HomeMy WebLinkAbout02/20/2013 5J AGENDA BILL 45S
CITY OF BREMERTON
CITY COUNCIL
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SUBJECT: Contract for Replacement of Study Session Date February 13, 2013
WWTP Effluent Pumps COUNCIL MEETING Date February 20, 2013
Department PW & U
Presenter Chal Martin
Phone 473 -5758
SUMMARY: RCW 39 35A provides a design -build process for constructing energy efficiency
projects on public facilities Pursuant to this process, the Public Works Department was contacted by
Trane, Inc, an authorized energy services company Because the City had already planned to
replace the Primary Effluent Pumps at the Wastewater Treatment Plant, and because the State was
offering a grant program for energy efficiency projects, an opportunity existed to pursue the project
In accordance with the process, Trane notified the Washington State Department of Enterprise
Services, who appointed a project manager (Doug Kilpatrick) to help the City through the process
Subsequently, Trane worked with our staff to define the project and develop the financial analysis At
this point, the project is ready for Council approval We believe this project is an excellent candidate
to receive a $500,000 grant, in addition to the PSE energy utility incentive ($417,554) We will know
about the grant on March 8 th Approval is needed now in order to procure the equipment and
materials in time to complete construction by mid- September The project payback is 7 years without
the grant, 5 years with the grant
ATTACHMENTS:
1 Decision Package Summary
2 Summary Documents and Proposed Contracts
FISCAL IMPACTS (Include Budgeted Amount) Expected total project cost (with $500,000 grant and
PSE utility incentive of $417,554 is $2,130,980 Budgeted amount in 2013 (project in current CIP
was phased over 3 years) is $1,300,000, with $350,000 programmed each year in 2014 and 2015
The remainder is proposed to come from the Wastewater Capital fund balance with a CIP adjustment
to follow
STUDY SESSION AGENDA ❑ No Discussion ® Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the interlocal agreement between the Washington State Department of Enterprise Services and the City
for energy conservation project development and management, Amendment #1 to the interlocal agreement itemizing the
Department of Enterprise Services project management fee totaling $60,000, a Funding Authorization for professional
services to design and manage project construction at the wastewater treatment plant totaling $709,028 40, and a Funding
Authorization for construction materials and labor for the wastewater treatment plant project totaling $2,254,506 60, subject
to legal review and approval, and authorize the Mayor to finalize and execute the agreement, the amendment, and the
funding authorizations with substantially the same terms and conditions as presented
COUNCIL ACTION: Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 11/02/12