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03/20/2013
p Qo4 o© I BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) BOARD 345 6 Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 ** *AMENDED * ** MARCH 20, 2013 SPECIAL MEETING OF THE BREMERTON TRANSPORTATION BENEFIT (TBD) DISTRICT BOARD IN THE FIRST FLOOR MEETING CHAMBERS Immediately following the 5:30 PM City Council Meeting A CALL TO ORDER B ELECTION OF 2013 BREMERTON TBD BOARD OFFICERS 1 President 2 Vice - President C BUSINESS ITEMS 1 Minutes of TBD Board Special Meeting — August 15, 2012 2 Resolution No 009 amending the TBD Charter and TBD By -Laws 3 2013 TBD Work Plan 4 2012 TBD Revenue and Expenditure Report (Information only 5 Ordinance No 002 amending Ordinance No 001 relating to the TBD FY -2013 Budget 6 General TBD Business (As necessary ) D ADJOURNMENT OF BREMERTON TBD BOARD MEETING ® Amencans with Disabilities Act (ADA) accommodations provided upon request Those requinng special accommodations please contact the City Clerk at (360) 473 -5323 by noon on the day preceding the Meeting AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS co i ............................. ............................... 0 E E M M 0 .................. 0 E E 1 SUBJECT. Special Meeting Minutes BOARD MEETING Date March 20, 2013 August 15, 2012 City Department Presenter Adam Brockus, Chair Phone (360) 473 -5280 SUMMARY: Attached is a summary of the Special Meeting Minutes of the Bremerton TBD Board ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) None RECOMMENDED MOTION Move to approve the Bremerton TBD Special Meeting Minutes as presented AGENDA Consent Agenda W Business f`°° Public Hearing BOARD ACTION- ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 3/12/13 BREMERTON TRANSPORTATION BENEFIT DISTRICT SPECIAL MEETING MINUTES Wednesday, August 15, 2012 A Special Meeting of the Bremerton Transportation Benefit District (TBD) was called to order in the Council Conference Room on the 6 th Floor of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, Wednesday, August 15, 2012, immediately following the Council Meeting at 7 40 PM, with the Chair of the TBD Board Adam Brockus presiding TBD Board Members present were Eric Younger, Faye Flemister, Greg Wheeler, Roy Runyon, Leslie Daugs, and Jim McDonald TBD Board Members Carol Arends and Nick Wofford were absent Also present were City Attorney Roger Lubovich, Financial Services Director Becky Hasart, and Council Assistant Christine Grenier CONSENT AGENDA 131 — MINUTES OF TBD SPECIAL MEETING — APRIL 11. 2012 132 — MINUTES OF TBD SPECIAL MEETING — JULY 25 2012 There were no comments from the public 07:41 20 M /S /C /U (Runyon/Wheeler) Move to approve the Consent Agenda as presented BUSINESS ITEMS C1 — RESOLUTION NO. 008 AUTHORIZING STREET MAINTENANCE PROJECTS FOR 2013 Chal Martin Public Works and Utilities Director, explained that the attached resolution adopts the proposed 2013 Work Plan for the Bremerton Transportation Benefit District The work plan will expend $300,000 from revenue received from the vehicle license fee adopted by the TBD per Resolution No 005 which was approved at the December 7, 2011 meeting The focus of the 2013 Work Plan is on preservation of non - residential streets Ellen Shrader pointed out that the lower part of East 17th Street has not been paved since the late 1950's and would like to know why that street is not on the list of priorities Mr. Martin explained that due to the limited funds for the first year of the program, the intent of the projects was to focus on roads ranked fair or better which is primarily arterial streets Roads that have failed or would need total reconstruction have a vastly higher cost per lane mile Ann Richie asked what defines a "poor' road Mr. Martin responded that large portions of failed roads have turned to gravel and will have large potholes, while poor roads may still be paved but have deep cracks Ann Richie then added that there are shoulders signed for bicycles but there are no markings, and hoped that future projects will take bicycles into consideration Robert Parker commended Council for looking at the condition of streets 07 53:05 Motion was made by Runyon, and seconded by Wheeler, Comments and questions were then provided by Runyon, Wheeler, Brockus, Flemister, and addressed by Public Works and Utilities Director Chal Martin Mr. Runyon clarified that a segment of East 17 is included in the proposed project list 07 59.40 M /S /C /U (Runyon/Wheeler) Move to approve Resolution No 008 of the Board of the Bremerton Transportation Benefit District authorizing street maintenance projects for 2013 PUBLIC HEARING 1011 – ORDINANCE NO. 001 APPROVING AND ADOPTING THE TBD 2013 FISCAL BUDGET Becky Hasart Financial Services Director, emphasized that the attached ordinance represents the proposed 2013 Fiscal Budget for the Bremerton Transportation Benefit District This budget reflects the anticipated revenues expected during 2013 and also lists the proposed projects expected to be completed with TBD proceeds It is recommended that the Board opens the public hearing to take comments regarding the proposed anticipated revenues and expected expenditures for fiscal year 2013 If no mayor considerations are presented during testimony, the Board may adopt the proposed budget after closing the public hearing TBD Chair Brockus opened the public hearing for comment With no further comments, the public hearing was closed and opened to TBD Board Members for discussion 08:03:45 Motion was made by Runyon and seconded by McDonald, Comments and questions were provided by Brockus, and Runyon, and addressed by Financial Services Director Becky Hasart 08:05.15 M /S /C /U (Runyon /McDonald) Move to approve Ordinance No 001 of the Bremerton Transportation Benefit District Board approving and adopting the budget for the Bremerton Transportation Benefit District for fiscal year 2013 With no further business, TBD Board Chair Adam Brockus adjourned the meeting at 8 05 PM Prepared and Submitted by & W� — A U. Z = CHRISTINE GRENIER Council Assistant Attest SHANNON CORIN, City Clerk ADAM BROCKUS, TBD Board Chair AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS c0aw ■■ eeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT. Resolution No 009 amending BOARD MEETING Date March 20, 2013 the Charter and the Bylaws of the Bremerton City Department Transportation Benefit District Presenter TBD Board President Phone 473 -5280 SUMMARY The Board of the Bremerton Transportation Benefit District proposes to amend the Charter and the Bylaws of the Bremerton Transportation Benefit District to change the dates of regular board meetings and make further changes to the Bylaws relating to notice of meetings and related changes ATTACHMENTS Proposed Resolution No 009 FISCAL IMPACTS (Include Budgeted Amount) None RECOMMENDED MOTION: Move to approve Resolution No 009 setting forth amendments to the Bremerton Transportation Benefit District Charter and Bylaws AGENDA. I - Consent Agenda fv Business r" Public Hearing BOARD ACTION- ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 3/12/13 RESOLUTION NO. 009 A RESOLUTION of the Board of the Bremerton Transportation Benefit District, approving an amendment to the Charter and the Bylaws of the Bremerton Transportation Benefit District WHEREAS, the Board of the Bremerton Transportation Benefit District approved a Charter setting forth the nature, powers, and obligations of the Bremerton Transportation Benefit District, and WHEREAS, the Board of the Bremerton Transportation Benefit District adopted Bylaws to establish rules for the governing of the Bremerton Transportation Benefit District, and WHEREAS, the Board of the Bremerton Transportation Benefit District desires to change the dates of its regular meetings to take place following a regular meeting of the Bremerton City Council, and WHEREAS, in order to make this change, the Charter and the Bylaws of the Bremerton Transportation Benefit District need to be amended, and WHEREAS, the Board of the Bremerton Transportation Benefit District proposes to amend the Charter and the Bylaws of the Bremerton Transportation Benefit District to change the dates of regular board meetings and make further changes to the Bylaws relating to notice of meetings and related changes, NOW THEREFORE, THE BOARD OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT, DOES HEREBY RESOLVE AS FOLLOWS SECTION 1. The Board hereby approves the proposed amendments to Section 6 02 of the Charter of the Bremerton Transportation Benefit District as set forth in Exhibit "A ", attached hereto and incorporated by reference SECTION 2. The Board hereby approves the proposed amendments to Sections 3 1, 3 3 and 3 4 of the Bylaws of the Bremerton Transportation Benefit District as set forth in Exhibit `B ", attached hereto and incorporated by reference SECTION 3. Severability If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect SECTION 4. Effective Date This Resolution shall take effect and be in force immediately upon its passage 1 Bremerton Transportation Benefit District - Charter & Bylaws Amendment 2013 PASSED by the Board of the Bremerton Transportation Benefit District this day of 9 2013 By Its President APPROVED AS TO FORM ATTEST ROGER A LUBOVICH, City Attorney SHANNON CORIN, City Clerk R \Legal \Legal \Files \Current Active Files \Transportation Benefit District\2013 \Resolution- Charter & Bylaws Amend 2013 doc 2 Bremerton Transportation Benefit District - Charter & Bylaws Amendment 2013 EXHIBIT A CHARTER of the BREMERTON TRANSPORTATION BENEFIT DISTRICT TABLE OF CONTENTS Page ARTICLE I NAME I Section 101 Name I ARTICLE II NATURE AND PURPOSES I 1 Section 2 01 Nature of the District I Section 2 02 Purposes I Section 2.03 Limitations on Liability 2 Section 2 04 Mandatory Disclaimers 2 ARTICLE III DISSOLUTION 2 Section 3 01 Dissolution 2 ARTICLE IV POWERS, INDEMNIFICATION 3 Section 4 01 Powers 3 Section 4 02 Indemnification 3 ARTICLE V BOARD OF DIRECTORS, EXECUTIVE DIRECTOR 4 Section 5 01 Board Powers 4 Section 5 02 Board Composition 4 Section 5 03 Board Officers 4 Section 5 04 Treasurer 4 Section 5 05 Conflict of Interest 4 Section 5 06 Attorney 4 ARTICLE VI MEETINGS 5 Section 6 01 Board Meetings 5 Section 6 02 Board Quorum and Concurrence 5 Section 6 03 Open Public Meetings 5 Section 6 04 Minutes 5 Section 6 05 Material Change Policy and Annual Report 5 ARTICLE VII BYLAWS 6 Section 7 01 Bylaws 6 ARTICLE VIII AMENDMENT TO CHARTER 6 Section 8 01 Proposals to Amend Charter 6 Section 8 02 Board Consideration of Proposed Amendments 6 -i- Section 8 03 Vote Required for Proposals to Amend the Charter 6 Section 8 04 Public Hearings 6 ARTICLE IX COMMENCEMENT 6 Section 9 01 Commencement . 6 ARTICLE X MISCELLANEOUS 7 Section 10 01 Liberal Construction and Severability 7 -11- CHARTER of the BREMERTON TRANSPORTATION BENEFIT DISTRICT WHEREAS, the City Council (the "Council') of the City of Bremerton, Washington (the "City ") has determined that it is in the best interests of the City and its citizens to create a Transportation Benefit District coextensive with the boundaries of the City in order to exercise the powers available under Chapter 36 73 RCW (the "Statute "), and WHEREAS, pursuant to Ordinance No 5076 of the City (the "Ordinance "), passed on February 4, 2009, the City authorized and approved the creation of a Transportation Benefit District, designated as the Bremerton Transportation Benefit District (the "District "), coextensive with the boundaries of the City, for the purpose of exercising certain powers available under the Statute as limited by the ordinance, codified as Chapter 1125 of the Bremerton City Code; NOW, THEREFORE, this Charter is hereby granted to and approved by the District ARTICLE I NAME Section 1.01 Name The name of the Transportation Benefit District shall be the "Bremerton Transportation Benefit District " ARTICLE II NATURE AND PURPOSES Section 2.01 Nature of the District The District shall be a Transportation Benefit District organized pursuant to Chapter 36 73, Ordinance No 5076 and Chapter 1125 BMC The boundaries of the District shall be coextensive with the boundaries of the City The District shall be a municipal corporation, an independent taxing "authority" within the meaning of Article VII, Section I of the Constitution of the State of Washington (the "Constitution "), and a "taxing district" within the meaning of Article VII, Section 2 of the Constitution The District shall be an entity independent of and separate from the City Section 2.02 Purposes The purpose of the District shall be to provide a separate legal entity pursuant to Statute and Ordinance to exercise the powers available under the Statute, to, but only to the extent authorized by the Ordinance The primary purpose of the District shall be the acquisition, construction, improvement, provision and/or funding of the maintenance of City streets and related infrastructure in a manner which is- 20201 Consistent with state, regional, and local transportation plans, 2 02 02 Necessitated by reasonably foreseeable congestion levels attributable to economic growth, and -1- 2 02 03 Funded by local government or private developer contributions or any combination thereof Section 2.03 Limitations on Liability All debts, liabilities and other obligations incurred by the District ( "Obligations ") shall be satisfied (a) in the case of Obligations which, by their terms, are not payable from a special or limited source of funds, exclusively from the revenues, assets and properties of the District, and (b) in the case of Obligations which, by their terms, are payable from a special or limited source of funds, exclusively from such revenues, assets and properties of the District as shall be specifically pledged thereto or otherwise identified as being the source of payment thereof No creditor, claimant or other person shall have any right of action against or recourse to the City or its revenues, assets or properties on account of or with respect to any such Obligations, or otherwise on account of or with respect to any acts or omissions of the District or its officers, employees or agents Section 2.04 Mandatory Disclaimers A disclaimer in substantially the following form shall be posted in a prominent place accessible to the public in the District's principal office which shall be the Bremerton City Hall It shall also be printed or stamped on all contracts, bonds and other documents that evidence or create any Obligation which, by its terms, is not payable from a special or limited source of funds The Bremerton Transportation Benefit District is a Transportation Benefit District established pursuant to Ordinance No. 5076 of the City of Bremerton, Washington, and the laws of the State of Washington, including, but not limited to, Chapter 36 73 of the Revised Code of Washington All debts, liabilities and other obligations incurred by the District shall be satisfied exclusively from the revenues, assets and properties of the District No creditor, claimant or other person shall have any right of action against or recourse to the City of Bremerton, the State of Washington, or any other political subdivision of the State of Washington on account of or with respect to any debts, liabilities or other obligations of the District, or otherwise on account of or with respect to any acts or omissions of the District or its officers, employees or agents ARTICLE III DISSOLUTION Section 3.01 Dissolution The District shall exist until dissolved in accordance with the requirements of RCW 36 73 050 and BMC 1125 The retirement of debt, notice of dissolution and payment of creditors shall all comply with the provisions of the Statute The District shall be automatically dissolved when all indebtedness of the District has been retired, and when all the District's anticipated responsibilities have been satisfied Street preservation, maintenance and operations are ongoing, long -term obligations of the City In order to comply with the dissolution requirements of RCW 36 73 050, BMC 1125 050 sets forth that the District shall automatically dissolve six (6) years from the effective date of Ordinance 5076 -2- ARTICLE IV POWERS; INDEMNIFICATION Section 4.01 Powers Except as otherwise provided herein, the District shall have and may exercise all lawful powers conferred upon a Transportation Benefit District as of the date hereof by the laws of the State of Washington, limited as provided in the Ordinance Such powers shall include, but are not limited to, the following (a) To hire employees, staff, and services, to enter into contracts, to direct agents and services acquired pursuant to contract or interlocal agreement, and to sue and be sued Public works contract limits applicable to the City of Bremerton shall apply to any contract entered into by the District In the event that City staff are utilized, the general fund of the City shall be reimbursed to, but only to the extent required by RCW 43 09 210 The annual plan of the District shall provide estimates of all such charges and the final cost of all projects shall indicate such charges (b) To authorize a vehicle tax of up to $20 per vehicle as provided for by RCW 82 80 140 (c) When authorized by the voters pursuant to the requirements of Chapter 36 73, to authorize other taxes, fees, charges and tolls or increases in these revenue sources, and to use such funds assessed for the preservation, maintenance and operation of City streets in accordance with the provisions of a state or regional plan (d) The Board shall have and may exercise all powers and functions provided by the Statute to fulfill the functions of the District (e) Additional powers and authorities may be conferred upon the District only in accordance with the requirements of the Statute following a public hearing and other procedural requirements as set forth in the Statute (f) To issue its general obligation bonds and revenue bonds pursuant to the requirements of the Statute Section 4.02 Indemnification To the extent permitted by law, the District shall protect, defend, hold harmless and indemnify any director, officer, employee or agent of the District who is a party or threatened to be made a party to a proceeding by reason related to that person's conduct as a director, officer, employee or agent of the District, against judgments, fines, penalties, settlements and reasonable expenses (including reasonable attorneys' fees) incurred by him or her in connection with such proceeding, if such person acted in good faith reasonably believed his or her conduct to be in the District's best interests and if, in the case of any criminal proceedings, he or she had no reasonable cause to believe that his or her conduct was unlawful The indemnification and protection provided herein shall not be deemed exclusive of any other rights to which a person may be entitled as a matter of law, by City ordinance, or by contract or by vote of the Board of Directors The District may purchase and maintain appropriate insurance covering such risks -3- ARTICLE V BOARD OF DIRECTORS; EXECUTIVE DIRECTOR Section 5.01 Board Powers All powers of the District shall be exercised by or to the name of the Board of Directors (the "Board ") The powers of the Board shall include, but are not limited to, the following (a) To establish and implement the policies and programs of the District, and the procedures for the management and administration of the District's affairs, (b) To appoint and remove, at the pleasure of the Board, the District's officers, agents and employees, (except as expressly provided herein) and to prescribe their respective powers and duties consistent with the provisions hereof, and (c) To borrow money and incur indebtedness in accordance with the Statute, (d) To provide for the investment of the District's funds Section 5.02 Board Composition The Board shall be composed of the nine (9) members of the Bremerton City Council, who shall serve in an ex- officio and independent capacity A Board member may be removed only when removed from his or her office as a Council Member Any vacancy shall be filled only by the appointment or election of a new City Council Member Beginning January 1, 2014, the Board shall be composed of seven (7) members of the Bremerton City Council Section 5.03 Board Officers The Board shall include two or more officers The same person shall not occupy both the office of President and any office responsible for the custody of funds and maintenance of finances and accounts The initial officers of the Board shall be the President and Vice President Additional officers may be provided for in the Bylaws of the District The President shall be the agent of the District for purposes of receiving service of process, provided, that the Bylaws may designate additional officers of the District as agents to receive or initiate process The District may contract with the City of Bremerton for such service as it may require Section 5.04 Treasurer The Treasurer of the District shall be the City's Financial Services Director The Financial Services Director is required by the Statute to serve as Treasurer and is not subject to removal by the Board Section 5.05 Conflict of Interest Board members shall comply in all respects with the conflict of interest guidelines and prohibitions of Chapter 42 23 RCW as the Same exists or is hereafter amended. Section 5.06 Attorney The Board shall be represented by the City Attorney of the City of Bremerton, provided, however, that the Board may, in the event of conflict, engage separate legal counsel of its choosing Any potential conflicts of interest involving the City Attorney shall be determined and resolved by reference to Title 1 of the Rules of Professional Conduct, as -4- S that Title now exists or may be amended. Charges and fees of the attorney, as well as other services provided by City employees, shall be reimbursed in accordance with Section 4 01(a) ARTICLE VI MEETINGS Section 6.01 Board Meetings Regular Board meetings shall be held on the dates, times and locations as established in the bylaws Special Board meetings shall be held from time to time as determined necessary by the Board or Board President. Section 6.02 Board Ouorum and Concurrence A quorum to commence a Board meeting shall be no fewer than five (5) members Beginning January 1, 2014, a quorum of the Board shall be no fewer then four (4) members. The Bylaws of the District may prescribe Board quorum restrictions that equal or exceed the quorum restrictions imposed in this Section. Board concurrence may be obtained at any regular or special meeting by an affirmative vote of a majority of the Board members voting on the issue Final action of the Board with respect to the following action shall require the affirmative vote of five (5) members (effective January 1, 2014, four (4) members) (a) Adoption of an annual plan for services, (b) Levy of any tax, charge or fee, (c) Adoption of the material change policy, or (d) Any response to a material change Voting by proxy shall not be permitted Electronic meetings or participation are authorized so long as the meeting, notice and opportunity for public participation comply with state law Section 6.03 Open Public Meetings Notice of meetings shall be given in a manner consistent with the Open Public Meetings Act, Laws of Washington 1971, Extraordinary Session, Chapter 250, codified as Chapter 42 30 of the Revised Code of Washington, as supplemented and amended In addition, the District shall provide reasonable notice of meetings to any individual specifically requesting it in writing The District shall define in its Bylaws the opportunity for public comment to be permitted at Board meetings Section 6.04 Minutes Copies of the minutes of all regular or special meetings of the Board shall be available to any person or organization that requests them as required by State law The minutes of all Board meetings shall include a record of individual votes on all matters requiring Board concurrence Section 6.05 Material Change Policy and Annual Report The Board shall develop a material change policy to address mayor Plan changes that affect project delivery or the ability to finance the adopted Plan At the date of adoption of a plan to execute the functions of the District, the Board shall adopt a material change plan which addresses material changes to cost, scope, and schedule, the level of change that will require Board involvement and how the Board will address those changes At a minimum, in the event that a transportation improvement cost exceeds its original cost estimate by more than twenty percent (20 %) as identified in the -5- District's original finance plan, the governing body shall hold a public hearing to solicit comment from the public regarding how the cost change should be resolved In addition, the District, upon approval by the Board, shall issue an annual report, indicating the status of transportation improvement costs, transportation improved expenditures, revenues, and construction schedules, to the public and the newspapers of record in the District (the "Plan ") "Newspapers of record in the District" shall include all newspapers which have filed a request for public notice of meetings with the City of Bremerton ARTICLE VII BYLAWS Section 7.01 Bylaws The Board shall adopt Bylaws to provide additional rules that are not inconsistent with this Charter, governing the District and its activities ARTICLE VIII AMENDMENT TO CHARTER Section 8.01 Proposals to Amend Charter Any Board member may introduce a proposal to amend the Charter at any regular meeting or special meeting of the Board, provided, however, that all amendments shall comply with the minimum requirements and provisions of RCW 36 73 and Chapter 1125 BMC Section 8.02 Board Consideration of Proposed Amendments If notice of a proposal to amend the Charter and information, including the text of the proposed amendment and a statement of its purpose and effect, is provided to members of the Board fifteen (15) days prior to any regular Board meeting or any special meeting of which thirty (30) days advance notice has been given, then the Board may vote on the proposal at the same meeting at which the proposal is introduced If such notice and information is not so provided, the Board may not vote on the proposal until the next regular meeting or a special meeting of which thirty (30) days advance notice has been given, and in each case at least fifteen (15) days prior to which meeting such notice and information is provided to Board members Amendments to the proposal within the scope of the original proposal will be permitted at the meeting at which the vote is taken Section 8.03 Vote Required for Proposals to Amend the Charter Resolutions of the Board approving proposals to amend the Charter shall require an affirmative vote of a majority of the Board members voting on the issue, provided, that the total number of Board members voting in favor of such proposal shall equal at least five (5) (effective January 1, 2014, four (4) Section 8.04 Public Hearings Certain amendments of the Charter may require action of the Bremerton City Council and a public hearing pursuant to the requirements of the Statute No consideration of any charter amendment may occur until the City complies with such requirements ARTICLE IX COMMENCEMENT -6- Section 9.01 Commencement The District shall commence its existence effective upon the adoption of the Ordinance. This Charter shall become effective upon its approval by the Board. ARTICLE X NUSCELLANEOUS Section 10.01 Liberal Construction and Severability This Charter shall be liberally construed in order to effect its purposes If any section or part of this Charter is ultimately ruled invalid or illegal by a court of competent jurisdiction, such invalidity or illegality shall not affect the remaining sections or parts of this Charter THIS CHARTER IS EXECUTED AS OF THIS DAY OF 9 2013 BREMERTON TRANSPORTATION BENEFIT DISTRICT By Its President ATTEST /AUTHENTICATED SHANNON CORIN, City Clerk APPROVED AS TO FORM OFFICE OF THE CITY ATTORNEY By ROGER A LUBOVICH, City Attorney R \Legal \Legal \Files \Current Active FilesUransportation Benefit District\2013 \Charter Amendment - 2013 doc -7- EXHIBIT B BYLAWS OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT ARTICLE I MEMBERSHIP Section 1 1 Membership Each member of the Bremerton City Council shall be an ex officio member of the Board of the District ARTICLE II OFFICERS AND COMMITTEES Section 2 1 Officers Desijznated The officers of the Board shall be a President and a Vice President Such other officers and assistant officers as may be deemed necessary may be elected or appointed by the Board No person may simultaneously hold more than one office In addition to the powers and duties specified below, the officers shall have such powers and perform such duties as the Board may prescribe Section 2 2 Election, Qualification and Term of Office The President and Vice President shall be elected by the Board from among its members. The officers shall be elected by the Board at the first regular meeting each year, for a one -year term, and each officer shall hold office during said one -year term and until his or her successor is elected The first officers of the Board shall be elected by the Board at its first meeting Officers may, at the discretion of the Board, hold their respective offices for successive terms Section 2 3 Powers and Duties The officers of the Bremerton Transportation Benefit District ( "District ") shall have the following duties. (a) President The President shall serve as the ceremonial head of the District and shall preside over all Board meetings The President shall, subject to the control of the Board, exercise general supervision, direction, and control of the business and affairs of the District On matters decided by the District, unless otherwise required under Interlocal Agreement or by this Charter, the signature of the President alone is sufficient to bind the District The President shall be the District's registered agent for purposes of service of process (b) Vice President The Vice President shall serve in the absence of the President as the ceremonial head of the District and shall preside over Board meetings in the President's absence and shall otherwise execute the President's powers and duties 1 EXHIBIT B Section 2 4 Duties of Treasurer The Treasurer shall receive and faithfully keep all funds of the District and deposit the same in such bank or banks as may be designated by the District Board of Directors The Treasurer shall also discharge such other duties as may be prescribed by the District Board of Directors. Section 2.5 Establishment of Committees The Board may, by resolution, designate from among its members one or more committees, each consisting of at least two members, to represent the Board and, where consistent with these Bylaws, the Charter, and Chapter 36 73 RCW, to act for and on behalf of the Board. The designation of any such committee and the delegation thereto of authority shall not operate to relieve any member of the Board from any responsibility imposed by law All actions of the District require the vote of the Board Section 2 6 Removal From Office Upon reasonable prior notice to all Board members of the alleged reasons for dismissal, the Board, by an affirmative vote of the majority of the Board, may remove any officer of the Board, from his or her office whenever in its judgment the best interests of the District will be served thereby An officer so removed shall continue to serve on the Board ARTICLE III MEETINGS Section 3 1 Regular Board Meetings Regular Board meetings shall be held on the first Wednesday of February and the first Wednesday of August of each year in the City of Bremerton City Council Chamber following the regular City Council meetings on those dates At any regular meeting of the Board, any business may be transacted and the Board may exercise all of its powers Section 3 2 Special Board Meetings Subject to the Charter, special meetings of the Board may be held at any place and at any time whenever called by the President or by a majority of the members of the Board Section 3 3 Notice of Regular Board Meetings Subject to the Charter, no notice of regular meetings shall be required, unless the regular meeting is cancelled and/or rescheduled to a special meeting Notice of such change, shall be given to each Board member in the manner and time as provided by law In addition, the District shall routinely provide reasonable notice of such changed meetings to the City of Bremerton and to any individual specifically requesting such notice in writing Section 3 4 Notice of Special Board Meetings Notice of all special meetings of the Board shall be given by the Legislative Assistant or by the person or persons calling the special meeting or designee by mail, fax or email at least 24 hours prior to the time of the meeting to each Board member, and to each local newspaper of general circulation and to each radio or television station that has requested notice of meeting of the City Council with the City of Bremerton as provided in RCW 42 30 080 In addition, the District shall provide notice of special meetings to the Mayor of the City of Bremerton and to any individual specifically 2 EXHIBIT B requesting such notice in writing The time and place of the special meeting and the business to be transacted must be specified to the notice Final disposition shall not be taken at a special meeting on any matter not referenced in the notice Section 3 5 Waiver of Notice Notice as provided in Sections 3 3 and 3 4 hereof may be dispensed with as to any member of the Board who, at or prior to the time the meeting convenes, files with the Board of the District a written waiver of notice or who is actually present at the meeting at the time it convenes Such notice may also be dispensed with as to special meetings called to address an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, where time requirements of such notice would make notice impractical and increase the likelihood or severity of such injury or damage. Notice concerning proposed amendments to Bylaws, and votes on such amendments, may not be waived Section 3 6 Procedure Robert's Rules of Order shall be used as a guide for all questions of procedure and parliamentary law not otherwise provided by ordinance, statute, Charter or these Bylaws, PROVIDED, that with the concurrence of four (4) members, such rules may be waived or modified PROVIDED FURTHER, that failure to follow said rules will not in itself constitute sufficient grounds for invalidating any Board action Section 3 7 Public Comment Opportunity for public comment at Board meetings shall be required through a public hearing when the Board considers adoption of (1) its annual plan for service, (2) a material change policy, (3) imposition of any tax, charge or fee, and (4) any response to a material change, PROVIDED, that the Board from time to time may, in its sole discretion, permit public comment regarding additional topics. Section 3 8 . Proxies Prohibited Votes may be cast at Board meetings only by members of the Board in attendance at the meeting either in person or by electronic means. Voting by proxy shall be prohibited ARTICLE IV AMENDMENTS TO BYLAWS Section 4 1 Pronosals to Amend Bylaws Any Board member may introduce a proposed amendment to the Bylaws (which may consist of new Bylaws) at any regular meeting, or at any special meeting for which 30 days' advance notice has been given Section 4 2 Board Consideration of Proposed Amendments If notice of a proposed amendment to the Bylaws, and information including the text of the proposed amendment and a statement of its purpose and effect, is provided to members of the Board 15 days prior to any regular Board meeting or any special meeting of which 30 days' advance notice has been given, then the Board may vote on the proposed amendment at the same meeting as the one at which the amendment is introduced If such notice and information is not so provided, the Board may not vote on the proposed amendment until the next regular Board meeting or special meeting of which 30 days' advance notice has been given and at least 15 days prior to which meeting such 3 'EXHIBIT B notice and information is provided to Board members Germane amendments to the proposed amendment within the scope of the original amendment will be permitted at the meeting at which the vote is taken Section 4 3 Board Approval of Amendments to Bylaws Resolutions of the District approving amendments to the Bylaws by affirmative vote of a majority of the Board may be implemented at such time as selected by the District in the Resolution without further action Copies of the all amendments to the Bylaws shall be filed with City of Bremerton City Clerk as public records ARTICLE V ADMINISTRATIVE PROVISIONS Section 5 1 Books and Records The District shall keep current and complete books and records of account and shall keep minutes of the proceedings of its Board and its committees The City Clerk of the City of Bremerton shall serve as its secretary for such purposes Section 5 2 Principal Office The principal office and mailing address of the Bremerton Transportation Benefit District shall be located in Bremerton, Washington, as specified by resolution Section 5 3 Fiscal Year The Fiscal Year of the District shall begin January 1 and end December 31 of each year, except the first fiscal year which shall run from the date the Charter was adopted to December 31, 2009 ARTICLE VI APPROVAL OF BYLAWS Approved by Resolution No adopted by the Bremerton Transportation Benefit District Board of Directors on , 2013 R \Lega1U...ega1\Files \Current Active FilesUransportation Benefit Distrnct\2013 \Bylaws Amendment 2013 doc 4 AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS ■■ eeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee■ SUBJECT: Proposed 2013 Transportation BOARD MEETING Date March 20, 2013 Benefit District Work Plan City Department Public Works Presenter Martin Phone 5758 SUMMARY: The Public Works Department proposes to complete the 2013 work plan, consisting primarily of street crack sealing, with its in -house work force The purpose of this presentation is to provide information to the Board about this approach ATTACHMENTS: 1 2013 Street Crew work plan 2 2013 TBD List w/ Field Revisions FISCAL IMPACTS (Include Budgeted Amount) The TBD budget is $300,000 inclusive of contingency ($250,900 work estimate plus $49,100 contingency) The expectation at this time is that the City's street crew will be able to complete the 2013 work plan well within this amount RECOMMENDED MOTION: Move to approve the 2013 TBD work plan as revised, and authorize the work to be provided by the City's Public Works Department AGENDA: r Consent Agenda I✓ Business r" Public Hearing BOARD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 3/12/13 JAN FES MAR APR MAY JUN JUL AL Electrical Activities 168 Work Hrs /FTE 152 Work Hrs/FTE 168 Work Hrs/FTE 176 Work Hrs /FTE 176 Work Hrs/FTE 160 Work Hrs /FTE 176 Work Hrs/FTE 176 War$ FTE hours Materials FTE hours Materials FTE hours Materials FTE hours Materials FTE %130 Materials FTE hours Materials FTE hours Materials FTE hours Hours Available 504 456 504 528 480 528 528 Vacation / Sick Leave 34 54 34 44 34 34 34 Signal Maintenance 90 80 48 48 150 150 150 Opticon 25 25 130 130 Traffic Loops 72 72 Facilties Electircal 70 70 70 70 70 70 70 70 Water Electrical 20 20 20 20 20 20 20 20 Urgent Response' 40 40 40 40 30 30 30 30 Utility Projects 20 20 20 20 20 20 20 20 Street Lighting 20 30 10 16 10 10 10 10 Tunnel Maintenance 36 36 36 76 36 36 36 36 Emergent Tasks /Projects 40 40 40 40 40 40 40 40 Install Holiday Lights Radio Maintenance 4 3 4 3 4 3 4 3 Special Project / Festival Support 10 10 18 10 20 20 20 20 Oyster Bay Lights 16 Oyster Bay Transfer Switch 40 12 -not overtime Electrical Month Total 465 $ 420 $ 470 $ 517 $ 482 $ 433 1 $ 506 $ 1 505 Hours Remaining for other (fng, etc) 39 36 34 11 46 47 22 23 JAN FEB MAR APR MAY JUN JUL AL Street Activities 168 Work Hrs/FTE 152 Work Hrs /FTE 168 Work Hrs /FTE 176 Work Hrs/FTE 176 Work Mrs/FTE 160 Work Mrs /FTE 176 Work Hrs /FTE 176 War$ FTE hours Materials FTE hours Materials FTE hours Materials FTE hours Materials FTE hours Materials FTE hours Materials FTE hours Materials FTE hours Hours Available 1176 1064 1176 1232 1232 1120 1232 1232 Vacation / Sick Leave 102 102 102 102 102 233 233 233 Snow & Ice Control 336 168 40 Sign Maintenance 175 175 175 175 17S 175 175 175 Urgent Response 40 40 40 40 40 40 40 40 TBD / Crack Sealing 240 240 360 ,k 360 Thermoplastic Installation 280 130 130 130 Utility Support Projects 40 40 40 40 40 40 40 40 Mowing 40 40 40 40 Sidewalk maintenance 80 80 20 20 20 20 Vegetation management 80 240 40 80 40 20 20 20 20 Raised Pavement Markings 120 120 120 120 Painting Herbicide training 48 Herbicide Application 32 32 32 Graffiti Removal 8 1 8 8 8 16 1 16 16 16 Grinding/Patching 140 280 Gateway Maintenance 144 144 144 144 Christmas Tree Recycling 60 Special Project / Festival Support 8 4 80 8 40 4 Emergent 20 20 20 20 20 20 20 20 Projects FS#2 Generator 48 Oyster Bay generator 60 Hospital Streets 64 140 Robin Avenue Sidewalks 240 Opticon Support 20 20 20 ADA Ramps I 1 260 Traffic Loops Painting School Zones Streets Month Total 1 177 $ 1 065 $ 1 237 $ 1 173 $ 1 233 $ 1 134 $ 20 1 286 $ 1 250 Hours Remaining for other (Frig, etc) 1 1 61 59 1 14 54 18 Special Project / Festival Support Recycle Christmas Trees St Patrick s Day Parade Heart for the Homeless Fun Run Cinco De Mayo Corpus Chnsti Procession Community Picnic Olyrun Remove Holiday Lights Job Fair Boat Show Oasis Block Party Brewfest Union Hill Block Pi Armed Forces Day Parade Juneteenth Running 4 Shelter Harrison Picnic Notes Kitsap Car Cruz Run It Forward Kitsap Pride Back to School SuJ 1 Harbor Festival Neighborhood BBQ Summer Charity B Lifecycle Medieval Reenact Holly Ridge Center s Walk, Wag, Roll 9-11 Main Transport TBD LIST w/ FIELD REVISIONS Proposed Final 1/8/13 Project Name/ Field Review Revisions Estimated Discription Cost 11th Street, Kitsap Way to Callow OK $ 4,700 11th Street, Pacific to Highland Pacific to Manette Bridge $ 3,200 15th Street, Arvon to Henry Wycoff to High $ 8,450 1st Street, Wilkes to Auto Center Way Auto Center Blvd to Auto Center Way $ 5,000 See above $ 1,300 1st Street, Hartford to Summit Hartford to Wycoff $ 1,200 1 st Street, Pacific to Washington OK $ 1,700 2nd Street, Washington to end of road OK $ 700 6th Street, High te Veneta Completed already $ 17,500 6th Street, Pleasant to Highland Washington to Pacific $ 1,350 Austin Drive Kitsap Way to Bridge OK $ 17,350 Auto Center Boulevard, Niles to 1st Werner to 5th $ 2,600 Auto Center Way, Burwell to 5th 5th to Werner $ 13,000 Complete loop - see above $ 3,550 Auto Gentei: Way, VVeFneF to Kean Complete loop - see above $ 1,900 Burwell Street, Pacific to Washington Naval to Washington $ 3,150 Charleston Boulevard, Cambrian to Callow Cambrian to Burwell $ 10,000 E 11th Street, Perry to Hayward Perry to Trenton $ 5,500 Farragut, Charleston to Callow OK $ 2,550 Halverson, 30th to 31st $ 13,000 Magnuson Way, Fir Ave W to Fir Ave E Perry to Fir Ave E $ 1,550 Marine Drive, Kitsap to Bertha Candidate for grind and patch as well $ 9,000 Naval Avenue, 11th to 12th 13th to Gregory $ 6,500 See above $ 1,000 Nava Avenue, 4th to Sth See above $ 3,500 Northlake Way, W Kitsap Lake to Kitsap Way Kitsap Way to City Limit (Leber) $ 7,750 Hold -- pervious pavement? $ 7,250 Perry Avenue E 17th to Terrace Holman to 17th $ 2,250 See above $ 750 PeRy Avenue, Heiman •° E 24th See above $ 600 See above $ 850 Petersville Road, Sylvan to Clemens Sylvan to Riddell (West Lane Only) $ 5,600 See above $ 1,150 Pine Road Sylvan to NE Eastmark Sylvan to Sheridan (entire segment) $ 4,150 Pine Read, TaFa to E 31st See above $ 450 Preble Street Lafayette to Eor ok $ 300 Riddell Way, County Line to Wheaton Way yes, west of Wheaton Way $ 24,500 Sheridan Road, Halverson to Walnut Cherry to Perry $ 1,150 See above $ 3,500 See above $ 20,500 Snyder Avenue, 24th to 25th ok $ 2,250 SW Lake Flora Road, Break to City Limits check limits of overlay $ 7,800 Slyvan Way, Spruce to Almira Spruce to Olympus $ 4,000 Sy Way, Ha In Peter.sville See above $ 450 Tracyton Beach Road, City Limits to Break Sheridan to Pat Carey Park $ 4,550 Trenton Avenue, Hayton to Stone ok $ 2,900 Washington Avenue, 2nd to Burwell 2nd to Manette Bridge $ 1,450 Wheaton Way, Campbell to Lebo Schley to Lebo $ 7,500 $ 250,900 Notes 1 Intersection of Wycoff and 13th is candidate for grind /patch 2 Major gnnd /patch required on Riddel west of Wheaton Way 3 Not listed Cascade Trail /Perry intersection (citizen concern) AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT C4 BOARD OF DIRECTORS ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee■ SUBJECT: 2012 Report for Revenues and BOARD MEETING Date March 20, 2013 Expenditures City Department Financial Services Presenter Becky Hasart Phone 360 -473 -5722 SUMMARY: The Bremerton Transportation Benefit District (TBD) is required to make a yearly report regarding its financial activities Each year, this annual financial report will be done in conjunction with the development of the City of Bremerton's comprehensive annual financial report per generally accepted accounting principles Because this report is not anticipated to be completed until the end of May 2013, the following is an information report regarding the TBD's financial activity Title Budgeted Revenue Actual Receipts Difference Fees $150,09300 $160,61700 $10,52400 Investment Interest 000 5878 5878 Balance $150,093.00 $160,675.78 $10,582.78 There were no budgeted or actual expenditures for fiscal year 2012 ATTACHMENTS: None FISCAL IMPACTS (Include Budgeted Amount) N/A RECOMMENDED MOTION: Information only No Action Required AGENDA: r - Consent Agenda (✓ Business I < Public Hearing BOARD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ® No Action Form Updated 3/12/13 AGENDA BILL BREMERTON TRANSPORTATION BENEFIT DISTRICT C!S BOARD OF DIRECTORS ■■ 000a0Nff0N0Na0 0E00000000NEffNz00000000000000E0EEaaM0000NNNVa0000000NN2N0N00NMWE000000001 SUBJECT. 2013 Budget Amendment BOARD MEETING Date March 20, 2013 Ordinance No 2 City Department Financial Services Presenter Becky Hasart Phone 360- 473 -5722 SUMMARY The 2013 Bremerton Transportation Benefit District (TBD) Budget was adopted and approved on August 15, 2012 At the time of adoption, we anticipated a beginning fund balance of $75,047 This amount had been decreased from the original anticipated 2012 revenues of $150,093 based on the experience of other transportation districts within the state for first year revenue collection Actual receipts for 2012, which translates to the 2013 beginning fund balance, were $160,676 As such, the attached ordinance amends the 2013 Budget to reflect actual beginning fund balance There is no change to the budgeted expenditures anticipated for fiscal year 2013 ATTACHMENTS. Ordinance No 002 amending the fiscal year 2013 TBD budget FISCAL IMPACTS (Include Budgeted Amount) An increase to the TBD 2013 beginning fund balance of $85,629 and a corresponding increase to the anticipated TBD 2013 ending fund balance of $85,629 RECOMMENDED MOTION. Move to approve Ordinance No 2 of the Bremerton Transportation Benefit District Board amending Ordinance No 1 relating to the Bremerton Transportation Benefit District fiscal year 2013 Budget AGENDA T - Consent Agenda ;-v Business F Public Hearing BOARD ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 3/12/13 ORDINANCE NO. 2 AN ORDINANCE of the Bremerton Transportation Benefit District Board amending Ordinance No 1 relating to the Bremerton Transportation Benefit District fiscal year 2013 Budget WHEREAS, the Board of the Bremerton Transportation Benefit District passed the Fiscal Year 2013 Transportation Benefit District Budget (Ordinance No 1) on August 15, 2012, and WHEREAS, adjustment of the beginning fund balance to actual would properly reflect the anticipated revenues to the Transportation Benefit District, NOW THEREFORE, THE BOARD OF THE BREMERTON TRANSPORTATION DISTRICT OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS SECTION 1. That the 2013 Annual Budget for the Bremerton Transportation District, on file in the office of the City Clerk, covering the period from January 1, 2013 through December 31, 2013, is hereby amended to reflect regular revenues and unencumbered fund balances of $505,983 and expenditures and ending fund balances of $505,983 is hereby approved and adopted SECTION 2. Severability If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect SECTION 3. Effective Date This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law PASSED by the District Board the 20th day of March, 2013 Board President ATTEST APPROVED AS TO FORM SHANNON CORIN, City Clerk ROGER A LUBOVICH, Board Attorney 1 Transportation Benefit Distract - 2013 Budget PUBLISHED the day of , 2013 EFFECTIVE the day of , 2013 ORDINANCE NO 2 Transportation Benefit District - 2013 Budget Becky Hasart, Director of Financial Services o City of Bremerton 345 6th Street, Suite 600 aoart Bremerton, WA 98337 ' (360) 473 -5722 -- - beckv.hasaq@ci.bremerton.wa.us MEMORANDUM Date: March 21, 2013 To: Citrus ofBremerton From: Becky Hasart, Director Financial Services RE: 2012 U mditd Transportation Benefit District Revenues and Mcpenditures The Bremerton Transportation Benefit District (TBD) is required to make a yearly report regarding its financial activities. Each year, this annual financial report will be done in conjunction with the development of the City of Bremerton's comprehensive annual financial report per generally accepted accounting principles. Because this report is not anticipated to be completed until the end of May 2013, the following is an information report regarding the TBD's financial activity: Title Budgeted Revenue Actual Receipts Difference Fees $150,093.00 $160,617.00 $10,524.00 Investment Interest 0.00 58.78 58.78 Balance $15U- 093.00 $160.675.78 S1 U•582.78 There were no budgeted or actual expenditures for fiscal year 2012. The receipts for the TBD are invested with the State of Washington's Local Government Investment Pool (LGIP). This pool is managed by the State TreasurWs office and offers no risk to our investment and offers next day liquidity. The actual receipts total will carry over as fiscal year 2013 beginning fund balance. Thank you. Transportation Benefit District 1� i` ' f � � c 2013 Amended Budget zv � a,., it , "M,y • ,b� � ° a "�' � � ` _ _ An t # 'S�e � ii � V� � r� t a ° � +� Table of Contents Overview.................................. ............................... 1 Frequently Asked Questions .......... ............................... 2 BudgetNumbers ......................... ............................... 3 Proposed Project List .................. ............................... 4 2013 Amended Budget Bremerton Transportation Benefit District 2013 Amended Budget For the year beginning January 1, 2013 and ending December 31, 2013 Board President Adam Brockus, District 3 Board Members Jim McDonald, District 1 Leslie Daugs, District 2 Roy Runyon, District 4 Greg Wheeler, District 5 Faye Flemister, District 6 Carol Arends, District 7 Eric Younger, District 8 Nick Wofford, District 9 Overview In 1987, the state legislature created TBDs Bremerton's TBD board voted to approve a (transportation benefit districts) as an option $20 vehicle tab fee on December 7, 2011 for local governments to fund transportation Based on the processes involved with the improvements During the ensuing years, the initial set up for assessing this fee, the fee legislature has adopted various updates to this did not go into effect for sic months after statute to help clarify the role of a TBD and to adoption The $20 fee is assessed when a clarify the allowable uses of any revenues citizen that lives within the district renews his assessed by the TBD or her car tabs Therefore, the fees began to be assessed mid year 2012 Also, A TBD is a quasi - municipal corporation and because the state's Department of independent taxing district created for the sole Licensing collects the fee for the TBD at time purpose of acquiring, constructing, improving, of renewal, there is an additional lag of two providing, and funding transportation improve- months between when the fee is paid and ments within the district Bremerton's City when the fee is remitted to the transportation Council created our TBD by ordinance number district Thus, Bremerton's TBD did not see 5076 on February 9, 2009 This ordinance its first receipts until end of July 2012 created a charter for the TBD and defined the boundaries of the TBD to coincide with the Based on the six month waiting period for the City's boundaries fee to become effective and the additional two month lag before the district receives the The current members of our City Council are revenue, the 2012 ending fund balance had the governing body of the TBD Although the been anticipated to be $150,093 Actual makeup of the TBD board and City Council ending fund balance came in at $160,676 are the same, the TBD and its board are As there were no anticipated expenditures independent of the City As such, the TBD budgeted for 2012, this amount will be carried must adopt a budget that is also independent over into 2013 of the City's budget Although there were no budgeted projects/ A TBD can impose various types of taxes and expenditures for 2012, the district was not fees in order to receive revenues to fund the idle City staff has developed a proposed identified projects to be performed by the TBD project list for the Distnct's consideration for These fees may include a voter approved 2013 This list may be found on page 4 excess property tax, a voter approved sales The expenditures associated with these tax increase of up to 0 2 %, a voter approved projects is incorporated into this proposed car tab fee of up to $100, and /or vehicle tolls budget Additional options for revenue include a councilmatic vehicle tab fee of up to $20 (no vote required) and/or a transportation impact fee on commercial and industrial buildings (no vote required) .'t , 'd 5 .✓� ,5 _� - _hY^ .fie. '+'$'� �6• `i t"r r.< r 4 '? ,� Wit, = i= b1 Potions of the above information was obtained from the Assodation of Washington Mes 1 Frequently Asked Questions I have a Bremerton address but I don't Can the City of Bremerton use this money live within Bremerton City limits. Am I to help with revenue shortfalls in its subject to this fee? General Fund or other funds? And how can I be sure this won't happen? No The fee only applies to those residents who live within City limits No State statute limits how this money may be used The money collected from this fee may only be used for acquiring, constructing, Can I pay my fee at City Hall? improving, providing, and funding transportation improvements within the District This No. The fee is assessed when you renew includes preservation and maintenance of our your car tabs/registration with the Dept of transportation system Also, state statute Licensing The DOL will collect the fee and requires that the district specifically report distribute it to the transportation district for how the money is spent each year to insure you that this money is not used for purposes other than transportation The District has enacted $20 now. But can they raise this fee In future years? Are TBD revenues required to be spent as they are collected? No According to state statutes, once the fee is adopted, it cannot be increased during No The board that creates a TBD must the life of the transportation benefit district develop a plan that specifies the transportation without a vote of the people improvements to be provided or funded by the TBD The board can indicate if the funds will be used immediately or collected for a If in the future the county adopts a specific period pnor to spending the similar fee, will I have to pay both? accumulated funds No Although the county also has the authority to create a TBD and enact up to a Can TBD money be used for bond $20 car tab fee without a vote of the people, payments and/or grant matches? they would have to give you credit for any other TBD you are already paying Yes, but only if the bond proceeds and/or However, If the county, through a vote, enacts grant is for an eligible transportation a fee greater than $20, you may be subject improvement to the incremental difference wPy* °- Portions of the above information was obtained from the Assomation of Washington Was 2 Bremerton Transportation Benefit District Special Revenue Fund Summary The 2012 Budget Ending Fund Balance (2013 Beginning Fund Balance) has been adjusted to incorporate various economic and demographic factors not considered during the development of the 2012 budget This adjustment better reflects anticipated revenues for the remainder of 2012 The 2013 Ending Fund Balance will be carried over to be available for projects identified in 2014 Bremerton Transportation Benefit District Budget Budget 2012 2013 Revenues Fees $150,093 $345,307 Transfer In 0 0 Debt Proceeds 0 0 Total Revenue 150,093 345,307 Expenditures Supplies and Services 0 300'000 Debt Service 0 0 Transfers 0 0 Total Expenditures 0 300,000 Revenue over(under) expenditures 150,093 45,307 Beginning Fund Balance 0 -- Ending Fund Balance $150,093 $429,364 3 Bremerton Transportation Benefit District Special Revenue Fund The following is a list of identified projects to be completed in 2013 The list is not in any priority order As projects are completed, actual costs will be tracked and reported accordingly as part of the annual reporting process Proposed Project List Project Name/ Estimated Discnption Cost 11 th Street, Kitsap Way to Callow $ 4,700 11th Street, Pacific to Highland $ 3,200 15th Street, Arvon to Henry $ 8,450 1 st Street, Wilkes to Auto Center Way $ 5,000 1 st Street, Auto Center Blvd to Niles $ 1,300 1st Street, Hartford to Summit $ 1,200 1st Street, Pacific to Washington $ 1,700 2nd Street, Washington to end of road $ 700 6th Street, High to Veneta $ 17,500 6th Street, Pleasant to Highland $ 1,350 Austin Drive Kitsap Way to Bridge $ 17,350 Auto Center Boulevard, Niles to 1 st $ 2,600 Auto Center Way, Burwell to 5th $ 13,000 Auto Center Boulevard, Werner to Kean $ 3,550 Auto Center Way, Werner to Kean $ 1,900 Burwell Street, Pacific to Washington $ 3,150 Charleston Boulevard, Cambrian to Callow $ 10,000 E 11th Street, Perry to Hayward $ 5,500 Farragut, Charleston to Callow $ 2,550 Halverson, 30th to 31st $ 13,000 Magnuson Way, Fir Ave W to Fir Ave E $ 1,550 Marine Drive, Kitsap to Bertha $ 9,000 subtotal $ 128,250 �s 4 Bremerton Transportation Benefit District Special Revenue Fund Proposed Project List Project Name/ Estimated Discription Cost Naval Avenue, 11th to 12th $ 6,500 Naval Avenue, 1st to Gregory $ 1,000 Naval Avenue, 4th to 5th $ 3,500 Northlake Way, W Kitsap Lake to Kitsap Way $ 7,750 Pacific Avenue, 1 st to 6th $ 7,250 Perry Avenue E 17th to Terrace $ 2,250 Perry Avenue, E Highland to Cascade Trail $ 750 Perry Avenue, Holman to E 24th $ 600 Perry Avenue, Terrace to E 19th $ 850 Petersville Road, Sylvan to Clemens $ 5,600 Petersville Road, Windermere to Riddell $ 1,150 Pine Road Sylvan to NE Eastmark $ 4,150 Pine Road, Tara to E 31 st $ 450 Preble Street Lafayette to Eor $ 300 Riddell Way, County Line to Wheaton Way $ 24,500 Sheridan Road, Halverson to Walnut $ 1,150 Sheridan Road, Spruce to Cherry $ 3,500 Sheridan Road; Schley to Bullard $ 20,500 Snyder Avenue, 24th to 25th $ 2,250 SW Lake Flora Road, Break to City Limits $ 7,800 Slyvan Way, Spruce to Almira $ 4,000 Sylvan Way, Halverson to Petersville $ 450 Tracyton Beach Road, City Limits to Break $ 4,550 Trenton Avenue, Hayton to Stone $ 2,900 Washington Avenue, 2nd to Burwell $ 1,450 Wheaton Way, Campbell to Lebo $ 7,500 subtotal this page $ 122,650 subtotal page 4 $ 128,250 contingency $ 49,100 total project budget $ 300,000 5 I TBD LIST W/ FIELD REVISIONS Proposed Final 1/8/13 Project Name/ Field Review Revisions Estimated DiscrIptiori Cost 11th Street Kbap Way to Callow OK $ 4,700 11th Street Pacific to Highland Pacific to Manette Bridge $ 3,200 15th Street Arvon to Henry Wycoff to Haigh $ 8,450 1st Skeet Wilkes to Auto Center Way Auto Censer Blvd to Auto Center Way $ 5 See above $ 1,300 1 st Skeet Hardard to Summit Hartford to Wycoff $ 1,200 1st Street Pacific to Washington OK $ 1,700 2nd Skeet Washington to end of road OK $ 700 Completed already $ 17,500 0th Skeet Pleasant to Highland Washington to Pacific $ 1,350 Austin Drive Kitsap Way to Bridge OK $ 17,350 Auto Cerftr Boulevard, Niles to 1 st Werner to 5th $ 2,800 Auto Center Way, Burwell to 5th 5th to Werner $ 13,000 Complete loop - see above $ 3,550 Complete loop - am above $ 1,900 Burwell Street Pacific to Washington Naval to Washington $ 3,150 Charleston Boulevard, Cambrian to Callow Cambrian to Burwell $ 10,000 E 11th Street, Perry to Hayward Perry to Trenton $ 51500 Farragut Charleston to Callow OK $ 2,550 Halverson, 30th to 31st $ 13,000 Magnuson Way; Fir Ave W to Fir Ave E Perry to Fir Ave E $ 1,550 Marine Drive, K tsap to Bertha Candidate for grind and patch as weft $ 9 Naval Avenue, 11th to 12th 13th to Gregory $ 8,500 Dim! Avww, let to Gmga See above $ 1,000 Naval Avenue, 44h to 6th See above $ 3,500 Nouthlake way; W Kitsap Lake to Kltsap way Kbsap way to City Wnd (Leber) $ 7,750 Hold - pervious pavement? $ 7,250 Perry Avenue E 17th to Terrace Holman to 17th $ 2.250 See above $ 750 See above $ 800 See above $ 850 Petersvills Road, Sylvan to Clemens Sylvan to Riddell (West Lane Only) $ 5,800 See above $ 1,150 Pine Road. Sylvan to NE Eastmark Sylvan to Sheridan (entire segment) $ 4,150 Pine Read, Tm !a G 341 See above $ 450 Preble Street Lafayette to Eor ok $ 300 Riddell Way; County Une to Wheaton Way yes, west of Wheaton Way $ 24,500 Sheridan Road, Halverson to Walnut Cherry to Perry $ 1,150 See above $ 3,500 See above $ 20,500 Snyder Avenue, 24th to 25th ok $ 2,250 SW Lake Flora Road, Break to City Umds check limits of overlay $ 7,800 Syylvan Way; Spruce to Almua Spruce to Olympus $ 4.000 See above $ 450 Tracyton Beach Road, City Umits to Break Sheridan to Pat Carey Park $ 4,550 Trenton Avenue, Hayton to Stone ok $ 2 Washington Avenue. 2nd to Burwell 2nd to Marietta Bridge $ 1,450 Wheaton Way; Campbell to Lebo Schley to Lebo $ 7,500 $ 250,900 Notes 1 Intersection of Wycoff and 13th is candidate for gnnd/patch 2 Major grind/patch required on Riddel west of Wheaton Way 3 Not listed. Cascade Trafi/Perry Intersection (citizen concern) �O