HomeMy WebLinkAbout06/19/2013 9A AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Kitsap Conference Center Study Session Date June 12, 2013
Expansion and Interfund Loan Resolution COUNCIL MEETING Date June 19, 2013
No 3194 Department PW & Finance
Presenter Chal Martin /Becky
Hasart
Phone Ext 5315 & 5722
SUMMARY. The City of Bremerton, Kitsap Transit, Kitsap Public Facilities District (KPFD), and
Columbia Hospitality, Inc has embarked on a public - private partnership for the expansion of the
Kitsap Conference Center A total budget for this protect, to include all soft costs, has been identified
at $1,100,000 $400,000 of this has been committed by the Kitsap Public Facilities District Kitsap
Transit, pending Board approval, has committed $200,000, leaving a $500,000 commitment from the
City
As the project moves forward, the following steps are pending actions (these steps may occur
simultaneously)
• Approval of the interfund loan resolution by the City Council to fund no more than $500,000
toward the expansion,
• Approval of an Interlocal agreement by City Council with KPFD for the $400,000 award,
• Approval of a professional services agreement by City Council for architectural services to
develop the design bid package,
• Approval of the construction bid award by City Council,
• Approval of an addendum to the Columbia Hospitality Inc agreement for management of the
new space,
• Approval of a negotiated long term space lease between the City of Bremerton and Kitsap
Transit by both the City Council and the Transit Board
Each of the items above would occur as separate actions of the Council and cannot be advanced by
administration without appropriate approval of Council
The first action being recommended by administration is approval of the interfund loan Approval of
the interfund loan would illustrate the City Council's commitment to the project within strict
parameters These parameters, as mentioned above and as mentioned in the interfund loan
resolution, limit the City's fiscal commitment for the expansion at no more than $500,000 and limits
the total budget to no more than $1,100,000
ATTACHMENTS: Resolution No 3194 authorizing an Interfund Loan to Fund 120 Conference
Center Operations from Fund 510 Equipment Rental Reserve Fund
FISCAL IMPACTS (Include Budgeted Amount) As stated under the summary, the total budget for
the conference center expansion is limited to $1,100,000 inclusive of soft costs Of this amount, the
City's commitment would be no more than $500,000 This amount will be funded through an
interfund loan from Fund 510 Equipment Rental Reserve and will be paid back with revenue
proceeds from the Conference Center operations
As stated in the resolution, the initial draw on the interfund loan will be limited to $100,000 pending
bid award by City Council
STUDY SESSION AGENDA ❑ No Discussion ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ® General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to authorize staff to continue to move forward with the Conference Center expansion project as
presented and further move to approve Resolution No 3194 of the City Council of the City of
Bremerton, Washington, authorizing an Interfund Loan to Fund 120 Conference Center Operations
from Fund 510 Equipment Rental Reserve Fund
COUNCIL ACTION- [ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 11/02/12