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Home My WebLink About5211Contract Number Vendor: Sub�ect. Department. File Class: Begin Date. End Date: Review Date. Vault Date• 5211 KITSAP TRANSIT ILA - Upgrade Opticom Engineering LEG 12-1 10/17/2012 10/16/2032 2034 Comments : INTERLOCAL AGREEMENT BETWEEN THE CITY OF BREMERTON AND KITSAP TRANSIT FOR UPGRADE OF TRAFFIC SIGNAL EQUIPMENT FOR CITY EMERGENCY VEHICLES AND TRANSIT BUSES Whereas the City of Bremerton (City) and Kitsap Transit (Transit) has the authority to enter into inter-local agreements under RCW 39 34 to enabie cooperation and mutual advantage in developmg service and facilities in their local community, and Whereas Transit retams authority under RCW 46 37 670 to operate signal preemption under second degree priority to emergency veh�cles, and Whereas the City owns and maintains the traffic signals and associated components (e g, hardware and software) supportmg signal function, including the function of preemption for emergency vehicles and trans�t, and Whereas the City� and Transit have a history of sharing the cost of traffic signal components and sharing the function of signai preemption for emergency vehicles and for transit, and Whereas most of the City's Opticom T"' components are in disrepair and parts which were �nstailed m 1991 and �omtly paid for by the City and by Transit are no longer availabie, and software is no longer supported by the manufacturer, and Whereas the City and Transit desires to maintain the traffic signal and function of the signal preempt�on for emergency vehicles and transit on key arterials that overlay core (trunk-line) transit routes, and , Whereas the City and Transit has obtained a grant from federal STP-Urban (countywide pr�onty) funds to replace the OpticomT"' components (equipment) and Transit is the lead agency administering the grant with the Federal Transit Admm�stration (FTA), Therefore the City and Transit hereby agree to enter into the foliowing Agreement 1 The City and Transit agree to upgrade the City's Opt�comT"" system usmg the $200,000 grant on corridors ass�sting Transit service routes m the County 2 Trans�t agrees to pay all local matchmg funds ($31,214 ) Transit agrees to purchase usmg grant funds and matching funds, all equipment and materiais (identified by the City and agreed to by Transit) necessary to upgrade the system A prelim�nary list of materials and equipment is attached m Exhibit A, it is ant�cipated this list wiil be revised by mutual agreement during execution of this Page 1 of 4 pro�ect Transit further agrees�to perform all grant management as necessary for the completion of the pro�ect �ncluding the procurement of equipment 3 The City agrees to install all materials and equipment purchased for this pro�ect To minim�ze costs, the City intends to install the equipment during routine mamtenance of its traffic s�gnal system — it is anticipated the mstallation will occur over a 12-month term The City has developed the materials and equipment list included in Exhibit A, and will recommend modifications to Transit as they are identified' during the course of the work The City shall track its costs for mstallation of the equ�pment, and shall be reimbursed if grant funds remam after purchase of all materials and equipment in no case shall Transit be responsible to reimburse the City for mitial installation costs if grant funds are not available The City shall maintain a strict inventory of all equipment instailed in the system as requ�red by the grant for a term �dentified by Trans�t The C�ty shail further coordinate with ail emergency responders to make them aware of the system upgrade and potential for the�r need to upgrade their equipment to coordmate to function with the new system The City shall prepare the sole-source �ustification for cont�nuing with the OpticomT'" brand products � ` 4 Transit agrees to modify or replace emitters in Transit vehicles such that the � emitters are fully functional with the updated OpticomT"' equipment and provide for individual vehicle identification 5 The City agrees to maintain the equipment and to allow Transit to use the low- priority signal preemption function on all of the signalized intersections located w�thin the City limits for the extended life of equipment ' 6 Transit agrees to pay a fifty percent (50%) share of the necessary maintenance activities'and repair activities directed specifically at OpticomT"" system components installed at mtersect�ons covered under this agreement after the warranty period expires 7 The City agrees to assume fuli responsibility for the operation of the City's coordinated nefinrork of tra�c signals 8 Trans�t agrees to train and supervise operator/drivers on fixed route service to employ the low-priority signal preemption function only at times when the individual transit vehicle is more than 3 mmutes behind its prmted schedule for the next time pomt Transit shall continually train all existing and new bus drivers as to the proper use and function of the OpticomT"" system and the inadvertent effects of misuse Transit shall receive assistance from the City staff for revising the trairnng handbook module ,� , � 9 Transit agrees to submit to the City a brief annual report which presents the use of and transit efficiencies contributable to the �pticomT"" system by Transit in Bremerton Certain mformat�ve data may include but not be limited to Page 2 of 4 a Usage by veh�cie, driver and route ' b On time arrivals achieved c Efficiencies of diminished carbon foot-prinUmcreased ridership , d Qualitative customer comments The City agrees to �provide Transit with basic data taken from the traffic signal cabmet controliers necessary to perform transit analysis by time of day, vehicle use, etc , as requested, but not more frequent than semi-annually unless this information �s necessary to resolve a dispute , << 10 The purchased equipment wdi reside as part of Transit's inventory and as a federal asset subJect to and part of federal compliance review The City consents to , participate in any smgle audit or FTA financial and pro�ect accountability review 11 The term of this Agreement shall be finrenty years At the end of the product warranty period and federal serv�ce life, whichever is longer, Transit w�ll begm the disposition of former federal equipment to the City �' 12 The contract can be canceled by the City provided that the City gives 60-calendar day notice and reimburses Trans�t for the federal/local match pro-rated investments m the grant-funded mtersection and signal control elements outlined m Table 1 13 This agreement hereby supplants the expired Opticom Agreement approved by City Councd in 1991 _ . r; 14 The contract can be canceled by Transit provided 60-calendar day notice to the City and contingent on the FTA declaring the City eligible to receive the remainmg grant fundmg for the service life of the equipment 15 Any d�sputes arising out of this Agreement may be resolved, if the parties are unable to resolve them by direct discussion and negotiation, by referrai to a third party arbitrator selected �ointly by the two parties Page 3 of 4 � DATED this of , 2012 � CITY OF BREMERTON KITSAP TRANSIT � Patty Len , ayor /� �/ ATTEST � C�ty Clerk APPROVED AS TO FORM � � Roger Lubovich, City Attorney W Clauson, Execut�ve Director ATTEST Kitsap Transit Board Clerk m Page 4 of 4 EXHIBITA Former Opticom City Work Model # to SIGNAL LOCATION # be re laced 11 th & Callow Ave 11 T&CAL 752 X 2 11th & Hi h Ave 11T&HIG 262x2 11 th & Kitsa Wa 11 T&KIT 262x2 11 th & Naval Ave 11 T&NAV 262x2 11 th & Pacific Ave 11 T&PAC 262x2 11 th & Park Ave 11 T&PAR 262x2 11 th & Warren Ave 11 T&WAR 262x2 13th & Warren Ave 13T&WAR 15th & Naval Ave 15T&NAV 262x1 16th & Warren Ave 16T&WAR 262x2 6th & Callow Ave 6TH&CAL 262x2 6th & Mont ome Ave 6TH&MON 262x2 6th & Naval Ave 6TH&NAV 262x2 6th & Pacific Ave 6TH&PAC 262x2 6th & Park Ave 6TH&PAR 262x2 6th & Veneta Ave 6TH&VEN 262x1 6th & Warren Ave 6TH&WAR 262x2 6th & Washin ton Ave 6TH&WAS 262x2 9th & Washin ton Manette Brid e 9TH&WAS 262x2 Burwell & Callow Ave BUR&CAL 752 X 2 Burwell & Mont ome Ave BUR&MON 752 X 2 Burwell & Naval Ave BUR&NAV 262x2 Burwell & Pacific Ave BUR&PAC 752 X 2 Burweil & Park Ave BUR&PAR 752 X 2 Burwell & State Ave BUR&STA 752 X 2 Burwell & Tunnel Exit BUR&TUN 752 X 2 Burwell & Warren Ave BUR&WAR 752 X 2 Burwell & Washin ton Ave BUR&WAS 752 X 2 Kitsa Wa & Crosswalk Forrest Ave KIT&CRO 262x1 Kitsa Wa & Marine DR Adele KIT&MAR 262x2 Kitsa Wa & National Ave KIT&NAT 262x2 Kitsa Wa & O ster Ba Rd KIT&OYS 262x2 Kitsa Wa & Ostrich Ba Rd KIT&OST 752 X 2 Kitsa Wa & Shorewood Dr Arsenal KIT&SHO 262x2 Kitsa Wa & W coff Ave KIT&WYC 262x2 Werner & O ster Ba Ave S WER&OYS 752 X 2 Werner & Union Ave WER&UNI 752 X 2 Wheaton & Cher /Lebo Ave WHE&CHE 262x2 Wheaton & Hollis St WHE&HOL 262x2 Wheaton & Riddell Rd WHE&RID 262x2 Wheaton & Sheridan Rd WHE&SHE 262x2 Wheaton & S Ivan Wa WHE&SYL 752 X 2