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02/06/2013 AGENDA
CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 ** *AMENDED * ** FEBRUARY 6, 2013 CITY COUNCIL MEETING AGENDA 1 BRIEFING 5 00 — 5 30 P M in COUNCIL CONFERENCE ROOM 603 A General Council Business 2 CALL TO ORDER 5 30 P M in FIRST FLOOR CHAMBERS A Pledge of Allegiance B Invocation 3 PUBLIC RECOGNITION 4 MAYOR'S REPORT 5 INFORMATION ONLY - Briefing on Gold Mountain Golf Complex by Columbia Hospitality 6 CONSENT AGENDA A Claims & Check Register B Minutes of Meeting — January 16, 2013 C Minutes of Study Session — January 23, 2013 D Renewal of Excess Liability Insurance with IRONSHORE SPECIALTY INSURANCE, Excess Workers' Compensation Insurance with SAFETY NATIONAL INSURANCE COMPANY, and Crime Insurance with GREAT AMERICAN INSURANCE as bound for 2013 E Upgrade to the City's Financial Management Software, and Amendments to Contract with SUNGARD- PENTAMATION F Sole Source Purchase of five (5) 8 -inch "FMC Chiksan Swivel Joints" for Digester #1 from COLE INDUSTRIAL for Upgrades to the Westside Wastewater Treatment Plant G Sole Source Purchase of two (2) Skid Mounted Digester Gas Compressors from NASH for the Wastewater Treatment Plant Digester #1 and #2 H Agreement with PARAMETRIX, INC for "Pacific Avenue Final Design" Project I Bid Award for Goods and Services Agreement to MERCHANT PATROL SECURITY for Security Services and Patrols J Purchase of Sensus Water Meter Transceiver Units from FERGUSON WATERWORKS K Confirming appointment of Steven Strachan for Police Chief above Rate 1 7 PUBLIC HEARING A Public Hearing for Release of Easement for HIGHMARK HOMES LLC 8 GENERAL BUSINESS A Amendment No 1 to the Professional Services Agreement with EXELTECH CONSULTING for the "Anderson Cove LID" Project 9 COUNCIL MEMBER REPORTS 10 ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Amencans with Disabilities Act (ADA) accommodations provided upon request Those requiring special accommodations please contact the City Clerk at (360) 473 -5323 by noon on the day preceding the Meeting BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT SO YOUR NAME CAN BE INCLUDED IN THE RECORD r R- REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU I From Ronnie Croley <ronniecroley @yahoo com> Sent Wednesday, February 06, 2013 7 29 PM To City Council Subject Thank You - William Bremer and USS Franklin Memorial I Dear City Council', member, I Thank you once again for hearing my request that the William Bremer Memorial Plaque be moved to a move distinguished and prominent location. The current location is within close proximity to the women's restroom facility and is overshadowed by the many contributor plaques. In fact the Central Bremerton Wastewater Facility Improvement Project Plaque is prominently displayed over his left shoulder. The bronze plaque displayed was designed by Harry H. Keith and unveiled in a small park adjacent to city hall in 1960 (where Fairfield Hotel is located now). Tributes were given to the family by city leaders. John and Ed, William's sons, were in attendance. The Bremerton News in 1901 praised Mr. Bremer for "the sale of the Navy Yard site to the government at their price, which was one -half of the price paid by the original owner, the erection and maintenance of a large and substantial wharf, the donation of the schoolhouse sate, the encouragement of the church people by gifts of church sites including Our Lady Star of the Sea, the steadfast faith of the founder during the dark days of financial and commercial depression and has upright conduct and courteous treatment, that has contributed an no small degree to the magnificent and phenomenal growth of the town. " Once again it cannot be overstated in his role to Bremerton and Puget Sound. I would like to see the plaza in front of The Kitsap Conference Center become the William Bremer Memorial Plaza and a fitting tribute be constructed there. Thank you once again. I invite you to visit the William Bremer Memorial and decide for yourself if that is the proper tribute for a man who gave our citizens so much. 1 Ronnie Croley P.S. While you are there please note the U.S. S. Franklin Wall Memorial attached to the Men's Restroom. I believe that this could be moved to the end of the Harborside Fountain Park and create a more touching memorial. As it hangs the names of the 983 crewmembers that died are not readable and families of the decease are unable to leave tributes. 2 ltla � ° y UL J e m a 4� � 5 e e of S f ! c �� �� COLUMBIA HOSPITALITY - � """'♦'^�� t i' A �$ +til Jt Sr erg. OVERVIEW Columbia Hospitality, Inc (Columbia), a Seattle -based hospitality management and consulting firm, was founded in 1995 by John Oppenheimer Columbia's growing portfolio of premier properties, including the award - winning boutique hotels of the Columbia Collection, conference centers, and distinctive venues offer world -class service in memorable destinations Columbia inspires and empowers it's team to create exceptional experiences for guests and phenomenal results for property owners The company's continued success has led to an international expansion of the consulting division and more than 100 hospitality projects worldwide FOUNDED: 1995 CORPORATE HEADQUARTERS: Seattle, Washington KEY INDIVIDUALS • John Oppenheimer, CEO • Julie Meschke, Vice President of Human Resources • Bret Matteson, President • Jolene DiSalvo, Vice President of Marketing • Lenny Zilz, Vice President of Operations • Katie Knoll, Corporate Director of Sales • Peter Beck, Vice President and Chief Financial Officer • Sarah Watrous, Marketing Manager • Shannon Olsen, Communications Manager EXPERTISE • Hotel Management • Conference Center Management • Asset Management • Receiverslups • Hotel Consulting • Public Assembly Facility Consulting • CH International, global consulting and management MANAGED PROPERTIES Columbia Collection: Boutique hotels offering exceptional experiences in unique destinations. • Cave B Inn & Spa (Quincy, WA) • Friday Harbor House on San Juan Island (Friday Harbor, WA) • Kenwood Inn and Spa, located in Sonoma's Valley of the Moon (Kenwood, CA) • Knob Hill Inn (Sun Valley, ID) • Rainbow Ranch Lodge (Gallatin Gateway, MT) • Sahsh Lodge & Spa (Snoqualmie, WA) • The Inn at Langley on Whidbey Island (Langley, WA) • The Lake House at Chelan (Chelan, WA) Hotels • Baroness Hotel (Seattle, WA) • Best Western Rocky Mountain Lodge (Whitefish, MT) • Holiday Inn Everett (Everett, WA) • The Inn at Virginia Mason (Seattle, WA) Conference Centers • Bell Harbor International Conference Center (Seattle, WA) • Kitsap Conference Center at Bremerton Harborside (Bremerton, WA) • Talans Conference Center (Seattle, WA) Distinctive Venues • Gold Mountain Golf Club (Bremerton, WA) • Harborside Fountain Park (Bremerton, WA) • Maritime Event Center (Seattle, WA) • Smith Cove Event Center (Seattle, WA) • World Trade Center Seattle (Seattle, WA) RECENT RECOGNITION • Travel + Leisure esteemed Top 500 Hotels in the World list ■ Sahsh Lodge & Spa, 2013 • Conde Nast Travelerf prestigious Readers' Choice Awards • The Inn at Langley, Top 10 Resorts in the Pacific Northwest, 2012 • Cave B Inn & Spa, Top 10 Resorts in the Pacific Northwest, 2012 • Kenwood Inn and Spa, Top 35 Hotels in Northern California, 2012 • Sahsh Lodge & Spa, Top 20 Hotels in the Pacific Northwest, 2012 • Conde Nast Traveler' Reader's Spa Poll ■ Kenwood Inn and Spa Top 100 Resort Spas -U S Mainland, 2012 • Conde Nast Traveler' Top 270 Spas in the World list ■ Sahsh Lodge & Spa, 2012 • Conde Nast Travelers prestigious Gold List ■ Sahsh Lodge & Spa, 2001 - present • Puget Sound Business_journal, Washington's Best Workplaces, 2007 - present • NWJobs com, 2010 People's Pick - Favorite Hospitality Company • Seattle Business Magazine ® 100 Best Companies to work for 2012 ■ 2011 Washington Green 50 list • Evening Magazine Best of Northwest Escapes ■ Sahsh Lodge & Spa "Best Romantic Hotel," 2008 - present • Successful Meetings magazine, 2011 Pinnacle Award • Bell Harbor International Conference Center (five -tune winner) • Kitsap Conference Center at Bremerton Harborside • Talaris Conference Center CONTACT INFORMATION MEDIA CONTACT Columbia Hospitality Hamilton McCulloh 2223 Alaskan Way, Suite 200 Erin Osborne Seattle, Washington 98121 Green Rubino for Columbia Hospitality t 206 - 239 -1800 1 f 206- 239 -1801 t 206 - 447 -4747 info @columbiahospitahty com I columbiahospitahty com columblahospitahty @greenrubino com AGENDA BILL CITY OF BREMERTON CITY COUNCIL ............................. 0 N E 0 E 0 ............ 0 W E E E M 00 \ ............ 0 N 0 E E N 0 0 0 0 W 0 .... 0 SUBJECT Claims & Check Register Study Session Date COUNCIL MEETING Date February 6, 2013 Department Financial Services Presenter Shannon Conn Phone 473 -5323 SUMMARY Approval of the following checks and electronic fund transfers 1) Check #'s 351880 through 352234 and EFT's 12531 through 12583 in the amount of $2,658,130 09 2) Regular Payroll for the pay period ending January 15, 2013 in the amount of $707,586 94 3) Regular Payroll for the pay period ending January 31, 2013 in the amount of $723,081 20 4) Retiree Payroll for the pay period ending January 31, 2013 in the amount of $62,659 57 ATTACHMENTS FISCAL IMPACTS (Include Budgeted Amount) STUDY SESSION AGENDA N No Discussion ❑ Full Presentation STUDY SESSION ACTION X Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve consent agenda as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 AGENDA BILL to 15 CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeoeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT COUNCIL MEETING Date February 6, 2013 Department City Council Minutes of Meeting Presenter Greg Wheeler January 16, 2013 Council President Phone (360) 473 -5280 SUMMARY. Attached is a summary of the City Council Meeting ATTACHMENTS Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) N/A STUDY SESSION AGENDA 0 No Discussion ❑ Full Presentation STUDY SESSION ACTION 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the Consent Agenda as presented COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 i DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, January 16, 2013 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, January 16, 2013, at 5 00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, with Council President Greg Wheeler presiding Council Members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Roy Runyon, Adam Brockus, Leslie Daugs, and Jim McDonald Also present were City Attorney Roger Lubovich, City Clerk Shannon Conn, and Council Assistant Christine Grenier A COUNCIL BRIEFING was held to discuss General Council Business at 5 00 PM in the Council Conference Room At 5 30 PM the meeting moved to the Meeting Chambers The Pledge of Allegiance was led by Council Member Jim McDonald followed by the invocation provided by Maior Jim Baker of Salvation Army PUBLIC RECOGNITION Mike Walton Bremerton YMCA Marketing Director, provided an update on the latest phase of the remodel of the YMCA, encouraged the community to loin the Y with no joining fees in January, and announced upcoming events Cary Bozeman reported that the Parks Funding Task Force is officially formed and will be holding its first meeting tomorrow, and thanked Council Member Roy Runyon for his service to the City Robert Parker also thanked Mr Runyon for representing the City, and thanked the Mayor, Wyn Birkenthal and Parks staff, and the Public Works Department for helping to make a meeting happen recently in the Charleston area Maior Jim Baker and Tina Boewe of Salvation Army, invited the Council to attend a Reception for Sally's Place which will be held on Sunday, January 27 beginning at 1 00 PM in the Meeting Chambers followed by the Groundbreaking Ceremony at 832 6 th Street which is expected to conclude at 3 00 PM Jerry McDonald announced that Terry Brooks will return to Bremerton on February 21 to provide a presentation on branding John Thomas expressed concerns about badly needed repairs in his neighborhood at the intersection of Perry Avenue and Cascade Trail MAYOR'S REPORT — Mayor Patty Lent • Responded that there will be a list of street improvement projects that will be supported by the car tab fees available on the City's website, • Proclaimed January 29, 2013 as "Ready, Set, Go 5-2-1-0 Obesity Prevention" Day, and provided the proclamation to Susan Buell YMCA of Pierce- Kitsap County, who then announced the "5- 2 -1 -0" Kick -Off Celebration would be held on Tuesday, January 29 from 12 00 to 1 30 PM in the Meeting Chambers, • Introduced Terry Schroeder Kitsap Continuum of Care Coalition, who encouraged the community to participate in "Project Connect" which will offer free services and information to homeless families and vulnerable individuals on Wednesday, January 23 from 10 00 AM to 3 00 PM at the Sheridan Community Center, • Added that Olympic Gold Medalist Nathan Adrian will be speaking at the Salvation Army event on January 27, City Council Reg Mtg Minutes Wednesday, January 16, 2013 Page 2 of 6 • Introduced Rana Tan Production Coordinator for the Bremerton Community Theatre, who invited the community to attend the "Kaleidoscope 2013 — Washington State Theatre Festival" being held from February 28 to March 3 at the Bremerton Community Theatre, • Congratulated Community Development Director Andrea Spencer and staff for receiving a "National Planning Achievement Award' from the American Planning Association which will be presented on April 16 in Chicago during the Annual National Planning Conference, and also thanked Tim Thomson Port of Bremerton Chief Executive Officer and John Powers KEDA Executive Director, for their support, • John Powers KEDA Executive Director, provided a brief report on economic development activities, and invited the Council to attend the KEDA Annual Decision Makers Breakfast on January 29 beginning at 10 00 AM at the Kitsap Conference Center, and thanked Roy Runyon for his years of service and for volunteering on the KEDA Board of Directors, • Attended a Sports Hail of Fame Awards Ceremony, • Reported on the Clean Trade Alliance Listening Session that was held on Monday, and • Thanked Roy Runyon for his service CONSENT AGENDA 5A — Claims & Check Register Check Numbers 351683 through 351879, and EFT -12485 through EFT- 12530 in the amount of $2,404,089 93, Regular Payroll and Pay Outs for the pay period ending December 31, 2013 in the amount of $722,820 88 5113— Minutes of Meeting — January 2, 2013 5C — Minutes of Special Meeting — January 9, 2013 5D — Appointment of Colleen Smidt to the Parks & Recreation Commission 5E— Appointment of Patrick Watson to the Parks & Recreation Commission 5F— Renewal of 5 -Year Service Contract with Kitsap County for BKAT Services (KC458 -12) 5G — Re ApPFGyal of A ' meridment Ne 2 to Real Estate Purn-hase and- Sale AgFeeMeRt with ' GFax P ar t n ^r° ' ' G Moved to General Business... There were no comments from the public President Wheeler welcomed Colleen Smidt and Patrick Watson to the Parks & Recreation Commission Ms. Smidt commented that she looked forward to serving on that board 06:19:25 Motion was made by Flemister, and seconded by Brockus Comments were provided by Runyon 06:20:10 M /S /C /U (Flemister /Brockus) Move to approve the CONSENT AGENDA as presented PUBLIC HEARING PUBLIC HEARING ON ORDINANCE NO. 5205 TO AMEND THE BREMERTON MUNICIPAL CODE (BMC) FOR MEDICAL MARIJUANA COLLECTIVE GARDENS Allison Daniels Community Development, stated that the action before the City Council is to conduct a public hearing and adopt an Ordinance to amend BMC Section 20 40 160 and Chapter 20 42 BMC of the Zoning Code relating to medical marijuana collective gardens within the City and to add a definition for medical marihuana collective gardens President Wheeler opened the public hearing for comments, which were received by Ezra Eickmeyer City Council Reg Mtg Minutes Wednesday, January 16, 2013 Page 3 of 6 With no further comments, the public hearing was closed to the public and opened to the Council Members for discussion 06:36:17 Main Motion was made by Brockus, and seconded by Daugs . Comments and questions were provided by Brockus, Runyon, Daugs, McDonald, Wofford, and Younger, with responses provided by Ms Daniels and Assistant City Attorney Mark Koontz 06:40:28 Motion to Continue was made by Runyon Motion died dui to a lack of a second 06:50:07 Main Motion — M /S /C (Brockus /Daugs) Move to pass Ordinance No 5205 amending the Zoning Code to prohibit medical marijuana collective gardens within 'any zoning district of the City Voted in favor of Motion Daugs, Brockus, Flemister, Arends, Younger, Wofford, McDonald, Wheeler Voted opposed to Motion Runyon Motion carried 8 -Yes, 1 -No GENERAL BUSINESS 7A— PURCHASE AND SALE AGREEMENT WITH BOAT LAUNCH INVESTMENTS, LLC FOR PROPERTY LOCATED AT 1116 CHARLESTON BEACH ROAD Chal Martin Public Works & Utilities Director, explained that the City has received an offer of $140,000 to purchase the property located at 1116 Charleston Beach Road from Boat Launch Investments, LLC, who proposed to use the building for a retail site The assessed value of the property is $142,390 The property was acquired during the SR304 Transportation Improvement Project using Transportation Improvement Board Grant funds A condition of the funds requires proceeds from ,the sale be used for Arterial Street Improvements within the City The requested action is approval of the purchase and sale agreement for the property at 1116 Charleston Beach Road There were no comments from the public 06:51:30 Motion was made by Brockus, and seconded by Daugs Comments and questions on the Main Motion were provided by Brockus, McDonald (conflict with appearance of fairness), Runyon, Younger, Flemister, Arends, and Wheeler, with responses provided by Mr Martin, Mr Lubovich, and Mayor Lent No comments or questions were provided by Council Members regarding the Motion to Continue 07:05:17 Motion to Continue made by Younger and seconded by Runyon 07:05:26 Motion to Continue — M /S /F (Younger /Runyon) Move to continue to February 6, 2013 Voted in favor of Motion Runyon, Younger, Wofford Voted opposed to Motion Brockus, Flemister, Arends, Daugs, Wheeler Abstained McDonald Motion to Continue Failed 3 -Yes, 5 -No, 1- Abstention 07:08:28 Main Motion — M /S /C (Brockus /Daugs) Move to approve the purchase and sale agreement, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented, and further, authorize the Mayor to finalize l and execute all documents necessary to complete the transaction Voted in favor of Motion Runyon, Flemister, Arends, Wofford, Daugs, Brockus, Wheeler Voted opposed to Motion Younger Abstained McDonald Main Motion carried 7 -Yes, 1 -No, 1- Abstention I City Council Reg Mtg Minutes Wednesday, January 16, 2013 Page 4 of 6 7113 — AGREEMENT WITH KITSAP COUNTY FOR INCARCERATION OF CITY PRISONERS Dave Boynton Police Department, summarized that the action before Council is approval of the contract for Incarceration of City Prisoners at the Kitsap County Jail The contract is for a one -year term The contract amount if for $630,000 for 9,000 bed days There were no comments from the public 07:20:57 Motion was made by Runyon, and seconded by Daugs Comments and questions were provided by Runyon, Brockus, and Younger, with responses provided by Mr Boynton and Judge James Docter 07:35:32 M /S /C /U (Runyon /Daugs) Move to approve the Kitsap County /City of Bremerton Agreement for Incarceration of City Prisoners with Kitsap County, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented 7C — RESOLUTION NO. 3186 TO SUPPORT KITSAP COUNTY'S ENACTMENT OF A ONE TENTH OF ONE PERCENT SALES AND USE TAX IN KITSAP COUNTY Judge James Docter explained that in 2005, Washington State approved legislation allowing counties to raise their local sales tax by one -tenth of one percent to augment state funding for mental health and chemical dependency services, housing for mental health and /or addictions, and therapeutic courts This equates to one penny for every $10 of purchases or $10 for every $10,000 of purchases As social services are cut, these programs are being affected adversely, our citizens are not being served and /or treated , properly, and public safety is jeopardized Kitsap County will consider this issue at a Work Study Session on January 28 and this meeting will be open for the public to attend If the County decides to take action, that will also be during a public meeting Joe Roszak Kitsap Mental Health Services Executive Director, discussed the types of services that are needed by age group in Kitsap County Daryl Daugs Kitsap Habitat for Humanity Executive Director, emphasized that prevention and treatment are not currently covered by health care programs like Medicaid when people are incarcerated and this proposal would help the community immensely Comments from the public were received by Dave Boynton Kraig Perry; Pam Hamon Eric Dolan Jacqueline To/entino Wendy Pelner Larry Meyer Robert Parker Jerry MacDonald and Betsy K i4her (Kitsap Recovery Center) 08:29:35 Motion was made by Daugs, and seconded by Brockus Comments and questions were provided by Daugs, Runyon, Wofford, Brockus, Younger, Wheeler, Arends, and Flemister, with responses provided by Judge Docter, Mr Roszak, Mr Daugs, Ms Keigher, and Mr Boynton 09:17:48 M /S /C (Daugs /Brockus) Move to approve Resolution No 3186 supporting Kitsap County enacting a one -tenth of one percent countywide sales and use tax for the purpose of providing funds for provision of mental health treatment and /or chemical dependency treatment programs and services, and for the operation or delivery of therapeutic court programs and services Voted in favor of Motion Arends, Younger, Wofford, McDonald, Daugs, Brockus, Runyon, Flemister Abstained Wheeler Motion carried 8 -Yes, 1- Abstention City Council Reg Mtg Minutes Wednesday, January 16, 2013 Page 5 of 6 7D — RE- APPROVAL OF AMENDMENT NO.2 TO REAL ESTATE PURCHASE AND SALE AGREEMENT WITH LORAX PARTNERS, LLC City Attorney Roger Lubovich explained that the City Council approved Amendment No 2 to the Real Estate Purchase and Sale Agreement with Lorax Partners, LLC for the residential air space on property commonly known as Park Avenue Plaza on September 5, 2012 Substantial changes have been made to the amendment since City Council approval and staff is requesting re- approval of Amendment No 2 with the incorporated changes Amendment No 2 has been executed contingent upon City Council approval There were no comments from the public 09:20:40 Motion was made by Runyon, and seconded by Brockus There were no comments from the public and there were no comments from the Council Members 09:21:04 M /S /C /U (Runyon /Brockus) Move to re- approve Amendment No 2 to the Real Estate Purchase and Sale Agreement with Lorax Partners, LLC and authorize the Mayor to finalize and execute the amendment with substantially the same terms and conditions as represented and further authorize the Mayor to extend the contingency date and related provisions as deemed appropriate COUNCIL MEMBER REPORTS Roy Runyon welcomed new business Tracey's Barber Shop now located at 717 Pacific Avenue, and looked forward to meeting the appointee that will serve District 4 Leslie Daugs announced that the Habitat for Humanity store and offices (formerly known as "Builders Bargains ") will be moving to 3451 Wheaton Way next to the Grocery Outlet, and volunteers will be helping remodel the space to make room for the store on Monday, January 21 from 9 00 AM to 3 00 PM To volunteer at the event, please visit www kitsaphabitat org or call (360) 479 -3853 Jim McDonald attended the Gorst Creek Watershed Advisory Committee Meeting with Mayor Lent Council recessed from 9 25 to 9 30 PM for a BKAT taping break then Council Member Reports were continued Greg Wheeler presented a plaque to Council Member Roy Runyon in recognition of his 5 years of service from January 1, 2008 to January 31, 2013, and announced that the Council will be holding an Executive Session regarding `Potential Litigation" and action is anticipated Roy Runyon recalled his time on Council and was pleased that there have been great debates which provided the best result for the residents, thanked his wife Kimberly for her support, and planned on staying involved in the community Greg Wheeler announced that there will be a vacancy on the Council and applications are due by January 25, and that he will be a keynote speaker at the Martin Luther King Jr Annual Celebration on Monday, January 21 at the Presidents Hall at the Kitsap County Fairgrounds Council recessed at 09 38 PM for a 15 -Minute Executive Session to discuss `Potential Litigation" per RCW 42 30 110 (1)(1), and action was anticipated... 09:46:40 M /S /C /U (McDonald /Runyon) Move to authorize the Risk Management Specialist to expend up to $55,000 for clean -up and settlement with the property owner at 1328 Cottman Avenue, Bremerton, Washington related to a sewer overflow November 19, 2012 City Council Reg Mtg Minutes Wednesday, January 16, 2013 Page 6 of 6 With no further business, President Wheeler adjourned the Council Meeting at 9 47 PM Prepared and Submitted by CHRISTINE GRENIER Council Assistant Attest SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW SC Is cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeee SUBJECT COUNCIL MEETING Date February 6, 2013 Department City Council Minutes of Study Session Presenter Greg Wheeler January 23, 2013 Council President Phone (360) 473 -5280 SUMMARY Attached is a summary of the City Council Meeting ATTACHMENTS- Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) N/A STUDY SESSION AGENDA ❑x No Discussion ❑ Full Presentation ti STUDY SESSION ACTION Nx Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION- Move to approve the Consent Agenda as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 DIGITAL RECORDING CITY COUNCIL SPECIAL MEETING MINUTES Wednesday, January 23, 2013 A Special Meeting of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, Wednesday, January 23, 2013, at 4 00 PM, with Council President Greg Wheeler presiding Council Members present were Nick, Wofford, Eric Younger, Carol Arends, Faye Flemister, Roy Runyon, Adam Brockus, Leslie Daugs, and Jim McDonald Lori Smith, Legislative Assistant, was present to provide staff support President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation, and announced that approved items by Council will be placed on the February 6, 2013 Council Meeting Agenda, or as indicated A BRIEFING 1 Update was provided on Gold Mountain Golf Complex by Columbia Hospitality — John F Oppenheimer, CEO, and Lenny Zllz, Vice - President of Operations (Information only) B NO PRESENTATION PLANNED - The following items are budgeted items or have been reviewed by the appropriate Council Committee 2 Renewal of Excess Liability Insurance with IRONSHORE SPECIALTY INSURANCE, Excess Workers' Compensation Insurance with SAFETY NATIONAL INSURANCE COMPANY, and Crime Insurance with GREAT AMERICAN INSURANCE as bound for 2013 for the City of Bremerton Consent Agenda 3 Approval of Upgrade to the City's Financial Management Software, and Amendments to Contract with SUNGARD- PENTAMATION Consent Agenda 4 Sole Source Purchase of five (5) 8 -inch "FMC Chiksan Swivel Joints" for Digester #1 from COLE INDUSTRIAL for Upgrades to the Westside Wastewater Treatment Plant Consent Agenda 5 Sole Source Purchase of two (2) Skid Mounted Digester Gas Compressors from NASH for the Wastewater Treatment Plant Digester #1 and #2 Consent Agenda 6 Amendment No 1 to the Professional Services Agreement with ExELTECH CONSULTING for the "Anderson Cove LID" Project General Business 7 Agreement with PARAMETRIx, INC for "Pacific Avenue Final Design" Project Consent Agenda 8 Proposed Public Hearing and Release of Easement for HIGHMARK HOMES LLC Public Hearing 9 Bid Award for Services Agreement to MERCHANT PATROL SECURITY for Security Services and Patrols Consent Agenda City Council Special Meeting Minutes Wednesday, January 23, 2013 Page 2 of 2 C FULL PRESENTATION ITEM(S) 10 Purchase of Sensus Water Meter Transceiver Units (MXU's) from FERGUSON WATERWORKS Consent Agenda D GENERAL COUNCIL BUSINESS General Council Business was briefly discussed With no further business, President Wheeler adjourned the Council Special Meeting at 7 45 PM Prepared and Submitted by LORI SMITH Legislative Assistant Attest SHANNON CORIN, City Clerk GREG WHEELER, City Council President GW SC Is cg AGENDA BILL toD CITY OF BREMERTON CITY COUNCIL SUBJECT: 2013 Excess Liability, Excess Study Session Date 1/23/13 Workers' Compensation and Crime COUNCIL MEETING Date 2/6/13 insurance Department City Attorney's Office Presenter Thelma Swem Phone 473 -5302 SUMMARY: The Bremerton Municipal Code authorizes the Risk Management Specialist, with the approval of the City Attorney, to bind insurance and then requires City Council approval for continuation of the bound coverage Excess liability coverage has been bound with lronshore Specialty Insurance Company at an annual cost of $148,989 43 (including tax and fee) Excess workers' compensation insurance has been bound with Safety National Insurance Company for a deposit premium of $50,064 Crime insurance has been bound with Great American Insurance for $4,973 per year Excess liability and workers' compensation self - insured retentions have been increased to $500,000 and excess liability limits have been increased from $5,000,000 to $10,000,000 ATTACHMENTS: Insurance Order to Bind FISCAL IMPACTS (Include Budgeted Amount) Adequate funds for these insurance renewals are available in the Risk Management Fund STUDY SESSION AGENDA Nx No Discussion ❑ Full Presentation STUDY SESSION ACTION: Nx Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve the excess liability, excess workers' compensation and crime insurance as bound for 2013 for the City of Bremerton COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11102/12 Order to Bind Please bind the fotloanng coverage (check the appropriate box of the coverage and /or opfion you are electing) Camer Land Retention &for Premmm Deductible Eicess Liability OPTION 1: Ironshore Spedaily Ins. Excess Llabiglty $121,060 (plus 0 Co $5 million occ or aaongful act I no general $500,000 supka rues tax & tee) Aggregate. Aggregates anro include ProducdsQmpleted Ops - $5 million Publi:Officials E&0 - $5 million Employment Practices - $5 nullmn Employee Benefits Uab - $5 nulfon OMON : Ironshore Specialty Ins. Excess Uab liky $145,925 (plus Co $10 million ooc or wrongful ad I no $500,000 SUPIUS mres in & tee) g eneral Aggregate Aggregates anti Include Products/Completed Ops - $10 rrdMan Pu6Gc OMdals E&0 - $10 million Employment Practices - $10 million Employee Benefits Liab - $10 million :Excess Workers': Compensatior) Safety National Casualty Company Statutory Work Comp $500,000 wa ept $50,064 Deposd ] $1 ndfl Employers Uabildy $750,000 A wbnelUSL&H Crirr�e Insurance Great Ameman $1,000,000 Employee Dishonesty $25,000 $4,973 E] $1,000,000 Computer Fraud $25,000 Cdy of Bremerton JL&O Name 1D1eJ VVI & SKI if W Tide < " rrc -P,j SpVdX a G S-� Date Wi l li s Page 119 AGENDA BILL 6E CITY OF BREMERTON CITY COUNCIL SUBJECT: Upgrade to the City's Financial Study Session Date 1/23/2013 Management Software COUNCIL MEETING Date 2/7/2013 Department Financial Services Presenter Becky Hasart Phone 473 -5722 SUMMARY: The Financial Management system currently in use by the City of Bremerton has been in place since 2006 Upgrading this software to the latest release will allow for staff to operate with more efficiency by taking advantage of the current technology It will also allow the City to take advantage of the improvements to software functionally accumulated over the past 6 years In addition to upgrading our existing software, Financial Services is adding a Work Flow module that will help the City move to a more paperless environment as well as upgrading the Cognos report writing system to improve its security presence and functionality Since this product is on annual maintenance, there aren't any software licensing costs associated with upgrading the baseline system to the latest version The two quotes cover the ancillary costs associated with performing this major software upgrade as well as the costs associated with bringing in the Workflow module and the CognosWeb report writing module ATTACHMENTS: Quote #1 Sungard Public Sector Add -on quote for migration costs Quote #2 Sungard Public Sector Add -on quote for Plus product add -ons Original contract (3/01 -MA023 dated June 28,2001) between Sungard- Pentamation and the City of Bremerton FISCAL IMPACTS (Include Budgeted Amount) The total cost of these 2 quotes is $51,389 00 and is included in the Information Technology 2013 budget STUDY SESSION AGENDA Nx No Discussion ❑ Full Presentation STUDY SESSION ACTION Nx Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to accept Sungard quote #1 in the amount of $22,764 00 and to accept Sungard quote #2 in the amount of $28,625 00 and approve amendments to the contract dated June 21, 2001 between the City of Bremerton and Sungard- Pentamation and authorize the Mayor to finalize and execute the amendments with substantially the same terms and conditions as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 z SunGard Public Sector Inc. 1000 Business Ccnter Dr -Lake Mary, FL - 32746 Phonc 800 727 8088 SUN GARD` Add -fin Quote Datc Acct Mgr PUBLIC SECTOR 1/9/13 Terry Wayland p � f Quote Prepared For: City of Bremerton 345 h Street, Suite 600 Bremerton, WA 98337 Attn• Cathy Johnson Phone:360 473 5296 MIGRATION COST SUMMARY Implementation /Training (CommunityPLUS) $520 Implementation /Trai.nin (FinancePLUS) $2,600 Conversion $0 Custom PLUS enabling $2,329 Installation $11,575 Pro ect Management $4,480 DATANGO-UC license fee, includes year 1 maintenance $1,260 DATANGO -UC Year 2 maintenance $200 Total Cost $22,764 r Note: This quote assumes the s.%te has OPTIO ECI and MKS. Quote valid to 03/31/13 E t i S } { i 4 x � t i i s i f SunGard Public Sector Inc. 1000 Bubtnes Centel lh — LakL Maiy,11, — 32746 Phone 800 727 8088 1111+ Quote Lollhmums an Amendlntnt to the L),lhiitg ( olltralt alld Aglc(mixt by and bowcom StlnOaid Public SLL(01 - and ( ti'IUlntr 1'aC( a% Odu.1wl,L pl ovlticd hctun, all ti rn1, And cnndninl, Of IILL (al,t)ng ( onullLt And Agit en)(nt +hall rullafn In full (011L and effect As appllcalik (os cu tans cu,n»nLr,, till tclnl "( nntrALt Ind Agmon(nt" IN iMmcd a' Ili( SaftwarL l ILL-I),t AI- ,IL(.11lLnt b) an(] ULtwun the jurncs hereto Iris tioftwuc of "LICCn,cd Sy,tcm," IICLIhtd h) S111)(In1d PuhIIL SLclol arc plovldLd In and may be LISC(I In 1111CI1i111,- ol)1CCt COCK fann 0111) Suri(ald PubllL SL(.(Ol offus IIIC ( u,tonut, through 1 thud party L,Ltow agent, a Souric ( ode 1 alruut 1g1e(muu that piowdL, fi11 IdL1'L of ilIC SOUrec LndC Vu,)(t11 Of (11(. IA(n+cd Sy'twn, fion) t,now ulx)n the oLLUDUILL of 14rianl MICUL lvcnt,,'u(h ac SunO11d Publlt %UtOf h fltltim to plovidL Itquticd maimn.mce %rtvi(, a, agrud AppilcaIAL toot, arc not included, 111d, if 1pphclblt, will bL added a) tilt amount it thL papnu nt of lltvc»ce(+) bung ,cm Scpainkly I )avel and living t xpU1K, - Im In 1d(htron to the putt, quot d 1 1wv( and AiAll be gmu lu d bV III'. Sul)(iard ( orporm I hovel and 1 \pu1,( iWITIb11T,o.1nU11 policy D 11C Of dLINLl)' 1% TILL. d Ill oil which SunOald ddivei, 1' 0 B SU11Oard Public SCLI01'', llla1,l Of %illplIKIlt, tilt I iCLI1,Cd I IY %ILI)lh to ( Ll,tomcr I ILL S1MO21d public Sccroi api)licAUon software waslAnty +11'(11 be (ot 1 Iuno i of (tilt (1) Vcar IRLI dc111'C1y I IICIL IS nn 1 Lung and Arceptatim pino(l Oil tilt. i ICUI'cd Sy,run(%) heroin Phcprmud c(tnduiloti and all other scrim not mcludi -d In till, Qunit of fn tilt ( ontrAct and Agin. mcnt, ,late(I an any purcha,L (»du or Mitt doctlounr ,ubnnncd I)Lf Laft'I b} ( u,a>m(1 M. of no folu or t flect, Ind du terns, and enndlnonv of the (.(nttrlet Ind Agiti mr at Ind any anundmi im thcrLtu shall Lolirld unit +, Lapichhly atccptLd ul writing by SunO1rd l)ublu Scour to (,U,tou1(t i herd party haidwalc /SOftwUL HIAMtananc( and /ot warranty will bt provided by tilt (hied party h11dvnrL Ind coltwa(L manufacnlr(i(i) SunOald Public SLctol malms no reptc,Llltauon' as r0 0,11L(ted perfo)maut(, ,uuablhly, o1 file %atlifaui)n of l wanner', I)gOULnunt, with rehpcLI to tilt I1MdWala' 01 odor duld party prudtlu, ,1xu(cd in till, Quo[. I he lti0u)1 and Itfu11d p(dlLy of (1LI) mdIX1da11 ihltd pill ty h111lw1r( / %OfnvarC Suppli.r ,11111 Ipply BL(orL Signing till, Qtlote, pieaht Coiiat r you( ( lunl mCCL„ I aeetltnv( If you A1c not ttrtanl which product, l,1, provided by a third p'll t 11111. Aglumty( IN ba%Cd oil rho. LIIITLIII IICLII+II)g p0IXI(.' of (1LI) third pally %Oflw1IL InanUfACCUltr a, wdl a, all 1111,1mv manufactur(is In tilt cvull that A nl,mufitetulci change, an) of rllC +L se,pecnV( 1)(11100 or pr1eL�, %U06ald IMI IV(s the right to ad)tl till% pulpo,Al to IL 1LCt thu,1, lhfulgL% I atcpt whom) +p(cifi(,d u fsacd fcc ,civic(~ abov(, pricing lot pr oft % %Ionli ,uvlL( S I% a g(o)d forth Latlnlatc bawd on II1L lnfolmat1011 Avadal)Ic to SUII(iald PUbhc SLCtor at tilt 111111, Of Lsecunnn of this QuntL I he total amount that ( u,to llc.l will ply fill Ih(.,c ,(.:vicL% will vat y b1,ed on du actual Hamlet of hours of'umm luluslcd to compictC the %C1viL% if ILqum d, tddmollai ,(rVICL, will b, plovt(led on a time And mamnal% ba,i% at hourly rate' cquAl to SunOltd Public SLCIOI thLO- uurLOt late, for tilt ,cn1cL, at 1 +,u1, I'm naming and on -,Ito, prOILCt managcmcm %v %ion, whuh arc taTICLULd at tlu Icquc,t of ( imomtl Within frnfrtten (14) day' of thL'60111ed %rarr dale, ( u'tolncr ii Ichp(n,ibli f41 (.little pine( of tilt (milling of (n srtc pIO)(,t nlanagLnlent 1110, m(.unui CXpLn,L. Paylncnt Term-, Arca1._Follows 1 ucnac, PHIL(( Planning, P10)CLr A�vngrmcnt, ( un«uhnlg, ( onvi morn, Uthtom hlodsfsrtrlon, I hold 1 Product Softualc and I lardwarc Nwt lrts dtiL Upon e),ecuri111 of tilt, Quote I riming I'LL, And I ravel /I mrig (ap(Il,(S arc, dtw 1h Inclined monthl) ln I% dm. upon Lompluton Implun1,n t uron and 11,nd P1i ly Ilioditet %ctvi (, fcc, Ale duL 50 on Caecunon Of till QnatL, and 50% due upon InVOICL, Upon a IIIIA0OU 111110S otho wiso: p) ovldcd, odwr ProfC „I011al SLImC N aft (III( molill11y, as tUdl NCIVICC ti( 1.11.11VULd Additson k)'LYVILC', if ILquc,ILd, Wtil 1e Invoiced 1t thLo- unient retch All }',11q)1)1f1g L117tlgc, hhOWll alY C,17111afCd (llil\' MI(l 1([1111 +1)Ip11111g CI]al tt. \Vil1 hC duo. Upon d411V(l) SunOar(l Ptd)he SLrtor Apphclnolt Annu tl Suppol( (uuomu 1x cunununti to t11L urinal rum of I�1 untrnvle( uuI tiup>(x» r Sc1 vat' (ill wh1d1 tilt SUI)(folt fLC 11 IncludLd Ill the IALltlu fCL(+) arld bcl;il$ Upon i.XCILUtIOD Of 1111% QUO1L 111d L)ALII(l, foi It twLlvc. (12) month p( mil Sub,Lqucnt (Cnit1. of %uppos t will Ix cot twth'i. (12) month pu rod,, L0111111rnClng at ill( (.n(I of the prior ,tlppol t perm( Sltppnit (LO %hOWn 1Y(. f(» till SLCC»ld tC1m of %LII) ;)Mr rot Which SullGami Public Im Tor I' CommitrLd and which ,hall ix title pilot CO the Nmrt of that tens I (CS lot stlhttqucnt toms of Support will bt due pom to d1L Start Of Lach rLnn at tilt tllU1- 1h'LVadrng lAIL Subictimi11 terfllh Will fY11L\V atlt(ItnahC 111}• llilill ,LILh Unit SlinOal(1 PUNII, SUCOI MCL1Ve' Wtn)tte -1) noTIL( from tIlL ('u'ro,il(lr thsity (30) days prim to Ili( cxprlatlon of the rhea current t(im Notification of non - renewal i% tcquired prior to TiLL %tart Of tilt Iu1L\v11 recfn ( u%Qnnu will bL itvoleld, and pAynlLnt I, due upon to omal Ilmd Patty Product Annual Support I'LL, I It( +uppof t r(,(. fol Ilh snultl allmlal pxned l' tntludiLd 111 tilt apP C.111>1L I hind PSI ty Product Iaculu ft( Ullle„ (1111L1'W1 +L %I11Ld 1ubso;xIueYl1 11.1)n, invoiced b) ytlfl(11rd Public 5C(.rm will ttnew automatically at then- pllvadmg rate, until such nrne Slul(,ard PUNK SL UG) ICL(.IVL% wnnLn nonce of non 1Lnmw11 from tht ( tmomu moot) (90) day, 711 t(IVAOLL of tilt L1,pia0011 Of th( then -( Ilr Olt ILrin Nonfrcltion Of non- ruu\val is Iulutrtd pt)(>I to th( ,tart of the iL lLtv111u rn CINOIIl(1 Will Ix 111WITLed, and paynunl I, dui., upon rLn1,wal V. appltc lble fof cu will 11u1(I T' 0 q Product' that all Invo/cL(I (IIILL113 by (Ill Thu d p It t) to( u,u»110, payrl)c 11 ILI In% fof am KALwal tcrin(,) Of ,uppof C %11111 ix a, plovid(d by the third part) ro ( twolncr Page 3 SunGard Public Sectoi Iuc. 100(1 (,cntcx 1)x — lake Mary, 1 L — 32746 Phone 800 727 8088 Cnat omer Acceptance- Autliorjrcd St natty c Da1c Punted Namc Page 4 City of Bremerton, WA CommunityPLUS 9.0 and FinancePLUS 5.0 Migration January 4, 2013 This document outlines the suggested training and implementation plan for migrating the City of Bremerton to our new CommunityPLUS 9 0 and FinancePLUS 5 0 versions Projected conversion and training costs are rough estimates based on our current knowledge of your needs CommunityPLUS Applications Currently Under Maintenance: 811 Cash Receipting 811 Miscellaneous Billing CommunityPLUS Implementation/Training- We recommend a total of 5 day of training be conducted via webex to cover new features and navigation changes for the CommunityPLUS 8 11 products currently under maintenance A detailed agenda regarding what will be covered during the training will be provided by your trainer Total Suggested CommunityPLUS 9 0 Training pays = 5 days @ $1,040 per day webex $ 520 Page 5 City of Bremerton, WA CommunityPLUS 9.0 and FinancePLUS 5.0 Migration January 4, 2013 FinancePLUS Applications Currently Under Maintenance. 41 Fund Accounting 41 Human Resources 41 Fixed Assets 41 Employee Benefits 30 Employee Access Center /2 0 Employee Timesheets 41 Position Control 41 Personnel Budgeting 41 WA State Reporting FinancePLUS Implementation /Training: We recommend a total of 2 5 days of training to be conducted via webex to cover new features and navigation changes for the FinancePLUS 41 products currently under maintenance A detailed training agenda regarding what will be covered during the training will be provided by your trainer Total Suggested FinancePLUS 5 0 Training Days= 2 5 days @ $ 1,040 per day $2,600 On -site training is also available at our current rate of $1280 per day plus travel and living expenses Travel and living expenses are in addition to the prices quoted above and shall be governed by the SunGard Public Sector Corporate Travel and Expense Reimbursement Policy Training days are based upon an eight hour day, which includes setup time Any training required beyond those days indicated above will be performed at the then standard per diem or hourly training rate Conversion: Conversion of current version database structures to CommunityPLUS 9 0 and FinancePLUS 5. 0 database structures for applications under maintenance as listed above, to include 1 FinancePLUS database, 1 FinancePLUS test /training database and 1 CommunityPLUS database, 1 CommunityPLUS test /training database $ No Charge Page 6 City of Bremerton, WA CommunityPLUS 9.0 and FinancePLUS 5.0 Migration January 4, 2013 Modifications The following custom modification(s) currently under maintenance can be integrated into CommunityPLUS 9.0 and FinancePLUS 5 0 if you still need them FCBRE102 - FAM• Optio AP Check FC13RE101- HRM Optio Paycheck FCBRE106 - PCL - Add Comments on Status Detail Report FCFDD08NP - Custom Expenditure Status Report FCFDD08NQ - Custom Revenue Status Report $ 2,329 Software modifications defined during the implementation will be proposed and authorized using our standard custom programming process and are not included in this cost Installation: Remote installation and configuration support for the following applications on a SQL to meet the 5 0/ 9 0 specification provided CommunityPLUS 9 0 FinancePLUS 5 0 4j's Genero Open Source MKS Toolkit Optio ECI Datango -UC $ 11,575 Project Management: Management of all aspects of the migration process, including installation, conversions, modifications, and training $ 4,480 Page 7 r a SunGard Public Sector Inc 1000 Business Center Dr - Lake Mary, FL - 32746 Phone 800 727 8088 fi SiJNDARD® Add -On Quote Date Acct Mgr p � PUBLIC E CTO R 01/04/13 Terry Wayland { Quote Prepared For. s City of Bremerton 345 6 Street Bremerton, WA 98337 { Cathy Johnson 360 473 5296 PLUS PRODUCT add ons License* Installation Training ** Workflow - $ 6,050 $ 525 $1,040. GFPWKF 1 Cognos -1 Bi Base Bundle Tier A System Administrator - $11,990 Cognos -1 1 Cognos -P license Professional user - $ 2,940 Cognos -P 2 Cognos -AB licenses - $ 2,940 Advanced Business Authors 2 x $1470 - $2940 Cognos -AB $2,100 $1,040 { Totals $23,920. $2,625 $2,080. Total: $28,625. *License - includes year 1 maintenance **Training - via webex Year 2 maintenance - Workflow - $1,050 l Cognos -1 - $1,920 Cognos -P - $470. Cognos -AB - $480. (2 x $240) i i fi Quote valid to 03/31/13 ' 4 R � B SUN"RW 1/4/2013 095433 PUBLIC SECTOR Page 1 of 4 3 i I SunGard Public Sector Inc. j 1000 Business Center Dr — Lake Mary, FL — 32746 3 Phone 800 727 8088 Remote Assistance SunGard Public Sector uses SecureLink from SecureLink Corporation for remote access to servers inside your network SecureLink is designed specifically for the secure remote support of enterprise software applications SecureLink utilizes encrypted SSH tunneling and proprietary port- forwarding technology to broker secure, audited remote connectivity SecureLink is specifically designed to provide control, security and audit capability for timely and effective remote support SecureLink operates on a dedicated server, with login access to the SecureLink server only available to authorized support and services personnel authenticated to the vendor's network The SecureLink Gatekeeper is a client application installed on remote servers and PCs with outbound Internet access to act as a secure access point for SunGard support Once installed and enabled, the Gatekeeper sends an outbound "ping" over SSH on regular polling intervals to the SecureLink server checking to see if anyone is requesting a remote connection t s 1/4/2013 09 54 33 PUBLIC SECTOR Page 2 of 4 { I i i I SunGard Public Sector Inc. 1000 Business Center Dr — Lake Mary, ILL — 32746 Phone 800 727 8088 l r This Qttotc consntuto-% an Amendment to the Lxisting ( ontract and Agr.Lnit rot by and bL(WtL0 Sun(iard Public sector and ( ustomcr i xccpt as ! otIMMSL provided herein, all kri ins and conditions of the existing ( ontract and Agto un nt Khali «main in fill force and -ffeet As applicable for 1 ccrtatn customers, IN term N ontriu and Agronim t" Ls dcfinLd ti tilt. Softwart. LtumL Agrt.uncnt by and betwLLn the parties ht.r(.to I ht. software or "Idet.n$Ld S)ntt.ms" hcuihed b) Sun(Garl Public Sector arc pruvidcd to and may bL ust.d in machtnL- madabie objtct code form mil) Sun(,ard PubhL sector offers the Customer, through a third Patty Lh(.row Vent, a Source ( ode ]-,%crow Agmeucnt that provides for roleasc of the ; source code version of the )accused S)stcins from escrow upon the occurrence of certain icicabe evuits, such as Sun(;ard Public bectoo failure to i ss provide required maintc nancc hcrvtct.; as agrtcd 9 Applicable taxes arc not Included, and, if applicable, will lx added to the amount in the payment of Invoict(b) being +cut heparately i'rave) and living Lxpt.nics arc in addition to the prices quoted above and ilhall be governed by th , Sun6arl ( orporate I ravel and i- xptnst Rumbursement Poke) Date of dfAVLry is the date on which SunGard d(.hvus, 1 O B Sun(' ard PubhL So ctor's plat.(. of 4hipmcw, the 1 teemed byuems to Custom f 1 he SunGard Public sector application software warranty dhall bL for a Period of onL (1) ytat after delivery luio. is no 1 Lhtmg and Acceptance period an tilt. I=11%td Systtm(s) htrt.m 1 Preprinted conditions and iii otht.r tLnnb not included to tilt. Quote or in thL ( ontract and AgmenlLot, stated on an) purchabe order or other p documtnt submitted htreafiLr b) ( ustomcr arc of no force or Lfftet, and chic tomb and L ndttuns of tht. ( ontract and Agreement and any amendments thereto bhall control unless LxprL%sly acet.ptcd in writing by Sun(,ard Public sector to ( ustomcr Iliad party hardware /software maintoiancL and /or warranty will bL pruvidcd by the thud parry hardwam and software manufauurer(s) Sun(rard a Public 'actor makes no mprescntattons ab to LXPLCttd p(.rfomianct, suitability, or this hanbfaenon of (usti)nicr s re(pwr(.mcntb with respect to du hardware or other third party products specified in the, QuotL Me ruum and refund p odic) of each individual thud parry hardware /software supplier shall apply Before signing thtb Quote, pit aa. intact your (11CUt SULCtbs 1. xeeutive if you au not certain which producth arc provided by a thud party 1'his Agrument is btwd on the eurruit liet.nsmg policies of each third Parry software manufacturer as well is all hardwam manufacturers In the event that a manufacturer changes any of 0100 r( To ctive polictLb or prict.s, Sun(sard ro scrvcs the right to adiubt this propobal to reflect thosL changeh d a f xet.pt when specirmol as fixed fu st.rviees above, pricing for prof(.ssional herviees is a good faith esumatL bailed on the information availablL to & SunCiarl Public SLctor at the nmc of c Lcution of this Quott. I ht total amount that ( ttstonit.r will pay for thLs(. services will var) bated on the actual number of hours of services requtrcd to compluL the %Lrvicts If mquimd, additional services will b(. provided on a time and materials basis at howdy rates equal to SuoGard Public SLctoeh then- current rates for the soviet.-, at issuL hor training and on -bit(. Project managemLnt sLSStons which arc Lancelicd at the mqu-t of ( ustomcr within fount Lis (14) days of thL bcheduiLd start date, ( ustomcr is rtsponsibk for ennr(. pneL of the training or on sit(. pro it ct management plus incurred expenses. PagMent Terms are as F0110W LieCItFC, Project Planning, ProjLo t Manng(.muit, Consulting, ( onvcrstun, Custom h(oxhfication, ]'herd Party Product Software and I lardwam Ices art due upon execution of tilts Quito. framing fees and Drava /Living expenses art daL as incurred monthl) Inatallatin is due upon completion ImplLmentation and Third Party Product Strvtcc fLLh art. due 50 0 /0 on LULUtun of this Quote, and 50 0 /6 due upon Invoice, upon (.omPlcnoim Unless otherwise provided, other Proft —i nal Strviet h art due monthly, as hush s(,rvtct s art. dt.ltvert d Additional services, if nsimst(.d, Will bL invoiced at 3 then current rates Any shipping charges shown arc estimated only and actual shipping charyleh will bL due upon dtitvet) Sun(,ard Public Sector Application Annu'il support ( ustomLt Is committed to tilt initial term of hiamtenance and Support Services for which th(. support fee is included in the I ic(.nse fees) and lxgins upon 1 xecunon of thts Quore and i xtends fort twelve (12) month period Subsequuit terms of support will be for twelve (12) month penods, commencing at the end of the pnor support pt.nod Support feu shown am for the s(.eond term of support fox which SuriGard Pubitc sector is commuted and which bhall bL duL prior to the start of that temi ILLS for subsequent terms of support will be due prior to the start of each term at the thus pmvatbnig nt(. SubsLyuent toile% will renew automatically until such nmc Sun(;ard Public sector reeeivo s written nonce from the ( ustomcr that) (30) days prior to the expiration of the then current term Notification of non - renewal is required prior to thL start of the retxwal tent ( usuoic, will Ix, invoiced, and payment is due, upon renmval Third Parry Product Annual Support Pccs The support fcc for the mural Annual pt.no d is meludtd in tilt. applicable 1 herd Party Product Liccn,L fo cs(s) unless othi rwise stated Subu till tit terms tnvmLLd by Sun(,ard Public Sector will m-W automatically at thin -pri va ling rates until such time SunGard Public SLCtor recows written notteL of too renewal from thL Customer nmuy (90) days in idvinx of tilt. expiration of tilt. then current tern Notification of non renewal is required prior to thL heart of the m icwsl term ( ustomcr will bL invoiced, and payment is due, upon renewal As applicable for certain I7urd Part) Products that arc invoiced directly by thL third part) to ( uhtrantr, paymutt to for any renewal tLrm(s) of support shall bL as provided by tilt third party to Cunomcr I s i SUNG, D° 1/4/2013 09 54 33 PUBLIC SECTOR Page 3 of 1 3 SunGard Public Sector Inc 1000 Bustneaa Center Dr — Lake Mary, FL — 32746 Phone 800 727 8088 Customer Acceptance: } I i Authonvcd Signature Date Painted Name � I d s t SUNGMW 114!2013 09 54 33 PUBLIC SECTOR Page 4 of 4 f C r a 1 k 1 fi i d i From Kevin Matthew Sent Monday, January 28, 2013 6 19 AM To City Council Subject Finance committee questions regarding the Permitting System Agenda bill Please find below the follow up to questions and issues raised during the Finance Committee meeting regarding the Paladin software upgrade The specific questions from the meeting were 1 Information regarding competitive bidding given the cost 2 More specifics about the `Licensing' feature mentioned in the Agenda Bill 3 Security issues 4 Cost savings in selecting this path Information regarding competitive bidding given the cost. This protect is a planned upgrade to our existing Permitting System as provided under the Terms and Conditions of the Software License and Support Agreement dated March 3, 2007 between the City of Bremerton and Paladin Data Systems We will be sure to clarify this issue in the Agenda Bill cover sheet Because this item is an upgrade and not a new system, this contract is a professional services agreement which does not require a request for qualifications (BMC 2 76 070) More specifics about the 'Licensing' feature mentioned in the Agenda Bill. SMARTGov includes a comprehensive business licensing module The Tax and License Division of Financial Service is happy with their existing solution from MicroFlex This project is not intended to replace that system Security issues. The proposed upgrade will strengthen the security of the system City of Bremerton staff will have control over all the applications' security roles Business continuity is addressed through the host backup procedures and all communications with the site are encrypted Information Technology is very confident in the security of our data on the proposed upgraded system Cost savings in selecting this path. Currently we are paying approximately $15,000 per year on support and maintenance for our permitting system If we do nothing, then these costs will continue going forward Our current system is locally hosted (on premise) on City owned equipment that is at the end of its expected life and must be replaced at a cost of about $10,000 The cost of doing nothing, over the next 5 years, is approximately $85,000 This does not include the costs associated with the heavy modifications that the vendor would charge us to make our version compatible with the latest Oracle release For upgrading, there were two paths available to us The costs of the locally hosted option, over the next 5 years, were placed at $162,350 plus $10,000 for new hardware for a total of $172,350 For the Cloud based version (remote hosted), the 5 year costs were placed at $139,150 Staff is recommending the Cloud based version because, over the next 5 years it will be saving the City $6,640 per year in addition to the savings associated with not having to operate and maintain a server Kevin Matthew Manager, Information Technology City of Bremerton (360) 473 -5473 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Purchase of five (5) 8" "FMC Study Session Date January 23, 2013 Chiksan Swivel Joints" for Digester #1 from COUNCIL MEETING Date February 6, 2013 Cole Industrial Department PW &U/WWTP Presenter Pat Coxon Phone 473 -5448 SUMMARY We are performing upgrades to the Westside WWTP Digester #1 this year The gas dome to Digester #1 is a floating cover, all of the solids and gas piping that feed and discharge from this cover have "FMC Chiksan Swivel Joints" that need to be replaced as part of the upgrade These are OEM swivel points, which are specific to each of our two digesters and are only manufactured by FMC for this application ATTACHMENTS: 1 Proposal from Cole Industrial 2 Sole Source Memo 3 Pictures of existing "FMC Chicksan Swivel Joints" FISCAL IMPACTS (Include Budgeted Amount) The cost for the purchase of five (5) " FMC Chiksan Swivel Joints" is $28,000, (includes tax & freight) and is budgeted through the 2013 PS/WWTP Misc Capital Budget of $650,000 594 35325 -5364 STUDY SESSION AGENDA px No Discussion ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the purchase of five (5) "FMC Chiksan Swivel Joints" for the Digester #1 Upgrade for $28,000 including tax & freight from Cole Industrial, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 Patric Coxon From: Patric Coxon Sent: Friday, January 11, 201312 40 PM To: Patric Coxon (Patric Coxon @ci bremerton wa us) Subject: FMC S" Chiksan Swnvel Joints From: "Wayne P Hartman" < WHartman0coleindust com Date: January 10, 2013,14 27:28 PST To: Rick Zimburean < Rick.Z rnbureanCDci bremerton wa us Subject: RE: FMC Chiksan Swivel Joints Hello Rick, I am quoting on the following: 5 each Chiksan swivel, #3131106, 8" 150# flanged style 40 low pressure steel ........ .......................$5022.00 each net Estimated freight .......... $650.00 Delivery is 26 weeks. FOB: Stephenville, Texas Prices quoted are firm for 30 days. Let me know if you have any questions. Thanks Wayne Hartman i t Public Works and Utilities Department 100 Oyster Bay Ave N • Bremerton, WA 98312 • (360) 473 -5315 • FAX (360) 473 -360 MEMORANDUM DATE: January 15, 2013 TO: City Council Z� l FROM: Chal Martin, Public Works Director SUBJECT: Sole Source Determination ------------------------------------------------ --------------------- The City of Bremerton WWTP Division proposes to purchase five Chiksan swivel joints. These will replace the existing Chiksan swivel joints when Digester #1 is upgraded this summer. Pursuant to BMC 2.76.090 (sole sourcing), the request for bids requirement "may be waived by written determination by the Director that either the materials, supplies, equipment or services are clearly limited to a single source of supply, or that materials, supplies, equipment or services are subject to special market conditions, involve special facilities or services, or that a bid would not be practical or in the City's best interests under the circumstances, in which instances the purchase price may be best established by direct negotiation." In this case, these swivel joints must be replaced with exact matches. Chiksan manufactured the original swivel joints and is the only supplier of the replacements. Price quotes for the swivel joints have been received. Staff evaluated the quotes and determined the price to be reasonable. Therefore, I have determined that sole source procurement of Chiksan swivel joints for this application is in the best interest of the City. Y ��.t✓ > 4 _ '�� f� � `. . v � C Y C � —I > ., .d j � «� t f `1 _ t {V�% 6 f ��/ ��H G'�.d�'�, � � ` J it ' '` � � ` �� � �� �'P ,� � � 111 � 4 yi Cl L ' �� I ra n 1 �A AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase of two Skid Mounted Study Session Date January 23, 2013 Digester Gas Compressors for the WWTP COUNCIL MEETING Date February 6, 2013 Digester #1 and #2 Department PW &U Presenter Pat Coxon Phone 473 -5448 SUMMARY. The existing digester gas compressors have reached the end of their life and are not supported by the vendor any longer The compressors are a critical piece of equipment that compresses the methane gas that is produced from the WWTP digester systems The gas is used for the heating and mixing of the digesters as well as the buildings throughout the treatment plant The new digester gas compressors are close coupled and are more energy efficient than our existing gas compressors This is a sole source purchase ATTACHMENTS- 1 Digester Gas Compressor Proposal 2 Sole Source Memo FISCAL IMPACTS (Include Budgeted Amount) Cost of each compressor package is $14,200 Total cost including tax and shipping will be $28,400 This is budgeted through the WWTP /PS Capital Budget of $650,000 BARS #594 35325 STUDY SESSION AGENDA Nx No Discussion ❑ Full Presentation STUDY SESSION ACTION: Nx Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve purchase of two (2) Skid Mounted Digester Gas Compressors for the WWTP Digester #1 and #2 for $28,400 00, including sales tax and shipping, from NASH, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION. ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 Rick Zimburean From: Blake Johnson <bjohnson@courtneyandnye com> Sent- Wednesday, January 02, 201311 14 AM To: Rick Zimburean Subject: FW FW Bremerton WWTP C12 -0439 Rick, Thanks for your call this AM See below, maybe you can print this email out and attach it to the November 16 proposal If you need something more formal let me know We look forward to receiving the PO and helping you get modern compressor equipment in 2013 Happy New Year Blake Johnson BS ChE Sales Engineer Courtney and Nye 206 -547 -1585 Cell 360 - 936 -9573 Blake, Pricing is still valid Regards, Ed Moreno Project Engineer Gardner Denver Nash LLC 200 Simko Blvd Charleroi, PA 15022 Tel 724- 239 -1547 ed moreno@eardnerdenver com 1 --.; ,, h A ad— OK.vr". f PROPOSAL Submitted by Gardner Denver Nash LLC, 200 Simko Boulevard, Chaderof PA 15022 Telephone 724 -239 -1500 Fax 724-239 -1502 Name Bremerton WWTP Number C12 -0439 Address Date November 16, 2012 Subject Nash System Fax This proposal is submitted on behalf or Gardner Denver Nash LLC, as seller, and is subject to the attached Terms and Conditions. Thank you very much for the opportunity to provide our proposal for a Nash SX -20 Compressor Package per your specification Our proposal consists of three sections I Technical Proposal II Commercial Proposal III Applicable Specifications If you have any questions, please feel free to contact Blake Johnson at 206 -547 -1585 bjohnson @courtneyandnye corn Thank you Sincerely, Gardner Denver Nash LLC Ed Moreno Project Engineer Gardner Denver Nash LLC will be transitioning our operations from Elizabeth PA to Charleroi PA In the months of April and May 2012. Beginning May 1 at 2012 we will be located at 200 Simko Boulevard, Charleroi PA 15022. Phone 724- 239 -1500 Fax: 724-239 -1502. Please direct all correspondence to the Charleroi location after May 1 � 2012. Thank you. Gardner Denver Uquld Ring Pump Division Gardner Denver Nash LLC 200 Simko Boulevard Charleroi, PA 15022 724 239 -1500 fax 724 239 -1502 Form 3052 -10 Rev 9Apr12 Bremerton WWTP C12 -0439 - Rev 0 -2- November 16, 2012 I. TECEMCAL PROPOSAL A. Scope of Supply GDN Identification: SX20- C- 5- 1 -DD -OT Description: One (1) SX -20 Staunless Steel Compressor ANSI Style, Lantern Design Body/Lobe SS /ACI CF8M Rotor SS /ACI CF8M Port Plate SS /ACI CF8M Connection Plate SS /ACI CF8M Weld Adapters SS /ACI CF8M Mechanical Seal John Crane 58U Sealant/Gaskets Loctite 510 /Glass Filled PTFE GSC Carbon Filled PTFE Shaft CS /AISI C -1045 Lantern Cl/ASTM A48 Bearing Lubrication Drive end Deep Groove Ball Grease Idle end Deep Groove Ball Grease Standard testing and documentation One (1) Motor 10 HP/ 1800 RPM 230/460V, 3 PH, 60 HZ Explosion Proof Premium Efficient 100 Service Factor 215TC Frame Temp Code T3C One (1) Standard Coupling Assembly TB Woods One (1) Seal Line Strainer 1/2" NPT, Stainless Steel Body with Stainless Steel Screen One (1) Seal Line Solenoid Valve Stainless Steel Body, Normally Closed 120V, 60Hz Watertight and Explosion Proof wBy -Pass Valve Bremerton WWTP Cl2 -0439 - Rev 0 -3- November 16, 2012 A. Scope of Supply coot. GDN Identification: SX20- C- 5- 1 -DD -OT 9—W Description: One (1) Recirculation Line Flow Control 1/2" NPT, Stainless Steel One (1) Structural Steel Mounting Base Baseplate per GDN Design Paint Per GDN Standard Enamel One (1) Piping Stainless Steel Construction, Schedule 40 Fittings 2" and below, Threaded Bremerton WWTP C12 -0439 - Rev 0 -4- November 16, 2012 H. COMMERCIAL PROPOSAL A) Pricing Initial Offering Base bid for One (1) SX -20 Stainless Steel Once Thru Package (Separator is not included) Ex -works Charleroi, PA US $12,535 each Due to market volatility of current raw material prices and availability, this proposal may be subject to material surcharges at the time of order placement B) Schedules Approval Drawings 6 — 7 working weeks ARO Certified Drawings. 6 — 7 working weeks (typical), in parallel with below schedule Shipment 8 —10 working weeks after final drawing approval/full release, with customer release of compressor /mechanical seals with PO * Witnessing package testing (Charleroi, PA) will impact delivery promise two (2) weeks or more C) Upon Credit Approval, Payment Terms Less than $100,000 Selling price 100% payment to be made net 30 days from shipment Greater than $100,000 Selling price Progressive - 10% payment due upon submittal of drawings 40% payment due 45 days prior to shipment 50% balance due 30 days after shipment Cancellation Schedule 0 -3 months after award (no release to manufacture) 10% 0 -1 month after release to manufacture 20% 1 -2 months after release to manufacture 40% 2 -3 months after release to manufacture 75% 2+ months before shipment 85% 1 -2 months prior to shipment 90% Less than one month prior to shipment 95% D) This proposal is valid through December 16, 2012 PO dates later than the proposal validity will have to be reviewed and impacts will be advised Bremerton WWTP C12 -0439 - Rev 0 -5- November lb, 2012 E) Packing Style. The equipment quoted is to be packed for domestic shipment via common tamer per Gardner Denver Nash standard. F) Attachments: 1 Gardner Denver Nash Terms and Conditions 2 Field Service Rates and Terms C' � • ��ua'�r4 f { ' + +3 if {_� J � " nth { �„ t o t r ft i Li s 1 .,A M r f •S } i ^,� � cwt r "... • r. '�F fi r' yaa ' d ?�' ' A�n� / F�c a s ..�' 3,*�ta'"i' *� w"�''�> t }�i. ,, ,� x ei �ar'i �•�'* tti`` k b , g , A� , 5 " ' ' 'JU yT{: It r1 � i "�Y��'.; • �v r � -,a..v I�.� ` At ��; rvz _ ' .. - *�4 Ny, � ,r ` �+�-� {ft * ° . �� 1Y w.3 ..:." ,.......- .....V`�a_s_._. i-tfa S7"'a J ,u'(,f 3 8 1 7 6 5 4 3 24 —area 9 rre 1 -1/2 INCH START -NP WAS VALVE 1/4 BUUR UHE 8 11 (OFFN FOR FlRBT 80 SEC. OF OPERATION) SYSTEM 10 8 COW= TO SEPARATOR DISCHARGE t � OPTIONAL MT UPSTREAM OF DISCHARGE CHECK VALVE POCKET ° 441=43 7 ,144 PIPPDro ° PUMP RGE 4*UNCI TEMPORARY MIFT�T LOCATION d�FlOWa (RURAL PRONta INLET PIPING (m hw=M USEO7 OR (D O9 AND 1G LIQUID AL SHUT --OFT E� REF F1 DW 10NTROLD M 4K SMOUN79C RETAIL ❑A DETAIL QB BS7 REF I r BILL OF MATERIAL row ww W W ARE FURWSBD arrim ONLY IF SPECIFICALLY ORDERED - - - -- 7rmn W..- ITEM OE'xPoPT10N nr 1 VACUU R P � C & A SSEMB L Y `+ « 7� 9HAFT DETAIL 4 CIAMM GUARD (INCUIDW) TYP 1 8 STRAINER 18 OAP tit 1 -1/2 VW NEOC 7 FLOW CON V ALVE FLANGED DISCHARGE 1/4 PIPE PLUG 0 PRESSURE WWOE Z78 10 CRW= UNION 40.83 (SEE NOTE 2)-- -- LIQUID COOECR It SOLEN VALVE Z78 ,, - 1/2 ma HEIX 13 MOM ADAPTER RING (INCLUDED) 8 1 4 3 2 1 SHUTOFF VAL FLAHCED ONLET A z NOtESc A 8 8 1 Runt TO ENC>INEEOEO DATA SHEET FOR CERTIFICATION AND ITEMS SPECIFICALY FURNISHED F13R THIS ORDERL 9 11 Z 030MONS ARE FOR REF7CPENCE CTHLY B -- - - - - -- BASED ION NEMA STD MCI 3.O 1 4 TNRU O 3/4 7HREAD FORM OWa 1 MATiF63 WITH NPT PIPE THREAD. i I - 4, FOUNOAIM BOL18 ARE NOT FURNISHED. �T H1 ��ON Z OPFItAnaN SEE OOOUIT 1YP 1/4 DRAM G. Time FUR U1� CONNECTION 1U97 1.81 7B 7 STAINLESS STEEL TEMPORARY SCREENS (2) FUR PR 07EDTI CH F FO MATER O CONNECTION R ONE 00 MM PC NOSH ON WE 10.81 a ORAWMD NOT CERTIFIED UNLESS STAMPED. VIEWED AT 1NI3 END, DIRECTION OF ROTATION IS COUNTER -CLOC KVW p9 ftawro Rmmux A rs�rreo mr® emsr�resr RUC s+RR ��� - aRrmem m. DEB aa41 INSTALLATION W/SLAA2N0TERN -+��- DEB 6 ANSI 215TC FRAME MOTOR aar �im�s w "w + 13 AO °� 42290 24 -3188 A 8 7 6 5 4 1 35 2 1 MASH A Gardner Denver ftduct Veckra SX20 Compressor Performance Data 100 150 80 1765 LL 125 — �- 1465 E !I) ill s 0 80 I I 100 CO O 40 2 0 I _ � i � 25 0 1 i III LO 0 25 5 75 10 125 15 175 20 225 Discharge Pressure (psig) 0 200 400 600 mbar 600 g 1000 1200 1400 10 i ! - __ - — - ! I i - _ 7 5 3 3 1 i I — i i CA O 11 I 1765 - - ..T_ Z5 1465 I i i E 2 0 1 Performance curves are based on operating conditions with atmospheric air at a temperature of 66° F (20° C), relative humidity approx. 50%, operating water at a temperature of 60° F (15° C) and a suction pressure of 29 92 in HgA (1013 mbar) 2 Tolerance to HEI / Pneurop standards 3 Operating conditions other then those stated above may result In different capacities or power Please contact the home office for details 4 Reference Curve No EN1475 -024 Rev A Public Works and Utilities Department 100 Oyster Bay Ave N • Bremerton, WA 98312 • (360) 473 -5315 • FAX (360) 473 -5360 MEMORANDUM DATE: January 8, 2013 TO: City Council FROM: Chal Martin, Public Works Director SUBJECT: Sole Source Determination ------------------------------------------------ --------------------- The City of Bremerton WWTP Division proposes to purchase two skid mounted anaerobic digester gas compressors, manufactured by NASH These will replace the existing skid mounted NASH gas compressors. Pursuant to BMC 2.76.090 (sole sourcing), the request for bids requirement "may be waived by written determination by the Director that either the materials, supplies, equipment or services are clearly limited to a single source of supply, or that materials, supplies, equipment or services are subject to special market conditions, involve special facilities or services, or that a bid would not be practical or in the City's best interests under the circumstances, in which instances the purchase price may be best established by direct negotiation." The direct purchase from NASH without going out to bid is based on space limitations that the sewer treatment plant has in both digester gas compressor rooms, as well as the type of gas that is being compressed. It is not feasible to reconfigure the room to allow another style or type of compressor, due to space limitations imposed by the configuration of the existing digester gas manifold and piping Additionally, due to the corrosive nature of the methane gas and its chemical constituents, compressors must be certified to meet and /or exceed all mechanical and safety requirements in the compression of the digester gas. When all of the above constraints are considered, and after considering the cost of reconfiguring the manifold and piping system, that sole source negotiated - price procurement of NASH digester gas compressors is in the best interest of the City. AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Agreement with Parametrix for Study Session Date January 23, 2013 Pacific Avenue Final Design COUNCIL MEETING Date February 6, 2013 Department PW &U Engineering Presenter Gunnar Fridnksson Phone 473 -2354 SUMMARY Modifications to the plans and specifications for the Pacific Avenue 6th to 11th Street Project are necessary to address several cost reduction issues The original design was completed by Parametrix, Inc , however, their contract expired before these revisions were completed The requested action is approval of a contract with Parametrix for $75,497 00 to complete the design for the Pacific Avenue 6th to 11th street project The contract instrument will be a standard Local Agency Agreement per WSDOT Local Agency Guidelines ATTACHMENTS: 1 Scope of Work & Schedule 2 Budget FISCAL IMPACTS (Include Budgeted Amount) The current project as designed is not constructible with available funding The revisions are necessary and will allow the project to move forward These revisions will also allow for monies to be reallocated from construction to design to cover costs Current project funding is from a Puget Sound Regional Council (PSRC) grant for $3,000,000, with a City match of $468,208 The City match is coming from the utility work included with the project STUDY SESSION AGENDA 0 No Discussion ❑ Full Presentation STUDY SESSION ACTION 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the agreement with Parametrix in the amount of $75,497 and authorize the Mayor to finalize and execute the contract subject to approval by the City Attorney with substantially the same terms and conditions as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 EXHIBIT A Scope of Work City of Bremerton Pacific Avenue Improvements Engineering Services INTRODUCTION The Pacific Avenue Improvements project consists of roadway, non - motorized transportation and stormwater improvements on Pacific Avenue between 6` and 7ch Streets This Scope of Work (SOW) describes our proposed work activities associated with engineering design and completion of plans and special provisions necessary to bid and construct the improvements during summer 2013 Work will be based on the original 100% plan set delivered by Parametrix in July 2011 Revisions to this design will be incorporated and final Bid Set plans and Special Provisions will be delivered The following tasks are associated with this SOW Task 01 Project Management Objective Obtain project data, develop project work plan, monitor and manage scope, schedule and budget, and periodically meet with City staff and other members of the design team to review project status Activities The following activities are associated with this task • Schedule, prepare for, attend, and document up to three project meetings that will include the Consultant and City staff, either in person or by conference call Project kickoff �o Revised 100% design review meeting Final design review meeting • Manage and direct the project technical team • Provide routine project management and communications (scope, schedule, budget, invoicing, etc ) • Prepare detailed monthly progress reports and progress billings and submit to the City for approval and payment The monthly report will include A narrative of the work performed and the tasks to be performed in the next reporting period, and, if necessary, explanation of delays, problems, responsive action requirements by the Consultant and the City, and other project needs An update on schedule progress Ciry of Bremerton 237 -1896 -854 Pacific Avenue EngineeringServices l January 11 2013 A summary of actual versus scheduled costs Deliverables: The following deliverables will be prepared • Routine correspondence including monthly progress reports • Meeting agendas and notes Assumptions: The following assumptions apply to this task • The duration of the project is estimated to be twenty months (February through September 2014) Task 02- Traffic Study Objective Conduct traffic studies for evaluation of the 6tt and Pacific intersection The purpose of the work is to determine if the proposed intersection signals are required or if they can be replaced with a 4 -way stop If the signals are not required, the proposed raised intersection will be retained If the signals are required, the raised intersection will be removed Associated design activities for removal of the raised intersection work will be completed under Task 5 Approach The following activities will be performed • A subconsultant" {All Traffic Data) will be retained to perform traffic counts • Perform a signal warrant analysis in accordance with the latest MUTCD manual Deliverables The following deliverables are associated with this task • Brief technical memoranda presenting the traffic counts, warrant analysis results, and recommendations Assumptions The following assumptions are associated with this task • Traffic counts will be performed on the approach legs in all four directions for a total of four consecutive calendar days during the mid -week • Manual pedestrianibicycle counts will not be required Task 03 —Electrical Design Objective Replace the originally- designed double -mast luminaires with City proposed double -mast Lumec luminaires Depending on the results of the traffic study, remove the new signal system(s) from the plans Approach The following activities will be performed • Review existing illumination design by SVR/TresWest, revise as needed and incorporate design into "Other Electrical Systems" Plans prepared by Parametrix Plans will be re- titled "illumination and Electrical Systems" City of Bremerton 237 - 1896 -854 Pacific Avenue F ngineering Service 2 January 11, 2013 • Revise plans as necessaly to delete the signal system(s) Deliverables The following deliverables are associated with this task • Deliverables will consist of revised design sheets provided under Task 5 Assumptions The following assumptions are associated with this task • A lumen study using the proposed Lumec luminaires will be performed by the City • The existing lummaire locations will not change significantly such that revisions to roadway, sidewalk, or driveway geometries are required • The Lumec lummaire and associated details will not be drafted in CAD, instead, vendor cut sheets will be included in an appendix to the specifications • No revisions will be necessary to the existing electrical plans for the "Other Electrical" design other than to accommodate addition of revised lununaire design • No revisions will be necessary to the existing electrical or illumination plans between 9 t " and 11 th to accommodate the overhead power lines to remain Task 04 —Drainage and Paving Design Objective Revise paving and drainage design that proposed full width pervious concrete to accommodate standard HMA driving lanes and pervious concrete parking lanes Approach The following activities will be perfoi coed • Review drainage report and design prepared by SVR • Redesign and revise paving and drainage sheets Deliverables The following deliverables are associated with this task • Deliverables will consist of revised design sheets provided under Task 5 Assumptions The following assumptions are associated with this task ft Standard asphalt section shall consist of 6 inches of HMA underlain by 6 inches of crushed surfacing top course • Drainage design work will consist of venfication of previous work by SVR and adjustment of drainage per revised design • Infiltration beds will be sized with a width to match the parking lanes and a thickness of aggregate discharge subbase of 12 inches to match the original design The predicted infiltration volume using this design will be calculated and provided to the City • City will provide water and sanrtaiy design for evaluation of pipe conflicts by Parametrix CNp of Bremerton 237 - 1896 -854 Pacrfcc Avenue Cngmeenng So races 3 Januaty 11 2013 Task 05 — Revised 100 %, Final and Bid Set Plans, and Specifications and Estimate Objective Based on previous design data and files, prepare Revised 100 %, Final, and Bid Set plans, and specifications It is anticipated that the work will not require significant changes to road geometries An exception is parking in front of the post office, which will be revised to front - in angled parking Activities The following activities would be performed as part of this task • The Revised 100 %, Final, and Bid Set plans completed and sealed by Parametrix will consist of the following sheets > Cover Sheet with Vicinity and Location Map Key Map and index Sheet Legend Sheet Survey Control Sheet Existing Condition Plans (2 Sheets) Site Preparation and Demolition Plans (2 Sheets) Typical Roadway Sections (2 Sheets) Detailed Paving Plans (6 Sheets) Paving Profiles (4 Sheets) Hardscape and Streetscape Details (5 Sheets) Drainage Plan and Profiles (4 Sheets) Drainage Details (4 Sheets) Illumination Plans and Details (3 Sheets) Other Electrical Systems Plans and Details (3 Sheets) Channelization and Signing Plans (4 Sheets) y Joint Utility Trench Plans (2 Sheets) • Prepare Revised 100 %, Final, and Bid Set Special Provisions • Provide support for City developed cost estimate including quantities and cost information Deliverables The following deliverables are associated with this task City of Bremerton 237 - 1896 -854 Pacific Avenue JmgmeermgServices 4 lanuaty //, 2013 • Three hard copy sets of Revised 100 %, Final, and Bid Set Plans on IW7, Contract Documents and Special Provisions • Three hard copies and one pdf set of sealed Bid Set Plans on full sized sheets • AutoCAD and pdf files of all drawings and documents - provided on CD Assumptions The following assumptions arc associated with this task • One schematic showing front in angle parking options with vehicle movements will be submitted • Existing design drawings by others will be provided by the City in CAD format • One set of consolidated r e v i e w comments e ac h w i 11 be received for the Revised 100% and Final Plans and Special Provisions • Review comments to Final Plans and Special Provisions will be minimal • The City will provide the final legal documents and compile the Contract Documents Task 06- Directed Services Objective Provide additional technical services as requested and authorized in writing by the City Activities The following activities may be associated with this task • Additional design tasks • Engineering support during bidding • Production of conformance documents • Engineering support during construction Deliverables The following deliverables will be prepared • information associated with directed services Assumptions The following assumptions apply to this task • Work under this task will require prior written authorization from the City City Pf Bremerton 237 -1896 -854 facoic Avenue EngineermServices 5 January 11 2013 EXHIBIT B Schedule Work Element Completed By Notice to Proceed February 6, 2013 Traffic Counts February 15, 2013 Signal Warrant Analysis February 22, 2013 Revised 100% Plans and Special Provisions February 28, 2013 Final Plans and Special Provisions March 15, 2013 Bid Set Plans and Special Provisions April 1, 2013 Advertise for Bid Apnl15, 2013 Proiect Close Out December 312013 NOTES: The assumed turn - around time for City review is I week City of Bremerton 237 -1896 -854 Pacific Avenue EngineertllgServices 6 January 11, 2013 EXHIBIT C Budget TASK 1 PROJECT MANAGEMENT $3,304 TASK 2 TRAFFIC STUDY $4,355 TASK 3 ELECTRICAL DESIGN $4,349 TASK 4 PAVING AND DRAJNAGE DESIGN $1,377 TASK 5 REVISED 100 %, FINAL, AND BID SET PLANS AND SPECIAL PROVISIONS $19,544 EXPENSES $1,923 TOTAL TASKS 1 THROUGH 5 $35,497 TASK 6 DIRECTED SERVICES $40,000 GRAND TOTAL .......... ...... ............. ............................... .......... .............»...... $75,497 NOTES: The estimated fees shown above were determined on a cost plus multiplier basis, these fees shall not be exceeded without prior written approval by the City Personnel hourly rates shall be determined as follows Direct salary x 3 1 not to exceed $175 00 Subconsultants shall be subject to a 5 percent markup A breakdown of costs is provided in the attached budget spreadsheet Crry of !Jremerton 237- 1896 -854 Pacific Avenue t ngrneerrng Services 7 January H 2013 PARAMETRIX PACIFIC AVENUE IMPROVEMENTS ENGINEERING SERVICES BUDGET ESTIMATE PMX N �, WOC 2321696654 464re�' RuT �0I>t4viel P7a,.ti ate* �e'4t c c� a & rte I wwu s w vs�er n. rmu ewff rmu Pr4V9E tVe ale ml MR9 014. enm pE Jltm m W. pea Qm RSm tasu iA44 WIRE ar Oaar _ 7--,t' YftftNsoM W7(3) 9 9 v 543362 $1,3N ' Pmw 8 6 3 17 563204 51959 5,0W 17 6 3 26 $LW66 53,301 — ,-' ° - Tmft cmn I W..ntsbrol 1 12 2 I 2 i 17 569675 52,791 s ay 1 12 2 2 17 $8%75 s2m sAmwWft AM TMft DOW $1 mo 1/aaw R%1 575 Suetxal 17 51.515 Tb$ saner $4 355 l: +ee`mk�aa9nE•'a ., `kt a.vol Dmpn 1 I ^ 24 - 25 $140296 $4349 SWbw 1 21 25 $140296 $4349 RWftE*010DraFaBaRe9a0Es6t _ 4 4 $13200 5109 Catah6mslChetll fwd 1 6 9 $31216 5966 S'GAy 1 12 13 544416 57,377 .1�; 6 9w X5(mL IW ald�ld&tPl 6 t - — - ' e , , F � •{•- a*.vx •f r .+, ° / ° - C- 1 hp le9u 4 and S.WCaW 1 � t $2500 579 E 9C s 1 1 2 $7316 5227 560ybn aM DanoObn Pbn(2) 1 1 2 57316 $277 TyP41 R'ie0N47$ec6ona(2) 1 2 3 59616 $304 MOW Pahp Pl—(6) 4 1 4 101 19 $66725 52066 Paiq PMW3 ( I 1 4 I 5 5224 53 5696 Raduaea10Slust5s1modds(5) 2 1 3 5 $171.36 $531 Dra1ta90 Pb. aM PUYks p) 1 16 I 1 16 36 $112072 $3.471 NOW DWf9(4) 2 6 6 16 $56036 $1737 IIImMnafim so Emmem sTomn phm OM Details (5) I 16 24 40 51,50321 54660 C-w..lb wSo"PFae(h 2 2 1 5 $22194 $686 Jaa UTA77 Tta h Pbm rn 1 1 2 57316 $277 A.fwdfX%Fh l andWSMX WWp tb. 12 4 8 4 28 $111716 53463 Supwta Clt7Cay Es6mye 4 2 4 4 14 $58452 51,612 Subtm 32 26 2 10 2 24 T2 6 4 193 $651376 520193 yy {{ labor Tay 51 30 3 I 10 14 2 48 72 10 6 7 SUM ¢ AkeoWdE 6(6%)a9eor ` I - - _ _ 5,920 TOTAL TASKS I TMMM 5 55,197 6' .F � ° 7 :-c. - •- _ f a ' ! _, r t Y T nz _ ,, r x - rz A$swmae s4oaoo swmw S40000 GRAND TOTAL w 75,87 PMMW BT Dab Mhft Duo Antwed By Jan RoshDh 17112013 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeoeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee1 SUBJECT Bid Award of Services Study Session Date January 23, 2013 Agreement for Security Services and COUNCIL MEETING Date February 6, 2013 Patrols Department PW &U Presenter Chal Martin Phone 473 -5315 SUMMARY- Requests for proposals were prepared, distributed and received in accordance with City Bid Procedures Three (3) bids were received The low bidder is Merchant Patrol Security Services, Inc in Bremerton, Washington The Department requests approval of the service agreement for two (2) years from February 1, 2013 to January 31, 2015 with an additional two (2) year optional term ATTACHMENTS 1 Information Memo 2 Agreement including Scope of Work and Bid Proposal - Merchant Patrol Security Services, Inc FISCAL IMPACTS (Include Budgeted Amount) Funds are budgeted for the current budget year and would be budgeted for the remaining term of the contract $50,541 55 annually STUDY SESSION AGENDA ❑x No Discussion ❑ Full Presentation STUDY SESSION ACTION. ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION. Move to approve the agreement and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 SECURITY SERVICES AND PATROLS INFORMATIONAL This service is currently required at seven (7) city facilities and properties This agreement will allow for eight (8) hours of security presence, checks and patrols per day, seven (7) days a week Locations include 1 Downtown Parking Facility 2 Harborside Parking Facility 3 Bremerton Library 4 Municipal Courts Building 5 Conference Center 6 Naval Museum Facility 7 Park Avenue Plaza Garage Requests for proposals were sent out on December 6, 2012 to five (5) security service providers Proposals were due on December 14, 2012, three (3) were received, two (2) were non - responsive Proposals were reviewed, evaluated and references checked by a selection panel, (evaluation documents available upon request) Low bidder was Merchant Patrol Security Services, Inc. with an hourly rate of 15 25 for security service and an hourly rate of 18 00 for vehicle patrols The service term will start February 1, 2013 and will be for two (2) years with an additional two (2) year optional term to be negotiated by both parties Attachments included for reference • Proposed Agenda Bill • Agreement including Bid Proposal and Scope of Work and Duties from Merchant Patrol Security Service, Inc. (All other documents available upon request) Previous security services history 2004 — 2010 $15 25 per hour Merchant patrol Security Service, Inc 2010 — 2013 $14 17 per hour Pierce County Security 2013 — 2015 $15 25 per hour Merchant Patrol Security Service, Inc. (proposed) Chris Mottner / chris mottner@ci bremerton wa us / (360) 473 -2316 GOODS AND SERVICES AGREEMENT THIS AGREEMENT, is entered into between the City ofBremerton, a Washington Municipal Corporation ( "City"), and Merchant Patrol Security Services, Inc ( "Vendor "), whose mailing address is PO Box 964, Olalla WA 98359 The parties agree as follows 1 VENDOR SERVICES The Vendor shall provide the following goods and materials and/or perform the following services for the City SCOPE The vendor agrees to perform the services more specifically described in the scope of work and duties, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein The scope of work and duties may be modified only pursuant to section 10 K of this agreement If the scope of work and duties provides for unspecified additional services, such services shall only be performed upon the express written request of the city Vendor further represents that the services furnished under this agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed 2 TIME OF COMPLETION The term of this agreement shall commence on February 1, 2013 and will terminate on January 31, 2015, unless terminated earlier pursuant to this agreement 3 COMPENSATION The City shall pay the Vendor in an amount not to exceed $5,000 00 per month Vendor shall bill for services at the rate of $15 25 per hour and shall provide eight (8) hours of security per day, seven (7) days a week, and shall bill for vehicle patrols at the rate of $18 00 per hour and shall provide two (2) hours of vehicle patrols per day, seven (7) days a week Vendor shall submit regular billing statements describing work performed and amount charged for security services The descriptions shall conform to and fall within the categories set out in the Scope of Services Upon receipt of a conforming billing statement, the City shall promptly process the payment Vendor shall not perform work beyond the Scope of Services and Duties, nor shall vendor be compensated for such work, unless the Scope of Service and Duties or amount of compensation is modified pursuant to this Agreement Vendor shall only be compensated for additional services if requested pursuant to Section 10 K and, if not otherwise provided, such compensation shall be in accordance with this Section If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance Such withholding does not relieve vendor of its obligations under this Agreement 4 INDEPENDENT CONTRACTOR Contractor is and shall be at all times acting as an independent contractor and not as an employee of the City The Contractor shall secure at its expense, and shall be responsible for all payments of income tax, social security, state disability insurance compensation, unemployment compensation, and all other payroll deductions for the Contractor, officer, agents, employees and sub - contractors The Contractor shall also secure all applicable business licenses, if required, in connection with the contract services, including all required licenses for Contractor's officers, agents, employees and sub - contractors 5 TERMINATION The City may terminate this Agreement for good cause "Good cause" shall include, without limitation, any one or more of the following events A The Vendor's refusal or failure to supply a sufficient number of properly skilled workers for completion of this Agreement B The Vendor's failure to make full and prompt payment to subcontractors or for material or labor Secunty Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc C The Vendor's failure to complete with federal, state or local laws, rules or regulations D The Vendor's filing for bankruptcy or becoming adjudged bankrupt E Either party may terminate this Agreement upon 30 days written notice to the other party If the City terminates this Agreement for good cause, the Vendor shall not receive any further monies due under this Agreement until the services required by this Agreement are completed and fully performed 6 CHANGES The City may issue a written change order for any change in the services to be provided during the performance of this Agreement If the Vendor determines, for any reason, that a change order is necessary, Vendor must submit a written change order request to an authorized agent of the City within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise to the requested change If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate The Vendor shall proceed with the change order work upon receiving either a written change order from the City or an oral order from the City before actually receiving the written change order If the Vendor fails to require a change order within the time allowed, the Vendor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work If the Vendor disagrees with the equitable adjustment the Vendor must complete the change order work, however, the Vendor may elect to protest the adjustment as provided below A Procedure and Protest by the Vendor If the Vendor disagrees with anything required by a change order, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor shall 1 Immediately give a signed written notice of protest to the City, 2 Supplement the written protest within fourteen (14) calendar days with a written statement that provides the following information a The date of the Vendor's protest b The nature and circumstances that caused the protest c The provisions in this Agreement that support the protest d The estimated dollar cost, if any, of the protested work and how that estimate was determined e An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption 3 The Vendor shall keep complete records of extra costs and time incurred as a result of the protested work The City shall have access to any of the Vendor's records needed for evaluating the protest The City will evaluate all protests, provided the procedures in this section are followed If the City determines that a protest is valid, the City will adjust payment for work or time by an equitable adjustment No adjustment will be made for an invalid protest B Vendor's Duty to Complete Protested Work In spite of any protest, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement C Vendor's Acceptance of Changes The Vendor accepts all requirements of a change order by (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides A change order that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change D Failure to Protest Constitutes Waiver By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination) E Failure to Follow Procedures Constitutes Waiver By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination) 7 CLAIMS The Vendor shall give written notice to the City of all claims other than change orders within fourteen (14) calendar days of the occurrence of the events giving rise to the claims Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement, or, if (and only ►f) no such provision is applicable, unless that claim is set forth in detail in writing and received by the City within seven (7) calendar days from the date Vendor knew, or should have known, of the facts giving rise to the claim At a minimum, a Vendor's written claim must include the information set forth regarding protests in Section 6(A)(2)(a) -(e) FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY Vendor must, in any event, file any claim or bring any suit arising from or connected with this Agreement within 120 calendar days from the date the contract work is complete 8 INDEMNIFICATION Vendor shall defend, indemnify and hold the City, its officer, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement Vendor's obligation to indemnify shall not extend to that portion of damages caused by the City's sole negligence The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4 24 115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Vendor and the City, its officers, officials, employees, agents and volunteers, the Vendor's liability hereunder shall be only to the extent of the Vendor's negligence IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER Security Services & Patrols Between the City of Bremerton & Merchant Patrol Secunty, Inc The provisions of this section shall survive the expiration or termination of this Agreement 9 INSURANCE The Vendor shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Contract work by the Vendor, its agents, representatives, employees or subcontractors Before beginning work on the project described in this Agreement, the Vendor shall provide a Certificate of Insurance evidencing 1 Automobile Liability insurance with limits no less than $500,000 combined single limit per accident for bodily injury and property damage, and 2 Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage Coverage shall include but not be limited to blanket contractual, products /completed operations/broad form property damage, and employer's liability Any payment of deductible or self insured retention shall be the sole responsibility of the Vendor All required policies shall be provided on an "occurrence" basis except professional Lability insurance (if required), which shall be provided on a "claims- made" basis The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Vendor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance The City reserves the right to receive a certified copy of all the required insurance policies The Vendor's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability The Vendor's insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage 10 MISCELLANEOUS A Licenses and Taxes Vendor shall possess a current Bremerton Business License and any regulatory license required to fulfill Vendor's obligations under this contract B &O taxes shall be paid when due, and Vendor, by this agreement, assigns any payments due under this contract to the City Clerk for payment of such taxes which have been declared delinquent B Conflict and Precedence In the event of a conflict between the contract documents, the document which rates higher on the following list shall take precedence 1 Addenda, if any, 2 Contract, 3 Scope of Work & Duties (Exhibit A) 4 Bid Proposal Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc C Documents Incorporated by Reference The following documents are incorporated by reference, to include, but not be limited to 1 Scope of Work & Duties 2 Bid Proposal D Nondiscrimination In the hiring of employees for the performance of work under this Agreement the Vendor, its subcontractors, or any person acting on behalf of Vendor shall not, by reason of race, religion, color, sex, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates E Compliance with Laws Vendor shall comply with all federal, state and local laws, rules and regulations throughout every aspect in the performance of this Agreement F Work Performed at Vendor's Risk Vendor shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of this Agreement All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work G Governing Law This Agreement shall be governed and construed in accordance with the laws of the State of Washington If any dispute arises between the City and Vendor under any of the provisions of this Agreement, resolution of that dispute shall be available exclusively under the jurisdiction, venue and rules of the Kitsap County Superior Court, Kitsap County, Washington H Attorne 'sy Fees In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, however, nothing in this subsection shall limit the City's right to indemnification under Section 9 of this Agreement I Written Notice All communications regarding this Agreement shall be sent to the parties at the addresses listed below, unless otherwise notified Any written notice shall become effective upon delivery, but in any event three (3) calendar days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement Notices to be sent to Notices to be sent to VENDOR CITY Attn Dan Larson, Operational Manager Attn City Clerk Merchant Patrol Security Services, Inc City of Bremerton PO Box 964 345 O Street, Suite 600 Olalla, WA 98359 Bremerton, WA 98337 J Assignment Any assignment of this Agreement by the Vendor without the written consent of the City shall be void K Modification No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc L Severability Ifanyone or more sections, sub - sections, or sentences of this Agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this Agreement and the remainder shall remain in full force and effect M Entire Agreement The written provisions and terms of this Agreement, together with any attached Exhibits, supersede all prior verbal statements by any representative of the City, and those statements shall not be construed as forming a part of or altering in any manner this Agreement This Agreement and any attached Exhibits contain the entire Agreement between the parties Should any language in any Exhibit to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail IN WITNESS WHEREOF, the parties below have executed this Agreement VENDOR CITY City of Bremerton By By Print Name Print Name Its Its Date Date APPROVED AS TO FORM By Bremerton City Attorney ATTEST By City Clerk R \Legal \Legal \Contracts \PUBLIC WORKS \GSA Security Services Patrols 2013 doc Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc 61 TO: CITY COUNCIL FROM: CHAL MARTIN, PUBLIC WORKS DIRECTOR DATE: January 29, 2013 '. • RE: INFORMATION REQUESTED: TWO FOLLOWUP ITEMS FROM COUNCIL STUDY SESSION JANUARY 23RD During the January 23` Study Session, Council Members had questions related to two Public Works agenda items 1 Release of easements for the East Park development — can a description be provided that enables a logical step -by -step process to see how the old lot configuration and easements were changed when the new lots were drawn? Please see City Engineer Tom Knuckey's memo, attached. 2 What controls °are in place with the new secu_nty contract to ensure the Contractor is actually performing the work We have a number of systemic controls in place for contract compliance, although it must be stated that vendor trust is an important element In this case, the chosen contractor has an excellent reputation In addition, we have checks of security presence by performing spot checks of the surveillance cameras We receive reports from our tenants, City employees and the Impark Parking services contractor We have in place a signed, time /date daily log check of fire suppression equipment, required at the Conference Center and Harborside facilities Per our City insurer's request, we have Facility staff members perform random spot checks when working after hours maintenance protects or Contractor's supervisor has contact with the security patrolman two times per week for quality control purposes and for evaluation of employee performance (see Scope of Work and Duties, Supervisory Duties / Requirements) Finally, we will receive a written incident log showing dates and times of any security related activities from the Contractor for review by the Utilities Operations Manager and Facilities Supervisor Atch East Park memo and graphics re release of easements c Mayor Patty Lent AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Purchase of Sensus Water Study Session Date January 23, 2013 Meter Transceiver Units (MXU's) COUNCIL MEETING Date February 6, 2013 Department PW &U Presenter Chal Martin Phone 473 -5315 SUMMARY: This purchase action has changed somewhat due to the results of additional research conducted at the request of Council The new request is to purchase 1,882 transceivers for $241,385 22, a price reduction compared to the $253,637 14 previous request Based on the additional research, it now appears that the best course of action for the City is to purchase newer technology Sensus transceivers and newer technology Sensus water meters, the combination of which will enable migration to a "fixed base" meter reading system, should the City decide to do so, in about 7 years See attached report, which compares the expense of changing the City's current proprietary drive -by system ( Sensus) with a different proprietary drive -by system (Badger) ATTACHMENTS. 1 General Information Sheet 2 Price Quote 3 Sole Source Determination 4 Badger/ Sensus Comparison Report FISCAL IMPACTS (Include Budgeted Amount) The 2013 Water Utility capital budget is $3,837,000 Purchase of meter and transceiver replacements is budgeted and there are sufficient funds STUDY SESSION AGENDA ❑ No Discussion N Full Presentation STUDY SESSION ACTION 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve the purchase of water meter transceivers from Ferguson Waterworks and authorize the Mayor to finalize and execute the purchase with substantially the same terms and conditions as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 HexNet SmartPoint" M2 Model 520M - Pit Set DESCRIPTION u Application The FlexNet SmartPolnt M2 is a radio transceiver that provides water utilities Inbound and outbound access to water measurement and ancillary device diagnostics via radio signal.The SmartPomt 520M is designed for submersible, pit -set environments With Its migratable, two -way communication ability, the M- Series SmartPolnt ' functions as a walk -by /drive -by endpoint, fixed base endpoint, or combination of the two This flexibility increases utility data collection capabilities and streamlines operations. TouchCoupler Design -The SmartPolnt M2 utilizes TouchCoupler, the patented Sensus inductive coupling g communication system, to interface with the meter encoder as well as other devices With TouchCoupler, the SmartPolnt M2 can connect to the meter using existing two wire AMR installations instead of requiring utilities to access the home SPECIFICATI to install a new three -wire system This results in a fast, SERVICE Pi itset installation Interfacing the utility meter to the Sensus efficient and reliable connection at minimal cost FlexNet system Unit requires 175" diameter hole in pit lid, fits pit Operation The FlexNet SmartPolnt M2 receives input from lid thicknesses up to 175" the meter register and remotely sends data to a walk -by/ PHYSICAL width 443" x Height 5.09" x Depth 3" drive -by or fixed base collection device The SmartPolnt CHARACTERISTICS M2 easily migrates from walk -by /drive -by to fixed base by WEIGHT 10lbstle0oz simply installing aTower Gateway Basestation (TGB) COLOR Black In walk -by /drive -by mode, the SmartPolnt M2 collects data FREQUENCY RANGE 900 -950 MHz, 8000 channels X B 25 kHz steps and awaits an activation signal from the Vehicle Gateway MODULATION Proprietary Narrow Band Basestation (VGB) or Hand -Held Device (HHD) Upon signal receipt, it transmits readings, the meter identification MEMORY Non - Volatile number and any alarms POWER Lithium Thionyl Chloride batteries As a fixed -base endpoint, the SmartPolnt M2 interacts with APPROVALS one or more strategically placedTGBs located in the utility US. FCC CFR 47 Part 90, Part 24D, Part 101C, Part 15 service area.Top of the hour readings and other diagnostics Licensed operation are instantly forwarded to the Regional Network Interface Canada: Industry Canada (IC) RSS -134, RSS -119, RSS -210 (RNI) at time of transmission The FlexNet system provides OPERATING -22° Fto +195° F unmatched reliability by using expansive tower receiver TEMPERATURE - 30°Ct9+85 °C coverage of metering end points, data/message redundancy, OPTIONS Dual or single port availability, TouchCoupler only; wired only fail over back up provisions and operation on FCC primary- INSTALLATION 100% condensing, water submersible use (unshared) RF spectrum ENVIRONMENT Powerful Transmission, Flexible Platform SmartPOint COMPATIBILITY ToochCoupleraad Wired Vemon Sonsus ECRII, ICE and Badger M2 offers several advantages that control both deployment ADE water registers and lifetime operation costs. It's powerful, industry leading Wired Version OnIr Elster Encoder (Sensus protocol) and two watt transmitter broadcasts over large distances and Neptune ARB VI (ProRead) minimizes collection infrastructure. And once the SmartPolnt WARRANT 20 years -Based on six transmissions per day M2 is installed, its migratable, two -way system platform can Refer to Sensus 6-500 for warranty be updated without requiring personnel to visit each meter and /or inconveniencing customers Additional SmartPolnt M2 Features The SmartPolnt M2 obtains hourly readings and can monitor continuous flow over a programmable period of time, alerting the utility to allowing the utility to connect multiple registers and ancillary leak conditions. In addition, the SmartPolnt M2 stores up to devices (such as acoustic monitoring) to a single SmartPolnt 840 consumption Intervals (35 days of hourly consumption), This results in a compact installation that saves time, space providing the utility with the ability to extract detailed usage and money - without reducing system performance profiles for consumer information and dispute resolution. The SmartPolnt M2 also incorporates a two -port design, Page 1 of 1 AUTHORIZED SENSUS DISTRIBUTOR o PO Box 4871450 North Gallatin Avenue s e n s u s T 15401 USA 1-800 638 - 37 T 1- 80038 3748 F 1- 800.888 -2403 www sensus corn/water h2oinfo @sensus corn FE,RGUSON® Waterworks Meter & Automation Group 24025 Woodinville- Snohomish Rd Woodinville, WA 98072 Phone (425) 486 -9600 Fax (425) 806 -8510 January, 15 2013 City of Bremerton Chris Mottner Sensus Meter 520M MXU Pricing 100 Oyster Bay Ave N Bremerton, WA 98312 Chris, Ferguson Waterworks is offering the following pricing to the City of Bremerton for the upgrade of their Sensus 505 MXU endpoints to the Sensus 520M MXU units The pricing will be valid from today January 15 2013 thru January 31s 2014 All upgraded Sensus 520M MXU's will be FOB the City of Bremerton shop on orders greater than $10,000 Orders less than $10,000 the City of Bremerton is to pay shipping charges MXU Upgrade from 505B to 520M Unit Item Price Single Port TC $11810 Dual Port TC $13125 Please contact me with any questions at thomas ericksonO)-ferpuson corn or (253) 375- 3055 Thank you, Tom Erickson AMI /AMR Metering Solutions Ferguson Metering and Automation Group Public Works and Utilities Department 100 Oyster Bay Ave N • Bremerton, WA 98312 • (360) 473 -5315 • FAX (360) 473 -5360 MEMORANDUM DATE: January 15, 2013 � . J q lf TO: Procurement File FROM: Chal Martin, Public Works & Utilities Director SUBJECT: Sole Source Determination --------------------------------------------------------------------- In accordance with Bremerton Municipal Code 2.76.090, Sole Source Purchases, the purpose of this memorandum is to document the necessity of sole source procurement methodology for Sensus 520M water meter transceiver units (MXUs). The City has a requirement to replace aging transmitters on over 18,000 meters in its system. For efficiency of maintenance operations, and for reasons of compatibility with existing meter reading systems, the City chose the Sensus 520M transceiver as its standard for replacement Establishing a standard enables the City to save money through reduced inventory, and save money and staff time by virtue of reduced maintenance complications that ensue from operating a system with multiple brands and repair parts. Over the past two years, the City has installed approximately 3,319 similar transceiver units, and experience to date indicates the units are of high quality and are exceeding the Utility's expectations for reliability and performance. Sensus Metering Systems, the manufacturer, contracts with regional suppliers who are the only authorized distributors of the product Therefore, the only source for the particular transceiver units required by the City, are the regional distributors. Any request for bids would only receive a single bid from the regional distributor. Because the City of Bremerton is a large customer, the regional distributor for this area, Ferguson Waterworks, has agreed to provide a credit for the old transceiver units. Public Works staff has determined that Ferguson's pricing is reasonable. Therefore, it is my determination that sole source purchase of Sensus 620M water meter transceiver units is justified for this procurement City of Bremerton Water Utility Issue: Water Meters and Data Transmission Systems Refer to the previous paper dated December 31, 2012 for additional information Purpose Compare the expense of continued deployment of a Sensus drive -by water meter / transmitter system with new deployment a Badger drive -by system Approach Perform the analysis year -by -year, listing all expenses and offsets This enables further analysis of cash flow requirements and net present value of the options Backeround The Bremerton City Council asked the Public Works Department to analyze the cost of continuing its systemic replacement of "drive -by" meter transmitters, compared to installation of a "fixed base" meter transmitter system That analysis indicated the current systemic replacement of transmitters was the best overall option for the City at this time, based on price and the practical implications of a complete system changeout However, following presentation of this report, an additional question was raised Would it be less expensive to change out Bremerton's current proprietary drive -by system (Sensus) with a different proprietary drive -by system (Badger)? This report analyzes that question Discussion There are basically two ways to change out a meter /transmitter system all at once, or phased in over time In addressing this question, experienced Public Works staff determined that the best approach for Bremerton's system was to phase in the changeout over a five year period In addition to staffs determination that a phased -in changeout made the most sense from a real -world practical perspective, the present value of this approach is lower, and therefore enables the proposed system changeout to be viewed in the most favorable financial light The Badger system uses a combined meter /transmitter unit These units are priced at $195 48 each for a "fixed base" system, but only $157 90 for a "drive -by" system In addition, there are other cost savings with a Badger "drive -by" system as well It should be noted that once this system is installed, the City would be "locked in" to the drive -by system until 2032 in order to recoup its investment At that time, the Badger system could be migrated to a "fixed base" system, and this is the assumption made in the analysis However, for the 20 -year period of deployment, this new system would offer no flexibility to migrate to a "fixed base" system The system works only with Badger meters And the system uses transmitters with lmilli -watt of power, resulting in less transmitter range which will result in more field time reading meters The Sensus system uses separate meters and transmitters While more expensive to replace the meter /transmitter combination, this system provides flexibility and cost advantages not initially apparent One advantage is that, going forward, all new transmitters can be fitted with a higher - wattage transmitter that will also work with a "fixed base" system , with no additional changes, should the City decide to migrate to a "fixed base" system in the future (we are making that assumption) In addition, Sensus offers a new type of polymer meter that is significantly more accurate at very low flows, which may provide additional system revenue to help offset the higher expense of these meters 5imilar to the Badger system, this analysis assumes Bremerton will migrate the Sensus system to a "fixed base" system at the appropriate time In addition, the analysis assumes the City will also install the more expensive (but more accurate) new - technology meters Based on these assumptions, a $300,000 expense to convert the system to" fixed base" is included for the Sensus analysis in the year 2020 Sensus provides transmitters that will "plug and play" with other meters, should the City decide to install non - Sensus meters And the new Sensus 520M transmitters, (migratable to a "fixed base" system) transmit at 2 watts of power, 10 times the transmittal power of the Sensus 520R transmitters, and 2,000 times the transmittal power of the Badger transmitter being evaluated here This equates to longer transmitter range, resulting in shorter meter - reading routes Revenue Both Badger and Sensus meters are high quality and read accurately However, the Badger meter contemplated for use in this analysis does not have the capability to read very low flows Studies suggest water systems lose revenue because the meters simply are not able to register water usage at very low flow rates The newest Sensus meters have an enhanced capability to read water usage at very low flow rates, which is estimated to increase revenue by as much as 12 percent (See Journal AWWA, May 2010, p 123) For this study, the comparative analysis assumed two baseline conditions the first assuming no additional system revenue from the higher- technology Sensus meters, and the second assuming an additional 5% revenue from the consumption portion of the billing as a result of more accurate low -flow meter readings from the new meters Results The discount rate chosen for the analysis was 4% The period of the analysis was 25 years The chart below shows the results Net Present Value Net Present Value Not Including Low -Flow Including Low -Flow System Type Revenue Revenue Badger $4,547,000 $4,252,000 Sensus $4,505,000 $2,171,000 Recommendation Due to lower life -cycle cost and increased system flexibility, including the flexibility to migrate sooner to a "fixed- base" meter reading system, the Bremerton Public Works Department recommends continued deployment of the Sensus water meter transmitter system Atch 1 Spreadsheet, 5 tabs, no low -flow revenue 2 Spreadsheet, 5 tabs, including low -flow revenue Additional source information is on file Electronic copy of spreadsheets available on request This paper authored by Chal Martin / chal martin @a bremerton wa us / (360) 473 -5315 / January 13, 2013 2013 2014 2015 2016 2017 Sensus MXUs 2470 $12826 2470 $12826 2470 $12826 2470 $12826 2470 $12826 Meters 1200 $15292 1200 $15292 1200 $15292 1200 $15292 1200 $15292 mual Expense MXUs /Meters $500,30620 $500,306 20 $500,30620 $500,30620 $500,306 20 2 temps 5 mos $32,00000 $32,000 00 $32,00000 Transceiver $21,72000 $32.000 $32,000 00 Low Flow Revenue* Total $554,02620 $532,306 I0 $532,30620 $S32,30620 $532,30620 $2,390,617 24 2 W 1,485,079 00 Badger MXUs 3510 $157 90 3510 $15790 3510 $15790 3510 $15790 3510 $15790 481670,03100 m ,927'00 Meters 171 $11403 171 $11403 171 $11403 171 $11403 171 $11403 ual Expense MXUs/Meters $573,72813 $573 72813 2,316,776 00� $573,72813 $573,72813 $573,72813 NPV = 4,505,367 26 2 temps 5 mos $32,000 00 $32,000 00 $32,000 00 $32,00000 2 temps full year $38,300 00 $38,300 00 $32,000 00 3/4 FTE Billing $52,00000 $38,300 00 $32,30000 $38,300 00 Software/training $10,69398 $52,000 00 $52,000 00 $52,000 00 $52,000 00 Data collector /truck $10 350 00 $10,35000 $10,350 00 $10,35000 Plus-up meter reading $35,000 00 $35,00000 $35,00000 $35,000 00 $10,350 00 $35,00000 logistical complexity $20 ODD 00 $2000000 $20,00000 $20,000 00 $20,000 00 2nd Maintenance Contract $1,35000 $1,35000 $1,35000 $1,35000 Total $773,42201 $762,72813 $762,72813 $762,72813 $762,72813 $3,405,812 70 � -�- 3,405,813 00 155,814 00 Notes 155,814 00 1 Analysis uses best Sensus meters @ $152 92 each Other Sensus options are $146 61 or $126 01 735,793 00 3,253,447 00 NPV = 4,547,339.32 2018 2019 2020 zon mzz Senses MXUs 1660 $12826 1659 $12826 0 $12826 0 $12826 0 $12926 Meters 1200 $152 92 1200 $15292 1200 $15292 1200 $15292 1200 $15292 nual Expense MXUs /Meters $396,415 60 $396,28734 $183,50400 $183,50400 $183,50400 2 temps 5 mos $000 $000 $000 $0 Convert to Fixed Base $000 Low Flow Revenue* $300,00000 Total $396,41560 $396,28734 $483,504 00 $183,50400 $183,504 00 $1,485 078 96 Badger MXUs 0 $15790 0 $15790 0 $15790 0 Meters 0 $21403 p $15790 0 $2579() $1 03 0 $114 03 0 $1 03 0 $11403 nual Expense MXUs /Meters $000 $0 00 $0 00 $000 $000 2 temps 5 mos $000 $0 2 temps full year $000 00 $000 0 $ 00 $ 000 $000 3/4 FTE Billing 000 $000 $000 $0 00 ft soware /training $000 $000 $000 $000 $000 Data collector /truck Pius -up meter reading $35,00000 $35 000 00 $35,00000 logistical complexity $3500000 $35,00000 2nd Maintenance Contract Total $3S.00000 $35,00000 $35 000 00 $35,000 00 $35,00000 $155,81378 t 2023 2024 2025 2026 2027 Senses MXUs 0 $12826 0 $12826 0 $12826 0 nual Expense MXUseteers 1200 $3 S2 2 92 1200 $15292 1200 $152 92 1200 $152 92 1200 $15292 $183,50400 $183,50400 $183,50400 $183,504 00 2 temps 5 mos $000 $000 $000 Convert to Fixed Base $000 $000 Low Flow Revenue* Total $183,504 00 $183,504 00 $183,50400 $183,50400 $183,50400 $816,92721 Badger MXUs 0 $15790 0 $15790 0 $157 90 0 Meters 0 $11403 0 $11403 $ 157 90 0 $15790 nual Expense MXUs /Meters 0 $114 03 0 $1 03 0 $214 03 SO 00 $000 $0 00 $000 $000 2 temps 5 mos $ 2 temps fug year $O 00 $000 $000 $000 $000 3/4 FTE Billing $000 $000 $000 $000 $000 Software/traWng $000 $O $0 $ SO OO Data collector/truck Plus-up meter reading $35,00000 $35,00000 logistical complexity $35,000 00 535,00000 $35,000 00 2nd Maintenance Contract Total $3S,00000 $35,000 00 $3S,00000 $35,00000 $35,000 00 $155,81378 202E 2029 2030 2031 2032 Sensus Meters 400 $12826 0 $12926 0 $12826 0 $12826 2470 $12826 $15292 0 $15292 0 $15292 0 $15292 1200 $15292 mual Expense MXUs/Meters $61,16800 $000 $000 $000 $500,30620 2 temps 5 mos $000 $000 $000 $000 Convert to Fused Base $000 Low Flow Revenue* Total $61,16800 $000 $0 DO $000 $500 306 20 $470,03061 Badger Meters 0 $157 90 0 $15790 0 $15790 0 $15790 3510 $19548 $11403 0 $11403 0 $11403 0 $11403 171 $11403 nual Expense MXUs/Meters $000 $000 $0 00 $000 $705,63393 2 temps 5 mos 2 temps full year $0 $0 $ 000 $000 $000 3/4 FTE Billing $000 $000 $000 $0 00 $000 $D Software /training $0 00 $0 $000 $000 Data collector/truck plus -up meter reading $35,00000 $35,00000 $35,00000 logistical complexity $35.000 $35,00000 2nd Maintenance Contract Total $35,00000 $35,00000 $35,0000() $35,000 00 $740 633 93 $735,79344 2033 2034 2035 2036 2037 nc MXUs 2470 $12826 2470 $12826 2470 $12826 2470 $12826 3319 $12826 inual Expense MXUs 1200 $500,306 20 1200 $15292 1200 $152 92 1200 $15292 1200 $15292 $500,30620 $500,30620 $500,306 20 $609,19894 2 temps 5 mos $000 $0 00 $000 $0 Convert to Fixed Base $000 Low Flow Revenue* Total $500,30620 $50,306 20 $500,30620 $500,30620 $60929894 $2 316,776 21 •r MXUs/Meters 3510 $19548 3510 $19548 3510 $19548 3510 $19548 p Meter Transmitters 171 $11403 171 $11403 171 $19548 nual Expense MXUs /Meters $705,63393 $114 03 171 ,633 03 0 $1 03 $705,633 93 $705,633 93 $705,633 93 $000 2 temps 5 mos $32,00000 $32 000 00 2 temps full year $38,30000 $32,000 00 $32 000 00 $32,00000 $ 000 $38, $ 000 3/4 FTE Billing $000 $38,33 $38,30000 $38,30000 Software/training $000 $000 $000 $000 SO 00 Low Flow Revenue" $43,94500 Data collector /truck Plus-UP meter reading $35,000 00 $3500000 $35 000 00 $35 00000 logistical complexity $000 2nd Maintenance Contract i point changeover expense Total $810,93393 $810 933 93 $810 933 93 $262,72500 $810,933 93 $376,97000 $3,253,447 06 Notes • No low flow revenue considered in this analysis for Sensus **No low flow revenue considered in this analysis for Badger 2013 2014 2015 2016 2017 c� w Sensus MXUs 2470 $22826 2470 $12926 2470 $12826 2470 $12826 2470 $12826 Meters 1200 $25292 1200 $15292 1200 $152 92 1200 $152 92 1200 Annual Expense MXUs/Meters $500,30620 $152 92 $500,306 20 $500,306 20 $500,30620 $500,306 20 2 temps 5 mos $32,00000 $32,00000 Transceiver $21,72000 $32,000 W $32,00000 $32,00000 Low Flow Revenue* -$20,68300 -$41,36600 Total $554,02620 $522,62320 -$6204900 -$82,732 00 $490,940 20 $470,25720 $449 574 20 $2,213,68101 222369100 847,445 00 Badger MXUs 3510 $15790 3510 $25790 3510 $15790 3510 $25790 3520 $25790 280 00 Meters 171 $22403 171 $11403 171 -912,32800 Annual Expense MXUs/Meters $573,72813 5114 03 171 $114 03 171 $22403 934,45100 $573,728 13 $573,72813 $573,72823 $573,72813 NPV= 2,170,69135 2 temps 5 mos $32,00000 $32,00000 $32,000()o $3200000 $32,00000 2 temps full year $3830000 $38,3000() $38,300 00 $38,30000 3/4 FTE Billing $52,00000 $52,000 00 $52,00000 $52,00() 30000 Software/training $10,69388 $52.000 $52,00000 Data collector /truck $10,35000 $10,35000 $10 350 00 plus -up meter reading $35 $10,35000 $10,35000 logistical complexity $20000 00 $35,000 00 $35,000 00 $35,00000 $35,00000 $20,00000 $20,00000 $20,000 00 $20,000 00 2nd Maintenance Contract $1,35000 $1,35000 $1,350 00 $762,728 13 $1350 00 Total $773,422 01 $1,35000 $762,728 13 $762,72813 $762,72813 $3,405,812 70 3,405,813 00 155,814 00 Notes 155,814 00 1 Wed meter low flow revenue at 5 %, 5 565 CCF /month, combined sewer -water = $144 /month, $20,683 per 1,200 meters (annual replacement) 735,793 00 2 Annual revenue estimate from full #Pert deployment water /sewer = $310,245 /year 2,466,580 00 NPV= 4,252,17229 Wm 2018 2019 2020 zoa zozz Sensus MXUs 1660 $12926 1659 $12816 0 $12816 p Meters 1200 $15292 1200 $12816 0 $12816 mual Expense MXUs /Meters $152 92 1200 $152 92 1200 $152 92 1200 $152 92 $396,24960 $396,12144 $183,50400 $183,50400 $183,504 00 2 temps 5 mos $000 $000 $000 Convert to Fixed Base $ 000 $000 Low Flow Revenue• $3W,000 00 - $103,415 00 - $124,098 00 - $144,78100 Total $292,83460 $272,02344 $338,723 00 $165,464 00 - $186,147 00 $18,04000 -$264300 $847,444S2 Badger MXUs p Meters 0 $11403 0 $15790 0 $157 90 0 $15790 0 $15790 mual Expense MXUs /Meters $p pp $1$0 0 $ 0 511 03 0 $11403 $000 $000 2 temps 5 mos $000 2 temps full year $0 $U $000 $000 3/4 FTE Billing $p $000 $ 000 $000 $0 0o Software /training $000 $000 SO 00 $000 Data collector /truck plus -up meter reading $35,00000 $35,00000 $35,000 00 logistical complexity $35,00000 $35,00000 2nd Maintenance Contract Total $3S,00000 $35 000 00 $35,000 00 $35,000 00 $35,00000 $15591378 Notes 1 Wed meter low flow revenue at 5 %, 5 565 CCF /month, combined sewer -water = $144 /month $20,683 per 1,200 meters (annual replacement) 2 Annual revenue estimate from full Wed deployment water /sewer = $330,245/year 2023 2024 20255 2026 2027 census MXUs p nual $163, Mfrs 1200 152 1200 $15292 1200 $15292 1200 $15292 1200 $15292 Expense MXUs/Meters OO $183,5W S1e3,so4 o0 $183,504 00 $193,504 00 2 temps 5 mos $000 WOO $000 Convert to Fixed Base $ 000 $000 Low Flow Revenue- -$20683000 4227,513 00 - $248,196 00 Total -$23,32600 -$44,00900 - $268 00 - $269,562 00 $64 692 00 -$9537500 - $106,058 00 ($280,779 45) Badger MXUs p $15790 0 $15790 0 $15790 0 $257 90 0 $157 90 % Meters 0 $11403 0 $11403 0 $11403 p nuaf Expense MXUs /Meters $000 $000 $114 03 0 $11403 $0 00 $000 $000 2 temps 5 mos $000 2 temps full year $000 $0 00 $0 $000 $000 $000 3/4 FTE Billing $000 $000 $ 000 $000 Software/training SO 00 $000 $000 $000 $000 Data collector/truck Plus-up meter reading $35,00000 $35,00000 $35,000 00 logistical complexity $35,00000 $35,00 00 2nd Maintenance Contract Total $3500000 $35,00000 $35,00000 $35,00000 $35,00000 $155,81378 Notes 1 Wed meter low flow revenue at 5* 5 565 CCF /month, combined sewer -water = $144 /month, $20,683 per 1,200 meters (annual replacement) 2 Annual revenue estimate from full Wed deployment water /sewer = $310,245 /year 2028 2029 2030 2031 2032 Sensus MXUs 0 $12816 p Meters Opp $15292 0 $ 12816 0 $12816 0 $12816 2470 $12816 nual Expense MXUs/Meters $152 92 0 $152 92 0 $15292 1200 $15292 561,168 00 SO 00 $000 $000 $500,059 20 2 temps 5 mos $000 $000 $p pp Convert to Fixed Base $000 $000 Low Flow Revenue* - $310,245 00 -$31024500 - $310,245 00 Total - $249,077 00 - $310,245 00 $310,245 00 -$32024500 $310,245 00 - $310,245 00 $199,91420 ($911 328 02) Badger MXUs 0 $15790 p Meters $15790 0 $15790 0 $15790 3510 $19548 0 $11403 0 $11403 0 $11403 0 nual Expense MXUs /Meters $000 $000 $1 171 03 � � $ S0 03 O 00 $705,,633 633 93 2 temps 5 mos 2 temps full year $000 $000 $000 $000 $000 3/4 FTE Billing $000 $0 DO $000 $000 $000 Software/training $0 00 $O OD $000 $000 $000 Data collector/truck plus -up meter reading $35,000 00 $35,00000 logistical complexity $35.000 $35 000 00 $35,000 00 2nd Maintenance Contract Total $35,00000 $3500000 $35,0000o $35,00000 $740 633 93 $735,79344 Notes 1 Werl meter low flow revenue at 5 %, 5 565 CCF /month, combined sewer -water = $144 1month, $20,683 per 1,200 meters (annual replacement) 2 Annual revenue estimate from full Merl deployment water /sewer = $310 245 /year 2033 2034 2035 2036 2037 s MXUs 2470 $12816 2470 $12816 24 70 $12916 1200 $152 92 1200 $152 92 1200 $128 16 2470 $12816 3319 $12816 nual Expense MXUs/Meters $500,059 20 $152 92 1200 $15292 1200 $1529$500,059 $500,059 20 $500,05920 $50,059 20 $608,86704 2 temps 5 mos $0 $0 Convert to Fixed Base $000 $0 00 $000 Low Flow Revenue* - $310,245 00 - $310,245 00 Total $289,81420 $189,81420 00 - $310,245 00 - $310,245 00 $189,81420 $189,81420 $189,81420 $298,62204 $934,45121 '► MXUs/Meters 3510 $19548 3510 $19548 3510 $19548 3510 $19548 Meter Transmitters 171 $11403 171 $11403 171 0 $19548 nual Expense MXUs/Meters $705,63393 $705,63393 $114 03 171 03 0 $114 03 $705,633 93 $705,,633 633 93 $0 OO 2 temps 5 mos $32,000 00 $32 000 00 $32,00000 $32,00000 3/4 FTE Billing $000 $38,30000 $38 300 00 $38 300 00 $32,000 00 2 temps full year $38,30000 Software/training $000 $000 $000 $000 $0 00 $0 00 Low Flow Revenue— -$60,49800 - $120,996 00 $43,945 00 Data collector /truck $181,494 00 $241,992 00 - $302,490 00 plus-up meter reading $35,00000 $35,00000 logistical complexity $35,00000 $35,00000 $000 2nd Maintenance Contract i point changeover expense Total $750,43593 $689,93793 $262,725 00 $629,439 93 $568 94L93 $74,48000 $2,466,580 29 Notes 1 Merl meter low flow revenue at 5 %, 5 565 CCF /month, combined sewer-water= $144 /month, $20,683 per 1,200 meters (annual replacement) 2 Annual revenue estimate from full Wed deployment water /sewer = $310,245 /year "Assumed 5% revenue increase after deployment of newer technology Badger meters similar to Wert } Key Factors ( capital) C apital i Totoll Substandard Water Main Replacement $ 200,000 $ 700,000 $ 200,000 $ 200,000 $ 200,000 $ 700,000 $ 2,200,000 Distribution Main Improvements 100,000 300,000 300,000 300,000 300,000 300,000 1,600,000 Machinery/Equipment - Water Resources 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Machinery/Equipment - Utility Operations Mgr 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Machinery/Equipment - Forestry 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Taps 70,000 70,000 70,000 70,000 70,000 70,000 420,000 Meter Replacement 150,000 150,000 150,000 150,000 150,000 150,000 900,000 Meter Replacement - Large 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Fire Hydrants 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Reservoir Coatings 230,000 110,000 240,000 240,000 240,000 240,000 1,300,000 Forestry Road Maintenance and Abandonment 20,000 20,000 20,000 20,000 80,000 Warren Avenue Bridge Main Seismic Upgrade, Main Rep 1,700,000 1,700,000 Emergency Source Upgrade 100,000 100,000 Upgrade SCADA 100,000 100,000 50,000 250,000 Watershed Land Purchase 150,000 150,000 Generator /Auto Transfer Switch Oyster Bay 100,000 100,000 Oyster Bay Public Works Consolidation 250,000 250,000 R23 TM /DM Corrosion Correction 50,000 50,000 Pacific Avenue WM Replacement - 6th to 11th 500,000 500,000 Jarstad Park - Trail/Facilities Improvements 10,000 10,000 Upgrade Cook Rd Booster Station 40,000 40,000 Anderson Creek Fish Passage 150,000 150,000 Pressure Relief Valves 75,000 75,000 75,000 225,000 McKenna Falls Channel Modification 150,000 150,000 •:;> FC S GROUP I Page 4 r Key Factors (• -• Hardening of Casad Dam Overflow 200,000 200,000 Property Purchace for Re -Drill Well 9 100,000 100,000 Anderson Creek Groundwater Rule CT Compliance 150,000 150,000 Casad Dam Electrical Upgrade 40,000 4.0,000 Upgrade Well Disinfection to Hypo 50,000 150,000 200,000 Caustic Tank Replacement at CCF 50,000 50,000 100,000 Decomission Twin Lakes Valve 50,000 50,000 Metering System Upgrade 1,000,000 1,000,000 1,000,000 3,000,000 24 -in TM at Res 4 Outlet 150,000 1,500,000 1,650,000 Redundancy 24" C Street from Oyster Bay to National 250,000 250,000 Well 22 Pump and Controls /PS 17 200,000 200,000 Sherman Heights Watermain Cure in Place 150,000 750,000 900,000 Reservoir 8 Drain 30,000 30,000 Marine Drive Watermain 1,000,000 1,000,000 Replace travelling screens at McKenna Falls Intake 100,000 100,000 Well 18 Pump and Motor 100,000 100,000 HVAC Upgrade at Forestry Office 12,000 12,000 Total CIP $ 4,017,000 $ 2,950,000 $ 2,590,000 $ 4,040,000 $ 3,425,000 $ 2,945,000 $19,967,000 External Funding ULID /CIAC 10,000 - - - - - 10,000 Net CIP $ 4,007,000 $ 2,950,000 1 $ 2,590,000 $ 4,040,000 $ 3,425,000 -,2 ,945,000 $19,957,000 Growth CIP 602,5001 757,5001 917,500 1,117,500 842,500 642,500 4,880,000 R&R CIP 3,414,500 2,192,500 1,672,500 2,922,500 2,582,500 2,302,500 15,087,000 • Assumes 3 new debt issues of $11.5 million: $3.0 million in 2013; $4.5 million in 2015; $4.0 million in 2017 ✓ Approximately $254,000 to $974,000 in new annual debt service • Remaining CIP funded through various cash resources Timber Revenue at $500,000 per year •:;> FC S GROUP I Page 5 r Key Factors (Capital • e• Primary Effluent Line Rehabilitation 50,000 400,000 450,000 Replace Drives on RAS Pumps 125,000 125,000 Emergency Generator Installation at EB3 50,000 50,000 Emergency Generator Installation at OB5 &6 125,000 125,000 Recoat Aluminum Covers on the Primary Clarifiers and Biofilter 25,000 250,000 275,000 Saltwater Infiltration Elimination 75,000 75,000 Storage Warehouse at WWTP 450,000 450,000 Cherry Ave SS 25,000 25,000 Flex Net 750,000 750,000 1,500,000 Phmney Bay & Ostrich Bay SS Extenstion 75,000 1,500,000 1,575,000 Replace Surge Tank at CE -1 300,000 300,000 Biofilter Upgrade 1,200,000 1,200,000 Abandon beach sewer north of Manette Bridge 200,000 2,000,000 2,200,000 Address infrastructure downstream on KL1 300,000 300,000 Replace Penthouse HVAC for Bldg 400 25,000 25,000 Replace KL2 Engine Generator 85,000 85,000 Replace PE Pump Suction and Discharge Valves 400,000 400,000 Replace RAS Pumps 150,000 150,000 Replace CW2 pumps 200,000 200,000 Upgrade SCADA 150,000 150,000 Identify grit source removal from beach lines 150,000 150,000 Total CIP $ 5,555,000 5,977,000 $ 5,125,000 $ 8,045,000 $10,970,000 $ 4,020,000 $39,692,000 External Funding (ULID/CIA( 150,000 200,0001 75,000 1,550,000 6,750,000 2,000,000 10,725,000 Net CIP $ 5,405,000 $ 5,777,000 1 $ 5,050,000 $ 6,495,000 1 $ 4,220,000 $ 2,020,000 $28,967,000 Growth CIP 745,0001 1,630,000 1,217,500 4,317,5001 8,542,5001 3,030,0001 19,482,500 R> &R CIP 4,810,0001 4,347,000 3,907,500 3,727,500 2,427,500 990,000 20,209,500 • Assumes 3 new debt issues of $18.5 million: $8.0 million in 2014; $9.5 million in 2016; $1.0 million in 2018 ✓ Approximately $677,000 to $1.6 million in new annual debt service • Remaining CIP funded through various cash resources •:; >FCS GROUP I Page 3 AGENDA BILL CITY OF BREMERTON to K CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee� SUBJECT: Council Confirmation of Special Meeting Date February 4, 2013 appointment of new Chief of Police COUNCIL MEETING Date February 6, 2013 Department Executive Presenter Mayor Patty Lent Phone 473 -5266 SUMMARY: BMC 2 05 020(a) requires Council confirmation for the appointment of a Department Director and BMC 2 50 032(a) requires Council approval of a salary higher than rate 1 Council confirmation and approval is requested to hire Steven Strachan as Chief of Police at band 23 rate 7 Mr Strachan's career spans 26 years in law enforcement including two years with King County as the Chief Deputy and Sheriff, five years with the City of Kent as Chief of Police, seventeen years with Lakeville, Minnesota as the in various position including Chief of Police He holds a Master of Arts in Public Administration from Minnesota State University and a Bachelor of Science in Sociology frome the University of Minnesota ATTACHMENTS: Resume and Letter of Engagement outlining the negotiated terms of his employment with the City of Bremerton FISCAL IMPACTS (Include Budgeted Amount) Position is fully funded SPECIAL MEETING AGENDA ❑ No Discussion ® Full Presentation STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION Move to confirm Steven Strachan as the Chief of Police with the terms and conditions as presented in the attached Letter of Engagement COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 Page 1 of 1 a +P i c a e to P d _ i� u' 4�� kAq A t�. , o„a ,,_ •- • > �- 9� http:// b- townblog. com/ wp- content/unages /strachanportrait2 jpg 2/1/2013 Mayor Patty Lent 345 a Sheet, suite 600 t _ Bremerton, WA 983337 MINN. I Telephone 360 473 -5266 mayor's once February 1, 2013 Mr. Steven Strachan 21507 42 Avenue South #C3 SeaTac, WA 98198 RE. Letter of Engagement — Chief of Police Dear Mr. Strachan: It is with great pleasure that I confirm your appointment to the position of Chief of Police pending formal approval by the City Council. Your position is exempt and included in the Management classifications under BMC 2.50 as follows: Position: Chief of Police Department: Bremerton Police Department Effective Date: February 11, 2013 Rate of Pay: $11,537.78 Monthly (Band 23, Rate 7) ($138,453 annually) Appointmerr Removal: Mayor Supervisor: Mayor Vacation: Starting bank of 20 days at 8 hours per day and accrual of 20 days per year (pro -rated for 2013) per BMC 2.50. Benefits: Pursuant to BMC Chapter 2.50 Severance: Pursuant to BMC 2.50.090 Car Allowance: In lieu of a take home vehicle a car allowance in the amount of $350.00 per month. Moving Expenses: To help defray the costs of relocation to the City of Bremerton, the City will pay up to $3,500 toward moving expenses if you relocate within the City, however, if you resign your position or are terminated for cause, or move out of the City within three years of your start date as Chief of Police, you agree to repay these funds at a prorated percentage based on time of service. Receipts must be submitted within one year of hire. This offer is contingent upon successful completion and passing of polygraph, psychological evaluation and background investigation to the satisfaction of the City of Bremerton. You are an "at will" employee and may be terminated by the City without cause at any time with thirty (30) days notice. You may be terminated for cause, without notice, and no severance pay shall be paid. This letter shall constitute your terms and conditions of employment with the City and there are no other written or oral agreements that have not been set forth in this letter of engagement or covered by Chapter 2.50 of the Bremerton Municipal Code (copy attached). Please sign below indicating your acceptance of our offer of employment as outlined above for the City of Bremerton. Sincerely, Pa May cc: Charlotte Belmore, Human Resources Manager ACCEPTANCE OF JOB OFFER: I, Steven Strachan, hereby accept the appointment to position of Chief of Police (contingent on Council approval) effective February 11, 2013 under the terms and conditions as set forth in this Letter of Engagement. SIGNATURE: DATE. Steven D Strachan 'r Steven D. Strachan Objective A leadership opportunity to utilize my background and demonstrated record of working effectively with all stakeholders, to unify an organization behind a realistic and sustainable plan in an environment of reduced resources while working effectively with all stakeholders. Summary A strong record of performance in the following areas: • Making necessary changes in an environment of reduced resources, and communicating the reasons and necessity of the change to a large organization serving a diverse population • Integrating Lean principles with demonstrated results to maximize budgetary resources • Leading culture change through face -to -face interaction with staff • Creating systems for accountability and transparency, through supervisory and use of force policy changes • Establishing and maintaining excellent relations with the community • Working with policy makers, elected officials, community groups, the media, and labor organizations to enhance public safety services and community quality of life • A unique perspective of having been a municipal Chief, a Sheriff, a City Council Member, a State Legislator, a union member and steward, and community leader Experience Sheriff, King County Sheriffs Office (Seattle, WA), March, 2012- December, 2012 Chief Deputy, King County Sheriffs Office, January, 2011- March, 2012 The King County Sheriffs Office serves a jurisdiction of 500,000, with over 1000 employees, 650 of whom are sworn deputies, and a $160 million budget. The county itself has a population of 19 million and covers 2,100 square miles. The department includes 13 contract partner agencies including urban and rural coverage, unincorporated patrol, transit police including buses, light and heavy rail, tribal police, airport, fire, marine, search and rescue, and air units. Achievements • Reduced overtime by over 30% utilizing Lean principles, resulting in additional approved budget to add deputies, working in conjunction with the County Executive • Created a new agency business plan with key stakeholders, and communicated the plan externally, and to all 1000 employees by personally conducting over 50 training session t ' t Steven D. Strachan Resume- Page 2 • Hosted a monthly "KCSO Sheriffs Report" cable program to highlight the department's achievements and initiatives • Set the course for negotiation of contracts as the sole person responsible for working conditions under a revised County Code • Changed policies and created new procedures for increasing transparency and accountability while working with critical external audits • Improved working relations with the Executive's Office and County Council • Gave over 50 personal presentations to civic and community groups highlighting the future of the department • Increased partnerships and collaboration with Police Chiefs in the area • Ensured department training in Mental Health and Drug Dependency response to reduce uses of force and provide for safer interactions with the public Chief of Police, Kent, WA Police Department, August, 2006 - January, 2011 The Kent Police Department serves a highly diverse community with over 104 languages spoken in the school district. The department has 145 officers and 50 professional staff serving a population of 115,000, with a $30 million budget, including Washington State's largest municipal jail facility. Achievements • Coordinated a large department expansion following the annexation of an area with 25,000 residents into the City • Created and introduced a ground - breaking training protocol for Cultural Communications, focusing on individual interactions and improving relationships with diverse communities • Created an executive - sharing program with the Kent School District to loan command staff, increase partnerships and enhance career development, which has become a national model for school administrators Chief of Police, Lakeville, MN Police Department, March, 2004 - August, 2006 Sworn Officer, Lakeville, MN Police Department, June 1987 - August, 2006 Leadership for suburban Twin Cities department of 75 serving a population of 55,000, with a $7 million budget. Prior to becoming Chief, I held various sworn positions including Sergeant, Detective, School Resource Officer, SWAT Commander, SWAT Officer, Union Steward, DARE Officer and Patrol Officer Jail Deputy, Carver County, MN Sheriff's Department (Chaska, MN), November, 1985 - June, 1987 t Steven D. Strachan Resume- Page 3 �u Education and Development Senior Management Institute for Police (SMIP), Police Executive Research Forum, Boston, MA, 2010, Session #44 Law Enforcement Executive Development Seminar (LEEDS), Federal Bureau of Investigation, Quantico, VA, 2005, Session #51 Master of Arts, Public Administration, Minnesota State University, Mankato, 1995 Bachelor of Science, Sociology, University of Minnesota, Minneapolis, 1989 Community • Immediate Past President, Rotary Club of Kent, WA • Board Member, United Way of King County, Seattle, WA • Past Chair, King County Chiefs of Police Association • Board Member, Kent Youth and Family Services • Washington Auto Theft Prevention Authority (WA Governor Gregoire) • Past Co- Chair, Corrections Committee, WA Association of Sheriffs and Police Chiefs • State Representative, District 36B, MN State Legislature, 2002 -2005 Served on Public Safety Committee, Chief Author of the bill that reduced the legal limit for alcohol for drunk driving to 08 • Governor's Stadium Commission (MN Governor Pawlenty) • State Sex Offender Policy Commission (MN Governor Pawlenty) • State Public Safety Training Task Force (MN Governor Ventura) • City Council Member, City of Farmington, MN 1996 -2002 r` Former King County sheriff accepts fob as Bremerton police chief Kitsap Sun Page 1 of 1 Kt S ap Sun 3'11 o tai I3J3, w rv 3 Read nvre at Rit psun com Former King County sheriff accepts job as Bremerton police chief By Josh Farley Friday, February 1, 2013 BREMERTON — Former King County Sheriff Steve Strachan has accepted the fob as Bremerton police chief, Mayor Patty Lent confirmed Friday morning Strachan, 47, worked as the police chief in Kent for about five years before his appointment to chief deputy of the King County Sheriff's Office in January 2011 He served as sheriff, overseeing more than 600 deputies, for about eight months when former Sheriff Sue Rahr retired in April 2012, he ran against, and lost to current Sheriff John Urquhart in November Strachan will replace current chief Craig Rogers, who is retiring after a 37 -year career with the city's force, including more than seven as its chief Strachan competed for the fob against Jefferson County Sheriff Anthony Hernandez, Washington State Patrol Capts Robert Johnson and C Stephen Sutton and former Santa Paula, Calif , Chief Stephen MacKinnon All of the candidates appeared at a public meet -and -greet at the Norm Dicks Government Center on Monday night, on Tuesday, city officials conducted internal interviews Kitsapsun com will post more details to this story as they become available 2013 Scripps Newspaper Group — Online http //www kitsapsun com/news/ 2013 /feb /01 /former -king- county - sheriff- accepts - fob -breme 2/1/2013 Candidates for Bremerton police chief whittled to 5 Kitsap Sun Pagel of 3 .rU- �i Road moro at kitsapsu *z co Candidates for Bremerton police chief whittled to 5 By Josh Farley Originally published 10 44 a m January 22, 2013 Updated 06 48 p m , January 22, 2013 BREMERTON — A former King County sheriff, Jefferson County's sheriff and two Washington State Patrol captains are among the five candidates vying for Bremerton's police chief position All five applicants, whittled down from a list of more than 30, come from outside the Bremerton Police Department No one within the department applied, said Bremerton Finance Director Becky Hasert, who released the candidate list Tuesday The five — former King County Sheriff Steven Strachan, Jefferson County Sheriff Anthony Hernandez, Washington State Patrol Capts Robert Johnson and C Stephen Sutton and former Santa Paula, Calif , Chief Stephen MacKinnon — will attend an open house at 6 p m Monday at the Norm Dicks Government Center The selected candidate will replace Craig Rogers, who retires in February after about 37 years with the city, including more than seven as Its chief The position pays between $116,000 and $141,000, depending on experience, according to the city's website The city hired a private firm to conduct the hiring process After consulting department heads, the mayor, the president of the City Council and members of the police department, municipal court and city attorney's office, the firm went public with an application last year, Hasert said The city received more than 30 applicants and the firm reduced the number to 11 Hasert, also the city's human resources director, and a representative from the firm whittled the list to five After the public event Jan 28, private panels with the candidates will be held with city officials Jan 29 Mayor Patty Lent will make the selection for chief, a majority of the City Council must approve her selection, Hasert said The candidates are — Steven Strachan, who served as King County sheriff from March to December 2012 before losing an election to current Sheriff John Urquhart http / /www kitsapsun com/news/ 2013 /jan/22 /candidates- for - bremerton- police - chief - whittle 2/1/2013 Candidates for Bremerton police chief whittled to 5 Kitsap Sun Page 2 of 3 "Bremerton is a great city and a great department, and I am honored to be considered," he said Tuesday "I would be very pleased to be part of the leadership team " The 47- year -old Strachan (pronounced "Stran ") also was the department's chief deputy for more than a year after serving as the police chief of Kent for about five years Strachan worked for the Lakeville, Minn , Police Department from 1987 to 2006, the last two years as chief He also was a fail deputy for the Carver County, Minn , Sheriffs Department early in his career He has a bachelor's degree in sociology from the University of Minnesota and a master's degree in public administration from Minnesota State University — Jefferson County Sheriff Anthony Hernandez, who joined that agency in 2001 and became sheriff in 2009 He was born and raised in Bremerton "This is my hometown," he said of the city "I'd love a chance to return to Bremerton, return home " Hernandez, 42, was a detention officer for youth in Kitsap, worked as a Department of Defense police officer, a reserve officer in Bremerton and an analyst for the U S Marshals Service He has a degree in political science from the University of Washington, a master's degree in organizational leadership from Chapman University and is a graduate of the FBI's national academy He said he wants to build a team of police around existing staff with the aim of making the city's streets safer He also believes in having a police force that is reflective of the community it serves — Washington State Patrol Capt Robert Johnson leads the patrol's district for Bremerton and the Kitsap and Olympic peninsulas Johnson, 58, said being chief would bring his career full circle Already a resident of Bremerton, he said he's watched Bremerton "progress and develop" in recent years "I'd like the chance to contribute to that continuing success," Johnson said He has been with the state patrol since 1985, before that he was an officer and sergeant in Bremerton for eight years and a Mason County sheriffs deputy He has a police science degree from Seattle University — State patrol Capt C Stephen Sutton is Johnson's predecessor in the post overseeing the Kitsap and Olympic peninsulas He's currently in charge of the patrol's investigative assistance division He has a degree in public administration from the University of Mississippi, a master's degree in leadership from City University in Seattle and also is a graduate of the FBI's national academy Sutton, 47, praised the fob Bremerton police have done in the current economic climate The department has been reduced from 66 officers to about 54 He'd like to work with current staff to maximize the department's resources http / /www kitsapsun com/news/ 2013 /jan/22 /candidates- for - bremerton- police- chief - whittle 2/1/2013 Candidates for Bremerton police chief whittled to 5 Krtsap Sun Page 3 of 3 "I see it as an opportunity to expand my leadership skills," he said — Stephen MacKinnon is the lone candidate from outside Washington The former chief of Santa Paula, Calif , in Ventura County (population around 29,000) for almost seven years until June, he was fired from the post by the city's manager for reportedly using city vehicles inappropriately A story by the Ventura County Star reported the manager said he'd driven about 19,000 miles in two city vehicles over 23 trips to Arizona MacKinnon's attorney defended the chief in the Star, saying that his firing was "an attempt to diminish the huge accomplishments" he'd made there and that his client actually turned down a car allowance, paying for gas through a city credit card No criminal charges were filed against him MacKinnon also has served as chief in Avondale, Ariz (2001 -04), Salem, N H (1994- 2001) and Exeter, N H (1990 -94) He worked in the U S State Department for the U N International Policing Task Force in 2004 He holds a bachelor's degree from Northeastern University in Boston, a master's degree in public administration from City University in Bellevue and also is a graduate of the FBI's national academy OF .W� © 2013 Scripps Newspaper Group — Online http / /www kitsapsun com/news/ 2013 /jan/22 /candidates- for - Bremerton- police- chief - whittle 2/1/2013 AGENDA BILL "IA CITY OF BREMERTON CITY COUNCIL SUBJECT: Public Hearing and Release of Study Session Date January 23, 2013 Easement for Highmark Homes LLC COUNCIL MEETING Date February 6, 2013 Department Public Works & Utilities Presenter Fridriksson Phone 473 -2354 SUMMARY. The new property owner for the Eastpark development, Highmark Homes LLC, wishes to revise lot lines to increase the size of several lots Various utility easements were created for the City With the recording of the plat of Eastpark, the utility easement was found to be not needed Staff recommends release of the easements ATTACHMENTS: 1 Release of Easement 2 Exhibit FISCAL IMPACTS (Include Budgeted Amount) None STUDY SESSION AGENDA ❑x No Discussion ❑ Full Presentation STUDY SESSION ACTION. ❑ Consent Agenda ❑ General Business ❑x Public Hearing RECOMMENDED MOTION Move to approve the Release of Easement and authorize the Mayor to finalize and execute the Release of Easement with substantially the same terms and conditions as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 Return Address City Clerk City of Bremerton 345 6 h Street, Ste 600 Bremerton, WA 98337 AUDITOR/RECORDER'S INDEXING FORM Document Title(s) 1 Release of Easement Reference Number(s) of Documents assigned or released 20081120010 Grantor(s) 1 The City of Bremerton Additional names on page of document Grantee(s) 1 Highmark Homes, LLC E] Additional names on page of document Legal Description Portion of the plat of East Park Phase 1, Vol 32 of plats, Pages 182 -191, records of Kitsap (abbreviated) County, WA , portion of the NE '/4 of the SW '/4 of S 12, T 24 N, R 1 E, W M , Kitsap County, WA Additional legal is on page of document Assessor's Property Tax Parcel /Account Number 5559- 000 - 036 -0002, 5559- 000 - 037 -0001, 5559 -000- 039 -0009, 5559- 000 - 043 -0003, 5559- 000 - 044 -0002, 5559- 000 - 046 - 0000,5559- 000 - 048 - 0008,5559 -000- 066- 0005,5559- 000 - 067 - 0004,5559- 000 - 069 -0002 Project Name N/A RELEASE OF EASEMENT (City of Bremerton Grantor) THIS INSTRUMENT made this day of , 2013, by and between the CITY OF BREMERTON, a Washington municipal corporation of Kitsap County, State of Washington (hereinafter "Grantor ") and Bremerton Housing Authority (hereinafter "Grantee ") Grantor for and in consideration of mutual benefits derived and /or other valuable consideration, receipt of which is hereby acknowledged by Grantor, does by these presents grant, convey, release and quit claim forever unto Grantee, its successors and/or assigns, all its right, title and interest in and to a portion of the easements as shown on, under and upon LOTS 036, 037, 039, 043, 044, 046, 048, 066, 067, and 069, of EAST PARK PHASE 1, ACCORDING TO THE PLAT RECORDED IN VOLUME 32 OF PLATS, PAGE(S) 182 -191 AND AMENDED PER AUDITOR'S FILE NO 200901020199, RECORDS OF KITSAP COUNTY WASHINGTON, SITUATE IN KITSAP COUNTY WASHINGTON RELEASE OF EASEMENT- Page 1 of 2 GRANTOR CITY OF BREMERTON By Patty Lent Its Mayor DATE STATE OF WASHINGTON ) ) ss COUNTY OF KITSAP ) On this _ day of , 2013, before me a Notary Public in and for the State of Washington, personally appeared Patty Lent to me known to be the Mayor of the City of Bremerton, a municipal corporation that executed the foregoing instrument, and acknowledged it to be the free and voluntary act and deed of the municipal corporation, for the uses and purposes mentioned in this instrument, and on oath stated that he was authorized to execute said instrument -Notary Seal Must Appear Within This Box - IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written NOTARY PUBLIC, in and for the State of Washington, residing at My appointment expires APPROVED AS TO FORM ROGER A LUBOVICH City Attorney R \LEGAL\Forms\Easements\Release of Easement (recorded easement) doc RELEASE OF EASEMENT- Page 2 of 2 EAST PARK, PHASE 1 A PORTION OF THE EAST 1/2, OF THE SW 1/4, AND A PORTION OF THE NW 1/4, OF THE SE 1/4, OF SECTION 12, TOWNSHIP 24 NORTH, RANGE 1 EAST, W M KITSAP COUNTY, WASHINGTON �AwA0FloxRart EASEMENTS _ S AKAPA r --- -- -- — - — - — - - -- c s sETa1DL SCALE 1 .40 ' , . I or L Lm u8I 4 use ESMf raR Lmn' '� =71 l 4a a 2a 4a I RALx 11 JI usr AaA FOR ESM - LLMMUNIFT 1 FOR Laren 11e WTI I , 1 wr , LOfm I Lar ee , rR LOr 62 I 1 LOT69 I V_ -, L- J i 31,7 I EYSMr°0M� , 7POWfA i ) 6 1 1 3Pi �Q{"T - ixlYelt QV41fA ISM' (_ ' i - -_ '`lOT69 I ' r pr4,J 1 I wompp WR OPEN VN X roRWTJ6e�� YA � 1 ' , , L, � YS[INOL TRACT xre orrs�� rsaMwRTFR 'W i SEE DETAIL /wd sacra I i ! GO OS6 IAV ��. �FOR EAS 'ME NT c 01 0rm� DIMENSIONS sw W b rag sEae i , ! i '1s 4 STORHM"A � �p � n 7aNe G 1 " 'a ' EsMr ! OYAw 3 4 LOT, L --- Lm 67 1 WT66 tw �fm / 1 L0163 USE Ew 1_ _ � � ! nAI' rLn LOr F6A SETSWC \ WT6, L DETAIL � Lors � SCALLE 1 .2a U 5E E5Mr SEMACKS FOR LOT 03 LOTS I $ FRONT �4r� / 4TRACTo 0 co 4. 0, REAR OL tlUIL01NG $EIBA LINE (TYD) . �" UX N LL L0754 LOT USE EYR MR 17 06 ' WTY '� ` FORLOT 031 1 FROM C 5 SIDE (UN NOTFDOTHERWISE) / LOr s3 ' Wr So DE USE ESM ,UX ESNf mLOr 033i 1VAESMr NULL Lot IN Lle2 ` LOTS 0,495152 ( LOT7 ! FLnLOr Eso `` ,,� �4 ry V use • / FRONT USE FSM A / L170 -j ' - u7S ` TON LOT NL f I SIDE (UNLESS NOTED OTHERWISE) mRLor,, ' / REM LOf S7 u„ rOR 19 O LOTS 48 50 53546245 ' e` -�' useti FRONT ; _ - LOT 0 - / fib, l en E aO `FOe19T ISI 00 REAR s SIDE (UNLESS NOTED OTHERWISE) LOT ' / / Epp _C22+ _ LOT56637 /7• , /Lora / !$ l � \ ` Lar v�L �\ / FRONT SIDE (UNLESS NOTED OTHERWISE) REAR . y , Loy a aj1 Loris Lot .2 WTH V" LOTS %69 / , ;a scrxwL v72 Lor u \ O 11 FRO W S SIDE (UNLESS NOTED OTHERWISE) / \ USeEm aWTa - _ WRLOTIIO r LOTS 7 \ 1 / FRONT 4 ,a screEa ' I I / SIDE (UNLESS NOTED OTHERWISE) \ L I a REM F iTPA OMEN SRI b C260\ NOTES 6L r �� n 1 BUILDING ENVELOPES MAY BE MODIFIED PER THE y Q� /.�a� °1b • DEVELOPMENT STANDARDS IN THE SU &ARFA PIANO W a USE a UCLITIES EASEMEWS, FENCING PLAN, PASSIVE AND ACTIVE OPEN SPACES ALONG WITH CLUSTER COMMON AREAS, AS WELL AS / {� COMMON SPACE USE, OWNERSHIP AND MAIMTFNMCE ARE DEFINED IN EW RLRK CCBR DOCUMENT RECORDED UNDER AFN CCVIJ 9 3 GARAGE E45EMEW USE, OWNERSHIP AND MAINTENANCE LOCATED WITHIN THE CLUSTER GARAGES (LOTS 56, 67, 77, 78) & CARRIAGE HOUSES (LOTS 36 37 44 45 47 52) ARE DEFINED FAST PARR DRAWN JOB NUMBER •` CCBR E:nMENT RECORDED UNDER AFN Cgaa 11 W it WJI 9' 4 EASEMENTS RECORDED UNDER AFN E 5 334750, 734751 e W e s t S o u n d _"� Ear CHEIXED DRAWING M 364748 38170, AND 423191 WERE FOUND TO BE NOT PL07MLE Engineering, Inc ( l�, TED 990 FINAL I � 5 SEE SHEET 10 FOR LINE AND CURVE TABLES DATE FIELD BOOK 217SW YA84n OrHE PalpEhaM, Wa 98366 sL 11105/2008 % Phone (3601876-3770 Fax 136018760139 wq, ue9 SHEET SCALE E40 wk@Ws&Vw%corn hIW/Wmwsvxpverir400m 7 O 10 1 EAST PARK, PHASE 1 A PORTION OF THE EAST 1/2, OF THE SW 1/4, AND A PORTION OF THE NW 1/4, OF THE SE 1/4, OF SECTION 12, TOWNSHIP 24 NORTH, RANGE 1 EAST, W M KIfSAP COUNTY, WASHINGTON EASEMENTS SCALE 1 .49 --� 40 a 20 4a SAMARA ST Sit " SSLl6/a sull" SSerena tore I 6'n:x23]a �--�--- ;-i --- -�------ II WAT a FOR MLW LOT eY —T tOT 361 �I 1 sAYUt ESMf I - tarn T SM OVAIL I '! win J u , n e , BUILDING SETBACK LINE (TYP) L _ _ _ - L 1 , Eyr u6.- Ealm.3s 1201 } use LSAT YE l J, — - — - - - - - - FOR LOT 0 y - -- -- �� LOT ; � -- cc 4S) - I Use BMf I ryry(ar LorN s[ I 1 IG - -- wT Or ITT a LOT.�] 39 MUTT 674 1 li f ( l0l60 1 T ip y tarn I URESMr D , List rORlm 166 / W6 wt.R -- �" - - - - j - - _ OTA L(Nr I ' wr 61 I IsE3LTAD I J Ay W ur 96 L p .� ` ." , VY ,/ 7 / + 7 u 4 OT41 0' - _p+l / W132 ' aL r - E UR Esw re q � I ,a 0' / s .l `; 9EOESr9w+ / S�EETT antO.l, J' , YY , C.'�AaMSSESMT SGlE1.t0' LOT 62 , ^ 1 LOT C7 LOT 42 - r3 , 9" IOf 31 LOT N! �`�Ldr i,Y A /P�ER o S RTBAOL O 4W wt 56 \ F L 6.0 u R a a ESTT 4 / LOT X A - s Rl(� /p11DT. wr p sErera tar ssLm a /' f /°' w � Jv <'/ Loin` \ `USE ESIR Q IOTM `�� �\ ` ✓'' T F R Esw ` SSCTe'w( � a5Era4ac IIIlf as tOT .64 l Sts, S T OLD % LOr 77 S =26 ` \ / ,' 4 SOx 1� W `.LOTM sL tar 4ne'e 75 A, LOT at aseeAa � — xa v SETBACKS 19 `�` LOT 20 ` ✓- /•/ gT l '/� USEEW v/ o LOTS 17 35 36 4142 46 SSQ IY I Oa �PGR Tar 9M .� 4 FRONT \ �, LOr Le Cr sq,evvti, �J \`ESMM 411DE(UNLESS NOTED OTHERWIS uR E) ra ` +e � 5 REAR �g� / < 'S Wiwi ` 4 L075 38 37 39 40 4341459777 78 ,\ ` \ dSEf61c( `11 earn 4 FRONT 4 SIDE (U41ESS NOTED OTHERWISE) / rw g REM ArOL xvra \ La<n ) y LOTS 72 78 5 FRONT 4 SIDE(1NLESS NOTED OTHERWISE) 4 REM NOTES 1 BUILDING ENVELOPES MAY BE MODIFIED PER THE DEVELOPMENT STANDARDS W THE SU&AREA PLAN 2 USE 6 UTILITIES EASEMENTS FENCING PLAN PASSIVE AND ACTIVE W OPEN SPACES ALONG WITH CLUSTER COMMON AREAS AS WELL AS COMMON SPACE USE OWNERSHIP AND MAINTENANCE ME DEFINED W EEwwssrr Je /ARK CCBR WCI1MENf RECORDED UNDER AFN oglT�coe g4 3 GARAGE EASEMENT USE, OWNERSHIP AND MAINTENANCE LOCATED WITHIN THE CLUSTER GARAGES (LOTS 66 67,77 70) Is CCARRiRIAGEn HOUSFS,LOTS 36 37, 44 45 47 52) ARE D WED ; • r - � M • 7 COIR DOCUMENT RECORDED UNDER AFN / DRAWN JOB NUM& 4 EASEMENTS RECORDED UNDER AFN e5 334750 334151, jWlKE' W e s t s o u n d Wm �a W" �1P 361748 391 715, AND 423191 WERE FOUND TO BE NOT PATABIE Engineering Inc TEB FIELD SOC 5 SEE SHEET IO FOR LINE AND CURVE TABLES. F ' DATE F1ElD B00 217S.W Wi0e0Drive F6rt0chmdWa 98366 11705/2008 PhW(360(816 Fax 13601 V6W*39 y 6v SHEET SCALE E4nm1w3eaWfalguNmOgtom Mlp/�LYWWWSeng9Rav+gtam 8 O 10 7A TO: CITY COUNCIL FROM: CHAL MARTIN, PUBLIC WORKS DIRECTOR DATE: January 29, 2013 • RE: INFORMATION REQUESTED: TWO FOLLOWUP ITEMS FROM COUNCIL STUDY SESSION JANUARY 23RD During the January 23r Study Session, Council Members had questions related to two Public Works agenda items 1 = Release of easements for the East Park development — can a description be provided that enables a logical step -by= step - process to see how the old lot configuration and easements were changed when the new lots were drawn? Please see City Engineer Tom Knuckey's memo, attached 2 What controls are in Place with the new security contract to ensure the Contractor is actually performing the work? We have a number of systemic controls in place for contract compliance, although it must be stated that vendor trust is an important element In this case, the chosen contractor has an excellent reputation In addition, we have checks of security presence by performing spot checks of the surveillance cameras We receive reports from our tenants, City employees and the Impark Parking services contractor We have in place a signed, time /date daily log check of fire suppression equipment, required at the Conference Center and Harborside facilities Per our City insurer's request, we have Facility staff members perform random spot checks when working after hours maintenance projects or Contractor's supervisor has contact with the security patrolman two times per week for quality control purposes and for evaluation of employee performance (see Scope of Work and Duties, Supervisory Duties / Requirements) Finally, we will receive a written incident log showing dates and times of any security related activities from the Contractor for review by the Utilities Operations Manager and Facilities Supervisor Atch East Park memo and graphics re release of easements c Mayor Patty Lent MEMORANDUM TO: C' Council FROM: om Knuckey DATE: January 28, 2013 SUBJECT: Public Hearing and Release of Easements for Highmark Homes LLC — Additional Detail regarding Release of Easements. This memorandum is provided at the request of the City Council to provide additional information related to the release of City Utility Easements at the East Park Development. Baft_Mund and Summary Highmark Homes LLC is the new property owner for the East Park development. In finalizing their development plans, they revised several lot lines and aggregated several lots with the net result of larger (and fewer) lots within the development. A result of these revisions is that several City Utility easements that were previously established for City wafter and sanitary sewers are no longer required. The release of easement presented for consideration eliminates several City Utility easements that are no longer needed; this release of easement Is necessary for the construction in East Park to continue moving forward since the easements conflict with the new hots. The easements to be released are the City Utility easements for the lots listed below for East Park Phase 1. Attached are two maps; the first shows the initial lot configuration with the City water, wastewater and storm water easements to be released Identified, the second shows the revised (current) lot configuration. Justification for the easement release follows: Lot 036: This lot was eliminated, and aggregated with Lot 058. Lot 037. This lot was eliminated, and aggregated with Lot 057. Lot 039: This lot was eliminated, and aggregated with Lot 038. Lot 043: This lot was eliminated, and aggregated with Lot 042. Lot 044: This lot was eliminated, and aggregated with Lot 058. Lot 046: The easements on lot 046 are no longer required since Lot 045 was aggregated with Lot 055. Lot 048: The easement on Lot 048 Is not required since Lots 047 & 054 were aggregated. Lot 066: This lot was eliminated, and aggregated with portions of lots 067, 068, and 069. Lot 067: This lot was eliminated and aggregated with Lot 066, and part of lots 068 and 069. Lot 069: A portion of lot 069 was aggregated with lot 068. _Summary There is no cost to the City associated with this action. G[T*f (ATUL-1T EN T-S 7V 1"3 2Ce-. c A54- D - - - ------ -- - - -- - - T - - S*WtA �T I 1 58 , 36 35 71 =GUM WT 59 SEWER EASEMEN TO "-' BE RELEASED 37 2 70 - - - - O TSTORM RELEASED 57 34 r t 60 TO BE RELEASED ' 69 i 68 I - -- 38 / r�� 33 I 3 61 i 39 i I t � 67 i i 1 66 \ t$ 62 41 / / 40 / 1 4 63 42 �\ 64 31 65 n 56 5 43 X /44 29 1 i 55 , 28 6 54 46 J 45 27 \ / i 53 50 48 - 26 47 �� ' 25 52 1 51 � 1t 41 WestSound \\ 20 `� 21 r` EngineerMinc. ` 17\ 18 � _ "wo W"m 9 1 11 12 i 13114 y 15 �` 16 k� �, �� we �_ offs m1 so / hl s T-/ L �--Q� co P�4 Ft Cat t j e—Aci 1 oAj a I II I !I i 11 I � I ! I I 1 / ! i WestSound Ph= P=lV, AGENDA BILL BA CITY OF BREMERTON CITY COUNCIL SUBJECT. Amendment No 1 to Study Session Date January 23, 2013 Professional Services Agreement with COUNCIL MEETING Date February 6, 2013 Exeltech Consulting for Anderson Cove LID Department PW &U Engineering Presenter Gunnar Fridriksson Phone 473 -2354 SUMMARY- The City executed an initial contract with Exeltech to evaluate the Anderson Cove site The evaluation has been completed and proposed site improvements have been coordinated with the funding agency, the Department of Ecology (DOE) Staff recommends retaining this consultant for preparation of a set of plans and specifications and construction management services The requested action is approval of Amendment No 1 to the Professional Services Agreement with Exeltech for $80,008 05 This will bring total contract cost to $104,917 60 ATTACHMENTS- 1 Amendment No 1 2 Scope of Services 3 Summary of Cost 4 Concept Drawings FISCAL IMPACTS (Include Budgeted Amount) Funding for the consultant is by the Department of Ecology (DOE) Grant, which requires no local match STUDY SESSION AGENDA ❑x No Discussion ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑x General Business ❑ Public Hearing RECOMMENDED MOTION Move to approve Amendment No 1 to the agreement with Exeltech Consulting and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/12 CONTRACT MODIFICATION AGREEMENT NO. BETWEEN THE CITY OF BREMERTON AND EXELTECH CONSULTING, INC. PROJECT Anderson Cove Low Impact Development CONSULTANT Exeltech Consulting, Inc DATE January 11, 2013 THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE PROFESSIONAL SERVICES AGREEMENT (the "Contract ") entered into between the City of Bremerton and Exeltech Consulting, Inc. on October 1, 2012. All provisions in the Contract shall remain in full force and effect except as expressly modified by this document For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as follows I. Section I. Scope , is modified as follows See Amended Scope of Work attached as Exhibit A -1 Section II. Term , is modified as follows The Consultant shall complete the work described in this Contract Modification Agreement by May 1, 2013 Section III. Compensation , is modified as follows The original contract amount was Twenty Four Thousand, Nine Hundred and Nine Dollars and Fifty Five Cents ($24,909.55) The City shall pay the Consultant for the additional work described above, based on time and materials, an amount not to exceed Eighty Thousand and Eight Dollars and Five Cents ($80,008.05) for a total amended contract amount of One Hundred and Four Thousand, Nine Hundred and Seventeen Dollars and Sixty Cents ($104,917.60) , including this Contract Modification II. Consultant accepts all requirements of this Contract Modification by endorsing below. Consultant further agrees that this Contract Modification constitutes full and final settlement of all of the Consultant's claims for contract time and for all costs of any kind, including without limitation, costs of delays related to any work either covered or affected by this Contract Modification, claims related to on -site or home office overhead, or lost profits. This Contract Modification does not limit the City's right to bring a claim for past performance. CONTRACT MODIFICATION I Project Number 827 The undersigned consultant approves the foregoing Contract Modification as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work due to said Contract Modification. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a contract modification that is binding on the parties of this contract. In addition, Consultant warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and year first written above. City Engineer / Public Works Director approved to process Initials and Date CONSULTANT. THE CITY OF BREMERTON By By Patty Lent Its Its Mayor DATE DATE APPROVED AS TO FORM: ATTEST: Bremerton City Attorney City Clerk NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Mr Roger Horton Mr Gunnar Fndnksson Exeltech Consulting Inc Managing Engineer 8729 Commerce PI Dr NE, Suite A City of Bremerton Engineering Department Lacey, WA 98516 3027 Olympus Drive 360 915 4147 Bremerton, WA 98310 360 473 2354 R TEGAUContractsTORMSTontract Modification (2003) doc CONTRACT MODIFICATION 2 Project Number 827 Exhibit A -1 Scope of Services City of Bremerton Anderson Cove Waterfront Park LID Project Phase 2 - Final Design Services Phase 3 — Construction Management Services January 11, 2013 Prepared by: Exeltech Consulting, Inc 8729 Commerce PI Dr NE, Suite A Lacey, WA 98516 e x e I t e c h City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services TABLE OF CONTENTS INTRODUCTION................................................................................ ............................... 2 PROJECTDESCRIPTION .................................................................. ..............................2 ASSUMPTIONS................................................................................. ............................... 2 SCOPE OF SERVICES — PHASE 2, FINAL DESIGN SERVICES .... ............................... 4 1. PROJECT MANAGEMENT ........................................................ ............................... 4 1.1 Project Meetings ............................................................. ............................... 4 1.2 Monthly Progress Reports .............................................. ..............................5 2. PLANS, SPECIFICATIONS, AND ESTIMATE ........................... ............................... 5 3. GEOTECHNICAL ....................................................................... ............................... 6 3. 1 ............................................................................................... ............................... Error Boc Geotechnical Reconnaissance and Laboratory Testing ....... ............................... 6 3.2 Geotechnical Analyses and Report ............................... ............................... 6 SCOPE OF SERVICES — PHASE 3, CONSTRUCTION MANAGEMENT SERVICES..... 7 1. PRE - CONSTRUCTION ACTIVITIES .......................................... ............................... 7 1.1 Pre -Bid Support ............................................................... ..............................7 1 .2 Record of Materials ........................................................ ............................... 7 1.3 Pre - construction Conference ........................................ ............................... 7 2. CONTRACT ADMINISTRATION FOR CONSTRUCTION ......... ............................... 8 2.1 Project Meetings ............................................................. ............................... 8 2.2 Submittal Management .................................................. ............................... 8 2.3 Inspection Services ........................................................ ............................... 8 2.4 Claims /Change Order Administration ........................... ............................... 9 2.5 Monthly Construction Contract Schedule Review ......... .............................10 2.6 Review Contractor Payment Requests ........................... .............................10 2.7 Materials Testing .............................................................. .............................10 2.8 Record Drawings .............................................................. .............................11 2.9 Project Closeout ............................................................... .............................11 2.10 Pre and Post - construction Photographs ........................ .............................11 1 City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services INTRODUCTION The City of Bremerton (hereinafter "City ") is the Contracting Agency for this scope of services Exeltech Consulting, Inc (hereinafter "Consultant ") shall work under the City's Managing Engineer and, as directed by the City, shall provide engineering services on the Anderson Cove Waterfront Park- Drainage Study and Design Project (hereinafter "Project ") to support the City in progressing the design to a 100% ready for construction PS &E PROJECT DESCRIPTION Anderson Cove Park is located adjacent to 19 Street and Taft Avenue There is an existing City sewer pump station on the property The City wants to provide water quality treatment on this 0 6 -acre site they acquired Currently, all the runoff from the 160 acre basin goes to Anderson Cove without any pre- treatment We understand the ultimate goal of the City is to convert this parcel into a park Phase 1 of the project consisted of survey, evaluation of different water quality treatment options and initial geotechnical research and infiltration evaluation These services have been completed Phase 2 of the project consists of site grading, new sidewalk, and drainage design implementing Low Impact Development (LID) techniques, and additional subsurface explorations and soil testing for the selected alternatives, which will progress to 100% PS &E Phase 3 of the project consists of construction management services, including providing a Project Office Engineer for the project and construction support from the design staff This Scope of Services is for Phases 2 and 3 of the Project The Project is funded with Department of Ecology Water Quality Enhancement project funds ASSUMPTIONS 1 Design standards to be used Include the following — versions of which are in place at time of contract execution • City of Bremerton Design and Construction Standards • Washington State Department of Transportation (WSDOT) LAG Manual • 2012 Washington State Department of Ecology Stormwater Management Manual for Western Washington • WSDOT Hydraulics Manual 2 Hazardous materials will not be encountered on the Project site 3 The Project schedule is assumed to be Notice to Proceed (NTP) - February 8, 2013 Completion of Phase 2 - mid -March 2013 Completion of Phase 3 - Summer, 2013 2 City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services 4 The City will perform environmental permitting 5 The Consultant will use AutoCAD Civil 3D software (2013 Version) for plan preparation 6 All required survey and environmental /permitting services have been completed 7 The City has adequate Right of Way for the project and no new Right of Way will be required except for easements 8 The City will be responsible for all public involvement activities 9 The City will obtain all excavation permits and provide permission and access to the property to excavate the additional test pits The City will backfill and compact the test pit explorations to a density /condition equal to or better than the original density /condition prior to excavation 10 The Consultant will call the Underground Utilities Location Center (UULC) (1- 800 -424- 5555) to locate utilities prior to the test pit excavations The City is responsible for locating utilities not marked by the UULC 11 For all Geotechnical services, the City will provide permission and access to the property for the reconnaissance and shallow hand excavations 12 All plans and documents will be based on English units of measurement 13 The City will make timely payment of Invoices (within 30 days of approved invoice) 14 Project deliverables will be In hard copy and electronic format (excluding Invoices and supporting documents, which will be delivered in hard copy format only) 15 The level of effort for each phase and task of work is limited to the amount of labor and expenses indicated in Exhibit E -2 The budget may be transferred between tasks, provided the total contracted amount is not exceeded Additional services beyond these limits may be considered Extra Work 16 All City directed activities, above and beyond the scope of services will require written confirmation from the City's Project Manager or designee 17 The City will provide timely review of submitted documents The project team will send work products to the City for review as they are developed, thus at time of 95% submittal all work will have be reviewed once and any revisions will be minor in nature 18 Preparing 100% Plans, Specifications and Estimate, Bid support and construction support are included in this scope of services 19 The Consultant will develop and provide the City with special provisions, and the City will then compile to prepare the complete specifications, to include Division 1 and the Contract Proposal 20 The project will be scheduled to be constructed In one construction season 21 All City directed activities, above and beyond the scope of work, will require written confirmation from the City Project Manager or designee 22 This contract shall be assumed to be 50 working days with 5 additional working days built in due to changes, delay or weather The Consultant's Construction Management Team will begin one week prior to the pre - construction meeting and will continue until Contractor has physical completion 23 Contractor's work Is anticipated to take place during daylight hours on a single shift of 8 hours per day, 5 days per week 3 City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services 24 The City will provide a project Inspector for the project 25 The Consultant's Construction Management Team Is assumed to Include the following labor resources • Project Manager • One Project Office Engineer • One time Documentation Control Administrator • Office QA/QC Engineer • Administrative Support Professional services will be limited to the assumed hours and per hour costs established In Exhibit E -2 for each position, unless additional services are authorized by the City 26 To streamline communication, all project direction from the City will be channeled through Consultant's Project Office Engineer, who will also serve as the primary point of communication with the Contractor 27 Exeltech's Project Office Engineer will report directly to, and communication flow will be directly to /from the City's Project Manager 28 Project documentation will be maintained In the Consultant's web based documentation software, a -Room, and filed in accordance with standard filing protocol At the completion of the project, the original project documentation will be transferred to the City In hard copy and electronic format 29 General materials testing shall be provided by the City with the City Inspector coordinating the materials testing effort 30 The City will have WSDOT perform all fabrication inspections of catch basins and manholes 31 Hazardous materials and or archaeological discoveries /conditions are not known to be present at the project site, but will be properly dealt with If encountered 32 The City will lead the coordination between the Contractor's activities and the impacts to the local residents and businesses SCOPE OF SERVICES — PHASE 2, FINAL DESIGN SERVICES 1. PROJECT MANAGEMENT The Consultant shall provide overall project management and documentation of work progress, Including coordinating the work products of the design team that are critical to the overall design effort The Consultant will proactively communicate and document changes that arise with the City's agreement 1.1 Project Meetings It Is anticipated that the Consultant will participate In one (1) project meeting with the City at the project site for a plan in hand review Other project meetings will be held via conference call This meeting will be held prior to submittal to DOE 4 City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services 1.2 Monthly Progress Reports The Consultant will prepare monthly progress reports which will Include a summary of work completed and the financial status of project budget Dehverable(s) 1 Monthly Progress Report 2 Monthly Invoices 2. PLANS, SPECIFICATIONS, AND ESTIMATE The Consultant will develop contract plans, specifications (using WSDOT 2012 Specification book) and estimate for the following Items 1 Construction of a six (6) foot pervious sidewalk and recharge bed adjacent to the entire frontage of the property Placement of the sidewalk is to be ten (10) feet from the centerline of 19 Street and be adjacent to the edge of the existing asphalt on Taft Avenue An underdrain line should be utilized for the sidewalk along 19 Street that would drain to the Port Washington Narrows 2 Capture storm water from the concrete culvert at the SW corner of the site and direct flows Into a 4 1 fill slope and underlying sand filter using the example of 8 5 3 of the 2012 DOE Stormwater Manual This filter will have a drainllne at the easterly edge of the fill which will drain to the Port Washington Narrows The attachment shows the trees to be removed and which are to be saved There Is also a rough layout for new plantings that need to be accommodated In the design 3 Installation of two (2) Fllterra units These units will be as shown on the attachment, with some modifications for the parking area at the pump station These units will be utilized for treatment of stormwater from the adjacent street Included with this work will be the revisions to the catch basins In 19 Street to allow water Into the units 4 A bio- retention Swale that will run adjacent to the shoreline trail The swale shall be constructed using the example of 7 4 1 of the 2012 DOE Stormwater Manual, and be an overflow for the Fllterra units 5 Use of a pervious concrete pre -cast unit for a parking and load /unload area directly to the west of the pump station, being approximately 20 feet by 50 feet The units used should be able to have grass growing between and through them, I e Grasscrete The design will be performed to align with the City's Parks Department's schematic plan provided by the City on December 17, 2012, and attached as Exhibit A Items marked as "By Others" on Exhibit A will be designed by the City, Including the Irrigation system The Contract plans and specifications will be established with a base bid item for the fill slope, sand filter and grading of the site, Including the Swale The sidewalk, Fllterras and Grasscrete will be Included as bid additives 5 City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services The 100% PS &E will be provided to the City and DOE by mid- March, 2013 for review It is assumed that any comments by DOE and /or the City will be minor in nature The level of effort for this work assumes 11 plan sheets, as follows 1 Cover Sheet with Vicinity Map and Index 2 Site Preparation and TESC Plan 3 Grading Plan 4 Sidewalk and Drainage Plan 5 Drainage Details 6 Pervious Sidewalk Details 7 Sand Filter Details 8 Fllterra Details 9 Bloretention Swale and Outfall Details 10 Pervious Parking Details 11 Slope Stabilization Details Dehverab/e(s) 1 100% PS &E 2 Revised PS &E (based on City /DOE comments) 3. GEOTECHNICAL Shannon & Wilson will provide additional geotechnical services for the Project 3.1 Geotechnical Reconnaissance & Laboratory Testing A geotechnical site reconnaissance will be performed to observe site features, surface soil, and surface water conditions Shallow hand excavations will be conducted at the proposed fill, bioswale, porous pavement, and pervious concrete parking locations to identify topsoil depth, subsurface soil, and groundwater conditions, if encountered The hand excavations will be performed using a shovel and extend 2 feet or less In depth Soil samples from the hand excavations will be collected In bars and returned to our laboratory for testing Logs for the shallow hand excavations will not be produced Laboratory tests will be performed for the classification, gradation, and organic evaluation of the subsurface soil at the site Soil samples for testing will be selected from the available samples collected previously during test pit explorations performed for Phase I of the project, and the samples collected during the hand explorations during this phase of the project We anticipate that laboratory tests will consist of grain size analyses, organic contents, and cation exchange capacities The laboratory tests will be performed using applicable ASTM International and U S Environmental Protection Agency test procedures 3.2 Geotechnical Evaluation and Final Report Based on the site reconnaissance, and the results of the subsurface explorations and laboratory testing performed under Phase I and this phase of the project, we 6 City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services will perform engineering analyses to develop recommendations for design of the proposed park The following list is based on our current understanding of the project to date Our analyses will Include 1 Evaluation of subsurface conditions and site geology 2 Evaluation of treatment capacity of the in -situ soil 3 FIII material specifications for the site regrade to meet Washington State Department of Ecology Stormwater Manual requirements for Infiltration 4 Sand filter material specifications for the north -south trending Interception trenches 5 FIII placement and compaction recommendations 6 Bloretention Swale material specifications and construction recommendations 7 Pervious concrete pre -cast parking surface subgrade recommendations and preliminary design infiltration rate The report will include the logs of the test pits completed under Phase 1, the laboratory test results, the interpreted subsurface conditions, and conclusions and recommendations resulting from our geotechnical engineering and hydrogeological studies Dehverables 1 Geotechnical Report Addendum addressing the above items (three paper copies and PDF electronic copy) SCOPE OF SERVICES — PHASE 3, CONSTRUCTION MANAGEMENT SERVICES 1. PRE - CONSTRUCTION ACTIVITIES 1.1 Pre -Bid Support The Consultant shall support the City, as requested, to provide consultation regarding RFIs from the Contractor and /or Contractor evaluation and selection 10 hours of work have been assumed for this effort 1.2 Record of Materials The Consultant will develop a ROM prepared The ROM will be used to track all materials on the project 1.3 Pre - construction Conference The Consultant will prepare for and conduct a Pre - construction Conference prior to the Contractor beginning work The Consultant will develop an agenda and relevant project distribution information for the City's review and approval prior to the Conference The Consultant will distribute notices of, facilitate, and voice tape the conference, which will be held at the City's offices The Consultant will prepare and distribute meeting minutes within seven (7) days of the Conference to all attendees and affected agencies, staff, etc City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services At the Pre - construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, Issues with utilities, unusual conditions, federal, state, and local requirements, EEO, DBE requirements, and any other Items that will result In better project understanding among the parties Involved 2. CONTRACT ADMINISTRATION FOR CONSTRUCTION 2.1 Project Meetings The Consultant shall attend various project related meetings with the Contractor (Including weekly project meetings) The Consultant will prepare the agenda, keep meeting minutes, and the action Item list for each of the weekly Project meetings The Consultant may also be required to attend and participate in weekly safety tool box meetings as conducted by the Contractor No minutes will be provided for safety meetings, but will be noted In the Inspector's dally report 2.2 Submittal Management All Project submittals will be logged and tracked by the Consultant The Consultant shall coordinate and process the receipt, distribution, review and compilation of comments, and monitor and track the processing of RFI's, submittals, samples, shop drawings, steel reinforcing details, bar lists, mix designs, test reports, traffic control plans, change orders, payment requests, certified payrolls, and other submittals from the Contractor for compliance with the contract documents The Consultant shall track and approve the processing of Request for Approval of Materials (RAM's) and review and distribute as necessary All Contractor submittals to City staff and /or FOR for will be submitted for approval, Including proposed designs, construction methods and procedures for the various components of the structures, formwork and false work submittals, catalog cuts, and shop drawings for compliance with the Contract documents The Consultant will seek technical expertise from the FOR when required for clarification or resolution of Contract drawings The Consultant shall process the requests for sublet, and shall review and approve the requests according to the specification 1 -08 1 The Consultant shall review and respond on the SPCC / Erosion Control Plan and shall monitor the Contractor's administration of the Plan 2.3 Inspection Services The City will be providing an Inspector for the project The Consultant shall coordinate and review the Inspect of on -site construction methods, products, materials, and activities for conformance with the project plans, specifications, Contract documents, submittals and applicable codes and design standards with the ROM Any non - conformances, deviations, defects or deficiencies observed will be documented and communicated to the City The Inspector shall be the City's representative to coordinate and facilitate the Contractor's work with Utilities, and the adjoining property owners on the project The Consultant will review the required wage rates against the Inspectors required employee wage Interviews The Consultant will also track the required DBE goals, and prepare Monthly Utilization Reports 8 City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services The City Inspector shall track and inspect all materials deliveries, storage and protection for compliance The City Inspector shall perform the technical inspection and verify acceptance testing for all project materials and constructed components as specified by the ROM The Consultant shall assist the Inspector to document all observed non - conforming work, and as necessary in conjunction with the design team make recommendations to the City for corrective measures In addition, the Consultant will notify the Contractor immediately and proactively work with the Contractor to resolve such issues Resolution of all nonconforming issues /item, will be tracked to assure that corrective work is completed As necessary, disputes will be elevated to the proper level The City Inspector shall prepare Inspector's Daily Reports (IDRs) by documenting weather conditions, labor, equipment, and materials used, material and equipment deliveries to the site, phases of work being undertaken with start and stop times, work by bid item number, environmental permit compliance, Contractor contacts made, visitors to the site, quality of work, shortages, requests for change orders, engineer directives and /or clarifications, design issues, safety, traffic management, accidents, any notices received, interfaces with other agencies and government officials, identification of different site conditions and contaminated materials and the influence of external events such as weather and strikes which may affect the cost or completion schedule for the work The Consultant shall review and initial the IDR's and then they will be posted to a -Room by the end of the next day's shift The City Inspector will provide daily reports on any Force Account items on the WSDOT 422 -008 form The Consultant will document and calculate the amount to be paid for work performed on the force account The City Inspector will document and record field calculations and notes The Consultant shall provide a weekly statement of working days to the Contractor and a copy to the file The City Inspector shall provide pictorial documentation through weekly progress photos during the construction period The construction photographs will be in digital format and cataloged by date Construction photographs will be posted to e- Room on a weekly basis 2.4 Claims /Change Order Administration The Consultant shall work to resolve day -to -day construction disputes which may occur during the course of the Project, and shall promptly inform the City of notices of changes or claims /issues raised by the Contractor The Consultant shall assist and work on behalf of the City in preparing and negotiating claims, change order costs and time extensions by evaluating the Contractor's proposal and performing a preliminary evaluation of the contents of the change or claim and obtaining factual information concerning the change or claim to evaluate merit and entitlement The Consultant shall prepare independent cost estimates based on the alleged cause of claims or proposed changes submitted by the Contractor Upon successful change order negotiations, the Consultant will prepare the final change order for execution by the City and the Contractor Where applicable, the Consultant shall prepare alternate estimates based on varying scenarios of the change or claim cause These estimates shall be transmitted to the City and shall be used in claim or change order rulings and 9 City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services negotiations All delays and extra work will be monitored and tracked The Consultant shall advise the City of the acceptability of price and time extension prior to submittal to the Contractor for their signature The Consultant will coordinate with and obtain written concurrence from the FOR on the description of work for each change order, which will be Included as an attachment to the change order The Consultant shall prepare and maintain a Change Order Report which will be provided to the City on a weekly basis The report shall document and track change order Information pertaining to proposed and executed change orders and their effect on the contract price as of the date of the report The Consultant will coordinate emergency change order work as directed by the City If necessary, the Consultant will provide dispute resolution procedures and expert witness deposition during litigation (associated time not Included In current budget) All minor items of work, per the contract bid item, will be approved by the City's Project Manager before the Consultant directs the Contractor to proceed with the work 2.5 Monthly Construction Contract Schedule Review The Consultant shall perform an initial detailed schedule review of the Contractor provided CPM for conformance with the contract documents, and will discuss related schedule issues or concerns with the City On a monthly basis, the Consultant shall review and respond to the Contractor's updated construction schedule and compare with field- observed progress The Consultant shall monitor and regularly report to the City regarding schedule compliance If issues arise, the Consultant shall report to the City with suggested resolutions, and coordinate with Contractor in the development of recovery schedules, as needed, to address delays caused by either events or issues within the Contractor's control or other events or issues beyond the Contractor's control The Consultant shall advise the City and make recommendations for exercising the City's contract prerogatives, Including giving the Contractor notice to accelerate the project progress, withhold payment for cause, and other prerogatives available in an effort to achieve contract and schedule compliance 2.6 Review Contractor Payment Requests The City Inspector shall track installed quantities The Consultant shall review Contractor's invoices for materials, and provide a monthly pay estimate for the City to make payment to the Contractor based on measured quantities of work performed for each bid Item As necessary, the Consultant shall prepare correspondence explaining payment recommendations 2.7 Materials Testing The City will contract separately and provide a resource for all materials testing required on the Project 10 City of Bremerton Exeltech Consulting, Inc Anderson Cove Waterfront Park — Final Design & Construction Management Scope of Services 2.8 Record Drawings The Consultant will review record drawings prepared by the Contractor, and shall prepare and maintain a conformed set of field record drawings based on Contractor provided Information and from Inspection notes The field record drawings shall be verified on a monthly basis, as part of the progress payment to the Contractor Upon project completion, contractor provided markups will be verified for completeness and supplemented with Inspection Information The Consultant will then forward the final conformed field record drawings to the FOR who will prepare the final record drawings 2.9 Project Closeout When appropriate, the Consultant shall make a recommendation for Issuance of substantial construction completion The Consultant shall coordinate with the City, the engineer of record, sub - consultants, Utilities, and other affected agencies to perform a project walk through and inspection, and oversee production of a comprehensive list of deficiencies and punch list items to be completed by the Contractor The punch list and Certificate of Substantial Completion will be prepared by the Consultant and Issued by the City The Consultant will sign -off on punch list work as It is completed in accordance with the Contract documents Following completion of all punch list work, the Consultant shall recommend that the City and /or Utilities accept the Project Once all involved entities have accepted the Project in writing, the Consultant will prepare a Certificate of Physical Completion, which will be Issued by the City The Consultant will prepare and /or finalize all of the necessary reports and documentation for the Project, including but not limited to the final pay estimate, comparison of preliminary and final quantities, record of material samples and tests, material certifications, affidavit of wages paid, and affidavit of amount paid to DBE participants Upon completion of all work on the Project, the Consultant shall deliver all Project documents to the City for permanent storage Project documentation shall be neatly organized and labeled in standard filing boxes A copy of all digital files related to the construction project, including all e- mails, shall be provided to the City on a mass storage device (thumb drive, or approved equivalent) The Consultant may keep a copy of the project documents for their records 2.10 Pre and Post - construction Photographs The City Inspector will take a series of both pre and post construction photographs which will document the final condition of the Project right -of -way, and all relevant buildings and structures adjoining the site Photos will be cataloged as to their location, date, and other relevant information 11 City of Bremerton Anderson Cove Waterfront Park — Final Design and Construction Management Services Consultant Agreement Estimate (Summary of Cost Per Consultant) Task Shannon & Total Exeltech Wilson PHASE 2 FINAL DESIGN SERVICES 1 PROJECT MANAGEMENT 1 1 Pro ect Meetings $3,52400 $3,52400 12 Monthly Progress Reports $1,47800 $1,47800 2 PLANS SPECIFICATIONS & ESTIMATE $39,45000 $39,45000 3 GEOTECHNICAL 41 Geotechnical Reconnaissance and Laboratory Testing $1,03000 $1,03000 4 2 Geotechnical Evaluation and Final Report $10,41300 $10,41300 SUBTOTAL PHASE 2 $44,452001 $1144300 $55,89600 PHASE 3 CONSTRUCTION MANAGEMENT SERVICES 1 PRE - CONSTRUCTION ACTIVITIES $6,90500 $6,90500 2 CONTRACT ADMINISTRATION FOR CONSTRUCTION $15,66000 $15,66000 SUBTOTAL PHASE 3 $22,66500 OR& $22,56500 Subtotal $67 $11 $78,46000 Direct Costs $48520 $1,06285 $1,64806 Escalation TOTAL $67,50220 $12,50585 $80,008 05 City of Bremerton Anderson Cove Waterfront Park — Final Design and Construction Management Services Consultant Agreement Estimate (Hours Sheet) Ezeltech Labor Hours Shannon & Wilson `o ° a L° z J W O C O ro c = m m 00 'u c a 0 w �' C C c L W C p J w u m O O c `o m O C > 9 D o. C m c 0 m U O m a x m q r — O Q 7 c w a a m c E �_ Q a P V ° o v ° c E Task a a o ° A` 0. n v o= o PHASE 2 FINAL DESIGN SERVICES 1 PROJECT MANAGEMENT 1 1 Project Meetings 8 8 12 28 28 1 2 Monthl Pro ress Reports 6 4 10 10 2 PLANS SPECIFICATIONS & ESTIMATE 18 200 180 398 398 3 GEOTECHNICAL 41 Geotechnical Reconnaissance and Laboi 6 2 8 8 4 2 Geotechnical Evaluation and Final Repor 5 13 60 4 6 88 88 PHASE 3 CONSTRUCTION MANAGEMENT SERVICES 0 1 PRE - CONSTRUCTION ACTIVITIES 1 12 1 5 40 57 57 2 CONTRACT ADMINISTRATION FOR CONS 10 130 140 140 TOTAL 64 1 213 180 186 1 633 5 19 62 4 6 96 729 Consultant Fee Determination -Summary Sheet Cost Plus Fixed Fee Anderson Cove Waterfront Park — Drainage Study and Design Start Date City of Bremerton Task Description End Date Consultant Fee Determination Exeltech Project # Consultant. Exeltech Consulting, Inc Code Classification Man Hours LABOR Hours Rate Dollars Sr Project Manager 54 x $17500 = 9,45000 Project Civil Engineer 213 x $10500 = 22,365 00 Sr CADD Technician 180 x $8500 = 15,300 00 Project Office Engineer 186 x $10700 = 19,902 00 Documentation Administrator 0 x $4700 = 000 Administration 0 x $7000 = 000 Total Hours 633 Total DSC = 67,017 00 % Increase % of Work Labor Escalation for '13 0 0 = 000 Escalated Total DSC = 67,017 00 Reimbursables Itemized Quantity Units Rate In Scope Meals and Lodging each @ $20000 = 000 Mileage 400 each @ $0550 = 22000 Reproduction and Printing copies @ $050 = 000 Postage and Supplies 8 Est @ $2000 = 16000 Ferry 4 Est @ $2630 = 10520 Reimbursables Total 48520 Exeltech Subtotal 67,502 20 Subconsultant Costs (See Exhibit G) 12,505 85 Grand Total 80,008 05 t Subconsultant Fee Determination - Summary Sheet Anderson Cove Waterfront Park — Drainage Study and Design Start Date City of Bremerton Task Description Geotechnical End Date Subconsultant Fee Determination Exeltech Project # Subconsultant Shannon & Wilson Classification Hours Labor Rate Dollars Vice President 5 x $23000 = $1,15000 Principal Professional 19 x $13500 = $2,56500 Professional IV 62 x $11000 = $6,82000 Senior Drafter 4 x $9500 = $38000 Admm 6 x $8800 = $52800 Total Hours 96 Total Direct Labor Cost = $11,443 00 % Increase % of Work Labor Escalation for '13 0 0 = $000 Escalated Labor Cost $000 Reimbursables Quantity Itemized Units Rate In Scope Misc Field Supplies 1 each @ $3000 = $3000 Ferry 1 each @ $4000 = $4000 Mileage 15 each @ $055 = $825 Jars 1 each @ $2500 = $2500 Sample Receiving /Har 1 each/boxe @ $700 = $700 Sieve Analyses - no H 1 each @ $12500 = $12500 Sieve Analyses - with 1 2 each @ $22500 = $45000 Cation Exchange Cap, 2 each @ $9500 = $19000 Organic Content Test 2 each @ $6500 = $13000 B &W Copies 100 each @ $011 = $11 00 Color Copies 20 each @ $233 = $4660 $1,06285 Grand Total $12,50585 Prepared By Date 1r � T V� �'' GJ o b64aoa4�o O(unaa6no@ Qooa a - o awd � � • °� - - � 03onopo0a0od cn04b G�Jot�no l?Oawt� � • ate, 4oL�jPook" a oo�b QQ¢Oaa TTJJ � k -"C � -` / r � �•_ � a } )Z [ L r �. ANDERSON COVE WATERFRONT PARK CONCEPT PLAN 6 RECREATION AND CONSERVATION OFFICE - LWCF #12 -1465 CITY OF BREMERTON - PARKS AND RECREATION DEPARTMENT " o I w_ r ^ _ r natural, amphi ea - m : > ,: 'terns to g P g athering lace mic is er creek.,. 9 R - ..^tea. p � -" -.. # � 4 .� s�•F" h � ! ;.':. � •..• . c 1 r y overlook .��.:... -- r � J pathways and open space = �r ti. `'. steps• to shoe � w a ter access*.. F • • • { ass W =Ai W ko r n t F r K i I 4~•!l Yiew+:i S �' ,� ■l��C�I��JT � � �:, � t' { ` i�Y,� }' Substandard Infrastructure i r� trY �1��,y •� ` _ . _ �.�r� - -- - `+ ��. � , i' ! s Ylr�r �.f1OF, � r � t � � „t �\. _ l: � �� :� �1 � f `` . �� • � +j�l � � {1�.:� �.' 1 ' r " i ` d 'a.+.'°ar' w■.:r� + �" 1 V► � 71 �' �� 3 i, � / �� �..� 1'�'t ,u ' ws+' � '� � Y � .! _ ��/ �1� -• � � ,� - R , jet. �{ j t - - S ...• - . � � tom„ - _„.* �, } � �, - � \_ .� ♦„; a �� [ , � ._ •�{ . 1 j I i � �♦. Aryl_ � _: b _ _ . ''` ' F �' � � I �tl��� r _ � ( t L -J .1 �,' 1i�� I T ` +T 1 h C , ~ '�XF fy�{.l . � JS• +.' 2 r { Desi Blight Area" { �li l 1, , , — ,. .,.�� '�,i ,, 't a ^+:..;� • ",. ' .; U� yr .. a. i� '� � .�° _ • : �" Ord . ;� � � i :., r _ n _ w i �{� � `�r< �'' �' � - _ !Y► � � � ' � . ;� n+i�'�` _ ` • � iefr'f�`,..- • �C'�11F.f' - • • I r.. ��a C' �"�,.r 1. ,• fl = �� d� �. :��., '��i i r M a ' e• y ��t ax p' ink 4 ~ A T rn MORGAN RD O 0 - D r x z y CORSET DR_ / -4 1 VE N , y I VE IMES AVE li 000 son Um" ft�ft /E E p =HE E PHINNEY @AY pt Y BAY Da FORD AVE 00 j FORD AVE LAFAYETTE A k ;L, Y ` HAYMONT PL • �� N ' GAFIBRIANAVE 48RIA14 EN ` LAFAVETTE VE AVE ' n VELD AVE � a �NTGOMER.YgY= N &AON GOHERY NC s RAINIER AVE SNYO V , RAINIER AV C i OOAd1GTONAV Z IER AVE to , WHITIV£ AVE q ca , BLO2 "GTON A TAFT AVE y OLYMPIC AVE V to N R ~ 17 AFT AVE 1 /t mi. YMPI ' g � NAI L A E AVE p 4 ' HENRY A E , Jy ���' x N ` 1ARGUERITEAV IRGUfjITEAYE MEWI � AVE , THOMPSONOR ' 0 VI TORWA IE �L n PENNSYLVANIAAVE Y fi r% HIGH AVE SION YAVE VENC � r o ` H10 ' .�0 n t x I T ♦ r Or 0 4 y v� LINCO NAVE m �r + goo w IVE O 3 8 EID VE v� ti 4 to m M '' BRO )WAY AVE -4 m � N m „ Sta °AD Y 303 s � , r � n +� o n p O w 7e = ELIZAB£T VE 1 - P PARK YE _ y m n ,y tl o AVE 'v x m o c AVE 3AV 310 O CD a� iS xj0 Y WHEATON WAY rn LAVE N n v �d *��0 / CHERR 4 t Waiting for City to Fulfill a Redevelopment Promise By analrw Bln"n i � :� � , r � vuslEN aUQusl la 2nn9 at minfY fJllt / i "- ° Bremerton's Anderson Cove Seeking New Life YJ� BRE for an Old Neighborhood r fr Bremerton cinj leaders wan[ to, find grant money for sprucing tip die l g n i s Anderson Cove neighborhood 1W o l 3 "1 GaI1Vie1 l9dtlliNG'11Abxp un com _ ` t Postoo cecamuer I ^1]n6 at minnignt dj r - r Ca Glscuss Print ^ ^ Council targets distressed areas ° thr C J r. Wtlliams Sun Sian 111 Bremerton Posted Postee d Gctober 9 2003 at I a rn how Ron :loll" Jefferson wants an Anderson r kltch neighborhood that fits its name and Its sc Discuss Print A A A land � hove 7 d like to seo more investment in the ne _ cony said I would like to see better housing a The city at the halfway mark of completing large-ticket oasis businesses protects like the government tenter and the conference fl , _ center has put residents and business owners on Also of Interest The city is It notice it intends to expand and redevelop distressed I It's n happen areas within city lasts r J the n UA=W rsuiaeM • wl titres m —c—. Nestled at tfsp in auo ma On Wednesday night the council approved a measure '" mow' `+mp• Washington reaffimnngblighted orecononucallydigressed areas Lowest GWPraesb Irti ,, r wild sm neighborho downtown in the Anderson Cove area and at Westpark t di o.+wa along the si, Also of Interest Wall S • The council also a d o pted 4y t opt project mess for community Instead the NbocuunOr renewal for downtown endWestperk along with mantenanc sefmmr� w. c.,nv cf.n., . •. ax. +,x,., establishing community renewal plans for both project rwu Wp£ homes arou c n� +m�w.. .g..smwm me8a m+a r..ax +. eo -r duplexes x.+re. ew.nc ' w 3 iii fi msxa attractive to toweOdo The councl s approval comes just a month Offer 4 w =.rw M rezoned Vyestperk ferrtaxedusedevelopment and c s Dianne Robinson the Bremerton city eau ..amw.e „ ,ewruw estimates three out of four residents in erg sw Passed a resolution allowing Re al Ad rk to benefit from at records show many of the homes are ow, the state's Community Renewal Act surrounding counties with a least one p address The recent actions will help the Kitsap County K Consolidated Housing Authority and Bremerton Housing 1 Jefferson one of the neighborhood s bla Authority pursue federal funds to stimulate development I� known as a haven for drug houses and o in those digressed areas -- -- - - Come was enough that in 1M a quaner . What It does Is It lets us use a tit of these federal fundng sources aimed toward revitalization said Gary Tusberg of KCCHA in charge of coordnating downtown ry _ redevelopment And we could use It anywhere in those community renewal areas 1 51� y �� Washington state doesnt have a tit of tools to do this Most states have tax breaks ° " Jdo . ties , ? % deferred taxes and just straight grants We to sort of limited and so what we think s t s i n we want to at least get this cite moving And if we're successful at least we vaU be n i . , �1 'c l '' r �>{ "t ,Y T I la�'1�.. ` ,'Y able to offer these tax uedtstoimestas' ° O� 'a r Wit - - c i I��t y ice•- - �''• �•. � '� '� -- �� ;'1 _ t � .'�'�' � :� sr _. ...:r -�� , eF���,,,, .•y`4`l,�.• ;'tiu„iY .► -+4 'sib" y j e _sc�IFY�y, > »�1�1�' "*L "�,>r_' 1f"+', ai ..tsrZ"R!. - k '�!'1"''�n'a n .� ,a .� '' � .raa � � • "s'Lr:. �rR -tY4 ...; Ji: !u. � .,r;a„ - - � � - . -��, ��`4,, �^ _• � 'r"r...'�� tq,� •-�•,' +'Rd ,�.r.. *�I.C•'� •• u t_ �. ��+�•.,�,w�:4t.,.�'� rY__i lit iC�'� '+MA ^.FG`� - 7� ; �� - �cir• i"� i 4� �_ '� •= �+�.:. --3� � � .!'Af _ �. :..,.., .. 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"^'rr � it, ir Qp Y ' i. a • t ''1 : r a 'T � •, i ; r F . rodIr C sm !r_ - � � - �, _ ,� � ' : �.� -mot• ,_ '• ; r• .. j r. y:,, : rw A nr- dw * x� 11� ����'.� _ -.- ;- r�. ... `�•�. i .� {�f �' yam,, _ „ .,. i v , J•L.y' 1 Y jR r _ .3` •4 1. t� "+,= 't" ,? 1. ° _.:i',a '4�, 41 �i � � ��. � ` 1 � K . 3iµ X � •��_ -. � !.Y 'b 4. .'! '.. „•». :.y�.l. �Y >�^.. {• �•i.. _., � +(1•t -<.: :may` =R y� . � � Y '9 _ , f > f a I ' Awl ; k r 'w w f �� fit, k � - �. �. - -;. �sM►.wt o`. - . `.'•iw.^�(; 5.. •. °_ ._ :, n.. t:Me�1k r w 'J fi.vlf `• j >r 3 n �r c ai p - y S . 4 �•ID< i � y, 5�� }y • w s � r �w •- 4 _ i s s+ _ ` x _.- ,' , � < °mac :` ` , e• , N p aw Aw 4e )I , mwt r r _______________________________________________________________ CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 Phone (360) 473-5280 *** A M E N D E D*** FEBRUARY 6, 2013 CITY COUNCIL MEETING AGENDA 1. BRIEFING: 5:00 – 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. General Council Business 2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. PUBLIC RECOGNITION 4. MAYOR’S REPORT 5. INFORMATION ONLY - Briefing on Gold Mountain Golf Complex by Columbia Hospitality 6. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting – January 16, 2013 C. Minutes of Study Session – January 23, 2013 D. Renewal of Excess Liability Insurance with IRONSHORE SPECIALTY INSURANCE, Excess Workers’ Compensation Insurance with SAFETY NATIONAL INSURANCE COMPANY, and Crime Insurance with GREAT AMERICAN INSURANCE as bound for 2013 E. Upgrade to the City’s Financial Management Software; and Amendments to Contract with SUNGARD-PENTAMATION F. Sole Source Purchase of five (5) 8-inch “FMC Chiksan Swivel Joints” for Digester #1 from COLE INDUSTRIAL for Upgrades to the Westside Wastewater Treatment Plant G. Sole Source Purchase of two (2) Skid Mounted Digester Gas Compressors from NASH for the Wastewater Treatment Plant Digester #1 and #2 H. Agreement with PARAMETRIX, INC. for “Pacific Avenue Final Design” Project I. Bid Award for Goods and Services Agreement to MERCHANT PATROL SECURITY for Security Services and Patrols J. Purchase of Sensus Water Meter Transceiver Units from FERGUSON W ATERWORKS K. Confirming appointment of Steven Strachan for Police Chief above Rate 1 7. PUBLIC HEARING A. Public Hearing for Release of Easement for HIGHMARK HOMES LLC 8. GENERAL BUSINESS A. Amendment No. 1 to the Professional Services Agreement with EXELTECH CONSULTING for the “Anderson Cove LID” Project 9. COUNCIL MEMBER REPORTS 10. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at (360) 473-5323 by noon on the day preceding the Meeting. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Claims & Check Register Study Session Date: COUNCIL MEETING Date: February 6, 2013 Department: Financial Services Presenter: Shannon Corin Phone: 473-5323 SUMMARY: Approval of the following checks and electronic fund transfers: 1) Check #’s 351880 through 352234 and EFT’s 12531 through 12583 in the amount of $2,658,130.09. 2) Regular Payroll for the pay period ending January 15, 2013 in the amount of $707,586.94. 3) Regular Payroll for the pay period ending January 31, 2013 in the amount of $723,081.20. 4) Retiree Payroll for the pay period ending January 31, 2013 in the amount of $62,659.57. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve consent agenda as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Meeting January 16, 2013 COUNCIL MEETING Date: February 6, 2013 Department: City Council Presenter: Greg Wheeler Council President Phone: (360) 473-5280 SUMMARY: Attached is a summary of the City Council Meeting. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, January 16, 2013 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, January 16, 2013, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, with Council President Greg Wheeler presiding. Council Members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Roy Runyon, Adam Brockus, Leslie Daugs, and Jim McDonald. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; and Council Assistant Christine Grenier. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Jim McDonald followed by the invocation provided by Major Jim Baker of Salvation Army. PUBLIC RECOGNITION Mike Walton, Bremerton YMCA Marketing Director, provided an update on the latest phase of the remodel of the YMCA; encouraged the community to join the Y with no joining fees in January; and announced upcoming events. Cary Bozeman reported that the Parks Funding Task Force is officially formed and will be holding its first meeting tomorrow; and thanked Council Member Roy Runyon for his service to the City. Robert Parker also thanked Mr. Runyon for representing the City; and thanked the Mayor, Wyn Birkenthal and Parks staff, and the Public Works Department for helping to make a meeting happen recently in the Charleston area. Major Jim Baker and Tina Boewe, of Salvation Army, invited the Council to attend a Reception for Sally’s Place which will be held on Sunday, January 27 beginning at 1:00 PM in the Meeting Chambers followed by the Groundbreaking Ceremony at 832 6th Street which is expected to conclude at 3:00 PM. Jerry McDonald announced that Terry Brooks will return to Bremerton on February 21 to provide a presentation on branding. John Thomas expressed concerns about badly needed repairs in his neighborhood at the intersection of Perry Avenue and Cascade Trail. MAYOR’S REPORT – Mayor Patty Lent… Responded that there will be a list of street improvement projects that will be supported by the car tab fees available on the City’s website; Proclaimed January 29, 2013 as “Ready, Set, Go 5-2-1-0 Obesity Prevention” Day; and provided the proclamation to Susan Buell, YMCA of Pierce-Kitsap County; who then announced the “5-2-1-0” Kick-Off Celebration would be held on Tuesday, January 29 from 12:00 to 1:30 PM in the Meeting Chambers; Introduced Terry Schroeder, Kitsap Continuum of Care Coalition, who encouraged the community to participate in “Project Connect” which will offer free services and information to homeless families and vulnerable individuals on Wednesday, January 23 from 10:00 AM to 3:00 PM at the Sheridan Community Center; Added that Olympic Gold Medalist Nathan Adrian will be speaking at the Salvation Army event on January 27; City Council Reg. Mtg. Minutes Wednesday, January 16, 2013 Page 2 of 6 Introduced Rana Tan, Production Coordinator for the Bremerton Community Theatre, who invited the community to attend the “Kaleidoscope 2013 – Washington State Theatre Festival” being held from February 28 to March 3 at the Bremerton Community Theatre; Congratulated Community Development Director Andrea Spencer and staff for receiving a “National Planning Achievement Award” from the American Planning Association which will be presented on April 16 in Chicago during the Annual National Planning Conference; and also thanked Tim Thomson, Port of Bremerton Chief Executive Officer and John Powers, KEDA Executive Director, for their support; John Powers, KEDA Executive Director, provided a brief report on economic development activities; and invited the Council to attend the KEDA Annual Decision Makers Breakfast on January 29 beginning at 10:00 AM at the Kitsap Conference Center; and thanked Roy Runyon for his years of service and for volunteering on the KEDA Board of Directors; Attended a Sports Hall of Fame Awards Ceremony; Reported on the Clean Trade Alliance Listening Session that was held on Monday; and Thanked Roy Runyon for his service. CONSENT AGENDA 5A – Claims & Check Register: Check Numbers 351683 through 351879, and EFT-12485 through EFT- 12530 in the amount of $2,404,089.93; Regular Payroll and Pay Outs for the pay period ending December 31, 2013 in the amount of $722,820.88 5B – Minutes of Meeting – January 2, 2013 5C – Minutes of Special Meeting – January 9, 2013 5D – Appointment of Colleen Smidt to the Parks & Recreation Commission 5E – Appointment of Patrick Watson to the Parks & Recreation Commission 5F – Renewal of 5-Year Service Contract with Kitsap County for BKAT Services (KC458-12) 5G – Re-Approval of Amendment No. 2 to Real Estate Purchase and Sale Agreement with Lorax Partners, LLC Moved to General Business… There were no comments from the public… President Wheeler welcomed Colleen Smidt and Patrick Watson to the Parks & Recreation Commission. Ms. Smidt commented that she looked forward to serving on that board. 06:19:25 Motion was made by Flemister, and seconded by Brockus… Comments were provided by Runyon… 06:20:10 M/S/C/U (Flemister/Brockus) Move to approve the CONSENT AGENDA as presented. PUBLIC HEARING PUBLIC HEARING ON ORDINANCE NO. 5205 TO AMEND THE BREMERTON MUNICIPAL CODE (BMC) FOR MEDICAL MARIJUANA COLLECTIVE GARDENS: Allison Daniels, Community Development, stated that the action before the City Council is to conduct a public hearing and adopt an Ordinance to amend BMC Section 20.40.160 and Chapter 20.42 BMC of the Zoning Code relating to medical marijuana collective gardens within the City and to add a definition for medical marijuana collective gardens. President Wheeler opened the public hearing for comments, which were received by Ezra Eickmeyer… City Council Reg. Mtg. Minutes Wednesday, January 16, 2013 Page 3 of 6 With no further comments, the public hearing was closed to the public and opened to the Council Members for discussion… 06:36:17 Main Motion was made by Brockus, and seconded by Daugs…. Comments and questions were provided by Brockus, Runyon, Daugs, McDonald, Wofford, and Younger; with responses provided by Ms. Daniels and Assistant City Attorney Mark Koontz... 06:40:28 Motion to Continue was made by Runyon. Motion died due to a lack of a second. 06:50:07 Main Motion – M/S/C (Brockus/Daugs) Move to pass Ordinance No. 5205 amending the Zoning Code to prohibit medical marijuana collective gardens within any zoning district of the City. Voted in favor of Motion: Daugs, Brockus, Flemister, Arends, Younger, Wofford, McDonald, Wheeler Voted opposed to Motion: Runyon Motion carried: 8-Yes; 1-No GENERAL BUSINESS 7A – PURCHASE AND SALE AGREEMENT WITH BOAT LAUNCH INVESTMENTS, LLC FOR PROPERTY LOCATED AT 1116 CHARLESTON BEACH ROAD: Chal Martin, Public Works & Utilities Director, explained that the City has received an offer of $140,000 to purchase the property located at 1116 Charleston Beach Road from Boat Launch Investments, LLC, who proposed to use the building for a retail site. The assessed value of the property is $142,390. The property was acquired during the SR304 Transportation Improvement Project using Transportation Improvement Board Grant funds. A condition of the funds requires proceeds from the sale be used for Arterial Street Improvements within the City. The requested action is approval of the purchase and sale agreement for the property at 1116 Charleston Beach Road. There were no comments from the public… 06:51:30 Motion was made by Brockus, and seconded by Daugs… Comments and questions on the Main Motion were provided by Brockus, McDonald (conflict with appearance of fairness), Runyon, Younger, Flemister, Arends, and Wheeler; with responses provided by Mr. Martin, Mr. Lubovich, and Mayor Lent... No comments or questions were provided by Council Members regarding the Motion to Continue… 07:05:17 Motion to Continue made by Younger and seconded by Runyon... 07:05:26 Motion to Continue – M/S/F (Younger/Runyon) Move to continue to February 6, 2013. Voted in favor of Motion: Runyon, Younger, Wofford Voted opposed to Motion: Brockus, Flemister, Arends, Daugs, Wheeler Abstained: McDonald Motion to Continue Failed: 3-Yes; 5-No; 1-Abstention 07:08:28 Main Motion – M/S/C (Brockus/Daugs) Move to approve the purchase and sale agreement; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented; and further, authorize the Mayor to finalize and execute all documents necessary to complete the transaction. Voted in favor of Motion: Runyon, Flemister, Arends, Wofford, Daugs, Brockus, Wheeler Voted opposed to Motion: Younger Abstained: McDonald Main Motion carried: 7-Yes; 1-No; 1-Abstention City Council Reg. Mtg. Minutes Wednesday, January 16, 2013 Page 4 of 6 7B – AGREEMENT WITH KITSAP COUNTY FOR INCARCERATION OF CITY PRISONERS: Dave Boynton, Police Department, summarized that the action before Council is approval of the contract for Incarceration of City Prisoners at the Kitsap County Jail. The contract is for a one-year term. The contract amount if for $630,000 for 9,000 bed days. There were no comments from the public… 07:20:57 Motion was made by Runyon, and seconded by Daugs…. Comments and questions were provided by Runyon, Brockus, and Younger; with responses provided by Mr. Boynton and Judge James Docter... 07:35:32 M/S/C/U (Runyon/Daugs) Move to approve the Kitsap County/City of Bremerton Agreement for Incarceration of City Prisoners with Kitsap County; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 7C – RESOLUTION NO. 3186 TO SUPPORT KITSAP COUNTY’S ENACTMENT OF A ONE TENTH OF ONE PERCENT SALES AND USE TAX IN KITSAP COUNTY: Judge James Docter explained that in 2005, Washington State approved legislation allowing counties to raise their local sales tax by one-tenth of one percent to augment state funding for mental health and chemical dependency services, housing for mental health and/or addictions, and therapeutic courts. This equates to one penny for every $10 of purchases or $10 for every $10,000 of purchases. As social services are cut, these programs are being affected adversely, our citizens are not being served and/or treated properly, and public safety is jeopardized. Kitsap County will consider this issue at a Work Study Session on January 28 and this meeting will be open for the public to attend. If the County decides to take action, that will also be during a public meeting. Joe Roszak, Kitsap Mental Health Services Executive Director, discussed the types of services that are needed by age group in Kitsap County. Daryl Daugs, Kitsap Habitat for Humanity Executive Director, emphasized that prevention and treatment are not currently covered by health care programs like Medicaid when people are incarcerated and this proposal would help the community immensely. Comments from the public were received by Dave Boynton; Kraig Perry; Pam Hamon; Eric Dolan; Jacqueline Tolentino; Wendy Pelner; Larry Meyer; Robert Parker; Jerry MacDonald; and Betsy Keigher (Kitsap Recovery Center)… 08:29:35 Motion was made by Daugs, and seconded by Brockus…. Comments and questions were provided by Daugs, Runyon, Wofford, Brockus, Younger, Wheeler, Arends, and Flemister; with responses provided by Judge Docter, Mr. Roszak, Mr. Daugs, Ms. Keigher, and Mr. Boynton. 09:17:48 M/S/C (Daugs/Brockus) Move to approve Resolution No. 3186 supporting Kitsap County enacting a one-tenth of one percent countywide sales and use tax for the purpose of providing funds for provision of mental health treatment and/or chemical dependency treatment programs and services, and for the operation or delivery of therapeutic court programs and services. Voted in favor of Motion: Arends, Younger, Wofford, McDonald, Daugs, Brockus, Runyon, Flemister Abstained: Wheeler Motion carried: 8-Yes; 1-Abstention City Council Reg. Mtg. Minutes Wednesday, January 16, 2013 Page 5 of 6 7D – RE-APPROVAL OF AMENDMENT NO. 2 TO REAL ESTATE PURCHASE AND SALE AGREEMENT WITH LORAX PARTNERS, LLC: City Attorney Roger Lubovich explained that the City Council approved Amendment No. 2 to the Real Estate Purchase and Sale Agreement with Lorax Partners, LLC for the residential air space on property commonly known as Park Avenue Plaza on September 5, 2012. Substantial changes have been made to the amendment since City Council approval and staff is requesting re-approval of Amendment No. 2 with the incorporated changes. Amendment No. 2 has been executed contingent upon City Council approval. There were no comments from the public… 09:20:40 Motion was made by Runyon, and seconded by Brockus…. There were no comments from the public...and there were no comments from the Council Members…. 09:21:04 M/S/C/U (Runyon/Brockus) Move to re-approve Amendment No. 2 to the Real Estate Purchase and Sale Agreement with Lorax Partners, LLC and authorize the Mayor to finalize and execute the amendment with substantially the same terms and conditions as represented and further authorize the Mayor to extend the contingency date and related provisions as deemed appropriate. COUNCIL MEMBER REPORTS Roy Runyon welcomed new business Tracey’s Barber Shop now located at 717 Pacific Avenue; and looked forward to meeting the appointee that will serve District 4. Leslie Daugs announced that the Habitat for Humanity store and offices (formerly known as “Builders Bargains”) will be moving to 3451 Wheaton Way next to the Grocery Outlet; and volunteers will be helping remodel the space to make room for the store on Monday, January 21 from 9:00 AM to 3:00 PM. To volunteer at the event, please visit www.kitsaphabitat.org or call (360) 479-3853. Jim McDonald attended the Gorst Creek Watershed Advisory Committee Meeting with Mayor Lent. Council recessed from 9:25 to 9:30 PM for a BKAT taping break then Council Member Reports were continued… Greg Wheeler presented a plaque to Council Member Roy Runyon in recognition of his 5 years of service from January 1, 2008 to January 31, 2013; and announced that the Council will be holding an Executive Session regarding “Potential Litigation” and action is anticipated. Roy Runyon recalled his time on Council and was pleased that there have been great debates which provided the best result for the residents; thanked his wife Kimberly for her support; and planned on staying involved in the community. Greg Wheeler announced that there will be a vacancy on the Council and applications are due by January 25; and that he will be a keynote speaker at the Martin Luther King Jr. Annual Celebration on Monday, January 21 at the Presidents Hall at the Kitsap County Fairgrounds. Council recessed at 09:38 PM for a 15-Minute Executive Session to discuss “Potential Litigation” per RCW 42.30.110 (1)(i); and action was anticipated… 09:46:40 M/S/C/U (McDonald/Runyon) Move to authorize the Risk Management Specialist to expend up to $55,000 for clean-up and settlement with the property owner at 1328 Cottman Avenue, Bremerton, Washington related to a sewer overflow November 19, 2012. City Council Reg. Mtg. Minutes Wednesday, January 16, 2013 Page 6 of 6 With no further business, President Wheeler adjourned the Council Meeting at 9:47 PM. Prepared and Submitted by: ______________________________ CHRISTINE GRENIER Council Assistant Attest: ________________________________________ SHANNON CORIN, Interim City Clerk ________________________________________ GREG WHEELER, City Council President GW :SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Study Session January 23, 2013 COUNCIL MEETING Date: February 6, 2013 Department: City Council Presenter: Greg Wheeler Council President Phone: (360) 473-5280 SUMMARY: Attached is a summary of the City Council Meeting. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 DIGITAL RECORDING CITY COUNCIL SPECIAL MEETING MINUTES Wednesday, January 23, 2013 A Special Meeting of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, Wednesday, January 23, 2013, at 4:00 PM, with Council President Greg Wheeler presiding. Council Members present were Nick, Wofford, Eric Younger, Carol Arends, Faye Flemister, Roy Runyon, Adam Brockus, Leslie Daugs, and Jim McDonald. Lori Smith, Legislative Assistant, was present to provide staff support. President Wheeler emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; and announced that approved items by Council will be placed on the February 6, 2013 Council Meeting Agenda; or as indicated. A. BRIEFING 1. Update was provided on Gold Mountain Golf Complex by Columbia Hospitality – John F. Oppenheimer, CEO; and Lenny Zilz, Vice-President of Operations (Information only) B. NO PRESENTATION PLANNED - The following items are budgeted items or have been reviewed by the appropriate Council Committee… 2. Renewal of Excess Liability Insurance with IRONSHORE SPECIALTY INSURANCE, Excess Workers’ Compensation Insurance with SAFETY NATIONAL INSURANCE COMPANY, and Crime Insurance with GREAT AMERICAN INSURANCE as bound for 2013 for the City of Bremerton Consent Agenda 3. Approval of Upgrade to the City’s Financial Management Software; and Amendments to Contract with SUNGARD-PENTAMATION Consent Agenda 4. Sole Source Purchase of five (5) 8-inch “FMC Chiksan Swivel Joints” for Digester #1 from COLE INDUSTRIAL for Upgrades to the Westside Wastewater Treatment Plant Consent Agenda 5. Sole Source Purchase of two (2) Skid Mounted Digester Gas Compressors from NASH for the Wastewater Treatment Plant Digester #1 and #2 Consent Agenda 6. Amendment No. 1 to the Professional Services Agreement with EXELTECH CONSULTING for the “Anderson Cove LID” Project General Business 7. Agreement with PARAMETRIX, INC. for “Pacific Avenue Final Design” Project Consent Agenda 8. Proposed Public Hearing and Release of Easement for HIGHMARK HOMES LLC Public Hearing 9. Bid Award for Services Agreement to MERCHANT PATROL SECURITY for Security Services and Patrols Consent Agenda City Council Special Meeting Minutes Wednesday, January 23, 2013 Page 2 of 2 C. FULL PRESENTATION ITEM(S) 10. Purchase of Sensus Water Meter Transceiver Units (MXU’s) from FERGUSON W ATERWORKS Consent Agenda D. GENERAL COUNCIL BUSINESS General Council Business was briefly discussed. With no further business, President Wheeler adjourned the Council Special Meeting at 7:45 PM. Prepared and Submitted by: ______________________________ LORI SMITH Legislative Assistant Attest: ________________________________________ SHANNON CORIN, City Clerk ________________________________________ GREG WHEELER, City Council President GW :SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: 2013 Excess Liability, Excess Workers’ Compensation and Crime insurance Study Session Date: 1/23/13 COUNCIL MEETING Date: 2/6/13 Department: City Attorney’s Office Presenter: Thelma Swem Phone: 473-5302 SUMMARY: The Bremerton Municipal Code authorizes the Risk Management Specialist, with the approval of the City Attorney, to bind insurance and then requires City Council approval for continuation of the bound coverage. Excess liability coverage has been bound with Ironshore Specialty Insurance Company at an annual cost of $148,989.43 (including tax and fee). Excess workers’ compensation insurance has been bound with Safety National Insurance Company for a deposit premium of $50,064. Crime insurance has been bound with Great American Insurance for $4,973 per year. Excess liability and workers’ compensation self-insured retentions have been increased to $500,000 and excess liability limits have been increased from $5,000,000 to $10,000,000. ATTACHMENTS: Insurance Order to Bind FISCAL IMPACTS (Include Budgeted Amount): Adequate funds for these insurance renewals are available in the Risk Management Fund. STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the excess liability, excess workers’ compensation and crime insurance as bound for 2013 for the City of Bremerton. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Upgrade to the City’s Financial Management Software Study Session Date: 1/23/2013 COUNCIL MEETING Date: 2/7/2013 Department: Financial Services Presenter: Becky Hasart Phone: 473-5722 SUMMARY: The Financial Management system currently in use by the City of Bremerton has been in place since 2006. Upgrading this software to the latest release will allow for staff to operate with more efficiency by taking advantage of the current technology. It will also allow the City to take advantage of the improvements to software functionally accumulated over the past 6 years. In addition to upgrading our existing software, Financial Services is adding a Work Flow module that will help the City move to a more paperless environment as well as upgrading the Cognos report writing system to improve its security presence and functionality. Since this product is on annual maintenance, there aren’t any software licensing costs associated with upgrading the baseline system to the latest version. The two quotes cover the ancillary costs associated with performing this major software upgrade as well as the costs associated with bringing in the Workflow module and the CognosWeb report writing module. ATTACHMENTS: Quote #1 Sungard Public Sector Add-on quote for migration costs. Quote #2 Sungard Public Sector Add-on quote for Plus product add-ons. Original contract (3/01-MA023 dated June 28,2001) between Sungard-Pentamation and the City of Bremerton. FISCAL IMPACTS (Include Budgeted Amount): The total cost of these 2 quotes is $51,389.00 and is included in the Information Technology 2013 budget. STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to accept Sungard quote #1 in the amount of $22,764.00 and to accept Sungard quote #2 in the amount of $28,625.00 and approve amendments to the contract dated June 21, 2001 between the City of Bremerton and Sungard-Pentamation and authorize the Mayor to finalize and execute the amendments with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase of five (5) 8” “FMC Chiksan Swivel Joints” for Digester #1 from Cole Industrial. Study Session Date: January 23, 2013 COUNCIL MEETING Date: February 6, 2013 Department: PW&U/WWTP Presenter: Pat Coxon Phone: 473-5448 SUMMARY: We are performing upgrades to the Westside WWTP Digester #1 this year. The gas dome to Digester #1 is a floating cover; all of the solids and gas piping that feed and discharge from this cover have “FMC Chiksan Swivel Joints” that need to be replaced as part of the upgrade. These are OEM swivel joints, which are specific to each of our two digesters and are only manufactured by FMC for this application. ATTACHMENTS: 1. Proposal from Cole Industrial 2. Sole Source Memo 3. Pictures of existing “FMC Chicksan Swivel Joints” FISCAL IMPACTS (Include Budgeted Amount): The cost for the purchase of five (5) “ FMC Chiksan Swivel Joints” is $28,000, (includes tax & freight) and is budgeted through the 2013 PS/WWTP Misc. Capital Budget of $650,000. 594.35325-5364 STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the purchase of five (5) “FMC Chiksan Swivel Joints” for the Digester #1 Upgrade for $28,000 including tax & freight from Cole Industrial, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase of two Skid Mounted Digester Gas Compressors for the WWTP Digester #1 and #2. Study Session Date: January 23, 2013 COUNCIL MEETING Date: February 6, 2013 Department: PW&U Presenter: Pat Coxon Phone: 473-5448 SUMMARY: The existing digester gas compressors have reached the end of their life and are not supported by the vendor any longer. The compressors are a critical piece of equipment that compresses the methane gas that is produced from the WWTP digester systems. The gas is used for the heating and mixing of the digesters as well as the buildings throughout the treatment plant. The new digester gas compressors are close coupled and are more energy efficient than our existing gas compressors. This is a sole source purchase. ATTACHMENTS: 1. Digester Gas Compressor Proposal 2. Sole Source Memo FISCAL IMPACTS (Include Budgeted Amount): Cost of each compressor package is $14,200. Total cost including tax and shipping will be $28,400. This is budgeted through the WWTP/PS Capital Budget of $650,000. BARS#594.35325 STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve purchase of two (2) Skid Mounted Digester Gas Compressors for the WWTP Digester #1 and #2 for $28,400.00, including sales tax and shipping, from NASH; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 Public Works and Utilities Department 100 Oyster Bay Ave. N. Bremerton, WA 98312 (360) 473-5315 FAX (360) 473-5360 MEMORANDUM DATE: January 8, 2013 TO: City Council FROM: Chal Martin, Public Works Director SUBJECT: Sole Source Determination - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - The City of Bremerton WWTP Division proposes to purchase two skid mounted anaerobic digester gas compressors, manufactured by NASH. These will replace the existing skid mounted NASH gas compressors. Pursuant to BMC 2.76.090 (sole sourcing), the request for bids requirement “may be waived by written determination by the Director that either the materials, supplies, equipment or services are clearly limited to a single source of supply, or that materials, supplies, equipment or services are subject to special market conditions, involve special facilities or services, or that a bid would not be practical or in the City’s best interests under the circumstances, in which instances the purchase price may be best established by direct negotiation.” The direct purchase from NASH without going out to bid is based on space limitations that the sewer treatment plant has in both digester gas compressor rooms, as well as the type of gas that is being compressed. It is not feasible to reconfigure the room to allow another style or type of compressor, due to space limitations imposed by the configuration of the existing digester gas manifold and piping. Additionally, due to the corrosive nature of the methane gas and its chemical constituents, compressors must be certified to meet and/or exceed all mechanical and safety requirements in the compression of the digester gas. When all of the above constraints are considered, and after considering the cost of reconfiguring the manifold and piping system, that sole source negotiated- price procurement of NASH digester gas compressors is in the best interest of the City. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Agreement with Parametrix for Pacific Avenue Final Design Study Session Date: January 23, 2013 COUNCIL MEETING Date: February 6, 2013 Department: PW&U Engineering Presenter: Gunnar Fridriksson Phone: 473-2354 SUMMARY: Modifications to the plans and specifications for the Pacific Avenue 6th to 11th Street Project are necessary to address several cost reduction issues. The original design was completed by Parametrix, Inc.; however, their contract expired before these revisions were completed. The requested action is approval of a contract with Parametrix for $75,497.00 to complete the design for the Pacific Avenue 6th to 11th street project. The contract instrument will be a standard Local Agency Agreement per WSDOT Local Agency Guidelines. ATTACHMENTS: 1. Scope of Work & Schedule 2. Budget FISCAL IMPACTS (Include Budgeted Amount): The current project as designed is not constructible with available funding. The revisions are necessary and will allow the project to move forward. These revisions will also allow for monies to be reallocated from construction to design to cover costs. Current project funding is from a Puget Sound Regional Council (PSRC) grant for $3,000,000, with a City match of $468,208. The City match is coming from the utility work included with the project. STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the agreement with Parametrix in the amount of $75,497 and authorize the Mayor to finalize and execute the contract subject to approval by the City Attorney with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 City of Bremerton Services EXHIBIT A Scope of Work City of Bremerton Pacific Avenue Improvements Engineering Services INTRODUCTION The Pacific Avenue Improvements project consists of roadway, non-motorized transportation and stormwater improvements on Pacific Avenue between 6th and 7th Streets. This Scope of Work (SOW) describes our proposed work activities associated with engineering design and completion of plans and special provisions necessary to bid and construct the improvements during summer 2013. Work will be based on the original 100% plan set delivered by Parametrix in July 2011. Revisions to this design will be incorporated and final Bid Set plans and Special Provisions will be delivered: The following tasks are associated with this SOW. Task 01- Project Management Objective: Obtain project data, develop project work plan, monitor and manage scope, schedule and budget, and periodically meet with City staff and other members of the design team to review project status. Activities: The following activities are associated with this task: • Schedule, prepare for, attend, and document up to three project meetings that will include the Consultant and City staff, either in person or by conference call. Project kickoff. Revised 100% design review meeting. Final design review meeting. • Manage and direct the project technical team. • Provide routine project management and communications (scope, schedule, budget, invoicing, etc.). Prepare detailed monthly progress reports and progress billings and submit to the City for approval and payment. The monthly report will include: A narrative of the work performed and the tasks to be performed in the next reporting period, and, if necessary, explanation of delays, problems, responsive action requirements by the Consultant and the City, and other project needs. An update on schedule progress. 11, 2013 City of Bremerton Service. h A summary of actual versus scheduled costs. Deliverables: The following deliverables will be prepared: • Routine correspondence including monthly progress reports. • Meeting agendas and notes. Assumptions: The following assumptions apply to this task: • The duration of the project is estimated to be twenty months (February through September 2014). Task 02- Traffic Study Objective: Conduct traffic studies for evaluation of the 6th and Pacific intersection. The purpose of the work is to determine if the proposed intersection signals are required or if they can be replaced with a 4-way stop. If the signals are not required, the proposed raised intersection will be retained. If the signals are required, the raised intersection will be removed. Associated design activities for removal of the raised intersection work will be completed under Task 5. Approach: The following activities will be performed: • A subconsultant {All Traffic Data) will be retained to perform traffic counts. • Perform a signal warrant analysis in accordance with the latest MUTCD manual. Deliverables: The following deliverables are associated with this task: • Brief technical memoranda presenting the traffic counts, warrant analysis results, and recommendations. Assumptions: The following assumptions are associated with this task: • Traffic counts will be performed on the approach legs in all four directions for a total of four consecutive calendar days during the mid-week. • Manual pedestrian/bicycle counts will not be required. Task 03 - Electrical Design Objective: Replace the originally-designed double-mast luminaires with City proposed double-mast Lumec luminaires . Depending on the results of the traffic study, remove the new signal system(s) from the plans. Approach: The following activities will be performed: • Review existing illumination design by SVR/TresWest, revise as needed and incorporate design into "Other Electrical Systems" Plans prepared by Parametrix. Plans will be re- titled "illumination and Electrical Systems". City of Bremerton Pacific Avenue Engineering January 11, 2013 3 • Revise plans as necessa1y to delete the signal system(s). Deliverables: The following deliverables are associated with this task: • Deliverables will consist of revised design sheets provided under Task 5. Assumptions: The following assumptions are associated with this task: • A lumen study using the proposed Lumec luminaires will be performed by the City. • The existing luminaire locations will not change significantly such that revisions to roadway, sidewalk, or driveway geometries are required. • The Lumec luminaire and associated details will not be drafted in CAD; instead, vendor cut sheets will be included in an appendix to the specifications. • No revisions will be necessary to the existing electrical plans for the "Other Electrical " design other than to accommodate addition of revised luminaire design. • No revisions will be necessary to the existing electrical or illumination plans between 9 th and 11th to accommodate the overhead power lines to remain. Task 04 - Drainage and Paving Design Objective: Revise paving and drainage design that proposed full width pervious concrete to accommodate standard HMA driving lanes and pervious concrete parking lanes. Approach: The following activities will be performed: • Review drainage report and design prepared by SVR. • Redesign and revise paving and drainage sheets Deliverables: The following deliverables are associated with this task: • Deliverables will consist of revised design sheets provided under Task 5. Assumptions: The following assumptions are associated with this task: • Standard asphalt section shall consist of 6 inches of HMA underlain by 6 inches of crushed surfacing top course. • Drainage design work will consist of verification of previous work by SVR and adjustment of drainage per revised design. • Infiltration beds will be sized with a width to match the parking lanes and a thickness of aggregate discharge subbase of 12 inches to match the original design. The predicted infiltration volume using this design will be calculated and provided to the City. • City will provide water and sanitary design f or evaluation of pipe conflicts by Parametrix. City of Bremerton. Services .lamtaty Task 05 - Revised 100%, Final and Bid Set Plans, and Specifications and Estimate Objective: Based on previous design data and files, prepare Revised 100%, Final, and Bid Set plans, and specifications. It is anticipated that the work will not require significant changes to road geometries. An exception is parking in front of the post office, which will be revised to front- in angled parking. Activities: The following activities would be performed as part of this task: • The Revised 100 %, Final, and Bid Set plans completed and sealed by Parametrix will consist of the following sheets: · Cover Sheet with Vicinity and Location Map Key Map and index Sheet Legend Sheet Survey Control Sheet Existing Condition Plans (2 Sheets) Site Preparation and Demolition Plans (2 Sheets) Typical Roadway Sections (2 Sheets) Detailed Paving Plans (6 Sheets) Paving Profiles (4 Sheets) Hardscape and Streetscape Details (5 Sheets) Drainage Plan and Profiles (4 Sheets) Drainage Details (4 Sheets) Illumination Plans and Details (3 Sheets) Other Electrical Systems Plans and Details (3 Sheets) Channelization and Signing Plans (4 Sheets) Joint Utility Trench Plans (2 Sheets) • Prepare Revised 100%, Final, and Bid Set Special Provisions. • Provide support for City developed cost estimate including quantities and cost information. Deliverables: The following deliverables are associated with this task: City Bremerton EngineerinServices January 2013 • Three hard copy sets of Revised 100%, Final, and Bid Set Plans on llxl7, Contract Documents and Special Provisions. • Three hard copies and one pdf set of sealed Bid Set Plans on full sized sheets. • AutoCAD and pdf files of all drawings and documents- provided on CD. Assumptions: The following assumptions arc associated with this task: • One schematic showing front in angle parking options with vehicle movements will be submitted. • Existing design drawings by others will be provided by the City in CAD format. • One set of consolidated review comments each will be received for the Revised 100% and Final Plans and Special Provisions. • Review comments to Final Plans and Special Provisions will be minimal. • The City will provide the final legal documents and compile the Contract Documents. Task 06- Directed Services Objective: Provide additional technical services as requested and authorized in writing by the City. Activities: The following activities may be associated with this task: • Additional design tasks. • Engineering support during bidding. • Production of conformance documents. • Engineering support during construction. Deliverables: The following deliverables will be prepared: • Information associated with directed services. Assumptions: The following assumptions apply to this task: • Work under this task will require prior written authorization from the City. City of Bremerton Avenue Services January 6 EXHIBIT B Schedule Work Element Completed By Notice to Proceed February 6, 2013 Traffic Counts Signal Warrant Analysis Revised 100% Plans and Special Provisions Final Plans and Special Provisions Bid Set Plans and Special Provisions Advertise for Bid February 15, 2013 February 22, 2013 February 28, 2013 March 15, 2013 April 1, 2013 April15, 2013 Project Close Out December. 31 2013 NOTES: The assumed turn-around time for City review is 1 week January City of Pacific Avenue EXHIBIT C Budget TASK 1 PROJECT MANAGEMENT…....................................................................................... $3,304 TASK 2 TRAFFIC STUDY ............................................................................................................... $4,355 TASK 3 ELECTRICAL DESIGN ........................................................................................... $4,349 TASK 4 PAV lNG AND DRAJNAGE DESIGN .......................................................................... $1,377 TASK 5 REVISED 100%, FINAL, AND BID SET PLANS AND SPECIAL PROVISIONS…. $19,544 EXPENSES................................................................................................................... $1 ,923 TOTAL TASKS 1 THROUGH 5 $35,497 TASK 6 DIRECTED SERVICES .............................................................................................. $40,000 GRAND TOTAL ................................................................................................................... $75,497 NOTES: The estimated fees shown above were determined on a cost plus multiplier basis; these fees shall not be exceeded without prior written approval by the City. Personnel hourly rates shall be determined as follows: Direct salary x 3.1not to exceed $175.00. Subconsultants shall be subject to a 5 percent markup . A breakdown of costs is provided in the attached budget spreadsheet. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Bid Award of Services Agreement for Security Services and Patrols. Study Session Date: January 23, 2013 COUNCIL MEETING Date: February 6, 2013 Department: PW&U Presenter: Chal Martin Phone: 473-5315 SUMMARY: Requests for proposals were prepared, distributed and received in accordance with City Bid Procedures. Three (3) bids were received. The low bidder is Merchant Patrol Security Services, Inc. in Bremerton, Washington. The Department requests approval of the service agreement for two (2) years from February 1, 2013 to January 31, 2015 with an additional two (2) year optional term. ATTACHMENTS: 1. Information Memo 2. Agreement including Scope of Work and Bid Proposal - Merchant Patrol Security Services, Inc. FISCAL IMPACTS (Include Budgeted Amount): Funds are budgeted for the current budget year and would be budgeted for the remaining term of the contract. $50,541.55 annually. STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the agreement and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 Chris Mottner / chris.mottner@ci.bremerton.wa.us / (360) 473-2316 SECURITY SERVICES AND PATROLS INFORMATIONAL This service is currently required at seven (7) city facilities and properties. This agreement will allow for eight (8) hours of security presence, checks and patrols per day, seven (7) days a week. Locations include: 1. Downtown Parking Facility 2. Harborside Parking Facility 3. Bremerton Library 4. Municipal Courts Building 5. Conference Center 6. Naval Museum Facility 7. Park Avenue Plaza Garage Requests for proposals were sent out on December 6, 2012 to five (5) security service providers. Proposals were due on December 14, 2012; three (3) were received, two (2) were non-responsive. Proposals were reviewed, evaluated and references checked by a selection panel, (evaluation documents available upon request). Low bidder was Merchant Patrol Security Services, Inc. with an hourly rate of $15.25 for security service and an hourly rate of $18.00 for vehicle patrols. The service term will start February 1, 2013 and will be for two (2) years with an additional two (2) year optional term to be negotiated by both parties. Attachments included for reference: Proposed Agenda Bill Agreement including Bid Proposal and Scope of Work and Duties from Merchant Patrol Security Service, Inc. (All other documents available upon request) Previous security services history: 2004 – 2010 $15.25 per hour Merchant patrol Security Service, Inc. 2010 – 2013 $14.17 per hour Pierce County Security 2013 – 2015 $15.25 per hour Merchant Patrol Security Service, Inc. (proposed) Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc. GOODS AND SERVICES AGREEMENT THIS AGREEMENT, is entered into between the City of Bremerton, a Washington Municipal Corporation ("City"), and Merchant Patrol Security Services, Inc. ("Vendor"), whose mailing address is: PO Box 964, Olalla WA 98359. The parties agree as follows: 1. VENDOR SERVICES. The Vendor shall provide the following goods and materials and/or perform the following services for the City: SCOPE: The vendor agrees to perform the services more specifically described in the scope of work and duties, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The scope of work and duties may be modified only pursuant to section 10.K of this agreement. If the scope of work and duties provides for unspecified additional services, such services shall only be performed upon the express written request of the city. Vendor further represents that the services furnished under this agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. 2. TIME OF COMPLETION. The term of this agreement shall commence on February 1, 2013 and will terminate on January 31, 2015, unless terminated earlier pursuant to this agreement. 3. COMPENSATION. The City shall pay the Vendor in an amount not to exceed $5,000.00 per month. Vendor shall bill for services at the rate of $15.25 per hour and shall provide eight (8) hours of security per day, seven (7) days a week, and shall bill for vehicle patrols at the rate of $18.00 per hour and shall provide two (2) hours of vehicle patrols per day, seven (7) days a week. Vendor shall submit regular billing statements describing work performed and amount charged for security services. The descriptions shall conform to and fall within the categories set out in the Scope of Services. Upon receipt of a conforming billing statement, the City shall promptly process the payment. Vendor shall not perform work beyond the Scope of Services and Duties, nor shall vendor be compensated for such work, unless the Scope of Service and Duties or amount of compensation is modified pursuant to this Agreement. Vendor shall only be compensated for additional services if requested pursuant to Section 10.K and, if not otherwise provided, such compensation shall be in accordance with this Section. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve vendor of its obligations under this Agreement. 4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times acting as an independent contractor and not as an employee of the City. The Contractor shall secure at its expense, and shall be responsible for all payments of income tax, social security, state disability insurance compensation, unemployment compensation, and all other payroll deductions for the Contractor, officer, agents, employees and sub-contractors. The Contractor shall also secure all applicable business licenses, if required, in connection with the contract services, including all required licenses for Contractor's officers, agents, employees and sub-contractors. 5. TERMINATION. The City may terminate this Agreement for good cause. "Good cause" shall include, without limitation, any one or more of the following events: A. The Vendor's refusal or failure to supply a sufficient number of properly skilled workers for completion of this Agreement. B. The Vendor's failure to make full and prompt payment to subcontractors or for material or labor. Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc. C. The Vendor's failure to complete with federal, state or local laws, rules or regulations. D. The Vendor's filing for bankruptcy or becoming adjudged bankrupt. E. Either party may terminate this Agreement upon 30 days written notice to the other party. If the City terminates this Agreement for good cause, the Vendor shall not receive any further monies due under this Agreement until the services required by this Agreement are completed and fully performed. 6. CHANGES. The City may issue a written change order for any change in the services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that a change order is necessary, Vendor must submit a written change order request to an authorized agent of the City within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the change order work upon receiving either a written change order from the City or an oral order from the City before actually receiving the written change order. If the Vendor fails to require a change order within the time allowed, the Vendor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment the Vendor must complete the change order work; however, the Vendor may elect to protest the adjustment as provided below: A. Procedure and Protest by the Vendor. If the Vendor disagrees with anything required by a change order, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor shall: 1. Immediately give a signed written notice of protest to the City; 2. Supplement the written protest within fourteen (14) calendar days with a written statement that provides the following information: a. The date of the Vendor's protest. b. The nature and circumstances that caused the protest. c. The provisions in this Agreement that support the protest. d. The estimated dollar cost, if any, of the protested work and how that estimate was determined. e. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. 3. The Vendor shall keep complete records of extra costs and time incurred as a result of the protested work. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all protests, provided the procedures in this section are followed. If the City determines that a protest is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. B. Vendor's Duty to Complete Protested Work. In spite of any protest, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. C. Vendor's Acceptance of Changes. The Vendor accepts all requirements of a change order by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. A change order that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc. direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). 7. CLAIMS. The Vendor shall give written notice to the City of all claims other than change orders within fourteen (14) calendar days of the occurrence of the events giving rise to the claims. Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement; or, if (and only if) no such provision is applicable, unless that claim is set forth in detail in writing and received by the City within seven (7) calendar days from the date Vendor knew, or should have known, of the facts giving rise to the claim. At a minimum, a Vendor's written claim must include the information set forth regarding protests in Section 6(A)(2)(a)-(e). FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. Vendor must, in any event, file any claim or bring any suit arising from or connected with this Agreement within 120 calendar days from the date the contract work is complete. 8. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officer, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement. Vendor’s obligation to indemnify shall not extend to that portion of damages caused by the City’s sole negligence. The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Vendor and the City, its officers, officials, employees, agents and volunteers, the Vendor's liability hereunder shall be only to the extent of the Vendor's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc. The provisions of this section shall survive the expiration or termination of this Agreement. 9. INSURANCE. The Vendor shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Contract work by the Vendor, its agents, representatives, employees or subcontractors. Before beginning work on the project described in this Agreement, the Vendor shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $500,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; and employer's liability. Any payment of deductible or self insured retention shall be the sole responsibility of the Vendor. All required policies shall be provided on an “occurrence” basis except professional liability insurance (if required), which shall be provided on a “claims-made” basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Vendor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies. The Vendor's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Vendor's insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. 10. MISCELLANEOUS. A. Licenses and Taxes. Vendor shall possess a current Bremerton Business License and any regulatory license required to fulfill Vendor's obligations under this contract. B&O taxes shall be paid when due, and Vendor, by this agreement, assigns any payments due under this contract to the City Clerk for payment of such taxes which have been declared delinquent. B. Conflict and Precedence. In the event of a conflict between the contract documents, the document which rates higher on the following list shall take precedence: 1. Addenda, if any, 2. Contract, 3. Scope of Work & Duties (Exhibit A) 4. Bid Proposal Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc. C. Documents Incorporated by Reference. The following documents are incorporated by reference, to include, but not be limited to: 1. Scope of Work & Duties 2. Bid Proposal D. Nondiscrimination. In the hiring of employees for the performance of work under this Agreement the Vendor, its subcontractors, or any person acting on behalf of Vendor shall not, by reason of race, religion, color, sex, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. E. Compliance with Laws. Vendor shall comply with all federal, state and local laws, rules and regulations throughout every aspect in the performance of this Agreement. F. Work Performed at Vendor's Risk. Vendor shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of this Agreement. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. G. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Washington. If any dispute arises between the City and Vendor under any of the provisions of this Agreement, resolution of that dispute shall be available exclusively under the jurisdiction, venue and rules of the Kitsap County Superior Court, Kitsap County, Washington. H. Attorney's Fees. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit; however, nothing in this subsection shall limit the City's right to indemnification under Section 9 of this Agreement. I. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed below, unless otherwise notified. Any written notice shall become effective upon delivery, but in any event three (3) calendar days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement. Notices to be sent to: Notices to be sent to: VENDOR: CITY: Attn: Dan Larson, Operational Manager Attn: City Clerk Merchant Patrol Security Services, Inc. City of Bremerton PO Box 964 345 6th Street, Suite 600 Olalla, WA 98359 Bremerton, WA 98337 J. Assignment. Any assignment of this Agreement by the Vendor without the written consent of the City shall be void. K. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. Security Services & Patrols Between the City of Bremerton & Merchant Patrol Security, Inc. L. Severability. If any one or more sections, sub-sections, or sentences of this Agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this Agreement and the remainder shall remain in full force and effect. M. Entire Agreement. The written provisions and terms of this Agreement, together with any attached Exhibits, supersede all prior verbal statements by any representative of the City, and those statements shall not be construed as forming a part of or altering in any manner this Agreement. This Agreement and any attached Exhibits contain the entire Agreement between the parties. Should any language in any Exhibit to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. IN WITNESS WHEREOF, the parties below have executed this Agreement. VENDOR: CITY: City of Bremerton By: By: Print Name: Print Name: Its: Its: Date: Date: APPROVED AS TO FORM: By: Bremerton City Attorney ATTEST: By: City Clerk R:\Legal\Legal\Contracts\PUBLIC WORKS\GSA Security Services Patrols 2013.doc AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase of Sensus Water Meter Transceiver Units (MXU’s) Study Session Date: January 23, 2013 COUNCIL MEETING Date: February 6, 2013 Department: PW&U Presenter: Chal Martin Phone: 473-5315 SUMMARY: This purchase action has changed somewhat due to the results of additional research conducted at the request of Council. The new request is to purchase 1,882 transceivers for $241,385.22, a price reduction compared to the $253,637.14 previous request. Based on the additional research, it now appears that the best course of action for the City is to purchase newer technology Sensus transceivers and newer technology Sensus water meters, the combination of which will enable migration to a “fixed base” meter reading system, should the City decide to do so, in about 7 years. See attached report, which compares the expense of changing the City’s current proprietary drive-by system (Sensus) with a different proprietary drive-by system (Badger). ATTACHMENTS: 1. General Information Sheet 2. Price Quote 3. Sole Source Determination 4. Badger/ Sensus Comparison Report FISCAL IMPACTS (Include Budgeted Amount): The 2013 Water Utility capital budget is $3,837,000. Purchase of meter and transceiver replacements is budgeted and there are sufficient funds. STUDY SESSION AGENDA: ☐ No Discussion ☒ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the purchase of water meter transceivers from Ferguson Waterworks and authorize the Mayor to finalize and execute the purchase with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 24025 Woodinville- Snohomish Rd Woodinville, WA 98072 Phone: (425) 486-9600 Fax: (425) 806-8510 January, 15th 2013 City of Bremerton Chris Mottner Sensus Meter 520M MXU Pricing 100 Oyster Bay Ave N Bremerton, WA 98312 Chris, Ferguson Waterworks is offering the following pricing to the City of Bremerton for the upgrade of their Sensus 505 MXU endpoints to the Sensus 520M MXU units. The pricing will be valid from today January 15th, 2013 thru January 31st, 2014. All upgraded Sensus 520M MXU’s will be FOB the City of Bremerton shop on orders greater than $10,000. Orders less than $10,000 the City of Bremerton is to pay shipping charges. MXU Upgrade from 505B to 520M Unit Item Single Port TC $118.10 Price Dual Port TC $131.25 Please contact me with any questions at thomas.erickson@ferguson.com or (253) 375- 3055. Thank you, Tom Erickson AMI/AMR Metering Solutions Ferguson Metering and Automation Group City of Bremerton Water Utility Issue: Water Meters and Data Transmission Systems Refer to the previous paper dated December 31, 2012 for additional information. Purpose Compare the expense of continued deployment of a Sensus drive-by water meter / transmitter system with new deployment a Badger drive-by system. Approach Perform the analysis year-by-year, listing all expenses and offsets. This enables further analysis of cash flow requirements and net present value of the options. Background The Bremerton City Council asked the Public Works Department to analyze the cost of continuing its systemic replacement of “drive-by” meter transmitters, compared to installation of a “fixed base” meter transmitter system. That analysis indicated the current systemic replacement of transmitters was the best overall option for the City at this time, based on price and the practical implications of a complete system changeout. However, following presentation of this report, an additional question was raised: Would it be less expensive to change out Bremerton’s current proprietary drive-by system (Sensus) with a different proprietary drive-by system (Badger)? This report analyzes that question. Discussion There are basically two ways to change out a meter/transmitter system: all at once, or phased in over time. In addressing this question, experienced Public Works staff determined that the best approach for Bremerton’s system was to phase in the changeout over a five year period. In addition to staff’s determination that a phased-in changeout made the most sense from a real-world practical perspective, the present value of this approach is lower, and therefore enables the proposed system changeout to be viewed in the most favorable financial light. The Badger system uses a combined meter/transmitter unit. These units are priced at $195.48 each for a “fixed base” system, but only $157.90 for a “drive-by” system. In addition, there are other cost savings with a Badger “drive-by” system as well. It should be noted that once this system is installed, the City would be “locked in” to the drive-by system until 2032 in order to recoup its investment. At that time, the Badger system could be migrated to a “fixed base” system, and this is the assumption made in the analysis. However, for the 20-year period of deployment, this new system would offer no flexibility to migrate to a “fixed base” system. The system works only with Badger meters. And the system uses transmitters with 1milli-watt of power, resulting in less transmitter range which will result in more field time reading meters. The Sensus system uses separate meters and transmitters. While more expensive to replace the meter/transmitter combination, this system provides flexibility and cost advantages not initially apparent. One advantage is that, going forward, all new transmitters can be fitted with a higher- wattage transmitter that will also work with a “fixed base” system , with no additional changes, should the City decide to migrate to a “fixed base” system in the future (we are making that assumption). In addition, Sensus offers a new type of polymer meter that is significantly more accurate at very low flows, which may provide additional system revenue to help offset the higher expense of these meters. Similar to the Badger system, this analysis assumes Bremerton will migrate the Sensus system to a “fixed base” system at the appropriate time. In addition, the analysis assumes the City will also install the more expensive (but more accurate) new-technology meters. Based on these assumptions, a $300,000 expense to convert the system to” fixed base” is included for the Sensus analysis in the year 2020. Sensus provides transmitters that will “plug and play” with other meters, should the City decide to install non-Sensus meters. And the new Sensus 520M transmitters, (migratable to a “fixed base” system) transmit at 2 watts of power, 10 times the transmittal power of the Sensus 520R transmitters, and 2,000 times the transmittal power of the Badger transmitter being evaluated here. This equates to longer transmitter range, resulting in shorter meter-reading routes. Revenue Both Badger and Sensus meters are high quality and read accurately. However, the Badger meter contemplated for use in this analysis does not have the capability to read very low flows. Studies suggest water systems lose revenue because the meters simply are not able to register water usage at very low flow rates. The newest Sensus meters have an enhanced capability to read water usage at very low flow rates, which is estimated to increase revenue by as much as 12 percent (See Journal AWWA, May 2010, p. 123). For this study, the comparative analysis assumed two baseline conditions: the first assuming no additional system revenue from the higher-technology Sensus meters, and the second assuming an additional 5% revenue from the consumption portion of the billing as a result of more accurate low-flow meter readings from the new meters. Results The discount rate chosen for the analysis was 4%. The period of the analysis was 25 years. The chart below shows the results. Net Present Value Net Present Value Not Including Low-Flow Including Low-Flow System Type Revenue____________ Revenue________ Badger $4,547,000 $4,252,000 Sensus $4,505,000 $2,171,000 Recommendation Due to lower life-cycle cost and increased system flexibility, including the flexibility to migrate sooner to a “fixed-base” meter reading system, the Bremerton Public Works Department recommends continued deployment of the Sensus water meter transmitter system. Atch 1. Spreadsheet, 5 tabs, no low-flow revenue 2. Spreadsheet, 5 tabs, including low-flow revenue Additional source information is on file. Electronic copy of spreadsheets available on request. This paper authored by Chal Martin / chal.martin@ci.bremerton.wa.us / (360) 473-5315 / January 13, 2013 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Council Confirmation of appointment of new Chief of Police Special Meeting Date: February 4, 2013 COUNCIL MEETING Date: February 6, 2013 Department: Executive Presenter: Mayor Patty Lent Phone: 473-5266 SUMMARY: BMC 2.05.020(a) requires Council confirmation for the appointment of a Department Director and BMC 2.50.032(a) requires Council approval of a salary higher than rate 1. Council confirmation and approval is requested to hire Steven Strachan as Chief of Police at band 23 rate 7. Mr. Strachan’s career spans 26 years in law enforcement including two years with King County as the Chief Deputy and Sheriff; five years with the City of Kent as Chief of Police; seventeen years with Lakeville, Minnesota as the in various position including Chief of Police. He holds a Master of Arts in Public Administration from Minnesota State University and a Bachelor of Science in Sociology frome the University of Minnesota. ATTACHMENTS: Resume and Letter of Engagement outlining the negotiated terms of his employment with the City of Bremerton. FISCAL IMPACTS (Include Budgeted Amount): Position is fully funded. SPECIAL MEETING AGENDA: ☐ No Discussion ☒ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm Steven Strachan as the Chief of Police with the terms and conditions as presented in the attached Letter of Engagement. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Public Hearing and Release of Easement for Highmark Homes LLC Study Session Date: January 23, 2013 COUNCIL MEETING Date: February 6, 2013 Department: Public Works & Utilities Presenter: Fridriksson Phone: 473-2354 SUMMARY: The new property owner for the Eastpark development, Highmark Homes LLC, wishes to revise lot lines to increase the size of several lots. Various utility easements were created for the City. With the recording of the plat of Eastpark, the utility easement was found to be not needed. Staff recommends release of the easements. ATTACHMENTS: 1. Release of Easement 2. Exhibit FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing RECOMMENDED MOTION: Move to approve the Release of Easement and authorize the Mayor to finalize and execute the Release of Easement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 RELEASE OF EASEMENT- Page 1 of 2 Return Address: City Clerk City of Bremerton 345 6th Street, Ste. 600 Bremerton, WA 98337 AUDITOR/RECORDER’S INDEXING FORM Document Title(s): 1. Release of Easement Reference Number(s) of Documents assigned or released: 20081120010 Grantor(s): 1. The City of Bremerton Additional names on page of document. Grantee(s): 1. Highmark Homes, LLC Additional names on page of document. Legal Description: (abbreviated) Portion of the plat of East Park Phase 1, Vol. 32 of plats, Pages 182-191, records of Kitsap County, WA., portion of the NE ¼ of the SW ¼ of S 12, T 24 N, R 1 E, W.M., Kitsap County, WA. Additional legal is on page of document. Assessor’s Property Tax Parcel/Account Number: 5559-000-036-0002, 5559-000-037-0001, 5559-000- 039-0009, 5559-000-043-0003, 5559-000-044-0002, 5559-000-046-0000, 5559-000-048-0008, 5559-000- 066-0005, 5559-000-067-0004, 5559-000-069-0002 Project Name: N/A RELEASE OF EASEMENT (City of Bremerton Grantor) THIS INSTRUMENT made this _____ day of ________________, 2013, by and between the CITY OF BREMERTON, a Washington municipal corporation of Kitsap County, State of Washington (hereinafter “Grantor”) and Bremerton Housing Authority (hereinafter “Grantee”). Grantor for and in consideration of mutual benefits derived and/or other valuable consideration, receipt of which is hereby acknowledged by Grantor, does by these presents grant, convey, release and quit claim forever unto Grantee, its successors and/or assigns, all its right, title and interest in and to a portion of the easements as shown on, under and upon: LOTS 036, 037, 039, 043, 044, 046, 048, 066, 067, and 069, of EAST PARK PHASE 1, ACCORDING TO THE PLAT RECORDED IN VOLUME 32 OF PLATS, PAGE(S) 182-191 AND AMENDED PER AUDITOR’S FILE NO. 200901020199, RECORDS OF KITSAP COUNTY WASHINGTON; SITUATE IN KITSAP COUNTY WASHINGTON. RELEASE OF EASEMENT- Page 2 of 2 GRANTOR: CITY OF BREMERTON By: Patty Lent Its: Mayor DATE: __________________________ STATE OF WASHINGTON ) ) ss. COUNTY OF KITSAP ) On this day of , 2013, before me a Notary Public in and for the State of Washington, personally appeared Patty Lent to me known to be the Mayor of the City of Bremerton, a municipal corporation that executed the foregoing instrument, and acknowledged it to be the free and voluntary act and deed of the municipal corporation, for the uses and purposes mentioned in this instrument, and on oath stated that he was authorized to execute said instrument. APPROVED AS TO FORM: ______________________________ ROGER A. LUBOVICH City Attorney R:\LEGAL\Forms\Easements\Release of Easement (recorded easement).doc -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington, residing at My appointment expires ________________________ AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Amendment No. 1 to Professional Services Agreement with Exeltech Consulting for Anderson Cove LID. Study Session Date: January 23, 2013 COUNCIL MEETING Date: February 6, 2013 Department: PW &U Engineering Presenter: Gunnar Fridriksson Phone: 473-2354 SUMMARY: The City executed an initial contract with Exeltech to evaluate the Anderson Cove site. The evaluation has been completed and proposed site improvements have been coordinated with the funding agency, the Department of Ecology (DOE). Staff recommends retaining this consultant for preparation of a set of plans and specifications and construction management services. The requested action is approval of Amendment No. 1 to the Professional Services Agreement with Exeltech for $80,008.05. This will bring total contract cost to $104,917.60. ATTACHMENTS: 1. Amendment No. 1 2. Scope of Services 3. Summary of Cost 4. Concept Drawings FISCAL IMPACTS (Include Budgeted Amount): Funding for the consultant is by the Department of Ecology (DOE) Grant, which requires no local match. STUDY SESSION AGENDA: ☒ No Discussion ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☒ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve Amendment No. 1 to the agreement with Exeltech Consulting and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/02/12 CONTRACT MODIFICATION 1 Project Number: 827 CONTRACT MODIFICATION AGREEMENT NO. __1__ BETWEEN THE CITY OF BREMERTON AND EXELTECH CONSULTING, INC. PROJECT Anderson Cove Low Impact Development CONSULTANT Exeltech Consulting, Inc. DATE January 11, 2013 THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE PROFESSIONAL SERVICES AGREEMENT (the "Contract") entered into between the City of Bremerton and Exeltech Consulting, Inc. on October 1, 2012. All provisions in the Contract shall remain in full force and effe ct except as expressly modified by this document. For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as follows: I. Section I. Scope , is modified as follows: See Amended Scope of Work attached as Exhibit A-1. Section II. Term , is modified as follows: The Consultant shall complete the work described in this Contract Modification Agreement by May 1, 2013. Section III. Compensation , is modified as follows: The original contract amount was Twenty Four Thousand, Nine Hundred and Nine Dollars and Fifty Five Cents ($24,909.55). The City shall pay the Consultant for the additional work described above, based on time and materials, an amount not to exceed Eighty Thousand and Eight Dollars and Five Cents ($80,008.05) for a total amended contract amount of One Hundred and Four Thousand, Nine Hundred and Seventeen Dollars and Sixty Cents ($104,917.60), including this Contract Modification. II. Consultant accepts all requirements of this Contract Modification by endorsing below. Consultant further agrees that this Contract Modification constitutes full and final settlement of all of the Consultant’s claims for contract time and for all costs of any kind, including without limitation, costs of delays related to any work either covered or affected by this Contract Modification, claims related to on-site or home office overhead, or lost profits. This Contract Modification does not limit the City’s right to bring a claim for past performance. CONTRACT MODIFICATION 2 Project Number: 827 The undersigned consultant approves the foregoing Contract Modification as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work due to said Contract Modification. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a contract modification that is binding on the parties of this contract. In addition, Consultant warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and year first written above. City Engineer / Public Works Director approved to process Initials and Date CONSULTANT. THE CITY OF BREMERTON By By Patty Lent Its Its Mayor DATE: DATE: APPROVED AS TO FORM: ATTEST: Bremerton City Attorney City Clerk NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Mr. Roger Horton Mr. Gunnar Fridriksson Exeltech Consulting Inc. Managing Engineer 8729 Commerce Pl. Dr. NE, Suite A City of Bremerton Engineering Department Lacey, WA 98516 3027 Olympus Drive 360.915.4147 Bremerton, WA 98310 360.473.2354 R:\LEGAL\Contracts\FORMS\Contract Modification (2003).doc Exhibit A-1 Scope of Services City of Bremerton Anderson Cove Waterfront Park LID Project Phase 2 - Final Design Services Phase 3 – Construction Management Services January 11, 2013 Prepared by: Exeltech Consulting, Inc 8729 Commerce Pl Dr NE, Suite A Lacey, WA 98516 City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 1 TABLE OF CONTENTS INTRODUCTION ............................................................................................................... 2 PROJECT DESCRIPTION ................................................................................................ 2 ASSUMPTIONS ................................................................................................................ 2 SCOPE OF SERVICES – PHASE 2, FINAL DESIGN SERVICES ................................... 4 1. PROJECT MANAGEMENT ....................................................................................... 4 1.1 Project Meetings ............................................................................................ 4 1.2 Monthly Progress Reports ............................................................................ 5 2. PLANS, SPECIFICATIONS, AND ESTIMATE .......................................................... 5 3. GEOTECHNICAL ...................................................................................................... 6 3.1 .............................................................................................................................. Error! Bookmark not defined. Geotechnical Reconnaissance and Laboratory Testing ...................................... 6 3.2 Geotechnical Analyses and Report .............................................................. 6 SCOPE OF SERVICES – PHASE 3, CONSTRUCTION MANAGEMENT SERVICES..... 7 1. PRE-CONSTRUCTION ACTIVITIES ......................................................................... 7 1.1 Pre-Bid Support ............................................................................................. 7 1.2 Record of Materials ....................................................................................... 7 1.3 Pre-construction Conference ....................................................................... 7 2. CONTRACT ADMINISTRATION FOR CONSTRUCTION ........................................ 8 2.1 Project Meetings ............................................................................................ 8 2.2 Submittal Management ................................................................................. 8 2.3 Inspection Services ....................................................................................... 8 2.4 Claims/Change Order Administration.......................................................... 9 2.5 Monthly Construction Contract Schedule Review ..................................... 10 2.6 Review Contractor Payment Requests ........................................................ 10 2.7 Materials Testing ........................................................................................... 10 2.8 Record Drawings ........................................................................................... 11 2.9 Project Closeout ............................................................................................ 11 2.10 Pre and Post-construction Photographs ..................................................... 11 City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 2 INTRODUCTION The City of Bremerton (hereinafter “City”) is the Contracting Agency for this scope of services. Exeltech Consulting, Inc (hereinafter “Consultant”) shall work under the City’s Managing Engineer and, as directed by the City, shall provide engineering services on the Anderson Cove Waterfront Park- Drainage Study and Design Project (hereinafter “Project”) to support the City in progressing the design to a 100% ready for construction PS&E. PROJECT DESCRIPTION Anderson Cove Park is located adjacent to 19th Street and Taft Avenue. There is an existing City sewer pump station on the property. The City wants to provide water quality treatment on this 0.6-acre site they acquired. Currently, all the runoff from the 160 acre basin goes to Anderson Cove without any pre-treatment. We understand the ultimate goal of the City is to convert this parcel into a park. Phase 1 of the project consisted of survey, evaluation of different water quality treatment options and initial geotechnical research and infiltration evaluation. These services have been completed. Phase 2 of the project consists of site grading, new sidewalk, and drainage design implementing Low Impact Development (LID) techniques, and additional subsurface explorations and soil testing for the selected alternatives, which will progress to 100% PS&E. Phase 3 of the project consists of construction management services, including providing a Project Office Engineer for the project and construction support from the design staff. This Scope of Services is for Phases 2 and 3 of the Project. The Project is funded with Department of Ecology Water Quality Enhancement project funds. ASSUMPTIONS 1. Design standards to be used include the following – versions of which are in place at time of contract execution: City of Bremerton Design and Construction Standards Washington State Department of Transportation (WSDOT) LAG Manual 2012 Washington State Department of Ecology Stormwater Management Manual for Western Washington WSDOT Hydraulics Manual 2. Hazardous materials will not be encountered on the Project site. 3. The Project schedule is assumed to be: Notice to Proceed (NTP) - February 8, 2013 Completion of Phase 2 - mid-March 2013 Completion of Phase 3 - Summer, 2013 City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 3 4. The City will perform environmental permitting. 5. The Consultant will use AutoCAD Civil 3D software (2013 Version) for plan preparation. 6. All required survey and environmental/permitting services have been completed. 7. The City has adequate Right of Way for the project and no new Right of Way will be required except for easements. 8. The City will be responsible for all public involvement activities. 9. The City will obtain all excavation permits and provide permission and access to the property to excavate the additional test pits. The City will backfill and compact the test pit explorations to a density/condition equal to or better than the original density/condition prior to excavation. 10. The Consultant will call the Underground Utilities Location Center (UULC) (1-800-424- 5555) to locate utilities prior to the test pit excavations. The City is responsible for locating utilities not marked by the UULC. 11. For all Geotechnical services, the City will provide permission and access to the property for the reconnaissance and shallow hand excavations. 12. All plans and documents will be based on English units of measurement. 13. The City will make timely payment of invoices (within 30 days of approved invoice). 14. Project deliverables will be in hard copy and electronic format (excluding invoices and supporting documents, which will be delivered in hard copy format only). 15. The level of effort for each phase and task of work is limited to the amount of labor and expenses indicated in Exhibit E-2. The budget may be transferred between tasks, provided the total contracted amount is not exceeded. Additional services beyond these limits may be considered Extra Work. 16. All City directed activities, above and beyond the scope of services will require written confirmation from the City’s Project Manager or designee. 17. The City will provide timely review of submitted documents. The project team will send work products to the City for review as they are developed, thus at time of 95% submittal all work will have be reviewed once and any revisions will be minor in nature. 18. Preparing 100% Plans, Specifications and Estimate, Bid support and construction support are included in this scope of services. 19. The Consultant will develop and provide the City with special provisions, and the City will then compile to prepare the complete specifications, to include Division 1 and the Contract Proposal. 20. The project will be scheduled to be constructed in one construction season. 21. All City directed activities, above and beyond the scope of work, will require written confirmation from the City Project Manager or designee. 22. This contract shall be assumed to be 50 working days with 5 additional working days built in due to changes, delay or weather. The Consultant’s Construction Management Team will begin one week prior to the pre-construction meeting and will continue until Contractor has physical completion. 23. Contractor’s work is anticipated to take place during daylight hours on a single shift of 8 hours per day, 5 days per week. City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 4 24. The City will provide a project inspector for the project. 25. The Consultant’s Construction Management Team is assumed to include the following labor resources: Project Manager One Project Office Engineer One time Documentation Control Administrator Office QA/QC Engineer Administrative Support Professional services will be limited to the assumed hours and per hour costs established in Exhibit E-2 for each position, unless additional services are authorized by the City. 26. To streamline communication, all project direction from the City will be channeled through Consultant’s Project Office Engineer, who will also serve as the primary point of communication with the Contractor. 27. Exeltech’s Project Office Engineer will report directly to, and communication flow will be directly to/from the City’s Project Manager. 28. Project documentation will be maintained in the Consultant’s web based documentation software, e-Room, and filed in accordance with standard filing protocol. At the completion of the project, the original project documentation will be transferred to the City in hard copy and electronic format. 29. General materials testing shall be provided by the City with the City Inspector coordinating the materials testing effort. 30. The City will have WSDOT perform all fabrication inspections of catch basins and manholes. 31. Hazardous materials and or archaeological discoveries/conditions are not known to be present at the project site, but will be properly dealt with if encountered. 32. The City will lead the coordination between the Contractor’s activities and the impacts to the local residents and businesses. SCOPE OF SERVICES – PHASE 2, FINAL DESIGN SERVICES 1. PROJECT MANAGEMENT The Consultant shall provide overall project management and documentation of work progress, including coordinating the work products of the design team that are critical to the overall design effort. The Consultant will proactively communicate and document changes that arise with the City’s agreement. 1.1 Project Meetings It is anticipated that the Consultant will participate in one (1) project meeting with the City at the project site for a plan in hand review. Other project meetings will be held via conference call. This meeting will be held prior to submittal to DOE. City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 5 1.2 Monthly Progress Reports The Consultant will prepare monthly progress reports which will include a summary of work completed and the financial status of project budget. Deliverable(s): 1. Monthly Progress Report 2. Monthly Invoices 2. PLANS, SPECIFICATIONS, AND ESTIMATE The Consultant will develop contract plans, specifications (using WSDOT 2012 Specification book) and estimate for the following items: 1. Construction of a six (6) foot pervious sidewalk and recharge bed adjacent to the entire frontage of the property. Placement of the sidewalk is to be ten (10) feet from the centerline of 19th Street and be adjacent to the edge of the existing asphalt on Taft Avenue. An underdrain line should be utilized for the sidewalk along 19th Street that would drain to the Port Washington Narrows. 2. Capture storm water from the concrete culvert at the SW corner of the site and direct flows into a 4:1 fill slope and underlying sand filter using the example of 8.5.3 of the 2012 DOE Stormwater Manual. This filter will have a drainline at the easterly edge of the fill which will drain to the Port Washington Narrows. The attachment shows the trees to be removed and which are to be saved. There is also a rough layout for new plantings that need to be accommodated in the design. 3. Installation of two (2) Filterra units. These units will be as shown on the attachment, with some modifications for the parking area at the pump station. These units will be utilized for treatment of stormwater from the adjacent street. Included with this work will be the revisions to the catch basins in 19th Street to allow water into the units. 4. A bio-retention swale that will run adjacent to the shoreline trail. The swale shall be constructed using the example of 7.4.1 of the 2012 DOE Stormwater Manual, and be an overflow for the Filterra units. 5. Use of a pervious concrete pre-cast unit for a parking and load/unload area directly to the west of the pump station, being approximately 20 feet by 50 feet. The units used should be able to have grass growing between and through them, i.e. Grasscrete. The design will be performed to align with the City’s Parks Department’s schematic plan provided by the City on December 17, 2012, and attached as Exhibit A. Items marked as “By Others” on Exhibit A will be designed by the City, including the irrigation system. The Contract plans and specifications will be established with a base bid item for the fill slope, sand filter and grading of the site, including the swale. The sidewalk, Filterras and Grasscrete will be included as bid additives. City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 6 The 100% PS&E will be provided to the City and DOE by mid-March, 2013 for review. It is assumed that any comments by DOE and/or the City will be minor in nature. The level of effort for this work assumes 11 plan sheets, as follows: 1. Cover Sheet with Vicinity Map and Index 2. Site Preparation and TESC Plan 3. Grading Plan 4. Sidewalk and Drainage Plan 5. Drainage Details 6. Pervious Sidewalk Details 7. Sand Filter Details 8. Filterra Details 9. Bioretention Swale and Outfall Details 10. Pervious Parking Details 11. Slope Stabilization Details Deliverable(s): 1. 100% PS&E 2. Revised PS&E (based on City/DOE comments) 3. GEOTECHNICAL Shannon & Wilson will provide additional geotechnical services for the Project 3.1 Geotechnical Reconnaissance & Laboratory Testing A geotechnical site reconnaissance will be performed to observe site features, surface soil, and surface water conditions. Shallow hand excavations will be conducted at the proposed fill, bioswale, porous pavement, and pervious concrete parking locations to identify topsoil depth, subsurface soil, and groundwater conditions, if encountered. The hand excavations will be performed using a shovel and extend 2 feet or less in depth. Soil samples from the hand excavations will be collected in jars and returned to our laboratory for testing. Logs for the shallow hand excavations will not be produced. Laboratory tests will be performed for the classification, gradation, and organic evaluation of the subsurface soil at the site. Soil samples for testing will be selected from the available samples collected previously during test pit explorations performed for Phase I of the project, and the samples collected during the hand explorations during this phase of the project. We anticipate that laboratory tests will consist of grain size analyses, organic contents, and cation exchange capacities. The laboratory tests will be performed using applicable ASTM International and U.S. Environmental Protection Agency test procedures. 3.2 Geotechnical Evaluation and Final Report Based on the site reconnaissance, and the results of the subsurface explorations and laboratory testing performed under Phase I and this phase of the project, we City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 7 will perform engineering analyses to develop recommendations for design of the proposed park. The following list is based on our current understanding of the project to date. Our analyses will include: 1. Evaluation of subsurface conditions and site geology. 2. Evaluation of treatment capacity of the in-situ soil. 3. Fill material specifications for the site regrade to meet Washington State Department of Ecology Stormwater Manual requirements for infiltration. 4. Sand filter material specifications for the north-south trending interception trenches. 5. Fill placement and compaction recommendations. 6. Bioretention swale material specifications and construction recommendations. 7. Pervious concrete pre-cast parking surface subgrade recommendations and preliminary design infiltration rate. The report will include the logs of the test pits completed under Phase 1, the laboratory test results, the interpreted subsurface conditions, and conclusions and recommendations resulting from our geotechnical engineering and hydrogeological studies. Deliverables: 1. Geotechnical Report Addendum addressing the above items (three paper copies and PDF electronic copy) SCOPE OF SERVICES – PHASE 3, CONSTRUCTION MANAGEMENT SERVICES 1. PRE-CONSTRUCTION ACTIVITIES 1.1 Pre-Bid Support The Consultant shall support the City, as requested, to provide consultation regarding RFIs from the Contractor and/or Contractor evaluation and selection. 10 hours of work have been assumed for this effort. 1.2 Record of Materials The Consultant will develop a ROM prepared. The ROM will be used to track all materials on the project. 1.3 Pre-construction Conference The Consultant will prepare for and conduct a Pre-construction Conference prior to the Contractor beginning work. The Consultant will develop an agenda and relevant project distribution information for the City’s review and approval prior to the Conference. The Consultant will distribute notices of, facilitate, and voice tape the conference, which will be held at the City’s offices. The Consultant will prepare and distribute meeting minutes within seven (7) days of the Conference to all attendees and affected agencies, staff, etc. City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 8 At the Pre-construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, issues with utilities, unusual conditions, federal, state, and local requirements, EEO, DBE requirements, and any other items that will result in better project understanding among the parties involved. 2. CONTRACT ADMINISTRATION FOR CONSTRUCTION 2.1 Project Meetings The Consultant shall attend various project related meetings with the Contractor (including weekly project meetings).The Consultant will prepare the agenda, keep meeting minutes, and the action item list for each of the weekly Project meetings. The Consultant may also be required to attend and participate in weekly safety tool box meetings as conducted by the Contractor. No minutes will be provided for safety meetings, but will be noted in the inspector’s daily report. 2.2 Submittal Management All Project submittals will be logged and tracked by the Consultant. The Consultant shall coordinate and process the receipt, distribution, review and compilation of comments; and monitor and track the processing of RFI’s, submittals, samples, shop drawings, steel reinforcing details, bar lists, mix designs, test reports, traffic control plans, change orders, payment requests, certified payrolls, and other submittals from the Contractor for compliance with the contract documents. The Consultant shall track and approve the processing of Request for Approval of Materials (RAM’s) and review and distribute as necessary. All Contractor submittals to City staff and/or EOR for will be submitted for approval, including proposed designs, construction methods and procedures for the various components of the structures, formwork and false work submittals, catalog cuts, and shop drawings for compliance with the Contract documents. The Consultant will seek technical expertise from the EOR when required for clarification or resolution of Contract drawings. The Consultant shall process the requests for sublet; and shall review and approve the requests according to the specification 1-08.1. The Consultant shall review and respond on the SPCC / Erosion Control Plan and shall monitor the Contractor’s administration of the Plan. 2.3 Inspection Services The City will be providing an inspector for the project. The Consultant shall coordinate and review the inspect of on-site construction methods, products, materials, and activities for conformance with the project plans, specifications, Contract documents, submittals and applicable codes and design standards with the ROM. Any non-conformances, deviations, defects or deficiencies observed will be documented and communicated to the City. The Inspector shall be the City’s representative to coordinate and facilitate the Contractor’s work with Utilities, and the adjoining property owners on the project. The Consultant will review the required wage rates against the Inspectors required employee wage interviews. The Consultant will also track the required DBE goals, and prepare Monthly Utilization Reports. City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 9 The City Inspector shall track and inspect all materials deliveries, storage and protection for compliance. The City Inspector shall perform the technical inspection and verify acceptance testing for all project materials and constructed components as specified by the ROM. The Consultant shall assist the Inspector to document all observed non-conforming work, and as necessary in conjunction with the design team make recommendations to the City for corrective measures. In addition, the Consultant will notify the Contractor immediately and proactively work with the Contractor to resolve such issues. Resolution of all nonconforming issues/item, will be tracked to assure that corrective work is completed. As necessary, disputes will be elevated to the proper level. The City Inspector shall prepare Inspector’s Daily Reports (IDRs) by documenting weather conditions, labor, equipment, and materials used, material and equipment deliveries to the site, phases of work being undertaken with start and stop times, work by bid item number, environmental permit compliance, Contractor contacts made, visitors to the site, quality of work, shortages, requests for change orders, engineer directives and/or clarifications, design issues, safety, traffic management, accidents, any notices received, interfaces with other agencies and government officials, identification of different site conditions and contaminated materials and the influence of external events such as weather and strikes which may affect the cost or completion schedule for the work. The Consultant shall review and initial the IDR’s and then they will be posted to e-Room by the end of the next day’s shift. The City Inspector will provide daily reports on any Force Account items on the WSDOT 422-008 form. The Consultant will document and calculate the amount to be paid for work performed on the force account. The City Inspector will document and record field calculations and notes. The Consultant shall provide a weekly statement of working days to the Contractor and a copy to the file. The City Inspector shall provide pictorial documentation through weekly progress photos during the construction period. The construction photographs will be in digital format and cataloged by date. Construction photographs will be posted to e- Room on a weekly basis. 2.4 Claims/Change Order Administration The Consultant shall work to resolve day-to-day construction disputes which may occur during the course of the Project, and shall promptly inform the City of notices of changes or claims/issues raised by the Contractor. The Consultant shall assist and work on behalf of the City in preparing and negotiating claims, change order costs and time extensions by evaluating the Contractor’s proposal and performing a preliminary evaluation of the contents of the change or claim and obtaining factual information concerning the chang e or claim to evaluate merit and entitlement. The Consultant shall prepare independent cost estimates based on the alleged cause of claims or proposed changes submitted by the Contractor. Upon successful change order negotiations, the Consultant will prepare the final change order for execution by the City and the Contractor. Where applicable, the Consultant shall prepare alternate estimates based on varying scenarios of the change or claim cause. These estimates shall be transmitted to the City and shall be used in claim or change order rulings and City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 10 negotiations. All delays and extra work will be monitored and tracked. The Consultant shall advise the City of the acceptability of price and time extension prior to submittal to the Contractor for their signature. The Consultant will coordinate with and obtain written concurrence from the EOR on the description of work for each change order, which will be included as an attachment to the change order. The Consultant shall prepare and maintain a Change Order Report which will be provided to the City on a weekly basis. The report shall document and track change order information pertaining to proposed and executed change orders and their effect on the contract price as of the date of the report. The Consultant will coordinate emergency change order work as directed by the City. If necessary, the Consultant will provide dispute resolution procedures and expert witness deposition during litigation (associated time not included in current budget). All minor items of work, per the contract bid item, will be approved by the City’s Project Manager before the Consultant directs the Contractor to proceed with the work. 2.5 Monthly Construction Contract Schedule Review The Consultant shall perform an initial detailed schedule review of the Contractor provided CPM for conformance with the contract documents, and will discuss related schedule issues or concerns with the City. On a monthly basis, the Consultant shall review and respond to the Contractor’s updated construction schedule and compare with field-observed progress. The Consultant shall monitor and regularly report to the City regarding schedule compliance. If issues arise, the Consultant shall report to the City with suggested resolutions, and coordinate with Contractor in the development of recovery schedules, as needed, to address delays caused by either events or issues within the Contractor’s control or other events or issues beyond the Contractor’s control. The Consultant shall advise the City and make recommendations for exercising the City’s contract prerogatives, including giving the Contractor notice to accelerate the project progress, withhold payment for cause, and other prerogatives available in an effort to achieve contract and schedule compliance. 2.6 Review Contractor Payment Requests The City Inspector shall track installed quantities. The Consultant shall review Contractor’s invoices for materials, and provide a monthly pay estimate for the City to make payment to the Contractor based on measured quantities of work performed for each bid item. As necessary, the Consultant shall prepare correspondence explaining payment recommendations. 2.7 Materials Testing The City will contract separately and provide a resource for all materials testing required on the Project. City of Bremerton Exeltech Consulting, Inc. Anderson Cove Waterfront Park – Final Design & Construction Management Scope of Services 11 2.8 Record Drawings The Consultant will review record drawings prepared by the Contractor, and shall prepare and maintain a conformed set of field record drawings based on Contractor provided information and from inspection notes. The field record drawings shall be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project completion, contractor provided markups will be verified for completeness and supplemented with inspection information. The Consultant will then forward the final conformed field record drawings to the EOR who will prepare the final record drawings. 2.9 Project Closeout When appropriate, the Consultant shall make a recommendation for issuance of substantial construction completion. The Consultant shall coordinate with the City, the engineer of record, sub-consultants, Utilities, and other affected agencies to perform a project walk through and inspection, and oversee production of a comprehensive list of deficiencies and punch list items to be completed by the Contractor. The punch list and Certificate of Substantial Completion will be prepared by the Consultant and issued by the City. The Consultant will sign-off on punch list work as it is completed in accordance with the Contract documents. Following completion of all punch list work, the Consultant shall recommend that the City and/or Utilities accept the Project. Once all involved entities have accepted the Project in writing, the Consultant will prepare a Certificate of Physical Completion, which will be issued by the City. The Consultant will prepare and/or finalize all of the necessary reports and documentation for the Project, including but not limited to the final pay estimate, comparison of preliminary and final quantities, record of material samples and tests, material certifications, affidavit of wages paid, and affidavit of amount paid to DBE participants. Upon completion of all work on the Project, the Consultant shall deliver all Project documents to the City for permanent storage. Project documentation shall be neatly organized and labeled in standard filing boxes. A copy of all digital files related to the construction project, including all e-mails, shall be provided to the City on a mass storage device (thumb drive, or approved equivalent). The Consultant may keep a copy of the project documents for their records. 2.10 Pre and Post-construction Photographs The City Inspector will take a series of both pre and post construction photographs which will document the final condition of the Project right-of-way, and all relevant buildings and structures adjoining the site. Photos will be cataloged as to their location, date, and other relevant information. City of Bremerton Anderson Cove Waterfront Park – Final Design and Construction Management Services Consultant Agreement Estimate (Summary of Cost Per Consultant) Task Exeltech Shannon & Wilson Total PHASE 2, FINAL DESIGN SERVICES 1. PROJECT MANAGEMENT $0.00 $0.00 $0.00 1.1 Project Meetings $3,524.00 $0.00 $3,524.00 1.2 Monthly Progress Reports $1,478.00 $0.00 $1,478.00 2. PLANS, SPECIFICATIONS & ESTIMATE $39,450.00 $0.00 $39,450.00 3. GEOTECHNICAL $0.00 $0.00 $0.00 4.1 Geotechnical Reconnaissance and Laboratory Testing $0.00 $1,030.00 $1,030.00 4.2 Geotechnical Evaluation and Final Report $0.00 $10,413.00 $10,413.00 SUBTOTAL PHASE 2 $44,452.00 $11,443.00 $55,895.00 PHASE 3, CONSTRUCTION MANAGEMENT SERVICES $0.00 $0.00 $0.00 1. PRE-CONSTRUCTION ACTIVITIES $6,905.00 $0.00 $6,905.00 2. CONTRACT ADMINISTRATION FOR CONSTRUCTION $15,660.00 $0.00 $15,660.00 SUBTOTAL PHASE 3 $22,565.00 $0.00 $22,565.00 Subtotal $67,017.00 $11,443.00 $78,460.00 Direct Costs $485.20 $1,062.85 $1,548.05 Escalation $0.00 $0.00 $0.00 TOTAL $67,502.20 $12,505.85 $80,008.05 City of Bremerton Anderson Cove Waterfront Park – Final Design and Construction Management Services Consultant Agreement Estimate (Hours Sheet) Task Sr. Project ManagerProject Civil EngineerSr. CADD TechnicianProject Office EngineerDocumentation AdministratorAdministrationTotal Exeltech Labor HoursVice PresidentPrincipal ProfessionalProfessional IVSenior DrafterAdmin.Total Shannon & Wilson Labor HoursTotal All ConsultantsPHASE 2, FINAL DESIGN SERVICES 1. PROJECT MANAGEMENT 000 1.1 Project Meetings 8 8 12 28 0 28 1.2 Monthly Progress Reports 6410 0 10 2. PLANS, SPECIFICATIONS & ESTIMATE 18 200 180 398 0 398 3. GEOTECHNICAL 000 4.1 Geotechnical Reconnaissance and Labor 000620088 4.2 Geotechnical Evaluation and Final Repor 00513604 68888 PHASE 3, CONSTRUCTION MANAGEMENT SERVICES 0 1. PRE-CONSTRUCTION ACTIVITIES 12 5 40 57 0 57 2. CONTRACT ADMINISTRATION FOR CONST 10 130 140 0 140 TOTAL 54 213 180 186 00633 519624 696729 Exeltech Labor Hours Shannon & Wilson Anderson Cove Waterfront Park – Drainage Study and Design Start Date City of Bremerton Task Description: End Date Consultant Fee Determination Exeltech Project # Consultant: Exeltech Consulting, Inc. Code Classification Man Hours LABOR Hours Rate Dollars Sr. Project Manager 54 x $175.00 = 9,450.00 Project Civil Engineer 213 x $105.00 = 22,365.00 Sr. CADD Technician 180 x $85.00 = 15,300.00 Project Office Engineer 186 x $107.00 = 19,902.00 Documentation Administrator 0 x $47.00 = 0.00 Administration 0 x $70.00 = 0.00 Total Hours 633 Total DSC =67,017.00 % Increase % of Work Labor Escalation for '13 0 0 = 0.00 Escalated Total DSC =67,017.00 Reimbursables Itemized Quantity Units Rate In Scope Meals and Lodging each @ $200.00 = 0.00 Mileage 400 each @ $0.550 = 220.00 Reproduction and Printing copies @ $0.50 = 0.00 Postage and Supplies 8 Est @ $20.00 = 160.00 Ferry 4 Est @ $26.30 = 105.20 Reimbursables Total 485.20 Exeltech Subtotal 67,502.20 Subconsultant Costs (See Exhibit G) 12,505.85 Grand Total 80,008.05 Consultant Fee Determination - Summary Sheet Cost Plus Fixed Fee Anderson Cove Waterfront Park – Drainage Study and Design Start Date City of Bremerton Task Description: Geotechnical End Date Subconsultant Fee Determination Exeltech Project # Subconsultant: Shannon & Wilson Classification Hours Labor Rate Dollars Vice President 5 x $230.00 = $1,150.00 Principal Professional 19 x $135.00 = $2,565.00 Professional IV 62 x $110.00 = $6,820.00 Senior Drafter 4 x $95.00 = $380.00 Admin. 6 x $88.00 = $528.00 Total Hours 96 Total Direct Labor Cost =$11,443.00 % Increase % of Work Labor Escalation for '13 0 0 = $0.00 Escalated Labor Cost $0.00 Reimbursables Quantity Itemized Units Rate In Scope Misc Field Supplies 1 each @ $30.00 = $30.00 Ferry 1 each @ $40.00 = $40.00 Mileage 15 each @ $0.55 = $8.25 Jars 1 each @ $25.00 = $25.00 Sample Receiving/Han 1 each/boxes @ $7.00 = $7.00 Sieve Analyses - no Hy 1 each @ $125.00 = $125.00 Sieve Analyses - with H 2 each @ $225.00 = $450.00 Cation Exchange Capa 2 each @ $95.00 = $190.00 Organic Content Test 2 each @ $65.00 = $130.00 B&W Copies 100 each @ $0.11 = $11.00 Color Copies 20 each @ $2.33 = $46.60 $1,062.85 Grand Total $12,505.85 Prepared By: Date: Subconsultant Fee Determination - Summary Sheet 25 ANDERSON COVE WATERFRONT PARK: CONCEPT PLANRECREATION AND CONSERVATION OFFICE - LWCF #12-1465CITY OF BREMERTON - PARKS AND RECREATION DEPARTMENTTaft Ave.19th St. Natural Amphitheatreand LabyrinthOpen Lawnand Berms200’ of Enhanced Shoreline, Invasives Removed and Revegetated with Native PlantsBeach AccessOverlooksFencing and Street TreesExisting CityPump StationPathway with Paving Patterns and Rocks/Logs Highlighting Former StreamBlooming-ton Ave.Olympic Ave. ANDERSON COVE WATERFRONT PARK: INSPIRATIONAL IMAGESRECREATION AND CONSERVATION OFFICE - LWCF #12-1465CITY OF BREMERTON - PARKS AND RECREATION DEPARTMENTwater accessoverlooksteps to shoregathering placepaving patterns tomicmic former creeknative plants and natural seating natural amphitheatre pathways and open space