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05/15/2013 AGENDA
I � 18 I CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 MAY 15, 2013 CITY COUNCIL MEETING AGENDA 1 BRIEFING 5 00 — 5 30 P M in COUNCIL CONFERENCE ROOM 603 A General Council Business 2 CALL TO ORDER 5 30 P M in FIRST FLOOR CHAMBERS A Pledge of Allegiance B Invocation 3 BPD SWEARING -IN CEREMONY — Police Officers Chris Faidley, Joe Corey, and Beau Ayers 4 BPD BRIEFING — City of Bremerton Police Chief Steve Strachan 5 MAYOR'S REPORT 6 PUBLIC RECOGNITION 7 CONSENT AGENDA A Claims & Check Register B Minutes of Meeting — May 1, 2013 C Minutes of Study Session — May 8, 2013 D Approval of 2013 - 2016 Pollution Liability Insurance with Illinois Union Insurance Company E Renewal of Service Contract with Bank of America for Banking Services F Extension of Interlocal Agreement with Kitsap County Administration Services for Court Security Services G Contract Award to JCI Jones Chemicals, Inc for the purchase of 12 5% Bulk Sodium Hypochlonte Solution for the Westside Wastewater Treatment Plant H Contract Award to Stripe Rite Inc for Installation of Hot - Applied Street Traffic Markings I Professional Services Agreement with Parametrix, Inc for Consultant Services for the Washington Avenue Sewer Improvement Project 8 GENERAL BUSINESS — There are no General Business items 9 COUNCIL MEMBER REPORTS 10 ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Amencans with Disabilities Act (ADA) accommodations provided upon request Those requinng special accommodations please contact the City Clerk at (360) 473 -5323 by noon on the day preceding the Meeting �I e f i o, •O 'JUIS tyIR!+;IL`iriitl_ISGil�V.J ® ® e ..;. Mayor Patty Lent mayor@a Bremerton wa us` , • 0 P � w t" Tl' V lTi4 • 0 • • +i r +:y ` 345 6th Street, ° Suite 600 Bremerton; ;WA 98337 - 1873 v Vrodamation 2 4 WHEREAS, May 18` 2013 is the third National Kids to Parks Day organized and launched by the National Park Trust, and WHEREAS, National Kids to Parks Day empowers kids and encourages families to get outdoors and visit America's parks, and WHEREAS, it is important to introduce a new generation to our nation's parks because of the decline in Park attendance over the last decades, and WHEREAS, we should encourage children to lead a more active lifestyle to combat the issues of childhood obesity, diabetes mellitus, hypertension and hypercholesterolemia, and WHEREAS, National Kids to Parks Day is open to all children and adults across the country to encourage a large and diverse group of participants; and WHEREAS, National Kids to Parks Day will broaden children's appreciation for nature and the outdoors, and NOW THEREFORE, I, Patty Lent, Mayor of Bremerton, Washington do hereby proclaim May 18, 2013 as National Kids to Parks Day I urge residents of Bremerton to make time that day to take the children in their lives to a neighborhood, state or national park Dated this 1 st day of January 2013 Patty en , Mayor A2 908 �rP e c 5 s g o o o Mayor Patty Lent F mayor�u bremerton wa us , '345 6th Street; Suite 600 Bremerton, -WA 98337:1873 WHEREAS, the veterans now living in this great country are being honored today with observation of Memorial Day, May 27, 2013; and WHEREAS, we gratefully acknowledge that we live in freedom today because of the many sacrifices that have been made and are being made today, by the valiant service men and women in the Armed Forces; and WHEREAS, these Memorial Day services are being conducted at the only permanent construction of the Tomb of the Unknowns to exist outside of Arlington, Virginia; and WHEREAS, the veterans of Kitsap County with their deep patriotism and love for this country are to be congratulated for this moving and thoughtful ceremony; NOW, THEREFORE, I, Patty Lent, Mayor of the City of Bremerton, do hereby urge the citizens of this community to pause for a moment to reflect upon the sacrifices of our honored dead and to the men and women of this country who have risked their lives in defense of freedom which we continue to enjoy as American citizens. Signed this 15 day of May 2013 Patty t, Mayor s 8 e A p oe o S` apop oe °�, nQ I 8 8 , mda e9 p x PfeFJ`�y"� al City Council Recognition Mayor's Report Wednesday, May 15', 2013 Eagle Scout Candidate Stanley Westerback 18 yrs Senior at Central Kitsap H.S As part of his community project requirement for the rank of Eagle Scout, Stanley recently completed construction and installation of an Information Kiosk at Evergreen Rotary Park The kiosk will feature information about the Beyond Accessible Playground Project as well as park and community program information Stanley was responsible for securing donations for materials and volunteer labor as well as management of the construction and installation All ryy « r t s i f I�j 1 7;I k "�` Wti�lt� r pai sw rh �^ftjy �• � A � isP �Yy f a City Council Recognition Mayor's Report Wednesday, May 15` 2013 Robbin Small Blueberry Park P -Patch Community Garden Coordinator (2009 -2012) WSU Extension Kitsap Master Gardener In 2009 Bremerton Parks and Recreation entered into a partnership with the Washington State University Kitsap Extension for the operation of the Community P -Patch and Demonstration gardens at the newly renovated Blueberry Park. Robbin Small volunteered to take on the tireless task of coordinating the newly renovated gardens that first year. Over the past four years, Robbin, her team of Master Gardeners and gardeners from the community have used Blueberry Park's wonderful setting to create a strong program where people gather to enjoy gardening and learn valuable skills and techniques Robbin was named the 2011 WSU Kitsap Master Gardener of the Year and continues to be one of our best ambassadors to the community with regard to sustainable horticulture BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT SO YOUR NAME CAN BE INCLUDED IN THE RECORD cA _R b e - r I� REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU AGENDA BILL v7A CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaee0 eeee1 SUBJECT: Claims & Check Register Study Session Date COUNCIL MEETING Date May 15, 2013 Department Financial Services Presenter Shannon Corin Phone 473 -5323 SUMMARY- Approval of the following checks and electronic fund transfers 1) Check #'s 353403 through 353626 and EFT's 12810 through 12848 in the amount of $1,920,106 81 2) Regular Payroll for the pay period ending April 30, 2013 in the amount of $698,179 54 ATTACHMENTS. FISCAL IMPACTS (Include Budgeted Amount) STUDY SESSION AGENDA ❑x No Discussion ❑ Full Presentation STUDY SESSION ACTION ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve consent agenda as presented COUNCIL ACTION: ❑ Approve` ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 AGENDA BILL "teo CITY OF BREMERTON CITY COUNCIL SUBJECT. COUNCIL MEETING Date May 15, 2013 Department City Council Minutes of Meeting Presenter Greg Wheeler May 1, 2013 Council President Phone (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) N/A STUDY SESSION AGENDA ❑x No Presentation Planned ❑ Full Presentation STUDY SESSION ACTION ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented COUNCIL ACTION- ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, May 1, 2013 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, May 1, 2013, at 5 00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, with Council President Greg Wheeler presiding Council Members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Wendy Priest, Adam Brockus, Leslie Daugs, and Jim McDonald Also present were City Attorney Roger Lubovich, City Clerk Shannon Conn, and Legislative Assistant Lori Smith A COUNCIL BRIEFING was held to discuss General Council Business at 5 00 PM in the Council Conference Room, immediately following was the Council Meeting at 5 30 PM The Pledge of Allegiance was led by Council Member Jim McDonald followed by the invocation provided by Pastor Roper Hennigan of Apostolic Life Tabernacle MAYOR'S REPORT — Mayor Patty Lent • Proclaimed the Week of May 5 - 11, 2013 as "Municipal Clerks Week ", which was accepted by City Clerk Shannon Corin • Announced that Goodwill will be offering a Retail and Customer Service Training Program from May 20 to July 18 and interested individuals may contact (360) 698 -6776 for details, • Was pleased that as a result of the Mayor's Conservation Pledge during the month of April, Bremerton remained the number one City among similar sized cities, • Proclaimed the Week of May 5 - 11, 2013 as "Drinking Water Week ", which was accepted by Water Resources Manager Kathleen Cahall • Announced the Women Today event to be held on May 3 & 4 at the Kitsap County Fairgrounds in the Kitsap Sun Pavilion, • Proclaimed May 19, 2013 as "5 Annual Armed Forces Motorcycle Ride & Bike Show Day" to benefit the Washington Youth Academy which was accepted by WYA Director Larry Pierce Board Coordinator Arel Solee and Race Coordinator David Raymond and announced that the event would be held this Sunday beginning at 8 30 AM from Pendergast Park, and the 2013 Washington Youth Academy graduation will be held on Saturday, June 15, • Proclaimed May 11, 2013 as "Stamp Out Hunger Day ", and announced that the annual Letter Carriers "Stamp Out Hunger" Food Drive would be held on that day, • Announced the Inaugural West Sound STEM Showcase would be held on Saturday, May 4 from 10 00 AM to 5 00 PM at Bremerton High School, • Introduced Mike Strube from the Bremerton Area Chamber of Commerce to provide an update on the new Armed Forces Day Parade route, • Proclaimed the Week of May 6 — 10, 2013 as "Senior Corps Week ", which was accepted by Donna Jones with Catholic Community Services, • Looked forward to the Cinco de Mayo Celebration to be held this weekend on Callow Avenue, • Invited Marie Vila to announce the Opening Day for the Bremerton Farmers Market on Thursday, May 2 from 4 00 to 7 00 PM at Evergreen Rotary Park, and on Sunday, May 5 from 10 30 AM to 2 30 PM on the Louis Mentor Boardwalk, and • Introduced John Powers, Executive Director for the Kitsap Economic Development Alliance (KEDA) to provide a 1 S Quarter Briefing City Council Reg Mtg Minutes Wednesday, May 1, 2013 Page 2 of 4 PUBLIC RECOGNITION Vern LaPrath read a letter into the record on behalf of David Hayford, asking the City to add speed bumps on Hanford Avenue Mike Strube displayed a poster to welcome the USS John C Stennis and noted that copies were available at the Bremerton Area Chamber of Commerce Office, or by request through e- mail Jack Arends was grateful to see his mother at her post tonight Betsy Pentz and Jeff Pentz spoke separately in support of the proposed location for the new electric vehicle charging stations on Pacific Avenue Kathleen Cahall announced several events taking place at the Kitsap Historical Society & Museum on 4 Street as part of the First Friday Art Walk events in downtown Bremerton CONSENT AGENDA 6A — Claims & Check Register Check Numbers 353225 through 353402, and EFT -12777 through EFT -12809 in the amount of $1,048,112 62, Regular Payroll for the pay period ending April 15, 2013 in the amount of $712,439 52, and Retiree Payroll for the pay period ending April 30, 2013 in the amount of $55,881 95 6B— Minutes of Meeting — April 17, 2013 6C — Minutes of Study Session — April 24, 2013 6D— Appointment of Annamane Lavien (Kitsap Historical Society & Museum) to the Lodging Tax Advisory Committee 6E — Appointment of Nicole Vorthman (Hampton Inn & Suites) to the Lodging Tax Advisory Committee 6F— Appointment of Jose Maldonado (Baymont Inn & Suites) to the Lodging Tax Advisory Committee 6G — Amendment to the 2004 Kitsap County HOME Consortium (Project No KC- 360 -04) Interlocal Cooperation Agreement 6H — 2013 KPS Premium Rates & Underwriting Criteria 61— Renewal of Service Agreement with CenturyLink for Long Distance Services, and to provide Telecommunications Services at the Police Department and Gold Mountain Golf Complex 6J — Appointment of Nicole Floyd as Senior Planner in the Community Development Department at a step higher than Rate 1 (Rate 5 in Pay Band 11) of the 2013 City of Bremerton "Management, Professional, Confidential, & Fiduciary Salary Plan" There were no comments from the public 06:26.48 Motion was made by Daugs, and seconded by Arends Daugs provided comments 06:28:33 M /S /C (Daugs /Arends) Move to approve the CONSENT AGENDA as presented Voted in favor of Motion McDonald, Brockus, Priest, Flemister, Arends, Younger, Wofford, and Wheeler Voted opposed to Motion Daugs Motion carries 8 -Yes, 1 -No City Council Reg Mtg Minutes Wednesday, May 1, 2013 Page 3 of 4 GENERAL BUSINESS 7A — AMENDMENT TO PREVIOUS COUNCIL MOTION (ON APRIL 17, 2013) REGARDING EASTSIDE BEACH MAIN REPLACEMENT PROJECT Public Works Director Chal Martin explained that bids were opened for this project on April 2, 2013 and Council previously approved the execution of a contract with Rognlin's Construction for this project pending the receipt of the necessary environmental permits At this point, the permits have been delayed pending a 30 -day comment period In order to ensure that the contractor can access the beach as early as possible during the mandated fish window the 3,000 feet of 24' diameter high density polyethylene (HDPE) pipe needs to be purchased as soon as possible Staff is recommending execution of the construction contract with Rognlin's Construction with phased notice to proceed only being issued for the pipe purchase pending the issuance of the environmental permits There were no questions or comments by the public 06.30.40 Motion was made by Flemister and seconded by Arends Questions and comments were provided by Brockus and Daugs, with responses provided by Mr Martin 06 32:50 M /S /C /U (Flemister /Arends) Move to authorize the Mayor to finalize, execute, and amend the agreement as necessary with substantially the same terms and conditions as presented to allow purchase of the pipe materials prior to the permits being issued COUNCIL MEMBER REPORTS Jim McDonald commented that he is attempting to use a laptop to reduce the amount of paper he is using for meetings Leslie Daugs reiterated information about the "Stamp -Out Hunger" Food Drive, encouraged attendance at both of the Bremerton Farmer's Markets, and added that Kitsap Habitat for Humanity will be hosting a "Women's Budd" event on Saturday Adam Brockus reported a Ribbon Cutting Ceremony in celebration of the completion of the East 11 Street Project will be held this Friday at 11 00 AM followed by viewing the arrival of the USS John C Stennis, mentioned First Friday Art Walk and Farmer's Market events, looked forward to the Inaugural West Sound STEM Showcase that will be held on Saturday, May 4, was pleased that recent action by the Legislature helped retain all of Bremerton's ferry service, also announced several Manette Neighborhood Association events this summer including the Edible Garden Tour on August 3, Manette Garage Sale on July 18, and the Manette Block Party on either September 14 or 21 He also encouraged safe motorcycle riding this summer Wendy Priest hoped people would visit the Bremerton High School Art Show at the Collective Visions Gallery as part of the First Friday Art Walk events Faye Flemister thoroughly enjoyed attending the "Spirit of Giving" event hosted by the Suquamish Tribe at the Kiana Lodge on April 25, announced a food drive sponsored by S W A G G A with drop off points at Emmanuel Apostolic Church on Wednesdays and Sundays throughout the month of May, and displayed a photo of the proposed Marvin Williams Community Recreation Center and was looking forward to the groundbreaking event that would be held soon Carol Arends looked forward to the annual Cinco de Mayo Celebration in the Charleston Business District this Saturday, May 4 & Sunday, May 5 from 11 00 AM to 5 00 PM with vendors, DJ, live music, games, and more City Council Reg Mtg Minutes Wednesday, May 1, 2013 Page 4 of 4 Greg Wheeler encouraged everyone to come out and enjoy the entertainment and arts & craft vendors at the Juneteenth Celebration on June 15 from 12 00 to 6 00 PM at Evergreen Rotary Park, and looked forward to seeing everyone at both of the Bremerton Farmer's Market openings With no further business, President Wheeler adjourned the Council Meeting at 6 47 PM Prepared and Submitted by LORI SMITH Legislative Assistant Attest SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW SC Is cg AGENDA BILL co CITY OF BREMERTON CITY COUNCIL SUBJECT COUNCIL MEETING Date May 15, 2013 Department City Council Minutes of Study Session Presenter Greg Wheeler May 8, 2013 Council President Phone (360) 473 -5280 SUMMARY. Attached is a summary of the City Council Meeting ATTACHMENTS Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) N/A STUDY SESSION AGENDA 0 No Presentation Planned ❑ Full Presentation STUDY SESSION ACTION 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02112 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, May 8, 2013 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKs GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, Wednesday, May 8, 2013, at 5 00 PM, with Council President Greg Wheeler presiding Council Members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Wendy Priest, Adam Brockus, and Jim McDonald, and Council Member Leslie Daugs was absent Christine Grenier, Council Assistant, was present to provide staff support President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation, and announced that approved items by Council will be placed on the May 15, 2013 Council Meeting Agenda or as indicated A INFORMATION ITEM — Briefing on new Armed Forces Day Parade Route B NO PRESENTATION ITEMS 1 Renewal of Pollution Liability Insurance with Illinois Union Insurance Company for 2013 — 2016 Consent Agenda 2 Renewal of Service Contract with Bank of America for Banking Services Consent Agenda 3 Extension of Interlocal Agreement with Kitsap County Administration Services for Court Security Services Consent Agenda 4 Contract Award to JCI Jones Chemicals, Inc for the purchase of 12 5% Bulk Sodium Hypochlonte Solution for the Westside Wastewater Treatment Plant Consent Agenda 5 Contract Award to Stripe Rite Inc for Installation of Hot - Applied Street Traffic Markings Consent Agenda 6 Professional Services Agreement with Parametnx, Inc for Consultant Services for the Washington Avenue Sewer Improvement Project Consent Agenda 7 Schedule 74 Conversion Construction Agreement with Puget Sound Energy in conjunction with the Pacific Avenue — 6 th to 11 Street Project May 22 Study Session C FULL PRESENTATION ITEMS 8 Contract Award for Construction of the Pacific Avenue — 6 th to 11 Street Project May 22 Study Session Council recessed from 6 18 to 6 31 P M 9 Review of Proposed Capital Improvement Plan (CIP) for the period 2014 through 2019 Information only D GENERAL COUNCIL BUSINESS 1 uhl'G Works Gemmittee BF*ef' A dam BFGG Gha Postponed until May 22 2 Other General Council Business was discussed City Council Study Session Minutes Wednesday, May 8, 2013 Page 2 of 2 With no further business, President Wheeler adjourned the Council Study Session at 7 28 PM Prepared and Submitted by CHRISTINE E RERIER Council Assistant Attest SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW SC Is cg AGENDA BILL a l 1> CITY OF BREMERTON CITY COUNCIL SUBJECT: 2013 — 2016 Pollution Liability Study Session Date May 8, 2013 Insurance COUNCIL MEETING Date May 15, 2013 Department City Attorney's Office Presenter Roger Lubovich Phone 473 -2345 SUMMARY The Bremerton Municipal Code authorizes the Risk Management Specialist, with the approval of the City Attorney, to bind insurance coverage and requires City Council approval for the continuation of the bound coverage Pollution Liability insurance coverage for 2013 through 2016 has been bound with Illinois Union Insurance Company The premium for the three year term of 2013 through 2016 is $35,541 01, including fees and taxes The premium is $12,487 less than the expiring policy premium The policy provides $1,000,000 coverage subject to a $100,000 self - insured retention per loss ATTACHMENTS. Insurance Binder FISCAL IMPACTS (Include Budgeted Amount) Sufficient funds are available in the 2013 Risk Management Fund for this expenditure STUDY SESSION AGENDA ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION" Move to approve the pollution liability insurance policy as bound with Illinois Union Insurance Company for 2013 through 2016 COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 Revised Order to Bind Please bind the follownng coverage (check the appropriate box of the coverage and /or option you are electing) Pollution Liability Camer Limit Retention &/or Premium Deductible Indian Harbor $1,000,000 $100,000 $42,215 + SLT &F Of $886 52 Note 50% minimum Optional TRIA earned premium $1,266 + SLT &F Of $26 59 Illinois Union Ins Co $1,000000 $100,000 $34,810 + SLT &F Of $73101 Note 25% minimum Optional TRIA earned premium $1,741 + SLT &F Of $36 56 City of Bremerton •' i t Name t I ''�' 1 •; i +l . \ Titl �- �'� �` ' ; f' <<; • t 't' �' t i ! , f ' Date zk AGENDA BILL 716 CITY OF BREMERTON CITY COUNCIL SUBJECT Bank of America Banking Study Session Date May 8, 2013 Service Contract Renewal COUNCIL MEETING Date May 15, 2013 _ Department Finance Presenter Becky Hasart Phone 360- 473 -5722 SUMMARY- Our most recent contract with Bank of America expired back on June 30, 2011 We have continued to work with Bank of America on a month to month basis During the interim, all fees, including any discounts, have remained at the 2011 levels Bank of America would like to have us on contract going forward In reviewing our banking needs related to our fees, the attached agreement and fee schedule would be an addendum to the prior contact that covers a one year period with appropriate adjustments in fees These adjustments can realize an estimated $3,500 in annual savings to the City ATTACHMENTS: Agreement for Banking Services and Proposed Fee Schedule FISCAL IMPACTS (Include Budgeted Amount) The 2012 net banking fees were $41,488 50 (gross fees of $54,543 78 less earning allowance of $13,055 28) Earning allowance is received by the City for cash balances that remain in our Bank of America accounts The earning allowance exceeded what the City would have received in interest earnings if that money had been invested in the Local Government Investment Pool The proposed 2013 fees are within the 2013 budget amount for banking fees STUDY SESSION AGENDA Nx No Discussion ❑ Full Presentation STUDY SESSION ACTION Nx Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to authorize the Mayor to finalize and execute the Service Contract with Bank of America for Banking Services with substantially the same terms and conditions as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 Agreement for Banking Se rvices This Agreement for Government Banking Services (the "Agreement") is made as of this►: day"tq , between (the "Client") and Bank of America, N.A., a national banking association. WHEREAS, the parties wish to enter into this Agreement for the purpose of specifying the term and constituent documents of the agreement between Client and Bank regarding Banking Services; as set forth and defined in the Bank's Treasury Terms and Conditions booklet. NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the parties hereby agree as follows: 1. Integrated Agreement. The entire and integrated agreement between Client and Bank related to the Services shall consist of this Agreement and the Bank's Treasury Terms and Conditions booklet (including user documentation and set -up forms). The integrated agreement supersedes all prior negotiations, representations, statements and agreements, whether written or oral, regarding the Services. Bank of America's Treasury Terms and Conditions booklet: htto / /caro.bankofamenca cam/Public/Public portal? od oaae label= more/ treasurvtermscanditionsidefault 2. Commencement of Performance: Except as otherwise agreed by the parties, Bank shall begin performing each Service upon execution and delivery of this Agreement, the pertinent service -level agreement and the related set -up forms Bank shall continue to perform such Services during the term of this Agreement. 3. Term This Agreement is for a duration beginning this day of to, unless terminated sooner as set forth herein. The Agreement may be extended by mutual consent of the parties, herein and signed by their authorized representatives. 4 Pricin • The agreed upon pricing immediately follows the document's signature block. 5. Termination: This Agreement may be terminated by either party upon (45) days written notice to the other party. in witness whereof, the parties have executed this Agreement as of the date first written above. BANK OF AMERICA MERRLL LYNCH Signature: Signature% Name: Name: Michael A. Green Title: Title: SVP, Treasury Solutions Officer Address. Address: 800 5 h Ave, 34 h Floor City: City. Seattle, WA 98104 �a OwMaSomicuPoIsh Pwkma BankofAmerica' clovew Mons VL Proposed contrast Merrill Lynch prbft Current ( 02 2013 ) PROPOSED SERVICE DESCRIMM I 0 OF UNITS I UNIT PACE I SERVKE CHARGE UNIT PRICE I SERVICE CHARGE I DIFFERENCE BALANCE REMTEW ==I DEP INSURANM4ANK ASSESSMENT I SM6141 I SS78.84 557884 SD DEP051TORYSERVICES ACCDUNTMAINTENANCE $8 ODOM $IS2. SB OWN $ 152 $000 ACCOUNT MAINTENANCE 1 s0 SO 001 $8 0000 $B $8 BA 00 WAKING CENTER DEPOMT 29 s0 $ 725 $0 2500 S7 25 $0 VAULT DEPOSIT SO S4 7S $0 $4975 $0 R PROCESSING DEPOSIT PROCESS DEPOSIT 19 $O $7 Sa $4 t$2 85; DEBITS POSTED43THER 1 $0 $a $D 0=1 5000 $O GENERAL CHECKS PAID TRUNCATED 511 $0. $4S $30 ($15331 ZBA MASTER ACCOUNT MAIN' $0 $a s0 sD $0 00 ZBA SUBSMW ACCOUNT MAINT 2 $1a $20 $ 10 $m $O I� RETURCHARGEBACI 9 $2 $sa $2 18 W RETURNS- RECLEAR 13 $1 $1300 $ 10000 $ia SOHO RMUS-R�EAR SERVICES i Sa $0 Sa $0 ao CKS DEP PRE'�ED ITEMS Z. SO $107 ($107 48 ) CKS DEP UN-ENCODED ITEMS 25 $01 $ SD $ 1 ($2 00) CKS DEP UN4NCODED ITEMS 3A SO 0600 $2os $a 5138 9I (S69 461 CKS DEP UN4WCODED ITEMS 29 Sa S1a Sa SL 45 SO $11 (50 29} CKS DEPOSITED H ITEMS Sa $O $O $0 $O STOP PAY AUTOMATED ea 12 MONTHS S� $ 111 5 10 $0 DEBITS SO 00 Sa s0 CREDITS 384 50 s0 s0 $191 S DEP051T I3 am $a GEN DLSS CKS PDaS FRONT IMG $ 13.72 $0 SS (57 Sa ) FACSIMILE TRANSMISSION i SO s0 SD $a DIRECTACCOUNTTBANSFER $ 1600 Sz 516 Sa COMMERCIAL DEP , CM VAULT DEP RCHG -VAULT $ $100 $10 $100 SO GE NERAL ACH SERVICES ACH OPTIONAL RP7541ECTRONIC $32 Sa $0 ACH DELE XMVERSAL $ ia $ 10 $10 Sio $D ACH RETURN REM $25 $2 $15 so ACH MONTHLY MAINTENANCE 31 $� Sia S3D $D INPUT- ECHANNEL SS $S $60 ORIGMTEDADDENDA sa sa $0 $a ACH NOTIF OF CHANGE 3 $2glod 57 $ 2 $7 ACH STANDARD RPTSE1ECTROMC 5 $O $0 $0 so $0 ACH CONSUMER ONUSCREDRS $O $10 SO SB (52 72) ACH ROFF USCREDRS $u $D $62 (s . )0 80) ACH CONSUMER ON US DEBITS 16 $0 $12 (54 24 ) ACH CONSUMER OFF US DEBI15 $O S67 Sa 59064 ( <. 16 as } cwnkm (02 2013) I PROPOSED SERVICE DESCRlPITON # OF UNITS I UNIT PRICE I SERVICE CHARGE I UNIT PRICE I SERVICE CHARGE I DlI fERENCE ACH CREDR RECEIVED ITEM mol Smasm gladal $0 Sp CH CREDIT RECEIVED ITEM S $DOWW SO 24 SD f p g Sp ACH DENT RECEIVED ITEM 5 $0 $2 sm $D $2 65 SD WIRE TRANSFER CPO GP MTHLY MANT BASIC if $30 $W $8 OW G522 00} ELEC WIRE OUT - DOMESTIC 4 - $65 - 0001 $2 $6 $26 Wad ELEC WIRE OUT-BOOK D0 3 $2 $2 sficol 4225 CP INO=ING DOMESTIC WIRE 2 S6 S12 512 O GP CLST MNTTEMP STORAGE $a $6 SO $450 BOOK CREDIT 31 N S1L SD $0 $0 INFORMATKNI SERVICES CPO SUBSCRIPTION ONLINE 21 Stallool 50, CPO PREM IR MAINTENANCE 21 $ $ D M CPO PREM PDR ACCOUNT 181 $a $148 ON $8 oom $144 (t54 68) CPO PREM PDR REM STORED 2 Will 3,986 $QO3691 8247AW SO 03001 1119 so (527 so} CPO PREM CDRACCOUNT a $6 2 $6608 Sa $0 1$2 08) CPO PRIM CDR REM 6a0S $61. $a $SB 68 $2 931' CPO PREM RESEARCH ITEM 5 SO S2. $0L S SI1 IMAGE CD ROM MANTENANCE 2 STS 13a STS $a CD ROM PER IMAGE $17 24 $a Him CD ROM DISK i $7 $7 575000 $ IMAGE ARCMVE -7 YEARS $D D4 50 IMAGE MAINTENANCE $IDA= $la Slo IMAGEMAWMT&W 33 Sa SO E IMAGE RETRIEVAL 25 WWI $L25 $0 MUM CASH WIXII- NEW SERVILE IMAGE DEPOSIT 22 1$"45 $2 $2 IMAGE DEPOSITED ITEMS S79 79 IRO DEPOSITED ITEMS 7 ICL SETUP a TESTING 1 TRANSMISSION MAW 545 $45 ON MLSCELLANEOUS sm (ACCT#42S7) SEIMC13 1 52,085 f Z085 SZOes $ZOOS sun woo Slog 001 5109 am Slog So TOTAL SERVICE CHARGES 1 somicil $4,30a37 •E3ra somissmm m • TL9rAL E ffWI7EDAf0WI iT's MWW • ls7pYtA7EDAlIpIgAAL sAVaYra<f U Lori Smith From: Lori Smith Sent: Wednesday, May 08, 2013 131 PM To: City Council Subject: RE Response to Citizen Concerns - Bank of America Banking Service Contract Renewal (Roy Runyon) Attn Council Members (FYI) From: Becky Hasart Sent: Wednesday, May 08, 2013 12:48 PM To: Lori Smith Subject: FW• Bank of America Banking Service Contract Renewal Lori, here are some answers to Roy's questions (in "bold italics" in Roy's e-mail) I will also have these answers for tonight in case council wants to bring this up Thanks, B Becky Hasart Director of Financial Services 360 -473 -5722 From: Roy Runyon fmailto•d4bremerton 0yahoo.coml Sent: Wednesday, May 08, 2013 153 AM To: City Council Cc: Greg Wheeler, Eric Younger; Jim McDonald, Leslie Daugs; Faye Flemister; Adam Brockus, Wendy Priest; Becky Hasart; Nick Wofford; Carol Arends; 1farley0kitsagsun.com Subject: Bank of America Banking Service Contract Renewal Council Members, Here's a Feb , 2013 New York Times article about the New York Federal Reserve Bank providing yet another taxpayer funded bailout to the Bank of America• htto: / /www. nytimes.com /2013 /02/17 /business /dont- blink- or -youII -miss- another -bank- bailout.html?adxnnl =l& ref = business &adxnnlx = 1368000239- cYTXTbmDXIPRJxYfl9AvuA (See printed article attached) The Agenda Bill Summary, second paragraph reads. "Bank of America would like to have us on contract going forward. In reviewing our banking needs related to our fees, the attached agreement and fee schedule would be an addendum to the prior contact that covers a one year period with appropriate adjustments in fees These adjustments can realize an estimated $3,500 in annual savings to the City," (Emphasis mine) Here are my questtons: i How much taxpayer money do we currently have invested with the Bank of America? The City had $3,247,033.39 in account balances at 3131113, the largest being the General account with a balance of $2,789,749.37. Earnings on these accounts offset banking fees. The earnings rate is .25 compared to the LGIP rate of .13. 1 2. What City financial /investment policy governs criteria for how we select which institution provides banking services to the City? Our purchasing policy allows for direct negotiation for professional and technical service contracts. 3. What has been the Bank of America's net fiscal impact on the Bremerton housing market, property tax revenues, the local economy and the American taxpayer as a result of it's actions during the housing bubble and as a result of ongoing policies regarding foreclosures? Can't quantify or compare to other banks that are in the running to provide these services. 4. If the answer to 1. is "unknown" or the net fiscal impact has been negative, how can we know that this contract renewal will truly save the City a net of $3,500 The savings stated are estimated hard dollar annual savings based on the services provided in the month looked at for comparison. 5 If Bank of America's operations over the last five to seven years has had a negative fiscal impact, why would we continue to do business with and support the Bank of America? We have a limited number of banks that provide the services that we need. 6. How many other banks have been considered to receive a service contract with the City of Bremerton'? None at this time. The last RFP was done in 2006. Regards, Roy Runyon Citizen 360 - 440 -0620 2 Don't Blink, or You'll Miss Another Bank Bailout - NYTimes coin Page 1 of 4 February 16, 2013 Don't Blink, or You'll Miss Another Bailout By GRETCHEN MORGENSON MANY people became rightfully upset about bailouts given to big banks during the mortgage crisis. But it turns out that they are still going on, if more quietly, through the back door. The existence of one such secret deal, struck in July between the Federal Reserve Bank of New York and Bank of America, came to light dust last week in court filings That the New York Fed would shower favors on a big financial institution may not surprise. It has long shielded large banks from assertive regulation and increased capital requirements. Still, last week's details of the undisclosed settlement between the New York Fed and Bank of America are remarkable. Not only do the filings show the New York Fed helping to thwart another institution's fraud case against the bank, they also reveal that the New York Fed agreed to give away what may be billions of dollars in potential legal claims. Here's the skinny: Late last Wednesday, the New York Fed said in a court filing that in July it had released Bank of America from all legal claims arising from losses in some mortgage - backed securities the Fed received when the government bailed out the American International Group in 20o8. One surprise in the filing, which was part of a case brought by A.I.G., was that the New York Fed let Bank of America off the hook even as A.I.G. was seeking to recover $7 billion in losses on those very mortgage securities. It gets better. What did the New York Fed get from Bank of America in this settlement? Some $43 million, it seems, from a small dispute the New York Fed had with the bank on two of the mortgage securities. At the same time, and for no compensation, it released Bank of America from all other legal claims. When I asked the Fed to discuss this gift to the bank, it declined. To understand how the settlement happened, we must go back to the dark days of September 20o8. With the giant insurer A.I.G. teetering, the government stepped in. As part of the rescue, A.I.G. sold http //www nytimes com/ 2013 /02 /17/busmess /dont- blink -or -youll -miss- another - bank- batlou 5/8/2013 Don't Blink, or You'll Miss Another Bank Bailout - NYTimes com Page 2 of 4 mortgage securities to an investment vehicle called Maiden Lane II overseen by the New York Fed. A.I.G. was bleeding from its toxic mortgage holdings, many of which were issued by Bank of America, and it received $20 8 billion for securities with a face value of $39 2 billion. In 2011, aiming to recover some of that $18 billion loss, the insurer sued Bank of America for fraud. The case, filed in New York state court, sought $10 billion in damages from the bank, $7 billion of that related to securities that A.I G sold to Maiden Lane II. Bank of America, for its part, argued that A.I.G had no standing to sue for fraud on the Maiden Lane securities. With the sale, Bank of America contended, the right to bring a legal claim against the bank for fraud passed to Maiden Lane II. That entity, controlled by the New York Fed, never brought fraud claims against the bank. Not so fast, said A.I.G. Under New York law, which governs Maiden Lane II, an entity has to explicitly transfer the right to sue for fraud, it said. The original agreement between the New York Fed and A.I.G. never specified such a transfer, the insurer contended. To settle this question, A.I.G. filed a separate lawsuit against Maiden Lane II in a New York court last month. A.I.G.'s $10 billion fraud case against Bank of America, meanwhile, was moved to federal court. For pretrial purposes, the bank asked that Mariana R. Pfaelzer, a federal judge in the central district of California, oversee aspects of the case involving the bank's Countrywide unit, which was in California Its request was granted. On Jan. 30, Judge Pfaelzer said she would rule on the issue of who owns the legal claims. Initially, in an October 2011 letter to A.I.G., the New York Fed agreed that the insurer had the right to seek damages under securities laws on instruments it sold to Maiden Lane II. But more recently, the New York Fed began helping Bank of America battle A.I.G. In late December, the New York Fed provided two declarations to the bank One stated that Maiden Lane II had "intended" to receive all litigation claims relating to the mortgage securities, meaning that it alone would have had the right to sue. Another said that the October letter was not an interpretation of the Maiden Lane agreement. But Jon Diat, an A.I.G. spokesman, said in a statement that "A.I.G. and the Federal Reserve Bank of New York never discussed or agreed on any transfer of A.I.G.'s residential mortgage - backed securities fraud claims to Maiden Lane II." He added that A.I.G. believes "it is the rightful owner of these claims and remains committed to holding Bank of America and other counterparties responsible for the harm caused." http //www nytimes com / 2013 /02 /17/busmess /dont- blink -or -youll -miss- another - bank- bailou 5/8/2013 Don't Blink, or You'll Miss Another Bank Bailout - NYTimes com Page 3 of 4 LAST week, the New York Fed opposed A.I.G.'s efforts to have the question of who owns the legal rights decided in New York, whose law governs the Maiden Lane II agreement, rather than in California. It was in this filing that the New York Fed disclosed its confidential July 2012 deal with Bank of America, releasing it of any liability arising from fraud in the Maiden Lane II securities. Let's recap: For zero compensation, the New York Fed released Bank of America from what may be sizable legal claims, knowing that A.I.G. was trying to recover on those claims. To anyone interested in holding banks accountable for mortgage improprieties, the Fed's actions are bewildering. If the Fed intended that Maiden Lane II own the right to sue Bank of America for fraud, why didn't it pursue such a potentially rich claim on behalf of taxpayers? The Fed made $2.8 billion on the Maiden Lane II deal, but the recovery from Bank of America could have been much greater. Why did it instead release Bank of America from these liabilities and supply declarations that seem to support the bank in its case against A.I G? The New York Fed would not discuss this matter, citing the litigation. But taxpayers, who might have benefited had the New York Fed brought fraud claims, deserve answers to these questions. In an interview, Senator Sherrod Brown, Democrat of Ohio, who serves on the Banking Committee, said the New York Fed's behavior in this case "underscores that the more we learn about these bailouts, gifts and advantages that Wall Street gets, the clearer it becomes that one set of rules applies to the largest megabanks and another set of rules to the smaller financial institutions and the rest of the country." A court will decide who actually owns these particular fraud claims against Bank of America. But the issue of Bank of America's responsibility for paying for the misdeeds of Countrywide during the financial crisis remains much at issue. The New York Fed is among a group of institutions that agreed in 2011 to settle with the bank for pennies on the dollar over mortgage securities its Countrywide unit misrepresented as high quality when they were sold. That deal, for $8 5 billion, has not been approved by the court. Other mortgage securities investors have objected to it, calling the amount too small. A New York Fed spokesman said it supported the settlement because it would generate significant value without potentially high litigation costs. http //www nytimes com / 2013 / / /dont- blink -or -youll -miss- another - bank- bailou 5/8/2013 Don't Blink, or You'll Miss Another Bank Bailout - NYTimes com Page 4 of 4 But Walker F. Todd, a former official at the Federal Reserve Bank of Cleveland, warned: "As a public entity, the Federal Reserve needs to take its custody of public funds seriously enough to ask for more than merely nominal compensation when it is giving up things of value to a bank holding company. If the central bank starts releasing binding legal claims for nominal compensation, it looks like just one more element of the secret or back -door bailout of the banking system." Sure does. http / /www nytimes com / 2013 /02 /17/busmess /dont- blink -or -youll -miss- another - bank- bailou 5/8/2013 AGENDA BILL 47F CITY OF BREMERTON CITY COUNCIL SUBJECT: Extension of Inter -Local Study Session Date May 8, 2013 Agreement for Court Security Services COUNCIL MEETING Date May 15, 2013 Department Municipal Court Presenter Dawn Nelson Phone 473 -5242 SUMMARY The Bremerton Municipal Court has an Inter -local agreement with Kitsap County Administration Services to provide security for the courthouse at 550 Park Avenue The Inter -local agreement is good for 1 year and can be extended for an additional 12 months with written notification of the City's intent to extend This would extend the agreement from March 6, 2013 through March 5, 2014 Compensation will remain the same as the previous year at $57,494 per year, with uniform and uniform cleaning estimated to be $665 00 ATTACHMENTS Inter -local Agreement for Court Security Services (KC089 -09) including Attachment A listing fiscal impacts FISCAL IMPACTS (Include Budgeted Amount) $58,159 00 Adequate funds are currently included in the 2013 Municipal Court Budget STUDY SESSION AGENDA ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve the extension of the Inter -local Agreement between the City of Bremerton and Kitsap County Administrative Services and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 Revision 2000 -09 -02 KC -089 -09 -D CONTRACT AMENDMENT This CONTRACT AMENDMENT is made and entered into between KITSAP COUNTY, a municipal corporation, with its principal offices at 614 Division Street, Port Orchard, Washington 98366, hereinafter "COUNTY ", and City of Bremerton, hereinafter "CONTRACTOR" In consideration of the mutual benefits and covenants contained herein, the parties agree that their Contract, numbered as Kitsap County Contract No KC- 089 -09, and executed on 06/08/2009, shall be amended as follows 1 Section 2: DURATION shall be amended to read as follows This Amendment shall take effect March 6, 2013 for a period of 12 months The City will have the option of extending the term by a period of an additional 12 month(s) by giving written notice to the County of its intention to extend as provided in Section 4 1 of this Agreement 2 Section 1.2: PAYMENT OF COSTS shall be amended to read as follows The City shall reimburse the County the costs of providing the City with a full - time Step 6 Court Security Officer, the costs of which are as identified in Attachment A hereto The costs subject to reimbursement shall be subject to such adjustments as may be provided for in the County's collective bargaining agreement covering its employees Both the County and the City shall be bound by the terms and provisions of the County's collective bargaining agreement covering court services for Court Security Officers together with any future amendments or modifications thereto The City shall provide coverage for the Court Security Officer during the regular morning, lunchtime and afternoon breaks of the Court Security Officer with an individual designated by the City 3 If this Contract Amendment extends the expiration date of the Contract, then the Contractor shall provide an updated certificate of insurance evidencing that any required insurance coverages are in effect through the new contract expiration date The Contractor shall submit the certificate of insurance to Kitsap County Risk Management Division, 614 Division Street, MS -7, Port Orchard, WA 98366 4 Except as expressly provided in this Contract Amendment, all other terms and conditions of the original Contract, and any subsequent amendments, addenda or modifications thereto, remain in full force and effect. This amendment shall be effective upon execution by the parties DATED this day , 2013 DATED this day ,2013 CONTRACTOR KITSAP COUNTY Patty Lent, Mayor Josh W. Brown, Chair Bremerton City Attorney's Office Robert Gelder, Commissioner Charlotte Garrido, Commissioner ATTEST: Dana Daniels, Clerk of the Board ATTACHMENT A TO INTERLOCAL AGREEMENT FOR COURT SECURITY SERVICES The City shall reimburse the County for the wages and employment -based benefits necessary and incidental to providing the City with a full -time Step 6 court security officer under the collective bargaining agreement covering court security officers Those costs are as follows • Wages, benefits, and employer's share of employment taxes (estimated to be $57,494 per year), • Uniform (estimated to be $400 00), and uniform cleaning (estimated to be $265 00 per year), • Overtime wages worked, • Cost of living increases (COLAs) authorized by the Kitsap County Board of Commissioners subsequent to this agreement, • Travel reimbursement, if applicable In addition, in the event the court security officer assigned to the City is absent for personal reasons (e g , sick and annual leave), the City will pay the County a per diem rate consisting of the annual wages and benefits of a Step 6 court security officer estimated to be $221 00 per day (annual salary of $57,494 divided by 260 work days per year) to cover the sick and annual leave absences The Bremerton Municipal Court may have up to five (5) furlough days in 2013 The County has verbally agreed to exclude these dates using the daily rate based on the monthly fee of $4,791 17 ($57,494 divided by 12 month) and the number of days in that month for each respective invoice The furlough dates will be provided by the City at a later date, of up to five furlough days AGENDA BILL 7q CITY OF BREMERTON CITY COUNCIL SUBJECT: Award of 12 5% Bulk Sodium Study Session Date 5/8/13 Hypochlonte Solution proposal, for the COUNCIL MEETING Date 5/15/13 Westside WWTP from JCI Jones Chemicals, Department PW &U/WWTP Inc Presenter Pat Coxon Phone 473 5448 SUMMARY Four proposals were received in response to a request from the City for furnishing 12 5% bulk sodium hypochlonte, to the Westside WWTP JCI Jones Chemicals, Inc submitted the lowest responsive proposal at $0 53 gallon /delivered, including tax This award to JCI Jones Chemicals, Inc will have firm pricing for a period of one year, from the time the proposal agreement is approved The per gallon pricing includes all costs (freight and taxes) ATTACHMENTS: Sodium Hypochlonte proposals from JCI Jones Chemicals, Inc, OLIN CHLOR ALKALI, Univar USA Inc, and Northstar Chemical Inc FISCAL IMPACTS (Include Budgeted Amount) This purchase is budgeted through the WWTP Operating Supplies Budget of $365,000 00 Bars #535 8032 53110 STUDY SESSION AGENDA ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the proposal to purchase bulk 12 5% sodium hypochlonte for a period of one year from JCI Jones Chemicals Inc, at a cost of $0 053 per gallon delivered, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION- ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 ti ® e o 2013 - 2014 Chemical Proposals Tabulation Sheet >1CI hones Chemicals - Sodium Hypochlorite - $0.53/gal /delivered Sodium Hydroxide - $2.85 /gal /delivered ➢ OLIN CHLOR ALKALI - Sodium Hypochlorite - $0.58 /gal /delivered ➢ Two Rivers Terminal, LLC - Sodium Bisulfite - $1,562.49 per 1,200 gal load delivered. ➢ Univar USA Inc. - Sodium Bisulfite - $4.285 /gal /delivered Sodium Hydroxide - $4.202 /gal /delivered Sodium Hypochlorite - $2.535 /gal /delivered ➢ Northstar Chemical, Inc - Sodium Bisulfite - $0.46 /pound /delivered Sodium Hydroxide - $0.38 /pound /delivered Sodium Hypochlorite - $2.21 /gal /delivered Patric Coxon From: Michelle Trammell <mtrammell@jcichem com> Sent: Tuesday, April 23, 201311 AM To: Patric Coxon Cc: Michelle Trammell Subject: Sodium Hypochlorite and Sodium Hydroxide Proposal for C/O Bremerton Importance: High Hi Pat:, JCI Jones Chemicals, Inc is pleased to bid the following for the City of Bremerton's Chemical Proposal for 2013 - 2014: SODIUM HYPOCHLORITE - $0.53 /gal delivered (includes freight and taxes) 50% MEMBRANE CAUSTIC SODA - $2.85/gal delivered (includes freight and taxes) Let me know if you have any questions. We appreciate the opportunity to bid for the City of Bremerton. Thank You, Mckeffe 7'ramme(! Office Manager & Sales Coordinator JCI Jones Chemicals, Inc 1919 Marine View Drive Tacoma, WA 98422 (253) 274 - 0104 /ph (253) 572 - 2352 /fax mtrammeli @icichem.com 1 %Olin T^ ALK A .B ALI 16700 S. Banta Read PRODUCTS Tracy, CA 95304 209/835 -7104 •., _ Fax: 209/9354760 Internet Address: wimMolinchlorallmleom April 23, 2013 Patric J. Coxon, Wastewater Manager City of Bremerton 1600 Oyster Bay Ave S Bremerton, WA 98312 Patric.coxon@ci.bremerton.wa us RE' REQUEST FOR PROPOSAL —12.5% Sodimn Hypocklorite — 2013 -14 Dear Pat: Olin sincerely appreciates supplying the City of Bremerton your chemicals. Per your request of Ross Borch, Olin is pleased to offer the following pricing in response to the request for proposal for the supply and delivery of sodium hypochlorite for the upcoming fiscal year. 12.5% Sodiran Hvpochlorite LocaNmt (price per eal ) ! Bremerton WWTP Price: $0.588 (includes delivery and sale taxes). Quantity: 150,000 gals annually. Delivery: 3 days ARO, Min. 4,800 gallon truckloads. These prices are valid no later than beginning the period from July 1, 2013 through June 30, 2014. We are willing to extend this agreement year to year upon mutual agreement Olin is the largest manufacturer /distributor of bleach for water treatment in the Northwest and our plants are ISO certified. Out chemicals carry NSF Standard 60 certification and are in compliance with all current AWWA and EPA standards. Thank you for the opportunity to bid on the chemical requirements for the City of Bremerton again 1f you should have any questions, please do not hesitate to call me at (209) 221 -8265 or Ross Borch your account rep Sincerely, L14 John M. Schabacker Business Director Cc Ross Borch, Account Manager 1 invo RIVERS TERMINAL LLC 3300 N. Glade Road Pasco WA 99301 Main. (509) 547 -7776 Fax (509) 546 -9508 www.tworiversterminal corn 24 April 2013 Mr. Pat Coxon Mr. Larry Willman Wastewater Manager Operations Supervisor City of Bremerton City of Bremerton, WWTP Two Rivers Terminal is responding specifically to the sodium bisulfite 38% however, in the future we may also wish to quote your sodium hypochlorite and liquid caustic soda 50% membrane grade requirements Product Material price (incl. tax) Freight Sodium bisulfite 38% $312.49 $1,250.00 per 1200 gallon load Sodium hypochlorite 12.5% No bid Sodium hydroxide 50% membrane No bid Two Rivers Terminal offers net 30 terms on approved credit Pricing and tans are subject to confirmation prior to shipment. Thank you for this opportunity to offer a bid on your industrial chemical requirements. You may contact me directly with any questions or further requests I would urge the City of Bremerton to consider larger storage tanks for Sodium Bisulfate 38% which could accommodate delivery of at least 4,000 gallons. This alone would result in a 70% reduction in the freight component on a per ton basis. A second consideration to reduce cost would be to receive Sodium Bisulfite 38% in 250 -275 gallon totes. Respectfully, J. Travis Owens, Sr. Municipal Account Manager (509) 412 -9000 traviso@tworiversterminal.com z Untvar USA Inc. 8201 S 212th Kent. WA 98032 -1994 USA u IV- T 253 -872 -5000 F 253 - 572 -5041 www unlvarusa cam April 19, 2013 City of Bremerton WWTP 1600 Oyster Bay Ave S. Bremerton, WA 98312 RE: Sodium Hypochlorite, Sodium Bisulfite and Sodium Hydroxide Proposal To Patric, Univar USA Inc. is pleased to offer the following price quote in response to your request for pricing on: Sodium Hypochlonte, Sodium Bisulfite and Sodium Hydroxide. CHEMICAL QUANTITY £: BID UNIT MIN. ORDER COMMENTS ;r PRICE REQUIREMENT? 668469 Caustic Soda 50% 12,000 Gal* $4.202 GL 1,000 gal Diaphragm Grade >,<; Delivered 668470 Sodium Bisulfte 12,000 Gal $4.285 GL 1,000 gal 38% k, Delivered Tech Grade` 664746 Sodium 150,000 Gal V $2.535 GL 1,000 gal ]Hypochlorite 12.5% Delivered Tech Grade Please see the attached MSDS, for you to review. Price is firm for a year. If you have any questions, please feel free to contact us at (253) 872 -5000. We look forward to hearing the results. Sincerely, Shawnajey McCaw M6che &W ck• Municipal Specialists Western Region Umvar USA Inc. Patric Coxon From: Matt Werger <MWerger @northstarchemical com> Sent: Wednesday, April 10, 2013 2.40 PM To: Patric Coxon Cc: Trevor Thomas; Walt Story, Pricing E -Mad Group Subject: RE. Request for 2013 Chemical Proposals Hi Pat, This is our pricing for the City of Bremerton WWTP chemical requirement: Sodium Hypochlorite - $2.21 per gallon, delivered Sodium Bisulfite 38% - $0 46 per pound, delivered Sodium Hydroxide 50% - 0.38 per pound, delivered These prices are firm from May 1, 2013 to April 31, 2014. Thank you for your consideration and let me know if you have any questions. MA General Manager NORTHSTAR CHEMICAL, INC 14200 SW Tualatin Sherwood Rd Sherwood, OR 97140 Phone 503- 625 -3770 Fax 503 -625 -1478 Email mweraer(&northstarchemical corn Website: www northstarchemical com From: Patric Coxon fmalto: Patric .CaxonCabci.bremerton.wa.usl Sent: Thursday, April 04, 2013 9.32 AM To: Matt Werger Cc: Lary Willman Subject: Request for 2013 Chemical Proposals Matt, Please see the attached request for proposaL for the deLivery of sodium hypochtorite. PLease contact either mysetf or Larry WiLLman with any questions you may have. 1 e AGENDA BILL 714 CITY OF BREMERTON CITY COUNCIL ■ eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeees 01 SUBJECT: Contract with Stripe Rite Inc for Study Session Date May 8, 2013 Installation of Hot - Applied Street Traffic COUNCIL MEETING Date May 15, 2013 Markings Department Public Works Presenter Martin Phone 5758 SUMMARY. This small works roster project was provided to 69 qualified contractors listed on the MRSC small works site Two bids were received The low bidder was Stripe Rite, Inc with a bid of 73,405 00 The contract's initial focus is to refresh the crosswalks in the City's school zones, thereafter, provide additional street markings as requested This is a pilot project for the Public Works Department and should save us considerable money (our cost to purchase dust the thermoplastic material alone is about double this contract amount) In addition, we will be able to conserve our valuable street crew time for other important work We would like to thank one of our local business owners, Mr Robert Parker, for asking us to look into this possibility ATTACHMENTS: 1) Contract 2) Notification of intent to pay prevailing wages — receipt 3) Insurance documentation 4) Bid summaries FISCAL IMPACTS (Include Budgeted Amount) Funding for this contract will come from Fund 102 (Streets), line item 542 3042 53110, Office and Operating Supplies The bid amount is 73,405 00 The overall impact of this contract will be to save the City at least $35,000 in our budgeted work plan STUDY SESSION AGENDA N No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve a contract with Stripe Rite Incorporated for hot applied street traffic markings in the amount of $73,405 00, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 IV EC �i V er PUBL C�PM AGTMEWNT MqY I ZO� For CTYNOF Installation of Hot - Applied Street Trade MaAQ 4 §FRTpN �t11VG TINS AGREEMENT, is entered into between the City of Bremerton, a Washington Municipal Corporation ("City', and Stripe Rite Inc. ('Contractor'), whose mailing address is 8320 Barney White Road, Bremerton, WA 98312. The parties agree as -follows: 1. 'CONTRACTOR SERVICES. Tho Conwotor shall porform the following services for the MY Installa►t'ron Of hot - applied. street niuW$s in a=idamce with &Wbit A, Scope of gomcee§. 2. TIN%OIF COMPY.IMON. Coliftactor shall complete the work by June 30, 2016. Thee school zone wo * shall be coinpletedby August 15, 2013. 3. COMPENSAMON. Ike-City shall pay the Contrador the total am9ut►t of $15,000, excluding applic ablo- sdds, taxes t 'for Rho Task #1 of the Scapa of Services. Additional eampdnSatioln, not to exOwd 339,3011, excl>,i ft applicable sales taxes, may be paid for Task #2 of the so;ope of service purSuapt to individual t4sk ordeM at the sold diseredon of the C4. Applicable Washington State Retain; Sales Tax on this eontraet shall be governed by WAC 4$8.20 - 171 and its related rules for the work contemplated in this. agreement. The Contractor shall invpfce the City atoXhly. Tlic- City will pay 1br the portion of the work described in the invoice that has been com�ploted by ft 00Qtrtot and,appMved by The City. The City payment shall not constitute a waiver of the City's right to final ipspec�Oon and gccoptapeo of the project A. Performance Bond Pursuant W Chapter 39.08 RCW,, the Contractor, Shall prQvlda the City a parfwnance bond for the full contract amount to be in effectvntil $Ixty (60) dog after the dalm of final acceptance, or until receipt ofall noeessary releases from the Std Department orRevenue and the State Department of Labor and Industries and until settlement of any iios bled under Chapter 60.28 RCW, whichever is later. B R gdmp m e . Thd City shall hold back u retainage in the atuoum of five perc,eM (5°!a) of 'any and all paymEem made to contractor for a period of sixty (60) days after the date of final acceptance, or until =to of all necessary releases from the State Department of Revenue and the State Department of 1,414or & Indup tries atd until scttleoftt of any liens filed under Chapter 60.28 RCW, whichever is later. C. Defective or Unauthorized Work The City reserves its rigbt to withheld payment &our Contractor for airy d&ctive or unauthorized work. Defective or unauthorized Work includes, without limitiation: work and materials that do not conform to the nxpiremen% of this went; and care wmtk an$ materials furnished without the City's written a"vival. if Contractor is j undble, for any reason, to satisfactorily complete any portion of the work the City may complete the work by contract or 0111" Wise, and Contractor shall be PUBLIC WORKS AGREEMENT- -wage r of 13 *?Wem Ctty ofRlemerton mid &r. * Ritz Im-) { l I liable to the: City for any additional costs incurred by the City, "Additional w&' shall mean all reasolnable costs, including legal costs aatl W mty few b eutred by the City lteyond the maximum ConW at prica specified above. The City further reserves its right to deduct the cost to oomplete the Contract work, including any Additional Costs, from any and all .amounts due or to become flue the Contractor D. Warranty: Contractor shall wartanty all work in accordance with the Scope of Services. E. Final Payment: Waiver of Claims THE ACCEPTANCE OF FIIUAL MUIENT 0=00ING WELD REDI&AM) SHALE. CONSTITI;TI'F A WAIVER OF CLAIMS,,EXCEPTTROSE PREWOUSLY AND PROPERLY MADE AND IDENTIFIED BY CONTRACTOR AS UNSETTLED .AST THE TIME REQUEST FOR FINAL PkYMENT IS MAO.) 4. MDEPE"ENT COIv`['RACTCIR. ContrVtor is and sha.4 be gt all tiffs ao ttg a& an ibdependent cgntrmator and not as an employee of the City. The Con4qctgr shall secure at its expense, and shall be responsible: for all payments of income tax, social. seeurity state industrial insurance compensation, unemployment compensation, hid all other p)" dedwcdoM for the Contractor, officer, , agents, Mpjoyeea and sub - contractors, The Cq=%tor " alto secure all applicable business licenses, if required, in connection with the Contract septioes, including all required licenses for Contractor's tiff eers, agents, employees and sub,contrastors. S. TEYiM NATION. Tht City may terminate this agreement wifi t• notice for good use. "Good case" shall incfudc, withoutlimitatiott, anyone or more oft>Crof°allQwing events: A. The Contractor's failure to supply sufficient skilled workers or suitable maierials equipment, B The Contr`actor's failure to prosecute the work with s=h diligence as will ensure its physical completion within the original physical - completion time specified in this Agreement and any extensions of time which may have been granted to the Contractor by change order or otherwise, C. The Contractor's failure to make full and prompt payment to subcontractors or for material or labor. D. The Contra was disregard of federal, staff or local laws, ruses or regulations. E. "Me Contractor's Mug for bankruptcy or becoming adjudged bankrupt F. The Contractor disreds the authority of the City. G. The Contr` tw peftms work which; deviates f m the Contrgct, and neglects orr'efuses to corareet rejected work. H. The Contractor's, failum to provide continuous competent supervision. PUBLIC WORKS AGREEMENT - Page a of I3 (bets 000 City of Beenwidn andSafpL Rite 7firt j I. The Contractor otherwise violates in any mated w4y any provisions or regtliremeats of the contort. If the City terminates this agreement for good cause, the Contractor shall not receive any monies due under this agreement, if any, until the Contract work is completed. 6. PREVAILING WAGES Contractor shall file a "Statement of Intent to Pay Prevailing Wages," with the State of Washington Department of Labor & Industries prior to commencing the Contract work. Contractor shall pay prevailing wages and comply with Chapter 39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate provisions. 7. CHANGES. 'The City may issue a written or oral work change directive for any change in the Contract work during the performance of this agreement. If the Contractor determines, for any reason, that a change order is umma% Contractor must submit, a v_uwo change order request to the City's project manager vdtWn two (2 business days of the date the Contractor knew or should have lmovim of the facts and. events giving rise to the requested change If the City dete=ines that the change increases. or decreases the Contractoes costs or time for performance, the City will make an equitable adjustment The City will attempt, in good faith, to reach agreement with the Contractor on all equitable adjustmeM. Howevety, if the parties, are unable to ate, the City will determine the equitable adjustment as it .deems appropriate. The Contractor shall proceed with the Change order work upon receiving either a written or oral work change ti'trective from the City or a change order from the City. If the Contractor fails to require a change order within the time allowed, the Contractor waives its right to Make any claim or submit subsequent change order requests for - that portion of the contract work. If the Contractor disagrees with the equitable adjustment the Contractor must complete ft change order wont; however, the Conowtor may elect to protest the adjustment as provided below: A. Procedure and Protest by the Contractor If the Contractor disagrees with anything required by a written work change directive, oral work change directive or charge order, including any direction, instruction, interpretation, or determination by the City, the Contractor shallt 1. Give a signed written notice of protest to the City within one business day; 2. Supplement the written protest within five (5) calendar days with a written statement that provides the following information- a. The date of the Contract's protest. b. The nature and circumstances that caused the protest. C. The provisions in this agreement that support the protest. d. The estimated dollar cost, if any, of the protested work sad ,how that estimate was determined. e. An analysis of the progress schedule showing the schedule change or disruption if the Contractor is asserting a schedule change or disruption. PUBLIC WOW AGREEMENT- Page 3 of 13 (bwwo 60 of "m mon wdSv" 1@tTe l =) The Gohtft" fall keep eotapIde rftozds of aft -coso 444 tim i4curred as -a result of1heprWested work. The pity shall li ver excess to any of the Contractor's tneords needed for evaluatingto protest. 3. The City will .evaluate all protests, provided the procedures- in this section are followed. If the City determines that a protest is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. B. Contractor's to complete Protested Work: In spite of any protest, the Contractor shall proceed ptomptly with the work as the City has ordered. C. Contractor's Agggg acre of Changes �Me Coahactor accepts all requirements of a change -order by: (1) endorfmg it (2) writing a separate Wx4phu&$ a# M ab�t ptofs s in the ' ft sew U pravld - A. G WAQ (Wei 'ti at is dccaptcA by Cc W"Or as yw#4 In this s'e'ction ftU constitute f U paMeet and f ng ;etdeme.nt of all claims for contract time and for dh=e indirect and consequential costs, including costs of delays related to any work, either covered or acted by the change 1), Failure to Protest Constitutes Watver_ By not ,protesting aF this section provides, the Contractor also waives any additional entitlement and accepts Roam the City any written or oral order (including directions, instructions, interpretations, and on). E. Failure to Follow Plocedures Comstitutas Waiver By failing to follow the procedures of'this section, the Contractor completely waives any claims for protested work and accepts form the City any written ox oral order (including directions, anstrt bus, interpreftlioiM, od 4etermitmtion S. CLAMS, The Contractor " give wit= notice to xhe City of all claims other than change orders within fourteen (1 4) calendar days ofthe occurrence of the events giving rise to the claims. Any claim for damages, additional payment for any reason, of extension of time, whether under this agreement or adierwise, shall be conalusiVely deemed to have been waived by the Contractor vnless a timely written claim is made in %drt accordance with the applicable p wvisions of this agreement; or, if (and only if) no such provision is applicable, unless that claim is set forth in detail in writing °,and received by the City within sbven (7) calendar days fivm the date Conbutor knew, or should have known, of the facts giving rise to the claift At a minimum, a Contracto - S written claim must i9ciude the information set forth Mar4ing protests in S ection 7AA 2.a. -e. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAM V6Wl`ITIIN TIT; TIME, ALLOWED SHALL BE AN AASOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM TIL FACTS OR EVENT`S SMOUNDING THAT MAN OR CAUSED BY MAT DELAY. Contractor must, in any event, file any claim or bring any suit arising from or co mected with this agreement within 120 calendar days from the date the =wa work ig complete. PUBLIC WORKS A IMMENT —Page A of 13 (MwmZky afAremarton ands "Rue h=) 9. WARRAM. The CbMaatot shall correct all defects in workmanship. and materials within ooe( Pent from the date of the Contractor's acceptance of the City's final payment under this contract. W>eq defects are corrected, the wam W for that portion of the work .shall Wend for one year form the date such correction is completed and accepted by the City. The Contractor shall begin to correct any defects within seven ('n calendar days of its receipt of notice from the City of the defect. If the Contractor does not accomplish the corrections within a reasonable time, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction 10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, tosses or suits including all legal hosts and attorney fees, atisimg out of or in t onnection with the performance of this agreement, except for injuries and damagesrs6lely caused by the City's negligence. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, then,, hi the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the eoneuttent negligence of the Contractor and the City its officials, employees, agents and volunteers, the Contractor's Inability hereunder shall be only- to the extent of the Contractor's negligence. IT 19 FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION CONSTPI'UTES THE CONTRACTOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE. MU S 1 RCW, SOLELY FOR THE PURPOSE OF THIS INDEMNIFICATION THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER The provisions of this section shall survive the expiration or termination of this agreement. 11. INSURANCE. The Contractor shall procure and maintain for the duration of this agreement, insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Contract work by the Contractor, its agents, representatives, employees or subcontractors, Before beginning the work on the project described in this agreement, the Contractor shall provide a Certificate ofInsurance evidencing: A. Automobile Liability insurance with limits no less than $1,000,000 combined single Inuit per accident for bodily injury and property damage; and B. Commercial General Liability insurance written on an occurrence basis with limits no less than $2,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limnted to: blanket contractual; products/completed opemtions/broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability. PUBLIC WORKS AGREEMENT — Page. S of 13 Aetwetrt City of Bremerton and Stripe Rite Ina) Any payment of deductible or self insured retention shall be the sole responsibility- of the Contractor. The City reserves the right to receive a certified copy of all the required insurance policies. The City, its officials, employees, agents and volunteers shall be named as an additional insured on the insurance policy, as respects work performed by or on behalf of the Contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance The Contractor's insurance shall contain a clause stating that coverage shall apply separately to eaoh insured against whom claim is shade or suit is brought, except with respects to the limits of the insurar's liability. The Contractor'& insurance shall be primary insurance as respects the City, aud it shall be an. affirmative obligation upon Consultant to advise the City's Risk Manager by rax at (3W) 473 -51$1, or by certified snail, return tecoipt requested to of atta: Risk Mantrgement, 345 e Street,, Suite 660, Bremerton, 'VITA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement If this contract requires work to be performed in or on navigable waters, the Contractor shall provIdc insurance on eA occurrence basis with Iimits no less. than $2,000,000 combined single limit per occurrence and $2 aggregate for claims made under the Longshoreman and Harbor Workers Act and the Jones Act 12. MISCELLANEOU$. A. Nondiscrimination In the hiring of employees for the performance of work under this Agreement or any sub - contract hereunder, the Contractor, its sub- contractors, or any person acting on behalf of such Contractor or sub contractor shall not, by reason of race, religion, color, sex, national origin, or the presence of any sensory, mental, physical disability, or sexual orientation discriminate against any person who is qualified and available to perform the work to which the employment relates. B. Compliance with Laws Contractor shall comply with all federal, state and local laws, rules and regulations throughout every aspect in the performance of this agreement C. Work Performed at Contractor's Risk Contractor shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of this agreement, All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held fbr use in connection with the work. D. Nonwaiver of Breach The failure of the. City to insist upon strict performance of any of the terms and rights contained herein, or to exercise PUBLIC WORKS AGREEMENT —Page 6 of 13 (be)wen C4 of Bre»i"a and - stripe Rite hia) any option herein conferred inane or more instances shall' not be corastrtfa' to be a waiver or relinquishmcut of those tww And Agbu ad they shall remain In M fob w d effect E. Governing Law This agreement shall be governed and construed in accordance with the laws of the State of Washington. If any dispute arises between the City and Contractor undor any of the provisions of this agreeement, resolution of that dispute shall �e available only through the jurisdiction, venpe and rules of the K,itsap County Superior Court Kitup County, Washington. F. Attorney ;s Fees. To rho exmnt not iacoosi#w wilt RCW 39k4.240, in ow claim of .la for damages ,atift 'from.= tht skies' perfom onm of Ws went, each party sW'be respgnsii for pAyment of its own legal. costs =4 atWrney'.s fops incurred in defending or bringing high claim Qr lras4hl however notbin$ in this subse&on strap Iiimit ithtr Cky g tight io indeom fication under Sudan IQ of this went. G. Wtitien Notice All c ommtuti3rftus raegWdiug this agreement shall be tent to the parties at the addresses listed on the sib page of this spo went. unless ofherwise notified. A ry written riAf i* *0 besmm t0ec upon delivery., but in any eft tlm (3) ftla 44 after the date of mailing by registerail or certified ice, and sha11 be dewed sufficiently given if sent to thr, ad see at the a ftess stated on this agreement. IL Assi ii�t Any aMignment of this agreement 'by the C o ntiactor without the mitten consent of the City shall bye void. I. Mod&eation No waiver, alteration, or modification of any of lirovisifts of this agreement shall be binding unless in writing and signed by a duly authorized representative of the Katy and Gontrat:tor. J Severability If any one or more sections, sub-sections, or sentences of this agreement are held to be- unconstitutional or invalid, that decision shall pot affect the validity of the remaining portion of this agmement -and the remainder shall remain in full force and effect. IC. Entire Agreement . The written provisions and terms of this agreement, together with any attached Exhibits, supersede all prior verbal statements by any representative of the City, and those statem" shall not be construed as forming a part of or spring in my mariner this agreement. This agreement and any attached Exhibits contain the entire agreement between the parties. Sho uld any language in any Exhibit to this agreement conflict with my language contained in this agreement, the torms of this agrtaneat shall prevail PUBLIC WORKS AGREEMENT -page 7 of 13 RCam+.AfBrwn&4m and Sbrlpa AN Ina) IN WrMSS WEEREOF, the parties below have mecuted this agreement. CONTRACTOR : C P..iTr THE CITY OF BREMERTON Print Name: S l 1 Print Name: Title- t' Tifle• DATE �3ro DATE Notices to be sent to: Notices to be sont to: CONTRACTOR: VAUPW UM` 1%1(. CITY OF $ 1tTON: II 3 q . ( Le- L - -- - BrcMgftn. VISA 9$_ 25 Sb (M) (facsimile APPROVED AS TO FORM: Bremerton City Attorney ATTEST: Bremerton City Clerk PIUBI JC WORY.9 AGREENUM — Page 8 of 13 ftw= C 7 '04 f&0f 9 x0n R* Tft) EXFRBPII' A SCOPE UT SERVICES TASK #1: The prima* purpose of this contract is to refresh the caossvWX markings at strebts immediately adjacept to all Bremerton School Ikstdct schools, as well as one private school, within the City's corporate omits. Additional information is provided in the school site listing, incorporated w part of this scope of work. Bidders on this project are encouraged to conduct site visits tb estimate the square footage TASK #a: Uri - call. A secondary purpose of this oontract is to provide additional hot applied traffic maddrigs as directed, not to eneed 5,000 square feew Additional lnky m&on For bth fifeoAl zow wtark and lhp additional wo* CCrtnr mAy' fwd gx and apply newmaLt mg overexrft given satisfactory documentation, that the nevwmatchal will properly adhere. Forboth the school zone-w©rkead the additionalvad� Contractor, will proyWc tram control flagging to mmt the.*quiremwo of Wasitiugton State Department of ThaRxftdon Mawal M 54-44.0 7.on1 �''r fir Cozitrol. Gnvidelittes. Fe ruaty 2012. 1. Schwl to e-,ctosswa -ft Rofipsh crosswalks at nmexhool zones with hot - applied markings. Approximately 10% we adequate and will not need to be rbfeshed. 2. Tnfcflagging for work zone: Contractor shell provide.tra#fle and work zone setup as generally mqi ited by the Wasltington State-Deparanent ofL#bor and Industries, in accordance-with the W wftgton ;stale Department of Transportation Manual U54-44,04, Work Zone T Control Guidelines. February, 2012. 3. AddWorW work: the Qty, , at its sole option, may direct: tip Contractor through task order to petfo= WAttotaal )pt applied traffiemmarkmgs. No task ordw for,additional work shall be for less than 1 square fbet of markings, Contractor shall have 120 calendar days to perform the additional work. 4. Warrggy: Contractor shall warranty all work, has normal wear and tear, until September 30, 2011 ContracW shell have 240 days to perform warranty corrections, once the warranty work is identified For the purposes of the warranty, the City shall "batch°' the warranty work tct enable *e, contractor tamobilize and perform all repairs within a single work window. SlrlMLSITE LISTING Plastic and Paint removal on school crosswalks — current standard is hot-applied material,. 2'X9' bps spaced so asto avoid placement Iry the wheel track area, typically 5 bars on a standard width iZ -lane street Mao Lake Elementary —1111 Carr Boulevard Lyle 24' 43ft palnted — replace w/ currentstandani Carr 24' 511t paint on pimt e — replace w/ current standard PU,BLXC V1 OM AGREEMENT — Page 9 of 13 (4srween C41y qfAranerton and $bTe Fatd I=) K tsap Lake Elementary laont l Harlow @ Carr plasli;* 1248— Mpiaceand/ot overlay w/ current standard Cairo Harlow plastic V Wit — replace and/or overlay w/ current standard Crown Hill Elsmentsry —1500 Rocky Point Road 1601 Rocky Pt. 8' 76ft Plastic — replace and/or overlay w/ current standard Marine DR @ Rocky Pt plastic 0' 69ft — replace and/or overlay W/ current standard Olympia Cehter (Renaleance) — NO I Street 6* @ Marion 8 plaWW, also stop bar — replace and/or overlay wl old standard on existing footprint Marion 0 e Ir 94ft plastid also stop bar — replace and/or overlay w/ old standard an existing footprint Marlon @ Burwell 0' tpmove_ DO NOT REPLACE Marlon Q Msrfpn V plastic V 1Oft — replace and/or overlay w/ old standard on madsting Wonnt Morton @ 1' strfttrtmove - DO NOT REPLACE 1 '`$)reet @ Mad9n F 100ft - rep*ce and/or overlay w/ old standard an existing footprint Naval Avenue Elerheakm — 000 blvmWe Avenue O(ymprc @ W 0 .63ft plastic painted — remove and replace,*/ curmlitstsindardF add new cuffed41andard drasswalksat the other throe legs-ofthe k t mecdon Olyrtiplo Q e 50kpiaabe — remove/replace and/or overlayw/ current standard, add new current standard crosswalks atother Wee Leg&. ofthe inteMc lion Naval Q I& $bat paint 24 — remove and replace with current standard Nav01Q8 paint 24" 76ft remove and replace with current standard Star of the Sea (PNvatef —1513 a Street Veneta Q r North side Only — no grinding necessary — replace w/ c urrefit standard Bremerton Hinh School — 150013 Street f e and Hi0h r (4) 414ft 3 stop bars 12 �49'feet rernaine} — replacp.and/or averlay w/ old standard on existing footprint Ile 9 Sidney 8' 130ft — no work necessary, leave as4 0 C Veneta 8r 110ft -, replace and/or overlay w/ old standard on existing footprint I r @ Ohio (4) 8'390ft — replace and/or overlay wl old standard on existing footprint 11e and High — add new brosswalks, all 4 legs of Intersection, current standard wl 18' stop bars on 11 th t nin Jahr — 800 Dibb Street Stewart @ Dibb 24'40ft point on plastla -- remove and replace w/ current standard Mountain View — 2400 Perry Avenue Trenton a Stoneway 24" 43 ft paint — refngve an d replace w/ current standard Stoneway @ Trenton 24° 35ft pslnt — remove and replace wl current standard Perry Ave @ Stoneway 3 — add 3 feet to meet current standard Perry Ave C Holman 2 — add 3 feet to meet current standard View Ridne Eleyientary 3290 Spnuae Street E. 33" Street @ Spruce painted 24' 56ft — remover and Mlace w/ current standard Spruce 0 Sylvan — refresh on extsdng footprint Sylvan Q Spruce — refresh on existing footprint END OF SCHOOL. SITE LISTING PUBLIC WORXS AGREEMENT —Page 10 Qf 13 Ow"M City of &exWM wld lvlpg R& Ieq Bid Proposal 13etit-AlC dw Street Traffic Markkv Cky of Brem$rtoa Dese�llninn Eldmated Unk Unit Price Total Sri W- Owm"ftmaj&u Rcftu& Cwwwalk Ma id'np Adjacw to MW School Siva in Biameaton Wilhlbt - Appal Tr o Maditj riW SceAtachea dawdptio& NIA Lump Sum ISIA 85 ODO Tadc #2 A—d4fig AMUgdg= kTMk,ctaer Surf"Prepw4pa 2,500 of C Hot TfafflcMaffinp S of 'Imffic Contm% Arterial Street Work Zwo 49 hr � � D Trames Cout wl, Couactor sheet Week lobos 80 hr T=Mc Control, ROAftIW Street Work Zones 9 br, • !R'ECEIVW AP9 28 2013 mac WORXS & VTLfftESt)EpAATMENT PUBLIC WORKS AGREENIENT -Pogo a of 13 Adwam cral'B m PERFORMANCE BOND (page 1 of 2) KNOW ALL MEN BY THESE PRESENTS, That as CONTRACTOR, and as Surety, are Feld and firmly bond unto City of Bremerton hereinafter called "OWNER," in the awn of dollars, for the payment of whim sum, well and truly to be made, we bind ours0es, our heitt, execuT=4 administrators, suc tessoM and assigns, join and severally, firmly by these presents. TtJgl CONQI'T1098 OP T" 013r) ATTO)I ARE SUCH, that said CONTRACTOR has been sWarded and is about for enter rn 61he annexed Agreement with said OWNER to perform, the WORK as specf'ied or halcated, h the Contract Documents +entitled "City of Bf*nerton, De0artMeht of Public W,e ks an J tiliti'ea, $rerrtrertorf, Waahington, Crosstown Pipeline Upper Reach Repair"; now, therefore, In the event CONTRACTOR fails to timely or properly perform any of the requirements of the Contract Dogumelfts at the. times and in the manner contained therein, the Surety shall be liable under this pond up to the onount of tbo fond tar the full amount of the OWNER'$ expenses to contact or repair all work'as Welrods bll loss, cost, expense or damage suffered by the OWNER in mmss of the Contract arimynt due to the CONTRACTOR'S failure to comply with any contract or peftifconditions or other applicabld4aws-ard regulations. The Surety agrees that W hin' 30 calendar days of receiving rmtice4N# the OWNER has declared a CONTRACTOR default and formally terminated the C0NTM&6kS right tq complete the Contract pursuant to its terms and conditions and that the CONTRACTOR has defaulted on all or part of the terms guaranteed by this bond, the Surety shall either: 1. Notify the OWNER in writing of its intent to cure , the default itself wdhin a reasonable period of time acceptable to the OWNER, The OWNED agrees to pair the balance of the Contract price to the Surety in accordanoewfth,the:Llerms Of the Contrr4 or 2 Tender to the OWNER the demanded sum, up to the amount of the bond. However, if the amount necessary for the OWNER to cure the default is less than the amount tendered.-the OWNER will return, without interest, apy overpayment to the Surety. PROVIDED, that any alterations in tpe WORK to be done. or' the Materials to be furnished, of changes In the lima of completion, which may be made pursuant to the terms of said Contract Documents, shall not in any way release said CONTRACTOR or said Su" hereunder, nor "ll Any extensions of time granted under the provisions of said Ciontrect Documents, release either said CONTRACTOR or said Surety, and notice of such alterations or extensions of the Agreement is hereby waived by said Surety. PUBLIC WORKS AMEVlEN T - Pages 12 of 13 been City CI&W "M and atrw 1ue Mod PERFORMANCE BOND (tom 2 OM) The obligation of the Surety shell include reimbursing the City for all oost and expenses, (including, but not limited to fees and charges of engineers, architects, attomeys, and other professionals, and court costs if litigation is commenced) incurred by the OWNER in enforcing the pn>visions of this Bond, The CONTRACTOR hereby aorees that the CONTRACTORS obligation to perform the regtdred work is not limited to the amount of funds, held by the Surety This -bored is irrevocable and =snot be canceled by the surety or the CONTMCTOR This bond shall remain irr full force and effect until the obliga#on�•secured hereby have been fully fogtrdd and until the bond is teleased In writing by the C WNFA at tbb Written request of ttp Surety or CONTRACTOR. IN WITNESS WHEREOF, we have hereunder set our hands and seals this day Of , 20 (SEAL) (SEAL) (CONTRACTOR) (Surety) By, BY (Signature and SEAL) (Signature and SEAL) (SEAL AND NOTARIAL ACKNOWLEDGEMENT OF SURETY) Address of Surety to which all notices shall be sent; Address of Surety for service of process (must be a physical address) PUBLIC WOW AOBELMENT -- Page 13 of r3 (between My r f&ma tan atdSh" Roahm) MAO= BID PROPOSAL BY: fl TRIPE RITE a' � r„�� AWE► I nc: WWAMPoftmm sCfrmttuve�: �,. P" df.,28 -now TDBrD # Bid f�1'ib®f: 13 - 1181 COWAW NAME PROJECT City of Bremerton Cft of bvmwton T� td M * rehash at sd" coma Pty ft Workg LOO Dystar Bey Avenue Notch mmus Moo RopltJbm Chef mmta �,• OMbLIM 4734M AW 35047 8 MMA% 2M I wie EST am Ulm ITEM DESCR6n= UNIT ICE PR TOTAL Bane Std '1.= K Thane a wfimftia 1 nano as s ne At 600 if aeMa wt work surfers 2Aa $ Ii,1Z5A0 AK km >r a too $ ss 00.00 Alt 48 hr Traffic Contra Art MU 35.00 a t,Seo. Aft 80 hr TmMa Control Cobetor s WAD $ 2,800.00 A0 80 hr Traffic l:wt RW*WWd 3i 0 s KMAA 3 $ s - S a . $ t a s s a - s a . s "EXC =E3 CORE DRILLS FOR ALL =W 'ANMffM MOT CLEARLY STATED ABOVE SHALL BE EXCUIDED FROM SDI 'Paint farthis ie solvent Based VV3=GPL Ennis WECLUDESwATERBORNE ew P mpsadr rams ND PROPOSAL GOOD FOR 30 DAYS $ T$, OO-00 • nMWPPDWbbmed *RC woW'bsif on quI '& **cd adeaddafato bft 1 st8 A 01 - f "ofi4 00MadgrOtdaglI=fhr;P 1- pw[ mMd np.sfp�pam�tOd�l0000mfi�ud�dawk • e k 24 a►Yadiq, ft Od. ersre. daydraeuo dasafrne+e�bavmpeeot 9*Ao wmmmos"e Wby a o" S*oJ% . fio�almealplrmmtnwud-adl ..iearmnd�p�er.$e�»r Mo eeraa�a mil tier bnhreded aid to b da eels peddOn b Jup eeamnr a wam •St er3Mh¢she/aotborany hnVan*ftbrd* PaK Wdb rsb*^ we0rroenROom .delo7Ma0db�igm�dWarolrr • Ps�psRtemuansdRllo NtVft"3babyadvQvsw0o 10 a.mph9 udbNaPoestMabayrbbpg4 i8 %YsWgmun9Prdardr Imm • fn lhderant0�ai11beooiersneoeeterxbany�eaalbmsrbenbiadd�sAybatsgprtaf0�bflAledb�bolardignrw� bt and baadbedbaoorapbbaANdafamtr, afinemyaC Ae� eMaoietmn� ea.repen9ea AadyOeuHMbou�t APR 86 ?A!3 tau— , 6 Ey Page 1 of 1 1�z �9 �e y State of Washington Cl AY 20 lit$ Department of Labor & Industries W11 7y &PERT Prevailing Wage Section - Telephone 360- 902- 533? PO Box 44540, Olympia, WA 98504 -4540 Payment Receipt Your payment has been processed and your form has been submitted. Transaction Date 4/30/2013 1 { Transaction Id 103906683 Project Name Installation of hot applied street traffic markings Form Filed Intent ; Form Id 567153 ym T ype *** **** * * * ** s Pa yment VISA 8505 `Amount Billed S40 00 https:// secureaccess. wa .gov&i/pwiw?aymentltmaipt.aspx 4/30/2013 R E - Client#: 251174 STRI ACORD. CERTIFICATE OF LIABILITY INSURANC1 1 20 3= THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS E HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COV a,,,U q 7, r A &,W,0R9D S BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT. H the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights jo the certificate holder In lieu of such endorssmsnt(s� PRODUCER E Shamel DI Vona Propel Insurance End 253.310.4047 No 866 5771326 Tacoma Commercial Insurance EMAIL skd@propelinsurance.com 1201 Pacific Ave, Suite 1000 ADDRESS INSURER(S) AFFORDING COVERAGE NAIC Nt Tacoma, WA 98402 INSURERA Valley Forge Insurance Comparty 20508 INSURED INSURER a Continental Casualty Company 20443 Stripe Rite Inc. 1813137th Ave E INsuRmc Homeland Insurance Company of N 34452 Sumner, WA 98390 INSURERD a1SURER E INSURER F COVERAGES CERTIFICATE NUMBER. REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS NMI ADM LTR TYPE OF INSURANCE POLICY NUMBER POLICY E E1tP UMfTS A GENERAL LIABILITY X X 2082898964 D411112013 0411112014 EAcm occuRREN $1.000,000 X COMMERCIAL GENERAL UASKITY i ; o ° nm s300,000 CLAIMS-MADE FX OCCUR MED EV CAny are Perron $ X PD Ded• $1,000 PERSON&&ADVINJURY $1,000,000 GENERALAGGREGATE s 2, 000 , 000 GENL AGGREGATE LIMB APPLIES PER. PRODUCTS - COMPIOP AGG s2 OOO 000 POLICY FX P LOC $ B AUTOMOBILE LIABILITY X X 2082898916 D411112013 04111/201 ED SINGLE um T 1,000,000 IX ANY AUTO BODILY INJURY (Per ALL OWNED SCHED AUTOS AUTOS BODILY INJURY (Per aaod" s HIRED AUTOS X NO ED PRO S s B X UMBRELLA LUAB X CLAIMSMADE OCCUR X X 2082898866 11/2013 04111 /201 EACH OCCURRENCE $10,000,000 EXCESS LIAR AGGREGATE $10,000, DED I X RETENTIONS$ = � WA Stop Gap: °TM LIABILITY A AM' PROPRIEroR�AamEcurlvE we STATU N/A 2082898964 1112013 04111 /201 EL EACH ACCIDENT S1,000,000 OFFICERI6AEMBER ART N Oykens, Bm IM u )) EL DISEASE - EA EMPLOYEE $1, desm DESCRIPTION OF OPERATIONS Eebw F-L ow-ASE - Poucr uwr 0, 000,000 C Contractors X X 7930012430000 D411112013 04111 1201 $2,000,000 CPL S TPL Pollution Llab. $5,000 dad CPL $ 10.000 dad TPL DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (Alaoe ACORD 101. AdditkmW Remmim Sdwdui% If more space is Aquhad) RE: Hot applied Street Traffic Markings. The City of Bremerton, Its officials, employees, agents and volunteers are additional insured per the attached endorsement. CERTIFICATE HOLDER CANCELLATION City Of Bremerton SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Publis Works ACCORDANCE WITH THE POLICY PROVISIONS. 100 Oyster Bay Ave N Bremerton, WA 98312 AUTHORIZED REPRESENTATIVE 01988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) 1 of 1 The ACORD name and logo are registered marks of ACORD 9S11370291M1122380 KRG00 8= Barney wa�1 BID PROPOSAL BY: Ebert DiUm2z TRIPE F� ITE Ph Brefffflftn. 360 67 72 SEND CONTRACT AMWOR SICN AND RETURN Fax 360 692-7229 TO ACCEPT SO I nc. www stripente com eben @striperite com SCHEDULING: PLEASE CALL (380) 674-2872. REFER TO BID 8 Bid Number. 13 - 1181 COMPANY NAME PROJECT City of Bremerton qty of Bremerton Traffic Markings refresh atschoolzones Public Works 100 Oyster Bay Avenue North Bremerton WA 98312 chat martin0bremerton we us Rep's Name: Chat Mann .Ph• ORlce:300 4735315 Faz: 360473601B Prevatlln : ITE pate: April 26, 2013 FA g 75.00 ITEM 0 EST QTY UNITS ITEM DESCRIPTION RICE TOTAL Base Bid 7,000 If Thermoplastic w/trafflc control removal as ne $ 35,000.00 Alt 2,500 If additional work surface prep $ 2.4S $ 8,125.00 Alt 5,000 if Thermoplastic pavement markings $ 5.00 $ 25,000.00 Alt 48 hr Traffic Control Arterial $ 35.00 $ 1,880.00 Alt 80 hr Traffic Control Collector $ 35.00 $ 2,800.00 AN 80 hr Traffic Control Resdidentiai $ 35.00 $ 2,800.00 $ - $ - $ - $ - $ - S - $ - $ - •EXCLUDES CORE DRILLS FOR ALL SIGNS *ANYTHING NOT CLEARLY STATED ABOVE SHALL BE EXCLUDED FROM BIDI *Paint for this job is Solvent Based WSDOT QPL Ennis EXCLUDES WATERBORNE B/d Proposal Terms BID PROPOSAL GOOD FOR 30 DAYS $ 73,405.00 • This bid proposal Is based on ( ) mobr s} If add eonal mowizadons are requbw due to sdeddng condim Dud are out of Sbipe FaWs caitrd. a fee of $550 OD wM be cl rged each tune for pavement mrldm signs, precast and $750 w for extruded crab • Exudes perwis, Wput referencing, traffic conbd, sales tax and any dhMffems not spedtiemfy mentioned in Cds bid pmposaf Scbedutad work may be cargo M by W*vwebte wssdw Sbfpe Ries. inc,. Bttml SOW deDennine unfavorable weww oaxUbw as Stops RCe, In bears Cie � for loon and G in ft best position m Judge wreagm cor dltiars, 7t) • Sbipe Rite, kw shed not ear b any btawal tasponsibft for decays caused by smks% wsamw rxnddons, dmay in dtmnfne rrmmdms or oCwr • Payment mane are as fonows: wmdn 3D days of raelpt of Irwalm Au past duo IrwolM s1W bear at 1a% pm arrxan umd prod or Me • m the ewers OW It beoomes necessary m employ an attomey to enforee are d" want' part of Us signed blmca tact or any the stM be emided m reoover Crab crnecbon costa, atianeya' fees, and coot fees, eta., regrdess If edam sod rs bnxrght Customer ho mer Aurization Date APR 2 6 2013 Qv- - & UT UTI S ' .. °'MENT• Bid Proposal Hot-Applied Street Traffic Markings City of Bremerton Description Estimated Unit Unit Price Total Quantity Task #1 School Crosswalk Markings Refresh Crosswalk Markings Adjacent to Nine School Sites in Bremerton With Hot - Applied Traffic Marking Material; See attached description. N/A Lump Sum N/A 36,ptip Task #2 Additional Applications by Task Order Surface Preparation 2,500 sf Hot - Applied Traffic Markings 5,000 sf S. O'O Traffic Control, Arterial Street Work Zones 48 hr '65 . o Q Traffic Control, Collector Street Work Zones 80 hr &5 - O D Traffic Control, Residential Street Work Zones 80 hr F CEIVED 26 2013 C WORKS g DEPARTMENT PUBLIC WORKS AGREEMENT - Page 11 of 13 (between City ofBremnon and ) APPLY -A -LINE, INC. 175 Roy Road SW, Bldg C - Pacific, WA 98047 Phone (253) 299 -1200 - Fax (253) 299 -1250 maiMapplyalmecom - LIC #APPLYI.16lRU RECEIVED APR $ 6 2013 LETTER OF TRANSMITTAL PUBLIC woks s UnMES DEPARTMENT To Milenka Hawkins -Bates From Mike Susner, Estimator City of Bremerton sus@applyaline.com Re* Hot- Applied Street Traffic Markings Date 4/26/2013 Bid Due: 04/26/13 @ 4.00 PM 13 Urgent X For Review ❑ Please Comment ❑ Please Reply ❑ Please Recycle I i l Please see attached quote for the above referenced project. ' i Thank you, I i E t Bid Proposal Hot - Applied Street Traffic Markings City of Bremerton Description Estimated Unit Unit Price Total Quantity Task #1 School Crosswalk Markings Refresh Crosswalk Markings Adjacent to Nine School Sites in Bremerton With Hot - Applied Traffic Marking Material, See attached description. N/A Lump Sum N/A 60525.00 3 Task #2 - a Additional Applications by.Task Order . Surface Preparation 2,500 sf 4.50 1 t, 2SO Hot - Applied Traffic Markings 5 2 000 sf 5.85 aq , a50 Traffic Control, Arterial Street Work Zones 48 hr 75.00 AP 0 Traffic Control, Collector Street Work Zones 80 hr 75.00 (p, 6 Traffic Control, Residential Street Work Zones 80 hr 75.00 (p, 60 PUBLIC WORKS AGREEMENT — Page 11 of 13 (between City of Bremerton and ) AGENDA BILL CITY OF BREMERTON 71 CITY COUNCIL ■■ ����������������������������MM00000NNaa0000000N0NEEEEEX SUBJECT- Professional Services Study Session Date May 8, 2013 Agreement with Parametrix for Consultant COUNCIL MEETING Date May 15, 2013 Services for the Washington Avenue Sewer Department PW &U Improvement Project Presenter Chal Martin Phone 473 -5758 SUMMARY: Based on an evaluation of qualified consultants, the Public Works Department is recommending Parametrix, Inc to provide consulting engineering services for the Washington Avenue Sewer Improvements Project The project includes design of residential grinder pump stations, gravity sewers, water mains, and reconstruction of a portion of Sheldon Boulevard The not -to- exceed amount of the contract is $512,000 Phase 1 notice to proceed for design services in 2013 will not exceed $312,000, and Phase 2 notice to proceed for construction administration services will not be issued until 2014 ATTACHMENTS: 1) Council Summary, 2) Professional Services Agreement FISCAL IMPACTS (Include Budgeted Amount) The project is funded by sewer rates and has a 2013 budget of $375,000 The $196,000 in Construction Administration Services, if utilized, will be funded in 2014 from a portion of the $3,500,000 construction budget STUDY SESSION AGENDA ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the Professional Services Agreement with Parametrix for the Washington Avenue Sewer Improvements Project in the amount of $512,000 00 and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/25/13 3 COUNCIL SUMMARY WASHINGTON AVENUE SEWER IMPROVEMENTS PROJECT PROFESSIONAL SERVICES AGREEMENT Contract Summary The Washington Avenue Sewer Improvements project is scheduled for design in 2013 and for Phase 1 construction in 2014 Ultimately the project will remove the gravity sewer service connections from the 40 year old cast iron sewer main located on the beach and provide upland sewer connections for the residences on Washington Avenue The project will allow the City to abandon the existing pipe in the beach and eliminate the private laterals that have been a chronic source of failures resulting in numerous sewage discharges into the Port Washington Narrows In order to redirect the residential flow the City will install individual grinder pumps for each property and upgrade the downstream piping to accommodate the increase in flow The project will also upgrade water lines in the project area and result in the reconstruction of a portion of Sheldon Boulevard between Evergreen Park and Pacific Avenue Phase 1 construction will address the services located north of the Manette Bridge and Phase 2 will address the services south of the bridge Phase 2 will be incorporated into the Washington Avenue Street Improvement Project that is planned for construction in 2015 and will ultimately include abandonment of the sewer main and lift station CE -3 The City has selected Parametnx Inc to provide professional design services for this project The scope includes both design and construction support services Design services are $316,000 and the construction administration services are $196,000 A phased notice to proceed will be issued with the initial notice approving the design services in 2013 The City will evaluate staffing resources as the construction window approaches in 2014 and determine whether the construction management will be conducted by Parametnx or in -house staff Fiscal Summary The 2013 design budget for this project is $375,000 and the 2014 construction budget is $3,500,000 May 15 Council Summary Washington Avenue Sewer Improvements Project EXHIBIT A — SCOPE OF WORK City of Bremerton Washington Avenue Sewer Improvements Project INTRODUCTION The City of Bremerton (City) plans to upgrade their sanitary sewer and water distribution systems in the residential areas between Evergreen Park and the Manette Bridge As part of the project, the roadway section of Sheldon Boulevard between Pacific Avenue and the Evergreen Park entrance will be reconstructed Work elements include survey base mapping, civil engineering, permitting, bid support, and construction administration Limits of samtary sewer and water main improvements include the following • Sanitary Sewer Washington Avenue — 900 linear feet of 8 -mch PVC pipe, 11th Place— 200 linear feet of 8 -inch PVC pipe, Washington Avenue —15 residential grinder pump stations, and Sheldon Boulevard/13th Street — 1,400 linear feet of 10 -mch C -900 PVC pipe • Water Main Washington Avenue — 900 linear feet of 8-inch ductile iron pipe, 11th Place — 200 linear feet of 8 -mch ductile iron pipe, Highland Avenue — 500 linear feet of 8 -mch ductile iron pipe, and Sheldon Boulevard/13th Street —1,400 linear feet of 8 -mch ductile iron pipe The phase and task breakdown for the project is designated as follows • Phase 1— Design Services Task 1 — Protect Management Task 2 — Preliminary Engineering Task 3 — Survey and Mapping Task 4 — Design (60 %, 90 %, and Final) Task 5 — Utility Purveyor Coordination Task 6 — Public Outreach Task 7 — Permitting Support Task 8 — Bid Support Task 9 — Record Drawmgs Task 10 — Additional Services City of Bremerton 236 -1896 -868 (01104) Washington Avenue Sewer Improvements Project A -1 April 2013 Exhibit A — Scope of Work • Phase 2 — Construction Administration Support Services Task 1— Protect Management Support Task 2 — Construction Surveying Task 3 — Construction Observer Task 4 — Administrative Assistant PHASE 1— DESIGN SERVICES Task 1 — Project Management Objective To plan, organize, direct, control, and communicate all relevant activities set forth in this Scope of Work within the approved budget and schedule Approach Parametrix will routinely review protect progress and communicate protect status on a regular basis Communication will be through email and telephone, and with monthly protect coordination meetings with the City and Parametnx staff This task will include the following activities • Project administration includes scheduling maintenance, cost control, filing, resource allocation, subconsultant management, and routine communications • Develop a Protect Work Plan and Schedule • Conducting a project kick -off meeting with Parametnx and City staff • Team coordination, including conference calls and internal meetings • Monitoring changes to the scope, budget, or schedule and developing change management strategies with the City • Quality control reviews and quality assurance documentation Deliverables The following deliverables will be submitted under tlus task • Project Management Plan • Minutes and meeting notes • Monthly action agenda • Summary of issues identified during a monthly project team meeting • Monthly invoices and status reports Cery of Bremerton 236 -1896 -868 (01104) Washington Avenue Sewer Improvements Project A -2 April 2013 Exhibit A — Scope of Work Assumpdons The following assumptions apply • Project duration will be 18 months This assumes a design phase duration of 8 months, a bid and construction phase of 6 months, and a protect close -out phase of 2 months • Bi- weekly meetings will be less than 2 hours long • Monthly reports will be provided with timely invoices • Project- related issues will be identified, communicated, and resolved Task 2 — Preliminary Engineering Objective Perform hydraulic analysis of sewer service options for Sheldon Boulevard, and develop water main alignments scenarios, and develop roadway section upgrade options for Sheldon Boulevard Approach This task will include the following activities • Evaluate the gravity sewer capacity along Sheldon Boulevard under the following conditions, with the assumption that LS CE3 is abandoned and residents along Washington Avenue will be served by new grinder pump stations 1) Existing development conditions, 2) Existing development conditions, with existing sewer Imes on Highland, Pleasant, and Pacific connected to Sheldon Boulevard and Washington Avenue sewer flows connected to I 1 th Place, 3) Full build -out conditions for Condition No 2 above and the mixed use development lots along Sheldon Boulevard to have individual lift stations that pump to 12th Street, and 4) Condition No 3 above, but with gravity sewer service to Sheldon Boulevard • Prepare prelmnnary horizontal alignments of the sewer, water, and stormwater utilities, and present fmdmgs /recommendations to the City in a workshop setting • Develop two (2) roadway section improvement options for Sheldon Boulevard, including new sidewalk along the south side of the roadway, and present fmdmgs /recommendations to the City in a workshop setting • Investigation of possible contaminated soil sites along the project route through the Washington State Department of Ecology's website. • Coordination with the City staff on key design issues, such as location of isolation valves for the water mams, sequence of construction for utility main connections, locations of utility potholmg, etc • Prepare and submit 30% plans and opinion of probable construction costs to the City for review and comment • Attend 30 1 /6 design review meeting with the City at their office City of Bremerton 236 -1896 -868 (01104) Washington Avenue Sewer Improvements Project A -3 April 2013 Exhibit A — Scope of Work Deliverables The following deliverables will be submitted under this task • Three half -size sets of 30% design drawings • Detail project schedule • 30% level opinion of probable construction costs Assumptions The following assumptions apply • City will TV inspect the existing sanitary sewer along Sheldon Boulevard • City will provide electronic copies of standard details • Utility drawings will be plan/profile at 1 inch =20 feet scale horizontal and 1 inch =5 feet vertical • Traffic control plans will not be included in 30% design submittal • Technical specifications will not be included in 30% design submittal Task 3 — Survey and Mapping Objective To generate survey and mapping data for development of CADD base maps in support of design activities Approach The following approach applies • Determine and mrtiate field survey needs for the project, based on proposed utility alignments Survey limits will also include the second phase of sewer improvements along Washington Avenue between the Manette Bridge and 6th Street • Obtain record drawings from utility purveyors with buned and aerial utilities within the project corridor • Coordinate with a private utility marking service to mark buried utilities within the project corridor • Combine base mapping developed by Parametnx in areas that were previously mapped for other projects into one base map to be utilized for this project • Field check work performed by the City of Bremerton throughout the side sewer project along Washington Avenue • Parametrnx survey crews will gather topograpluc field data that will include the marked utilities, sewer and storm water structure invert elevations and pipe diameters, roadway surface features, etc , withm the lmuts of the existing nghts -of -ways • Obtain limits nghts -of -way and parcel Imes from City through their GIS database • Parametnx will correlate the project mapping to the City's aerial photography • Prepare a topographic base map of the project site that is comprised of the field survey data City of Bremerton 236 -1896 -868 (01104) Washington Avenue Sewer Improvements Project A -4 April 2013 Exhibit A — Scope of Work Deliverables Electronic files for use in preparing design plans Assumptions The following assumptions apply • Parametnx survey will provide control throughout the entirety of the protect limits • Base map developed will be done in a manner that will provide a 1 foot contour interval map • The City will provide as- builts of sewer and water utilities • Parametnx will perform measure downs of existing storm water and sanitary sewer facilities to deternune pipe size, material, and invert elevations • If required, the City will pothole existing utilities at critical crossings to avoid underground conflicts Parametnx will survey the surface elevation and translate the measure down data to establish location of utility It is assumed that approximately 5 potholes will be required to support the design of this project It is assumed that the City's GIS property information will be sufficient to complete this design protect Task 4 — Design (60 %, 90 %, and Final) Objective Prepare 60 %, 90 %, and Final Plans, Specifications, and Opinion of Probable Construction Costs for the sewer and water improvements Approach Activities under this task will include the following elements • 60% Design This submittal will include the preparation of the Plans, Specifications, and Cost Estimate to include Incorporation of 30% design review comments Incorporation of preliminary design of residential grinder pump stations along Washington Avenue, as prepared in previous technical memorandum Coordinate with the City for limits of roadway restoration and traffic control requirements Four general sheets, which include the cover, legend, abbreviations, and notes, overall site plan, and survey control plan Eight plan/profile sheets of sewer /water main improvements, depicting both sewer and water main construction elements per sheet Two plan sheets of individual grinder pump sewer services Four plan/profile sheets of roadway and stormwater improvements along Sheldon Boulevard. Two surface restoration and trench detail sheets Two sewer detail sheets Two water main detail sheets City of Bremerton 236 - 1896.868 (01104) Washington Avenue Sewer Improvements Project A -5 April 1013 Exhibit A — Scope of Work Two roadway intersection detail sheets One roadway detail sheet Two traffic control plans depicting sequence of construction impacts to the area and alternate traffic access routes Two traffic control detail sheets Technical specifications Opinion of probable construction costs Quality assurance and quality control of deliverables to the City One 60% Submittal review meeting with the City at their office • Draft Contract Documents (90 %) to include Incorporation of 60% review comments by the City Refinement of the 60% design of the civil design elements Finalization of Opinion of Probable Construction Costs Preparation of a brief memo that outlines the significant design element changes /additions that were performed after the 60% submittal Submission of 90% plans and specifications to the City for final review and comment One 90% Submittal review meeting with the City at their office • Final Contract Documents to include Finalized Plans and Specifications submitted to the City for public bid processing Deliverables The following will be delivered under tins task • Design Development Submittal (60 %) Three half -size (11 inches by 17 inches) sets of 60% Plans and Specifications Opinion of Probable Construction Costs • Draft Contract Documents (90 %) Three half -size sets of 90% Plans and Specifications Opinion of Probable Construction Costs Design memo of outlining changes /additions to the 60% submittal • Bid Documents Submit one electronic set and one paper set of Contract Documents, including Plans, Specifications, and Opinion of Probable Construction Costs The Final Design Documents will also include the following • Full -size stamped bond plans • An AutoCAD 2012 format disc that contains supporting files, including plot files, shape files, fonts, and reference files, an electronic MS Word file of Specifications along with one camera -ready 8 5 -mch by 11 -mch printed file City of Bremerton 236 - 1896 -868 (01104) Washington Avenue Sewer Improvements Project A -6 April 2013 Exhibit A — Scope of Work Assumptions The following assumptions apply • The City will provide review comments for the 60% and 90% submittals to Parametnx within 2 weeks of our submission of these documents Comments will be compiled by the City in one MS Word document • Protect manual will be based on WSDOT format • Geotechmcal engineering services for grinder pump installation will be provided by Shannon & Wilson, whom are under a separate contract with the City Task 5 — Public Outreach Objective Coordinate with City staff and individual property owners along Washington Avenue whose sewer services are to be switched over to grinder pumps and their gravity sewer service to the beach main abandoned Activities Consultant shall perform the following activities associated with this task • Develop a public outreach plan with the City to inform the public of the proposed sewer service revisions • Assist the City in planning and participate in a public information meeting • Prepare and mail out information flyers to Washington Avenue residents of public meeting • Meet with individual property owners on -site and present them with the preliminary grinder pump service design and abandonment of their gravity sewer service Parametnx will also inspect the property owner's electrical panel to determine if any upgrades are required to adequately power the new grinder pump stations City staff will participate in this meeting • Meet a second time with individual property owners on -site and present them with the final grinder pump service design and abandonment of their gravity sewer service City staff will participate in this meeting • Meet a third time with individual property owners on -site and obtain their signature on the City's sewer service agreement City staff will participate in this meeting Deliverables Consultant shall deliver the following • Public information meeting flyers to the City for mailing • Individual grinder pump design plans for each property owner, including necessary upgrades of the property owner's electrical panel to support the new grinder pump stations City of Bremerton 136 -1896 -868 (01104) Washington Avenue Sewer Improvements Project A -7 April 2013 Exhibit A — Scope of Work Assumptions The following assumptions are associated with tlus task • Fifteen (15) individual property owners are to receive grinder pumps • The City will coordinate logistics related to public meetings • The Consultant shall provide prepared originals for mailings, public notices, etc, and the City will be responsible for distribution of materials and/or information Task 6 — Utility Coordination Objective Assist the City with contacting public utility purveyor companies (power, telecommunication, and gas) to see if they want to participate in the utility upgrades along Sheldon Boulevard Approach Activities under this task will include the following elements • Contact by phone and email the local utility purveyors, on behalf of the City, to determine their interest in participating in the project • Schedule and facilitate a meeting with the utility purveyors • Provide utilities with protect base map for their design • Calculate the estimated construction costs to be shared by the utility purveyors, such as traffic control, mobilization, etc for the City to review and negotiate • Coordinate with the utility purveyor's design team for incorporating their plans and specifications into the overall project bid package Deliverables The following items will be delivered • Topographic base map of protect area to utility purveyors. • Copies of design correspondence with utility purveyor to the City Assumptions The following assumptions apply • Utility purveyors design will be incorporated into the bid package as separate sheets • Parametrix will be responsible only for the City design elements • Separate bid items will be prepared for the non -City bid items City of Bremerton 136- 1896 -868 (01104) Washington Avenue Sewer Improvements Project A -8 April 2013 Exhibit A — Scope of Work Task 7 — Permitting Support Objective Prepare and submit permit applications for the sewer and water main improvements Comply with State of Washington Environmental Policy Act (SEPA), and meet the regulatory requirements of the City and Department of Health Approach Activities under this task will include the following elements • Prepare one draft and one final version of the SEPA Environmental Checklist • Prepare the following permit applications Shoreline Substantial Development Permit Ecology NPDES General Construction Stormwater Permit • Assist the City with preparing a Public Notice as part of the SEPA permitting requirements • Respond to comments and questions from the agencies Deliverables The work product will include • SEPA Environmental checklist (draft and final version) • Completed permit applications for the following Shoreline Substantial Development Permit Ecology General Construction Permit Assumptions The following assumptions apply • The SEPA checklist will result in a Determination of Non - Significance or Mitigated Determination of Non - Significance • The project will not require any federal permits or approvals • Parametrix will provide one review copy of the draft SEPA checklist for review by the City and will make changes to the checklist based on comments from them The revised document will then be finalized and submitted to the City • The City will pay all permitting fees Task 8 — Bid Support Objective Assist the City in the bid selection process and award of the construction contract. City of Bremerton 236 -1896 -868 (01104) Washmgton Avenue Sewer Improvements Project A -9 April 2013 Exhibit A — Scope of Work Approach Activities under this task will include the following elements • Assemble and deliver the bid documents to ARC for distribution to bidders • Attend the Pre -Bid Conference at the project site • Answer questions from bidders and prepare addenda, as required Deliverables Work products will include • Addenda, as required Assumptions The following assumptions apply • City will conduct the pre-bid conference Task 9 — Record Drawings Objective Prepare record drawings of the work actually performed during construction Approach Activities under this task will include the following elements • Revise construction document drawings based on redlmes provided by the Contractor Revisions will be made in the AutoCAD files • A record drawing note will be added to each sheet Parametrix will coordinate with the City for the preferred wording • Submit draft of Record Drawings to the City for review and comment Parametnx will incorporate these edits and finalize the Record Drawings • Plot Mylar and half -size sets • Submit Mylar set and half -size bond sets to the City, with CD as listed below under "Deliverables " Assumptions The following assumptions apply • The Contractor will provide all redlines to Parametnx City of Bremerton 236 -1896 -868 (01104) Washington Avenue Sewer Improvements Project A -10 April 2013 Exhibit A — Scope of Work Deliverables Parametrix will submit the following to the City • One full -size Mylar set of Record Drawings • Five half -size bond sets of the Record Drawings • CD of AutoCAD drawings in AutoCAD 2012 format Task 10 —Additional Services To cover the costs of project work items that are unforeseen by the City, a task budget of $40,000 is incorporated into this Contract Labor effort will not be charged to this task unless authorized in writing by the City PHASE 2 CONSTRUCTION ADMINISTRATION SERVICES The construction administration tasks identified under this phase are to be in support of the City's construction manager Prior to the start of construction, the City will decide which of these tasks will be performed by Parametnx No construction administration work will be performed, unless authorized in writing by the City The scope of each task is outlined below with an assumption of the weekly labor hours involved over a construction period of 6 months Task 1 — Project Management Support Objective To coordinate with the City's protect manager on a weekly basis on design related questions or other related issued during the construction phase Approach Communication between the Parametrix project manager and the City's protect manager will be through email and telephone, and include occasional construction site visits or attendance of weekly construction meetings It is assumed that the average time commitment will be 2 hours per week Deliverables None Assumptions None Task 2 — Construction Surveying Objective Provide construction survey staking in support of construction activities City of Bremerton 136 -1896 -868 (01104) Washington Avenue Sewer Improvements Project A -11 April 2013 Exhibit A — Scope of Work Approach Activities under tills task will include the following elements • Coordinate with the Construction Manager and the Contractor for staking tasks • Sewer Manholes and Mams 1(one) offset stake and hub will be provided at approximately 50 -foot intervals along the sewer main Imes with cut/fill identified to pipe invert Along Sheldon Boulevard, the staking intervals will be 25 feet due to the sensitivity of the pipe slope along this route 2(two) offset stakes and hubs will also be provided for every Manhole along the sewer main Imes, with cut/fill identified to invert and rill► • Water Line Staling 1(one) offset stake and hub will be provided at +/- 50 -foot intervals and/or appropriate angle points along the new 10 -inch and 8 -inch water lines, along with Fire Hydrants and other appurtenances associated with the water Imes • Storm Structures and Lines 1(one) offset stake and hub will be provided at approximately 50 -foot intervals along the storm lines within the full roadway construction areas 2(two) offset stakes and hubs will also be provided for every Manhole or Catch Basin along the storm Imes, with cut/fill identified to invert and nm • Roadway Staking Rough grade 1(one) stake will be set every 25 feet along the proposed roadway centerline Stake will denote cut/fill to f rush roadway grade Curb Staking 1(one) offset stake will be set every 25 feet along the proposed curb line Stake will denote cut/fill to top back of curb Sidewalk staking 1(one) offset stake will be set every 25 feet along the proposed back of sidewalk Stake will denote cut/fill to back of sidewalk finish grade • As -Built Staking Run and invert elevations of new sewer and stone drainage structures, horizontal locations of grinder pump stations, water main valves, fire hydrants, and other constructed utility features Assumptions The following assumptions apply • Cost estimates associated with tills task are based on a minimum of one field crew day (8 hours) with associated office support • Cost estimates contained herein are based on a one tune staking effort for all features described above Stakes that become destroyed and require replacement will be charged to the contractor on a time and expense basis according to rates based on the prevailing wage rates for Kitsap County at the time services are performed, per State funding requirements for construction related activities • The cost of traffic control needed (if any) has not been included in this scope of services It is assumed that traffic control for the site, if needed, will be provided by the Contractor • The above work described that falls within the defimtion of a "Construction Site Survey" as defined in WAC 296- 127 -01396 will be performed under the prevailing wage rate at the time the prune contract was awarded and not based on prevailing wage rates that are in affect after City of Bremerton 236 - 1896-868 (01104) Washmgton Avenue Sewer Improvements Project A -12 Apnl 2013 Exhtbit A — Scope of Work Deliverables Parametnx will submit the following to the City • Construction staking notes, as required • Cut sheets, as required, of work performed Task 3 Construction Observer Goal Parametrix will provide one (1) full -tune observer to monitor construction activities Approach The following approach will be taken • Monitor the Contractor's construction activities daily to verify work is in accordance with the contract documents, the design represented therein, and its intent • Prepare field reports for the days on -site describing the Contractor's activities that identify the site conditions, the effort in which the Contractor executed the work, the work performed, and any issues of concern • Monitor records of daily work completed Meet with the City and Contractor monthly to review unit pay quantities for partial payment requests • Collect truck tickets of imported and exported materials • Take digital photographs of construction progress and issues and provide to City as attachments to daily reports • Assist City protect manager in reviewing record drawings prepared by the Contractor that depict the conditions of the work as it progresses Deliverables The following will be submitted • Construction Daily Report, three copies each Assumptions The following assumptions apply • On -site construction observation will be coordinated with the Contractor based on their construction schedule, weekly construction meetings, and communications during the period of construction • Parametnx is not responsible for the Contractor's construction means and methods, project site safety, Contractor's failure to perform, and is not authorized to stop the work of the Contractor • Construction will be in substantial compliance with the plans and specifications prepared by Parametnx • Construction observation services will be 45 hours per week City of Bremerton 236- 1896 -868 (01104) Washington Avenue Sewer Improvements Project A -13 April 2013 Exhibit A — Scope of Work • The duration of construction is assumed to be 180 calendar days, with substantial completion to be within the first 150 calendar days • The City's will be responsible for the review of all product submittals, responding to RFIs, review of partial payment requests, administering all change orders, issuing the notice of substantial completion, and all other contract related responsibilities Task 4 Administrative Assistant Goal Provide one part -tune construction administration assistant to support the City's construction project manager during the construction phase of the project Approach The following approach will be taken • Assist in the preparation of correspondence to and from the contractor and pernutting agencies • Attend weekly progress meetings, assist the City, as necessary, and provide meeting minutes to all parties • Perform construction administrative duties associated with construction documentation (i e submittals, RFIs, work change directive, photos, daily reports, performance and materials testing and inspection documentation, etc ) to assist the City construction project manager • Assist the City in the preparation of a pre -final and a final construction pay estimate for the project, and any necessary close out change order Deliverab /es None Assumptions The following assumptions apply • Construction administrative assistant will coordinate all their work activities with the City's construction project manager • Construction administrative assistant services will be 16 hours per week • The duration of construction is assumed to be 180 calendar days, with substantial completion to be within the first 150 calendar days City of Bremerton 236 - 1896 -868 (01104) Washington Avenue Sewer Improvements Project A -14 April 2013 Exhibit A — Scope of Work EXHIBIT B SCHEDULE Notice to Proceed: June 2013 Survey Base Map Completion: July 2013 Preliminary Design Completion: August 2013 60% Design Completion: October 2013 90% Design Completion: December 2013 Final Design Completion: February 2014 Advertisement for Bids: February — March 2014 Construction Notice to Proceed: April 2014 Construction Substantial Completion: September 2014 Project Close -out: November 2014 City of Bremerton 236 -1896 -868 (01104) Washington Avenue Sewer Improvements Project B -1 Apn12013 Exhibit 8 — Schedule EXHIBIT C BUDGET PHASE 1 — DESIGN SERVICES Task 1 Project Management $25,000 Task 2 Prelmunary Engineering $29,000 Task 3 1 Survey and Mapping $35,000 Task 4 Design 60 %, 90 %, and Final $135,000 Task 5 Public Outreach $22,000 Task 6 Utility Coordination $11,000 Task 7 Permitting Support $6,000 Task 8 Bid Support $5,000 Task 9 Record Drawings $8,000 Task 10 1 Additional Services $40 Phase 1 Total: $316,000 PHASE 2 — CONSTRUCTION ADMINISTRATION SERVICES Task 1 Project Management Support $11,000 Task 2 Construction Surveying $14,000 Task 3 Construction Observer $132,000 Task 4 Administrative Assistant $39,000 Phase 2 Total: $196 PHASE 1 AND 2 PROJECT TOTAL: $512,000 City of Bremerton 236- 1896 -868 (01104) Washington Avenue Sewer Improvements Project C -1 April 2013 Exhibit C — Budget Parametrlx Billing Rate Ranges - October 1, 2012 through September 30, 2013, Classification Grade Range of Classification Grade Range of Billing Rates Billing Rates CADD Operator 1 8 $65-$80 Jr Planner 8/9 $60-$85 CADD Operator II 9/10 $75-$90 Planner 1 10 $65-$95 CADD Operator III 11 $85-$120 Planner II 11 $90-$110 CADD Supervisor 12 $95-$125 Planner III 12 $105-$125 CADD Services Manager 14 $115-$135 Planner III 13 $110-$130 Planner IV 14 $115-$140 Designer 1 10 $9041110 $110 Sr Planner 15 $130-$165 Designer 11 11 $90.$115 Sr Planner 16 $160-$180 Designer 111 12 $110-$130 Sr Planner 17 $175-$200 Designer III 13 $125-$145 Designer IV 14 $120-$155 Jr SaentistIBiologist 8/9 $65-$85 Sr Designer 15 $140-$165 ScientistIBiologist 1 10 $80-$100 Sr Designer 16 $160-$175 Scientist/Biologist 11 11 $95-$115 Sr Designer 17 $170-$185 SaentistlBiologist 111 12 $100-$120 ScienbsUBiologist 111 13 $105-$125 Engineering Technician 1 8 $60-$90 ScientisUBiologist IV 14 $110-$135 Engineering Technician 11 9 $75-$95 Sr ScienbsUBiologist 15 $130-$165 Engineer 1 10 $8041105 $105 Sr Scienbst/Biologist 16 $165-$180 Engineer II 11 $90-$115 Sr ScienbstBiologist 17 $170-$185 Engineer III 12 $95-$125 Engineer 111 13 $110-$140 Environmental Technician 1 8 $65-$90 Engineer 1V 14 $115-$150 Environmental Technician 11 9 $75-$95 Sr Engineer 15 $135-$165 Environmental Technician III 10 $90-$115 Sr Engineer 16 $155-$190 Sr Engineer 17 $165-$200 Hydrogeologist 1 10 $85-$100 Sr Consultant 18 $175-$200 Hydrogeologist II 11 $90-$110 Sr Consultant 19 $180-$200 Hydrogeologist III 12113 $100-$115 Hydrogeologist IV 14 $105-$130 Jr Surveyor 8 $60-$75 Sr Hydrogeologist 15 $135-$160 Surveyor I 9 $70-$90 Sr Hydrogeologist 16 $155-$175 Surveyor II 10 $75-$95 Sr Hydrogeologist 17 $170-$185 Surveyor III 11 $904110 $110 Sr Surveyor 12 $105-$130 GIS Technician 9 $85-$100 Sr Surveyor 13 $125-$150 GIS Analyst 10 $90-$105 Survey Supervisor 14 $140-$155 Sr GIS Analyst 11 $95-$110 Constr Technician 1 8/9 $80-$95 Graphic Artist 9 $75-$100 Constr Technician 11 10 $90-$120 Sr Graphic Artist 10 $95-$125 Constr Technician III 11 $110-$135 Constr Technician IV 12 $115-$140 Technical Aide 7 $60-$80 Sr Construction Technician 13 $125-$145 Sr Technical Aide 8 $75-$90 Construction Mgr 1 11 $100-$125 Project Coordinator 9 $80-$95 Construction Mgr II 12 $115-$135 Sr Project Coordinator 10 $85-$105 Construction Mgr III 13 $115-$140 Project Controls Specialist 11 $90-$115 Construction Mgr IV 14 $130-$155 Project Coordination Supervisor 11 $95-$120 Sr Construction Manager 15 $145-$170 Sr Construction Manager 16 $160-$180 Project Accountant 7/8 $804100 $100 Sr Construction Manager 17 $175-$200 Project Accountant 9/10 $85-$105 Site Construction Manager 18 $180-$200 Sr Project Accountant 10 $90-$110 Sr Accounting Specialist 10 $95-$115 Operations Manager 16 $145.$170 Sr Contract Administrator 11 $100-$125 Operations Manager 17 $160-$180 Operations Manager 18 $175-$200 Office Clerk 4 $45-$60 Division Manager 17 $180-$200 Receptionist 6 $50-$75 Division Manager 18/19 $200 Admin Assistant 6 $55-$80 Program Manager 19 $200 Admin Assistant 7 $55-$85 Program Manager 20 $200 Sr Admin Assist 8 $60-$85 Principal Consultant 19 $200 Sr Admin Assist 9 $80-$95 Principal Consultant 20 $200 Office Administrator 10 $90-$105 Principal 19/20 $200 Sr Office Administrator 11 $95-$110 Office Admin Manager 12 -14 $100-$140 Word Processor 7 $55-$75 Sr Word Processor 8 $70-$90 Word Processing Specialist 9 $85 -$110 Technical Editor 10 $9041115 $115 Word Proc Supervisor 10 $95-$120 Word Proc Mgr /Editor 11 $105-$125 Production Manager 11/12 $110-$130 C -2 September 21 2012 Copy of 2012 -09BI lnd8dlmgRates )ds i I I I