend on the affected area, accessibility, security, and staff and supply considerations. e) Assess equipment and training needs f) Maintain and update shelter agreements 2 Kitsap County Department of Emergency Management a) Coordinate the activities of local agencies charged in local plans for the provision of emergency mass care shelters Stand up ESF 6 at the County EOC to coordinate county-wide mass care resources. 4 ESF 6, Sheltering and Mass Care June 2013 City of Bremerton Comprehensive Emergency Management Plan b) Inform the ARC of the need for shelters and/or feeding stations, areas to be evacuated, and when possible, the approximate number of evacuees c) Coordinate and maintain liaison with private providers of mass care resources and services d) Coordinate with the EOC for mass care resources and facility support and mutual aid 3 Kitsap Mental Health Services In coordination with DEM, respond to the humanitarian and personal needs of disaster victims by referring them to appropriate agencies, organizations, or individuals 4. Salvation Army Assist the ARC, as requested by the EMC and as resources allow VI. REFERENCES A Anierican Red Cross Disaster Plan B City of Brenterton Emergency Operations Plan C Kitsap County Comprehensive Emergency Management Plan D. Kitsap County Emergency Operations Plan E Washington State Comprehensive Emergency Management Plan F National Response Framework VII. ATTACHMENTS None ESF 6, Sheltering and Mass Care 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK 6 ESF 6, Sheltering and Mass Care June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 8 PUBLIC HEALTH AND MEDICAL SERVICES LEAD: City Fire Department Local- Kitsap County Coroner's Office Kitsap Public Health District SUPPORT: City City Administration - Mayor Emergency Management Coordinator Police Department Public Works and Utilities Department Local- Kitsap County Department of Emergency Management State Department of Agriculture Department of Health Department of Health and Human Services Emergency Management Division Federal: Federal Bureau of Investigation Federal Emergency Management Agency Military I. INTRODUCTION A. Purpose 1 To coordinate the organization and mobilization of health, medical, and mortuary services in the City of Bremerton (City) during an emergency or disaster using the National Incident Management System (NIMS). 2 To provide a format for the City to manage a health, medical, or mortuary services emergency in partnership with the Kitsap County Coroner's Office, and/or the Kitsap Public Health District by establishing Incident or Unified Command depending on the type, severity, and needs of the specific incident 3 To identify the City's, Kitsap County Coroner Office's, and the Kitsap Public Health District's response activities relating to an incident involving health, medical, or mortuary services within the City. ESF 8, Health, Medical, and Mortuary Services 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan B. Scope This Emergency Support Function (ESF) addresses the identification and coordination of the City's health, medical, and mortuary needs during an emergency or disaster. This assistance includes the following: ■ Assessment of medical and health needs ■ Health surveillance and communicable disease response • Medical care personnel ■ Medical and health equipment and supplies ■ Patient evacuation ■ In- hospital care ■ Mental health ■ Public health information ■ Vector control (rats, pests, etc.) ■ Potable water and wastewater and sanitation ■ Solid waste disposal ■ Mortuary services and victim identification ■ Hazardous materials (spills & releases) II. POLICIES A. The City will assist the Kitsap Public Health District and the Kitsap County Coroner's Office regarding health, medical, and mortuary services in the City B. Bremerton Fire Department first responders, emergency medical technicians (EMTs) and paramedics who provide emergency medical services (EMS) in Kitsap County operate under the Kitsap County Emergency Medical Services Patient Care Protocols C. The Kitsap Public Health District provides guidance to the City, County, other agencies, and individuals on basic public health principles involving safe drinking water, food sanitation, personal hygiene, and proper disposal of human waste, garbage, infectious or hazardous waste, and communicable diseases. D The Kitsap Public Health Officer, or designee, may implement quarantine policies and/or a health order when required due to Incidents of mass communicable disease exposure, or contamination of food, water, and environmental resources E Kitsap Mental Health Services, after meeting its responsibilities to clients, may permit, to the extent of its ability and upon request by the American Red Cross (ARC), the use of its physical facilities by the ARC and in conjunction with Kitsap Mental Health Services staff, as a mass care shelter for the "special needs" victims of a major disaster 2 ESF 8, Health, Medical, and Mortuary Services June 2013 City of Bremerton Comprehensive Emergency Management Plan F. Repiesentatives fiom the Kitsap Public Health District, EMS responders, and the Kitsap County Coroner's Office will coordinate medical, health, and mortuary resources at the City or County Emergency Operations Center (EOC) during an emergency or disaster G Unified Command will be used in all incidents relating to health, medical, and mortuary services that are criminal in nature or that require a police investigation be conducted. III. PLANNING ASSUMPTIONS A. A significant natural or technological disaster or terrorist event could overwhelm local medical facilities and services requiring emergency coordination of casualties. B. Kitsap County hospitals, clinics, nursing homes, pharmacies, and other medical and health care facilities may suffer severe structural damage, be destroyed, or be rendered unusable. C A major emergency or disaster could pose public health threats to food, water, and personal health. D. Damaged manufacturing facilities, waste processing and disposal facilities, sewer lines, and water distribution systems and secondary hazards such as fires could result in toxic environmental and public health hazards to the surviving population and response personnel. E The damage and destruction of a catastrophic disaster will produce urgent needs for mental health crisis counseling for disaster victims and response personnel F. Disruption of sanitation services and facilities, loss of power, and massing of people in shelters may increase the potential for disease and injury IV. CONCEPT OF OPERATIONS A Public Health Kitsap Public Health District I . Provide or coordinate health and environmental health services and activities within the City, including a) Identification of health hazards. ESF 8, Health, Medical, and Mortuary Services 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan b) Implementation of disease control measures, including examination, testing, treatment, vaccination, isolation, or quarantine, when appropriate c) Coordinate with Department of Ecology to access the public health risk from a hazardous materials spill. 2 Report to the elected officials and the public regarding health conditions, warnings, and public information through the City and County EOCs 3 Provide limited medical support and sanitation services (identifying health hazards and making recommendations) to mass care facilities when activated 4 Provide the medical support and mechanism for distiibutton of prophylaxes to the public and emergency personnel, if wan by threat of disease. 5. Provide oversight of potable water supplies. City residents obtain their drinking water from either individual water sources or the City or North Perry Water District's public water supply. B Emergency Medical Sei vices 1 The primary objective of EMS in an emergency or disaster is to ensure that basic and advanced life support systems are organized and coordinated to provide prompt, adequate, and continuous emergency care to disaster victims These will include, but are not limited to a) Identification and coordination of medical resources. b) Identification of potential sites and support staff for temporary emergency clinics C) Emergency care at shelters and congregate care facilities. d) Coordination of medical transportation resources. 2 Local Mass Casualty Incident Plans will detail operational concepts and responsibilities to assure that EMS existing in the area will be capable of providing mass casualty emergency medical services during an emergency or disaster 3 The provision of basic and advanced life support services shall be provided by the Fire Department Mutual aid between and among EMS providers shall be utilized to make maximum efficient use of existing 4 ESF 8, Health, Medical, and Mortuary Services June 2013 City of Bremerton Comprehensive Emergency Management Plan local, regional, or inter - regional assets, resources and services Response requirements may exceed the capabilities of the local EMS system and can be augmented by services and assets provided under mutual aid if available 4 Hospitals and other medical providers and facilities will respond according to their established emei gency response plans. C Mortuary Services 1. The Kitsap County Coroner has jurisdiction over bodies of all deceased (RCW 68.50 010) (Procedures may vary if an incident falls under the jurisdiction of the FAA, State, or the military ) 2 The Kitsap County Coroner's Office, in coordination with DEM, will coordinate support of local mortuary services, as needed The local funeral directors may assist in emergency mortuary services, if requested and at the discretion of the Kitsap County Coroner 3. If local resources for mortuary services are exceeded, the State and/or Federal government may provide supplemental assistance. The Coroner may make a request for such assistance to DEM or to the Washington State Department of Health through the County EOC. V. RESPONSIBILITIES A City of Bremerton 1 Before the Event a) Develop and maintain current standard operating procedures (SOPs) to be used during an emergency or disaster b) Train personnel to the appropriate level for their required response C) Participate in emergency response exercises, drills, and training 2 During the Event a) Designated representative(s) report to the EOC, if activated b) Alert personnel with emergency response functions. c) Implement SOPS. d) Provide resources and support, if requested and as resources allow ESF 8, Health, Medical, and Mortuary Services 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan 3. After the Event a) Support recovery efforts as identified in department SOPS b) Support appropriate local, State, and Federal agencies, as conditions warrant and within the realm of City plans and procedures. c) Provide situation and status reports, as requested. d) Participate in debriefing and critiquing organized by the EMC or DEM. B Public Health Services 1 City of Bremerton a) City Administration - Mayor Serve or appoint a representative to serve as the Public Information Officer and coordinate all public information and instructions and media relations as defined in ESF 2, Communications and Warning b) Emergency Management Coordinator (1) Activate the EOC and establish Incident or Unified Command, as appropriate. (2) Serve as liaison and coordinate response and recovery efforts between City departments, outside agencies, and the County EOC, if appropriate. 2. Local a) Kttsap County Department of Emergency Management Provide overall coordination of resources to support public health activities and function as the liaison between local agencies and Washington State Emergency Management Division (EMD). b) Kitsap Public Health District (1) Organize and mobilize public health services during an emergency or disaster. 6 ESF 8, Health, Medical, and Mortuary Services June 2013 City of Bremerton Comprehensive Emergency Management Plan (2) Identify and coordinate activation of additional health professionals, when appropriate. 3 State Emergency Management Division Coordinate requested supplemental emergency medical and logistics support as requested by the Kitsap County EOC. 4. Federal a) Department of Agriculture Under guidelines of the Food and Drug Administration, work with State and local governments in establishing public health controls for the proper disposal of contaminated food and drugs b) Department of Health and Human Services Has the prime responsibility for Federal activities associated with health hazards resulting from emergencies? 1) Assist State and local communities in taking protective and remedial measures for ensuring sanitary food and potable water supplies, adequate sanitary systems, rodent, insect and pest control, care of the sick and injured, and control of communicable diseases 2) Assign professional and technical personnel to augment State and local forces. C) Federal Emergency Management Agency When local, State, and volunteer agencies' capabilities to provide public health services are exceeded, FEMA may assign Federal agencies under mission assignment to supplement State and local public health efforts ESF 8, Health, Medical, and Mortuary Services 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan C. Emergency Medical Services 1 City of Bremerton a) City Administration - Mayor Serve or appoint a representative to serve as the Public Information Officer and coordinate all public information and instructions and media relations as defined in ESF 2, Communications. b) Emergency Management Coordinator (1) Activate the EOC and establish Incident or Unified Command, as appropriate. (2) Serve as liaison and coordinate response and recovery efforts between City departments, outside agencies, and the County EOC, if appropriate c) Fire Department (1) Coordinate all aspects of medical care and transportation of patients at a specific scene, including but not limited to triage, treatment, transportation, and set -up of an initial morgue area. (2) Provide incident status and operational needs to the EOC at regular intervals. d) Police Department (1) Provide crowd and traffic control, law enforcement operations, and crime scene investigations, if requested and as resources allow (2) Coordinate additional security support for local hospitals and clinics, if requested and as resources allow (3) Coordinate quarantine enforcement with the Kitsap Public Health District, if requested and as resources allow (4) Assist in the contacting and transporting of critical hospital personnel, if requested and as resources allow. 2 Local 8 ESF 8, Health, Medical, and Mortuary Services June 2013 City of Bremerton Comprehensive Emergency Management Plan Kitsap County Department of Emergency Management Provide logistical and other support to EMS providers upon request from the Incident Commander or the EOC EMS Representative 3. State Emergency Management Division Coordinate requested supplemental emergency medical and logistics support, as requested by the County EOC 4 Federal Federal Emergency Management Agency When local, State, and volunteer agencies' capabilities to provide mass care or essential needs are exceeded, FEMA may assign Federal agencies under mission assignment to supplement State and local emergency medical efforts. D. Mortuary Services 1 City of Bremerton a) City Administration - Mayor Serve or appoint a representative to serve as the Public Information Officer and coordinate all public information and instructions and media relations as defined in ESF 2, Communications. b) Emergency Management Coordinator (1) Activate the EOC and establish Incident or Unified Command, as appropriate (2) Serve as liaison and coordinate response and recovery efforts between City departments, outside agencies, and the County EOC, if appropriate c) Police Department Provide assistance to the Kitsap County Coroner, including but not limited to security for field morgue operations and facilities, and ESF 8, Health, Medical, and Mortuary Services 9 June 2013 City of Bremerton Comprehensive Emergency Management Plan perimeter control at incident scenes, if requested and as resources allow. d) Public Works and Utilities Department (1) Assist with establishing temporary morgue facilities, if requested and as resources allow. (2) Conduct safety evaluation of buildings to be used for mortuary services, if requested and as resources allow. 2. Local a) Krtsap County Coroner's Office (1) Assume overall responsibility for emergency mortuary services, including but not limited to selection of suitable facilities for emergency morgues and ensuring qualified personnel are assigned to operate them. (2) Keep all necessary records and furnish the EMC with a periodically updated status report and casualty list (3) Provide a representative to the County EOC, if requested and as resources allow b) Kitsap County Department of Emergency Management Coordinate local support for mortuary services and function as the liaison between local agencies and EMD. 3 State a) Department of Health Provide for the recording and preservation of death certificates b) Emergency Management Division In conjunction with the Department of Health, coordinate supplemental assistance to support local mortuary services. 4. Federal I a) Federal Bureau of Investigation f 10 ESF 8, Health, Medical, and Mortuary Services June 2013 City of Bremerton Comprehensive Emergency Management Plan Assist in victim identification services, if requested. b) Federal Emergency Management Agency Coordinate Federal assistance to supplement local emergency mortuary services. c) Military Provide manpower, equipment, and facilities to support emergency mortuary services VI. REFERENCES A City of Bremerton Emergency Operations Plan B Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Coroner's Emergency Operations Plan D Kitsap County Emergency Operations Plan E Kitsap County Fire Chiefs Association's Mass Casualty Incident Plan F Kitsap Public Health Distract Emergency Response Plan G. RCW 68 SO 010, Coroner's Jurisdiction over Remains H. Washington State Comprehensive Emergency Management Plan I National Response Frame>7 VII. ATTACHMENTS None l ESF 8, Health, Medical, and Mortuary Services 11 June 2013 1 City of Bremerton Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK i J l C 12 ESF 8, Health, Medical, and Mortuary Services June 2013 I City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 9 SEARCH AND RESCUE LEAD: City: Police Department SUPPORT: City. Fire Department Public Works and Utilities Department County. Kitsap County Department of Emergency Management Kitsap County Sheriff's Office Search and Rescue Units State. Department of Tiansportation — Division of Aeronautics Emergency Management Division Federal- Federal Emergency Management Agency United States Air Force - Rescue Coordination Center United States Coast Guard I. INTRODUCTION A. Purpose To provide for the effective utilization of search and rescue (SAR) resources and provide for the control and coordination of various types of SAR operations involving persons in distress B. Scope This Emergency Support Function (ESF) addresses wilderness, suburban/urban, and structural SAR operations, and includes search and rescues on the ground, in the air, or in the water II. POLICIES A. "Search and rescue means the acts of searching for, rescuing, or recovering by means of ground, marine, or air activity any person who becomes lost, inured, or is killed while outdoors or as a result of a natural, technological, or human caused disaster, including instances involving searches for downed aircraft when ground personnel are used. Nothing in this section shall affect appropriate activity by the department of transportation under Chapter 47 68 RCW " (RCW 38.52.010) B. "The chief law enforcement officer of each political subdivision shall be responsible for local search and rescue activities. Operation of search and rescue activities shall be in accordance with State and local operations plans adopted by the elected governing body of each local political subdivision. These State and ESF 9, Search and Rescue 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan local plans must specify the use of the incident command system for multiagency /multi jurisdiction search and rescue operations The local emergency management director shall notify the department of all search and rescue missions The local director of emergency management shall work in a coordinating capacity directly supporting all search and rescue activities in that political subdivision and in registering emergency search and rescue workers for employee status The chief law enforcement officer of each political subdivision may restrict access to a specific search and rescue area to personnel authorized by him. Access shall be restricted only for the period of time necessary to accomplish the search and rescue mission. No unauthorized person shall interfere with a search and rescue mission." (RCW 38 52.400) C. The Police Chief is responsible for SAR operations in the City of Bremerton (City). D. Pursuant to City Ordinance 4539, Inter -Local Agreement for Emergency Management Services, Kitsap County Department of Emergency Management (DEM) provides emergency management services to the City, including services relating to SAR operations E. DEM is the agency responsible for coordinating administrative services for all SAR activities in Kitsap County F. Local jurisdictions have the responsibility to establish criteria and standards for volunteer emergency woikers whom they registei. DEM, in concurrence with the City, has established criteria and standards for emergency workers and is responsible foi implementing and monitoring the emergency worker progiam (WAC 118 -04 -180) G. The Kitsap County Sheriff s Office (KCSO), in coordination with DEM, activates and coordinates all volunteer SAR units in Kitsap County. H. During emergencies and the County EOC is activated, the EOC will coordinate and assign all SAR resources III. PLANNING ASSUMPTIONS A. People will become lost, injured, or killed while outdoors, requiring SAR activities in the City of Bremerton. B. An emergency or disaster may cause building collapse, leaving persons in life - threatening situations requiring prompt response by structural technical rescue , teams and medical care This may be refened to as structural SAR. C. Large numbers of local residents and volunteers will initiate activities to assist SAR activities and will require coordination and direction within the incident command structure. I 2 ESF 9, Search and Rescue June 2013 I � City of Bremerton Comprehensive Emergency Management Plan D. Access to damaged sites and/or wilderness locations may be limited. Some sites may be initially accessible by only air or water. IV. CONCEPT OF OPERATIONS A. The Emergency Operations Center (EOC) may be activated to provide coordination and technical and administrative support to SAR operations Similar provisions may be made from the County and State EOC to support local efforts. B. The Police Chief, or designee, is the Incident Commander of SAR operations in the City C. The Incident Commander may request the KCSO SAR Coordinator activate and coordinate volunteer SAR Units depending on the magnitude and scope of the incident. D. If volunteer SAR Units are activated, the KCSO SAR Coordinator or DEM will obtain a mission number from the Washington State Emergency Management Division (EMD). E. Specialty rescue teams including water, confined space, high angle, and heavy rescue are available through mutual aid Requests for rescue personnel fiom outside the area would be submitted to DEM. F. Coordination from the incident scene or local EOC to the County or State EOC will be through the normal radio and telephone capabilities, augmented by back- up direction and control systems Local SAR field operations will utilize whatever communications means necessary to carry out effective SAR operations G. An adequate number of volunteers can be recruited for most wilderness and suburban/urban SAR purposes from within the Kitsap County SAR volunteer organizations However, neither Kitsap County nor the volunteers can provide all necessary equipment or manpower to cope with all types of SAR missions Mobile support units must be available upon request from adjoining political subdivisions, or from EMD, to ensure and support maximum SAR efforts. All requests for outside resources will be made through normal emergency management channels H Ground Search and Rescue 1. EMD, upon receiving requests for assistance fiom appropriate local authorities, will coordinate the resources of other political subdivisions and/or State and Federal agencies in support of the requesting agency. 2. Air support or reconnaissance to assist the ground team may be requested through DEM, as needed. ESF 9, Search and Rescue 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan 3. EMD will issue mission numbers to local authorities in response to downed or missing aircraft for ground search only and will coordinate these missions with the Washington State Department of Transportation, Division of Aeronautics ( WSDOT). 4 Local law enforcement may participate in a search for a missing person based on the activation of a personal locator beacon (PLB) when there is a reasonable likelihood that a person is located within their jurisdiction. Upon location of the missing person, the incident becomes a ground SAR operation under the direction and control of the chief local law enforcement officer I. Marine Search and Rescue 1. The United States Coast Guard (USCG) directs all SAR operations on or above navigable waters (waters where the Coast Guard maintains navigational aids and/or where there is commercial shipping and navigation) 2. Upon notification of a possible boating accident or possible drowning, the Kitsap County Central Communications Center (CENCOM) will notify the Kitsap County Department of Emergency Management and the Fire and Police Department. 3. Underwater evidence searches will be coordinated by a KCSO SAR Coordinator who will obtain an evidence mission number using the proper procedures. J Air Search and Rescue 1 WSDOT "is responsible foi the conduct and management of all aerial SAR within the State This includes SAR efforts involving aircraft and airships WSDOT is also responsible for SAR activities involving electronic emergency signaling devices such as emergency locater transmitters (ELT's) and emergency position indicating radio beacons (EPIRB's) " (RCW 47 68.380) At the request of WSDOT or the U S Coast Guard, local law enforcement agencies may assist in these SAR operations 2 The United States Air Force directs search operations for downed or missing military aircraft, aircraft carrying people or things of national ! significance, or aircraft of international origin. 3 Local law enforcement may participate in a search for downed or missing aircraft when there is a reasonable likelihood that a craft is located within their jurisdiction These activities will be coordinated with WSDOT. Upon location of the downed aircraft, the incident becomes a ground SAR 4 ESP 9, Search and Rescue June 2013 �I � City of Bremerton Comprehensive Emergency Management Plan operation under the direction and control of the chief local law enforcement officer. 4 Upon notification of the possibility of a downed aircraft in Krtsap County, CENCOM will notify the local law enforcement, DEM, and the SAR Coordinator, if appropriate. 5. The DEM Duty Officer will request a SAR mission number from EMD using proper procedures and assist in activating other SAR units, if requested. V. RESPONSIBILITIES A City of Bremerton 1 Fire Department Conduct rescue operations, commensurate with the availability of equipment and the degree of specialized training to include- a) Extrication of trapped person(s) b) Rendering of essential medical aid at time of release and /or prior to removal c) Accomplishing other tasks commensurate with the situation and capabilities. d) Repiesentation in the Incident Command for structural SAR, if appropriate. 2 Police Department a) Establish Incident or Unified Command, as appropriate b) Coordinate SAR operations. c) Request KCSO activate and coordinate volunteer SAR units, if appropriate i d) Conduct and document all investigative activities e) Provide on -site security, if appropriate. 3 Public Woiks and Utilities Department ESF 9, Search and Rescue 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan a) Provide technical expertise in the evaluation of damaged structures, if requested and as resources allow. b) Coordinate heavy equipment procurement and operation, if requested and as resources allow c) Provide resources and staff, if requested and as resources allow. B Local 1 Kitsap County Department of Emergency Management a) Before the Event (1) Register volunteers involved in SAR, in coordination with the City and KCSO. (2) Maintain EOC standard operating procedures (SDP's) for SAR operations (3) Maintain a SAR personnel list. (4) Promote survival and emergency preparedness education programs in consultation with local officials, volunteer, and civic service organizations to help minimize SAR incidents. b) During the Event (1) Coordinate SAR administration functions and serve as a administrative advisor to the local SAR units (2) Obtain SAR mission number from EMD, upon request (3) Activate EOC, if appropriate, and/or establish necessary communications support. (4) Coordinate local SAR resources, as necessary I (5) Submit request to EMD for additional resources when local capabilities are exceeded (6) Support SAR operations as requested by the Incident Commander and/or the SAR Coordinator. (7) Registers volunteers involved in SAR activities c) After the Event 6 ESF 9, Search and Rescue June 2013 City of Bremerton Comprehensive Emergency Management Plan (1) Upon receiving notification from the SAR Coordinator that the mission is terminated, notify EMD to terminate the mission number, allowing adequate time for volunteers to return home, if requested. (2) File SAR reports (Forms. DEM -77 and DEM -78) with EMD within 15 days of operation/mission termination. (3) Function as the administrative arm for SAR activities in Krtsap County. Oversee quality assurance in partnership with the KCSO and conduct audits. (4) Keep and maintain SAR mission records, and forward appropriate records and reimbursement requests to EMD (5) Process compensation claims for Emergency Workers (volunteers) resulting from SAR missions, as necessary. 2. Kitsap County Sheriff's Office a) Before the Event (1) Appoint a SAR Coordinator who will coordinate and serve as advisor to all local SAR units. (2) Maintain SAR Unit Call -Out list and procedures for activating SAR Units. (3) Assist in the recruitment and training of volunteers in SAR skills, in coordination with DEM (4) Coordinate SAR activities and training with SAR volunteer organizations (5) Identify the emergency needs for equipment and supplies and coordinate with the City Police Department to ensure that it is available in convenient locations for responses within the City's jurisdiction i (6) Inform DEM of needed resources to be requested from EMD I b) Dui mg the Event i (1) Report to an incident site and receive briefing from the ! Incident Commander. ESF 9, Search and Rescue 7 June 2013 I i City of Bremerton Comprehensive Emergency Management Plan (2) Ensure a mission number has been obtained from EMD (3) Notify appropriate SAR units of activation. May request DEM to assist with this function. (4) Request additional resources, as needed. Requests for County, State, or Federal resources should be submitted to DEM. (5) Maintain a detailed log of SAR activities during the mission. c) After the Event (1) Notify or request DEM notify EMD to terminate the mission, allowing adequate time for volunteers to return home. (2) Submit appropriate forms and reports to DEM within 10 working days after the operation/mission is terminated. (3) Arrange for a critique of the mission, as appropriate, for the purpose of determining strengths and weaknesses in mission response and ways of improving future effectiveness for all responders 3 Search and Rescue Units a) Before the Event (1) Assist with the recruiting and training of SAR volunteers (2) Train and prepare for SAR activities within the scope of the assignment. (3) Develop and implement local SAR programs in coordination with KCSO. (4) Develop and maintain SOPs for SAR activities. (5) Maintain personnel and equipment resource lists. (6) Maintain an updated call -out list with procedures for implementation (7) Assess equipment and ensure that equipment is in proper working order. 8 ESF 9, Search and Rescue June 2013 City of Bremerton Comprehensive Emergency Management Plan (8) Assess training needs and ensure response personnel retain proper certification to meet State and local requirements. b) During the Event (1) Provide manpower for SAR activities under the direction and control of the SAR Coordinator. (2) Continue SAR mission until subject(s) has/have been located and/or the SAR Coordinator terminates the mission. c) After the Event (1) Submit appropriate forms and reports to the SAR Coordinator within 5 working days of operation/mission termination (2) Restore equipment, vehicles, forms, etc., to a state of operational readiness. (3) Attend critique of SAR mission, as requested by the SAR Coordinator. C State 1. Department of Transportation — Division of Aeronautics Support SAR operations, as requested by the SAR Coordinator and/or EMD 2 Emergency Management Division a) Provide for the coordination of State and local SAR resources b) Request Federal urban SAR assistance, as requested by the DEM i 1 3 D Federal 1. Federal Emergency Management Agency Task Federal agencies to perform SAR activities if a Presidential Disaster Declaration has been issued. ESF 9, Search and Rescue 9 June 2013 City of Bremerton Comprehensive Emergency Management Plan 2 United States Air Force - Rescue Coordination Center Coordinate Federal resources providing SAR assistance to states during non - disaster times (reference National SAR Plan) 3. United States Coast Guard Direct all SAR operations on or above navigable waters. VI. REFERENCES A. City of Bremerton Emergency Operations Plan B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Plan D. Kitsap County Sheriff's Office Standard Operating Procedures E RCW 38 52 400, Search and Rescue Activities —Powers and Ditties of Local Officials F. RCW 47 68 380, Search and Rescue G. WAC 118 -04, Emergency Worker Program H Washington State Comprehensive Emergency Management Plan I. National Response Framework J National Search and Rescue Plan VII. ATTACHMENTS None I 10 ESF 9, Search and Rescue June 2013 j I City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 10 OIL AND HAZARDOUS MATERIALS RESPONSE LEAD: City Fire Department State: Washington State Patrol SUPPORT: City Emergency Management Coordinator Police Department Public Information Officer Public Works and Utilities Department Local- Kitsap County Central Communications Center (CENCOM) Kitsap County Department of Emergency Management Kitsap County Health District Kitsap County Sheriff's Office State: Department of Ecology Department of Health Department of Labor and Industries Emergency Management Division Federal Federal Emergency Management Agency United States Coast Guard United States Environmental Protection Agency I. INTRODUCTION A. Purpose 1 To provide for the effective and coordinated response by the City of Bremerton (City) and other local responders to protect emergency workers and the public from adverse effects of a hazardous materials incident 2 To provide the format to manage a hazardous materials incident in partnership with CENCOM, Kitsap County Health District (KCHD), Kitsap County Sheriff's Office (KCSO), and/or the Washington State Patrol (WSP) by establishing Incident or Unified Command depending on the type, severity, and needs of the specific incident. 3. To identify the City's, CENCOM's, KCHD's, KCSO's, and WSP's response activities relating to a hazardous materials incident within the City. ESF 10, Hazardous Materials 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan B. Scope Thus Emergency Support Function (ESF) addresses the City's, CENCOM's, KCHD's, KCSO's, and WSP's activities relating to a hazardous materials incident _ II. POLICIES A. Federal and State regulations require that local jurisdictions form Local Emergency Planning Committees (LEPC). It is the responsibility of each LEPC to develop a Hazardous Materials Response Plan (HMRP) Planning may include cooidunation with outside agencies, recognition proceduues, safe distance for places of refuge, site security, control procedures, evacuation routes and procedures, and a list of required personal protective equipment. The City is a member of the Kitsap County LEPC. B The City has designated WSP as the Incident Command Agency for all hazardous materials incidents within the City C. Unified Command will be used in all hazardous materials incidents that are criminal in nature or that require a police investigation be conducted. III. PLANNING ASSUMPTIONS A. Hazardous material or oil spill incidents can occur anywhere at any time as identified in the Katsap County Hazard Identification and Vulnerability Assessment, and may develop slowly or may occur suddenly and without warning. B. The possible effects of an emergency could range fiom a small cleanup problem to the evacuation of residences, businesses, and special facilities C Properly trained and equipped local emergency responders can handle most hazardous materials incidents. D. Protective actions that may be necessary for the public in the affected area may include sheltering, evacuation, and the protection of animals, water and food supplies The choice of protective actions will depend on many factors including the magnitude, severity and urgency of the situation, the characteristics of the area, population affected, weather and road conditions E A natural or technological disaster could result in a single or numerous situations in which hazardous materials are released into the environment i F. Emergency exemptions may be needed for disposal of contaminated material. 2 ESF 10, Hazardous Materials June 20132 City of Bremerton Comprehensive Emergency Management Plan IV. CONCEPT OF OPERATIONS A. WSP, using the National Incident Management System (NIMS), shall be responsible to coordinate command, control, and mitigate hazardous materials incident response activities in the City except when it is necessary for law enforcement to conduct an investigation, in which, Unified Command will be used. B. The Fire Department will assist the WSP in hazardous materials incidents, as appropriate C The emergency response operations of a hazardous materials incident may require multi - disciplinary response Respondents may include fire services, law enfoicement, environmental containment and cleanup specialists, fish and wildlife experts, emergency medical services, environmental health, and other agencies. D. NIMS will be used in all hazardous materials incidents from start to finish, in accordance with local, State, and Federal laws. E Any department, agency, or private business becoming aware of a hazardous materials incident shall immediately notify the Kitsap County Central Communications Center (CENCOM) for dispatch of appropriate emergency response personnel F. Kitsap County Department of Emergency Management (DEM) will notify the Washington State Emergency Management Division (EMD) and submit requests for assistance, if appropriate. G State agencies will respond to hazardous materials incidents according to appropriate State and Federal laws, regulations, and other agency plans H. Federal agencies and resources will be utilized if local and State capabilities have been exceeded and/or if Federal response is iequired under Federal laws, regulations, and plans V. RESPONSIBILITIES The structure of the local agency on -scene management will depend on the size and scope of the incident. The Incident Commander will be responsible for the coordination and management of the on -scene response For the purpose of this Comprehensive Emergency Management Plan, the Incident Commander will be the senior on -scene official from the first response agency until relieved by a higher authority l ESF 10, Hazardous Materials 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan A. All Response Agencies and Departments 1. Maintain standard operating procedures (SOP) for responding to a hazardous materials incident 2. Train all personnel on the use of NIMS. 3. Participate in emergency response exercises, drills, and training. 4. Train personnel to the appropriate level for their response. 5. Maintain and share current internal plans, SOPS, and checklists detailing status of resources with other supporting agencies. 6 Provide situation and status reports, upon request, to the EMC, Incident Commander, DEM, and/or other regulatory agencies 7 Activate SOPS or respond as directed by the Incident Commander. 8. Support recovery efforts as identified in SON and/or as directed by Incident Commander, Emergency Management Coordinator (EMC), and/or the EOC 9. Support appropriate State and Federal agencies as conditions warrant and within the realm of local plans and procedures. 10 Participate in debriefing and critiquing B. City of Bremerton 1. Emergency Management Coordinator Function as liaison between local responders and City officials and staff members. 2 Fire Department a) Participate in the development of training and exercise programs with other first responders in the community. b) Ensure responders are trained and familiar with NIMS using both Incident and Unified Command. c) Provide a representative to participate in Unified Command for incidents, if appropriate. i 4 ESF 10, Hazardous Materials June 20132 City of Bremerton Comprehensive Emergency Management Plan d) Make necessary initial protective action decisions for the public and emergency workers. 3 Police Department a) Ensure officers are trained and familiar with NIMS using both Incident and Unified Command. b) Provide a representative to participate in Unified Command for incidents that require a police investigation c) Maintain emergency contingency plans and resources to ensure continuation of service. d) Ensure that law enforcement personnel are familiar with procedures for the identification and movement of essential personnel during an incident. e) Maintain a list of available resources f) Assist with perimeter control at hazardous materials incident scenes, if requested and as resources allow g) At the direction of the Incident Commander, assist in the implementation of the community warning system identified in Emergency Support Function 2, Communications and Warning h) Provide for traffic control and maintenance of evacuation during a hazardous materials incident. 4. Public Information Officer Coordinate all public information and instructions and media relations as defined in ESF 2, Communications. 5 Public Works and Utilities Department a) Provide current 24 -hour contact numbers to CenCom. b) Provide equipment and personnel to assist in the containment of a hazardous materials release, as appropriate. C) Provide assistance to law enforcement with regard to traffic control on evacuation routes and at the incident scene. i ESF 10, Hazardous Materials 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan d) Implement protection measures to ensure the safety of the water supply and water /sewer and surface water system. C. Local 1. Kitsap County Central Communications Center (CENCOM) Provide a single point of notification and coordination of a hazardous materials incident through CENCOM's 24 -hour capability. 2. Kitsap County Department of Emergency Management a) Participate in the development of training and exercise programs with the first response community. b) Coordinate agency response for routine hazardous material spill response c) Act as the coordinator for the various local emergency organizations and as the local liaison to EMD. d) e) Assist the Incident Commander in determining need for evacuation or shelter -m -place Activate the EAS is requested and warranted per EAS protocols f) Request activation of emergency shelter(s), if requested. g) Support lecovely efforts as Identified in emergency response procedures and /or as requested by Incident Commander. 3 Kitsap County Health District Coordinate with the Washington State Department of Ecology to assess the public health risk from hazardous materials spills 4 Kitsap County Sheriffs Office i a) Assist with perimeter control at hazardous materials Incident scenes, if i equested and as resources allow. b) Assist in the implementation of the community warning system identified in Emergency Support Function 2, Communications, if requested and as resources allow I 6 ESF 10, Hazardous Materials June 20132 City of Bremerton Comprehensive Emergency Management Plan C) Provide for traffic control and maintenance of evacuation during a hazardous materials incident D State 1. Department of Ecology a) Provide on -scene coordination, technical information containment, cleanup, disposal and recovery, environmental damage, assessment, chemical analysis and evidence collection for enforcement actions for non - radioactive hazardous materials incidents b) Maintain a list of cleanup contractors, equipment, and technical and scientific personnel for non - radioactive hazardous materials c) Coordinate damage assessments of moderate and major spills by activating the State Natural Resource Damage Assessment Team, when appropriate 2 Department of Health a) Lead agency in Unified Command for incidents involving radioactive materials b) Provide technical personnel and equipment for use with radioactive materials. c) Provide advice and guidance regarding the health hazards relating to hazardous materials. d) Provide technical assistance, sample collection, laboratory analysis, risk assessment, and control information relative to incidents involving hazardous materials. 3 Emergency Management Division a) Coordinate the procurement of State resources for use by the on- scene Incident Commander or as requested by DEM or other designated local or State response agencies 4. Washington State Patrol I ESF 10, Hazardous Materials 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan a) Provide a representative to serve as Incident Commander or participate in Unified Command, as appropriate. b) Investigate all incidents involving hazardous materials. c) Make necessary protective action decisions for the public and emergency workers. E. Federal 1 Federal Emergency Management Agency a) Lead coordination role for Federal offsite planning and response coordination for all types of radiological emergencies. 2 United States Coast Guard a) Provide advice and assistance to users of the system by accessing computer data files that list hazardous substance characteristics b) Function as the Federal on -scene coordinator for incidents involving coastal (navigable) waters 3 United States Environmental Protection Agency a) Provide emergency response team support for hazardous materials - contingencies b) Respond with advice and technical resources to protect the environment from all types of hazardous materials incidents c) Act as the Federal on -scene coordinator for incidents involving inland waters. VI. REFERENCES A. City of Bremerton Emergency Operations Plan i B Kitsap County Comprehensive Emergency Management Plan 8 ESF 10, Hazardous Materials June 20132 I City of Bremerton Comprehensive Emergency Management Plan C Kitsap County Emergency Operations Plan D. Fire Department — Standard Operating Procedures E. Washington State Comprehensive Emergency Management Plan F. National Response Framework G Superfiind Amendments and Re Authorization Act of 1986 (SARA Title III) VII. ATTACHMENTS None ESF 10, Hazardous Materials 9 June 2013 I I City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 11 AGRICULTURE AND NATURAL RESOURCES LEAD: City. Parks and Recreation Department Public Works and Utilities Department Local: American Red Cross Salvation Army SUPPORT: City: Emergency Management Coordinator Police Department Public Information Officer Local Kitsap County Cooperative Extension Agent Kitsap County Department of Emergency Management Kitsap County Health District North Perry Water District State Emergency Management Division Department of Health Other State Response Agencies Federal: Department of Agriculture I. INTRODUCTION A Purpose To coordinate efforts to provide safe handling of food, water, and donated goods, following a major emergency or disaster, to persons unable to provide for themselves. B. Scope This Emergency Support Function (ESF) provides for the management, safe handling, and distribution of food stocks, water, and donated goods for the needs in the City of Bremerton (City) during a major emergency or disaster II. POLICIES American Red Cross Disaster Plan ESF 11, Agriculture and Natural Resouices 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan III. PLANNING ASSUMPTIONS A Under emergency or disaster conditions, the American Red Cross (ARC) and the Salvation Army are the agencies that have the ability to coordinate mass care. B The City will work with all community, humanitarian, and social service organizations to assist in the coordination of this activity. C. The Kitsap County Health District will provide guidance to City and County agencies and individuals to ensure the safety of food, water, and donated goods to the public D. The City should not routinely accept unprocessed donated goods during an emergency or disaster E. The distribution of food, water, and donated goods needs to be a community-wide effort to include City government. F Distribution of food, water, and donated goods will tax government, humanitarian, and social service agencies. G. The City has limited experience in coordinating the distribution of food, water, and donated goods in a catastrophic event H. If not handled properly, food, water, and donated goods can become vehicles for illness and disease transmission, which must be avoided. IV. CONCEPT OF OPERATIONS A General 1. It is the policy of the City to educate its citizens, businesses, and staff regarding their responsibility to provide for their own food and water for a minimum of 72 hours, following a natural or technological disaster. 2 During an emergency or disaster, the City will coordinate with local agencies, churches, institutions, commercial facilities, volunteer organizations, and distributors of drinking water for the management of food, water, and donated goods. 3. Management and procurement of food and water in the City for disaster victims and workers shall be coordinated by the Logistics Section in the Emergency Operations Center (EOC) in conjunction with the American Red Cross. 2 ESF 11, Agriculture and Natural Resources June 2013 City of Bremerton Comprehensive Emergency Management Plan 4. The EOC, in conjunction with Kitsap County Department of Emergency Management (DEM), will coordinate County, State, and Federal services needed in providing food and water to Bremerton residents on a long -term basis. 5. The Kitsap County Health District and the Kitsap County Extension Agent (agricultural agent) will provide information on preventative measures to be taken to reduce contamination of food, water, crops, and livestock, as well as information /recommendations for the safe storage and distribution of emergency food. Information will be disseminated as described in ESF 15, External Affairs B Food 1. In the event of a countywide emergency or disaster, the cooperation of the food sector is essential to execute emergency plans for allocation of food resources to meet emergency demands. 2 The Logistics Section in the EOC will coordinate City food resources with assistance from the American Red Cross, as appropriate. 3 Emergency food stocks will be purchased or procured under the provisions of RCW 38.52.070, Local Organization and Joint Local Organizations Authorized — Establishment, Operation — Emergency Powers, Procedures. C Water 1. City residents obtain their drinking water from either the City's water system, individual wells, or North Perry Water District's public water supply 2 The Water Resource Manager, or designee, in the EOC will coordinate City water resources 3 Water supplies will be severely impacted both during flooding, severe winter storms (frozen and ruptured pipes), and earthquakes (total disruption, cracks, pipeline failures, etc.). 4 The Public Works and Utilities Department is not prepared to deal with severely impacted water systems after a major emergency or disaster and may need outside assistance to recover from the event. 5 Following an earthquake, water may be considered contaminated because of pipeline breaks A "boil water" notice maybe issued, if circumstances warrant ESF 11, Agriculture and Natural Resources 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan 6. The Logistics Section in the EOC will coordinate water resources with assistance from the American Red Cross, as appropriate. D Donated Goods 1. During a disaster, the public and major corporations become very generous in both donating monies and goods to the disaster area. This generous outpouring of goodwill often severely impacts and overwhelms local government and social agencies trying to manage the donated goods 2. The Logistics Section in the EOC will coordinate donated goods and resources 3 In a region -wide earthquake, the management of donated goods will not only tax government and social agencies but the donated goods could be so generous that many will never be used and will require disposal 4. City government will coordinate all "nationally donated goods" through the County EOC 5 The Logistics Section in the EOC will assure all donated goods are evenly distributed based on need to all areas of the City 6. Donated goods are categorized into two sections; solicited goods and unsolicited goods a) Sohcited Goods - The impacted community has identified a specific need and requested specific items from either the general public and/or the community at large Usually the request is for cash to the ARC and/or Salvation Amy providing the major relief efforts to the affected community b) Unsohmed Goods - The public sees or hears of the disaster through the media and is motivated to send a donation and /or donated goods to the impacted area whether it is needed or not V. RESPONSIBILITIES A City ofBiemerton 1. Parks & Recreation Department a) Coordinate potential sites for holding donated goods, food, and water supplies 4 ESF 11, Agriculture and Natural Resources June 2013 City of Bremerton Comprehensive Emergency Management Plan b) Assist in coordinating with City departments and relief agencies regarding transportation and distribution of food and water to City staff and citizens. c) Act as liaison with public and private agencies for potential holding areas. 2 Emergency Management Coordinator a) In coordination with DEM, coordinate the activities of those local agencies charged in local plans for the provision of and management of food, water, and donated goods b) Inform assigned agencies of the need to coordinate food, water, and donated goods c) Coordinate and maintain liaison with private providers of mass care resources and services. d) Coordinate with all appropriate departments and agencies to ensure operational readiness. e) Maintain an operational EOC with necessary standard operating procedures (SOPS) f) In coordination with DEM and the Public Information Officer (PIO), coordinate emergency public information regarding food resources. g) Ensure notification of the local food bank of the possible need to activate and coordinate food and water distribution 3 Police Department Provide or coordinate for security at food storage areas and crowd control at distribution sites, if requested and as resources allow. 4. Public Information Officer Coordinate the release of public information and instructions with DEM, ARC, and the Kitsap County Health District regarding issues related to food and water, as authorized by the EMC ESF 11, Agriculture and Natural Resources 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan 5 Public Works and Utilities Department a) Develop and maintain SOPs to ensure potable water during an event. b) Conduct timely damage assessment and provide situation reports to the EOC with current water resource information. B. Local 1 American Red Cross a) Coordinate with the City of Bremerton to provide disaster victims with food, clothing, shelter, first aid, and supplementary medical /nursing care and meet other uigent immediate needs b) Assess equipment and training needs. c) Provide liaison to the County EOC. 2. Kitsap County Cooperative Extension Provide information on food safety. 3. Kitsap County Department of Emergency Management a) Request the assistance of County agencies and private organizations having emergency mass care capabilities, when requested by local governments b) Provide overall logistical support of nationally donated goods by managing the County EOC following its activation c) Alert those County and local agencies that have the expertise needed with managing food (Department of Agriculture), watei (Kitsap County Health District), and donated goods (Government Surplus Administration) d) Coordinate all public information and instruction, and media relations as defined in the Kitsap County Comprehensive Emergency Management Plan, Appendix 2, Public Information 4 Kitsap County Health District a) Analyze watei samples from sources suspected of contamination and make appropriate recommendations 6 ESF 11, Agriculture and Natural Resources June 2013 City of Bremerton Comprehensive Emergency Management Plan b) Develop procedures to notify the residents of Kitsap County how to treat contaminated food and water 5. North Perry Water Dish ict Assist in ensuring water service to the City, if requested and as resources allow. 6 Salvation Army a) Provide mobile canteen services. b) Provide emergency feeding services c) Collect and distribute food, clothing, and other supplies. d) Maintain a resource listing of equipment, supplies, and facilities and their availability and provide a copy to DEM, upon request. e) Assess equipment and training needs. 0 Coordinate activities with the County EOC C. State 1. Department of Health a) Supplement local health agencies in the regulation and inspection of consumable foods at the point of preparation b) If available, coordinate and inspect appropriate response with all Group A water purveyors (15 or more homes or serves 25 people per day for more than 60 days). 2. Emergency Management Division a) Request the assistance of State agencies and private organizations having emergency mass care capabilities when requested by local governments b) Provide overall logistical support of nationally donated goods by managing the State's Logistic Center 72 hours following its activation. ESF 11, Agnculture and Natural Resources 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan C) Alert those State and local agencies that have the expertise needed with managing food (Agriculture), water (Department of Health), and donated goods (Government Surplus Administration) 3 All other State Agencies a) The State Emergency Management Council provides for local mass care and feeding through its local member units. b) Assess equipment and supply needs c) Recruit and supervise volunteers to staff local logistics center, as requested and feasible d) Respond as identified in the Washington State Comprehensive Emergency Management Plan D Federal Department of Agriculture Assist in the inspection of donated foods and other goods VI. REFERENCES A. American Red Cross Disaster Plan B City of Brenterton Emergency Operations Plan C Kitsap County Comprehensive Emergency Management Plan D Kitsap County Emergency Operations Plan E RCW 38 52 070, Local Organization and Joint Local Organizations Authorized— Establishment, Operation- Emergency Powers, Procedures F Washington State Comprehensive Emergency Management Plan G National Response Framework VII. ATTACHMENTS None 8 ESF 11, Agriculture and Natural Resources June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 12 ENERGY LEAD: City: Public Works and Utilities Department SUPPORT: City. Police Department Local: Kitsap County Department of Emergency Management Puget Sound Energy Cascade Natural Gas Company State. Emergency Management Division Federal. Fedeial Emergency Management Agency I. INTRODUCTION A Purpose 1. To provide for the effective utilization of available electric power, natural gas, and petroleum products, as required to meet essential needs of the City of Bremerton (City) during emergency or disaster situations. 2 To assign coordination with private utilities required to meet essential needs during an emergency or disaster B Scope This Emergency Support Function (ESF) addresses. 1. Assessing energy systems and infrastructure damage, supply, demand, and requirements to restore such systems 2 Assisting City departments and agencies in obtaining fuel for transportation, communication, emergency opeiations, and other critical facilities. 3 Helping energy suppliers in obtaining equipment, specialized labor, and transportation to repair or restore service to pre - disaster levels H. POLICIES The priority of the City shall be to protect lives and property, including critical energy and utility lifelines, and the environment ESF 12, Energy 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan III. PLANNING ASSUMPTIONS A. Puget Sound Energy (PSE) provides electric power to the Bremerton community B. Cascade Natural Gas Company (CNGC) provides natural gas fuel to the Bremerton community. C Under ordinary conditions, requests for service from PSE and Cascade Natural Gas Company are routed to their Customer Call Centers. Those agencies have also shared with the City the telephone numbers dedicated to public safety agencies for emergency response information. The EOC also maintains emergency contact information for PSE's and CNGC's EOCs D. The Public Information Officer (PIO) will coordinate information regarding electricity and natural gas with PSE's and CNGC's media relations team members. E A severe natural disaster or other significant event can sever key energy and utility lifelines, constraining supply in impacted areas, or in areas with supply links to impacted areas, and also affect fire fighting, transportation, communication, and other lifelines needed for public health and safety F. There may be widespread and /or prolonged electric power failure Communications, water, wastewater, and solid waste disposal systems will be affected and traffic signals may not operate G There may be extensive pipeline failure in gas lines These pipeline failures may take hours, days, or even weeks to repair. H. There may be panic hoarding of fuel in some areas served by severed pipelines, or by individuals from neighboring Jurisdictions where shortages have occurred I Natural gas lines may fracture, creating a hazardous and volatile environment. J. City departments, under Emergency Proclamation, may need the authority to go on private property to evaluate and repair utilities that jeopardize public and private property or threaten public health or the environment. IV. CONCEPT OF OPERATIONS A. The occurrence of a major disaster could destroy or disrupt all or a portion of the City's energy systems. I. The electrical power industry within Washington is organized into a network of public and pi ivate generation and distribution facilities which form the Northwest Power Pool. Through such networks, the electrical 2 ESF 12, Energy June 2013 City of Bremerton Comprehensive Emergency Management Plan power industry has developed a capability to provide power under even the most extreme circumstances. 2 Natural gas within Kitsap County is supplied by mayor energy corporations through common pipelines originating from the Western United States and Canada. 3. The Washington State Department of Transportation (WSDOT) can access local petroleum suppliers and mayor oil companies to facilitate the delivery of adequate amounts of emergency petroleum fuel supplies and may be requested through local emergency management channels B. To the maximum extent possible during a disaster, energy systems will continue to provide services through their normal means. C Energy resources will be used to meet immediate local needs. If shortages exist, requests to meet needs will be submitted through normal emergency management channels Actions may be taken to curtail use of energy until normal levels of service can be restored or supplemented. These resources, when curtailed, will be used to meet immediate and essential emergency needs (e g hospitals, etc.) D Energy information will be furnished to emergency government officials at all levels to inform the public on proper use of services. E As needed or requested, energy representatives will compile post- emergency damage assessment reports and transmit them to the Kitsap County Department of Emergency Management (DEM) F. "The governor shall make a reasonable, good faith effort to provide the committee with notice when the governor is considering declaring a condition of energy supply alert or energy emergency. The governor shall immediately transmit the declaration of a condition of energy supply alert or energy emergency and the findings upon which the declaration is based and any orders issued under the powers granted in this chapter to the committee The governor shall provide the committee with at least fourteen days' notice when requesting an extension of a condition of energy supply alert or energy emergency, unless such notice is waived by the committee." (RCW 43.21G 040) G "To protect the public welfare during a condition of energy supply alert or energy emergency, the executive authority of each state or local governmental agency is hereby authorized and directed to take action to carry out the orders issued by the governor pursuant to this chapter as now or hereafter amended A local governmental agency shall not be liable for any lawful actions consistent with RCW 43.21G 030 as now or hereafter amended taken in good faith in accordance with such orders issued by the Governor " (RCW 43.21G 050) ESF 12, Energy 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan V. RESPONSIBILITIES A City of Bremerton I Police Department a) Before the Event (1) Develop and maintain current SOPs to be used during an emergency /disaster. (2) Train personnel to the appropriate level for their required response. (3) Participate in emergency response exercises, drills, and training. b) During the Event (1) Designated representative report to the EOC (2) Implement SOPS (3) Alert personnel with emergency response functions (4) Provide support in securing areas where electrical or natural gas incidents pose a danger to the public. (5) Provide assistance in implementing road closures and detours for roadways. (6) Provide support in field operations, as appropriate c) After the Event (1) Support recovery efforts as identified in the SOPS. (2) Support appropriate local, state, and federal agencies, as conditions warrant and within the iealm of City plans and procedures. (3) Participate in debriefing and critiquing organized by the Emergency Management Coordinator (EMC) or DEM 2. Public Works and Utilities Department 4 ESF 12, Energy June 2013 City of Bremerton Comprehensive Emergency Management Plan a) Before the Event (1) Support and maintain franchise agreements, letters of understanding, contracts, etc. with private utilities responsible for electricity, natural gas, and the pipe line fuel transport to ensure response and recovery operations are conducted in an orderly manner and in Citywide priority sequence to the greatest extent possible (2) Develop and maintain current Standard Operating Procedures (SOPs) to be used during an emergency or disaster. (3) Train personnel to the appropriate level for their required response (4) Participate in emergency iesponse exercises, drills, and training (5) Maintain close liaison with local energy providers and identify 24 -hour emergency numbers and contact personnel (6) In coordination with DEM and energy providers, coordinate emergency public information regarding loss or disruption of energy (7) Place generators in areas that require emergency power for ci itical functions or services, as resources allow b) During the Event (1) In conjunction with DEM, assist in detei mining priorities among users if an adequate energy supply is not available to meet all essential needs. (2) Coordinate all public information and instructions and media ielations as defined in ESF 15, External Affairs (3) Coordinate fuel needs for transportation, communications, emergency operations, and other critical facilities c) Aftei the Event (1) Support recovery efforts as identified in SOPs ESF 12, Energy 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan (2) Support appropriate local, state, and federal agencies, as conditions warrant and within the realm of City plans and procedures (3) Provide situation and status reports, as requested (4) Prepare appropriate disaster assistance forms for submittal to appropriate local, state, and federal agencies (5) Participate in debriefing and critiquing of ganized by the EMC or DEM. B. Local 1 Energy Providers a) Continue to operate in the tradition of self -help and interservice mutual aid before calling for area, regional, or state assistance b) Comply with the prevailing priority systems relating to curtailment of customer demands or loads, restoration of services, and provision of emergency services for other utilities and systems. c) In coordination with the EOC, determine priorities among users if adequate supply is not available to meet all essential needs. d) Provide information necessary for compiling damage and operational capability. 2. Kitsap County Department of Emergency Management a) Maintain a liaison contact with the Emergency Response Manager of Puget Sound Energy and Cascade Natural Gas b) Request representation of providers in the County EOC, if appropriate. C) Coordinate regional emergency response and recovery operations within Kitsap County C. State Emeigency Management Division 6 ESF 12, Energy June 2013 City of Bremerton Comprehensive Emergency Management Plan 1. Alert appropriate state agencies of the possible requirement to supplement local energy needs 2. Coordinate with the Utilities and Transportation Commission to provide supplemental assistance to local government. D Federal Federal Emergency Management Agency Coordinate activities of Federal agencies having supplemental energy and utility resource capabilities during a Presidential- declared emergency or disaster. VI. REFERENCES A. City of Bremerton Emergency Operations Plan B Kitsap County Comprehensive Emergency Management Plan C Krtsap County Emergency Operations Plan D. RCW 43 21 G, Energy Supply- Emergencies and Alerts E Washington State Comprehensive Emergency Management Plan F National Response Frameivork VII. ATTACHMENTS None ESF 12, Energy 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan THIS PAGE INTENTIONALLY LEFT BLANK 8 ESF 12, Energy June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 13 Public Safety and Security LEAD: City: Police Department SUPPORT: City- Public Works and Utilities Department Local: Kitsap County Department of Emergency Management Kitsap County Sheriffs Office & Other Local Law Enforcement Agencies State Emergency Management Division Washington State Patrol I. INTRODUCTION A. Purpose 1. To provide for the effective coordination of law enforcement operations within the City of Bremerton (City) during an emergency or disaster 2. To provide support for local and State law enforcement operations. 3. To utilize local law enforcement communications resources to support emergency operations 4. To support public safety and security support to include access, traffic, crowd control, and technical resource assistance B. Scope This Emergency Support Function (ESF) addresses all law enforcement activities within the City. The scope of this section will not attempt to address details regarding mutual aid and regional law enforcement responsibilities and procedures that are contained in other documents II. POLICIES A. Under emergency or disaster conditions, law enforcement activities are the responsibility of the local law enforcement agency within the jurisdiction. B. Law enforcement units supplied by other levels of goveinment will remain under the command of their parent agency but will operate under the direction and control of the Incident Commander. ESE 22, LaAv Enforcement 1 Mer - June 2013 City of Bremerton Comprehensive Emergency Management Plan C. The Police Department will maintain normal policies and procedures whenever possible, but may make adjustments when necessary to protect life, property, and the environment. III. PLANNING ASSUMPTIONS A. General Law Enforcement problems are compounded by disaster - related community disruption. B. The capabilities of local law enforcement may be strained or exceeded Supplemental assistance may be requested through the Kitsap County Department of Emergency Management (DEM). C Kitsap County Sheriff's Office (KCSO) may provide assistance in coordination of ground and water search and rescue operations, if requested and as resources allow IV. CONCEPT OF OPERATIONS A The Police Chief or his/her successor will designate a representative to coordinate field operations and resources from the Emergency Operations Center (EOC). On -scene management of multi - agency emergencies will follow the National Incident Management System (NIMS) B Field communications posts may be established whenever the emergency requires the response of multiple public units and coordination of police activities in the field C The on -scene Incident Commander shall provide regular status reports and coordinate all requests for additional resources through the EOC. Co- location of command posts will be the preferred method of field operations when multiple departments or agencies have command posts established. D The Washington Mutual Aid Peace Officers Powers Act, RCW 10 93, provides law enforcement with mutual assistance capabilities between jurisdictions. Mutual aid agreements exist with local law enforcement agencies Letters of mutual support exist with various law enforcement agencies Supplemental law enforcement assistance should be requested through the EOC, when activated. E The Police Chief or his/her designee will coordinate activities with the on -scene military commander in the event military troops are utilized to maintain order F. If an emergency occuis within the City limits, the Police Department will exercise oveiall authority for law enforcement activities and responsibilities G The Police Department will coordinate with DEM whenever air space restiictions are necessary during emergency response or recovery activities 2 ESF 22, Law Enforcement May. - June 2013 City of Bremerton Comprehensive Emergency Management Plan V. RESPONSIBILITIES A. City of Bremerton 1. City Administration — Mayor a) Serve, or appoint someone to serve, as the Public Information Officer b) Coordinate all public information and instructions, and media relations as defined in Appendix 2, Public Information 2. Police Department a) Before the Event (1) Develop and maintain current standard operating procedures (SOPs) to be used during an emergency or disaster. (2) Train personnel to the appropriate level for their required response (3) Participate in emergency response exercises, drills, and training. b) During the Event (1) Provide law enforcement activities within the City, which include the enforcement of any special emergency orders issued by the Emergency Management Coordinator (EMC) and /or Mayor (2) Provide emergency traffic control, damage survey, coordinate waterfront reconnaissance of impacted areas, and assist with initial citywide damage assessment as appropriate. (3) Recommend the evacuation of endangered population Inform the public of evacuation orders including, but not limited to. door -to -door notification of persons in affected area, and warning the public through the use of mobile public addiess systems Provide security to the evacuated property, if necessary and as resources allow. ESF 22, Law Enforcement 3 Mfi) - June 2013 City of Bremerton Comprehensive Emergency Management Plan (4) Provide security and perimeter control at incident scenes and the EOC during activation when appropriate. (5) Develop and maintain resource lists for equipment, personnel, supply resources, and department standard operating procedures for use during major emergencies and disasters. (6) Provide support to the Kitsap County Coroner in the investigation, identification, recovery, and management of deceased persons. (7) Provide support to the EMC in the dissemination of emergency warning information to the public (8) Request Washington State Emergency Management Division (EMD), through DEM, to coordinate temporary air space restrictions, when necessary. c) After the Event (1) Support recovery efforts as identified in SOPs. (2) Support appropriate local, State, and Federal agencies, as conditions warrant and within the realm of City plans and procedures (3) Provide situation and status reports, as requested (4) Participate in debt iefing and ci itiquing organized by the EMC or DEM. 3 Public Works and Utilities Department a) Assist with traffic /crowd control and perimeter security, as requested, by providing. (1) Personnel, including but not limited to certified flaggers (2) Traffic control signage (3) Barricades (4) Cones 4 ESF 22, Law Enforcement Mw Lune 2013 City of Bremerton Comprehensive Emergency Management Plan B. Local 1. Kitsap County Department of Emergency Management a) Activate EOC, if appropriate. b) Provide means for coordinating capabilities, resources, and assets necessary to alleviate disaster impacts on citizens and public entities caused by an emergency or disaster. c) Coordinate documentation of emergency activities and recovery of funds d) Serve as the central point of contact for local government requests for specific local, State, and Federal disaster resources and services 2. Other local law enforcement agencies Support recovery operations as defined in existing mutual aid agreements or as requested by DEM by: a) Maintaining post- emergency or disaster security patrols b) Controlling re -entry c) Assisting in damage assessment activities, if appropriate. C. State 1 Emergency Management Division Serve as the central point of contact for local government requests for specific State and Federal disaster resources and services 2. Washington State Patrol a) Assist DEM, KCSO, and city police departments in law enforcement operations b) Coordinate and maintain liaison with the appropriate State departments, as identified in the Washington State Comprehensive Emergency Management Plan, Enteigency Support Function 22, Lary Enforcement c) Provide warning and communication support ESF 22, Law Enforcement g May - June 2013 City of Bremerton Comprehensive Emergency Management Plan D. Federal See Emergency Support Function 20, Military Support to Civilian Authorities VI. REFERENCES A City of Bremerton Emergency Operations Plan B Krtsap County Comprehensive Emergency Management Plan C Krtsap Coamty Emergency Operations Plan D Krtsap County Sherds Office Standard Operating Procedures E. RCW 10 93, Washington Mutual Aid Peace Officers Powers Act F. Washington State Comprehensive Emergency Management Plan G. National Response Framework VII. ATTACHMENTS None 6 ESF 22, Law Enforcement Me)-Lune 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 14 LONG -TERM COMMUNITY RECOVERY LEAD: City: Emergency Management Coordinator Emergency Operations Center - Operations and Planning Sections SUPPORT: City: All Departments Local: American Red Cross Kitsap County Assessor Kitsap County Department of Emergency Management Kitsap County Health District Kitsap County Public Works Kitsap County Sheriff's Office State* Emergency Management Division Federal. Federal Emergency Management Agency I. INTRODUCTION A. Purpose To provide a standardized system to collect, report, and evaluate information related to an emergency or disaster and the response necessary to facilitate the community's transition from an emergency situation to the resumption of normal activities B. Scope This Emergency Support Function (ESF) addresses roles and responsibilities of all City of Bremerton (City) departments regarding recovery and restoration efforts and addresses disaster- related assistance and services provided by government and volunteer agencies following an emergency. This ESF will be implemented in concert with ESF 7, ResourceManagement and ESF 23, Damage Assessment II. POLICIES A The recovery effort for the City in large disasters will be coordinated from the Emergency Operations Center (EOC) under the direction of the Emergency Management Coordinator (EMC)/Disaster Manager, or designee. ESF 14, Long -Term Community Recovery I June 2013 J City of Bremerton Comprehensive Emergency Management Plan B. The Kitsap County Department of Emergency Management (DEM) coordinates the collection of damage assessment information for both public losses and uninsured private losses from local jurisdictions, public entitles, and tribes, and forward the information to Washington State Emergency Management Division (EMD) for a determination of whether the County, including the City, will be iecommended for Federal individual assistance, public assistance, or both. C. Whenever Kitsap County qualifies for State and /or Federal individual disaster assistance, individuals, families, and businesses will be referred to applicable State and Fedei al programs or to volunteer agencies. D When individuals, families, and businesses do not qualify for State or Federal assistance, or whenever Kitsap County proclaims a local emergency, which is not followed by a State of Federal declaration, assistance may be provided in accordance with existing City and County policy and programs or by volunteer agencies E Public damage and response costs will be borne by the incurring organization Reimbursement will be provided through State and Federal programs, as available III. PLANNING ASSUMPTIONS A The capability to recover from any emergency or disaster is dependent upon the timely receipt of accurate information. This information is used to determine priorities based on needs and the availability of resources. B. There may be an immediate and urgent need for medical attention, sanitation facilities, food, water, clothing, and transportation following an emergency or disaster C To the extent practicable, immediate basic needs will be the responsibility of the individual, benefited by their individual disaster preparedness measures D. Needs not met by individual responsibility will be referred to established public or private programs consistent with individual qualifications, organizational priorities, and resource availability E. Organizations or agencies providing utility services, whether public or private, will have in place and implement plans to ensuie continued service during the recovery and restoration periods F All City departments are responsible for the preparation of damage assessment forms for their department and ensuring the forms are forwarded to the EOC, or designated department 2 ESF 14, Long -Term Community Recovery June 2013 City of Bremerton Comprehensive Emergency Management Plan IV. CONCEPT OF OPERATIONS A Following the initial response to an event, the EOC will remain activated to coordinate initial recovery and restoration activities The EOC may remain activated until its coordinating functions are no longer needed The EOC may be reactivated on a temporary basis to meet developing needs. B. Depending on the nature of the emergency, the EOC may be activated to coordinate the City's recovery and restotation activities, including mitigation C EOC staff will support citywide activities. Liaison and coordination will be maintained with County, State, and Federal officials, the American Red Cross (ARC) and other volunteer organizations The priority of tasks will be determined by the EMC/Disaster Manager. D During the response phase, EOC staff will document reported damage throughout the City, evaluate community needs, and commence planning for recovery and restoration Resources and services will be arranged, as necessary, for meeting urgent community needs. E The resources and services of the City will be used to the extent practicable. Additional services or resources, or those not normally part of the City inventory, may be procured from private sources, requested through DEM, or provided by the community. F Individuals, families, and the business community seeking financial or housing assistance will be referred to County, State, Federal, and /or volunteer program coordinators, as applicable G The City will determine the need for taking advantage of any Post Disaster Mitigation Funds as part of long term recovery H An ongoing assessment of the social and economic impacts of a disaster will be maintained until such time the city has returned to normalcy. V. RESPONSIBILITIES A City of Bremerton 1. City Departments a) Include recovery and restoration activities in organizational training programs and participate in City and Countywide drills and exercises to evaluate recovery and restoration activities and procedures ESF 14, Long -Term Community Recovery 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan b) Implement recovery and restoration procedures following an emergency or disaster, as appropriate. c) Provide the EMC /Disaster Manager and /or the Public Information Officer (PIO) with relevant information for distribution to the public d) Provide a liaison to coordinate with State and Federal assessors for the development and tracking of Disaster Survey Reports. e) Support and assist those organizations with specific recovery and restoration responsibilities, as requested 2. City Administration - Mayor Serve, or appoint someone to serve, as the Public Information Officer. 3 Community Development Department a) Assist and advise the public with relevant recovery activities, including building and safety inspections, land use and zoning information, and permit assistance b) Provide expertise and recommendation for i econstruction, demolition, and structural mitigation during the recovery and restoration period c) Review development standards and building codes as a result of lessons learned from a disaster, as appropriate 4 Economic Development Assist in recovery and restoration efforts, as directed and as resources allow 5 Emergency Management Coordinator a) Develop and maintain active liaison with private non - profit groups and the business community to facilitate the provision of recovery and restoration resources and services. b) In coordination with DEM, arrange for establishment of a Disaster Recovery Assistance Center when requested by County, State, or Federal emergency management personnel 4 ESF 14, Long -Term Community Recovery June 2013 City of Bremerton Comprehensive Emergency Management Plan c) Implement EOC procedures for coordinating recovery and restoration activities and public information Coordinate content and distribution of recovery information with County, State, and Federal emergency management agencies. d) In coordination with the PIO, inform the public of available services and assistance programs. e) Recommend policy and provide direction on emergent issues not otherwise addressed or those for which there is a disagreement or confusion regarding responsibility, scope, duration, coordination, or procedure. fj Coordinate a review of the Comprehensive Emergency Management Plan after activation to incorporate lessons learned 6. Fire Department Assist in iecovery and restoration efforts, as directed and as resources allow 7 Financial Services Department a) Finance Division (1) Document all expenditures relating to disaster recovery and restoration efforts. (2) Ensuie disaster - related expenditures aie made in accordance with applicable laws, regulations, and accounting procedures. (3) Assist City departments with documenting all disaster - related expenditures (4) Responsible for all financial, cost analysis, and cost i ecovery aspects of the emergency or disaster (5) Assist in identifying internal and external funding sources for disaster - related expenditures if department budgets are exceeded. (6) Maintain all official records relating to the event (7) Manage the compensation for injury and claims process arising from the emergency or disaster. ESF 14, Long -Term Community Recovery 5 June 2013 City of Bremerton Comprehensive Emergency Management Plan b) City Clerk Ensure accurate records are maintained throughout the emergency or disaster. C) Information Technology Division Ensure telecommunications (telephones, faxes, cellular phones, radios) and computers are operational for the EOC and all City departments. 8. Human Resource Department a) In conjunction with DEM, register emergency workers for recovery and restoration activities. b) In conjunction with DEM, coordinate recovery and restoration activities of emergent volunteers not otherwise qualified for registration as emergency workers. c) Obtain appropriately trained personnel to assist with recovery and restoration activities as directed by the EMC. 9 Parks and Recreation Department a) In coordination with the DEM and if directed by the EMC, arrange for facilities, furnishings, and equipment to support a Disaster Recovery Center b) In coordination with the EOC, DEM, and the ARC, identify sites for temporary campgrounds to accommodate displaced families and individuals, assuring sufficient space for emergency sanitation and staging of support infrastructure such as field kitchens, generators, mobile hospitals, and administrative facilities 10 Public Works and Utilities Department a) In coordination with Kitsap County Public Works and the provider of waste management services, implement procedures for the collection and disposal of disaster debris fiom public and private property, including the pick -up and disposal of hazardous material. b) Determine and direct the scope and timing of City involvement in collection, receipt, and disposal of disaster- related debris. 6 ESF 14, Long -Term Community Recovery June 2013 City of Bremerton Comprehensive Emergency Management Plan c) Remove debris from rights -of -ways and repair and restore roads and bridges damaged during an emergency or disaster Initial focus should be on mayor or critical routes. d) In coordination with outside agencies, develop policies and procedures to segregate disaster debris into recyclable and non- recyclable components, including the recycling of applicable components e) Ensure adequate resources and trained personnel are identified to conduct debris removal activities Develop plans and procedures to register and use resoui ces of other jurisdictions, professional organizations, the business community, and volunteers f) In coordination with the EOC, identify temporary storage locations for disaster - related debris. g) Develop policies and procedures for addressing storm water, surface water, and drainage issues on public and private property. B. Local 1 American Red Cross a) Activate mass -care facilities and individual assistance programs as the need is identified by the ARC staff or upon request from DEM or the EOC b) Coordinate mass care and individual assistance with the EMC and /or EOC, if requested 2. Kitsap County Assessor Piocess citizen requests for property re- assessment, or reduction of assessments due, as a result of losses or damages caused by a disaster. 3 Kitsap County Department of Emergency Management a) Activate the Kitsap County Recovery Plan b) Develop and maintain active liaison with private non - profit groups and the business community to facilitate the provision of recovery and restoration resources and services ESF 14, Long -Term Community Recovery 7 June 2013 City of Bremerton Comprehensive Emergency Management Plan c) Arrange for establishment of a Disaster Recovery Center when requested by City, State, or Federal emergency management personnel d) Maintain files of disaster- related recovery and restoration information provided during previous disasters, Including that of City, State, and Federal agencies, and other jurisdictions. e) Develop EOC procedures for coordinating regional recovery and restoration activities and public Information, coordinate content and distribution of recovery Information with City, State, and Federal emergency management agencies fl Develop and maintain a system for registering emergency workers for recovery and restoration activities g) Develop and maintain a system for coordinating emergent volunteers, not otherwise qualified for registration as emergency workers for recovery and restoration activities h) In coordination with the PIO, inform the public of available services and assistance programs 1) Assist other organizations in identifying recovery and restoration activities and training opportunities. ,l) Include recovery and restoration coordination as part of the citywide emergency management training program k) Recommend policy and provide direction on emergent issues not otherwise addressed or those for which there is a disagreement or confusion regarding responsibility, scope, duration, coordination, or procedure 1) Coordinate a review of the Comprehensive Emergency Management Plan after activation to incorporate lessons learned 4 Kitsap County Health District a) Advise the public, through the PIO, of pertinent public health and environmental health Issues and concerns such as inspection of on- site sewage systems and wells, sanitation and disinfection, food and water safety, and disease b) Ensure adequate resources and trained personnel are identified to conduct Public and Environmental Health activities. Develop S ESF 14, Long -Term Community Recovery June 2013 City of Bremerton Comprehensive Emergency Management Plan plans and procedures to register and use resources of other jurisdictions, professional organizations, the business and medical communities, and volunteers 5. Kitsap County Public Works Implement policies and procedures, in coordination with the Kitsap County Health District, for the collection and disposal of disaster debris from public and private property, including the pick -up and disposal of hazardous material. 6 Kitsap County Sheriffs Office Provide inmate crews to assist City depai tments with recovery and restoration activities, if requested and as resources allow. C State and Federal Emergency Management Division and Federal Emergency Management Agency 1 Dispatch assessment teams to document or verify public and private damage. 2 If "Individual Assistance" is authorized, establish a local Disaster Recovery Center to assist qualified citizens with filing claims for financial or housing assistance 3. If "Public Assistance" is authorized, dispatch assessors to develop, in coordination with local representatives, Disaster Survey Reports for public damage and response costs 4. Provide technical assistance and advice on recovery and mitigation activities to both citizens and public agencies, as appropriate. 5. Coordinate public information and assistance activities with the City and County PIOs VI. REFERENCES A City of Brenterton Emergency Operations Plan B. Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Disaster Recovery Plan D. Kitsap County Emergency Operations Plan ESF 14, Long -Tenn Community Recovery 9 June 2013 City of Bremerton Comprehensive Emergency Management Plan E. Washington State Comprehensive Emergency Management Plan F Washington State Emergency Management Disaster Assistance Garde for Local Governments G. National Response Framework 10 ESF 14, Long -Term Community Recovery June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 22 MILITARY SUPPORT TO CIVIL AUTHORITIES LEAD: City. City Administration - Mayor and /or Emergency Management Coordinator SUPPORT: Local- Kitsap County Department of Emergency Management State. Washington Military Department I. INTRODUCTION A Purpose 1. To describe the circumstances and conditions under which units of the Washington State National Guard and the Department of Defense (DOD) can provide military support to civil authorities (MSCA) 2. To describe the procedures used to obtain military support B. Scope This Emergency Support Function (ESF) addresses all requests for military support originated by the City of Bremerton (City) through the Kitsap County Department of Emergency Management (DEM) following a Proclamation of a Local Emergency II. POLICIES None III. PLANNING ASSUMPTIONS A. The City Council has authorized the Mayor and /or the Emergency Management Coordinator to request military assistance, if necessary. B. The military is capable of providing a wide range of support to local governments dui ing an emergency or disaster. C Military assistance is considered supplemental to local efforts and will not be requested unless and until applicable local responses have been, or will imminently be, exhausted ESF 22, Military Support to Civil Authorities 1 June 2013 City of Bremerton Comprehensive Emergency Management Plan D. All requests for military assistance, except requests during imminently serious situations as described herein, will be submitted to the Washington State Emergency Management Division (EMD) through DEM. E. Military support may be delayed until a state of emergency is proclaimed by the Governor or a Presidential Disaster Declaration has been issued. F. It may take 48 hours or longer to receive military assistance. G When deployed to provide MSCA, military forces will work under the direction of local authority, but will retain their unit integrity and military chain of command. IV. CONCEPT OF OPERATIONS 1. If the City has submitted a resource request to DEM and they are unable to accommodate the request using County or private assets, a resource request may be made to the State EOC as part of routine resource management activities 2 It will be up to the State to determine the appropriate means of meeting the County's request, including the use of military assets. 3 If DEM is aware of a specific resource owned by the military and needed by the City, the specific resource may be identified in the request sent to the State EOC 4 In an imminently serious situation, the City, through DEM, may request assistance from the military An imminently serious situation is one in which there is an imminent thieat to life and /or to property which will cause human suffering. A military unit commander can respond to direct requests for assistance, if a) An imminently serious situation exists. b) The military unit is capable of providing the type of support requested without degrading its primary national defense commitments C) The military unit is the only source of help available including the private sector, or the only source of help including the private sector that can respond in time to support the City and/or County in alleviating the situation d) The City Council, Mayor, the Board of County Commissioners, and /or the Director of the Kitsap County Department of Emergency Management have issued a Proclamation of a Local Emergency. e) The City, County, or State government is willing to certify to military authorities that conditions a, c, and d exist. 2 ESF 22, Military Support to Civil Authorities June 2013 City of Bremerton Comprehensive Emergency Management Plan f) The City and /or County agree to assume the costs incurred by the military unit to provide the requested support 5 The base commander of a military installation has the authority to respond to immediate life- threatening emergencies. Requests made under these circumstances may be made directly to the local installation Assistance from the U.S Coast Guard and the Military Assistance to Safety and Traffic (MAST -Fort Lewis) may be requested through EMD. All other requests for military assistance must be submitted to EMD through DEM. 6 The National Guard may be available following an activation by the Governor Requesting National Guard assistance must be submitted to EMI) through DEM 7. To obtain National Guard assistance, the City must demonstrate that the need is beyond its capability or that a special capability provided only by the military is immediately required 8 Under the Posse Comitatus Act, Federal military forces with the exception of the U S Coast Guard, cannot engage in direct law enforcement activities, such as arresting individuals or conducting surveillance However, they are allowed to provide indirect support, such as loaning equipment or providing technical assistance to civilian law enforcement agencies V. RESPONSIBILITIES A City Administration - Mayor and /or Emergency Management Coordinator 1. Determine if and when a recommendation will be submitted to DEM to request military assistance 2 Transmit all requests to DEM. 3. Identify suitable staging areas and coordinate logistic support with the responding unit, as appropriate 4 Coordinate activities to ensure efficient use of requested assets. B. Kitsap County Department of Emergency Management 1. Receive requests for military support from the City and determine whether to request military assistance 2 Prepare requests for military assistance for routine requests or for imminently serious situation requests. 3 Transmit all requests to EMD. ESF 22, Military Support to Civil Authorities 3 June 2013 City of Bremerton Comprehensive Emergency Management Plan 4. Coordinate activities to ensure efficient use of requested assets. VI. REFERENCES A City of Bremerton Emergency Operations Plan B Krtsap County Comprehensive Emergency Management Plan C. Krtsap Coamty Emergency Operations Plan D Washington State Comprehensive Emergency Management Plan E Military Support to Civil Authorities Plan, Headquarters I Corps and Fort Lewis F National Response Framework VII. ATTACHMENTS None 4 ESF 22, Military Support to Civil Authorities June 2013 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 23 DAMAGE ASSESSMENT LEAD: City- Community Development Department Fire Department Public Works and Utilities Department SUPPORT: City: All Departments Local: American Red Cross Bremerton School District Hospitals and other Medical Providers and Facilities Kitsap County Department of Emergency Management I. INTRODUCTION A Purpose To provide for the effective implementation and coordination of damage assessment activities within the City of Bremerton (City). B Scope This Emergency Support Function (ESF) addresses damage assessment activities in the City resulting from natural, technological, and human - caused emergencies or disasters H. POLICIES A. Directors for each department are responsible for establishing policies and procedures for assessing and reporting any observed damage to their department facilities and services and providing that information to the Community Development Department and /or the Emergency Operations Center (EOC) B. The Community Development Department is responsible for damage assessment in the City. i III. PLANNING ASSUMPTIONS A. There are two types of damage assessment: 1. Urgent, for rapid assessment of what has happened citywide to prioritize initial response activities and determine the immediate need for outside assistance ESF 23, Damage Assessment 1 August 2012 I City of Bremerton Comprehensive Emergency Management Plan 2. Detailed, to document the magnitude of private and public damage for planning recovery activities and to justify requests for local, State, and Federal assistance B. Initial reports may be fragmented and provide an incomplete picture of the extent and magnitude of damage to the community. C There may be a shortage of individuals qualified to assess the damage. D. The Community Development Department, with the assistance of the Fire Department and the Public Works and Utilities Department, will complete detailed damage assessment reports and forward those reports to the Emergency Management Coordinator (EMC) who will forward them to the Kitsap County Department of Emergency Management (DEM), as time allows E Depending on the natute of the hazard and availability of resources, the City may conduct structural inspections of privately -owned structures and businesses to determine whether they are safe to enter or to occupy. Subsequent engineering evaluations to determine corrective action needed or to appeal the City's action will be the responsibility of the property owner or occupant F The America Red Cross (ARC) may be the first to conduct detailed damage assessment of residential and business structures. That information will be forwarded to DEM who will forward the information to the Washington State Emergency Management Division (EMD) for determination of whether Kitsap County qualifies for State and /or Federal assistance for individuals, families, and businesses IV. CONCEPT OF OPERATIONS A Immediately following an emergency or disaster, the City will begin assessing the extent of damage to the City The assessment process will be in two phases. 1. Urgent Damage Assessment a) An urgent damage assessment is needed to provide the EOC and first responders with an immediate sense of the types and magnitude of damage and of the condition of the transportation and communications infrastructure This type of assessment is sometimes referred to as a "windshield assessment" b) Urgent damage assessment will generally begin during the event, such as a flood or windstorm, or immediately following, such as after an earthquake, and continue until the EOC has developed a picture of the types and magnitude of damage throughout the City 2 ESF 23, Damage Assessment August 2012 I I City of Bremerton Comprehensive Emergency Management Plan c) Initial urgent damage assessment reports may be provided by City employees, the media, or the public. Damage reports from City employees should be as concise, yet informative, as possible and without delay. Reports of damage should not be delayed to gather detailed information As a minimum, urgent damage assessment reports should contain a location, type of damage, magnitude of damage, whether personal injury or death is involved, and whether immediate assistance is needed to save lives d) Damage assessment reports will be forwarded to the EOC by the most expeditious means under the circumstances e) Although difficult to contemplate, it may be prudent to bypass an apparently urgent situation to continue damage assessment activities. There may be an even more urgent need down the road f) Following urgent damage assessment, responders will establish response priorities, attending to the needs of the public in a way that provides maximum lifesaving potential. If local resources are insufficient to respond to all urgent needs in a timely manner, additional resources will be requested through mutual aid agreements or through the EOC. g) EOC staff will analyze the information received, develop citywide response priorities, and coordinate resources accordingly. h) EOC staff and the Public Information Officer, at the direction of the EMC, may disseminate damage information to appropriate government officials, the media, and the public. 2. Detailed Damage Assessment a) A detailed damage assessment is needed to document the magnitude of private and public damage for planning recovery activities, to justify requests for State and Federal assistance, and to meet the information needs of the public b) Detailed damage assessment will generally begin following the completion of response activities to protect life and property Depending on the nature and magnitude of damage, detailed assessment could last for several weeks. c) Detailed damage assessment of city -owned facilities may be conducted by the Community Development Department with assistance form the Fire and Public Works and Utilities I ESF 23, Damage Assessment 3 August 2012 i I I City of Bremerton Comprehensive Emergency Management Plan Departments Specialized assistance will be requested from appropriate organizations or private sources, as appropriate. d) The Community Development Department will document the damage on preliminary damage assessment forms available from the EOC or DEM e) Completed preliminary damage assessment forms will be returned to the EOC and forwarded to DEM DEM will compile the information and forward it to Washington State Emergency Management Division (EMD) for a determination of whether Kitsap County qualifies for State and Federal public assistance. f) Generally, preliminary damage assessment forms must be provided to the State before any determination is made as to the availability of public assistance g) EOC staff and the Public Information Officer, at the direction of the EMC, may disseminate damage information to appropriate government officials, the media, and the public. B There is no City department that is capable of completing an assessment of damage throughout the entire City, therefore this must be a cooperative effort among all departments capable of contributing to the effort C The Police Department personnel have been trained in area (zone) searches and police officers are equipped with an emergency operations map of the City so that they can conduct windshield surveys and report damage to the EOC. D The Community Development Department will coordinate and compile damage assessment information supplied by all departments, which employ field crews and oversee department- managed facilities (i e., Police, Public Works, etc ). The City Engineer, or designee, will designate an EOC representative to cooldinate this information V. RESPONSIBILITIES A City of Bremerton 1 City Departments a) Before the Event (1) Develop a listing of all department critical facilities and services to be included in the EOC Manual. Critical facilities are those needed for continuity of government and I 4 ESF 23, Damage Assessment August 2012 I City of Bremerton Comprehensive Emergency Management Plan public safety such as disaster management direction and control facilities, shelters, fire houses, correctional facilities, utility facilities, and medical facilities (2) Develop and maintain procedures for reporting observed damage for their respective department facilities. (3) Include damage assessment activities in organizational training programs and participate in citywide drills and exercises to evaluate procedures and to maintain or refine damage assessment skills. b) During the Event (1) Assess the situation in your immediate area and implement life safety measures, if necessary. (2) Implement damage assessment procedures following an emergency or disaster, as appropriate (3) Communicate observed damage to the EOC (4) Provide resources and personnel to support safety evaluation operations, if requested and as resources allow (5) Direct relocation activities of department staff and coordinate with the EOC to obtain the necessary resources to reestablish operations, if appropriate c) After the Event Continue to support recovery and restoration efforts as directed by the EMC or department head 2. Community Development Department a) Develop and implement procedures for conducting urgent and detailed damage assessment and post - disaster safety inspections of (1) City -owned buildings and facilities. (2) Public and privately -owned buildings and facilities, if directed by the EMC and as resources allow. I 1 ESF 23, Damage Assessment 5 ! August 2012 I I City of Bremerton Comprehensive Emergency Management Plan b) Provide a representative to serve as the Planning Section Chief who will compile the damage assessment information and make recommendations to the EMC and the Operations Section. 3 Emergency Management Coordinator a) Before the Event (1) Develop procedures for soliciting, receiving, recording, evaluating, and disseminating damage assessment information (2) Include damage assessment administration and reporting as part of the citywide training program on emergency management. (3) Develop plans and procedures to register and use resources of governmental agencies, professional and educational organizations, and volunteers. (4) Coordinate training of personnel in building safety evaluation techniques (5) Develop a list of essential privately -owned facilities requiring the highest priority for safety evaluation and approval of any required repair work. b) During the Event (1) Coordinate the building safety evaluation function after preliminary damage assessment. (2) Exchange appropriate damage assessment information with the American Red Cross through the EOC. C) After the Event Continue or assist with the coordination of recovery and restoration activities 4 Fire Department a) Develop and maintain procedures to support urgent damage i assessment by surveying the city immediately following an event and report that information to the EOC. 1 6 ESF 23, Damage Assessment August 2012 I City of Bremerton Comprehensive Emergency Management Plan b) Implement procedures for fire fighters to conduct urgent damage assessment by surveying their surrounding areas immediately following an event 5 Financial Services Department — Information Technology Division Provide damage assessments of communications and computer systems in all City facilities, and begin restoration service for any disabled systems. 6 Parks and Recreation Department Coordinate the building safety evaluation function after preliminary damage assessment has been completed. 7. Police Department Implement procedures for field officers to conduct urgent damage assessment by surveying their patrol areas immediately following an event 8. Public Works and Utilities Department a) Develop and implement procedures for conducting urgent and detailed damage assessment and post - disaster safety inspections of city-owned- 1) Transportation systems, including streets and bridges 2) Storm, wastewater, and water facilities and equipment b) Provide debris clearance to aid in damage assessment activities, as requested and as resources allow. c) Provide a representative in the EOC who will compile the damage assessment information and make recommendations to the EMC and Operations Section. A Local 1 American Red Cross Implement detailed damage assessment as identified in ARC procedures and forward information to the County EOC. i i i ESF 23, Damage Assessment 7 August 2012 City of Bremerton Comprehensive Emergency Management Plan 2 Bremerton School District Provide damage assessment of school -owned facilities to the EOC 3. Hospitals and other Medical Providers and Facilities Provide damage assessment of medical facilities and capabilities. 4 Kitsap County Department of Emergency Management a) Coordinate registration for volunteer inspectors b) Coordinate the dispatching of volunteer engineers for inspection services, if requested and as resources allow VI. REFERENCES A American Red Cross Disaster Services Regulations and Procedures Survey/Damage Assessment B City of Bremerton Emergency Operations Plan C Kitsap County Comprehensive Emergency Management Plan D Kitsap County Emergency Operations Plan E Washington State Comprehensive Emergency Management Plan F. Washington State Emergency Management Disaster Assistance Gtnde for Local Governments G. National Response Plan VII. ATTACHMENTS None I 8 ESF 23, Damage Assessment August 2012 City of Bremerton Comprehensive Emergency Management Plan EMERGENCY SUPPORT FUNCTION 24 EVACUATION AND MOVEMENT LEAD: City: Police Department Public Works and Utilities Department SUPPORT: City: City Administration - Mayor Emergency Management Coordinator Fire Department Local American Red Cross Bremerton School District Kitsap County Department of Emergency Management Kitsap Transit Other Local Law Enforcement Agencies Port of Bremerton I. INTRODUCTION A. Purpose To provide for and/or assist in the evacuation of all or part of the population of the City of Bremerton (City) from any area stricken or threatened by a natural, technological, or man -made emergency or disaster. B. Scope This Emergency Support Function (ESF) addresses emergency evacuation resources, including buses, vans, aircraft as necessary for relief services, and supplies and further addresses the authorization, direction, routing, and relocation of people from their homes, schools, and places of business II. POLICIES A. Primary emergency transportation responsibilities will be divided among the Public Works and Utilities Department, the Police Department, and Kitsap Transit Coordination with Kitsap Transit will be through Kitsap County Department of Emergency Management (DEM) or directly through the Emergency Operations Center (EOC) Normally, Kitsap Transit will coordinate for all people movement and the Public Works and Utilities Department will coordinate for all other resource movement. B In accordance with RCW 38 52.110 (1), in responding to a disaster, the City Council is "directed to utilize the services, equipment, supplies and facilities of existing departments, offices, and agencies of the State, political subdivision, and I ESF 24, Evacuation and Movement 1 July 2013 City of Bremerton Comprehensive Emergency Management Plan all other municipal corporations thereof including but not limited to districts and quasi - municipal corporations organized under the laws of the State of Washington to the maximum extent practicable, and the officers and personnel of all such departments, offices, and agencies are directed to cooperate with and extend such services and facilities upon request notwithstanding any other provision of law." III. PLANNING ASSUMPTIONS A All city -owned vehicles (not otherwise involved in the emergency response) will be available for use by the Emergency Operations Center (EOC). B Tiansportation infrastructure may sustain significant damage in a disaster. The damage, dependent upon the transportation network, will influence the means and accessibility level for relief services and supplies C Disaster responses that require transportation capabilities may be difficult to coordinate effectively during the immediate post - disaster period D The requirement for transportation capacity during the immediate lifesaving response phase may exceed the availability of the City. IV. CONCEPT OF OPERATIONS A. In the event of an incident requiring the evacuation of all or any portion of the City, the evacuation order may be issued by the Mayor or the Emergency Management Coordinator (EMC) B. The on -scene Incident Commanders may issue evacuation orders to mitigate dangerous and/or life- threatening situations. C. The evacuation of people from areas of risk in the City may involve the emergency responses of more than one governmentjunsdiction The movement of people may be across ,jurisdictional boundaries and on public streets, roads and highways (and possibly waterways) under the supervision and control of one or more jurisdictions including cities, counties, and the State D City officials will provide direction and control for the movement of people within the City. Coordination with other jurisdictions and authorities involved in the evacuation and /or reception of victims shall be through the EOC to the County EOC. E. Direction and control of on -scene evacuation activities shall be performed by uniformed personnel, whenever possible I 2 ESF 24, Evacuation and Movement August 2012 City of Bremerton Comprehensive Emergency Management Plan F Provisions for the evacuation of individuals with special needs and use of mass transit for the relocation of affected individuals will be handled on a case -by -case basis according to the specifics of the situation. G. Information related to the evacuation of individuals into or from the City will be shared with the general public and the media through the Public Information Officer (PIO) and coordinated with DEM. H Some of the population may not follow instructions to evacuate and may choose to remain in homes or places of business which may create additional risks. The City has no authority to force people to evacuate. I. Some people can be expected to evacuate a risk area to places of their choice prior to receiving official evacuation instructions V. RESPONSIBILITIES A City of Bremerton 1 City Administration - Mayor a) Serve as, or appoint a representative to serve as the Public Information Officer and provide information on emergency services including staging areas, public shelters, evacuation routes, and instructions to the media and public. b) Issue Proclamation of a Local Emergency and evacuation orders, when appropriate. 2 Emergency Management Coordinator a) Determine when, where, and how long the evacuation is necessary b) Direct and control evacuation activities c) Activate the EOC and provide for coordination of resources for involved agencies. d) Communicate and coordinate with nearby jurisdictions including Kitsap County and the State regarding emergency activities such as evacuation routes, destination areas, and reception centers e) Collect evacuation and people movement intelligence and advise the City Council of the situation. ESF 24, Evacuation and Movement 3 July 2013 City of Bremerton Comprehensive Emergency Management Plan f) Coordinate resources and information for shelter, evacuation routes, and transportation of people who lack private means g) Coordinate with the PIO to keep the population advised of evacuation routes, conditions, changes, and plans through the use of radio, the newspaper, and television. 3 Fire Department a) Provide support to the EOC in dissemination of evacuation information to the public. b) Provide support in evacuation efforts affecting the City. 4. Police Department a) Communicate and coordinate with nearby jurisdictions including Kitsap County and the State regarding emergency activities such as evacuation routes, destination area, and reception centers b) Coordinate public transportation resources planned for use in an evacuation and coordinate with outside resources, including Kitsap Transit, Bremerton School District, etc., through the EOC. c) In coordination with the Public Works and Utilities Department, identify and establish evacuation routes. d) Provide direction and control for evacuation efforts e) Provide internal and perimeter security of evacuation zone. f) Provide emergency traffic control in and around the evacuation zone. g) Coordinate evacuation activities with police from adjacent jurisdictions, through DEM 5 Public Works and Utilities Department a) Provide assessment of transportation routes, identify alternate routes, and provide temporary traffic control measures /devices and operational control of traffic signals. b) Provide for removal of debris and vehicles abandoned or having mechanical problems from evacuation routes, when requested. i 4 ESF 24, Evacuation and Movement August 2012 I City of Bremerton Comprehensive Emergency Management Plan c) Provide for the relocation of essential resources (personnel, critical supplies, equipment, etc.) to reception areas when requested. B Local 1. American Red Cross a) Coordinate emergency shelter operations and mass care facilities for use during an evacuation. b) Provide disaster victims with food, clothing, shelter, first aid, and supplementary medical /nursing care and meet other urgent needs as requested. c) Maintain and update shelter agreements. 2. Bremerton School District a) Provide a representative to the EOC, if requested and as resources allow. b) Coordinate with the EOC for the provision of school - district transportation assets to assist in meeting emergency transportation needs. 3 Kitsap County Department of Emergency Management a) Assist the City in coordinating the evacuation and movement of people in the City, if requested and as appropriate b) Provide support to the EOC in dissemination of evacuation information to the public, if requested and as appropriate 4 Kitsap Transit Coordinate the use of public and private mass - transportation resources for the movement of people who lack transportation or have special needs, as requested by DEM 5. Other Local Law Enforcement Agencies Assist with evacuation efforts, if requested and as resources allow. 6. Port of Bremerton Assist with evacuation efforts, if requested and as resources allow. i ESF 24, Evacuation and Movement 5 July 2013 City of Bremerton Comprehensive Emergency Management Plan VI. REFERENCES A. City of Bremerton Emergency Opet ations Plan B Kitsap County Comprehensive Emergency Management Plan C. Kitsap County Emergency Operations Plan D. Kitsap County Generator Refueling Plan E. RCW 38 52110, Use of Existing Services and Facilities, Impressment of Citizenry F Washington State Comprehensive Emergency Management Plan G. Washington State Department of Transportation Disaster Plan H. National Response Plan VII. ATTACHMENTS None f I 6 ESF 24, Evacuation and Movement August 2012 I AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Additional Rate Advancement Study Session Date 6/26/13 & 7/10/13 for Chal Martin, Director of Public Works & COUNCIL MEETING Date 7/17/13 Utilities Department Executive Presenter Patty Lent, Mayor Phone 360- 473 -5266 SUMMARY: BMC 2 50 032 (b) (2) states that those employees who receive a rating that exceeds the rating "meets expectations" (or equivalent) may be eligible to receive an additional salary rate advancement for an increase of one additional rate in the same salary band, if available, above the initial rate advancement provided in subsection (b)(1) This additional advancement for department heads requires the recommendation of the Mayor and City Council approval Chal Martin received an exceeds expectations on his annual performance evaluation and Mayor Lent is recommending he be given the additional salary rate advancement He was hired three steps below Katy Allen and with this increase he still is one step from her salary In the past year he has more than qualified for a minimum of this step increase Since being hired, Mr Martin has increased public outreach efforts, he responds to sensitive inquiries and complaints in a timely manner, has strengthened employee relationships, demonstrates excellence in leadership, has begun participation in Lean Management and set the bar for desired results, and his attention to detail and planning are remarkable It is recommended that the additional rate increase be effective as of his anniversary date May 30, 2013 ATTACHMENTS: None FISCAL IMPACTS (Include Budgeted Amount) There are sufficient funds in the 2013 budget to cover the increase in salary, therefore, no amendment is needed STUDY SESSION AGENDA ❑ No Discussion © Full Presentation STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing I RECOMMENDED MOTION: Move to approve an additional rate advancement for Chal Martin, Director of Public Works & Utilities COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 AGENDA BILL 7A CITY OF BREMERTON CITY COUNCIL ■ a�����oo�������������������Ea00000M00N000MMN000000Ea000000000000E0N000aNE00000E0XNMNN01 SUBJECT Authorization for City of Study Session Date July 10, 2013 Bremerton to participate in the US COUNCIL MEETING Date July 17, 2013 Department of Defense Joint Land Use Department DCD Study Presenter Andrea L Spencer Phone 360 473 5283 SUMMARY- The City of Bremerton has a Comprehensive Plan that was adopted in December 2004 The Growth Management Act (GMA) requires jurisdictions to review and take any necessary actions to revise their comprehensive plans by the schedule established in RCW 36 70A 130(5), and for Bremerton that date is June 30, 2016 The GMA has many requirements for local comprehensive plans Jurisdictions are required to balance the 14 goals of the Act to plan for Concentrated urban growth, reduced sprawl, transportation, affordable housing, economic development, property rights, timely permits, natural resource industries, open space & recreation, environmental protection, citizen participation, public facilities & services, historic preservation, and shoreline management The GMA also has provisions that require local Comprehensive Plans to ensure that land use development around military installations is not incompatible with military operations(see RCW 36 70A 530) This is a significant issue for the City because a large portion of Naval Base Kitsap's operations are within the city limits, and this will be an important part of the city's 2016 review of our Comprehensive Plan Naval Base Kitsap has submitted a nomination to conduct a "Joint Land Use Study" (JLUS) so that the surrounding jurisdictions can receive funding from the US Department of Defense Office of Economic Adjustment Staff is requesting City Council to authorize the City's participation in the JLUS The action at Council at this time is to direct staff to participate in the development of the scope of work for this effort and present to City Council any future agreements that are required to pursue this effort The grant has a 10% cost sharing requirement from the local governments This cost sharing can be satisfied by a variety of methods including in -kind services and staff time Kitsap County as the grant sponsor is requesting that participating governments who request funding provide a cost match for their requested funds The City is expecting to request funding for a portion of one of DCD's staff planner's time to participate in the project ATTACHMENTS Presentation from the Department of Defense Office of Economic Adjustment summarizing the Joint Land Use Study program FISCAL IMPACTS (Include Budgeted Amount) The city is expecting to request grant funds to support a portion of one of DCD's current FTE's participation in the study The city will be required to match 10% of the funds it receives from the grant, which can be met with staff time STUDY SESSION AGENDA ❑ No Presentation Fx1 Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda 0 General Business ❑ Public Hearing RECOMMENDED MOTION Move to authorize staff to participate in the US Department of Defense Office of Economic Adjustment Joint Land Use Study COUNCIL ACTION- ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 Naval Base Kitsa p Joint Land Use Study Nomination Initial Site Visit May 23, 2013 _l ry Department of Defense Office of Economic Adjustment Compatible Use Program Joint land Use Study A Tool to Promote Compatible Use and Military Mission Sustainment �E�oK0MIC q4. Presentation Overview • Need for Collaboration to Promote Compatible Use and Military Mission Sustainment • Compatible Use Issues and Impact to Military Operations • OEA Role in Assisting State and Local Governments to Promote Compatible Use • Joint Land Use Study as Tool to Promote Compatible Use and Sustain the Military Mission 0VIIC,OKOWC q4, .. Collaboration Needed to Promote Compatible Use ■ Military installations, ranges, and military training routes play a vital role in national defense in support of military testing, training and base support operations. ■ Military installations serve as major economic engines accounting for thousands of jobs and billions in economic activity • Pressures from incompatible civilian development can create restrictions on use of installations, ranges and training corridors. • Incompatible civilian development can also threaten public safety, exposing population to artillery fire, aircraft noise, dust, and even accidents. • State and local governments share, with the federal government, inherent responsibilities to support national defense.' • Need for state and local governments to play strong role in supporting DoD missions.' Strengthening National Defense: Countering Encroachment through Military- Community Collaboration, National Academy of Public Administration, September 2009 .. Compatible Use Issues • Air Space and Land Restrictions • Airborne Noise • Urban Growth • Spectrum Encroachment • Endangered Species /Critical Habitat • Energy Compatibility and Availability • Air Quality • Water � y _ - • Cultural Resources • UXO and Munitions F • Marine Resources ` l yy • Security • Natural Factors and Climate 04E �,ONOMIC Impacts to Training and Operations • Reduces usage days • Prohibits certain operational, training and testing events • Reduces range access • Segments training and reduces realism • Limits new technologies • Restricts flight altitudes • Inhibits new tactics development • Reduces live fire proficiency • Complicates night and all weather operations and training • Increases personnel tempo • Increases costs or risks 140M�Q Shared Compatibility Issues Population Commercial Encroachment Maritime Needs Development Light Pollution Radio Mission Realignment & 1 Frequency Consolidation -�-- Air Quality Needs Dust &Smoke � Radio Frequency Requirements Endangered 111t$ry Ab- 111W to Train Species and Provision of Cultural Noise Generation & Wildlife Habitat Interests Munitions Abatement on Constituents Military Land 1 Military �....� Airspace Noise Generation & Need for Water Abatement Wilderness Alternative Energy Designations �,. Sources Commercial Airspace o�Ecosoretc�J DoD Policy to Support State and Local Governments to • Promote Compatible Use ■ DoD shall take the leadership role in assisting State and local governments in preventing the encroachment of civilian communities from impairing the operational utility of military installations.' ■ It is DoD policy to work toward achieving compatibility between military installations and neighboring civilian communities by a joint compatible land use planning and control process conducted by the local community in cooperation with the local military installation. 'DoD Instruction 541012, "Economic Adjustment Assistance to Defense - impacted Communities,' reissued July 5, 2006 2 DoD Instruction 3030.3, 'Joint Land Use Study Program (JLUS)," July 13, 2004 OfL ONONIC . OEA Mission Statement • The Office of Economic Adjustment (OEA), in coordination with other resources of the Federal Government, will assist states and communities to: • Plan and carry out local adjustment strategies; • Engage the private sector in ventures to plan and undertake community economic development and base redevelopment; and • Work with the Military Departments in support of DOD "s missions. • Directs Defense Economic Adjustment Program on behalf of the Office of the Secretary of Defense and staffs the Economic Adjustment Committee • Functions as an Independent Defense Field Activity to provide technical and financial assistance to eligible state and local governments E GOKOMIC Defense Economic Adjustment Program • OEA manages on behalf of the Office of the Secretary of Defense • Program created to help state and local governments plan and carry out adjustment and diversification programs in response to major Defense actions, including: • Base closures or realignments • Base expansions • DoD Personnel reductions • Industry /contractor reductions • Operational /training impacts, civilian encroachment upon a military installation likely to impair continued operational utility of the installation � OEA Program Authorities for Compatible Use • 10 USC § 2391(b)(1) • Executive Order 12788, as amended, "Defense Economic Adjustment Program" • DoD Directive 3030.01, "Office of Economic Adjustment (OEA) • DoD Directive 5410.12, "Economic Adjustment Assistance to Defense - Impacted Communities" • DoD Instruction 3030.3, "Joint Land Use Study Program (JLUS)YIP ONOMlC Y1 AUS: Tool to Promote Compatible Development ■ OEA pro ides technical and financial assistance to state and I ca governments to undertake a Joint Land Use Study JLUS� an carry out the recommendations ■ Cooperative effort between the Milit ry and jurisdictions tit $ - 7 µ surrounding installations, ranges and /or military training , corridors to plan an carry out strategies promoting compatible civilian development ■ Initiated upon a Military Department nomination cAmpmib �vt�ianl�evelo pment dV�ilrtdry Ins adlatrons • Based upon Military Departments' technical data describing the mill ary missions and operations ;_µ .,�.. p • Serves as comprehensive strategic plan with specific implementation actions to address and pre nt incompatible civilian development that could impair the operational utility of military missions or impact available resources, i.e. air, land, water, and electromagnetic spectrum • LUS process romotes open, continuous dialogue between the Military, surrounding jurisdictions, and tates to support long -term sustainability and operability Ot military missions KOMIC Military Operations Footprint Defines Study Area r' • Air Installations Compatible Use Zones (AICUZ) Program'' • Clear Zone • Accident Potential Zones (APZ 1 and APZ 2) • Noise Contours Y h 1 • Land Use Compatibility Guidelines for Clear Zone and APZs • Range Compatible Use Zones Program (RCUZ) ■ Range Air Installations Compatible Use Zones Program (RAICUZ) • Operational Noise Management Programh r K }L • Encroachment Action Plan (EAP), Encroachment Control Plan (ECP) and Installation Complex Encroachment Management Action Plan (ICEMAP);`" Under these programs, the Military Departments develop technical information and maps indicating areas of military operations to support the JLUS planning process. 0 _ +/-- Froquency Stmctnun Buffer Fame S Bay County JLUS �✓ Integrating Conservation as a land Use Alternative • Community- driven 1LUS planning process can support identification of parcels suitable for conservation partnering initiatives • Role of the Installation's Integrated Natural Resources Management Plan • DoD Conservation Partnering Authority • Congress authorized agreements in 2002 under 10 U.S.C. § 2684a • Readiness and Environmental Protection Integration (REPI) www.repi mil • Army Compatible Use Buffer (ACUB) http : / /www.sustainability.army.mil /tools /programtools acub.cfm • Provides funding to Military Departments to enter into agreements with private conservation organizations, State and local governments • Partners use DoD and other public and private sector funds to acquire property or property interests, i.e. conservation easements, from willing sellers to preserve critical buffers and habitat areas near installations and ranges DoD Siting Clearinghouse: National Security nd Renewable Ene gv ■ Siting of wind turbines and solar towers can pose electromagnetic interference and flight safety hazards ■ DoD Siting Clearinghouse created to facilitate siting of energy projects while protecting vital test, training and operational assets - http:Hwww.acg.osd.mil /dodsc/ ■ Interim Rule (32 CFR Part 211) published to guide the energy siting review process ■ Development of state regulations and local development ordinances can further facilitate siting of energy projects O � E GO"O"C .. JLUS: The Installation Role • Recommend and support JLUS nomination • Represent installation interests • Coordinate updates and integrate Military Department studies to define the military mission footprint • Provide leadership, guidance, and technical support to the JLUS Policy Committee and Technical Advisory Committees • Provide data and information to study • Installation Commander, or designated senior leader, participates on JLUS Policy Committee as Ex- Officio member • Provide comments on study drafts E Gp14OM1C .. 2 JLUS: The Community Role • Sponsor the JLUS effort • Administer the OEA grant • Fund its part of the JLUS effort (10% non - Federal match) • Provide staff time & expertise • Provide the leadership to complete JLUS • Ensure broad based community input and participation • Engage diverse group of stakeholders • Provide public information • Identify issues and opportunities • Resolve issues • Implement JLUS recommendations Seek and coordinate Federal,. State, local and private resources OIV ro"Opft J ..� JLUS: OEA Role • Confirm need for JLUS • Provide guidance to initiate, conduct and complete a community- driven JLUS • Provide technical assistance to the local jurisdiction and installation • Provide funding assistance to the local jurisdiction to prepare a JLUS and implement recommendations • Facilitate communications between the local jurisdiction and the installation �� `61 .. JLUS Planning Process Organize Impleme Monitor Continuous Dialogue and Sharing of Information � o 4 � o oKOhvo o� .. �✓ AUS Organization Responsibilities Participants • Control 0 Council of Government • Coordination 0 Local or State Government • Accountability 0 Airport Authority • Grant Management 0 Economic Development Entity • Policy Direction City Officials • Study Design/ Oversight • County Officials • Budget Approval Base Leadership • Monitoring Private Sector Leaders • Report Adoption • State Officials • Local and Base Planners • Community Staff • Technical Issues & Business Representatives • Alternatives 0 Residents • Report Development 0 Conservation Organizations • Recommendations 0 Homebuilders Association • Board of Realtors 40 4oc�'n0 400 • u -o CEO u • u u -o ��oµonto .. JLUS. implementation Tools & Actions • Establish Military Influence Area or Overlay District • Small Area Plans • Amend land use, onin , subdivision site plan and /or building g code regulations sound attenuation • Unified Development Ordinance • Establish Joint Airport Zoning Board • Real disclosure • Modify Capital Improvement Plans • Transfer /purchase of development rights • Purchase avigation /conservation buffer easements • Land acquisition /lease • State legislation to support compatible development E CONOMIC .. �� JLUS: Implementation Tools & Actions • Camp Rilea, OR • Sub - Area Plan to ddress residential densities, access control, beach and trail management, water quality issues, and utility extensions • Eglin AFB, FL • Northwest Florida Military Sustainability Partnership (13 local jurisdictions) • NAS Oceana, VA • State legislation to expand real estate disclosure and noise level reduction standards • AICUZ Overlay Zoning Ordinance to incorporate compatibility criteria • City Acquisition Program to "roll back" incompatible development in Clear Zone and APZ 1 • NAS Kingsville, TX • Joint Airport Zoning Board expands development oversight beyond city limits • NSA Panama City, FL • Identified Critical Parcels in Line of Site Corridors • Military Influence Overlay District Zoning Ordinance • Zoning Standards for Structures in Water • Frequency Ordinance for Parcels in Military Influence Areas • Malmstrom AFB, MT • Seven County Region Red - Yellow -Gre n Map to Designate Appropri to Loca ion for Tall Structures and Frequency Generating Facilities (win turbines, transmission and ce�i towers Completed Joint Land Use Studies r _ 97 Completed as of February 2013 Fai child AFB- _ _ _ (1985 -2013) A ,camp Rhea (° • Malmstrom AFB s l � Massachusels MUite�yr Gowen Fieid/Qrchard Training Areas `— — - F �, f > ReseryatioRr'' ( i _7 f `! J` T via AFB j • Mountain Hpme AFB/MOAI • Ellsworth AFB Fort Mcb�►• f WestoverARB • •B�6ale AFB' -- _ _ *Volk Field ANGB/Hardwood ' / JB Mcqul / - Dix - Lakehurst M fallen AFB j • Hill : AFB 1 Willow G6ve NAS JRB • Mather AFB •Camp Williams `Wright- PattersonAF Letterienny AD • - Camp - Attetbury JMTC ARNG 46 Andrews • Castle AFB ` • Fort RDey f Mte7n AFB i • � 9 Lemoore NAS Dint ana NAS Edwards FB' China Lake HAWS' Scott AFB • f )' Joint Base Langley- Eustla • Floyd Edsali TC l McConnell AFB • Fort Knox • i �y amp Butner MTA Luke AFB Aux Field= Sh�li(t AFB f>r Fort # Br�gglPope AFB (2) Vandenbe i qB , — -- F '� C o m p� 1 • •Cherry Point MCAS Fort Twin HTC' Luke AFB ' 1 1 � • Kirtland AFB f Fort Jaekson/McE*r -- March AFB 8 AR� • . WWema AFB � Altus AF� • •Tinker AFB � � __ -, _ ---" � � \ • damp Leleune Miramar NAS • � Fort Go n For�Jackson/McEntlre ANGS Yuma MCAS tR Davis- Monthan AFB Barbed t AFB Cannon AFB _ ,Robins AFB • JB Charleston \ •o BMGR/Gila Bend Aux Field T � Fart Wortte NAS JRB • - Fprk Binning • Beaufort MCAS FortHuacheica, R Fort Rucker • Fort Stewart /Hunter AAF a Camw Shelby • _ ~ __ *"dy AFB Kessler AfFB , - itlng F1 AS gl• aA B City NSA • Camp BuU,, -- i� EE •, ~ Lacklan�AFB NAS JRB ,� Pensacola NAS t v ° LaughlIQ AFB - New Orleans • ' • Fort Wainwright/Elelson AFB 1 MacDill AFB •Alt Park AFR • .IJ3 El mendorf- Richardson • Kin 9 sville NAS *Homestead ARB h -A 4 ` ° 'California Local Encroachment Study 2 Arizona Local Encroachment Study $Idaho Local Encroachment Study North Carolina State Outreach Contact Information Rick Solander OEA Project Manager 1325 J Street, Suite 1500 Sacramento, CA 95814 (916) 557 -7365 richard.solander@)wso.whs.mil www.oea.gov ' rONOMtC .. Supplemental Slides i • ONOMtp pE� � .. DoD Definitions: Incompatible Development • Incompatible civilian development defined as land use activity and civilian development activity that adversely affects the utility or training and readiness missions of a military installation.' • Encroachment defined as external influences threatening or constraining range and operating area activities required for force readiness and weapons research development testing and evaluation. It can include, but is not limited to, endangered species and critical habitat, unexploded ordnance and munitions, electronic frequency spectrum, maritime, airspace restrictions, air quality, airborne noise, and urban growth. 'DoD Instruction 3030 3, Joint Land Use Study Program 2 DoD Directive 3200.15, Sustainment of Ranges and Operating Areas u° "`� 10 USC § 2391(b)(1) Military Base Reuse Studies and Community Planning Assistance (b) Adjustment and Diversification Assistance — � 1) The Secretary of Defense may make grants, conclude cooperative agreements, and supplement funds available under ederal programs administered by agencies other than the Department of Defense in order to assist State and local governments in planning community adjustments and economic diversification required (D) by the encroachment of a civilian community on a military installation, if the Secretary determines that an action described in clause (D) is likely to have a direct and significantly adverse consequence on the affected community or, in the case of an action described in clause (D), if the Secretary determines that the encroachment of the civilian community is likely to impair the continued operational utility of the military installation. (4) (A) In the case of a State or local government eligible for assistance under paragraph (1), the Secretary of DDefense may also make grants, conclude cooperative agreements, and supplement other Federal funds in order to assist the State or local government to carry out a community adjustment and economic diversification program (including State industrial extension or modernization efforts to facilitate the economic diversification of defense contractors and subcontractors) in addition to planning such a program (B) The Secretary shall establish criteria for the selection of community adjustment and economic diversification programs to receive assistance under subparagraph (A) Such criteria shall include a requirement that the State or local government agree — (i) to provide not less than 10 percent of the funding for the program from non - Federal sources Title 10 USC § 2687(e)(1) defines military installation as a base, camp, post, station, base, yard, center, homeport facility for any ship, or other Activity under the jurisdiction of the Department of Defense, including any leased space faulty Title 10 USC § 2391— The term "military installation" means any camp, post, station, base, yard, or other installation under the jurisdiction of a Military department that is located within any of the several States, the District of Columbia, the Commonwealth of Puerto Rico, or Guam